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HomeMy WebLinkAboutCC 05-09-1994 . . .- . . . . . . .e . . . . . . . .e . MJ:N1JTES CITY OF ARDEN BILLS, MINNESOTA REGULAR CITY COUNCIL MEETING May 9, 1994 7:30 P.M. - New Brighton City Ball CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Sather called to order the City Council meeting at 7:30 p.m. Present: Councilmembers Beverly Aplikowski, Dale Hicks, Paul Malone, and Dennis Probst. Also present were: Community Planning Coordinator, Brian Fritsinger; Public Works Superintendent, Dan Winkel; City Administrator, Dorothy Person; and Recording Secretary, Renee Kaulfuss. ADOPT AGENDA Note was made that Consent calendar agenda item #4a should be removed to further consider requests recently received by applicants to serve on the Planning Commission. Probst moved, seconded by Aplikowski, to adopt the May 9, 1994 agenda as revised. Motion carried unanimously (5-0). APPROVAL OF COUNCIL MJ:N1JTES MOTION: Councilmember Hicks asked that the word "apologized" on page seven of the April 21, 1994 worksession minutes be revised to read "noted". Mayor Sather noted that the word "monthly" was spelled incorrectly on page six of the April 21, 1994 worksession minutes. Councilmember Probst asked that the word "us" on page seven of the April 25, 1994 minutes be revised to read "this" . Councilmember Hicks noted that in the motion on page seven of the April 25, 1994 minutes the word "advice" was spelled incorrectly. MOTION: Hicks moved, seconded by Malone, to approve the corrected minutes of the April 21, 1994 Worksession Meeting, and the corrected minutes of the April 25, 1994 Regular Council Meeting. Motion carried unanimously (5-0). . . .- . . . . . . .e . . . . . . . .e . Arden Hills Council 2 May 9, 1994 CONSENT CALENDAR MOTION: Malone moved, seconded by Hicks, to approve the Consent Calendar and authorize execution of all necessary documents contained therein. Motion carried unanimously (5-0). a. Approve list of Claims/Payroll. PUBLIC COMMENTS There were no public comments. UNFINISHED AND NEW BUSINESS DISCUSSION: NATIONAL GUARD REOUEST FOR PARTICIPATION IN BASE SEWER FUNDING. Councilmember Probst noted that the City had received a request from the National Guard to participate in funding a sewer connection that would serve their immediate need for their existing maintenance facility north of Highway 96 and west of the extension of Hamline Avenue. He further noted that there had been discussion between the City Administrator, the Public Works Superintendent and Tom Ryan from the National Guard regarding the National Guard requesting the City'S participation in oversizing the pipe, in as much as the City had participated in an oversized pipe with the Army. Further discussions seem to indicate that the National Guard was requesting the City to assist in the provision of service to that location. The National Guard had also made a similar request to Ramsey County. Probst understood that Ramsey County was not prepared to participate in any cost sharing agreement at this time, due to a lack of any assurance that Ramsey County would have any access to the property. Administrator Person noted that if the City would participate in the cost of this sewer funding, it may give the Army some indication that the City was serious about entering into an agreement with them. Malone asked if staff was given any indication of the magnitude of the cost of this project? councilmember Probst noted that the anticipated total cost of the project was $180,000. From the correspondence received, it appeared that the National Guard had approximately $70,000 to apply to this project. The National Guard was . . .e . . . . . . .e . I . . . . . .e . Arden Hills Council 3 May 9,1994 looking to the City and Ramsey County to assist in funding the remaining $110,000. Malone noted that if the City would gain access to the property, the City would partially use these utilities, however, he would like the City to have some type of guarantee or contingency that the City would be able to build on this property at some future date. He further noted that the City had a policy on billing these types of utilities or any other capital improvements of that nature, and that 100% was normally assessed to the user. Malone further noted he would be in favor of the City funding a portion of the project if the City would be guaranteed that it would have access to develop a part of this property. Public Works Superintendent winkel noted that the National Guard requested a four inch (4") force main and they would pump into the City's sewer line due to the fact that the National Guard's existing line is at a lower elevation than the City's sewer line. It had been suggested by Ramsey County to consider installing an eight inch (a") force main which could facilitate higher flow capabilities. Mayor Sather noted that the City does not always have access to this property should a utility problem occur. If the utilities would be the responsibility of the City to maintain, the City would need access to handle any problems, preventive maintenance and other related issues. Mayor Sather further noted that the City had an obligation within their corporate limits to provide the accessibility to those kinds of services, however there would need to be a good faith effort on the part of the Department of Defense to offer some type of in-kind payment for these services. Council was asked whether this matter should be continued until the next Council meeting to allow staff to research the issues further. Malone noted that the City should probably indicate their interest in assisting the National Guard in pursuing the land they want for their maintenance facility. This would give the National Guard the opportunity to notify the Pentagon that the City of Arden Hills was willing to participate in the cost of this project, contingent upon the ability to co-locate maintenance facilities. . . .. . . . . . . .e . . . . . . . .e . Arden Hills Council 4 May 9, ~994 MOTION: Malone moved, seconded by Probst to inform the National Guard that the City of Arden Hills is willing to participate in a cost sharing agreement with them to install a sewer connection at Highway 96 and Hamline Avenue, contingent upon the ability of the City to share in a combined maintenance facility on this property. In addition, in the absence of not being able to obtain the shared maintenance facility, the National Guard would become the full user of the utilities, and would be assessed per City assessment policy the total cost of the utilities. Motion carried unanimously (5-0). CELLULAR ONE ANTENNA CHANGE REOUEST Community Planning Coordinator Fritsinger noted that the staff was requesting clarification as to the direction the staff should take to address the request from the applicant to make changes to their existing antenna located on the City's water tower. Cellular One had submitted a proposal to replace the existing antenna with an eleven foot two inch (~~'2n) antenna. In reviewing the file, it was noted that the SUP process had not previously taken place. A lease agreement which included the terms for construction and placement of the antenna was negotiated with the City. In reviewing the ordinance, it was clear that an SUP was needed. The City Attorney did clarify that this would be the correct procedure to follow. The applicant had identified a willingness to pursue the SUP process, however, there are some time constraints in meeting the deadline in replacing the antenna. Malone commented that in order to properly handle the request, he agreed that the SUP process was appropriate. He further noted that the City had a lease agreement with the applicant which allows them use of the tower for which the City receives income. In addition, the lease agreement allows the applicant to make changes to the antenna located on the tower. Malone would like to find a way to authorize the applicant to proceed with the lease hold improvements while pursuing the Special Use Permit process. He further noted that the applicant did make a request to the City for these changes on March 30, ~994. This application could have been placed as an agenda item at the May Planning Commission meeting. . . .e . . . I I . Ie I I I I I . I Ie . Arden Hills Council 5 May 9, 1994 Probst asked the applicant, Mr. Carlson, how much time was needed to test the equipment. Mr. Carlson stated they need thirty days to complete cell site testing. Probst asked the applicant if he attended the June Planning Commission meeting, would that allow enough time to complete the testing process. He further noted the case could then be heard at the June 13 City Council meeting. The applicant answered that this is not sufficient time to fully test and prepare for installation. Malone moved, seconded by Aplikowski to allow the applicant, Cellular One, to proceed with the needed changes to the antenna based on the conditions allowed through the lease agreement, while pursuing the Special Use Permit process. Motion carried unanimously (5-0). JOB EVALUATION SYSTEM UPDATE - PAY EOUITY MOTION: Administrator Person commented that she recommended that the City Council authorize the use of PDI for the pay equity study based on the lower price quote of $4,515, as well as, their use of additional baseline job descriptions over Hay Associates. She further noted that PDI would conduct job reviews with the management staff. Malone noted that based on personal experience, he would recommend that the City Council consider using the services of Hay Associates. He further noted that Hay Associates had been in the business longer and he had good experiences working with this firm. Mayor Sather commented that MTC had used Hay Associates. Person noted that PDI seemed to be more flexible and their process seemed easier to work with, and received positive recommendations on PDI. Hicks asked why there was a cost difference between Hay Associates and PDI. Hay Associates low end cost was less than PDI, however, it could be higher by the end of the study. Person noted Hay Associates anticipated the approximate time that would be needed to complete the study, however, depending on how much time would be spent with the staff could fluctuate, and in turn, additional costs could be billed for the service to a maximum of $6,000. . . .- . . . . . . .e . . . . . . . .e . Arden Hills Council 6 May 9, 1994 MOTJ:ON: Probst moved, seconded by Aplikowski to accept the Administrator's recommendation to hire PDI for the pay equity study. Motion carried. Probst, Aplikowski, Hicks and Sather in favor. Malone opposed (4-1). ;8.nMTNTSTRATOR COMMENTS Person noted that Planning Commission member Raymond McGraw had sent in a letter of resignation. She further commented that staff would be advertising the vacancies in the Focus newspaper. Person noted that she would appreciate if the Council could set a date for a strategic planning meeting with the department heads. Discussion followed and it was agreed that Wednesday, May 18, 1994 at 4:30 pm would be convenient for all the Councilmembers to attend. MOTJ:ON: Malone moved, seconded by Hicks to schedule a Council meeting for May 18, 1994 at 4:30 pm at the Public Works building for the purpose of conducting a strategic planning meeting with the Council and staff. Motion carried unanimously (5-0). COUNCIL ~nMMRMTS: Malone referred to the letter received from Laddie J. Elling addressing the issue of whether there was a possibility of several communities and the University of Minnesota pursuing the development of a good professional golf course on the U of M land near County Road J and north of the TCAAP site. Hicks asked Person if staff had responded to the inquiry, and if not, to write a letter encouraging the resident to pursue his contacts and that the Council appreciated his thoughts on possible land uses. Malone referred to the letter received from the Hoxmeiers voicing their concern with the over-population of geese in the neighborhoods. He commented to Person that in responding to the letter to make note that the Council empathized with their concerns. Aplikowski commented that possibly the DNR could remove the geese in the fall which could minimize the nesting areas. She further commented that it was her understanding that the Arden Hills/Shoreview Sportsman Club had played an active part in bringing the geese to this area, and possibly they could take responsibility in dealing with the geese problems. I I Ie I I I I I I Ie I I I I I I I Ie I Arden Hills Council 7 May 9, 1994 Hicks referred to the comments made by Malone regarding the golf course and stated the letter drafted by staff should encourage Laddie Elling to pursue his contacts in joining together with other communities to pursue a golf course and ball fields on the U of M property. Aplikowski noted she received a resignation notice from a Human Rights Commission member. They are currently interviewing a possible replacement. Probst wanted to thank the City Accountant for the budget summary report. He had a question regarding why the police and animal control line item had reached a payout of 45% of budgeted annual expenditures through April 1994. City Accountant Post arrived and noted that the police contract was paid through May 1994, one month in advance. Probst noted that the AMM annual meeting is Wednesday, May 25, 1994. Probst noted that Shoreview Councilmember Ben Withart had mentioned at the April 21 TCAAP meeting, a possibility of conducting a joint meeting between the Shoreview City Council and the Arden Hills City Council. He asked Person if she had pursued a joint meeting date. Person informed Probst that she had sent a letter to the City Manager of Shoreview, however, to date had not heard anything further from him. ADJOURN: MOTION: Probst moved, seconded by Aplikowski, to adjourn the meeting at 8:15 p.m. Motion carried unanimously (5-0). Thomas R. Sather, Mayor Dorothy A. Person, City Administrator