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HomeMy WebLinkAboutCC 12-12-1988 . . MINUTES OF THE ARDEN HILLS REGULAR COUNCIL KEETING Monday, December 12, 1988, 7:30 p.m. - Village Hall CALL TO ORDER Pursuant to due csll snd notice thereof, Mayor Woodburn - called the meeting to order at 7:30 p,m. ROLL CALL The roll being called the following members were present: Mayor Robert Woodburn, Councilmembers Nancy Hansen, Gary Peck, Thomas Sa char and JoAnn Growe. Alao preaent: Planner John Rergly, Treasurer Frank Green, Park Director John Buckley, Public Works Supervisor Robert Rsddatz, Clerk Administrator Gary B.rl.r and Deputy Cl.rk Catherine Ialo. APPROVE MINUTES Peck moved, seconded by Sather, that Council approve the Minutes of the November 28, 1988, Regular Council Meeting ee eubmitted. Motion carri.d unenimouely. (5-0) BUSINESS FROM FLOOR None. FALL FESTIVAL REPORT Park Director Buckley introducsd Amy Brundel, Chair of the 1988 Arden Hills/Shoreview Fall Festival Committee. On behalf of the Fall Festivsl Committee Amy preeented Kayar Woodburn with a check in the amount of $798.00 and advieed the donation wae to be used for park proj.ct. in the City, Councilmembers thanked Amy and the Committee for their .fforts to make the . Festival a euccess and for the generous donation to the City park fund. REPORT OF PLANNEl CASE '87-26; FINAL Council was referred to the Planner's report of 12/7/88, PLAT, EDGEWATER ESTS. relative to the Final Plat, Edgewater Estates 2nd MARDON HOMES Addition, Kardon Homes. Bergly advised the final plat as submitted has minor changes from the preliminary plat filed with the City which r.lat. to the eas.ments on the prop.rty; he noted this project has been ongoing since 1985 snd the PUD for the Townhouse portion of the projects was approved on a preliminary basis in 1987, Th. Plann.r st.ted the nalotiation. for the .~chanl. of ..s.m.nte on the eingl. family lots located on Wedgewood Circl. and the open space area identified as Lot 9 are complet.d, A r.duction in the ....ment on the r..r portion of Lots 6, 7, and 8 of Wedgewood Circle, to provids adequate building sites, w.. .~chanl.d for the title to the open epace eas.ment on Lot 9 of Edg.water E.tates. Bergly e~plained the City Code requires that the Final Plat be filed within 90 days after filing of the preliminary plat, however, due to the extended negotiations for an eaaement exchsnge between the U.S. Fish and Wildlife Service, . ths Village Attorney and the d.veloper'. attorn.y, the Final Plat filing was delayed. Council we. r.ferred to the Planninl Comml..lon mlnut.. of 12-7-88, r.commendlnl approval of the final plst. p.nding r.view by the Village Engineer and Attorn.y, and sUlg.eted a clauea h. included in the approval waiving the 90 day filing deadline. The City Engineer has recommend.d an easement h. extended to the southwe.t of Outlot B, which i. the alignment of the sewer interceptor, Sather moved. seconded by Peck. that Council approve Ca.. '87-26, Final Plat of Edgewat.r Estat.a, Second Addition, aubject to: 1. The Village Engineer approval of eassmentB, and 2) The Village Attorney approval of Title, and further that the 90 day filing p.riod b.tw..n pr.liminary and Final Plat be waived. Motion carried unanimously. (5-0) CASE #88-35; SIGN Council wa. referred to Planner Bergly's report of VAR'S, BURGER KING, 12-7-88, relative to the requested Sign Variances for LEXINGTON AVENUE, Burger King, Lexington Ave,. Northland Construction NORTHLAND CONST, Kanagement. . . . Minutes of the Arden Hills Regular Council Meeting, December 12, 1988 Page 2 CASE #88-35 (Cont'd) Bergly reviewed the individual sign variance requests as outlined in his report. He advised height and area * variances would be required for the Business sign (free-standing) st the entrance to the site, the Kenu-Board sign for the drive-up service lane and the Low Clearance aign at tha entrance to the drive-up aervice lene. The Planner stated the applicant is requesting an additional directional sign at the site; two directional signs are allowed par location and additional signs must be approved by Council. The additional directional sign is being requested for orderly traffic flow and safety purposes. Council was referred to the Planning Commission minutes of 12-7-88, and the Board of Appeals minutes of 12-3-88, recommending approval of the Height and Area variances for the Menu Board, not to exceed 5.9 feet and approval of the Low Clearance Sign Variance for safety purposes. Both bodies recommended approval of the additional Directional Sign for traffic safety purposes and denial of the height and area variances for the Business Sign. There waa discuaaion relativa to the three eigna proposed to be located On the free-atanding Businee8 eign; the Plannar noted tha reader board is more of an advertieing aign than a community service eign. Council diecu.eed the eignage fof' the other tenant occupying the eits and how the sscond eign aize would be limited by the Burger King sign. Dennis Trisler, Northland Construction Company, and Del Blaske, Burger King . franchise operator, were present and requested Council consideration of the variances as requested. Trisler stated the Menu Board sign is the standard size for Burger King and ia sim1lar to the McDonald's menu board: he adviaed ths owner is agreeable to maintaining the 5.9 ft. height. Trisler stated the daveloper of tha property did not inform the tenanta of the dates of the heerings before the Planning Co~iesion end Council when the eite was initially approved for the propoeed use nor Were they advised of signage requirements. There was discussion relative to the 22 ft. sign height of the Blue Fox Inn, directly north of this site. Council advised the Blue Fox sign was in place prior to the adoption of the current Sign Ordinance, Council questioned if Burger King made any emall signs than the 8 ft. x 8 ft. proposed. Blaske atatad they make .everel aize eigne, however, ha haa eigned a leaee alreement with the compsny for the 8 ft. x 8 ft. a1an. Tr1aler noted the Burger King s1gn will remain as is if tha variance is not granted and the other tenant will reduce their sign size. Sather moved, seconded by Peck, that Council approve . three Directional Signs at the site location, the requested height and area variance for the Low Clearance Sign, and the Msnu Board Sign area variance and height variance at 5.9 ft., Caae '88-35, Burgar King, Lexington Avenue. Motion carried unanimously. (5-0) Council expresaed concern for the remaining tenant at the site location; it was noted the other tenant and/or the retail tenant may request Council address their signage needs. Trisler stated the Goodyear Service Center may not place signage on the free standing pylon sign, just on the building. Woodburn moved, aeconded by Sather, that Council deny the requested Height and Area Variance for the Businees Sign. identified as Sign "A", for Case #88-35, Burger King, Lexington Avenue. Hotion carried unanimously. (5-0) CASE #88-36; SITE Council was referred to the Planner's report of 12-7-88, PLAN REVIEW, CORP. relative to the Site Plan Review for the Hans Hagen Homes IlDQTRS.. CO. RD. Corporate Headquarters on County Road E-2 snd Cleveland &-2 & CLEVELAND Avenue. Bergly explained the proposed site plan meeta all Ordinance requirements in terms . of setback, parking and open space. . Minutes of the Arden Hills Regular Council Meeting, December 12, 1988 Page 3 . CASE #88-36 (Cont'd) The Planner advised he has reviewed the Lighting Plan and recommends approval. He stated the future sign proposed would be in violation of the current Sign Ordinance as it does not meet setback requirements; Bergly stated the site is large and there are alternatives for the sign location which would not require a variance. Hans Hagen, applicant, was present and reviewed the proposed 8,000 sq. ft. office building design. He stated the concept is to place the building in such a manner as to preserve the natural setting. Hagen advised he would agree to the recommended changes in the landscape plan, however, he preferred to retain the natural vegetation on the south side of the parking lot. The Planner explained there is currently no sanitary sewer service provided to the site, due to topographic and elevation conditions. He stated the sanitary sewer service is provided near the intersection of County Road E-2 and New Brighton Road, however, to service this area would require lift stations. Bergly commented that developer inquiries have been received relative to the parcel directly south of this site and suggested Council consider directing the Village Engineer to prepare a feasibility study for the area. . The Planner referred Council to the Planning Commission minutes of 12-7-88 recommending approval of the site plan contingent upon; 1. The options for sanitary sewer service investigated by the Engineer with the owners/developers of this parcel and similsr land to the south, 2. The sign location shown on the landscape plan is not approved and the applicant relocate the sign to meet the Ordinance setback requirements, and, 3. The landscape plan be revised as recommended by the Planner is his report of 12-7-88 and the site grading plan, including erosion control be spproved by the Village Engineer and RCWD prior to grading. Bergly advised the applicant had agreed not to locate heating/air conditioning equipment on the roof and to screen the trash/dumpster area in accordance with the Ordinance. Hagen stated he would install the sewer service if not feasible for the City to do so, and requested the Engineer study the feasibility of placement of the sanitary sewer in such a manner as to preserve the natural conditions on the site, He advised the site was purchased because of its natural beauty and he would not construct the building if the ravine on site is changed. Hagen stated he would prefer the City install and maintain the sewer service. Council questioned if the applicant would be agreeable to waiting one month to allow the Engineer sufficient time to prepare the feasibility study. . Hagen stated he would be agreeable to wait to resolve the matter. Hansen moved, seconded by Peck, that Council authorize the Village Engineer to prepare a feasibility study for sanitary sewer service to the property on County Road E-2 and Cleveland Avenue and the similar land south of this site, and request the study be available for Council review at their Regular Meeting held December 27, 1988. Motion carried unanimously. (5-0) Council determined action on the site plan review would be held until the feasibility study has been completed. ROSEVILLE COMPR, Council was referred to Bergly's report of 12-7-88, PLAN AMENDMENT relative to the City of Roseville Comprehensive Plan Amendment. The Planner noted the Metropolitan Council staff has expressed concerns regarding the quality of the water runoff into Lake Josephine; he stated to date the Met Council staff has not submitted their review of the proposal to the Planner. Bergly recommended Council submit a letter to Roseville in support of the proposed development and the letter should include concerns regarding the runoff water quality into Lake Josephine. He suggested the City Engineer draft the . letter addressing the water quality concerns. Sather moved, seconded by Peck, that staff direct a letter to the Metropolitan Council and the City of Roseville stating Council approval the Comprehensive plan change and outlining Arden Hills concerns relative to the environmental water quality issue. Motion carried unanimously. (5-0) . Minutes of the Arden Hills Regular Council Meeting, December 12, 1988 Page 4 REPORT OF PARK DIRECTOR . Council was referred to a memorandum from Park Director ICE RINK SUPERVISORS Buckley dated 12-9-88, recommending individuals for ice rink supervisory positions and Winter Program Leaders. Sather moved, seconded by Peck, that Council approve the hiring of Ice Rink Supervisors and the compensation plan outlined in the Park Director's memorandum of 12-9-88. Motion carried unanimously. (5-0) WINTER PROG. LDRS. Peck moved, seconded by Sather, that Council approve the hiring of Winter Program Leaders and compensation plan outlined in the Park Director's memorandum of 12-9-88. Motion carried unanimously. (5-0) ARSENAL BALLFIELDS; Park Director Buckley reported the cost estimate for CONCEPT PLAN drafting the arsenal ballfields concept plan was higher than anticipated; the four communities involved are discussing other methods of drafting the plan. Buckley stated he will report to Council at a future meeting. REPORT OF TREASURER . INVESTMENTS Treasurer Green reported on the following investments: 12/12/88 - $200,000 invested in 4M Fund @8.98% interest, to mature 11/15/89. 12/12/88 - $200,000 invested in 4M Fund @9.00% interest, to mature 12/12/89. Moved by Peck, seconded by Sather, that Council ratify the Treasurer's report as submitted. Motion carried unanimously. (5-0) Green reported to Council the Finance Committee had clarified their report contained some accrual adjustments that the Auditors have required; these timing differences show an improvement to the actual figures reflected. REPORT OF PUBLIC WORKS SUPERVISOR WASTE WATER SCHOOL The Public Works Supervisor advised Council the school is required annually for licensing purposes; Raddatz and McKinney alternate attendance at the Waste Water School and funds are budgeted. Hansen moved, seconded by Peck, that Council approve the expenditure for Mike McKinney to attend the Waste Water School in January 1989. . Motion carried unanimously. (5-0) Raddatz reported on two watermain breaks in the City. REPORT OF CLERK ADMINISTRATOR RES. #88-40; UTlL. Council was referred to the Clerk Administrator's EASEMENT VACATION memorandum of 12-8-88, relative to the vacation of a 1295 WYNCREST CT. portion of the utility/drainage easement at 1295 Wyncrest Court. Hansen moved, aeconded by Peck, that Council approve Resolution No. 88-40, Vacating a Portion of Utility and Drainage Easements Located on Lot 9, Block 1, Karth Lake South Addition (1295 Wyncrest Court), and that the Clerk Administrator be authorized to execute the Notice of Completion of Vacation Proceeding. Motion carried unanimously. (5-0) 1989 LIQUOR LIC. Council was referred to the 1989 Liquor License Renewal applications and the new application for liquor license from Charlie Chung, formerly the Arden Hills Club license. Hansen moved, seconded by Sather, that Council approve . the 1989 Liquor Licenses as outlined, subject to review and approval by the City Attorney, Sheriff's Department and Fire Department. Motion carried unanimously. (5-0) 'Minutes of the Arden Rills Regular Council Meeting, December 12, 1988 Page 5 LIQ. LIC. (Cont'd) There was Council discussion relative to the procedure for issuance of the new license to Charlie Chung. It was . noted that if the population increases with the 1990 Census several licenses will become available and a policy should be established for issuance of the licenses. Council directed the Clerk Administrator to review the procedure for issuance of the new license with Attorney Lynden and contact other communities relative to their administrative policy for issuance of new liquor licenses. 1989 RAMSEY CO. Hansen moved, seconded by Peck, that Council approve the LAW ENFORCEMENT 1989 Ramsey County Law Enforcement Agreement with Ramsey AGREEMENT County Sheriffs. Motion carried unanimously. (5-0) AWARD RECYCLING BID Council was referred to a memorandum from Berger dated SUPER-CYCLE 12-9-88, relative to the bid received for the recycling program from Super-Cycle. Paul Malone reported this is a 40~ in~r.ss. in ~oat snd he had informallY estimated $2,250 in a preliminary budget request to Ramsey County; the County advised Malone Arden Hills would have sufficient grant funds for 1989, He noted the City does not have any options at this time since Super-Cycle was the only bidder; bids were sent to all 15 rubbish haulers. He stated he has had discussions with the Public Works Supervisor regarding the City becoming involved . in the recycling program, Hansen moved, seconded by Peck, that Council award the bid for recycling to Super-Cycle for bi-weekly pickup in the amount of $2,250.00. Motion carried unanimously. (5-0) RECOMMEND HIRING; Council waS referred to a memorandum from Berger dated ADMIN SECRETARY 12-8-88, recommending hiring an Administrative Secretary. The Clerk Administrator advised he had received 40 applications, interviewed and tested the five finalists and would recommend hiring Mary Ann DeLaRosa at either of the two salary alternatives listed in the memorandum. He outlined DeLaRosa's work experience and qualifications. Berger stated the salary compensation is at a higher rate than he first anticipated and this was due to the caliber of applicants for the positions; he is recommending the starting salary be at a higher step in the schedule due to DeLaRosa's excellent qualifications. The Clerk Administrator requested Council consideration of the proposal as there is a definite need for qualified personnel to provide overlapping capabilities in . work responsibilities due to limited staff at the City. Peck moved, seconded by Sather, that Council approve the hiring of Mary Ann DeLaRosa at a starting salary of $10.08 per hour. Motion carried. (Peck, Sather, Hansen and Growe voting in favor; Woodburn opposed) (4-1) 1989 GOAL SETTING Council was referred to a memorandum from Berger dated SESSION 12-9-88, relative to entering an agreement for a Goal Setting Session in 1989 between Council and staff and determining a date for the sessions. The Clerk Administrator advised he had received a proposal from Mr. James Brimeyer of Sathe and Associates. Brimeyer is a retired municipal executive who currently is an instructor at Hamline University; he is relatively new as a consultant, however, he is well qualified. Berger noted $1,200.00 was budgeted for 1989 for the session and there are two tentative dates listed for Council consideration. Council discussed whether or not a goal setting session would be necessary; it was suggested Council work sessions may accomplish the same goal. There was discussion relative to Brimeyer's qualifications, if two days were necessary, the cost for the session, and whether or not a professional facilitator is necessary. . Sather moved, seconded by Peck, that'Council approve the expenditure of $1,200.00 for Goal Setting/Team Building and authorize the Clerk Administrator to enter into an agreement with Sathe & Associates and schedule the sessions for the weekend of January 13 and 14, 1989. Motion carried. (Sather. Peck, Growe voting in favor; Woodburn and Hansen opposed) (3-2) Minutes of the Arden Hills Regular Council Meeting, December 12, 1988 Page 6 SCHEDULE JOINT Council was referred to a memorandum from the Clerk . MEETING; SHOREVIEW Administrator dated 12-9-88 and a letter from the City ARDEN HILLS Shoreview City Manager, 12-6-88, requesting a joint Council Meeting in 1989. Council directed the Clerk Administrator to tentatively schedule a meeting for the second Tuesday in January 1989 or return with alternative dates. CLAIMS & PAYROLL Peck moved, seconded by Sather, that Council approve Claims and Payroll aa submitted. Motion carried. (5-0) EST. T.I.F. PROG. Council was referred to a letter from Planner Bergly ROUND LAKE AREA dated 12-12-88, regarding the procedures and time frame for establishing a Tax Increment Financing program. Bergly explained the Edgewater Estates Final Plat approval had raised the question of establishment of a TIF program to capture the tax increment on the residential development. He reviewed the process and timing as outlined in his memorandum and recommended that Council consider engaging a financial consultant that specializes in TIF programs; he noted it is particularly crucial that the first TIF program in a community be successful and that professional assistance gives the best opportunity for success. . There was discussion regarding the use of the City bond counsel to prepare the TIF program as opposed to a financial consultant. Clerk Administrator Berger suggested a "request for proposals" be drafted. Sather moved, seconded by Hansen, that Council direct the Clerk Administrator to prepare a Request for Proposals for a financial consultant which specifies the ability to assist City staff in the establishment of a Tax Increment Financing program, assist Council in determining City policy for participation in public improvements, evaluate development proposals, and outline financing options. Motion carried unanimously. (5-0) TCAPP MTG. Clerk Administrator Berger reported to Council on the meeting with the architect for the Army Reserve facility at the arsenal and Shoreview staff. He stated he will continue to maintain discussions with the arsenal representatives regarding issues concerning Arden Hills. OTHER BUSINESS COUNTY RD. I Council discussed the request from Ramsey County Public . REALIGNMENT Works for Arden Hills to consider an alternative for the realignment of County Road I. After discussion, Council concurred to direct the Clerk Administrator to forward a letter to Ramsey County advising there was not sufficient time to analyze the request and Council will consider the request and make a determination at a regular Council meeting in January 1989. UNION CONTRACT Councilmember Sather advised the Union contract has a reopener December 31st, for health insurance. Clerk Administrator Berger advised he is researching proposals for employee health insurance; when completed he will report to Council. RCLLG DINNER Councilmember Hansen reminded Council of the RCLLG dinner 12/21/88 at Lido's restaurant; the dinner honors outgoing City officials and everyone is invited to attend. BOARD OF APPEALS Councilmember Hansen suggested the application procesa and role of the Board of Appeals be discussed at the Goals Setting session. . . . Minutes of the Arden Hills Regular Council Meeting, December 12, 1988 Page 7 - RESIGNATION; MAYOR Mayor Woodburn advised Council he plans to resign from his position as Mayor effective January 1, 1989. He stated he would like to serve Arden Hills as a member of the Finance Committee and/or Planning Commission. ADJOURNMENT Peck moved, seconded by Hansen, that the meeting be adjourned at 10:55 p.m. ~ j( ~UL ~)~~ Gary R Berger Robert L. Woodburn Clerk Administrator Mayor NOTICE OF MEETING The next Regular Council Meeting will be held on Tuesday, December 27, 1988, at 7:30 p.m., at the Village Hall. . . .