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HomeMy WebLinkAboutCC 04-25-1988 r . . . , MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING Monday, April 25, 1988. 7:30 p.m. - Village Hall CALL TO ORDER Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. ROLL CALL The roll being called the following members were present: MaYOr Robert Woodburn, Councilmembers Nancy Hansen, Gary Peck, Thomas Sather and Jeanne Winiecki. Also present: Engineer Barry Peters, Treasurer Frank Green, Parks and Recreation Director John Buckley, Public Works Supervisor Robert Raddatz, Clerk Administrator Patricia Morrison and Deputy Clerk Catherine Iago. APPROVE MINUTES Moved by Peck, seconded by Winiecki, that Council approve the Minutes of the April II, 1988, Regular Council Meeting, as submitted. Motion carried unanimously. (5-0) CERTIFICATION; DEPUTY eLK. IAGO Council was referred to the Clerk Administrator's memorandum of 4-21-88; ralative to the Deputy Clerk's achieving Minnesota Municipal Clerks Certification. Mayor Woodburn displayed the plaque given to Cathy at the MCFOA annual conference in March of this year, and offered congratulations, on behalf of the Council, for attaining the Minnesota Clerks certification. Cathy thanked the Council for affording her the opportunity to complete the certification program. BUSINESS FROM FLOOR None. FINAL READING; ORD. NO. 257 EMPLY. VACATIONS Mayor Woodburn read by Title Ordinance No. 257, Amending Section 19.58 of the Arden Hills Code, pertaining to Employee Vacations. Moved by Hansen, seconded by Peck, that Council waive final reading and adopt Ordinance No. 257, AMENDING SECTION 19.58 OF ARDEN HILLS CODE BY CHANGING SUBSECTION (e) THEREOF AND BY ADDING A NEW SUBSECTION (f) THERETO. Motion carried unanimously. (5-0) REPORT OF PARKS & RECREATION DIRECTOR SUMMER PROGRAM APPROVAL Council was referred to a memorandum from Parks Director Buckley, outlining the 1988 Pro~Qsed Summer Program. BUCkley reviewed the activities for children of various age groups and adults. Councilman Peck suggested in the future Buckley provide an overhead outline of the programs for Cable viewers; Buckley advised he would do so. Sather moved, seconded by Peck, that Council approve the 1988 Summer Program for Parks and Recreation, as aubmitted by the Parks Director. Motion carried unanimously. (5-0) SPRING/SUMMER & MAINT. PERSONNEL Council was referred to a memorandum from Parks Director Buckley, 4-21-88, recommending seasonal personnel to be hired for the Spring/Summer Programs and Maintenance. Council questioned the pay scale for Youth Softball/T-Bal1 Officials and Adult Softball League Officials. Buckley explained the youth officials are college students and usually instruct the children, as well as officiate. He advised the Adult Softball Officials per game rate is set by the Association, is lower than ,other communities pay and noted that the officials travel from Blaine to officiate the games. Sather'moved, seconded by Peck, that Council approve the 1988 Spring/Summer Program and Maintenance Personnel, as outlined by Parks Director Buckley in his memorandum of 4-21-88. Motion carried unanimously. (5-0) Minutes of the Arden Hills Regular Council Meeting, April 25, 1988 Page 2 APPTMT. PARKS COMMITTEE; MRS. PATRCIA GREEN Council was referred to the request from Mrs. Patricia Green, 3-28-88, for appointment to the Parks & Recreation Committee; this matter was continued from the regular Council meeting of 4/11/88. . Parks Director Buckley advised that Mrs. Green has children participating in the City programs and has expressed an interest in serving on the Parks Committee; he recommended she be appointed. Council discussed the number of members on this Committee; concern was expressed that the Committee may be too large and another appointment could wait until a vacancy occurred. Councilmember Sather stated that although the Parks Committee is large, on a percentage basis attendance is better than most other Arden Hills committees; it was his opinion Council should not discourage resident participation on any committees. Mayor Woodburn requested Council consideration of the appointment of Mrs. Patricia Creen to the Parks & Recreation Committee. Hansen moved, seconded by Peck, that Council concur with the Mayor's request for the appointment of Mrs. Patricia Green to the Parks & Recreation Committee, and that the appropriate letter be sent to Mrs. Green advising her of appointment and meeting dates. Motion carried unanimously. (5-0) ARBOR DAY CELEBRATION Parks Director Buckley outlined the Arbor Day activities scheduled for April 30, 1988 and invited Council and to residents to participate. . REPORT OF PUBLIC WORKS SUPERVISOR PRELIM. RPT; CITY BLDG. FACILITIES, HAMLINE/96 PROP. Council was referred to a memorandum from Public Works Supervisor Raddatz, 4-22-88, relative to Long Range Plans for a City Hall Complex and use of recently purchased property adjacent to the Village Hall. Raddatz explained the staff recommendations for possible remodeling of City Hall; he also reviewed the conditions of the existing building and problems which would have to be overcome in conjunction with remodeling. Raddatz advised the Public Safety/Works Committee had reviewed the proposal and unanimously agreed no monies should be spent on remodeling the existing building; it was their opinion a new building should be constructed. Council agreed the proposed remodeling plan was well done, however, they reminded staff the original Council request was for a site plan which included use of the entire parcel of vacant lend, as well as the existins City Hell and Public Works facility. ~ After discussion, Council concurred that staff work with the Planning Consultant to produce a site plan inclusive of all vacant land purchased by the City and the existing City buildings; they requested the staff consider future needs of the City as they relate to Administrative Office, Public Works, Police, Fire, Parks, traffic flow and storage. Council further agreed that the plan compiled by Planner Miller, dated 11-14-77, should be reviewed. DRAINAGE PROBLEMS; ROYAL HILLS DRIVE Council was referred tq th~ PS/W Committee minutes of 4-21-88, relative to the drainage easement problems along Royal Hills Drive. Public Works Supervisor indicated that the swale in the rear of the properties along Royal Hills Drive was not sufficient to control drainage in the area; as a result of this insufficiency erosion was taking place in the rear yards of residents along Royal Rills Drive. , . . . . Minutes of the Arden Hills Regular Council Meeting, April 25, 1988 Page 3 ROYAL HILLS (Cont'd) Engineer Barry Peters reported the first 200 ft. from the culvert towards the east is eroding; residents hired a contractor to excavate a ditch. Peters advised other communities have alleviated similar problems by placing rock, top soil, and seeding in ditches; the roots intertwine with the rock and help with the erosion control. He explained contractors had inspected the area and cost estimates for excavation, seeding, and placing the rock would be $14,800, plus an additional cost of $2,500 for the City to purchase the rock. If the contractor supplies the rock the cost would be approximately $17,300.00. Raddatz questioned if the City or the homeowners would be responsible for correcting the problem. Clerk Administrator Morrison advised Attorney Lynden was of the opinion that the City is responsible for msintenance of drainage ditches. Council questioned if the work could be done in this area without damage resulting to properties from the heavy equipment. Peters advised he had discussed the matter of property damage with the contractors; it was suggested the corrective measures could be delayed until the winters months, as less damage will result to the properties when the frost is in the ground. Councilmember Hansen questioned if some temporary measures could be taken immediately to help relieve the problem for the summer months, and then correct the drainage ditch in the winter months. Council questioned if the Engineer would prepare a report, with alternatives for correcting the problems and what the costs would be. Peters advised he could prepare a report for Council and, since most of the background work was completed, the cost should not exceed $1,000.00. Sather moved, seconded by Winiecki, that Council instruct SEH to draft a written report for the Regular Council Meeting to be held May 9, 1988, outlining alternative solutions for correcting the drainage problems in Royal Hills North, and including long and short term solutions, as well as formal cost estimates for each alternative submitted. Motion carried unanimously. (5-0) WATER TOWER CONTROLS Council was referred to memorandum from Public Works Supervisor, 4-22-88, recommending moving the water tower controls from the old tower to the new tower. Raddatz advised he had reviewed the 1988 budget, as requested by Council, and determined thae two possibilities for funding exist; one would be expending funds from Code 227, Utility Maintenance, and the other would be to expend funds from the PIR fund. Raddatz recommended the funds be expended from the Utility maintenance fund, for reasons outlined in his memorandum. Councilman Sather expressed concern that monies were being spent to fix a problem the City did not create; questioned if SEH should be responsible for the cost. Engineer Peters advised that moving the controls was not directly related to the construction of the water tower; SEH had report~d this item as an alternative to be placed in the specifications, however, it was not bid in the water tower specifications to keep the costs at a minimum. Moved by Hansen. seconded by Peck, that Council approve the removal of the water tower controls from the old water tower and installation of the controls in the new wat~r tower. and the monies be expended from Code 227, the Utility Maintenance Fund. Motion carried. (Hansen, Peck, Winiecki and Woodburn voting in favor; Sather abstained) (4-0-1) Minutes of the Arden Hills Regular Council Meeting, April 25, 1988 Page 4 AWARD BID; STREET SWEEPING Council was referred to a memorandum from the Public Works Supervisor, 4-22-88, reporting the results from the street sweeping bids received and recommending the Knutson Klean Sweep in the amount of $45.45 per hour. . bid be awarded to Peck moved, seconded by Sather. that Council award the bid for the street sweeping contract to Knutson Clean Sweep, as outlined in the Public Works Supervisor's memorandum of 4-22-88. Motion carried unanimously. (5-0) Winiecki questioned if a total amount to be spent for street sweeping should be included in the motion. Raddatz advised that he had reviewed the last few years sweeping and estimated the number of hours to complete the project; he explained the cost should not exceed the budgeted amount. Peck suggested Raddatz advise residents, by placing a notice on the Cable channel, when the sweeping would begin. TREASURER REPORT INVESTMENTS Treasurer Green reported on the following investment: 4/15/88 - $200,000.00 invested at Midwest Federal, at 6.75%, to mature 9-1~-88. . Sather moved, Peck seconded, that Council ratify the Treasurer's report. Motion carried unanimously. (5-0) REQ. TEMP SIGN; BETHEL COLLEGE Council was referred to an application for a temporary sign at Bethel, College; a 25 ft. high inflatable balloon. Clerk Administrator Morrison advised the balloon would be placed on top of the Physical Education Building, for one day only, in conjunction with Bethel's Springfest celebration. Doug Toavs, Director of Tours and Special Events for Bethel College, was present and requested Council approval of the application. Toavs advised the balloon would not be highly visible from the adjacent roadways and would be used to promote the Springfest family carnival on campus. .. After discussion, Council concurred that Bethel csmpus is in a low area and the balloon would not be highly visible to residents in the area. Moved by Sather, seconded by Hansen, that Council approve the application for a Temporary Sign, 25 ft. inflatable balloon. on May 6, 1988, as requested. Motion carried unanimously. (5-0) 4It OTHER BUSINESS SEH; WATER TOWER PROBLEM RESOLUTION Councilman Sather referred to the letter from SEH, dated 4-22-88; advising they are continuing to review various alternatives for resolving the new water tower matter. Sather moved, seconded by Peck, that SEH be informed the Council requests an answer to questions regarding the new water tower at their Regular Meeting of May 31, 1988, and. if the information is not available at that time, that staff be instructed to refer the matter to Prosecuting Attorney Jerry Filla for recommendation ,to resolve this matter. Motion carried. (Sather, Peck, Hansen and Winiecki voting in favor; Woodburn opposed) (4-1) In discussion, Mayor Woodburn noted that the Engineers were waiting for the Roseville Public Works staff to conduct a test of their pumping system and supply necessary information to SEH for completion of the report. He questioned if Sather would prefer to wait for' the test results. Sather noted that the matter has been waiting approximately 7 or 8 weeks; it was his opinion a motion of this nature may expedite the process. ~ . . . . Minutes of the Arden Hills Regular Council Meeting, April 25, 1988 Page 5 ARMY RESV. PROJECT; SEN. DURENBERGER Councilmember Winiecki reported on the meeting with Senator Durenberger, relative to the Council concerns relative to the Army Reserve project proposed at ,the Twin Cities Arsenal. Winiecki advised Senator Durenberger was receptive to Council concerns and questioned if the ultimate solution would be to stop the project; he requested written information from Arden Hills. She also noted that Mr. Cohen, of Durenberger's staff, would be working with staff and would join Councilmembers a tour of the TCAAP property on May 9, 1988. on SIGNS AT MCGUIRES CLOTHING SALE Councilmember Winiecki questioned if a temporary sign permit had been issued for a clothing sale at McGuires. Morrison advised no sign under new management and procedures for temporary permit application waS received; she noted McGuires WaS suggested staff could send a letter advising them of sign permits. After discussion, Council concurred that the Community Service Officer could deliver copies of the temporary sign application and new Ordinance to the management office at McGuires, along with a letter explaining the procedures. HAMLINE AVENUE; CONSTR. DETOUR Councilmember Peck questioned the resident inquiries relative to the Hamline Avenue detour resulting from the proposed construction along 1-694. Morrison advised she had discussed the increased traffic and safety issues with Deputy Szenay; he stated increaaed patrols could be done on Hamline during the construction period. PEERCD REALTY; DELINQUENT ACCTS. Peck moved, seconded by Winiecki, that Council refer the matter of the delinquent utility accounts to Attorney Lynden for a legal opinion as to the procedures to be resolution of this matter. Motion carried unanimously. followed for expedient (5-0) Council concurred that the intent of the motion was to take drastic measures to resolve the problem immediately. Morrison suggested that the Attorney be given direction to set up a hearing process. PROCLAMATION; MINN. CITIES WEEK Peck moved, seconded by Sather, that Council pass a Proclamation declaring May I through 7, 1988, Minnesota Cities Week. Motion carried. (Peck, Sather, Hansen and Winiecki voting in favor; Woodburn opposed) (4-1) Mayor Woodburn suggested that no proclamations be passed; it WaS his opinion they are meaningless gestures. Sather disagreed; commented that they are routine business and it Was his opinion it would promote a negative perception of the City if Council was unwilling to support proclamations of this nature. FIRE CONTRACT REPORT Mayor Woodburn reported the LJVFD contract was being reviewed by an Attorney fo{ final wording and the budget was being reviewed by the Fire Department. REPORT OF CLERK ADMINISTRATOR PROPOSED 1989 RAMSEY CO. SHERIFF CONTRACT Clerk Administrator Morrison referred Council to the Proposed 1989 Ramsey County Sheriffs Department Contract. Morrison advised Council the proposed contract had been forwarded for their review and Commander Bergeron had stated he would be willing to discuss any Council concerns or questions at a future meeting. She noted the increases in the 1989 contract were due to the hiring of an additional Investigator and dispatching costs being charged back to the cities. Minutes of the Arden Hills Regular Council Meeting, April 25, 1988 Page 6 CONTRACT (Cont'd) Council directed the Clerk Administrator to forward a request to Commander Bergeron to be present at a future Council meeting to discuss the 1989 proposed contract, and that the Public Safety/Works Committee be notified of the date he will attend, in the event they . have any concerns or questions. RES. 1i88-13; TRANSFER FUNDS BY TELEPHONE Council was referred to Resolution No. 88-13 and advised by Clerk Administrator Morrison the resolution was required due to the interim appointment of Mrs. McNiesh as Clerk Administrator. Hansen moved, seconded by Peck, that Council approve Resolution No. 88-13, For Transfer of Funds By Telephonic Instructions. Motion carried unanimously. 5-0) RECYCLING INFO. Clerk Administrator Morrison advised that all the recycling containers ordered by residents had been delivered; she extended thanks to all those who helped deliver the containers. Morrison also reported she has received many positive comments relative to the recycling program. CLAIMS & PAYROLL Peck moved, seconded by Sather, that Council approve Claims and Psyrol1 as submitted. Motion carried unanimously. (5-0) RENDERING PLANT INFORMATION Clerk Administrator Morrison reported that Mr. Liefert has set standards to be met within the permit for Kem Milling and a letter has been sent to company representatives, requesting they address his questions and concerns. She also noted New Brighton City Manager Hank Sinda had advised their City Attorney has been searching for an expert on ambient air. . CLERK ADMIN. ; LAST MEETING Councilmember Peck, on behalf of the Council, thanked Patricia Morrison for her time and service as Clerk Administrator for the City of Arden Hills and wished her good luck in her new position at Lake Elmo. Morrison thanked the Council and advised she had enjoyed working at Arden Hills; she commented the Village committees and staff were dedicated and a pleasure to work with. She also extended her best wishes to the new"Clerk Administrator. ADJOURNMENT Peck moved, seconded by Sather, that the meeting be adjourned at 9:59 p.m. Motion carried unanimously. (5-0) ctdlv;y Ohw$/JlJ!lJtJ~L Patr1eiR T Mnrrisnn Clerk Administrator ~~J~ Ro rt L. Woodburn . Mayor NOTICE OF MEETINGS The next Regular Council Meeting will be held on Monday, May 9, 1988, at 7:30 p.m., at the Village Hsll. " .