Loading...
HomeMy WebLinkAboutCC 04-24-1989 MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING MONDAY, APRIL 24, 1989, 7:30 P.M. - VILLAGE HALL CALL TO ORDER Pursuant to due call and notice thereof, Mayor Sather called the meeting to order at 7:30 p.m. - ROLL CALL The roll being called the following members were present: Mayor Thomas Sather, Councilmembers Nancy Hansen, Paul Malone and Thomas Mahowald. Absent: JoAnn Growe. Also Present: Acting City Attorney Jerry Filla, Planner John Bergly, Engineer Barry Peters, Public Works Supervisor Robert Raddatz, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. ADOPT AGENDA Malone moved, seconded by Mahowald, that Council adopt the Agenda as submitted by the Clerk Administrator. Motion carried unanimously. (4-0) APPROVE MINUTES Hansen moved, seconded by Malone, that Council approve the minutes of the April 10 Regular Council meeting and the April 17 Council worksessiou, as submitted. Motion carried unanimously. (4-0) CONSENT CALENDAR Malone moved, seconded by Hansen, that Council approve the consent calendar for the meeting, including all authorize execution of any necessary documents contained Resolutions, and therein. . a. Approval of Garbage/Refuse Collector License. b. Acknowledgment of Air Quality Board Meeting. c. Adoption of Resolution No. 89-19, Apportionment of Assessments Relating to Combined Improvements W77-5 and W78-2. d. Acknowledgment of Constructions Plans for TH 51. e. Approval of List of Claims and Payroll. Councilmember Hansen questioned if Arden Hills would be responsible for sharing the costs for the construction plans relating to TH 51; Berger advised the City would not be responsible for any of the costs. Motion carried unanimously. (4-0) PUBLIC COMMENTS None. INTRODUCTION; NEW DEPUTY Lieutenant Gordon Ashbach, representing the Ramsey County Sheriffs Department, was present to introduce ,the new daytime Deputy Sheriff Paul Haider. Ashbach advised that Haider has worked in the Arden Hills area previously on a different shift and is familiar with the city. . Mayor Sather welcomed Haider on behalf of the Council, staff and residents; he advised the Council and staff look forward to working with him. RES. #89-20; BID AWARD, CLEVELAND AVE. LIFT STATION Council was referred to a report from Engineer Peters dated 4-21-89, regarding the bids received for the Cleveland Avenue lift station. Peters explained the bid opening was held on May 20, nine bids were received. The project was bid two ways; Base Project, the lift station and watermain to serve the Hans Hagen site, and Alternate, including the watermain and gravity sewer along Cleveland Avenue. He noted the project is scheduled for completion in July. After reviewing the bids, Peters recommended the total project be constructed at this time and the bid be awarded to Lametti & Sons, as the low bidder for the total project in the amount of $206,166.20. He stated the City may realize some savings by constructing the total project at this time; from the standpoint the bids will most likely increase if the watermain and gravity sewer are delayed. Councilmember Hansen favored the combined project; stated it appears to be more cost effective. . Councilmember Mahowald questioned if the expense could be included under the TIF district or assessed to benefitted property owners. Peters advised the project could be assessed. Minutes of the Arden Hills Regular Council Meeting, April 24, 1989 Page 2 RES. 89-20 (Cont'd) Malone moved, seconded by Hansen, that Council adopt Resolution No. 89-20, Accepting Bids And Awarding Contract For Cleveland Avenue Lift Station (SS-W-89-1), to Lametti & Sons in the amount of $206,166.20 for the combined project. Motion carried unanimously. (4-0) UNFINISHED & NEW BUSINESS RES. #89-21 FEAS. RPT; OAK AVENUE Council was referred to the feasibility report for proposed Oak Avenue Storm Sewer Improvement, as prepared by Engineer Peters, dated 4-21-89. the # Peters reviewed the proposed storm sewer construction, estimated assessments and project schedule. He advised the estimated cost of the improvement is $17,753; the owner of 1680 Oak Avenue has agreed to pay for the driveway repair costs, which is $3,078.00. Peters explained the estimate includes 10% for construction contingencies and 25% for legal, engineering and miscellaneous administrative costs. Counci1member Hansen questioned if all the properties listed on the "mock" assessment roll would benefit from the improvement. Peters explained the contour maps indicate water from all the properties listed drain toward 1680 Oak Avenue. Councilmember Malone questioned if the extent of the assessment for 1680 Oak Avenue would be the bituminous surface repair cost. Peters stated that is correct; the resident at 1680 Oak Ave. does not have any property that drains through the system. . Hansen moved, seconded by Malone, that Council adopt Resolution No. 89-21, Accepting Feasibility Report and Setting Public Hearing For Storm Sewer Improvements To Serve 1680 Oak Avenue And Adjacent Areas (ST-B9-2), and set the date of Public Hearing for May 8, 1989. Motion carried unanimously. (4-0) PROP'D T.LF. DEVLPMT PROJECT AREAS Council was referred to a memorandum from Planner Bergly dated 4-24-89, relative to identifying the proposed project area for potential Tax Increment Financing Districts. James Casserly, Financial Consultant, reviewed the project areas as discussed at the Council meeting of 4-17-89, and one additional area in the southwest corner of Arden Hills. He also reviewed Exhibit 2, which shows how the areas identified as A, B,and C could be combined into one contiguous area merely by adding the right-of-way of 1-694 and the area between County Road F and 1-694; he added this approach may be advantageous to the City. . Casserly and Planner Bergly recommended Council identify the Project Area for potential TIF Districts as outlined on Exhibit 2; he questioned if Council wished to add any additional areas. Councilmember Malone concurred with Exhibit 2 and suggested inclusion of the area bounded by Pine tree Dive, Lexington Avenue and Harriet Avenue; he explained the Arden Plaza Mall is located in this area. Councilmember Hansen suggested the area which includes the Arden Manor Mobile Home facility and the Big Ten Supper Club. Casserly advised there is no negative impact by including the two areas recommended by Council; he normally advises cities be as inclusive as possible and added the project area may be amended in the future to include other parcels as deemed necessary. After discussion, Council concurred to direct Casserly and Bergly to prepare a map identifying the areas noted on Exhibit 2 and the two additional areas recommended for inclusion by Council as the "Project Area" for potential TIF Districts. . Minutes of the Arden Hills Regular Council Meeting, April 24, 1989 Page 3 , TIF DIST. (Cont'd) Casserly recommended Council consider creating two separate TIF Districts in conjunction with the establishment of the project areas. He advised that he anticipates development taking place in the very near future in one of the districts. Casserly explained one district would be an Economic Development District which would include only two parcels; Edgewater Estates Townhomes and Continental Development Apartments, along Old Highway 10. Planner Bergly noted the townhouse currently under construction would not be included. He outlined the type of increments that could be captured in this district. Casserly also recommended a Redevelopment TIF District be established in the area of which encompasses all the parcels identified in the original Planning Commission Study area; this would provide the city with full ability to accomplish land acquisition, provide amenities and provide controls the city would impose on this area. He advised the area would include approximately 30 parcels of land under several separate owners. Councilmember Malone questioned if the Vaughn property would be included, and also if the district needs to be contiguous; he suggested the Indykiewicz property be included. . Casserly outlined the area included and advised the district does not need to be contiguous, however, it is helpful in order to qualify the parcels. He stated if the district is not contiguous it must qualify on its own merits; he was of the opinion this area would qualify as a Redevelopment TIF district. Malone moved, seconded by Mahowald, that the Financial Consultant and Planner be directed to create two Tax Increment Financing Districts, the first being an Economic Development District to include the properties identified in discussion along Old Highway 10, and the second district being a Redevelopment District, to cover the entire Study Area at the intersection of Highways I-694/35W including the properties identified in discussion by the consultants and the property located at the SE intersection of Highways 96 and 35W. Motion carried unanimously. (4-0) MISC; PENDING LEGISLATION Councilmember Mahowald reported he has spoken to Arden Hills State Representative Tony Bennett regarding current legislation which pertains to TIF. Mahowald advised that Bennett indicated there may be additional restrictions imposed this year relative to the use of TIF. . Casserly advised he will be closely monitoring the bills proposed; he suggested Council may need to move expediently to set the framework for TIF. DELINQUENT UTIL. ACCOUNT; PEERCO Council was referred to a memorandum from the Clerk Administrator dated 4-20-89, relative to the delinquent utility accounts for Peerco properties. Berger recommended Council consider implementation of Ordinance No. 258, which provides for water service shut-off after two consecutive quarter charges remain unpaid. He reviewed the unpaid 1987 and 1988 total taxes and assessments plus penalties. Acting Attorney Filla advised the Ordinance is comprehensive and it would take approximately 60 days to complete the process as outlined in the Ordinance. Hansen moved, seconded by Malone, that Ordinance No. 258 be implemented and staff be directed to send the appropriate notification to Peerco Realty, indicating the utility amounts unpaid and outlining the options available for rectifying the matter prior to discontinuance of water service. Motion carried unanimously. (4-0) . Councilmember Mahowald questioned if there was a method for decertification of the 1987 unpaid utilities. Attorney Filla advised that after certification to the tax rolls the penalty accumulations cease and the remedy is to collect taxes; he suggested Council consider urging Ramsey County to COmmence a tax foreclosure proceeding on this property. Minutes of the Arden Hills Regular Council Meeting, April 24, 1989 Page 4 PEERCO (Cont'd) Malone moved, seconded by Hansen, that staff be directed to forward a letter to Ramsey County urging them to commence tax foreclosure action on the PeereD Realty properties identified in the Clerk Administrator's memorandum dated 4-20-89. Motion carried unanimously. (4-0) MAINT. FRONTAGE ROAD; BETHEL Council was referred to a memorandum from the Public Works Director dated 4-20-89, relative to maintenance of the frontage road on the Bethel College Campus. I Raddatz reported he has reviewed this matter and found the road maintenance is the responsibility of the City, however, to his knowledge the city crews have never repaired nor worked on the section of roadway. He explained the section of road is used exclusively by Bethel College and that he is seeking Council direction relative determining responsibility for maintenance. Councilmember Malone stated if the road is identified as a city street in the agreement, the city should maintain the roadway. Mayor Sather agreed with Malone; he suggested Council could discuss the matter with Bethel personnel to determine if they wish to participate in the maintenance of the roadway. He suggested the road be included in the pavement management plan. Councilmember Hansen questioned if there is a method to return responsibility and/or ownership of the roadway to the college. . Mayor Sather suggested he meet with the Administration at Bethel on behalf of the Council to discuss the matter; Council concurred. Councilmember Mahowald suggested Attorney Filla review prOV1s~ons for deeding the roadway to the private property owner, since the roadway is utilized solely by Bethel. Public Works Supervisor Raddatz advised there are seven roads listed on the agreement; he also stated the city has no agreement for the maintenance of Round Lake Road, however, the city currently maintains the road. Council requested Raddatz forward a copy of the full agreement for their review for further discussion at a future meeting. APPT. FULL-TIME RECEPTIONIST; AMY TRIESE Council was referred to a report from Clerk Administrator Berger dated 4-21-89, recommending appointment of Amy Triese as full-time receptionist, effective 4/25/89, at a starting salary of $7.15 per hour. Berger advised his recommendation was based on the report from Deputy Clerk Iago and Administrative Secretary DeLaRosa. . Hansen moved, seconded by Malone, that Council appoint Amy Triese to the position of full-time receptionist for the City of Arden Hills, beginning April 25, 1989, at a starting salary of $7.15 per hour. Motion carried unanimously. (4-0) AMM MEMBERSHIP Council was referred to Berger's memorandum of 4-20-89, relative Arden Hills membership in the Association of Metropolitan Municipalities. Berger advised the membership fees are prorated; if Council decides to join in June of 1989 the fee would be $1,020.00. He explained funds were budgeted for 1989 membership in the amount of $1,000.00. Councilmember Hansen questioned which other northern suburban communities are currently members in this organization; she questioned if the costs are worth the benefits received. Berger reviewed the member communities; he advised the AMM is influential in the legislative process. . Councilmember Mahowald expressed his op~n1on that the expenditure is not high; he favored Council becoming more involved in organizations of this nature. Councilmember Malone favored the AMM lobbying stance; he commented the metropolitan communities have experienced a diminished voice in the legislature. - . . . . . Minutes Page 5 of the Arden Hills Regular Council Meeting, April 24, 1989 AMM (Cont'd) member-ship 6-1-89, as (4-0) Mahowald moved, seconded by Malone, that Council authorize the expenditure of $1,020.00 as payment for dues to join the Association of Metropolitan Municipalities, effective recommended by the Clerk Administrator. Motion carried unanimously. COUNCIL COMMENTS ARBOR DAY ADVERTISEMENT Councilmember Hansen suggested staff be directed to advertise the Arbor Day activities scheduled for 4-29-89 on Cable TV. She noted other methods of event to encourage participation; school flyer distribution, advertisement of the poster contest. KEM MILLING LETTER Councilmember Hansen commended Berger for the letter sent to Kem Milling regarding open door violations. RECREATION FUNDS Councilmember Hansen suggested the Self-Sustaining Park Fund be given another title during the budget process; she noted the fund has never been "self-sustaining". ANIMAL CONTROL SERVICE CONTRACT Councilmember Hansen questioned the letter relating to the proposed animal control contract. Berger advised the City of Falcon Heights has inquired as to utilizing Arden Hills CSO for animal control purposes; he explained the proposal was forwarded to Attorney Filla for review as a courtesy to Falcon Heights. He noted no formal request has been received to date. SCHERER LUMBER Councilmember Malone advised the Scherer Lumber trucks addresses have been changed from New Brighton to Arden Hills; he indicated former Councilmember Winiecki had strongly advocated the company update the trucks to include the correct address. STREET REPAIRS; & STOWE AVENUE Councilmember Malone questioned when the street patching would begin; Public Works Supervisor Raddatz advised the repairs not on schedule due to the plant shut-down in New the patching materials would be coming from another supplier Brighton. He advised and will begin soon. Councilmember Hansen questioned if the Public Works Supervisor had forwarded a letter relative to repairs on Stowe Avenue. Raddatz advised he has drafted a letter to Ramsey County requesting they return to repair the portion of Stowe Avenue in Arden Hills in conjunction with the repairs to Stowe in New Brighton. CELLULAR ONE AGREEMENT Mayor Sather reported on the executed agreement between the City and Cellular One. RESPONSE TO COUNCIL COMMENTS LABOR RELATIONS; 1989 EXPENDITURES Council accepted the report from Clerk Administrator Berger, dated 4-20-89, outlining the 1989 costs to date for Labor Relations consultant. Informational item. SIGNAL LIGHTS; COUNTY ROAD F Clerk Administrator Berger advised Council that Dan Solar of Ramsey County indicated the City is being charged for the proposed signal revisions on the portion of County Lexington Avenue due to the fact it is a city road. Road F lying west of MISC; LEAGUE CONFERENCE Council was reminded to sign-up for the League of Cities Conference. A memorandum was distributed to Council advising of the Hazardous Material Meeting involving the cities of Arden Hills, New Brighton, Roseville and Shoreview, on May 3, at 7:30 p.m. ATTORNEY INTERVIEWS worksession; the by the candidate Council concurred to direct Berger to schedule interviews for the attorney candidates at the May 15, Council interviews will be 15 minutes in length, a 5 minute presentation and 10 minute question session. Minutes of the Arden Hills Regular Council Meeting, April 24, 1989 Page 6 PERSONNEL POLICY Council concurred to direct the Clerk Administrator to obtain personnel policies from other communities and draft a personnel ordinance for Council review at least one week prior to the May 15 Council worksession. Berger suggested Karen Olson of Labor Relations Associates be invited to present an overview on this matter. REPAIR CITY HALL Councilmember Malone noted that the stucco material is falling off the city hall building. Council concurred to direct staff to obtain two or three quotations for repairs to the city hall facilities for Council review at a future meeting. ADJOURN GarY~r~r~ Clerk Administrator NOTICE OF MEETING Hansen moved, seconded by Malone, that the meeting be adjourned at 8:50 p.m. Motion carried unanimously. (4-0) ~..~ Mayor The next Regular Council Meeting will be held on Monday, May 8, 1989, at 7:30 p.m., at the City Hall. . . , . . .