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HomeMy WebLinkAboutCC 01-02-2001 . . . CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING JANUARY 2, 2001 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the special City Council meeting at 7:32 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; City Accountant, Terrance Post; and Recording Secretary, Carla Wirth. ADOPT AGENDA MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to adopt the agenda for the January 2,2001, Special City Council meeting, as presented. The motion carried unanimously (5-0). OATH OF OFFICE The oath of office was administered to Councilmembers Beverly Aplikowski and David Grant, City Clerk/Administrator Joe Lynch, and Treasurer Terrance Post. APPROVAL OF MINUTES A. December 11, 2000 Regular Council Meeting B. December 18, 2000 Special Council Meeting C. December 18, 2000 Council W orksession The Council requested the following corrections to the December 11, 2000 Regular Council Meeting minutes: Page 3, first paragraph, last sentence: "Mr. Moore acknowledged the attendance of Committee members at the meeting tonight." Page 3, fifth paragraph, second sentence: "She noted the applicable sign ordinance sections state that attaching to sign posts..." Page 8, sixth paragraph, first sentence: "Councilmember Larson noted that the City never reached a conclusion the tower was too unsafe to continue and nothing prevents the applicant from continuing operation but the applicant would be prohibited from adding to the tower to increase revenue." ARDEN HILLS SPECIAL CITY COUNCIL - JANUARY 2,2001 2 . Page 8, eighth paragraph, first sentence: "Councilmember Larson stated the only instance with the present ooeration is if the Council were to move to find.. ." Page 8, eleventh paragraph, first sentence: "Mayor Probst reviewed the issues that had been discussed and thus determine that the antenna may have been constructed ..." Page 8, twelfth paragraph, first sentence: "Mr. Bannigan stated the issues related to the land use will be returned to at a later date. Page 16, first paragraph, second sentence: "She stated she would appreciate being able to ask someone other than the consultant who had done the specifications for alternatives." Page 16, fifth paragraph, first sentence: "Councilmember Rem reported on the two Community Development Block Grants received by Northwest Youth and Family Services which were..." The Council requested the following corrections to the December 18, 2000 Special Council Meeting minutes: Page I, first paragraph, first sentence: "Pursuant to due call and notice thereof, Acting Mayor Gregg Larson called to order the special..." Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve the December 11, 2000 Regular Council meeting minutes as corrected above, the December 18, 2000 Special Council meeting minutes as corrected above, and the December 18, 2000 Council W orksession meeting minutes as presented. The motion carried unanimously (5-0). . CONSENT CALENDAR MOTION: A. Claims and Payroll B. Resolution #01-01, Designating Depositories and Corporate Authorization C. Resolution #01-02, Designating Additional Money Market Depositories for Investment Purposes D. Resolution #01-03, Designating Brokerage Firms for Investment in Financial Instruments Authorized by State Statute Consistent with City Investment Policy E. Resolution #01-04, Transfer of Funds by Telephonic Instructions F. Designation of2001 Official Newspaper MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. . There were no public comments. ARDEN HILLS SPECIAL CITY COUNCIL - JANUARY 2,2001 UNFINISHED AND NEW BUSINESS . A. 3 Appointment of Acting Mayor, Council Liaisons, Professional Consultants, and Statutory Appointment of Planning Commission Members/Chairperson for 2001 Mayor Probst advised that Ray McGraw has asked to not be appointed to the Operations and Finance Committee. He presented his recommendation for committee, task force, and Council liaison appointments as follows: Planning Commission Stephen L. Baker, Chairperson Steve Erickson Terri Duchenes Therese Galatowitsch Warren Pakulski David Sand Clayton Zimmerman Staff Liaison City Planner Council Liaison Aplikowski Parks, Trails & Recreation Committee Jim Johnson, Chairperson Jim Crassweller Patrick Krenn Don Messerly Louis Speggen Rich Straumann Don Tix Steve Zilmer Staff Liaison Park & Recreation Director Council Liaison Larson . Communications Committee Sue Schroeder, Chairperson Elwood Caldwell Sharon Hanzalik Fran Holmes Mary Nosek Staff Liaison City Administrator Council Liaison Rem Operations and Finance Committee Mark Kelliher, Chairperson Chuck Mertensotto Terry Nygaard Chuck Stoddard Staff Liaison, City Acct. & Pub.Works Dir. Council Liaison Grant City Events Task Force Council Liaison Aplikowski Web Site Development Task Force Council Liaison Rem Public Works/Parks Maintenance Facilitv Task Force Council Liaison Grant Miscellaneous Appointments Association of Metropolitan Municipalities (AMM) Lake Johanna Volunteer Fire Department - Fire Board Lake Johanna Volunteer Fire Department - Fire Board Alternate Lake Johanna Volunteer Fire Department - Relief Association North Suburban Communication (Cable) . Northwest Youth & Family Services Ramsey County League of Local Governments (RCLLG) Restoration Advisory Board/TCAAP (RAB) Councilmember Aplikowski Councilmember Larson Councilmember Grant Councilmember Larson Dave Sand or Councilmember Grant Councilmember Rem Councilmember Grant Councilmember Rem . . . ARDEN HILLS SPECIAL CITY COUNCIL - JANUARY 2,2001 4 Professional Consultants City Consulting Engineer Attorneys City and Prosecution Attorney Development Attorney Miscellaneous Bond Counsel External Auditor Planning Consultants URS/Gregory Brown Project Manager Peterson, Fram & Bergman; Jerry Filla Bradley & Deike; Bob Deike Larkin, Hoffman, Daly & Lindgren, LTD. Kennedy and Graven, Chartered; Steve Bubol Abdo, Abdo, Eick & Meyers Mike Cronin McComb Frank Roos Associates, Inc. Labor Relations Associates, Inc. TimeSaver Off Site Secretarial, Inc. Ehlers and Associates, Inc. Labor Negotiations Recording Secretary Financial Advisors Inspections Electrical Inspector Health Officer North Metro Inspections; Dick Nelson Ramsey County Official Acting Mayor City Clerk! Administrator Treasurer David Grant Joseph P. Lynch Terrance R. Post Mr. Lynch explained that McComb Frank Roos Associates, Inc. had been involved with the City's Comprehensive Plan and does not need to be reappointed, unless the Council so desires. He reviewed the types of planning issues that have been reviewed by Planning Consultant Mike Cronin and McComb Frank Roos Associates, Inc. Councilmember Larson asked if there was an advantage to identifying them as Planning Consultants. Mr. Lynch stated that since McComb Frank Roos Associates, Inc. had been involved in drafting the City's Comprehensive Plan, they may be better able to help writing a scope of services for a Phase II Twin Cities Army Ammunition Plant (TCAAP) planning exerCIse. Mayor Probst noted the $25,000 cap on services unless an RFP process is followed. Mr. Lynch explained that cap applied to purchases, but not professional services. Councilmember Rem stated that as long as the Comprehensive Plan is not completed, it makes sense to keep McComb Frank Roos Associates, Inc. on board. Councilmember Grant stated he has no preference either way. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to ratify the Mayor's appointments as indicated above and direct staff to . . . ARDEN HILLS SPECIAL CITY COUNCIL - JANUARY 2,2001 5 notify each member to advise them of their appointment/reappointment. The motion carried unanimously (5-0). ADMINISTRATOR COMMENTS City Administrator Lynch noted the QuitClaim Deed that is ready for signature. Upon return from Washington, D.C., the deed will be recorded. He advised that the deed had been reviewed by City Attorney Filla and no problems were detected. COUNCIL COMMENTS Councilmember Grant announced the first Board meeting of the Ramsey County League of Local Government on Friday, January 5, 2001, at the AMM building. Councilmember Larson commented on the information from Osseo regarding the Local Government Aid (LGA) increase and asked about the intent to pursue a change in LGA. Mr. Lynch stated this information was received from Osseo at the request of the Chair of Operations and Finance Committee and is being provided to the Council to aid in their decision making process. He advised that Representative Krinke, Senator Reiter, and Operations and Finance Committee members are expected to be in attendance at the January 16,2001 Worksession. Councilmember Larson stated he believes it would be worthwhile to proceed if the City can marshal similar arguments and rationale. Discussion occurred regarding the level of HACA and LGA received by Arden Hills and other communities that have had HACA and LGA levels adjusted. Councilmember Rem reported the Web Site Development Task Force final report will be available for the January 8, 2001 Council meeting. With regard to 200 I City appointments, Councilmember Rem stated she would attend the Restoration Advisory Board/TCAAP meetings if it doesn't conflict with Council meetings. Councilmember Rem reported that everyone is quite pleased with the Valentine Park rink and an open skating event will be held on Sunday, January 7, 2001 with refreshments provided. Councilmember Rem asked about the sump inspections. Mr. Post stated this was an attractive inspection program because it was a cost effective method at an incremental cost of $8 per inspection. However, the City received mixed results since the subcontractor had both good quality and poor quality crews doing the inspections. He advised that staff met with the City's contractor, and a compromise was reached to pay one-half of the inspection bill. Mr. Post stated the inspection program did not turn out the way it was envisioned due to the subcontractor's performance. . . . ARDEN HILLS SPECIAL CITY COUNCIL - JANUARY 2,2001 6 Councilmember Aplikowski asked if a lot of the sump pumps are operating illegally. Mr. Post stated the sump pumps identified have been followed up on. He noted this inspection program provided an educational benefit for all of the residents. Councilmember Aplikowski asked if the City will take further steps. Mr. Post stated nothing is planned at the present time. Mayor Probst stated he was surprised by the Walgreens proposal and wanted to assure traffic issues on that corner are fully addressed. He noted this is a "gateway" location into Arden Hills and he had understood the flower garden was on right-of-way but it appears that may not be the case. Mayor Probst reported the new City Hall construction is now above grade and encouraged staff to address a move-in date prior to June 23, 2001. Mr. Probst stated a move-in date of June 15, 2001 had been mentioned. Mr. Lynch advised of an LMC leadership conference for experienced City officials. ADJOURN Coun' ember Grant moved and Councilmember Aplikowski seconded a motion to a '0 rn the meeting at 8:18 p.m. The motion carried unanimously (5-0). NOTICE OF MEETINGS The next regular City Council meeting will be held Monday, January 8, 2001 at 7:30 p.m. at the Arden Hills Council chambers.