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HomeMy WebLinkAboutCC 05-31-1988 , . , . . , . MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING Tuesday, May 31, 1988, 7:30 p.m. - Village Hall CALL TO ORDER Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. ROLL CALL The roll being called the following members were present: Mayor Robert Woodburn, Councilmembers Nancy Hansen, Gary Peck and Jeanne Winiecki. Absent: Thomas Sather. Also present: Attorney James Lynden, Engineers Barry Peters, Don Lund and Will Liebenow, Parks Director John Buckley, Public Works Supervisor Robert Raddatz, Acting Clerk Administrator Charlotte McNiesh and Deputy Clerk Catherine Iago. APPROVE MINUTES Peck moved, seconded by Winiecki, thst Council approve the Minutes of the May 9, 1988, Regular Council Meeting ss submitted. Motion carried unanimoualy. (4-0) BUSINESS FROM FLOOR None. REPORT OF ATTORNEY JOINT PWRS. AGREEMENT PURCH. AERIAL FIRE EQUIPMT., SHOREVIEW! ARDEN HILLS Council was referred to a memorandum from Attorney Lynden dated 5-27-88, relative to the Joint Powers Agreement between Arden Hills and Shoreview for the purchase of an aerial fire truck. Lynden reviewed the agreement, as drafted by Shoreview's City Attorney, and advised the provision regarding disposition of the truck upon termination should state time limits for acting on disposition of the truck. Council concurred that the terminology in the disposition provision could be worked out between the Shoreview and Arden Hills Attorneys and that Attorney Lynden be directed to prepare a resolution approving the agreement. There was discussion relative to the five year payback on certificates of indebtedness versus a seven year payback. Council directed the Acting Clerk Administrator to obtain the figures for the five year payback schedule. Mayor Woodburn noted that this would be the first bond of this nature passed by the Arden Hills Council; he noted the costs would be paid for by general taxes, over and above the levy limit. Councilmember Peck suggested the maintenance costs for the proposed aerial truck be kept as a separate line item in the LJVFD budget; Mayor Woodburn advised that all fire equipment maintenance costs are currently outlined in the LJVFD in that manner. Peck moved, seconded by Hansen, that Council approve the Joint Powers Agreement between the Cities of Shoreview and Arden Hills for purchase of an aerial platform truck, subject to the Attorney Lynden's resolving the terminology of the disposition provision of the agreement by specifying a time limit for acting on disposition, and preparation of a resolution for Council review and approval. Motion carried. (Peck, Hansen and Winiecki voting in favor; Woodburn opposed) (3-1) ORD. #258; WATER SERVo DISCONTINUANCE violations and procedures. Council was referred to a memorandum from Attorney dated 5-27-88, and the attached draft of Ordinance 258, pertaining to discontinuance of water service an additional provision outlining the notice of hearing Lynden No. for Lynden reviewed the proposed ordinance, noting the first provision authorizes the City to shut off water service. He advised Council there is a case on record in the Supreme Court which prohibits water discontinuance without a hearing, therefore, the second portion of the ordinance sets forth the procedures for such a hearing if the charges are unpaid for a period of five consecutive calendar year quarters. .' Minutes of the Arden Hills Regular Council Meeting. May 31, 1988 Page 2 ORD. #258 (Cont'd) Lynden advised that the proposed ordinance is a draft of an ordinance on file with the League of Minnesota Cities; it is necessary for Council to designate certain time limits. and a person or persons responsible for receiving and reviewing violations. An impartial panel of . three residents must be appointed to serve as the hearing board. It was his recommendation thst the time limit for notice of water shut off and an opportunity for a hearing should be 30 days. Lynden further recommended the Clerk Administrator be designated to receive and review violations, appoint the panel of three impartial residents to serve on the hearing board and determine satisfactory resolution of the delinquent accounts. The Attorney also noted a time limit should be specified for setting the date of the hearing after the appointment of the hearing board. After discussion. Council concurred to insert language which stated the hearing should be held with "reasonable promptness. but no less than two weeks" after the appointment of the three members of the panel. Attorney Lynden advised that language should be inserted which specified the violators be notified by certified mail of the date. time and place of the hearing. After discussion. Council concurred with the recommendations of the Attorney for the time limits for notice of water shut off and setting the date of hearing. Council also agreed that the Clerk Administrator should be designated to review and receive the violations and appoint the hearing panel to determine satisfactory resolution of the delinquent accounts. . Council concurred that the language in Section 28-19 (a) (3) be changed to read: "....the premises served by the connection are unpsid for a period of two consecutive calendar year quarters.". rather than five. Hansen moved. seconded by Peck, that Council suspend the rules and dispense with the two readings of Ordinance No. 258. Motion carried unanimously. (4-0) Peck moved, seconded by Hansen. that Council adopt Ordinance No. 258. AN ORDINANCE AMENDING SECTION 28-19 OF ARDEN HILLS CODE. WHICH PERTAINS TO DISCONTINUANCE OF WATER SERVICE FOR VIOLATIONS, BY ADDING NEW PROVISION REQUIRING NOTICE AND PRE-DISCONTINUANCE HEARING. with changes as discussed and approved by Council. Motion carried unanimously. (4-0) REPORT OF ENGINEER WATER TOWER CONTROLS Council was referred to a memorandum from Engineer Donald Lund of SEH. regarding his intent to discuss the water tower at the Council meeting this evening. 4It Engineers Donald Lund. Barry Peters and Will Liebenow. from SEH. were present. Lund explained how the Roseville/Arden Hills water system functions. and reviewed the demands which are placed on the system based on residential. commercial. and industrial use. fire protection and times of the day. as well as weather conditions. He reviewed the hydraulic pressure grade line and how it relates to changes in pressure, and the operation of the pump stations. Lund advised Council that the new' elevated water tank in Arden Hills was constructed at the same height as the Roseville tank. He explained that with the use of an altitude valve. which closes when the Roseville tank reaches a certain level. Arden Hills water tank would fill to capacity. Lund also advised that the water level sensing instruments have not been installed in the new water tank. therefore. it has not yet been determined how the tank operates. Lund stated that if Arden Hills determines that the new water tower should be at full capacity at all times. an altitude valve would have to be installed and the controls for the Roseville pumps should be installed in the new Arden Hills tank. . Minutes of the Arden Hills Regular Council Meeting, May 31, 1988 Page 3 . WATER TOWER (Cont'd) Lund advised it would be better at this time to determine how the system operates prior to installation of the altitude valve. He pointed out it was not necessary to install the valve at this time; he indicated the best time for installation would be in 5 years, at the time Roseville does routine maintenance on their tower and it is shut down. Lund noted that during that time epan Arden Hills could gather data sbout how the new water tower functions and what is happening in the water system. He also pointed out it would allow time for the City to formulate a decision as to how the tower should operate. Mayor Woodburn questioned how the Arden Hills water system was functioning at this time. Public Works Supervisor Raddatz advised the new tower has helped decrease the time the pumping station operates and reduces the time necessary to fill the old tower. Raddatz pointed out that without the controls installed in the new tower it is impossible to determine the water level. Councilmember Winiecki questioned if the old water tower in Arden Hills operates at full capacity and how the old tower would be affected by moving the controls to the new tower. Lund explained the old tower can fill to capacity, however, he was unsure at what level it currently operates. He stated the movement of the controls to the new tower would not affect the operation of the old tower. . Will Liebenow advised that Roseville. and some other communities, do not utilize their water towers at full capacity. It is his understanding the operators prefer to have a "cushion" area at the top of the tank. Councilmember Hansen said that this type of explanation should have been provided prior to the purchase of the water tower. She also questioned why a million gallon water tower was purchased if the system is working without the tank at full capacity. Hansen further questioned if the placement of the altitude valve at the Roseville tower would alleviate the problem, or if problems would surface again in the future at which time a recommendation may be made to install a booster station at Hamline Avenue. t Lund stated that it was unfortunate the communication breakdown occurred over the years the water tower was discussed. He explained the recommendation for the one million gallon water tower was based on population projections, and, at the time the recommendation was made Arden Hills was not fully developed. Lund advised that the altitude valve should alleviate the problem of the tank not filling to capacity and it would be the least costly solution, since the valve has little or no operating expense connected with it. He explained that when the City of Roseville completes its pumping test, which simulate having an altitude valve in the system, he will be better able to assess the operation of the new water tower in Arden Hills. Lund noted the test may show that the tower is serving its purpose at this time, and that it may not be necessary for Arden Hills to spend the money to install the valve at this time. Council discussed the fact that the water tower recommendation was based on an estimated population of 11,000; questioned if the tower would serve that population estimate if the tank operate a at full capacity. It was noted that the water tower will serve that only if more money is spent to bring the level to full capacity. Liebenow pointed out that with the installation of the altitude valve the amount of money ultimately spent will not exceed what was provided in the feasibility report. He stated that although the altitude valve was not mentioned in detail in the feasibility report, neither is security lighting. overhead doors, connecting watermain, etc. The report estimated the elevated tank cost at approximately $800,000.00, and the bids were below that figure. Liebenow stated with the additional $5,000 for controls and $35.000 for the altitude valve, the cost is still below the original amount the feasibility report mentioned. Councilmember Peck questioned if Roseville was aware of our intent to place the altitude valve at their water tower and if would they be agreeable to the installation. . Minutes of the Arden Hills Regular Council Meeting, May 31, 1988 Page 4 WATER TOWER (Cont'd) Lund advised that Roseville City Engineer and Superintendent have indicated to SEH they would be agreeable to the placement of the valve on their tower. Council concurred to have the engineers report to Council at a future meeting, ~ after the Roseville pumping tests have been completed. Lund indicated the testing and data should be completed within one or two months. He also pointed out that the data received within the next month would apply only to existing conditions, and projections would have to be made on increased population and development in the city. Peck suggested Arden Hills should inform Roseville of our intent to study the installation of the altitude valve at their water tower; it was his opinion documentation of their support should be received since the installation may not occur within the next five years. REPORT OF PARKS DIRECTOR PARKS TOUR Parks Director Buckley reported to Council on the annual parks tour held in conjunction with the monthly Parks Committee meeting. TENNIS/BASKETBALL COURT MAINTENANCE Council was referred to a memorandum from Buckley dated 5-19-88, relative to maintenance of the basketball/tennis courts at Arden Manor, Cummings and Hazelnut parks. . Buckley advised the Arden Manor courts were constructed in 1975, the Cummings, Hazelnut, and Floral park courts were constructed in 1984, and the North Snelling park court is currently under construction. He explained the contractor for the North Snelling park tennis court had quoted a cost of $2,900 for repairing the courts at Arden Manor park, and St. Peter Claver Church had expressed an interest in contributing the funds to pay for the repairs. Buckley recommended these repairs be completed in conjunction with the North Snelling tennis court construction. The Parks Director explained the Arden Manor courts are in extremely poor condition due to the soft marshy peat on which they are constructed; he advised he had deemed the court unsafe for play. Council discussed the possibility of fixing the Arden Manor court in a more permanent manner. Buckley advised the soil conditions are extremely poor in that area and he was unsure how costly it would be to correct the problem on a more permanent basis. Council discussed the possibility of other types of recreational activities at that location and questioned how often the courts were used. It was suggested . that a survey of the area be done to determine if other uses were better suited to the area. Buckley advised there are not many options suited for the area. Buckley reported that the courts were used often when they were in good condition. He explained the court has had over ten years of wear and recommended the repairs be done at this time. Buckley stated he could monitor its use and explore alternatives for replacement of the court surface. Winiecki questioned the time span for repairs on the other tennis courts. Buckley adVised it has been approximately five years since the courts were constructed and it was necessary at this time to do general maintenance before the courts further deteriorsted. There was discussion relative to funding these expenditures. Peck moved, seconded by Hansen, that Council approve the expenditure for maintenance of the tennis courts at Cummings park in the amount of $370.00, Hazelnut park in the amount of $1,560.00, with funding to be expended from the 1988 Park Maintenance Budget, and Arden Manor park court repairs in the amount of $2,900.00, with the Arden Manor repairs to be paid for by St. Peter Claver Church contributions from charitable gambling operations in the City. ~ Motion carried unanimously. (4-0) r . -. , . Minutes of the Arden Hills Regular Council Meeting. May 31. 1988 Page 5 COURT REPAIR (Cont'd) Council concurred the monies would be utilized from the General Fund and reimbursed to that fund upon payments received from St. Peter Claver Church. Councilmember Winiecki questioned if Peck intended to include the provision to explore the costs for installation of a more permanent court surface at Arden Manor Park. Peck advised it was his intent thet the court surface be repaired for uee this summer. in conjunction with North 8nellina Park court construction. and that information would be submitted for more permanent surfsce in ths future. REQ. SATELLITE; ARDEN MANOR PARK Councilmember Hansen reported on a request to place another satellite facility at Arden Manor Park. Buckley advised hs was aware of an incident which occurred at Ardan Manor park when it was used for baseball practise. He notified the culprits this type of behavior would not be tolerated and was assured Such .incidents would not occur in the future. INGERSON PARK; WEST ACCESS Council was referred to Buckley's memorandum of 5-25-88. relative to negotiating for purchase of land to use for westerly access to Ingerson Park. Buckley explained negotiations for a west access to the park were attempted in 1975, howaver. the Council at that time did not pursue the matter. Caubcil concurred to authorize the Parks Director to proceed with negotiations for the purchase of land to be used for a westerly access to Ingerson Park, as outlined in his memorandum, and to report beck to Council at a future maeting. Councilmember Winiecki suggested Buckley provide an overhead diagrsm of the area. for Council review. when this matter returns for considerstion. DISC. j LEASE TCMP PROPERTY FOR PARK The Parke Director reported on the tour of the Arsenal and that there might be 25-acres of land on the TCMP property availabls for long-term lease by Arden Hills. Buckley stated he had expressed Arden Hills interest in possible lease of the land for recreational facilities to Ted Shulte. Commander's Representative and would recommend a letter from Council be forwarded to Shulte reiterating Arden Hills interest in use of the lsnd. He advised a meeting'with Shulte had been set for 6-27-88 to further discuss the matter. Council concurred to have staff direct a letter to Ted Shulte confirming Arden Hills interest in possible use of the land for recreational facilitiea. LJVFD 1988 BUDGET Peck moved. seconded by Winiecki. that Council approve the 1988 Lake Johanna Volunteer Fire Department budget aa submitted. Kotion carried unanimously. (4-0) WVFD 1988 CONTRACT Council was referred to the 1988 Fire Protection Agreement submitted by LJVFD for Council approval. Councilmember Hsnsen advised the language she had requested had been placed in the agreement; she commented thet it would be neceseary for Council to ineert specific dates for submission of reports and payment schedules. After discussion. Council concurred that the insertion of proper dates could be accomplished by the Clerk Administrator. after consultation with the Fire Chief. Acting Clerk Administrator McNiesh reported the Fire Chief advised the agreement submitted was to be signed by both Arden Hills and North Oaks. She noted the contracts are the same for both cities. however. the budgets are different. . . McNiesh stated if Council preferred separate contracts for signature. the draft would have to be revised. McNiesh noted that page 6. item (e), spells out payment dates for the budget and she would consult with the Fire Chief on dates for submission of reports. . Minutes of the Arden Hills Reg~lar Council Meeting May 31, 1988 Page 6 CONTRACT (Cont'd) Peck moved, seconded by Winiecki, that Council approve the 1988 Lake Johanna volunteer Fire Department Fire Protection Agreement as submitted. subject to the insertion of the appropriate . dates for submission of reports and payment as agreed to by the Acting Clerk Administrator and Fire Chief, and. furthermore, that the Attorney be directed to prepare a resolution for Council approval at their next Regular Meeting to be held June 13, 1988. Motion carried unanimously. (4-0) Mayor Woodburn questioned the provision on page 6, item (d), relating to the Mayors or public works liaison approval for unbudgeted emergency repairs that cost more than $500.00. He explained this was suggested for insertion to replace LJVFD Reserve Fund and to cover an emergency situation. He suggested the Attorney review this provision for legality. as it was his understanding full Council approval was necessary for expenditures. REPORT OF TREASURER INVESTMENTS Acting Clerk Administrator McNiesh reported on the following investments: 5/16/88 _ $200.000.00 invested at American National. @7.25%. to mature 11/14/88. 5/16/88 _ $150.000.00 invested at First Minnesota. @7.5% to mature 5/11/89. 5/31/88 _ $206,320.59 invested at Twin City Federal. @7.46%. to mature 5/26/89. Moved by Peck. seconded by Hansen, that Council ratify . the Treasurer's report as submitted. Motion carried unanimously. (4-0) REQ. TRAFFIC SIGNAL PINE TREE & CO. RD. E MSI INSURANCE Council was referred to a request from MSI Insurance Company dated 5-16-88 to consider submitting a resolution to Ramsey County requesting placement of a traffic signal at the intersection of Pine Tree Drive and County Road E. McNiesh reported the County has advised they could not place this matter on their "letting list" until the spring of 1991. In checking with Ramsey County. McNiesh was advised the cost for semaphores was approximately $90,000-$100,000. She noted that Arden Hills would be responsible for one-third of the cost of installation and responsible for all operating costs associated with the signal. McNiesh advised she had questioned if the County would have the signal operational only during peak traffic hours. The County advised it is not their policy to have the signal operational only during certain hours of the day. as it would create a traffic hazard. She also questioned if the signal could be coordinated with the signal located at the exit ramps for Snelling/Hwy 51. McNiesh was advised those signals are controlled by the State. and the County could not guarantee coordination, however, they would try to coordinate the signals. t Councilmember Winiecki said she would prefer to have more information on how the traffic study was conducted and how it relates to the other signal intersection. Winiecki suggested placement of a signal at the intersection of Harriet and Lexington Avenue may be more reasonable. Councilmember Hansen expressed concern that traffic would block business driveways along County Road E; she suggested removal of the westerly light at the intersection of County Road E and Snelling. Councilmember Peck advised he drives County Road E daily and in his opinion placement of a signal at Pine Tree would create more traffic problems. He questioned how the "turn'lane" would function if the signal were installed. Council concurred to direct McNiesh to contact Ramsey County and request they provide information on the 1987 and 1988 studies or have a representative appear at a future meeting to discuss Council concerns relative to this matter. No action taken. . . . t . . Minutes of the Arden Hills Regular Council Meeting, May 31. 1988 Page 7 OTHER BUSINESS RPT. SHERIFF'S ENTRY TEAM DEMONSTRATION however. due to the Councilmember Hansen reported on the Ramsey County "Entry" team demonstration held at the St. Paul Court House. She advised it was an interesting experience, time schedule it was not as well attended as anticipated. Councilmember Winiecki suggested the Sheriff's department could schedule the next demonstration during the evening hours in order to increase attendance. NO. SNELLING PK. NAME Council diacussed procedurea for naming North Snelling Park; it was suggested that the Park Committee consider names, input be solicited or a contest be initiated. Councilmember Peck recommended the park be named "McNiesh Park", to honor the former Clerk Administrator for her years of service with the City. Councilmember Hansen supported the recommendation. SUB-COMM. FOR FIRE BUDGET STUDY Mayor Woodburn questioned if a subcommittee of the Finance Committee had been appointed to study the LJVFD Budget; McNiesh advised this was accomplished at the last meeting held in May. Finance Committee GEESE REMOVAL Mayor Woodburn advised the opinions received from residents, relative to removal of the geese were evenly and opposed. He recommended no further action be taken on this concurred with the Mayor's recommendation. split in favor matter. Council Hansen reported that Dr. Cooper had advised he could not schedule the removal of the geese this year. BOAT TRAVEL; LAKE JOSEPHINE matter. Council Mayor Woodburn reported that the City of Roseville did not favor the counter-clockwise boat travel suggested for Lake Josephine; he recommended no further action on this concurred with the Mayor's recommendation. REPORT OF CLERK ADMINISTRATOR RES. #88-14 & 88-15; REAPPORTION. ASSMENTS .2!!::l. Sewer Hansen moved, seconded by Peck, that Council approve Resolution No. 88-14, Apportionment of Assessments Relating to Consolidated Water Improvements Nos. 68-2 and and Resolution No. 88-15. Apportionment of Assessments Relating to Sanitary Improvement No. 14. Motion carried unanimously. (4-0) TEMP. SIGN PERMIT; POT 0 GOLD HALL Council was advised by McNiesh that the applicant had requested the dates for the temporary sign permit be changed to June 8 thru 18, 1988. Winiecki questioned if the sign would exceed 35 feet in height, if attached to the roof of the building. Deputy Clerk Iago reported that she had advised the applicant the balloon could not exceed the height limitation. Winiecki moved, seconded by Peck, that Council approve the requested Temporary Sign Permit for Pot 0 Gold Hall, 3776 Connelly Avenue, from June 8 thru 18, 1988, contingent upon the sign not exceeding the 35 ft. height limitation. Motion carried unanimously. (4-0) RETAIL SALES LIC. & TEMP. SIGN PERMIT, CLEAN N' PRESS Peck moved, seconded by Hansen, that Council approve the retail sales license for Clean n' Press, 3673 North Lexington, as submitted. Motion carried unanimously. (4-0) Peck moved, seconded by Hansen, that Council approve the Temporary Sign Permit for Clean n' Press, 3673 No. Lexington, from June 4 thru IS, 1988. Motion carried unanimously. (4-0) . Minutes of the Arden Hills Regular Council Meeting, May 31, 1988 Page 8 CLERK ADMINISTRATOR INTERVIEW SCHEDULE Council was referred to the memorandum from McNiesh dated 5-26-88, relative to scheduling interviews for the Clerk Administrator position, and the memorandum dated 5-31-88, relative to the candidates selected for inte!viewing on June II, 1988. McNiesh explained that Council should determine the interview team and advised that Treasurer Frank Green had offered to assist in the interviewing, as he has had considerable experience in this area, as well as an appreciation for the financial aspects of the position. . Hansen suggested, if necessary an additional interview could be scheduled prior to the Regular Council meeting of June 13th. Winiecki moved, seconded by Hansen, that Council approve the interview team comprised of Mayor Woodburn, Councilmember Hansen, Frank Green and Mrs. McNiesh, as she desires to participate. Motion carried unanimously. (4-0) RATIFY HIRING CONSULTANT consultant, with costs Council was referred to a memorandum from Attorney Lynden dated 5-24-88, relative to ratifying the hiring of Charles McGinley to serve as the rendering plant for services to be shared by the City of New Brighton. Hansen moved, seconded by Peck, that Council ratify the hiring of Charles McGinley as the rendering plant consultant, with cost sharing of services to be shared with the City of New Brighton. Motion carried unanimously. (4-0) 4It CLAIMS & PAYROLL Peck moved, seconded by Winiecki, that Council approve Claims and Payroll as submitted. Motion carried unanimously. (4-0) MISC. Councilmember Winiecki advised she would be unable to attend the June 27 and July 25, 1988 Regular Council Meetings and the July 6th Planning Commission meeting. ADJOURNMENT Peck moved, seconded by Hansen, that the meeting be adjourned at 10:55 p.m. Motion carried unanimously. (4-0) u t: J . . // ~ i/ ~/<<J((f)) I ~ v' Charlotte McNiesh .. Acting Clerk Administrator /7 )(~~~. Robert L. Woodburn Mayor NOTICE OF MEETINGS . The next Regular Council Meeting will be held on Monday, June 13, 1988, at 7:30 p.m., at the Village Hall. .