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HomeMy WebLinkAboutCC 02-12-2001 . CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL MEETING FEBRUARY 12,2001 6:00 P.M. - ST. PAUL HOLIDAY INN NORTH, 1201 WEST COUNTY ROAD E CALL TO ORDERJROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order a regular City Council meeting at 6:20 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. . Also present were City Administrator, Joe Lynch; Public Works Director, Dwayne Stafford; City Accountant, Terrance Post; Planner, Jennifer Chaput; Parks and Recreation Director, Thomas Moore; Recreation Program Supervisor, Michelle Olson; Public Works Maintenance employees, Fred Reed and Mike McKinney; Parks Maintenance employees, Fred Bell and Scott Freyberger; Receptionist, Pam Sweeney; Senior Accounting Clerk, Sandy Berres; City Engineer, Greg Brown, BRW; City Attorney, Jerry Filla; and Recording Secretary, Sheila Stowell. ADOPT AGENDA Due to the nature of the meeting, Mayor Probst dispensed with formal approval ofthe evening's meeting agenda. Mayor Probst welcomed those in attendance for the City's Fiftieth Anniversary Kick-Off Celebration; and introduced several of the City's former Mayors and Councilmembers, and recognized several family representatives of other former city dignitaries. Mayor Probst recognized the work of Council Liaison Aplikowski; Co-Chairs Dan Ashbach and LoAnn Crepeau and the entire City Events Task Force in preparation for this evening's event and those planned for the entire year. NEW CITY HALL FACILITY. RECEIPT OF QUIT CLAIM DEED. DEPARTMENT OF ARMY Mayor Probst introduced Mike Fix, Commander's Representative at the Twin Cities Army Ammunition Plant (TCAAP), representing the Department of Army. Mr. Fix formally presented Mayor Probst and the City of Arden Hills with the Quit Claim Deed for the property on which the City Hall facility is being constructed. Mayor Probst, on behalf of the City, expressed appreciation to Mr. Fix for his extensive work on . the conveyance ofthe property to the City. J . . . MAYORAL PROCLAMATION AND PRESENTATION Mayor Probst read the official proclamation recognizing and initiating the celebration ofthe City's Fiftieth Golden Anniversary celebrating its incorporation on February 14, 1951. Mayor Probst introduced Councilmembers Aplikowski, Grant, Larson and Rem, along with City Administrator , Joe Lynch. Mayor Probst acknowledged the City's new logo format, and recognized resident Derek Hames for his efforts in developing the new logo at no charge to the City. Mayor Probst briefly reviewed the history ofthe City's incorporation. Mayor Probst introdtced Senator Mady Reiter for presentation of an official State of Minnesota Resolution commemorating the City's Fiftieth Anniversary. Senator Reiter read the State Resolution, and further congratulated Mayor Probst and City Councilmembers, residents and staff. Senator Reiter brought to the City Council's attention her recent introduction of proposed legislation regarding sales tax exemption for City Hall construction costs. Mayor Probst introduced Councilmember Beverly Aplikowski for additional remarks. Councilmember Aplikowski recognized City Events Task Force members, City staff and those present from the business community. Councilmember Aplikowski made a plea for additional historical information from residents and businesses. Councilmember Aplikowski announced that interviews would be conducted on site during the course of the evening. Mayor Probst announced the pending publication of a history book of Arden Hills near the end of 200 1, and reminded everyone to take a paperweight souvenir before leaving the reception. ADJOURN Mayor Pro st adjourned the business portion of the meeting at 6:40 p.m. for those present to participat n the ebration Reception. NOTICE OF MEETINGS The next regular meeting ofthe Arden Hills City Council will be held Monday, February 26, 2001 at 7:30 p.m. at the Arden Hills City Hall Council Chambers, 4364 West Round Lake Road, Arden Hills. Ii' . MEETING MINUTES CITY COUNCIL WORKSESSION TUESDAY, FEBRUARY 20, 2001 4:45 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD CALL TO ORDER Mayor Dennis Probst called the meeting to order at 4:55 p.m. Those present included Councilmembers Beverly Aplikowski, David Grant, Gregg Larson and Lois Rem. Staff present included City Administrator, Joe Lynch; City Accountant, Terry Post; PUbIc Works Director, Dwayne Stafford; Planner, Jennifer Chaput; and City Engmeer, Greg Brown. State Senator Mady Reiter and Peter Vesterholt of Architectural Alliance were also present. REPRESENTATIVE. BETTY McCOLLUM . Mayor Probst introduced Representative Betty McCollum, who in turn introduced Bill Harper, her Chief of Staff, and thanked the City Council for their invitation to attend the meeting, and expressed her gratitude for the opportunity to meet with the City Council and discuss issues related to the Fourth District. Representative McCollum indicated that she had met with the Mayor and members of the Arden Hills City Council before she met with Mayor Coleman in St. Paul. Issues discussed with Representative McCollum included the Twin Cities Army Ammunition Plant (TCAAP) and recent events on the property (i.e., acquisition of Quit Claim Deed for City Hall; licensure of a large portion of the property by the Army National Guard; recent interest by General Services Administration to meet with the City Council to discuss their role in the redevelopment of the property; and the Ramsey County/Arden Hills/Army National Guard maintenance facility. Representative McCollum indicated that she would be willing to assist the City in their attempts to obtain excess property, but indicated that she would need a packet of information, including further detailed planning scope, indication from the neighboring and abutting communities that they agreed with going forward and are aware of the attempts by the City of Arden Hills to do so; and the compatibility of the plan by the City with the Vento Re-Use Plan. . Senator Mady Reiter inquired what she could do for the City of Arden Hills regarding transportation in an upcoming meeting she would be having with the Commissioner of Transportation. The City Council discussed the Highway 96/1 0 ARDEN HILLS CITY COUNCIL WORKSESSION - FEBRUARY 20, 2001 2 . interchange, the Highway 96/1-35W interchange; and the 1-35W Corridor Coalition plan for approach for alternative transportation funding. CITY HALL CONSTRUCTION. ARCHITECTURAL ALLIANCE. FEE FOR SERVICES City Administrator Lynch presented a memorandum dated February 16,2001, that he had provided to the City Council indicating his recommendation that the City Council consider paying Architectural Alliance an adjustment for their re-bid and construction phase administration in the amount of $20,844.00. Peter Vesterholt, of Architectural Alliance, presented his information indicating his desire to collect the fee of $22,289.00. The City Council discussed the pros and cons, and the numbers used, and reached an understanding that the Administrator should bring forward a request for payment for $22,289.00 under the Consent Agenda at the regular City Council meeting on February 26, 2001. TWIN CITIES ARMY AMMUNITION PLANT (TCAAP) AND PAVEMENT MANAGEMENT PLAN (PMP) . City Administrator Lynch brought forth his memorandum dated February 16, 2001 in which he wanted the City Council to have a discussion regarding what direction they wanted to pursue with TCAAP and the PMP. City Council discussed the issues, and determined by consensus that they would like to hold a TCAAP discussion at their regular Council meetings, one hour before the regular agenda, for at least the next two to three months (i.e., March, April and May of2001). With the PMP, there was considerable discussion regarding the approach to that, and resolution to re-establishment of a plan. However, no consensus was reached on whether to regularly schedule it at a regular City Council meeting, or a Council W orksession. All Councilmembers agreed that both should be brought up as to goals and objectives for the City for 2001. MISCELLANEOUS ITEMS COUNCIL AND STAFF REPORTS . City Administrator Lynch distributed information from the Facilitator for the 2001 Staff/City Council Retreat and strongly urged the City Councilmembers to complete the DiSC profile, which was a tool that the Facilitator would use to help the City Council see the different decision-making styles of each City Councilmember, and attempt to bring forward a decision-making model to use in ARDEN HILLS CITY COUNCIL WORKSESSION - FEBRUARY 20, 2001 3 . any and all future decisions. Council indicated a desire to possibly reconsider a timeframe for the two Friday Retreat days. Staff was directed to contact the facility to see if the Friday, March 2nd time could be moved from an 8:00 a.m. to 4:30 p.m. timeframe from a 12:00 Noon to 8:00 p.m. timeframe; and if the start time on March 9th could be moved back to a 9:00 a.m. start time, rather than 8:00 a.m. City Administrator Lynch will check with the facility and the Facilitator, and get back to the City Council. Mayor Probst updated the City Council on the meeting that was held on Thursday, February 15,2001 with the Army National Guard and Ramsey County concerning establishment of a joint cooperative maintenance facility. All parties agreed that they no longer wanted to be involved with the Minnesota Department of Transportation in considering a more expansive facility. Mayor Probst indicated that he had agreed for the City of Arden Hills to take the lead in the process for the next step, which was to hire an architect to begin design plans for the joint and cooperative facility. The City Council discussed the role and function of the Public Works Task Force and when discussion and decision would potentially take place regarding the City's actual intent of going forward in a cooperative venture with either Ramsey County or the Army National Guard for such a facility. . Public Works Director Stafford commented on Ramsey County Transportation Improvement Plan (TIP), and the fact that the Segment II on Highway 96 had been moved up to a 2002 schedule; County Road I from Schutta Road east had been moved up to a 2002 schedule; the combined City cost had gone up from an approximate $235,000 to an approximate $700,000. The Council inquired whether the City's MSA funding could be used for the City's portion of costs related to County Road 1. City Administrator Lynch responded that he did not know, but would return with an answer to the City Council. City Councilmembers inquired about the potential Public Works vehicle purchase on the Consent Calendar Agenda for the February 26, 200 I. Councilmember Grant indicated a desire to look at the piece of equipment that was being replaced. Councilmember Rem updated the City Council on the Website Task Force and the meeting that would be taking place shortly. ADJOURN The meeting was adjourned by consensus at 7:38 p.m. .