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HomeMy WebLinkAboutCC 10-15-2001 . MEETING MINUTES CITY COUNCIL WORKSESSION MONDAY, OCTOBER 15, 2001 4:45 P.M. - CITY HALL, 4364 WEST ROUND LAKE ROAD CALL TO ORDER MaYQr Probst called the meeting tQ order at 4:52 p.m. Councilmembers present were Beverly Aplikowski; Gregg Larson; and Lois Rem. CQuncilmember Grant arrived at 5:02 p.m. Staff present included City Administrator, Joe Lynch; Parks & Recreation and Interim Public Works Director, Tom Moore; City Planner, Aaron Parrish; Planning Consultant, Mike Cronin; and Recording Secretary, Sheila Stowell. QUARTERLY WRITTEN DEPARTMENT REPORTS Staff responded to several questiQns of Council regarding third quarter department reports. Questions included the status of the Customer Service Representative II positiQn (LarsQn); the need for cancellation ofvariQus recreation program classes due to . the unavailability of the Army Reserve Center (Probst); and congratulatiQns to Terry PQst on his appointment to the Executive Board of the Minnesota Government Finance Officer's Association (Larson). PLANNING/ZONING AND CODE ENFORCEMENT Case #01-23. Si2:n Ordinance. City of Arden Hills Planning Consultant, Mike CrQnin, provided a brief overview of the Sign Ordinance W Qrking Group, and subsequent Planning CQmmission, recommendations fQr a new sign code for the City. An existing sign inventory was provided. Discussion items included the need for exemption for religious symbols or works of art that don't contain a commercial message and their granted zoning through a Special Use Permit in residential areas; Section "X" regarding sign standard adjustments with revised wording to clarify the criteria; bus benches; code enforcement related tQ existing signage that needs remQdeled or replaced; inclusion of a permitting section in the sign ordinance; and public notice and process for implementation. Staff was directed to make the required revisions as discussed; inclusion as an appendice to the new City CQde; and was further directed to bring the document . forward in its final form to the November 13, 2001 regular City Council meeting. ARDEN HILLS CITY COUNCIL WORKSESSION - OCTOBER 15, 2001 2 . Case #01-25. Guidant Corporation. Sit!n Ordinance Variance (Water Tower Sit!nat!e) City Planner Parrish provided a review of the request by Guidant Corporation fQr signage Qn their water tower. After discussion, Council consensus was that it would be difficult to interpret that a hardship existed, as recommended by the Planning CommissiQn; but that allowing the signage did not have any material impact on adjacent properties. Staff was directed to bring the case forward at the next regular City CQuncil meeting, based on support of the CQuncil if the case was argued Qn the unique nature of the campus and that the signage would be predQminantly visible Qnly internally. Staff was further directed to make it a cQndition that Guidant maintain the exterior appearance Qf the water tower. PUBLIC WORKS & SAFETY Pavement Manat!ement Plan (PMP) Continuing discussiQn of the City's PMP was held, Staff was directed tQ make the follQwing revisiQns and include the PMP on the Consent Calendar at their October 29,2001 regular meeting: . . Community Street: Recommended Street Width: Case Specific (32 feet minimum) . NeighborhQod Street: Recommended Street Width: 30 feet minimum . Residential Street: Recommended Street Width: 28 feet minimum . Special Cases: Recommended Street Width: Case Specific . Add Footnote: Street width is measured from face to face. . Under "Additional CQnsiderations for Street Width DeterminatiQn," second paragraph, add "All street reconstruction and new street construction in Arden Hills will include concrete curb and gutter for a number of reasons: ... Staff was further directed to bring forward a copy of the existing Assessment Policy for review and revision at a future W Qrksession. Areas needing clarification included comer lot calculation; preparation of a one-page, "user- friendly" informational handQut for residents; determination of assessments based on the bid price or an index value. ADMINISTRATION Codification Process/Schedule Councilmembers briefly discussed the items highlighted in the City CQde by . Councilmember Rem, and expressed their appreciation Qf her work. It was also noted that City Attorney Filla had suggested several clarifications. ARDEN HILLS CITY COUNCIL WORKSESSION - OCTOBER 15, 2001 3 . Staff was directed to provide a date specific process schedule, affiliated costs for various options for adoption at the October 29,2001 regular City Council meeting. National Lea2:ue of Cities. Membership Renewal It was the CQnsensus of the City CQuncil not to renew the annual membership in this organization. City Hall Use Policy Councilmembers referenced the City Hall Building Usage staff memorandum dated September 12, 2001 regarding the City Council developing a policy for building usage at the new facility. Discussion items included operating rules; a moratorium on rentals until City needs in the new facility were assessed; increased janitorial needs; and security deposits or cleaning requirements for those groups using the facility. Staff was directed to further develop a use policy for Council review and consideratiQn; to apply a two Qr three mQnth moratorium on outside use of the building while we are getting acclimated and determining needs; and to infQrm those parties making requests that we are still in the policy development stage. . Councilmember Rem left the meeting at approximately 7:35 p.m. Operations and Maintenance Superintendent Position City Administrator Lynch presented a staff memorandum dated OctQber 12,2001 regarding a proposed Maintenance and Operations Superintendent PQsitiQn, with long- time employee and current Public Works Foreman Jim Perron, under consideration for this newly created position. Discussion items included where to set the salary level; mQving frQm non-exempt to exempt status and change from a bargaining unit to a nQn-bargaining unit emplQyee. It was the consensus of the Council that they would like more infQrmatiQn regarding how this position relates tQ the Qverall reorganization. Staff was directed to provide this new organizational chart at the November 19, 2001 Worksession. Council and staff discussed the pending Pay Equity Study being performed by Labor Relations Associates, which is tentatively scheduled tQ be available by the November W orksession for Council review and comment. . ARDEN HILLS CITY COUNCIL WORKSESSION - OCTOBER 15, 2001 4 . ST AFF COMMENTS/COUNCIL COMMENTS Discussion items included City Hall closing on Friday, October 19,2001 to accommQdate the mQve into the new City Hall facility; the initiation of work on the 1-35W noise wall; pending 2002 Legislative Policy Agenda review at a future City Council meeting; additional members fQr the Parks, Trails and Recreation Committee; tentative baseball field plans for the nQrthwest comer Qfthe Twin Cities Army AmmunitiQn Plant (TCAAP) as it relates to the Comprehensive Park Plan; Northwest Youth and Family Services 2002 budget request; and additional contact with the Mills Group. Staff was directed to include further discussiQn of the proposed maintenance facility at the October 29,2001 regular City Council meeting under Council Comments. Councilmembers requested that staff provide a fQrm to be completed for new business cards with the new City 10gQ, City Hall address, and tQ allow them to determine which home and/or business numbers or e-mail addresses they wanted to include on their personal cards. Discussion was held on the program for the Ramsey County League of Local Governments to be hosted by the City of Arden Hills at the new City Hall facility . on October 25,2001 with a welcome provided by Mayor Probst. Staff was directed to post the meeting as a Special Council meeting due to a quorum of Councilmembers present. Staff was directed to activate the process for adQption of a fertilizer use ordinance; modeled after that Qf the City Qf Shorewood for presentation at a future City Council meeting. Staff was directed to cQordinate this prQcess with the Stormwater Management Plan final draft. ADJOURN MOTION: Councilmember Grant mQved and Councilmember Larson seconded a motion to adjourn the meeting at 8:35 p.m. The motion carried unanimQusly (4-0). .