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HomeMy WebLinkAboutCC 03-19-2001 . MEETING MINUTES CITY COUNCIL WORKSESSION MONDAY, MARCH 19,2001 4:45 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD CALL TO ORDER Acting Mayor David Grant called the meeting to order at 4:49 p.m. Those present included Councilmembers Beverly Aplikowski, David Grant, Gregg Larson and Lois Rem. Staffpresent included City Administrator, Joe Lynch; City Accountant, Terry Post; Public Works Director, Dwayne Stafford; Planner, Jennifer Chaput; City Engineer, Greg Brown; Recreation Supervisor, Michelle Olson; Parks and RecreationDirector, Tom Moore. Ferrol Robinson, SRF Consulting. Mayor Dennis Probst was absent from the meeting with prior notice. STAFF DISCUSSION ITEMS . HIGHWAYS 10/96 AND 1-694 TRAFFIC STUDY Mr. Robinson gave a report on what has been discussed with Ramsey County and MNDOT. SRF Consulting is asking for suggestions and ideas regarding Hwy. 10/96 and 1-694 and potential ways that traffic would flow and be directed comparative to how heavy the traffic flow is for this area. SRF Consulting is hoping to give MNDOT enough information regarding this area for MNDOT to start making decisions as to future plans for I 35W, Highway 10/96, and 1-694. CASE #00-45. SEMPER (W ALGREENS). COUNTY ROAD E & LEXINGTON AVENUE NORTH. SPECIAL USE PERMIT (SUP)/SITE PLANN ARIANCE/LOTSPLIT . It was brought to City Planner Chaput's attention that the Holiday Inn would not have the required greenspace if Walgreen's goes in on the comer. A variance would be required for Holiday Inn and a hardship found to exist. Chaput stated that a decision needed to be made at the next Council meeting and that this case would not go back to the Planning Commission. Chaput will be preparing a memo with the options that the Council has available to them for their next meeting. The memo will also state that her recommendation is to deny the application due to the greenspace issue. Currently if the Council were to allow the application, they would be approving Walgreen's without a variance application from Holiday Inn. ARDEN HILLS CITY COUNCIL WORKSESSION - March 19, 2001 . PAVEMENT MANAGEMENT PLAN (PMP) There was a discussion by the staff after the retreat regarding the PMP. Some issues that Council needs to give direction to staff on includes the following: Are projects to be approached on a neighborhood or "worst first" basis? Standards need to be set and an expectation that these standards are followed. To what extent should ratings include a factor for storm water management in addition to pavement condition ratings? The urgency for trying to resolve these issues in the near future is to assist staff in preparing the preliminary 2002 budget. Councilmember Larson believes that if we begin with a plan of reconstructing streets based solely on worst first basis, we would never be able to start working on an integrated drainage system. . Councilmember Aplikowski thinks that we should determine first what our goal or program is. Then we need to let the residents know at least a year in advance, giving them time to adjust to it. Councilmember Rem also agreed to the advanced communication to allow us time to resolve issues regarding land ownership, easement, and other details that are usually brought to attention at the beginning of new projects. Councilmember Larson also agreed to the advance notice to a neighborhood, due to prior experience when dealing with a neighborhood project. He believes that if the neighborhood gets involved it will help solve arising problems. Post noted that it is also more costly to reconstruct roads that do not have drainage systems. It is important to look at this financial reality when deciding how to plan future road projects. Post proposed that the city include work on non-residential streets that need repair in the pavement management plan. City Engineer, Greg Brown reminded everyone to browse through the historical sheets and handouts to refresh everyone's memory prior to the next meeting on this subject. . Councilmember Grant left at 6:47 p.m.; at this time Councilmember Larson took over as Acting Mayor and asked to table this discussion until all the Coucilmembers could be present. . . . ARDEN HILLS CITY COUNCIL WORKSESSION - March 19, 2001 COUNTY ROAD E-2. PROPOSED RAMSEY COUNTY COLD-IN-PLACE RECYCLING City Administrator Lynch stated that Ramsey County would like us to sign off on a Cold-In Place recycling for County Road E-2 this summer. However, the Mayor has asked that reconstruction be investigated as an alternative. Staff needs the City Council to give direction on how they would like to proceed with this proposal. Public Works Director Stafford read information received from Ramsey County, stating what would the cost share for the City and Ramsey County would be. Stafford recommended that the council approve the Cold-In Place recycling option. The decision that needs to be made is if we do Cold-In Place with a trail or we hold off for a few years. It was also brought up that we could bring a proposal to Ramsey County that if the City were willing to pay additional would the reconstruction ofthis road be accelerated in County plans. Stafford will be checking with Ramsey County regarding monies beyond the City share to determine how much funding it would take and how long before reconstruction could be scheduled. MISCELLANEOUS ITEMS COUNCIL AND STAFF REPORTS Councilrnember Rem questioned the easement regarding property next to the high school. Stafford reported that the owner retained a lawyer and requested a drawing of what the city is planning. City Engineer Brown is currently working with the resident. ADJOURN The meeting was adjourned by consensus at 7:35 p.m. Respectfully submitted,