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HomeMy WebLinkAboutCC 12-17-2001 . ~ ~~HILLS MEETING MINUTES CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORKSESSION MONDAY, DECEMBER 17, 2001, 4:45 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER Mayor Probst called the meeting to order at 4:50 p.m. Councilmembers present were Beverly Aplikowski, David Grant, Gregg Larson, and Lois Rem. Staff present included City Administrator, Joe Lynch; City Accountant, Terry Post; Parks & Recreation and Interim Public Works Director, Tom Moore; Recreation Program Supervisor, Michelle Olson; City Planner, Aaron Parrish, and Recording Secretary, Julie Bateman. . Also present included Rod Grams, Hecht, Spenser & Associates; Jeff Knutson, Glenn Rehbein Companies; Jim Casserly, Public Finance Attorney, Krass Monroe P A; Sue Steinwall, Environmental Law, Fredrikson & Byron P A; John Hink, Glenn Rehbein Companies; Patrick Kelly, Kelly & Fawcett; and Roger Fraley, Centex Multi-Family Communities. COMMUNITY DEVELOPMENT Plannin2/Zonin2 TCAAP developer presentation. Paper copies of the presentation will be provided to the City Council. Comprehensive Stormwater Plan Councilmember Larson stated Rice Creek referred to plan as a Water Management Plan. What are we required to do? Mr. Parrish stated we are only required to deal with stormwater management. Councilmember Rem suggested we should be addressing some of the broader issues. Mr. Parrish stated some of the issues will be dealt with although there are also some issues that will not be applicable. . Mayor Probst stated it will be on the January agenda to be concluded. ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES DECEMBER 17, 2001 2 . FINANCE DEPARTMENT 2002 Budl!et Discussion Community Events Mr. Post discussed the budget for Arden Hills celebration for 2002 asking if $1 0,000 is an adequate budget. Councilmember Aplikowski stated we have to consider how we will fund the dedication of City Hall which was in last years budget, and a Day in the Park. Councilmember Larson suggested we might tie in the dedication with the 51 st annIversary. Mayor Probst stated we should not change the budgeted amount of $10,000, and plan for fund raising perhaps by City Council members. Park Capital Mayor Probst stated the park budget is approved for park improvements, and funds will not be redirected from that budget for community events. The money for new warming houses has not been budgeted. Mayor Probst stated the budget should be amended in . 2002 to include additional funds for warming houses when more information regarding cost is available. Recreation Programming Mr. Post stated the money traditionally used to fund Recreation Programs is budgeted to be approximately $10,000 less than last year. Ms. Olson stated that programs like Breakfast with Santa and Summer Playgrounds do not make enough money to cover expenses. Councilmember Aplikowski asked what could be done tonight to possibly redirect funds to avoid cutting summer programs. Mayor Probst stated the issue of where recreation program money will corne from is not something that can be decided in a few minutes and clearly needs more deliberation. Discussion is tabled until January worksession, at which time a more long term decision will be made. Councilmember Aplikowski indicated support for the programs cut from the budget (track and playgrounds) and stated the Council will find funding to cover the cost of these programs in 2002 and long term planning for these programs will be discussed and decided for 2003. . ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES DECEMBER 17, 2001 3 . Pavement Mana2:ement Pro2:ram Mayor Probst stated the plan should be put together and published to receive feedback. Will be on January 14 agenda. 2002 Fee Schedule Review Councilmember Larson stated he has recommended changes. Tabled until January. PUBLIC WORKS DEPARTMENT Discussion regarding ordinance for City to implement water bans to save water when supply is low, authorization for Public Works Director to decide when necessary. Mr. Moore will gather information from other cities to obtain copies of plans they have in place. Council will finalize in January. ADJOURN MOTION: Mayor Probst adjourned meeting at 8:13 p.m. The motion carried unanimously (5-0). . . . ~ ~ILLS MEETING MINUTES CITY OF ARDEN HILLS, MINNESOTA ECONOMIC DEVELOPMENT AUTHORITY (EDA) MONDAY, DECEMBER 17, 2001, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, President Dennis Probst called to order the Economic Development Authority (EDA) meeting at 8:13 p.m. Staff present included City Administrator, Joe Lynch; City Accountant, Terry Post; Parks & Recreation and Interim Public Works Director, Tom Moore; Recreation Program Supervisor, Michelle Olson; City Planner, Aaron Parrish, and Recording Secretary, Julie . Bateman. APPROV AL OF MEETING AGENDA MOTION: Commissioner Aplikowski moved and Commissioner Rem seconded a motion to adopt the agenda for the December 17,2001 meeting of the Economic Development Authority. The motion carried unanimously (5-0). APPROVAL OF MINUTES MOTION: Commissioner Grant moved and Commissioner Aplikowski seconded a motion to approve the June 25,2001 Special EDA Meeting Minutes. The motion carried unanimously (5-0). UNFINISHED AND NEW BUSINESS A. Adopt 2002 Bud2et MOTION: Commissioner Larson moved and Commissioner Aplikowski seconded a motion to approve the 2002 Budget. The motion carried unanimously (5-0). B. Tax Increment Financin2 District No.2. Status Update . Post suggested the Council establish business subsidy criteria to prepare for future development. ARDEN HILLS CITY COUNCIL EDA MEETING MINUTES DECEMBER 17, 2001 2 . ADJOURN MOTION: Commissioner Grant moved and Commissioner Rem seconded a motion to ad' urn the meeting at 8:28 p.m. The motion carried unanimously (5-0). . . . ~ ~ILLS MEETING MINUTES CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL SESSION MONDAY, DECEMBER 17, 2001, 7:30 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDEWROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the special City Council meeting at 8:35 p.m. Staff present included City Administrator, Joe Lynch; City Accountant, Terry Post; Parks & Recreation and Interim Public Works Director, Tom Moore; Recreation Program Supervisor, Michelle Olson; City Planner, Aaron Parrish, and Recording Secretary, Julie . Bateman. APPROV AL OF MEETING AGENDA MOTION: Councilmember Grant moved and Councilmember Aplikowski seconded a motion to adopt the agenda for the December 17,2001, special City Council meeting. The motion carried unanimously (5-0). PUBLIC HEARING Tax Levv No public comments were made regarding the tax levy. MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to adopt the tax levy. The motion carried (4-1). Councilmember Grant voted no because he felt the levy was too high. 2002 Bude:et Adoption MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to adopt the 2002 budget. The motion carried (3-2). Councilmember Rem . and Councilmember Grant voted no due to the fact that the Recreation Program issue is not final. A decision will be made at the January worksession. -- ARDEN HILLS CITY COUNCIL SPECIAL SESSION MINUTES - DECEMBER 17, 2001 2 . CONSENT CALENDAR A. Claims and Payroll B. Res. #01-28, Adoption of2002 Service Fee Schedule C. 2002 Liquor License Renewals, Pending Receipt of all Fees and Necessary Documentation D. Approval 2002 Planning Commission Work Plan MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve the Consent Calendar and authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). PUBLIC COMMENTS Mayor Probst invited those present to come forward and address the Council on any items not already on the agenda. No public comments were made. UNFINISHED AND NEW BUSINESS . City Hall Proiect Ordinance #335 Recodification and Resolution #01-24. Mr. Lynch stated all changes have been made and new copies ofthe book will be produced. MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to approve Ordinance #335. The motion carried unanimously (5-0). MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to approve Ordinance Summary. The motion carried unanimously (5-0). MOTION: Councilmember Aplikowski moved and Councilmember Larson seconded a motion to approve the 2002 Service Fee Schedule. The motion carried unanimously (5-0). Change order #6, Rochon Corporation MOTION: Councilmember Larson moved and Councilmember Aplikowski seconded a motion to approve payment of Change Order #6 to Rochon Corporation in the amount of $20,672.00. The motion carried unanimously (5-0). . ARDEN HILLS CITY COUNCIL SPECIAL SESSION MINUTES - DECEMBER 17,2001 3 . ADMINISTRATOR COMMENTS a. Ramsev County Public Works Facility Ramsey County is interested in knowing if the City wants to participate in the pre-design decision for the new Public Works Facility. Council members expect the City to be actively involved. b. City Hall Use policy Mr. Lynch prepared a proposed building use policy including fees. We have indicated to interested parties that we will have a policy in place by January. Councilmember Larson suggested we elevate fees for-profit organizations to $50 and $75. Councilmember Grant asked why day and night charges are so different and also suggested the fees should be set according to the room size and facilities. Mayor Probst suggested we try the new building use policy, and can make changes in the future after a trial period. . Mr. Moore will provide information from other cities on their building use policies. COUNCIL COMMENTS Tentative retreat dates are January 25 and 26, and February 1, 2002. Mayor Probst discussed needing three new members for the Planning Commission. Mayor Probst stated he was impressed with the presentation regarding TCAAP and agreed that the City should begin actively pursuing the project. Mayor Probst suggested beginning work on the project by the end of January and possibly choosing a firm for implementation. ADJOURN MOTION: ember Grant moved and Councilmember Aplikowski seconded a motion the meeting at 9:41 p.m. The motion carried unanimously (5-0). .