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HomeMy WebLinkAboutCC 02-28-1994 I I .- I I I I I I Ie I I I I I I I if I MINUTES CITY OF ARDEN BJ:LLS, MJ:NNESOTA REGULAR CITY COUNCIL MEETmG February 28, 1994 7:30 P.M. - New Brighton City Ball CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Acting Mayor Probst called to order the City Council meeting at 7:35 p.m. Present: Councilmembers Beverly Aplikowski, Dale Hicks, and Paul Malone. Absent: Mayor Thomas Sather. Also present were: Community Planning Coordinator, Brian Fritsinger; Public Works Superintendent, Dan Winkel; Park & Recreation Director, Cynthia Severtson; City Accountant, Terry Post; City Administrator, Dorothy Person; and Recording Secretary, Renee Kaulfuss. ADOPT AGENDA MOTION: Malone moved, seconded by Aplikowski, to adopt the February 28, 1994 agenda as presented. Motion carried unanimously (4-0). PUBLIC REARING - CONTJ:NtJANCE OF ASSESSMENT R'5!:&.RING REGARDmG THE 1993 ARDEN PLACE DRAmAGE :IMPROVEMENT PROJECT and PUBLIC REARmG - FJ:NAL ASSESSMENT ROLL &: COST ALLOCATION m THE MATTER OF THE 1993 ARDEN PLACE DRAJ:NAGE :IMPROVEMENT PROJECT Acting Mayor Probst opened the public hearing at 7:36 pm. Acting Mayor Probst explained that the public hearings were rescheduled several times to allow for all the parties involved to work out the cost sharing agreement. The parties involved have agreed to the terms of the cost of the project and the project is near completion. Public Works Superintendent Dan Winkel noted the pipe is in the ground and all the structures are built on the site. The only remaining process to be completed is some dirt work which will need to be done after the frost is out of the ground. Administrator Person noted that since the public/private cost agreement is finalized, there would be no need to continue the assessment hearing at this point. I I -- I I I I I I Ie I I I I I I I t' I Arden Hills Council 2 February 28, 1994 Councilmember Malone asked if the final cost amount was available. Mr. Winkel stated, not at this time, however, the cost will not exceed the $15,000 quoted amount. Councilmember Malone asked if the agreement was signed. It was noted the agreement was signed, and the only paperwork is followup on the easement document to be filed with Ramsey County. Acting Mayor Probst closed the public hearing at 7:39 pm. MOTION: Malone moved, seconded by Hicks to terminate the matter in regards to the assessment process relating to the 1993 Arden Place Drainage improvement project. Motion carried unanimously (4-0). APPROVAL OF COUNCIL Ml:NU'TES Malone moved, seconded by Aplikowski, to approve the minutes of the February 14, 1994 Regular Council Meeting as prepared. Motion carried unanimously (4-0). CONSENT CALENDAR MOTION: Hicks moved, seconded by Malone, to approve the Consent Calendar and authorize execution of all necessary documents contained therein. Motion carried unanimously (4-0). a. Approve request for door-to-door canvassing from MN COACT. b. Approve List of Claims/Payroll. PUBLIC COMMENTS There were no public comments. tlNFl:NJ:SBED AND NEW BUSl:NESS PLANNING COMMISSION - LEXINGTON/FOX BUSINESS CENTER STUDY Community Planning Coordinator Fritsinger noted that Roberts Development had previously requested a curb cut in front of the Zeos building along Lexington Avenue. The Council had tabled the discussion in October and directed the Planning Commission to further review the Lexington/Fox Business Center study. Planning Commission Chairperson Winiecki briefly outlined the Planning Commission's reasoning for recommending denial of this specific curb cut request. She further I I .- I I I I I I Ie I I I I I I I -" I Arden Hills Council 3 February 28, 1994 noted that if any curb cut or access changes be considered by Council, the Planning Commission would recommend the plan as outlined on the diagram on Page 29 of the Lexington/Fox study dated 1990. Acting Mayor Probst asked whether the application from Roberts Development was currently pending, and if the Council would need to take action on the application? Fritsinger stated the Council previously tabled the request for the curb cut and they would need to take action on this application at some point. However, staff had not anticipated action to take place at this meeting. MOTION: Malone moved, seconded by Hicks to deny the request for a Site Plan Review/curb cut, Case #93-23 Scott W. Roberts/Roberts Development, 377l-87 North Lexington Avenue. Motion carried unanimously (4-0). Winiecki commented that the Planning Commission would appreciate if the Council would consider their request to direct staff to work on economic development issues such as designing a brochure promoting development in the City of Arden Hills. Council concurred that designing a brochure would be great, however, there is no funding set aside for any additional staff that might be needed to work on economic development projects, and if current staff was used, there would need to be reprioritization of staff's time before this could be considered. SURFACE WATER MANAGEMENT APPEAL - ARDEN nEW TOWNBOME ASSOCIATION Mr. Winkel referred to the memo in the Council packet from Engineer Maurer and outlined the options to be considered. Council member Hicks commented that the staff had re- evaluated the Surface Water Management rate structure and the recommended modified charges seem reasonable. He further noted that the 2 (two) R-3 zoning districts located in the City are developed, and an actual rate based on density could be established. MOTION: Hicks moved, seconded by Aplikowski to approve Resolution #94-2l, amending the Surface Water Management utility rates for the R-3 developed townhomes in the City of Arden Hills. Discussion followed whether both the per acre cost and per unit cost should be noted in the resolution. City Accountant Terry Post stated that the opinion of Engineer Maurer was to indicate both costs for the record. The I I .- I I I I I I Ie I I I I I I I .. I Arden Hills Council 4 February 28, 1994 rate per unit was calculated on actual density based on the two developed R-3 districts. If a new R-3 district would be developed, staff would need the rate based on acreage to enable them to calculate the per unit rate for that development. Motion carried unanimously (4-0). TCAAP SAN:ITARY SEWER CONNECTION TO MOUNDS VIEW AND POSSIBLE APPROVAL OF AGREEMENT BETWEEN ARDEN BILLS/MOUNDS VIEW/ TCAAP. Mr. Winkel referred to the memo provided in the Council packet from Engineer Maurer. He commented that TCAAP is in need of disposal of a lift station. This lift station is a high maintenance item for them. There is an urgency in their request as TCAAP has some funding available now to proceed with the project. Councilmember Malone asked whether the project will include construction in the area under Hwy. 35. Mr. Winkel stated, yes in would include construction in this area. Councilmember Malone commented that the City may want to assume the cost differential to install a larger pipe. The MWCC would assume the future responsibility of the pipe no matter what size was installed if it was so designated as an MWCC pipe. Mr. Winkel noted that Engineer Maurer thought the MWCC would pay for any future cost for a larger pipe. Council member Hicks asked what the life expectancy of a pipe would be. He further noted that the future of this area is unknown and could remain unknown for many years. Councilmember Aplikowski concurred. Councilmember Malone asked whether the Engineer had a cost comparison on the various sizes of pipes, and if the bid request could include an alternate bid for a larger pipe to be installed. MOTION: Probst moved, seconded by Malone to allow the agreement process to proceed, however, that some additional action be taken that would direct staff to pursue interseptor designation for that connection, and that the bid process include an alternate pipe size for the maximum size the lift station can accommodate. Motion carried unanimously (4-0) . I I .e I I I I I I Ie I I I I I I I ~ I Arden Hills Council 5 February 28, 1994 RECOMMENDATrON TO APPROVE STREET AND STOP srGN POLrcy FROM THE PUBLrc WORKS/SAFETY COMMrTTEE Mr. Winkel stated that the Public Works/Safety Committee drafted a street/stop sign policy for the Council to review. He introduced Dick Roessler, the Chairperson of the Public Works/Safety Committee. Mr. Roessler addressed the Council and outlined the contents of the proposed policy. A copy of the Committee's proposed policy was included in the Council packets. The policy would include the installation or the removal of a street/stop sign. Administrator Person noted that the Council had before them a draft copy of staff's recommended policy. It was noted that Item #I, "Conditions", remains the same as the Committee had recommended. Under Item II, Procedures, various changes were made. The time frame for making a recommendation to Council was deleted and polling the affected residences/businesses was deleted. Item II, C was deleted in its entirety. Councilmember Hicks noted that polling is important, however, the public is invited to attend the Public Works/Safety Committee meetings at which time comments can be made. Councilmember Aplikowski stated that feedback from the residents is important, as well as, community notification. She further commented that there should be a time limit set for notifying the concerned party of the decision. (Mayor Sather arrived at 8:30 pm, and presided over the remainder of the meeting). Administrator Person noted that this is and not to be based on popular support. asked if the Committee would approve of polling issue from the proposed policy. stated that would be acceptable. a safety issue, Mr. Roessler was removing the Mr. Roessler Councilmember Probst stated that polling is a cumbersome procedure, and perhaps the Committee members could poll the affected parties, and offer guidance to them. Mr. Roessler stated that this would be an appropriate procedure. I I -- I I I I I I Ie I I I I I I I ~ I Arden Hills Council 6 February 28, 1994 Councilmember Aplikowski stated that timeliness in reaching a decision remains an issue. Staff offered to add to II.B. i., The requesting party will be advised in writing of the decision within four (4) weeks. This was agreeable with Councilmember Aplikowski and Mr. Roessler. Councilmember Probst noted that under II.B.ii, the determination may be appealed to the public Works/Safety Committee, in lieu of, the City Administrator. He further suggested to add a new "iii", Upon the determination and decision of the Public Works Superintendent, to take the decision to the Public Works/Safety Committee for their concurrence and proceed from that point. Councilmember Malone suggested that this policy be extended to include any type traffic control devices beyond stop signs, ie: Children Playing. Council concurred. Discussion followed and Council concurred to have the Public Works/Safety Committee and staff bring back to Council the final draft of the proposed policy with consideration of the changes as noted. DISCUSSION AND RECOMMENDATION TO ACCEPT SHEEHY LAND DONATION. Park & Recreation Director Cindy Severtson referred to memos from Fritsinger and herself provided in the packet outlining her recommendation to accept the land donation and stated she had nothing further to note at this time. Mr. Fritsinger noted that staff had contacted the City Attorney and the City Attorney is having a difficult time reaching the Sheehys. Councilmember Probst commented that as a safety issue, the tennis court may have to be removed. Mr. Sheehy had no problem with our intentions to do so, however, it is recommended to leave the pad of the court intact. This would allow some type of possible future development in this area. Mr. Fritsinger stated there is a question regarding the Certificate of Title. Councilmember Malone suggested a dollar amount be designated for any filing fees. If there would be a problem with the Certificate of Title and a Quit Claim would not be possible, a dollar amount should be noted. Discussion followed and Council concurred a I I -- I I I I I I Ie I I I I I I I t9 I Arden Hills Council 7 February 28, 1994 dollar amount of Five Hundred Dollars ($500.00) would be appropriate for any filing fees incurred by the City to complete this transaction. MOTION: Probst moved, seconded by Aplikowski to accept the land donation and direct staff to continue their efforts to proceed with the legal paperwork, and set a limit of five hundred dollars ($500.00) for any fees associated with transferring the title to the City. Motion carried unanimously (5-0). REVIEW REQUEST FOR A CLASS A PREMISES PERMIT AT POT 0' GOLD BINGO BALL FROM GOLDIE K. SIEDOW MOTION: Malone moved, seconded by Hicks to adopt Resolution #94-20, approving a Bingo Hall License Renewal Application for a Class A Premises Permit at Pot O'Gold Bingo Hall from Goldie K. Siedow. Motion carried unanimously (5-0). ADMINJ:STRATOR COMMENTS: Administrator Person referred to her comments in the packet pertaining to the additional coverage for "Open Meeting Laws". Council concurred that they would not be inclined to purchase this additional coverage. COUNCIL COMMENTS: Councilmember Malone noted he was in favor of supporting the Hibbing and Grand Rapids Area Chamber of Commerce Departments' request to support House File #1757, and to adopt a resolution. MOTION: Malone moved, seconded by Hicks to adopt a resolution supporting increased protection from liability for private landowners who make their land available for public recreation without charge. Motion carried unanimously, (5-0). Councilmember Malone noted that there is a new sign at Blue Fox. He asked staff whether they reviewed the original signage, and noted he thought the original sign was non-conforming in either the size or the location. Staff will review the original sign request and inform Council of their findings. Councilmember Aplikowski noted that the Economic Development Committee has prepared their letters to the local businesses and they will be mailed shortly. I I II I I I I I I Ie I I I I I I . .e I Arden Hills Council 8 February 28, 1994 Councilmember Aplikowski noted that Charles Stoddard will not be able to serve on the Economic Development Committee due to the time of day the Committee meets. He is requesting to be taken off of the Economic Development Committee. He would like to be appointed to serve on the Finance Committee. Council concurred. Councilmember Aplikowski suggested that staff send a letter of appreciation to the various members who have recently resigned from Committees. Councilmember Probst commented that the Committee minute format developed by staff will make it easier on the Committees to take minutes, and it is appreciated. Councilmember Probst noted that the committees he is involved with are energized and looking at a number of issues to address in the coming year. Councilmember Probst noted that the Finance Committee's idea of assigning a member from their Committee to attend a meeting from another Committee is a great idea and would suggest that the other Committees adopt that process. ADJOURN: MOTION: Hicks moved, seconded by the meeting at 8:58 p.m. unanimously (5-0). Aplikowski, to adjourn Motion carried Thomas R. Sather, Mayor Dorothy A. Person, City Administrator