Loading...
HomeMy WebLinkAboutCC 05-30-1995 I I- I I I I I I I Ie I I I I I I I I- I MINUTES CITY OF ARDEN mLLS, MINNESOTA REGULAR CITY COUNCIL MEETING MAY 30, 1995 7:30 P.M. - NEW BRIGHTON CITY HALL CALL TO ORDERlROLL CALL Pursuant to due call and notice thereof, Mayor Dennis Probst called to order the regular City Council meeting at 7:31 p.m. Present: Mayor Dennis Probst; Councilmembers Beverly Aplikowski, Dale Hicks, Paul Malone and Susan Keirn. Also present were: City Administrator, Brian Fritsinger; City Accountant, Terry Post; City Engineer, Greg Stonehouse; Planning Consultant, John Bergly; and Recording Secretary, Ruth McLaurin. ADOPT AGENDA City Administrator Fritsinger noted a few modifications to the agenda; item 5.a. would become item 7.c.1 under Unfinished and New Business and an addition of item 7.m. Update on 1994 Street Improvement Punch List. MOTION: Aplikowski moved and Keirn seconded a motion to adopt the agenda for the May 30, 1995 City Council meeting as amended. The motion carried unanimously (5-0). PUBLIC HEARING COUNTY ROAD F RECONSTRUCTION PROJECT ASSESSMENTS Mayor Probst opened the Public Hearing at 7:33 p.m. Mayor Probst indicated due to the inability of proper publication of notification by the newspaper, the Public Hearing would be rescheduled. He indicated certified letters were sent to property owners noting the change in Meeting dates. Mayor Probst apologized for the confusion, but indicated the Public Hearing must be properly publicized in order to be held. Mayor Probst closed the Public Hearing at 7:34 p.m. MOTION: Keim moved and Hicks seconded a motion to reschedule the Public Hearing for County Road F Reconstruction Project Assessments for June 12, 1995 at 7:30 p.m. The motion carried unanimously (5-0). I I. I I I I I I I I- I I I I I I I Ie I ,ARDEN HILLS CITY COUNCIL - MAY 30, 1995 2 APPROVAL OF COUNCIL MINUTES May 8, 1995 CounciImember Malone noted a change on page eight, paragraph three, " he apologized", should read "..he .rr..t...d he was sony. if.." Councilmember Malone was referring to the residents at 1761 County Road F and 3055 Valentine Hills who had testified that realtors had stated there would be no assessments. May 18, 1995 MOTION: Hicks moved and Aplikowski seconded a motion to approve the minnt"'l of the May 8, 1994 regular City Council meeting and May 18, 1995 Work Session meeting as amended. The motion carried .m..nimously (5-0). CONSENT CALENDAR A. Adopt Resolution 95-32, St. Mary's Romanian Orthodox Church at Ramada Inn. Accept 1994 Audit Report - Abdo Abdo & Eick Ecouomic Development Administration Grant Application. Claims and Payroll B. C. D. MOTION: Hicks moved and Aplikowski seconded a motion to approve the Consent Calendar as presented, and authorize execution of all necessary documents contained therein. The motion carried lm..nimously (5-0). PUBLIC COMMENTS Mayor Probst at this time invited the audience to address the Council with any concerns related to items not already on the agenda. No one addressed the Council at this time. UNFINISHED AND NEW BUSINESS Adopt Resolution 95-35. Acce,ptine: the Bid and Authorize EXeaJtion of a Contract in the Matter of the County Road F Reconstruction PrQject. Engineer Greg Stonehouse briefly reviewed the plans and specifications for the County Road F Reconstruction Project. Mr. Stonehouse indicated several meetings have been held to address neighborhood concerns and desires. He pointed out the neighborhood's desire for not having a trail east of the Mounds View I I. I I I I I I I I- I I I I I I I Ie I ARDEN HILLS CITY COUNCIL - MAY 30, 1995 3, High School to old Highway 10. Mr. Stonehouse presented two plans one with the trail and one without the trail. Mr. Stonehouse noted the design of the reconstruction allows for a trail, whether built now or in the future, should the neighborhood change their minds. Mr. Stonehouse stated bids were received on March 30, 1995 and Midwest Asphalt, Inc. was the lowest responsible bidder at $798,808.45. Councilmember Malone asked if the bid includes replacing the water main. Mr. Stonehouse indicated that would be correct, the replacement of the water main would provide for the availability of Minnesota State Aid funds. Mr. Stonehouse noted last winter there were several breaks in the line and replacement is necessary. Councilmember Hicks inquired if the bid includes the trail. Mr. Stonehouse indicated that was correct. Councilmember Hicks indicated if the trail was not constructed there would be a small savings. Councilmember Hicks inquired if the road was moved to the north, to save trees. Mr. Stonehouse indicated that was correct Councilmember Hicks asked how the traffic flow will be routed at the high school driveway. Councilmember Hicks asked if the trail could be added in the future. Mr. Stonehouse indicated that was correct and there would be minimal damage to trees in the area Councilmember Hicks inquired as to the traffic pattern at the eastern side of the high school. Mr. Stonehouse indicated there would be an exit only. out of the driveway and the traffic would turn right or east. Councilmember Hicks inquired as to how the traffic flow would be routed and if there would be signage. Mr. Stonehouse indicated there would be stripping and could be additional signage as well. Councilmember Aplikowski requested to review the plans. Mr. Stonehouse pointed out the two plans on the overhead transparencies. Councilmember Hicks inquired if the high school's request for moving the trail onto their property had been accomplished. Mr. Stonehouse indicated this had been done and the school will be responsible for the maintenance of the trail. Councilmember Malone inquired as to the cost of the trail. Mr. Stonehouse indicated approximately $20,000. Councilmember Malone asked for the cost of the trail, should the trail be done in the future. Mr. Stonehouse indicated the cost would be approximately $25,000. I I. I I I I I I I .- I I I I I I I I- I ARDEN HILLS CITY COUNCIL - MAY 30, 1995 4 Councilmember Malone inquired, even though the trail is not put in, will there still be the accessible comers on the curbs. Mr. Stonehouse indicated this still would be done in case of a future trail. Councilmember Hicks commented that the cost of a future trail would be considerably higher and would take 100% petition support for the Council to consider. Mayor Probst indicated, for clarification, that the Resolution before the Council is regarding the acceptance of bids and authorizes execution of a contract for the County Road F Reconstruction Project, but it does not address or resolve any assessments regarding the reconstruction. Councilmember Malone indicated in his opinion, to construct the trail now, would be in the best interest of the City, and would vote in a positive manner for the trail if voted upon. Councilmember Hicks concurred with Councilmember Malone. He felt spending money on the reconstruction without the trail was odd, but he felt it was a matter of being responsive to the request of the residents in the area. Councilmember Hicks indicated during some discussions there would be some shoulder striping. Mr. Stonehouse indicated there would be a six foot striping on each side of the road. MOTION: Hicks moved and Aplikowski seconded a motion to adopt Resolution 95-35, Accepting the Bid and Authorize Execution of a Contract in the Matter of the County Road F Reconstruction Project, as per the Plan with the exception of the trailIwalkway from Mounds View High School east to Old Highway 10. The motion carried nn"nimously (5-0). Councilmember Malone indicated he would support the motion since the trail issue is not a separate item of concern. Mayor Probst inquired as to when the neighborhood could expect to see activity. Mr. Stonehouse indicated some of the utility work would begin in the next week or so, but no major road work would begin until after June. Mr. Stonehouse indicated he would be sending a newsletter to the residents notifying them of the project activities. TCAAP Update City Administrator Fritsinger indicated the Arden Hills TCAAP Task Force continues to meet every other Wednesday and their next meeting will be May 31 st. Mr. Fritsinger indicated issues discussed by the Task Force are: marketing and development in the northern suburbs, legal issues, pollution control, infrastructure and natural resource issues. . I- . . I . . . . .- . . . . . . . .- . ,ARDEN HILLS CITY COUNCIL - MAY 30, 1995 5 Mr. Fritsinger indicated ,there will be an Open House on Thursday June I, 1995 at the Army Reserve from 6 p.m. to 9 p.m. for information and public comments. The Council should also plan on the June 8 Visioning Workshop at the Army Reserve. Mr. Fritsinger indicated the City is in the process of attempting to obtain help through grants. The City will continue to apply for additional funding. Mayor Probst indicated the Reutilization Committee continues to meet and Arden Hills will be able to make a pro-active stand on all issues. The Committee is looking for closure by October. Mayor Probst expressed concern for notification of the Open House on Thursday. He hoped residents would get the information and attend the Meeting. Mayor Probst indicated there are several outstanding issues still to address, such as Alliant Techsystems and their intentions. Mr. Fritsinger indicated the Open House was posted in the Bulletin. and Pioneer Press. on cable and posted various places within the City. Mr. Fritsinger requested to move to item 7.f on the agenda. Arden Manor Water Connection RelJuest City Administrator Fritsinger indicated on May 22, 1995, staff met with Steve Maki, Chief Civil Engineer for Federal Cartridge Company (FCC) to discuss the possible connection of Arden Manor Mobile Home Park to municipal water. An agreement is pending between FCC and Arden Manor where FCC will pay for the hook-up to municipal water and abandonment of existing wells. Mr. Fritsinger noted FCC has approached the City to determine whether or not this connection is feasible, and if so, would the City consider administering the contract. FCC will pay for all costs associated with the preparation of plans and specifications, construction and connection fees. The project is being funded under an Army/FCC/Arden Manor agreement, therefore, there will be no assessments required as part of this project Mayor Probst expressed support for the agreement. Councilmember Malone concurred. Councilmember Malone inquired as to where the City's responsibility ends. Mr. Fritsinger indicated there had been various discussions regarding the water pressure difference and through these discussions they indicated it would not be the City's responsibility to maintain the system. Mr. Stonehouse indicated there would be a Pressure Reducing Valve at the connection, with recommendation that the location of the connection be at the Club House. I I. I I I I I I I Ie I I I I I I I I- I MORN IDLLS CITY COWCIL - MAY 30. 1995 6 MOTION: MaIone moved and Hicks seconded a motion to direct staff to continue negotiations working toward an agreement connecting the Arden Manor Waters System with the City Water System. The motion carried unanimously (5-0). Planning Case 95-14. Valentine HiIl~ Elementary - Amended SUP Planning Consultant Bergly briefly reviewed the request by the School District to amend their SUP for the purpose of undertaking major site plan revisions. Mr. Bergly described the revisions using overhead transparencies. Mr. Bergly indicated the Planning Commission recommended approval of the amended SUP subject to the conditions identified in the Staff report, including the addition of a fifth condition which requires semi-annual maintenance of the "Grit Chambers". Mr. Bergly noted there were concerns that the ball fields would not be available for the summer, but the southern ball field can be accessed by the foot path or Chatham Avenue. But the school campus will be closed off during construction. Councilmernber Malone asked in regards to parent drop off, if the flow would be counter clockwise and conflict with bus traffic. Mr. Bergly indicated it would flow counter clockwise, it will intersect with buses, but there will only be 13 buses. Councilmember Hicks inquired as to the "Grit Chambers". Engineer Stonehouse indicated a "Grit Chamber" is a box that would hold five feet of dead storage, permitting oil to rise to the top and sediment to the bottom. Councilmember Hicks inquired as to access to the "Grit Chambers". Mr. Stonehouse indicated this would be obtained through manholes. Councilmember Hicks expressed concern for security of the manhole entrances. Mr. Stonehouse indicated the manholes could be bolted. The engineer for the project indicated when the location is near a school they spot weld the cover, which seems to be more secure. MOTION: Malone moved and Keim seconded a motion to approve Planning Case 95-14, Valentine Hills Elementary-Amended SUP. The motion carried unanimously (5-0). Adopt Resolution 95-36. Authorizing Application for Conveyance of Tax Forfeit Land. MOTION: Malone moved and ApIikowski seconded a motion to adopt Resolution 95-36, Authorizing Application for Conveyance of Tax Forfeit Land. The motion carried unanimously (5-0). I I. I I I I I I I Ie I I I I I I I I- I ARDEN HILLS CITY COUNCIL - MAY 30, 1995 7 Planning Case 95-13. North Heights Lutheran Church Site Plan Review for Temporary Classroom. Planning Consultant Bergly briefly reviewed the request for a Temporary Permit to allow two attached 12 foot x 70 foot modular units to be placed on the Church site and used for temporary classroom space. Mr. BergIy indicated the Planning Commission recommended approval of the request subject to the identified conditions in the staff report, with condition number three noting a temporary storage permit until May 31,1997. Mr. BergIy indicated it is the Church's intent for major reconstruction to occur within the next two years and storage will be provided for, with new construction, removing the need for the trailers. Administrator of North Heights Lutheran Church, Mr. Arlo Lien, indicated it is the Church's intent to provide separate storage when the reconstruction occurs. MOTION: Hicks moved and Malone seconded a motion to approve Planning Case 95-13, North Heights Lutheran Church Site Plan Review For Temporary Classroom. The motion carried unanimously (5-0). Councilmember Malone noted he supported the motion due to the fact that the classroom will not be visible from the highway. Planning Case 94-25. Amocotred Brausen - Amended SUP's. City Administrator Fritsinger briefly reviewed the request for a amended SUP's. Mr. Fritsinger indicated the applicant originally applied to the City last year to amend its Sup's at 1306 and 1310 West County Road E. Action on these applications were tabled wtil the access easement agreement problems were resolved. Mr. Fritsinger indicated the Planning Commission approved both of these amended SUP's, as recommended by staff. One additional condition was added to the SUP; for 1310 West Cowty Road E. This condition provides that additional landscaping be provide on the west side of the site. Cowcilmember Hicks indicated wder the old operation there was an agreement with the restaurant for employee parking. He noted there has recently been stored cars with covers, and asked if that would continue. Mr. Ted Brausen indicated it will not continue. MOTION: Hicks moved and Malone seconded a motion to approve Planning Case 94-25, Amoco/Ted Brausen including Special Use Permits for 1306 and 1310 West Cowty I I. I I I I I I I Ie I I I I I I I Ie I ,ARDEN HILLS ClTY COUNCIL - MAY 30. 1995 8 . Road E with the conditions identified in the Staff report and Planning Meeting minutes. The motion carried unanimously (5-0). Adopt Resolution 95-38. Approving the Plans and Specifications and Orderin'l the Advertisement for Bids for the Development of Charles Perry Park. City Administrator Fritsinger indicated the Parks & Recreation Committee has bad two meetings with the residents surrounding Perry Park. The current plans and specifications have taken the suggestions and concerns of the residents into consideration. The residents are excited for and supportive of the proposed improvements. Mr. Fritsinger indicated with the addition of Park Fund money there has been $322,000 committed to the project. Engineer Stonehouse reviewed the plans and specifications of the improvements using overhead transparencies. Mayor Probst inquired as to the ten foot fence. Mr. Stonehouse noted the location of the fence in right field. Councilmember Keim commented that the umpires will observe if any concerns arise regarding the fence and if it should be higher to prevent having balls falling onto private property. Councilmember Malone expressed concern that all alternatives for cost cutting measures have been explored. He asked if there is any portion of the project where expenses could be reduced to meet the funds available. Councilmember Malone indicated when the project was first proposed in February 1994 the cost was estimated at $377,000; then in May 1994 the cost was $400,000 and a Grant was applied for; in July 1994 the cost was $400,000 with the contribution of the City to match the Grant estimated at $200,000. Currently the cost is estimated at $362,750, although that is substantially less than the $450,000, as noted in recent memo's it is not much less than $377,000. Councilmember Malone feels additional funding should be sought before proceeding. Councilmember Malone mentioned that the project originally was contingent on funding, he believed improvements should be made based on the funds available. Councilmember Aplikowski inquired if it would be more economical to move the lights towards the lighted hockey rink. Mr. Stonehouse indicated there would not be a great deal of savings. Ms. Megan Rieke, 1510 Arden Vista Court, a member of the Parks & Recreation Commission indicated the residents have requested lighting in the parking lot for security. Councilmember Keim added the Sheriffs department also has requested lighting in the parking lot. I I. I I I I I I I I- I I I I I I I I- I ,ARDEN HILLS CITY COUNCIL - MAY 30, 1995 9 Ms. Ricke indicated some of the contributors sought have not yet responded to grant applications and she felt confident there would be additional contributions. Discussion was held on various costs and funding measures. Ms. Ricke indicated $72,000 has been raised just since the beginning of the year and fund raising continues. Ms. Ricke indicated the City actua1ly makes a sizable revenue from the ball fields. She indicated waiting to proceed with the improvements would result in the loss of another season and its revenues. Mayor Probst supported moving forward. He did not feel it was inappropriate to use storm water management funds, and felt it was an appropriate investment. Councilmember Aplikowski expressed concern with advertising for bids although she supported the project. She felt more information regarding costs could be gathered. Councilmember Malone questioned if the funds available could be invested in a more appropriate manner. Further discussion was held regarding cutting expenses. Mr. Stonehouse indicated alternate bids could be made available. Mayor Probst also suggested a revision to the third Whereas in the Resolution to state "Whereas, the project is contingent upon receiving favorable bids to match funding available for this project and approval of the City Council of Arden Hills to proceed." MOTION: Aplikowski moved and Keim seconded a motion to adopt Resolution 95-38, Approving the Plans and Specifications and Ordering the Advertisements for Bids for the Redevelopment of Charles Perry Park as revised. Councilmernber Hicks inquired if there could be options available, regarding lighting or irrigation, noted in the bids. Mr. Stonehouse indicated the best way to do that is with a base bid for the total project with alternates, noting without lighting, and without irrigation. Councilmember Hicks requested information regarding the mechanics of ballfield cosmetics, including irrigation systems, seeding vs. sodding, etc., from other communities in the surrounding area. I I. I I . I I . I .e I I I I . . . .- I ,AR1)EN HILLS CITY COUNCIL -MAY 30,1995 1Q Mayor Probst indicated Council could direct Staff to review this information and make it available to Council. Mr. Stonehouse noted various optious, seeding versus sodding or perhaps reducing the parking lot back to the original size. The motion carried (4-1, with Councilmember Malone opposed). Mr. Fritsinger inquired if the Council would like Staff to prepare a report noting various funding options which have been considered. Councilmember Maione indicated this would be beneficial. Mayor Probst also requested information regarding revenue from the ball fields and how it fits into the project. Adopt Resolution 95-39. Approving the Execution of a Joint Powers A2recment for Recycling Road Maintenance Materials. City Administrator Fritsinger indicated the Council had initially approved action supporting this program. Mr. Fritsinger indicated the cities of Arden Hills, Falcon Heights, Lauderdale, Little Canada, New Brighton, Rosevi1le, Shoreview, White Bear Lake, Vadnais Heights, the town of White Bear and Ramsey County had successfully applied for a $94,179 Grant with the Board of Government Innovation and Cooperation. In order to receive these funds and carry out the goals of this program a Joint Powers Agreement is proposed. Mr. Fritsinger noted the purpose of the project is to create and operate a facility where the parties would work together to re-use roadway materials. Mr. Fritsinger indicated the City Attorney has reviewed these documents and indicated that everything appears to be in order. MOTION: Hicks moved and Aplikowski seconded a motion to adopt Resolution 95-39, Authorizing the City to enter into a Joint Powers Agreement for the recycling of road maintenance materials. The motion carried lInAnimously (5-0). Adopt Resolution 95-40. Establishing Municipal State Aid Streets (Stowe Avenue). Engineer Stonehouse indicated the next four resolutions are related to the 1995 Street Maintenance Improvements and County Road F projects. I I. I I I I I I I Ie I I I I I I I .- I ~EN HILLS CITY COUNCIL - MAY 3D, 1995 11, MOTION: Malone moved and Keirn seconded a motion to adopt Resolution 95-40, Establishing Municipal State Aid Streets. The motion carried nnanimously (5-0). Adopt Resolution 95-41. Restrictin!!: Parking Alon!!: Municil'al State Aid Streets (Stowe Avenue). Mr. Stonehouse indicated this would restrict parking on the south side of the road. Mayor Probst inquired if there is a concern with the notification of the neighborhood regarding parking and is the City required to post signage. Mr. Stonehouse indicated the state does require posting of the parking. Councilmember Hicks inquired as to current parking. It was noted not much parking occurs currently in the area. Ed Kosse, 1865 Stowe Ave, a resident of the area noted he did not believe "no parking" would be a concern. MOTION: Hicks moved and Malone seconded a motion to adopt Resolution 95-41, Restricting Parking Along Municipal State Aid Streets (Stowe Avenue). The motion carried nnanimously (5-0). Adopt Resolution 95-42. Determining Assessed Cost of Improvement and Ordering Preparation of Proposed Assessment Roll in the Matter of Street Maintenance Improvements of 1995. Mr. Stonehouse indicated the increase of the cost from the Feasibility Report is due to the addition of Lake Johanna Boulevard storm water management required by the Rice Creek Watershed District MOTION: Hicks moved and Keirn seconded a motion to adopt Resolution 95-42, Determining Assessed Cost of Improvement and Ordering Preparation of Proposed Assessment Roll in the Matter of Street Maintenance Improvements of 1995 and schedule an Assessment Hearing for June 26, 1995 at 7:30 p.m. The motion carried (5-0). Adopt Resolution 95-43. Restrietin!!: Parkin!!: Along Municipal State Aid Street (County Road l).. MOTION: Malone moved and Keirn seconded a motion to adopt Resolution 95-43, Restricting Parking Along Municipal State Aid Street (County Road F). The motion carried nnanimously (5-0). I I. I I I I I I I Ie I I I I I I I Ie I ,ARDEN HILLS CITY COUNCIL - MAY 3_0,J 995 q Update on 1994 Street Improvement Punch List. Mr. Stonehouse gave a brief update regarding the 1994 Street Reconstruction Project. Mr. Stonehouse indicated concerns of residents have been identified on a Punch List and this list has been forwarded to the contractor to be resolved before final payment of the project and should be resolved by mid June. ADMINISTRATOR COMMENTS City Administrator Fritsinger indicated a few items: 1. Reminder of the Open House on Thursday June 1, 1995 at 6:00 p.m. to 9:00 p.m. at the Army Reserve with the TCAAP Task Force. 2. Ogren PUD: the City has received payment in full for the EA W. Discussious have been held with the developer and RLK regarding reducing cost. He indicated with Council's permission he would like to reduce the cost if after the EA W is complete there is this ability. 3. Mr. Jerry Bergeron is no longer with the contract group of the Sheriff's Department, Mr. John Luey will be the City's future contact, he will be introduced at a future meeting. 4. Mr. Fritsinger has requested a deadline of July 14, 1995, for the Gateway Development. The Council approved by consensus. 5. Ms. Cindy Walsh will forward information regarding Highway 96 to the City Council at a future Meeting. COUNCll.. COMMENTS Councilmember Hicks inquired if staff has contacted Horn Oak and Leather. Mr. Fritsinger indicated he has not yet contacted them, he intends to do so after a meeting is established with Everest. Councilmember Hicks inquired as to the drainage project on the Aiken property. Mr. Fritsinger indicated the City is still trying to locate the easement available for work. Councilmember Hicks indicated he would be on vacation from June 9 to June 16. Councilmember Hicks indicated the Public Works and Safety Committee needs members. Mayor Probst asked Council for suggestions. I I. I I I I I I I Ie I I I I I I I Ie I ARDENJ:IILLS CITY COUNCIL - MAY 30, 1995 13, Mayor Probst indicated due to the conflicts in June, the Worksession for June 16 be rescheduled. By consensus the Council scheduled the work session for July 6, 1995. Councilmember Keirn indicated there is new construction on Katie Lane and sand is blocking the trail. Mr. Fritsinger indicated he would have staff review the situation. ADJOURN MOTION: Hicks moved and Keirn seconded a motion to adjourn the meeting at 10:08 p.m. The otion carried unAnimously (5-0). k~ Brian Fritsinger City Administrator NOTICE OF MEETINGS The next regular Council meeting will be held June 12, 1995, at 7:30 p.m., at the Army Reserve Center, 4655 Lexington Avenue.