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HomeMy WebLinkAboutCC 01-03-1989 Minutes of the Arden HiLld Special Council Meeting, January 3, 1989 Page 4 - ~ ~ CLOSED MEETING KEM MILLING LIT. Council closed the Regular Meeting and discussed the Kern Milling litigation between 7:00 and 7:30 p.m. ADJOURNMENT Malone moved, seconded by Growe, that the meeting be adjourned at 7:30 p.m. Motion carried unanimously. . Gar~e~er~ Clerk Administrator ~d4 all--- Thomas R. Sather Mayor NOTICE OF MEETING The next Regular Council Meeting will be held on Monday, January 9, 1989, at 7:30 p.m., at the Village Hall. There will be a Special Joint Shoreview/Arden Hills Council Meeting held on Tuesday, January 10, 1989, at 7:30 p.m., at the Arden Hills Village Hall. , I I r . a I I Minutes of the Arden Hills Special Council Meeting. January 3, 1989 ..page -3 INSPECTOR (Cont'd) Moved by Growe, seconded by Hansen, that Council authorize the Clerk Administrator to advertise for the position of Building Inspector j;ode i':"l'orcement GEf. as outlined in his memorandum of 12-30-88 and report on a compensation plan for the position at the Regular Council Meeting held January 9, 1989. Motion carried unanimously. (4-0) AERIAL FIRE TRUCK; CHANGE ORDER Council was referred to a memorandum from Berger dated 12-30-88, relative to a request from the LJVFD for additional itama to ba included on the aerial platform truck. Fire Chief Winkel advised Council adjustable shelves and an engine cover should be added to the vehicle. Winkel stated he snd the chairman of the truck committee have reviewed the miscellaneous equipment list to determine if any of the items listed could be reduced to help offset the costs for the shelves and engine cover. He further advised that the costs would be shared with the City of Shoreview and he would also be requesting Shoreview's approval of the change order. Winkel stated he would report back to Council if funds were necessary to cover the cost of the additional items. Hansen moved, seconded by Growe, that Council approve the request for additional items, shelving and an engine cover, for the aerial platform truck and authorize funds necessary to purchase the items. In discussion, Winkel advised he did not require Council authorization for an expenditure at this time and he would report back with a request for funding if deemed necessary. Malone moved to amend the motion. seconded by Hansen, that Council approve the change order for additional items, five shelves and an engine cover, to be i~cluded on the aerial platform truck. Amendment to motion carried unanimously. (4-0) Original motion as amended carried unanimously. (4-0) CLAIMS & PAYROLL Hansen moved, seconded by Malone. that Council approve Claims and Payroll as submitted. Motion carried. (4-0) OTHER BUSINESS GOAL SESSION; MARCH 10 & 11 Clerk Administrator Berger requested Council consider changing the dates of the Goal Setting/Team Building Session to March. due to the recent changes on Council. After discussion, Council concurred to reserve March 10 and 11, 1989 for the Goal Setting/Team Building Session at McGuire's Inn. RECYCLING Councilmember Malone reported on the additional requirements relative to recycling to be mandatory in 1990. He stated the rubbish haulers will not be picking up yard waste materials and the City will have to discuss methods for hsndling pickup of these materials. MISCELLANEOUS Mayor Sather expressed his gratitude to Council for their support and his appointment as Mayor. FINANCIAL CONSULTANT Council discussed whether or not the "Request For Proposal" process was necessary to retain a financial consultant for the Round Lake Study Area. Sather moved, seconded by Growe, to direct the Clerk Administrator to assemble information relative to the proposals received or discussed with firms interested in serving as financial consultant for the Round Lake project and report at the Regular Council Meeting held January 9, 1989. Motion carried unanimously. (4-0) Page 2 APPTMTS. (Cont'd) Malone moved, seconded by Growe, that Council approve the 1989 Village appointments as discussed and attac~ed and, furthermore, that the consulting engineer not be appointed at this time. Motion carried unanimously. (4-0) RES. #89-04; DESIGNATE DEPOS. /; CORP. AUTH. Malone moved, seconded by Hansen, that Council approve Resolution No. 89-04, Designation of Depositories and Corporation Authorization, with the inclusion of appropriate officials names. Motion carried unanimously. (4-0) RES. #89-05; ADD'L DEPOSITORIES Hansen moved, seconded by Growe, that Council approve Resolution No. 89-05, Designation of Additional Depositories for Investment Purposes, deleting American Savings /; Loan Stockton, California, and St. Croix Valley Bank. Motion carried unanimously. (4-0) RES. #89-06; DESIG. BROKERAGE FIRMS Hansen moved, seconded by Malone, that Council approve Resolution No. 89-06, Designating Brokerage Firms for Investment in Federal Government Instruments. Motion carried unanimously. (4-0) RES. #89-07; TRANSFER FUNDS TELE. INSTRUC. Hansen moved, seconded by Growe, that Council approve Resolution No. 89-07, For Transfer of Funds by Telephonic Instructions, with the inclusion of appropriate names. Motion carried unanimously. (4-0) RES. #89-08; SUMS OF MONEY Malone moved, seconded by Growe, that Council approve Resolution No. 89-08, Clarifying Sums of Money to be Levied for Levy Year 1989, Payable in 1990, and Amending Improvement Bond Series 2. Motion carried unanimously. (4-0) the Levy on 1972 1989 COMMITTEE APPOINTMENTS Council discussed the 1989 Committee appointments and directed staff to contact Ed Menze and Judy Stafford of the Finance Committee to determine if they wish to continue serving on the committee. Mayor Sather advised he would contact Mark Peterson of the Park /; Recreation Committee to determine if he wishes to continue serving on the committee. There was Council discussion relative to merging the Board of Appeals with Planning Commission; it was noted a Code amendment would be necessary to accomplish the merge and Malone recommended continuation of the Board of Appeals until such time as the matter can be further reviewed. Council also discussed reappointing William Bauer as Chair of the Arden Hills Cable Commission and liaison to the NSC Commission. It was determined the Cable Commission would have no further duties in the coming year and no other members would be appointed. , . . Moved by Malone, seconded by Growe, that Council approve the 1989 Committee Appointments as discussed and attached, further, direct staff to forward the appropriate letters and committee information to those residents newly appointed, reappointed and others who were not appointed at this time. .... Motion carried unanimously. (4-0) ~ REPORT OF CLERK ADMINISTRATOR BLDING. INSPECTOR POSITION UPDATE Council was referred to a memorandum from the Clerk Administrator dated 12-30-88, relative to advertising for the Building Inspector/Code Enforcement Officer position. Berger advised the current Building Inspector has requested to remain in the position until February 17, 1989, to complete the year-end report. He stated upon checking with other communities it was found that most compensate this position on the basis of 80% of the building permit fees. Berger requested he be able to further research the compensation plan for the position and make a recommendation at the January 9 Council meeting. , r . . -I . MINUTES OF THE ARDEN HILLS SPECIAL COUNCIL MEETING Tuesday, January 3, 1969, 5:30 p.m. - Village Hall CALL TO ORDER Pursuant to due call and notice thereof, Councilmember Hansen called the meeting to order at 5:30 p.m. ROLL CALL The roll being called the following members were present: Councilmembers Nancy Hansen, Thomas Sather, JoAnn Growe and Paul Malone. Also present: Attorney James Lynden, Treasurer Frank Green, Public Works Supervisor Robert Raddatz, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. APPOINT TEMPORARY CHAIRPERSON Sather moved, seconded by Growe, that Councilmember Hansen be appointed as temporary Chair of the Council. Motion carried unanimously. (4-0) OATHS OF OFFICE Deputy Clerk Iago serving as a Notary Public administered the Oath of Office to Clerk Administrator Gary Berger. Berger adminietered the Oath of Office to Councilmembere Sether and Malone, and Treasurer Frank Green. RES. #89-01; COMMENDING MAYOR ACCEPT. RESIGNATION Sather moved, seconded by Growe, that Council approve Resolution No. 69-01, Commendin2 Robert L. Woodburn for His Years of Service to the City, Acknowledging Receipt and Acceptance of His Resi2nation as Mayor, and Declarin2 for the Office of Mayor. Motion carried unanimously. (4-0) that a Vacancy Exists Councilmembers extended their sincere appreciation to Robert Woodburn for his years of service to the Village and expressed the fact he will be missed by Council. RES. #89-02; APPOINT MAYOR TO FILL UNEXPIRED TERM Council and the City Attorney discussed the procedures for appointment of Mayor to fill the unexpired term. It was determined the procedures should be as follows: Councilmembers interested in serving as Mayor should declare interest, nominations should be made, and a vote taken. Councilmembers Sather and Hansen declared interest in appointment as Mayor. Councilmember Malone nominated Sather for Mayor. No other nominations were received. Moved by Malone, seconded by Growe, that Council adopt Resolution No. 89-02, Appointing Tho$as R. Sather Mayor to Fill Unexpired Term. Motion carried unanimously. (3-0) Clerk Administrator Berger administered the Oath of Office to Mayor Sather. RES. #89-03; DECLARE VACANCY COUNCILMEMBER Mslone moved, seconded by Hansen, that Council adopt Resolution No. 89-03, Declaring that Vacancy Exists As Councilmember. Motion carried unanimously. (4-0) APPT. COUNCILMBR. Council discussed procedure for appointment to fill the unexpired term for Council. Councilmembers favored accepting letters from residents who are interested in serving and interviewing interested parties at a Special Council Meeting. Sather moved, seconded by Hansen, that Council direct staff to advertise in the newspapers and other methods available that letters expressing interest in serving as Councilmember from Arden Hills residents will be accepted until January 20, 1989, and, further, that a Special Council Meeting, for the purpose of interviewing interested residents, be held on Thursday, January 26, 1989, at 7:30 p.m., at the Village Hall. Motion carried unanimously. (4-0) 1989 VILLAGE APPOINTMENTS Council discussed the 1989 Village Appointments; Mayor Sather recommended no appointment be made for a consulting engineer at this time and Council discussed for engineering services at a later date. soliciting proposals