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HomeMy WebLinkAboutCC 05-09-1988 MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING Mor~ay, May 9, 1988, 7:30 p.m. - Village Hall CALL TO ORDER Pursuant to due call and notice thereof, Mayor Woodburn called the the meeting to order at 7:30 p.m. t ROLL CALL The roll being called the following members were present: Mayor Robert Woodburn, Councilmembers Nancy Hansen, Thomas Sather and Jeanne Winiecki. Absent: Gary Peck. Also present: Planner John llergly, Engineer Barry Peters. Public Works Supervisor Robert Raddatz, Acting Clerk Administrator Charlotte McNiesh and Deputy Clerk Catherine Iago. AMEND AGENDA Mayor Woodburn advised Council a request was received from David Dnistran, applicant for Case No. 88-09. Preliminary Plat of Valentine Hills No.2. that the matter be continued to the Regular Council meeting held June 13, 1988, in order for the application to be considered by full Council. Woodburn explained City staff had suggested the matter be continued to the first regular meeting in June, rather than the May 31 meeting, due to the fact the Planner would be present at the June meeting. Council concurred with the request to continue Case No. 88-09 to the Regular Council meeting held June 13, 1988. APPROVE MINUTES Hansen moved, seconded by Winiecki, that Council approve the Minutes of the April 29. 1988, Regular Council meeting as submitted. Motion carried unanimously. (4-0) . BUSINESS FROM FLOOR None. DISC; 1989 RAMSEY COUNTY SHERIFF DEPT. CONTRACT Council was referred to a memorandum from Commander llergeron, 5-3-88, outlining the rationale for the manpower increase in general investigation. Commander llergeron appeared before Council to discuss the proposed 1989 Contract and briefly reviewed the Crime Analysis Program, which was developed earlier this year. He explained the additional investigator position would allow the County to provide more pro-active services to the contract cities, as well as reduce the number of overtime hours charged back to contract cities. Bergeron pointed out that the cost participation for dispatching would be shared SO/50 between the Sheriff's department and contract cities; previously the contract cities covered six dispatchers and the Sheriff's department covered nine, and the 1989 proposed budget shares the cost equally. There was discussion relative to Council notification when level of service changes are proposed; Council suggested changes in the level of service provided be brought to their attention prior to proposed budget submission. Bergeron advised it was his understanding both the additional investigator and the dispatching cost participation were explained to Council. He stated he would try . to keep the Council informed of proposed service level changes. Council questioned what portion of the new Ramsey County computer system costs which would be charged to contract cities. llergeron advised the cost participation would include only the manpower and maintenance of the computer, not the equipment. Council thanked Bergeron for his appearance. Bergeron invited the Council to attend a demonstration by the Ramsey County "Entry Team". on May 23, 1988, at 4:00 p.m. He advised those interested in attending should meet at the Sheriff's facilities in Shoreview, where they would be bussed to St. Paul Court House for the demonstration relating to hostage situations. REPORT OF PLANNER CASE #88-10; FRONT YARD SETBACK VAR., 1611 LK. JOHANNA BLVD, D. MOBERG Council was referred to Planner's report, 5-4-88, relative to the application for a IS-foot front yard setback variance, 1611 Lake Johanna Boulevard, Dave Moberg. . Minutes of the Arden Hills Regular Council Meeting, May 9, 1988 Page 2 , CASE #88-10 (Cont'd) The Planner explained the applicant's property has a steep slope at the rear of the lot and noted that the home directly north of the property was granted a front yard variance in 1987, based on the hardship of the land. Bergly advised the conditions on the two lots are identical. Bergly referred Council to the lloard of Appeals minutes, 4-28-88 and the Planning Commission minutes, 5-4-88, recommending approval of the variance as requested, due to the steep slope at the rear of the lot and the fact that the lots are on a private road and the variance would not negatively impact the neighborhood. The Planner advised the applicant had agreed to rotate the house slightly on the lot, which may reduce the setback variance, as well as more aesthetically blend With the adjacent home. Bergly advised the Engineer had reviewed the plan and reported the requested variance would not create a problem. Donald Obbarius, 1619 Lake Johanna lllvd.. advised Council he had been in contact with the Engineer regarding the drainage problems. Obbarius stated that construction of the Anderson home has caused erosion problems and his yard is full of sand. He explained that Anderson did not take any precautionary measure to stop the erosion when he constructed the private roadway and it was his opinion the situation will become worse when the Moberg home is constructed. . Council discussed measures which could be taken to prevent the erosion onto the Obbarius property; it was determined that this was a separate matter from the variance request. Moved by Sather, seconded by Hansen, that Council approve Case No. 88-10, Front Setback Variance of up to 15 feet, 1611 Lake Johanna Boulevard, David Moberg. based on the topographical hardship due to the steep slope at the rear of the property. Motion carried unanimously. (4-0) EROSION PROBLEM; 1613 LK. JOHANNA llLVD., ANDERSON Council concurred to direct the City Engineer to review the Anderson variance granted last year and approval lot division drainage plan, for verification of conditions which were attached to protect the residents experiencing drainage problems. in the area from Council further concurred to direct City Staff to forward a letter to Mr. Anderson, requesting a silt fence or other preventative measures be taken to correct the drainage and erosion problems, as noted in the approval. CASE #88-11; FRONT YARD SETBACK VAR. & SITE PLAN REV., . NORWEST llANK. CO. RD. E & PINE TREE Council was referred to the Planner's report of 5/4/88, relative to the request for a Site Plan Review and 12 ft. Front Setback Variance for Norwest Bank, County Road E and Pine Tree Drive. Planner Bergly advised the applicant had explored various alternatives for expansion, however. the lot is narrow. He explained the plan meets all other ordinance requirements and the proposed additional landscaping would soften the visual impact of the bUilding on Pine Tree Drive. Bergly stated the County Road E setback of the building would be in line with other businesses. Bergly referred Council to the Board of Appeals minutes of 4-28-88, and Planning Commission minutes of 5-4-88, both recommending approval of the requested variance. He noted the Planning Commission had requested the applicant endeavor to match the landscaping material sizes used as closely as possible with the existing landscaping on the site; the applicant had agreed. . I . . Minutes of the Arden Hills Regular Council Meeting, May 9, 1988 Page 3 CASE #88-11 (Cont'd) Moved by Hansen, seconded by Winiecki, that Council approve Case No. 88-11, Site Plan Review and 12 foot Front Setback Variance. Norwest llank, County Road E and Pine Tree Drive, based on the fact the applicant has no alternatives for expansion, due to the narrow parcel, the building design would not negatively impact the appearsnce of the building from Pine Tree Drive, and, the applicant has agreed to soften the visual impact be matching, as closely as possible, the size of the landscaping materials to the existing landscaping on the site. Motion carried unanimously. (4-0) CASE #88-12; SITE PL^N REVIEW FOR MAINT. BLDG; BETHEL Council was referred to Planner's report of $-4-88, relative to the Site Plan Review for a Maintenance lluilding at Bethel College. The Planner advised the proposed building location conforms to the campus Master Plan and the building would be effectively screened from Hamline Avenue by dense trees and elevation change. Bergly referred Council to the Planning Commission minutes of 5-4-88, recommending approval of the metal storage building, contingent upon the applicant working with the Planner to enhanced the landscape plan for Council review this evening and that the existing wood storage building be painted the same color as the proposed metal storage building. Planner Bergly reported the revised landscape plan had been submitted by the applicant; he noted the materials were larger in size and additional landscaping along the entire front of the building was provided. It was Bergly's opinion the revised landscape plan would provide sufficient screening for the residential area to the south of the proposed building site, and he recommended approval of the plan. Hansen moved, seconded by Winiecki, that Council approve Case No. 88-12, Site Plan Review for Maintenance lluilding, llethel College, contingent upon the applicant conforming with the revised landscape plan submitted $-9-88, and the existing wood storage building being painted the same color as the proposed metal storage building. Motion carried unanimously. (4-0) CASE #88-01; MNDOT TRUCK STA. SITE, COUNTY ROAD I Council was referred to Planner's report of $-4-88, outlining minor changes in the MnDot site plan for the truck station site on County Road I. llergly advised the applicant requested a reduction in the length of the metal cold storage building from 184 feet to 120 feet, and relocation of the new driveway entrance 40 feet to the east of its approved location. He noted the landscaping would be adjusted accordingly. . Council was referred to the Planning Commission minutes of 5-4-88, questioning if exterior storage would continue, due to the reduction in building size. llergly advised that MnDot representatives stated the reduction was due to limited budget, and the building size was originally proposed for future needs. He noted MnDot confirmed the current storage needs would be met and the reduced building size would be sufficient to store equipment. Winiecki moved. seconded by Sather, that Council approve the Site Plan Revisions for Case No. 88-01. MnDot Truck Station Site on County Road I, as submitted. Motion carried unanimously. (4-0) REPORT OF ENGINEER DRAINAGE PROllLEMS; ROYAL HILLS NORTH Council was referred to the memoraqdum from Engineer Barry Peters, 5-6-88, relative to the drainage problems in the area of Royal Hills North. Peters reported he had investigated three alternatives for correcting the problem, as directed by Council at the 4-2$-88 meeting, and it was his recommendation the first alternative, as outlined in his memorandum. be used to correct the erosion of the drainage ditch. He further advised the City may choose to do minor repair around the apron at this time. and do the actual ditch work in the winter months, when there is frost in the ground. Peters noted the frost would reduce damage to residents property when the work is being done. I . . . Minutes of the Arden Hills Regular Council Meeting, May 9, 1988 Page 4 ROYAL HILLS (Cont'd) The Engineer reviewed the two bid quotes received for the ditch cleaning and restoration; C.W. Houle being the lowest at $14,800.00. He further advised the City could purchase the rock for a cost of $2,500.00, for a total cost of $17,300.00. Peters explained the apron repair would cost $2,500.00. Council questioned if the ditch restoration costs would increase if the project were postponed until the winter months. Peters stated he had questioned Houle and was advised the cost should not increase. Moved by Sather, seconded by Winiecki, that Council place this item in the 1989 budget and request staff to inform the Finance Committee of this item. Motion carried unanimously. (4-0) Moved by Sather, seconded by Winiecki, that Council authorize the expenditure of $2,$00, to correct apron at the drainage ditch on Royal Hills area. Motion carried unanimously. (4-0) REPORT OF FIRE CHIEF 1988 LJVFD BUDGET AND 1988 CONTRACT Council questioned if the 1988 LJVFD Contract and lludget had been submitted in the final format. Chief Winkel advised he had forwarded the contract to the LJVFD attorney for the final draft. Winkel stated he would prefer to meet with Arden Hills and North Oaks to clarify the language changes. He also advised he had submitted s copy of the 1988 Budget, with reductions, to the Clerk Administrator. After discussion, Council requested copies of the 1988 Budget and the 1988 Contract, with language revisions, be submitted to Council for review and consideration at the next regular Council meeting. REQ. FOR SHARING COST AERIAL TRUCK Council was referred to a letter from the City of Shoreview dated $-3-88, requesting Arden Hills share the cost of an aerial platform truck. Council questioned the number of fires where an aerial platform truck would have been used in the City. Fire Chief Winkel advised in 1987 there were approximately 35-50 times the apparatus would have been used, in the Cities of Arden Hills snd Shoreview. Winkel outlined the following uses and need for this equipment: -Reduce ISO ratings in the Cities. -Safer for Firefighters. -Provide Firefighters with additional techniques for fighting fires. -Provide quicker ventilation and better observation of the fire area. -Provides larger quantity of water. -Increases capabilities for reaching higher buildings. -Preparation time to begin firefighting is reduced. -Consultants recommend purchase. -Elevated hose streams more fully involve structure. -Limits the number of personnel to prepare for firefighting, Winkel discussed the financing, as outlined in Shoreview's letter, and advised that the Fire Department would be purchasing trucks to relieve the City of some additional expenditures in the future. Council questioned if ISO ratings would be reduced, and questioned the cost for training fire personnel to use the aerial equipment. Winkel advised that two trucks would need to be purchased to reduce ISO ratings, he noted the City of Shoreview would be purchasing one truck, however, another would be needed to fulfill obligations with ISO. ~ Minutes of the Arden Hills Regular Council Meeting, May 9, 1988 Page 5 AERIAL EQUIP. (Cont') The Fire Chief explained the training would be done over a two or three month time period, with the initial training being done by the company and additional training being done in-house. I Winkel advised he would prefer to negotiate for a demonstrator model of the aerial apparatus, which would reduced the approximate cost figure quoted in Shoreview's letter. Council preferred the Fire Chief investigate the possibility of purchasing a demonstrator model truck, rather than a new one. Council discussed the fact that Shoreview has a higher population and the possibility of a more equal cost sharing percentage, such as 70-30. Councilmember Winiecki questioned if surrounding communities had aerial equipment. Winkel explained that Roseville and White Bear Lake have the equipment, and the LJVFD has used it under the mutual aid agreement. He noted that other cities use their equipment on a standby basis when a fire OCcurs in our city. Paul Malone, 1485 Dawn Circle, stated he agreed there is a necessity for this type of equipment in our city. He explained that fire activity is directly related to residential areas, and, therefore, it was his opinion a more reasonable cost participation should be negotiated. . Hansen moved, seconded by Winiecki, that Council direct City staff to send a letter to the City of Shoreview, advising the following: -Arden Hills is interested in sharing cost for the purchase of an aerial platform truck. -Council would prefer a cost participation at a 70-30 percent ratio. -Council suggested a meeting be set-up to further discuss the matter. Motion carried unanimously. (4-0) DISCONT. WATER UTILITY SERVICE DELINQUENT ACCTS Council was referred to the letter from Attorney Lynden, 5-4-88, outlining the due process consideration in discontinuance of water service to delinquent property owners. Sather moved, seconded by Hansen, that Council request the Attorney draft a Notice of Hesring, to be sent to the delinquent property owner, and prepare an amendment to the Arden Hills Code to incorporate this procedure. Motion carried unanimously. (4-0) Council determined the date of hearing would be set at the next regular Council .m~t~g. Council discussed establishment of future policy for handling delinquent utility accounts. It was the consensus of the Council that an account in arrears for five quarters, commercial or reaidential, should be sent a notice of hearing. OTHER BUSINESS BALLFIELD LGTING Councilmember Winiecki requested staff advise Parks Director Buckley of the advertisement in the League of Cities magazine, relative to ballfield lighting for sale. Mayor Woodburn left at 10:20 p.m. REPORT OF CLERK ADMINISTRATOR EXTENSION CLERK ADMIN. ADVERTISEMT Acting Clerk Administrator McNiesh advised Council the League of Cities magazine had arrived this date, with the advertisement for Arden Hills position; it was her recommendation that the deadline for receipt of applications for Clerk Administrator be extended to May 24, 1988. . Sather moved, seconded by Winiecki, that Council extend the deadline for receipt of Clerk Administrator applications to May 24, 1988. Motion carried unanimously. (3-0) , . Minutes of the Arden Hills Regular Council Meeting, May 9, 1988 Page 6 TRANS. MCGUIRES LIQUOR LICENSE Council was referred to Clerk Administrator's memorandum of 5-6-88, relative to the transfer of McGuire's On-Sale and Sunday liquor licenses from Southmark Hospitality Management to Motel Enterprises. McNiesh advised the necessary fees had been paid, and the motion should be subject to the Attorney's review of the documents and the Ramsey County Sheriff's investigation. Winiecki moved, seconded by Sather, that Council approve the On-Sale and Sunday Liquor License transfer for McGuire's Inn, from Southmark Hospitality Management to Motel Enterprises, subject to Attorney's review and approval of documents and Ramsey County Sheriff's investigation and approval. Motion carried unanimously. (3-0) HIRE PT-TIME RECEPTIONIST Council was referred to McNiesh's memorandum, 5-9-88, recommending hiring Amy Treise, 2012 Stowe Avenue, as part-time receptionist for the City. Moved by Winiecki, seconded by Sather, that Council approve the hiring of Amy L. Treise, 2012 Stowe Avenue, beginning May 12, at a salary of $5.2$ per hour, for 2$ hours per week. Motion carried unanimously. (3-0 ) DESIGNATE PLAN. COMM. ALTERNATE Acting Clerk Administrator McNiesh advised Council that Dave Carlson and Barbara Piotrowski were both appointed to Planning Commission on the same date. It was one of the persons should be designated as an alternate. her recommendation that Councilmember Winiecki recommended Barbara Piotrowski be appointed as a regular member, due to past experience serving on Board of Appeals, and Dave Carlson be designated as Alternate #1. Acting Mayor Hansen designated Piotrowski as a regular member and Dave Carlson as Alternate #1. CLAIMS & PAYROLL Sather moved, seconded by Winiecki, that Council approve Claims and Payroll as submitted. Motion carried unanimously. (3-0) ADJOURNMENT Sather moved, seconded by Winiecki, that the meeting be adjourned at 10:30 p.m. Motion carried unanimously. (3-0) ~~Fl)flkL . Charlotte McNiesh Acting Clerk Administrator -4 fof~~~~~/ Ro ert L. Wood urn Mayor NOTICE OF MEETINGS Special Joint Council Meeting, Shoreview/Arden Hills, Saturday, May 21, 1988, 9:00 a.m., Shoreview Village Hall. The next Regular Council Meeting will be held on TUESDAY, MAY 31, 1988, at 7:30 p.m., at the Village Hall. . I' ..... . MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING Monday, May 9, 1988, 7:30 p.m. - Village Hall CALL TO ORDER Pursuant to due call and notice thereof, Mayor Woodburn called the the meeting to order at 7:30 p.m. . ROLL CALL The roll being called the following members were present: Mayor Robert Woodburn, Councilmembers Nancy Hansen, Thomas Sather and Jeanne Winiecki. Absent: Gary Peck. Also present: Planner John Bergly, Engineer Barry Peters, Public Works Supervisor Robert Raddatz, Acting Clerk Administrator Charlotte McNiesh and Deputy Clerk Catherine Iago. AMEND AGENDA Mayor Woodburn advised Council a request was received from David Dnistran, applicant for Case No. 88-09, Preliminary Plat of Valentine Hills No.2, that the matter be continued to the Regular Council meeting held June 13, 1988, in order for the application to be considered by full Council. Woodburn explained City staff had suggested the matter be continued to the first regular meeting in June, rather than the May 31 meeting, due to the fact the Planner would be present at the June meeting. Council concurred with the request to continue Case No. 88-09 to the Regular Council meeting held June 13, 1988. APPROVE MINUTES Hansen moved, seconded by Winiecki, that Council approve the Minutes of the April 29, 1988, Regular Council meeting as submitted. Motion carried unanimously. (4-0) BUSINESS FROM FLOOR None. DISC; 1989 RAMSEY COUNTY SHERIFF DEPT. CONTRACT Council was referred to a memorandum from Commander Bergeron, 5-3-88, outlining the rationale for the manpower increase in general investigation. Commander Bergeron appeared before Council to discuss the proposed 1989 Contract and briefly reviewed the Crime Analysis Program, which was developed earlier this year. He explained the additional investigator position would allow the County to provide more pro-active services to the contract cities, as well as reduce the number of overtime hours charged back to contract cities. Bergeron pointed out that the cost participation for dispatching would be shared 50/50 between the Sheriff's department and contract cities; previously the contract cities covered six dispatchers and the Sheriff's department covered nine, and the 1989 proposed budget shares the cost equally. There was discussion relative to Council notification when level of service changes are proposed; Council suggested changes in the level of service provided be brought to their attention prior to proposed budget submission. Bergeron advised it was his understanding both the additional investigator and the dispatching cost participation were explained to Council. He stated he would try to keep the Council informed of proposed service level changes. Council questioned what portion of the new Ramsey County computer system costs which would be charged to contract cities. Bergeron advised the cost participation would include only the manpower and maintenance of the computer, not the equipment. Council thanked Bergeron for his appearance. Bergeron invited the Council to attend a demonstration by the Ramsey County "Entry Team", on May 23, 1988, at 4:00 p.m. He advised those interested in attending should meet at the Sheriff's facilities in Shoreview, where they would be bussed to St. Paul Court House for the demonstration relating to hostage situations. REPORT OF PLANNER CASE #88-10; FRONT YARD SETBACK VAR., 1611 LK. JOHANNA BLVD, D. MOBERG Council was referred to Planner's report, 5-4-88, relative to the application for a IS-foot front yard setback variance, 1611 Lake Johanna Boulevard, Dave Moberg. r . .. Minutes of the Arden Hills Regular Council Meeting, May 9, 1988 Page 2 . CASE #88-10 (Cont'd) The Planner explained the applicant's property has a steep slope at the rear of the lot and noted that the home directly north of the property was granted a front yard variance in 1987, based on the hardship of the land. llergly advised the conditions on the two lots are identical. Bergly referred Council to the Board of Appeals minutes, 4-28-88 and the Planning Commission minutes, 5-4-88, recommending approval of the variance as requested, due to the steep slope at the rear of the lot and the fact that the lots are on a private road and the variance would not negatively impact the neighborhood. The Planner advised the applicant had agreed to rotate the house slightly on the lot, which may reduce the setback variance, as well as more aesthetically blend with the adjacent home. Bergly advised the Engineer had reviewed the plan and reported the requested variance would not create a problem. Donald Obbarius, 1619 Lake Johanna Blvd., advised Council he had been in contact with the Engineer regarding the drainage problems. Obbarius stated that construction of the Anderson home has caused erosion problems and his yard is full of sand. He explained that Anderson did not take any precautionary measure to stop the erosion when he constructed the private roadway and it was his opinion the situation will become worse when the Moberg home is constructed. Council discussed measures which could be taken to prevent the erosion onto the Obbarius property; it was determined that this was a separate matter from the variance request. Moved by Sather, seconded by Hansen, that Council approve Case No. 88-10, Front Setback Variance of up to 15 feet, 1611 Lake Johanna Boulevard, David Moberg, based on the topographical hardship due to the steep slope at the rear of the property. Motion carried unanimously. (4-0) EROSION PROBLEM; 1613 LK. JOHANNA BLVD., ANDERSON Council concurred to direct the City Engineer to review the Anderson variance granted last year and approval lot division drainage plan, for verification of conditions which were attached to protect the residents experiencing drainage problems. in the area from Council further concurred to direct City Staff to forward a letter to Mr. Anderson, requesting a silt fence or other preventative measures be taken to correct the drainage and erosion problems, as noted in the approval. CASE #88-11; FRONT YARD SETBACK VAR. & SITE PLAN REV., NORWEST BANK, CO. RD. E & PINE TREE Council was referred to the Planner's report of 5/4/88, relative to the request for a Site Plan Review and 12 ft. Front Setback Variance for Norwest Bank, County Road E and Pine Tree Drive. Planner Bergly advised the applicant had explored various alternatives for expansion, however, the lot is narrow. He explained the plan meets all other ordinance requirements and the proposed additional landscaping would soften the visual impact of the building on Pine Tree Drive. Bergly stated the County Road E setback of the building would be in line with other businesses. Bergly referred Council to the Board of Appeals minutes of 4-28-88, and Planning Commission minutes of 5-4-88, both recommending approval of the requested variance. He noted the Planning Commission had requested the applicant endeavor to match the landscaping material sizes used as closely as possible with the existing landscaping on the site; the applicant had agreed. . r Minutes of the Arden Hills Regular Council Meeting, May 9, 1988 Page 3 . CASE #88-11 (Cont'd) Moved by Hansen, seconded by Winiecki, that Council approve Case No. 88-11, Site Plan Review and 12 foot Front Setback Variance, Norwest Bank, County Road E and Pine Tree Drive, based on the fact the applicant has no alternatives for expansion, due to the narrow parcel, the building design would not negatively impact the appearance of the building from Pine Tree Drive, and, the applicant has agreed to soften the visual impact be matching, as closely as possible, the size of the landscaping materials to the existing landscaping on the site. Motion carried unanimously. (4-0) CASE #88-12; SITE PLAN REVIEW FOR MAINT. BLDG; BETHEL Council was referred to Planner's report of 5-4-88, relative to the Site Plan Review for a Maintenance Building at Bethel College. The Planner advised the proposed building location conforms to the campus Master Plan and the building would be effectively screened from Hamline Avenue by dense trees and elevation change. Bergly referred Council to the Planning Commission minutes of 5-4-88, recommending approval of the metal storage building, contingent upon the applicant working with the Planner to enhanced the landscape plan for Council review this evening and that the existing wood storage building be painted the same color as the proposed metal storage building. . Planner Bergly reported the revised landscape plan had been submirted by the applicant; he noted the materials were larger in size and additional landscaping along the entire front of the building was provided. It was Bergly's opinion the revised landscape plan would provide sufficient screening for the residential area to the south of rhe proposed building site, and he recommended approval of the plan. Hansen moved, seconded by Winiecki, that Council approve Case No. 88-12, Site Plan Review for Maintenance Building, Bethel College, contingent upon the applicant conforming with the revised landscape plan submitted 5-9-88, and the existing wood storage building being painted the same color as the proposed metal storage building. Motion carried unanimously. (4-0) CASE #88-01; MNDOT TRUCK STA. SITE, COUNTY ROAD I Council was referred to Planner's report of 5-4-88, outlining minor changes in the MnDot site plan for the truck station site on County Road I. Bergly advised the applicant requested a reduction in the length of the metal cold storage building from 184 feet to 120 feet, and relocation of the new driveway entrance 40 feet to the east of its approved location. He noted the landscaping would be adjusted accordingly. ., Council was referred to the Planning Commission minutes of 5-4-88, questioning if exterior storage would continue, due to the reduction in building size. Bergly advised that MnDot representatives stated the reduction was due to limited budget, and the building size was originally proposed for future needs. He noted MnDot confirmed the current storage needs would be met and the reduced building size would be sufficient to store equipment. Winiecki moved, seconded by Sather, that Council approve the Site Plan Revisions for Case No. 88-01, MnDot Truck Station Site on County Road I, as submitted. Motion carried unanimously. (4-0) REPORT OF ENGINEER DRAINAGE PROBLEMS; ROYAL HILLS NORTH Council was referred to the memora~dum from Engineer Barry Peters, 5-6-88, relative to the drainage problems in the area of Royal Hills North. Peters reported he had investigated three alternatives for correcting the problem, as directed by Council at the 4-25-88 meeting, and it was his recommendation the first alternative, as outlined in his memoranduID3 be used to correct the erosion of the drainage ditch. He further advised the City may choose to do minor repair around the apron at this time, and do the actual ditch work in the winter months, when there is frost in the ground. Peters noted the frost would reduce damage to residents property when the work is being done. . Minutes of the Arden Hills Regular Council Meeting, May 9, 1988 Page 4 ROYAL HILLS (Cont'd) The Engineer reviewed the two bid quotes received for the ditch cleaning and restoration; C.W. Houle being the lowest at $14,800.00. He further advised the City could purchase the rock for a cost of $2,500.00, for a total cost of $17,300.00. Peters explained the apron ~ repair would cost $2,500.00. Council questioned if the ditch restoration costs would increase if the project were postponed until the winter months. Peters stated he had questioned Houle and was advised the cost should not increase. Moved by Sather, seconded by Winiecki, that Council place this item in the 1989 budget and request staff to inform the Finance Committee of this item. Motion carried unanimously. (4-0) Moved by Sather, seconded by Winiecki, that Council authorize the expenditure of $2,500, to correct apron at the drainage ditch on Royal Hills area. Motion carried unanimously. (4-0) REPORT OF FIRE CHIEF 1988 LJVFD BUDGET AND 1988 CONTRACT Council questioned if the 1988 LJVFD Contract and Budget had been submitted in the final format. . Chief Winkel advised he had forwarded the contract to the LJVFD attorney for the final draft. Winkel stated he would prefer to meet with Arden Hills and North Oaks to clarify the language changes. He also advised he had submitted a copy of the 1988 Budget, with reductions, to the Clerk Administrator. After discussion, Council requested copies of the 1988 Budget and the 1988 Contract, with language revisions, be submitted to Council for review and consideration at the next regular Council meeting. REQ. FOR SHARING COST AERIAL TRUCK Council was referred to a letter from the City of Shoreview dated 5-3-88, requesting Arden Hills share the cost of an aerial platform truck. Council questioned the number of fires where an aerial platform truck would have been used in the City. Fire Chief Winkel advised in 1987 there were approximately 35-50 times the apparatus would have been used, in the Cities of Arden Hills and Shoreview. Winkel outlined the following uses and need for this equipment: .e -Reduce ISO ratings in the Cities. -Safer for Firefighters. -Provide Firefighters with additional techniques for fighting fires. -Provide quicker ventilation and better observation of the fire area. -Provides larger quantity of water. -Increases capabilities for reaching higher buildings. -Preparation time to begin firefighting is reduced. -Consultants recommend purchase. -Elevated hose streams more fully involve structure. -Limits the number of personnel to prepare for firefighting. Winkel discussed the financing, as outlined in Shoreview's letter, and advised that the Fire Department would be purchasing trucks to relieve the City of some additional expenditures in the future. Council questioned if ISO ratings would be reduced, and questioned the cost for training fire personnel to use the aerial equipment. Winkel advised that two trucks would need to be purchased to reduce ISO ratings, he noted the City of Shoreview would be purchasing one truck, however, another would be needed to fulfill obligations with ISO. . . . .. ~ Minutes of the Arden Hills Regular Council Meeting, May 9, 1988 Page 5 AERIAL EQUIP. (Cont') The Fire Chief explained the training would be done over a two or three month time period, with the initial training being done by the company and additional training being done in-house. Winkel advised he would prefer to negotiate for a demonstrator model of the aerial apparatus, which would reduced the approximate cost figure quoted in Shoreview's letter. Council preferred the Fire Chief investigate the possibility of purchasing a demonstrator model truck, rather than a new one. Council discussed the fact that Shoreview has a higher population and the possibility of a more equal cost sharing percentage, such as 70-30. Councilmember Winiecki questioned if surrounding communities had aerial equipment. Winkel explained that Roseville and White Bear Lake have the equipment, and the LJVFD has used it under the mutual aid agreement. He noted that other cities use their equipment on a standby basis when a fire occurs in our city. Paul Malone, 1485 Dawn Circle, stated he agreed there is a necessity for this type of equipment in our city. He explained that fire activity is directly related to residential areas, and, therefore, it was his opinion a more reasonable cost participation should be negotiated. Hansen moved, seconded by Winiecki, that Council direct City staff to send a letter to the City of Shoreview, advising the following: -Arden Hills is interested in sharing cost for the purchase of an aerial platform truck. -Council would prefer a cost participation at a 70-30 percent ratio. -Council suggested a meeting be set-up to further discuss the matter. Motion carried unanimously. (4-0) DISCONT. WATER UTILITY SERVICE DELINQUENT ACCTS Council was referred to the letter from Attorney Lynden, 5-4-88, outlining the due process consideration in discontinuance of water service to delinquent property owners~ Sather moved, seconded by Hansen, that Council request the Attorney draft a Notice of Hearing, to be sent to the delinquent property owner, and prepare an amendment to the Arden Hills Code to incorporate this procedure. Motion carried unanimously. (4-0) Council determined the date of hearing would be set at the next regular Council meeting. Council discussed establishment of future policy for handling delinquent utility accounts. It was the consensus of the Council that an account in arrears for five quarters, commercial or residential, should be sent a notice of hearing~ OTHER BUSINESS BALLFIELD LGTING Councilmember Winiecki requested staff advise Parks Director Buckley of the advertisement in the League of Cities magazine, relative to ballfield lighting for sale. Mayor Woodburn left at 10:20 p.m. REPORT OF CLERK ADMINISTRATOR EXTENSION CLERK ADMIN. ADVERTISEMT . Acting Clerk Administrator McNiesh advised Council the League of Cities magazine had arrived this date, with the advertisement for Arden Hills position; it was her recommendation that the deadline for receipt of applications for Clerk Administrator be extended to May 24, 1988. Sather moved, seconded by Winiecki, that Council extend the deadline for receipt of Clerk Administrator applications to May 24, 1988. Motion carried unanimously. (3-0) . . .. . Minutes of the Arden Hills Regular Council Meeting, May 9, 1988 Page 6 TRANS. MCGUIRES LIQUOR LICENSE Council was referred to Clerk Administrator's memorandum of 5-6-88, relative to the transfer of McGuire's On-Sale and Sunday liquor licenses from Southmark Hospitality Management to Motel Enterprises. McNiesh advised the necessary fees had been paid, and the motion should be subject to the Attorney's review of the documents and the Ramsey County Sheriff's investigation. Winiecki moved, seconded by Sather, that Council approve the On-Sale and Sunday Liquor License transfer for McGuire's Inn, from Southmark Hospitality Management to Motel Enterprises, subject to Attorney's review and approval of documents and Ramsey County Sheriff's investigation and approval. Motion carried unanimously. (3-0) HIRE PT-TIME RECEPTIONIST Council was referred to McNiesh's memorandum, 5-9-88, recommending hiring Amy Treise, 2012 Stowe Avenue, as part-time receptionist for the City. Moved by Winiecki, seconded by Sather, that Council approve the hiring of Amy L. Treise, 2012 Stowe Avenue, beginning May 12, at a salary of $5.25 per hour, for 25 hours per week. Motion carried unanimously. (3-0) DESIGNATE PLAN. COMM. ALTERNATE Acting Clerk Administrator McNiesh advised Council that Dave Carlson and Barbara Piotrowski were both appointed to Planning Commission on the same date. It was one of the persons should be designated as an alternate. her recommendation that Councilmember Winiecki recommended Barbara Piotrowski be appointed as a regular member, due to past experience serving on Board of Appeals, and Dave Carlson be designated as Alternate #1. Acting Mayor Hansen designated Piotrowski as a regular member and Dave Carlson as Alternate #1. CLAIMS & PAYROLL Sather moved, seconded by Winiecki, that Council approve Claims and Payroll as submitted. Motion carried unanimously. (3-0) ADJOURNMENT Sather moved, seconded by Winiecki, that the meeting be adjourned at 10:30 p.m. Motion carried unanimously. (3-0) Charlotte McNiesh Acting Clerk Administrator Robert L. Woodburn Mayor NOTICE OF MEETINGS Special Joint Council Meeting, Shoreview/Arden Hills, Saturday, May 21, 1988, 9:00 a.m., Shoreview Village Hall. The next Regular Council Meeting will be held on TUESDAY, MAY 31, 1988, at 7:30 p.m., at the Village Hall.