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HomeMy WebLinkAboutCC 06-18-2001 . MEETING MINUTES CITY COUNCIL WORKSESSION MONDAY, JUNE 18, 2001 4:45 P.M, - CITY HALL, 4364 WEST ROUND LAKE ROAD CALL TO ORDER Mayor Probst called the meeting to order at 4:55 p.m. Councilmembers present were Beverly Aplikowski; David Grant; and Gregg Larson. Councilmember Rem arrived at 4:58 p.m. Staff present included Parks & Recreation and Interim Public Works Director, Tom Moore; and Recording Secretary, Sheila Stowell. City Administrator, Joe Lynch and City Treasurer, Terry Post were both absent due to illness. 2002 BUDGET DISCUSSION Mayor Probst noted that representatives from the Ramsey County Sheriffs Department; the Lake Johanna Volunteer Fire Department; and the Rice Creek Watershed District had been invited to attend the July Worksession. . Mayor Probst led the discussion on the 2002 Budget, referencing the staff memorandum prepared by Mr. Post dated June 14,2001, which included the 2002 Budget Planning Calendar; and preliminary five-year Capital Improvement Plan (CIP) projections for various departments. Discussion items included janitorial requirements at the new City Hall facility; City Council adoption of a use policy for the facility and how that would impact the 2002 budget; approval of the 2002 Budget calendar; timing of the proposed joint maintenance facility planning and construction; inclusion of an identified 2002 Pavement Management Plan (PMP) project; implications ofthe Comprehensive Park Plan (in process); and levy limits pending with the legislature still in special session. Councilmembers were of the consensus that they review more detailed budget items at the July Worksession, following the special session; Staff was directed to proceed with intent for a PMP project for 2002; anticipate late 2002 planning/construction for a joint maintenance facility; work in capital items to be incurred pending the outcome of the Comprehensive Park Plan; and incorporate potential personnel costs into the 2002 budget as the reorganization process continues. . ARDEN HILLS CITY COUNCIL WORKSESSION - JUNE 18, 2001 2 . Councilmembers were in agreement that City Administrator Lynch prepare a specific agenda for the PMP W orksessions scheduled one hour before each Council meeting, in order to allow Councilmembers to have a goal for each meeting. COMPREHENSIVE PARK PLAN Discussion was held regarding public notice of the upcoming neighborhood meetings to receive input on the park plan. Staff was directed to mail individually addressed, first class letters to all City residents within seven to ten days, informing them of the meetings, in addition to the notice in the City newsletter, cable and website. FIFTIETH ANNIVERSARYIDA Y IN THE PARK EVENT Mr. Moore provided a summary and overview of the final details and logistics for the Anniversary event. Mr. Moore informed Councilmembers that Ramsey County would be unable to provide picnic tables at Tony Schmidt Park due to a vendor problem. . Mayor Probst directed Mr. Moore to contact Greg Mack, informing him that Mayor Probst would be contacting Ramsey County Commissioner, Tony Bennett, for assistance in ensuring that the park would include picnic tables, the necessary temporary repairs would be made in the one pavilion to make it useable for the event, and any other needs to make the event successful. EROSION SEDIMENT CONTROL ORDINANCE REVIEW The Council requested further clarification regarding the format presented by staff for their review of the proposed erosion sediment control ordinance. Discussion items included page seven (variance section); page nine (which entity has final jurisdiction); referencing the annual fee review, rather than using specific numbers for fines and fees within the ordinance; and references to the "handbook" without a copy being available for reference. Staff was directed to provide a final draft of the ordinance, rather than a generic version, by the June 25th Council meeting for review and further discussion, anticipating formal action at the July 9th meeting. RIGHT -OF -WAY ORDINANCE REVIEW . The Council once again requested further clarification regarding the format presented by staff for their review of the proposed right-of-way ordinance. Discussion items included whether all changes had been incorporated (i.e., City Attorney, former Planner); confirmation of the 12 month or 36 month restoration ARDEN HILLS CITY COUNCIL WORKSESSION - JUNE 18, 2001 3 . period and how that compares to neighboring communities; and excavation and obstruction permits being combined in one. Staff was directed to provide a final draft of the ordinance, rather than a generic version, incorporating all changes as confirmed by a staff memorandum, by the June 25th Council meeting for review and further discussion, anticipating formal action at the July 9th meeting. STAFF COMMENTS - PUBLIC WORKS DEPARTMENT Mr. Moore provided an update for Councilmembers on various public works projects including, sealcoating; the north water tower project, and potential change order forthcoming; the Old Highway 10 watermain project; Lift station #8 completion; and the volume of public works related phone contacts. COUNCIL COMMENTS . Councilmembers expressed concern regarding whether staff was receiving clear direction from the Council when requesting specific information and final documents requiring their review. It was their consensus that, when possible, staff provide final documents for their review, after having thoroughly researched and reviewed the specific items and providing qualified options by staff memorandum, allowing Councilmembers to make an informed decision. If staff found they were unable to meet the projected timetable for action at an upcoming Council meeting, the item should be removed from that agenda until research and compilation of facts had been completed, and moved to a future agenda. Councilmembers also expressed concern regarding their knowledge of the status of the staff reorganization process. Further discussion items included timing of the City Hall grand opening Ceremonies; and scheduling a closed executive session to discuss a pending litigation issue. Staff was directed to provide clarification of whether a specific date had been confirmed with the Minnesota Army National Guard for City Hall grand opening. Staff was further directed to prepare a memorandum outlining Council options regarding the Mounds View School District's proposed use of the Minnesota Department of Transportation property for overflow parking during the remainder of their construction project, and activation of deferred assessments from the County Road F project of several years ago. . Discussion was held regarding the upcoming Public Hearing on proposed modifications and/or enforcement of the Lake Johanna Ordinance. ARDEN HILLS CITY COUNCIL WORKSESSION - JUNE 18, 2001 4 . Prior to the scheduled Public Hearing on July 9, 2001, staffwas directed to provide additional clarification and information regarding the Department of Natural Resources information previously requested; inclusion of language drafted by the City Attorney (i.e., which option; modifying language to make it permissive rather than mandatory OR deletion of language). Again, the City Council directed staff to provide this information in an advance packet, prior to action being taken following the Public Hearing. Councilmember Larson announced that he would be out of town, and unavailable for meetings, from July 5 - July 22, 2001. Preliminary discussion was held regarding Arden Towers planning case. The City's Building Official, Dave Scherbel, will be in attendance at the July W orksession for further discussion. Staff and the City Attorney were directed to proceed as previously directed, to ensure the tower was brought back into compliance. Mr. Moore was directed to respond to a letter from a young resident regarding a skateboard park being constructed in the City. ADJOURN . MOTION: Councilmember Rem moved and Councilmember Aplikowski seconded a motion to adjourn the meeting at 7:02 p.m. The motion carried unanimously (5-0). .