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HomeMy WebLinkAboutCC 11-28-1988 MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING . .Monday, November 28, 1988. 7:30 p.m. - Village Hall CALL TO ORDER Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. ROLL CALL The roll being called tha following members ware preaent: Mayor Robert Woodburn, Councilmember Nancy Hansen. Gary . Peck, Thomas Sather and Newly-elected Councilmember JoAnn Growe. Also present: Attorney James Lynden, Treasurer Frank Green, Park Director John Buckley. Public Works Supervisor Robert Raddatz, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. OATH OF OFFICE Mayor Woodburn administered the oath of office to newly-elected Councilmember JoAnn Growe and on behalf of the entire Council he welcomed Growe and offered congratulations on her election victory. APPROVE MINUTES Hansen moved, seconded by Peck, that Council approve the Minutes of the Closed Council Meeting of November 1 and Regular Council Meeting of November 14, 1988 as submitted. Motion csrried unanimously. (5-0) BUSINESS FROM FLOOR None. REPORT OF PARK DIRECTOR PROP'D 1988/89 Council was referred to the proposed 1988/89 Winter WINTER PROGRAM Program submitted by Park Director Buckley. . Buckley briefly reviewed the program and explained a new activity, Baton Twirling, had been added to the program. Council questioned if Karate Instruction had been deleted; Buckley advised he had deleted the program because it was difficult to obtain an instructor and ,there was not a significant response to the program. Sather moved, seconded by Peck. that Council approve the proposed 1988/89 Winter Park Program Activities as submitted. Motion carried unanimously. (5-0) OPENING ICE RINKS Park Director Buckley reported several citizens had contacted him relative to the schedule for opening the ice rinks in the City; he advised the rinks have not been flooded due to the lack of frost in the ground. Buckley explained that weather permitting the rinks should be ready for skating by the Christmas holiday. REPORT OF ENGINEER ROYAL HILLS STORM Council was referred to a memorandqm from Engineer Barry SEWER; AUTH. PREP. Peters dated 5-6-88, relative to alternatives for I PLANS & SPEC'S correcting the arosion problem at the Royal Hilla North Addition drainage ditch. Public Works Supervisor Raddatz reported three alternatives for correcting the problem were outlined by Engineer Peters and Council had directed staff to budget funda for the project, Alternative #1. in 1989. He etated the Engineer had recommended the work be done in the winter months in order to reduce the extent of property damage from construction equipment and to allow for budgeting funds. Moved by Sather, seconded by Peck, that Council accept the Feasibility report prepared 5-6-88 by Engineer Peters and Authorize the Engineer to Prepare Plans and Specifications for the Royal Hills North Addition Storm Sewer project as outlined in Alternative HI in his memorandum. Motion carried unanimously. (5-0) REPORT OF PUBLIC WORKS SUPERVISOR POND EXCAVATION; Council was referred to a memorandum from Raddatz dated 1498 ARDEN VIEW DR. 11-23-88, relative to the proposed pond excavation at. 1498 Arden View Drive. . Minutes of the Arden Hills Regular Council Meeting, November 28, 1988 . . Page 2 POND (Cont' d) Raddatz explained the property owner had submitted a Tequest to the Rice Creek Watershed District thet ha be allowed to dredge out part of the pond to create open water. He stated the homeowner would utilize the dirt taken from the pond by placing it around the pond area. . Raddatz stated that RCWD has approved the project, under its direction, and he was unsure if adjacent neighbors had been advised of the project. In discussion, Council determined the adjacent property owners may have questions relative to the project. Council concurred to direct the Clerk Administrator to contact the property owner at 1498 Arden View Drive and request attendance at a future Council meeting to discuss the proposed project and further requested that Berger notify the affected adjacent property owners upon confirmation of the meeting date. APPREC/SYMPATHY Council was referred to a memorandum from Raddatz dated LETTER; TIMM FAMILY 11-23-88, recommending a letter of appreciation/sympathy be forwarded on behalf of Council and staff to the Jerry Timm Family. Raddatz advised that Timm had served on the PS/W Committee for a number of years and had recently passed away. Councilmember Hansen stated that Jerry Timm had an excellent attendance record for the years he served on the PS/W Committee and had worked diligently on procuring Civil Defense Sirens in the City. She stated Timm was a lifelong . resident of the community and hia passing is truly a loss. Hansen moved, seconded by Sather, that the Clerk Administrator be directed to forward a letter of appreciation and sympathy to the family of Jerry Timm for his years of serVice, sxcellent attendance on the PS/W Committee and for his efforts relative to the Civil Defense Sirens. Motion carried unanimously. (5-0) REPORT OF CLERK ADMINISTRATOR RAMSEY COUNTY CDBG; Council was referred to a memorandum from Clerk JUDY KARON PRESENT Administrator Berger dated 11-23-88, advising that Judy Karon, Director of the Ramsey County Community Development Block Grant Program would be present to discuss the program. Karon distributed informational packets to Council and outlined the following: -History of the Program -Application Process -Project Implementation Process -HUD Objectives .. -County Objectives . -Arden Hills Round Lake Study Area Project Feaaibility -Examples of other Municipal Projects Funded by CDBG Council questioned what recourse the City would have if grant obligations were not met. Karon advised there is usually a default provision included in the development agreement and that most cities do not make grant application with a development package "in hand". She stated that cities failing to meet the grant requirements can relinquish the funds, however, the grant provides sufficient time frames for meeting requirements. Karon stated that the application materials will be submitted to cities within the next week; she advised that Arden Hills may prefer to wait to make application until such time as a development package has been procured. She explained that in the event a developer approaches the City relative to the Round Lake Study Area her staff is available to discuss the program with Arden Hills and the developer. Council thanked Karon for her attendance and information. . Minutes of the Arden nills Regular Council Meeting, November 28, 1988 Page 3 . . APPORTMT. RES. NOS; Hansen moved, seconded by Peck, that Council approve the 88-36, 88-37, 88-38 following Resolutions: Resolution No. 88-36, Apportionment of Assessments Relating to Consolidated Water Improvements Nos. 68-2 and 68-3. (Milton Property, 3731 New Brighton Road) . Resolution No. 88-37, Apportionment of Assessments Relating to Sanitary Sewer Improvement No. 14. (Milton Property, 3731 New Brighton Road) Resolution No. 88-38, Apportionment of Assessmenta Relating to Improvement No. ST-81-2. (C.G. Rein Property, Lexington Ave., Burger King & Goodyear Center) Motion carried unanimously. (5-0) RES. #88-39; Council was referred to a memorandum from Berger dated AMEND. 1988 BUDGET 11-23-88, relative to the resolution amending the 1988 Budget as recommended by the City auditor. He reviewed the Increases and Decreases as outlined in the memorandum. Mayor Woodburn noted that all changes outlined have previously been reviewed, discussed and approved by Council action and that this resolution merely amends those actions already taken by Council. Hansen moved, seconded by Peck, that Council approve Resolution No. 88-39, Revising the 1988 Budget, as outlined in the Clerk Administrator's memorandum. Motion carried unanimously. (5-0) . CHAR. GAMBL'G LIC. Council was referred to a memorandum from Berger dated EDEN PRAIRIE LEGION 11-23-88, relative to the new application from Eden NEW APPLICATION Prairie American Legion Auxiliary Unit #409 for a Charitable Gambling License at Pot O'Gold Bingo Hall. Berger advised that Council had impoaed a moratorium to limit the number of charitable gambling licenses to seven (7) operating in the City; he recommended approval of the application be contingent upon a vacancy occurring at the Pot O'Gold Hall by withdrawal of one of the current license holders. He further stated the application was being made at this time due to the fact one of the organizations currently operating at Pot O'Gold would be withdrawing in February of 1989 and there is a 60 day waiting period for applicants. Councilmember nansen commented that she would prefer issuance of the licenses to charitable organizations within Arden Hills rather than out-of-town. Moved by Hansen, seconded by Peck, that Council approve the application for Charitable Gambling license to operate at Pot 0' Gold Bingo Hall by Eden Prairie American Legion Auxiliary Unit #409, pending the withdrawal of one of the current license holders operating on the Pot O'Gold premises. Motion carried unanimously. (5-0) . INITIAL LANDSCAPE Council was referred to a memorandum from Landscape INSP.; CASE 85-2, Inspector Ervin Oelke dated 11-2-88, relative to the IIDGEWATER EST. APTS. initial landscape inspection for the Edgewater Estates apartment complex. Oelke recommended acceptance of the landscape plan after the replacement of the dead and missing material at the main property entrance and in front of the apartment complex between the parking lot and building. Councilmember Hansen commented that the bond for the landscaping is usually reduced pending the replacement of plant materials. There was discussion relative to the extensive changes in the plans and it was noted the time span elapsed from approval of the plan was approximately 3 years. Council concurred that the Inspector could be more timely in his inspection and if there are going to be substantial changes in the plan Councilor the Planner should review the changes. It was also noted that the southerly portion of the landscape plan was delayed due to the sewer interceptor construction. Council concurred the final inspection of the landscaping should be done no later . than July 15, 1989. Minutes of the A~den Hills Regula~ Council Meeting, Novembe~ 28, 1988 Page 4 . . CASE #85-2 (Cont'd) Hansen moved, seconded by Sather, that Council accept the Initial Landscape Inspection of the apartment complex at Edgewater Estates, Case #85-2, and ~educe the bond from 125% to 100%, pending replacement of the dead and missing plant material as indicated by the landscape inspector in his ~eport of 11-2-88, with the final inspection report due July 15, 1989. Motion carried unanimously (5-0) . REQUEST SWR/WTR; Council was referred to a memorandum from Berger dated UTILITIES; TCAAP 11-23-88, relative to a request from TCAAP to connect to the City of Arden Hills water and sanitary sewer systems to provide service for the new Rese~ve Center at Highway 96 and Lexington Avenue. The Clerk Administrator advised the City cannot deny a request for water and sewer connection within our jurisdiction, however, he indicated the City is in a position to encourage cooperation from TCAAP on items which concern Arden Hills and neighboring communities. Staff cited examples which we~e outlined in Be~ger's Newsletter of 11-18-88 of situations noting the uncooperative attitude of the TCAAP representatives. Berger advised that the Shoreview City Council had denied a request from TCAAP for utility connections in Shoreview. There was Council discussion regarding setting a meeting with TCAAP representatives to discuss concerns or outlining the conce~ns in a letter directed to TCAAP. It was suggested that a letter be directed to TCAAP advising the City is not interested in providing the utility connections and wait fo~ their response. Sather moved, seconded by Hansen, that Council direct the Clerk Administrator forward a letter in response to the request for sewer and . wate~ connection from the Twin Cities Army Ammunition Plant which states: "At this time the City of Arden Hills has no interest in connecting the proposed United States Army Reserve Center to the City's water and sanitary sewer systems. Peck moved to amend the motion, seconded by Woodburn, that the letter be ~eworded as follows: "Due to some unresolved issues which are pending, at this time the City of Arden Hills has not interest in connecting the proposed Army Reserve Center to the City's water and sanitary sewer systems." Amendment to the motion failed. (Peck, Woodburn voting in favor; Sather G~owe and Hansen opposed) (2-3) Original motion carried. (Sather, Hansen, Growe and Woodburn voting in favor; Peck opposed) (4-1) RAMSEY CO. REQUEST Council was referred to a memorandum f~om Berger dated PROP'D LEXINGTON 11-23-88, relative to a request from Ramsey County Public AVE. RECONSTRUCTION Works Department for Arden Hills to approach TCAAP on behalf of Ramsey County and request participation with the Arden Hills' portion of the reconstruction of Lexington Avenue. The Clerk Administrator advised that Council had denied the request for City . participation in this project due to the fact there was no clear benefit to Arden Hills ~esidents. Sathe~ moved, seconded by Peck, that Council direct the Clerk Administrator to draft a letter to Ramsey County advising that Arden Hills would be happy to intercede on their behalf by some written method to TCAAP by advising of Ramsey County's request for TCAAP cost participation and explain the benefits TCAAP would derive from the p~oject as related to the proposed Army Reserve Training Center, and reiterate to Ramsey County that the City of Arden Hills does not share the same responsibility for cost participation . Motion carried unanimously. (5-0) CLAIMS & PAYROLL Peck moved, seconded by Sathe~, that Council approve Claims and Payroll as submitted. Motion carried. (5-0) TREASURER'S REPORT FINANCE COMM.; Treasurer Green explained the Finance Committee CASH FLOW ANALYSIS plan to develop a report that estimates the budget expenditures on a monthly basis and provide a valuable . tool to make Council aware of the cash flow status. Minutes of the Arden Hills Regular Council Meeting, November 28, 1988 . ,Page 5 ANALYSIS (Cont'd) Green advised there is a need for reevaluation of the cash flow status and analysis of the monthly expenditures and suggested he meet with the Clerk Administrator to review the process and report to Council at a future meeting. . OTHER BUSINESS GB DISTRICT; Councilmember Hansen questioned the status of the DEVELPMNT DIST. Round Lake Study Area district and if a Council worksession would be beneficial to discuss and determine what actions are necessary to continue the development of the Gateway Business District. Paul Malone, Task Force member, was present and advised the Council consider declaring tha area a davalopmant district; ha added thera may be a need for retaining a financial consultant to outline City options. After discussion, Council concurred to direct the Clerk Administrator to engage the Planning Consultant to briefly outline what options are available and the method for declaring the area a developmant district. Berger reviewed three issues pending: I. Attorney Lynden negotiating with the Kem Milling Attorney for purchase of the plant, 2. Development of a Tax Increment District and legislation which relates to TIF, and 3. Locating a Developer for the GB District and determining tha lavel of City participation, preferably without assuming any risks. He stated developers have expressed interest in the . area and the retention of a financial consultant may be the next step. TCAAP MEETING Councilmember Sather advised there would be a meeting held on November 30, 1988. at 7:00 p.m., at the New Brighton City Hall for City Officials and TCAAP representatives to discuss informational items. The next informational meeting is scheduled for February 1989. ELECTION TALLIES Mayor Woodburn noted the discrepancies in the election vote tallies, as outlined in the local newspaper. Clerk Administrator Berger advised that the voting information was inadvertently written on the City tally sheets, however. the correct totals were received by Ramsey County Election officials. PLANNING COMM. Mayor Woodburn recommended that Councilmember Growe & BD OF APPEALS serve as liaison to the Planning Commission and Board of LIAISON; GROWE Appeals for the remainder of 1988. AIR QUALITY BD. MTG. Council was advised there would ~e a meeting of the Joint NEW BRIGHTON Air Quality Board representatives gn December 1, 1988, at 7:00 a.m., at the New Brighton City Hall. . ADJOURNMENT Hansen moved, seconded by Sather, that the meeting be adjourned at 10:04 p.m. Motion carried unanimously. (5-0) Ga~:t~e~ &f0/&zr/#~~n obert L. Woodburn Clerk Administrator Mayor NOTICE OF MEETINGS The nsxt Regular Council Meeting will be held on Monday, December 12, 1988, at 7:30 p.m., at the Village Hall. -