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HomeMy WebLinkAboutCC 07-31-1995 . .. . I I . . . . .- . . . . . . . .e . MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JULY 31, 1995 7:30 P.M. - NEW BRIGHTON CITY HALL CALL TO ORDERlROLL CALL Pursuant to due call and notice thereot; Mayor Dennis Probst called to order the regular City Council meeting at 7:31 p.m. Present: Mayor Dennis Probst; Councilmembers Beverly Aplikowski, and Susan Keim. Absent: Councilmembers Dale Hicks and Paul Malone. AGENDA MOTION: Aplikowski moved and Keim seconded a motion to adopt tl1e agenda for tl1e July 31, 1995 City Council meeting as presented. The motion carried unanimously (3-0). Also present were: City Administrator, Brian Fritsinger; Public Works Superintendent, Dwayne Stafford; Park & Recreation Director, Cindy Walsh; Community Development Director, Kevin Ringwald; City Accountant, Terry Post; City Engineer Greg Stonehouse; and Recording Secretary, Rutl1 McLaurin. PUBLIC HEARING - 1995 Street Maintenance Improvement Project Mayor Probst opened the Public Hearing at 7:32 p.m. City Administrator Fritsinger verified proper publication of notification in tl1e July 12, and 19t11 issues of the Focus. City Engineer Stonehouse briefly reviewed tl1e project involving Benton Way and tl1e Hunter's Park Homeowner's Association. Mr. Stonehouse outlined the project area on a map, using an overhead transparency. He indicated tl1e costs and funding for tl1e project. The assessed cost to tl1e resident for the overlay project would be $4 per linear foot. Mr. Stonehouse explained tl1e assessments are made based on State Statute 429.051, indicating tl1e ability for the City to assess properties benefiting from tl1e improvement. He noted this benefit is based on increase in property value and not based upon use. I I. I I I I I I I Ie I I I I I I I Ie I ,8.RDEN HILLS CITY COUNCIL - JULY 31,1995 2 Mr. Stonehouse pointed out that 50% of City funds support overlay projects and 100% of seal coat projects. Mr. Stonehouse indicated the unique circumstance involving tl1e Homeowners Association, noting the assessment will be divided by tl1e 68 homes within the Association. The cost per home will be $227.81. Mr. Gary Getty, 1188 Benton Way, President ofthe Hunter's Park Homeowner's Association, thanked staff for meeting witl1 him to expllrln tl1e project. He referred to a letter sent to the City proposing reducing the assessment from $4 per linear foot to $2 per linear foot Mr. Getty indicated the Association cousists of individual single family homeowners, tl1e units are not town homes. He pointed out tl1e development is unique to Arden Hills, and he believed the Council should review tl1e way in which it may be assessed. Mr. Getty suggested a liaison between the Association and tl1e City would be appropriate for eommunication purposes, he volunteered to be that liaison. Mr. Getty stated the homeowners are respousible for their own lots and driveways, tl1e homeowners then pay tl1e Association for tl1e maintenance of the roadways, pIus the cost of snow removal. Mr. Getty indicated tl1e Association is proposing the reduction of the assessment from $4 per linear foot to $2 per linear foot in tl10se areas not considered common ground. He pointed out areas on comers should be assessed similar to other comer lots in Arden Hills. Mr. Frank Pistotnik, 1163 Benton Way, reiterated each homeowner would need to be communicated witl1 individually. Mr. Pistotnik questioned iftl1e project is set for this year. Mayor Probst replied yes, the project will be completed this year. Mr. Pistotnik asked why spot repairs are currently occurring on Benton Way. Mr. Stonehouse indicated tl10se repairs are part of tl1e project. Mr. Pistotnik expressed concern regarding the repairs, he did not feel this was a wise use of money, indicating tl1e quality of the repairs. Mr. Pistotnik encouraged the Council to re-evaluate the fairness of tl1e assessment, he felt tl1e residents were paying twice. Mr. Bob Porter, 1128 Benton Way, also thanked staff for tl1eir cooperation. He also expressed his concerns that tl1e development is unique to Arden Hills. I I. I I I I . . . .. . . . . . . . .e . ,ARDEN HILLS CITY COUNCIL - JULY 31, 1995 3 Mr. Porter noted outlot A, a large portion of this outlot is pond and no development is tl1ere. He indicated if the Council is to compare this development to a townhouse development, tl1ere would be more units and a higher density to share tl1e cost than there is at Hunter's Park. Mr. Porter expressed concern that tl1e residents of Hunter's Park are paying more than a typical resident because of the cost attributed to tl1e private roads of tl1e Association. Mr. Porter believed tl1e Council would be passing on costs to residents of this development which are not normally passed on to citizens. He reiterated tl1e request to consider tl1e comer lots. Mayor Probst invited further comments from the audience regarding tl1e Public Hearing. Hearing no further comments Mayor Probst closed tl1e Public Hearing at 7:55 p.m. CounciImember Aplikowski asked how much area is private roadway. Mr. Stonehouse indicated six private roads. Mayor Probst, referring to the comer lot issue, indicated he was not sure how to correctly apply tl1e suggested formula, but felt it should be reviewed. Mr. Stonehouse indicated an odd shape lot formula could also be considered. Mayor Probst explained tl1e developer chose to construct the private roadways and therefore tl1e City was taken out of the equation. He noted the City is unable to recognize the expense of those private roadways. City Administrator Fritsinger indicated tl1e item could be tabled briefly for discussion of these options by tl1e City Attorney and City Engineer if Council felt it necessary. City Attorney Filla noted tl1e City by its policies attempts to establish standards and part of tl1at process is the judgement of tl1e Council to review the standards. He noted it also seems fair to spread tl1e cost over tl1e 68 units. Mayor Probst indicated even if the formula is taken into consideration, he was unsure as to how much it would affect tl1e end result of tl1e assessment. Councilmember Keirn commented each lot would need to be reconfigured. City Attorney Filla indicated tl1ere is a model, where expenses of common areas are shared by tl1e 68 units. He noted if a new standard is established, tl1e end result may only be one or two dollars. Mr. Stonehouse indicated iftl1e comer lot scenario is used, the City may lose approximately 440 feet of assessable front footage or approximately $1,760 in assessments. I I. I I I I I I I I- I I I I I I I Ie I ARDEN HILLS CITY COUNCIL - JULY 31,1995 4 Councilmember Ap1ikowski indicated she felt tl1e outlots and open space were a benefit to tl1e residents and she would not be inclined to change the standard for the approximately $1,600 in assessments. Mr. Getty commented tl1ere are two cul-de-sacs on Walden Place and Hunters Court which are public streets where tl1e only access is by way of Benton Way. He pointed out tl10se residents also benefit from the open space of tl1e outlots. Mr. Tom Harkness, 1123 Benton Way, indicated tl1e value of $1,600 today may be a very different than a similar amount in the future based on inflation. He expressed eoncem tl1ere would be a precedent established ti1at would be used in tl1e future. Mr. Pistotnik reiterated tl1e precedent established is very important, not just tl1e money saved by tl1e residents at this point. Councilmember Aplikowski asked if Walden Place and Hunters Court were part oftl1e Association. Mr. Stonehouse indicated no, and tl1ey were assessed at $4 per linear foot. Mr. Stonehouse indicated after checking the footage it appears there would be 480 feet pIus or minus a few feet ti1at would be removed from the assessment. The assessment roll would be reduced by $1,920 or $28.24 per unit. Mayor Probst felt tl1e comer lot issue was valid, but did not have the information available regarding the formula to re-evaluate the assessment. Councilmember Aplikowski indicated she was not ready to make a decision with the information available. She asked if more information could be obtained and presented at tl1e next Council meeting. Mayor Probst indicated tl1e issue would be to establish how the formula should change. He indicated once tl1e Council decides on tl1e way in which this development is assessed, this formula will also be used in tl1e future, tl1erefore he felt tl1e Council should approach this issue witl1 caution. Mayor Probst did agree witl1 tl1e fact ti1at this development is unique and tl1e Council needs to be confident witl1 tl1e standard or formula chosen to apply to this development. Councilmember Keim felt tl1e correct formula has already been chosen, and tl1e development is not going to change. Mayor Probst asked if the development is built out completely. Mr. Pritsinger indicated he would need to review tl1e Planned Unit Development, typically there is no development on areas designated as ouflots. I I. I I I I I I I I- I I I I I I I Ie I ,ARDEN HILLS CITY COUNCIL - JULY 31..J 995 5 Mayor Probst indicated there are several options tl1e Council could choose: 1) approve assessment roll with no change; 2) correct assessment witl1 comer lot formula; or 3) table tl1e item. Councilmember Aplikowski indicated she felt uncomfortable witl1 making a decision at this point. MOTION: Aplikowski moved and Keirn seconded a motion to table the adoption of Resolution 95-57 until August 14, 1995 and direct staff to review options fortl1e assessment roll. Councilmember Keirn inquired as to tl1e information Council wishes to have staff obtain. CounciImember Aplikowski indicated she wished for staff to review configurations of formulas available and establish what may be the best way in which to assess this unique development. CounciImember Aplikowski indicated it is not just the money issue, but tl1ere will be a precedent established. Motion carried (2-1, witl1 Mayor Probst opposed). Mayor Probst indicated this would be a continued item and tl1ere will be no additional publication of the Publie Hearing. Mr. Getty inquired as to when tl1e 30 day period for appeals would begin. Mr. Filla indicated the written objection would need to be presented to the City prior to tl1e close of the Public Hearing and tl1en the resident would have 30 days from tl1e time of the adoption of tl1e Assessment Roll by tl1e City Council. Mr. Harkness inquired if the letter sent to tl1e City would be a formal objection. Mr. Fritsinger indicated typically each homeowner would need to formally object. Mr. Filla after reviewing the letter of July 11, 1995, indicated this would not be a formal objection. Mr. Porter inquired if there is a way to preserve the options of appeals by continuing the Public Hearing. Mr. Filla indicated iftl1e City Council made a motion, this would be possible. MOTION: Ap1ikowski moved and Keirn seconded a motion to reopen the Public Hearing for 1995 Street Maintenance Improvement Project. Motion carried unanimously (3-0). Mr. Fritsinger asked if the letters of objection need to be filed before the close oftl1e Public Hearing. Mr. Filla indicated that was correct and any objections must be made in writing to tl1e City prior to tl1e close of tl1e Public Hearing. MOTION: Keirn moved and Aplikowski seconded a motion to continue the Public Hearing on 1995 Street Maintenance Improvement Project to the August 14, 1995 Regular Council Meeting at 8:00 p.m. The motion carried unanimously (3-0). . . - . . . . . . . I .e . I I I . . . .- . ,ARDEN HILLS CITY COUNCIL - JULY 31. 1995 6 Mayor Probst reiterated tl1ere will be no additional notification of tl1e Public Hearing and objections will need to be filed prior to tl1e close oftl1e Public Hearing on August 14, 1995. APPROVAL OF COUNCIL MINUTES July 6, 1995 Council Worksession MOTION: Aplikowski moved and Keirn seconded a motion to approve tl1e minutes of tl1e July 6, 1995 City Council Worksession as presented. The motion carried nnanimously (3-0). July 10, 1995 Regular Council Meeting MOTION: Aplikowski moved and Keirn seconded a motion to approve tl1e minutes oftl1e July 10, 1995 Regular Council meeting as presented. The motion carried nnanimously (3-0). CONSENT CALENDAR A. B. C. ClaimslPayroIl Ray McGraw Appointment Craig Wilson Appointment MOTION: Keirn moved and Aplikowski seconded a motion to approve tl1e Consent Calendar as presented, and authorize execution of all necessary documents contained tl1erein. The motion carried nnanimously (3-0). PUBLIC COMMENTS Mayor Probst invited tl1e audience to address the City Council witl1 questions or concerns regarding issues not already on the agenda. Hearing no public comments, Mayor Probst moved on to tl1e next item on tl1e agenda UNFINISHF.D AND NEW BUSINESS Planning Case #95-15. CSM Plauned Unit Development Community Development Director Ringwald briefly reviewed tl1e request for Planned Unit Development Master Plan and Final Plan approval for Phase II of tl1e DynaMark project. Mr. Ringwald noted in April of 1995, this parcel was divided from tl1e Control Data Systems property and Phase I of this project was approved. I I. I I I I I I I I- I I I I I I I Ie I ARDENEILLS CITY COUNCIL - nJL Y 31,1995 7 Mr. Ringwald indicated tl1e Planning Commission recommends approval of Planning Case 95-15, PUD Master Plan and Final Site Plan for CSM lDynaMark Phase II. Mr. Ringwald noted, referring to tl1e minutes of the pJannine Commission of July 5, 1995, condition number four as to the knowledge of staff, been adequately addressed and reeommends tl1e following conditions: 1. That tl1e lot division be filed witl1 Ramsey County prior to occupancy of eitl1er building. 2. That tl1e access easement document drafted for Stage I construction be amended, if necessary, to include access to both parcels and circulation between tl1e parcels and be subject to tl1e review and approval of the City Attorney; 3. That the staffwork with the Applicant to make minor adjustments in tl1e curb radius of intersection to facilitate access by large vehicles; and 4. Erosion Control Plan be reviewed by staff for adequacy of design. Mr. Ringwald indicated Mr. Cliff Bartlett, a Shoreview resident, requested information on where the surface runoff from the CSMlDynaMark project goes after it leaves tl1eir site. Mr. Bartlett was concerned the development of this site would cause additional ponding on his property. The staff, with assistance oftl1e City ofShoreview and Ramsey County Public Works, has determined that tl1e surface runoff from this project does not flow into Mr. Bartlett's property. Staffhas informed Mr. Bartlett of tl1e location of tl1e storm drain system. Staff also put Mr. Bartlett into contact with the City of Shoreview, who was going to provide him witl1 a copy of the storm drain plans for tl1e area. Mr. Ringwald commented in reference to erosion control, it is being handled as construction occurs and easement documents directing roads and modifications to accommodate large vehicles are in place. Mayor Probst asked how services and loading would be handled witl1 tl1e removal of tl1e bays previously shown. Mr. Bill Sikom representing CSM indicated tl1e primary loading and refuse collection is the hatched areajust east oftl1e building. Mayor Probst inquired if the area is screened. Mr. Sikom assured Council the area is properly screened. MOTION: Keirn moved and Aplikowski seconded a motion to approve Planning case 95-15, CSM Planned Unit Development with tl1e four stated conditions as outlined by staff. The motion carried nnanimously (3-0). Planning Case 95-16. Balfany PreliminarY Plat Community Development Director Ringwald reviewed tl1e request for approval of a five lot Preliminary Plat. I I. I I I I I I I I- I I I I I I I Ie I ,ARDEN HILLS CITY COUNCIL - JULY 31,J 995 8 Mr. Ringwald noted in September of 1993, tl1e Applicant submitted a six lot PUD Concept Plan review to the City Staff. The staff recommendation was to reduce the number oflots to three or four and to use tl1e required 60 foot radius cul-de-sac. Mr. Ringwald indicated tl1e Applicant then in September of 1994 again submitted a six lot PUD for staff review, and staff recommended reducing tl1e number to five or preferably four. Mr. Ringwald noted in November of 1994, the Planning Commission reviewed an application for a six lot PUD witl1 virtually tl1e same reaction as noted in September, 1993 and 1994 staff memos. Mr. Ringwald indicated tl1e staff recommended tl1e Planning Commission table tl1e application, giving tl1e Applicant specific direction on acceptable development parameters. Mr. Ringwald reported the Planning Commission considered a motion to table tl1e request and give specific direction on acceptable development parameters. However, tl1e petitioner requested that the Planning Commission take action on their request. Therefore, tl1e Planning Commission took action on tl1eir request. Mr. Ringwald reported tl1e Planning Commission recommended denial of Planning Case 95-16, Balfany Preliminary Plat. The recommendation to deny tl1e Preliminllry Plat was based on: A. Plat requires a variance to the cul-de-sac diameter. S. Lot 1 does not meet the rear yard setback requirements; and C. All portions of Lot 25, Block 3, Rohlder's Home and Garden Acres have not been included in tl1e plat. Mr. Ringwald indicated tl1e primary concern is tl1e radius of tl1e cul-de-sac. Mr. Ringwald informed the City Council they could approve tl1e request, send tl1e application back to the Planning Commission or deny tl1e application. Mr. Ringwald noted there would be five new lots with one existing lot. Mr. Ringwald indicated tl1e primary reason for denial was staffbelieved tl1ere were options available for a design that would be code consistent and still establish tl1e goals desired by tl1e developer to save trees and eliminate ejector sewer systems. Mr. Ringwald indicated tl1e Applicant did not make a compelling argument for tl1e tree in the island of tl1e cul-de-sac and tl1e smaller radius. I I. I I I . . . . .- I . . . . . . .. . ,ARDEN HILLS CITY COUNCIL - JULY 31. 1995 9 Couneilmember Keim asked iftl1ere were concerns regarding tl1e sewer. Mr. Ringwald indicated in the current design, only first floors would be able to have sewer, any lower levels would require ejector systems if sewer was desired. Mr. Ringwald explained staffhas reviewed various options tl1at would provide for a code consistent design and staff feels this could be accomplished if only four lots were designed and not five. Mayor Probst inquired about tl1e triangular lot, he questioned if tl1e lot was a conforming lot. Mr. Ringwald noted as proposed it is not, but minor modifications could be made to establish a conforming lot. Mr. Dick Krier representing tl1e Applicant indicated tl1e site has various existing conditions. He noted a plan was designed to meet all the requirements of the City, but they felt it was a poor design, sacrificing trees and requiring injector systems. Mr. Krier indicated tl1e Applicant would be willing to remove tl1e tree within the island oftl1e cul-de- sac. He noted tl1ey rea1ize tl1e concerns witl1 reducing the cul-de-sac, but felt it was sufficient and addressed other concerns regarding tl1e injector systems. Mr. Krier indicated tl1e problem witl1 only developing four lots is, ti1at it would not be feasible for tl1e project to move forward, financially. Mr. Krier stated he felt this is a unique development. Mr. Krier requested if the Council feels comfortable with this application tl1ey should approve it and if tl1e Council feels uncomfortable to recommend returning the application to tl1e Planning Commission. Mayor Probst inquired if this application is under the new state requirements for a time restriction. Mr. Ringwald indicated this application was made prior to July 1, 1995 and would not fall under tl1e new requirements. Mayor Probst expressed concern ti1at the developer is trying to put too much on tl1e site. He commented ti1at he liked the island in the cul-de-sac, but would prefer the full 60 foot width and witl1 or without the tree. Mayor Probst indicated ti1at tl1e Council would not negotiate a compromise at this meeting, eitl1er tl1ey would deny, approve or send back to tl1e Planning Commission. He indicated his feelings would be to return tl1e application to the Planning Commission. Councilmember Aplikowski inquired if there is any way the developer still could have five lots. Mr. Ringwald indicated staff felt tl1e area gained by developing only four lots would provide a code consistent design and by moving the house pads up further from tl1e slope, the ejector systems would not be necessary. Staff felt this would meet tl1e goals oftl1e City and tl1e goals oftl1e developer. I I. I I I I I I I I- I I I I I I I .. I ARDEN HILLS CITY COUNCIL - JULY 31, 1995 10 Mr. Ringwald felt exploring options would be beneficial to botl1 tl1e City and tl1e developer. Councilmember Aplikowski expressed sensitivity to wanting to develop the most and best on the site. She expressed concern for tl1e injector systems and tl1e turn around radius for emergency vehicles. She also felt it beneficial for tl1e City and developer to explore all options. City Attorney Filla explained tl1e City Council may deny tl1e application, approve the application or refer the application back to tl1e Planning Commission witl1 tl1e consent of the applicant. MOTION: Keim moved and Aplikowski seconded a motion to refer the Planning Case 95-16, BaIfany Preliminary Plat to tl1e Planning Commission for further research witl1 tl1e consent of the developer. The motion carried unanimously (3-0). Resolution 95-58. Accepting Bids and Authorizinl! Execution of Contract for the Perry Park Redevelopment. Parks & Recreation Direetor,WaIsh, reviewed tl1e many problems eurrently existing at Perry Park such as: safety issue of overlapping ball fields, erosion, ADA inaccessibility, lack of adequate parking, and quality of ball fields. Ms. WaIsh indicated tl1e redevelopment will address all tl1e above concerns. The new park will contain three adult ball fields, and one little league field. The erosion will be addressed by catch basins. The ADA requirements will be met. Additional parking will be constructed and per the request of neighbors and tl1e Sherifl's department, the parking lot will be serviced with lighting. The lighting will serve one field and tl1e parking lot. City Engineer Stonehouse noted tl1e bids have been received and tl1e low bid is from Veit & Company witl1 a bid of $222,575.00. Mr. Stonehouse indicated he finds Veit & Company to be a responsible and competent contractor, and would recommend ti1at tl1ey be awarded tl1e contract for the Charles Perry Park improvements project. Mr. Stonehouse discussed tl1e alternates, he recommended the irrigation, sodding and lighting of one field witl1 tl1e availability of lighting a second field in the future. Mr. Stonehouse recommended to award tl1e contract to Veit & Company in the amount of $256,575 to include the installation oftl1e irrigation system as proposed in Alternate 6.0 Additionally, iftl1e Council wishes to include field lighting in one of the ball fields, MSA would recommend accepting botl1 Alternate 7.0 and 7.1. This would result in a total contract award amount of $306,975.00 witl1 estimated total project cost of approximately $362,000 based upon a 5% contingency cost and associated overhead costs. Mr. Stonehouse additionally recommended: I I. I I I I I I I I- I I I I I I I I. I ,ARDEN HILLS CITY COUNCIL - JULY 3l,.J 995 11 , A. The City of Arden Hills should note acceptance and receipt of all nine bid proposals. Bid bonds should be returned to all but the three low bidders for tl1e project. B. The City should award tl1e project to Veit & company, upon resolution of tl1e alternate bid items presented. C. All conditions and transactions as noted herein be subject to review and input of tl1e City Attorney. Mr. Stonehouse noted recommendations of tl1e Rice Creek Watershed District will need to be addressed, but tl1ere will be no additional cost to tl1e City. Mayor Probst inquired about tl1e playground facility. Ms. Walsh indicated tl1e playground facility is not included in tl1is bid, but will need to be added before 1997 to stay in accordance with tl1e grant received by the State. Mayor Probst inquired if there is a current little league field. Ms. Walsh noted currently there is not a little league field. Mayor Probst asked ifusing this field for a little league will reduce the field capacity by one-fourtl1. Ms. Walsh explained tl1ere would not be a loss witl1 tl1e addition of lighting of one of tl1e fields. Mayor Probst inquired if tl1e lighting should be added at a later date. Mr. Stonehouse advised tl1e cost of adding tl1e lights at a later date could be more expensive. Ms. Walsh added tl1e cost of digging the turf up at a later date would also add expense. Ms. Wa1sh also explained the lighting would also service the parking lot and this is a request of tl1e neighbors and tl1e Sheriffs Department. Ms. Megan Ricke, Chair oftl1e Parks & Recreation Committee, indicated tl1ey have held meetings witl1 tl1e neighbors and tl1eir concerns were for the lighting and parking. She noted the lighting is more sophisticated than in tl1e past and lighting will be concentrated on tl1e fields. Ms. Ricke indicated the field at Cummings Park will become available for adult games, previously this field was used for little league and those games will now be at Perry Park. Ms. Ricke indicated surveys have been taken in regard to improving Perry Park and out of 71 signatures 71 were in favor oftl1e improvements and 68 were in favor of lighting tl1e second field. Mayor Probst indicated he is in favor oftl1e modifications to Perry Park. I I. I I I I I I I I- I I I I I I I Ie I ,ARDEN HILLS CITY COUNCIL - JULY 31,J 995 12, Mr. Doug McFarland, President of Little Lakes Little League, indicated tl1eir support for improvements to Perry Park. He noted the Little Lakes Little League has approximately 1,400 players on 100 Teams. Mayor Probst indicated he was in favor of tl1e metal poles versus the use of wooden poles, even though it may be slightly more expensive. Councilmember Aplikowski inquired if the irrigation was necessary. Mr. Stonehouse indicated based on his conversations witl1 area contractors all have used irrigation, witl1 the exception of Roseville on one field, but ti1at field was not used for one year. Councilmember Aplikowski asked what type of system would it be. Mr. Stonehouse indicated the system would be similar to tl10se on golf courses. Councilmember Aplikowski expressed coneern for tl1e contractor, her hesitation was based on tl1e current experience with County Road F reeonstruction. Mr. Stonehouse assured Council, Veit & Company is a reputable company. Councilmember Aplikowski inquired as to the time frame oftl1e project Mr. Stonehouse indicated tl1e start date goal is August 7, 1995. Mr. Mark Peterson, 4468 Hamline Avenne, encouraged tl1e Council to move forward witl1 the project, he believed it would be a great benefit to tl1e City. He currently works for tl1e Parks Department in Plymouth and is familiar with such projects. He noted sod and irrigation are a must iftl1e use of the fields are needed immediately, as are tl1e fields in Arden Hills. Mr. Peterson applauded the efforts of Ms. Walsh and Ms. Ricke at obtaining funding for tl1e project, he has never seen where 50% of project cost is funded by donations. Ms. Ricke commented tl1e lighting issue addressing concerns of residents and tl1e Sheriff's Department and if available she would like to see tl1e second field also serviced by lights in this project. Ms. Ricke noted in 1982 tl1e Park Dedication fund was at $286,000 and each year tl1e Committee has recommended to spend wisely and conservatively. The fund is now at $600,000. She noted even with the expenditure oftl1e Perry Park project, there will be a healtl1y fund balance remaining. Councilmember Keim inquired what tl1e cost of tl1e second lighting would be. Ms. Walsh indicated it would be approximately $25,000 and the current plan would allow for tl1e addition at a later date. Ms. Walsh preferred tl1e expenditure go towards tl1e playground facility first. I I. . . I I I . I .- I I I I I I I .e I ,ARDEN HILLS CITY COUNCIL - JULY 31. 1995 13 , MOTION: Keim moved and Aplikowski seconded a motion to adopt Resolution 95-58, Accepting Bids and Autl10rizing Execution of Contract for the Perry Park Redevelopment witl1 tl1e additions of Alternate 6.0, 7.0 and 7.1 with an estimate cost of$362,000 and subject to tl1e review and approval oftl1e City Attorney. The motion carried lImmimously (3-0). Councilmember Aplikowski commended the Parks Department and Parks Committee for all the hard work and efforts in raising the funds for tl1e redevelopment of tl1e Park and obtaining all the information tl1e City Council requested. She indicated the Council appreciates tl1ese efforts. Mayor Probst also wished to thank Ms. Walsh and Ms. Ricke for all tl1eir efforts, and indicated he was amazed at tl1e accomplishment of obtaining 50% of the funding from donations. Mayor Probst thanked tl1e Parks Department and Parks Committee on behalf of tl1e City Council for all tl1eir efforts. Stowe Avenue Change Order City Engineer Stonehouse briefly reviewed tl1e change order request. MOTION: Aplikowski moved and Keim seconded a motion to approve Change Order #1 for Stowe Avenue. The motion carried unanimously (3-0). Construction Update County Road F City Engineer Stonehouse indicated there is continued improvement with the construction on County Road F and noted tl1e contractor is trying to improve communication witl1 tl1e neighbors. Mr. Stonehouse noted the contractor will be installing the sanitary sewer extension to Mounds View High School and should have all underground work completed by Wednesday, August 2, 1995. Mr. Stonehouse stated tl1e phone company has completed relocations and tl1e gas company is continuing with the replacement of tl1e 8 inch steel main up to the vicinity of tl1e high school parking lot. 1995 Street Maintenance Project Mr. Stonehouse noted tl1e seal coating and overlaying will begin on or about August 14. The Stowe Avenue storm sewer construction will begin this week at Lake Johanna Boulevard. I I. I I I I I I I I- I I I I I I I Ie I ,ARDEN HILLS CITY COUNCIL - JULY 31J 995 14 , Perry Park Reconstruction Mr. Stonehouse indicated a preconstruction meeting is scheduled for Tuesday, August 1. The contractor intends to begin construction on Monday, August 7. Arden Manor Watermain Construction Mr. Stonehouse indicated he is to meet with Steve Maki of Federal Cartridge on August 1, to confirm the scope oftl1e project. He indicated this project will be reimbursed fully by the Army, tl1erefore no cost to tl1e City. Councilmember Aplikowski expressed concern that tl1e County Road F project is not addressing tl1e concerns of the residents and the behavior of the construction crew is nn""reptable. Councilmember Aplikowski indicated residents need proper notification of work along the road and especially in front of their homes. Some residents were not notified of tl1e loss of water service to tl1eir homes. She felt this behavior is just not appropriate, and common courtesy should prevail. Mr. Stonehouse indicated an inspector went door to door to notify residents, but some residents were not at home. Mr. Stonehouse urged residents to contact him directly when problems occur so he does not hear it when it is too late to resolve. Councilmember Ap1ikowski expressed concern that the Engineer should even be contacted. She realized tl1ere would be problems during construction witl1 weatl1er, accidents, etc. but common courtesy of notification and proper behavior with tl1e residents should be a given and should not need attention. Councilmember Aplikowski noted even if signs designating tl1e availability of tl1e road, is a simple courtesy and the City staff should not have to put up signs during tl1e middle of tl1e night for safety reasons. The contractor should address all safety issues during construction. CounciImember Aplikowski felt tl1e credibility of the contractor and the City has been lost witl1 this project. Mr. Stonehouse indicated it was his understanding the conditions had improved. Mr. Craig Wilson, 1677 County Road F, indicated treatment towards himselfhas improved, but advanced notice of the work is still an issue witl1 area residents. Mayor Probst indicated the company chosen for this project, Midwest Asphalt is a reputable company, but there is staff from this company that do not understand the protocol of working witl1 residents and necessary common courtesies. Mayor Probst expressed concern for compliance witl1 tl1e contract and encouraged Mr. Stonehouse to review the situation. I I. I I I I I I I I- I I I I I I I Ie I ,ARDEN.lIILLS CITY COUNCIL - JULY 31,1995 1~ Mayor Probst also noted he has not been notified of the work on Stowe, which directly affects him. He did not want the bad example of County Road F recons1ruction to continue throughout other City projects. TCAAP Update City Administrator Fritsinger indicated information added to tl1e Council packet. Mr. Fritsinger indicated there had been an open house held to hear the comments of tl1e public. He noted some comments were for a 2,400 acre open space. He stated an additional Open House will be held on August 9, 1995 at 7:00 p.m. He noted a new location is being researched due to the acoustics at the Army Reserve Facility. Mr. Fritsinger indicated the comments will be forwarded to tl1e Task Force and the goal oftl1e Task Force is to make a recommendation for one specific plan proposal by tl1e end of August. Mayor Probst added he believes the meetings are making progress and the City has established itself as a leader in the process. He rea1izes not everyone may be happy witl1 the eventual decision, but is confident the majority will be pleased. Mr. Fritsinger inquired if the Council would object to having an Open House outside the city limits. Mayor Probst suggested staying within the city limits, perhaps researching the availability of hotels or corporate facilities. ADMINISTRATOR COMMENTS City Administrator Fritsinger reported he met with tl1e Army Reserve to once again discuss the issue of Retrocession. He is anticipating tl1e receipt of a Memorandum of Understanding within tl1e week. Mr. Fritsinger also indicated he will be on vacation September 8 through the 14tl1, I I. I I I I I I I I. I I I I I I I Ie I ,ARDEN HILLS CITY COUNCIL - nIL Y 3J,.J 995 16 COUNCIL COMMENTS Councilmember Keirn inquired if there had been any follow up to the sand on tl1e walking trail. Mr. Fritsinger indicated Mr. Kriesel had issued two correction notices for cleaning up the walkway, but since tl1e recent rain he has not heard anything more and will research the issue. Councilmember Aplikowski asked in reference to Mr. Carlson request for leave of absence. Mr. Fritsinger indicated tl1e Council may decide to leave his seat open or fill it temporarily. Councilmember Aplikowski suggested a woman who had previously applied may be a good alternative. Mayor Probst asked if there was an update on the Town Crier. Councilmember Aplikowski indicated she would review the issue later that evening. Mayor Probst inquired if a public meeting regarding the EA W for tl1e Ogren application had been scheduled. Mr. Ringwald indicated the public comment portion of tl1e EA W began July 31, 1995 and tl1e staff felt mid-way through tl1e comment period would be an appropriate time to schedule an informational meeting. Tentatively scheduled for August 14tl1 or 15tl1. Mr. Fritsinger suggested scheduling an informational meeting on Thursday August 17,1995. Mayor Probst asked if tl1ere would be a publication of this meeting in tl1e paper and on cable. Mr. Fritsinger indicated contacting tl10se concerned residents and also publicizing tl1e meeting. This meeting is scheduled to be held at City Hall. Mayor Probst suggested finding an alternate location so more residents may attend. Mayor Probst apologized for missing tl1e Cottage Villas Open House, he had the wrong date. Mayor Probst noted a letter from the Ramsey County Manager Terry Schutten, he suggested staff notify his office and invite him to a meeting and indicated there will be a 30 minute maximum to tl1eir presentation. Mr. Fritsinger asked if there would be any specific issues tl1e Council may wish tl1e County to address. Mayor Probst indicated issues such as: street and highways, land use, parks, economy, and law enforcement could be addressed. I :- I I I I I I I- I I I I I I I Ie I ~EN..mLLS cITY CQUij'.CIL - nIL Y 31,~1995 11 AD.JOURN ved and Aplikowski seconded a motion to adjourn the meeting at 10: 18 motion carried ,mAnimous1y (3-0). NOTICE OF MEETINGS The next regular Council meeting will be held August 14, 1995, at 7:30 p.m., at New Brighton City Hall.