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HomeMy WebLinkAboutCC 01-09-1989 r. MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING Monday, January 9, 1989, 7:30 p.m. - Village Hall CALL TO ORDER Pursuant to due call and notice thereof, Mayor Sather called the meeting to order at 7:30 p.m. . ROLL CALL The roll being called the following members were present: Mayor Thomas Sather, Councilmembers Nancy Hansen, Paul Malone and JoAnn Growe. Also present: City Engineer Barry Peters, Public Works Supervisor Robert Raddatz, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. WELCOME WEBELOS; PACK #408 their training to Mayor Sather welcomed Webelos Pack 408 and their Den Leader Mike Olson; the fifth graders were present to tour City Hall and attend the Council meeting as part of obtain a "Citizenship" badge. APPROVE MINUTES Malone moved, seconded by Growe, that Council approve the Minutes of the December 27, 1988 Regular Council Meeting and the Minutes of the January 3, 1989 Special Council Meeting as submitted. Motion carried unanimously. (4-0) BUSINESS FROM FLOOR None. REPORT OF ENGINEER APPRV. PLANS; ROYAL HILLS DRAINAGE DITCH ROYAL HILLS DR. & MC CLUNG DRIVE Council was referred to the plans drafted by Engineer Peters for reconstruction of the Royal Hills drainage ditch located between Royal Hills Drive and McClung Drive. . Peters advised the project was discussed by Council in the spring of 1988 when it was noted the existing ditch wae washing and matsrial was washing away from ths end of the inlet culvert into a storm sewer system and was leaving dirt within the pipe. Public Works Supervisor Raddatz and Peters walked the ditch and recommended it be reconstructed with a better grade and protection placed on the bottom of the ditch to prevent washing; it was also recommended the ditch reconstruction should begin in the winter months, after the frost is in the ground, to prevent excessive damage to property from equipment. Peters explained the proposed ditch reconstruction would consist of excavation, placement of a layer of rock at the bottom of the trench, placement of topsoil above the rock layer and seeding the trench with a material which has a longer root base to catch on the rock to prevent the washing. The area is approximately 700 ft. in length; estimated coat is approximately $17,300.00. The Engineer stated Council determined the project should not begin until the winter frost was in the ground to prevent excessive property damage due to the heavy equipment and keep the costs lower. . Peters outlined the time schedule for advertising for bids, bid opening, award of bid and beginning of project. Hansen moved, seconded by Malone, that Council approve the Plans for the Royal Hills Ditch Reconstruction,authorize the advertisement for bids with bid opening set for January 25, 1989. Motion carried unenimouely. (4-0) REPORT OF PUBLIC WORKS SUPERVISOR REPAIR LIFT STATION # 5 Council was referred to the memorandum from Raddatz dated 1-6-89, relative to the repair of lift station #5. Raddatz advised the electrician the repairs and to Council when when repair work began on the control panel at the lift station found the damage to be worse than first anticipated. He explained testing should be completed within one week; he will report back the work and testing is finished. . Minutes of the Arden Hills Regulsr Council Meeting, Jsnuary 9, 1989 Page 2 .~ REPORT OF CLERK ADMINISTRATOR BLDG INSP; WAGE COMPENSATION Council was referred to a memorandum from Berger dated 1-6-89, relative to the proposed salary compensation plan for the position of Building Inspector. Berger stated he had surveyed other communities with part-time inspectors and ~ found that cities which compensate the position on a basis of 80% of permit fees .., have a low volume of permits; this would not bs practical for Arden Hills based on the number of permits issued in the City. He explained that in talking with experienced building officials they have indicated the hourly rates for their positions are between $20 to 25.00 per hour. The Clerk Administrator recommended implementation of a Five Step Pay Plan, as outlined in his memorandum, for the Building Inspector/Code Enforcement Officer position for Arden Hills. Council questioned if the salary increments would be based solely on chronology or performance. Berger advised they would be based on performance. Councilmember Malone suggested the step plan range include an additional step at 120%, for exceptional job performance. Mayor Sather agreed with the proposal; he stated the Clerk Administrator would not be limited to this plan and could recommend amending it at a futura date. lhere was Council discussion relative to the need to review implementation of a step salary plan for all staff positions and the inclusion of additional steps for exceptional job performance. . Malone moved, seconded by Hansen, that Council approve the five step salary plan at the rates ranging from $20.00 to $25.00 per hour for the position of Building Inspector, as recommended by the Clerk Administrator and outlined in his memorandum of 1/6/89. and, further, that recommendation to adjust the salary increments for the position need not be based solely on time in the position, rather an evaluation of job performance. Motion carried unanimously. (4-0) RFP FINANCIAL CONSULTANT Council was referred to a memorandum from Berger dated 1-6-89. relative to preparation of a "Request For Proposals" for a financial consultant. The Clerk Administrator referred to the attached sample RFP from the City of Eagan and a copy of the "Guidelines for Selection of Bond Counsel and Financial Advisor for Minnesota Tax Increment Financing" documents which were forwarded to Council for review. Berger requested Council direction relative to preparation of the RFP or hiring a development or financial consultant. In discussion, Council concurred that there is time factor involved in declaring the Round Lake study area a development district and assistance would be necessary to accomplish the establishment of the district. It was also noted that the City would require financial advice. . Council directed the Clerk Administrator to prepare a "Request For Proposal" for a development consultant to assist the City in declaring the Round Lake Study Area a development district and outline the financial options available which would minimize the potential for City indebtedness. It was requested that the RFP be available for Council review at their Regular Meeting held January 30. 1989. COMMITTEE APPTMTS. The Clerk Administrator advised Finance Committee members Judy Stafford and Valerie Miller are not interested in reappointment to the committee. Mayor Sather advised Ed Menze wishes to be reappointed and a letter of interest Was received from Roger Udesco requesting appointment to the committee. He ' recommended Menze and Udesco be appointed to the Finance Committee and Council accept resignations from Stafford and Miller. Staff was directed to forward letters of thanks to Stafford and Miller for their service. . r -. . . . Minutes of the Arden Hills Regular Council Meeting, January 9, 1989 Page 3 COMM'S (Cont'd) Malone moved, seconded by Hansen, that Council ratify the Mayor's recommendations to reappoint Ed Menze, appoint Roger Udesco to the Finance Committee and accept the letters of resignation from Judy Stafford and Valerie Killer. Motion carriad unanimously. (4-0) Council questioned if the number of finance committee members is mandated by Ordinance and if there were any other residents interested in serving on Finance Committee; there are normally ten members. Staff was directed to research this matter and report at the Regular Council Keeting held January 30, at which time Council would appoint an individual to the remaining seat. ACKNOWLEDGE COMM. APPOINTMENTS Mayor Sather recommended Mark Peterson be reappointed to the Parks Committee. Hansen moved, seconded by Growe, that Council ratify the Mayor's recommendation to reappoint Mark Peterson to the Parks Committee. Motion carried unanimously. (4-0) PURCHASE COPIER Council was referred to the memorandum from Deputy Clerk Iago dated 1-5-89, relative to the purchase of a copier. the expenditure outlined in the (4-0) Hansen moved, seconded by Malone, that Council approve of $5,940.00 as budgeted for the purchase of a copier, as Deputy Clerk's memorandum of 1-5-89. Motion carried unanimously. CLAIMS & PAYROLL Malone moved, seconded by Hansen. that Council approve Claims and Payroll as submitted. Motion carried. (4-0) LAND PURCHASE Clerk Administrator Berger reported on the land purchaae of Parcel B located on Highway 96. adjacent to the Public Works Building. in the amount of $128.700. He advised there is one parcel remaining to complete the City land purchase agreement. OTHER BUSINESS CHARITABLE GAMB'LNG Councilmember Hansen suggested Council consider including a provision in the proposed Charitable Gambling Ordinance which requires a certain percentage of the profits be directed to the City for parks or to benefit local organizations. neighboring communities or the school district. She further suggested the Council should consider including a provision which states priority be given to local organizations making application for licensing. Council requested the Clerk Administrator survey other cities to determine if they have provisions in their gambling ordinances which give licensing priority to local organizationa; he waa further requested to refer the information from the survey and the Council discussion of this evening to the Attorney for his recommendation and incorporation in the proposed Charitable Gambling Ordinance. STOP SIGN; CO. RD. F AND FERNWOOD Councilmember Malone requestsd Public Works Supervisor Raddatz remove the temporary stop sign located at the intersection of County Road F and Fernwood Avenus. MISC; MEETINGS Mayor Sather reminded Council of the Joint Meeting with Shoreviewon 1/10/89, 7:30 p.m., at the Village Hall. He further advised that the Finance Committee would be meeting in the Council chambera on 1/26/89 and the interviews for Council appointment may be changed to an earlier time or different location in the building. ADJOURNMENT Hansen moved, seconded by adjourned at 8:30.p.m., I the meeting be imously. (4-0) Gar~er~r ~ Clerk Administrator Thomas Mayor NOTICE OF MEETINGS The next Regular Council Meeting will be held on Monday. January 30, 1989, at 7;30 p.m., at the Village Hall.