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HomeMy WebLinkAboutCC 06-11-2001 . CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORKSESSION, PAVEMENT MANAGEMENT PLAN JUNE 11, 2001 6:30 P.M. - ARDEN HILLS CITY HALL COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the special City Council meeting at 6:37 p.m. Present: Mayor Dennis Probst, Council Members Gregg Larson, Beverly Aplikowski, Lois Rem, David Grant, City Administrator Joseph Lynch, City Engineer Greg Brown, Parks and Recreation Director and Interim Public Works Director Tom Moore. Absent: None. PAVEMENT MANAGEMENT . Lynch and Brown handed out maps and 3-ring binders to the City Council for keeping information and material together regarding the Pavement Management Plan past discussions as well as any future discussions. Information included in the handouts were maps of the 5-Year Street Improvement Plan beginning in 1996, the 1999 Re-Rating Discussion Points for the Arden Hills Street Maintenance Program, the 2000 Pavement Management Program Public Hearing from January 10,2000, the 1999 Pavement Management Program Neighborhood Priority Plan Map, the 1999 Pavement Management Program Functional Street Classification Map, and the 1998 Storm Sewer District Map. All of this information was distributed to the City Council Members with a request to place with their Pavement Management Manual 2001 Workbook. Mayor Probst began by asking City Administrator Lynch to moderate the discussion amongst City Council members regarding the Pavement Management Plan. Lynch referred to the information he has passed out from the 2001 City Council Retreat regarding the policy making nesting bowl starting with the largest bowl considering the mission and determining the ends, as well as the information that had been developed from the 2001 City Council Retreat regarding the street program. Lynch indicated that he would like the Council to focus on what the outcomes should be of a Pavement Management Plan to try to narrow the focus down from it's broadest base. Council agreed on the following items to be registered as outcomes for the Pavement Management Plan: . Safe, sound streets . Fairness . . Living within our means . Reasonable . Resident involvement . Assessed costs . . . ~ ARDEN HILLS CITY COUNCIL WORKSESSION, PAVEMENT MANAGEMENT PLAN - JUNE 11,2001 2 Council agreed that they have a responsibility to maintain the streets in good order. Council also agreed that they do not have any particular problem with the current assessment policy. Council went on to further discuss pavement management. Council will discuss the Pavement Management Plan before their next regularly scheduled meeting on June 25,2001. RECESS At 7:28 p.m., Mayor Probst recessed the meeting and reconvened the regular meeting in the ity Ha ouncil Chambers. . . . CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 11, 2001 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:36 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Absent: None. Also present were City Administrator, Joe Lynch; City Attorney Jerry Filla; Parks & Recreation and Interim Public Works Director, Thomas Moore; and Recording Secretary, Nancy Czajkowski. APPROVAL OF MEETING AGENDA MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to adopt the agenda for the June 11, 2001, regular City Council meeting. The motion carried unanimously (5-0). Public Informational Meeting - Lake Johanna Residents Mr. Lynch explained that Chapter 12 of the City Code deals with lakes and specifically Lake Johanna. He noted one section requires a zone 250 feet from the shore to be marked by buoys. He added at present there are no buoys in place. Mr. Filla noted if the city changes anyone of these regulations the changed sections have to be consistent with state law, but the city is not required to change all ofthe sections. He added the city does not have liability because of failure to place buoys, but should not have a regulation that is not enforced. The Council asked for public comments. Members of the public raised the following concerns: unsightliness of the buoys, the designated zone would be unsafe due to the intense concentration of boats, due to the shallow center of the lake there would be little room left for boats to pass safely, the designated areas would take away 40% of the usable surface area, and the buoys would be a danger at night to pontoon boats. A suggestion was made to allow people to mark their swimming areas. Discussion followed by the Councilmembers. There was support for requiring repeal of the section requiring buoys. ARDEN HILLS CITY COUNCIL - JUNE 11,2001 2 MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to direct the City Attorney to revise the language of the ordinance to either repeal the requirement of buoys or to change the mandatory language to permissive language to allow the city discretion in deciding whether to require buoys on Lake Johanna and to return the proposed language to the council at the first July Council meeting. The motion carried unanimously (5-0). . APPROVAL OF MINUTES A. April 30, 2001 Regular City Council Meeting, TCAAP Discussion B. May 14, 2001 Regular City Council Meeting, TCAAP Discussion C. May 14,2001 Regular City Council Meeting D. May 21, 2001 City Council Worksession E. May 29, 2001 Regular City Council Meeting, TCAAP Discussion F. May 29, 2001 Regular City Council Meeting Councilmember Larson requested the following changes to the May 14, 2001 Regular City Council Meeting minutes: 1. On page 8, in the last paragraph, in the last sentence, replace "they" with "we". 2. On page 9, in the fourth paragraph from the bottom, delete the third sentence and replace with "They are the same people sharing the same ideas". . Councilmember Larson requested the following change to the May 21, 2001 City Council W orksession minutes: on page 2, in the third paragraph from the bottom, delete the second sentence. Councilmember Rem requested the following change to the May 14,2001 Regular City Council meeting minutes: in the last paragraph before Adjourn, delete the last sentence. She stated that per the librarians they do not contemplate changing the library hours. Councilmember Rem requested the following changes to the May 29, 2001 Regular City Council Meeting minutes: 1. On page 2, in the last paragraph before the motion, replace "changes" with "errors and dropped words". 2. On page 6, in the first full paragraph, replace "Hadgader" with "Habiger". 3. On page 6, in the third full paragraph, replace "Ortley" with "Oertli". 4. On page 9, in the fifth paragraph from the bottom replace "stated" with "suggested". . Mayor Probst requested the following changes to the May 29, Regular City Council Meeting, TCAAP Discussion minutes: . . . ARDEN HILLS CITY COUNCIL - JUNE 11,2001 5 ADMINISTRATOR COMMENTS Mr. Lynch stated the CPI Guidant issue has been resolved. He noted Ramsey County has not responded on the Public Works Facility RFP. He added the contractor has offered to sell the remaining Kasota stone to the City for $11,000. MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to authorize purchase of the remaining Kasota stone for an amount not to exceed $11,000. The motion carried (4-1 Rem). COUNCIL COMMENTS Councilmember Aplikowski noted a request from the Public Works staff to get to know the City Council members better. She added the Public Works staffhas concerns about the condition of the roads and is open to being consulted about the Pavement Management Program. She suggested forming a task force to explore standing rules for the City Council to include how they want the minutes read and other issues. Mayor Probst noted he received a call from Mr. Mark Kelliher with his concerns about receiving direction from the City Council for the Operations and Finance Committee. He added that Mr. Kelliher indicated that committee members would not be upset if they were disbanded in favor of a task force. Mr. Kelliher indicated they have talents and wish to serve the city in whatever capacity is needed. Mayor Probst commended staff members for their quick action in response to the recent ink dye spill. ADJOURN MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to adjourn the meeting at 10:03 p.m. The motion carried unanimously (5-0). NOTICE OF MEETINGS The next Council Meeting will be held Monday, June 25, 2001 at 7:30 p.m. at the Arden Hills Council chambers. . . . ARDEN HILLS CITY COUNCIL - JUNE 11,2001 3 1. In the first full paragraph after item 2, replace "is pretty much" with "generally". 2. On page 8, in the second to the last paragraph, replace "they" with "the city". MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve the April 30, 2001 Regular City Council Meeting, TCAAP Discussion, the May 14, 200 1 Regular City Council Meeting, TCAAP Discussion, the May 14, 2001 Regular City Council Meeting, the May 21, 2001 City Council Worksession, the May 29,2001 Regular City Council Meeting, TCAAP Discussion, and the May 29,2001 Regular City Council Meeting minutes as corrected above. The motion carried unanimously (5-0). Councilmember Larson stated they should direct the minutes more towards actions and audio tape their meetings. He noted the tapes should be available. CONSENT CALENDAR A. Claims and Payroll MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. Ms. Linda Swanson, 1124 Ingerson Road, noted her appreciation of the city website, but her concern it does not have the complete agenda. She added the Pavement Management Program recommendations from the task force should be distributed to the City Council. No further public comments were made. UNFINISHED AND NEW BUSINESS A. Plannin~ Cases 1. Case #01-20, Erosion and Sediment Control Ordinance, Schedule Public Hearing MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to schedule the Public Hearing for Planning Case #01-20, Erosion and Sediment Control Ordinance for July 9, 2001 as recommended by Staff. The motion carried unanimously (5-0). . . . ARDEN HILLS CITY COUNCIL - JUNE 11,2001 4 2. Public Hearing A. Case #00-39, Right-of-Way Ordinance (Second Read) B. Adopt Ordinance #326, Amending Chapter 8 of Existing City Code, Adding Article VI, Section 8-60, Incorporation of Right of Way Management Regulations C. Adopt Ordinance #327 Relating to Ordinance #326, Incorporation of Right-of-Way Management Regulations to the City Code, adding Chapter 360 Mayor Probst opened the public hearing at 8:47 p.m. As no one appeared, Mayor Probst closed the public hearing at 8:57 after discussion by the City Council. Councilmembers expressed concerns about seeing the all of the changes recommended by staff incorporated in the draft before presentation to the City Council. MOTION: Councilmember Larson moved and Councilmember Rem seconded a motion to table the adoption of the ordinance until receipt of a fully revised draft. The motion carried unanimously (5-0). B. City Hall Construction 1. Monument Sign Revisions MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to authorize the architect to make the changes to the monument sign as requested and Rochon to incorporate the changes to the City Hall contract for the sign in the amount of$9,556.00, as recommended by staff. The motion carried unanimously (5-0). C. Arden Hills Tower Discussion Mr. Lynch explained the City Council would be getting a recommendation from the Planning Commission on a concept plan approach from Mr. Vaughn on redevelopment of his property, which would include reconstruction of his tower. He asked for direction from the City Council. Discussion of Mr. Vaughan's tower followed. Mr. Filla noted the tower does not comply with the applicable regulations. Councilmembers expressed concern about the length of time this situation had existed. Some Councilmembers were concerned about putting Mr. Vaughn out of business. Mr. Lynch expressed the frustration of staff with this property. There was support for the option of requiring Mr. Vaughn to remove all equipment placed on the tower without permission by the City. The consensus was that something needed to be done. Mayor Probst directed staff to consider all suboptions and return to the council with information on the probable outcomes and costs associated with these suboptions at the July 16,2001 Worksession or Council meeting.