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HomeMy WebLinkAboutCC 07-09-2001 . . . CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL MEETING, PAVEMENT MANAGEMENT MEETING JULY 9, 2001 6:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALLTOORDEWROLLCALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the special City Council meeting at 6:37 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, Lois Rem, City Administrator Joe Lynch, City Engineer Greg Brown, BRW, and Recording Secretary, Nancy Czajkowski.. Absent: Councilmember Gregg Larson. DISSCUSSION Mayor asked for possible discussion topics. Councilmember Rem responded with the following topics: standards, PCl ratings, storm drainage and ponding, street width, curb and gutter, worst first or neighborhood approach. She suggested to begin with the PCl rating. Mr. Brown gave a presentation on the PCl rating, how it is used and what it was. After discussion, the Councilmembers agreed the PCl is the proper rating to use to begin the discussion of a potential project. They further agreed that they should discuss overlay as an option before a street reaches the drop off point for replacement. They also noted that options in curbing should be offered to residents. Mayor Probst raised the issue of whether lack of curb and gutter should prevent a street from being overlayed. He directed staff to have for the next meeting a list of standards to discuss. He noted the council would go down the list and find out where there is agreement. RECESS At 7:28 p.m., Mayor Probst recessed the meeting and convened the regular meeting in the "ty Hal C uncil Chambers. J e ynch 1 y Administrator NOTICE OF MEETINGS The next Pavement Management Meeting will be held Monday, July 30, 2001 at 6:30 p.m. at the Arden Hills Council chambers. . . . CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JULY 9, 2001 7:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:33 p.m. Present: Mayor Dennis Probst, Councilmembers Beverly Aplikowski, David Grant, and Lois Rem. Absent: Councilmember Gregg Larson. Also present were City Administrator, Joe Lynch; City Accountant, Terrance Post; City Engineer, Greg Brown, BRW; and Recording Secretary, Nancy Czajkowski. APPROVAL OF MEETING AGENDA MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to adopt the agenda for the July 9, 2001, regular City Council meeting. The motion carried unanimously (4-0). PUBLIC HEARING - LAKE JOHANNA ORDINANCE Mayor opened the public hearing at 7:33 p.m. Mr. Lynch explained the recommendation of the City Attorney and the specific changes to the ordinance. He noted they left the ability to have an area at the 250-foot distance, but removed the language requiring buoys. He added the City could still place buoys ifthey wanted to later. He stated they would not need to change the entire ordinance because they only changed these portions. Ms. Nancy Hansen, 3368 Lake Johanna Boulevard, stated she has been a resident for 55 years. She noted she spoke in favor of dropping the mandatory buoy language. She added she had asked many times for some way for residents to acquire regulation buoys to place in their swimming areas. She stated people fear for their personal safety. She noted that these buoys would not be 250 feet out. Mr. Darrel Durheim, 1690 Lake Johanna Boulevard, stated he was speaking in favor of what was being proposed. He congratulated the Council for doing what was requested by those that were here the last time this was discussed. He noted they did a good job taking care of a minor complaint without messing with the majority of the ordinance, which was of concern. Ms. Roberta Thompson, 3413 Snelling Avenue, thanked the Council and staff for the work done. She noted they listened to the citizens. She added she was in support of what was proposed. She ARDEN HILLS CITY COUNCIL - JULY 9, 2001 2 . stated the language allows the issue to be addressed if needed. She noted she wanted to make sure as they move forward they would not lose section 12-30. She added that needed to be validated that with the DNR. Mr. Steve Nelson, 3475 Siems Court, stated he had previously sent a letter with his issues. He noted the issue was would they have the right to place buoys whether the language was in the ordinance or not. He added it was in the DNR regulations. He stated he would like the Council to consider whether they are complying with state requirements on changing the setbacks. He noted it was confusing for people that they are one ofthe few lakes, which have a 250-foot setback. He added he would like the Council to consider changing the 250 feet back to 150 feet, which the DNR would allow. He stated that it would be less confusing for those using the lake and would give them a more usable area of the lake. He noted it would also be safer. Mr. Dan Kuechmeister, 3372 Lake Johanna Boulevard, stated he was not sure why anyone would want to change from 250 to 150 when no one was enforcing the 150 feet. Ms. Lisa Abraham, 3511 Siems Court, stated it would be nice if it was enforceable in the swimming area. She noted her children were almost run over an hour ago 10 feet off her dock. She added she would like not to have to be concerned about her children swimming near their property. As no one else wished to speak, Mayor Probst closed the public hearing at 7:50 p.m. . Councilmember Aplikowski stated there were two requests for buoys for the swim areas. She asked how they would be marked other than the City requiring buoys. Ms. Hansen responded the homeowners could buoy their swim areas now. She stated if they had a source or supply for buoys, then the homeowner could mark the area himself or herself. She noted that in some of the lake bays, boats get close. She added marking swimming areas would be of minimal cost to the lake property owner and easily complied with. Councilmember Aplikowski stated the correspondence from one resident said safety required more policing. She asked if Ramsey County Patrol Officers were out there on the lake. Ms. Hansen responded the Ramsey County Water Patrol does patrol out on the lake. She stated they do an incredible job. She noted they respond promptly after being called. She added there used to be a citizen patrol. She stated she did not think the response time had ever been longer than 10 minutes on a call. MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to approve Ordinance 330, an Ordinance relating to Lake Surface Use Regulations, Amending Article 2, Division 1, Section 12-16 through 12-19 and Article 2, Division 2, Sections 12-27 and 12-32, and to direct staff to forward the changes to the DNR for their review and approval and to publish it upon acceptance by the DNR. The motion carried unanimously (4-0). . . . . ARDEN HILLS CITY COUNCIL - JULY 9, 2001 3 CONSENT CALENDAR A. Claims and Payroll MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. No public comments were made. UNFINISHED AND NEW BUSINESS A. Planning Cases 1. Case #00-39, Right-of-Way Ordinance A. Adopt Ordinance #326, Adding Article IV, Section 8-6, Incorporation of Right-of-Way Management Regulations B. Adopt Ordinance #327 Relating to Ordinance #326, Incorporation of Right- of-Way Management Regulations to the City Code, Adding Chapter 360 to new City Code. Mr. Lynch explained the changes to the ordinance and correcting the reference to Installation Requirements, Section 360.10. MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to adopt Ordinance 326, an Ordinance relating to Construction within public Right-of-Way Management; adding Article 4, Section 8-6 of the current municipal code, to adopt Ordinance 327, an Ordinance adding Chapter 360 relating to Right-of-Way Management relating to City Code, and to order a summary publication of Ordinance 327 as recommended by Staff. The motion carried unanimously (4-0). 2. Erosion and Sediment Control Ordinance #328 Mr. Lynch explained the Ordinance and that the fee schedule would be adopted on an annual basis. MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to adopt Ordinance 328, an Ordinance requiring Erosion and Sediment Control for Land Disturbance Activities within the City of Arden Hills and to order publication of a summary as recommended by Staff. The motion carried unanimously (4-0). . . . ARDEN HILLS CITY COUNCIL - JULY 9,2001 4 B. Final Pay Request, Allied Blacktop, 2001 Sealcoating Project Mr. Post explained the Change Order and that the contractor's completed work exceeded the Council not to exceed dollar authorization. He stated City Engineer Brown verified the additional yardage used on the job. Mr. Brown stated when they did the estimate they used linear measurement and there are cul-de- sac bulbs with additional yardage. He noted to verify quantities he measured the length of the street, which was close to the estimate. He added he checked the weight of rock and amount of asphalt material put down. He noted it all checked out to be consistent with what the contractor stated. MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve an increase in Change Order No. 1 from $14,000 to $16,287.11 and to authorize final payment to Allied Blacktop for the 2001 Seal Coating Project in the amount of$52,187.45 as recommended by staff. The motion carried unanimously (4-0). C. Change Order #4, Rochon Construction, City Hall Project Mr. Post explained the five items contained in Change Order No.4. He noted the building inspector had approved them as reasonable and that staff recommends approval. MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to approve Change Order No.4 with Rochon Corporation in the amount of $3,985. The motion carried unanimously (4-0). D. Joint Fire Board, Approval of Expenditure Mr. Lynch explained that Councilmember Larson was not able to attend the June 20, 2001 meeting. He noted he was not comfortable with a $117,000 expenditure at this time and had suggested a compromise in light ofthe other commitments for the Alliant Tech funds. MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to approve the Fire Board Recommendations in the amount of $40,000 as presented in the July 5, 2001, memo from Terry Post, City Accountant and Joe Lynch, City Administrator. The motion carried unanimously (4-0). E. Lake Josephine East Cul-de-sac Construction Update Mr. Post explained the check from Mr. Rekuski for $10,000 to establish an escrow account for utility work not completed. He stated Mr. Brown had estimated it would cost less than $10,000 to do work if the city needed to hire to complete the improvement. ARDEN HILLS CITY COUNCIL - JULY 9, 2001 5 MOTION: Councilmember Aplikowski moved and Councilmember Grant seconded a motion to approve and accept the public improvements subject to the condition of a deposit of $10,000 escrow pending final approval by the city engineer or until further authorization from the City Council and to direct staff to set a timeline. The motion carried unanimously (4-0). . F. Keithson Pond Easement Acquisition, Proposed Settlement Mr. Post explained the proposed settlement and referenced the attorney letter noting the fairness of the offer. MOTION: Mayor Probst moved and Councilmember Aplikowski seconded a motion to approve the provisions of the stipulation settlement agreement and direct staff to satisfy all requirements related thereto. The motion carried unanimously (4-0). ADMINISTRATOR COMMENTS Mr. Lynch stated the Minnesota Army National Guard has agreed on a date and time to meet to determine where to draw a boundary line. He noted the meeting would be on Thursday, July 12, 2001, at 8:30 am in the Council Chambers. COUNCIL COMMENTS . Councilmember Grant stated the Operations and Finance Committee would meet on July 19, 2001. He noted he would contact the County to ensure the Committee has an RFQ in order to prepare for that meeting. Councilmember Aplikowski stated she attended the wrap up meeting of the Day in the Park Committee. She noted the Committee's concern about how the council felt about the event. She added a suggestion for a formal thank you from the council for all the people on that committee. She added they wanted to do it again with a smaller version next year. She stated many would be eager to continue. She asked if the committee would handle the new city hall dedication. Mayor Probst responded he had presumed they were going to handle the dedication or at least assist with it. He stated there was an open issue to be resolved. He noted at the old city hall there were a couple of trees and a plaque that had been purchased by families as a commemoration. He added the trees were not transplantable and he thought they should either plant one or dedicate one. He stated the families should be consulted and the dedication could be part of the city hall dedication ceremony. . Councilmember Aplikowski suggested the city hall dedication be handled on September 29, 2001 with the big banquet on Saturday and something for the businesses on Friday. She stated the Arden Hills, Shoreview and New Brighton historical society would be hosting a meeting on the Arsenal property on August 2, 2001. She noted the former private TCAAP landowners were being invited back. She added Shoreview could supply tents if needed. She added there would be a New Brighton and Mounds View environmental government affairs meeting that would focus on the I-35W Corridor Coalition on Tuesday, July 17 from 7:30 to 8:30 am. . . . ARDEN HILLS CITY COUNCIL - JULY 9, 2001 6 Councilmember Aplikowski asked if the sign in the new city hall interior wall would be changed to the new logo. Mr. Post responded current plans do not reflect the new logo. The signs should be changed to incorporate the new logo. Mayor Probst concurred with Councilmember Aplikowski. He stated if they could not afford the change to the new logo he would take it out and get a credit from the contractor. Councilmember Aplikowski publicly thanked staff and the volunteers for their hard work on the anniversary celebration. Mayor Probst thought it would be a good idea to sign a formal thank you letter to recognize the incredible effort that was put forth. Councilmember Aplikowski stated most of the bills would be in by the end of the week for the celebration and she would have a proposal for a scaled down version of the celebration by the next council meeting. She noted the history book and video was coming along slowly. Councilmember Rem stated she received an invitation for a meeting of the Ramsey County Commissioners on the Ramsey County Public Works facility tomorrow afternoon from 1 :30 to 3:00 p.m. Mayor Probst stated he received a request from Mr. Vaughan's attorney to meet with the Councilmembers. Councilmember Aplikowski stated they should meet with all Councilmembers in one room at one time. Councilmember Rem concurred. Mayor Probst directed staffto invite Mr. Vaughan's attorney to speak at a future work session. He stated Ms. Elizabeth Link had asked if she would attend the July 16 worksession. After discussion, Mayor Probst noted he would tell her it was not necessary for her to be there. Mayor Probst stated he would be vacationing from August 10 for about two weeks. He requested staff to attempt a recap on the impact of the recent legislative session. He stated that in the next newsletter they should run a piece inviting residents to contact staff if they are interested in purchasing buoys for any of the lakes. He noted if there was interest, then they should purchase some buoys to be made available at cost. Councilmember Rem stated the Lake Johanna Improvements Society could look at this issue. Councilmember Grant stated he was in favor of providing a name, address and cost structure for buoys. He noted he did not feel they would have enough interest to get a significant discount on purchase. He added they should leave it to the residents and homeowners to purchase. . . . ARDEN HILLS CITY COUNCIL - JULY 9, 2001 7 Mayor Probst stated maybe there could be an article on where to purchase, etc. He commended city staff on handling a water main break during the anniversary celebration. He stated it was a job well done. ADJOURN MOTION: Councilmember Aplikowski moved and Councilmember Rem seconded a motion to adj urn the meeting at 9: 18 p.m. The motion carried unanimously (4-0). ,~u~~ NOTICE OF MEETINGS The next Council Meeting will be held Monday, July 16,2001 at 7:30 p.m. at the Arden Hills Council chambers.