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HomeMy WebLinkAboutCC 10-24-1988 , ~INUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING , Monday, October 24, 1988, 7:00 p.m. - Village Hall CALL TO ORDER Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:00 p.m. ROLL CALL The roll being called the following members were present: Mayor Robert Woodburn, Councilmembers Nancy Hansen, Thomas Sather, Gary Peck and Jeanne Winiecki. Also Present: Public Works . Supervisor Robert Raddatz, Clerk Adminietrator Gary Berger and Daputy Clerk Catherine Iago. LJVFD 1989 BUDGET Council was referred to a memorandum from Clerk & CONTRACT DISC. Administrator Berger, 10-21-88, relative to the 1989 LJVFD Budget. Fire Chief Dan Winkel was present to answer any Council questions. Council questions and comments were as follows: -Hansen questioned the increase in Workmen's Compensation, under Administration, Item 1.03. Winkel advised the figure is determined by the State and based on population; the LJVFD is anticipating the State will increase the formula used to determine the amount. He explained the formula used was $122.00 per 100 population to arrive at this figure. -Hansen questioned the increase in the Benefit Association donation, Item 1.07, under Administration. Winkel stated the figure is the amount given to the Benefit Association by the Fire Department. -Hansen questioned if the amount listed for Public Relations and Fire Prevention would be contributed from each of the four fire stations. Winkel . advised each station contributes that amount; he reviewed the events offered by LJVFD relative to Fire Prevention and educating the public. -Hansen commented that Item 1.06, Emergency Expenses, should be deleted from the Budget. -Hansen questioned Item 1.18, Safety Committee. Winkel explained the committee was formed approximately a year ago to review new regulations the fire department must adhere to. He stated a Safety Officer was appointed to work with the committee which will review Federally mandated regulations. -Winiecki questioned the if the LJVFD manpower had increased. Winkel advised in 1987 there were 19 firefighters and currently there are 21 firefighters; he stated they are anticipating an increase of 2 or 3 in 1989. Total number of firefighters, in all four stations is 74. -Winiecki questioned if all personnel training is done at one fire station. Winkel advised it is a combined effort, training is sometimes done by an individual station, other times it is done with a combined group. -Winiecki questioned how Arden Hills coSt for training is determined. Winkel etsted the City is responsible for one-fourth of the training costs. -Winiecki questioned how many fire calls Station #1 participated in within the last six months. Winkel did not have the information available; he stated those figures are available at the Village Hall. -Winiecki questioned if the $3,750.00 for the Fire Marshall vehicle was Arden Hills portion. Winkel advised the figure is one-fourth of the vehicle cost. . -Winiecki questioned if the 100 pagers purchased in 1988 were paid for. Winkel advised 92 pagers were purchased and are paid for. -Winiecki questioned if the trucks in the 1988 budget summary were sold. Chief Winkel advised two of the trucks had been sold. -Winiecki commented the Fire Department had budgeted funds for a copier; she suggested Council/Winkel discuss the Fire Department utilizing the current City copier in the event a new copier is purchased for City Hall. -Mayor Woodburn commented the Council had approved $185,000.00 for the 1989 LJVFD Budget; the Fire Department would be responsible for determining how the funds are utilized. -Council advised Winkel the Finance Committee had recommended a $30,000.00 reduction in the budget figure. -Hansen questioned why purchase of fire trucks wss included in the 1989 Budget. Winkel stated the trucks were included as a reminder to all the cities of their agreement to purchase fire vehicles when necessary. He stated the cities of Shoreview and North Oaks set aside funds annually for purchase of fire vehicles and building renovation. Hansen advised the Fire Department had agreed to pay the remaining costs for Station #1 or purchase the next fire truck; LJVFD had agreed to purchase the next truck. . . . Minutes of the Arden Hills Regular Council Meeting, October 24, 1988 Page 2 LJVFD (Cont'd) Council commented that the 1989 Budget figure had been approved and questioned if it would be acceptable for the LJVFD to return the budget with amendments to remain within the budgeted amount. There was discussion relative to the verbal agreement between the LJVFD and the City regarding the reduction of the depreciation monies; the fund was to be . reduced to $200,000.00. Council commented that until such time as the fund is reduced no capital equipment will be purchased by the City; the capital equipment monies were deleted due to the fact Council was of the opinion the reduction of funds would not occur in 1989. It was also noted that part of the agreement was for the City to pay for part of the building renovation at Station #1. Chief Winkel stated he was not given an opportunity to present and discuss the 1989 LJVFD Budget to the Finance Committee; he stated some of the costs are beyond the control of the Fire Department. Winkel expressed concern that an arbitrary figure waS set without any discussion. There was discussion relative to the budgetary process. Winkel advised he would prefer to have the opportunity to discuss the fire budget with the Finance Committee and Council prior to approval. Mayor Woodburn stated the budget figure set for 1989 is approximately a 5% increase over the 1988 fire budget; he noted the Finance Committee recommended deletion of the Capital Equipment items and reduced by $30,000.00 to help accommodate needs of other departments and balance the budget. Winkel suggested the Fire Department be given an opportunity to discuss budget items with Council and the Finance Committee and also discuss alternate methods . of financing capital equipment purchases to maintain the same level of service to the City. Winkel advised Council the LJVFD had not received the payment for last half of 1988; Council explained that no signed contract had been received from the fire department to date. LJVFD 1988 CONTRACT Council was referred to the 1988 LJVFD Contract and Clerk Administrator Berger advised both the City Attorney and Fire Department Attorney had reviewed and approved the contract. Winkel adVised the LJVFD Attorney had not verified the contract is approved. Council noted that fire inspections were not budgeted for 1989; it was suggested the fees could be charged to the permit applicants where appropriate. Chief Winkel suggested Council consider setting a policy whereby a property owner would reimburse fees for fire services involving ~he, handling of hazardous materials. Winkel questioned Section B, page 4, of the contract, relating to Semi-Annual Fire Reports; he recommended preparation of an annual report rather than . semiannually. Council concurred annual reporting would be eufficient. It was determined that the Clerk Administrator and Fire Chief should discuss dates for submission of reports required in by the contract and insert dates mutually agreed upon. Winkel requested he reserve the right to verify the Fire Department Attorney approval of the contract prior to execution. Council concurred with his request. Hansen moved, seconded by Peck. that Council approve the 1988 LJVFD Contract, as amended on Page 4, Section B, to require annual reports rather than semiannual reports and the dates for submission of reports to be mutually agreed upon by the Fire Chief and Clerk Administrator. Motion carried unanimously. (5-0) Council determined the payment for fire services for the last half of 1988 would be forwarded to the fire department upon receipt of an executed contract. . , "Minutes of the Arden Hills Regular Council Meeting, October 24, 1988 Page 3 1989 LJVFD BUDGET Council advised Chief Winkel the 1989 LJVFD Budget has been approved by Council and suggested Winkel prepare the budget outline for utilization of the funds approved for submission to Council. . Winkel advised he would have to review the Council proposal for the 1989 LJVFD Budget with the Board of Directors and determine whether or not all operations at Station #1 can be financed within the budgeted amount. He stated if the Fire Department determines the Station #1 operations cannot be financed, the LJVPD may decide not to reduce the Fire Department assets to the amount previously agreed upon. APPROVE MINUTES Sather moved, seconded by Hansen, that Council approve the Minutes of the October 10, 1988 Regular Council Meeting as submitted. Motion carried unanimously. (5-0) BUSINESS FROM FLOOR None. PUBLIC HEARING; Mayor Woodburn opened the Public Hearing at 8:15 p.m. and VAC. DRAINAGE ESMT., Clerk Administrator Berger verified the publication of 1295 WYNCREST CT., the Notics of Rearing in the New BriAhton Bulletin on JACOBSEN Wednesday, October 12, 1988, and mailing to affected property owners the same date. Clerk Administrator Berger referred Council to his memorandum of 10-21-88, regarding the request for Vacation of a Drainage Easement on the rear portion of . the Jacobsen property at 1295 Wyncrest Court. He stated no written objections were received by mail. Engineer Barry Peters reviewed his report dated 10-19-88, recommending vacation of 15 feet of the 25 foot drainage easement to accommodate construction of a garage at the rear of the property. He stated a storm sewer culvert was constructed along the east property line of the Jacobsen property and the pipe acts as a berm preventing the runoff from continuing across the Jacobsen lot. Peters explained the existing 10 foot easement along the east property line should be extended to connect to the new 10 foot width and recommended the Jacobsen yard be regraded to drain to the smaller easement. Peters further recommended that a 10 foot eaaement be retained for maintenance of utilities. Council was referred to a letter from RCWD, dated 10-7-88, advising they have no authority Over vacation of the easement since the easement was not conveyed to RCWD. Acting Mayor Hansen asked for comments from the floor either in favor of or opposed to this matter. There was no response. . The Public Hearing was closed at 8:20 p.m. Sather moved, seconded by Winiecki, that Council approve the Vacation of the southerly 15 feet of the Drainage Easement at the rear of 1295 Wyncrest Court, and that a 10 foot be retained by the City for utility maintenance. Motion carried unanimously. (4-0) Councilmember Winiecki suggested the Engineer's recommendations relative to the regrading of the property become a matter of the record. REPORT OF PUBLIC WORKS DIRECTOR SEWER LINE PROBLEM; Council was referred to a memorandum from Clerk 1970 STOWE AVENUE, Administrator dated 10-21-88 and a letter from Leslie LESLIE GOLDSMITH Goldsmith dated 10-20-88, relative to sewer problems at the residence at 1970 Stowe Avenue. Public Works Supervisor Raddatz briefly reviewed the problems experienced at this location; he advised there was trouble determining the location of the sewer line from the rear of her home or the length of the line. He stated he had gone to the . site and unfortunately checked the wrong line. _Minutes of the Arden Hills Regular Council Meeting, October 24, 1988 Page 5 APPT. MEMBERS; Council was referred to a memorandum from Berger dated JT/COOP BOARD 10-21-88, relative to appointment of representatives to REND'ING PLANT the Joint Powers Board under the Joint Cooperative Agreement with the City of New Brighton. Berger recommended one Councilmember and the Clerk Administrator serve on the Board. , Winiecki suggested an alternate member also be appointed. Mayor Woodburn appointed Councilmembers Sather and Winiecki to serve on the Board and Councilmember Peck to serve as an alternate. Sather moved, seconded by Peck, that Council ratify Mayor Woodburn's appointment of Councilmembers Sather and Winiecki to the Joint Powers Board and Councilmember Peck to serve as an alternate. Motion carried. (5-0) GATEWAY BUS. DIST; Council was referred to a memorandum from Berger dated FIVE-POINT POLICY 11-21-88, relative to the Planning Commission request for Council consideration of developing a five-point policy with reference to the Gateway Business District. At the request of Councilmember Winiecki this item was placed on the Agenda and Paul Malone, Task Force Committee Member was present to review the proposal. Winiecki explained the Council should consider whether or not the Task Force should be directed to prepare a more concise proposal or the Council should undertake the project. . Malone reviewed the five-point proposal and outlined various methods of accomplishing establishment of City policy relative to this Study Area. Councilmember Sather stated the Council would review the Planning Commission recommendations relative to the Rezoning, Establishment of the GB District and Rezoning of the property at their Regular Meeting on 11-14-88 and that he supported the other points outlined in the Planning minutes of 10-5-88. Councilmembers Winiecki and Peck also supported the proposal as outlined. PROB. PERIOD; Council was referred to a memorandum from Berger dated AMY TREISE 10-21-88, relative to Amy Treise successfully completing her six month probationary period and recommending she be appointed to permanent part-time employee status. Hansen moved, seconded by Peck, that Council appoint Amy Treise to permanent part-time employee status, effective November 14, 1988. Motion carried unanimously. (5-0) PROB. PERIOD; Council was referred to the Clerk Administrator's GONA OLSON memorandum of 11-21-88 relative to his recommendation . that Gona Olson not be appointed to permanent employee status at the completion of her six-month probationary period. Berger stated that Olson's job performance was not consistent with the standards for the position. Hansen moved, seconded by Sather, that Council concurred with the Clerk Administrator's recommendation not to appoint Gona Olson to permanent employee status upon completion of her probationary period on November 9, 1988. Motion carried unanimously. (5-0) TEMPORARY SECRETARY Hansen moved, seconded by Peck, that Council authorize the Clerk Administrator to hire a secretarial person, preferably a former employee, or to expand Amy Treise's duties as deemed necessary on a temporary basis to meet staffing needs, within the 1988 budgeted funds. Motion carried unanimously. (5-0) ADVERTISE SEC. Hansen moved, seconded by Peck, that Council authorize POSITION the Clerk Administrator to advertise to fill the secretarial position in the appropriate newspapers and other sources as deemed necessary. Motion carried unanimously. (5-0) . . ~Minutes of the Arden Hills Regular Council Meeting, October 24, 1988 Page 6 SPECIAL MEETINGS Hansen moved, seconded by Sather, that Council set the following dates for Special Meetings: November 9, 1988, at 5:30 p.m. to Canvass the Election Returns; December 27, 1988, at 7:30 p.m. due to the Christmas Holiday; and January 3, 1988, at 5:30 p.m. due to the New Year Holiday, all meetings to be held at the Village Hall. Motion carried unanimously. , (5-0) CLOSED MEETING; Hansen moved, seconded by Peck, that Council set a Closed KEM MILLING Meeting to discuss Kem Milling Litigation on November 1, 1988, at 4:30 p.m., at Village Hall. Motion carried unanimously. (5-0) CLAIMS [, PAYROLL Sather moved, seconded by Peck, that Council approve Claims [, Payroll as submitted. Motion carried unanimously. (5-0) OTHER BUSINESS 1498 ARDEN VIEW DR. Councilmember Winiecki questioned the wetland alteration at at 1498 Arden View Drive; as outlined in the RCWD permit submitted with Council materials. She requested staff determine what will be done on the property either by contacting the owner or calling RCWD. PARK TRAILS Mayor Woodburn reported on the staff efforts to clear the [, DEDICATION parks trails behind City Hall which resulted in cutting down trees owned by residents on the trails. He also . advised that the Park Director has inquired relative to land dedication in lieu of monies when the last phase of the McClung property is platted; McClung appears to be receptive to dedicate land to join the park trail system. BUILDING INSPECTOR Clerk Administrator Berger reported he had surveyed a few other cities to determine their utilization of a part-time Building Inspector; he stated he has no recommendation regarding the position at this time. Councilmember Hansen suggested the job description for the position include a strong emphasis on Code Enforcement and maintenance of building records; she commended Larry Squires on the fine job of recording keeping he has done. FIRE TRUCK Councilmember Winiecki recommended Raymond McGraw be INSPECTION included in the group which inspects the fire aerial truck during its construction; she noted that McGraw has had extensive experience in this area. In discussion Council commented that the Fire Contract determines that the Fire Department appoint appropriate personnel to inspect the vehicle. It was also the Council opinion that the inspections would be for equipment associated with the truck rather than chassis inspection. . ADJOURNMENT Sather moved, seconded by Peck, that the meeting be adjourned at 10:00 p.m. Motion carried unanimously. (5-0) Gab~/!:~ Robert L. Woodburn Clerk Administrator Mayor NOTICE OF MEETING There will be a Closed Council Meeting held November 1, 1988, at 4:30 p.m., to discuss the Kem Milling Litigation, at the Village Hall. There will be a Special Council Meeting held November 9, 1988, at 5:30 p.m., to Canvass the Election Results, at the Village Hall. The next Regular Council Meeting will be held on Monday, November 14, 1988, at 7:30 p.m., at the Village Hall. ,