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HomeMy WebLinkAboutCC 03-14-1994 . . .- . . . . . I I. I I I I I I I I- I MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING March 14, 1994 7:30 P.M. - New Brighton City Hall CALL TO ORDF.R IROJ ,L CALL Pursuant to due call and notice thereof, Mayor Sather called to order the City Council meeting at 7:30 p.m. Present: Councilmembers Beverly Aplikowski, Dale Hicks, Dennis Probst and Paul Malone. Also present were: City Engineer, Terry Maurer; Public Works Superintendent, Dan Winkel; City Accountant, Terry Post; City Administrator, Dorothy Person; and Recording Secretary, Renee Kaulfuss. ADOPT AGENDA MOTION: Hicks moved, seconded by Aplikowski, to adopt the March 14, 1994 agenda as presented. Motion carried unanimously (5-0). PTlRT,Tr' HEARING - 1994 PAVEMENT MAINTENANCE IMPROVEMENT PRO,TF.CT Mayor Sather opened the public hearing at 7:31 pm for the purpose of conducting a public hearing on the 1994 Pavement Maintenance Improvement project. He stated the purpose of this hearing was to receive input with regard to the 1994 Pavement Maintenance Program. He explained the procedure for the hearing would be that the Public Works Superintendent would make a presentation with regard to the 1994 Pavement Maintenance Program, then Council and the public would be invited to comment or ask questions. He instructed anyone wishing to speak to sign the guest register, after which their names would be called in the order listed. Public Works Superintendent Dan Winkel explained the Street Rating Schedule which is based on scores from 0- 100. Winkel further explained that rating of City streets involves periodic examinations to determine the condition of the streets and then a recommendation to Council is made by the City Engineer, with input from the. Public Works Department, as to the best available means of protecting each street and extending its useful life. Winkel noted the streets being proposed for improvement: . . .e . . . . . . .. . . . . . . . .. . Arden Hills Council 2 March 14, 1994 Strp-p-ts to be reconstructed Amble Drive from Lexington Avenue to Karth Lake Drive Bussard Court from Old Snelling Avenue to West End Dunlap Street from Ingerson Road to Cannon Avenue. Street to be recycled Keithson Drive from State Highway 96 to South End Winkel noted the composite ratings of these streets taken last fall. Winkel provided a brief overview of where the borings were taken from each street. He explained the description by definition of reconstruction and recycling. The estimated street reconstruction costs are proposed to be $368,300, and the recycling cost for Keithson Drive is estimated to cost $26,500. Winkel announced that this evening, estimated assessment amounts can be provided, however the actual assessment hearing on this matter is scheduled to take place in May 1994; at that hearing, the public will have an opportunity to specifically discuss matters relative to assessments. Winkel explained that the City's Assessment Policy calls for reconstruction and recycling work to be paid 50% by the City and 50% by the benefitting property owners, on a front footage basis. He explained the method of calculating assessments for corner lots or lots abutting other streets which have been improved and assessed. Winkel noted that in the past, the approximate costs for reconstruction is $30.00 per linear foot of frontage and $11.04 per linear foot of frontage for recycling. Winkel reviewed the schedule for the 1994 Pavement Maintenance Program, which called for 1) Opening Bids on AprilS, 2) Receive Bids/Order Assessment Hearing, April 11, 3) Hold Assessment Hearing and Award Contract on May 31, 4) Begin Construction in June 1994, and 5) Completion of the project in September 1994. Mayor Sather advised the public that if an individual property is assessed more than a $500 assessment, the assessment will be payable over a five year period with interest; if an individual property is assessed less than a $500 assessment, the assessment will be payable over a three year period with interest. He added that there would be no interest applied if the assessment was paid in full within thirty days of the assessment hearing. I I I. I I I I I I I. I I I I I I I Ie I Arden Hills Council 3 March ~4, ~994 Names were register. verbatim) : called in the order listed on the guest Comments made by citizens are as follows (not Hetty Farr. 3327 North Dunlap - She stated she cannot afford another assessment like what happened to her with Tiller Lane two years ago. An overlay or patch would be reasonable. Albert Nienaber. 1160 Amble Drive - He asked who was responsible for the inspection of the poor compaction of the original road, the City, the contractor or the developer. Secondly, he noted that because the drainage in the area goes directly into Karth Lake, the soft wet clay present on this road causes contamination of the lake. He suggested that this is a poor arrangement and perhaps this would be an ideal time to change the sewer direction. Tim Bryne. 3390 North Dunla~ - He asked how far past Cannon will the reconstruction take place, and where does Dunlap actually end. There are two homes at the end. Mr. Winkel stated the project will stop at the double wide area (32 feet wide) unless the residents would want the road to continue, however, further discussion would be needed. Judy Tekautz. 33~9 North Dunlap - She stated the street serves a purpose without curb and gutter. Engineer Maurer explained that the City's long range goal is to have curb and gutter along all City streets. He further explained that curb and gutter provide a better drainage flow, and it protects the end of the blacktopping from cracking and allowing water to seep in. The straight line cut helps keep vehicles off the edge of lawns. Gilbert Smith. ~~76 Amble Drive - He stated that the base materials used during the original construction of this road were inferior, and someone should be liable. If it was constructed properly in ~978/79, this road would have held up longer. Engineer Maurer noted that one possible cause for the road deteriorating was the weather conditions present at the time of the construction. Engineer Maurer further noted that the contractor met all the proper specifications that were noted at that time. . . .e . . I I I I Ie . I I I I I I Ie I Arden Hills Council 4 March '14, 1994 Pat Hrown. 1301 Cannon - He stated his question was already addressed. Tom Hp.idp.man. 1142 Amblp. Drive - He addressed the quality issue once again and noted that their should be someone liable for the poor conditions of the road. Jon Handlos. 3380 North Dunl~ - He asked what can be done to ensure that quality workmanship and proper specifications are met. Julianne & Stephen Prager. 3320 North Dunlap - They both agreed that the street is badly broken up and are in favor of the project. Grea Schmitz. 1471 Bussard Court - He noted that the street dips at the end of the cul-de-sac. He asked whether the project would end there, or two or three feet behind the blacktop area. He was concerned as he replaced his driveway last year. Engineer Maurer noted that the level of finish of the reconstructed materials will come very close to matching with the old blacktop materials. Arthur T,arsen 11 AD Karth Lake Drive - He noted he has seen stakes in the area and if these stakes mark the area where the reconstruction will take place. If this would be correct, it appears that this street will be widened. Engineer Maurer noted that the surveyors are working in the area locating driveways, and taking some pictures of elevations. Maurer further noted that the road would remain at the same width. Howard Hanson. 1131 Amble Drive - He noted that his comments have already been stated. He further noted he was considering putting in a new driveway and should he have the driveway installed before or after the street reconstruction project? Maurer suggested to wait until after the City's project is completed as the driveway contractor would be able to obtain a smoother alignment. Bruce and Lynn Mp.arR. 4~03 Keithson Drive - Ms. Mears noted that there is undeveloped property behind this development and asked whether the recycling project being proposed could withstand large construction equipment traffic? . . .. . . . . . I I. I I I I I I I Ie . Arden Hills Council 5 March 14, 1994 Engineer Maurer stated the road would be able to withstand normal traffic which would include garbage trucks and school buses. If any future development would take place in this area, another access would have to be gained to this area. The project as proposed would not be designed for heavy equipment. Steve zilmer. Carol Perkins. 3363 North Dun]ap - He asked what assessment amount was anticipated for his property? Winkel stated he would review his parcel and get back to him at a later date. Kurt Lawrence. 4516 Keithson Drive - He referred to the liability issue of a poorly developed road and who is responsible. He asked what was the anticipated life expectancy of a new street? Maurer noted that it was a drought year when this road was originally constructed. As moisture began to build up as experienced in the past couple of years, the soil began to consolidate causing recompaction of soil. He further noted that due to the number of settlements on this road, it cannot be leveled properly without the recycling, and it would be physically impossible to patch. Jim Cox. 1287 Ingerson Road - Mr. Cox asked what quality control measures would be taken to ensure the safety of children. He noted that since construction would be taking place during the summer months, children would be playing around the heavy construction equipment. He suggested that the project specifications include stringent safety measures. Maurer explained that his engineering firm would oversee the project and that all parties abide by the acceptable standards set by MNDOT to ensure safety. He further explained that a contractor is allowed to phase in the project in an economical manner, therefore there are stages to the construction process. Ron Nelson. 4504 Keithson Drive - He echoed the concerns brought up by Mr. Lawrence. He too expressed the issue of defective workmanship demonstrated by the former contractor, and did not feel the total problem was due to the drought year. Engineer Maurer stated he did not mean to infer that the drought was the reason for the defects in the road. He only suggested this as one possible reason for the deterioration. I I .- I I I I I I I. I I I . I I I Ie I Arden Hills Council 6 March 14, 1994 John Pattp-Tsp-n. 1434 Bussard Court - Mr. Pattersen asked whether the engineer had considered leaving the existing curb and gutter in place, and stated a recycle and overlay would be appropriate and less costly. Engineer Maurer stated that the cost savings to taxpayers would be minimal as it would take many man hours to remove the existing asphalt and base. Councilmember Malone noted that the City, as well as, the affected residents would pay the premium to work around the current curb and agreed there would not be a significant savings. He further noted that if the contractor would try and save the existing curb and it was determined it was not working, the contractor would need to start over from the beginning. Engineer Maurer noted that there could be a quick determination made as to whether there is clay soil under this area, if it is granular and whether there is any sign of vertical separation. Cliff Royum. ]426 Bussard Court - Mr. Boyum echoed the same concerns raised by John Pattersen. Mayor Sather closed the public hearing at 8:18 pm. Mayor Sather noted that since many of the questions raised this evening were regarding assessment costs, he asked Councilmember Malone to address the assessment procedure. Councilmember Malone outlined the mechanical part of the improvement process. He noted that as the City'S infrastructure aged, the City needed to formulate a procedure to handle the cost of repairing roads. The City pondered over the idea of raising taxes to pay for these expenses. The City agreed that it would be reasonable to co-fund projects and more suitable for the taxpayers affected by the improvements to share in the cost of the improvements. The assessment procedure incorporates a fair evaluation for persons with corner and odd shape lots. The City has used this assessment policy for approximately four years. Councilmember Malone noted that an average lot would be assessed based on front footage and that generally the cost of a reconstruction would be approximately thirty dollars ($30.00) per front footage; and recycling approximately eleven dollars ($11.00) per front footage. He further noted that the assessment amount can be paid over a five year time period, unless the amount is under I I .- . I . I . I I. I . I . . . . .e . Arden Hills Council 7 March 14, 1994 five hundred dollars ($500) which would be paid over a three year period. The affected propertyowner can pay the assessment amount in it's entirety within the first thirty days following the adoption of the final assessment role without penalty. MOTION: MOTION: Hicks moved, seconded by Aplikowski to approve Resolution #94-24, approving the plans and specifications and ordering the advertisement for bids in the matter of the 1994 Pavement Maintenance Improvement project. Motion carried unanimously (5- 0) . Hicks moved, seconded by Probst to approve Resolution #94-25, ordering the improvement in the matter of the 1994 Pavement Maintenance Improvement project. Motion carried unanimously (5-0). APPROVAL OF COUNCIL MINUTES Administrator Person noted on Page 4 of the February 28, 1994 Council minutes that the first paragraph, line four should note acreage instead of density. Malone noted on the same page, under heading of TCAAP Sanitary sewer connection issue, fourth paragraph, to delete the following: "and if the... " in sentence two, all of sentences three, four and "answers to these questions", under sentence five. MOTION: Malone moved, seconded by Hicks, to approve the minutes of the February 17, 1994 Worksession as prepared; and approve the minutes of the February 28, 1994 Regular Council Meeting as corrected. Motion carried unanimously (5-0). CONSENT CALENDAR MOTION: Hicks moved, seconded by Malone, to approve the Consent Calendar and authorize execution of all necessary documents contained therein. Motion carried unanimously (5-0). a. Approve Resolution #94-19, revising the mechanical fee schedule. b. Approve Resolution #94-23, designating additional depositories for investment purposes. c. Approve Resolution #94-27, revising water utility quarterly minimum rates by meter size. d. Approve Resolution #94-28, supporting Dare Bike-a-thon, April 30, 1994. I I I- I I I I I I I. I I I I . . . .e . Arden Hills Council 8 March 14, 1994 e. Approve list of additional business licenses. f. Approve List of Claims/Payroll. PUBLIC COMMENTS There were no public comments. UNFINISHED AND NF.W RTJSINESS None noted. ADMINISTRATOR COMMENTS: None noted. COUNCIL COMMENTS: Councilmember Aplikowski noted that the Economic Development Committee is in the process of mailing the survey and letter to the businesses in the area. She asked where the funds would be allocated to pay the expense of this mailing. Person noted that she and the Community Planning Coordinator had recognized that monies can be taken from the planning and zoning budget. Malone noted that Council would need to approve such funds for reallocation. councilmember Aplikowski referred to the notice in the packet regarding a request for a City official to attend the Girl Scout award's ceremony, and stated she would attend if the Council concurred. Council concurred. Councilmember Probst reminded the Council of the Second Arden Hills' Community meeting at TCAAP on March 17, 1994 at 7:30 pm. He further noted that the publicity to date has been reported fairly and is pleased with the coverage. ADJOURN: MOTION: Malone moved, seconded by the meeting at 8:51 p.m. unanimously (5-0). Probst, to adjourn Motion carried Thomas R. Sather, Mayor Dorothy A. Person, City Administrator