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HomeMy WebLinkAboutCC 02-27-1989 MONDAY, FEBRUARY 27, 1989, 6:30 p.m. - VILLAGE HALL CALL TO ORDER Pursuant to due call and notice thereof, Mayor Sather called the meeting to order at 6:30 p.m. ROLL CALL The roll being called the following members were present: Mayor Thomas Sather, Councilmembers Nancy Hansen, Paul Malone and JoAnn Growe. Absent: Thomas Mahowald. Also present: Treasurer Frank Green, Public Works Supervisor Robert Raddatz, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. . EVALUATION; CLK ADMINISTRATOR Council conducted the six-month probationary performance evaluation of Clerk Administrator Berger, as required by Arden Hills Code. After discussion, Mayor Sather called for a Council motion to indicate successful completion of probationary period, extension of probationary period or termination of employment. Hansen suggested that Council either extend the probationary period for Berger or terminate employment. Sather moved, seconded by Growe, that Council appoint Gary R. Berger to permanent employee status as Clerk Administrator, based on successful completion of his six-month probationary period and a favorable performance evaluation. Motion carried. (Sather, Growe and Malone voting in favor; Hansen opposed) (3-1) APPROVE MINUTES Councilmember Malone offered the following corrections to the Council minutes: . 2/13/89, Regular Council Minutes - page 3 - Paragraph after motion by Councilmember Hansen, should read as follows: "Mayor Sather asked for clarification; if the intent of Councilmember Hansen, not....." 2-22-89, Special Council Meeting - page 1 - Paragraph two under Island Lake/Grey Fox Road Realignment: Change "Red Fox Road" to "Grey Fox Road". 2-22-89, Special Council Meeting - page 2 - SEH Concerns - Second to last paragraph, the second and third sentences should be combined to read as follows: "Mr. Lund noted the corporation stops used in the pipeline at each service until the early 1980's required a locking nut to be tightened to assure leakage would not occur." Hansen moved, seconded by Growe, that the Regular Council Minutes of February 13 and Special Council Minutes of February 22, 1989, be approved as amended. Motion carried unanimously. (4-0) PROCLAMATION; VOLUNTEERS OF AMERICA WEEK Council was referred to a request from Volunteers of America for the Mayor to proclaim the week of March 5-12, 1989, as "Volunteers of America Week in Arden Hills". . Mayor Sather explained the services provided by this organization, as outlined in the Proclamation. Councilmember Hansen expressed concern about the number of proclamations requested, though she advised she is not opposed to this specific organization. Growe moved, 'seconqed by Malone, that Council approve the Proclamation Proclaiming March 5-12, 1989, Volunteers of America Week in Arden Hills. Motion carried unanimously. (4-0) BUSINESS FROM FLOOR None. REPORT OF TREASURER INVESTMENTS Treasurer Green reported on the following investments: 2-21-89 - $100,000.00 invested @ American Bank, @ 9.50%, to mature 2-20-90. 2-21-89 - $115,041.67 invested @ First Savings Bank, @ 9.25%, to mature 2-1-90. ~ Hansen moved, seconded by Malone, that Council ratify the . Treasurer's report. Motion carried unanimously. (4-0) Minutes of the Arden Hills Regular Council Meeting, Febru~ry 27, 1989 Page 2 REPORT OF PARK DIRECTOR RES. 1189-13; SUP. ATHLETIC COMPLEX, TCAAP Council was referred to a memorandum from the Clerk Administrator dated 2-15-89, relative to Council support for the proposed athletic complex at the Twin City Arsenal property. . Mayor Sather advised the adoption of the resolution by Arden Hills and surrounding communities will provide the necessary support to begin negotiations with the Arsenal representatives relative to use of land on the TCAAP property for the athletic complex; he explained approval would not bind the City financially. Sather stated after negotiations with the proper government representatives, the proposal for acquisition of the property and financial considerations would be brought before Council for review and approval. Councilmember Malone expressed concern regarding the reference to cost sharing in the last paragraph of the Resolution; he noted the fourth paragraph serves as sufficient clarification of the Council intent to approve only the costs of plan pr~paration for the proposed athletic COmplex. . Hansen moved, seconded by Malone, that Resolution No. 89-13, Su ort for Athletic Com lex On Twin Cit Motion carried unanimously. (4-0) Council approve Arsenal Pro ert REPORT OF PUBLIC WORKS SUPERVISOR . SCHOOL ATTENDANCE; RADDATZ & MCKINNEY Council was referred to a memorandum from Public Works Supervisor Raddatz dated 2-23-89, requesting Council authorization and funds for Raddatz and McKinney to attend seminars dealing with abandoned wells and wastewater operations. The fees are $30.00 for a one-day seminar on March 22 and $60.00 for the two-day seminar March 22-24, 1989. Councilmember Hansen expressed concern that both supervisory personnel would be absent on March 22. Raddatz advised when he and McKinney are unavailable, Dan Winkel assumes responsibility for the department. Hansen moved, seconded by Malone, that Council approve the funds and attendance of McKinney and Raddatz at the seminars on March 22 and March 22-24, 1989, as requested. Motion carried unanimously. (4-0) REPORT OF CLERK ADMINISTRATOR REQ. lIMC CERTIF. FEE Council was referred to a request from dated 2-23-89, for the application fee Certification. Deputy Clerk Iago for lIMC . Councilmember Hansen questioned if the funds were budgeted. Clerk Administrator Berger advised the certification fee was a budgeted item. Malone moved, seconded by Hansen, that Council approve the payment of the $65.00 non-refundable application fee for Deputy Clerk Iago for Certification by the International Institute of Municipal Clerks. Motion carried unanimously. (4-0) 1989 REFUSE LICENSES Council was referred to the memorandum from Berger dated 2-22-89; relative to the eleven 1989 garbage/refuse collectors license applications. . .' Minutes of the Arden Hills Regular Council Meeting, February 27, 1989 .Page 3 LICENSES (Cont'd) Councilmember Malone stated that from the information provided from the hauler in question it appears the company is operating in the spirit of the regulation. There was discussion relative to any complaints relating to the haulers. . Berger advised the only complaints he has received directly relate to the haulers not providing the recycling discount. He explained the haulers advised the problems are related to the container size; the haulers are ordering new containers and the problem should be eliminated. Malone moved, seconded by Hansen, that Council approve the 1989 Refuse/Garbage Collectors licenses as submitted by the Clerk Administrator. Motion carried unanimously. (4-0) RENTAL SPACE ON WATER TWR; CELLULAR ONE Council was referred to a memorandum from Berger dated 2-16-89; relative to Cellular One renting space on the City Water Tower. Berger advised a survey was conducted relative to the fees charged by other communities for similar rental and a copy of a standard rental agreement had been reviewed by the City Attorney. A memorandum was received from the attorney indicating the agreement is in a form that could be executed by Arden Hills upon Council determination of the term, renewal and rent. . The Clerk Administrator suggested the Council refer the site plan to Planner Bergly for his review. Bryan Rodgers, Cellular One, was present to discuss how the cable and antenna is installed, screening of the site and rental fees. Rodgers suggested a rental fee of $500.00 per month for the cellular antennae and $50.00 per month, per microwave dish to be charged on an individual basis upon installation. Malone moved, seconded by Hansen, that staff and Planner Bergly be directed to negotiate and prepare for Council consideration a rental agreement with Cellular One representatives as relates to the following items: 1. Building placement and aesthetics; 2. Antenna structures; 3. Landscaping; and 4. Rental fees. Motion carried unanimously. (4-0) REQ. RELEASE OF RT. OF WAY; CO. RD. E-2 & NEW BRIGHTON RD. Council was referred to the Clerk Administrator's memorandum of 2-24-89, relative to release of excess right-of-way on the southwest corner of County Road E-2 and New Brighton Road. . Clerk Administrator Berger gave a brief history of the request and advised that staff had discussed this matter with the Village Attorney and Planner and representatives from Ramsey County Public Works Department. He recommended Planner Bergly's step outline listed in his memorandum of 2-15-89 should be followed, if Council approves proceeding with the acquisition of the excess right-of-way. Councilmember Malone questioned if the City would purchase the right-of-way. Berger advised the County releases the right-of-way to the City and there are no fees involved; the City Planner would then review the area to determine easements required and staff would process application for a minor subdivision from the adjacent property owners. Malone moved, seconded by Hansen, that Council direct the Clerk Administrator to contact the District Engineer of Ramsey County and proceed with the acquisition of the excess right-of-way at the southwest corner of County Road E-2 and New Brighton Road. Motion carried unanimously. (4-0) TRAF. SIGNAL; GREY FOX/ISLAND LK. REALIGNMENT Council was referred to a memorandum from Berger dated 2-24-89, regarding the traffic study, signalization and realignment at the intersection of Grey Fox Road and Island Lake Avenue. . The Clerk Administrator advised Planner Bergly has reviewed the proposal and conducted an on-site inspection. Council was referred to a letter from Bergly dated 2-24-89 and a proposed alternative for alignment of the streets. Council preferred the alignment proposed by Bergly; concurred it would be a much better arrangement to accommodate traffic flow. Minutes of the Arden Hills Regular Council Meeting, February 27, 1989 Page 4 GREY FOX (Cont'd) Council directed the Clerk Administrator to forward the proposed sketch from Bergly to the City of Shoreview with correspondence stating Arden Hills preference for the arrangement prepared by Bergly. Although it may prove more costly for Shoreview to obtain the necessary land, it would appear to be a safer and better arrangement for traffic. Mayor Sather requested the Shoreview Planner review the proposal and return . comments or alternatives to Arden Hills. REQ. TO PROVIDE UTILITIES TO TCAAP; CITY OF SHOREVIEW to provide utilities to Council was referred to a memorandum from Berger dated 2-24-89 and a letter from Attorney Lynden dated 2-23-89, regarding the request from the City of Shoreview for Arden Hills review and comments on the proposed agreement the Army Reserve on the Arsenal. The Clerk Administrator stated the Attorney had reviewed the agreement and approval is only based on the agreement between the Army Reserve and City of Shoreview; Berger explained it is not meant to include his approval of the provision for Shoreview to provide utilities to the Arsenal located in Arden Hills. Berger recommended Council action on this matter be held until Arden Hills has retained legal counsel to advise on the legal ramifications of the agreement; he explained it would be a conflict of interest to have Attorney Filla review the document. Council' concurred and directed Berger to notify Shoreview that no action would be taken on this matter until such time as Arden Hills has retained legal counsel to . review the agreement. RENTAL AGREEMENT; RICE CREEK WTRSHED Council was referred to a memorandum dated 2-22-89, relative to a rental agreement with Rice Creek Watershed for use of the City Hall facility. The Clerk Administrator advised the City has no written agreement with RCWD and staff raised questions regarding the use of the facility; noting inconvenience due to duplication of meetings, clean-up and set-up of the Council chambers, and the rental fee. Councilmember Malone suggested staff conduct a survey to determine what the market supports for rental fees for municipal facilities. Mayor Sather suggested staff could advise RCWD of the possibility they may be inconvenienced and may have to meet in another building. Councilmember Hansen was not opposed to staff preparing a written agreement or surveying other cities to determine fair rental fees; she expressed opposition to advising RCWD the City facilities would not be available for their use. Council concurred to direct staff to survey other communities to determine a fair . rental fee for the City facilities and to prepare a written agreement for use of the facilities. RES. #89-14; KEM MILLING PROP. ACQUISITION Council was referred to the resolution prepared by Attorney Lynden, relating to the City acquisition of the Kern Milling property. Clerk Administrator Berger advised Attorney Filla had reviewed and approved the resolution; he advised the resolution states Arden Hills' intention in terms of a development district and makes explicit the City concerns relative to an environmental audit, as recommended by Attorney Lynden. Malone moved, seconded by Growe, that Council adopt Resolution No. 89-14, Authorizing City's Acquisition of Kem Milling's Property Southwesterly of Round Lake Subject To Certain Conditions. Motion carried. (4-0) Council discussed the availability of funds to purchase the Kern Milling property. Treasurer Green advised the monies should be available within the next few months. CLAIMS & PAYROLL Hansen moved, seconded by Malone, that Council approve Claims and Payroll as submitted. Motion carried. (4-0) . . Minutes of the Arden Hills Regular Council Meeting, February 27, 1989 'Page 5 ATTORNEY REQ.; LEAVE OF ABSENCE Council was referred to Attorney Lynden's letter of 2-23-89, requesting an indefinite leave of absence. Council concurred that it would be difficult to retain legal counsel for an indefinite period of time and utilization of Attorney Filla, Shoreview's legal counsel, would be a conflict of interest. It was suggested that staff prepare an RFP for legal counsel. . Councilmembers agreed that Lynden has provided invaluable service over the years and they expressed appreciation for his dedication to Arden Hills. Malone moved, seconded by Hansen, that staff be directed to forward a letter of thanks to James Lynden for his dedicated service to the City, wish him success in his future endeavors, and advise that Council will be pursuing other alternatives for legal representation, and authorize staff to prepare a "Request for Proposals" for legal services. Motion carried. (4-0) TEAM BUILDING MAR. 10/11, 1989 Clerk Administrator Berger advised that Mr. Brimeyer would be contacting Councilmembers to schedule an interview prior to the Team Building session. Berger noted that the Cities of Falcon Heights and Eagan had recently completed a Team Building sessions with Brimeyer; he advised Councilmembers were welcome to contact Falcon Heights Mayor Tom Baldwin or Eagan Mayor Vic Ellingson regarding their sessions. He also explained the agenda had been revised and would be forwarded to Council on Friday, with the newsletter packets. . OTHER BUSINESS EASEMENT; 1556 ROYAL HILLS DR. DITCH RECONSTR. Councilmember Hansen advised she had received several calls from the resident at 1556 Royal Hills Drive regarding the ditch reconstruction and removal of trees. Council discussed the necessity of notifying residents of pending construction, the potential for loss of landscaping when planted on City easements and the need to remind residents that leaves and grass clippings cannot be placed in drainage ditches. Councilmember Hansen suggested a reminder to residents that drainage ditches are not "dumping areas" be placed in the Town Crier. It was determined that a policy should be set for notification of residents prior to construction projects of this nature. Council concurred that Public Works Supervisor Raddatz be authorized to repair the hole in the driveway at 1556 Royal Hills Drive in conjunction with street patching/repair. . MISC; REPORT LT. RAIL TRANSIT SYSTEM, RAMSEY CO. Councilmember Malone advised he attended the Regional Railroad Authority meeting which provided information on the status of proposed light rail transit service in Ramsey County. He stated Ramsey County plans to have a proposal prepared by June 1989. MISC; ABSENCE PS/W COMM. MTG. Councilmember Hansen reported she would be unable to attend the PS/W Committee meeting on 3-16-89; Malone advised he would serve as Council liaison in her absence. Hansen also advised she would be out-of-town 3/16 thru 3/26. ADJOURN Hansen moved, seconded by Malone, that the meeting be adjourned at 8:45 p.m. Oa&'~'.~ Clerk Administrator ~ Thomas R. Sather Mayor . NOTICE OF MEETING The next Regular Council Meeting will be held on Monday, March 13, 1989, at 7:30 p.m., at the Village Hall.