The URL can be used to link to this page

Home My WebLink About12-11-23-RAPPROVAL OF AGENDA TCAAP/Rice Creek Commons Update Dave Perrault PUBLIC INQUIRIES/INFORMATIONAL Members of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record. HTTPS://US02WEB.ZOOM.US/J/87917961466 *Please make sure you have the most up -to -date version of Zoom to participate in the meeting* This is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. RESPONSE TO PUBLIC INQUIRIES Public Inquiry Response From November 27, 2023 Regular City Council Meeting Dave Perrault, City Administrator MEMO.PDF PUBLIC PRESENTATIONS STAFF COMMENTS APPROVAL OF MINUTES November 13, 2023 Special City Council Work Session 11 -13 -23 -SWS.PDF November 13, 2023 Regular City Council 11 -13 -23 -R.PDF November 20, 2023 Special City Council Work Session 11 -20 -23 -SWS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Dave Perrault, City Administrator Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve The 2024 Non -Union Employee Compensation Plan Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2023 -058 Approving The 2024 City Contribution To Employee Monthly Benefits Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Earned Sick And Safe Time Personal Policy Update Dave Perrault, City Administrator MEMO.PDF Motion To Approve Northeast Youth And Family Services 2024 Agreement Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Hiring A Permit Technician/Office Support Specialist Dave Perrault, City Administrator MEMO.PDF Motion To Acknowledge The Application Of Ducks Unlimited North Suburban Chapter 239 For An Exempt Permit To Conduct A Raffle With The Event Being February 24, 2024, With No Waiting Period Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Cancellation Of The December 25, 2023 Regular City Council Meeting Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Ordinance 2023 -016 Amending Chapter 2, Section 210, Subsection 210.03 –Council Meetings Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Cancellation Of The January 22, February 26 And March 25, 2024 City Council Regular Meetings And Worksessions Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve 2024 Liquor License Renewals Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Ordinance 2023 -017 An Interim Ordinance Prohibiting The Issuance Of New Tobacco Licenses Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve 2024 Tobacco License Renewals Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Ordinance 2023 -018 Approving The 2024 Fee Schedule And Authorizing Publication Of A Summary Ordinance Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Payment No. 5 (Final Closeout) –T.A. Schifsky & Sons, Inc. – Snelling Avenue North Street And Utility Improvements Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 2 (Final Closeout) –Astech Corp. –Arden Oaks Street Improvements Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2023 -059 Application For Met Council Environment Services (MCES) 2024 Private Property Inflow And Infiltration (I/I) Grant Program David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2023 -060 Authorizing The City To Submit A 2024 Regional Solicitation Safe Routes To School Grant Application –Old Highway 10 Trail Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2023 -061 Authorizing The City To Submit A 2024 MnDOT Safe Routes To School Grant Application –Old Highway 10 Trail Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve SRF Professional Services Agreement Amendment No. 1 – Funding Application Support –Old Highway 10 Trail Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Acknowledge The Application Of Midwest Gymnastics For An Exempt Permit To Conduct A Raffle With The Event Being March 24, 2024, With No Waiting Period Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Acknowledge Resignation Of Committee Member/Chair Marie Hinton And Committee Member Kristine Poelzer From The Parks, Trails And Recreation Committee (PTRC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Moving Planning Case 23 -018 Work Session Review Date Jessica Jagoe, Community Development Director MEMO.PDF Motion To Approve Resolution 2023 -064 Accepting Donation From Arden Hills Foundation For Annual Flashlight Pumpkin Hunt Matthew Johnson, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Truth -In -Taxation Hearing Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Adoption Of The 2024 Budget And Tax Levy l Resolution 2023 -062 Setting the Final Tax Levy for Taxes Payable in 2024 l Resolution 2023 -063 Adopting the Proposed 2024 Budget Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor: David Grant Councilmembers: Brenda Holden Emily Rousseau Tena Monson Tom Fabel Regular City Council Agenda December 11, 2023 7:00 p.m. City Hall Address: 1245 W Highway 96 Arden Hills MN 55112 Phone: 651 -792 -7800 Website : www.cityofardenhills.org City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play. This meeting is open to the public and members of the public can attend in -person at City Hall or can access the meeting remotely by joining via Zoom (see Public Inquiries/Informational below for instructions) This meeting will be streamed live on local Cable Channel 16 and available for playback on our website. CALL TO ORDER 1. 2. 3. 4. 4.A. Documents: 5. 6. 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 8.D. Documents: 8.E. Documents: 8.F. Documents: 8.G. Documents: 8.H. Documents: 8.I. Documents: 8.J. Documents: 8.K. Documents: 8.L. Documents: 8.M. Documents: 8.N. Documents: 8.O. Documents: 8.P. Documents: 8.Q. Documents: 8.R. Documents: 8.S. Documents: 8.T. Documents: 8.U. Documents: 8.V. Documents: 8.W. Documents: 8.X. Documents: 9. 10. 10.A. Documents: 11. 11.A. Documents: 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateDave PerraultPUBLIC INQUIRIES/INFORMATIONALMembers of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record. HTTPS://US02WEB.ZOOM.US/J/87917961466*Please make sure you have the most up -to -date version of Zoom to participate in the meeting* This is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting. RESPONSE TO PUBLIC INQUIRIES Public Inquiry Response From November 27, 2023 Regular City Council Meeting Dave Perrault, City Administrator MEMO.PDF PUBLIC PRESENTATIONS STAFF COMMENTS APPROVAL OF MINUTES November 13, 2023 Special City Council Work Session 11 -13 -23 -SWS.PDF November 13, 2023 Regular City Council 11 -13 -23 -R.PDF November 20, 2023 Special City Council Work Session 11 -20 -23 -SWS.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Dave Perrault, City Administrator Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve The 2024 Non -Union Employee Compensation Plan Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2023 -058 Approving The 2024 City Contribution To Employee Monthly Benefits Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Earned Sick And Safe Time Personal Policy Update Dave Perrault, City Administrator MEMO.PDF Motion To Approve Northeast Youth And Family Services 2024 Agreement Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Hiring A Permit Technician/Office Support Specialist Dave Perrault, City Administrator MEMO.PDF Motion To Acknowledge The Application Of Ducks Unlimited North Suburban Chapter 239 For An Exempt Permit To Conduct A Raffle With The Event Being February 24, 2024, With No Waiting Period Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Cancellation Of The December 25, 2023 Regular City Council Meeting Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Ordinance 2023 -016 Amending Chapter 2, Section 210, Subsection 210.03 –Council Meetings Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Cancellation Of The January 22, February 26 And March 25, 2024 City Council Regular Meetings And Worksessions Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve 2024 Liquor License Renewals Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Ordinance 2023 -017 An Interim Ordinance Prohibiting The Issuance Of New Tobacco Licenses Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve 2024 Tobacco License Renewals Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Ordinance 2023 -018 Approving The 2024 Fee Schedule And Authorizing Publication Of A Summary Ordinance Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Payment No. 5 (Final Closeout) –T.A. Schifsky & Sons, Inc. – Snelling Avenue North Street And Utility Improvements Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 2 (Final Closeout) –Astech Corp. –Arden Oaks Street Improvements Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2023 -059 Application For Met Council Environment Services (MCES) 2024 Private Property Inflow And Infiltration (I/I) Grant Program David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2023 -060 Authorizing The City To Submit A 2024 Regional Solicitation Safe Routes To School Grant Application –Old Highway 10 Trail Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2023 -061 Authorizing The City To Submit A 2024 MnDOT Safe Routes To School Grant Application –Old Highway 10 Trail Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve SRF Professional Services Agreement Amendment No. 1 – Funding Application Support –Old Highway 10 Trail Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Acknowledge The Application Of Midwest Gymnastics For An Exempt Permit To Conduct A Raffle With The Event Being March 24, 2024, With No Waiting Period Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Acknowledge Resignation Of Committee Member/Chair Marie Hinton And Committee Member Kristine Poelzer From The Parks, Trails And Recreation Committee (PTRC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Moving Planning Case 23 -018 Work Session Review Date Jessica Jagoe, Community Development Director MEMO.PDF Motion To Approve Resolution 2023 -064 Accepting Donation From Arden Hills Foundation For Annual Flashlight Pumpkin Hunt Matthew Johnson, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Truth -In -Taxation Hearing Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Adoption Of The 2024 Budget And Tax Levy l Resolution 2023 -062 Setting the Final Tax Levy for Taxes Payable in 2024 l Resolution 2023 -063 Adopting the Proposed 2024 Budget Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel Regular City Council Agenda December 11, 2023 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting is open to the public and members of the public can attend in -person at City Hall or can access the meeting remotely by joining via Zoom (see Public Inquiries/Informational below for instructions)This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3. 4. 4.A. Documents: 5. 6. 7. 7.A. Documents: 7.B. Documents: 7.C. Documents: 8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 8.D. Documents: 8.E. Documents: 8.F. Documents: 8.G. Documents: 8.H. Documents: 8.I. Documents: 8.J. Documents: 8.K. Documents: 8.L. Documents: 8.M. Documents: 8.N. Documents: 8.O. Documents: 8.P. Documents: 8.Q. Documents: 8.R. Documents: 8.S. Documents: 8.T. Documents: 8.U. Documents: 8.V. Documents: 8.W. Documents: 8.X. Documents: 9. 10. 10.A. Documents: 11. 11.A. Documents: 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateDave PerraultPUBLIC INQUIRIES/INFORMATIONALMembers of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record. HTTPS://US02WEB.ZOOM.US/J/87917961466*Please make sure you have the most up -to -date version of Zoom to participate in the meeting*This is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From November 27, 2023 Regular City Council MeetingDave Perrault, City AdministratorMEMO.PDFPUBLIC PRESENTATIONSSTAFF COMMENTSAPPROVAL OF MINUTESNovember 13, 2023 Special City Council Work Session11-13 -23 -SWS.PDFNovember 13, 2023 Regular City Council11-13 -23 -R.PDFNovember 20, 2023 Special City Council Work Session11-20 -23 -SWS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. Motion To Approve Claims And Payroll Dave Perrault, City Administrator Pang Silseth, Accounting Analyst MEMO.PDF Motion To Approve The 2024 Non -Union Employee Compensation Plan Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Resolution 2023 -058 Approving The 2024 City Contribution To Employee Monthly Benefits Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF Motion To Approve Earned Sick And Safe Time Personal Policy Update Dave Perrault, City Administrator MEMO.PDF Motion To Approve Northeast Youth And Family Services 2024 Agreement Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Hiring A Permit Technician/Office Support Specialist Dave Perrault, City Administrator MEMO.PDF Motion To Acknowledge The Application Of Ducks Unlimited North Suburban Chapter 239 For An Exempt Permit To Conduct A Raffle With The Event Being February 24, 2024, With No Waiting Period Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Cancellation Of The December 25, 2023 Regular City Council Meeting Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Ordinance 2023 -016 Amending Chapter 2, Section 210, Subsection 210.03 –Council Meetings Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Cancellation Of The January 22, February 26 And March 25, 2024 City Council Regular Meetings And Worksessions Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve 2024 Liquor License Renewals Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Ordinance 2023 -017 An Interim Ordinance Prohibiting The Issuance Of New Tobacco Licenses Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve 2024 Tobacco License Renewals Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Ordinance 2023 -018 Approving The 2024 Fee Schedule And Authorizing Publication Of A Summary Ordinance Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Payment No. 5 (Final Closeout) –T.A. Schifsky & Sons, Inc. – Snelling Avenue North Street And Utility Improvements Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 2 (Final Closeout) –Astech Corp. –Arden Oaks Street Improvements Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2023 -059 Application For Met Council Environment Services (MCES) 2024 Private Property Inflow And Infiltration (I/I) Grant Program David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2023 -060 Authorizing The City To Submit A 2024 Regional Solicitation Safe Routes To School Grant Application –Old Highway 10 Trail Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2023 -061 Authorizing The City To Submit A 2024 MnDOT Safe Routes To School Grant Application –Old Highway 10 Trail Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve SRF Professional Services Agreement Amendment No. 1 – Funding Application Support –Old Highway 10 Trail Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Acknowledge The Application Of Midwest Gymnastics For An Exempt Permit To Conduct A Raffle With The Event Being March 24, 2024, With No Waiting Period Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Acknowledge Resignation Of Committee Member/Chair Marie Hinton And Committee Member Kristine Poelzer From The Parks, Trails And Recreation Committee (PTRC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Moving Planning Case 23 -018 Work Session Review Date Jessica Jagoe, Community Development Director MEMO.PDF Motion To Approve Resolution 2023 -064 Accepting Donation From Arden Hills Foundation For Annual Flashlight Pumpkin Hunt Matthew Johnson, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Truth -In -Taxation Hearing Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Adoption Of The 2024 Budget And Tax Levy l Resolution 2023 -062 Setting the Final Tax Levy for Taxes Payable in 2024 l Resolution 2023 -063 Adopting the Proposed 2024 Budget Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel Regular City Council Agenda December 11, 2023 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting is open to the public and members of the public can attend in -person at City Hall or can access the meeting remotely by joining via Zoom (see Public Inquiries/Informational below for instructions)This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:5.6.7.7.A.Documents:7.B.Documents:7.C.Documents:8. 8.A. Documents: 8.B. Documents: 8.C. Documents: 8.D. Documents: 8.E. Documents: 8.F. Documents: 8.G. Documents: 8.H. Documents: 8.I. Documents: 8.J. Documents: 8.K. Documents: 8.L. Documents: 8.M. Documents: 8.N. Documents: 8.O. Documents: 8.P. Documents: 8.Q. Documents: 8.R. Documents: 8.S. Documents: 8.T. Documents: 8.U. Documents: 8.V. Documents: 8.W. Documents: 8.X. Documents: 9. 10. 10.A. Documents: 11. 11.A. Documents: 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateDave PerraultPUBLIC INQUIRIES/INFORMATIONALMembers of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record. HTTPS://US02WEB.ZOOM.US/J/87917961466*Please make sure you have the most up -to -date version of Zoom to participate in the meeting*This is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From November 27, 2023 Regular City Council MeetingDave Perrault, City AdministratorMEMO.PDFPUBLIC PRESENTATIONSSTAFF COMMENTSAPPROVAL OF MINUTESNovember 13, 2023 Special City Council Work Session11-13 -23 -SWS.PDFNovember 13, 2023 Regular City Council11-13 -23 -R.PDFNovember 20, 2023 Special City Council Work Session11-20 -23 -SWS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, City AdministratorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve The 2024 Non -Union Employee Compensation PlanDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2023 -058 Approving The 2024 City Contribution To Employee Monthly BenefitsDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Earned Sick And Safe Time Personal Policy UpdateDave Perrault, City AdministratorMEMO.PDFMotion To Approve Northeast Youth And Family Services 2024 AgreementDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Hiring A Permit Technician/Office Support SpecialistDave Perrault, City Administrator MEMO.PDF Motion To Acknowledge The Application Of Ducks Unlimited North Suburban Chapter 239 For An Exempt Permit To Conduct A Raffle With The Event Being February 24, 2024, With No Waiting Period Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Cancellation Of The December 25, 2023 Regular City Council Meeting Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Ordinance 2023 -016 Amending Chapter 2, Section 210, Subsection 210.03 –Council Meetings Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Approve Cancellation Of The January 22, February 26 And March 25, 2024 City Council Regular Meetings And Worksessions Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve 2024 Liquor License Renewals Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Ordinance 2023 -017 An Interim Ordinance Prohibiting The Issuance Of New Tobacco Licenses Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve 2024 Tobacco License Renewals Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Ordinance 2023 -018 Approving The 2024 Fee Schedule And Authorizing Publication Of A Summary Ordinance Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Payment No. 5 (Final Closeout) –T.A. Schifsky & Sons, Inc. – Snelling Avenue North Street And Utility Improvements Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 2 (Final Closeout) –Astech Corp. –Arden Oaks Street Improvements Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2023 -059 Application For Met Council Environment Services (MCES) 2024 Private Property Inflow And Infiltration (I/I) Grant Program David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2023 -060 Authorizing The City To Submit A 2024 Regional Solicitation Safe Routes To School Grant Application –Old Highway 10 Trail Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2023 -061 Authorizing The City To Submit A 2024 MnDOT Safe Routes To School Grant Application –Old Highway 10 Trail Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve SRF Professional Services Agreement Amendment No. 1 – Funding Application Support –Old Highway 10 Trail Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Acknowledge The Application Of Midwest Gymnastics For An Exempt Permit To Conduct A Raffle With The Event Being March 24, 2024, With No Waiting Period Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Acknowledge Resignation Of Committee Member/Chair Marie Hinton And Committee Member Kristine Poelzer From The Parks, Trails And Recreation Committee (PTRC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Moving Planning Case 23 -018 Work Session Review Date Jessica Jagoe, Community Development Director MEMO.PDF Motion To Approve Resolution 2023 -064 Accepting Donation From Arden Hills Foundation For Annual Flashlight Pumpkin Hunt Matthew Johnson, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Truth -In -Taxation Hearing Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Adoption Of The 2024 Budget And Tax Levy l Resolution 2023 -062 Setting the Final Tax Levy for Taxes Payable in 2024 l Resolution 2023 -063 Adopting the Proposed 2024 Budget Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel Regular City Council Agenda December 11, 2023 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting is open to the public and members of the public can attend in -person at City Hall or can access the meeting remotely by joining via Zoom (see Public Inquiries/Informational below for instructions)This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:5.6.7.7.A.Documents:7.B.Documents:7.C.Documents:8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:8.E.Documents:8.F. Documents: 8.G. Documents: 8.H. Documents: 8.I. Documents: 8.J. Documents: 8.K. Documents: 8.L. Documents: 8.M. Documents: 8.N. Documents: 8.O. Documents: 8.P. Documents: 8.Q. Documents: 8.R. Documents: 8.S. Documents: 8.T. Documents: 8.U. Documents: 8.V. Documents: 8.W. Documents: 8.X. Documents: 9. 10. 10.A. Documents: 11. 11.A. Documents: 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateDave PerraultPUBLIC INQUIRIES/INFORMATIONALMembers of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record. HTTPS://US02WEB.ZOOM.US/J/87917961466*Please make sure you have the most up -to -date version of Zoom to participate in the meeting*This is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From November 27, 2023 Regular City Council MeetingDave Perrault, City AdministratorMEMO.PDFPUBLIC PRESENTATIONSSTAFF COMMENTSAPPROVAL OF MINUTESNovember 13, 2023 Special City Council Work Session11-13 -23 -SWS.PDFNovember 13, 2023 Regular City Council11-13 -23 -R.PDFNovember 20, 2023 Special City Council Work Session11-20 -23 -SWS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, City AdministratorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve The 2024 Non -Union Employee Compensation PlanDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2023 -058 Approving The 2024 City Contribution To Employee Monthly BenefitsDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Earned Sick And Safe Time Personal Policy UpdateDave Perrault, City AdministratorMEMO.PDFMotion To Approve Northeast Youth And Family Services 2024 AgreementDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Hiring A Permit Technician/Office Support SpecialistDave Perrault, City AdministratorMEMO.PDFMotion To Acknowledge The Application Of Ducks Unlimited North Suburban Chapter 239 For An Exempt Permit To Conduct A Raffle With The Event Being February 24, 2024, With No Waiting PeriodJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Cancellation Of The December 25, 2023 Regular City Council MeetingJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFMotion To Approve Ordinance 2023 -016 Amending Chapter 2, Section 210, Subsection 210.03 –Council Meetings Dave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Cancellation Of The January 22, February 26 And March 25, 2024 City Council Regular Meetings And WorksessionsJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFMotion To Approve 2024 Liquor License RenewalsJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDF Motion To Approve Ordinance 2023 -017 An Interim Ordinance Prohibiting The Issuance Of New Tobacco Licenses Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF Motion To Approve 2024 Tobacco License Renewals Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Ordinance 2023 -018 Approving The 2024 Fee Schedule And Authorizing Publication Of A Summary Ordinance Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF Motion To Approve Payment No. 5 (Final Closeout) –T.A. Schifsky & Sons, Inc. – Snelling Avenue North Street And Utility Improvements Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Payment No. 2 (Final Closeout) –Astech Corp. –Arden Oaks Street Improvements Project Lucas Miller, Assistant Public Works Director MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2023 -059 Application For Met Council Environment Services (MCES) 2024 Private Property Inflow And Infiltration (I/I) Grant Program David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2023 -060 Authorizing The City To Submit A 2024 Regional Solicitation Safe Routes To School Grant Application –Old Highway 10 Trail Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2023 -061 Authorizing The City To Submit A 2024 MnDOT Safe Routes To School Grant Application –Old Highway 10 Trail Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve SRF Professional Services Agreement Amendment No. 1 – Funding Application Support –Old Highway 10 Trail Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Acknowledge The Application Of Midwest Gymnastics For An Exempt Permit To Conduct A Raffle With The Event Being March 24, 2024, With No Waiting Period Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Acknowledge Resignation Of Committee Member/Chair Marie Hinton And Committee Member Kristine Poelzer From The Parks, Trails And Recreation Committee (PTRC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Moving Planning Case 23 -018 Work Session Review Date Jessica Jagoe, Community Development Director MEMO.PDF Motion To Approve Resolution 2023 -064 Accepting Donation From Arden Hills Foundation For Annual Flashlight Pumpkin Hunt Matthew Johnson, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Truth -In -Taxation Hearing Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Adoption Of The 2024 Budget And Tax Levy l Resolution 2023 -062 Setting the Final Tax Levy for Taxes Payable in 2024 l Resolution 2023 -063 Adopting the Proposed 2024 Budget Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel Regular City Council Agenda December 11, 2023 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting is open to the public and members of the public can attend in -person at City Hall or can access the meeting remotely by joining via Zoom (see Public Inquiries/Informational below for instructions)This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:5.6.7.7.A.Documents:7.B.Documents:7.C.Documents:8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:8.E.Documents:8.F.Documents:8.G.Documents:8.H.Documents:8.I.Documents:8.J.Documents:8.K.Documents: 8.L. Documents: 8.M. Documents: 8.N. Documents: 8.O. Documents: 8.P. Documents: 8.Q. Documents: 8.R. Documents: 8.S. Documents: 8.T. Documents: 8.U. Documents: 8.V. Documents: 8.W. Documents: 8.X. Documents: 9. 10. 10.A. Documents: 11. 11.A. Documents: 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateDave PerraultPUBLIC INQUIRIES/INFORMATIONALMembers of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record. HTTPS://US02WEB.ZOOM.US/J/87917961466*Please make sure you have the most up -to -date version of Zoom to participate in the meeting*This is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From November 27, 2023 Regular City Council MeetingDave Perrault, City AdministratorMEMO.PDFPUBLIC PRESENTATIONSSTAFF COMMENTSAPPROVAL OF MINUTESNovember 13, 2023 Special City Council Work Session11-13 -23 -SWS.PDFNovember 13, 2023 Regular City Council11-13 -23 -R.PDFNovember 20, 2023 Special City Council Work Session11-20 -23 -SWS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, City AdministratorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve The 2024 Non -Union Employee Compensation PlanDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2023 -058 Approving The 2024 City Contribution To Employee Monthly BenefitsDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Earned Sick And Safe Time Personal Policy UpdateDave Perrault, City AdministratorMEMO.PDFMotion To Approve Northeast Youth And Family Services 2024 AgreementDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Hiring A Permit Technician/Office Support SpecialistDave Perrault, City AdministratorMEMO.PDFMotion To Acknowledge The Application Of Ducks Unlimited North Suburban Chapter 239 For An Exempt Permit To Conduct A Raffle With The Event Being February 24, 2024, With No Waiting PeriodJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Cancellation Of The December 25, 2023 Regular City Council MeetingJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFMotion To Approve Ordinance 2023 -016 Amending Chapter 2, Section 210, Subsection 210.03 –Council Meetings Dave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Cancellation Of The January 22, February 26 And March 25, 2024 City Council Regular Meetings And WorksessionsJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFMotion To Approve 2024 Liquor License RenewalsJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFMotion To Approve Ordinance 2023 -017 An Interim Ordinance Prohibiting The Issuance Of New Tobacco Licenses Julie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Approve 2024 Tobacco License RenewalsJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFMotion To Approve Ordinance 2023 -018 Approving The 2024 Fee Schedule And Authorizing Publication Of A Summary OrdinanceJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Payment No. 5 (Final Closeout) –T.A. Schifsky & Sons, Inc. –Snelling Avenue North Street And Utility Improvements Project Lucas Miller, Assistant Public Works DirectorMEMO.PDFATTACHMENT A.PDFMotion To Approve Payment No. 2 (Final Closeout) –Astech Corp. –Arden Oaks Street Improvements Project Lucas Miller, Assistant Public Works DirectorMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2023 -059 Application For Met Council Environment Services (MCES) 2024 Private Property Inflow And Infiltration (I/I) Grant Program David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2023 -060 Authorizing The City To Submit A 2024 Regional Solicitation Safe Routes To School Grant Application –Old Highway 10 Trail Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve Resolution 2023 -061 Authorizing The City To Submit A 2024 MnDOT Safe Routes To School Grant Application –Old Highway 10 Trail Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Approve SRF Professional Services Agreement Amendment No. 1 – Funding Application Support –Old Highway 10 Trail Improvements Project David Swearingen, Public Works Director/City Engineer MEMO.PDF ATTACHMENT A.PDF Motion To Acknowledge The Application Of Midwest Gymnastics For An Exempt Permit To Conduct A Raffle With The Event Being March 24, 2024, With No Waiting Period Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF Motion To Acknowledge Resignation Of Committee Member/Chair Marie Hinton And Committee Member Kristine Poelzer From The Parks, Trails And Recreation Committee (PTRC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Moving Planning Case 23 -018 Work Session Review Date Jessica Jagoe, Community Development Director MEMO.PDF Motion To Approve Resolution 2023 -064 Accepting Donation From Arden Hills Foundation For Annual Flashlight Pumpkin Hunt Matthew Johnson, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Truth -In -Taxation Hearing Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Adoption Of The 2024 Budget And Tax Levy l Resolution 2023 -062 Setting the Final Tax Levy for Taxes Payable in 2024 l Resolution 2023 -063 Adopting the Proposed 2024 Budget Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel Regular City Council Agenda December 11, 2023 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting is open to the public and members of the public can attend in -person at City Hall or can access the meeting remotely by joining via Zoom (see Public Inquiries/Informational below for instructions)This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:5.6.7.7.A.Documents:7.B.Documents:7.C.Documents:8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:8.E.Documents:8.F.Documents:8.G.Documents:8.H.Documents:8.I.Documents:8.J.Documents:8.K.Documents:8.L.Documents:8.M.Documents:8.N.Documents:8.O.Documents:8.P.Documents:8.Q. Documents: 8.R. Documents: 8.S. Documents: 8.T. Documents: 8.U. Documents: 8.V. Documents: 8.W. Documents: 8.X. Documents: 9. 10. 10.A. Documents: 11. 11.A. Documents: 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateDave PerraultPUBLIC INQUIRIES/INFORMATIONALMembers of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record. HTTPS://US02WEB.ZOOM.US/J/87917961466*Please make sure you have the most up -to -date version of Zoom to participate in the meeting*This is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From November 27, 2023 Regular City Council MeetingDave Perrault, City AdministratorMEMO.PDFPUBLIC PRESENTATIONSSTAFF COMMENTSAPPROVAL OF MINUTESNovember 13, 2023 Special City Council Work Session11-13 -23 -SWS.PDFNovember 13, 2023 Regular City Council11-13 -23 -R.PDFNovember 20, 2023 Special City Council Work Session11-20 -23 -SWS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, City AdministratorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve The 2024 Non -Union Employee Compensation PlanDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2023 -058 Approving The 2024 City Contribution To Employee Monthly BenefitsDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Earned Sick And Safe Time Personal Policy UpdateDave Perrault, City AdministratorMEMO.PDFMotion To Approve Northeast Youth And Family Services 2024 AgreementDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Hiring A Permit Technician/Office Support SpecialistDave Perrault, City AdministratorMEMO.PDFMotion To Acknowledge The Application Of Ducks Unlimited North Suburban Chapter 239 For An Exempt Permit To Conduct A Raffle With The Event Being February 24, 2024, With No Waiting PeriodJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Cancellation Of The December 25, 2023 Regular City Council MeetingJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFMotion To Approve Ordinance 2023 -016 Amending Chapter 2, Section 210, Subsection 210.03 –Council Meetings Dave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Cancellation Of The January 22, February 26 And March 25, 2024 City Council Regular Meetings And WorksessionsJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFMotion To Approve 2024 Liquor License RenewalsJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFMotion To Approve Ordinance 2023 -017 An Interim Ordinance Prohibiting The Issuance Of New Tobacco Licenses Julie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Approve 2024 Tobacco License RenewalsJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFMotion To Approve Ordinance 2023 -018 Approving The 2024 Fee Schedule And Authorizing Publication Of A Summary OrdinanceJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Payment No. 5 (Final Closeout) –T.A. Schifsky & Sons, Inc. –Snelling Avenue North Street And Utility Improvements Project Lucas Miller, Assistant Public Works DirectorMEMO.PDFATTACHMENT A.PDFMotion To Approve Payment No. 2 (Final Closeout) –Astech Corp. –Arden Oaks Street Improvements Project Lucas Miller, Assistant Public Works DirectorMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2023 -059 Application For Met Council Environment Services (MCES) 2024 Private Property Inflow And Infiltration (I/I) Grant ProgramDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2023 -060 Authorizing The City To Submit A 2024 Regional Solicitation Safe Routes To School Grant Application –Old Highway 10 Trail ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2023 -061 Authorizing The City To Submit A 2024 MnDOT Safe Routes To School Grant Application –Old Highway 10 Trail ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve SRF Professional Services Agreement Amendment No. 1 –Funding Application Support –Old Highway 10 Trail Improvements ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Acknowledge The Application Of Midwest Gymnastics For An Exempt Permit To Conduct A Raffle With The Event Being March 24, 2024, With No Waiting PeriodJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Acknowledge Resignation Of Committee Member/Chair Marie Hinton And Committee Member Kristine Poelzer From The Parks, Trails And Recreation Committee (PTRC) Julie Hanson, Assistant to the City Administrator/City Clerk MEMO.PDF Motion To Approve Moving Planning Case 23 -018 Work Session Review Date Jessica Jagoe, Community Development Director MEMO.PDF Motion To Approve Resolution 2023 -064 Accepting Donation From Arden Hills Foundation For Annual Flashlight Pumpkin Hunt Matthew Johnson, Recreation Supervisor MEMO.PDF ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS Truth -In -Taxation Hearing Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF NEW BUSINESS Adoption Of The 2024 Budget And Tax Levy l Resolution 2023 -062 Setting the Final Tax Levy for Taxes Payable in 2024 l Resolution 2023 -063 Adopting the Proposed 2024 Budget Dave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel Regular City Council Agenda December 11, 2023 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting is open to the public and members of the public can attend in -person at City Hall or can access the meeting remotely by joining via Zoom (see Public Inquiries/Informational below for instructions)This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:5.6.7.7.A.Documents:7.B.Documents:7.C.Documents:8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:8.E.Documents:8.F.Documents:8.G.Documents:8.H.Documents:8.I.Documents:8.J.Documents:8.K.Documents:8.L.Documents:8.M.Documents:8.N.Documents:8.O.Documents:8.P.Documents:8.Q.Documents:8.R.Documents:8.S.Documents:8.T.Documents:8.U.Documents:8.V. Documents: 8.W. Documents: 8.X. Documents: 9. 10. 10.A. Documents: 11. 11.A. Documents: 12. 13. APPROVAL OF AGENDATCAAP/Rice Creek Commons UpdateDave PerraultPUBLIC INQUIRIES/INFORMATIONALMembers of the public are invited to remotely monitor the City Council meeting via Zoom using the below link. Members are also welcome to provide public comments during this section of the agenda via Zoom. Members wishing to provide public comment must use the "raise hand" feature in Zoom to identify themselves as wanting to make a public comment and will be called upon to provide their public comment during this portion of the agenda. Those that speak must state their name and address for the record. HTTPS://US02WEB.ZOOM.US/J/87917961466*Please make sure you have the most up -to -date version of Zoom to participate in the meeting*This is an opportunity for citizens to respectfully bring to the Council ’s attention any items which are relevant to the City. In addressing the Council, you must first state your name and address for the record. Comments shall be limited to three (3) minutes or less. Written documents may be distributed to the Council prior to the start of the meeting to allow a more timely presentation. Council will generally not respond at the same meeting where an issue is initially raised by a member of the public but the Council may refer the issue to staff for further research and possible report or action at a future Council meeting.RESPONSE TO PUBLIC INQUIRIESPublic Inquiry Response From November 27, 2023 Regular City Council MeetingDave Perrault, City AdministratorMEMO.PDFPUBLIC PRESENTATIONSSTAFF COMMENTSAPPROVAL OF MINUTESNovember 13, 2023 Special City Council Work Session11-13 -23 -SWS.PDFNovember 13, 2023 Regular City Council11-13 -23 -R.PDFNovember 20, 2023 Special City Council Work Session11-20 -23 -SWS.PDFCONSENT CALENDARThose items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.Motion To Approve Claims And PayrollDave Perrault, City AdministratorPang Silseth, Accounting AnalystMEMO.PDFMotion To Approve The 2024 Non -Union Employee Compensation PlanDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Resolution 2023 -058 Approving The 2024 City Contribution To Employee Monthly BenefitsDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFMotion To Approve Earned Sick And Safe Time Personal Policy UpdateDave Perrault, City AdministratorMEMO.PDFMotion To Approve Northeast Youth And Family Services 2024 AgreementDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Hiring A Permit Technician/Office Support SpecialistDave Perrault, City AdministratorMEMO.PDFMotion To Acknowledge The Application Of Ducks Unlimited North Suburban Chapter 239 For An Exempt Permit To Conduct A Raffle With The Event Being February 24, 2024, With No Waiting PeriodJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Cancellation Of The December 25, 2023 Regular City Council MeetingJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFMotion To Approve Ordinance 2023 -016 Amending Chapter 2, Section 210, Subsection 210.03 –Council Meetings Dave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Approve Cancellation Of The January 22, February 26 And March 25, 2024 City Council Regular Meetings And WorksessionsJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFMotion To Approve 2024 Liquor License RenewalsJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFMotion To Approve Ordinance 2023 -017 An Interim Ordinance Prohibiting The Issuance Of New Tobacco Licenses Julie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFMotion To Approve 2024 Tobacco License RenewalsJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFMotion To Approve Ordinance 2023 -018 Approving The 2024 Fee Schedule And Authorizing Publication Of A Summary OrdinanceJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFATTACHMENT C.PDFMotion To Approve Payment No. 5 (Final Closeout) –T.A. Schifsky & Sons, Inc. –Snelling Avenue North Street And Utility Improvements Project Lucas Miller, Assistant Public Works DirectorMEMO.PDFATTACHMENT A.PDFMotion To Approve Payment No. 2 (Final Closeout) –Astech Corp. –Arden Oaks Street Improvements Project Lucas Miller, Assistant Public Works DirectorMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2023 -059 Application For Met Council Environment Services (MCES) 2024 Private Property Inflow And Infiltration (I/I) Grant ProgramDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2023 -060 Authorizing The City To Submit A 2024 Regional Solicitation Safe Routes To School Grant Application –Old Highway 10 Trail ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve Resolution 2023 -061 Authorizing The City To Submit A 2024 MnDOT Safe Routes To School Grant Application –Old Highway 10 Trail ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Approve SRF Professional Services Agreement Amendment No. 1 –Funding Application Support –Old Highway 10 Trail Improvements ProjectDavid Swearingen, Public Works Director/City EngineerMEMO.PDFATTACHMENT A.PDFMotion To Acknowledge The Application Of Midwest Gymnastics For An Exempt Permit To Conduct A Raffle With The Event Being March 24, 2024, With No Waiting PeriodJulie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFATTACHMENT A.PDFATTACHMENT B.PDFMotion To Acknowledge Resignation Of Committee Member/Chair Marie Hinton And Committee Member Kristine Poelzer From The Parks, Trails And Recreation Committee (PTRC)Julie Hanson, Assistant to the City Administrator/City ClerkMEMO.PDFMotion To Approve Moving Planning Case 23 -018 Work Session Review Date Jessica Jagoe, Community Development DirectorMEMO.PDFMotion To Approve Resolution 2023 -064 Accepting Donation From Arden Hills Foundation For Annual Flashlight Pumpkin HuntMatthew Johnson, Recreation SupervisorMEMO.PDFATTACHMENT A.PDFPULLED CONSENT ITEMSThose items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda.PUBLIC HEARINGSTruth-In -Taxation HearingDave Perrault, City AdministratorMEMO.PDFATTACHMENT A.PDFNEW BUSINESSAdoption Of The 2024 Budget And Tax LevylResolution 2023 -062 Setting the Final Tax Levy for Taxes Payable in 2024lResolution 2023 -063 Adopting the Proposed 2024 BudgetDave Perrault, City Administrator MEMO.PDF ATTACHMENT A.PDF ATTACHMENT B.PDF ATTACHMENT C.PDF ATTACHMENT D.PDF UNFINISHED BUSINESS COUNCIL/STAFF COMMENTS ADJOURN Mayor:David GrantCouncilmembers:Brenda HoldenEmily RousseauTena MonsonTom Fabel Regular City Council Agenda December 11, 2023 7:00 p.m. City Hall Address:1245 W Highway 96Arden Hills MN 55112Phone:651 -792 -7800Website:www.cityofardenhills.orgCity VisionArden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well -maintained infrastructure, fiscal soundness, and our long -standing tradition as a desirable City in which to live, work, and play.This meeting is open to the public and members of the public can attend in -person at City Hall or can access the meeting remotely by joining via Zoom (see Public Inquiries/Informational below for instructions)This meeting will be streamed live on local Cable Channel 16 and available for playback on our website.CALL TO ORDER1.2.3.4.4.A.Documents:5.6.7.7.A.Documents:7.B.Documents:7.C.Documents:8.8.A.Documents:8.B.Documents:8.C.Documents:8.D.Documents:8.E.Documents:8.F.Documents:8.G.Documents:8.H.Documents:8.I.Documents:8.J.Documents:8.K.Documents:8.L.Documents:8.M.Documents:8.N.Documents:8.O.Documents:8.P.Documents:8.Q.Documents:8.R.Documents:8.S.Documents:8.T.Documents:8.U.Documents:8.V.Documents:8.W.Documents:8.X.Documents:9.10.10.A.Documents:11.11.A. Documents: 12. 13. RESPONSE TO PUBLIC INQUIRIES – 4A MEMORANDUM DATE: TO: FROM: SUBJECT: Public Inquiry Response from November 27, 2023 Regular City Council Meeting Budgeted Amount: Actual Amount: Funding Source: $ $ $ Background A verbal response will be provided at the December 11, 2023 City Council meeting. Page 1 of 1 December 11, 2023 Honorable Mayor and City Councilmembers Dave Perrault, City Administrator Approved: December 11, 2023 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION NOVEMBER 13, 2023 5:30 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Work Session at 5:30 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Emily Rousseau, Tena Monson and Tom Fabel Absent: None Also present: City Administrator Dave Perrault, Public Works Director/City Engineer David Swearingen, Community Development Director Jessica Jagoe and Assistant to the City Administrator/City Clerk Julie Hanson 1.PUBLIC INQUIRIES/INFORMATIONAL Donna Wiemann, 1406 Arden View Drive, said she wanted to draw their attention to a chart on page five of the 2024 proposed CIP that shows the different taxes for the cities in Ramsey County. She wanted to point out that most of St. Anthony Village is actually in Hennepin County so unless that is reflected somewhere that isn’t an apples to apples comparison. Linda Swanson, 1124 Ingerson Road, stated that since she wasn’t given the opportunity to respond to Councilmember Monson’s criticism of her at the October 23 meeting, she sent an email to the Council and wanted to read it. She read the following: “At issue with Tena was that I left an item on the Council bench in front of Councilmember Tom. The item was a consumer reusable black bag with the slogan “Treat people like people, it’s that easy”. After the October 23 Council meeting, Tena and I discussed the matter. Tena acknowledged that I wasn’t the first and only person to bring items to the Council bench and that she knew that residents had left items on the bench for at least she and Emily. She also acknowledged that I did throw the bag down or in any way put the bag down in a disrespectful manner. At the end of our discussion it was apparent that Tena was against anyone putting items on the Council bench, not just me. As to Tom’s remarks that it was a bribe, how dare you once again insult me and malign my integrity. I have never offered a bribe to anyone and I can tell you that Tom would not be the person I would do that to. Just another example of how poorly Tom treats the residents that don’t agree with him. This is coming from a council person that is supposed to have the resident’s best interest in mind, meaning mine. Shame on you, Tom for making such a statement.” ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 13, 2023 2 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS A. 2024 Budget Discussion City Administrator Perrault noted that the City Wide Budget Summary for 2024 includes the General Fund, Utility Fund and Special Revenue Funds. Council had seen the CIP previously in July, the Operating Budget in August, the General Fund Preliminary Levy was approved in September. There is $15.5 million in revenue coming into the City, and expenditures of $19.8 million. The large discrepancy is generally from CIP projects. City Administrator Perrault explained pie charts that showed the City Wide Summary by type. He reviewed Wages and Benefits for 2024, with total personnel costs increasing by $253,490 from 2023 to 2024. In the General Fund Revenues property taxes were increasing by 13.7%. He explained the other types of revenue included in the General Fund. City Administrator Perrault described the General Fund Expenditures, and the 2024-2028 CIP. He explained the dollars set aside for Economic Development in 2025 and 2027 were for gateway signs. He showed a chart of the 2024 Capital Projects, and noted that in the Utility Funds water would not increase, sewer will increase by 3% and surface water will increase by 5%. Based on a household of 9,000 gallons used there will be an increase from $221 to $225. City Administrator Perrault reviewed the Tax Impact of the 12.55% levy over 2023, the Tax Levy history, compared Arden Hills with 2023 Tax Rates for other cities in Ramsey County, and the Proposed Tax Levy for 2024. He explained the other funds that rely on Tax Levy dollars; EDA Fund, Public Safety Capital Fund, Equipment/Building Replacement Fund and the PIR Fund. City Administrator Perrault stated the current wage and benefit assumptions include a 3% COLA, insurance benefits are increasing by 10% for health and 4% for dental. Changes being made within the Lake Johanna Fire Department will require future additional levy increases. He wondered what levy the Council would like to consider for the Truth in Taxation meeting in December which is currently at 12.55%. The amount cannot be raised but can be lowered. Councilmember Holden said in the statewide budget summary for 2023 there was a negative $900,000 but yet at an earlier meeting it was said there would be about $200,000 carry over. Was that still true? City Administrator Perrault said they will come in under budget on the expenditure side, mostly due to salary savings. However, on the revenue side they are down on building permit revenue as there haven’t been any large construction projects this year. Conservatively $200,000 is what he would predict. Councilmember Monson stated they had a shortfall in revenue, but staff vacancies that allowed cushion on expenditures. She asked if this was a common pattern? ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 13, 2023 3 City Administrator Perrault replied that in the past number of years they’ve done better on the expenditure side mostly due to staff vacancies. He thought they had always done better on the revenue side but they are around $120,000 short of budgeted permit revenue. In past years they have been more like $200,000+ to the good of that. Mayor Grant asked where TCAAP revenue fits into this. City Administrator Perrault said there was no TCAAP revenue built into the projections. Mayor Grant stated the County is actively selling Outlot A, he thought they would close or at least have a developer agreement at the end of this year or beginning of next. City Administrator Perrault said it is expected the County will sell the property, a purchase agreement should come within the next couple of months, but the actual due diligence time for that construction project is 12-18 months. We would expect revenue to start coming in from that property in the next 3-5 years. Mayor Grant stated the City should expect to be reimbursed for about $100,000 in Planning costs. City Administrator Perrault explained they have a Planning Area Charge but he didn’t know how that would equate to Outlot A. That wasn’t built into the current budget. He felt they would get those funds at the time a building permit was pulled and it wouldn’t be tied to the transaction. Councilmember Monson said in JDA discussions they anticipate a build out in 2025 or 2026. City Administrator Perrault stated they aren’t privy to the purchase agreement and/or proceeds from it, but the current fee schedule has a Planning Area Charge built in which was intended to take $1,000,000 from across the TCAAP project. Councilmember Fabel said when he looks at the City Wide Budget Summary there is about a $4.3 million dollar deficit. Are they actually budgeting that? City Administrator Perrault responded that it is accurate, and the main driver of that is the Capital outlay projects, for example the $3 million PIR project coming up. He further explained the CIP. Councilmember Fabel asked why there was a $2.5 million spread between the charges for services in the Enterprise Fund versus the expenditures. City Administrator Perrault said it was mostly due to the capital outlay. There are projects and utilities coming up like the PIR sewer lining project that make up the balance but they set the rates so they cover themselves over the course of time. For example, the Water Funds rates should be healthy enough to cover the Water Fund for the 5-10 year period they are looking at. Councilmember Monson thought it was interesting that they are only looking at one year. She asked if the Council in the past ever considered looking 2 or 3 years out for budgeting purposes to avoid any large jumps or help fund certain projects or services without taking a big hit in a year? ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 13, 2023 4 She wanted to understand how they look at that to be sure they’re funding for this year and future years. Councilmember Holden said they do plan ahead for big PMP projects because that’s where they get the big holes. They’ve had 10 year forecasts, which could change. The roller coaster is the PMP projects. Councilmember Monson felt if they could plan further out than one year they could spread things out, and to know when they need to hire more staff. Councilmember Holden explained they have done that by putting building in the basic maintenance; they have a maintenance schedule for the roads so they can plan ahead, they have it for the parks and trails, park equipment, parking lots. They’ve been collecting money from the stormwater ponds for 15 years because they knew they were going to have to start cleaning them. Councilmember Monson wondered if there are other things they want to think about spending money on and how to build that into the budget. She assumed that would be something they could talk about at a retreat; what each Councilmember’s priorities are, and how much do they cost, how do they agree to set priorities. She felt it was a different way to think about the operating side of the budget. Councilmember Holden said she hadn’t received an email about scheduling the League of Minnesota Cities. She wondered if that had come out. City Administrator Perrault stated he needed to confirm with LMCIT whether or not she felt one of the staff attorneys would substitute in a good capacity for her. The one date that worked for the Council wasn’t available for her and she offered the suggestion of another LMCIT staff attorney helping out but he needed to know if a different person would offer the same collaboration/mediation services that she does. If not they will need to find an alternate date. Councilmember Monson stated she would like ADA port-a-potties at each playground and she didn’t see that in the budget. She talked to PTRC but they didn’t have a quorum so she didn’t know how it comes up the chain. Public Works Director/City Engineer Swearingen said PTRC needs to make a recommendation to Council that is what they want to see in the parks, and it would come to a work session as a separate item. Councilmember Rousseau thought there were a lot of little projects that PTRC or other committees would want to work on and they could go to staff to see if they would need more staff or funds. Councilmember Holden asked how much money was left from maintaining roads. Public Works Director/City Engineer Swearingen replied that he wasn’t sure but they didn’t go over budget. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 13, 2023 5 Councilmember Monson stated she would like to have staff start an EV analysis and would like to see electric option looked at first when replacing vehicles, while making sure there is an economic understanding of that versus a gas vehicle. Fleet vehicles like a Ford Escape would be a perfect case for having an EV. Mayor Grant said they would have a more detailed discussion at the first meeting in December when they set the final levy. B. Perry Park Roof Replacement Discussion Public Works Director/City Engineer Swearingen explained that the Perry Park pavilion roof needs replacing. They received quotes for roofing from four contractors. Shingles would cost just under $15,000 and steel would be roughly $34,000. Did Council want to consider steel roofing versus shingles? Steel has twice the lifetime of shingles, but it will go over the budgeted amount. Color choice could be done by them or he would bring it to PTRC and they could suggest a color with the final approval coming from Council when they would award the contract. Councilmember Holden asked if the pavilion would last 40-60 years, and how much vandalism had they had lately. Public Works Director/City Engineer Swearingen said yes, it was a brick and mortar building. He said vandalism comes and goes depending on the age group of kids in the neighborhood. Councilmember Holden felt the should do steel. Councilmember Rousseau thought steel was a good idea and she’d like PTRC to make a decision on the color. Councilmember Fabel agreed that steel was a wise long-term investment. He didn’t care what the color was. Mayor Grant directed staff to go with steel. C. Public Approaching Dais Policy Discussion City Administrator Perrault said this item was brought forward by a Councilmember to discuss if the public can approach the dais or ask permission. A draft policy was attached to the memo. Councilmember Monson said a member of the public came to speak and read an email, overall her characterization of their conversation was correct. She and Councilmember Rousseau don’t remember ever receiving an item, but they have received paper at the dais. She thought it was very rare to allow the public to approach elected officials due to impartiality and safety. She was proposing to allow paper handouts be provided to the City Clerk and no objects. She added language around the Mayor providing a warning that the policy has been set. She didn’t necessarily feel safe if they continued to allow people to come up and give councilmembers an object. She felt it was key to have the Mayor on board as he is responsible for the safety of the people in the audience, elected officials and staff. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 13, 2023 6 Mayor Grant felt paper handouts could be provided during the meeting as long as they were approaching the City Clerk and each councilmember could get a copy. He thought what would be considered offensive was a judgement call. Regarding no objects other then paper, he said they’ve had all kinds of building materials presented to them and handed down the dais. He didn’t think they needed to specify that it could only be paper. He agreed that printed handouts shouldn’t be in an envelope. Councilmeber Holden expressed her thoughts on handouts being in an envelope; they would accept something in the mail in an envelope, but not at a meeting? Did they expect the City Clerk to take things out of an envelope? Councilmember Monson said the problem is when people approach the dais to give an object to a councilmember, particularly one they don’t agree with. Something like building materials could be given to the City Clerk and she could distribute, and that would be OK. She felt the needed to provide some type of protection around receiving things from the public and approaching a councilmember. Mayor Grant felt if something was in an envelope it was OK. He felt providing a warning wasn’t necessary. Councilmember Monson said she was fine with rewording the document to make it more friendly. Councilmember Holden wanted to take law enforcement out. If they can’t run a meeting without law enforcement you don’t deserve to be at the bench; the Mayor can ask them to leave or sit down. Mayor Grant agreed they didn’t need that. He can declare a recess if needed. There was a meeting once where a councilmember was concerned for her physical safety. But he didn’t see the need to be escorted by law enforcement. Councilmember Monson thought they could strike the last two bullets. Councilmember Fabel said the overriding concern is one of safety. He felt it was a legitimate concern. He recommended that Councilmember Monson meet with the City Attorney to work on language and bring it back to Council. Mayor Grant stated that if they want people to act in a particular way they need to inform people of that specific way and that should come from him, rather than some policy in a book that nobody will see or read. He noted the dais itself is fully bulletproof. Councilmember Holden asked wasn’t the policy just to bring your items to the City Clerk? Councilmember Monson said if that was how it happened and they started making people bring things to the Clerk that would be sufficient for her. The key is that it’s either run that way or it’s enforced that way. Mayor Grant said he would work with the City Attorney to bring something back. ARDEN HILLS CITY COUNCIL WORK SESSION – NOVEMBER 13, 2023 7 D. Rice Creek Commons/TCAAP Discussion Councilmember Rousseau mentioned that she along with Councilmember Holden would like homes in Arden Hills and Rice Creek Commons not be short term rentals and would like a greater discussion around that issue. Councilmember Holden said some cities only allow ten percent rentals in certain areas. Mayor Grant stated that in terms of the cost recovery formula there may be a fee or surcharge attached to a building permit or other approval issued by the City for a development site. 4. OPTIONAL ITEMS A. Food Trucks Discussion Not discussed. B. Council Tracker Not discussed. 5. COUNCIL/STAFF COMMENTS City Administrator Perrault mentioned that the Finance Director interview would be Thursday.. ADJOURN Mayor Grant adjourned the Special City Council Work Session at 6:40 p.m. __________________________ __________________________ Jolene Trauba David Grant Deputy City Clerk Mayor Approved: December 11, 2023 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING NOVEMBER 13, 2023 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Tom Fabel, Brenda Holden, Tena Monson and Emily Rousseau Absent: None Also present: City Administrator Dave Perrault; Public Works Director/City Engineer David Swearingen; Community Development Director Jessica Jagoe; City Attorneys Amy Schmidt and Jack Brooksbank; and Assistant to the City Administrator/City Clerk Julie Hanson PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Rousseau requested an item be added to the agenda, a motion to remove Mark Kelliher from the PTRC. Mayor Grant reported this would be New Business Item 11B. Councilmember Holden asked if the Council could take action on this item without first discussing it at a worksession. Mayor Grant stated this was the action that was to be followed by the Council. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to not allow the item to consider removing PTRC member Mark Kelliher from the PTRC be placed on the agenda. ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2023 2 Councilmember Fabel stated he did not recall the Council had formally adopted or taken action on how items are to be added to the agenda. He thought that the Council would be resolving this matter at a future retreat through a formal policy. Mayor Grant explained there was a policy in place that was followed by the Council earlier in the year. Councilmember Fabel did not believe this to be true because the Mayor had added a minor item to an agenda recently. Mayor Grant stated he did not recall adding an item to the agenda. Councilmember Holden reported when she asked to add a TCAAP Discussion to the agenda in February, March and April, she was told because the group did not have the information or resources, this matter should be discussed at a worksession first. She believed this norm should continue to be followed. Mayor Grant recalled that Councilmember Monson recommended items should be brought to a worksession before discussion at a regular meeting. Councilmember Monson stated she believed this was a different situation. She explained what was provided previously regarding the TCAAP topic had no clarification. She agreed with Councilmember Fabel that no policy had been formalized regarding how items are to be brought to an agenda or worksession meeting. She supported the Council holding the LMCIT meeting in order to gain clarity. She indicated she was not the PTRC liaison and therefore she would defer the recommendation on this item to Councilmember Rousseau. Councilmember Holden indicated she was given a letter with vague information. She was not clear who spoke to this individual and therefore she did not support this item being placed on the agenda. City Administrator Perrault asked what motion the Council was taking action on at this time. Mayor Grant stated there were no motions yet. He explained he respected the reason why Councilmember Rousseau wanted this item on the agenda. He commented generally when the Council wants something on the agenda, it is placed on the agenda, subject to approval of the Council. However, Councilmember Holden made a motion stating she was not in favor of doing this and he seconded this motion. He reported the item was now under discussion. Councilmember Fabel supported deferring to Councilmember Rousseau because she was the liaison for the PTRC. The motion to not allow this motion to be placed on the agenda failed 2-3 (Councilmembers Fabel, Monson and Rousseau opposed). ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2023 3 MOTION: Councilmember Rousseau moved and Councilmember Fabel seconded a motion to add an item to the agenda (Item 11B) to consider a motion to remove Mark Kelliher from the PTRC. The motion carried 3-2 (Councilmember Holden and Mayor Grant opposed). MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the meeting agenda as amended. The motion carried (5-0). 2. TCAAP/RICE CREEK COMMONS UPDATE City Administrator Perrault stated The JDA held their public engagement on November 1st, they estimated that around 200 people were in attendance. The consultant, Perkins and Will, was present to have a preliminary discussion at the last JDA worksession on November 6th. A full report with feedback will be given at the JDA’s December meeting. The materials from the public engagement event and the survey can be found on Rice Creek Commons.com if members of the public still want to provide input. On November 2nd, the City Council met to discuss Rice Creek Commons, and gave staff direction to move forward with amendments that would allow for a density up to 1,960 housing units on the site, it is anticipated this will be discussed at the City’s Planning Commission meeting on December 6th, as part of this meeting there will be the opportunity for public engagement via a public hearing. An unofficial notice was included in the City’s newsletter which should be in mailboxes soon. On November 6th the JDA met, in addition to discussing the public engagement event, they also discussed a possible term sheet for approval in December. The JDA also discussed the possibility of a Preliminary Development Agreement in December. There is a planned advisory committee meeting this coming Thursday to discuss the project status, a term sheet, and the preliminary development agreement, it is anticipated this meeting will not have a public link for listening to the discussion. Councilmember Monson stated there was a member of the public that had a number of questions that she was looking to have answered. She explained the JDA gave direction to staff to answer those questions. Once those answers are received from the JDA staff, she asked that City staff review the remaining questions in order to provide this resident with answers to her questions. Councilmember Holden asked if staff had the latest financials for how much this project would cost the City. City Administrator Perrault reported the most recent financials were from August. Councilmember Holden indicated these numbers were out of date, and questioned when the City would receive updated numbers. City Administrator Perrault explained updates would be made regarding the housing types, but he did not anticipate the revenue from the site would change too drastically from August. Councilmember Holden commented she believed the numbers would change given the fact there would be smaller houses, some without basements, commercial property has been removed, more affordability has been added, and additional staffing would be required. She asked when the City would be receiving updated financials. ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2023 4 City Administrator Perrault stated after the November 16 JDA Advisory meeting, which Ehlers would be attending, updates could be made to the financials. Councilmember Holden expressed concern with the fact a term sheet would be considered by the JDA prior to the City having any financial information. She was of the opinion the Council did not have enough information on the projected costs for the City. City Administrator Perrault indicated this was a good question. He explained the term sheet was non-binding and direction given with the document would be high level. He reported the language regarding finances would state the City intends to recoup its costs on infrastructure and covering operational costs going forward. He stated the financials will not be dependent on the term sheet and vice versa. Mayor Grant stated whatever terms are drafted, they should not violate the agreement. City Administrator Perrault reported this would the case. Mayor Grant was in agreement with Councilmember Holden that the financials would change given the changes that were made to density and zoning. He explained the Council directed staff to begin making amendments for a Comp Plan Amendment. He commented further on how the changes that were made by the JDA would impact the community. He stated he did not want to see housing and warehousing mixed together, but rather wanted this development to be something really special. He recommended the zoning be looked at further, noting the City may want more office/mixed use while eliminating the warehousing. In addition, he stated the red area within Rice Creek Commons was not to house anything “big box”. He supported the Council holding further discussions regarding the proposed zoning prior to any Comp Plan Amendment being considered. Councilmember Holden discussed how the office/mixed use space was originally put into TCAAP to assist with creating jobs and these parcels have been removed. Mayor Grant stated he was pleased with how Parcel A would be developing and that it would bring jobs to the area. However, he indicated the City was missing an opportunity by not discussing the red portion of Rice Creek Commons. He reported the original plans for this development was to create 4,000 jobs. He commented on how the new plans would not come close to this number. Councilmember Holden asked if the Council was interested in reviewing the zoning map. Councilmember Monson stated the Mayor’s concern was having flex office space next to homes, because this would allow for warehousing close to the housing. Mayor Grant reported this space, the flex office space, was designed to be warehousing. Councilmember Monson indicated the second concern from the Mayor was that big box retail would move into the red space. ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2023 5 Community Development Director Jagoe reported in the retail mixed use, office mixed use and flex office, retail sales and service was an allowed use, which included big box retail. Councilmember Monson questioned why big box was a concern for the City. Mayor Grant stated he wanted to see the best and highest uses within this development, which did not include big box or warehouses, especially consider the fact the project lost 32 acres of flex office space. Councilmember Monson requested the analysis for the 1,960 units include information on what this project would look like and how the City could work to bring in smaller retail. Community Development Director Jagoe stated if there are other changes, beyond going from flex office to neighborhood residential district, this direction should be provided from the City Council because this information would have to identified within the public hearing notice. Councilmember Rousseau indicated she was in favor of having the smaller retail and mixed uses. She reported if this model were followed, she wondered where a larger grocery store could be located. Councilmember Monson reported a lot of the big box retailers now offer groceries. Councilmember Holden explained the Council fought for the small portion of red (retail) near County Road 96 because the developer did not want retail in this area. She supported more retail being placed in this area of the development in order to create more jobs. Councilmember Fabel indicated what the Council was discussing had potential dire consequences. He discussed how the flexibility within the current zoning plan would be compromised if changes were made. He explained the governance of this property rests with the JDA and the JDA supports a zoning plan with flexibility. He reported the JDA will continue to work within this plan with the best interests in mind. He stated the only change that has been made by the JDA was the decision that there should be more residential space/density. He explained all of the other zoning decisions were to remain as is. He did not support the Council getting involved in additional zoning modifications, other than those that were approved by the JDA. Mayor Grant thanked Councilmember Fabel for his comments. He reported the City did not give up its zoning authority to the County or the JDA. He stated the City was still responsible for zoning and if this map changes in any way, this would be a City initiated project that the Council votes on and is brought to the Met Council for consideration. He clarified that the JDA cannot make changes to the zoning within the City without the Council’s consent. He asked if the Council could make changes to the zoning map prior to this item going to the Met Council. Community Development Director Jagoe reported she would want to look at the future land use designations under the Comp Plan to better understand how they are guided. ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2023 6 City Administrator Perrault indicated any changes made to the TRC would have to be approved by Ramsey County. Mayor Grant hoped Ramsey County was still interested in job creation within this development. He feared how jobs within the development would be reduced given the proposed changes that were being made to the zoning. Councilmember Fabel pointed out that the changes that have been made pertain only to one section and by reclassifying a portion of the property from commercial to residential, this may not have an impact on the number of jobs with the development. He reported the people of Arden Hills voted by a 60% margin to do this. He stated the density and jobs within this project will be determined by the market as this project moves forward. Councilmember Monson stated she thinks about zoning differently. She indicated she was not opposed to how it was today. She explained she wanted to see the zoning being more inclusive, versus exclusive. She did not support the City going down the path to exclude a specific use, but she was not opposed to this either. She reported she could support further discussions on the red/blue/light blue area. She stated she may be inclined to opening up this entire area for reconsideration. She indicated she wanted the JDA to be onboard with the discussions the Council was having. Further discussion ensued regarding the process that would be followed to consider further zoning changes. Councilmember Holden stated this was our City and she believed the City has given the County everything they wanted. She commented on how she hoped to see the highest and best uses within this development. She encouraged the Council to see the value of making changes how versus having to go back to the County. She understood Ramsey County was interested in getting their money back, which would be done if the highest and best uses were put into this project versus giant empty warehouses. She explained she had a problem hearing about the 60% vote. She stated maybe people voted for Councilmember Fabel because he promised to be transparent or because he promised to answer questions. She stated the Council would never know why people voted for Councilmember Fabel, but she was tired of hearing about the vote. Mayor Grant explained he did not believe residents voted for him for one single reason. Rather, he worked to support many projects and initiatives within the community. He questioned why Councilmember Fabel stated people voted for him because he expanded the number on TCAAP, because this simply was not true. He indicated he did not want the Council to keep going back to this. He stated he wanted this project to create jobs for the City and for it to something the City could be proud of. He understood the County was interested in generating revenue and commented on how Parcel A would create close to $10 million in revenue for Ramsey County. He supported the Council further reviewing the zoning or allowed uses within the red area in order to make this project something special. Councilmember Rousseau asked how many jobs were estimated previously for this development. ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2023 7 Community Development Director Jagoe stated she did not recall there ever being a breakdown of the number of jobs per zoning district. She reported the 32 acres of flex office space that would be converted to residential would eliminate 300,000 square feet of commercial building space. Councilmember Rousseau questioned when the City would learn more about the Primer Tracer property. Community Development Director Jagoe reported she was uncertain when the City would receive information on this property. Mayor Grant commented he did not recall that the number of jobs was broken down by parcel type, but this development was originally projected to have 4,000 jobs. Councilmember Monson recalled that the developer did not believe there was a whole lot of interest in flex/office space, which meant at this time, the job impact would not be significant. She explained she was open to further discussing the rezoning of the red/light blue/blue areas and recommended this topic be on its own separate path. Councilmember Holden recommended the developer be re-asked about warehouse/showroom space. Mayor Grant indicated he was not trying to hold up this project, but rather was interested in having the highest and best uses on this site. He believed it would be a travesty for this project to become just another housing development. Council consensus was to direct staff to bring forward a future worksession discussion regarding the rezoning of the red/light blue/blue areas within Rice Creek Commons. 3. PUBLIC INQUIRIES/INFORMATIONAL Linda Swanson, 1124 Ingerson Road, stated she was tired of Councilmember Fabel’s disrespectful antics. She discussed how Councilmember Fabel behaves when people he doesn’t like speaks, by rolling his eyes, looking at the clock, raising his arms and playing with paperwork. She encouraged Councilmember Fabel to stop with the childish antics and to begin acting respectfully. She requested the Council pass a policy that states Councilmembers are prohibited from making any written, verbal and or motions/gestures that could in any way be disrespectful or critical of a person speaking at a public meeting. She appreciated the way Councilmember Monson had recognized the work the prior Council had done. She discussed how the slate has given Ramsey County anything they wanted included increased unit numbers without any hesitation or data. She urged the Council to treat people like people. George Winiecki, 4175 Old Highway 10, stated his family has lived on his property for the past 113 years. He indicated he has lived in this community for the past 75 years and he has seen many changes. He believed what the Council was proposing for the TCAAP property was mind blowing. He encouraged the residents of Arden Hills to wake up and see what is being proposed. He stated there was supposed to be 1,500 residential units with retail and commercial businesses. He explained the plan how shows 1,500 apartments along 35W and 500 small 750 square foot ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2023 8 slab homes by County Road 96/Highway 10. He indicated these units would be rental with a high level of subsidies. He was of the opinion someone higher up was pushing the buttons and there was a hidden agenda that was moving forward. He anticipated his taxes would be going up in order to cover the expenses for this project. He reported the population of Arden Hills would be increasing by 60% or more, which would put a burden on roads, police, fire and schools. He further discussed how the existing residents of Arden Hills would be adversely impacted by this project and noted he was contemplating the sale of his family’s land. He urged the residents of the community to wake up, come before the Council and share what they think. Mark Kelliher, 3712 Chatham Court, explained he was not planning on speaking during the public forum, but given the manner in which Ms. Swanson spoke about disrespectful behavior he felt compelled to speak. He stated he was an active member of the PTRC. He understood Councilmember Rousseau has placed a special agenda item to have him eliminated from the PTRC. He believed this action was extremely disrespectful. He explained a letter was drafted about him on Saturday and now there was an urgency to remove him from the PTRC. He understood the Council may not allow him to speak later on and he knew there was a 3-2 voting system with the Council. He respectfully requested the Council allow him to speak at a Closed Session versus publicly shaming him at an open meeting. Donna Wiemann, 1406 Arden View Drive, stated she believed it was imperative for the Mayor of Arden Hills to attend the JDA Advisory Committee meetings. She noted the topics discussed at these meetings cover infrastructure, financing, construction standards, park sizes, future maintenance and operating costs. She indicated the Mayor was the communities main leader and brings a great deal of knowledge, experience and wisdom to the table. She believed it was wrong and misguided for one Councilmember to say he cannot attend these meetings. She stated after attending the open house she understood the 1,960 units within TCAAP may not be the final number. She indicated the maximum number may go up by hundreds of units. She urged the City Council to make the public aware of this fact. Mayor Grant commented the JDA Advisory Committee meetings are closed. He was led to believe he could attend at one point in time. However, after attempting to attend a meeting he learned the door was closed and he was escorted out of the building. He explained Councilmember Fabel was the only Arden Hills Councilmember that served on this advisory committee. He asked if Councilmember Fabel would be open to him attending these meetings. Councilmember Fabel reported these meetings are open and televised. City Administrator Perrault explained the JDA’s direction at a previous meeting was to provide Zoom links for the public to listen, barring sensitive conversations regarding development agreements. He stated he did not anticipate there would be a Zoom link for the November 16 JDA Advisory Committee meeting. Mayor Grant explained he was not just a member of the public trying to attend these meetings, rather he was the Mayor of the City. Councilmember Fabel stated each member of the Council has the same power. He indicated two Councilmembers were allowed to serve on the JDA and not five. He reported a JDA Advisory ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2023 9 Committee group was created to work with staff. He noted these meetings were a staff function and notes were taken for these meetings. He stated there was nothing the Mayor has which has any superior authority to any other Councilmember as it pertains to the JDA or to decision making for Rice Creek Commons. Councilmember Monson called for a point of order. Mayor Grant stated the Council was having a discussion. Councilmember Monson indicated it has not been the practice of the Council to respond to the public in real time. Mayor Grant explained the Public Inquiries language states the Council may not respond. He stated he was not opposed to the JDA itself, but clarified for the record the JDA Advisory Committee meetings were not open to the public and the recordings were not kept. City Administrator Perrault commented the meetings are streamed live, but they were not recorded. Mayor Grant indicated only two Councilmembers could attend these meetings, otherwise it would become a public meeting. Councilmember Holden clarified for the record all Councilmembers can attend JDA regular meetings and JDA worksessions. 4. RESPONSE TO PUBLIC INQUIRIES None. 5. PUBLIC PRESENTATIONS None. 6. STAFF COMMENTS A. Transportation Update Public Works Director Swearingen stated construction of the sidewalks along Lexington Avenue continues this week, which would require intermittent lane closures. He reported the restoration of the greenspaces would be completed next spring. Public Works Director Swearingen explained the roundabout at County Road E and Old Snelling was open to traffic in all directions and restoration of the greenspaces would be completed next spring. Public Works Director Swearingen recommended Transportation Updates be suspended from the agenda until construction work begins again next spring. ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2023 10 7. APPROVAL OF MINUTES A. October 9, 2023, Special City Council Work Session B. October 9, 2023, Regular City Council C. October 23, 2023, Special City Council Work Session D. October 23, 2023, Regular City Council Mayor Grant stated corrections to the minutes have been provided to the City Clerk. MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the October 9, 2023, Special City Council Work Session meeting minutes as presented and the October 9, 2023, Regular City Council meeting minutes, October 23, 2023, Special City Council Work Session meeting minutes; and October 23, 2023, Regular City Council meeting minutes as amended. The motion carried (5-0). 8. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion To Approve Resolution 2023-053 Authorizing Application For Recycling SCORE Grant Funds From Ramsey County For 2024 C. Motion To Approve Resolution 2023-054 Approving Application For MnDOT Metro Standalone Noise Barrier Program D. Motion To Approve Resolution 2023-055 Appointment Of Planning Commission Alternate Stephen Erler E. Motion To Approve Resolution 2023-056 Accepting The Liability Coverage Limits From The League Of Minnesota Cities Insurance Trust (LMCIT ) F. Motion To Accept Resignation Of Office Support Specialist G. Motion To Approve Recruitment Of Permit Technician/Office Support Specialist H. Motion To Approve An Extension Until June 19, 2024 For The Deadline On Variance For Planning Case 22-022 – 1861 Highway 96 I. Motion To Approve Cooperative Agreement With The City Of Roseville For Construction Of Watermain On Hamline Avenue J. Motion To Approve Springbrook Holding Company LLC Invoice For 2024 Software Maintenance Fees MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried (5-0). 9. PULLED CONSENT ITEMS None. ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2023 11 10. PUBLIC HEARINGS None. 11. NEW BUSINESS A. Arden Hills City Code Relating To Tobacco Products • Ordinance 2023-012 Amending Chapter 3, Section 350 of the Arden Hills City Code Regarding Tobacco Products • Authorization for Publication of Summary Ordinance 2023-012 Assistant to the City Administrator/City Clerk Hanson stated the City Council previously directed staff to work with the City Attorney to clarify language in City Code regarding the sale of flavored tobacco products, specifically pertaining to synthetic nicotine products and prohibiting their sale in the City. Staff reviewed the redlined draft proposed language amending Chapter 3, Section 350 and the clean version which addresses synthetic nicotine and provides for other minor housekeeping changes. Staff is requesting Council consider approval of Ordinance 2023-012 and authorize staff to publish a Summary Ordinance. Please note City Attorney Jack Brooksbank will be in attendance at this meeting for questions. In addition, a letter dated October 9, 2023, was mailed to the six businesses that hold a tobacco license in Arden Hills (Brausen Holiday, Arden Hills Tobacco, Cub Foods, Cub Discount Liquor, Holiday Stationstore and Walgreens). The letter informed the licensees that the City Council would be considering this amendment at its November 13, 2023 meeting and invited the businesses to provide comment. It was noted staff heard back from one business owner stating this individual would be emailing the Council. MOTION: Councilmember Holden moved and Councilmember Rousseau seconded a motion to adopt Ordinance 2023-012 Amending Chapter 3, Section 350 of the Arden Hills City Code Regarding Tobacco Products. The motion carried (5- 0). MOTION: Councilmember Holden moved and Councilmember Rousseau seconded a motion to approve Authorization for Publication Summary of Summary Ordinance 2023-012. The motion carried (5-0). B. Motion to Consider the Removal of Mark Kelliher from the PTRC City Administrator Perrault explained this item was brought forward by Councilmember Rousseau. He reported City Code does allow for the Council to remove a sitting Committee or Commission member by a simple majority vote. Councilmember Holden questioned if this matter could be discussed in Closed Session. City Attorney Schmidt advised it was not possible for this to be discussed in Closed Session tonight. She stated per City Code, the only requirement was for the Council to take a vote to remove a member. ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2023 12 Councilmember Rousseau requested the Council consider a motion to remove Mark Kelliher from the PTRC. She apologized for not getting information on this item out to the Council sooner. She also apologized to Mr. Kelliher given the timing of this action. She explained serving on the PTRC should be a rewarding, volunteer opportunity for members of the community with a respectful and collaborative environment where all members can speak. With this in mind, she supported the Council removing Mr. Kelliher from the PTRC. She suggested staff be tasked with creating a code of conduct for Committee and Commission members. Councilmember Holden asked how this issue was addressed with Mr. Kelliher. Councilmember Rousseau stated she had not spoken to Mr. Kelliher. Rather, she asked the City Administrator to reach out to Mr. Kelliher. Councilmember Holden discussed a situation that occurred in the past on the PTRC and commented on how the situation was handled discretely by the Council in order to not publicly call this individual out. She questioned what the issue were with Mr. Kelliher. City Administrator Perrault indicated this was a sensitive subject. He recommended that if there was going to be a lengthy discussion on the matter that a closed meeting be scheduled. He urged the Council to be cautious if they were going to take a vote at this meeting. Councilmember Rousseau stated with committee members in tears, she would really like the Council to take action on this item. Councilmember Monson questioned if the letter had been made public. City Attorney Schmidt stated given the fact staff wasn’t clear if the Council was going to take action or lay this matter over, the letter has not been made public. She reported the Council was kind of in a gray area where Commission members are not subject to the personnel policy. However, if the person was to be removed, this matter could be considered personnel or equivalent to personnel data and staff was recommended the information not be made public. Councilmember Monson believed the allegation was serious and from the comments made by Mr. Kelliher this evening she would be supporting the recommendation from Councilmember Rousseau. Councilmember Fabel commented as an attorney he was always concerned about potential litigation. He stated he did not want this matter to become a matter of litigation. He explained he had some sympathy for Mr. Kelliher when he made comments regarding a public shaming. He asked if there was a sense of urgency to this matter or could this matter be held over for a closed session. Councilmember Rousseau discussed how the dynamic of the committee was beginning to change and the Chair was going to resign at the next meeting. Her preference would be to keep as many committee members as possible. She stated she could not speak to how long these members would hang on if the matter were delayed. ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2023 13 Mayor Grant stated he believed this was not something that the Council should take action on from the dais. He understood the PTRC Chair wrote a letter, but he did not know how many members from the PTRC were in agreement. In addition, the letter lacked specifics. He strongly recommended action not be taken at this meeting, but that the matter be addressed in a closed session. He indicated these were volunteer committees and this individual has put a great deal of effort into some of the PTRC efforts for the benefit of the City. He stated he was struggling with how to proceed given the fact he did not have specifics. He indicated the Council was being asked to choose a side and he didn’t like that either. Councilmember Holden explained the Chair has not approached the individual about his behavior. She stated she reviewed the minutes for the last eight months and there was nothing in there that indicates there were issues or problems. She reported she did not read anywhere that the Chair was going to resign because someone was on the committee. She stated when she spoke to Marie in June, Marie was thinking about resigning. She understood this was sensitive data, but there was nothing in the note that detailed what occurred. She believed she could not vote yes or no until she knew what the truth was. City Attorney Schmidt pointed out that a person serving on a volunteer committee does not have a property interest or liberty interest in the position. Rather, these individuals serve the good of the community by appointment without debate by the City Council. She indicated there was no evaluations done on these individuals on an annual basis. She stated the Council can appoint these individuals and can unappoint these individuals. Councilmember Monson commented on the serious nature of this request. She reported a letter was sent from the Chair of the PTRC to the City Administrator that was brought to the City Council. She stated this spoke to her regarding the issue with the behavior. She indicated there were times when it was inappropriate or unsafe to direct somebody directly and that was why the Council was addressing this matter. She stated she supported the Council liaisons recommendation in this effort. She explained the PTRC would be meeting again tomorrow night and if no action was taken, this would be an awful meeting. She questioned if the Council could make a motion to request Mr. Kelliher to not attend the PTRC meeting tomorrow night, should this item be held over. City Attorney Schmidt stated there is no clear in between, which made it difficult for her to give legal advice. She reported the Council appoints and the Council unappoints. Councilmember Fabel indicated he has the highest level of respect and confidence in Councilmember Rousseau. He appreciated her efforts to protect this Commission. He stated despite what the City Attorney says about legal rights, the City Attorney is also aware that frivolous law suits can come about from contentious situations. He indicated these law suits can be costly to bodies, both politically, publicly and financially. He explained this situation has the smell of a frivolous law suit. He stated he supported Councilmember Monson’s suggestion to request Mr. Kelliher to stay away from the PTRC until the Council has a chance to hold a closed session. He reported this would give Mr. Kelliher the chance to speak and present his position in a private capacity before the Council takes action. ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2023 14 Councilmember Rousseau stated this seemed sensible to her. She reiterated that she would like the Council to pursue a code of conduct for Commission and Committee members. Councilmember Monson supported this recommendation. Mayor Grant stated he had no indication that this was an action of the PTRC, but rather the Chair has taken it upon herself to write what she wrote. He did not understand if the entire PTRC has endorsed this. He also did not have enough information to whether or not a future meeting would be awful. He supported the Council tabling this item until a time when it can be held in closed session. Councilmember Fabel suggested this item be addressed at the November 27 City Council meeting. Councilmember Rousseau reported she would not be in attendance at the November 27 Council meeting. Councilmember Monson supported this item being addressed at the December 11 City Council meeting. MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to table until the December 11, 2023 City Council meeting when the matter can be addressed in closed session and requesting that Mark Kelliher not attend PTRC meetings until this matter has been dispensed by the Council. Mark Kelliher pledged to not attend a PTRC meeting until this item has been vetted privately. The motion carried (5-0). 12. UNFINISHED BUSINESS None. 13. COUNCIL COMMENTS Councilmember Monson commented a lot has occurred with the JDA since the last Council meeting. She appreciated the excitement around the clean energy opportunities within this project and noted the Energy Advisory Committee would continue to work on these matters. Councilmember Holden requested a recap on the flashlight pumpkin event. Councilmember Holden asked that staff provide the Council with information on how the youth commissioners were working. She questioned if staff had starting working on revising City Code relating to commissioners and suggested this item be placed on a future worksession agenda. City Administrator Perrault stated this item has not been placed on a future worksession agenda. ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2023 15 Councilmember Holden inquired if Mr. Kelliher would be invited to attend the closed session meeting. Mayor Grant supported Mr. Kelliher attending this hearing. City Attorney Schmidt explained it would be the Council’s discretion whether or not to invite Mr. Kelliher to the closed session hearing. Councilmember Monson stated she did not want Mr. Kelliher in attendance at the Closed Session meeting. Councilmember Fabel supported having Mr. Kelliher in attendance. Mayor Grant concurred. Councilmember Rousseau stated she would like to have a conversation with the PTRC to see what their thoughts were about attending the closed session or if they were concerned about retaliation. She indicated she did not support having Mr. Kelliher at the closed session meeting. Councilmember Holden supported having Mr. Kelliher at the closed session meeting, in order to hear both sides of the story. City Attorney Schmidt commented the conversation that will happen in the Closed Session will be for the Council to exercise their authority to remove this individual or not. She explained having testimony is not the procedure that would typically occur. She did not recommend testimony from PTRC members be offered at the closed session meeting. Mayor Grant stated there are members of the public who believe that he was Al Checchi’s finance person at Northwest Airlines for mergers and acquisitions. He clarified that he did work for Northwest Airlines in IT, but he was not the finance person for Al Checci. Mayor Grant explained niche.com was a company that did research on colleges and universities. He reported after Money Magazine folded, niche.com has taken over the rating of cities. He indicated Arden Hills was rated A+ and was the third best suburb to buy a house in in the Minneapolis/St. Paul area. He stated Arden Hills rates an A for public schools and an A+ for families. He provided further comment on the ratings the City received and stated he was proud of the fact Arden Hills received a B+ for diversity and an A for housing. He commended staff and past Council’s for their efforts. ARDEN HILLS CITY COUNCIL – NOVEMBER 13, 2023 16 ADJOURN MOTION: Councilmember Holden moved and Councilmember Monson seconded a motion to adjourn. The motion carried (5-0). Mayor Grant adjourned the Regular City Council Meeting at 9:06 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor Approved: December 11, 2023 CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORKSESSION NOVEMBER 20, 2023 6:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council Special Worksession at 6:00 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Emily Rousseau, Tena Monson and Tom Fabel Absent: None Also present: City Administrator Dave Perrault, Public Works Director/City Engineer David Swearingen, Ramsey County Public Works Director Brian Isaacson, and Ramsey County Commissioner Nicole Frethem 1. PUBLIC INQUIRIES/INFORMATIONAL Gregg Larson, 3377 North Snelling Avenue, expressed concern given the fact there was no plan for the stormwater along Lake Johanna Boulevard. He explained he was excited to see a trail being built along Lake Johanna Boulevard, but recommended the City and County have a solid stormwater plan in place for this corridor. He commented on the grit chambers that were already in place, but supported the City and County reengineering how this stormwater was managed before being dumped into the lake. He did not recommend running the stormwater directly into the lake, but rather suggested retention ponds be created on the non-lakeside of Lake Johanna Boulevard. Kristine Poelzer, 1870 Indian Place, reported she lives one block off of Lake Johanna Boulevard. She stated she was concerned with how traffic passes through the intersection of County Road E and Lake Johanna Boulevard. He encouraged the City to find a way to slow traffic down at this intersection. 2. RESPONSE TO PUBLIC INQUIRIES None. 3. AGENDA ITEMS ARDEN HILLS SPECIAL CITY COUNCIL SPECIAL WORKSESSION – NOVEMBER 20, 2023 2 A. Proposed Lake Johanna Boulevard Trail – Ramsey County Discussion City Administrator Perrault stated Ramsey County Public Works Director Brian Isaacson would be presenting this item to the Council. Ramsey County Public Works Director Brian Isaacson stated in 2021, Ramsey County initiated a preliminary design development study for the Lake Johanna Boulevard (LJB) Trail corridor. The report that was completed September 27, 2022 and on May 8, 2023 the City Council adopted Resolution 2023-023 relating to Local Match Commitment for Lake Johanna Boulevard Trail Project: 2024 Met Council Regional Solicitation. It was noted Ramsey County has begun the application process for the Metropolitan Council Regional Solicitation Grant program. He provided further information on the project overview detailing the key takeaways, reviewed project plans and explained he was looking for discussion with Arden Hills City Council and City Staff. Councilmember Monson asked if there would be a sidewalk and turf on the southern side. Ramsey County Public Works Director Isaacson reported there would be a sidewalk on one side and a trail on the other. Councilmember Holden recommended the County consider how fast traffic was moving along this corridor and to have proper safety measures in place. Councilmember Monson suggested the roadway width be narrowed to assist with calming traffic. Councilmember Holden questioned if the County had standard shoulder widths. Ramsey County Public Works Director Isaacson stated the County did have different roadway designs. Mayor Grant reported this plan was preliminary and noted the County would continue to take feedback from the City. Councilmember Holden requested the County consider improving safety around the curves in order to slow traffic and to protect pedestrians. Councilmember Fabel asked if the proximity to the lake creates any DNR concerns for this road reconstruction project. Ramsey County Public Works Director Isaacson stated there would be a lot of complications and the County would have to work with the DNR throughout this entire reconstruction project. Councilmember Rousseau questioned if the watershed district would be a stakeholder in this project as well. ARDEN HILLS SPECIAL CITY COUNCIL SPECIAL WORKSESSION – NOVEMBER 20, 2023 3 Ramsey County Public Works Director Isaacson reported this was the case noting the County would be working with the watershed district along with the DNR when developing this project. He commented further on how the County would work through best practices in order to address the stormwater runoff. Councilmember Monson suggested the pedestrian crossing into the beach be reconsidered. Councilmember Rousseau requested the City and County look into the DNR Regional Trail grant opportunities for this project. Public Works Director/City Engineer Swearingen commented this could be investigated further. Councilmember Holden encouraged the County to consider designing this corridor in a manner that requires less salt and brine, as this would lessen the stormwater impact on the lake. Ramsey County Commissioner Frethem commented on how important it was for the County to manage its water well and stated a comprehensive stormwater management plan would be developed for this project. Councilmember Holden requested the medians be removed from this corridor because they were not well maintained by the County. Ramsey County Public Works Director Isaacson reviewed the project schedule noting the County was working on funding at this time. Ramsey County Commissioner Frethem stated based on several legislative changes the County had legislative action teams that were working to secure additional funding. Councilmember Holden suggested the City look at replacing watermain along this roadway, if repairs or replacement were needed. She anticipated the City would have to come up with another $1 million or more for this work. Mayor Grant stated the project costs were estimated to be somewhere between $9 and $10 million. He asked if inflation had been factored into the project given the fact the project would not be completed until 2028. Ramsey County Public Works Director Isaacson reported the estimates were 2028 numbers. Councilmember Monson questioned if the County would pursue this trail without federal funding. Ramsey County Public Works Director Isaacson stated he did not have an answer to this question. He commented on how the County was working on a comprehensive traffic study and he would have more information once this study was complete. ARDEN HILLS SPECIAL CITY COUNCIL SPECIAL WORKSESSION – NOVEMBER 20, 2023 4 Councilmember Monson explained this corridor was multi-modal and she wanted to ensure the City and County complete this project in a manner that considers the safety of both vehicular and pedestrian traffic. Further discussion ensued regarding the grant, state and federal funding that would be pursued by the County. Councilmember Fabel asked if the County could address the roadway design at County Road E. Ramsey County Public Works Director Isaacson explained when he gets into the project design, he would be looking at ways to slow traffic at this intersection. Councilmember Holden recommended the County have numerous pedestrian safety crossing features be built into the corridor near the beach. Mayor Grant questioned how far along the design plans were at this time. Ramsey County Public Works Director Isaacson estimated the design plans were at 5% at this time. Councilmember Monson asked if there was value in having the project further designed when pursuing federal funding. Ramsey County Public Works Director Isaacson reported if the designs were further along, he would have a better understanding of the costs, but noted this does not have an impact on federal funding. Councilmember Rousseau requested a bump out or other safety measures be considered along the corridor in the short term. Ramsey County Public Works Director Isaacson stated temporary measures could be considered such as bollards or striping. Councilmember Holden indicated the City’s main concerns were in the spring and summer when there were more pedestrians along the corridor. Councilmember Monson summarized the temporary solutions will be addressed by the County once they have state funding in place and County staff will work with City staff to understand the City’s priorities. Ramsey County Public Works Director Isaacson reported this was how he would proceed. Councilmember Fabel recommended the parking along the corridor be reconsidered because there were many places where it was unsafe for pedestrians and bicyclists to travel along the corridor. ARDEN HILLS SPECIAL CITY COUNCIL SPECIAL WORKSESSION – NOVEMBER 20, 2023 5 Mayor Grant agreed the City could not wait until 2029 to have pedestrian improvements in place along this corridor. Ramsey County Public Works Director Isaacson stated in February or March he could plan to meet with City staff to speak about potential safety measures along the corridor. B. Union Negotiations Update (Closed Per Minnesota Statute 13D.03, Subd. 1(B) and 179A.01 to 179A.25) City Administrator Perrault requested the Council move to a closed session to discuss union negotiations per Minnesota State Statute 13D.03, Subd. 1(b) and 179A.01 to 179A.25 MOTION: Councilmember Rousseau moved and Councilmember Monson seconded a motion to move to a Closed Session meeting. The motion carried (5-0). The Council moved to a closed session at 7:15 p.m. 4. COUNCIL COMMENTS AND STAFF UPDATES None. ADJOURN Mayor Grant adjourned the City Council Special Worksession at 7:45 p.m. __________________________ __________________________ Julie Hanson David Grant City Clerk Mayor CONSENT ITEM 8A MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Pang Silseth, Accounting Analyst SUBJECT: Claims and Payroll Listing Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: Claims and Payroll Listing All items need a simple majority for action unless otherwise noted. Background Payroll is processed biweekly and accounts payable is processed weekly. Budget Impact N/A Attachments 2023 Payroll #24 $93,651.60 2023 Payroll #25 $127,403.24 Total Payroll $221,054.84 Paid Claims - 11/18/2023-12/01/2023 (Check Nos. 52268-52287 and ACH Checks)$111,348.80 Total Accounts Payable $111,348.80 Total Claims $332,403.64 CITY OF ARDEN HILLS PAYROLL # 24 CHECKS DATED: 11/24/23 Biweekly: 11/04/23 - 11/17/23 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 7,549.93 EFT FICA Oasdi 4,875.90 EFT FICA Medicare 1,140.31 EFT SIT 3,318.86 EFT TOTAL TAXES 16,885.00 Health Premium 1,844.39 A/P Check* Dental Premium 95.88 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 1,940.27 HSA Health Saving 957.69 EFT TOTAL HEALTH SAVINGS 957.69 PERA 4,865.96 EFT ICMA 2,000.11 EFT Central Pension Fund-Union 1,536.00 A/P Check* MN State Retirement System 500.00 EFT TOTAL RETIREMENT 8,902.07 AFLAC 22.76 EFT Life/Addl/Dep Life 40.44 A/P Check* Life/Addl non-tax 9.40 A/P Check* LTD/STD Insurance 0.00 A/P Check* PERA Life Insurance 32.00 A/P Check* IUOE 49 Dues (Union) 140.00 A/P Check* TOTAL VOLUNTARY 244.60 Total Employee Deductions 28,929.63 Net Payroll 0.00 Direct Deposit 52,643.77 EFT Gross Payroll Tie-Out 81,573.40 Plus City Paid Benefit 12,078.20 TOTAL PAYROLL COST 93,651.60 FICA TIE-OUT Gross Payroll 81,573.40 Less Total FSA 1,940.27 Less Total H.SA 957.69 Less Voluntary Ins 32.16 Net P/R Subject to FICA 78,643.28 FICA Oasdi @ 6.20% 4,875.90 FICA Medicare @ 1.45% 1,140.31 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. 0.00 0.00 0.00 5,614.57 447.42 6,061.99 0.00 0.00 6,016.21 0.00 0.00 CITY BENEFIT 4,875.90 1,140.31 CITY OF ARDEN HILLS PAYROLL # 25 CHECKS DATED: 12/08/23 Biweekly: 11/18/23 - 12/01/23 EMPLOYEE DEDUCTIONS AMT.Payment Method FIT 8,707.72 EFT FICA Oasdi 5,272.40 EFT FICA Medicare 1,233.07 EFT SIT 3,770.32 EFT TOTAL TAXES 18,983.51 Health Premium 1,844.39 A/P Check* Dental Premium 95.88 A/P Check* FSA Health Care Reimb. 0.00 A/P Check* FSA Dependent Care Reimb. 0.00 A/P Check* TOTAL FLEXIBLE SPENDING 1,940.27 HSA Health Saving 932.69 EFT TOTAL HEALTH SAVINGS 932.69 PERA 5,243.42 EFT ICMA 2,057.01 EFT Central Pension Fund-Union 1,536.00 A/P Check* MN State Retirement System 500.00 EFT TOTAL RETIREMENT 9,336.43 AFLAC 22.76 EFT Life/Addl/Dep Life 40.44 A/P Check* Life/Addl non-tax 9.40 A/P Check* LTD/STD Insurance 1,310.11 A/P Check* PERA Life Insurance 32.00 A/P Check* IUOE 49 Dues (Union) 140.00 A/P Check* TOTAL VOLUNTARY 1,554.71 Total Employee Deductions 32,747.61 Net Payroll 0.00 Direct Deposit 55,196.09 EFT Gross Payroll Tie-Out 87,943.70 Plus City Paid Benefit 39,459.54 TOTAL PAYROLL COST 127,403.24 FICA TIE-OUT Gross Payroll 87,943.70 Less Total FSA 1,940.27 Less Total H.SA 932.69 Less Voluntary Ins 32.16 Net P/R Subject to FICA 85,038.58 FICA Oasdi @ 6.20% 5,272.40 FICA Medicare @ 1.45% 1,233.07 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the US Bank Easy Tax Deposit Service. Transfers are typically made up to two days after the payroll date. * A/P Checks can be found on the ACCOUNTS PAYABLE Check Approval report. Checks may be paid this week or the following week. CITY BENEFIT 5,272.40 1,233.07 24,857.65 1,500.00 6,505.47 24,120.41 737.24 98.90 98.90 1,500.00 6,050.10 447.42 6,497.52 Accounts Payable User: Printed: pang.silseth 12/6/2023 3:57 PM Checks by Date - Detail by Check Date Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 0382 MISSIONSQUARE #106944 11/24/2023ACH PR 23-24 PR Batch 00200.11.2023 ICMA Employer Percent 401PR Batch 00200.11.2023 ICMA Employer Percent 401 447.42 PR 23-24 PR Batch 00200.11.2023 ICMA Employee Percent 401PR Batch 00200.11.2023 ICMA Employee Percent 401 387.76 835.18Total for this ACH Check for Vendor 0382: 0387 MISSIONSQUARE #302482 11/24/2023ACH PR 23-24 PR Batch 00200.11.2023 ICMA Employee PercentPR Batch 00200.11.2023 ICMA Employee Percent 212.35 PR 23-24 PR Batch 00200.11.2023 ICMA Employee DeductionPR Batch 00200.11.2023 ICMA Employee Deduction 1,400.00 1,612.35Total for this ACH Check for Vendor 0387: 10268 DAVID SWEARINGEN 11/24/2023ACH 112023 Mileage Reimbursement-APWA Conference 100.08 100.08Total for this ACH Check for Vendor 10268: 10557 MATTHEW BRISSON 11/24/2023ACH 112023 ear plugs 102.00 102.00Total for this ACH Check for Vendor 10557: 11107 GAYLE BAUMAN 11/24/2023ACH 231117 Budget work, work comp and bank rec assistance 600.00 600.00Total for this ACH Check for Vendor 11107: 1223 ADAM'S PEST CONTROL - MAIN 11/24/2023ACH 3749637 November Pest Control 85.83 85.83Total for this ACH Check for Vendor 1223: 5587 CES IMAGING INC 11/24/2023ACH INV157091 November Rental 60.00 60.00Total for this ACH Check for Vendor 5587: ALPI ALLEGRA PRINT & IMAGING INC 11/24/2023ACH 170715 November Newsletter Insert 1,129.53 170715 November Newsletter 2,463.72 3,593.25Total for this ACH Check for Vendor ALPI: 1033 COMCAST 11/24/202352268 44271.1223 Service 11/21-12/20 6.51 6.51Total for Check Number 52268: 0495 LAKE JOHANNA FIRE DEPARTMENT INC11/24/202352269 898 Reimbursement: 2023 Equip: hose & camera 8,925.85 Page 1AP Checks by Date - Detail by Check Date (12/6/2023 3:57 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 8,925.85Total for Check Number 52269: 0155 OFFICE OF MN IT SERVICES 11/24/202352270 W23100562 October Phones 750.62 750.62Total for Check Number 52270: 0811 RAMSEY COUNTY 11/24/202352271 FLEET-000855 October Fuel 2,586.22 PRMG-005262 PW Rental Space-December 2,580.26 PRMG-005262 PW Rental Space-December 5,160.53 PRMG-005262 PW Rental Space-December 1,146.78 PRMG-005262 PW Rental Space-December 2,580.26 PUBW-020692 2023 Street Painting 3,228.89 17,282.94Total for Check Number 52271: 6748 RELIANCE STANDARD 11/24/202352272 GL154938.1223 December Insurance 1,567.10 1,567.10Total for Check Number 52272: 10354 ST. PAUL PIONEER PRESS 11/24/202352273 1023572589 Zoning Code Amendment 127.40 1023572589 PC 23-017 #715 61.74 189.14Total for Check Number 52273: 35,710.85Total for 11/24/2023: ACH001 US BANK 11/30/2023ACH CHRIM112023 THE HOME DEPOT #2828-supplies 31.75 CHRIM112023 THE HOME DEPOT 2828-supplies 83.39 CHRIM112023 MENARDS BLAINE MN-Perry Winterizing 90.83 FRIDJ112023 AMZN MKTP US*ZL3QE1A13-headset case & cleats 196.31 FRIDJ112023 AMZN MKTP US*WP8M81TX3-ball cap 56.70 FRIDJ112023 AMZN MKTP US*CZ6ON9IQ3-saftey jacket-MB 289.58 FRIDJ112023 AMZN MKTP US*TP93P4281-screen protector and case 29.97 FRIDJ112023 AMZN MKTP US*5K3X05WW3-ball cap 47.04 FRIDJ112023 UNITED-STATES-FLAG.COM-flag 29.20 FRIDJ112023 AMAZON.COM*0X5QC3RF3-rain jacket-MB 139.99 FRIDJ112023 AMZN MKTP US*BJ6N38GO3-ball cap 102.36 HANSJ112023 EZCATERHONEY BAKED HA-Election Food 161.20 HANSJ112023 EZCATERHONEY BAKED HA-Election Food 174.19 HANSJ112023 EZCATERHONEY BAKED HA-Election Food 166.62 HANSJ112023 DAVANNIS #10 ARDEN HILL-CC WS Food 98.68 HANSJ112023 JIMMY JOHNS - 1532 - CC WS Food 189.42 HANSJ112023 THE STAR TRIBUNE-recurring subscription 62.27 HANSJ112023 FESTIVAL FOODS #10-Election Food 76.02 MIKAT112023 FLEET FARM 3100-Misc Supplies-plow trucks 274.61 MIKAT112023 THE HOME DEPOT #2828-supplies 145.47 MIKAT112023 FLEET FARM 3100-Misc Supplies-plow trucks 16.85 MIKAT112023 APPLE.COM/BILL-Icloud 0.99 MIKAT112023 FLEET FARM 3100-Misc Supplies-plow trucks 122.95 MIKAT112023 NTE 5404-Misc Supplies-plow trucks 54.97 REBATE112023 US BANK REBATE -19.98 SEIFM112023 FLEET FARM 3100-Clothing Allowance 47.99 Page 2AP Checks by Date - Detail by Check Date (12/6/2023 3:57 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 2,669.37Total for this ACH Check for Vendor ACH001: ACH002 AFLAC 11/30/2023ACH 930084 Insurance Premiums- November 2023 45.52 45.52Total for this ACH Check for Vendor ACH002: ACH005 MINNESOTA REVENUE-SALES & USE TAX11/30/2023ACH 102023 October Sales/Use Tax 24,160.01 102023 October Sales/Use Tax 0.18 102023 October Sales/Use Tax -2.18 102023 October Sales/Use Tax -0.01 24,158.00Total for this ACH Check for Vendor ACH005: ACH007 QUADIENT FINANCE USA INC 11/30/2023ACH 6418.1123 Postage 11/17/23 1,000.00 1,000.00Total for this ACH Check for Vendor ACH007: 27,872.89Total for 11/30/2023: 0192 GRAINGER INC 12/01/2023ACH 9906431144 Supplies 62.46 62.46Total for this ACH Check for Vendor 0192: 0327 STAPLES INC 12/01/2023ACH 3551426371 Supplies 373.05 3551426371 Supplies 4.81 3552052201 Supplies 7.59 3552052202 Supplies 10.19 3552052203 Supplies 63.87 3552052203 Supplies 158.41 3552052204 Supplies 51.69 3552116550 Supplies 43.27 712.88Total for this ACH Check for Vendor 0327: 0453 CONTINENTAL RESEARCH CORP 12/01/2023ACH 0049462 Cleaning Product 247.00 247.00Total for this ACH Check for Vendor 0453: 0706 CERTIFIED LABORATORIES 12/01/2023ACH 8472356 Various Supplies 874.40 874.40Total for this ACH Check for Vendor 0706: 0750 VERIZON WIRELESS 12/01/2023ACH 9948985568 Service 11/11-12/10 1,052.11 1,052.11Total for this ACH Check for Vendor 0750: 10363 MINUTE MAKER SECRETARIAL 12/01/2023ACH M1784 11/6 JDA Meeting Minutes 234.50 M1784 11/8 PC Meeting Minutes 196.75 431.25Total for this ACH Check for Vendor 10363: Page 3AP Checks by Date - Detail by Check Date (12/6/2023 3:57 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 10497 CINTAS CORP 12/01/2023ACH 5185532787 First Aid 45.43 5185532787 First Aid 49.91 95.34Total for this ACH Check for Vendor 10497: 10557 MATTHEW BRISSON 12/01/2023ACH 112123 Reimbursement-Ear Plug and Safety Glasses 111.66 112123 Reimbursement-Clothing Allowance 197.14 112823 Reimbursement-Clothing Allowance 158.82 467.62Total for this ACH Check for Vendor 10557: 7025 ON SITE COMPANIES -OSSTC INC 12/01/2023ACH 0001642804 Restrooms 11/25-12/22 341.00 341.00Total for this ACH Check for Vendor 7025: JOHC JOHNSON CONTROLS INC 12/01/2023ACH 1-131456860879 Replaced condensate neutralizer 746.65 1-131465888737 IP dialer communication errors 167.40 914.05Total for this ACH Check for Vendor JOHC: 2597 AARP 12/01/202352274 112123 11/21 AARP Driver Safety Course 105.00 105.00Total for Check Number 52274: 10558 ADVANCED PACKAGING & PLASTICS INC12/01/202352275 010321 Red Poly Bags 686.00 686.00Total for Check Number 52275: 10200 BADGER STATE INSPECTION LLC 12/01/202352276 1001196 #355 AT&T LTE Inspection 3,148.00 3,148.00Total for Check Number 52276: 0131 BEISSWENGERS DO IT BEST 12/01/202352277 802341 Misc Supplies 18.27 18.27Total for Check Number 52277: CPF1 CENTRAL PENSION FUND SOURCE A 12/01/202352278 184503.1123 November Pension 2,937.60 2,937.60Total for Check Number 52278: 10516 DASH SPORTS LLC 12/01/202352279 2023-272 Basketball Camp 650.00 650.00Total for Check Number 52279: 0841 EHLERS & ASSOCIATES INC.12/01/202352280 95662 October Services 1,950.00 95663 Franchise Fee Analysis-October 206.25 2,156.25Total for Check Number 52280: 5646 FOREST LAKE CONTRATING INC 12/01/202352281 6922 Old Snelling Speed Signs 6,500.00 Page 4AP Checks by Date - Detail by Check Date (12/6/2023 3:57 PM) Check No Check DateVendor NameVendor No Check Amount Invoice No ReferenceDescription 6,500.00Total for Check Number 52281: IDAI IDEAL ADVERTISING INC 12/01/202352282 55251 Staff Sweatshirts 684.00 684.00Total for Check Number 52282: 0257 MINNESOTA DEPT OF HEALTH 12/01/202352283 11162023 Q4 2023 Water Connection 6,429.00 6,429.00Total for Check Number 52283: 10486 MINNESOTA METRO NORTH TOURISM BUREAU12/01/202352284 112923 Quality Inn October lodging tax 3,303.15 112923 SpringHill Suites October lodging tax 11,814.15 15,117.30Total for Check Number 52284: 0600 NCPERS GROUP LIFE INS 12/01/202352285 315800122023 December Insurance 64.00 64.00Total for Check Number 52285: 0811 RAMSEY COUNTY 12/01/202352286 PRK-002284 Q3 2023 Inspections -0.01 PRK-002284 Q3 2023 Inspections 3,841.22 3,841.21Total for Check Number 52286: 10495 TENET 12/01/202352287 776494 Ero Straw and Seed Mix 230.32 230.32Total for Check Number 52287: 47,765.06Total for 12/1/2023: Report Total (42 checks): 111,348.80 Page 5AP Checks by Date - Detail by Check Date (12/6/2023 3:57 PM) Page 1 of 1 CONSENT ITEM – 8B MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: 2024 Non-Union Employee Compensation Plan Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • 2024 non-union employee compensation plan. Background Annually, the City Council evaluates its compensation plan and determines if a cost of living adjustment (COLA) is appropriate. The 2024 budget was prepared with a 3.0% increase for non- union employees and a 3.0% increase for I.O.U.E. union members. The seasonal employee compensation plan has been reviewed by staff and adjustments have been made where applicable. Significant adjustments were recommended by the Public Works Department regarding their seasonal employees and ensuring we are competitive with neighboring jurisdictions. These increases have been accounted for in the proposed budget. Attached for Council approval are the compensation plans for January 1, 2024, for non-union employees as well as the proposed 2024 seasonal employee compensation plan. Budget Impact The rates have been reflected in the proposed 2024 budget. Attachments Attachment A: Proposed 2024 Non-Union Employee Compensation Plan Attachment B: Proposed 2024 Seasonal Compensation Plan NON‐UNIONHOURLYGrade 1 2 3 4 5 6 7 8 90‐48 1 17.84 18.37 18.92 19.49 20.07 20.68 21.30 21.94 22.5949‐64 2 18.91 19.47 20.06 20.66 21.28 21.92 22.58 23.25 23.9565‐82 3 20.04 20.64 21.26 21.90 22.56 23.23 23.93 24.65 25.3983‐100 4 21.24 21.88 22.54 23.21 23.91 24.63 25.37 26.13 26.91101‐120 5 22.52 23.19 23.89 24.61 25.34 26.10 26.89 27.69 28.53121‐142 6 23.87 24.59 25.32 26.08 26.86 27.67 28.50 29.36 30.24143‐165 7 25.30 26.06 26.84 27.65 28.48 29.33 30.21 31.12 32.05166‐189 8 26.82 27.62 28.45 29.31 30.19 31.09 32.02 32.98 33.97190‐215 9 28.43 29.28 30.16 31.06 32.00 32.96 33.95 34.96 36.01216‐242 10 30.13 31.04 31.97 32.93 33.92 34.93 35.98 37.06 38.17243‐271 11 31.94 32.90 33.89 34.90 35.95 37.03 38.14 39.28 40.46272‐302 12 33.86 34.87 35.92 37.00 38.11 39.25 40.43 41.64 42.89303‐335 13 35.89 36.97 38.08 39.22 40.39 41.61 42.85 44.14 45.46336‐370 14 38.04 39.18 40.36 41.57 42.82 44.10 45.43 46.79 48.19371‐407 15 40.33 41.54 42.78 44.07 45.39 46.75 48.15 49.60 51.08408‐446 16 42.75 44.03 45.35 46.71 48.11 49.55 51.04 52.57 54.15447‐487 17 45.31 46.67 48.07 49.51 51.00 52.53 54.10 55.73 57.40488‐530 18 48.03 49.47 50.95 52.48 54.06 55.68 57.35 59.07 60.84531‐575 19 50.91 52.44 54.01 55.63 57.30 59.02 60.79 62.61 64.49576‐620 20 53.97 55.58 57.25 58.97 60.74 62.56 64.44 66.37 68.36621‐665 21 57.20 58.92 60.69 62.51 64.38 66.31 68.30 70.35 72.46666‐710 22 60.64 62.45 64.33 66.26 68.25 70.29 72.40 74.57 76.81711‐755 23 64.27 66.20 68.19 70.23 72.34 74.51 76.75 79.05 81.42756‐800 24 68.13 70.17 72.28 74.45 76.68 78.98 81.35 83.79 86.31StepPts NON‐UNIONMONTHLYGrade1234567890‐48 1 3,091.64 3,184.39 3,279.92 3,378.31 3,479.66 3,584.05 3,691.58 3,802.32 3,916.3949‐64 2 3,277.13 3,375.45 3,476.71 3,581.01 3,688.44 3,799.10 3,913.07 4,030.46 4,151.3865‐82 3 3,473.76 3,577.98 3,685.31 3,795.87 3,909.75 4,027.04 4,147.85 4,272.29 4,400.4683‐100 4 3,682.19 3,792.65 3,906.43 4,023.63 4,144.34 4,268.67 4,396.73 4,528.63 4,664.49101‐120 5 3,903.12 4,020.21 4,140.82 4,265.04 4,393.00 4,524.78 4,660.53 4,800.34 4,944.35121‐142 6 4,137.31 4,261.43 4,389.27 4,520.95 4,656.57 4,796.27 4,940.16 5,088.37 5,241.02143‐165 7 4,385.54 4,517.11 4,652.62 4,792.20 4,935.97 5,084.05 5,236.57 5,393.67 5,555.48166‐189 8 4,648.68 4,788.14 4,931.78 5,079.74 5,232.13 5,389.09 5,550.76 5,717.29 5,888.81190‐215 9 4,927.60 5,075.43 5,227.69 5,384.52 5,546.06 5,712.44 5,883.81 6,060.32 6,242.13216‐242 10 5,223.25 5,379.95 5,541.35 5,707.59 5,878.82 6,055.18 6,236.84 6,423.94 6,616.66243‐271 11 5,536.65 5,702.75 5,873.83 6,050.05 6,231.55 6,418.49 6,611.05 6,809.38 7,013.66272‐302 12 5,868.85 6,044.91 6,226.26 6,413.05 6,605.44 6,803.60 7,007.71 7,217.94 7,434.48303‐335 13 6,220.98 6,407.61 6,599.84 6,797.83 7,001.77 7,211.82 7,428.17 7,651.02 7,880.55336‐370 14 6,594.24 6,792.06 6,995.83 7,205.70 7,421.87 7,644.53 7,873.86 8,110.08 8,353.38371‐407 15 6,989.89 7,199.59 7,415.58 7,638.04 7,867.19 8,103.20 8,346.30 8,596.69 8,854.59408‐446 16 7,409.29 7,631.56 7,860.51 8,096.33 8,339.22 8,589.39 8,847.07 9,112.49 9,385.86447‐487 17 7,853.84 8,089.46 8,332.14 8,582.11 8,839.57 9,104.76 9,377.90 9,659.24 9,949.01488‐530 18 8,325.07 8,574.83 8,832.07 9,097.03 9,369.94 9,651.04 9,940.57 10,238.79 10,545.95531‐575 19 8,824.58 9,089.32 9,361.99 9,642.85 9,932.14 10,230.10 10,537.01 10,853.12 11,178.71576‐620 20 9,354.05 9,634.67 9,923.71 10,221.43 10,528.07 10,843.91 11,169.23 11,504.30 11,849.43621‐665 21 9,915.30 10,212.75 10,519.14 10,834.71 11,159.75 11,494.55 11,839.38 12,194.56 12,560.40666‐710 22 10,510.21 10,825.52 11,150.29 11,484.79 11,829.34 12,184.22 12,549.74 12,926.24 13,314.02711‐755 23 11,140.83 11,475.05 11,819.30 12,173.88 12,539.10 12,915.27 13,302.73 13,701.81 14,112.87756‐800 24 11,809.28 12,163.55 12,528.46 12,904.31 13,291.44 13,690.19 14,100.89 14,523.92 14,959.64StepPts NON‐UNIONYEARLYGrade1234567890‐48 1 37,099.63 38,212.62 39,359.00 40,539.77 41,755.96 43,008.64 44,298.90 45,627.87 46,996.7049‐64 2 39,325.61 40,505.38 41,720.54 42,972.16 44,261.32 45,589.16 46,956.84 48,365.54 49,816.5165‐82 3 41,685.15 42,935.70 44,223.77 45,550.49 46,917.00 48,324.51 49,774.25 51,267.47 52,805.5083‐100 4 44,186.26 45,511.84 46,877.20 48,283.51 49,732.02 51,223.98 52,760.70 54,343.52 55,973.83101‐120 5 46,837.43 48,242.55 49,689.83 51,180.53 52,715.94 54,297.42 55,926.34 57,604.13 59,332.26121‐142 6 49,647.68 51,137.11 52,671.22 54,251.36 55,878.90 57,555.26 59,281.92 61,060.38 62,892.19143‐165 7 52,626.54 54,205.33 55,831.49 57,506.44 59,231.63 61,008.58 62,838.84 64,724.00 66,665.72166‐189 8 55,784.13 57,457.65 59,181.38 60,956.82 62,785.53 64,669.10 66,609.17 68,607.44 70,665.67190‐215 9 59,131.18 60,905.11 62,732.27 64,614.23 66,552.66 68,549.24 70,605.72 72,723.89 74,905.61216‐242 10 62,679.05 64,559.42 66,496.20 68,491.09 70,545.82 72,662.20 74,842.06 77,087.32 79,399.94243‐271 11 66,439.79 68,432.98 70,485.97 72,600.55 74,778.57 77,021.93 79,332.59 81,712.56 84,163.94272‐302 12 70,426.18 72,538.96 74,715.13 76,956.59 79,265.28 81,643.24 84,092.54 86,615.32 89,213.78303‐335 13 74,651.75 76,891.30 79,198.04 81,573.98 84,021.20 86,541.84 89,138.09 91,812.24 94,566.60336‐370 14 79,130.85 81,504.78 83,949.92 86,468.42 89,062.47 91,734.35 94,486.38 97,320.97 100,240.60371‐407 15 83,878.71 86,395.07 88,986.92 91,656.53 94,406.22 97,238.41 100,155.56 103,160.23 106,255.03408‐446 16 88,911.43 91,578.77 94,326.13 97,155.92 100,070.60 103,072.71 106,164.89 109,349.84 112,630.34447‐487 17 94,246.11 97,073.50 99,985.70 102,985.27 106,074.83 109,257.08 112,534.79 115,910.83 119,388.16488‐530 18 99,900.88 102,897.91 105,984.84 109,164.39 112,439.32 115,812.50 119,286.88 122,865.48 126,551.45531‐575 19 105,894.93 109,071.78 112,343.93 115,714.25 119,185.68 122,761.25 126,444.09 130,237.41 134,144.53576‐620 20 112,248.63 115,616.09 119,084.57 122,657.11 126,336.82 130,126.93 134,030.73 138,051.66 142,193.21621‐665 21 118,983.55 122,553.05 126,229.65 130,016.53 133,917.03 137,934.54 142,072.58 146,334.75 150,724.80666‐710 22 126,122.56 129,906.24 133,803.42 137,817.53 141,952.05 146,210.61 150,596.93 155,114.84 159,768.29711‐755 23 133,689.91 137,700.61 141,831.63 146,086.58 150,469.18 154,983.25 159,632.75 164,421.73 169,354.38756‐800 24 141,711.31 145,962.65 150,341.53 154,851.77 159,497.33 164,282.25 169,210.71 174,287.03 179,515.65StepPts PW Seasonal/Parks and Recreation 2024 Part-Time Pay Scale Playground Leaders/Special Event/Trip Chaperone: Steps: 1 2 3 4 5+ $12.60 $13.50 $12.85 $13.75 *$13.10 *$14.00 $13.35 $14.30 $13.60 $14.55 *Pay rate based on qualifications and experience (college level entry) Program Instructor I: Soccer/pre-soccer; basketball; sports hour/Pee Wee sports; pre-tball; flag football; soccer/tball mini camp; art programs, floor hockey; volleyball (classes are usually 1 hr) Steps: 1 2 3 4 5 $13.65 $14.60 $13. 90 $14.85 *$14.15 *15.15 $14.40 $15.40 $14.90 $15.95 *Pay rate based on qualifications and experience (college level entry) Youth Umpires/Referees: Softball Umpire per game / Soccer referee per game Steps: 1 2 3 4 5 $17.60 $18.85 $18.10 $19.35 *$18.60 *$19.90 $19.10 $20.45 $19.60 $20.95 *Certified Entry Program Instructor II: Tennis, Baby-Sitting Steps: 1 2 3 4 5 $14.70 $15.75 $14.95 $16.00 $15.20 $16.25 $15.70 $16.80 $15.95 $17.05 Program Instructor III: Ice skating instructor, hockey skills instructor Steps: 1 2 3 4 5+ $16.55 $17.70 $16.80 $18.00 $17.05 $18.25 $17.30 $18.50 $17.80 $19.05 Program Instructor IV: Sports coordinator, lead summer staff Steps: 1 2 3 4 5+ $14.70 $15.75 $14.95 $16.00 $15.20 $16.25 $15.45 $16.55 $15.70 $16.80 Ice Rink Attendants: Steps: 1 2 3 4 5+ $11.80 $12.65 $12.05 $12.90 *$12.30 *$13.15 $12.55 $13.45 $12.80 $13.70 *College level entry Park Attendants: Adult Softball; Soccer Steps: 1 2 3 4 5+ $11.80 $12.65 $12.05 $12.65 *$12.30 *$13.15 $12.55 $13.45 $12.80 $13.70 *College level entry Private Lessons: Tennis, Ice Skating, Specialty Skill Classes - per hour only Steps: 1 2 3 4 5+ $22.30 $23.85 Maintenance Worker: Steps: 1 2 3+ 4 5+ $14.20 $18.50 $15.20 $19.50 $16.20 $20.50 $17.20 $21.50 $18.20 $22.50 Page 1 of 1 CONSENT ITEM – 8C MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: 2024 City Contribution to Employee Monthly Benefits Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • Resolution 2023-058, setting the City Contribution to Employee Monthly Benefits for the 2024 benefit year. Background Each year, the City needs to review the employee benefit options for the coming year and set the monthly contribution rates. Discussion The City is maintaining its current health and dental insurance provider, Health Partners, rate increases for medical were approximately twelve percent, while dental did not see an increase (Staff did ask NFP to compare rates to other providers and staying with Health Partners was the least expensive). No changes were made to the Life, Short Term or Long Term Disability benefits. The only change being proposed this year is for non-union employees on the family plan will see their contribution go from $300 to $315 per month, which is a five percent increase. Budget Impact The increases have been accounted for in the proposed 2024 budget. Attachments Attachment A: Resolution 2023-058 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. Page 1 of 2 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2023-058 RESOLUTION APPROVING THE 2024 CITY CONTRIBUTION TO EMPLOYEE MONTHLY BENEFITS WHEREAS, the City Council of Arden Hills does hereby approve the contribution of $52.66 per month toward dental insurance and $125.00 toward HSA, if the HSA plan is selected and the employee meets the legal eligibility requirements. Employees electing HSA family medical coverage will pay $315.00 toward the premium. Employee cost options are as follows: Non-Union employees Employee Cost City pays HSA Health plan Single $ 0.00 Balance of premium Family $315.00 Balance of premium Opt Out $ 0.00 $175.00 Dental Single $ 0.00 $ 52.66 Employee + 1 $ 57.16 $ 52.66 Family $ 67.31 $ 52.66 City will contribute $125.00 per month to the employees’ HSA plan only if the employee meets the legal eligibility requirements. If an employee chooses a higher cost plan, they will be responsible for the difference. Eligible employees who select to opt out of health insurance will receive a monthly taxable sum of $175.00. Union employees Negotiated as part of the Union Contract, see most recent Collective Bargaining Agreement. WHEREAS, the City Council of Arden Hills does hereby approve a contribution for full time employees for $20,000 Basic Life Insurance (monthly amount remaining at $4.30 in 2024), and for Short Term and Long Term Disability (no increase in premiums for 2023). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City does hereby approve the contribution toward bargaining and non- bargaining unit employee benefits as stated above. To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. Page 2 of 2 ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11th DAY OF DECEMBER 2023. David Grant, Mayor ATTEST: Julie Hanson, City Clerk Page 1 of 4 DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Earned Sick and Safe Time Personnel Policy Update Budgeted Amount: Estimated Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Addition of Earned Sick and Safe Time language to the Personnel Policy. Background The State of Minnesota recently passed a new rule requiring employers to provide a base level of Earned Sick and Safe Time (ESST) to employees; the minimum accrual amount is one hour per every thirty hours worked. For permanent employees, the City’s PTO program is already more generous than the State’s requirement; however, we will also need to offer this benefit to seasonal/temporary employees. Staff is proposing that we add the required language regarding ESST to our Personnel Policy effective January 1, 2024. This will bring us into compliance with State requirements, and following the upcoming compensation study (still to be approved by Council), we will also ask the consultant to provide any recommendations regarding ESST for beyond 2024. The language to be added to the Personnel Policy can be found below (this language is based off LMC’s model policies regarding ESST): Earned Safe and Sick Time (ESST) Effective January 1, 2024, Minnesota’s earned safe and sick time (ESST) law requires employers to provide paid leave to employees who work in the state. All permanent full-time and part-time employees who currently earn PTO will now earn combination PTO/ESST hours. Non-PTO- earning employees will accrue ESST at the rate of one hour per every thirty hours worked not to exceed forty-eight hours in a year. Any provisions regarding ESST in this policy shall also be applicable to PTO unless otherwise noted or required by State Statue. CONSENT ITEM – 8D MEMORANDUM Page 2 of 4 Earned Sick and Safe Time Use • An employee’s own: o Mental or physical illness, injury or other health condition o Need for medical diagnosis, care or treatment, of a mental or physical illness o injury or health condition o Need for preventative care o Closure of the employee's place of business due to weather or other public emergency o The employee's inability to work or telework because the employee is prohibited from working by the city due to health concerns related to the potential transmission of a communicable illness related to a public emergency, or seeking or awaiting the results of a diagnostic test for, or a medical diagnosis of, a communicable disease related to a public emergency and the employee has been exposed to a communicable disease or the city has requested a test or diagnosis. o Absence due to domestic abuse, sexual assault, or stalking of the employee provided the absence is to:  Seek medical attention related to physical or psychological injury or disability caused by domestic abuse, sexual assault, or stalking  Obtain services from a victim services organization  Obtain psychological or other counseling  Seek relocation or take steps to secure an existing home due to domestic abuse, sexual assault or stalking  Seek legal advice or take legal action, including preparing for or participating in any civil or criminal legal proceeding related to or resulting from domestic abuse, sexual assault, or stalking o Care of a family member: o With mental or physical illness, injury or other health condition Who needs medical diagnosis, care or treatment of a mental or physical illness, injury or other health condition Who needs preventative medical or health care Whose school or place of care has been closed due to weather or other public emergency When it has been determined by health authority or a health care professional that the presence of the family member of the employee in the community would jeopardize the health of others because of the exposure of the family member of the employee to a communicable disease, whether or not the family member has actually contracted the communicable disease o Absence due to domestic abuse, sexual assault or stalking of the employee’s family member provided the absence is to:  Seek medical attention related to physical or psychological injury or disability caused by domestic abuse, sexual assault, or stalking  Obtain services from a victim services organization  Obtain psychological or other counseling  Seek relocation or take steps to secure an existing home due to domestic abuse, sexual assault or stalking Page 3 of 4  Seek legal advice or take legal action, including preparing for or participating in any civil or criminal legal proceeding related to or resulting from domestic abuse, sexual assault, or stalking For Earned Sick and Safe Time Purposes, Family Member Includes an Employee’s: o Spouse or registered domestic partner o Child, foster child, adult child, legal ward, child for whom the employee is legal guardian, or child to whom the employee stands or stood in loco parentis o Sibling, step sibling or foster sibling o Biological, adoptive or foster parent, stepparent or a person who stood in loco parentis when the employee was a minor child o Grandchild, foster grandchild or step grandchild o Grandparent or step grandparent o A child of a sibling of the employee o A sibling of the parent of the employee or o A child-in-law or sibling-in-law o Any of the above family members of a spouse or registered domestic partner o Any other individual related by blood or whose close association with the employee is the equivalent of a family relationship o Up to one individual annually designated by the employee Advance Notice for Use of ESSL If the need for sick and safe leave is foreseeable, the city requires seven days’ advance notice. However, if the need is unforeseeable, employees must provide notice of the need for Earned Sick and Safe time as soon as practicable. When an employee uses Earned Sick and Safe time for more than three consecutive days, the city may require appropriate supporting documentation (such as medical documentation supporting medical leave, court records or related documentation to support safety leave). However, if the employee or employee's family member did not receive services from a health care professional, or if documentation cannot be obtained from a health care professional in a reasonable time or without added expense, then reasonable documentation may include a written statement from the employee indicating that the employee is using, or used, Earned Sick and Safe Leave for a qualifying purpose. The city will not require an employee to disclose details related to domestic abuse, sexual assault, or stalking or the details of the employee’s or the employee’s family member’s medical condition. In accordance with state law, the city will not require an employee using Earned Sick and Safe leave to find a replacement worker to cover the hours the employee will be absent. Maximum Accumulation For PTO-earning employees, any accumulation will follow the normal PTO provisions. For non- PTO-earning employees, they cannot accrue a balance of more than eighty hours of ESST. ESSL and Separation Upon separation from the City, any applicable payouts for PTO-earning employees will follow the normal payouts for PTO upon separation. For non-PTO-earning employees, no payout shall be made upon separation. Should an employee return to work at the City within 180 days, their previously accrued ESST hour balance will be reinstated. Page 4 of 4 Budget Impact N/A Attachments N/A Page 1 of 1 CONSENT ITEM – 8E MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: 2024 Northeast Youth and Family Services Agreement Renewal Budgeted Amount: Actual Amount: Funding Source: $23,300 $23,303.54 General Fund Council Should Consider Motion to approve, table or deny the following: • 2024 Agreement with Northeast Youth and Family Services Background In 2023, the City Council re-entered into an agreement with Northeast Youth and Family Services (NYFS) to provide community driven, trauma informed and culturally responsive mental health services to the area. A letter from their Executive Director, Angela Lewis-Dmello, is attached providing an overview of ongoing initiatives. Budget Impact This agreement has been programmed into the 2024 budget. Attachments Attachment A: NYFS Agreement Attachment B: Letter from Executive Director AGREEMENT 1. PARTIES This agreement is made and entered into by and between the City of Arden Hills, Minnesota (“Municipality”) and Northeast Youth and Family Services (“NYFS”). 2. RECITALS a. NYFS is a non-profit social service agency whose mission is to meet the unmet developmental needs of at-risk youth and families within their community environment with emphasis on providing services through collaboration and coordination with existing community resources. These services are available to youth and families residing in the northern suburbs of Ramsey and Washington County, including, but not limited to, the municipalities which are signatory to agreements which are identical to this Agreement (“participating municipalities”) and students and families from Independent School Districts 621, 622, 623, 624, 282, and 832. b. Through this Agreement the Municipality intends to contract with NYFS to provide such services to its residents and to act as a sponsor of NYFS by providing financial support, a method to establish appropriate services to be provided and policy guidance for its activities. c. This Agreement shall be used as the formal agreement between NYFS and each of the participating municipalities. This Agreement is intended to continue the spirit of cooperation and collaboration in the provision of social services between the Municipality and NYFS. 3. TERMS AND CONDITIONS In consideration of the mutual understandings of this Agreement, the parties hereby agree as follows: a. Prior Agreements Cancelled. By execution of this Agreement any prior agreements and amendments thereto between the parties are hereby cancelled. b. Services Provided. NYFS shall provide the Municipality and its residents with youth and family programs set forth in the Addendum attached hereto. c. Principles of Service and Program Establishment and Operations. On a yearly basis and prior to submission of its annual budget, as provided for hereafter, NYFS shall: i. Report regarding proposed changes in services and programs to the Municipality; and ii. Establish a fair and open bidding/request for proposal (RFP) process to contract, manage or provide such services and programs, which are not directly provided by NYFS staff. d. Funding i. In addition to the participating municipalities’ share of the annual budget, funds for the operation of NYFS will be raised by NYFS endeavoring to secure user fees, grants and appropriations from private organizations, the State of Minnesota, Federal and County agencies, and other legal and appropriate sources. ii. The Municipality shall pay annually to NYFS the base amount listed in Exhibit A. This base amount will be adjusted annually for inflation/deflation based on the Standard Metropolitan Statistical Area Consumer Price Index for All Urban Consumers (CPI-U) and municipal population estimates based on MN State Demographic Center. Any adjustment in the payment beyond those indicated by reference to the CPI-U shall require approval of each of the participating municipalities. iii. Any new municipality joining into this agreement will pay a base amount annually to NYFS that is on par with the amount paid by current participating municipalities. iv. Amounts payable by the Municipality shall be paid to NYFS on or before January 30th of each year, or at a date mutually agreed upon by both parties, to cover the Municipality’s share for that year. e. Board Representation. The Municipality shall have the right to NYFS Board Representation of City Council, staff or community members (as designated by the Municipality and approved by NYFS Board) on the Board of Directors as either a Board Member or Board Advisor. f. Further Obligations of NYFS. In addition to the obligations set forth elsewhere in this Agreement, this Agreement is further contingent upon NYFS doing the follows: i. The Bylaws of NYFS shall be amended to add provisions requiring an open process for contracting services as provided for in paragraph C.2., above, and prohibiting NYFS from supporting or opposing individual candidates for election to public office in any of the participating municipalities; and adding the requirement that IRS 501.C3 status be maintained. ii. On or before June 30, of any year NYFS shall submit the proposed city budgeted amount for the subsequent year. iii. On or before December 31, of any year NYFS shall submit a written report to the Municipality including an Annual Report, the audited financial statement, and a program specific summary of services provided to the municipality; in addition, biannually NYFS shall submit a written report to the participating municipality. iv. Periodically advising the Municipality of services available through NYFS to the Municipality’s residents; v. Establishing a sliding scale for services available through NYFS to the Municipality’s residents and periodically advising the Municipality of such fees; vi. Providing other reasonable information requested by the Municipality; vii. Purchasing a policy of liability insurance in the amount of at least $1,500,000.00, naming the Municipality as an additional insured and providing a copy of the insurance certificate evidencing such policy to the Municipality; viii. Upon Request NYFS will provide the Municipality with a copy of its Articles of Incorporation, Bylaws, Amendments thereto, and the IRS tax exempt status letter; ix. NYFS shall defend and indemnify the Municipality from any and all claims or causes of actions brought against the Municipality of any matter arising out of this Agreement or the services provided pursuant to this Agreement; and, x. Without the written approval of the Municipality, NYFS will not enter into any agreement with any other municipality which differs from the terms and conditions of this Agreement. g. Term. The term of this agreement will be through December 31, 2024. Unless either party gives at least 6 months written notice of its intent to cancel this Agreement effective December 31 of the year in which the notice is made, NYFS will continue to provide services to the Municipality if a successor agreement has not been executed prior to the end of the term. h. (A) Distribution of Assets Upon Dissolution. If NYFS ceases to operate, the Board of Directors will do one of the following: i. Give the assets to one or more non-profit agencies providing similar social services in the northern suburbs of Ramsey County; or, ii. Form a new Foundation to fund appropriate social service programming in the northern suburbs of Ramsey County. The final Distribution of Assets Plan must be approved by the Ramsey County District Court. (B) Deviation from the Mission. If the City Council determines that NYFS has materially deviated from its mission (See II. Recitals, A.), the City Council may ask the NYFS Board of Directors to consider dissolving the agency and liquidating the assets. The Board will do one of the following: iii. Consider the request and by a majority vote deny it. iv. Consider the request and by a majority vote agree to modify the programs to be consistent with the mission. v. Consider the request and by a majority vote agree with the request and move to dissolve the agency and liquidate the assets. IN WITNESS WHEREOF, the parties have executed this Agreement on this date set forth below. MUNICIPALITY City of Arden Hills By: ______________________________ Elected Official Its: ______________________________ Clerk/Manager/Administrator Dated: ______________________________ NYFS Northeast Youth & Family Services By: _______________________________ Its: President/CEO By: _______________________________ Its: Chair of the Board of Directors Dated: _______________________________ Contracted Services Mental Health Services: • Shoreview and White Bear Lake Mental Health Clinics – licensed mental health staff provide therapy for the emotional health of children, teens , and adults. • School -Based Mental Health – licensed mental health staff provide onsite therapy in the schools for the emotional health of students within Roseville, Mounds View , Saint Anthony New Brighton and White Bear Lake school districts. • Northeast Educational & Therapeutic Services (NETS) – provides therapy and academic support for youth in grades 6 -12 with severe mental illnesses who cannot function in traditional school environments. • Domestic and Sexual Violence Progra m – individual and group therapy and legal advocacy services for adults and children who have witnessed or experienced domestic and/or sexual violence. Community Service Programs: • Youth Diversion – a coordinated range of services for youth who have committed minor offenses (e.g. shoplifting, chemical/alcohol use, vandalism) to help them focus on positive behavior and prevent recidivism. • Community Connections – This seven -week program helps youth develop social and emotional skills while expanding their horizons and helping them deepen their commitment to their own futures through service, post - secondary education exposure, career exploration, and mentorship. Non-Contracted Services Community Service Programs: • Community Advocate – This program serves people who have been involved with local law enforcement but have needs that cannot be sufficiently addressed by law enforcement alone. This can include: mental health issues, family instability, medical care and other needs. Addressing these underlying issues reduces the need for law enforcement intervention in the future. Municipal ContractCommunity Advocate Municipal Contract Community Advocate20232023 2024 2024Board Approved Increase Dollar increaseBoard Approved Increase Dollar increaseof 4.9% based on CPI-U over 2023 of 4.9% based on CPI-U over 2023Falcon Heights 12,246.11$ 12,846.17$ 600.06$ Little Canada 23,213.75$ 24,351.22$ 1,137.47$ Mounds View 29,789.41$ 27,938.75$ 31,249.09$ 1,459.68$ 29,307.75$ 1,368.999$ New Brighton 51,673.28$ 11,175.50$ 54,205.27$ 2,531.99$ 11,723.10$ 547.60$ North Oaks 11,854.97$ 12,435.86$ 580.89$ Roseville 81,071.55$ 22,351.00$ 85,044.05$ 3,972.51$ 23,446.20$ 1,095.20$ St. Anthony 20,265.65$ 13,969.38$ 21,258.67$ 993.02$ 14,653.87$ 684.50$ Shoreview 59,185.45$ 62,085.53$ 2,900.09$ Birchwood 1,957.95$ 2,053.89$ 95.94$ Hugo * 16,275.00$ 17,072.48$ 797.47$ Mahtomedi 17,970.20$ 18,850.74$ 880.54$ Vadnais Heights 29,498.85$ 30,944.29$ 1,445.44$ City of WBL 56,901.18$ 27,938.75$ 59,689.33$ 2,788.16$ 29,307.75$ 1,369.00$ WB Tnship 24,798.43$ 26,013.56$ 1,215.12$ Lauderdale 5,075.91$ 5,324.63$ 248.72$ Arden Hills 22,215.00$ 23,303.54$ 1,088.54$ Total 463,992.69$ 103,373.38$ 486,728.34$ 22,735.65$ 108,438.67$ 5,065.30$ * Hugo splits its support of NYFS with another Community-Based Mental Health agencyNortheast Youth & Family ServicesMunicipal Participation Figures 12.6.2023 Dear Arden Hills City Council, I hope this finds you well and preparing for a lovely holiday break as we enter the winter season. We are grateful for your partnership in service of our community. We are thrilled to share some exciting updates at NYFS. We had a strong year of deepening and growing our work. We are seeing more need than ever, and are proud to be meeting that need in new and innovative ways. This last year we: • Have a new Brand, Mission, Vision, Values and Strategic Plan • Launched Child Centered Play Therapy Services, working with children in a trauma informed and developmentally appropriate way from ages 4 -12. • Expanded our School Based Mental Health Services to the New Brighton-St. Anthony School District. • Welcomed Arden Hills as a municipal partner. • Launched our Community Connections (youth development program) open to the public. • Invested in our building and spaces, creating a trauma-informed environment for clients and staff. • Re-opened our White Bear Lake location full time and renovated to be trauma-informed. • Developed a robust internship program and launched our Steps Toward Equitable Practices Scholar (STEPS) program to provide stipends and training support for BIPOC clinical interns. We are also very excited to share that we have received a large grant from the Office of Justice Programs Crime Victim Services to launch Domestic and Sexual Violence Services in January of 2024. We will have two additional advocates (plus our community advocate) providing sexual and domestic assault services – one focused on youth and the other on adults. We also will have two domestic and sexual violence therapists – both providing individual and group therapy services – one focused on youth and the other on adults. We know how high the need is within our current client population and communities, and are thrilled to be launching specialized services to meet this need. With content experts already on staff, we are well poised to launch our services! Thank you for your continued partnership. NYFS would be unable to provide these services, and unable to offer a low sliding fee scale our clients if it weren’t for your investment and collaboration. We are able to do so much more together than we could ever do on our own! Sincerely, Angela Lewis-Dmello, MSW, LISW President & CEO Page 1 of 1 DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Hiring of Permit Technician/Office Support Specialist Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • The hiring of a Shannon Dietrich to the position of Permit Technician/Office Support Specialist at Grade 8 Step 9, at Year 0 on the PTO scale, all other normal City benefits apply. Discussion The City has a vacant Permit Tech/Office Support role, following a recruitment process, Shannon Dietrich has been selected for Council consideration. She comes with twelve years of experience in a similar role with another City and is a Certified Permit Technician. Budget Impact This role is currently budgeted for and this hiring will not adversely affect the budget. Attachment N/A CONSENT ITEM – 8F MEMORANDUM Page 1 of 1 CONSENT ITEM – 8G MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Acknowledgment for Ducks Unlimited North Suburban Ch. 239 to Hold Raffle/Bingo Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motion(s) to approve, table or deny the following: • Acknowledgment of the LG220 Application from Ducks Unlimited North Suburban Chapter 239 for a raffle and bingo to be held on February 24, 2024 at Welsch’s Big Ten Tavern with no waiting period. Background/Discussion Ducks Unlimited North Suburban Chapter 239 has submitted a request again this year for authorization to hold a raffle and bingo to raise money for the national Ducks Unlimited charitable organization, whose mission is to protect, preserve and enhance North America’s wetland and associated upland habitat. Per Minnesota’s Lawful Gambling regulations, they are required to obtain acknowledgment from the City. This does not require a permit or license from the City as it is not a premise permit. As part of the requirement of LG220 Application for Exempt Permit, the City must formally acknowledge the application with no waiting period, with a 30-day waiting period, or deny the application. Staff recommends the City Council approve a motion acknowledging the LG220 Application for Exempt Permit to conduct bingo and a raffle with a drawing date of February 24, 2024 with no waiting period. Budget Impact N/A Attachments Attachment A: LG220 application Attachment B: Non-profit letter Page 1 of 1 CONSENT ITEM – 8H MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Cancellation of the Second Regular City Council Meeting in December Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motions to approve, table, or deny the following: • Approval of cancellation of the second regular City Council meeting in December. Background/Discussion The City Council traditionally has cancelled a meeting if there are no items requiring timely action by the Council, or it may reschedule a meeting to a Tuesday if a holiday falls on a Monday. This year, the second meeting of December falls on Christmas Day, Monday, December 25. Based on this and the fact that all necessary items that require action and/or discussion have been or are being addressed either at the December 11 regular meeting or the December 18 work session, the City Council should consider formally cancelling the second meeting of December. Please note that any items requiring new or further action would be placed on the agenda for the first regular meeting on January 8, 2024. Page 1 of 1 DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Ordinance Amendment Chapter 2, Section 210 – Council Meetings Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Ordinance Amendment Chapter 2, Section 210, Subsection 210.03, Subd. 1 amending the Council’s meeting schedule. Discussion The City Council recently discussed its meeting schedule at a worksession and directed Staff to bring forward an ordinance amendment to accomplish the following: • Hold regular City Council Meetings on the second and fourth Monday of the month at 7:00 p.m. (this is unchanged from current practice) • Hold regular City Council Worksessions on the second and fourth Monday of the month at 5:30 p.m. • Eliminate the traditional worksession on the third Monday of the month This change will codify the new schedule for the City Council beginning in 2024; it is expected under separate approvals the Council will temporarily move the worksession for the first quarter of 2024 up to 5:00 p.m. and also eliminate the meetings on the fourth Monday of the month for the first quarter. Budget Impact N/A Attachment Attachment A: Ordinance 2023-016 Amending City Council Meeting Schedule (redline version) Attachment B: Ordinance 2023-016 Amending City Council Meeting Schedule (clean version) CONSENT ITEM – 8I MEMORANDUM ORDINANCE NO. 2023-XXX016 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 2, SECTION 210 OF THE ARDEN HILLS CITY CODE CONCERNING COUNCIL MEETINGS THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 2 –Administration, Section 210 – City Council, Subsection 210.03 – Council Meetings, is hereby amended adding the below underlined language and removing the stricken language. This is effective beginning January 1, 2024: Subd. 1 Regular Meetings. The City Council shall have regular meetings on the second and fourth Mondays of each month at 7:00 p.m. and shall have regular workshops on the third second and fourth Monday of each month at times to be determined by City Council Resolution which shall be kept on file with the City Administrator5:30 p.m. If a regular or workshop meeting date falls on a holiday, the meeting shall be conducted on the next following business day. The first meeting of the year shall be held on the second Monday of January. All meetings shall be held in the City Hall except as otherwise, from time to time, may be designated by City Council Resolution. PASSED and ADOPTED this _____ day of ________________, 2023, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By _______________________________ David Grant, Mayor ATTEST: _____________________________ Julie Hanson, City Clerk Formatted: Not Highlight Formatted: Font color: Red, Strikethrough Formatted: Font color: Red ORDINANCE NO. 2023-016 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 2, SECTION 210 OF THE ARDEN HILLS CITY CODE CONCERNING COUNCIL MEETINGS THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. Chapter 2 –Administration, Section 210 – City Council, Subsection 210.03 – Council Meetings, is hereby amended adding the below underlined language and removing the stricken language. This is effective beginning January 1, 2024: Subd. 1 Regular Meetings. The City Council shall have regular meetings on the second and fourth Monday of each month at 7:00 p.m. and shall have regular workshops on the second and fourth Monday of each month at 5:30 p.m. If a regular or workshop meeting date falls on a holiday, the meeting shall be conducted on the next following business day. The first meeting of the year shall be held on the second Monday of January. All meetings shall be held in the City Hall except as otherwise, from time to time, may be designated by City Council Resolution. PASSED and ADOPTED this _____ day of ________________, 2023, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By _______________________________ David Grant, Mayor ATTEST: _____________________________ Julie Hanson, City Clerk Page 1 of 1 CONSENT ITEM – 8J MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Cancellation of the January 22, February 26 and March 25, 2024 Regular City Council Meetings Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motions to approve, table, or deny the following: • Approval of cancellation of January 22, February 26 and March 25, 2024 regular City Council meetings. Background/Discussion From time to time, the City Council has cancelled a meeting if there are no items requiring timely action by the Council. At its work session on November 27, 2023, the City Council agreed to cancel the second regular meetings for the first quarter of 2024. The meetings that are proposed to be cancelled are: January 22, February 26, and March 25, 2024. Note that all necessary items that require action and/or discussion will have been addressed at a prior meeting or will be addressed at the regular meetings and work sessions occurring on January 8, February 12, or March 11, 2024. Page 1 of 1 CONSENT ITEM – 8K MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: 2024 Liquor License Renewals Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider the Following Options Motions to approve, table, or deny the following: • Approving the 2024 liquor license renewals Background The below table illustrates the businesses that are requesting renewal of their liquor licenses for 2024. All of the businesses have provided the necessary City and State application forms and have successfully passed background checks conducted by the Ramsey County Sheriff’s Department. Establishment Name On-Sale Off-Sale Sunday Sale On-sale, Wine 3.2 Beer Big Ten Supper Club X X Cub Foods X X Cub Discount Liquor X Davanni's X X X Dong Hae Korean Grill & Sushi 2 X X Flaherty's Arden Bowl X X Jimmie’s Old Southern BBQ X X X Lindey’s Steakhouse X X Namaste India X X X Siam Thai X X X The Tavern Grill X X These establishments will be issued a liquor license following formal City Council approval and are contingent upon satisfactory fire inspections by the Fire Marshall (these are still in the process as of the writing of this memo but no issues are anticipated). Please note that Brightside Café (located at Northern Lights Bingo) is not pursuing a renewal of a liquor license for 2024. Page 1 of 1 CONSENT ITEM – 8L MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Interim Ordinance (Moratorium) Temporarily Prohibiting the Issuance of New Tobacco Licenses Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider the Following Options Motion to approve, table, or deny the following: • Interim Ordinance 2023-017 Temporarily Prohibiting the Issuance of New Licenses to Sell Tobacco in the City of Arden Hills. Background At its meeting on November 27, 2023, the City Council enacted an interim ordinance (moratorium) prohibiting the issuance of new tobacco licenses in Arden Hills. City staff has worked with the City Attorney regarding the attached Ordnance 20230-017 and staff recommends the Council consider formal acknowledgment of this Interim Ordinance. Please note the moratorium does not affect existing businesses that hold a license; however, no new tobacco licenses will be issued until further notice. This will allow the City to conduct a study regarding the number of licenses, fees, violations, and zoning pertaining to tobacco licenses. Attachments Attachment A: Ordinance 2023-017 Page 1 of 2 ORDINANCE NO. 2023-017 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA AN INTERIM ORDINANCE TEMPORARILY PROHIBITING THE ISSUANCE OF NEW LICENSES TO SELL TOBACCO PRODUCTS IN THE CITY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, ORDAINS: SECTION 1. INTENT: The City Council is directing staff to complete an in-depth study of the Official Controls (as defined in Minnesota Statutes § 462.352, Subd. 15) that are applicable within the City related to issuing licenses for the sale of Tobacco Products pursuant to Section 350 of the Arden Hills City Code. The City Council is further directing staff to propose such amendments to such Official Controls and license requirements that City staff deems necessary. It is the intent of this ordinance to allow the City of Arden Hills the time needed to complete this in- depth study concerning changes in official controls within the City and in the interim to protect the planning process and the health, safety, and welfare of the citizens of the community. SECTION 2. TEMPORARY PROHIBITION ON NEW LICENSES: Pending the completion of the above referenced study and adoption of appropriate official controls, no approval will be granted for any new Tobacco Licenses issued pursuant to City Code Section 350.03. SECTION 3. TEMPORARY PROHIBITION ON CHANGES IN OFFICIAL CONTROLS: Pending the completion of the above referenced study and adoption of appropriate official controls, in order to protect the planning process related to the locations of premises where tobacco products may be sold within the City, no approval will be granted to any of the following, as they relate to applications for new Tobacco Licenses: Changes in official controls; comprehensive municipal plan amendments; plats; subdivisions; conditional use permits; interim use permits; variances; site plan approval; building permits for new buildings and structures; building permits that result in the expansion of the footprint or floor area of an existing building or structure. SECTION 4. EXEMPTIONS: This ordinance shall not apply to persons or entities holding a Tobacco License that was valid as of November 27, 2023. Such Tobacco Licenses may be renewed pursuant to standard City process. SECTION 5. EFFECTIVE DATE: As of the approval of the City Council on November 27, 2023, and shall remain in effect until the date of the adoption of the official controls contemplated hereunder and the repeal of this ordinance or November 26, 2024, whichever occurs first. Page 2 of 2 PASSED and ADOPTED this 11th day of December, 2023, by the City Council of the City of Arden Hills, Minnesota. CITY OF ARDEN HILLS By _______________________________ David Grant, Mayor ATTEST: _____________________________ Julie Hanson, City Clerk Page 1 of 1 CONSENT ITEM – 8M MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: 2024 Tobacco License Renewals Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motion to approve, table, or deny the following: • Approving the 2024 tobacco license renewals as listed below. Background The following five businesses are seeking renewal of their City tobacco licenses for 2024: • Holiday (Brausen) • Cub Foods • Cub Discount Liquor • Holiday (Hwy 96) • Walgreens The above establishments’ representatives have successfully passed a background check conducted by the R amsey County Sheriff’s Office. The final issuance and release of the above tobacco licenses is contingent upon satisfactory fire inspections by the Fire Marshal, but no issues are expected. Page 1 of 2 CONSENT ITEM – 8N MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: 2024 Fee Schedule Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motion to approve, table, or deny the following: • Adopting Ordinance 2023-018 Approving the 2024 Fee Schedule and Authorizing Publication of a Summary Ordinance. A Summary Ordinance requires a 4/5 vote. Background/Discsussion The draft 2024 Fee Schedule was provided to the City Council at its worksession on November 27, 2023. The City Council was in agreement regarding the proposed changes as submitted at the workession but provided additional direction to increase the fees for tobacco violations. Staff proposes the following: Current Proposed 2024 1st Offense $300 $600 2nd Offense (w/in 36 mos.) $600 $1,200 3rd Offense (or any subsequent violation within 36 mos. of initial violation) $1,000 and not less than a 7 day suspension and may be revoked $2000 and not less than a 7 day suspension and may be revoked The City Council enacted an interim ordinance (moratorium) relating to tobacco at its meeting on November 27, 2023; therefore, staff will continue to study tobacco licensing during the moratorium. Please note the above-referenced fees could be amended again at such time the City Council provides further direction on this. Page 2 of 2 Once approved, the 2024 Fee Schedule will be updated on the City’s website and the Summary Ordinance will be published in the St. Paul Pioneer Press. Attachments Attachment A: Ordinance 2023-018 – Appendix A – 2024 Fee Schedule (Red-Lined Version) Attachment B: Ordinance 2023-018 – Appendix A – 2024 Fee Schedule (Clean Version) Attachment C: Summary Ordinance 2023-018 Page 1 of 16 City of Arden Hills Ordinance 2023-0XX18 – Appendix A 2024 Fee Schedule I. Administrative Chickens – Licenses Two years (Pro-rated for second year @ $15.00) $30.00 Dogs/Cats – Licenses Two years (Pro-rated for second year @ $15.00) $30.00 Dogs/Cats – Boarding $22.00 per day Dogs/Cats – Impoundment Fee $50.00 Dogs/Cats – Surrender Fee Each $25.00 Dogs – Residential Kennel License Annual $21.00 Dogs – Dangerous Dog Fee Annual $500.00 Dogs – Potentially Dangerous Dog Fee Annual $250.00 Copying – General City Material $0.25 8 ½ x 11 and Legal; $0.50 large. Per Page. Add postage if mailing copies Assessment Search $53.00 per half hour Private Activity Revenue Bonds Non-refundable application fee $500.00 Annual Administrative Fee 1/8 of 1% (0.125%) of outstanding principal balance of the bonds for the life of the bonds Reimbursement of all City costs II. Building Construction (All permits are non-refundable after 90 days) Building Permits – Permit and Plan Review Fees Fees shall be based according to the 20223 State Statute 326B.153 and are determined by the City’s Building Official Commercial Building Permits – Plan Review Fee 65% of Building Permit Fee. Payment equaling half of this fee is due at time of permit submittal (non-refundable) Residential New Construction/Additions Escrow To be determined by Building Official Temporary Certificate of Occupancy (CO) Escrow To be determined by Building Official Building Permits – Re-inspection $63.25 per State Statute 326B.153 Building Permits – Manufactured Home Location $100.00 + State Surcharge fee as outlined in State Statute 326B.148 Building Permits – Demolition Permit Fee $100.00 + State Surcharge fee as outlined in Statute 326B.148 Escrow $2,000 Building Permits – Special Investigations 100% of Permit Fee Page 2 of 16 State Surcharge – based on valuation Fee based on 20223 State Statute 326B.148 State Surcharge – Fixed Fees Fee based on State Statute 326B.148 Plumbing Permits – Minimum Fee $60.00 Plumbing Permits – Residential 1.25% of Project Value Plumbing Permits – Commercial 1.25% of Project Value + $50.00 Electrical Permits – General See Exhibit “A” attached to fee schedule Mechanical Permits – Minimum Fee $75.00 Mechanical Permits – Residential 2% of Project Value Mechanical Permits – Commercial 1.25% of Project Value + $50.00 Fire Protection Permits – Permit Fee Fees shall be based according to the 20223 State Statute 326B.153 and are determined by the City’s Building Official Fire Protection Permits – Plan Review Fee 65% of Permit Fee Fire Protection Permits – Re- inspection $63.25 per State Statute 326B.153 III. Liquor Licensing On-sale 1,999 square feet (SF) or less $3,465.00 On-sale 2,000 (SF) – 2,999 (SF) $4,620.00 On-sale 3,000 (SF) – 3,999 (SF) $5,775.00 On-sale 4,000 (SF) or more $6,930.00 On-sale, Sunday $200.00 (340A.504 Subd. 3(b) limits $200 fee for Sunday sales) Off-sale $210.00 Club Fee $315.00 On-sale, Malt Beverage $126.00 Off-sale, Malt Beverage $42.00 On-sale, Wine $ 2,000.00 (340A.408 Subd. 2(c) limits fee to $2000 or half of on-sale license fee, whichever is less) Strong Beer When part of On-Sale Wine License No Charge Investigation Fee $158.00 Minor Consumption Violation with Server Training First Violation $105.00 Second Violation $525.00 Third Violation $1,050.00 Fourth Violation $1,575.00 Minor Consumption Violation without Server Training First Violation $525.00 Second Violation $1,050.00 Third Violation $1,575.00 Fourth Violation $2,100.00 and may be subject to license revocation Page 3 of 16 IV. Maps and Ordinances Zoning Ordinance Municipal Code Comprehensive Plan $0.25 per side Color Maps (8.5 x 11) $2.00 Color Maps (11 x 17) $4.00 Street Maps $2.00 As-Builts (11 x 17) Based on number of copies and staff time V. Parks & Recreation Youth Athletic Association Field Rental – including Non-Profit Per two hour time block $35.00$38.00 per time block + applicable tax Adult Club / Intramural Field Rental Per two hour time block $55.00 per time block + 8.375% applicable tax Ball Field Rental, Unlighted Per two hour time block. Tournament fees are extra. $110.00 per time block + 8.375% applicable tax Ball Field Rental, Lighted Per two hour time block. Tournament fees are extra. $135.00 per time block + 8.375% applicable tax Ball Field Tournament Fee (Adult), Full Maintenance Includes all day maintenance staff on site $535.00 per day + $200.00 damage deposit + 8.375% applicable tax Ball Field Tournament Fee (Adult), Minimum Maintenance Includes prep for fields and midday drag of fields $320.00 per day + $200.00 damage deposit + 8.375% applicable tax Warming House Rental/ Ice Rink Rental Only allowed during non-public use hours unless authorized by City staff $55.00 per hour + $200.00 damage deposit + key deposit + 8.375% applicable tax Picnic Shelters - Resident Available for reservation No Charge Picnic Shelters – Non-Resident Available for reservation $30.00 + 8.375% applicable tax Picnic Pavilions – Resident Includes up to five picnic tables $125.00 per time slot + $200.00 damage deposit + 8.375% applicable tax *Fee waived for Night to Unite and other public events open to all Arden Hills residents. Picnic Pavilions – Non-Resident Includes up to five picnic tables $200.00 per time slot + $200.00 damage deposit + 8.375% applicable tax Picnic Pavilions – Resident Non-Profit Includes up to five picnic tables $85.00 per day + 8.375% applicable tax + $200.00 damage deposit Picnic Pavilions – Other Non-Profit Includes up to five picnic tables $110.00 per day + 8.375%applicable tax + $200.00 damage deposit Additional Picnic Tables For every two extra tables $20.00 + 8.375% applicable tax* *fee waived for Night to Unite and other public events open to all Arden Hills residents Community Garden Plot One Plot Annual $55.00 + 8.375% applicable tax Community Garden Plot Second Plot Annual $25.00 + 8.375% applicable tax Formatted: Indent: Left: 0.19", First line: 0" Page 4 of 16 Room Rental – City Hall/ Community Room (Normal business hours: 8:00 am – 4:30 pm) (Non-business hours: weekends and holidays) Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hours usage: Army National Guard: No charge City Government: No charge Resident, Non-profit: $90.00 Resident, For-profit: $120.00 Non-Resident, Non-profit: $130.00 Non-Resident, For-profit: $155.00 (includes + 8.375% applicable tax) Non-business hours usage: Resident: $200 Non-Resident: $225 (includes+ 8.375% applicable tax) Room Rental – City Hall/Small Conference Room (Normal business hours: 8:00 am – 4:30 pm) (Non-business hours: weekends and holidays) Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hours usage: Army National Guard: No charge City Government: No charge Resident, Non- profit: $50.00 Resident, For-profit: $60.00 Non-Resident, Non-profit: $70.00 Non-Resident, For-profit: $80.00 (includes + 8.375% applicable tax) Non-business hours usage: Resident: $200 Non-Resident: $225 (includes+ 8.375% applicable tax) Room Rental – Damage Deposit Required $200.00 Equipment Rental – DVD, VCR, T.V. $20.00 + 8.375% applicable tax VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The escrow may be Page 5 of 16 reduced or increased by the City Planner on a project by project basis.) Description: Escrow Fees: Initial Application Fees: Preliminary Plat Administrative Fee $500 Escrow $2,500 Final Plat Administrative Fee $450 Escrow $1,000 Lot Split/Minor Subdivision (R-1 and R-2 only) Administrative Fee $350 Escrow $1,500 Rezoning or TCAAP Regulating Plan Map Amendment Administrative Fee $500 Escrow $1,500 Comprehensive Plan Amendment Administrative Fee $550 Escrow $2,500 Variance or Permitted Adjustment Administrative Fee $350 Escrow $1,000 Conditional Use or Interim Use Permit/CUP or IUP Amendment Administrative Fee $400 Escrow $1,500 Planned Unit Development Master Plan or Special Development Plan Master Plan Administrative Fee $600 Escrow $2,500 Final Planned Unit Development or Final Special Development Plan Administrative Fee $350 Escrow $2000 Planned Unit Development Amendment or Special Development Plan Amendment Administrative Fee $400 Escrow $1,500 Concept Review Administrative Fee $300 Escrow $750 Vacation of Easement Administrative Fee $150 Escrow $1,000 Site Plan Review Administrative Fee $450 Escrow $1,500 City Code Amendment Administrative Fee $350 Escrow $1,500 Zoning Code or TRC Amendment Administrative Fee $400 Escrow $1,500 Zoning Letter Administrative Fee $75 Land Use Requests – Not Already Specified Administrative Fee $150 Escrow $1,000 Zoning Permit Decks under 30”, Driveways, Fences, Sheds, Temporary Structures, and Chicken Coops $65 Commercial Parking Lot Resurfacing $100 Page 6 of 16 Recreational Vehicle Parking Permit 7 Day Permit, renewable once per 12 months $25 Home Occupation I Permit No charge Home Occupation II Permit Administrative Fee $150 Escrow $500 Commercial Outdoor Display and Sales Area Permit $100 Commercial Recreation Outdoor Permit $100 Appeal of Administrative Zoning, Sign, or Subdivision Decisions Administrative Fee $150 Escrow $1,000 TCAAP Development Related Professional Services Charge Any portion of the TCAAP development can prepay an amount on behalf of future parcels to be developed and that the prepayment amount will be netted out and the fee schedule will be updated annually. $2,743 per acre VII. Public Works/Engineering Right-of-Way Permit Permit Fee $175.00 Escrow To be determined by Engineer Right-of Way Permit – Small Cell Wireless Facilities Permit for up to 15 locations; rent and maintenance per each location $175.00 ROW permit fee, rent $175.00 per year, maintenance $26.00 per year Grading & Erosion Control Fees Permit Fee $175.00 Escrow To be determined by Engineer After Hours Call-out Conducted outside normal business hours, minimum of 2 hours $100 per hour Holiday Call-out Minimum of 2 hours $150.00 per hour VIII. Utility Hookup Charges Water Permits – Service Installation/Repairs/Alteration/Re- inspection (Regular Business Hours) Per inspection $60.00 Water Permits – Interior Plumbing, New Home $45.00 Water Permanent Disconnect $230.00 Curb Box and Service Lead, 1” Service Connection on Unsurfaced Street $175.00 Restoration of Typical Road Mix Street $125.00 Restoration of Higher-Type Street Set by Engineer Larger than 1” Service Connection Set by Engineer Water Permits – Plan Check Fee Set by Inspector Water Permits – Re-inspection (Regular Business Hours) $60.00 per hour Page 7 of 16 Water Permits – After Hours Inspection or Re-inspection Call-out rate per visit, minimum of 2 hours $100.00 per hour Water Permits – Holiday Inspection or Re-inspection Call-out rate per visit, minimum of 2 hours $150.00 per hour Hydrant Meter Rental $2,000 deposit, monthly rental of $32.00, water permit fee of $180.00, State surcharge of $1.00 plus applicable standard water usage rate charge for consumption Water Meter/Spacer Charges – Customer Requested Water Meter Accuracy Test Fee includes removal of meter, bench test at maintenance facility, and returning meter to residence; Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test Based on Meter Size Contact Public Works for Quote Water Meter/Spacer Charges – 5/8” x ¾” Meter Model 25 Standard Meter $480.00 Water Meter/Spacer Charges – 3/4” x 7 ½” Meter Model 35 Contact Public Works for Quote Water Meter/Spacer Charges – 1” Meter $590.00 Water Meter/Spacer Charges – Greater than 1” Contact Public Works for Quote Water Connection Fee – Connection fee for previously un- served or expanded lots $855.00 per acre or portion thereof Water Availability Fee – New or Additional Units The units are based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units $ 1,375 per unit Sewer Connection Fee – Connection fee for previously un- served or expanded lots $840.00 per acre or portion thereof Sewer Availability Fee – New or Additional Units The units are based on the Metropolitan Council’s formula for calculating new sewer availability charge (SAC) units $ 825.00 per unit Sewer Permits – Service Installation/Alternations/Repairs/Re -sinspection (Regular Business Hours) Per inspection $60.00 Sewer Permits – Plan Review Fee Set by Inspector Sewer Permits – Reinspections (Regular Business Hours) $60.00 per hour Sewer Permits – After Hours Inspection or Re-inspection Call-out rate per visit, minimum of 2 hours $100.00 per hour Sewer Permits – Holiday Inspection or Re-inspection Call-out rate per visit, minimum of 2 hours $150.00 per hour Formatted: Font: Bold Formatted: Font: Bold Page 8 of 16 Sewer Access Charge Set by Met Council Annually $2,485.00 (Contact Met Council) Sanitary Sewer Utility Prohibited Sump Pump Connection Surcharge $100.00 per month IX. Miscellaneous/Retail Activities Boutique/Garage Sales Application/notification of City Hall required No charge Mobile Food Unit/Food Truck Permit (Resident Permit) Application/notification of City Hall required No charge. Limited to 2 parties/events per calendar year First Offense (for no permit) Issuance of Warning Second Offense (for no permit) Administrative Fine $100 Tent Permit $55.00+ State Surcharge Sidewalk Sales $53.00 Business Licensing – Amusement Facilities Includes arcade, dance hall, movie theater, pool/billiard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. $105.00 Business Licensing – Wholesale Bulk Fuel Storage Liability insurance required $210.00 Business Licensing – Hotel/Motel $6.50 per room Business Licensing – Courtesy Bench, Non-advertising $26.00 Business Licensing – Courtesy Bench, Advertising $79.00 Business Licensing – Mechanical/Electronic Devices Includes musical devices, amusement rides, bowling alleys, etc. $15.00 per location + $15.00 per machine (MN Statute 449.15 sets maximum permit fee at $15 per location and $15 per machine) Business Licensing – Retail Sales Includes antique shops, beauty/barber shops, boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the- counter tobacco sales, vending machines (excluding tobacco), & other retail goods not listed $53.00 Business Licensing – Restaurants, Cafes, Coffee Houses, etc. $21.00 up to1,000 square feet $42.00 for 1001-2000 square feet $63.00 for 2001-3000 square feet (etc.) Business Licensing – Restaurants, Drive-Thru $315.00 Business Licensing – Service Stations $105.00 Business Licensing – Grocery $21.00 up to 1,000 square feet $42.00 for 1001-2000 square feet $63.00 for 2001-3000 square feet (etc.) Page 9 of 16 Business Licensing – Mobile Food Units/Food Trucks (Vendor License) $30.00 temporary (7 days or less) or $100 annual (8 days or more) Charitable Gambling Permit – Per Minnesota State Statute, Chapter 349 Includes investigation fee Local Gambling Tax Lawful Gambling Fund $158.00 3% of organizations’ gross receipts from all lawful gambling, less prizes paid out 10% of net profits Tobacco Sales License Includes investigation fee $300.00 Fireworks Sales As part of existing business $100.00 (MN Statute 624.20 sets maximum permit fee at $100.00) Fireworks Sales Exclusive Business $350.00 (MN Statute 624.20 sets maximum permit fee at $350.00) Massage Therapist Annual Fee, Includes investigation fee $53.00 Massage Therapist Establishment Annual Fee, Includes investigation fee $158.00 Recreational Outdoor Archery Range $200 first year $50 annual renewal Solicitors, Peddlers, Transient Permit – For-Profit Organizations Please reference Section 340 of the Municipal Code for more information $158.00 background investigation + $105.00 per month permit fee Solicitors, Peddlers, Transient Permit – Non-Profit Organizations Please reference Section 340 of the Municipal Code for more information No charge Tree Contractor License $50.00 X. Signs Initial Fee Per Sign $100.00 Permanent Signs, Annual Renewal Per Sign, 100 square feet or less (maximum allowable size) $25.00 Temporary Signs $50.00 Signs, Impoundment First Offense $50.00 Signs, Impoundment Second Offense $75.00 Signs, Impoundment Third Offense $150.00 XI. Miscellaneous Fees/Permits Rubbish Hauler Annual $158.00 Recycling Hauler Annual $158.00 Contractor License Annual $75.00 Miscellaneous Permit Fee For all other permits not listed $40.00 Staff Research $53.00 per half hour Penalties for Late Payment Failure to pay any penalty imposed shall be grounds for the suspension or termination of any license issued by the City 10% of license fee or $32.00, whichever is greater Tobacco Sales, Illegal First Offense $300.00600.00 Tobacco Sales, Illegal Second Offense within 36 months $600.001,200.00 Page 10 of 16 Tobacco Sales, Illegal Third Offense or any subsequent violation within 36 months of initial violation $1,000.002,000 and not less than a 7 business day suspension and may be revoked (MN Statute 461.12, Subd. 2) Candidate Filing Fee $2.00 Insufficient Funds/ Returned Check Fee $35.00 Rental Registration/Renewal Fee $45.00 per rental unit Rental Renewal Late Fee For renewals received after January 31 $90.00 per rental unit Residential Contractor License Check $5.00 Business Subsidy Application Fee Required to reimburse City for full cost of review $2,100.00 + $10,500.00 escrow Construction Activity Waiver Per Waiver Application $263.00 XII. False Alarm Fees False Alarm First two alarms No charge + letter False Alarm Three through ten alarms $100.00 per alarm False Alarm Over ten alarms $300.00 per alarm XIII. Investigation Fees Tobacco, Liquor, Charitable Gambling, & Solicitor’s Permits $158.00 XIV. Utility Use Charges Water Per Quarter: Meter Charge 3/4” Meter Size or Smaller $44.69 Meter Charge 1” Meter Size $111.72 Meter Charge 1.5” Meter Size $223.45 Meter Charge 2” Meter Size $357.50 Meter Charge 3” Meter Size $670.34 Meter Charge 4” Meter Size $1,117.24 Meter Charge 6” Meter Size $2,234.48 Meter Charge 8” Meter Size $3,575.16 Meter Charge 10” Meter Size $5,139.30 Meter Charge 12” Meter Size $9,608.25 Consumption: 1-10,000 gals. gallons $3.56 per 1,000 gallons (pro- rated) Consumption: 10,001-35,000 gals. gallons $4.58 per 1,000 gallons (pro- rated) Consumption: Over 35,000 gals. gallons $8.10 per 1,000 gallons (pro- rated) Water Test Fee set by MN State Health Dept $2.43 per quarter Sanitary Sewer Per Quarter: Base Charge – All Users per unit (with the exception of mobile homes) $65.0166.96 Usage per gals. – Single Family/Multiple Family gallons $6.706.90 (per 1,000 gallons) Sanitary Sewer – Commercial Apartment/Condominium gallons $6.706.90 (per 1,000 gallons) Sanitary Sewer - Mobile Home per unit $178.91184.26 A Winter Averaging minimum will be set using a standard usage of 100 gallons per day based on a 30 day Formatted: Indent: Left: 0.16", Right: 0.15", Line spacing: single Page 11 of 16 month: 100 gallons x 30 days x 3 months = 9,000 gallons per quarter. For April to December quarterly sewer billings, residential usage will be based on the lesser of actual consumption or 9,000 gallons for those customers that were assigned the minimum amount. Customers that have a Winter Average amount greater than 9,000 gallons will be billed on the lesser of actual consumption or their Winter Average consumption. Customers not connected to City water will be billed on 9,000 gallons each quarter. Surface Water Per Quarter: Residential - Single Family per lot $16.5617.39 Residential – Multiple Family per dwelling $21.4822.55 Apartment / Condominium per acre $135.21141.97 Industrial / Commercial per acre $211.10221.66 Undeveloped per acre N/A Standby Per Quarter: Standby 1” Service Line or smaller $10.41 Violation of Water or Sewer Use Restrictions: Non-essential usage charge $300 per day XV. Recycling Fee Per Residential Parcel with curbside recycling Annual $58.0060.00 Per Residential Parcel without curbside recycling Annual $3.50 XVI. Park Development Park Development Fee Per residential unit $6,500.00 Page 1 of 16 City of Arden Hills Ordinance 2023-018 – Appendix A 2024 Fee Schedule I. Administrative Chickens – Licenses Two years (Pro-ratedfor second year @ $15.00) $30.00 Dogs/Cats – Licenses Two years (Pro-ratedfor second year @ $15.00) $30.00 Dogs/Cats –Boarding $22.00 per day Dogs/Cats – Impoundment Fee $50.00 Dogs/Cats –Surrender Fee Each $25.00 Dogs–Residential Kennel License Annual $21.00 Dogs –Dangerous Dog Fee Annual $500.00 Dogs–Potentially Dangerous Dog Fee Annual $250.00 Copying – General City Material $0.25 8 ½ x 11 and Legal; $0.50 large. Per Page.Add postage if mailing copies Assessment Search $53.00 per half hour Private Activity Revenue Bonds Non-refundable application fee $500.00 AnnualAdministrativeFee 1/8 of 1% (0.125%) of outstanding principal balance of the bonds for the life of the bonds Reimbursement of all City costs II. Building Construction (All permits are non-refundable after 90 days) Building Permits – Permit and Plan Review Fees Fees shall be based according to the 2023 State Statute 326B.153 and are determined by the City’s Building Official Commercial Building Permits – Plan Review Fee 65% of Building Permit Fee. Payment equaling half of this fee is due at time of permit submittal (non-refundable) Residential New Construction/Additions Escrow To be determined by Building Official TemporaryCertificateof Occupancy (CO) Escrow To bedetermined by Building Official Building Permits– Re-inspection $63.25 per State Statute 326B.153 BuildingPermits– Manufactured Home Location $100.00 + StateSurcharge feeas outlined in State Statute 326B.148 Building Permits – Demolition Permit Fee $100.00 + StateSurcharge fee as outlined in Statute 326B.148 Escrow $2,000 BuildingPermits– Special Investigations 100% of Permit Fee Page 2 of 16 State Surcharge – basedon valuation Fee based on 2023 State Statute 326B.148 State Surcharge – Fixed Fees Fee based on State Statute 326B.148 PlumbingPermits– Minimum Fee $60.00 Plumbing Permits – Residential 1.25%of Project Value Plumbing Permits – Commercial 1.25%of Project Value +$50.00 Electrical Permits – General See Exhibit “A” attached to fee schedule MechanicalPermits– Minimum Fee $75.00 Mechanical Permits – Residential 2%of Project Value MechanicalPermits– Commercial 1.25% of Project Value + $50.00 FireProtection Permits – Permit Fee Fees shall be based according to the 2023 State Statute 326B.153 and are determined by the City’s Building Official Fire Protection Permits – Plan ReviewFee 65% of Permit Fee FireProtection Permits – Re- inspection $63.25perStateStatute 326B.153 III. Liquor Licensing On-sale 1,999 square feet (SF)or less $3,465.00 On-sale 2,000 (SF)–2,999 (SF)$4,620.00 On-sale 3,000 (SF)–3,999 (SF)$5,775.00 On-sale 4,000 (SF)or more $6,930.00 On-sale,Sunday $200.00 (340A.504Subd.3(b) limits $200 fee for Sunday sales) Off-sale $210.00 Club Fee $315.00 On-sale,Malt Beverage $126.00 Off-sale,Malt Beverage $42.00 On-sale,Wine $ 2,000.00 (340A.408 Subd. 2(c) limits fee to $2000 or half of on-sale license fee,whichever is less) Strong Beer When part of On-Sale Wine License No Charge Investigation Fee $158.00 MinorConsumption Violation with Server Training First Violation $105.00 Second Violation $525.00 Third Violation $1,050.00 Fourth Violation $1,575.00 MinorConsumption Violation without Server Training First Violation $525.00 Second Violation $1,050.00 Third Violation $1,575.00 Fourth Violation $2,100.00 andmay be subject to license revocation Page 3 of 16 IV. Maps and Ordinances Zoning Ordinance Municipal Code Comprehensive Plan $0.25 per side Color Maps (8.5 x 11)$2.00 Color Maps (11 x 17)$4.00 Street Maps $2.00 As-Builts (11 x 17)Based on number of copies and staff time V. Parks & Recreation YouthAthleticAssociation Field Rental – including Non-Profit Per two hour time block $$38.00 per time block + applicable tax Adult Club/ Intramural Field Rental Per two hour time block $55.00 per time block + 8.375% applicable tax Ball Field Rental, Unlighted Per two hour time block. Tournament fees are extra. $110.00 per time block + 8.375% applicable tax Ball Field Rental, Lighted Per two hour time block. Tournament feesare extra. $135.00 per time block + 8.375% applicable tax BallFieldTournament Fee (Adult), Full Maintenance Includesallday maintenance staff on site $535.00 per day + $200.00 damage deposit + 8.375% applicable tax Ball Field Tournament Fee (Adult), Minimum Maintenance Includes prep for fields and midday drag of fields $320.00 per day + $200.00 damage deposit + 8.375% applicable tax WarmingHouse Rental/ IceRink Rental Onlyallowedduringnon-public use hours unless authorized by City staff $55.00 per hour + $200.00damage deposit + key deposit + 8.375% applicable tax Picnic Shelters -Resident Available for reservation No Charge Picnic Shelters – Non-Resident Available for reservation $30.00 + 8.375% applicable tax Picnic Pavilions –Resident Includes up to five picnic tables $125.00 per time slot + $200.00 damage deposit + 8.375% applicable tax *Fee waived for Night to Unite and other public events open to all Arden Hills residents. Picnic Pavilions – Non-Resident Includes up to five picnic tables $200.00 per time slot + $200.00 damage deposit + 8.375% applicable tax Picnic Pavilions – Resident Non-Profit Includes up to five picnic tables $85.00 per day + 8.375% applicable tax + $200.00 damage deposit Picnic Pavilions – OtherNon-Profit Includes up to five picnic tables $110.00 per day + 8.375%applicable tax + $200.00 damage deposit Additional Picnic Tables For every two extra tables $20.00 + 8.375% applicable tax* *fee waived for Night to Unite and other public events open to all Arden Hills residents Community Garden Plot One Plot Annual $55.00 + 8.375% applicable tax Community Garden Plot Second Plot Annual $25.00 + 8.375% applicable tax Page 4 of 16 Room Rental – City Hall/ CommunityRoom (Normal business hours: 8:00 am – 4:30 pm) (Non-businesshours: weekends and holidays) Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hours usage: Army National Guard: No charge City Government: No charge Resident, Non-profit: $90.00 Resident, For-profit: $120.00 Non-Resident, Non-profit: $130.00 Non-Resident, For-profit: $155.00 (+ 8.375% applicabletax) Non-business hours usage: Resident: $200 Non-Resident: $225 (+ 8.375% applicabletax) Room Rental – City Hall/Small Conference Room (Normal business hours: 8:00 am – 4:30 pm) (Non-businesshours: weekends and holidays) Per Day (Scheduling a room after regular hours is contingent upon the presence of a city employee; In the event staff is not available, the City reserves the right to deny application). Regular business hours usage: ArmyNational Guard: No charge City Government: No charge Resident, Non- profit: $50.00 Resident, For-profit: $60.00 Non-Resident, Non-profit: $70.00 Non-Resident, For-profit: $80.00 ( + 8.375% applicabletax) Non-business hours usage: Resident: $200 Non-Resident: $225 (+ 8.375% applicabletax) Room Rental – Damage Deposit Required $200.00 Equipment Rental – DVD, VCR, T.V. $20.00 + 8.375% applicable tax VI. Planning and Zoning (Each separate land use request shall be charged a separate administrative fee and escrow even if submitted on the same application. Costs expended in reviewing and processing an application will be charged against the cash escrow and credited to the City. Charges to the escrow include planning and engineering staff time, City attorney and consulting fees, and mailing costs. If, at any time, a required cash escrow is depleted to less than 20% of its original amount, the applicant shall deposit additional funds in the cash escrow account as determined by the City. The escrow may be reduced or increased by the City Planner on a project by project basis.) Page 5 of 16 Description:Escrow Fees:Initial Application Fees: Preliminary Plat Administrative Fee $500 Escrow $2,500 Final Plat Administrative Fee $450 Escrow $1,000 LotSplit/Minor Subdivision(R-1 and R-2 only) Administrative Fee $350 Escrow $1,500 RezoningorTCAAP Regulating Plan Map Amendment Administrative Fee $500 Escrow $1,500 ComprehensivePlan Amendment Administrative Fee $550 Escrow $2,500 Variance or Permitted Adjustment Administrative Fee $350 Escrow $1,000 Conditional Use or Interim Use Permit/CUP orIUP Amendment Administrative Fee $400 Escrow $1,500 Planned Unit Development Master Plan or Special Development PlanMaster Plan Administrative Fee $600 Escrow $2,500 FinalPlannedUnit Development or Final Special Development Plan Administrative Fee $350 Escrow $2000 Planned Unit Development Amendment or Special Development Plan Amendment Administrative Fee $400 Escrow $1,500 Concept Review Administrative Fee $300 Escrow $750 Vacation of Easement Administrative Fee $150 Escrow $1,000 Site Plan Review Administrative Fee $450 Escrow $1,500 City Code Amendment Administrative Fee $350 Escrow $1,500 Zoning Code or TRC Amendment Administrative Fee $400 Escrow $1,500 Zoning Letter Administrative Fee $75 Land Use Requests – Not Already Specified Administrative Fee $150 Escrow $1,000 Zoning Permit Decks under 30”, Driveways, Fences, Sheds, Temporary Structures, and ChickenCoops $65 Commercial Parking Lot Resurfacing $100 RecreationalVehicle Parking Permit 7Day Permit, renewable once per 12 months $25 Home Occupation I Permit No charge Home Occupation II Permit Administrative Fee $150 Escrow $500 Commercial Outdoor Displayand Sales Area Permit $100 Page 6 of 16 Commercial Recreation Outdoor Permit $100 Appeal ofAdministrative Zoning, Sign, or Subdivision Decisions Administrative Fee $150 Escrow $1,000 TCAAPDevelopment Related Professional Services Charge Any portion of the TCAAP development can prepay an amount on behalf of future parcels to be developed and that the prepayment amount will be netted out and the fee schedule will be updated annually. $2,743 per acre VII.Public Works/Engineering Right-of-Way Permit Permit Fee $175.00 Escrow To be determined by Engineer Right-of Way Permit – Small Cell Wireless Facilities Permit for up to 15 locations; rent and maintenance per each location $175.00 ROW permit fee, rent $175.00 per year, maintenance $26.00 per year Grading & Erosion Control Fees Permit Fee $175.00 Escrow To be determined by Engineer After Hours Call-out Conducted outside normal business hours, minimum of 2 hours $100 per hour Holiday Call-out Minimum of 2 hours $150.00 per hour VIII. Utility Hookup Charges Water Permits – Service Installation/Repairs/Alteration/Re- inspection (Regular Business Hours) Per inspection $60.00 WaterPermits– Interior Plumbing, New Home $45.00 Water Permanent Disconnect $230.00 Curb Box and Service Lead, 1” Service Connection on Unsurfaced Street $175.00 Largerthan1”Service Connection Set by Engineer Water Permits –Plan Check Fee Set by Inspector Water Permits –AfterHours Inspection or Re-inspection Call-out rate per visit, minimum of 2 hours $100.00 per hour Water Permits – Holiday Inspection or Re-inspection Call-out rate per visit, minimum of 2 hours $150.00 per hour Page 7 of 16 Hydrant Meter Rental $2,000deposit, monthly rental of $32.00, water permit fee of $180.00, State surcharge of $1.00 plus applicable standard water usageratecharge for consumption Water Meter/Spacer Charges – CustomerRequestedWaterMeter Accuracy Test Fee includes removal of meter, bench test at maintenance facility, and returning meter to residence; Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test Based on Meter Size Contact Public Works for Quote WaterMeter/SpacerCharges– 5/8” x ¾” Meter Model 25 Standard Meter $480.00 WaterMeter/SpacerCharges– 3/4” x 7 ½” Meter Model 35 Contact Public Works for Quote Water Meter/Spacer Charges – 1” Meter $590.00 WaterMeter/SpacerCharges– Greater than 1” Contact Public Works for Quote Water Connection Fee – Connection fee for previously un- served or expanded lots $855.00per acre or portion thereof WaterAvailabilityFee– New or Additional Units The units are based on the MetropolitanCouncil’s formula for calculating new sewer availability charge (SAC) units $ 1,375 per unit Sewer Connection Fee – Connection fee for previously un- served or expanded lots $840.00per acre or portion thereof SewerAvailability Fee– New or Additional Units The units are based on the MetropolitanCouncil’s formula for calculating new sewer availability charge(SAC) units $ 825.00 per unit Sewer Permits – Service Installation/Alternations/Repairs/Re -sinspection (Regular Business Hours) Per inspection $60.00 Sewer Permits –Plan Review Fee Set by Inspector SewerPermits –AfterHours Inspection or Re-inspection Call-out rate per visit, minimum of 2 hours $100.00per hour Sewer Permits – Holiday Inspection or Re-inspection Call-out rate per visit, minimum of 2 hours $150.00per hour Sewer Access Charge Set by Met Council Annually $2,485.00 (Contact Met Council) SanitarySewerUtility Prohibited Sump Pump Connection Surcharge $100.00 per month Page 8 of 16 IX.Miscellaneous/Retail Activities Boutique/Garage Sales Application/notificationof City Hall required No charge Mobile Food Unit/Food Truck Permit (Resident Permit) Application/notification of City Hall required No charge. Limited to 2 parties/events per calendar year First Offense (for no permit)Issuance of Warning Second Offense (for no permit)Administrative Fine $100 Tent Permit $55.00+State Surcharge Sidewalk Sales $53.00 BusinessLicensing– Amusement Facilities Includes arcade, dance hall, movie theater, pool/billiard tables, bowling alleys, indoor tennis, skatingfacility,outdoor tennis, driving ranges, etc. $105.00 BusinessLicensing– Wholesale Bulk Fuel Storage Liabilityinsurancerequired $210.00 Business Licensing –Hotel/Motel $6.50 per room BusinessLicensing– Courtesy Bench, Non-advertising $26.00 BusinessLicensing– Courtesy Bench, Advertising $79.00 Business Licensing – Mechanical/ElectronicDevices Includes musical devices, amusementrides,bowling alleys, etc. $15.00 perlocation + $15.00 per machine (MN Statute 449.15 sets maximum permit fee at $15 per location and $15 per machine) Business Licensing – Retail Sales Includes antique shops, beauty/barber shops, boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the- counter tobacco sales, vending machines (excluding tobacco), & other retail goods not listed $53.00 BusinessLicensing –Restaurants, Cafes, Coffee Houses, etc. $21.00 up to1,000 square feet $42.00 for 1001-2000 square feet $63.00 for 2001-3000square feet (etc.) BusinessLicensing –Restaurants, Drive-Thru $315.00 BusinessLicensing– Service Stations $105.00 Business Licensing – Grocery $21.00 up to 1,000 square feet $42.00 for 1001-2000 square feet $63.00 for 2001-3000square feet (etc.) BusinessLicensing– Mobile Food Units/Food Trucks (Vendor License) $30.00 temporary (7 days or less) or $100 annual (8 days or more) Page 9 of 16 Charitable Gambling Permit – Per Minnesota State Statute, Chapter 349 Includesinvestigationfee Local Gambling Tax Lawful Gambling Fund $158.00 3% of organizations’ gross receipts from all lawful gambling,less prizes paid out 10% of net profits Tobacco Sales License Includes investigation fee $300.00 FireworksSales As part of existing business $100.00 (MNStatute 624.20 sets maximum permit fee at $100.00) FireworksSales Exclusive Business $350.00 (MNStatute 624.20 sets maximum permit fee at $350.00) MassageTherapist Annual Fee, Includes investigation fee $53.00 MassageTherapist Establishment Annual Fee,Includes investigation fee $158.00 RecreationalOutdoorArchery Range $200 first year $50 annual renewal Solicitors, Peddlers, Transient Permit – For-Profit Organizations Please reference Section 340 of the Municipal Code for more information $158.00 background investigation + $105.00per month permit fee Solicitors,Peddlers,Transient Permit – Non-Profit Organizations Please reference Section 340 of the Municipal Code for more information No charge Tree Contractor License $50.00 X. Signs Initial Fee Per Sign $100.00 PermanentSigns,Annual Renewal Per Sign, 100 square feet or less (maximum allowable size) $25.00 Temporary Signs $50.00 Signs,Impoundment First Offense $50.00 Signs,Impoundment Second Offense $75.00 Signs,Impoundment Third Offense $150.00 XI.Miscellaneous Fees/Permits Rubbish Hauler Annual $158.00 Recycling Hauler Annual $158.00 Contractor License Annual $75.00 Miscellaneous Permit Fee For all other permits not listed $40.00 Staff Research $53.00 per half hour Penalties for Late Payment Failure to pay any penalty imposed shall be grounds for the suspension or termination of any license issued by the City 10% of license fee or $32.00, whichever is greater Tobacco Sales,Illegal First Offense $600.00 TobaccoSales, Illegal Second Offensewithin36 months $1,200.00 TobaccoSales, Illegal Third Offense or any subsequent violation within 36 months of initial violation $2,000.00 and not less than a 7 business day suspension and may be revoked Candidate Filing Fee $2.00 Page 10 of 16 Insufficient Funds/ Returned Check Fee $35.00 Rental Registration/Renewal Fee $45.00 per rental unit Rental Renewal Late Fee Forrenewalsreceived after January 31 $90.00 per rental unit ResidentialContractorLicense Check $5.00 Business SubsidyApplication Fee Required toreimburse City for full cost of review $2,100.00 + $10,500.00 escrow Construction Activity Waiver Per Waiver Application $263.00 XII. False Alarm Fees False Alarm First two alarms No charge +letter False Alarm Three through ten alarms $100.00 per alarm False Alarm Over ten alarms $300.00 per alarm XIII. Investigation Fees Tobacco, Liquor, Charitable Gambling,& Solicitor’sPermits $158.00 XIV.Utility Use Charges Water Per Quarter: Meter Charge 3/4”Meter Size or Smaller $44.69 Meter Charge 1”Meter Size $111.72 Meter Charge 1.5”Meter Size $223.45 Meter Charge 2”Meter Size $357.50 Meter Charge 3”Meter Size $670.34 Meter Charge 4”Meter Size $1,117.24 Meter Charge 6”Meter Size $2,234.48 Meter Charge 8”Meter Size $3,575.16 Meter Charge 10”Meter Size $5,139.30 Meter Charge 12”Meter Size $9,608.25 Consumption: 1-10,000gals. gallons $3.56 per1,000gallons (pro-rated) Consumption:10,001-35,000 gals.gallons $4.58per 1,000 gallons (pro- rated) Consumption: Over 35,000gals. gallons $8.10 per 1,000 gallons (pro- rated) Water Test Fee set by MN State Health Dept $2.43 per quarter Sanitary Sewer Per Quarter: Base Charge –All Users per unit (with the exception of mobile homes) $66.96 Usage per gals. – Single Family/Multiple Family gallons $6.90 (per 1,000 gallons) SanitarySewer–Commercial Apartment/Condominium gallons $6.90 (per 1,000 gallons) Sanitary Sewer -Mobile Home per unit $184.26 A Winter Averaging minimum will be set using a standard usage of 100 gallons per day based on a 30 day month: 100 gallons x 30 days x 3 months = 9,000 gallons per quarter. For April to December quarterly sewer billings, residential usage will be based on the lesser of actual consumption or 9,000 gallons for those customers that were assigned the minimum amount. Customers that have a Winter Average amount greater than 9,000 gallons will be billed on the lesser of actual consumption or their Winter Average consumption. Customers not connected to City water will be billed on 9,000 gallons each quarter. Page 11 of 16 Surface Water Per Quarter: Residential -Single Family per lot $17.39 Residential –Multiple Family per dwelling $22.55 Apartment /Condominium per acre $141.97 Industrial /Commercial per acre $221.66 Undeveloped per acre N/A Standby Per Quarter: Standby 1”Service Line or smaller $10.41 Violation of Water or Sewer Use Restrictions: Non-essential usage charge $300 per day XV. Recycling Fee PerResidentialParcel with curbside recycling Annual $60.00 PerResidentialParcel without curbside recycling Annual $3.50 XVI. Park Development Park Development Fee Per residential unit $6,500.00 MINNESOTA STATUTES 2023 326B.153 326B.153 BUILDING PERMIT FEES. Subdivision 1. Building permits. ( a) Fees for building permits submitted as required in section 326B.107 include: (I)the fee as set forth in the fee schedule in paragraph (b) or as adopted by a municipality; and (2)the surcharge required by section 326B.148. (b)The total valuation and fee schedule is:(l)$1 to $500, $29 .50; (2)$501 to $2,000, $28 for the first $500 plus $3. 70 for each additional $ I 00 or fraction thereof, to and including $2,000; (3)$2,001 to $25,000, $83.50 for the first $2,000 plus $16.55 for each additional $1,000 or fraction thereof, to and including $25,000; (4)$25,001 to $50,000, $464.15 for the first $25,000 plus $12 for each additional $1,000 or fraction thereof, to and including $50,000; (5)$50,001 to $100,000, $764.15 for the first $50,000 plus $8.45 for each additional $1,000 or fraction thereof, to and including $100,000; (6)$100,001 to $500,000, $1,186.65 for the first $100,000 plus $6.75 for each additional $1,000 or fraction thereof, to and including $500,000; (7)$500,001 to $1,000,000, $3,886.65 for the first $500,000 plus $5.50 for each additional $1,000 or fraction thereof, to and including $1,000,000; and (8)$1,000,001 and up, $6,636.65 for the first $1,000,000 plus $4.50 for each additional $1,000 or fraction thereof. (c)Other inspections and fees are: (1)inspections outside of normal business hours (minimum charge two hours), $63.25 per hour; (2)reinspection fees, $63.25 per hour; (3)inspections for which no fee is specifically indicated (minimum charge one-half hour), $63.25 per hour;and (4) additional plan review required by changes, additions, or revisions to approved plans (minimum charge one-half hour), $63.25 per hour. (d) If the actual hourly cost to the jurisdiction under paragraph (c) is greater than $63.25, then the greater rate shall be paid. Hourly cost includes supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. Subd. 2. Plan review. Fees for the review of building plans, specifications, and related documents submitted as required by section 326B.106 must be paid based on 65 percent of the building permit fee required in subdivision 1. Official Publication of the State of Minnesota Page 12 of 16 Revisor of Statutes 326B.153 MINNESOTA STATUTES 2023 2 Subd. 3. Surcharge. Surcharge fees are required for permits issued on all buildings including public buildings and state licensed facilities as required by section 326B.148. Subd. 4. Distribution. (a) This subdivision establishes the fee distribution between the state and municipalities contracting for plan review and inspection of public buildings and state licensed facilities. (b)If plan review and inspection services are provided by the state building official, all fees for those services must be remitted to the state. ( c)If plan review services are provided by the state building official and inspection services are provided by a contracting municipality: (1)the state shall charge 75 percent of the plan review fee required by the state's fee schedule in subdivision 2; and (2)the municipality shall charge 25 percent of the plan review fee required by the municipality's adopted fee schedule, for orientation to the plans, in addition to the permit and other customary fees charged by the municipality. ( d)If plan review and inspection services are provided by the contracting municipality, all fees for those services must be remitted to the municipality in accordance with their adopted fee schedule. History: 2009 c 78 art 5 s ll; 2017 c 94 art 2 s 5 Official Publication of the State of Minnesota Revisor of Statutes Page 13 of 16 MINNESOTA STATUTES 2023 326B.148 326B.148 SURCHARGE. Subdivision 1. Computation. To defray the costs of administering sections 326B.10 I to 326B.194, a surcharge is imposed on all permits issued by municipalities in connection with the construction of or addition or alteration to buildings and equipment or appurtenances after June 30, 1971. The commissioner may use any surplus in surcharge receipts to award grants for code research and development and education. If the fee for the permit issued is fixed in amount the surcharge is equivalent to one-half mill (.0005) of the fee or $1, except that effective July 1, 2010, until June 30, 2015, the permit surcharge is equivalent to one-half mill (.0005) of the fee or $5, whichever amount is greater. For all other permits, the surcharge is as follows: (1) if the valuation of the structure, addition, or alteration is $1,000,000 or less, the surcharge is equivalent to one-half mill (.0005) of the valuation of the structure, addition, or alteration; (2) if the valuation is greater than $1,000,000, the surcharge is $500 plus two-fifths mill (.0004) of the value between $1,000,000 and $2,000,000; (3) if the valuation is greater than $2,000,000, the surcharge is $900 plus three-tenths mill (.0003) of the value between $2,000,000 and $3,000,000; ( 4) if the valuation is greater than $3,000,000, the surcharge is $1,200 plus one-fifth mill (.0002) of the value between $3,000,000 and $4,000,000; (5) if the valuation is greater than $4,000,000, the surcharge is $1,400 plus one-tenth mill (.0001) of the value between $4,000,000 and $5,000,000; and (6) if the valuation exceeds $5,000,000, the surcharge is $1,500 plus one-twentieth mill (.00005) of the value that exceeds $5,000,000. Subd. 2. Collection and reports. All permit surcharges must be collected by each municipality and a portion of them remitted to the state. Each municipality having a population greater than 20,000 people shall prepare and submit to the commissioner once a month a report of fees and surcharges on fees collected during the previous month but shall retain the greater of two percent or that amount collected up to $25 to apply against the administrative expenses the municipality incurs in collecting the surcharges. All other municipalities sha11 submit the report and surcharges on fees once a quarter but shall retain the greater of four percent or that amount collected up to $25 to apply against the administrative expenses the municipalities incur in collecting the surcharges. The report, which must be in a form prescribed by the commissioner, must be submitted together with a remittance covering the surcharges collected by the 15th day following the month or quarter in which the surcharges are collected. A municipality that fails to report or submit the required remittance to the department in accordance with this subdivision is subject to the remedies provided by section 326B.082. Subd. 3. Revenue to equal costs. Revenue received from the surcharge imposed in subdivision 1 should approximately equal the cost, including the overhead cost, of administering sections 326B.101 to 326B. l 94. History: 1984 c 544 s 75; 1Spl985 c 13 s 127; 1989 c 303 s l; 1989 c 335 art 4 s 1 1; 1991 c 2 art 7 s 5; 1994 c 634 art 2 s 7; 1995 c 254 art 2 s 13; 1997 c 202 art 2 s 26; 1Sp2001 c JO art 2 s 31; 2002 c 317 s 2; 2007 c 135 art 2 s 5; 2007 c 140 art 4 s 13,61; art 13 s 4; 2009 c 101 art 2 s 109; 2010 c 215 art 8 s JO; 2010 c 280 s 19,20; 1Sp2011 c 4 art 3 s 8; 2012 c 289 s 5 Official Publication of the State of Minnesota Page 14 of 16 Revisor of Statutes ELECTRICAL PERMIT FEES HOMEOWNERS AND CONTRACTORS:Complete an electrical permit form available from the Building Inspections Division. Add $1.00 for State surcharge to total cost of each permit. The fee is the total of the listed fees or the total number of inspection trips x $.00, whichever is greater. Residential panel replacement is $110.00, sub panel $.00. New service or power supply is: Circuits and Feeders 0 to 300 Amp $55.00 0-100 Amp $9.00 400 Amp $71.00 101-200Amp $15.00 Add $16.00 for each additional 100 amps Minimum Fee: Minimum permit fee is $.00 plus $1.00 State surcharge. This is for one inspectio only. Minimum fee for rough-in and final inspection is $.00 plus $1.00 State surcharge. Add $6.00 for each additional 100 amps Maximum Fee: Maximum fee for single family dwelling or townhouse not over 200 amps (No max if service is over 200Amps) is $.00 plus $1.00 State surcharge. Maximum of 2 rough-in’s and 1 final inspection. (Failed inspections are an additional $.00 each) Apartment Buildings Fee per unit of an apartment or condominium complex is $0.00. This does not cover service, unit feeders or house panels. $0.00 plus circuits at $9.00/each. This includes 2 inspections. $0.00 this include up to 10 circuits and 2 inspections The Greater of $55.00 for panel plus $9.00 per circuit or $0 for 2 inspections. $5.00 per each standard $5 up to 10kva, $4 11 to 74kva, $60 75kva to 299kva, over 299kva is $165 Swimming Pools and Hot Tubs Additions, Remodels or Basement Finishes Residential Accessory Structures Street and Parking Lot Lights Transformers and Generators Retrofit Lighting Sign Transformer or Driver Low voltage fire alarm, low voltage heating and air conditioning control wiring Re-Inspection Fee in addition to all other fees $.00 Solar fees: 0kw to 5kw = $90 5.1kw to 10kw = $150 10.1kw to 20kw = $225 20.1kw to 30kw = $300 30.1kw to 40kw = $375 40.1kw and larger is $375 plus $25 for each additional 10kw Electronic inspection fee for these items only; furnace, air conditioning, bath fan, fireplace or receptacle for water heater vent is $40. Refunds must be requested in writing. No refunds unless more than the minimum fee. Refunds are minus the cities 20% handling fee. THE PERMIT FEE IS DOUBLED IF THE WORK STARTS BEFORE THE PERMIT IS ISSUED. Commercial Electrical Fees: $50 per trip or by valuation of 0.75%, whichever is greater Carnival fee is $90 for one hour, $50 per ride or concession and the generator at $60 for 75kva to 299Kva, $165 300kva or higher. Solar fees for PV system: 0 - 5,000 watts $90 >5,000 watts to 10,000 watts $150 >10,000 watts to 20,000 watts $225 >20,000 watts to 30,000 watts $300 >30,000 watts to 40,000 watts $375 Additional increments of 10,000 watts $25 (for each additional $10K increment) Minimum fee permits expire in 6 months. Permits over the minimum fee and up to $250 expire in 1 year. The State surcharge is .0005 times the project value CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA SUMMARY OF ORDINANCE NO. 2023-018 On the 11th day of December, 2023, the Arden Hills City Council adopted Appendix A of Ordinance No. 2023-018, and by five affirmative votes pursuant to Minn. Stat. §412.191, Subd. 4, directed that a summary of Appendix A of Ordinance 2023-018 be published. Appendix A of Ordinance 2023-018 entitled “2024 Fee Schedule” an Ordinance Relating to Fees Payable within the City of Arden Hills for 2024. The primary purpose of the ordinance is to update the Municipal Code to reflect fees for the calendar year of 2024. A full copy of Appendix A of Ordinance 2023-018 is available for inspection by any person during regular business hours at the office of the City Administrator, 1245 West Highway 96, Arden Hills, Minnesota 55112. The Ordinance is also available online at http://www.cityofardenhills.com Page 1 of 1 CONSENT ITEM – 8O MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Lucas J. Miller, Assistant Public Works Director SUBJECT: Snelling Avenue North Street and Utility Improvements – Payment No. 5 & Final Closeout Budgeted Amount: Actual Amount: Funding Source: $1,497,000 $1,416,313.71 PIR, Special Assessments Future MSA, Utility Funds Council Should Consider Motions to approve, table, or deny the following: • Payment No. 5 and Final Closeout for the Snelling Avenue North Street and Utility Improvements Project to T.A. Schifsky & Sons, Inc.in the amount of $48,016.43. Background/Discussion On April 11, 2022, City Council approved Resolution 2022-020 Awarding the Snelling Avenue North Street and Utility Improvements construction contract to T.A. Schifsky & Sons, Inc. The Snelling Avenue North Street and Utility Improvements Project is complete and ready for Final Payment and Closeout. Payment No. 5 is in the amount of $48,016.43. Bolton & Menk has provided a recommendation to accept Payment No. 5 along with final closeout documents (Attachment A). Staff recommends that Council approve Payment No. 5 and Final Closeout. Budget Impact Final Contract Amount $ 1,196,427.71 Engineering Design $ 112,172.00 Construction Mgmt. $ 87,684.00 Material Testing $ 20,030.00 $ 1,416,313.71 Attachments Attachment A: Bolton & Menk Letter of Recommendation, Pay Request No. 5 with Final Closeout docs H:\ARDH\0T1124965\7_Construction\D_Pay Applications\Pay App 5 - Final\Payment Recommendation Letter\20221117 Pay Application No 5 Final Recommendation.docx November 21, 2023 Mr. David Swearingen, P.E. City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 Re: Pay Application No. 5 - Final Snelling Avenue North Street & Utility Improvements City of Arden Hills, Minnesota BMI Project No. 0T1.124965 Dear Mr. Swearingen: All work associated with the above-referenced project has been completed, including all items identified on the punchlist. We recommend the City accept the project as complete and make final payment to T.A. Schifsky & Sons, Inc. to close-out the project. Enclosed is the signed Final Pay Application No. 5, Consent of Surety, IC-134 forms, and lien waiver forms as required for project close-out. Please request approval from the Mayor and Council at the December 11, 2023 Council Meeting. If approved, please sign the Final Pay Application, and return a copy of each to me. I will then forward the signed copies to T.A. Schifsky & Sons, Inc. for their records. Please call if you have any questions regarding this recommendation or the enclosed pay application. Sincerely, Bolton & Menk, Inc. Brad Fisher, P.E. Project Manager Enclosures CONTRACTOR'S PAY REQUEST DISTRIBUTION: CONTRACTOR (1) OWNER (1) CITY OF ARDEN HILLS - PW-20-0100 ENGINEER (1) BMI PROJECT NO. 0T1.124965 TOTAL AMOUNT BID PLUS APPROVED CHANGE ORDERS $1,277,585.49 TOTAL, COMPLETED WORK TO DATE $1,196,427.71 TOTAL, STORED MATERIALS TO DATE $0.00 DEDUCTION FOR STORED MATERIALS USED IN WORK COMPLETED $0.00 TOTAL, COMPLETED WORK & STORED MATERIALS $1,196,427.71 RETAINED PERCENTAGE (0.0%)$0.00 TOTAL AMOUNT OF OTHER PAYMENTS OR (DEDUCTIONS)$0.00 NET AMOUNT DUE TO CONTRACTOR TO DATE $1,196,427.71 TOTAL AMOUNT PAID ON PREVIOUS ESTIMATES $1,148,411.28 PAY CONTRACTOR AS ESTIMATE NO.5 $48,016.43 Contractor:T. A. Schifsky & Sons, Inc. 2370 E. Hwy 36 North St. Paul, MN 55109 By Name Title Date CHECKED AND APPROVED AS TO QUANTITIES AND AMOUNT: ENGINEER: BOLTON & MENK, INC., 12224 NICOLLET AVE, BURNSVILLE, MN 55337 By , CONSULTING ENGINEER Date APPROVED FOR PAYMENT: OWNER: By Name Title Date And Name Title Date 2022 SNELLING AVENUE NORTH STREET & UTILITY IMPROVEMENTS I hereby certify that, to the best of my knowledge and belief, all items quantities and prices of work and material shown on this Estimate are correct and that all work has been performed in full accordance with the terms and conditions of the Contract for this project between the Owner and the undersigned Contractor, and as amended by any authorized changes, and that the foregoing is a true and correct statement of the amount for the Final Estimate, that applicable provisions of the Iowa Code have been complied with and that all claims against me by reason of the Contract have been paid or satisfactorily secured. CERTIFICATE FOR FINAL PAYMENT VP Operations October 12, 2023 10/13/2023 Pay Request No.: 52022 SNELLING AVENUE NORTH STREET & UTILITY IMPROVEMENTSCITY OF ARDEN HILLSBMI PROJECT NO. 0T1.124965WORK COMPLETED THROUGH FRIDAY, AUGUST 04, 2023ITEM UNITESTIMATEDESTIMATEDESTIMATEDESTIMATEDESTIMATEDNO.ITEMPRICEQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNT1 MOBILIZATION$65,000.00 1.00 LUMP SUM $65,000.00 1.00 LUMP SUM $65,000.00 1.00 LUMP SUM $65,000.002 CLEARING$1,050.00 2.00 EACH $2,100.00 4.00 EACH $4,200.00 4.00 EACH$4,200.003 GRUBBING$210.00 2.00 EACH $420.00 1.00 EACH $210.00 1.00 EACH $210.004 PAVEMENT MARKING REMOVAL$1.31 811.00 LIN FT $1,062.41 1,021.00 LIN FT $1,337.51 1,021.00 LIN FT $1,337.515 REMOVE GATE VALVE & BOX$525.00 9.00 EACH $4,725.00 9.00 EACH $4,725.00 9.00 EACH $4,725.006 REMOVE HYDRANT$787.50 2.00 EACH $1,575.00 2.00 EACH $1,575.00 2.00 EACH $1,575.007 REMOVE DRAINAGE STRUCTURE$840.00 1.00 EACH $840.00 1.00 EACH $840.00 1.00 EACH $840.008 SALVAGE SIGN$42.00 5.00 EACH $210.00 5.00 EACH $210.00 7.00 EACH $294.009 SALVAGE MAILBOX SUPPORT$52.50 12.00 EACH $630.00 16.00 EACH $840.00 16.00 EACH $840.0010 SAWING CONCRETE PAVEMENT (FULL DEPTH) $8.00 31.00 LIN FT $248.00 31.00 LIN FT $248.00 31.00 LIN FT $248.0011 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) $5.00 722.00 LIN FT $3,610.00 597.00 LIN FT $2,985.00 597.00 LIN FT $2,985.0012 REMOVE WATERMAIN$21.00 229.00 LIN FT $4,809.00 127.00 LIN FT $2,667.00 127.00 LIN FT $2,667.0013 REMOVE SEWER PIPE (STORM)$21.00 25.00 LIN FT $525.00 25.00 LIN FT $525.00 25.00 LIN FT $525.0014 REMOVE CURB & GUTTER$6.50 445.00 LIN FT $2,892.50 440.00 LIN FT $2,860.00 440.00 LIN FT $2,860.0015 REMOVE CONCRETE DRIVEWAY PAVEMENT $12.00 50.00 SQ YD$600.00 45.00 SQ YD $540.00 45.00 SQ YD $540.0016 REMOVE BITUMINOUS DRIVEWAY PAVEMENT $8.00 515.00 SQ YD $4,120.00 427.80 SQ YD $3,422.40 427.80 SQ YD $3,422.4017 REMOVE BITUMINOUS PAVEMENT$3.50 349.00 SQ YD $1,221.50 310.10 SQ YD $1,085.35 310.10SQ YD $1,085.3518 ABANDON WATERMAIN$26.62 79.00 LIN FT $2,102.98 75.00 LIN FT $1,996.50 75.00LIN FT $1,996.5019 SALVAGE BRICK PAVERS$5.00 765.00 SQ FT $3,825.00 795.00 SQ FT $3,975.00 795.00SQ FT $3,975.0020 EXCAVATION - COMMON$28.00 168.00 CU YD $4,704.00 168.00 CU YD $4,704.00 168.00 CU YD $4,704.0021 EXCAVATION - SUBGRADE$28.00 522.00 CU YD $14,616.00 46.80 CU YD $1,310.40 46.80CU YD $1,310.4022 SELECT GRANULAR EMBANKMENT$18.00 627.00 CU YD $11,286.00 122.00 CU YD $2,196.00 122.00 CU YD $2,196.0023 COMMON EMBANKMENT$28.00 180.00 CU YD $5,040.00 180.00 CU YD $5,040.00 180.00 CU YD $5,040.0024 STABILIZING AGGREGATE$38.00 522.00 CU YD $19,836.00 39.80 CU YD $1,512.40 39.80CU YD $1,512.4025 HAUL & DISPOSE OF CONTAMINATED SOIL $55.00 487.00 CU YD $26,785.00 0.00 CU YD $0.00 0.00 CU YD $0.0026 SUBGRADE PREPARATION$295.00 46.00 RDST $13,570.00 46.00 RDST $13,570.00 46.00 RDST $13,570.0027 AGGREGATE SURFACING, CLASS 2$45.00 18.00 CU YD $810.00 17.35 CU YD $780.75 17.35 CU YD $780.7528 AGGREGATE BASE CLASS 5$28.00 157.00 CU YD $4,396.00 82.00 CU YD $2,296.00 82.00 CU YD $2,296.0029 FULL DEPTH RECLAMATION$3.50 20,568.00 SQ YD $71,988.00 20,568.00 SQ YD $71,988.00 20,568.00 SQ YD $71,988.0030 BITUMINOUS MATERIAL FOR TACK COAT$0.01 681.00 GAL $6.81 800.00 GAL $8.00 800.00 GAL $8.0031 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 3.0" THICK $28.00 427.00 SQ YD $11,956.00 428.00 SQ YD $11,984.00428.00 SQ YD $11,984.0032 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) $76.50 3,530.00 TON $270,045.00 3,343.40 TON $255,770.25 3,343.40 TON $255,770.2533 15" RC PIPE APRON$1,722.11 10.00 EACH $17,221.10 9.00 EACH $15,498.99 9.00 EACH $15,498.9934 6" PERF PVC PIPE DRAIN$71.16 150.00 LIN FT $10,674.00 150.00 LIN FT $10,674.00 150.00 LIN FT $10,674.0035 6" PVC PIPE DRAIN CLEANOUT$458.90 1.00 EACH $458.90 1.00 EACH $458.90 1.00 EACH $458.9036 15" RC PIPE SEWER CLASS V$90.95 225.00 LIN FT $20,463.75 223.50 LIN FT $20,327.33 223.50 LIN FT $20,327.3337 LINING SEWER PIPE 10"$106.79 140.00 LIN FT $14,950.60 70.00 LIN FT $7,475.30 102.55 LIN FT $10,951.3138 PRE-LINING HEAVY CLEANING$16.28 140.00 LIN FT $2,279.20 0.00 LIN FT $0.00 140.00 LIN FT $2,279.2039 TEMPORARY WATER SERVICE$11,550.00 1.00 LUMP SUM $11,550.00 1.00 LUMP SUM $11,550.00 1.00 LUMP SUM $11,550.0040 CONNECT TO EXISTING WATERMAIN$1,813.98 6.00 EACH $10,883.88 6.00 EACH $10,883.88 6.00 EACH $10,883.8841 HYDRANT$5,806.55 1.00 EACH $5,806.55 1.00 EACH $5,806.55 1.00 EACH$5,806.5542 ADJUST GATE VALVE & BOX$325.00 5.00 EACH $1,625.00 5.00 EACH $1,625.00 5.00 EACH $1,625.0043 6" GATE VALVE & BOX$2,238.44 1.00 EACH $2,238.44 1.00 EACH $2,238.44 1.00 EACH$2,238.4444 8" GATE VALVE & BOX$2,897.63 8.00 EACH $23,181.04 8.00 EACH $23,181.04 8.00 EACH $23,181.0445 BURSTING PITS - TRENCHLESS WATERMAIN $3,451.88 1.00EACH $3,451.88 1.00 EACH $3,451.88 1.00 EACH $3,451.8846 CONNECTION PITS - TRENCHLESS WATERMAIN $3,451.88 4.00 EACH $13,807.52 3.00 EACH $10,355.64 3.00 EACH $10,355.6447 6" WATERMAIN DUCTILE IRON CL 52$109.03 16.00 LIN FT $1,744.48 22.90 LIN FT $2,496.79 22.90 LIN FT $2,496.7948 8" WATERMAIN DUCTILE IRON CL 52$121.89 159.00 LIN FT $19,380.51 202.50 LIN FT $24,682.73202.50 LIN FT $24,682.7349 PIPE BURST 8" WATERMAIN$103.51 551.00 LIN FT $57,034.01 500.00 LIN FT $51,755.00500.00 LIN FT $51,755.0050 DUCTILE IRON FITTINGS$17.69 761.00 LB $13,462.09 982.00 LB $17,371.58 982.00 LB $17,371.58ESTIMATEDAS BID PREVIOUS ESTIMATE COMPLETED TO DATEH:\ARDH\0T1124965\7_Construction\E_Quantities\0T1.124965 Pay Application No 5.xlsmPage 2 of 310/12/20234:09 PM Pay Request No.: 52022 SNELLING AVENUE NORTH STREET & UTILITY IMPROVEMENTSCITY OF ARDEN HILLSBMI PROJECT NO. 0T1.124965WORK COMPLETED THROUGH FRIDAY, AUGUST 04, 2023ITEM UNITESTIMATEDESTIMATEDESTIMATEDESTIMATEDESTIMATEDNO.ITEMPRICEQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNTESTIMATEDAS BID PREVIOUS ESTIMATE COMPLETED TO DATE51 CASTING ASSEMBLY$1,100.00 13.00 EACH $14,300.00 14.00 EACH $15,400.00 14.00 EACH $15,400.0052 ADJUST FRAME & RING CASTING$795.00 2.00 EACH $1,590.00 4.00 EACH $3,180.00 4.00 EACH $3,180.0053 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL (2'X3' CB) $679.94 43.90 LIN FT $29,849.37 43.90 LIN FT $29,849.37 43.90 LIN FT $29,849.3754 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4022 $581.34 7.00 LIN FT $4,069.38 7.90 LIN FT $4,592.59 7.90 LIN FT $4,592.5955 INFILTRATION/FILTRATION SYSTEM RESTORATION $45.00 151.00 SQ YD $6,795.00 151.00 SQ YD $6,795.00 151.00 SQ YD $6,795.0056 RANDOM RIPRAP CLASS III$157.50 55.00 CU YD $8,662.50 66.50 CU YD $10,473.75 66.50CU YD $10,473.7557 6" CONCRETE WALK$13.13 1,521.00 SQ FT $19,970.73 1,261.00 SQ FT $16,556.93 1,261.00 SQ FT $16,556.9358 3" BITUMINOUS WALK$2.50 38,242.00 SQ FT $95,605.00 38,075.00 SQ FT $95,187.50 38,075.00 SQ FT $95,187.5059 CONCRETE CURB & GUTTER DESIGN B618 $15.23 7,775.00 LIN FT $118,413.25 7,587.00 LIN FT $115,550.01 7,587.00 LIN FT $115,550.0160 CONCRETE CURB & GUTTER DESIGN S518 (MOD) $31.50 32.00 LIN FT $1,008.00 32.00 LIN FT $1,008.00 32.00 LIN FT $1,008.0061 6" CONCRETE DRIVEWAY PAVEMENT$56.70 89.00 SQ YD $5,046.30 40.60 SQ YD $2,302.02 40.60 SQ YD $2,302.0262 7" CONCRETE VALLEY GUTTER$85.05 28.00 SQ YD $2,381.40 28.00 SQ YD $2,381.40 28.00 SQ YD $2,381.4063 TRUNCATED DOMES$52.50 204.00 SQ FT $10,710.00 256.00 SQ FT $13,440.00 256.00 SQ FT $13,440.0064 RELOCATE MISCELLANEOUS STRUCTURES $1,000.00 2.00 EACH $2,000.00 0.00 EACH $0.00 0.00 EACH $0.0065 INSTALL MAILBOX SUPPORT$157.50 12.00 EACH $1,890.00 16.00 EACH $2,520.00 16.00 EACH $2,520.0066 INSTALL BRICK PAVERS$22.00 572.00 SQ FT $12,584.00 690.00 SQ FT $15,180.00 690.00 SQ FT $15,180.0067 TRAFFIC CONTROL$28,000.00 1.00 LUMP SUM $28,000.00 1.00 LUMP SUM $28,000.00 1.00 LUMP SUM $28,000.0068 DYNAMIC SPEED DISPLAY SIGN$13,600.00 1.00 EACH $13,600.00 1.00 EACH $13,600.00 1.00 EACH $13,600.0069 INSTALL SIGN$262.50 5.00 EACH $1,312.50 5.00 EACH $1,312.50 7.00 EACH $1,837.5070 SIGN PANELS TYPE C$54.60 104.00 SQ FT $5,678.40 104.00 SQ FT $5,678.40 104.00 SQ FT $5,678.4071 STABILIZED CONSTRUCTION EXIT$1,500.00 1.00 LUMP SUM $1,500.00 0.00 LUMP SUM $0.00 0.00LUMP SUM $0.0072 STORM DRAIN INLET PROTECTION$125.00 18.00 EACH $2,250.00 17.00 EACH $2,125.00 17.00 EACH $2,125.0073 SEDIMENT CONTROL LOG TYPE WOOD FIBER $3.25 10,232.00 LIN FT $33,254.00 9,860.00 LIN FT $32,045.00 9,860.00 LIN FT $32,045.0074 COMMON TOPSOIL BORROW$37.00 863.00 CU YD $31,931.00 1,112.00 CU YD $41,144.00 1,112.00 CU YD $41,144.0075 ROLLED EROSION PREVENTION CATEGORY 25 W/ SEED $3.25 9,077.00 SQ YD $29,500.25 9,540.00 SQ YD $31,005.00 9,540.00 SQ YD $31,005.0076 4" SOLID LINE MULTI-COMPONENT$0.58 428.00 LIN FT $248.24 1,889.00 LIN FT $1,095.62 1,889.00 LIN FT $1,095.6277 24" SOLID LINE MULTI-COMPONENT$5.88 283.00 LIN FT $1,664.04 227.00 LIN FT $1,334.76 227.00 LIN FT $1,334.7678 4" DOUBLE SOLID LINE MULTI-COMPONENT $1.16 4,103.00LIN FT $4,759.48 4,149.00 LIN FT $4,812.84 4,149.00 LIN FT $4,812.8479 PAVEMENT MESSAGE MULTI-COMPONENT $7.35 30.00 SQ FT $220.50 32.00 SQ FT $235.20 32.00 SQ FT $235.2080 CROSSWALK MULTI-COMPONENT$4.20 720.00 SQ FT $3,024.00 720.00 SQ FT $3,024.00 720.00SQ FT $3,024.000 0FINALTOTAL AMOUNT:$1,277,585.49 $1,190,063.50 $1,196,427.71H:\ARDH\0T1124965\7_Construction\E_Quantities\0T1.124965 Pay Application No 5.xlsmPage 3 of 310/12/20234:09 PM Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number:1-002-160-480 Submitted Date and Time:17-Nov-2023 4:10:33 PM Legal Name:T A SCHIFSKY & SONS INC Federal Employer ID:41-0808498 User Who Submitted:taschifsky Type of Request Submitted:Contractor Affidavit Affidavit Summary Affidavit Number:1859735552 Minnesota ID:8648671 Project Owner:CITY OF ARDEN HILLS Project Number:TAS 22-038; BMI 0T1.124965 Project Begin Date:01-May-2022 Project End Date:15-Oct-2023 Project Location:2022 SNELLING AVE NORTH ST UTILITY IMPROVEMENT Project Amount:$1,196,427.71 Subcontractor Summary Name ID Affidavit Number ALLSTATES PAVEMENT RECYCLING & STABILIZATION INC 3908651 1931169792 FRENCH LAKE CURB CO 3825384 2094616576 ALVERO LLC 3051898 901992448 HUGO'S TREE CARE INC 2563006 368922624 INSITUFORM TECHNOLGOIES USA LLCC 3560426 913657856 JL THEIS INC 3660604 1707315200 KILLMER ELECTRIC CO INC 6718331 1005998080 LINO LAKES LANDSCAPING LLC 4376698 1235308544 NORTHDALE CONSTRUCTION CO INC 9305174 963334144 ON CALL PAVEMENT SWEEPING INC 1507188 1635667968 WARNING LITES OF MN INC 3086922 1208700928 Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are Monday through Friday 8:00 a.m. to 4:30 p.m. Central Time. Please print this page for your records using the print or save functionality built into your browser. 10/30/23, 8:22 AM mndor.state.mn.us/tp/eservices/_/Retrieve/0/Dc/VzY4vVXUoGCi_gtq8PXFuA__?FILE__=Print2&PARAMS__=875808787920705… https://www.mndor.state.mn.us/tp/eservices/_/Retrieve/0/Dc/VzY4vVXUoGCi_gtq8PXFuA__?FILE__=Print2&PARAMS__=8758087879207059774 1/1 Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number:1-659-027-040 Submitted Date and Time:30-Oct-2023 8:22:44 AM Legal Name:ALVERO LLC Federal Employer ID:46-2582481 User Who Submitted:alvero Type of Request Submitted:Contractor Affidavit Affidavit Summary Affidavit Number:901992448 Minnesota ID:3051898 Project Owner:CITY OF ARDEN HILLS Project Number:SAP 187-111-003 Project Begin Date:07-Jun-2022 Project End Date:20-Jul-2023 Project Location:SNELLING AVE, ARDEN HILLS Project Amount:$3,600.00 Subcontractors:No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are Monday through Friday 8:00 a.m. to 4:30 p.m. Central Time. Please print this page for your records using the print or save functionality built into your browser. Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number:0-843-832-928 Submitted Date and Time:17-Oct-2023 2:11:24 PM Legal Name:HUGOS TREE CARE INC Federal Employer ID:41-1832276 User Who Submitted:hugotree Type of Request Submitted:Contractor Affidavit Affidavit Summary Affidavit Number:368922624 Minnesota ID:2563006 Project Owner:CITY OF ARDEN HILLS Project Number:22-038 Project Begin Date:23-May-2023 Project End Date:07-Jun-2023 Project Location:OLD SNELLING RD ARDEN HILLS Project Amount:$5,200.00 Subcontractors:No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are Monday through Friday 8:00 a.m. to 4:30 p.m. Central Time. Please print this page for your records using the print or save functionality built into your browser. Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number:1-666-470-496 Submitted Date and Time:27-Jun-2023 9:14:48 AM Legal Name:INSITUFORM TECHNOLOGIES USA LLC Federal Employer ID:43-1319597 User Who Submitted:MN-ITU Type of Request Submitted:Contractor Affidavit Affidavit Summary Affidavit Number: 913657856 Minnesota ID: 3560426 Project Owner: CITY OF ARDEN HILLS Project Number: 102953 SAP#187-111-003, #PW-20-0100 Project Begin Date: 01-Jul-2022 Project End Date: 31-Aug-2022 Project Location: CITY OF ARDEN HILLS, SNELLING AVENUE NORTH STREET UTILITY IMPROVEMENTS, SAP#187-111-003, #PW-20-01 Project Amount: $15,053.40 Subcontractor Summary Name ID Affidavit Number RITTER & RITTER SEWER SERVICES, INC. 2825000 986337280 Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are Monday through Friday 8:00 a.m. to 4:30 p.m. Central Time. Please print this page for your records using the print or save functionality built into your browser. Firefox https://www.mndor.state.mn.us/tp/eservices/_/Retrieve/0/Dc/6aW1pi8... 1 of 1 6/27/2023, 9:15 AM Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number:1-845-786-528 Submitted Date and Time:19-Dec-2022 9:52:52 AM Legal Name:JL THEIS INC. Federal Employer ID:46-4719415 User Who Submitted:JLTheis Type of Request Submitted:Contractor Affidavit Affidavit Summary Affidavit Number:1707315200 Minnesota ID:3660604 Project Owner:CITY OF ARDEN HILLS Project Number:187-111-003 Project Begin Date:18-Jul-2022 Project End Date:19-Jul-2022 Project Location:ARDEN HILLS Project Amount:$19,620.00 Subcontractors:No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. Please print this page for your records using the print or save functionality built into your browser. 10/18/23, 3:39 PM mndor.state.mn.us/tp/eservices/_/Retrieve/0/Dc/e0P27GC265Jnfj1RvHDXGA__?FILE__=Print2&PARAMS__=69028691716579… https://www.mndor.state.mn.us/tp/eservices/_/Retrieve/0/Dc/e0P27GC265Jnfj1RvHDXGA__?FILE__=Print2&PARAMS__=6902869171657942307 1/1 Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number:0-045-801-056 Submitted Date and Time:18-Oct-2023 3:39:05 PM Legal Name:ON CALL PAVEMENT SWEEPING INC Federal Employer ID:80-0558577 User Who Submitted:lauramiller Type of Request Submitted:Contractor Affidavit Affidavit Summary Affidavit Number:1635667968 Minnesota ID:1507188 Project Owner:CITY OF ARDEN HILLS Project Number:SAP 187-111-003 Project Begin Date:12-May-2022 Project End Date:02-Aug-2022 Project Location:SNELLING AVENUE N STREET & UTILITY Project Amount:$2,800.00 Subcontractors:No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are Monday through Friday 8:00 a.m. to 4:30 p.m. Central Time. Please print this page for your records using the print or save functionality built into your browser. Dated: From: Box 1 Box 2 Box 3 X 22-038 By: Title: RECEIPT AND WAIVER OF MECHANIC'S LIEN AND BOND RIGHTS WAYZATA, MN 55391 15422 LEONA LANE HERNESS CONSTRUCTION CO. CHECK ONLY ONE BOX OR BOX 1 WILL APPLY: To the following real property: INVOICE or PAY APPLICATION: ARDEN HILLS as payment for all labor, skill, and material furnished or to be furnished (except the sum of $ as retainage or holdback) as full and final payment for all labor, skill and material furnished or to be furnished as partial payment for labor, skill and material furnished PROJECT NAME: ADDRESS: PROJECT ADDRESS: ARDEN HILLS - SNELLING AVE For value received the undersigned waives all rights acquired by the undersigned to record a mechanic's lien against said real property or to make any claim against any bond for labor, skill or material furnished to said property (only for the amount paid if Box 1 is checked, and except for retainage shown if Box 2 is checked). The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors retained by the undersigned have been paid in full, EXCEPT: CONTRACTOR: $180.00 October 16, 2023 T.A. Schifsky & Sons, Inc. The undersigned hereby acknowledges receipt of the sum of Pay Estimate #5-FINAL President Amy Alvero Dated: From: Box 1 Box 2 Box 3 X 22-038 By: Title: RECEIPT AND WAIVER OF MECHANIC'S LIEN AND BOND RIGHTS HUGO, MN 55038 14728 IRISH AVENUE NORTH HUGO'S TREE CARE, INC. CHECK ONLY ONE BOX OR BOX 1 WILL APPLY: To the following real property: INVOICE or PAY APPLICATION: ARDEN HILLS as payment for all labor, skill, and material furnished or to be furnished (except the sum of $ as retainage or holdback) as full and final payment for all labor, skill and material furnished or to be furnished as partial payment for labor, skill and material furnished PROJECT NAME: ADDRESS: PROJECT ADDRESS: ARDEN HILLS - SNELLING AVE For value received the undersigned waives all rights acquired by the undersigned to record a mechanic's lien against said real property or to make any claim against any bond for labor, skill or material furnished to said property (only for the amount paid if Box 1 is checked, and except for retainage shown if Box 2 is checked). The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors retained by the undersigned have been paid in full, EXCEPT: CONTRACTOR: $260.00 October 16, 2023 T.A. Schifsky & Sons, Inc. The undersigned hereby acknowledges receipt of the sum of Pay Estimate #5-FINAL President Dated: From: Box 1 Box 2 Box 3 X 22-038 By: Title: ARDEN HILLS - SNELLING AVE For value received the undersigned waives all rights acquired by the undersigned to record a mechanic's lien against said real property or to make any claim against any bond for labor, skill or material furnished to said property (only for the amount paid if Box 1 is checked, and except for retainage shown if Box 2 is checked). The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors retained by the undersigned have been paid in full, EXCEPT: CONTRACTOR: $981.00 December 14, 2022 T.A. Schifsky & Sons, Inc. The undersigned hereby acknowledges receipt of the sum of 22-038/#4 RECEIPT AND WAIVER OF MECHANIC'S LIEN AND BOND RIGHTS JORDAN, MN 55352 860 QUAKER AVENUE, SUITE 102 JL THEIS, INC. CHECK ONLY ONE BOX OR BOX 1 WILL APPLY: To the following real property: INVOICE or PAY APPLICATION: ARDEN HILLS as payment for all labor, skill, and material furnished or to be furnished (except the sum of $ as retainage or holdback) as full and final payment for all labor, skill and material furnished or to be furnished as partial payment for labor, skill and material furnished PROJECT NAME: ADDRESS: PROJECT ADDRESS: President Dated: From: Box 1 Box 2 Box 3 X 22-038 By: Title: ARDEN HILLS - SNELLING AVE For value received the undersigned waives all rights acquired by the undersigned to record a mechanic's lien against said real property or to make any claim against any bond for labor, skill or material furnished to said property (only for the amount paid if Box 1 is checked, and except for retainage shown if Box 2 is checked). The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors retained by the undersigned have been paid in full, EXCEPT: CONTRACTOR: $2,800.00 December 14, 2022 T.A. Schifsky & Sons, Inc. The undersigned hereby acknowledges receipt of the sum of 22-038/#4 RECEIPT AND WAIVER OF MECHANIC'S LIEN AND BOND RIGHTS ANOKA, MN 55303 19677 JASPER ST NORTHWEST ON CALL PAVEMENT & SWEEPING, INC. CHECK ONLY ONE BOX OR BOX 1 WILL APPLY: To the following real property: INVOICE or PAY APPLICATION: ARDEN HILLS as payment for all labor, skill, and material furnished or to be furnished (except the sum of $ as retainage or holdback) as full and final payment for all labor, skill and material furnished or to be furnished as partial payment for labor, skill and material furnished PROJECT NAME: ADDRESS: PROJECT ADDRESS: Ernest Miller THIS POWER OF ATTORNEY SUPERCEDES ANY PREVIOUS POWER BEARING THIS SAME POWER # AND ISSUED PRIOR TO 05/05/22, FOR ANY PERSON OR PERSONS NAMED BELOW. Westfield Insurance Co.Westfield National Insurance Co.Ohio Farmers Insurance Co.Westfield Center, OhioKnowAllMenbyThesePresents,ThatWESTFIELDINSURANCECOMPANY,WESTFIELDNATIONALINSURANCECOMPANYandOHIOFARMERSINSURANCECOMPANY,corporations,hereinafterreferredtoindividuallyasa"Company"andcollectivelyas"Companies,"dulyorganizedandexistingunderthelawsoftheStateofOhio,andhavingitsprincipalofficeinWestfieldCenter,MedinaCounty,Ohio,doby thesepresents make, constitute and appointCHRISTINE SCOTT, WENDY SCHMID, EMILY B. TSCHIMPERLE, TRACY CHEHOSKI, MICHAEL ZAHN, JOHN KLEIN, STEVE KLEIN, KARLA HUNT, RITA CARLSON, KERRI HATTON-RUDNIK, TOM TOWNER, JOINTLY OR SEVERALLY of MINNEAPOLIS and State of MN itstrueandlawfulAttorney(s)-in-Fact,withfullpowerandauthorityherebyconferredinitsname,placeandstead,toexecute,acknowledgeanddeliver anyandallbonds,recognizances,undertakings,orotherinstrumentsorcontractsofsuretyship in any penal limit. -- ------------------------ ------------------------ ---- .LIMITATION:THISPOWEROFATTORNEYCANNOTBEUSEDTOEXECUTENOTEGUARANTEE,MORTGAGEDEFICIENCY,MORTGAGEGUARANTEE, OR BANK DEPOSITORY BONDS.and to bind any oftheCompaniestherebyasfullyandtothesameextentasifsuchbondsweresignedbythePresident,sealedwiththecorporatesealoftheapplicableCompanyanddulyattestedbyitsSecretary,herebyratifyingand confirming all that the said Attorney(s)-in-Fact may do inthepremises.SaidappointmentismadeunderandbyauthorityofthefollowingresolutionadoptedbytheBoardofDirectorsofeachoftheWESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY:"Be It Resolved, that the President, any Senior Executive, any Secretary or any Fidelity & Surety Operations Executive or other Executiveshallbeandis hereby vested with full power and authority to appoint any one or more suitable persons as Attorney(s)-in-Fact to represent and act forand on behalf of the Company subject to the following provisions:The Attorney-in-Fact.may be given full power and authority forandinthenameofandonbehalfoftheCompany,toexecute,acknowledgeanddeliver,anyandallbonds,recognizances,contracts,agreementsofindemnityandotherconditionalorobligatoryundertakingsandanyandallnoticesanddocumentscancelingorterminatingtheCompany'sliabilitythereunder,andanysuchinstrumentssoexecutedbyanysuchAttorney-in-Fact shall be as binding upon the Company as if signed by the President and sealed and attested by the Corporate Secretary.""Be it Further Resolved,thatthesignatureofanysuchdesignatedpersonandthesealoftheCompanyheretoforeorhereafteraffixedtoanypower of attorney or any certificate relating thereto by facsimile, and any power of attorneyorcertificatebearingfacsimilesignaturesorfacsimilesealshallbevalidandbindingupontheCompanywithrespecttoanybondorundertakingtowhichitisattached."(Eachadoptedatameetingheld on February 8, 2000).InWitnessWhereof,WESTFIELDINSURANCECOMPANY,WESTFIELDNATIONALINSURANCECOMPANYandOHIOFARMERSINSURANCECOMPANYhave caused these presents to be signed by their National Surety Leader and Senior Executive and their corporate seals to be heretoaffixed this 05th day of MAY A.D., 2022 .POWERNO.2263422 03 GeneralPowerofAttorneyCERTIFIEDCOPYCorporateSealsAffixedState of OhioCounty of Medinass.:WESTFIELD INSURANCE COMPANYWESTFIELD NATIONAL INSURANCE COMPANYOHIO FARMERS INSURANCE COMPANYBy:Gary W. Stumper, National Surety Leader andSenior ExecutiveOnthis05thdayofMAY A.D.,2022 ,beforemepersonallycame GaryW.Stumper tomeknown,who,beingbymedulysworn,diddeposeandsay,thatheresidesin Medina,OH;thatheis NationalSuretyLeader and SeniorExecutive ofWESTFIELDINSURANCECOMPANY, WESTFIELD NATIONAL INSURANCE COMPANY andOHIOFARMERSINSURANCECOMPANY,thecompaniesdescribedinandwhichexecuted the above instrument; that he knows the seals of said Companies; that the sealsaffixedtosaidinstrumentaresuchcorporateseals;thatthey were so affixed by order of the Boards of Directors of said Companies; and that he signed his name thereto by like order.NotarialSealAffixedState of OhioCounty of Medinass.:David A. Kotnik, Attorney at Law, Notary PublicMy Commission Does Not Expire (Sec. 147.03 Ohio Revised Code)I,FrankA.Carrino, SecretaryofWESTFIELDINSURANCECOMPANY,WESTFIELDNATIONALINSURANCECOMPANYandOHIOFARMERSINSURANCECOMPANY,doherebycertifythattheaboveandforegoingisatrueandcorrectcopyofaPowerofAttorney,executedbysaidCompanies, which is still in full force and effect; and furthermore, the resolutions of theBoardsofDirectors,setoutinthePowerofAttorneyarein full force and effect.InWitnessWhereof,IhavehereuntosetmyhandandaffixedthesealsofsaidCompaniesatWestfieldCenter,Ohio,this dayof A.D., .Frank A. Carrino, SecretaryBPOAC2 (combined) (03-22)18th October 2023 Page 1 of 1 CONSENT ITEM – 8P MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Lucas J. Miller, Assistant Public Works Director SUBJECT: Arden Oaks Street Improvements Project – Paym ent No. 3 & Final Closeout Budgeted Amount: Actual Amount: Funding Source: $583,000 $530,766.95 PIR, Special Assessments, Utility Funds Council Should Consider Motions to approve, table, or deny the following: • Payment No. 3 and Final Closeout for the Arden Oaks Street Improvements Project to ASTECH Corporation in the amount of $21,668.35. Background/Discussion On April 25, 2022, City Council approved Resolution 2022-024 awarding the Arden Oaks Street Improvements construction contract to ASTECH Corporation. The Arden Oaks Street Improvements Project is complete and ready for Final Payment and Closeout. Payment No. 3 is in the amount of $21,668.35. TKDA has provided a recommendation to accept Payment No. 3 along with final closeout documents (Attachment A). Staff recommends that Council approve Payment No. 3 and Final Closeout. Budget Impact Final Contract Amount $ 433,366.95 Engineering Design $ 55,300.00 Construction Mgmt. $ 27,100.00 Material Testing $ 15,000.00 $ 530,766.95 Attachments Attachment A: TKDA Letter of Recommendation, Pay Request No. 3 with Final Closeout docs November 27, 2023 Sent via email only: LMiller@cityofardenhills.org Lucas Miller Assistant Public Works Director City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Re: Arden Oaks Payment Application #3 City Project No. PW-21-0109 TKDA Project No. 18196.000 ASTECH Corporation completed work in 2022 for the Arden Oaks Street Improvements. All punchlist items are now complete. Payment Application #3 returns all retainage to ASTECH Corporation. TKDA recommends payment of payment application #3 for the Arden Oaks Street Improvements. If you have any questions or concerns, please contact Larry Poppler with TKDA at 651.292.4457. Sincerely, Larry P. Poppler, PE Manager, Municipal Services Travelers Casualty and Surety Company of America Travelers Casualty and Surety Company St. Paul Fire and Marine Insurance Company State of Connecticut By: ________________________________________________ Robert L. Raney, Senior Vice President City of Hartford ss. On this the 21st day of April, 2021, before me personally appeared Robert L. Raney, who acknowledged himself to be the Senior Vice President of each of the Companies, and that he, as such, being authorized so to do, executed the foregoing instrument for the purposes therein contained by signing on behalf of said Companies by himself as a duly authorized officer. IN WITNESS WHEREOF, I hereunto set my hand and official seal. My Commission expires the 30th day of June, 2026 ______________________________________________ Anna P. Nowik, Notary Public This Power of Attorney is granted under and by the authority of the following resolutions adopted by the Boards of Directors of each of the Companies, which resolutions are now in full force and effect, reading as follows: I, Kevin E. Hughes, the undersigned, Assistant Secretary of each of the Companies, do hereby certify that the above and foregoing is a true and correct copy of the Power of Attorney executed by said Companies, which remains in full force and effect. Dated this day of , . ________________________________________ Kevin E. Hughes, Assistant Secretary To verify the authenticity of this Power of Attorney, please call us at 1-800-421-3880. Please refer to the above-named Attorney(s)-in-Fact and the details of the bond to which this Power of Attorney is attached. RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President, any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary may appoint Attorneys-in-Fact and Agents to act for and on behalf of the Company and may give such appointee such authority as his or her certificate of authority may prescribe to sign with the Company's name and seal with the Company's seal bonds, recognizances, contracts of indemnity, and other writings obligatory in the nature of a bond, recognizance, or conditional undertaking, and any of said officers or the Board of Directors at any time may remove any such appointee and revoke the power given him or her; and it is FURTHER RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President may delegate all or any part of the foregoing authority to one or more officers or employees of this Company, provided that each such delegation is in writing and a copy thereof is filed in the office of the Secretary; and it is FURTHER RESOLVED, that any bond, recognizance, contract of indemnity, or writing obligatory in the nature of a bond, recognizance, or conditional undertaking shall be valid and binding upon the Company when (a) signed by the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary and duly attested and sealed with the Company's seal by a Secretary or Assistant Secretary; or (b) duly executed (under seal, if required) by one or more Attorneys-in-Fact and Agents pursuant to the power prescribed in his or her certificate or their certificates of authority or by one or more Company officers pursuant to a written delegation of authority; and it is FURTHER RESOLVED, that the signature of each of the following officers: President, any Executive Vice President, any Senior Vice President, any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary, and the seal of the Company may be affixed by facsimile to any Power of Attorney or to any certificate relating thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attorneys-in- Fact for purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, and any such Power of Attorney or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding on the Company in the future with respect to any bond or understanding to which it is attached. POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and St. Paul Fire and Marine Insurance Company are corporations duly organized under the laws of the State of Connecticut (herein collectively called the "Companies"), and that the Companies do hereby make, constitute and appoint of , , their true and lawful Attorney(s)-in-Fact to sign, execute, seal and acknowledge any and all bonds, recognizances, conditional undertakings and other writings obligatory in the nature thereof on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law. IN WITNESS WHEREOF, the Companies have caused this instrument to be signed, and their corporate seals to be hereto affixed, this 21st day of April, 2021. JOHN C KLEIN MINNEAPOLIS Minnesota 6th December 2023 Page 1 of 2 CONSENT ITEM – 8Q MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Metropolitan Council – Private I/I Grant Program Resolution Budgeted Amount: Actual Amount: Funding Source: N/A N/A MCES Council Should Consider Motions to approve, table, or deny the following: • Resolution 2023-059, approving the application for Metropolitan Council Environmental Services (MCES) 2024 private property Inflow and Infiltration (I/I) Grant Program Background/Discussion The 2024 Private I/I Grant Program is a “Pilot” year for Met Council. It will provide $1.5 million in wastewater revenue to provide grants to private property owners to help with repairs that will remove and prevent clear water from entering the wastewater treatment system. The Minnesota Legislature amended statute 471.342 to allow the Met Council to provide grant funding to local municipalities to assist private property owners with costs associated with repairing sewer infrastructure on their property. The City of Arden Hills is 1 of 81 other municipalities that are eligible for the program. A resolution related to the application for MCES 2024 private property I/I grant program is provided as Attachment A. Met Council confirmed that the equity component criteria can be decided by City Council at a future meeting, post-application, but would like a formal statement as soon as possible. Met Council also confirmed that the City Council may decrease the match amount from 50% if they so choose. Page 2 of 2 Budget Impact This program is funded through Metropolitan Council, so there is no direct budget impact. Attachments Attachment A: Resolution 2023-059 Page 1 of 2 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2023-059 RESOLUTION APPROVING THE APPLICATION FOR METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES (MCES) 2024 PRIVATE PROPERTY INFLOW AND INFILTRATION GRANT PROGRAM WHEREAS, through efforts coordinated with the Metropolitan Cities Association and the Metropolitan Council, the 2023 Minnesota Legislature authorized any city, township, or political subdivision of the state to provide loans and grants to property owners to assist the owners in financing the cost of abating inflow and infiltration on their property; and WHEREAS, the Metropolitan Council Environmental Services (MCES) Division has committed $1.5 million in funding to provide grants to private property owners to help with repairs that will remove and prevent clear water from entering the wastewater treatment system; and WHEREAS, MCES convened a task force to define processes, guidelines and schedules for the grant program; and WHEREAS, MCES has identified the City of Arden Hills as one of many metro cities having an excessive amount clear water inflow and infiltration into the sanitary sewer system; and WHEREAS, the City of Arden Hills is willing to faithfully administer all terms of the grant for the benefit of its property owners. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City of Arden Hills will submit application to the Metropolitan Council Environmental Services for its 2024 Private Property Inflow and Infiltration Grant Program; and BE IT FURTHER RESOLVED that the Director of Public Works/City Engineer, or their successor or assignee, will act as the city’s designated authorized representative and point of contact for this Grant Program. Page 2 of 2 ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11th DAY OF DECEMBER 2023. ________________________________ David Grant, Mayor ATTEST: ______________________________ Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. Page 1 of 2 CONSENT ITEM – 8R MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Old Highway 10 Trail Improvements – Federal Safe Routes to School Grant Application Budgeted Amount: Actual Amount: Funding Source: $3,050,000 $4,072,616 PIR – Parks, MSA, (Current Estimate) Ramsey County, Grant funds Council Should Consider Motions to approve, table, or deny the following: • Resolution 2023-060 authorizing the City to submit a 2024 Regional Solicitation Safe Routes to School Infrastructure grant application related to the proposed Old Highway 10 Trial Improvement project. Background/Discussion In October of 2022, a feasibility study update was completed from a previous 2008 version of the proposed project corridor. On June 12, 2023, City Council approved Professional Services with Engineering Consultant, SRF, to complete a “Shovel-Ready” design to pursue potential future funding opportunities. At the November 27, 2023 Council Meeting, City Council reviewed the 60% design plans along with the updated cost estimate and approved moving forward with applying to the Federal Safe Routes to School (SRTS) Grant Program. Resolution 2023-060 is provided as Attachment A. Budget Impact The Old Highway 10 Trail Improvements project is in the proposed 2024-2028 CIP and tentatively scheduled for 2025 construction, project funding would be derived from the City’s Page 2 of 2 PIR Parks fund, Municipal State Aid (MSA), Ramsey County cost-share and grant funding. The application for the Federal SRTS Grant Program will request the maximum of $1,000,000 SRF has identified the most probable grant opportunities for the section of trail which are listed in the table below. Ramsey County has programmed $550,000 to their TIP in 2025 for the proposed trail project. Of the City’s Obligation, roughly $1,275,000; $695,000 would be considered Municipal State Aid eligible costs. The remainder $580,000 would derive from the City’s PIR-Parks fund. Attachments Attachment A: Resolution 2023-060 Page 1 of 2 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2023-060 RESOLUTION AUTHORIZING THE CITY TO SUBMIT A 2024 REGIONAL SOLICITATION SAFE ROUTES TO SCHOOL INFRASTRUCTURE GRANT APPLICATION WHEREAS, the City of Arden Hills supports the application made to the Metropolitan Council for a 2024 Regional Solicitation Safe Routes to School Infrastructure Grant, a part of the Regional Solicitation for Transportation Projects Program, and WHEREAS, the application is to obtain funding for a project to construct a new 10’ paved trail along the west side of Old Highway 10 between Lake Valentine Road, and Highway 96 in Arden Hills; and WHEREAS, Ramsey County has acknowledged this segment is in alignment with the County’s All Abilities Transportation Network, and the County has included the project in its 2025 Transportation Improvement Plan; and WHEREAS, the City of Arden Hills accepts the responsibility for an amount equal to or greater than 20% of the eligible project construction costs, including design, construction, construction engineering, administration, rights-of-way, and peripheral project costs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that if awarded a grant by the Metropolitan Council, the City of Arden Hills agrees to accept the award and may enter into an agreement with the Metropolitan Council for the above-referenced project. The City of Arden Hills will comply with all applicable laws, requirements and regulations as stated in the grant agreement. BE IT FURTHER RESOLVED that a copy of this Resolution will be provided to the Metropolitan Council Transportation Advisory Board with the Project submittal. Page 2 of 2 ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11th DAY OF DECEMBER 2023. ________________________________ David Grant, Mayor ATTEST: ______________________________ Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. Page 1 of 2 CONSENT ITEM – 8S MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Old Highway 10 Trail Improvements – Resolution MnDOT Safe Routes to School Grant Program Budgeted Amount: Actual Amount: Funding Source: $3,050,000 $4,072,616 PIR – Parks, MSA, (Current Estimate) Ramsey County, Grant funds Council Should Consider Motions to approve, table, or deny the following: • Resolution 2023-061 authorizing the City to submit a 2024 MnDOT Safe Routes to School Infrastructure grant application related to the proposed Old Highway 10 Trial Improvement project. Background/Discussion In October of 2022, a feasibility study update was completed from a previous 2008 version of the proposed project corridor. On June 12, 2023, City Council approved Professional Services with Engineering Consultant, SRF, to complete a “Shovel-Ready” design to pursue potential future funding opportunities. At the November 27, 2023 Council Meeting, City Council reviewed the 60% design plans along with the updated cost estimate and approved moving forward with applying to the MnDOT Safe Routes to School (SRTS) Grant Program. Resolution 2023-061 is provided as Attachment A. Page 2 of 2 Budget Impact The Old Highway 10 Trail Improvements project is in the proposed 2024-2028 CIP and tentatively scheduled for 2025 construction, project funding would be derived from the City’s PIR Parks fund, Municipal State Aid (MSA), Ramsey County cost-share and grant funding. The application for the MnDOT SRTS Grant Program will request the maximum of $1,000,000 SRF has identified the most probable grant opportunities for the section of trail which are listed in the table below. Ramsey County has programmed $550,000 to their TIP in 2025 for the proposed trail project. Of the City’s Obligation, roughly $1,275,000; $695,000 would be considered Municipal State Aid eligible costs. The remainder $580,000 would derive from the City’s PIR-Parks fund. Attachments Attachment A: Resolution 2023-061 Page 1 of 2 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2023-061 RESOLUTION AUTHORIZING THE CITY TO SUBMIT A 2024 MNDOT SAFE ROUTES TO SCHOOL INFRASTRUCTURE GRANT APPLICATION WHEREAS, the City of Arden Hills supports the application made to the Minnesota Department of Transportation for a 2024 Safe Routes to School Infrastructure Grant, and WHEREAS, the application is to obtain funding for a project to construct a new 10’ paved trail along the west side of Old Highway 10 between Lake Valentine Road, and Highway 96 in Arden Hills; and WHEREAS, Ramsey County has acknowledged this segment is in alignment with the County’s All Abilities Transportation Network, and the County has included the project in its 2025 Transportation Improvement Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that if awarded a grant by the Minnesota Department of Transportation, the City of Arden Hills agrees to accept the award and may enter into an agreement with the Minnesota Department of Transportation for the above-referenced project. The City of Arden Hills will comply with all applicable laws, requirements and regulations as stated in the grant agreement. BE IT FURTHER RESOLVED that a copy of this Resolution will be provided to the Minnesota Department of Transportation with the Project submittal. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11th DAY OF DECEMBER 2023. ________________________________ David Grant, Mayor ATTEST: ______________________________ Julie Hanson, City Clerk To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. Page 1 of 1 CONSENT ITEM – 8T MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Old Highway 10 Trail Improvements – Professional Services Agreement Amendment No. 1 Budgeted Amount: Actual Amount: Funding Source: $600,000 $240,043 PIR Fund Council Should Consider Motions to approve, table, or deny the following: • Professional Services Agreement Amendment No. 1 with SRF Consulting in the amount of $13,600 to complete grant applications and management for the Federal Solicitation Safe Routes to School and the State Safe Routes to School programs related to the Old Highway 10 Trail Project. Background/Discussion On June 12, 2023 City Council approved the Professional Services Agreement (PSA) with SRF in the amount not-to-exceed of $226,443 to complete “Shovel-Ready” Design of the Old Highway 10 Trail Project. On November 27, 2023 City Council approved SRF to move forward with grant applications. Attachment A is PSA Amendment No. 1 for SRF to submit applications to the Federal Regional Solicitation Safe Routes to School Grant Program and the State Safe Routes to School Grant Program. Budget Impact The Old Highway 10 Trail Improvements project is programmed in the proposed 2024-2028 CIP, project funding would be derived from the City’s PIR fund. Attachments Attachment A: SRF PSA Amendment No. 1 www.srfconsulting.com 3701 Wayzata Boulevard, Suite 100 | Minneapolis, MN 55416-3791 | 763.475.0010 Equal Employment Opportunity/Affirmative Action Employer SRF No. 16750.00 December 5, 2023 David Swearingen, PE Public Works Director/City Engineer City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 Subject: Amendment #1 for Professional Services for 2023/2024 Funding Application Support Dear David Swearingen: Based on your request, SRF Consulting Group, Inc. (SRF) is pleased to submit this amendment to provide professional services to assist with the completion of tasks associated with 2023/2024 grant application preparation. Our team’s scope of services is described below, along with the assumptions and expectations we have for City staff participation. Scope of Services We propose to carry out the work described as follows: 1. Regional Solicitation for Safe Routes to School – Old Highway 10 between Lake Valentine Road and Highway 96 – $8,000. 2. MnDOT Safe Routes to School Infrastructure Application – Old Highway 10 between Lake Valentine Road and Highway 96 – $5,000. 3. Project Management – $600. • Overall project management and coordination of funding applications. Schedule We will complete this work within a mutually agreed-upon time schedule. Final Regional Solicitation applications are due December 15, 2023. Final MnDOT SRTS Infrastructure applications are due February 2, 2024. Basis of Payment/Budget We propose to be reimbursed for our services on an hourly basis for the actual time expended. Other direct project expenses such as printing, supplies, reproduction, etc., will be billed at cost and mileage will be billed at the current allowable IRS rate for business miles. Invoices are submitted on a monthly basis for work performed during the previous month. Payment is due within 35 days. David Swearingen, PE December 5, 2023 City of Arden Hills Page 2 Based on our understanding of the project and our scope of services, we estimate the cost of our services to be $13,600, which includes both time and expenses. Changes in Scope of Services It is understood that if the scope or extent of work changes, the cost will be adjusted accordingly. Before any out-of-scope work is initiated, however, we will submit a budget request for the new work and will not begin work until we receive authorization from you. Acceptance/Notice to Proceed This agreement is made and entered into, this day of December 5, 2023. A signed copy of this pro- posal, mailed or emailed to our office, will serve as acceptance of this proposal. Notice to proceed was provided previously based on City Council authorization. The email address is mmcgarvey@srf- consulting.com. We appreciate your consideration of this proposal and look forward to working with you on this project. Please feel free to contact us if you have any questions or need additional information. Sincerely, SRF CONSULTING GROUP, INC. Michael P. McGarvey, PLA, ASLA Project Director Approved: City of Arden Hills (signature) Name Title Date This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost estimate after 90 days from the date of this proposal. K:\Trans\Grant Applications\2024 Grants\Regional Solicitation\Proposals\16750.PP_ArdenHills.docx Page 1 of 1 CONSENT ITEM – 8U MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Acknowledgment for Midwest Gymnastics Booster Club to Hold Raffle Budgeted Amount: Actual Amount: Funding Source: $ $ $ Council Should Consider Motion to approve, table or deny the following: • Acknowledgment of the LG220 Application from Midwest Gymnastics Booster Club for a raffle to be held on March 24, 2024 at Flaherty’s Arden Bowl with no waiting period. Background/Discussion Midwest Gymnastics Booster Club President Nicole Faulkner has submitted a request for authorization to hold a raffle to raise money for Midwest Gymnastics. Per Minnesota’s Lawful Gambling regulations, they are required to obtain acknowledgment from the City. This does not require a permit or license from the City as it is not a premise permit. As part of the requirement of LG220 Application for Exempt Permit, the City must formally acknowledge the application with no waiting period, with a 30-day waiting period, or deny the application. Staff recommends the City Council approve a motion acknowledging the LG220 Application for Exempt Permit to conduct a raffle with a drawing date of March 24, 2024 with no waiting period. Budget Impact N/A Attachments Attachment A: LG220 application Attachment B: MN Secretary of State Certificate of Good Standing Page 1 of 1 CONSENT ITEM – 8V MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Julie Hanson, Assistant to the City Administrator/City Clerk SUBJECT: Resignation of Marie Hinton and Kristine Poelzer from the Parks, Trails and Recreation Committee (PTRC) Budgeted Amount: Actual Amount: Funding Source: $ $ Council Should Consider Motion to approve, table, or deny the following: • Resignation of Committee Member/Chair Marie Hinton and Committee Member Kristine Poelzer from the Parks, Trails, and Recreation Committee (PTRC). Background/Discussion Committee Member/Chair Marie Hinton and Committee Member Kristine Poelzer have submitted their resignation from the Parks, Trails and Recreation Committee (PTRC), creating two openings for regular Committee Members as well as that of the committee’s Chair. The City will be advertising for applicants in the December newsletter as well as on our website and social channels. Budget Impact N/A Attachments N/A Page 1 of 1 CONSENT ITEM – 8W MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Jessica Jagoe, Community Development Director SUBJECT: PC 23-018, Donald Wahlberg – Zoning Code Amendments – Ground Mounted Solar Energy Systems in R-1, R-2, R-3, NR-1, NR-2, and NR-3 Residential Zoning Districts Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Request to move the City Council discussion of PC 23-018 from December 18, 2023 to the January 8, 2024 work session. Background On November 27, 2023, the City Council reviewed Planning Case 23-018 from Mr. Wahlberg for a request to amend city ordinances to allow for ground-mounted solar energy systems in residential zoning districts. At this meeting, the Council tabled action in order to provide an opportunity for Council to speak with Planning Commissioners and city staff on the proposed language and to bring this item back to the December 18, 2023 work session meeting for additional discussion. Following this meeting, city staff has spoken with the Applicant on the timing of this review. Mr. Wahlberg has indicated he plans to move forward with his solar project in the spring of 2024. Additionally, Mr. Wahlberg has waived the City’s obligation to the 60-day review period for processing of this application which would have been January 11, 2024. He has extended the timing for this application review to occur by no later than April 1, 2024. Budget Impact N/A Attachment N/A Page 1 of 1 CONSENT ITEM – 8X MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: Matthew Johnson/ Recreation Supervisor SUBJECT: Resolution Accepting Donation from the Arden Hills Foundation Budgeted Amount: Actual Amount: Funding Source: N/A $349.40 Arden Hills Foundation Council Should Consider Motion to approve, table or deny the following: • Approving Resolution 2023-064 Accepting Donation from the Arden Hills Foundation Background The Arden Hills Foundation has been established as a 501c3 organization. Pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, cities are authorized to accept gifts and bequests for the benefits of recreational services. The Arden Hills Foundation donated $349.40 to the City of Arden Hills for purchase of pumpkins for the annual flashlight pumpkin hunt that was held in October. The donation of funds covered the cost of pumpkins and provided funding that offset costs of expenditures. Budget Impact The donation amount of $349.40 covered the full amount of the cost for the pumpkins. Attachments Attachment A: Resolution 2023-064 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2023-064 A RESOLUTION ACCEPTING DONATION FROM THE ARDEN HILLS FOUNDATION WHEREAS, Arden Hills (“City”) is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, The following entity contributed to the City the following cash amount for the annual flashlight pumpkin hunt as set forth below: Name of Donor Amount Arden Hills Foundation $349.40 WHEREAS, All such donations have been contributed to assist the City in the establishment and operation of recreational facilities and programs either alone or in cooperation with others, as allowed by law; and WHEREAS, The City Council finds that it is appropriate to accept the donation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA, THAT: 1. The donation described above is accepted and has been used to establish recreational facilities either alone or in cooperation with others, as allowed by law. 2. The city clerk is hereby directed to issue receipts to each donor acknowledging the City’s receipt of the donor’s donation. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11TH DAY OF DECEMBER 2023. _______________________________ David Grant, Mayor ATTEST: ______________________________________ Julie Hanson, City Clerk PUBLIC HEARING – 10A MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Public Hearing on 2024 Tax Levy and Budget Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider the Following The City Council does not need to take any action for this item. A PowerPoint presentation will be given for the City’s required annual Truth-in-Taxation hearing. Attachments Attachment A: Truth-in-Taxation Presentation Truth‐in‐Taxation Presentation2024 Proposed Budget and Preliminary Tax LevyCity of Arden HillsPublic HearingDecember 11, 2023, 7:00 PM1 Agenda•Why Tax Bills Change•Property Tax in Minnesota•General Fund Budget Summary•Proposed 2024 Tax Levy•City Wide Budget•Capital Improvement Plan•Resources for Property Tax Relief•Public Comment2 Why Tax Bills Change•Market value changes•Budgets and levies of various jurisdictions•Special Assessments•Voter approved referendums•Changes in Federal and State mandates•Changes in aid and revenue from State and Federal governments•State Legislative changes3 Property Tax in Minnesota•County assessor determines property values in the year prior to the taxes being paid•City sets preliminary levy by September (other taxing districts, county and school districts, also set their own levies)•Proposed property tax notices are mailed by County•City holds Truth‐in‐Taxation Public Hearing by December•Property taxes are finalized for following year4 Property Tax in Minnesota cont.•How property taxes are calculated:*Estimated Market Value $469,000Less homestead exclusion ($0)Taxable Market Value $469,000Property’s Class Rate X 1%Tax Capacity $4,690.00**Estimated City Tax Rate 24.4786%Estimated Pay 2024 City Taxes $1,148.05*Estimated Market Value is for a Median Valued Home in Arden Hills**Estimated City Tax Rate is based on the 12.55% Increase in Levy•Projected changes in 2024:•Median Value home increasing to $469,000 from $443,550 (5.74% increase)•County wide increase on all property types of 6.26%•Apartments are seeing the largest gains followed by industrial5 Property Tax in Minnesota cont.6Example of Arden Hills residential tax bill close to median valued home. General Fund Budget Summary•City Council set a preliminary levy increase of 12.55% or $592,270 ($552,270 of this is for the General Fund)•Total General Fund revenues are expected to increase by 10.6% or $569,780•Total General Fund expenditures are expected to increase by 10.7% or $591,090•General Fund reserves show a budgeted decrease of $182,0707 General Fund Budget Summary cont.82021 2022 10/31/2023 2023 2024 $ Increase % IncreaseGENERAL FUNDActual Actual YTD Budget Budget (Decrease) (Decrease)REVENUESTaxes 3,763,386$ 3,829,079$ 2,094,193$ 4,078,390$ 4,638,460$ 560,070$ 13.7%Special assessments 4,514 ‐ ‐ 3,350 3,090 (260) ‐7.8%Licenses and permits 752,531 830,864 424,216 511,730 552,020 40,290 7.9%Intergovernmental 160,279 174,405 106,355 171,370 175,970 4,600 2.7%Charges for services 605,738 615,878 296,208 525,550 489,490 (36,060) ‐6.9%Fines & forfeits 21,500 22,662 20,085 23,190 19,250 (3,940) ‐17.0%Investment earnings (13,315) (186,632) 80,023 42,500 50,000 7,500 17.6%Miscellaneous 9,958 215,708 22,188 13,340 10,920 (2,420) ‐18.1%TOTAL REVENUES 5,304,591$ 5,501,964$ 3,043,268$ 5,369,420$ 5,939,200$ 569,780$ 10.6%EXPENDITURESMayor & council 67,262$ 53,060$ 59,897$ 56,850$ 88,370$ 31,520$ 55.4%Administration 346,982 385,175 354,679 420,840 499,730 78,890 18.7%Elections 31,632 33,947 31,056 33,200 40,300 7,100 21.4%Finance 150,251 143,713 192,328 191,550 191,810 260 0.1%TCAAP 37,711 47,817 61,281 90,450 114,900 24,450 27.0%Planning & Zoning 203,759 199,219 181,225 278,430 324,940 46,510 16.7%Government Buildings 176,682 214,101 182,243 223,910 232,900 8,990 4.0%Police 1,376,846 1,452,262 1,210,421 1,453,280 1,585,240 131,960 9.1%Dispatch 54,283 61,808 51,553 68,740 70,390 1,650 2.4%Fire 656,401 696,675 751,177 751,180 833,930 82,750 11.0%Emergency Management 5,996 6,622 7,327 6,830 9,260 2,430 35.6%Protective Inspections 614,610 328,682 301,582 375,770 396,120 20,350 5.4%Street Maintenance 618,235 914,150 573,613 796,430 853,380 56,950 7.2%Recreation 141,426 178,808 144,586 237,130 241,970 4,840 2.0%Park Maintenance 485,200 486,969 415,418 545,590 588,030 42,440 7.8%Transfers out 548,000 102,540 171,140 ‐ 50,000 50,000 N/ATOTAL EXPENDITURES 5,515,275$ 5,305,549$ 4,689,527$ 5,530,180$ 6,121,270$ 591,090$ 10.7%NET CHANGE IN FUND BALANCE (210,684)$ 196,415$ (1,646,259)$ (160,760)$ (182,070)$ (21,310)$ 13.3% General Fund Budget Summary cont.General Fund RevenuesEstimated 2024 Total: $5,939,20078%<1%9%3%8%<1%<1%<1%TaxesSpecial assessmentsLicenses and permitsIntergovernmentalCharges for servicesFines and forfeitsInvestment earningsMiscellaneous9 General Fund Budget Summary cont.General Fund ExpendituresEstimated 2024 Total: $6,121,27024%47%14%14%1%General GovernmentPublic SafetyPublic WorksParks & RecreationTransfers Out10 Proposed 2024 Tax LevyCity of Arden Hills Past Levies and Tax RatesCity of Arden Hills 2024 Proposed LevyYear Tax Levy % Change Tax Rate % Change2024 5,310,950 12.55% 24.49% 3.6%Year Tax Levy % Change Tax Rate % Change2014 3,257,456 2.1% 27.95% 0.1%2015 3,359,775 3.1% 27.29%‐2.3%2016 3,478,775 3.5% 26.54%‐2.8%2017 3,641,290 4.7% 27.21% 2.5%2018 3,786,942 4.0% 25.53%‐6.2%2019 3,938,420 4.0% 25.56% 0.1%2020 4,135,340 5.0% 25.41%‐0.6%2021 4,280,080 3.5% 25.09%‐1.3%2022 4,472,680 4.5% 26.54% 5.8%2023 4,718,680 5.5% 23.63%‐11.0%11 Proposed 2024 Tax LevyCity of Arden Hills Surrounding Levy Increases and City Tax Rates12City Prelim Levy Increase City Tax RateSt. Anthony 4.1% 62.28%St. Paul 3.7% 48.48%North St. Paul 8.5% 43.27%Maplewood 9.0% 42.87%Gem Lake 7.3% 39.66%Spring Lake Park*‐1.2% 37.75%New Brighton 9.2% 37.60%Roseville 9.0% 37.18%Falcon Heights 9.1% 36.94%Mounds View 8.0% 35.44%Blaine* 57.1% 34.31%Shoreview 7.2% 31.64%Lauderdale 9.9% 29.26%White Bear Lake* 22.6% 27.78%Vadnais Heights 15.9% 26.75%White Bear Township 5.9% 25.14%Little Canada 9.8% 25.10%Arden Hills 12.6% 24.49%*Spring Lake Park, Blaine and White Bear Lake are split between counties, these amounts only represent the Ramsey County portion of their local property taxes. Proposed 2024 Tax LevyTotal Tax Dollar Divided by Taxing Authority•City ‐25 cents per tax dollar•County ‐47 cents per tax dollar•Schools ‐19 cents per tax dollar•Misc‐9 cents per tax dollarCity Tax PortionEstimated Monthly Cost of City Services for 2024 ($95.67)Description of Transaction Monthly CostPublic Safety $41.41General Government $21.77Parks and Recreation $11.71Street Maintenance $12.04Capital $ 7.33EDA $ 1.41For a Median Valued Home, $95.67 a month in property taxes buys police and fire services, street maintenance, park and recreation amenities, code enforcement, and a variety of other City services. 13 Residential property % change in Total Tax (not just City)This is based on a 12.55% City levy increase.TOTAL# parcels<=0 313 12%0‐10% 1,678 63%10‐20% 578 22%20‐30% 43 2%>30% 34 1%2,64614 City Wide Budget SummaryGeneral Fund, 5,939,200Special Revenue Funds, 244,500Capital Funds, 1,776,660Enterprise Funds, 6,907,720Internal Service Funds, 640,910City Wide Revenues - $15,508,990General Fund, 6,121,270Special Revenue Funds, 236,050Capital Funds, 2,851,100Enterprise Funds, 9,958,060Internal Service Funds, 660,410City Wide Expenditures - $19,826,89015 Capital Improvement PlanSummary of ExpendituresThe above table shows the City of Arden Hill’s estimated costs for capital projects and equipment for the next five years broken down by department.Department 2024 2025 2026 2027 2028 TotalEconomic Development‐ 270,000 ‐ 40,000 ‐ 310,000 Government Buildings 50,000 210,000 50,000 50,000 270,000 630,000 Parks Department 320,000 3,700,000 800,000 965,000 1,750,000 7,535,000 Public Safety Department 504,750 323,290 401,250 567,660 512,760 2,309,710 Sewer Department 1,080,000 610,000 ‐ 900,000 ‐ 2,590,000 Street Department 3,001,100 ‐ 1,955,000 ‐ 3,765,000 8,721,100 Surface Water Department‐ ‐ ‐ ‐ ‐ ‐ Water Department 1,295,000 1,090,000 270,000 150,000 20,000 2,825,000 Equipment 500,150 667,170 522,000 863,000 514,000 3,066,320 Total 6,751,000 6,870,460 3,998,250 3,535,660 6,831,760 27,987,130 Expenditures by Year16 City Wide Budget SummaryDriving Factors in 2024 Budget• Tax Levy Increase – 12.55% or $592,270• Capital Improvement Program CIP (projects are scheduled out 5-10 years• Increase in Public Safety Costs– Fire Contract ($82,750), Police Contract ($131,960) and Dispatch Contract ($1,650)• Personnel Costs– Cost of Living Adjustments, Position Changes, Step Increases and Health Insurance• Utility rate increases based on projections and results from study17 Resources for Property Tax Relief•State of Minnesota Property Tax Refund –Qualified homeowners and renters when taxes are high relative to their incomes –Down load a M1PR form at www.revenue.state.mn.us/property‐tax‐refund –Call the Minnesota Department of Revenue at 651‐296‐3781 •State of Minnesota Senior Citizen Property Tax Deferral Program –Helps senior citizens who are having difficulty paying their property taxes. –Information can be found at www.revenue.state.mn.us/property‐tax‐deferral‐senior‐citizens –Call Tax Operations Division at MN Department of Revenue 651‐556‐6091 18 Public CommentQuestions19 Page 1 of 5 NEW BUSINESS – 11A MEMORANDUM DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: 2024 Tax Levy and Budget Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Council Should Consider Motion to approve, table or deny the following: • Resolution 2023-062 Setting the Final Levy for Taxes Payable in 2024 • Resolution 2023-063 Adopting the 2024 Budget Background Budget discussions were held with the Council in August and September. Council adopted a maximum tax levy increase of 12.55% on September 25, 2023. Another budget workshop was held with the Council on November 13, 2023. Discussion Wages and Benefits The 2024 proposed budget is currently being prepared assuming a 3.0% wage adjustment for non-union and union staff. It is important for the City to remain competitive in the marketplace. The number of FTE’s included in the budget is decreasing by .13. There are changes to some of the wage allocations, the Communications Coordinator position was updated from part time to full time and one of the part time Customer Service Reps positions was eliminated and the incumbent was updated to the full time Accounting Clerk position. There is a 10% increase assumed for health, a 4% increase for dental and a 0.0% increase for life insurance premiums. Overall, the city cost for insurance is increasing $36,640. Page 2 of 5 Total personnel costs increased by $253,490 from 2023 to 2024. The breakdown of this increase is as follows: 2024 Step increases/position changes $118,570 2024 COLA adjustments $77,280 Insurance benefits $36,640 Work Comp insurance $21,000 TOTAL $253,490 General Fund The General Fund is the primary operating fund of the City and its main source of revenue is property taxes. The 2024 revenue budget is projected to increase by $569,780 over 2023 to $5,939,200. The main reason for this increase is a proposed property tax increase of $592,270. Expenditures are projected to increase by $591,090 over 2023 to $6,121,270. The increase is mainly due to public safety and personnel costs. • The police contract is expected to rise by 9.1%, or $131,960 for 2024. Major cost drivers include withdrawal by City of Falcon Heights from the county contract; labor contracts and increased costs related to employee health insurance; and increased costs related to county fees for insurance and administrative overhead/indirect costs. • Dispatch costs will be increasing by 2.4%, or $1,650. • The fire operating costs are expected to rise by 11.0%, or $82,750 for 2024. This is mainly due to the addition of 6 full time captains, a significant wage increase for the two deputy chiefs, an increase in supplies related to the 6 new positions and an increase in repairs and maintenance, all of which Arden Hills’ cost share portion is 24.4%. The levy increase needed to cover police and fire services is $216,360. Special Revenue Funds The City has five special revenue funds with activity in 2024 that finance various activities with restricted revenues. The allocation of property tax dollars is proposed to remain the same for the EDA General Fund ($100,000). The audio/video equipment was updated in the Council Chambers during 2019 so there are no major purchases budgeted in the Cable TV Fund for 2023. None of the three Tax Increment Financing Funds currently receives tax increment revenue. TIF #3 and TIF #4 have been decertified and have funds available for future eligible projects. TIF #5 was established at the end of 2019. Capital Project Funds The Council has previously reviewed the 2024-2028 CIP. Much of this information is reflected in the capital funds of the City. The allocation of property tax dollars is proposed to increase for the Equipment and Building Replacement Fund by $220,000 ($270,000), remain the same for the Capital Improvement (PIR) Fund ($250,000), and decrease by $180,000 for the Public Safety Capital Fund ($40,000). Page 3 of 5 CIP 2024-2028 Projects included in the 2024 Proposed Budget and CIP are as follows: Project Fund Source Amount City Hall Maintenance Equip/Bldg Replacement $50,000 Hard Court rehabilitation PIR/Grant $320,000 LJFD Capital Items Public Safety Capital $504,750 Lift Station Rehab Sewer $665,000 Sewer Lining/Rehabilitation Sewer $415,000 2024 PMP PIR/Utilities/Assessments $3,001,100 Water Tower Maintenance Water $350,000 Water Meter Replacement Water $525,000 Trunk Water Main improvements Water-TCAAP $385,000 MN-51 Water & Sewer crossings Water/Sewer $35,000 Trade in Program Toro Z Mowers Equip/Bldg Replace/Trade In $45,000 Replace Bobcat Broom Equip/Bldg Replacement $6,500 Replace Bobcat Forestry Head Equip/Bldg Replacement $25,000 Emergency Generator replacement Sewer $160,000 Replace 2012 F-450 Truck #441 Equip/Bldg Replace/Trade In $120,000 Replace 2012 Int’l Plow Wing Truck #115 Equip/Bldg Replace/Trade In $143,650 Enterprise Funds The City has four enterprise funds that finance business-type activities. A rate study was completed in 2018 for the Water, Sewer and Surface Water Management funds. The recommended rate increases are reflected in the revenue budgets and will be included on the 2024 Fee Schedule for the City. The proposed increases are as follows: Water – 0%; Sewer – 3%; Storm – 5%. Below is a comparison of utility fees for 2023 and 2024 based on proposed rates and for a household using 9,000 gallons per quarter with a ¾” meter size or smaller. Property Values, Taxes and Tax Rates According to information provided by Ramsey County, the median home value in Arden Hills will increase from $443,550 for 2023 taxes to $469,000 for 2024 taxes, an increase of 5.74%. The annual impact of a 12.55% City levy increase to a residential homes is as follows (City tax amount only): Page 4 of 5 Set levy at $5,310,950 (an increase of $592,270 or 12.55% over 2023) Additional levy options Council may consider: Set levy at $5,143,360 (an increase of $424,680 or 9.00% over 2023) Set levy at $5,237,730 (an increase of $519,050 or 11.00% over 2023) The 2023 City Tax Rate is 23.632%. The estimated 2024 City tax rate based on the most current information with a 12.55% levy increase is 24.49%. Value of Value of Taxable Property for Property for Value for $ % Pay 2023 Pay 2024 Pay 2024 Pay 2023 Pay 2024 CHANGE CHANGE 180,000$ 190,300$ 170,200$ 376$ 417$ 41$ 10.9% 270,000$ 285,500$ 274,000$ 608$ 671$ 63$ 10.4% 443,550$ 469,000$ 469,000$ 1,048$ 1,148$ 100$ 9.5% 500,000$ 528,700$ 528,700$ 1,182$ 1,312$ 130$ 11.0% 575,000$ 608,000$ 608,000$ 1,403$ 1,554$ 151$ 10.8% 650,000$ 687,300$ 687,300$ 1,625$ 1,797$ 172$ 10.6% CITY TAX Value of Value of Taxable Property for P roperty for Value for $ % Pay 2023 Pay 2024 Pay 2024 Pay 2023 Pay 2024 CHANGE CHANGE 180,000$ 190,300$ 170,200$ 376$ 403$ 27$ 7.1% 270,000$ 285,500$ 274,000$ 608$ 648$ 40$ 6.7% 443,550$ 469,000$ 469,000$ 1,048$ 1,109$ 61$ 5.8% 500,000$ 528,700$ 528,700$ 1,182$ 1,267$ 86$ 7.3% 575,000$ 608,000$ 608,000$ 1,403$ 1,502$ 99$ 7.0% 650,000$ 687,300$ 687,300$ 1,625$ 1,736$ 112$ 6.9% CITY TAX Value of Value of Taxable Property for P roperty for Value for $ % Pay 2023 Pay 2024 Pay 2024 Pay 2023 Pay 2024 CHANGE CHANGE 180,000$ 190,300$ 170,200$ 376$ 410$ 34$ 9.1% 270,000$ 285,500$ 274,000$ 608$ 661$ 53$ 8.8% 443,550$ 469,000$ 469,000$ 1,048$ 1,131$ 83$ 7.9% 500,000$ 528,700$ 528,700$ 1,182$ 1,292$ 110$ 9.3% 575,000$ 608,000$ 608,000$ 1,403$ 1,531$ 128$ 9.1% 650,000$ 687,300$ 687,300$ 1,625$ 1,771$ 146$ 9.0% CITY TAX Page 5 of 5 With the levies being proposed by surrounding cities for 2024, the most recent estimates show that Arden Hills will have the lowest city tax rate in the county next year. The final tax rates won’t be known until March 2024. 2024 preliminary levy amounts and local tax rates are shown in the table below. Attachments Attachment A: Summary of Proposed 2024-2028 Capital Improvement Plan Attachment B: Summary of Proposed 2024 Budget Attachment C: Resolution 2023-062 Setting the Final Levy for Taxes Payable in 2024 Attachment D: Resolution 2023-063 Adopting the 2024 Budget City Prelim Levy Increase City Tax Rate St. Anthony 4.1% 62.28% St. Paul 3.7% 48.48% North St. Paul 8.5% 43.27% Maplewood 9.0% 42.87% Gem Lake 7.3% 39.66% Spring Lake Park*-1.2% 37.75% New Brighton 9.2% 37.60% Roseville 9.0% 37.18% Falcon Heights 9.1% 36.94% Mounds View 8.0% 35.44% Blaine*57.1% 34.31% Shoreview 7.2% 31.64% Lauderdale 9.9% 29.26% White Bear Lake*22.6% 27.78% Vadnais Heights 15.9% 26.75% White Bear Township 5.9% 25.14% Little Canada 9.8% 25.10% Arden Hills 12.6% 24.49% Page Department Summary 1 Project Details 4 Funding Source Summary 61 Sources and Uses of Fund 66 Street Projects ‐ 10 year plan 74 CITY OF ARDEN HILLS 2024 ‐ 2028 PROPOSED CIP December 11, 2023 Capital Improvement Plan City of Arden Hills, Minnesota DEPARTMENT SUMMARY 2024 2028thru Total2024 2025 2026 2027 2028Department Economic Development 310,000270,000 40,000 Equipment 3,066,320500,150 667,170 522,000 863,000 514,000 Government Buildings 630,00050,000 210,000 50,000 50,000 270,000 Parks Department 7,535,000320,000 3,700,000 800,000 965,000 1,750,000 Public Safety 2,309,710504,750 323,290 401,250 567,660 512,760 Sanitary Sewer Department 2,590,0001,080,000 610,000 900,000 Street Department 8,721,1003,001,100 1,955,000 3,765,000 Water Department 2,825,0001,295,000 1,090,000 270,000 150,000 20,000 6,751,000 6,870,460 3,998,250 3,535,660 6,831,760 27,987,130TOTAL Produced Using the Plan-It Capital Planning Software 1 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY DEPARTMENT 2024 2028thru Total2024 2025 2026 2027 2028Department Project # Priority Economic Development 25-EDA-001 310,000270,000 40,000Gateway Signs n/a 310,000270,000 40,000Economic Development Total Equipment 24-Eqo-001 90,00045,000 45,000Trade in Program Toro Z Mowers #473 & #474 3 24-Eqp-002 6,5006,500Replace Bobcat Broom Attachment #475 3 24-Eqp-003 25,00025,000Replace Bobcat Forestry Head Attachment #464 2 24-Eqp-004 610,000160,000 150,000 150,000 150,000Emergency Generator Replacement Schedule 2 24-EqpV-001 120,000120,000Replace 2012 F-450 Dump Body/Plow Truck #441 3 24-EqpV-002 323,820143,650 180,170Replace 2012 Int'l Plow Wing Truck #115 n/a 25-Eqp-001 260,000260,000Replace 1993 Case 621 Loader #103 n/a 25-Eqp-002 25,00025,000Replace 1996 Wacker 880 Roller #106 3 25-Eqp-003 12,00012,000Replace 2006 Felling Trailer #415 3 25-Eqp-004 70,00070,000Replace 2020 Bobcat Toolcat #461 2 25-EqpV-001 120,000120,000Replace 2013 Ford F-450 Plow/Dump Truck #318 3 26-Eqp-001 100,000100,000Replace 2018 Toro Large Area Mower #457 3 26-Eqp-002 12,00012,000Replace 1996 Redi-Haul Trailer #108 3 26-EqpV-001 80,00080,000Replace 2016 F-350 w/V-Plow and Liftgate #215 3 26-EqpV-003 40,00040,000Replace 2013 Ford Escape #504 n/a 27-Eqp-001 8,0008,000Replace Bobcat Snowblower Attachment #467 4 27-Eqp-002 160,000160,000Replace 2000 Backhoe #204 3 27-EqpV-001 290,000140,000 150,000Replace 2009 Sterling Acterra Truck #431 3 27-EqpV-002 80,00080,000Replace 2016 F-350 Pickup w/Liftgate #455 4 27-EqpV-003 120,000120,000Replace 2015 Ford F-450 Plow/Dump Truck #320 2 28-Eqp-001 9,0009,000Replace Bobcat Snowblower 84" #118 3 28-Eqp-002 10,00010,000Replace 2009 Husqavarna Pavement Saw #113 3 28-Eqp-003 35,00035,000Replace 1998 Tow Behind Air Compressor #107 3 28-Eqp-004 75,00075,000Replace 2016 Stepp Asphalt Patch Trailer #121 3 28-EqpV-001 340,000150,000 190,000Replace 2017 Mack Plow/Wing/Dump Truck #123 5 28-EqpV-002 45,00045,000Replace 2019 Ford F-150 Ext Cab w/Toolbox #601 3 3,066,320500,150 667,170 522,000 863,000 514,000Equipment Total Government Buildings 24-Bldg-005 250,00050,000 50,000 50,000 50,000 50,000City Hall Maintenance 2 25-Bldg-002 160,000160,000City Hall roof 3 28-Bldg-001 220,000220,000City Hall Air Handler Replacement 3 630,00050,000 210,000 50,000 50,000 270,000Government Buildings Total Parks Department 24-Park-001 580,000320,000 160,000 100,000Hard Court Rehabilitation 3 25-Park-001 100,000100,000Park Shelter Replacements 4 25-Park-002 620,000300,000 320,000Playground Structure Replacement 3 25-Park-003 40,00040,000Cummings Park Roof Maintenance 3 Produced Using the Plan-It Capital Planning Software 2 Total2024 2025 2026 2027 2028Department Project # Priority 25-Park-004 300,000300,000Hazelnut Park Parking Lot Improvements 4 25-Park-005 2,800,0002,800,000Old Hwy 10 Trail - 96 to Valentine Park n/a 26-Park-005 800,000800,000MN-51 Trail Connection n/a 27-Park-005 295,000295,000Perry Park Improvements 4 28-Park-001 2,000,000250,000 1,750,000Lake Johanna Blvd Trail 3 7,535,000320,000 3,700,000 800,000 965,000 1,750,000Parks Department Total Public Safety 24-Pub-001 684,180449,940 234,240LJFD Engine/Ladder Replacement n/a 24-Pub-002 338,6701,950 26,470 75,270 27,820 207,160LJFD Rescue/Command/Utility Vehicle Replacement n/a 24-Pub-003 256,65035,970 15,000 175,680 15,000 15,000LJFD General Equipment n/a 24-Pub-004 328,71016,890 281,820 10,000 10,000 10,000LJFD Station Capital n/a 26-Pub-005 701,500140,300 280,600 280,600Lake Johanna Fire Dept Fire Station n/a 2,309,710504,750 323,290 401,250 567,660 512,760Public Safety Total Sanitary Sewer Department 24-Sew-001 1,135,000665,000 210,000 260,000Lift Station Rehabilitation 2 24-Sew-002 1,455,000415,000 400,000 640,000Sewer Lining/Rehabilitation 2 2,590,0001,080,000 610,000 900,000Sanitary Sewer Department Total Street Department 24-Str-001 3,001,1003,001,1002024 PMP 2 26-Str-001 1,955,0001,955,0002026 PMP 2 28-Str-001 3,765,0003,765,0002028 PMP 2 8,721,1003,001,100 1,955,000 3,765,000Street Department Total Water Department 24-W-001 510,000350,000 10,000 150,000Water Tower Maintenance 2 24-W-003 1,425,000525,000 900,000Water Meter Replacement & Lead/Copper Inventory 3 24-W-004 385,000385,000Trunk Water Main Improvements - Roseville 2 25-W-001 40,00040,000Water System Model Update 3 25-W-002 150,000150,000Booster Station Improvements 2 26-W-002 275,00035,000 240,000MN-51 Water & Sewer Forcemain Crossings 3 26-W-003 40,00020,000 20,000Trunk Water Main Improvements 2 2,825,0001,295,000 1,090,000 270,000 150,000 20,000Water Department Total GRAND TOTAL 27,987,1306,751,000 6,870,460 3,998,250 3,535,660 6,831,760 Produced Using the Plan-It Capital Planning Software 3 Capital Improvement Plan City of Arden Hills, Minnesota Contact Community Devl Dir 2024 2028 thru Department Economic Development Description Install gateway signs at major entry points to the City. Potential locations for signs include: (1) Highway 96 at Round Lake Road, (2) Highway 96 at Lexington Avenue, (3) Lake Valentine Road at 35W, (4) County Road E at Lexington Avenue, (5) Lexington Avenue at County Road F, (6) Lexington Avenue at County Road D, and (7) County Road E at Highway 51. Potential sign locations are not listed in order of priority and are subject to change. There are three existing gateway signs in the following locations: (1) County Road E2 at I-35W, (2) County Road D at Cleveland Avenue, and (3) Lake Johanna Boulevard at the Roseville border. Staff has budgeted for the completion of an additional gateway sign in 2026 at a location to be determined. Project #25-EDA-001 Priority n/a Justification Advance the economic development goals in the 2040 Comprehensive Plan. Implement the Guiding Plan for the B2 District. Work to better identify the entrance points to the City for businesses and visitors. Foster civic pride and community identity. Budget Impact/Other Annual maintenance costs for sign cleaning and care of landscaping is estimated by the Public Works Department at $500 per sign annually. Useful LifeProject Name Gateway Signs Category Economic Devl Improvement Type Improvement TCAAP No Total Project Cost:$310,000 Total2024 2025 2026 2027 2028Expenditures 310,000270,000 40,000Construction/Maintenance 270,000 40,000 310,000Total Total2024 2025 2026 2027 2028Funding Sources 310,000270,000 40,000EDA General Fund 270,000 40,000 310,000Total Produced Using the Plan-It Capital Planning Software 4 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Replace Two 2021 Toro "Z" Lawn Mowers #473 & #474 (parks). #473 - 215 hours #474 - 195 hours These were last replaced in January 2022. Cost of 2 machines: $40,930 Trade in values: -$15,000 Net cost of 2 machines: $25,930 Parts and labor costs: #473 2022 - $312.72 #474 2022 - $182.00 Project #24-Eqo-001 Priority 3 Important Justification The trade in value of the Toro "Z" mowers is maximized if they are traded in with warranty still remaining. Due to the amount of time these pieces of equipment are used during the summer months, they are traded in on a three year cycle. Repair costs are under factory warranty. Budget Impact/Other Useful Life 5 Project Name Trade in Program Toro Z Mowers #473 & #474 Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$180,000 Total2024 2025 2026 2027 2028Expenditures 90,00045,000 45,000Equip/Vehicles/Furnishings 45,000 45,000 90,000Total Total2024 2025 2026 2027 2028Funding Sources 60,00030,000 30,000Equipment/Building Replacement Fund 30,00015,000 15,000Trade-In Value 45,000 45,000 90,000Total Produced Using the Plan-It Capital Planning Software 5 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Replace 2005 Bobcat broom attachment. Estimated auction return - $1,500. Project #24-Eqp-002 Priority 3 Important Justification This skid steer attachment is used for sweeping trails/sidewalks, and street cleaning as needed. This unit is currently 19 years old and is past its useful life. Repair costs from 2019-2023 total - $1,250 Budget Impact/Other Useful Life 15 Project Name Replace Bobcat Broom Attachment #475 Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$6,500 Total2024 2025 2026 2027 2028Expenditures 6,5006,500Equip/Vehicles/Furnishings 6,500 6,500Total Total2024 2025 2026 2027 2028Funding Sources 5,0005,000Equipment/Building Replacement Fund 1,5001,500Trade-In Value 6,500 6,500Total Produced Using the Plan-It Capital Planning Software 6 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Replacement of a 2015 Forestry attachment for use on the Bobcat Mini Excavator (#85464). Estimated auction return - $2,500. Project #24-Eqp-003 Priority 2 Very Important Justification This attachment clears brush and tree debris within the parks and surrounding trails and sidewalks. Staff recommends replacement due to structural failure and the equipment is past its useful life. Repair costs from 2019-2023 total - $1,614 Budget Impact/Other Useful Life 8-10 Project Name Replace Bobcat Forestry Head Attachment #464 Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$25,000 Total2024 2025 2026 2027 2028Expenditures 25,00025,000Equip/Vehicles/Furnishings 25,000 25,000Total Total2024 2025 2026 2027 2028Funding Sources 22,50022,500Equipment/Building Replacement Fund 2,5002,500Trade-In Value 25,000 25,000Total Produced Using the Plan-It Capital Planning Software 7 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description The water department, sewer department, and city hall standby power (EOC) utilizes a total of 4 standby generators ranging in model years (1999- 2005). This equipment is in need of a replacement schedule. Estimated auction return is $5,000 each. Project #24-Eqp-004 Priority 2 Very Important Justification Due to the emergency needs, factors like outdated technology, parts availability, dependability, and repair costs are taken into account with the replacement plan. Additionally, stationary mount natural gas fueled generators are much more efficient and do not suffer from the reliability issues seen with diesel fueled units. PW plans to replace generators on a priority basis. Budget Impact/Other Useful Life 20-25 Project Name Emergency Generator Replacement Schedule Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$610,000 Total2024 2025 2026 2027 2028Expenditures 610,000160,000 150,000 150,000 150,000Equip/Vehicles/Furnishings 160,000 150,000 150,000 150,000 610,000Total Total2024 2025 2026 2027 2028Funding Sources 72,50072,500Equipment/Building Replacement Fund 372,500155,000 145,000 72,500Sanitary Sewer Utility Fund 20,0005,000 5,000 5,000 5,000Trade-In Value 145,000145,000Water Utility Funds 160,000 150,000 150,000 150,000 610,000Total Produced Using the Plan-It Capital Planning Software 8 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Vehicle #441 - 2012 Ford F-450 Dump Body/Plow Truck (parks). VIN # 1647 Mileage 41,100 Project #24-EqpV-001 Priority 3 Important Justification This truck is used on one of three street plow routes. Also, the truck is used year round for Public Works operations, brush removal, paving and material hauling. Staff recommends replacing every 12 years due to corrosion and high cost of ownership. Parts and labor costs: 2019 - $4,761 2020 - $ 881 2021 - $4,574 2022 - $ 169 2023 - $ 400 Budget Impact/Other Reduce maintenance and repair costs. Useful Life 10-12 Project Name Replace 2012 F-450 Dump Body/Plow Truck #441 Category Vehicles Type Equipment TCAAP No Total Project Cost:$120,000 Total2024 2025 2026 2027 2028Expenditures 120,000120,000Equip/Vehicles/Furnishings 120,000 120,000Total Total2024 2025 2026 2027 2028Funding Sources 100,000100,000Equipment/Building Replacement Fund 20,00020,000Trade-In Value 120,000 120,000Total Produced Using the Plan-It Capital Planning Software 9 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Vehicle #115 - 2012 International Plow Wing Truck This purchase was approved by council in 2022. Project #24-EqpV-002 Priority n/a Justification Vehicle will be 12 years old. Repair costs for parts and labor: 2018 - $ 8,445 2019 - $10,672 2020 - $ 2,685 2021 - $6,345 This is one of our three large dump trucks used primarily for plowing and de-icing streets. While the mileage on this vehicle is relatively low, due to the corrosiveness of salt, the frame and bodies are beginning to deteriorate. With only three dump trucks in the snow plow fleet it is imperative that they be dependable during snow events. Budget Impact/Other Reduce repair and maintenance costs and improve reliability of our primary snow removal equipment. Useful Life 10-12 Project Name Replace 2012 Int'l Plow Wing Truck #115 Category Vehicles Type Equipment TCAAP No Total Project Cost:$323,820 Total2024 2025 2026 2027 2028Expenditures 323,820143,650 180,170Equip/Vehicles/Furnishings 143,650 180,170 323,820Total Total2024 2025 2026 2027 2028Funding Sources 293,820143,650 150,170Equipment/Building Replacement Fund 30,00030,000Trade-In Value 143,650 180,170 323,820Total Produced Using the Plan-It Capital Planning Software 10 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Vehicle #103 - 1993 Case 621 Loader Hours 3,578 Project #25-Eqp-001 Priority n/a Justification Vehicle will be 32 years old. This piece of equipment is used year round for loading trucks, stock pile management, and is a backup to our snow plow fleet. Also, during emergencies, it is used for clearing trees to open roadways and access utilities. Do to its age, this loader is showing deterioration and some significant corrosion. Staff recommends replacement in 2025. Parts and labor costs: 2019 - $1,652 2020 - $2,361 2021 - $5,150 2022 - $2,220 Budget Impact/Other Useful Life 20-25 Project Name Replace 1993 Case 621 Loader #103 Category Vehicles Type Equipment TCAAP No Total Project Cost:$260,000 Total2024 2025 2026 2027 2028Expenditures 260,000260,000Equip/Vehicles/Furnishings 260,000 260,000Total Total2024 2025 2026 2027 2028Funding Sources 245,000245,000Equipment/Building Replacement Fund 15,00015,000Trade-In Value 260,000 260,000Total Produced Using the Plan-It Capital Planning Software 11 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Replace Equipment #106 - 1996 Wacker Roller. VIN # 673603994 Hours: 972 This piece of equipment was included in previous CIP's but has been deferred to allow time to determine the size roller that would work best based on the amount of work the PW staff is able to complete. Also, staff evaluates its condition each year to evaluate its reliability. Project #25-Eqp-002 Priority 3 Important Justification Equipment will be 29 years old. Roller is used for small pothole patching. Part availability is becoming an issue. Parts and labor costs (provided by AH PW crew): 2018 - $425 2019 - $130 2020 - $635 2021 - $725 2022 - $361 Budget Impact/Other Reduced equipment repair costs. Useful Life 15-17 Project Name Replace 1996 Wacker 880 Roller #106 Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$25,000 Total2024 2025 2026 2027 2028Expenditures 25,00025,000Equip/Vehicles/Furnishings 25,000 25,000Total Total2024 2025 2026 2027 2028Funding Sources 24,50024,500Equipment/Building Replacement Fund 500500Trade-In Value 25,000 25,000Total Produced Using the Plan-It Capital Planning Software 12 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Multi use trailer used mainly in the Parks Department to transport mowers, field equipment and supplies. Estimated auction return $4,000 Project #25-Eqp-003 Priority 3 Important Justification This trailer is currently 17 years old and is showing signs of corrosion. Repair costs form 2019-2023 total - $648 Budget Impact/Other Useful Life 15 Project Name Replace 2006 Felling Trailer #415 Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$12,000 Total2024 2025 2026 2027 2028Expenditures 12,00012,000Equip/Vehicles/Furnishings 12,000 12,000Total Total2024 2025 2026 2027 2028Funding Sources 8,0008,000Equipment/Building Replacement Fund 4,0004,000Trade-In Value 12,000 12,000Total Produced Using the Plan-It Capital Planning Software 13 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Replace 2020 Bobcat Toolcat #461. Hours 523 Estimated auction return $25,000 Equipment may need to be replaced in 6 years. Project #25-Eqp-004 Priority 2 Very Important Justification PW currently owns 2 Toolcat's and the primary purpose is snow removal along sidewalks and park trails. During the winter months, the machines are cleaned but salt and the heavy load out on the machine equates to costly repairs and down time. The machine is also used in the summer months on a weekly basis. Equipment repair costs from 2020-2023 total - $4,857 Budget Impact/Other Time efficiency resulting in labor savings. Useful Life 5 Project Name Replace 2020 Bobcat Toolcat #461 Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$140,000 Total2024 2025 2026 2027 2028Expenditures 70,00070,000Equip/Vehicles/Furnishings 70,000 70,000Total Total2024 2025 2026 2027 2028Funding Sources 45,00045,000Equipment/Building Replacement Fund 25,00025,000Trade-In Value 70,000 70,000Total Produced Using the Plan-It Capital Planning Software 14 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Replace 2013 Ford F-450 Plow/ Dump Truck. This replacement would include plow, dump body and salt spreader with related controls. Mileage 32,300 Estimated auction return $25,000 Project #25-EqpV-001 Priority 3 Important Justification This truck is used year round and a primary piece of equipment. Due to normal wear and corrosion factors, it's recommended for replacement within the recommended 12 year window. Repair costs from 2019-2023 total - $7,939 Budget Impact/Other Reduced repair and maintenance costs. Useful Life 10-12 Project Name Replace 2013 Ford F-450 Plow/Dump Truck #318 Category Vehicles Type Equipment TCAAP No Total Project Cost:$120,000 Total2024 2025 2026 2027 2028Expenditures 120,000120,000Equip/Vehicles/Furnishings 120,000 120,000Total Total2024 2025 2026 2027 2028Funding Sources 95,00095,000Equipment/Building Replacement Fund 25,00025,000Trade-In Value 120,000 120,000Total Produced Using the Plan-It Capital Planning Software 15 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Replacement of the 2018 Toro large area mower. Hours 1,375 Project #26-Eqp-001 Priority 3 Important Justification The Toro large area mower will be 8 years old in 2026. This mower is a key piece of equipment for mowing operations. To avoid downtime, staff recommends replacement prior to costly repairs. Parts and labor costs (provided by AH PW crew): 2019 - $230 2020 - $739 2021 - $260 2022 - $260 2023 - $125 Budget Impact/Other Useful Life 10-12 Project Name Replace 2018 Toro Large Area Mower #457 Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$100,000 Total2024 2025 2026 2027 2028Expenditures 100,000100,000Equip/Vehicles/Furnishings 100,000 100,000Total Total2024 2025 2026 2027 2028Funding Sources 80,00080,000Equipment/Building Replacement Fund 20,00020,000Trade-In Value 100,000 100,000Total Produced Using the Plan-It Capital Planning Software 16 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Replace 1996 Redi-Haul trailer. Estimated auction return $1,500 Project #26-Eqp-002 Priority 3 Important Justification This trailer is used mainly within the streets department to transport the asphalt roller and other miscellaneous equipment. Repair costs for 2019-2023 total - $580 Budget Impact/Other Useful Life 20 Project Name Replace 1996 Redi-Haul Trailer #108 Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$12,000 Total2024 2025 2026 2027 2028Expenditures 12,00012,000Equip/Vehicles/Furnishings 12,000 12,000Total Total2024 2025 2026 2027 2028Funding Sources 10,50010,500Equipment/Building Replacement Fund 1,5001,500Trade-In Value 12,000 12,000Total Produced Using the Plan-It Capital Planning Software 17 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Vehicle #215 - 2016 Ford F-350 Regular Cab with V-Plow and Liftgate (streets). VIN # 3941 Mileage 47,300 Project #26-EqpV-001 Priority 3 Important Justification The pickup is used year round for Public Works operations but the primary use is plowing trails, sidewalks and parking lots. Due to plowing stress and corrosion factors, staff recommends replacement at 10 years. Parts and labor costs: 2019 - $1,104 2020 - $ 989 2021 - $1,285 2022 - $1,408 2023 - $1,572 Budget Impact/Other Reduce maintenance and repair costs. Useful Life 10 Project Name Replace 2016 F-350 w/V-Plow and Liftgate #215 Category Vehicles Type Equipment TCAAP No Total Project Cost:$80,000 Total2024 2025 2026 2027 2028Expenditures 80,00080,000Equip/Vehicles/Furnishings 80,000 80,000Total Total2024 2025 2026 2027 2028Funding Sources 65,00065,000Equipment/Building Replacement Fund 15,00015,000Trade-In Value 80,000 80,000Total Produced Using the Plan-It Capital Planning Software 18 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2024 2028 thru Department Equipment Description Replace 2013 Ford Escape. Mileage 63,000 Project #26-EqpV-003 Priority n/a Justification The current vehicle will be 13 years old and there is corrosion on the undercarriage. A multipurpose vehicle, like an Escape, will serve other City employees when they want to use a City vehicle to attend meetings and conferences - especially when they are out of town. Parts and labor costs: 2018 - $ 429 2019 - $1,205 2020 - $ 0 2021 - $ 530 2022 - $ 48 2023 - $ 85 Budget Impact/Other Cost of maintenance. Useful Life 10 Project Name Replace 2013 Ford Escape #504 Category Vehicles Type Equipment TCAAP No Total Project Cost:$40,000 Total2024 2025 2026 2027 2028Expenditures 40,00040,000Equip/Vehicles/Furnishings 40,000 40,000Total Total2024 2025 2026 2027 2028Funding Sources 32,00032,000Equipment/Building Replacement Fund 8,0008,000Trade-In Value 40,000 40,000Total Produced Using the Plan-It Capital Planning Software 19 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Replace 2014 Bobcat snowblower attachment. Estimated auction return - $1,500. Project #27-Eqp-001 Priority 4 Less Important Justification This attachment is used for ice rink maintenance. Repair costs from 2019-2023 total - $270 Budget Impact/Other Useful Life 10-12 Project Name Replace Bobcat Snowblower Attachment #467 Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$8,000 Total2024 2025 2026 2027 2028Expenditures 8,0008,000Equip/Vehicles/Furnishings 8,000 8,000Total Total2024 2025 2026 2027 2028Funding Sources 6,5006,500Equipment/Building Replacement Fund 1,5001,500Trade-In Value 8,000 8,000Total Produced Using the Plan-It Capital Planning Software 20 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Replace 2000 Case 590 Super L Backhoe. Hours 3,336 Estimated auction return - $15,000 Project #27-Eqp-002 Priority 3 Important Justification This piece of equipment is used in streets, water, and miscellaneous needs department wide and around the PW Facility. Due to age and corrosion, staff recomends replacment in 2027. The backhoe will be 27 years old. Repairs costs 2019-2022 $7,956. Budget Impact/Other Useful Life 20-25 Project Name Replace 2000 Backhoe #204 Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$160,000 Total2024 2025 2026 2027 2028Expenditures 160,000160,000Equip/Vehicles/Furnishings 160,000 160,000Total Total2024 2025 2026 2027 2028Funding Sources 145,000145,000Equipment/Building Replacement Fund 15,00015,000Trade-In Value 160,000 160,000Total Produced Using the Plan-It Capital Planning Software 21 Capital Improvement Plan City of Arden Hills, Minnesota Contact Community Devl Dir 2024 2028 thru Department Equipment Description Replace 2009 1,500 gallon tanker truck used for watering, sweeping, dust control and rink flooding. Mileage 26,600 Project #27-EqpV-001 Priority 3 Important Justification Current vehicle will be 18 years old in 2027. Corrosion due to winter operations and availability of parts. Parts and labor costs: 2018 - $2,112 2019 - $2,618 2020 - $3,303 2021 - $2,060 2022 - $5,613 2023 - $ 323 Budget Impact/Other Useful Life 10 Project Name Replace 2009 Sterling Acterra Truck #431 Category Vehicles Type Equipment TCAAP No Total Project Cost:$290,000 Total2024 2025 2026 2027 2028Expenditures 290,000140,000 150,000Equip/Vehicles/Furnishings 140,000 150,000 290,000Total Total2024 2025 2026 2027 2028Funding Sources 265,000140,000 125,000Equipment/Building Replacement Fund 25,00025,000Trade-In Value 140,000 150,000 290,000Total Produced Using the Plan-It Capital Planning Software 22 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Vehicle #455 - 2016 Ford F-350 Crew Cab with Liftgate (parks). VIN # 3955 Mileage 55,100 Project #27-EqpV-002 Priority 4 Less Important Justification The crew cab truck is used year round for efficiency with more staff seating. Seasonal staff can utilize one truck for up to 4 people. Due to rising repair costs, the recommendation is to replace at 10-11 years. Parts and labor costs: 2019 - $ 965 2020 - $ 486 2021 - $1,200 2022 - $1,408 2023 - $ 435 Budget Impact/Other Reduce maintenance and repair costs. Useful Life 10 Project Name Replace 2016 F-350 Pickup w/Liftgate #455 Category Vehicles Type Equipment TCAAP No Total Project Cost:$80,000 Total2024 2025 2026 2027 2028Expenditures 80,00080,000Equip/Vehicles/Furnishings 80,000 80,000Total Total2024 2025 2026 2027 2028Funding Sources 70,00070,000Equipment/Building Replacement Fund 10,00010,000Trade-In Value 80,000 80,000Total Produced Using the Plan-It Capital Planning Software 23 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Replace 2015 Ford F-450 Plow/ Dump Truck. This replacement would include plow, dump body and salt spreader with related controls. Mileage 31,300 Estimated auction return $25,000 Project #27-EqpV-003 Priority 2 Very Important Justification This truck is a primarily used year round for street route snow plowing, park maintenance, surface water repairs, and miscellaneous utility projects. A 12 year replacement cycle is recommended for reliability and maximizing return on investment. Repair costs through 2019-2023 total - $9,850 Budget Impact/Other Reduced repair and maintenance costs. Useful Life 10-12 Project Name Replace 2015 Ford F-450 Plow/Dump Truck #320 Category Vehicles Type Equipment TCAAP No Total Project Cost:$120,000 Total2024 2025 2026 2027 2028Expenditures 120,000120,000Equip/Vehicles/Furnishings 120,000 120,000Total Total2024 2025 2026 2027 2028Funding Sources 95,00095,000Equipment/Building Replacement Fund 25,00025,000Trade-In Value 120,000 120,000Total Produced Using the Plan-It Capital Planning Software 24 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Replacement of a Bobcat Snowblower attachment used for snow removal along sidewalks, trails, parking lots, and miscellaneous snow removal needs. Estimated auction return - $2,000 Project #28-Eqp-001 Priority 3 Important Justification The attachment will be at the end of its useful life in 2028. 2019- 2023 repairs costs- $328 Budget Impact/Other Useful Life 10-12 Project Name Replace Bobcat Snowblower 84" #118 Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$9,000 Total2024 2025 2026 2027 2028Expenditures 9,0009,000Equip/Vehicles/Furnishings 9,000 9,000Total Total2024 2025 2026 2027 2028Funding Sources 7,0007,000Equipment/Building Replacement Fund 2,0002,000Trade-In Value 9,000 9,000Total Produced Using the Plan-It Capital Planning Software 25 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Replace walk behind pavement saw. Hours- 110 Estimated auction return - $2,500 Project #28-Eqp-002 Priority 3 Important Justification This saw is used to cut asphalt and concrete for street patching and concrete repairs. In 2028, this equipment will be 19 years old and past its useful life. Repair costs between 2019- 2023- $1,300 Budget Impact/Other Useful Life 15-17 Project Name Replace 2009 Husqavarna Pavement Saw #113 Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$10,000 Total2024 2025 2026 2027 2028Expenditures 10,00010,000Equip/Vehicles/Furnishings 10,000 10,000Total Total2024 2025 2026 2027 2028Funding Sources 7,5007,500Equipment/Building Replacement Fund 2,5002,500Trade-In Value 10,000 10,000Total Produced Using the Plan-It Capital Planning Software 26 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Replace 1998 Leroi tow behind Air Compressor. Hours 553 Estimated auction return - $1,500 Project #28-Eqp-003 Priority 3 Important Justification This piece of equipment is used for street and irrigation maintenance. In 2028, this equipment will be 30 years old and past its useful life. Repair costs between 2019- 2022- $1,250 Budget Impact/Other Useful Life 30 Project Name Replace 1998 Tow Behind Air Compressor #107 Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$35,000 Total2024 2025 2026 2027 2028Expenditures 35,00035,000Equip/Vehicles/Furnishings 35,000 35,000Total Total2024 2025 2026 2027 2028Funding Sources 33,50033,500Equipment/Building Replacement Fund 1,5001,500Trade-In Value 35,000 35,000Total Produced Using the Plan-It Capital Planning Software 27 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Replace 2016 Stepp Asphalt Patch Trailer. Estimated auction return - $25,000 Project #28-Eqp-004 Priority 3 Important Justification The patch trailer is used for street maintenance operations. This equipment will be 12 years old in 2028, near the end of its useful life and also with a relativly high auction return. Repair costs between 2019- 2022- $4,665 Budget Impact/Other Useful Life 10-12 Project Name Replace 2016 Stepp Asphalt Patch Trailer #121 Category Equipment: Public Works Type Equipment TCAAP No Total Project Cost:$75,000 Total2024 2025 2026 2027 2028Expenditures 75,00075,000Equip/Vehicles/Furnishings 75,000 75,000Total Total2024 2025 2026 2027 2028Funding Sources 50,00050,000Equipment/Building Replacement Fund 25,00025,000Trade-In Value 75,000 75,000Total Produced Using the Plan-It Capital Planning Software 28 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Vehicle #123 - 2017 Mack Single Axle Plow Wing Dump Truck (streets) Mileage 14,200 Project #28-EqpV-001 Priority 5 Future Consideration Justification Due to long lead times for specking, ordering and taking delivery, staff recommends ordering the plow truck chassis in 2027 and doing the build out in 2028. This will provide time to take delivery of a finished truck by 2029, making the current one 12 years old. Repair costs for parts and labor: 2019 - $3,206 2020 - $4,557 2021 - $9,092 2022 - $8,443 2023 - $7,394 Budget Impact/Other Reduce repair and maintenance costs and improve reliability of our primary snow removal equipment. Useful Life 10-12 Project Name Replace 2017 Mack Plow/Wing/Dump Truck #123 Category Vehicles Type Equipment TCAAP No Total Project Cost:$340,000 Total2024 2025 2026 2027 2028Expenditures 340,000150,000 190,000Equip/Vehicles/Furnishings 150,000 190,000 340,000Total Total2024 2025 2026 2027 2028Funding Sources 305,000150,000 155,000Equipment/Building Replacement Fund 35,00035,000Trade-In Value 150,000 190,000 340,000Total Produced Using the Plan-It Capital Planning Software 29 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Equipment Description Replace 2019 F-150 Extended Cab 4x4 Pickup. Mileage 23,100 Estimated auction return - $15,000 Project #28-EqpV-002 Priority 3 Important Justification The truck is used for miscellaneous use across departments within Public Works. In 2028, the truck will be 9 years old and at its useful life expected. Repair costs between 2019- 2022- $2,576 Budget Impact/Other Useful Life 8-10 Project Name Replace 2019 Ford F-150 Ext Cab w/Toolbox #601 Category Vehicles Type Equipment TCAAP Yes Total Project Cost:$45,000 Total2024 2025 2026 2027 2028Expenditures 45,00045,000Equip/Vehicles/Furnishings 45,000 45,000Total Total2024 2025 2026 2027 2028Funding Sources 30,00030,000Equipment/Building Replacement Fund 15,00015,000Trade-In Value 45,000 45,000Total Produced Using the Plan-It Capital Planning Software 30 Capital Improvement Plan City of Arden Hills, Minnesota Contact Finance Director 2024 2028 thru Department Government Buildings Description City Hall will require ongoing maintenance and replacement of items to maintain operational duties (carpet, painting, HVAC, etc.). Project #24-Bldg-005 Priority 2 Very Important Justification Items will be due for replacement, and will save the City future repair costs by replacing them in the near-term. Budget Impact/Other Useful Life 10 Project Name City Hall Maintenance Category Building Repair & Maint Type Maintenance TCAAP No Total Project Cost:$500,000 Total2024 2025 2026 2027 2028Expenditures 250,00050,000 50,000 50,000 50,000 50,000Equip/Vehicles/Furnishings 50,000 50,000 50,000 50,000 50,000 250,000Total Total2024 2025 2026 2027 2028Funding Sources 250,00050,000 50,000 50,000 50,000 50,000Equipment/Building Replacement Fund 50,000 50,000 50,000 50,000 50,000 250,000Total Produced Using the Plan-It Capital Planning Software 31 Capital Improvement Plan City of Arden Hills, Minnesota Contact Building Official 2024 2028 thru Department Government Buildings Description Replace 9000 sq ft roof at City Hall. Project #25-Bldg-002 Priority 3 Important Justification Placeholder for future project. Budget Impact/Other Useful Life 20-25 Project Name City Hall roof Category Building Repair & Maint Type Improvement TCAAP No Total Project Cost:$160,000 Total2024 2025 2026 2027 2028Expenditures 160,000160,000Construction/Maintenance 160,000 160,000Total Total2024 2025 2026 2027 2028Funding Sources 160,000160,000Equipment/Building Replacement Fund 160,000 160,000Total Produced Using the Plan-It Capital Planning Software 32 Capital Improvement Plan City of Arden Hills, Minnesota Contact Building Official 2024 2028 thru Department Government Buildings Description Replacement of the City Hall air handlers. Project #28-Bldg-001 Priority 3 Important Justification Per the City's consultant in 2022, the air handlers at City Hall have between five and ten years of useful life left. These were installed when City Hall was built in the early 2000's. Budget Impact/Other Useful Life 20-25 Project Name City Hall Air Handler Replacement Category Building Repair & Maint Type Improvement TCAAP No Total Project Cost:$220,000 Total2024 2025 2026 2027 2028Expenditures 220,000220,000Construction/Maintenance 220,000 220,000Total Total2024 2025 2026 2027 2028Funding Sources 220,000220,000Equipment/Building Replacement Fund 220,000 220,000Total Produced Using the Plan-It Capital Planning Software 33 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Parks Department Description 2024 Hazelnut Tennis Court - $160,000 Arden Manor Court - $160,000 2025 Freeway Basketball Court - $80,000 Arden Oaks Basketball Court - $80,000 2027 Ingerson Basketball Court - $50,000 Sampson Basketball Court - $50,000 2029 Cummings and Royal Hills Park Hardcourt Acrylic - $20,000 2033 Valentine Park Basketball Court - $30,000 Project #24-Park-001 Priority 3 Important Justification Proposed improvements are intended to maintain existing court surfaces. In general, a court surface life is approximately 25 years before cracks and pavement deformation require full reconstruction. Routine crack filling to prolong court surfaces is being performed. Budget Impact/Other Useful Life 20-25 Project Name Hard Court Rehabilitation Category Park Capital Improvements Type Improvement TCAAP No Total Project Cost:$630,000 Total2024 2025 2026 2027 2028Expenditures 580,000320,000 160,000 100,000Construction/Maintenance 320,000 160,000 100,000 580,000Total Total2024 2025 2026 2027 2028Funding Sources 470,000210,000 160,000 100,000Capital Improvement Funds (PIR) 110,000110,000Grants 320,000 160,000 100,000 580,000Total Produced Using the Plan-It Capital Planning Software 34 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Parks Department Description Replace park shelters ($50,000 each): 2025 - Cummings and Hazelnut 2029 - Royal Project #25-Park-001 Priority 4 Less Important Justification Shelters are deteriorating and reaching the end of service life. Budget Impact/Other Useful LifeProject Name Park Shelter Replacements Category Park Capital Improvements Type Improvement TCAAP No Total Project Cost:$150,000 Total2024 2025 2026 2027 2028Expenditures 100,000100,000Construction/Maintenance 100,000 100,000Total Total2024 2025 2026 2027 2028Funding Sources 100,000100,000Capital Improvement Funds (PIR) 100,000 100,000Total Produced Using the Plan-It Capital Planning Software 35 Capital Improvement Plan City of Arden Hills, Minnesota Contact Park & Recreation Mgr 2024 2028 thru Department Parks Department Description Play Structures are replaced on a 20 year replacement schedule. 2025 Arden Oaks Park last replaced in 1999 - $150,000 Freeway Park last replaced in 1998 - $150,000 2027 Ingerson Park last replaced in 2000 - $170,000 Sampson Park last replaced 2001- $150,000 2029 Royal Hills Park last replaced 2002 - $150,000 2033 Valentine Park last replaced 2013 - $150,000 Project #25-Park-002 Priority 3 Important Justification In order to maintain playground structures that meet current safety guidelines, require a minimum amount of maintenance, and have replacement parts available, the City is attempting to maintain a replacement schedule for playground facilities based on available funds. Budget Impact/Other Useful LifeProject Name Playground Structure Replacement Category Park Capital Equipment Type Improvement TCAAP No Total Project Cost:$920,000 Total2024 2025 2026 2027 2028Expenditures 620,000300,000 320,000Construction/Maintenance 300,000 320,000 620,000Total Total2024 2025 2026 2027 2028Funding Sources 620,000300,000 320,000Capital Improvement Funds (PIR) 300,000 320,000 620,000Total Produced Using the Plan-It Capital Planning Software 36 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Parks Department Description Repair or replace roof shingles at this park. 2025 - Cummings Park Project #25-Park-003 Priority 3 Important Justification Roofing materials are aging and deteriorating towards the end of the expected service life. Budget Impact/Other Useful LifeProject Name Cummings Park Roof Maintenance Category Park Capital Improvements Type Improvement TCAAP No Total Project Cost:$40,000 Total2024 2025 2026 2027 2028Expenditures 40,00040,000Construction/Maintenance 40,000 40,000Total Total2024 2025 2026 2027 2028Funding Sources 40,00040,000Capital Improvement Funds (PIR) 40,000 40,000Total Produced Using the Plan-It Capital Planning Software 37 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Parks Department Description Pavement rehabilitation project involving full-depth reclamation. Project #25-Park-004 Priority 4 Less Important Justification Pavement within the northern portion of lot is deteriorating and exceeding its service life. Parking lot resides on property owned by church and is available for public use under the terms of a Joint Use agreement. Budget Impact/Other Useful LifeProject Name Hazelnut Park Parking Lot Improvements Category Park Capital Improvements Type Improvement TCAAP No Total Project Cost:$300,000 Total2024 2025 2026 2027 2028Expenditures 300,000300,000Construction/Maintenance 300,000 300,000Total Total2024 2025 2026 2027 2028Funding Sources 300,000300,000Capital Improvement Funds (PIR) 300,000 300,000Total Produced Using the Plan-It Capital Planning Software 38 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Parks Department Description Construction of a new 6,500-feet in length, grade separated, 10-ft wide bituminous trail along the West side of Old Highway 10 from Lake Valentine Rd to Lakeshore Pl. Project #25-Park-005 Priority n/a Justification The new trail will improve safety and adequately accommodate pedestrians & bicyclists along the Old Highway 10 Corridor between Lake Valentine Rd and Lakeshore Pl in Arden Hills. The proposed trail improvements will complete the North-South connection from MN-51 to Hwy- 96. Budget Impact/Other The 6,500-feet of new trail will be the responsibility of the City to maintain. Maintenance includes, snow/ice control (seasonally), crack sealing and fog sealing (approx. every 5 years). Useful Life 20 Project Name Old Hwy 10 Trail - 96 to Valentine Park Category Park Capital Improvements Type Improvement TCAAP No Total Project Cost:$3,050,000 Total2024 2025 2026 2027 2028Expenditures 2,800,0002,800,000Construction/Maintenance 2,800,000 2,800,000Total Total2024 2025 2026 2027 2028Funding Sources 1,400,0001,400,000Grants 550,000550,000Ramsey County 850,000850,000State Aid 2,800,000 2,800,000Total Produced Using the Plan-It Capital Planning Software 39 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Parks Department Description Proposed new trail construction. Involves 1,700-feet of 8-feet wide bituminous trail along the west side of MN-51 from the Roseville border to Snelling Avenue North. Potential wetland impacts and retaining wall needs near Johanna Marsh. Project #26-Park-005 Priority n/a Justification This trail segment is identified as a proposed pathway on the City's master trail system map. It is also identified in the Metropolitan Council Regional Bicycle Transportation Network (RBTN) and is eligible for funding. MnDOT is scheduled to resurface MN-51 in 2026 within the proximity of this proposed trail segment. Budget Impact/Other Useful Life 20 Project Name MN-51 Trail Connection Category Park Capital Improvements Type Improvement TCAAP No Total Project Cost:$800,000 Total2024 2025 2026 2027 2028Expenditures 800,000800,000Construction/Maintenance 800,000 800,000Total Total2024 2025 2026 2027 2028Funding Sources 500,000500,000Capital Improvement Funds (PIR) 300,000300,000Grants 800,000 800,000Total Produced Using the Plan-It Capital Planning Software 40 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Parks Department Description Pavement rehabilitation project involving full-depth reclamation, spot curb repairs, ADA improvements and subgrade soil corrections - $250,000. Ball field grading - $30,000. Warming House roof - $15,000. Project #27-Park-005 Priority 4 Less Important Justification Parking lot pavement is deteriorating and reaching the end of service life. Public Works has placed large area patches to extend usability. Cost of maintenance is increasing each year. Budget Impact/Other Useful LifeProject Name Perry Park Improvements Category Park Capital Improvements Type Improvement TCAAP No Total Project Cost:$295,000 Total2024 2025 2026 2027 2028Expenditures 295,000295,000Construction/Maintenance 295,000 295,000Total Total2024 2025 2026 2027 2028Funding Sources 295,000295,000Capital Improvement Funds (PIR) 295,000 295,000Total Produced Using the Plan-It Capital Planning Software 41 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Parks Department Description Construction of a new 8,100-feet in length, grade separated, 10-ft wide bituminous trail along Lake Johanna Blvd in the North/West orientation from County Rd D to Old Snelling Ave. Project #28-Park-001 Priority 3 Important Justification The new trail will improve safety and adequately accommodate pedestrians & bicyclists along the Lake Johanna Boulevard Corridor between Old Snelling Ave and County Road D in Arden Hills. The proposed Lake Johanna Boulevard trail improvements will provide critical connections between Arden Hills neighborhoods, neighboring Cities, Tony Schmidt Regional Park, Bethel College and Mounds View High School. Budget Impact/Other The 8,100-feet of new trail will be the responsibility of the City to maintain. Maintenance includes, snow/ice control (seasonally), crack sealing and fog sealing (approx. every 5 years). Useful Life 20 Project Name Lake Johanna Blvd Trail Category Park Capital Improvements Type Improvement TCAAP No Total Project Cost:$2,000,000 Total2024 2025 2026 2027 2028Expenditures 510,000250,000 260,000Planning/Design 1,490,0001,490,000Construction/Maintenance 250,000 1,750,000 2,000,000Total Total2024 2025 2026 2027 2028Funding Sources 510,000250,000 260,000Capital Improvement Funds (PIR) 1,490,0001,490,000State Aid 250,000 1,750,000 2,000,000Total Produced Using the Plan-It Capital Planning Software 42 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2024 2028 thru Department Public Safety Description Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows the fire department has budgeted for the replacement of a fire engine in future years. 2024 Ladder Replacement Total Cost: $1,844,000 Arden Hills Cost: $449,940 2027 Engine Replacement Total Cost: $960,000 Arden Hills Cost: $234,240 2029 Engine Replacement Total Cost: $1,060,000 Arden Hills Cost: $258,640 Project #24-Pub-001 Priority n/a Justification More detailed explanations can be found in the Lake Johanna Capital Budget. Budget Impact/Other There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a result of this project would be reflected in the fire services contract in reduced maintenance costs. Useful LifeProject Name LJFD Engine/Ladder Replacement Category Public Safety Type Equipment TCAAP No Total Project Cost:$942,820 Total2024 2025 2026 2027 2028Expenditures 684,180449,940 234,240Equip/Vehicles/Furnishings 449,940 234,240 684,180Total Total2024 2025 2026 2027 2028Funding Sources 684,180449,940 234,240Public Safety Capital Fund 449,940 234,240 684,180Total Produced Using the Plan-It Capital Planning Software 43 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2024 2028 thru Department Public Safety Description Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows the fire department has budgeted for the replacement of Rescue/Command/Utility vehicles in future years. 2024 Tire Replacement Total Cost: $8,000 Arden Hills Cost: $1,950 2025 Command/Tire Replacement Total Cost: $108,500 Arden Hills Cost: $26,470 2026 Rescue/Tire Replacement Total Cost: $308,500 Arden Hills Cost: $75,270 2027 Command/Tire Replacement Total Cost: $114,000 Arden Hills Cost: $27,820 2028 Rescue/Command/Utility/Tire Replacement Total Cost: $849,000 Arden Hills Cost: $207,160 2029 Tire Replacement Total Cost: $9,500 Arden Hills Cost: $2,320 2030 Rescue/Tire Replacement Total Cost: $372,500 Arden Hills Cost: $90,890 Project #24-Pub-002 Priority n/a Justification More detailed explanations can be found in the Lake Johanna Capital Budget. Useful LifeProject Name LJFD Rescue/Command/Utility Vehicle Replacement Category Public Safety Type Equipment TCAAP No Total Project Cost:$431,880 Total2024 2025 2026 2027 2028Expenditures 338,6701,950 26,470 75,270 27,820 207,160Equip/Vehicles/Furnishings 1,950 26,470 75,270 27,820 207,160 338,670Total Total2024 2025 2026 2027 2028Funding Sources 338,6701,950 26,470 75,270 27,820 207,160Public Safety Capital Fund 1,950 26,470 75,270 27,820 207,160 338,670Total Produced Using the Plan-It Capital Planning Software 44 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2024 2028 thru Department Public Safety Budget Impact/Other There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a result of this project would be reflected in the fire services contract in reduced maintenance costs. Produced Using the Plan-It Capital Planning Software 45 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2024 2028 thru Department Public Safety Description Lake Johanna Fire Department provides a detailed capital budget which includes the costs to each City. 2024 - Computers, moblie tablets, test SCBA bottles, hydraulic rescue tool, portable monitor, ladder equipment, console, Lexipol policy manual, set of irons Total Cost: $147,410 Arden Hills Cost: $35,970 2025 - Computers, network devices, Lexipol policy manual Total Cost: $24,410 Arden Hills Cost: $5,960 2026 SCBA Replacement Total Cost: $720,000 Arden Hills Cost: $175,680 2027 Computers, network devices, radios, hydraulic rescue tool Total Cost: $57,300 Arden Hills Cost: $13,980 There is a placeholder each year of up to $15,000 based on historical analysis. Project #24-Pub-003 Priority n/a Justification More detailed explanations can be found in the Lake Johanna Capital Budget. Budget Impact/Other There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a result of this project would be reflected in the fire services contract in reduced maintenance costs. Useful LifeProject Name LJFD General Equipment Category Public Safety Type Equipment TCAAP No Total Project Cost:$336,460 Total2024 2025 2026 2027 2028Expenditures 256,65035,970 15,000 175,680 15,000 15,000Equip/Vehicles/Furnishings 35,970 15,000 175,680 15,000 15,000 256,650Total Total2024 2025 2026 2027 2028Funding Sources 256,65035,970 15,000 175,680 15,000 15,000Public Safety Capital Fund 35,970 15,000 175,680 15,000 15,000 256,650Total Produced Using the Plan-It Capital Planning Software 46 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2024 2028 thru Department Public Safety Description Lake Johanna Fire Department provides the City with a Capital Budget each year outlining expected capital outflows. 2024 Station 120 gutters, bottle filler drinking fountains, Station 130 space upgrade and conference room A/V upgrade Total Cost: $69,200 Arden Hills Cost: $16,890 2025 Station 140 roof, Station 130 remodel/addition and stucco redashing and EV charging infrastructure Total Cost: $1,155,000 Arden Hills Cost: $281,820 There is a placeholder each year of up to $10,000 based on historical analysis. Project #24-Pub-004 Priority n/a Justification More detailed explanations can be found in the Lake Johanna Capital Budget. Budget Impact/Other There are no impacts to the operating budget of the City as it contracts for Fire Services from Lake Johanna Fire Department. Any savings as a result of this project would be reflected in the fire services contract in reduced maintenance costs. Useful LifeProject Name LJFD Station Capital Category Public Safety Type Equipment TCAAP No Total Project Cost:$378,710 Total2024 2025 2026 2027 2028Expenditures 328,71016,890 281,820 10,000 10,000 10,000Equip/Vehicles/Furnishings 16,890 281,820 10,000 10,000 10,000 328,710Total Total2024 2025 2026 2027 2028Funding Sources 328,71016,890 281,820 10,000 10,000 10,000Public Safety Capital Fund 16,890 281,820 10,000 10,000 10,000 328,710Total Produced Using the Plan-It Capital Planning Software 47 Capital Improvement Plan City of Arden Hills, Minnesota Contact City Administrator 2024 2028 thru Department Public Safety Description Construction of a new fire station. Project #26-Pub-005 Priority n/a Justification Maintaining the fire station is critical to public safety. Budget Impact/Other Useful LifeProject Name Lake Johanna Fire Dept Fire Station Category Public Safety Type Improvement TCAAP Total Project Cost:$2,104,500 Total2024 2025 2026 2027 2028Expenditures 701,500140,300 280,600 280,600Construction/Maintenance 140,300 280,600 280,600 701,500Total Total2024 2025 2026 2027 2028Funding Sources 701,500140,300 280,600 280,600Public Safety Capital Fund 140,300 280,600 280,600 701,500Total Produced Using the Plan-It Capital Planning Software 48 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Sanitary Sewer Department Description Rehabilitation of lift stations to standardize and replace aging equipment, including pumps and electrical panels. 2024 Lift Station 5 (last update 2012) - Forcemain $435,000 Lift Station 5 (last update 2012) - Pumps, base and electronics $115,000 Lift Station 2 (last update 2012) - Pumps, base and electronics $115,000 2025 Lift Station 1 (last update 2012) - Pumps, base and electronics $105,000 Lift Station 9 (last update 2013) - Pumps, base and electronics $105,000 2027 Lift Station 8 (last update 2012) - Pumps, base and electronics $155,000 Lift Station 11 (last update 2016) - Pumps, base and electronics $105,000 2029 Lift Station 12 (last update 2012) - Pumps, base and electronics $100,000 Lift Station 4 (last update 2013) - Pumps, base and electronics $100,000 Project #24-Sew-001 Priority 2 Very Important Justification The City has maintained a program to refurbish and update sanitary sewer lift stations on a 10-year cycle for reliability, technology and risk management. Budget Impact/Other Reduced maintenance costs. Useful Life 20 Project Name Lift Station Rehabilitation Category Sanitary Sewer Maintenance Type Maintenance TCAAP No Total Project Cost:$1,335,000 Total2024 2025 2026 2027 2028Expenditures 1,135,000665,000 210,000 260,000Construction/Maintenance 665,000 210,000 260,000 1,135,000Total Total2024 2025 2026 2027 2028Funding Sources 1,135,000665,000 210,000 260,000Sanitary Sewer Utility Fund 665,000 210,000 260,000 1,135,000Total Produced Using the Plan-It Capital Planning Software 49 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Sanitary Sewer Department Description Sewer Lining and Rehabilitation of the sanitary sewer system on a 2-year cycle. (2024): Arden View Drive Neighborhood (2025): Glen Arden Neighborhood (2027): Venus Avenue Neighborhood (2029): Lift Station 2 Service Trail (2031): Hamline Avenue, Eide Circle, Floral Park connection (2033): Ingerson Neighborhood Project #24-Sew-002 Priority 2 Very Important Justification As part of our sanitary sewer program, lines found with holes and cracks allowing for infiltration should be lined or repaired as needed. As the sewer infrastructure is aging, staff will continue to perform sewer inspections and identify locations needing sewer lining and other sewer improvements. Budget Impact/Other This project will help the overall I&I reduction program. Useful Life 30 Project Name Sewer Lining/Rehabilitation Category Sanitary Sewer Maintenance Type Maintenance TCAAP No Total Project Cost:$2,430,000 Total2024 2025 2026 2027 2028Expenditures 1,455,000415,000 400,000 640,000Construction/Maintenance 415,000 400,000 640,000 1,455,000Total Total2024 2025 2026 2027 2028Funding Sources 1,455,000415,000 400,000 640,000Sanitary Sewer Utility Fund 415,000 400,000 640,000 1,455,000Total Produced Using the Plan-It Capital Planning Software 50 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Street Department Description Pavement Management Program (PMP) improvements consisting of spot curb repair, resurfacing or full depth reclamation and new bituminous pavement, repairs to storm sewer inlets, drainage improvements, repairs to sanitary sewer manholes and castings, watermain improvements, hydrant and valve repairs. Street segments include Colleen Avenue/McClung (Hamline to Snelling), Brian Knoll Drive & Ct, Norma Avenue (Colleen to Dawn Circle), Arden Vista Ct, Royal Hills (Snelling to Arden View Dr), Kiethson Drive (96 South), Royal Lane (Norma to Floral) and James Avenue. Project #24-Str-001 Priority 2 Very Important Justification Pavement conditions are deteriorating with condition ratings from 24 to 57. Proposed improvements are necessary to continue safe and reliable street and utility services. These improvements will address the increasing costs for patching and maintaining highly deteriorated street pavement within the City. Budget Impact/Other Useful Life 20-25 Project Name 2024 PMP Category Streets: Reconstruction Type Improvement TCAAP No Total Project Cost:$3,001,100 Total2024 2025 2026 2027 2028Expenditures 3,001,1003,001,100Construction/Maintenance 3,001,100 3,001,100Total Total2024 2025 2026 2027 2028Funding Sources 900,700900,700Capital Improvement Funds (PIR) 735,500735,500Other 167,300167,300Sanitary Sewer Utility Fund 978,000978,000Surface Water Mgmt Utility Funds 219,600219,600Water Utility Funds 3,001,100 3,001,100Total Produced Using the Plan-It Capital Planning Software 51 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Street Department Description Pavement Management Program (PMP) improvements consisting of spot curb repair, resurfacing or full depth reclamation and new bituminous pavement, repairs to storm sewer inlets, repairs to sanitary sewer manholes and castings, hydrant and valve repairs. Street segments include: Karth Lake Dr (Pleasant Dr to Cul-de-Sac), Pleasant Drive (Amble to Karth Lake Dr), Pleasant Circle, Amble Drive (Karth Lake Dr to Lexington Avenue), Karth Lake Circle, Glenhill Road and Cummings Park Drive. Retaining wall rehab, BMP-Phase 2 and outfalls grit chamber additions. Project #26-Str-001 Priority 2 Very Important Justification Pavement conditions are showing distress with condition ratings from 33 to 62, with exception of one segment of Pleasant Dr. Pavement conditions will continue to decline. Proposed improvements are necessary to continue safe and reliable street and utility services. These improvements will address the increasing costs for patching and maintaining highly deteriorated street pavement within the City. Budget Impact/Other Useful Life 20-25 Project Name 2026 PMP Category Streets: Reconstruction Type Improvement TCAAP No Total Project Cost:$1,955,000 Total2024 2025 2026 2027 2028Expenditures 1,955,0001,955,000Construction/Maintenance 1,955,000 1,955,000Total Total2024 2025 2026 2027 2028Funding Sources 550,000550,000Capital Improvement Funds (PIR) 670,000670,000Other 30,00030,000Other City Governments 135,000135,000Sanitary Sewer Utility Fund 100,000100,000State Aid 410,000410,000Surface Water Mgmt Utility Funds 60,00060,000Water Utility Funds 1,955,000 1,955,000Total Produced Using the Plan-It Capital Planning Software 52 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Street Department Description Pavement Management Program (PMP) improvements consisting of spot curb repair, resurfacing or full depth reclamation and new bituminous pavement, repairs to storm sewer inlets, repairs to sanitary sewer manholes and castings, hydrant and valve repairs. Street segments include: Benton Way loop south of Harriet, Tiller Lane (Lexington to Cannon Ave), Cannon Ave (Tiller Ln to Dunlap), Dunlap (Cannon Ave to Tiller Lane), Ingerson Rd, Ingerson Ct, Hamline Ave N (Hamline Ave N to Ingerson Rd), Pine Tree Dr, Harriet Ave, Walden Pl, Lametti Ln, Lametti Ct, Bussard Ct, Hunters Ct, Fernwood St, Fernwood Ct, Dellwood Ave and Carlton Dr. Dredging Fernwood sediment pond and adding grit chambers, pipe lining dual storm crossing Hamline Ave N and 2-400 ft sanitary sewer 10-inch forcemain rehab. Project #28-Str-001 Priority 2 Very Important Justification Pavement conditions are showing distress with condition ratings from 15 to 59. Pavement conditions will continue to decline. Proposed improvements are necessary to continue safe and reliable street and utility services. These improvements will address the increasing costs for patching and maintaining highly deteriorated street pavement within the City. Budget Impact/Other Useful Life 20-25 Project Name 2028 PMP Category Streets: Reconstruction Type Improvement TCAAP No Total Project Cost:$3,765,000 Total2024 2025 2026 2027 2028Expenditures 3,765,0003,765,000Construction/Maintenance 3,765,000 3,765,000Total Total2024 2025 2026 2027 2028Funding Sources 775,000775,000Capital Improvement Funds (PIR) 1,200,0001,200,000Other 340,000340,000Sanitary Sewer Utility Fund 350,000350,000State Aid 950,000950,000Surface Water Mgmt Utility Funds 150,000150,000Water Utility Funds 3,765,000 3,765,000Total Produced Using the Plan-It Capital Planning Software 53 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Water Department Description 2024 - South Water Tower maintenance. Clean, inspect and repair tank interior of this 1 million gallon storage facility in accordance with MN Department of Health guidelines. 2026 - North Water Tower order inspection report. 2027 - North Water Tower maintenance. Clean, inspect and repair tank interior of this 500,000 gallon storage facility in accordance with MN Department of Health guidelines. 2030 - South Water Tower order inspection report. 2031 - South Water Tower maintenance. Clean, inspect and repair tank interior of this 1 million gallon storage facility in accordance with MN Department of Health guidelines. 2033 - North Water Tower order inspection report. 2034 - North Water Tower maintenance. Clean, inspect and repair tank interior of this 500,000 gallon storage facility in accordance with MN Department of Health guidelines. Listed costs are estimates only. Inspections will determine the extent of minor repairs required. Project #24-W-001 Priority 2 Very Important Justification The MN Department of Health recommends that storage facilities for public water supply systems are inspected and maintained on a 5-year cycle. Last rehab on South Tower was completed in 2013 ($816,256). Next one due in 2038. Last rehab on North Tower was completed in 2018 ($608,125). Next one due in 2043. Budget Impact/Other Useful Life 10 Project Name Water Tower Maintenance Category Utility Maintenance Type Unassigned TCAAP No Total Project Cost:$830,000 Total2024 2025 2026 2027 2028Expenditures 510,000350,000 10,000 150,000Construction/Maintenance 350,000 10,000 150,000 510,000Total Total2024 2025 2026 2027 2028Funding Sources 510,000350,000 10,000 150,000Water Utility Funds 350,000 10,000 150,000 510,000Total Produced Using the Plan-It Capital Planning Software 54 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Water Department Description Commercial water meters were replaced in 1997. Residential water meters were replaced in 2000. Meter Readers were replaced in 2012. This is a placeholder for replacing them throughout the City. $25,000 budgeted in 2024 for consultant work. Project #24-W-003 Priority 3 Important Justification Meters are at the end of their useful life. MN Dept of Health requires a lead/copper inventory. Budget Impact/Other Useful Life 20 Project Name Water Meter Replacement & Lead/Copper Inventory Category Utility Improvements Type Improvement TCAAP No Total Project Cost:$1,425,000 Total2024 2025 2026 2027 2028Expenditures 1,425,000525,000 900,000Other 525,000 900,000 1,425,000Total Total2024 2025 2026 2027 2028Funding Sources 1,425,000525,000 900,000Water Utility Funds 525,000 900,000 1,425,000Total Produced Using the Plan-It Capital Planning Software 55 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Water Department Description Proposed trunk watermain upgrade to 1,600 feet of existing 12-inch CIP to 16-inch DIP or PVC. Located within the City of Roseville along Hamline Avenue from Josephine Road to Glenhill Road. Project #24-W-004 Priority 2 Very Important Justification This upgrade is vital to support the future TCAAP development by allowing the future water tower to operate at appropriate water levels. Budget Impact/Other Useful Life 30 Project Name Trunk Water Main Improvements - Roseville Category Utility Improvements Type Unassigned TCAAP No Total Project Cost:$385,000 Total2024 2025 2026 2027 2028Expenditures 385,000385,000Construction/Maintenance 385,000 385,000Total Total2024 2025 2026 2027 2028Funding Sources 385,000385,000Water Utility Funds 385,000 385,000Total Produced Using the Plan-It Capital Planning Software 56 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Water Department Description Conduct a Water System Model update. Project #25-W-001 Priority 3 Important Justification The last water model was conducted in 2019. Since then upgrades have been made at critical locations of the water distribution system. An update is needed to show current conditions. Budget Impact/Other Useful LifeProject Name Water System Model Update Category Utility Improvements Type Operational Maintenance TCAAP No Total Project Cost:$40,000 Total2024 2025 2026 2027 2028Expenditures 40,00040,000Planning/Design 40,000 40,000Total Total2024 2025 2026 2027 2028Funding Sources 40,00040,000Water Utility Funds 40,000 40,000Total Produced Using the Plan-It Capital Planning Software 57 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Water Department Description Rehabilitation of pumps, motors, electrical system and building components. This project begins a proactive process to address aging mechanical equipment to minimize station failures and unscheduled outages. Staff will conduct further evaluation of system components to identify specific improvements and refine cost estimates in 2023. Project #25-W-002 Priority 2 Very Important Justification The booster station is a critical component of the water distribution system to supply water to the northern portion of the City. Proactive rehabilitation will better manage risks associated with water supply disruptions. Budget Impact/Other Useful Life 20 Project Name Booster Station Improvements Category Utility Maintenance Type Unassigned TCAAP No Total Project Cost:$150,000 Total2024 2025 2026 2027 2028Expenditures 150,000150,000Construction/Maintenance 150,000 150,000Total Total2024 2025 2026 2027 2028Funding Sources 150,000150,000Water Utility Funds 150,000 150,000Total Produced Using the Plan-It Capital Planning Software 58 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Water Department Description Proposed replacement of watermain crossings along MN-51 at Glenhill Road (8-inch CIP), between Cummings Lane and Ingerson Road (8-inch CIP), and near Red Fox Road (12-inch CIP). New watermain will consist of DIP or PVC. Approximately 300ft (6-inch CIP) Sanitary Forcemain under MN-51 within MnDOT right of way. Project #26-W-002 Priority 3 Important Justification The existing watermain material is CIP and over 50 years old. CIP is more prone to breaks as it ages compared to DIP or PVC. These crossings are vital to supplying consistent water distribution on each side of MN-51. MnDOT is scheduled to resurface MN-51 in 2026. Budget Impact/Other Useful Life 30 Project Name MN-51 Water & Sewer Forcemain Crossings Category Utility Maintenance Type Unassigned TCAAP No Total Project Cost:$275,000 Total2024 2025 2026 2027 2028Expenditures 35,00035,000Planning/Design 240,000240,000Construction/Maintenance 35,000 240,000 275,000Total Total2024 2025 2026 2027 2028Funding Sources 67,50017,500 50,000Sanitary Sewer Utility Fund 207,50017,500 190,000Water Utility Funds 35,000 240,000 275,000Total Produced Using the Plan-It Capital Planning Software 59 Capital Improvement Plan City of Arden Hills, Minnesota Contact Public Works Director 2024 2028 thru Department Water Department Description Evaluated the condition of 16" water main between North and South towers to determine the degree of corrosion and deterioration in 2020-2021. The evaluation will develop a long-term plan for rehabilitation of this critical water main segment. Inspection via ultrasonic testing is needed to evaluate existing conditions in critical locations along the Trunk Watermain. 2026 - Evaluation at Hamline Ave N near Ingerson and Dunlap St N near Ingerson 2028 - Inspections and testing at Dunlap St N near Grey Fox Road Project #26-W-003 Priority 2 Very Important Justification The trunk water main extending between the north and south elevated storage tanks is one of the most important and critical segments of the water distribution system for supplying water to the northern portion of the City. Segments of the water main have been in service for more than 52 years. Budget Impact/Other Useful Life 10 Project Name Trunk Water Main Improvements Category Utility Maintenance Type Unassigned TCAAP No Total Project Cost:$40,000 Total2024 2025 2026 2027 2028Expenditures 40,00020,000 20,000Construction/Maintenance 20,000 20,000 40,000Total Total2024 2025 2026 2027 2028Funding Sources 40,00020,000 20,000Water Utility Funds 20,000 20,000 40,000Total Produced Using the Plan-It Capital Planning Software 60 Capital Improvement Plan City of Arden Hills, Minnesota FUNDING SOURCE SUMMARY 2024 thru 2028 TotalSource2024 2025 2026 2027 2028 Capital Improvement Funds (PIR)5,060,7001,110,700 900,000 1,050,000 965,000 1,035,000 EDA General Fund 310,000270,000 40,000 Equipment/Building Replacement Fund 2,803,320351,150 777,670 377,500 671,500 625,500 Grants 1,810,000110,000 1,400,000 300,000 Other 2,605,500735,500 670,000 1,200,000 Other City Governments 30,00030,000 Public Safety Capital Fund 2,309,710504,750 323,290 401,250 567,660 512,760 Ramsey County 550,000550,000 Sanitary Sewer Utility Fund 3,672,3001,419,800 610,000 330,000 900,000 412,500 State Aid 2,790,000850,000 100,000 1,840,000 Surface Water Mgmt Utility Funds 2,338,000978,000 410,000 950,000 Trade-In Value 375,50044,000 99,500 49,500 96,500 86,000 Water Utility Funds 3,332,1001,497,100 1,090,000 280,000 295,000 170,000 6,751,000 6,870,460 3,998,250 3,535,660 6,831,760 27,987,130GRAND TOTAL Produced Using the Plan-It Capital Planning Software 61 Capital Improvement Plan City of Arden Hills, Minnesota PROJECTS BY FUNDING SOURCE 2024 2028thru TotalSource Project # Priority 2024 2025 2026 2027 2028 Capital Improvement Funds (PIR) 24-Park-001 470,000210,000 160,000 100,000Hard Court Rehabilitation 3 24-Str-001 900,700900,7002024 PMP 2 25-Park-001 100,000100,000Park Shelter Replacements 4 25-Park-002 620,000300,000 320,000Playground Structure Replacement 3 25-Park-003 40,00040,000Cummings Park Roof Maintenance 3 25-Park-004 300,000300,000Hazelnut Park Parking Lot Improvements 4 26-Park-005 500,000500,000MN-51 Trail Connection n/a 26-Str-001 550,000550,0002026 PMP 2 27-Park-005 295,000295,000Perry Park Improvements 4 28-Park-001 510,000250,000 260,000Lake Johanna Blvd Trail 3 28-Str-001 775,000775,0002028 PMP 2 5,060,7001,110,700 900,000 1,050,000 965,000 1,035,000Capital Improvement Funds (PIR) Total EDA General Fund 25-EDA-001 310,000270,000 40,000Gateway Signs n/a 310,000270,000 40,000EDA General Fund Total Equipment/Building Replacement Fun 24-Bldg-005 250,00050,000 50,000 50,000 50,000 50,000City Hall Maintenance 2 24-Eqo-001 60,00030,000 30,000Trade in Program Toro Z Mowers #473 & #474 3 24-Eqp-002 5,0005,000Replace Bobcat Broom Attachment #475 3 24-Eqp-003 22,50022,500Replace Bobcat Forestry Head Attachment #464 2 24-Eqp-004 72,50072,500Emergency Generator Replacement Schedule 2 24-EqpV-001 100,000100,000Replace 2012 F-450 Dump Body/Plow Truck #441 3 24-EqpV-002 293,820143,650 150,170Replace 2012 Int'l Plow Wing Truck #115 n/a 25-Bldg-002 160,000160,000City Hall roof 3 25-Eqp-001 245,000245,000Replace 1993 Case 621 Loader #103 n/a 25-Eqp-002 24,50024,500Replace 1996 Wacker 880 Roller #106 3 25-Eqp-003 8,0008,000Replace 2006 Felling Trailer #415 3 25-Eqp-004 45,00045,000Replace 2020 Bobcat Toolcat #461 2 25-EqpV-001 95,00095,000Replace 2013 Ford F-450 Plow/Dump Truck #318 3 26-Eqp-001 80,00080,000Replace 2018 Toro Large Area Mower #457 3 26-Eqp-002 10,50010,500Replace 1996 Redi-Haul Trailer #108 3 26-EqpV-001 65,00065,000Replace 2016 F-350 w/V-Plow and Liftgate #215 3 26-EqpV-003 32,00032,000Replace 2013 Ford Escape #504 n/a 27-Eqp-001 6,5006,500Replace Bobcat Snowblower Attachment #467 4 27-Eqp-002 145,000145,000Replace 2000 Backhoe #204 3 27-EqpV-001 265,000140,000 125,000Replace 2009 Sterling Acterra Truck #431 3 27-EqpV-002 70,00070,000Replace 2016 F-350 Pickup w/Liftgate #455 4 27-EqpV-003 95,00095,000Replace 2015 Ford F-450 Plow/Dump Truck #320 2 28-Bldg-001 220,000220,000City Hall Air Handler Replacement 3 28-Eqp-001 7,0007,000Replace Bobcat Snowblower 84" #118 3 Produced Using the Plan-It Capital Planning Software 62 TotalSource Project # Priority 2024 2025 2026 2027 2028 28-Eqp-002 7,5007,500Replace 2009 Husqavarna Pavement Saw #113 3 28-Eqp-003 33,50033,500Replace 1998 Tow Behind Air Compressor #107 3 28-Eqp-004 50,00050,000Replace 2016 Stepp Asphalt Patch Trailer #121 3 28-EqpV-001 305,000150,000 155,000Replace 2017 Mack Plow/Wing/Dump Truck #123 5 28-EqpV-002 30,00030,000Replace 2019 Ford F-150 Ext Cab w/Toolbox #601 3 2,803,320351,150 777,670 377,500 671,500 625,500Equipment/Building Replacement Fund Total Grants 24-Park-001 110,000110,000Hard Court Rehabilitation 3 25-Park-005 1,400,0001,400,000Old Hwy 10 Trail - 96 to Valentine Park n/a 26-Park-005 300,000300,000MN-51 Trail Connection n/a 1,810,000110,000 1,400,000 300,000Grants Total Other 24-Str-001 735,500735,5002024 PMP 2 26-Str-001 670,000670,0002026 PMP 2 28-Str-001 1,200,0001,200,0002028 PMP 2 2,605,500735,500 670,000 1,200,000Other Total Other City Governments 26-Str-001 30,00030,0002026 PMP 2 30,00030,000Other City Governments Total Public Safety Capital Fund 24-Pub-001 684,180449,940 234,240LJFD Engine/Ladder Replacement n/a 24-Pub-002 338,6701,950 26,470 75,270 27,820 207,160LJFD Rescue/Command/Utility Vehicle Replacement n/a 24-Pub-003 256,65035,970 15,000 175,680 15,000 15,000LJFD General Equipment n/a 24-Pub-004 328,71016,890 281,820 10,000 10,000 10,000LJFD Station Capital n/a 26-Pub-005 701,500140,300 280,600 280,600Lake Johanna Fire Dept Fire Station n/a 2,309,710504,750 323,290 401,250 567,660 512,760Public Safety Capital Fund Total Ramsey County 25-Park-005 550,000550,000Old Hwy 10 Trail - 96 to Valentine Park n/a 550,000550,000Ramsey County Total Sanitary Sewer Utility Fund 24-Eqp-004 372,500155,000 145,000 72,500Emergency Generator Replacement Schedule 2 24-Sew-001 1,135,000665,000 210,000 260,000Lift Station Rehabilitation 2 24-Sew-002 1,455,000415,000 400,000 640,000Sewer Lining/Rehabilitation 2 24-Str-001 167,300167,3002024 PMP 2 26-Str-001 135,000135,0002026 PMP 2 26-W-002 67,50017,500 50,000MN-51 Water & Sewer Forcemain Crossings 3 28-Str-001 340,000340,0002028 PMP 2 3,672,3001,419,800 610,000 330,000 900,000 412,500Sanitary Sewer Utility Fund Total Produced Using the Plan-It Capital Planning Software 63 TotalSource Project # Priority 2024 2025 2026 2027 2028 State Aid 25-Park-005 850,000850,000Old Hwy 10 Trail - 96 to Valentine Park n/a 26-Str-001 100,000100,0002026 PMP 2 28-Park-001 1,490,0001,490,000Lake Johanna Blvd Trail 3 28-Str-001 350,000350,0002028 PMP 2 2,790,000850,000 100,000 1,840,000State Aid Total Surface Water Mgmt Utility Funds 24-Str-001 978,000978,0002024 PMP 2 26-Str-001 410,000410,0002026 PMP 2 28-Str-001 950,000950,0002028 PMP 2 2,338,000978,000 410,000 950,000Surface Water Mgmt Utility Funds Total Trade-In Value 24-Eqo-001 30,00015,000 15,000Trade in Program Toro Z Mowers #473 & #474 3 24-Eqp-002 1,5001,500Replace Bobcat Broom Attachment #475 3 24-Eqp-003 2,5002,500Replace Bobcat Forestry Head Attachment #464 2 24-Eqp-004 20,0005,000 5,000 5,000 5,000Emergency Generator Replacement Schedule 2 24-EqpV-001 20,00020,000Replace 2012 F-450 Dump Body/Plow Truck #441 3 24-EqpV-002 30,00030,000Replace 2012 Int'l Plow Wing Truck #115 n/a 25-Eqp-001 15,00015,000Replace 1993 Case 621 Loader #103 n/a 25-Eqp-002 500500Replace 1996 Wacker 880 Roller #106 3 25-Eqp-003 4,0004,000Replace 2006 Felling Trailer #415 3 25-Eqp-004 25,00025,000Replace 2020 Bobcat Toolcat #461 2 25-EqpV-001 25,00025,000Replace 2013 Ford F-450 Plow/Dump Truck #318 3 26-Eqp-001 20,00020,000Replace 2018 Toro Large Area Mower #457 3 26-Eqp-002 1,5001,500Replace 1996 Redi-Haul Trailer #108 3 26-EqpV-001 15,00015,000Replace 2016 F-350 w/V-Plow and Liftgate #215 3 26-EqpV-003 8,0008,000Replace 2013 Ford Escape #504 n/a 27-Eqp-001 1,5001,500Replace Bobcat Snowblower Attachment #467 4 27-Eqp-002 15,00015,000Replace 2000 Backhoe #204 3 27-EqpV-001 25,00025,000Replace 2009 Sterling Acterra Truck #431 3 27-EqpV-002 10,00010,000Replace 2016 F-350 Pickup w/Liftgate #455 4 27-EqpV-003 25,00025,000Replace 2015 Ford F-450 Plow/Dump Truck #320 2 28-Eqp-001 2,0002,000Replace Bobcat Snowblower 84" #118 3 28-Eqp-002 2,5002,500Replace 2009 Husqavarna Pavement Saw #113 3 28-Eqp-003 1,5001,500Replace 1998 Tow Behind Air Compressor #107 3 28-Eqp-004 25,00025,000Replace 2016 Stepp Asphalt Patch Trailer #121 3 28-EqpV-001 35,00035,000Replace 2017 Mack Plow/Wing/Dump Truck #123 5 28-EqpV-002 15,00015,000Replace 2019 Ford F-150 Ext Cab w/Toolbox #601 3 375,50044,000 99,500 49,500 96,500 86,000Trade-In Value Total Water Utility Funds 24-Eqp-004 145,000145,000Emergency Generator Replacement Schedule 2 24-Str-001 219,600219,6002024 PMP 2 24-W-001 510,000350,000 10,000 150,000Water Tower Maintenance 2 24-W-003 1,425,000525,000 900,000Water Meter Replacement & Lead/Copper Inventory 3 24-W-004 385,000385,000Trunk Water Main Improvements - Roseville 2 25-W-001 40,00040,000Water System Model Update 3 25-W-002 150,000150,000Booster Station Improvements 2 Produced Using the Plan-It Capital Planning Software 64 TotalSource Project # Priority 2024 2025 2026 2027 2028 26-Str-001 60,00060,0002026 PMP 2 26-W-002 207,50017,500 190,000MN-51 Water & Sewer Forcemain Crossings 3 26-W-003 40,00020,000 20,000Trunk Water Main Improvements 2 28-Str-001 150,000150,0002028 PMP 2 3,332,1001,497,100 1,090,000 280,000 295,000 170,000Water Utility Funds Total 27,987,1306,751,000 6,870,460 3,998,250 3,535,660 6,831,760GRAND TOTAL Produced Using the Plan-It Capital Planning Software 65 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033Capital Improvement Funds (PIR)Beginning Balance5,308,157 3,358,308 2,222,703 2,332,003 1,496,243 1,848,083 542,043 1,364,643 977,243 2,200,803 (32,137) Revenues and Other Fund SourcesDonations - Bethel150,000 - - - - - - - - - - Transfers171,140 - - - - - - - - - - Interest Income- - - - - - - - - - - Special Assessments297,400 311,189 322,830 297,770 380,370 332,490 426,130 426,130 537,090 490,590 663,772 MSA State Street Aid (cash basis)- 27,936 315,000 315,000 315,000 315,000 315,000 315,000 315,000 315,000 315,000 LGA- 121,470 121,470 121,470 121,470 121,470 121,470 121,470 121,470 121,470 121,470 Grants509,410 110,000 - 330,000 - - 50,000 - - - - Tax Levy250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 Total Revenues and Other Fund Sources1,377,950 820,595 1,009,300 1,314,240 1,066,840 1,018,960 1,162,600 1,112,600 1,223,560 1,177,060 1,350,242 Expenditures and UsesHard Court RehabilitationParks - (320,000) (160,000) - (100,000) - (20,000) - - - (30,000) Arden Manor Park ImprovementsParks (437,480) - - - - - - - - - - Floral Park ImprovementsParks (642,210) - - - - - - - - - - Park Roof MaintenanceParks (50,000) - (40,000) - - - - - - - - Playground Structure ReplacementParks - - (300,000) - (320,000) - (150,000) - - - (150,000) Park Shelter ReplacementsParks- - (100,000) - - - (50,000) - - - - MVHS TrailParks(577,040) - - - - - - - - - - MN-51 Trail ConnectionParks- - - (800,000) - - - - - - - Hazelnut Park Parking LotParks- - (300,000) - - - - - - - - Perry Park ImprovementsParks- - - - (295,000) - - - - - - Old Highway 10 Trail, Lake Valentine to Hwy 96Parks(250,000) - - - - - - - - - - 2021 PMP - Hazelnut NeighborhoodStreets(7,670) - - - - - - - - - - Arden Oaks Neighborhood StreetsStreets(186,390) - - - - - - - - - - Old Snelling Ave PMP, CR E - Hwy 51Streets(49,150) - - - - - - - - - - Lexington ImprovementsStreets(242,179) - - - - - - - - - - Old Snelling Ave/CR E Intersection ImprovementsStreets(885,680) - - - - - - - - - - 2024 PMPStreets- (1,636,200) - - - - - - - - - 2026 PMPStreets- - - (1,350,000) - - - - - - - 2028 PMPStreets- - - - - (2,325,000) - - - - - 2030 PMPStreets- - - - - - - (1,500,000) - - - 2032 PMPStreets- - - - - - - - - (3,410,000) - Sanitary Sewer Lining - Venus NeighborhoodSewer- - - - - - (120,000) - - - - Total Expenditures and Uses(3,327,799) (1,956,200) (900,000) (2,150,000) (715,000) (2,325,000) (340,000) (1,500,000) - (3,410,000) (180,000) Change in Fund Balance(1,949,849) (1,135,605) 109,300 (835,760) 351,840 (1,306,040) 822,600 (387,400) 1,223,560 (2,232,940) 1,170,242 Ending Balance 3,358,308 2,222,703 2,332,003 1,496,243 1,848,083 542,043 1,364,643 977,243 2,200,803 (32,137) 1,138,105 66 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033Capital Improvement Funds (PIR)Revenues and Expenditures for 2 Trail ProjectsMSA State Street Aid (cash basis)- - - - - - - - - - - Grants- - 1,950,000 - - - - - - - - Old Highway 10 Trail, Lake Valentine to Hwy 96Parks - - (2,800,000) - - - - - - - - Lake Johanna TrailParks - - - - (250,000) (1,750,000) - - - - - Ending Balance3,358,308 2,222,703 1,482,003 646,243 748,083 (2,307,957) (1,485,357) (1,872,757) (649,197) (2,882,137) (1,711,895) ‐$0.5$0.0$0.5$1.0$1.5$2.0$2.52024 2025 2026 2027 2028 2029 2030 2031 2032 2033Millions67 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2023 2024 2025 2026 2027 2028EDA General FundBeginning Balance662,514 674,964 686,624 425,634 431,914 395,374 Revenues and Other Fund SourcesInterest Income- - - - - - Tax Levy100,000 100,000 100,000 100,000 100,000 100,000 Total Revenues and Other Fund Sources100,000 100,000 100,000 100,000 100,000 100,000 Expenditures and UsesGateway Signs- - (270,000) - (40,000) - Operating Expenditures(87,550) (88,340) (90,990) (93,720) (96,540) (99,440) Total Expenditures and Uses(87,550) (88,340) (360,990) (93,720) (136,540) (99,440) Change in Fund Balance12,450 11,660 (260,990) 6,280 (36,540) 560 Ending Balance 674,964 686,624 425,634 431,914 395,374 395,934 $200.0$300.0$400.0$500.0$600.0$700.02024 2025 2026 2027 2028Thousands68 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2023 2024 2025 2026 2027 2028 2029Equipment/Building Replacement FundBeginning Balance245,914 383,484 602,334 224,664 247,164 (24,336) (249,836) Revenues and Other Fund SourcesTransfers from Utility funds300,000 300,000 300,000 300,000 300,000 300,000 300,000 Interest Income- - - - - - - Trade in Value54,000 39,000 99,500 44,500 91,500 83,500 25,000 Tax Levy50,000 270,000 100,000 100,000 100,000 100,000 100,000 Total Revenues and Other Fund Sources404,000 609,000 499,500 444,500 491,500 483,500 425,000 Expenditures and UsesHVAC- - - - - (220,000) - Parking Lot(47,250) - - - - - - Roof- - (160,000) - - - - Maintenance/repair placeholder- (50,000) (50,000) (50,000) (50,000) (50,000) (50,000) Vehicles(130,000) (263,650) (300,170) (260,000) (500,000) (235,000) (120,000) Equipment(89,180) (76,500) (367,000) (112,000) (213,000) (204,000) (129,000) Total Expenditures and Uses(266,430) (390,150) (877,170) (422,000) (763,000) (709,000) (299,000) Change in Fund Balance137,570 218,850 (377,670) 22,500 (271,500) (225,500) 126,000 Ending Balance 383,484 602,334 224,664 247,164 (24,336) (249,836) (123,836) ‐$400.0‐$200.0$0.0$200.0$400.0$600.0$800.02024 2025 2026 2027 2028 2029Thousands69 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033Public Safety Capital FundBeginning Balance264,303 764,187 279,437 146,147 75,197 (21,863) (64,023) (164,793) (90,683) 74,317 239,317 Revenues and Other Fund SourcesCharitable Gambling25,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Interest Income/Other433,084 - - - - - - - - - - Tax Levy220,000 - 170,000 170,000 170,000 170,000 170,000 170,000 170,000 170,000 170,000 Total Revenues and Other Fund Sources678,084 20,000 190,000 190,000 190,000 190,000 190,000 190,000 190,000 190,000 190,000 Expenditures and UsesLJFD Engine/Ladder Replacement(131,250) (449,940) - - (234,240) - (258,640) - - - - LJFD Rescue/Command/Utility Vehicle Replacement(1,500) (1,950) (26,470) (75,270) (27,820) (207,160) (2,320) (90,890) - - - LJFD General Equipment(17,790) (35,970) (15,000) (175,680) (15,000) (15,000) (19,810) (15,000) (15,000) (15,000) (15,000) LJFD Station Capital(27,660) (16,890) (281,820) (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) Total Expenditures and Uses(178,200) (504,750) (323,290) (260,950) (287,060) (232,160) (290,770) (115,890) (25,000) (25,000) (25,000) Change in Fund Balance499,884 (484,750) (133,290) (70,950) (97,060) (42,160) (100,770) 74,110 165,000 165,000 165,000 Ending Balance 764,187 279,437 146,147 75,197 (21,863) (64,023) (164,793) (90,683) 74,317 239,317 404,317 Lake Johanna Fire Dept Fire Station- - - (140,300) (280,600) (280,600) (280,600) (280,600) (280,600) (280,600) (280,600) Ending Balance764,187 279,437 146,147 (65,103) (442,763) (765,523) (1,146,893) (1,353,383) (1,468,983) (1,584,583) (1,700,183) ‐$0.2$0.0$0.2$0.4$0.62024 2025 2026 2027 2028 2029 2030 2031 2032 2033Millions70 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033Sanitary Sewer Utility FundBeginning Balance931,302 1,491,052 713,922 741,392 1,048,212 731,002 845,427 834,667 1,168,937 1,345,817 1,488,437 Revenues and Other Fund SourcesOperating Revenue2,476,430 2,550,330 2,601,180 2,653,040 2,653,140 2,653,240 2,653,340 2,653,450 2,653,560 2,653,670 2,653,780 Grants/Trade In399,381 5,000 - 5,000 - 2,500 - - - - - Total Revenues and Other Fund Sources2,875,811 2,555,330 2,601,180 2,658,040 2,653,140 2,655,740 2,653,340 2,653,450 2,653,560 2,653,670 2,653,780 Expenses and UsesEmergency GeneratorsEquipment - (160,000) - (150,000) - (75,000) - - - - - Lift Station RehabilitationSewer (293,001) (665,000) (210,000) - (260,000) - (200,000) - - - - Sewer Lining/RehabilitationSewer - (415,000) (400,000) - (640,000) - (275,000) - (205,000) - (275,000) MN-51 Water & Sewer CrossingsSewer- (17,500) - (50,000) - - - - - - - Old Snelling Ave PMP, CR E - Hwy 51Streets(9,750) - - - - - - - - - - Old Snelling Ave/CR E Intersection Improvements Streets(198,980) - - - - - - - - - - 2024 PMPStreets- (167,300) - - - - - - - - - 2026 PMPStreets- - - (135,000) - - - - - - - 2028 PMPStreets- - - - - (340,000) - - - - - 2030 PMPStreets- - - - - - - (110,000) - - - 2032 PMPStreets- - - - - - - - - (175,000) - Debt Service(38,250) (37,050) (40,750) (39,350) (37,950) (36,725) (40,600) - - - - Operating Expenses(1,650,080) (1,744,610) (1,796,960) (1,850,870) (1,906,400) (1,963,590) (2,022,500) (2,083,180) (2,145,680) (2,210,050) (2,276,360) Operating transfer to Equipment Fund(126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) (126,000) Total Expenses and Uses(2,316,061) (3,332,460) (2,573,710) (2,351,220) (2,970,350) (2,541,315) (2,664,100) (2,319,180) (2,476,680) (2,511,050) (2,677,360) Change in Fund Balance559,750 (777,130) 27,470 306,820 (317,210) 114,425 (10,760) 334,270 176,880 142,620 (23,580) Ending Balance 1,491,052 713,922 741,392 1,048,212 731,002 845,427 834,667 1,168,937 1,345,817 1,488,437 1,464,857 Minimum Cash Balance Goal 1,753,165 1,555,011 1,838,388 1,293,004 1,228,662 (3 months expenses and uses +100% of year 1 + 1/2 of year 2 +1/3 of year 3 + 1/4 of year 4 +1/5 of year 5 capital outlay)$0.0$0.2$0.4$0.6$0.8$1.0$1.2$1.4$1.62024 2025 2026 2027 2028 2029 2030 2031 2032 2033Millions71 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033Surface Water Mgmt Utility FundsBeginning Balance339,121 510,511 (99,629) 271,621 236,161 613,881 44,671 317,711 557,561 913,761 890,831 Revenues and Other Fund SourcesOperating Revenue940,800 987,840 1,007,600 1,027,750 1,048,310 1,069,280 1,079,970 1,090,770 1,101,680 1,112,700 1,123,830 Grants- - - - - - - - - - - Total Revenues and Other Fund Sources940,800 987,840 1,007,600 1,027,750 1,048,310 1,069,280 1,079,970 1,090,770 1,101,680 1,112,700 1,123,830 Expenses and UsesArden Oaks Neighborhood StreetsStreets (22,820) - - - - - - - - - - Old Snelling Ave/CR E Intersection Improvements Streets (80,520) - - - - - - - - - - 2024 PMPStreets - (978,000) - - - - - - - - - 2026 PMPStreets - - - (410,000) - - - - - - - 2028 PMPStreets - - - - - (950,000) - - - - - 2030 PMPStreets- - - - - - - (125,000) - - - 2032 PMPStreets- - - - - - - - - (370,000) - Sanitary Sewer Lining - Venus NeighborhoodSewer- - - - - - (100,000) - - - - Operating Expenses(592,070) (545,980) (562,350) (579,210) (596,590) (614,490) (632,930) (651,920) (671,480) (691,630) (712,380) Transfer to Equipment Fund(74,000) (74,000) (74,000) (74,000) (74,000) (74,000) (74,000) (74,000) (74,000) (74,000) (74,000) Total Expenses and Uses(769,410) (1,597,980) (636,350) (1,063,210) (670,590) (1,638,490) (806,930) (850,920) (745,480) (1,135,630) (786,380) Change in Fund Balance171,390 (610,140) 371,250 (35,460) 377,720 (569,210) 273,040 239,850 356,200 (22,930) 337,450 Ending Balance 510,511 (99,629) 271,621 236,161 613,881 44,671 317,711 557,561 913,761 890,831 1,228,281 Minimum Cash Balance Goal617,495 935,754 702,886 1,283,314 427,123 (3 months expenses and uses +100% of year 1 + 1/2 of year 2 +1/3 of year 3 + 1/4 of year 4 +1/5 of year 5 capital outlay)‐$0.5$0.0$0.5$1.0$1.52024 2025 2026 2027 2028 2029 2030 2031 2032 2033Millions72 City of Arden Hills, MinnesotaCapital Improvement PlanSOURCES AND USES OF FUNDS2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033Water Utility FundsBeginning Balance 2,623,227 3,388,137 2,483,547 1,923,407 2,103,927 2,198,467 2,344,127 2,587,812 2,413,672 2,600,742 1,896,652 Revenues and Other Fund SourcesOperating Revenue3,163,170 3,163,170 3,163,840 3,164,520 3,165,220 3,165,930 3,166,650 3,167,390 3,168,140 3,168,900 3,169,680 Grants/Trade In721,570 - - - 5,000 - - - - - - Total Revenues and Other Fund Sources3,884,740 3,163,170 3,163,840 3,164,520 3,170,220 3,165,930 3,166,650 3,167,390 3,168,140 3,168,900 3,169,680 Expenses and UsesEmergency GeneratorsEquipment - - - - (150,000) - - - - - - Old Snelling Ave PMP, CR E - Hwy 51Streets (34,860) - - - - - - - - - - Lexington Avenue, CR E to 694Streets (367,360) - - - - - - - - - - Old Snelling Ave/CR E Intersection Improvements Streets (250,600) - - - - - - - - - - 2024 PMPStreets - (219,600) - - - - - - - - - 2026 PMPStreets- - - (60,000) - - - - - - - 2028 PMPStreets- - - - - (150,000) - - - - - 2030 PMPStreets- - - - - - - (580,000) - - - 2032 PMPStreets- - - - - - - - - (960,000) - Water System Model UpdateWater- - (40,000) - - - - - - - - Water Tower MaintenanceWater(20,000) (350,000) - (10,000) (150,000) - - (10,000) (150,000) - (10,000) Booster Station ImprovementsWater- - (150,000) - - - - - - - - Trunk Water Main ImprovementsWater- (385,000) - (20,000) - (20,000) - - - - - MN-51 Water & Sewer CrossingsWater- (17,500) - (190,000) - - - - - - - Water MetersWater- (525,000) (900,000) - - - - - - - - Debt Service(248,050) (250,050) (246,750) (248,150) (249,150) (250,950) (248,675) - - - - Operating Expenses(2,098,960) (2,220,610) (2,287,230) (2,355,850) (2,426,530) (2,499,320) (2,574,290) (2,651,530) (2,731,070) (2,812,990) (2,897,370) Transfer to Equipment Fund(100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) Total Expenses and Uses(3,119,830) (4,067,760) (3,723,980) (2,984,000) (3,075,680) (3,020,270) (2,922,965) (3,341,530) (2,981,070) (3,872,990) (3,007,370) Change in Fund Balance764,910 (904,590) (560,140) 180,520 94,540 145,660 243,685 (174,140) 187,070 (704,090) 162,310 Ending Balance 3,388,137 2,483,547 1,923,407 2,103,927 2,198,467 2,344,127 2,587,812 2,413,672 2,600,742 1,896,652 2,058,962 Minimum Cash Balance Goal 2,015,165 1,263,162 1,238,500 1,290,087 1,299,568 (3 months expenses and uses +100% of year 1 + 1/2 of year 2 +1/3 of year 3 + 1/4 of year 4 +1/5 of year 5 capital outlay)$0.0$0.5$1.0$1.5$2.0$2.5$3.02024 2025 2026 2027 2028 2029 2030 2031 2032 2033Millions73 Capital Improvement PlanCity of Arden Hills, MinnesotaPROJECTS & FUNDING SOURCES BY DEPARTMENT2024 2033thruTotal2024 2025 2026 2027 2028Department2029 2030 2031 2032 2033Project #Street Department3,795,700900,700 550,000 775,000Capital Improvement Funds (PIR)250,0001,320,0005,205,500735,500 670,000 1,200,000Other900,0001,700,00030,00030,000Other City Governments927,300167,300 135,000 340,000Sanitary Sewer Utility Fund110,000175,0001,190,000100,000 350,000State Aid350,000390,0002,833,000978,000 410,000 950,000Surface Water Mgmt Utility Funds125,000370,0001,969,600219,600 60,000 150,000Water Utility Funds580,000960,00015,951,1003,001,100 1,955,000 3,765,000Street Department Total2,315,0004,915,00024-Str-0013,001,1002024 PMP3,001,10026-Str-0012026 PMP1,955,0001,955,00028-Str-0013,765,0002028 PMP3,765,00030-Str-0012030 PMP2,315,0002,315,00032-Str-0012032 PMP4,915,0004,915,00015,951,1003,001,100 1,955,000 3,765,000Street Department Total2,315,0004,915,0003,001,1001,955,0003,765,000Grand Total15,951,1002,315,000 4,915,000Produced Using the Plan-It Capital Planning Software74 BUDGET SUMMARY By Fund Type 2021 2022 10/31/2023 2023 2024 $ Increase % Increase CITY‐WIDE SUMMARY Actual Actual YTD Budget Budget (Decrease) (Decrease) REVENUES General Fund 5,304,591$ 5,501,964$ 3,043,268$ 5,369,420$ 5,939,200$ 569,780$ 10.6% Special Revenue Funds 596,583 478,350 214,137 194,500 244,500 50,000 25.7% Capital Improvement Funds 2,755,603 2,045,332 1,071,549 2,507,210 1,776,660 (730,550) ‐29.1% Enterprise Funds 7,035,879 6,736,927 5,316,978 6,346,580 6,907,720 561,140 8.8% Internal Service Funds 603,987 526,679 487,425 608,640 640,910 32,270 5.3% TOTAL REVENUES 16,296,643$ 15,289,251$ 10,133,357$ 15,026,350$ 15,508,990$ 482,640$ 3.2% EXPENDITURES/EXPENSES General Fund 5,515,275$ 5,305,549$ 4,689,527$ 5,530,180$ 6,121,270$ 591,090$ 10.7% Special Revenue Funds 472,246 265,833 166,088 229,320 236,050 6,730 2.9% Capital Improvement Funds 2,527,945 2,605,300 745,273 2,620,470 2,851,100 230,630 8.8% Enterprise Funds 4,990,363 5,391,253 3,601,574 6,918,720 9,958,060 3,039,340 43.9% Internal Service Funds 658,209 513,453 489,634 628,140 660,410 32,270 5.1% TOTAL EXPENDITURES/EXPENSES 14,164,039$ 14,081,389$ 9,692,096$ 15,926,830$ 19,826,890$ 3,900,060$ 24.5% NET CHANGES IN FUND BALANCE 2,132,604$ 1,207,863$ 441,260$ (900,480)$ (4,317,900)$ (3,417,420)$ 38% 2%11% 45% 4% 2024 Revenues by Fund Type General Fund Special Revenue Funds Capital Improvement Funds Enterprise Funds Internal Service Funds 31% 1% 15% 50% 3% 2024 Expenditures by Fund Type General Fund Special Revenue Funds Capital Improvement Funds Enterprise Funds Internal Service Funds 1 BUDGET SUMMARY By Source/Use Type 2021 2022 10/31/2023 2023 2024 $ Increase % Increase CITY‐WIDE SUMMARY Actual Actual YTD Budget Budget (Decrease) (Decrease) REVENUES Taxes 4,784,435$ 4,838,911$ 2,530,611$ 4,792,890$ 5,392,960$ 600,070$ 12.5% Special Assessments 667,526 439,437 161,168 300,750 314,280 13,530 4.5% Licenses and permits 755,758 834,329 433,962 517,620 555,270 37,650 7.3% Intergovernmental 1,055,579 1,119,299 380,771 1,533,180 749,440 (783,740) ‐51.1% Charges for services 7,373,439 6,868,475 5,396,436 6,659,480 7,343,400 683,920 10.3% Fines & forfeits 21,500 22,662 20,085 23,190 19,250 (3,940) ‐17.0% Investment earnings (41,581) (560,872) 326,340 42,500 50,000 7,500 17.6% Miscellaneous 234,785 483,645 226,569 248,100 93,480 (154,620) ‐62.3% Interfund Services 597,202 525,826 486,275 608,640 640,910 32,270 5.3% Transfers in 848,000 717,540 171,140 300,000 350,000 50,000 16.7% TOTAL REVENUES 16,296,643$ 15,289,251$ 10,133,357$ 15,026,350$ 15,508,990$ 482,640$ 3.2% EXPENDITURES/EXPENSES Personnel Expenses 2,500,594$ 2,928,902$ 2,491,172$ 3,207,400$ 3,460,890$ 253,490$ 7.9% Supplies and Materials 260,839 416,960 321,929 367,900 367,530 (370) ‐0.1% Other Services and Charges 8,298,468 8,011,584 5,752,191 7,932,760 8,610,370 677,610 8.5% Capital Expenditures 2,180,837 1,939,870 669,364 3,832,470 6,751,000 2,918,530 76.2% Debt Service 75,300 66,533 286,300 286,300 287,100 800 0.3% Transfers 848,000 717,540 171,140 300,000 350,000 50,000 16.7% TOTAL EXPENDITURES/EXPENSES 14,164,039$ 14,081,389$ 9,692,096$ 15,926,830$ 19,826,890$ 3,900,060$ 24.5% NET CHANGES IN FUND BALANCE 2,132,604$ 1,207,863$ 441,260$ (900,480)$ (4,317,900)$ (3,417,420)$ 35% 2%4% 5% 47% 0% 0%1% 4% 2%2024 Revenues by Source Type Taxes Special Assessments Licenses and permits Intergovernmental Charges for services Fines & forfeits Investment earnings Miscellaneous Interfund Services Transfers in 18% 2% 43% 34% 1%2% 2024 Expenditures by Use Type Personnel Expenses Supplies and Materials Other Services and Charges Capital Expenditures Debt Service Transfers 2 Fund Structure Purpose and Accounting Basis The accounts of the City are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self‐balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures or expenses as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. Certain funds have varying levels of restrictions, imposed either by legal requirements or policy choices, and as such, it can be helpful to see a broad overview of the City’s finances to show summaries of different funds. The City’s funds are grouped into seven basic types:  General  Special Revenue  Capital  Debt Service  Proprietary (Enterprise)  Internal Service  Fiduciary The budgeted funds of the City are grouped into two broad categories as follows:  Governmental Funds – Governmental Funds are used to account for “government‐type” activities of the City (e.g., activities that receive a significant portion of their funding from property taxes, state aids, and various grants). The Governmental Funds budgeted for the City are the General Fund, Special Revenue Funds, Debt Service Funds, and Capital Projects Funds.  Proprietary Funds – Proprietary funds are used to account for the “business‐type” activities of the City (e.g., activities that receive a significant portion of their funding through user charges). The proprietary funds budgeted by the City are Enterprise Funds and Internal Service Funds. The first three fund types listed above comprise the majority of the day‐to‐day operating activities of the City. The remaining fund types are more specialized funds, and typically account for one‐time and/or specific activities rather than ongoing and recurring services. Brief descriptions of each fund type follow. General Fund The General fund is the primary revenue source and operating fund for most services cities typically offer. These include public safety (police and fire), street maintenance, parks and recreation, and neighborhood and community services, etc. In addition, the City Council, Administrative Services and City Attorney budgets are predominately funded by the General Fund. 3 These activities are financed through general tax dollars from property taxes and by revenues generated from permits, fees and investment earnings. Special Revenue Funds Special revenue funds account for activities funded by special purpose revenue, that is, revenues that are legally restricted to expenditures for a specific purpose. The City maintains five active special revenue funds which include: Cable Fund, EDA General Fund, EDA TIF District #3 Cottage Villas, EDA TIF District #4 Presbyterian Homes, and EDA TIF District #5 TCAAP. Capital Project Funds These funds include the Equipment and Building Replacement Fund, Public Safety Capital Fund, Parks Fund, TCAAP Capital, and the Permanent Improvement Revolving Fund (PIR). They are used to account for financial resources to be used for the acquisition of equipment or construction of major capital facilities (other than those financed by proprietary funds such as the Water and Sewer funds), i.e., the development of a new neighborhood park, or a fire station. Proprietary (Enterprise) Funds These funds account for City activities that operate as public enterprises. Revenues come from fees charged to programs, customers, or other department users. Enterprise funds that provide for sewer and water services are proprietary funds. The City currently has four enterprise funds (water, sanitary sewer, recycling, and surface water management) that represent separate business activities for the City.  Water – The City provides water service to its citizens and commercial entities.  Sanitary Sewer – The City’s sewers protect public health and preserve wastewater solids. The City is connected to the Metropolitan Council’s sewer system.  Recycling – The City provides recycling services to its citizens to protect public health and the environment.  Surface Water Management – The City’s surface water management system collects storm water runoff, protects the environment, and manages the discharge of water to holding ponds and the water shed. Proprietary (Internal Service) Funds These funds account for City activities that operate as public enterprises and provide services internally to other departments. Revenues come from fees charged to programs, customers, or other department users. Internal Service funds that provide for engineering and IT services are internal funds. The City currently has four internal service funds (Risk Management, Engineering, Central Garage & Equipment, and Technology) that represent activities for the City.  Risk Management – This fund provides insurance to all departments within the City.  Engineering – This fund provides engineering services for City projects, developments, and all departments within the City. 4  Central Garage & Equipment – This fund provides the services and equipment repair for the Public Works Department which consists of Street Maintenance, Park Maintenance, Water Utility, Sewer Utility, and the Surface Water Management Utility.  Technology – This fund provides technology software and equipment to all departments within the City. Debt Service Funds Funds for debt service track revenues and expenditures related to repayment of principal and interest costs associated with borrowing money for long‐term obligations. The reader can find a separate debt service schedule in this budget that provides details on all outstanding debt owed by the City. Fiduciary Fund Types Trust and Agency Funds are used to account for assets held by the City as an agent or trustee for individuals, private organizations, other governments and/or funds. These include Agency and Expendable Trust Funds. Agency funds are custodial in nature (assets and liabilities) and do not involve Measurement of results of operations. The City currently does not have any fiduciary funds. 5 FUND STRUCTURE Governmental Funds Proprietary Funds Fiduciary Funds Debt Service Funds* General Fund Capital Projects Funds Special Revenue Funds Enterprise Funds Internal Service Funds Trust Funds* Agency Funds* Risk Management Engineering Central Garage Technology Cable TV EDA General Activities EDA TIF District 3 EDA TIF District 4 EDA TIF District 5 Equipment & Building Replacement Parks Capital Improvements (PIR) Public Safety Capital TCAAP Capital *The City does not have any Debt, Agency or Trust Funds as noted above in red. Water Sanitary Sewer Recycling Surface Water Management 6 Revenues The City is dependent on the resources that generate revenue to provide for the different services that our residents receive. This dependency is the limiting factor on what service can be provided. These services range from the basic services of public safety and road maintenance to services enhancing the quality of life such as parks and community events. Our resources to generate revenue are affected by a number of factors, including City, State and Federal laws, rates, demographics, and economic conditions. The following provides a summary of major revenue sources and general trends: Property Taxes This revenue source is primarily used in the General Fund and is set at a level to raise adequate revenue for the operating budget when combined with other expected revenues. The final level of expected revenue should be sufficient to conduct City business in accordance with Council policy and directives and result in a projected year‐end fund balance to cover possible emergencies and contingencies. Trends: Property tax levies have been increasing due to cuts in State Aid that began in 2001. Special Assessments A portion of the costs for public improvements is recovered by assessment charges to the benefiting property owners. These collections are used to pay bond principal and interest on the outstanding improvement bonds or to reimburse the City if no bonds were issued. A majority of the special assessments are associated with road reconstruction projects within the Capital Improvement Plan, but they also include charges against property for the collection of delinquent utility bills or miscellaneous charges. $2.00 $2.25 $2.50 $2.75 $3.00 $3.25 $3.50 $3.75 $4.00 $4.25 $4.50 $4.75 $5.00 $5.25 $5.50 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024MillionsTax Levies 7 Trends: Special Assessment Revenues fluctuate due to the timing of Pavement Management Plan (PMP) projects. The 2015, 2018, 2019 and 2021 collections were larger than average as there were more prepaid special assessments. Licenses & Permits These fees are normally charged as a means of recovering the cost of regulation in the interest of the overall community. Business license fees are required to be paid annually in order to operate a business within the City. Non‐business license and permit fees are levied to finance the cost of inspecting and regulating new construction and to cover a portion of the administrative costs associated with monitoring activities. Building permit fees generate most of the revenue in this category. $0 $100 $200 $300 $400 $500 $600 $700 $800 $900 $1,000 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024ThousandsSpecial Assessments 200 300 400 500 600 700 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Number of Building Permits Issued 8 Trends: License revenue is expected to remain static. Building permit revenue is not expected to change much as the City is primarily built out but commercial activity will cause fluctuations as seen in 2016 and 2017 as existing facilities go through upgrades. This will all change once the Rice Creek Commons (TCAAP) project begins construction. 2016 and 2017 numbers reflect major renovations at the Land O’Lakes headquarters facility and Boston Scientific. Intergovernmental This represents monies from other governments in the form of grants, entitlements, and shared revenues. The City receives a variety of shared revenues from the State of Minnesota. Prior to 2011, the major revenue within this category was Market Value Homestead Credit Aid. The 2011 legislature eliminated this program. The major revenue source is now Municipal State Aid (MSA) maintenance for streets. All other amounts represent small grants and aids that the City receives under various established programs. MSA Maintenance is a program for urban municipalities with populations of 5,000 or more. 20% of a City’s County Roads and local improved mileage are included. This includes County Roads and County State Aid Highways (CSAH) that have reverted back to the municipality. Police Aid is money received from the State to help with police personnel training costs. Since Arden Hills contracts with the Ramsey County Sheriff for this service, a part of this revenue is allocated back to Arden Hills each year to offset part of the contract costs for policing. Trends: MSA Maintenance dollars had been gradually increasing through 2020, declined in 2021 due to COVID‐19, and increased again in 2022. A 2% increase is being budgeted for 2024. Police Aid has remained fairly static over the last six years and is expected to remain so. Charges for Services This category reflects fees collected for contractual services and general services that the City charges directly for. Included in this category are the following:  General Fund charges for services include contractual and service fee services related to general government, public safety, and recreation.  Services to property (Utility Fees) – are collected by the utility funds from customers (residents and business within the City) for services. 9 Trends: Charges for Services have been increasing as a whole. This is in part due to rising utility fees to help pay for needed infrastructure improvements (see the Capital Improvement Plan section). Fluctuations in the General Fund fees are primarily due to Plan Check Fee revenue associated with building permits. Fines and Forfeitures Fines and forfeitures represent the City’s portion of traffic and code violation fees and are collected in the General Fund. When a violation is issued by a City, Sheriff, or State Trooper within the City Limits, a portion of the fee paid to the County is distributed to the City (based on State Statute). In 2011, the City adopted Administrative Fines which are seen for the first time in 2012 revenues. These are fines for violations that are 10 miles per hour (MPH) or under and also rolling stops through stop signs. These fines are collected at the local level and serve a purpose by providing education to the community. Trends: Fines and Forfeiture revenue are usually fairly flat. The drop of in 2020 is due to COVID‐19. $3.0 $3.5 $4.0 $4.5 $5.0 $5.5 $6.0 $6.5 $7.0 $7.5 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024MillionsUtility Fees $10,000 $20,000 $30,000 $40,000 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Fines & Forfeitures 10 Franchise Fees Franchise fees are derived from a fee imposed on cable TV revenues collected by the utilities for usage within the City. The fees are deposited in the Special Revenue Cable Fund. Cable TV franchise fees are used to cover communication and AV equipment costs. Trends: The fee currently is estimated to generate approximately $94,500 per year for the Cable Fund. Developer Reimbursements The County has purchased the TCAAP property. Once plans and phasing have been determined, estimates can be made on developer reimbursements and expenditures for the property. A Development Agreement will be entered into in which the City is reimbursed for its expenses incurred with this acquisition. Trends: No revenues have been budgeted at this time but once plans and phasing have been determined, revenues are expected to offset costs incurred in connection with this project. This will happen as part of the Joint Development Authority with Ramsey County. Investment Earnings Investment earnings are allocated to all funds based upon a weighted average of their daily cash balance. For budgeting purposes, the interest earnings are projected and the allocation from the latest Annual Comprehensive Financial Report is used. Market value changes related to the required recognition of unrealized gains / losses are included in the estimate for budgetary purposes. Trends: Investment earnings are subject to the interest rate, shifts in the economy and are dependent on what rates are available at the time investments were made. Other Revenues Miscellaneous sources which do not fit into any of the above mentioned revenue categories. These sources include donations, other small unexpected payments, and non‐operating revenues (Proprietary Funds) such as sale of scrap or surplus. Trends: These revenues are expected to remain constant over the next several years. 11 Property Tax The City of Arden Hills levies property taxes for its General Fund Operations. The levies are allowed by State Law, and are collected from property owners by Ramsey County and distributed to the City in July, December, and January. Property Tax Reform During 2001, the State Legislature passed a major Property Tax Reform Bill that dramatically impacted State funding to local governments. Levy limits returned, and a major shift in the State Funding of school districts resulted in the elimination of some aids for cities. The intention of the State Legislature was to have cities make up for this lost aid through the property tax levy. This reduced the reliance of cities on State Aid, and allows the property tax levy to make up a larger share of the General Fund Revenues. Arden Hills did not receive a significant portion of Local Government Aid, thus was not impacted. As the Legislature entered the 2003 session, the situation with the economy was creating a State Deficit of over $4 billion. The State enacted many reductions in order to balance the budget. As part of those reductions, cities had their property tax aid decreased for 2003 and 2004. The Market Value Homestead Credit (MVHC) reduction amount for 2003 was $100,979 or 100% of the aid amount the city was initially certified to receive. The cities were then only allowed to levy back for 60% of the permanent LGA losses from 2003 and 2004. In 2005, the Legislature readjusted the formula for State Aid and increased the overall State Aid to cities by $48 million. The formula change was detrimental to most inner ring suburbs and most cities in turn saw a total elimination of its LGA. In 2008, the State again was facing a deficit and the Government chose to unallot the second half payments of LGA and MVHC which were to be distributed in December 2008. This was a loss of $26,272 to the City. As the State economic forecast did not improve in 2009 or 2010, all LGA and MVHC aid was unallotted, this was a loss of $55,923 and $61,774 for the City. In mid‐ 2010, the Governor unallotted the 2011 MVHC aid which was estimated at $61,774 for Arden Hills. The 2011 legislature eliminated the MVHC program for 2012, thus taking local governments out of the equation. A new program gives homesteaded property owners a Market Value Exclusion (MVE) on the value of their property and gives these property owners basically the same effect. However, this shifts taxes to non‐homesteaded property as each local jurisdiction is now receiving its full levy, including the City. This results in shifting a significant portion of the City’s levy (and other local jurisdiction’s levy) to Commercial/Industrial property and those homesteads whose value is over $413,800 where the exclusion is eliminated. 12 Property Values (Tax Burden) City’s Market Value and Tax Capacity Due to the current economic conditions, the taxable market value for the City is projected to increase by $149.4 million or 9.1% to $1.79 billion. From this, the Tax Capacity is calculated (for residential properties it equates to 1% of Taxable Market Value, and varies by property type for all others). The City’s Tax Capacity for calculating taxes was projected to increase by 10.3% to $23.3 million. This plus the change in the levy is increasing the City’s tax rate from 23.632% to 24.479%. Median Valued Home Due to current economic conditions, the Taxable Market Value of the median valued home within the City is projected to increase 5.74% from $443,550 to $469,000. The overall annual City Tax burden increase on the median valued home is projected to be approximately 9.5% or $99.86. Property Tax Levies The total levy being proposed is $5,310,950. This represents a $592,270 or 12.55% increase over the 2023 levy of $4,718,680. Anoka County sets the Fiscal Disparities levy for the entire Seven County Metropolitan Area. This was established by the legislature in the 1970’s as a means to more evenly distribute the property tax benefit derived by commercial properties. Cities are either a “net” gainer or a “net” contributor. Arden Hills is a “net” gainer and will collect $351,729 in 2024 as opposed to $385,266 in 2023, which is a decrease of 8.7%. City Tax Rate There are two types of tax rates that are calculated for the City. One is a net tax capacity based rate, and the other is a market value based rate. Both rates use the market value as the starting point for determining the rate. Net Tax Capacity Based Rate The Net Tax Capacity based rate is calculated by taking the levy and dividing it by the Net Tax Capacity. Net Tax Capacity calculation is regulated by the State Legislature, which has created classifications of property and a “class rate percentage” for each classification. The Net Tax Capacity is determined by multiplying the market value of each property by the appropriate class rate percentage. The sum total of all parcel tax capacities less adjustments for the City’s Fiscal Disparity contribution, those parcels that have been certified in a Tax Increment Financing (TIF) development district, and the MVE represent the New Tax Capacity for the city. Currently, the General Fund Levy is Net Tax Capacity based. 13 Tax Capacity 2022 2023 2024 Real Estate/Personal Property 18,697,839 21,115,870 23,297,015 Tax Increment Districts (367,689) 0 0 Sub‐Total 18,330,150 21,115,870 23,297,015 Fiscal Disparities: Contribution (2,932,378) (2,778,653) (3,037,636) Distribution 1,536,822 1,448,626 1,488,373 Total Tax Capacity 16,934,594 19,785,843 21,747,752 Percent Change ‐0.6% 16.8% 9.9% Market Value based rate Market Value based rates are calculated by dividing the levy by the taxable market value of all properties within the city. Taxable market value is calculated by taking the market value of all properties less exclusions and limitations as set by the State Legislature. Market Value Determination The county Assessor determines the market value of properties through assessment, the use of actual sales data, and economic trends. The taxes that are collected in 2024 are based on the assessment of market values for 2023, which are certified to the County Assessor on January 2, 2023 and relate to sales and data information from 2022. All assessments are subject to review by the Minnesota Department of Revenue. The State requires that property values be within 90% to 105% of actual sales overall. Truth‐In‐Taxation Public Hearing Each year in late November or early December, Statutes require all counties, school districts, and cities with a population over 2,500 to hold a public hearing to discuss the proposed budget and property tax levies. As part of this process, each property is sent by the county a Truth‐In‐ Taxation notice which shows the impacts of the proposed levies on their individual property. The public hearing is set as a forum for citizens to come and discuss their views on the proposed budget and property tax levies with the public officials of each jurisdiction. The City held the Truth‐In‐Taxation Public Hearing on Monday, December 11, 2023. 14 Budget Assumptions Certain assumptions are decided on as a foundation for developing a budget. These assumptions guide the City in determining the level of service that will be provided to residents and how those services will be funded. The City’s budget practice is to use conservative revenue estimates to assure adequate funding of expenditures. 2024 Assumptions The City is assuming a population growth of 1% per year until the TCAAP development occurs. The Chart below demonstrates the City’s population growth over the prior years. After the 2010 Census, the City’s population was reported as 9,552. As the City’s population grows, so does the demand for services. This increase in demand for services also requires increases in parks, miles of streets, water mains and sewer lines that need to be maintained. In 2024, the City continues various infrastructure improvements as the City’s infrastructure ages. This growth and demand can result in the City’s operating budgets growing faster than the Consumer Price Index (CPI) and increased infrastructure improvements can cause the City’s per capita spending to increase. 9,000 9,200 9,400 9,600 9,800 10,000 10,200 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Population 15 As the City becomes more developed and has less land available for new residential development, the City’s operating expenditures should increase with increases in the CPI with the exception of a “catch‐up” in infrastructure improvements. Current economic conditions have caused the City’s residential market values to increase by 5.74%. In 2002 the State Legislature enacted major property tax reform which lowered all property class rates. The City’s tax capacity has allowed the city to maintain a tax rate that is one of the lowest in the Minneapolis/St. Paul Metropolitan area. Currently, the City has one of the lowest rates in the northeast metropolitan area as shown in the graph. ‐60% ‐40% ‐20% 0% 20% 40% 60% 80% 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Budget vs. CPI Budget CPI $0 $500 $1,000 $1,500 $2,000 $2,500 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Per Capital Spending 16 As other revenue sources decrease or remain at past levels, the City becomes more reliant on property taxes as its main revenue source. The following table summarizes the City’s property tax levy over the last ten years. Year Levy % Change 2015 $3,359,775 3.1% 2016 $3,478,775 3.5% 2017 $3,641,290 4.7% 2018 $3,786,942 4.0% 2019 $3,938,420 4.0% 2020 $4,135,340 5.0% 2021 $4,280,080 3.5% 2022 $4,472,680 4.5% 2023 $4,718,680 5.5% 2024 $5,310,950 12.6% 0 10203040506070 Arden Hills White Bear Lake Little Canada White Bear Township Vadnais Heights Lauderdale Shoreview Blaine Mounds View Falcon Heights New Brighton Roseville Spring Lake Park Maplewood Gem Lake North St. Paul St. Paul St. Anthony 2023 City Tax Rates 17 The Minnesota State Legislature enacted Market Value Homestead Credit reductions to property owners in 2003‐2004. This credit was not reimbursed to local governments, which in effect reduced tax revenues so local governments did not receive the full amount of their certified levies. In 2005 the legislature reinstated these credit reductions for 2005 and 2006. The credits were reinstated in 2007. However, due to the current economic conditions, the second half payment for 2008 and all of the 2009 and 2010 payments were unallotted by the Governor. All of the 2011 payments were unallotted. The 2011 legislature eliminated the program for 2012 and replaced it with the Market Value Exclusion program previously discussed, taking local governments out of the formula. The City began receiving its full levy in 2012, however, the full effect was seen in 2013 as Fiscal Disparities caught up with the change. Currently there is little land available for residential development and new home construction within the City except with the addition of the TCAAP property. Most development is commercial/industrial and as these areas are developed there will be a decline of permit revenues in the future. This is expected to increase in the future depending on the timing of how the TCAAP property develops. The City pools its cash reserves for investment purposes. One of the City’s largest expenditure classifications is personnel services. Personnel services include salaries and fringe benefits for all employees. For 2024, the salaries have been budgeted with a 3.0% COLA increase for non‐union employees and a 3.0% COLA increase union employees. There is a 10% increase assumed for health, a 4% increase for dental and a 0.0% increase for life insurance premiums. Overall, the city cost for insurance is increasing $36,640. Finally, the population growth does not only affect the City’s General fund, it also affects the City’s Water, Sewer, and the Surface Water Management operating funds. As the population has increased, so has the number of utility customers. As the number of customers increase, so does the revenue, the demand for service and the cost of providing the service. The chart below shows the customer changes over the last five years. 18 2625 2630 2635 2640 2645 2650 2655 2660 2665 2018 2019 2020 2021 2022 2023 # of Utility Customers Water Sewer Storm 19 2021 2022 10/31/2023 2023 2024 $ Increase % Increase GENERAL FUND Actual Actual YTD Budget Budget (Decrease) (Decrease) REVENUES Taxes 3,763,386$ 3,829,079$ 2,094,193$ 4,078,390$ 4,638,460$ 560,070$ 13.7% Special assessments 4,514 ‐ ‐ 3,350 3,090 (260) ‐7.8% Licenses and permits 752,531 830,864 424,216 511,730 552,020 40,290 7.9% Intergovernmental 160,279 174,405 106,355 171,370 175,970 4,600 2.7% Charges for services 605,738 615,878 296,208 525,550 489,490 (36,060) ‐6.9% Fines & forfeits 21,500 22,662 20,085 23,190 19,250 (3,940) ‐17.0% Investment earnings (13,315) (186,632) 80,023 42,500 50,000 7,500 17.6% Miscellaneous 9,958 215,708 22,188 13,340 10,920 (2,420) ‐18.1% TOTAL REVENUES 5,304,591$ 5,501,964$ 3,043,268$ 5,369,420$ 5,939,200$ 569,780$ 10.6% EXPENDITURES Mayor & council 67,262$ 53,060$ 59,897$ 56,850$ 88,370$ 31,520$ 55.4% Administration 346,982 385,175 354,679 420,840 499,730 78,890 18.7% Elections 31,632 33,947 31,056 33,200 40,300 7,100 21.4% Finance 150,251 143,713 192,328 191,550 191,810 260 0.1% TCAAP 37,711 47,817 61,281 90,450 114,900 24,450 27.0% Planning & Zoning 203,759 199,219 181,225 278,430 324,940 46,510 16.7% Government Buildings 176,682 214,101 182,243 223,910 232,900 8,990 4.0% Police 1,376,846 1,452,262 1,210,421 1,453,280 1,585,240 131,960 9.1% Dispatch 54,283 61,808 51,553 68,740 70,390 1,650 2.4% Fire 656,401 696,675 751,177 751,180 833,930 82,750 11.0% Emergency Management 5,996 6,622 7,327 6,830 9,260 2,430 35.6% Protective Inspections 614,610 328,682 301,582 375,770 396,120 20,350 5.4% Street Maintenance 618,235 914,150 573,613 796,430 853,380 56,950 7.2% Recreation 141,426 178,808 144,586 237,130 241,970 4,840 2.0% Park Maintenance 485,200 486,969 415,418 545,590 588,030 42,440 7.8% Transfers out 548,000 102,540 171,140 ‐ 50,000 50,000 N/A TOTAL EXPENDITURES 5,515,275$ 5,305,549$ 4,689,527$ 5,530,180$ 6,121,270$ 591,090$ 10.7% NET CHANGE IN FUND BALANCE (210,684)$ 196,415$ (1,646,259)$ (160,760)$ (182,070)$ (21,310)$ 13.3% 20 2024 BUDGET ‐ GENERAL FUND ‐ SCHEDULE OF EXPENDITURES ‐ DETAIL BY FUNCTION 2021 2022 2023 2024 $ Increase % Increase Actual Actual Budget Proposed (Decrease) (Decrease) Mayor & council Personnel Expenses 37,209$ 37,225$ 37,230$ 37,240$ 10$ 0.0% Supplies and Materials ‐ ‐ 150 ‐ (150) ‐100.0% Other Services and Charges 30,052 15,835 19,470 51,130 31,660 162.6% 67,262$ 53,060$ 56,850$ 88,370$ 31,520$ 55.4% Administration Personnel Expenses 219,152$ 247,988$ 262,340$ 301,980$ 39,640$ 15.1% Supplies and Materials ‐ ‐ 650 ‐ (650) ‐100.0% Other Services and Charges 127,830 137,186 157,850 197,750 39,900 25.3% 346,982$ 385,175$ 420,840$ 499,730$ 78,890$ 18.7% Elections Supplies and Materials ‐$ 68$ ‐$ ‐$ ‐$ 0.0% Other Services and Charges 31,632 33,879 33,200 40,300 7,100 21.4% 31,632$ 33,947$ 33,200$ 40,300$ 7,100$ 21.4% Finance Personnel Expenses 68,026$ 62,080$ 79,630$ 84,850$ 5,220$ 6.6% Supplies and Materials 10,229 10,477 16,500 15,000 (1,500) ‐9.1% Other Services and Charges 71,996 71,156 95,420 91,960 (3,460) ‐3.6% 150,251$ 143,713$ 191,550$ 191,810$ 260$ 0.1% TCAAP Personnel Expenses 22,282$ 37,020$ 39,450$ 43,900$ 4,450$ 11.3% Other Services and Charges 15,429 10,797 51,000 71,000 20,000 39.2% 37,711$ 47,817$ 90,450$ 114,900$ 24,450$ 27.0% Planning & Zoning Personnel Expenses 114,783$ 115,217$ 233,470$ 239,180$ 5,710$ 2.4% Other Services and Charges 88,976 84,002 44,960 85,760 40,800 90.7% 203,759$ 199,219$ 278,430$ 324,940$ 46,510$ 16.7% Government Buildings Personnel Expenses 32,563$ 35,823$ 37,360$ 38,100$ 740$ 2.0% Supplies and Materials 5,057 8,056 9,500 9,180 (320) ‐3.4% Other Services and Charges 139,062 170,221 177,050 185,620 8,570 4.8% 176,682$ 214,101$ 223,910$ 232,900$ 8,990$ 4.0% Police Other Services and Charges 1,376,846$ 1,452,262$ 1,453,280$ 1,585,240$ 131,960$ 9.1% 1,376,846$ 1,452,262$ 1,453,280$ 1,585,240$ 131,960$ 9.1% Dispatch Other Services and Charges 54,283$ 61,808$ 68,740$ 70,390$ 1,650$ 2.4% 54,283$ 61,808$ 68,740$ 70,390$ 1,650$ 2.4% Fire Other Services and Charges 656,401$ 696,675$ 751,180$ 833,930$ 82,750$ 11.0% 656,401$ 696,675$ 751,180$ 833,930$ 82,750$ 11.0% Emergency Management Personnel Expenses 5,070$ 5,161$ 5,280$ 7,710$ 2,430$ 46.0% Other Services and Charges 927 1,461 1,550 1,550 ‐ 0.0% 5,996$ 6,622$ 6,830$ 9,260$ 2,430$ 35.6% Protective Inspections Personnel Expenses 195,501$ 268,552$ 305,030$ 319,670$ 14,640$ 4.8% Supplies and Materials 204 1,553 1,250 1,250 ‐ 0.0% Other Services and Charges 418,905 58,578 69,490 75,200 5,710 8.2% 614,610$ 328,682$ 375,770$ 396,120$ 20,350$ 5.4% Street Maintenance Personnel Expenses 263,797$ 317,000$ 344,360$ 381,130$ 36,770$ 10.7% Supplies and Materials 50,020 66,755 55,250 65,500 10,250 18.6% Other Services and Charges 304,418 530,395 396,820 406,750 9,930 2.5% 618,235$ 914,150$ 796,430$ 853,380$ 56,950$ 7.2% Recreation Personnel Expenses 111,452$ 123,795$ 156,690$ 161,380$ 4,690$ 3.0% Supplies and Materials 6,351 14,553 23,250 23,400 150 0.6% Other Services and Charges 23,623 40,460 57,190 57,190 ‐ 0.0% 141,426$ 178,808$ 237,130$ 241,970$ 4,840$ 2.0% Park Maintenance Personnel Expenses 320,174$ 347,218$ 358,410$ 402,170$ 43,760$ 12.2% Supplies and Materials 37,554 33,578 43,350 44,900 1,550 3.6% Other Services and Charges 127,472 106,174 143,830 140,960 (2,870) ‐2.0% 485,200$ 486,969$ 545,590$ 588,030$ 42,440$ 7.8% Transfers Out 548,000$ 102,540$ ‐$ 50,000$ 50,000$ 0.0% TOTAL EXPENDITURES 5,515,275$ 5,305,549$ 5,530,180$ 6,121,270$ 591,090$ 10.7% 21 2023 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2023 BUDGET City Council 67,262$ 53,060$ 56,850$ 88,370$ 55.4% City Administration 346,982 385,175 420,840 499,730 18.7% Elections 31,632 33,947 33,200 40,300 21.4% Finance 150,251 143,713 191,550 191,810 0.1% TCAAP 37,711 47,817 90,450 114,900 27.0% Planning & Zoning 203,759 199,219 278,430 324,940 16.7% Government Buildings 176,682 214,101 223,910 232,900 4.0% Totals 1,014,278 1,077,032 1,295,230 1,492,950 15.3% Total By Classification Personnel Services 494,016 535,354 689,480 745,250 8.1% Commodities 15,286 18,601 26,800 24,180 -9.8% Contractual Services 504,976 523,077 578,950 723,520 25.0% Capital Outlay 0000 N/A Other Charges 0000 N/A Totals 1,014,278 1,077,032 1,295,230 1,492,950 15.3% Staffing Full-time equivalents 3.72 3.99 5.06 5.23 Expenditures CITY OF ARDEN HILLS, MINNESOTA GENERAL GOVERNMENT SUMMARY EXPENDITURE ANALYSIS 2021 2022 2024 0 200 400 600 800 1,000 1,200 1,400 1,600 ACTUAL 2021 ACTUAL 2022 BUDGET ORIGINAL 2023 BUDGET 2024Thousands 22 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Mayor & Council 41100 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 37,209$ 37,225$ 37,230$ 37,240$ Commodities - - 150 - Contractual Services 30,052 15,835 19,470 51,130 Total 67,262$ 53,060$ 56,850$ 88,370$ Percent Change (-21.1%) 7.1% 55.4% NYFS amount included above 18,584 - - 23,300 Expenditures by Classification In 2024, the Mayor and Council budget is proposed to increase by 55.4% or $31,520. The budget for NYFS was added back in 2024. 2024 BUDGET Fund # : Activity # : The Mayor and City Council are responsible for the formulation of policy and the passage of laws governing the City of Arden Hills. Members participate in various committees, as well as direct staff, through the City Administrator, as to their overall goals for the City. This department provides for Mayor and Council compensation, Council meetings and work sessions, management consultants and memberships. When applicable, participation in NYFS is included in this budget, as is funding for the City Council Retreat Facilitator. 1. Adopt policies and ordinances consistent with Council's position on growth, zoning and financial strategy. 2. Continue to work on the redevelopment of the TCAAP property. Creating funding sources to build reserve balances to fund future capital improvements while maintaining current City services. 42% 58% Personnel Services Commodities Contractual Services 23 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Administration 41300 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 219,152$ 247,988$ 262,340$ 301,980$ Commodities - - 650 - Contractual Services 127,830 137,186 157,850 197,750 Total 346,982$ 385,175$ 420,840$ 499,730$ Percent Change 11.0% 9.3% 18.7% Full-Time Equivalent positions 1.86 2.07 2.09 2.22 Expenditures by Classification The 2024 Administration budget is increasing by 18.7% over 2023. The increase in personnel services is due to step, COLA, insurance benefit increases and an increase in fte's. The increase in contractual services is mainly due to an increase in property insurance and the addition of a comp study in 2024. 2024 BUDGET Fund # : Activity # : City Administration provides the overall direction of the City, as determined by the City Council. The City Administrator serves as Chief Administrative Officer for the City, ensuring that laws, ordinances, and resolutions of the City Council are enforced and implemented. The Administration Department is responsible for administering Council policies, coordinating Council agendas, and providing support to other functional areas within the City. 1. Assist City Council in setting policies and procedures in accordance with Council's position. 2. Provide direction and leadership on major city projects, budget management, oversee performance evaluations and long-range planning. 1. Long-range planning to maintain current City services while creating funding sources for reserves. 2. Long-range comprehensive TCAAP planning. 60% 40% Personnel Services Commodities Contractual Services 24 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Elections 41410 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - 68 - - Contractual Services 31,632 33,879 33,200 40,300 Total 31,632$ 33,947$ 33,200$ 40,300$ Percent Change 7.3% (-2.2%) 21.4% Expenditures by Classification The Elections budget has a 21.4% increase for FY24. 2024 BUDGET Fund # : Activity # : This department covers the cost of administering all Federal, State and Municipal elections. This includes the preparation of any and all absentee ballots, organizing the polling places, election judges, and vote tabulations. The City contracts with Ramsey County for all the required election services. Stay current on election laws. Stay current on election laws. 100% Personnel Services Commodities Contractual Services 25 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Finance 41500 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 68,026$ 62,080$ 79,630$ 84,850$ Commodities 10,229 10,477 16,500 15,000 Contractual Services 71,996 71,156 95,420 91,960 Total 150,251$ 143,713$ 191,550$ 191,810$ Percent Change (-4.4%) 33.3% 0.1% Full-Time Equivalent positions 0.55 0.47 0.63 0.62 Expenditures by Classification This budget increased by 0.1% in 2024, or $260. 2024 BUDGET Fund # : Activity # : Conducts the financial affairs of the City in accordance with the Government Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP). This includes protecting the assets of the City, the initiation of financial plans, investment and debt management, review and implementation of internal controls, and accounting for financial transactions including accounts payable, accounts receivable and payroll. 1. Continue working to refine the financial management plan for the City. 2. Continue to produce an Annual Comprehensive Financial Report (ACFR) and reports for the public (Popular Annual Finance Report - PAFR) that receive the GFOA's award for excellence in reporting. 3. Provide meaningful and timely financial reports and information to Council, Commissions and other City Departments. 1. Implement improved reporting procedures to inform Council, Commissions and Departments. 2. Work with other Departments to find ways to reduce costs of City operations. 3. Analyze and implement ways to reduce transaction processing and costs. 44% 8% 48% Personnel Services Commodities Contractual Services 26 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: TCAAP 41600 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 22,282$ 37,020$ 39,450$ 43,900$ Commodities - - - - Contractual Services 15,429 10,797 51,000 71,000 Total 37,711$ 47,817$ 90,450$ 114,900$ Percent Change 26.8% 89.2% 27.0% Full-Time Equivalent positions 0.13 0.23 0.23 0.25 Expenditures by Classification Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Placeholders for consultant costs have been included, and staff time has been allocated for City Administration, Community Development, and Public Works as they act as the City’s support staff to this Authority. The 2024 budget shows an increase of 27.0% due to anticipated costs. 2024 BUDGET Fund # : Activity # : This department was established to account for revenue and expenditure activity related to the City’s comprehensive re-use planning at the Twin Cities Army Ammunition Plant (TCAAP) site. 1. Coordination of TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). 1. Economic conditions. 2. Coordinating with multiple entities/players. 38% 62% Personnel Services Commodities Contractual Services 27 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Planning & Zoning 41910 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 114,783$ 115,217$ 233,470$ 239,180$ Commodities - - - - Contractual Services 88,976 84,002 44,960 85,760 Total 203,759$ 199,219$ 278,430$ 324,940$ Percent Change (-2.2%) 39.8% 16.7% Full-Time Equivalent positions 0.93 0.93 1.84 1.89 Expenditures by Classification The budget for 2024 is an increase of 16.7% over the 2023 budget. Contractual services includes $40,000 for ordiinance updates. 2024 BUDGET Fund # : Activity # : Responsible for all planning and zoning related functions of the City. Activities administered by this department include requests for variances, subdivisions, re-zonings, zoning code amendments, signs, conditional use permits, compliance with City Ordinances and other land use issues. The Planners work closely with Protective Inspections, Code Enforcement, and Community Development. The Planning Commission, consisting of seven members appointed annually by the City Council, meets monthly to review the above requests and to make recommendations to the City Council in an advisory capacity. 1. Continue to work on Rental Housing registrations. 2. Continue improvements of the City's planning process. 1. Rental Housing registrations. 2. Refine Building Permit process. 3. Research and refine an Administrative Fines process. 74% 26% Personnel Services Commodities Contractual Services 28 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 101 Activity: Government Buildings 41940 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 32,563$ 35,823$ 37,360$ 38,100$ Commodities 5,057 8,056 9,500 9,180 Contractual Services 139,062 170,221 177,050 185,620 Total 176,682$ 214,101$ 223,910$ 232,900$ Percent Change 21.2% 4.6% 4.0% Full-Time Equivalent positions 0.26 0.28 0.28 0.26 Expenditures by Classification The 2024 budget is an increase of 4.0% from the previous year’s budget mainly due to increases for trash removal at the Public Works maintenance facility. 2024 BUDGET Fund # : Activity # : This department captures all of the operation/maintenance related costs for the City Hall and Government Building facilities. The City entered into a contract with Ramsey County for a joint maintenance facility located just west of City Hall off County Road 96 on Paul Kirkwold Drive. The new facility was completed and occupied as of October 2004. 45% of the City’s portion of the Ramsey County maintenance facility is charged to this budget. Maintain a reputable facility to house meetings and staff. Normal maintenance and repair issues as the building (City Hall) has now been in operation since 2002. 16%4% 80% Personnel Services Commodities Contractual Services 29 2023 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2023 BUDGET Police 1,376,846$ 1,452,262$ 1,453,280$ 1,585,240$ 9.1% Dispatch 54,283 61,808 68,740 70,390 2.4% Fire 656,401 696,675 751,180 833,930 11.0% Emergency Management 5,996 6,622 6,830 9,260 35.6% Protective Inspections 614,610 328,682 375,770 396,120 5.4% Totals 2,708,136 2,546,049 2,655,800 2,894,940 9.0% Total By Classification Personnel Services 200,571 273,712 310,310 327,380 5.5% Commodities 204 1,553 1,250 1,250 0.0% Contractual Services 2,507,362 2,270,784 2,344,240 2,566,310 9.5% Capital Outlay 0000 N/A Other Charges 0000 N/A Totals 2,708,136 2,546,049 2,655,800 2,894,940 9.0% Staffing Full-time equivalents 1.85 2.63 2.79 2.78 Expenditures CITY OF ARDEN HILLS, MINNESOTA PUBLIC SAFETY SUMMARY EXPENDITURE ANALYSIS 2021 2022 2024 2,000 2,500 3,000 ACTUAL 2021 ACTUAL 2022 BUDGET ORIGINAL 2023 BUDGET 2024Thousands 30 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Police 42100 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 1,376,846 1,452,262 1,453,280 1,585,240 Total 1,376,846$ 1,452,262$ 1,453,280$ 1,585,240$ Percent Change 5.5% 0.1% 9.1% Expenditures by Classification Arden Hills' portion of the Ramsey County Sheriff’s Contracting Communities 2024 budget increased 9.1% over 2023. Animal control costs and boarding are included within this budget. 2024 BUDGET Fund # : Activity # : Law Enforcement services for Arden Hills are provided on a contractual basis with the Ramsey County Sheriff’s Department. Animal control services are included in this budget. Continue contracting for law enforcement and animal control services. 1. Resident concerns over police coverage and visibility. 2. Response times. 100% Personnel Services Commodities Contractual Services 31 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Dispatch 42150 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 54,283 61,808 68,740 70,390 Total 54,283$ 61,808$ 68,740$ 70,390$ Percent Change 13.9% 11.2% 2.4% Expenditures by Classification Arden Hills' portion of the Ramsey County 911 Dispatch Department operating budget increased by 2.4%. 2024 BUDGET Fund # : Activity # : Emergency dispatch services are provided by Ramsey County. Continue contracting dispatch services. Continue to maintain service levels at a reasonable cost. 100% Personnel Services Commodities Contractual Services 32 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Fire 42200 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 656,401 696,675 751,180 833,930 Total 656,401$ 696,675$ 751,180$ 833,930$ Percent Change 6.1% 7.8% 11.0% Expenditures by Classification Arden Hills’ portion of the Lake Johanna Fire Department operating budget increased 11.0%. This budget reflects increases to operating costs. 2024 BUDGET Fund # : Activity # : Fire protection for Arden Hills is provided by the Lake Johanna Fire Department on a contractual basis. Lake Johanna Fire Department presently provides services to the cities of Arden Hills, Shoreview, and North Oaks. Arden Hills pays a percentage of operating and capital costs based on a formula approved by the Lake Johanna Fire Department and Arden Hills City Council. Continue contracting for fire protection services. Continue to maintain service levels at a reasonable cost. 100% Personnel Services Commodities Contractual Services 33 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 101 Activity: Emergency Management 42300 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 5,070$ 5,161$ 5,280$ 7,710$ Commodities - - - - Contractual Services 927 1,461 1,550 1,550 Total 5,996$ 6,622$ 6,830$ 9,260$ Percent Change 10.4% 3.1% 35.6% Full-Time Equivalent positions 0.02 0.02 0.02 0.04 Expenditures by Classification The 2024 budget is an increase of 35.6% from the 2023 budget or $2,430. 2024 BUDGET Fund # : Activity # : Emergency Management coordination for the City is required by the Federal Government. This department works closely with Ramsey County Department of Homeland Security, as well as the Ramsey County Sheriff and Lake Johanna Fire Department. The City contracts with a consultant to provide these services. 1. Update City's Emergency Response Policy and Procedures. 2. Train staff in emergency management procedures. Coordinate with Ramsey County’s emergency response procedures and policies. 83% 17% Personnel Services Commodities Contractual Services 34 CITY OF ARDEN HILLS, MINNESOTA Function:Public Safety 101 Activity:Protective Inspections 42400 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 195,501$ 268,552$ 305,030$ 319,670$ Commodities 204 1,553 1,250 1,250 Contractual Services 418,905 58,578 69,490 75,200 Total 614,610$ 328,682$ 375,770$ 396,120$ Percent Change (-46.5%) 14.3% 5.4% Full-Time Equivalent positions 1.83 2.62 2.77 2.74 Expenditures by Classification The 2024 operating budget is an increase of 5.4% from the previous year’s budget mainly due to step, COLA and insurance benefit increases. There is also an increase of $8,000 for electrical inspection services based on projected revenue. 2024 BUDGET Fund # : Activity # : This department is responsible for all building construction, plumbing, sewer, water and mechanical inspections within the City. Electrical inspections are contracted with an independent inspection firm. This department is also responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances. 1. Continue implementation of the building codes. 2. Continue to work on Building Permit software to produce Council reports. 1. Managing and prioritizing department workloads. 2. Keep up with rental license inspections of investor owned residential properties. 3. Continue implementation and design of new Building Permit software and reports. 81% 19% Personnel Services Commodities Contractual Services 35 2023 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2023 BUDGET Streets 618,235$ 914,150$ 796,430$ 853,380$ 7.2% Totals 618,235 914,150 796,430 853,380 7.2% Total By Classification Personnel Services 263,797 317,000 344,360 381,130 10.7% Commodities 50,020 66,755 55,250 65,500 18.6% Contractual Services 304,418 530,395 396,820 406,750 2.5% Capital Outlay 0000 N/A Other Charges 0000 N/A Totals 618,235 914,150 796,430 853,380 7.2% Staffing Full-time equivalents 2.23 2.36 2.44 2.49 Expenditures CITY OF ARDEN HILLS, MINNESOTA PUBLIC WORKS SUMMARY EXPENDITURE ANALYSIS 2021 2022 2024 0 200 400 600 800 1,000 ACTUAL 2021 ACTUAL 2022 BUDGET ORIGINAL 2023 BUDGET 2024Thousands 36 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 101 Activity: Street Maintenance 43100 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 263,797$ 317,000$ 344,360$ 381,130$ Commodities 50,020 66,755 55,250 65,500 Contractual Services 304,418 530,395 396,820 406,750 Total 618,235$ 914,150$ 796,430$ 853,380$ Percent Change 47.9% (-12.9%) 7.2% Full-Time Equivalent positions 2.23 2.36 2.44 2.49 Expenditures by Classification The 2024 operating budget is an increase of $56,950 from the previous year’s budget. Personnel service increases are due to an increase in the fte allocation, step, COLA and insurance benefit increases. Adjustments were made to supplies and contractual services for sand/salt purchases and pavement condition survey work. 2024 BUDGET Fund # : Activity # : This department is responsible for maintaining City streets, including snowplowing, minor street repair, street signs, and street sweeping. 1. Maintain street infrastructure utilizing all available techniques including crack sealing, seal coating, patching and overlays. 2. Recommend a cost effective program for reconstructing/reclaiming street surfaces when maintenance techniques no longer provide the desired results. 3. Maintain and update equipment and vehicles. 1. Implement a capital improvement program for City infrastructure. 2. Balance the public works department needs with available funds. 3. Aging equipment. 4. Increased safety regulation for equipment and vehicles. 44% 8% 48% Personnel Services Commodities Contractual Services 37 2023 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2023 BUDGET Recreation 141,426$ 178,808$ 237,130$ 241,970$ 2.0% Parks 485,200 486,969 545,590 588,030 7.8% Totals 626,626 665,777 782,720 830,000 6.0% Total By Classification Personnel Services 431,625 471,013 515,100 563,550 9.4% Commodities 43,906 48,130 66,600 68,300 2.6% Contractual Services 151,095 146,634 201,020 198,150 -1.4% Capital Outlay 0000 N/A Other Charges 0000 N/A Totals 626,626 665,777 782,720 830,000 6.0% Staffing Full-time equivalents 4.21 4.15 4.32 4.28 Expenditures CITY OF ARDEN HILLS, MINNESOTA PARKS & RECREATION SUMMARY EXPENDITURE ANALYSIS 2021 2022 2024 0 200 400 600 800 1,000 ACTUAL 2021 ACTUAL 2022 BUDGET ORIGINAL 2023 BUDGET 2024Thousands 38 CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 101 Activity: Recreation 45120 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 111,452$ 123,795$ 156,690$ 161,380$ Commodities 6,351 14,553 23,250 23,400 Contractual Services 23,623 40,460 57,190 57,190 Total 141,426$ 178,808$ 237,130$ 241,970$ Percent Change 26.4% 32.6% 2.0% Full-Time Equivalent positions 1.24 1.12 1.28 1.19 % of costs covered by revenue 45.1% 44.4% 34.8% 30.9% Expenditures by Classification The 2024 operating budget is an increase of 2.0% from the previous year’s budget. This is mainly due to allocation, step, COLA and insurance benefit increases. 2024 BUDGET Fund # : Activity # : This department provides all recreational activities to residents of Arden Hills, as well as residents from neighboring communities. To provide recreational activities to residents of Arden Hills. 1. Develop senior programming. 2. Budget constraints. 67% 10% 23% Personnel Services Commodities Contractual Services 39 CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 101 Activity: Park Maintenance 45200 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 320,174$ 347,218$ 358,410$ 402,170$ Commodities 37,554 33,578 43,350 44,900 Contractual Services 127,472 106,174 143,830 140,960 Total 485,200$ 486,969$ 545,590$ 588,030$ Percent Change 0.4% 12.0% 7.8% Full-Time Equivalent positions 2.96 3.03 3.04 3.09 Expenditures by Classification The 2024 operating budget is an increase of 7.8% from the previous year’s budget. This is mainly due to allocation, step, COLA, temp wages, and insurance benefit increases. 2024 BUDGET Fund # : Activity # : Responsible for maintenance of City parks and trails as well as administration of the diseased tree/forestry program. This includes maintaining and improving playground and picnic facilities, fertilizing and mowing of grass, maintaining athletic fields, flooding and maintenance of outdoor ice rinks, snow and ice removal, and tree preservation within the parks system of the City. These assets of the City are extensively used by the residents, and improvements must be made to uphold the safety, functionality and beauty the City represents. 1. Continue pathway maintenance. 2. Continue implementing City's Comprehensive Park and Trails plan. 1. Other maintenance concerns coming up and not allowing completion of existing projects. 2. Budget constraints for future and existing projects. 68% 8% 24% Personnel Services Commodities Contractual Services 40 2023 PERCENT ORIGINAL OVER(UNDER) Total By Program ACTUAL ACTUAL BUDGET BUDGET 2023 BUDGET Unallocated 548,000$ 102,540$ -$ 50,000$ N/A Totals 548,000 102,540 0 50,000 N/A Total By Classification Personnel Services - - - - N/A Commodities - - - - N/A Contractual Services - - - - N/A Capital Outlay - - - - N/A Other Charges 548,000 102,540 - 50,000 N/A Totals 548,000 102,540 0 50,000 N/A Staffing Full-time equivalents 0.00 0.00 0.00 0.00 Expenditures CITY OF ARDEN HILLS, MINNESOTA MISCELLANEOUS SUMMARY EXPENDITURE ANALYSIS 2021 2022 2024 0 100 200 300 400 500 600 ACTUAL 2021 ACTUAL 2022 BUDGET ORIGINAL 2023 BUDGET 2024Thousands 41 CITY OF ARDEN HILLS, MINNESOTA Function: Unallocated 101 Activity: Transfers 49300 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Other Charges 548,000 102,540 - 50,000 Total 548,000$ 102,540$ -$ 50,000$ Percent Change (-81.3%) (-100.0%) 100.0% Expenditures by Classification This budget is used to account for transfers out of the General Fund to other funds of the City. $548,000 was transferred to the PIR Fund in 2021. $102,540 was transferred to the PIR fund in 2022. The 2024 budget includes a transfer to the Cable Fund of $50,000. 2024 BUDGET Fund # : Activity # : The transfers to other funds budget is utilized to account for the transfer of general fund revenues to other funds within the City financial structure. 1. To build reserves for capital equipment replacement. 2. To subsidize infrastructure improvements. Budget constraints. 100% Personnel Services Commodities Contractual Services Other Charges 42 2023 to 2024 2023 to 2024 2021 2022 2023 2024 Increase Increase SPECIAL REVENUE FUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Karth Lake 6,610$ 6,612$ ‐$ ‐$ ‐$ N/A Cable TV Fund 97,279 93,474 94,500 144,500 50,000 52.9% EDA General Activities Fund 98,424 83,189 100,000 100,000 ‐ 0.0% EDA TIF Dist 3 Cottage Villas 17,687 (23,592) ‐ ‐ ‐ N/A EDA TIF Dist #4 Pres Homes 376,584 318,666 ‐ ‐ ‐ N/A TOTAL REVENUES 596,583$ 478,350$ 194,500$ 244,500$ 50,000$ 25.7% EXPENDITURES Karth Lake ‐$ ‐$ ‐$ ‐$ ‐$ N/A Cable TV Fund 122,905 127,582 136,070 142,010 5,940 4.4% EDA General Activities Fund 63,211 78,581 87,550 88,340 790 0.9% EDA TIF Dist 3 Cottage Villas 1,592 1,354 1,900 1,900 ‐ 0.0% EDA TIF Dist #4 Pres Homes 284,491 56,745 1,900 1,900 ‐ 0.0% EDA TIF Dist #5 47 1,571 1,900 1,900 ‐ 0.0% TOTAL EXPENDITURES 472,246$ 265,833$ 229,320$ 236,050$ 6,730$ 2.9% NET CHANGES IN FUND BALANCE 124,337$ 212,517$ (34,820)$ 8,450$ 43,270$ FUND BALANCE JANUARY 1, 1,725,210$ 1,849,547$ 2,062,063$ 2,027,244$ FUND BALANCE DECEMBER 31 1,849,547$ 2,062,063$ 2,027,243$ 2,035,694$ 43 228 250 253 254 255 Cable TV EDA TIF #3 TIF #4 TIF #5 Total REVENUES Property Taxes ‐$ 100,000$ ‐$ ‐$ ‐$ 100,000$ Tax Increments ‐ ‐ ‐ ‐ ‐ ‐ Other Taxes 94,500 ‐ ‐ ‐ ‐ 94,500 Investment Earnings ‐ ‐ ‐ ‐ ‐ ‐ Transfers In 50,000 ‐ ‐ ‐ ‐ 50,000 TOTAL REVENUES 144,500$ 100,000$ ‐$ ‐$ ‐$ 244,500$ EXPENDITURES Personnel Expenses 46,970$ 62,410$ ‐$ ‐$ ‐$ 109,380$ Supplies and Materials 2,000 ‐ ‐ ‐ ‐ 2,000 Other Services and Charges 93,040 25,930 1,900 1,900 1,900 124,670 Capital Expenditures ‐ ‐ ‐ ‐ ‐ ‐ TOTAL EXPENDITURES 142,010$ 88,340$ 1,900$ 1,900$ 1,900$ 236,050$ NET CHANGES IN FUND BALANCE 2,490$ 11,660$ (1,900)$ (1,900)$ (1,900)$ 8,450$ FUND BALANCE JANUARY 1, 15,065 674,964 780,641 582,091 (25,517) 2,027,244 FUND BALANCE DECEMBER 31 17,555$ 686,624$ 778,741$ 580,191$ (27,417)$ 2,035,694$ 44 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 228 Activity: Cable TV 41960 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 43,687$ 48,208$ 51,220$ 46,970$ Commodities - - 2,500 2,000 Contractual Services 79,218 79,374 82,350 93,040 Capital Outlay - - - - Other Charges - - - - Total 122,905$ 127,582$ 136,070$ 142,010$ Percent Change 3.8% 6.7% 4.4% Full-Time Equivalent positions 0.44 0.46 0.44 0.35 Expenditures by Classification The 2024 budget has increased overall by 4.4%. 2024 BUDGET Fund # : Activity # : This Special Revenue Fund accounts for revenue and expenditures related to cable TV, internet, and other forms of communication. Revenue for this fund comes primarily from cable owner franchise fees. 1. Completion of the transferring of City files to Laserfiche. 2. Maintaining audio equipment in Council chambers. 1. Workloads and budget constraints. 2. Maintaining equipment for Council meetings and televising. 33% 1% 66% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 45 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 250 Activity: EDA General 47300 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 37,671$ 55,108$ 59,330$ 62,410$ Commodities - - - - Contractual Services 25,540 23,473 28,220 25,930 Capital Outlay - - - - Other Charges - - - - Total 63,211$ 78,581$ 87,550$ 88,340$ Percent Change 24.3% 11.4% 0.9% Full-Time Equivalent positions 0.26 0.37 0.38 0.38 Expenditures by Classification The primary revenue source for this fund is property taxes. The biggest contributor to Contractual Services is an administrative charge for overhead costs associated with Administration, Finance and Government Building departments in the General Fund. 2024 BUDGET Fund # : Activity # : This Special Revenue Fund accounts for general administration activities that are not specific to any individual Tax Increment Financing (TIF) District, as well as activities associated with the Economic Development Commission and Economic Development Authority. 1. Consider placement and construction of Gateway Signs. 2. Consider the use of TIF District 3 funds for low to moderate housing needs. 3. Review the operating budget and identify a sustainable funding source. 4. Continue to grow and evolve the business retention program. 1. Consistent administration of the City's polices, plan, ordinances, guidelines, statutes, etc. 2. Promotion of available industrial property. 71% 29% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 46 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 253 Activity: TIF #3 Cottage Villas 47305 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 1,592 1,354 1,900 1,900 Capital Outlay - - - - Other Charges - - - - Total 1,592$ 1,354$ 1,900$ 1,900$ Percent Change (-14.9%) 40.3% 0.0% Expenditures by Classification The City no longer has any obligations to pay the developer as of February 1, 2010. Only administrative costs have been planned for 2024. 2024 BUDGET Fund # : Activity # : TIF District No. 3, Cottage Villas Housing, was originally certified as a Housing District on May 10, 1993. This 64 unit Cottage Villas Apartment complex is available for low-moderate income seniors. Originally, this district was set to decertify on December 31, 2009. In December 2009, the City Council extended this district until December 31, 2019, to allow the City the possibility of using these funds for other affordable housing projects within the City. Utilize available funds for low to moderate income housing projects. Ensure use of funds is consistent with TIF laws. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 47 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 254 Activity: TIF #4 Presbyterian Homes 47308 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 284,491 56,745 1,900 1,900 Depreciation - - - - Other Charges - - - - Total 284,491$ 56,745$ 1,900$ 1,900$ Percent Change (-80.1%) (-96.7%) 0.0% Expenditures by Classification Increment was received starting in 2014. The TIF note was paid in full to the developer in 2022. Only administrative costs have been planned for 2024. 2024 BUDGET Fund # : Activity # : TIF district No. 4, Presbyterian Homes, was established as a 15 year renewal and renovation district to facilitate the redevelopment of existing senior housing units and replacement of existing nursing home units. The first increment was received in 2014 with the districted set to expire on December 31, 2029. The district was decertified early on December 31, 2022. Utilize funds for Presbyterian Homes project per the development agreement. Ensure compliance with TIF laws for uses of available funds. 100% Personnel Services Commodities Contractual Services Depreciation Other Charges 48 CITY OF ARDEN HILLS, MINNESOTA Function: Economic Development 255 Activity: TIF #5 47309 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 47 1,571 1,900 1,900 Depreciation - - - - Other Charges - - - - Total 47$ 1,571$ 1,900$ 1,900$ Percent Change 3278.4% 20.9% 0.0% Expenditures by Classification This district was established in December 2019. Only administrative costs are anticipated at this time. 2024 BUDGET Fund # : Activity # : TIF district No. 5, TCAAP, was established pursuant to special legislation as a 30 year redevelopment district to facilitate a mixed-use development. The first increment was anticipated in 2023 with the districted terminating no later than 2053. Utilize funds as able for mixed-use development on the TCAAP property. The City first needs to ensure they have sufficient tax revenues to cover increased costs due to the development. Once it is determined those costs are covered, TIF applications can be considered. Ensure compliance with TIF laws for uses of available funds. 100% Personnel Services Commodities Contractual Services Depreciation Other Charges 49 2023 to 2024 2023 to 2024 2021 2022 2023 2024 Increase Increase CAPITAL PROJECT FUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Equipmt Bldg & Replacemt Fund 382,277$ 382,988$ 390,000$ 609,000$ 219,000$ 56.2% Park Fund 324,888 33,282 ‐ ‐ ‐ N/A Capital Improvement Fund (PIR)1,889,929 1,439,429 1,872,210 1,107,660 (764,550) ‐40.8% Public Safety Cap Equip Fund 158,508 189,633 245,000 60,000 (185,000) ‐75.5% TCAAP Capital ‐ ‐ ‐ ‐ ‐ N/A TOTAL REVENUES 2,755,603$ 2,045,332$ 2,507,210$ 1,776,660$ (730,550)$ ‐29.1% EXPENDITURES Equipmt Bldg & Replacemt Fund 581,967$ 398,966$ 385,000$ 390,150$ 5,150$ 1.3% Park Fund 6,637 380,411 ‐ ‐ ‐ N/A Capital Improvement Fund (PIR)1,828,277 1,727,526 2,195,700 1,956,200 (239,500) ‐10.9% Public Safety Cap Equip Fund 111,064 98,397 39,770 504,750 464,980 1169.2% TCAAP Capital ‐ ‐ ‐ ‐ ‐ N/A TOTAL EXPENDITURES 2,527,945$ 2,605,300$ 2,620,470$ 2,851,100$ 230,630$ 8.8% NET CHANGES IN FUND BALANCE 227,658$ (559,968)$ (113,260)$ (1,074,440)$ (961,180)$ FUND BALANCE JANUARY 1, 5,567,715$ 5,795,372$ 5,235,404$ 4,242,075$ FUND BALANCE DECEMBER 31 5,795,372$ 5,235,404$ 5,122,144$ 3,167,635$ 50 408 409 411 412 413 Equip & Bldg Replacement Parks Capital (PIR) Public Safety Capital TCAAP Capital Total REVENUES Property Taxes 270,000$ ‐$ 250,000$ 40,000$ ‐$ 560,000$ Special Assessments ‐ ‐ 311,190 ‐ ‐ 311,190 Intergovernmental ‐ ‐ 546,470 ‐ ‐ 546,470 Charges for Services ‐ ‐ ‐ ‐ ‐ ‐ Investment Earnings ‐ ‐ ‐ ‐ ‐ ‐ Miscellaneous 39,000 ‐ ‐ 20,000 ‐ 59,000 Transfers In 300,000 ‐ ‐ ‐ ‐ 300,000 TOTAL REVENUES 609,000$ ‐$ 1,107,660$ 60,000$ ‐$ 1,776,660$ EXPENDITURES Supplies and Materials ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Services and Charges ‐ ‐ ‐ ‐ ‐ ‐ Capital Expenditures 390,150 ‐ 1,956,200 504,750 ‐ 2,851,100 Debt Service ‐ ‐ ‐ ‐ ‐ ‐ Transfers ‐ ‐ ‐ ‐ ‐ ‐ TOTAL EXPENDITURES 390,150$ ‐$ 1,956,200$ 504,750$ ‐$ 2,851,100$ NET CHANGES IN FUND BALANCE 218,850$ ‐$ (848,540)$ (444,750)$ ‐$ (1,074,440)$ FUND BALANCE JANUARY 1, 383,484 218,039 3,071,244 764,187 (194,879) 4,242,075 FUND BALANCE DECEMBER 31 602,334$ 218,039$ 2,222,704$ 319,437$ (194,879)$ 3,167,635$ 51 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 408 Activity: Equipment & Building Replacement 48100 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Capital Outlay 581,967 398,966 385,000 390,150 Other Charges - - - - Total 581,967$ 398,966$ 385,000$ 390,150$ Percent Change (-31.4%) (-3.5%) 1.3% Expenditures by Classification Anticipated 2024 expenditures include the Toro Z Mowers trade in program, two Bobcat attachments, replacing a 2012 F-450 dump/plow truck and the last portion of a Plow Wing Truck. Also included is City Hall maintenance (see CIP). 2024 BUDGET Fund # : Activity # : This Capital Fund was created in 2008 with the intent of building a reserve to fund equipment replacement, building improvements, office equipment, and technology improvements. This use of the fund would level future levy spikes caused by acquisition of costly capital expenditures. A one-time transfer of $500,000 was completed in 2008 from the General Fund to establish the reserve. Annual transfers from the Enterprise Funds and property taxes provide on-going revenues in addition to interest income. Provide adequate equipment to ensure operations and services for the residents of Arden Hills. Budget constraints. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 52 CITY OF ARDEN HILLS, MINNESOTA Function: Parks and Recreation 409 Activity: Parks 45200 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities 6,637 65,411 - - Contractual Services - - - - Capital Outlay - - - - Other Charges - 315,000 - - Total 6,637$ 380,411$ -$ -$ Percent Change 5631.8% (-100.0%) 0.0% Expenditures by Classification There is no budget for this fund in 2024. 2024 BUDGET Fund # : Activity # : This Fund was established for park/trail acquisition and development. Revenue for the Parks Fund comes from developer park dedication fees, contributions, state grants, and investment income. 1. Playground structure replacement. 2. Mounds View High School trail connection. 3. Hard court maintenance. 1. Securing funding for improvements. 2. Adhering to grant requirements and local matches. 3. Budget constraints. 0%Personnel Services Commodities Contractual Services Capital Outlay Other Charges 53 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 411 Activity: Capital Improvement (PIR)48500 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 340,471 304,789 - - Capital Outlay 1,487,806 1,422,737 2,195,700 1,956,200 Other Charges - - - - Total 1,828,277$ 1,727,526$ 2,195,700$ 1,956,200$ Percent Change (-5.5%) 27.1% (-10.9%) Expenditures by Classification The 2024 projects are listed in the proposed five-year capital improvement plan. 2024 BUDGET Fund # : Activity # : This fund was originally established to temporarily finance pavement management projects being partially financed by special assessments or for high cost improvements for which bonds have not been issued. In 2006, the Municipal Land and Buildings Fund, Non-Assessable Road Improvement Fund, and Capital Improvements Fund were consolidated into the PIR Fund. 1. To maintain the City's streets and roadways. 2. To maintain City infrastructure. Finding adequate funding resources for the various projects. 0% 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 54 CITY OF ARDEN HILLS, MINNESOTA Function: Public Safety 412 Activity: Public Safety Capital Equipment 48120 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Depreciation 111,064 98,397 39,770 504,750 Other Charges - - - - Total 111,064$ 98,397$ 39,770$ 504,750$ Percent Change (-11.4%) (-59.6%) 1169.2% Expenditures by Classification Expenditures have increased 1,169.2% based on the numbers provided by LJFD. A property tax levy is the main revenue source for this fund. 2024 BUDGET Fund # : Activity # : This Capital Fund was created in 1995 with the intent of building a reserve to fund General Fund public safety capital equipment requirements. This use of the fund would level future levy spikes caused by acquisition of costly specialized fire capital requirements. Arden Hills pays for a portion (24.9%) of Lake Johanna Fire Department equipment according to a formula which has been updated for 2023, with the balance funded by the other member cities of Shoreview and North Oaks. Provide adequate equipment to insure public safety for the residents of Arden Hills. 1. Budget constraints. 2. Arden Hills is only one member on each of the joint powers boards. Decisions are not always made on what Arden Hills sees as important, but rather the group as a whole. 3. Due to the current economy, revenues may be impacted. 100% Personnel Services Commodities Contractual Services Depreciation Other Charges 55 CITY OF ARDEN HILLS, MINNESOTA Function:Economic Development 413 Activity:TCAAP Capital 41600 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services - - - - Capital Outlay - - - - Other Charges - - - - Total -$ -$ -$ -$ Percent Change 0.0% 0.0% 0.0% Expenditures by Classification Since the City’s private development partner pulled out of the project in April of 2009, Ramsey County purchased the property and established a Joint Development Authority (JDA) with the City. Revenues and expenditures are for City costs and future costs are not known at this time. A budget amendment was done in 2014 to reclassify the City’s costs for infrastructure development under the JDA into the TCAAP Capital Fund. An interfund loan was made in 2013 from the PIR to be paid back as the property develops. 2024 BUDGET Fund # : Activity # : This fund was established to account for revenue and expenditure activity related to the City comprehensive re- use planning at the Twin Cities Army Ammunition Plant (TCAAP) site as it relates to infrastructure and re-use. 1. Coordination of the TCAAP redevelopment planning activities while continuing to meet the needs of the City of Arden Hills. 2. Work with Ramsey County through the Joint Development Authority (JDA). 1. Economic conditions. 2. Coordinating with multiple entities/players. 0% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 56 2023 to 2024 2023 to 2024 2021 2022 2023 2024 Increase Increase ENTERPRISE FUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Licenses and Permits 3,227$ 3,465$ 5,890$ 3,250$ (2,640)$ ‐44.82% Intergovernmental 549,994 576,325 187,000 27,000 (160,000) ‐85.56% Special Assessments 7,114 6,552 ‐ ‐ ‐ N/A Investment Earnings (10,641) (100,660) ‐ ‐ ‐ N/A Miscellaneous 44,414 36,003 19,760 23,560 3,800 19.23% Charges for Services 6,441,771 6,215,242 6,133,930 6,853,910 719,980 11.74% TOTAL REVENUES 7,035,879$ 6,736,927$ 6,346,580$ 6,907,720$ 561,140$ 8.84% EXPENSES Personnel Expenses 1,023,721$ 1,229,125$ 1,237,600$ 1,334,200$ 96,600$ 7.81% Supplies and Materials 56,587 103,335 84,500 82,250 (2,250) ‐2.66% Other Services and Charges 2,829,866 2,958,606 3,084,440 3,292,960 208,520 6.76% Depreciation 704,890 713,884 713,880 761,650 47,770 6.69% Capital Expenditures ‐ 19,770 1,212,000 3,899,900 2,687,900 221.77% Debt Service 75,300 66,533 286,300 287,100 800 0.28% Transfers 300,000 300,000 300,000 300,000 ‐ 0.00% TOTAL EXPENSES 4,990,363$ 5,391,253$ 6,918,720$ 9,958,060$ 3,039,340$ 43.93% NET CHANGES IN FUND BALANCE 2,045,515$ 1,345,674$ (572,140)$ (3,050,340)$ (2,478,200)$ FUND BALANCE JANUARY 1, 20,249,458$ 22,294,973$ 23,640,647$ 25,723,547$ FUND BALANCE DECEMBER 31 22,294,973$ 23,640,647$ 24,280,507$ 26,573,107$ 57 CITY OF ARDEN HILLS, MINNESOTA Function:Public Works 601 Activity:Water 49440 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 348,366$ 412,690$ 405,350$ 433,770$ Commodities 43,167 85,969 53,000 54,000 Contractual Services 1,723,136 1,931,122 1,900,440 2,116,370 Capital Outlay - - 185,000 1,497,100 Other Charges 165,150 157,583 348,050 350,050 Total 2,279,820$ 2,587,365$ 2,891,840$ 4,451,290$ Percent Change 13.5% 11.8% 53.9% Full-Time Equivalent positions 3.21 3.32 3.36 3.28 Expenditures by Classification The 2024 operating budget is an increase of 10.4% from the previous year’s adopted budget with an increase of 53.9% overall with capital outlay and debt service. Capital expenses relate to the water portion of future street improvements and water meter replacement. An operating transfer ($100,000) has also been budgeted to the Equipment, Building, and Replacement Fund. 2024 BUDGET Fund # : Activity # : The Water Utility Fund is a self-sustaining fund, or enterprise fund of the City. The City maintains its own water distribution system. Water is purchased from the City of Roseville, who in turn, purchases water on a wholesale basis from St. Paul Regional Water Services. Metering devices are also maintained to account for usage. 1. Provide a safe and reliable water system for the users. 2. Maintain the water utility infrastructure including pipes, valves, hydrants and towers. 1. Staff time demands on many projects. 2. Aging water system. 3. Increased State and Federal regulations. 10%1% 47% 34% 8% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 58 CITY OF ARDEN HILLS, MINNESOTA Function:Public Works 602 Activity:Sanitary Sewer 49490 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 412,088$ 491,920$ 477,840$ 513,890$ Commodities 10,171 13,542 16,500 15,500 Contractual Services 1,324,444 1,305,658 1,354,180 1,445,470 Capital Outlay - - 842,000 1,424,800 Other Charges 136,150 134,950 164,250 163,050 Total 1,882,853$ 1,946,070$ 2,854,770$ 3,562,710$ Percent Change 3.4% 46.7% 24.8% Full-Time Equivalent positions 3.77 3.88 3.89 3.81 Expenditures by Classification The 2024 operating budget is an increase of 6.8% from the previous year’s adopted budget with an overall increase of 24.8% with capital outlay and debt service. Capital outlay costs for 2024 are related to lift station rehabilitation, sewer lining and the sewer portion of future street improvements. An operating transfer ($126,000) has also been budgeted to the Equipment, Building, and Replacement Fund. 2024 BUDGET Fund # : Activity # : The Sanitary Sewer Utility Fund is a self-sustaining fund, or enterprise fund of the City. The maintenance of the sanitary sewer lines and lift stations are the responsibility of the Public Works Department. The maintenance program involves inspections, flushing and cleaning of sewer lines and routine maintenance of the lift stations. Wastewater flows into the Metropolitan Council’s system to be treated. 1. Work to eliminate inflow and infiltration from the sanitary sewer system. 2. Maintain the sanitary sewer so as to provide dependable service for the users. 1. Ground water inflow and infiltration problems. 2. Aging system. 14% 0% 41% 40% 5% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 59 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 603 Activity: Recycling 49520 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 31,512$ 32,190$ 32,020$ 37,740$ Commodities - - - - Contractual Services 123,097 121,132 137,460 140,200 Capital Outlay - 19,770 5,000 - Other Charges - - - - Total 154,608$ 173,092$ 174,480$ 177,940$ Percent Change 12.0% 0.8% 2.0% Full-Time Equivalent positions 0.27 0.27 0.24 0.26 Expenditures by Classification The 2024 operating budget is an increase of 2.0% from the previous year’s budget. 2024 BUDGET Fund # : Activity # : The City contracts with a private company to pick up recycling for residents within the City. The City of Arden Hills participates in a Joint Powers Agreement with Ramsey County to assist with funding the residential curbside recycling program. The County Department of Property Taxation directly places a city recycling fee on residents’ property tax statements. Ramsey County then collects the fees and distributes them to the City with the July and December tax settlements. Charges for recycling costs to residents include all costs associated with recycling including clean up days. Provide efficient and cost effective recycling for the residents of Arden Hills. Budget constraints. 21% 79% 0% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 60 CITY OF ARDEN HILLS, MINNESOTA Function:Public Works 604 Activity:Surface Water Management 49550 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 231,755$ 292,326$ 322,390$ 348,800$ Commodities 3,249 3,824 15,000 12,750 Contractual Services 364,079 314,577 406,240 352,570 Capital Outlay - - 180,000 978,000 Other Charges 74,000 74,000 74,000 74,000 Total 673,083$ 684,727$ 997,630$ 1,766,120$ Percent Change 1.7% 45.7% 77.0% Full-Time Equivalent positions 2.27 2.40 2.72 2.65 Expenditures by Classification The 2024 operating budget is a decrease of 4.0% from the previous year’s budget with an increase of 77.0% overall with capital outlay. The capital outlay budgeted for in 2024 includes the storm sewer portion of future street improvements. An operating transfer ($74,000) has also been budgeted to the Equipment, Building, and Replacement Fund. 2024 BUDGET Fund # : Activity # : The Surface Water Management Utility Fund is a self-sustaining fund, or enterprise fund of the City. The function of the Surface Water Management (SWM) utility is the collection, treatment and disposition of storm water as well as the maintenance of the storm sewers. The current fee structure is based upon zoning classification and parcel acreage. Collection of these fees is done through the utility billing process. 1. Maintain the storm water system including pipes and ponds in an appropriate manner. 2. Continue to make environmental improvements to the surface water system whenever cost-effectively possible. 1. Budget constraints. 2. Increased State and Federal regulations. 20% 1% 20% 55% 4% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 61 2023 to 2024 2023 to 2024 2021 2022 2023 2024 Increase Increase INTERNAL SERVICE FUNDS Actual Actual Budget Budget (Decrease) (Decrease) REVENUES Investment Earnings (1,557)$ (6,051)$ ‐$ ‐$ ‐$ N/A Miscellaneous 8,342 6,903 ‐ ‐ ‐ N/A Interfund Services 597,202 525,826 608,640 640,910 32,270 5.30% TOTAL REVENUES 603,987$ 526,679$ 608,640$ 640,910$ 32,270$ 5.30% EXPENSES Personnel Expenses 5,506$ (620)$ ‐$ ‐$ ‐$ N/A Supplies and Materials 88,201 113,174 131,000 124,050 (6,950) ‐5.31% Other Services and Charges 564,501 400,899 497,140 536,360 39,220 7.89% Capital Expenditures ‐ ‐ ‐ ‐ ‐ N/A TOTAL EXPENSES 658,209$ 513,453$ 628,140$ 660,410$ 32,270$ 5.14% NET CHANGES IN FUND BALANCE (54,221)$ 13,225$ (19,500)$ (19,500)$ -$ FUND BALANCE JANUARY 1, 219,175$ 164,953$ 178,179$ 147,715$ FUND BALANCE DECEMBER 31 164,953$ 178,179$ 158,679$ 128,215$ 62 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 725 Activity: Risk Management 49800 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 219,378 134,435 181,500 219,500 Capital Outlay - - - - Other Charges - - - - Total 219,378$ 134,435$ 181,500$ 219,500$ Percent Change (-38.7%) 35.0% 20.9% Expenditures by Classification Have discontinued the entry for employee benefits to this fund as it had no effect on the financial statements. Will continue to accumulate funds to cover potential future insurance claims. 2024 BUDGET Fund # : Activity # : This Fund was established to pool dividends received from the League of Minnesota Cities for positive claims experience. This fund tracks dividend revenues and deductible costs for claims. The goal of this fund is to build a fund balance that would allow the City to increase deductible limits in order to reduce premium costs. Dividends received from the health insurance Co-op are also deposited in this fund to use for employee wellness activities and to supplement the City’s contribution to health/dental insurance. 1. Cover deductible costs on claims. 2. Establish employee Wellness programs to minimize health insurance costs. Maintain the proper level of insurance coverage and deductibles to assure the best possible coverage at the lowest possible cost. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 63 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 726 Activity: Engineering 49600 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities - - - - Contractual Services 98,739 26,526 30,170 31,370 Depreciation - - - - Other Charges - - - - Total 98,739$ 26,526$ 30,170$ 31,370$ Percent Change (-73.1%) 13.7% 4.0% Expenditures by Classification This was a new fund in 2012. Previously City Engineer services were provided by the City of Roseville. The costs are charged back to the other funds based on usage per fund, as was previously done when contracting with Roseville. 2024 BUDGET Fund # : Activity # : The Engineering Fund is a self-sustaining fund, or internal service fund of the City. Staff engineers perform work on various City projects, review development plans and represent the City at various meetings on projects which are County or State led. Records are kept of time and the costs are charged out to various projects, escrow accounts or City departments. 1. Provide Engineering services to the City. 2. Look out for the City's best interests in projects involving multiple jurisdictions. 3. Provide review of new developments and projects. Provide cost effective services versus using an independent contractor. 100% Personnel Services Commodities Contractual Services Depreciation Other Charges 64 CITY OF ARDEN HILLS, MINNESOTA Function: Public Works 727 Activity: Central Garage 49700 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services -$ -$ -$ -$ Commodities 88,105 113,067 131,000 123,250 Contractual Services 74,605 71,288 97,750 90,340 Capital Outlay - - - - Other Charges - - - - Total 162,709$ 184,355$ 228,750$ 213,590$ Percent Change 13.3% 24.1% (-6.6%) Expenditures by Classification This was a new fund in 2013. Previously these services were split into all five public works departments: Streets, Parks, Water, Sanitary Sewer, and Surface Water Management. Setting up one fund to manage these costs is more effective and will save administrative time. The total impact is the same as if budgeting these costs across each individual department. 2024 BUDGET Fund # : Activity # : The Central Garage and Equipment Fund is a self-sustaining fund, or internal service fund of the City. The Public Works Department works on Streets, Parks, Water, Sanitary Sewer, and Surface Water Management. All costs are compiled in this fund and charged out to the departments based on usage. 1. Maintain cost effective control of multi-purpose department. 2. Manage costs involving multiple departments. 1. Aging equipment. 2. Balance the Public Works Department needs with available funds. 3. Managing an effective cost allocation structure. 58% 42% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 65 CITY OF ARDEN HILLS, MINNESOTA Function: General Government 728 Activity: Technology 49900 Activity Scope Objectives Issues Budget Commentary 2021 2022 2023 2024 Budget Summary ACTUAL ACTUAL BUDGET BUDGET Personnel Services 5,506$ (620)$ -$ -$ Commodities 97 107 - 800 Contractual Services 171,780 168,650 187,720 195,150 Capital Outlay - - - - Other Charges - - - - Total 177,383$ 168,137$ 187,720$ 195,950$ Percent Change (-5.2%) 11.6% 4.4% Full-Time Equivalent positions 0.05 - - - Expenditures by Classification This was a new fund in 2013. Previously these services were split into all departments. Setting up one fund to manage these costs is more effective and will save administrative time. The total impact is the same as if budgeting these costs across each individual department. 2024 BUDGET Fund # : Activity # : The Technology Fund is a self-sustaining fund, or internal service fund of the City. All departments use technology. All costs are compiled in this fund and charged out to the departments based on usage. 1. Maintain cost effective control of multi-purpose department. 2. Manage costs involving multiple departments. 1. Aging equipment. 2. Balance department needs with available funds. 3. Managing an effective cost allocation structure. 100% Personnel Services Commodities Contractual Services Capital Outlay Other Charges 66 To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2023-062 A RESOLUTION SETTING THE FINAL LEVY FOR TAXES PAYABLE IN 2024 BE IT RESOLVED by the Arden Hills City Council that the following sums of money be levied for levy year 2023, payable in 2024 upon taxable property in said City of Arden Hills for the following purposes: FUND CERTIFIED LEVY AMOUNT General 4,650,950$ Economic Development 100,000 Equip/Bldg Replacement 270,000 Capital Improvement (PIR)250,000 Public Safety Capital 40,000 TOTAL 5,310,950$ BE IT FURTHER RESOLVED that the Finance Director is hereby authorized and directed to transmit this information to the County Auditor of Ramsey County, Minnesota and the Minnesota Department of Revenue, if applicable, in the format requested as required by law. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11th DAY OF DECEMBER, 2023. __________________________________________ DAVID GRANT, MAYOR ATTEST: _______________________________________ JULIE HANSON, CITY CLERK To view the final document, access adopted Resolutions via Arden Hills Public Laserfiche Weblink by visiting cityofardenhills.org and clicking on Archived Documents under Helpful Links on our main webpage. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2023-063 RESOLUTION ADOPTING THE 2024 BUDGET WHEREAS, the City Administrator has prepared an annual budget and the City Council has met a number of times for the purpose of discussing the 2024 budget; and WHEREAS, Chapter 275, Section 065 of Minnesota Statutes requires that the City hold a public hearing to adopt a budget; and WHEREAS, The City Council held a Truth-in-Taxation public hearing on December 11, 2023, to discuss the 2024 budget and has concluded the budget as prepared is appropriate. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the attached 2024 budget be adopted and approved: Revenues and Expenditures and Transfers In Transfers Out Taxes*4,638,460$ General Gov't 1,492,950$ Licenses & Permits 552,020 Public Safety 2,894,940 Intergovernmental 175,970 Street Maintenance 853,380 Charges for Service 489,490 Parks Maintenance 588,030 Fines & Forfeits 19,250 Recreation 241,970 Special Assessments 3,090 Contingency/Reserves - Miscellaneous 60,920 Transfers 50,000 Total General Fund 5,939,200$ Total General Fund 6,121,270$ Special Revenue Funds 244,500 (Cable, EDA, TIF)236,050 Debt Service Funds - (G.O. Bonds)- Capital Project Funds 1,776,660 (Public Safety Cap, Cap Improve, Equip & Bldg Replace, Park Capital) 2,851,100 Subtotal Gov't Funds 7,960,360$ Subtotal Gov't Funds 9,208,420$ Internal Service Funds 640,910 (Risk Mgmt, Eng, Tech, Central Garage)660,410 Enterprise Funds 6,907,720 (Water, Sewer, Recycling, Surface Water)9,958,060 TOTAL FUNDS 15,508,990$ TOTAL FUNDS 19,826,890$ PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 11th DAY OF DECEMBER, 2023. ____________________________________ DAVID GRANT, MAYOR ATTEST: _______________________________________ JULIE HANSON, CITY CLERK