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HomeMy WebLinkAboutCC 06-13-1988 . . " . . . MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING Monday, June 13, 1988, 7:30 p.m. - Village Hall . CALL TO ORDER Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. ROLL CALL The roll being called the following members were present: Mayor Robert Woodburn, Councilmembers Nancy Hansen, and Gary Peck. Councilmember Jeanne Winiecki arrived at 7:35 p.m.. Absent: Thomas Sather. Also present: Attorney James Lynden, Engineer Barry Peters, Planner John Bergly, Public Works Supervisor Robert Raddatz, Acting Clerk Administrator Charlotte McNiesh and Deputy Clerk Catherine Iago. APPROVE MINUTES page Treasurer, incorrect. Acting Clerk Administrator McNiesh advised Council on 6 of the 5/31/88 Council Minutes, under Report of Investments, the maturity dates for the investments listed were McNiesh reported the following correct dates: 5/16/88 - $200,000.00 invested at American National, @ 7.25%, to mature 11/14/88. 5/16/88 - $l50,~OO.OO invested at First Minnesota, @ 7.5%, to mature 5/11/89. 5/31/88 - $206,320.59 invested at Twin City Federal, @ 7.46% to mature 5/26/89. Peck moved, seconded by Hansen, that Council approve the Minutes of the May 31, 1988 Regular Council Meeting as amended. Motion carried unanimously. (3-0) BUSINESS FROM FLOOR None MNDOT CONSTR. UPDATE Acting Clerk Administrator McNiesh reported complaints had been received relative to the traffic problems on Hamline and Highway 96, due to the construction on High~ay 10. She advised a representative from MNDOT was in the area this date and met with the Deputy Sheriff to try to find a solution to the traffic problem. McNiesh stated she was not advised if a determination was made to resolve the problem. McNiesh stated there was discussion relative to placement of thru stop signs or reduced speed on Highway 96 or the possibility of closing access from 1-694 to Hamline, which may contribute to the problem. She advised a solution may be reached this week. REPORT OF ATTORNEY RES. #88-16; JOINT POWERS AGREEMENT FOR PURCH. AERIAL FIRE TRUCK Council was referred to the memorandum of 6-9-88 from Shoreview's Attorney and the resolution drafted by Attorney Lynden relative to the Joint Po~ers Agreement between Arden Hills and Shoreview for purchase of the aerial fire truck. Lynden recommended approval. Peck moved, seconded by Hansen, that Council approve Resolution No. 88-16, Approving a Joint Powers Agreement between the Cities of Arden Hills and Shoreview Concerning the Purchase, Financing, Maintenance, Repair, Use and Disposition of an Aerial Platform Truck to be used for Fire Protection Purposes and Authorizing Mayor and Clerk Administrator to Sign the Agreement. Motion carried unanimously. (4-0) RES. #88-17; FIRE PROTECTION AGREEMENT Council was referred to the resolution drafted by Attorney Lynden regarding approval of the fire protection agreement between Arden Hills and LJVFD. Lynden advised Council he has not had the opportunity to review the proposed fire contract since November of 1987 and he questioned the inclusion of the compensation provision which is identified as Item No. 11 in the agreement. He stated he had requested a copy of the Shoreview fire protection agreement for comparison pur~ses; Shoreview's contract has a provision for "Accountability" which identifies the process for mediation but does not mention arbitration. . Mayor Woodburn stated Shoreview personnel drafted a provision which states if the LJVFD or the City fails to satisfy the requirements of their agreement a mediator may determine whether or not the level of service requested by Shoreview can reasonably be provided by the LJVFD for the budgeted amount. He further advised that the provision states the mediator may not approve, disapprove or modify the budget approved by the City of Shoreview for fire protection service. Minutes of the Arden Hills Regular Council Meeting, June 13, 1988 Page 2 FIRE AGREMT. (Cont'd) Lynden stated it was his opinion Item No. 11 in the proposed fire protection agreement between Arden Hills and LJVFD should be deleted and Items C (2) on page 11 and Item D on page 12 of the Shoreview contract should be inserted. Hansen stated that the LJVFD should be notified of the proposed changes to the contract. . After discussion, Council concurred to direct Attorney Lynden to revise the fire protection agreement as outlined and this matter be placed on the Agenda for the Regular Council Meeting to be held June 27th. Acting Clerk Administrator McNiesh stated the 1988 LJVFD budget had been approved by Council and questioned if Council would have any objection to a check being drawn for payment of the first half of the 1988 budgeted amount. Hansen moved, seconded by Peck, that Council authorize payment of the outstanding bill for fire protection services up to July 1, 1988 to the Lake Johanna Volunteer Fire Department. Motion carried unanimously. (4-0) ORD. /1258; DISCONT. WATER SERVICE & NOTICE OF HEARING Cou~cil was referred to the Attorney's memorandum of 6-7-88, relative to revisions he had made in the original draft of Ordinance No. 258. Lynden advised the revisions were substantial to ensure that the procedures set forth would from a due process as well as a practical standpoint. ~ Council discussed the revisions in the ordinance, the process for serving the notice of hearing and the notice of hearing as prepared by the Attorney. Mayor Woodburn stated it was his opinion the ordinance is too severe on Arden Hills residents. Attorney Lynden advised the present Ordinance is more severe. Hansen moved, seconded by Peck, that Council rescind the previous Ordinance No. 258 and accept the revised Ordinance No. 258, AMENDING SECTION 28-19 OF THE ARDEN HILLS CODE WHICH PERTAINS TO DISCONTINUANCE OF WATER SERVICE FOR VIOLATIONS, BY ADDING NEW PROVISION REQUIRING NOTICE AND PRE-DISCONTINUANCE HEARING. Motion carried. (Hansen, Peck and Winiecki voting in favor; Woodburn opposed) (3-1) Council requested the Attorney simplify the language in the "Notice of Possible Discontinuance of Water Service"; it Was the consensus of the Council the general publiC would not understand the terminology in the notice. STATUS REPORT; Attorney Lynden reported he had met today with the three . NAEGELE CONDEMNATION Commissioners regarding the Naegele Condemnation; the Attorney for Naegele did not appear as requested by the Commissioners. Lynden'stated the hearing dates for this matter were set for July 18 and 19, 1988, and that Naegele's Attorney had been notified by the Commissioners of the dates of hearing. REPORT OF PLANNER CASE #88-14 & 88-15; SUP FAST FOOD REST. & SERVo STATION, LEXINGTON AVE,-C. G. REIN COMPANY Council was referred to the Planner's report of 6-1-88 relative to the application for Special Use Permits for a Fast Food Restaurant and Service Station and Site Plan Review, on Lexington Avenue, by C.G. Rein Company. . Planner .Bergly reviewed the applications and advised the proposal is in compliance with all ordinance requirements and no variances are being requested. Council was referred to the Planning Commission minutes of 6-1-88, recommending approval of the special use permits for Goodyear Service Center and Burger King Fast Food Restaurant, with conditions as outlined by the Planner in his memorandum of 6-1-88. . Minutes of the Arden Hills Regular Council Meeting, June 13, 1988 Page 3 CASE #88-14 & 15 (Cont'd) . Bergly explained the Planning Commission had recommended denial of the Site Plan for this location based on the interior traffic problems and the opinion of the Commission that a more functional site plan could be submitted. Commission also recommended the applicant confer with the City Traffic Engineer to discuss internal traffic circulation on the site and the pass thru lane in the drive-thru area of the Burger King restaurant and that a pedestrian crosawalk be included from the Burger King to the retail store attached to the Goodyear Center. The Planner reported that the applicant had agreed to revise the landscape plan to include plantings on the north and east side of the Goodyear building. He also stated the applicant had agreed to submit a signage plan for approval at a later date. In reference to the 400 ft. distance between fast food restaurant and public recreation areas, Bergly reported staff had determined the YMCA is not a public use as defined by ordinance. The City Engineer has reviewed the site plan and traffic projections and determined the access from Lexington Avenue would not create significant delay or traffic problems on Lexington Avenue. Peters submitted a memorandum, dated 6-10-88, advising the Traffic Engineer had recommended the following revisions to the site plan for interior traffic on site: . 1. Widen drive-thru on south side of the Burger King restaurant east of the building. 2. Longer radius on west and east ends of drive-thru. 3. Move entrance from Lexington Avenue to the south to permit alignment of the west bound entrance road with aisle between Burger King and the parking island. 4. Modify parking island east of building to provide better traffic flow and sight distances. 5. Place stop signs at the east end of the Burger King drive-thru and for southbound traffic from the front of the Good Year store. 6. Move entrance to the retail development west of the Good Year store to the West side of the building. Bergly noted the developer had agreed to the recommendations and submitted a revised site plan. The Planner advised that the Planning Commission had also recommended the approval of the Goodyear Service Center include a provision that no fuel would be dispensed at any time on this site. Winiecki moved, seconded by Hansen, that Council approve Case No. 88-14, Special Use Permit to allow a Service Station identified as Goodyear Service Center and outlined in the application submitted by C.G. Rein Company, contingent upon the following: . 1. The proposed development meets 10cational criteria established in Section IV.C.l of the City Code. 2. The proposed development will not unreasonably increase traffic volumes on Lexington Avenue. 3. The development is proposed on a lot exceeding the 24,000 square foot minimum lot size. 4. The proposed development meets the special site plan requirements of Section VI.C.2 of the City Code, that the landscaping in lieu of a screen fence is found acceptable and that access to the site with a divided entrance has been determined to be acceptable to the City Engineer as reported"in his memorandum of 6-10-88. and, furthermore, that there would be no dispensing of motor fuel at ahy time on the site. Motion carried unanimously. (4-0) . Winiecki moved, seconded by Peck, that Council approve Case No. 88-15, Special Use Permit to allow a Fast Food Restaurant identified as Burger King and outlined in the application submitted by C.G. Rein Company, contingent upon the conditions #1 thru #4 as stated in the approval for Case No. 88-14, and upon the inclusion of the pass thru lane and turning radius increase in the drive-thru area of the restaurant as recommended by the City Traffic Engineer. Motion carried unanimously. (4-0) Minutes of the Arden Hills Regular Council Meeting, June 13, 1988 Page 4 CASE #88-14 & 88-15 (Cont'd) Winiecki moved, seconded by Hansen, that Council approve the revised Site Plan for Case Nos. 88-14 and 88-15, contingent upon: 1. Approval of the drainage plan by Rice Creek Watershed District and ability to meet City dedication for proper drainage easement. 2. Applicant submission of Signage and Lighting Plan for City approval. 3. Applicant submission of revised Landscape Plan, as recommended and approved by the City Planner. 4. Applicant inclusion of the crosswalk for safe pedestrian movement on site as recommended by the City Engineer. 5. Applicant resolution of Park Dedication for the site. . Motion carried unanimously. (4-0) CASE #88-16 SUP; HOME OCCUPATION N. BEGGIN, 4519 LAKESHORE PKWAY. Council was referred to the Planner's memorandum of 6-1-88 relative to the application for a special use permit to operate a beauty shop in the lower level of a residence. Bergly advised the applicant would be the only beauty operator and will use only one chair/sink station. He noted the site meets all requirements and criteria established in the zoning ordinance. Council was referred to the Planning Commission minutes of 6-1-88 recommending approval contingent upon applicant conformance with all zoning requirements. Councilmember Winiecki questioned if the applicant was required by the State to have a specific number of exits or if special wiring in the home would be required. Winiecki also asked in the State permit would be for one operator only. . Nancy Beggin advised the State permit would be only for one operator, the State does not require any specific number of exits and that no special wiring would be necessary in her home. ' Winiecki moved, seconded by Peck, that Council approve Case No. 88-16, Special Use Permit for a home occupation to allow a one operator beauty shop, with one chair/sink station, at 4519 Lakeshore Parkway, Nancy and Glen Beggin, subject to applicant compliance with all zoning requirements for home occupations. Motion csrried unanimously. (4-0) CASE #88-17 MINOR SUBDIV & LOT CONSOL, AREND & JESSUP Council was referred to Planner's memorandum of 6-1-88 relative to the application for a minor subdivision and consolidation by Paul Arend and Dwight Jessup. Bergly explained the applicants own the two lots abutting a vacant lot on Dellwood Avenue. The applicants propose to divide Lot 13 in a manner that would combine the upland areas surrounding the pond with the appropriate adjoining lot. . The Planner stated that Lot 13 is primarily a large pond and was purchased jointly by the applicants; they agree on the proposed division of the lot with the high land area consolidated to Lot 12 and the area to south would be combined with Lot 14. He explained the applicants had discussed the division line with the Ramsey County Recorder's office and they indicated the proposed line is a COmmon point that can be legally defined. Bergly advised the Planning Commission recommended approval of the lot split and consolidation as it will alleviate the possibility of building on the property and preserve the natural environment, which was the applicants' purpose for requesting the split. Winiecki moved, seconded by Peck, that Council approve Case No. 88-17, Minor Subdivision and Consolidation to adjacent properties of the vacant lot as outlined in the application of Paul and Jean Arend and Dwight and Karon Jessup. Motion carried unanimously. (4-0) CASE #88-09 PRELIM. PLAT, VALENTINE HILLS NO.2, D. DNISTRAN Planner Bergly reviewed the previous discussions relative to CASE #88-09, proposed plat for six lots to be located at the intersection of County Road F and Valentine Ave. . Bergly advised the aerial map shows an area of wetland that is not active and identifies a park on the north edge of the proposed plat. . . Minutes of the Arden Hills Regular Council Meeting, June 13, 1988 Page 5 CASE #88-09 (Cont'd) The Planner explained the proposal is for six lots, each being made buildable by filling, a pond would be dredged in the center of the site, and building pads would be created on each lot. He stated the site is approximately 4 acres, existing wetland area is approximately 3.7 acres. The applicant is proposing to fill approximately 24% of the of the wetland area, the average lot size would be 29,000 sq. ft. and the average upland area per lot is approximately 10,000 sq. ft. Bergly stated there was a previous application before Council in 1983 for an excavation and fill permit which was denied at that time on the basis of too many building sites, the engineering report was not complete and the comprehensive plan stated that wetland alterations should be minimized. The Planner noted that Rice Creek Watershed District has approved the revised drainage/grading plan as shown, the U.S. Army Corps of Engineers has issued a nationwide permit for filling and excavation as proposed, the DNR has indicated that this is not a classified wetland and they do not have jurisdiction over it and the City Engineer has reviewed the proposed development and drainage plan and found them acceptable. Bergly stated the 100 year flood elevation has been established at 902.8 feet and basement elevations have been discussed, the FHA and Floodplain Ordinance require that basement elevations be at one foot above the 100 year flood elevation. There was discuasion at the Planning Commieeion meeting regarding the intent of the Comprehensive Plan relative to the statement "minimal filling" and what percentage of fill would be classified as minimal. The Planner stated that plat meets all the dimensional and area requirements of the zoning ordinance, the grading and drainage plan has been approved by all of the appropriate agencies, the proposed subdivision will not require changes in streets or public utilities, and a park dedication fee of 10% would be required for a plat of this density. Bergly stated the Planning Commission had reviewed the application at some length and recommended approval of the plat contingent upon: 1. The applicant providing restrictive covenants to insure the home construction on the platted lots not exceed a certain basement level, and this information be incorporated in the title to the land. 2. The applicant convey the necessary easement to the City of Arden Hills to insure no further filling on the rear portion of these lots. and this information also be included in the land title. 3. The above documents be reviewed and approved by the City Attorney and Engineer. 4. The applicant is required to meet all criteria set forth in the Rice Creek Watershed District Permit. ~ Bergly stated the applicant had agreed to submit the above mentioned documents. Council questioned if the submission of the restrictive covenants and easements on the lots would be a reasonable request by the City. . Attorney Lynden stated that placing such restrictions on the property is not unusual and such documents would be enforceable; he further advised that residents in the subdivision and in the area of the plat could also enforce the restrictive covenants. Lynden stated there are a number of other agencies which affect the utilization of the property and Arden Hills exposure to liability would be extremely remote. . Winiecki questioned if it would be a reasonable request to level for home construction be set at a higher figure than level. insure the basement the 100 year flood , Lynden referred Council to Section 22.6 (d) of the Arden Hills Code which provides for the City Engineer to determine improvements the applicant must make to insure the area would be safe for occupancy and provide adequate street and lot grading; he stated it is his understanding the Engineer has given the applicant input on this matter. Minutes of the Arden Hills Regular Council Meeting, June 13, 1988 Page 6 CASE #88-09 (Cont'd) Bergly stated the Planning Commission intent was that the engineers for the project have proposed a basement elevation below the 100 year flood elevation for basements that are entirely surrounded by earth. Betgly noted the Ordinance in the Floodplain District requires that basements be one foot above the 100 year flood level; it wss his opinion it would be reasonable to request the applicsnt to meet that requirement, ~ The project engineer advised that the 902.8 ft. elevation was the 100 year flood elevation developed before discussions relative to compensating storage. He stated that he and Peters agreed upon an elevation 902.4 ft. with compensating storage and the developer is proposing to build walk-out basement elevations at 904 ft. and the lowest internal basement would be at 902.4 ft. The project engineer reviewed the feasibility study he had done relative to development of this area. He reviewed the soil boring tests, the Rice Creek Watershed District requirements for phosphorous removal, and the flooding possibility. He stated the feasibility study provided sufficient information to propose the development of the land. He also explained the compensating storage proposal which would insure the flooding that occurs in the area would not be worsened by the development. Paul Wallace, 1779 West County Road F, expressed his opposition to the proposed plat based on poor soil conditions, current flooding problems and safety of children in the area. He questioned if the City or the developer would be fencing the ponding area to insure the safety of the children in the area. Wallace also requested that it be noted for the record that he had spoken in opposition to this matter at the Planning Commission meeting. . Council advised there would be no fencing required and noted there is currently a pond in the area and it is not fenced. Councilmember Winiecki questioned if Wallace has trouble with flooding or water in his basement and the elevation of his basement. She explained that ponding is considered an amenity and none of the ponding areas in the city are fenced. Wallace reported that he had problems in the past with water in the basement and that his basement elevation is 903 ft. He also explained that the street floods during 'heavy rainstorms. Winiecki questioned if the method used for filling would be classified as "surcharging". The City Engineer explained this would not be considered surcharging; he noted the filling method proposed by the applicant would be better than the surcharging process. Dan Blackey, 4050 Fairview Avenue, showed slides of the water problems that currently exist in this area and expressed the concern that the drainage problem would be worsened with the proposed development. Blackey stated it was his ~ opinion filling 24% of the area is not "minimal filling" as mentioned in the Comprehensive Plan. Jim Smith, 4109 Valentine Crest Road, stated the flooding occurs mostly on his property. He cOmmented that when the flooding occurred and the City wae notified it took eix weeks to unplug the drain pipe. Smith stated if the City determines the land should be developed, when drainage problems currently exist in the area. the City should accept its responsibility and install storm sewers to correct the problem. Attorney Lynden commented that the City would take measures to insure the developer would not change or worsen the drainage in the area. Councilmember Hansen asked the Engineer if the culvert was increased ih size or the slope changed would the drainage be affected the area, if there are any future plans to install storm sewers in the area and when is it normally accomplished. the City's liability if the problem becomes worse, if the Council can request the costs of the culvert replacement or storm sewer installation be borne by the applicant, and why the City staff took six weeks to unplug the drainage pipe in the area. Peters stated that increasing the culvert or the slop of the pond would impact the area because the water would be run out faster and storm sewers are usually installed in conjunction with street reconstruction. Peters noted the street is partially a county road and this area is not identified in the pavement management plan for street reconstruction. . Minutes of the Arden Hills Regular Council Meeting, June 13, 1988 Page 7 CASE #88-09 (Cont'd) Public Works Supervisor Raddatz stated that the drainage pipe in the area should be replaced with a bigger size pipe; he advised the pipe is old and it took time to unplug it. . Attorney Lynden stated that storm sewer installation would benefit all residents in the area as well as the developer and costs could be assessed to the residents and the developer. He stated storm drainage areas are the hardest to determine benefit for assessments. Hansen questioned if the problems would be diminished if the building pads were reduced to four. Peters advised it could reduce the problem if the compensating storage area were to remain the same; it was his opinion the applicant would reduce the amount of compensating storage area if the number of pads were reduced. Lynn Wallace, 1779 West County Road F. referred to the Council minutes of May 9, 1983 which states that the Comprehensive Plan identifies the site as wetland and contains a policy that alternation of wetland should be minimized; her opinion was that 24% of the wetland area being filled was not a minimal change. Wallace expressed the hope that the City would not be setting a precedent for future development of wetland areas on this case. Lyndenstated that the Section of the Code Wallace cited was with respect to a Planned Unit Development. the 1983 proposal was for a townhou~e development. . Council questioned if the engineer was confident in his calculations for the drainage and if this proposal would aggravate the current drainage problems. Peters stated he and Engineer Don Christoffersen had confidence in the compensating storage calculations and that the drainage problems would not be increased. He stated that the current drainage problems would not be corrected. There was Council discussed regarding the possibility of reducing the percentage of fill approved. Winiecki suggested a study be conducted to determine how to alleviate the drainage problems and also a study be undertaken to develop a policy for development of other wetland areas in the City. Winiecki moved, seconded by Peck. that .Council approve Case #88-09. Preliminary Plat Valentine Hills No.2, on the basis that the applicant has met all requirements of the Rice Creek Watershed District Permit. the U.S. Army Corps of Engineers. the Department of Natural Resources. and the City Engineer. and approval be subject to: . 1. The applicant providing restrictive covenants limiting the elevation for construction of walk-out basements at 904 feet and sealed basements at 902.4 feet and that no additional fill be allowed on the six lots. 2. The applicant resolution of the Park Dedication for the plat. and, furthermore, that Council approval is based on the determination of the City Attorney that Council has no cause to deny the application as submitted. Motion carried unanimously. (4-0) Council discussed the replacement or cleaning of the culvert and the drainage problems. Hansen moved, seconded by Peck, that the City Engineer and Public Works Supervisor be directed to review the drainage culvert and . drainage problems in the area of County Road F and Valentine Avenue and report to Council at their regular meeting of July 11, 1968. Motion carried unanimously. (4-0) . Case #68-18; SITE PLAN REVIEW, MOUNDS VIEW HIGH SCHOOL. BLEACHERS Council was referred to the Planner's memorandum of 6-1-86'and the Planning Commission minutes Of 6-1-88, relative to the proposed application for placement of permanent bleachers at the High School. . Planner Bergly advised that a Special Use Permit for the site master plan was approved by Council in February of 1984 and the bleachers were identified on the master plan. He explained the proposal would be to replace the temporary bleachers on the site with permanent bleachers and add bituminous walkways to connect with the walkway system. Minutes of the Arden Hills Regular Council Meeting, June 13, 1988 Page 8 CASE U88-18 (Cont'd) The Planner noted the bleachers would be placed on a slope and fit very naturally on the site. Bergly advised the Planning Commission had recommended approval of the application and that Rice Creek Watershed should review the application for site . plan approval. Council discussed the parking situation at the high school. John Ostlund, representing Mounds View, stated that the school district appreciates the cooperation of the City in trying to alleviate the parking problems. Ostlund felt the no parking signs were working to reduce the problems. Hansen moved, seconded by Peck, thst Council spprove Case No. 88-18, Site Plan Review for the placement of permanent bleachers at Mounds View High School and requested that the applicant contact Rice Creek Watershed District for their review and approval. Motion carried unanimously. (4-0) Ostlund thanked Council for their consideration of the application and thanked the Mounds View Boosters Association and the Light Brigade who equally donated the funds necessary to complete the project. REPORT OF ENGINEER ACCEPT. IMPROVMT MC CLUNG'S 3RD & ROYAL HILLS NO. Council was referred to the Engineer's memorandum of 6-10-88, recommending the acceptance of the improvements for Royal Hills North and McClung's Third Addition. . Peters advised that the contractor has been repairing curb and street settlements and he recommended final acceptance of the two projects. The Engineer stated that the work was completed in July of 1987, however, the effective one year warranty would begin at this time. Hansen moved, seconded by Winiecki, that Council approve and accept the Royal Hills North and McClung's 3rd Addition Projects Nos. SS-W-P~ST-84-1 and SS-W-P-ST-84-3, as recommended by the City Engineer. Motion carried unanimously. (4-0) WATER TOWER The Engineer advised that he has been in contact with the City of Roseville and reported they had pumped 13 million gallons in a 24-hour period. He stated Roseville is somewhat leery of shutting off the tank due to the dry conditions. Peters stated he would continue to keep in contact with Roseville. REPORT OF PARKS DIRECTOR APPROV. 1988 SUMMER PROGRAM PERSONNEL Council was referred to a memorandum from Parks Director Buckley dated 6-9-88, recommending hiring of 1988 summer program personnel. . Councilmember Hansen advised that Buckley reported he would not be able to attend the meeting due to obligations to deliver materials for the summer programs. She questioned the salary differential for playground personnel versus soccer instructors. McNiesh advised the soccer personnel request a higher rate of pay and that Buckley had stated he tries to hire qualified instructors at the lowest rate possible. She also noted the soccer instructors work less hours per week than the playground personnel and it is difficult to get instructors to come into the City for less pay. Winiecki stated that the soccer instructors were high school students'and the playground personnel were college students; she disagreed with the pay differential. Mayor Woodburn pointed out that the salary increase for the soccer personnel was high and he suggested an explanation should have been received from the Parks Director; he questioned when the summer program begins. McNiesh advised the program began this date. . 'Minutes of the Arden Hills Regular Council Meeting, June 13, 1988 Page 9 SUMMER PERS. (Cont'd) Hanssn suggested Council recommend the salary for soccer instructors be set at $5.50 per hour. . Winiecki disagreed and stated that was still a substantial increase compared to other personnel. Councilmember Peck stated that the Park Director may have hired the personnel and communicated the salary rate recommended to these persons and that the programs begin this date. He suggested the salary recommendations be submitted along with the program approval and prior to the programs beginning so the salaries can be discussed and explained. Winiecki commented that the late submission of the salaries may have been intentional. She also stated that if the Park Director had promised individuals a certain salary rate prior to Council approval that was unfortunate. Hansen moved, seconded by Peck, that Council- approve the 1988 Summer Program playground personnel as outlined and that the Park Dirsctor be notified that Council has taken into consideration the 20% salary increase for Soccer Instructors due to the limited number of hours they work in the City, and, furthermore, that the Park Director be instructed to submit salary guidelines no later than two weeks prior to any program beginning. Peck moved to amend the motion to to state if the Soccer Instructors had not been notified of the $6.00 per hour salary, the hourly rate be reduced to $5.50 per hour. Motion failed for lack of second. . McNiesh commented that it would be unusual if they had not been hired at a specific rate. Council concurred that the Fall Program outline for pereonnel and programs should include the sslary guidelines and an explanation of the salaries proposed. Council discussed the possibility of utilizing another park fund, such as park maintenance, to make up a portion of the higher salary rate for the soccer instructors. It was suggested that since the self-sustaining recreation fund is usually not self-sustaining a portion of the soccer salary rate should be taken from another park fund. Woodburn moved to amend the motion, seconded by Winiecki, that the amount of $5.50 for the hourly salary rate for "Soccer Instructors be taken from the Parks and Recreation Self-Sustaining Fund and that the Park Director be instructed to take the remaining $.50 per hour from another Park fund with surplus monies. Motion carried unanimously. (4-0) Original motion as amended carried unanimously. (4-0) . CLERK ADMIN. APPOINTMENT Mayor Woodburn reported a committee was formed to interview five candidates and the candidates were ranked after all interviews were completed. Woodburn stated the top ranked candidate was Michael Mornson who is currently employed by the City of Big Lake as their City Administrator, The Mayor advised the Council has the option to ratify the top ranked choice of the committee or further review the candidates. Woodburn noted for the record that the actual selections of the committee were for more than one person and that this candidate was not a final selection. Mayor Woodburn thanked all the committee members for their input and efforts and noted that Tre:surer Frank Green was a tremendous asset during the interviews. Hansen moved, seconded by Peck, that Council approve the appointment of Michael Mornson as Clerk Administrator of the City of Arden Hills, pending the receipt of two favorable references from current employers and resolution of a mutually agreeable employment contract between Arden Hills and Mornson. Motion carried unanimously. (4-0) . Council concurred that they were not comfortable with some of the employment agreement terms submitted by Mornson and agreed that negotiations with Mornson would be regarding the terms for personal expenses, car allowance, termination notice and severance pay. A copy of the proposed employment agreement submitted by Mornson was distributed to Council for their review. Minutes of the Arden Hills Regu Page 10 Council Meeting, June 13, 1988 . -' CLK.ADMIN (Cont'd) Acting Clerk Administrator McNiesh stated she would attempt to contact two employers at the City of Big Lake for references, contact Mornson to advise him of Council appointment and discussion relative to the employment agreement, contact neighboring communities to review any employment contracts they have in effect, and report to Council. 4It OTHER BUSINESS TRAFFIC SIGNAL; COUNTY ROAD E Councilmember Winiecki questioned if a report had been received from the County Traffic Engineer regarding the request for a traffic signal on County Road E. McNiesh reported she had sent a letter to Ramsey County and an excerpt of the Council minutes containing the discussion of this matter; the letter contained a request for a representative from the County to appear at the regular Council meeting held July 25, 1988. She stated confirmation had not been received to date. REPORT OF ACTING CLERK ADMINISTRATOR INVESTMENTS Acting Clerk Administrator McNiesh reported the following investments: 6-9-88 - $1,209,814.67 invested in Treasury Bill to mature 6-8-89 at 7.36% at Kidder Peabody. Hansen moved, seconded by Winiecki, that Council ratify ~ the investments as reported. Motion carried unanimously. (4-0) McNiesh reported that Mr. Hite's office would be receiving quotes for health insurance from Blue Cross and Bankers Life. She has been in contact with Steve Treanor from Hite's office and he advised the quotes m~y be available by the end of June, however, the underwriting of the policy could not be accomplished prior to July 1st. Treanor suggested Arden Hills renew the current health insurance for July to allow time to review the quotes received. STATUS RPT; HEALTH INS. Council concurred with the recommendation and requested McNiesh to report on this matter as information is received. PERMITS; CLASS C FIREWORKS Council was referred to the two requests to purchase Class C fireworks and display them on the evening of 7/3/88. Hansen moved, seconded by Peck, that Council approve the permits for Class C fireworks for North Lake Josephine Improvement Association and 1294 Ingerson Road as requested. Motion carried unanimously. (4-0) CLAIMS & PAYROLL Hansen Moved, seconded by Winiecki, that Council approve Claims and Payroll as submitted. Motion carried unanimously. (4-0) . ADJOURNMENT Hansen moved, seconded by Peck, that the meeting be adjourned at 11:40 p.m. Motion carried unanimously (4-0) ~$)~;<~ Charlotte McNiesh ~ Acting Clerk Administrator l~~ Mayor NOTICE OF MEETING The next Regular Council Meeting will be held on Monday, June 27, 1988, at 7:30 p.m., at the Village Hall. .