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Home My WebLink AboutCCP 03-09-1987 AGENDA Regular Council Meeting Village of Arden Hills Monday, March 9, 1987 - 7:30 P.M. Village Hall e, l. Call to Order and Roll Call ~2. Approval of Minutes, February 23, 1987 3. Business from the Floor 4. New Brighton Interceptor, Truhler Addition A. Review of Bids _~/dB. Resolution No. 87-15, RESOLUTION AWARDING BID FOR IMPROVEMENTS NO. SS-83-6 AND W-86-2. 5. Glenhill Road ( A. Resolution No. 87-16, RESOLUTION APPROVING AGREEMENT WITH { . ROSEVILLE FOR RECONSTRUCTION OF GLENHILL ROAD FROM SNELLING Cl.p5. FRONTAGE ROAD TO HAMLlNE AVENUE, IMPROVEMENT NO. P-ST-87-01. ,~:;. A?prwUAI oF- AGI'te.e.Il-Ie.uJ\ tJ.Jfl~s.QJ.Jt'({e 6. Report of Planner Orlyn Miller Ii A. Case No. 87-2A and 87-2B, Setback Variances, 4173 and 4183 Norma ~-- Avenue. .__~h. Case No. 87-5, Minor Subdivision, 3280 Lake Johanna Blvd. ... J C. Case No. 87-3, Special Use Permit, Valentine Hills Elementary ('~ School. 1, I C 7. Report of Human Rights Commission Meeting -"vrJ-f d A.!- Committee Resignation, Jill Peterson 8. Report of Finance Committee ~~ l,A.._ Street Lighting Program 3i20KA'lbB. . 1987 Insurance Program &J'M.. 9.._ Fire Board Report 3J2!2 10. Resolution No. 87-17, RESOLUTION APPOINTING COUNCILMEMBER TO FILL UNEXPIRED TERM OF DALE HICKS. 11. Other Business 12. Report of Clerk Administrator Patricia J. Morrison . ~A. Preliminary Projections, Five Year Capital Improvement Plan - -.--""..- . B. Approval of Charitable Gambling License, Blue Fox Inney.H' ,(U, 9: I"'" " ,C ~Ii(' .@1~-" C. Purchase of Software - dBASE 111+, Training Sessions ~,_____11~..___ Claims and Payroll 13. Adj ournment j -.... -- . MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING Monday, March 9, 1987 - Village Hall CALL TO ORDER Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. ROLL CALL The roll being called the following members were present: Mayor Woodburn, Councilmembers Nancy Hansen, Gary Peck and Thomas Sather. Also present were Donald Lund of Short, Elliot and Henrickson, Planner Orlyn Miller, Treasurer Donald Lamb, Public Works Supervisor Robert Raddatz, Clerk Administrator Patricia Morrison and Deputy Clerk Catherine Iago. APPROVE MINUTES Moved by Hansen, seconded by Peck, that Council approve the Minutes of February 23, 1987, as submitted. Motion carried unanimously. (4-0) BUSINESS FROM James Winiecki advised the Council his wife, Jeanne, FLOOR was unable to attend the meeting, due to a previous conunittment. RES. NO. 87-15; Council reviewed the bids received March 2nd on the AWARD BID/SEWER New Brighton Interceptor, SS-83-6 and W-86-2. I'.) INTERCEPTOR L\~ \J0 ~:t... {> . Don Lund of SEH advised Council he was present to answer any questions regarding the project. Council questioned: 1. Reason for increase in the bids since last fall. 2. Reputation of the lowest bidding company. 3. If all necessary easements have been obtained. load Lund advised a contributing factor in the increase of the bids could be the fact that contractor I s are busier at this time'ylyear, versus=1ast,t-al,l, He also pointed out that ht.-1's'not- famH+arwrth--t'he~..j"Qt -and there may be technical modifications to the sewer line that caused the increase. Lund stated he had worked with Frattalone Excavating and they are a reputable company. In regard to the easements, he noted that although easements have not be obtained for all the properties, right of entry documents were ubtained for all properties. Moved by Hansen, seconded by Peck, that Council approve Resolution No. 87-15, RESOLUTION ACCEPTING BID FOR SS-83-6 AND W-86-2, and award the bid to F.M. Frattalone Execavating, in the amount of $564,428.02. Motion carried unanimously. (4-0) PUBLIC HEARING; Mayor Woodburn opened the public hearing at 7:38 p.m. GLENHILL ROAD Clerk Administrator verified that the Notice of Hearing IMPRMT. P-86-28 was published twice in the New BriRhton Bulletin on February 25 and March 4, and was mailed to affected property owners on February 26, 1987. . Dave Janisch and Baron Behning of the City of Roseville's Engineering Department were in attendance. Janisch explained the proposed improvements of Glenhill Road as per specifications. He noted the bids for the project will be opened on April 7th and the estimated completion date is July 4th. Mayor Woodburn read a letter from Mr. & Mrs. Mertin Stenberg of 1415 Glenhill ,Road'1~tating their opposition to the proposed improvement of Glenhill Road, (received March 9th.) James Woodward, 1423 Glenhill Road, stated he is in favor of the proposed improvement. John Shelendich, 1459 Glenhill Road, was concerned about how the assessment of his property would be calculated, if the estimated figure would cover the cost . of the improvement, and the widening of the road. Dave Janisch explained how unusual lots were calculated for assessments. In Shelendich's case, his lot was converted to a rectangular shape and frontage ~ was calculated as 1,123 ft., 606 ft. (547.) in Roseville and 517 ft. (467.) in~ Arden Hills. Janisch advised that the Glenhill Rd. improvement would be done in conjunction with several other street improvements; he noted that usually the estimated cost figures are higher than the actual costs. --.. - ------- . Minutes of the Regular Council Meeting, March 9, 1987 Page 2 Council questioned if Roseville would proceed with the project in the event Arden Hills does not participate. Janisch advised Roseville would not begin the Glenhill Road improvement if Arden Hills does not participate. Mayor Woodbur~ asked the residents if they believed traffic has increased on Glenhill Road. Two residents stated traffic had increased; one stated it has not; one resident expressed concern for the excessive speed on the road. ~Q;- John Shelendich, 1459 Glenhill Rd, asked (provisions were made for access to property during the construction period. Janisch stated that notice would be given to residents if access to property would be prohibited during construction; he advised that every effort would be made to keep access to individual properties open. In discussion, Council advised residents that the assessments for the project ~ ' would be payable in 1988; also noted that Roseville has agreed to allow_,.~l!L- J, City to budget funds for this project for 1988 by deferring paymentrror one h,f, ~year. Also discussed was the possibility of streetlights in the area and if ~ speed signage should be considered, due to the increased traffic. . After determining there were nn additional questions or comments, either written or from the floor, the public hearing was closed at 8:03 p.m. In discussion, it was determined that the wording in the proposed Resolution, under Item #2, would have to be changed to designate Roseville's Engineer for the improvement rather than Arden Hill's Engineer. Hansen moved, seconded by Sather, that Council approve Resolution No. 87-16, RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS FOR P-86-28, GLENHILL ROAD, as per the proposed agreement and as amended under Item 112 by deleting "Village's Consulting Engineers, Short, Elliott, Henrickson" and adding: "Roseville Engineering Department". Motion carried unanimously. (4-0) AGREEMENT FOR Council reviewed the draft of an agreement with the City IMPROVEMENT OF of Roseville for this project; questioned the language GLENHILL ROAD in Item #7 pertaining to payment. h Dave Janisch explained that upon completion of the project an invoice will be sent to Arden Hills; after 60 days from receipt of that invoice, Roseville will begin to charge the interest.p~rceRt4ge. He noted that a specific date could not be given because the Glenhill project is being done in conjunction with other improvements in the City of Roseville. Council commended the Roseville staff for~ their cooperation on the . reconstruction project. Moved by Hansen, se~9nded by Sather, that Council enter into a Joint Powers Agreement for Recon~~sction of Glenhill Road, from Snelling Frontage Road to Hamline Avenue, pending review and approval of the draft agreement by Arden Hill's Attorney. Motion carried unanimously. (4-0) CASE #87-02;A & B; Council was referred to Board of Appeals minutes SETBACK VARIANCES, (2/26/87), Planning Commission minutes (3/4/87) and 4173 & 4183 NORMA Planner's report (2-24-87). Planner Miller explained that setback variances were granted, when the addition I was platted, for a 20 ft. aggregate setback for several lots; the lots were 85 I ,'0_. ft. frontage and the unusual lot conditions warranted the approval of the request. He also noted that the properties for which the current variances are . requested resulted from incorrect positioning of the homes on the lot by the builder. Miller pointed out that granting the variances will simply "legalize" them, for the record, and eliminate encumbrances which might hinder the salability of the properties in the future; both Planning Commission and Board of Appeals recommended approval of the variances. . Minutes of the Regular Council Meeting, March 9, 1987 Page 3 Miller noted that a retaining wall, existing between the two properties, would also require a variance; he advised that matter should be discussed as a separate issue. Charlotte Spang, 4183 Norma Avenue, explained that she has incurred expenses because of the improper survey of the lots; she asked if the builder would be charged a penalty for the error. Council advised Mrs. Spange it would be her responsibility to pursue civil recourse for reimbursement of her expenses. Sather moved, seconded by Peck, that Council approve Case No. 87-02 A & B, 4173 and 4183 Norma Avenue, as requested. Motion carried unanimously. (4-0) VARIANCE FOR Planner Miller explained that the encroachment of the r;jRETAINING WALL retaining wall owned by Spangs, 4183 Norma Avenue, is a J 4183 NORMA AVE self-created situation, and that the Spangs have been negotiating the purchase of an easement from the owners of 4195 Norma Avenue. Miller further stated if an easement cannot be obtained, the retaining wall will have to be relocated: he recommended a 3-foot variance . be granted for the retaining wall, which would allow Spangs to reconstruct the wall at the property line if the easement is not obtained. Council asked why this variance request was not part of the setback variance application and if residents should have received notice of this matter. Miller noted that the application for the variance from setback requirements for the homes was initiated by the builder; the encroachment of the retaining wall was identified after the application had been made and this variance request is from the Spangs. He advised this is not an unusual situation: in the past other variances have been identified after an application has been submitted. Miller explained that notifying the adjacent property owners is not a requirement in the variance application process. JM~ Moved by Hansen, seconded by Sather, that Council approve the request for a 3-foot setback variance for the c"~~Qn~retaining wall, !Nt nu futtllllI ~Qt-"-i-nillg "..11" that exists between the home!, at 4183 and 4195 Norma Avenue. Motion carried unanimously. (4-0) After discussion of past policy re: fines for violation of Zoning Ordinance requirements, Council consensus was that the developer of this addition has an excellent record in the City and that this error was p~e8agly unintentional. CASE #87-05; MINOR Council was referred to Planner's report (2-24-87) and SUBDIV. 3280 LAKE Planning Commission minutes of 3-4-87 recommending ( JOHANNA BOULEVARD approval of the Minor Subdivision at 3280 Lake Johanna . v Boulevard. I Planner Miller stated the applicant is proposing to split 10 feet from the " south edge of the vacant lot and convey that strip of land to the adjacent property owner. He advised that the propsed lot split and consolidation improves the south lot without detriment to the north lot. Miller further stated that he recommends approval be conditioned upon administrative review and approval of the deeds prior to recording with the County. Hansen moved, seconded by Peck, that Council approve Case No. 87-05, Lot Split/Consolidation at 3280 Lake Johanna Blvd., as submitted by the applicant Michael Hill, contingent upon administrative review and approval of the deeds prior to recording with the County. Motion carried unanimously. (4-0) . CASE #87-03; SUP Council was referred to Planner's report (2-24-87) and VALENTINE HILLS Planning Commission minutes of 3-4-87, re: application SCHOOL ADDITION for a Special Use Permit to construct 4 additional jJ classrooms at the Valentine Hills Elementary School. 1 . Minutes of the Reguiar Council Meeting, March 9, 1987 Page 4 Paul Erickson, Architect, and John Osland. District #621 representative, appeared before the Council. Osland advised that this proposed addition is part of a major project to upgrade schools in the District. Paul Erickson reviewed the building plans for the four additional classrooms. . Council asked if the two portable classrooms, which were approved for a 5 year period commencing in 1989, will be removed because of this additional space. Paul Donally, representative from District #621, stated that the portable classrooms would be retained for at least the five year period; at that time the school district will evaluate if they should request an extension on the SUP or remove the portable classrooms. ; W'-'- Councilmember Hansen commented that the school district should mak':.3!-..-.:'U M-tI.J- determination at this time for the necessity of additional space;-since they /W~ are in the process of upgrading several schools. ijJJA~;' I There was discussion regarding the fact that only one window was provided in each classroom. John Osland advised Council that staff members discussed the fact that they would rather have the additional wall space for writing and . cabinets. Council also discussed the rooftop cooling units; applicant was reminded that the Zoning Code requires screening of rooftop units. Osland advised that there are two plans for the cooling system; one would enclose the system in the ceiling of the addition, and, if that plan proved too costly, the alternate would be one cooling unit per classroom on the roof. He further advised he was unaware of the screening requirement. Hansen moved, seconded by Woodburn, that Council approve Case No. 87-03, Special Use Permit Application for four additional classrooms at Valentine Hills Elementary School, by School District #621, contingent upon the applicant obtaining Council approval for the screening of the rooftop ventilation units as per the Zoning Code, if the plans for the addition include rooftop units. Motion carried unanimously. (4-0) CASE 1/87-04; Mayor Woodburn read a letter from Jackson-Scott REZONING FROM Associates, Inc. requesting the Rezoning application B-1 TO B-2 be continued to the regular Council meeting of March HWY 96 & HAMLINE 30th. RESIGNATION FROM Council was referred to the minutes of the Human Rights ,'I HUMAN RTS. COMM. (3-5-87) re; the resignation of Jill Peterson, due to scheduling conflicts. . Sather moved, seconded by Peck, that Council accept the resignation of Jill Peterson from the Human Rights Commission and that City staff send her an appropriate letter of gratitude for serving on the Commission. Motion carried unanimously. (4-0) STREET LIGHTING Council was referred to the Finance Committee minutes PROGRAM; FIN. COM of 2-26-87, regarding their recommendation for the RECOMMENDATION proposed street lighting plan. After discussion, Council consensus was to include the funds for installation and operation of the streelights, as defined in Phase I of the plan (50 lights) ,/ in the proposed 1988 budget, at a cost of approximately $6,350.00. Peck suggested a footnote be placed in the proposed 1988 budget, which outlined the costs for a two phased installation of the street lights; each phase being . 25 lights. 1987 INSURANCE Clerk Administrator Morrison advised Council that 1/ PROGRAM RECMD. William Hite was unavailable this evening to discuss the proposed 1987 Insurance Program. She suggested " !Council continue this matter to the regular meeting of March 30th when Hite /wou1d be available to review the proposal. . . Minutes of the Regular Council Meeting, March 9, 1987 Page 5 INSURANCE (CONT'D) Morrison also stated that the insurance payment for 1987 was included in the Claims and Payroll for Council ',approval this eveningl she noted that if there are any credits due from !\ \,-.japproving the alternate proposal, the League of Cities would reimburse Arden ~ Hills. . Council consensus was to continue this matter to the regular Council meeting of March 30th. FIRE BOARD REPORT Council was referred to memorandum from Councilmember Hansen (3-6-87) regarding the Fire Board meeting and Fire Contract Issues. She stated that although Shoreview had sent a letter stating they no longer wanted to participate as part of the fire board as it was currently set up, she assumed they needed to continue some type of contract with station 1 and 2. The discussion at the meeting centered around four separate contracts with the LJVFD; contrary to past policy. Hansen reviewed the issues in her memorandum: Arden Hills will have to decide on the level of involvement in the fire stations; she noted the following: 1. Shoreview will no longer participate in Station #1, therefore it will be . Arden Hills responsibility to maintain the current level of service and assume 100% of the cost for Station #1. 2. Do we want to participate in Station #2, Shoreview has proposed a 50-50% participation in Station 2, North Oaks proposed to Shoreview a 30-70% participation. 3. Arden Hills could participate for 20% of Station 2 and still get service from the Station. Hansen suggested Council consider arranging a work session with the Fire Department to discuss the concerns of Firefighter and Council. There was discussion on the following items: 1., Arden Hills participation level in the current fire stations should be determined. 2. Does Arden Hills have sufficient need for our own fire station. 3. Should Arden Hills continue to participate in the joint fire station (station #4) with Shoreview. 4. Could personnel be recruited to man our own fire station. 5. Does our current service level need to be increased with the addition of our own fire station. 6. Should Arden Hills be participating in responsibility for Station #3 versus Station #2; would response time be lessened for the northern portion of the city from Station #3 Mayor Woodburn reported on the Joint Fire Station meeting with the City of . Shoreview on 3/7/87. He advised that Shoreview will build Station #4 whether or not Arden Hills participates. The proposed Station #4 will be a four-bay station similar in cost to Station #3; building and equipment estimated at approximately $600,000. He suggested Council strongly consider building our own station; noting we may not need a station of that magnitude and we could budget or bond for a smaller scaled operation. His main concern with building our own station was if the LJVFD could recruit sufficient personnel. Paul Malone, 1485 Dawn Circle, suggested Arden Hills could purchase the equipment and building at Station #1 and construct another small station in the north end of the City. He noted that used fire vehicles could be purchased for the second station and pointed out that the funds for joint participation in Station #4 would cover the costs of constructing the second station. Malone also commented that response time may be lessened if firefighters responded directly to the scene, rather than to a station. . Hansen advised that the response method had been discussed with the firefighters and they were concerned about the dangers of firefighters responding in traffic to a fire scene, the necessity of more turnout gear and the responsibility designations for equipment after the fire. Sather commented that it is apparent the Joint Powers approach will no longer be the policy; he stated that regardless of our participation in Station #2, it is his belief that costs for fire protection will increase. . Minutes of the Regular Council Meeting, March 9, 1987 Page 6 FIRE RPT (CONT'D) He noted it would be difficult for him to favor our participation in Station #2 as long as Shoreview is not participating in Station #1. Hansen commented the first step would be to settle a contract with the LJVFD; she suggested a worksession with the Executive Board be arranged to discuss the matter and reminded Council the current contract expires in June this year. Mayor Woodburn advised he has had discussions with the Fire Chief regarding the drafting of the budget for fire protection. Peck-aske&--U-it is the responsibility of the Fire Department to outline their needs for providing fire service to the City; would they prefer to participate with Shoreview in Station #4 or construct our own station and, if we construct our own station, could they provide sufficient manning. ~ ~~*W*<;;t****%i."'*~~sJt- ~ 'T~' ~TH~~~~~IO;***************** / I APPOINTMENT OF NEW Council determined that they were not prepared at this COUNCILMEMBER time to appoint the new Councilmember. . Sather mo' . -_.~~-,.- the appointment of a new Councilmember to the regular Council meeting of March 30th. Motion carried unanimously. (4-0) OTHER BUSINESS DISC. OF MILEAGE Councilmember Peck questioned the mileage reimbursement REIMBURSEMENT payment for Village employees; he questioned if Council action is required. Clerk Administrator Morrison advised that the current mileage payment is $.20; if Council determines that should be changed to $.21, it would require an Ordinance Amendment. She advised Council that employee's had agreed to the $.20 reimbursement. ~FIRE RESPONSE Mayor Woodburn reviewed statistics he had computed .. STUDY re~ative to Fire Respo~se ~:~~1s.~""""~~~ ~i~-\\~ ttYI'_l.. \).Jt).~~.. tS'V..J.i...1 -~.1k~~. ASSESSMENT POLICY Mayor Woodburn advised Council he had received a letter LETTER FROM ATTY. from the Attorney re: variable sized assessments for the same project. Lynden advised that the assessments must be spread uniformly against properties of the same class. He further noted that Lynden will explore the matter more thoroughly and report back to Council. . c...! REQUEST FOR Mayor Woodburn referred Council to a letter from Mr. J) BILLBOARD SIGN James Spaniol requesting he be granted permission to place a billboard sign at the intersection of County Road E and Cleveland Avenue. Council asked the Clerk Administrator to send a letter to Spaniol advising him of the Ordinance which prohibits billboard signs. TRAFFIC STUDY', Council was advised a traffic study would be done on GREY FOX ROAD tJ f: Grey Fox Road; Mayor Woodburn suggested the count should , - be taken from both ends of Grey Fox Road to determine ."..... '\\ the feasibility of traffic moving in another direction. SIGN; HUNTER'S Mayor Woodburn advised the Planner had determined the PARK APARTMENTS . site for sale at Hunter's Park Apts. was used for . il. ,calculating the density; he asked if the staff would -' check to see if the sign had been removed. (PARKING PROBLEM; Mayor Woodburn stated complaints have been received from :-) MOUNDSVIEW H.S. residents in the area of Moundsview High School; Janet Court, Fairview Avenue, Gramsie and Rolling Road. He suggested No Parking Signs during daytime hours be placed in the area to alleviate the problem. \ . Minutes of the Regular Council Meeting, March 9, 1987 Page 7 PKING (CONT'D) Hansen noted that residents last fall did not complain about the football lights; most complaints were about the parking, litter and persons walking thru their yards. Council expre~sed concern that no parking signs would restrict the residents from parking in front of their homes. The Clerk Administrator advised that Deputy Herbst had discussed the matter with the residents of Janet Court; he suggested if a function was planned by a resident in the area, they could contact the Sheriff's Dept. and advise them of the date of the function. Peck stated the school should take~ steps to control the situation. Clerk Administrator Morrison advised Council that she and Deputy Herbst had met with the Principal of the school; he was very supportive and encouraged the City's efforts to control the parking. He also advised he was going to issue parking permits.. aHewing thn~ wl.s ...<i..-<1 f'ir~t- t-n aa\'8 !larking Morrison noted part of the problem is that the school cannot enforce the no parking on the street. Hansen moved, seconded by Peck, that Council install No . Parking Signs on Janet Court between the hours of 8:00 a.m. and 4:00 p.m. on School Days. Motion failed. (Hansen, Woodburn voting in favor; Sather and Peck opposed) (2-2). In discussion, some Councilmembers favored the signs: others preferred the school be responsible for resolving the problem first: if the school cannot resolve the problem, then Council could consider installation of the no parking signs. SCHOONOVER SITE Mayor advised Council action should be taken on the option for the Schoonover site for the 4th fire station. Moved by Sather, seconded by Peck. that Council approve signing the option agreement on the Schoonover property for the proposed 4th fire station. Motion carried unanimously. (4-0) CHARITABLE GAMBL. Hansen moved, seconded by Peck, that Council approve LIC. BLUE FOX INN the application by the Original Boosters for a Charitable Gambling License at the Blue Fox Inn. Motion carried unanimously. (4-0) REPORT OF CLERK ADMINISTRATOR CAPITAL IMPRVMT PLAN Council was referred to the Finance Committee minutes of 2/26/87; suggested after Council review at their meeting . of March 9th, Finance Committee could appoint a subcommittee to study the plan. After discussion, Council determined more time was needed to study the proposed plan in detail: a Finance subcommittee could be appointed to review the plan and the matter could be returned to Council at a future meeting for discussion. Mayor Woodburn noted in the 1987 income, in the cash balance of the PIR Fund, he recalled the amount of $120,000 budgeted for the Fire Station. Clerk Administrator stated she would verify the amount in the budget. _ .1,Jl. -\ PURCHASE OF SOFTWARE Council w~s referred to Clerk Administrator's memorandum _ 13[\'>'" " & TRAINING SESSION recommend1ng the purchase of dBASE II + computer P~Qg"- c df\lJ~ and requesting permission for Shirley Marshall to atten~7 an "Introduction to dBASE 11+" class at Mounds View High School, at a cost of . $60.00. 1l1--- ~\l! Morrison noted that Ameridata offers the ,~ am at a cost of $500.00; the \,~ ~ may be purchased from other sources at costs beginning at $399.00. She ~\ noted that we have a service contract with Ameridata. on both computers, and they provide telephone support on pr~~s. t,,,,-J-, (/J\ . Minutes of the Regular Council Meeting, March 9, 1987 Page 8 SOFTWARE (CONT'D) Morrison stated that if the Council authorizes the purchase of the program from Ameridata and sending Shirley to the training class, the total expenditure will not exceed the 1987 amount budgeted for both. . Council asked Morrison if the telephone support provided by Ameridata would be worth the extra expense for the program. Morrison stated that Ameridata has been extremely helpful to the office staff; in her opinion the expenditure would be worthwhile. Sather moved, seconded by Peck, that Council approve the purchase of the dBASE II+ program from Ameridata and Shirley Marshall's )'{11'I;O attendance at the training session at Mounds View High School. Motion carried. *V (Sather, Peck, and Hansen voting in favor; Woodburn voting in opposition) (3-1) CLAIMS & PAYROLL Clerk Administrator advised Council that the final payment on the telephone system was listed on the claims; she advised that the check, if approved, would be held until all specifications on the system have been met by the company. . Peck asked if the City had a category in the budget for "Snowplowing"; since the winter had been so mild, he questioned if there would be any unexpended funds in that account. Public Works Supervisor advised the snowplowing funds are included in the General Fund. Hansen moved, seconded by Peck, that Council approve the Claims and Payroll as submitted. Motion carried unanimously. (4-0) LABOR NEG'S MTG. Councilmember Sather advised there is a closed labor negotiations meeting scheduled for March 13th, at 3:30 p.m., at the Village Hall. ADJOURNMENT Hansen moved, seconded by Sather, that the meeting be adjourned at 11:00 p.m. Motion carried unanimously. (4-0) Patricia J. Morrison Robert L. Woodburn . Clerk Administrator Mayor NOTICE OF MEETINGS The next Regular Council Meeting will be on Monday, March 30, 1987, at 7:30 p.m., at the Village Hall. . ~ 1r11~~ . ~'~' ~~ 1 ~ rs-rl,ll.:-------.- . (JJ . q. . ~"^" flJ,d(( JfC ~~3-/il/7: . ~ ([) !I~~! UJ~ I J~I (1.a.L I~~ - ~~ @ 9~~ (9~' b.aja--v.(2) (j) )JB ~~/tuk +~0 ) \.0 u ~(JAJL V 7/ -P~ ~> (v1J/-~ % p~ 11f) --6; ~ ~ -&- ~ -IJI O-ff 'J) "? GD~ (0(" RY7-/~ JD(UjJ. YJ~ : )~ Sy Ir )J,~_,~,P~ . 3jl~ '~u..m-i.-O}CvC2~~' /( / -;/ *- ~l5 ~-?f1 ~i -y'/" s> ~~F3_ S'( 7 I It-fL 6{)t5' IC. , L' , t/2- ~'9' ~f ' , r ' "'l/<f '- -'i/) J~ o-f1 '[2 j UJrvi).. u fum '- . ~~ )L/5Cj -:-~ : o:JdLol@YIA'_,(,/c~.Md-. ~ /JA <1 e.. ~1/ i /? '3 ~ 0..." 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Ch--- ~~~~ 1/. . i' S, M- 0..~ ~ l,\)'c/ I!, <.J - / / ') , ' I (t . \ L \' . -..,", / 3 . (,.-.J _0"J.).~ '_, j\ -, ('.' '\: '~_-;;.": ( '3..$ \\ ~'~'. i\ \.~_ - ~_ )Co ()r(t...I{~-,. t .. ~' ' ,~ 3/1j?7 ~~~i~~ ~ ~~ /'! . (W%'i-Q'J-f1-'+e, 4-17"::, Cf-1/y?:' 0UlJmil~, . o;;.,~I~~~~I)?, Oi~ 51- u~ _~ql~:?>/$ldi~M I ~- J~~$.5CJJJt (J)vJ:i jA UJoJJL La fm.-MM , ! C~ CJfLd ' ~~ ~\h~ \ @J ~?;7-cb': ~Q$o 1~~~, IloispkU ~ : ~-,ct- 0--f1Y~_ ~ r1M11;;-~ w/e~ // "/ :( )9 ! .' \" . . (\j/ i Y' ('U l ...." _../ ' _.~. -- --- - CV ~ ~7-D3- U~/~~ 5i()ro4.t*-.~~/yO ~&~ 8J OM ~ ~~oaO~(D"--.Q. , ~7-0r . .~B-!-5fJ-d- ~J\1lh--O--av--'lG/&~) I Pdt, ~~!M.ff.L~)---tJJ&.&.s(d-c/~ " e,,~:!l!i:\~ (4f'~m, G~'}j;~J J2v~J, 0H~t:ad,1, y /~l-,H; ~'I~ f)l A1 ~,. ~ 0, O~I G)-/I~~) ~. i>>()~~ ;1:b~~\~~ ~ 6'w G- ~1- >- ~~ If-.iL(M 1lA,~~~ pU.P > - --- ." i .,i,f L j, :,:'"t~ Arden Hills, MN Sanitary Sewer & BIDS RECEIVED: March 2, 1987 Watennain Extension So. of Rd. Lake SEH FILE NO: 84043 . BID BOND BID AMOUNT BIDDER Albrecht EKc. Inc. 10% . Arcon Const. 10% j.. Austin P. Keller Co. 10% V S?J-~ ? en ~U - , ::; Barbarossa & Sons, Inc. 10% V- b 00709'). cl 0 Channel Const. Co, Inc. 10% / F. M. Frattalone EKc. 10% V 5' 10 ~ Lf?--~ iJ ?- . . Richard Knutson, Inc. 10% j. Larretti & Sons, Inc. 10% V-- :; '1 7 i 0 ()O 00 -- S. J. Louis Const. 10% Nodland Const. 10% -4 Northdale Const. Co. 10% .,.-/" s-9 b I 76 5. 6 5 -~--~ . . Sewe r Interceptor Moved by Hansen, secon de d by Peck, that Counci I app rove Resolution No. 87-15, RESOLUTION ACCEPTING BID FOR 55-83-6 AND W-86-2, and award the bid to F.M. Frattalone Execavat i ng i n the amount of $564,428.02. ~~otion carri ed unanimously. (4-0) G I en hill Road Hansen moved, seconded by Sather, that Co u n c i I approve Reso I ut i on No. 87-16, RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS P-86-28, GLENHILL ROAO, as amended un de r Item #2 by deleting "Vi Ilage's Consulting . Engineers, Short, Ell iot, Hendrickson" and adding: Roseville Engineering Department, as per the proposed agreement. Mo t ion carried unanimous Iy. (4-0) . . STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS RESOLUTION NO. 87-16 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS P-86-28 GLENHILL ROAD WHEREAS, a Resolution of the City Council, adopted the 9th day of February, 1987, fixed a date for a Council hearing on th@ proposed improvement of Glenhill Road, between the west line of Hamline Avenue and the east line of Snelling Avenue, by storm sewer, street reconstruction and concrete curb and gutter; and WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing were given, and the hearing was held thereon on the 9th day of March, 1987, at which time all persons desiring to be heard were given an opportunity to be heard thereon; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF ARDEN HILLS, MINNESOTA: . 1- Such improvement is hereby ordered as proposed in the Council Resolution adopted March 9, 1987; 2. Roseville's Consulting Engineers, Short-Elliott-Hendrickson, are hereby designated as the engineers for this improvement. They shall prepare plans and specifications for the making of such improvement. Adopted by the Village Council of Arden Hills this 9th day of March, 1987. Robert L. Woodburn, Mayor (SEAL) Patricia J. Morrison Clerk Administrator , . '8 '--,/ , . STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS RESOLUTION NO. 87-15 RESOLUTION ACCEPTING BID FOR SS-83-6 AND W-86-2 WHEREAS. pursuant to an advertisement for bids for the improvement known as SS-83-6 and W-86-2, being sanitary sewer and watermain extension south of Round Lake, in the Village of Arden Hills, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: F. M. Frattalone Excavating.............$564.428.02 Austin P. Keller Company.................586,847.50 Lametti & Sons. Inc..................... .587,000.00 Northdale Construction Company...........597,765.65 Barbarosa and Sons. Inc..................660.092.00 and WHEREAS. it appears that F. M. Frattalone Excavating, of St. . Paul, MN. is the lowest responsible bidder; NOW, THEREFORE. BE IT RESOLVED. by the Village Council of Arden Hills, MN: 1. The Mayor and Clerk are hereby authorized and directed to enter into the attached contract with F. M. Frattalone of St. Paul, MN, in the name of the Village of Arden Hills, for the sanitary sewer and watermain extension. south of Round Lake, according to the plans and , specifications therefore approved by the Village Council and on file in the office of the Clerk Administrator. 2. The Clerk Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the Arden Hills City Council this 9th day of March, 1987. Robert L. Woodburn, Mayor (SEAL) . Patricia J. Morrison Clerk Administrator r"-"- .-..- - -....-- - -...-.-- . I i \. \!A /_" -' i (~.j -' 1".7 " 1,\ "i.ii" 0~ 9) 19%1 ' II 'I' ',I, .I'L/ f'''' \ ,/ '........_...-' ~JJ~~ ~;.j.idv) ~ [)~~ J 2d cu.-u ~ . .:t:d.v ;{ hL/.-1.a I[: ,~ ~aVY~~'- , . . ~) I f1\' ) ,5s~ . ~ 0.\ rr 11 f?-\ql ~j\J SA RESOLUTION NO. 87-16 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS P-86-28 GLENHILL ROAD . WHEREAS, a resolution of the City Council, adopted the 9th day of February, 1987, fixed a date for a Council hearing on the proposed improvement of Glenhill Road, between the west line of Hamline Avenue and the east line of Snelling Avenue, by storm sewer, street reconstruc- tion and concrete curb and gutter; and, WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 9th day of March, 1987, at which time all persons desiring to be heard were given an opportunity to be heard thereon; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF ARDEN HILLS, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the Council Resolution adopted March 9, 1987. ,"" /' A.-" ~<._ --rt:..-;;;.z;;;:t...v-G '4fLU'T'~- 4-~v--.().L, tl.~. 2. The Hill .!__I _ C ....kilid:Jlg Engineers, C~__ _ ~,,~~~ Dr ~vi=~ , are hereby designated as the engineers for this improvement. They shall prepare plans and specifications for the making of such improvement. -, l:i ,..., __ .% .., ',,--,..-.......;(<..~~.,...,,-....Jl:-..1' " ,./J u . Adopted by the Village Council of Arden Hills this 9th day of March, 1987. . ----------- , ",-;i" . . ViRRnQe (Jf A1rlle1t WiPPA '<<50 W, HIGHWAY 96. ARDEN HillS. MI....ESOTA 55112 &33.5676 February 23, 1967 TO WHOM IT MAY CONCERN: Notlca Is hereby given that the CIty Councl I of Arden Hills will Ileet In the Counc r I chambars of tha cIty har I at 7:)0 p.Il., on Monday, Ma rch 9, I Sl67, to consider tha ..klng of an Illprovement on Glen hIli Road, between the West line Of Hamllne Aven ua and the East line of Snelling Avenue by storlll sewer, streat reconstruction and concrete curb and gutter, pursuant to Mlnnesote Statutes, . SectIons 429.011 to 429.111. Tha are. proposed to be assessed for such Improvement Is the property abuttIng/benefited on such straet. Tha 8stllllated cost of such 'Ilprovement 15 S63,000.00. Such persons as deslra to be heard with re fe ren ce to the proposed l.p rove..nt wIll be heard at this .eetlng. Patricia J. Morrison Clark Admlnlstretor CIty of Arden Hills ld- '?f,,;f7 . . ~. . . PROPOSED STREET CONSTRUCTION . On all of theae projects, it 111 anticipated that tha ruture road oonstruction will be in the oenter of the r1&ht-of-way. It 18 alao usUQed tha t the oonstruction in all but one caae would be of a etandard 7 tpn design, 32 feet wide of a residential nature. Concrete curb and gutter would be placed on both aides of the roadway, and miace11aneous appurtenances or drainage ~dif1eations would be conatructed as part of the overall project. The elevations of the etreet would be kept quite close to thoae which already ulat, and the grades would be very c10ae to the exiat1DB gradea. The yards would generally match the roadway aDd aod an~ seedirlg plaCed according to the type of growtb that existed prior to construction. Similarly, driveways would be reconstructed from the edge of the nllV roadway to approximately the r1&ht-<>f-way line as part of the project. This construction would be done in either aaphalt or concrete depend1DB on whicb ..teria1 'existed 'previous to tbe project beginning. Those driveways whicb are DOt in conformance witb city .tendards either in regard to 10caUon, eize, or _terial would be brougbt into conformance wherever possible. Th1ll would occur by working with the property owner involved, although in some cases the property owner would have to pay for paving a previously gravel driveway. The Mnitary aewer, watermain, and ator'lll drain facilities would be checked and, if necessary, reconstructed at the saae tiDe the roadway ia undergoiQg its . oonstruction. These repair ooste, bowever, would not be a part of the usessab1e project. Miscel1eneoua catch baain reconstruction and/or adjustment would be done at the aue time tbe work vas occurring on the road and would be considered incidental to the overall project. Although the above comments are generally correct, the-following comments will relate the aspects of eacb project which are aomewhat ditferent than the nor'lll or relate specifically to that project. 1 PROJECT P-86-28, GLENHILL ROAD . 83,000 . This project would eitber bave to be constructed in conjuoction with the City of !rden Hills and the costs generally split, or the oity would bave ;1 to build only tbe aouth half of the roadway leaving tbe north aide uncompleted and tbe responsibility of the City of Arden Bills. tbis latter alternative is undea1f'ab1e and would ooly be reoolllllleDded if it appears that it would be i~saib1e to gat the cooourrence of the City of Arden Bills to resolve this queatlon in the Dear ruture. Catch basins ehould be reconlltructed on the SlIelling benue Frontage !load end and new catch buins constructed OD the Bam1ine Avenue end of the project. Modifications to tbe ex18ting open drainage ditcb to tbe Dortb ahou1d be _de at the .&IIle tiDe the road 18 done. ,lll driveways appear to be in conformance, and no trellll would have ,to be rnoved. . -eu . _60 CIVIC CENTEI/ DI/IVE TElEPHONE 484.337' osevl e IM/NNESO TA 55"3 March 4, 1987 Patricia Morrison City of Arden Hills 1450 W. Hwy. 96 Arden Hills, MN 55112 Re: Glennhlll Road Dear Ms. Morrison: Enclosed is a copy of the agreement between the City of Roseville and the City of Arden Hills for the reconstruction of Glenhill Hoad from Snelling Frontage Road To Hamline Avenue. . Sincerely, ~v~ Charles V. Honchell Public Works Director CVH:cy Enclosure . r \ QC\':~" c..~ ! I --- i . ~~113;rt7 I " SHORT-ElllOIT-HENDRICKSON,INC. -EN CONSULTING ENGINEERS I. ST, PAUL, MINNBOTA . CHIPPEWA fALLS, WISCONSIN I February 6, 1987 RE: ARDEN HILLS, MINNESOTA GLENHILL ROAD IMPROVEMENT , ARDEN HILLS PROJECT , , P-ST-87-l, ROSEVILLE ; PROJECT, P-ST-86-28 I SEH FILE: 87112 I i 1 Arden Hills City Council , , City of Arden Hills i 1450 W. Hwy 96 I Arden Hills, MN 55112 ! , We have reviewed the City of Roseville's report on the feasibility for improving Glenhill Road between Hamline Avenue and Snelling Avenue east frontage road. The north 1/2 of this street is located in the City of Arden Hills. The total estmated cost for the improvement is $B2,998.48. There are five lots with approximately 544 ft. of frontage on Glenhill . Road. If 50% of the improvement costs were 100% assessed, the resulting front foot cost would be $76.29/ft. This rate is based on assuming an equal cost split with Roseville. Under the proposed improvement Roseville used their standard stre~t width of 32 feet. Arden Hills standard street width in new developments is 34 ft. In considering the length of street, ,we believe the 32 ft. width to be adequate. However it could be widened to 34 feet for an additional cost of approximately $2,000. Enclosed are some of the pages regarding the proposed Glenhill Road improvement from Roseville's report. Based on the information furnished in Roseville's report on the feasibility of improving Glenhill Road, it is concluded the project is feasible. We recommend the project be constructed as proposed. . jms Enclosure JIIO GOPHER BUILDlNG'222 EAST UITLE CANADA ROAOoST. PAUl. MINNESOTA 55117'I'HONE 16121 484-0271 . Excerpt from the A rde n Hill s Counci I meeti ng minutes of March 9, 1987: Hansen moved, seconded by Sather, that Council enter into a Joint Powe rs Agreement for Reconstruction of G I enh i I I Road, from Snelling Frontage Road to Haml i ne Aven ue, pending re view an d approval of the d ra ft agreement by Arden Hi I Is Attorney. Motion carried unanimously. (4-0) . . , . . I ' . AGREEMENT FOR RECOIIISTRDCTION OF GLEllRILL ROAD FROH SNELLING FROIITAGE ROAD to IWlLIIIE AVENUE . ROSEVILLE CITY PIlOJECT 1110. P-ST-86-28 ARDEN HILLS CITY PROJECT 1110. P-ST-87-01 ,-. ~, \.'1 i-.. /( I. . .N..-J ,i I ' ._ ';'u"'._ ""'. ""_.' ...~. ".,- ~ :r.-. , ' This agreemet by IIIId between the City ot Roseville, M1nnesota, a lIII1Ilicipal oorporation, el'"e III~ atter reterred to as wRosevillew, IIIId the City ot Arden Hilla, M1nnesota, a lIUIlicipal oorporation, h~n _J after reterred to as wArden Rillaw witness: ..),.Vi_d;,,~.l.,tr, ,,' WHEREAS, it ia considered mutually desirable to reconstruct GleDhill Road trom Snelling Frontage Road to Ramline Avenue; IIIId WHEREAS, a portion ot this roadway lies within each ot the two municipal Juriedictions of Roseville and Arden Rilla; and WHEREAS, the cities of Roseville aod Arden Rills will participate in the oost ot Hid improvement as herein set torth; and 1II0W THEREFORE BE IT AGREED AS FOLLOWS: 1. Roseville shall perform the necessary surveys, prepare the necessary plans, specitications, and proposals, and shall pertorm the engineering inspeotion and administration of the projeot required to complete the items ot worle. . 2. The advertising tor the projeot and receipt aod award of the bids shall be done by the City of Roseville in behalt ot both oities. Said receipt of bid is ourrently programmed to ocour on April 7, 1987. The City of Roseville shall review said bids tor oonformanoe to speoifications and act to award the contract to the lowest, qualified bidder in behalf of both oommunities. 3. The contract oost resulting trom the above bidding process shall be based on the units of worle performed in accordance with said contract, shall constitute the actual wConstruction CostW and shall be so referred to here and after. .... ~J~c~'f~ 'J:l.th its own forces IIIId equipment shall administer the project and review and make payments on a reasonable and timely bas1.a to the oontractor as portions of the .Construction CostW are accompliahed. After the worle ia completed, tin aity will prepare a mylar as-built of the project and supply a copy to ~~ City of Arden Hills. /' ~~} ~----." f; 5. '--- ,~. il ~'-~.' -,,' , Based on the feasibility study, the total ooat of both the engineering items listed above and the wConstruotion CoatW are epprO%imately $82,000. If the bids when received indicate that the total ooat of the project would exceed this amount by IIOre than 20S, the project would not be approved by the City of Roseville in behalf of both oommunities until the matter 1.s returned to the City ot Arden Rills whereby they would be . shen the opportunity to indicate whether they wiah to terminate the projeot. Suoh a decision IlIlst be given in writing to Roseville within a 30 day period ot notification of the bida. I ... ,.-... Pa&e 2 Glenhill Igreelllent . 6. lrden Bills and Roseville agree to share the oosts of both tba .ConstMlotion Cost. and all of the above IIlentioned engineeriDg 8%penses. lrden Bills agrees to pay 46J of tbe total oost of the project, and Roseville agrees to pay the remainiDg 5"J of tbe total ooat of tbe project. T. lrdan Bills agrees to pay its ahare of tbe oosts based on tbe above referenoed feasibility study estimate within 60 calendar daya of the receipt of tbe request for said payment. Said request would follow tbe award of tbe oontract by tbe City of Roseville. In tbe event lrden Bills chooses to delay payment beyond the 60 day period, 1lltereat would be charged at the rate of 7.5J per annum from the date of the invoice to lrden Bills until the Payment is received by Rosev!lle. ~rden Bills agrees that in no event shall tbe payment of the full lUlOunt be delayed beyond July 1, 1988. 8. When all oosts of the project includiDg the .ConstMlction Costs., eng1DeeriDg costs, and other oosts are fiDal and known, Roseville vill notify Arden Bills of tbis amount. Based on tbe participation percentages by each oommunity agreed upon in Item 6 above, lrden Billa would either be reimbursed within 60 days for tbe amount of over payment if said ahould be the case, or notified of the amount of under pa,.ent if said sbould be the case. Said underpsyment likewise be1llg payable to Roseville vi thin 60 days. Such a settlement based on . the differential between tbe estimated oosts and actual oosts being applicable only if Arden Billa had previously submitted ita share of the costs to Roaeville. If said prior payments had not been done by that time, then the Arden Bills share of actual oosts vould be the figure used for the caloulation of 7.5J annual interest payments. II WITJlESS WHEREOF, tbe parties bave bereunto &tfued their signatures. 'CITY OF ROSEVILLE CITY OF ARDEIl HILLS By By Its Its Date Date By BY. Ita Ita '.'. Date Date i ----.- /'>- ?rI . ,[ ,.-"'./ '. . /~--)I.j.~>""-\ ,. .. < ~ " r?\_ , ".__ .. Ii"") ., Minutes of Board of Appeals Meeting Village of Arden Hills February 26, 1987 . Ca I I to Order The meet I ng'was called to order at 5:30 p.m. by Chair Barbara Piotrowski Roll Ca II Present: Barbara Piotrowski, Dave Carlson, Jean lemberg, Ray McGraw and Tim Tuggle. Also Present: Mayor Robert Woodburn, Mr. & Mrs. George Spang and Mr. & Mrs. George Grenander. Oaths of Office The Oaths of Office were administered by Mayor Robert Woodburn to a II members. Approval of Minutes Approval of the October 30, 1986 Minutes was post-poned unt i 1 the next regular meeting. Case No. 87-02 (A & B) - Sideyard Setback Vari ance , 4183 and 4173 Norma Aven ue - Spang and Grenander . The Board determl ned the re is hardship In both cases requesting the vari ances, the Spangs and Grenanders appear to be Innocent victims, and through no fault of their own, their homes were bul It by Steiner Construction In violation of City Ord I n an ce. The houses were platted on Improperly surveyed lots. The Board realizes that without the approval of the vari ances, these homeowners would have trouble sel ling the properties at a f ut u re date without clear title. Under d u res s and with resignation, the Board voted unanimously to approve the two requested variances, with these comments: I. The Board agree d It would be appropriate to fine the builder for violation of a City Ordinance. 2. The Board questioned 1 f there I s some action the Counc II could take to prevent this type of mistake In the future. 3. The Board questioned the rationale of having such Ord I nances If we can't enforce them and have to continue to grant variances. Adjourn The meeting was adjourned at 6:20 p.m. . Submitted by Barbara Piotrowski. BP:cl . , PLANNING imlO wehrman To: Arden Hills Planning Commission bergly llQQ~sat~ . From: Wehrman Bergly Associates, Inc. Orlyn W. Miller, Planner Subject: Case #87-02A and #87-028 Setback variances for houses at 4173 and 4183 Norma Avenue n, plaza bldg" ste. 220 Applicants: George and Catherine Grenander (4173) 5217 wayzata blvd. George and Charlotte Spang (4183) minneapolis, mn 55416 612 544 7576 Date: February 24, 1987 The applicants, owners of adjacent homes on Norma Avenue within the Royal Hills subdivision, are requesting approval of variances for sideyard setbacks. The requests are a result of incorrect positioning of the homes on the lots, errors discovered after the houses were completed. At this point, granting the variances will simply "legalize" them for the record. The subject lots are subject to a 10-foot minimum sideyard setback and an aggregate setback of 20 feet. The house at 4173 has an aggregate setback of 29 feet, but the north setback is only 7.6 feet, requiring a 2.4-foot variance. The house at 4183 has an aggregate setback of 17.9 feet, requiring'a variance of 2.1 feet and a north setback of only 4.5 feet, requiring a 5.5-foot variance. In addition, a timber retaining wall at the northwest corner of the . house at 4183 encroaches upon the adjacent lot. Since a 3-foot setback is required for retaining walls, a variance for the existing wall is also required. COMMENTS 1. Since both homes are completed, there is no practical method of correcting the substandard setbacks resulting from improper surveying by the builder when the houses wer.e positioned on the lots. At this time, approval of the variances should be granted to eliminate encumbrances which might hinder the salability of the properties in the future. 2. The retaining wall encroachment onto the adjacent property represents a self-created situation. The Spangs inadvertantly extended the wall beyond their property line. They have been negotiating the purchase of an easement for the wall, but as yet have not reached an agreement with the neighboring property owner. If such an easement cannot be obtained, it is assumed that the retaining wall will have to be relocated. Because of the proximity of the northwest corner of the house to the property line, the angle of the house, and the slope of the land at that point, I recommend that a 3-foot variance be granted for the retaining wall. This will allow the wall to remain as it is if an easement can be obtained. If an easement cannot be obtained, . the wall can be reconstructed at the property line--accurately surveyed, I hope! .. '. planning' landscape architecture :Ji'" '\-~J"~ 0; ""3 ~ I~' .' - 3 J7 ~ J 8 0 III Z IJo ~ L '<t K ' 1 9 " ~ ':' (J") ~ 8 (44) (<,..s) - " 2! iY;' " - DRIV ,. 6RI....'K>lOLL " IDa E VR.JV: !\~...l I (5S) 9"'.Z<4 , ).,,, ~ l.'t.O'" (.". l~,15)':J. . - 4 ~ 5 "~ 2 0" 0 It') 1 .... . ID~.~I /" ~)::: - 3 D"-"''"' t u 7'( ~I"" ".., It. - L1I E.SJTI-r 'IQ~ > I OUT LOT ,;'));; -( < 6 (73) 0 9 , t\ A, V' ~ ~ ~ 010 .... ~) 1 .....-\ 05; IU ~~ ':'" ~; . - -, (~I);' ~ '" I:'I'f 3621 ~ .~" ~ 10 l~~' lOCi,). I t:l.IJ J\ , ;I.... 0"1 . IJ.~. 1'. ,..., " 11 I 2. 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D":~3n' ~ ! .... ~21~~"UI ) , - \ /'" . ..., ~ IBczp-1"lst . . -\ $' " 00 \ . t' I '~ ~ I -,Z.. \ .' a ~" ~ "," \ .~ \ >, ~,-- . I" ~ I" s...: :!"1. :. . - _ ~ · 365 ,:~" --if; C<<' "'~8:r'o' - 'I ;"'~<.. ~~ <:. ' . Cl:l~ ~~ : ~\:.:f'i'" u;-t:;) 1tJj 'l) ~~ ~ ) f-' ~~ :0 I() '0 ~. . '< N ~ ~ , . ~<l ';:0 h\) 0 . 'b ..<, ) ~ :... .., \) III ~ r;', ~~ I ' ~. . "~ - . ~~1-L~~___ I:l .... >-1 4/73 . I, ~ r-< Gt:flt1.~C -5?""'(J " " r (/1 I . :t ,~~ -&fff!jJJj/j;jl." .", . \J\ ... l-\- -lfJi;. ~ - ' , ~ ,I .. _=t;'1'~~~'~' ~ , 1.1, \ I , .. , . i.:::, .:,t.'8 !J ".~ ' .:L: .- , ,'''' -., ,;"1'~ , I "I' ' ",~,.. -. , 0" ':""'.' , /3.'1 ,04' ,oS",',,, . .. '.. .' . . .,- -+" - "':0 . .'. ,g.. ",--7 ~=.5 0.,...... \"~_........_~~~ I 't . ..s~. . ........... ,'. 0"" \ ..... ' t:,' ...c::--~ .?\..... ....'"i..... 0'"- . .... '..:-" .... ~" ..... .' ;..-....... (,.<.\~.... III .t ~. (b -- ! i DR ~ IN ' 0...... ";;0",___ ... ...,. '<)' ~ . ,r- ./_. .q q~ ...,.. -r - -- CIl_ e... -:1',': "','1- . I ~':'_I .' 1 '- -- -..-1.16" ii ... "7'- . -" , ~' . I .... --. _ ,,) - I , j ~- 'Z'Of'- ". _ _ ..::1 ~ /,3 _ _ .09' .... " ~. jO'- / "I . ' .3/.3.6-, / /6 ~ NO F?M A 1-v<O~~,,~ ,~,.l.1e:~'~ - ..... .. C1;-_ .' :': ;'~;':C:" _ .- ~ '. . ..-.... . " . ..~.~ .i'---':-- . -~ . 7/~.f" Minutes of Regular Human Rights Commission Meeting . Village of Arden Hills March 5, 1987 Village Hall Call to Order The meeting was called to order at 7:30 p.m. by Chairman Sorensen. Roll Call Present: Howard Sorensen, Susan Erickson, Pat Fish, Jane Dean, Tim Byrne Absent: Shirley Chase, Joan Growe, Deanna Supino, Barb Younoszai, Lois Donalds Also Present: Councilman Gary Peck Approval of Minutes It was moved by Erickson, seconded by Dean, that the minutes of December 11, 1986, be approved as submitted. Motion carried unanimously. Pacer Pro~ram Report The Pacer program was presented at Valentine Hills School ($100, two presentations), and Island Lake School ($150, three sessions). At both schools, one-half of the cost of presentation was assumed by the PTO. An additional segment devoted to acquainting children with the problems of the mentally retarded had been added to the program. Notes of appreciation have been received from the principals of both schools. . Commission felt this to be a worthwhile, ongoing project; would like to continue in 1988. No Fault Grievance Report Commission members have dealt with two cases since the last meeting. One is still being adjudicated; concerns alleged discrimination in a layoff situation. The other has been satisfactorily resolved between the plaintiff and employer; concerned alleged racial discrimination. Trainin~ Sessions. No Fault Grievance Procedure Jane Dean and Sue Erickson will be attending a training session, sponsored by the Minnesota Department of Human Rights, on April 4, at John Glenn Jr. Hi~h School. Pat Fish plans to attend a session on April II, at the Fridley City Hall. 1fommittee Resi~nation The committee regretfully accepted Jill Peterson's resignation from the Commission, due to conflicts in meeting time and a crowded personal schedule. Ad;ournment It was moved by Fish, seconded by Erickson, that the meeting be adjourned at 8:10 p.m. Submitted by Shirley Marshall. . ********** .. / /" -.. -- -- "'-- , i Street LiRhtinR'Proposal __~) 1) ~-Malon~\liewad---wi:tICtbe committee the Public Safety/Works Committee and Planning Commission recommendations for a City-wide street lighting program. The Public Safety/Works Committee recommended adoption of a street lighting . plan to install street lights at main intersections and secondary intersections (131 lights) over a period of five years (approximately 25 per year). The Planning Commission recommended to Council adoption of a street lighting plan with installation of all fifty lights at major intersections as soon as financially feasible. with lights at secondary intersections installed only by neighborhood initiative. After extensive review of the proposed program and the recommendations of these committees. it was moved by McNiesh, seconded by Shah, that Committee recommend to Council that funds for installation and operation of the streetlights recommended in Phase I of this plan (50 lights) be included in the proposed 1988 budget, at a cost of approximately $6,350.00. Motion carried unanimously. Committee commended Malone and the Public Safety/Works Committee on the plan. Utility Rates In order to implement the recommended new rates by the third quarter of 1987. it was determined that this subcommittee should begin its work by the middle of March. McNiesh volunteered to gather the data together needed. . , . . / " - / ,\ , // // '.\-- i / /-'r r-, I . I.: .:l::~~~;// February, 1987 "'-_....../ /_Ci-t~Jlf ..Ard-,en,Hills ( _Stfe~t~i~~:, ~~commendations and Costs The ~b.!ic_ Safe.t.L~n,gJ~.Q.I::l<sj:..!'.,!,,"j.t:.t~~ during its November 20, 1986 meeting, recommended the installation of 131 streetlights at main and secondary intesections in Arden Hills. This was to be accomplished in two phases over a five year period. Phase 1: Install 50 lights at main intersections at the rate of 25 lights per year in 1988 and 1989. Phase 2: Install 81 lights at secondary intersections at the rate of 27 lights per year in 1990, 1991, and 1982. Phase 3: Do not proceed with this phase. To arrive at cost figures concerning this suggested installation schedule the committee used the following data: 1. Monthly cost, including installation and maintenance, for lights in areas where aerial service is available, is $9.40, or $112.80 per year. This includes setting poles if required. 2. Monthly cost, including installation and maintenance, for . lights in areas where underground service is available, is $11.50, or $138.00 per year. This includes setting poles if required, and up to 100 feet of trenching, but no driveway tunneling. 3. The cost of sod and yard restoration is $2.00 per foot. 4. The cost for tunneling under driveways is $6.00 per foot. The costs for each year of installation would be as follows: Year Phase - No. of Lights Installation Energy Total Annual Cost 1988 Phase 1 - 25 aerial - $2,820 $ 2,820 1989 Phase 1 - 24 aerial - $2,707 1 buried $440 $138 $440 $2,845 $6, 105 1990 Phase 2 - 13 aerial - $1.466 14 buried $2,134 $1,932 $2,134 $3,398 $11,197 199. Phase 2 - 13 aerial - $1.466 14 buried $2,134 $1,932 $2,134 $3,398 $14,595 . - , . Streetlight Recommendations and Costs February, 1987 . 1990J." Phase 2 - 13 aerial - $1,466 14 buried $2,134 $1,932 $2,134 $3.398 $17,993 Note: l. Total installation costs are $6,842. 2. Energy costs were calculated using fixed, current rates. These rates will probably increase in future years. After consultation with Mr. Peter Carney, rates department, N.S.P., it was determined that during that past 10 years rates have increased at an annual average rate of 4.3%. Below are listed adjusted energy costs calculated including increases of 4.3% per year. Year Fixed Costs Adjusted Costs 1988 $2,820 $2,947 1989 $5,665 $6,186 1990 $9,064 $10,344 1991 $12,462 $14,861 1992 $15.860 $19,766 . The Planning Commission, at their January 7, 1987 meeting, reviewed the recommendation of the Public Safety and Works Committee and recommended the following actions: ~1. That the location plan for lights (ie: the maps and listings of actual light locations) be accepted by the city as a blueprint for locating lights. 2. That the city install all Phase 1 lights (50 lights at main intersections) during 1988. Following that, the city should determine the feelings of citizens concerning further installations and proceed accordingly. . . ~ A ,+,(3 Minutes of Regular Finance Committee Meeting . Village of Arden Hills February 26, 1987 Village Hall Call to Order The meeting was called to order at 7:35 p.m. by Chairman Erickson. Roll Call Present: Larry Erickson, Charlotte McNiesh, Ed Menze, Trudy Rautio, Ramanik Shah, Thomas Steele Absent: Chuck Mertensotto, Eric Nesset, Robert Rehkamp Also Present: Councilman Gary Peck, Mayor Robert Woodburn, Clerk Administrator Pat Morrison, Treasurer Don Lamb William Hite, Insurance Agent of Record Paul Malone, Public Safety/Works Committee Oaths of Office The oath of office was administered to Trudy Rautio and Tom Steele by Councilman Peck. Approval of Minutes It was moved by Shah, seconded by Menze, that the minutes of January 22 be approved as submitted. Motion carried unanimously. . 1987 Insurance ProRram for Vi1laRe Hite explained that the LCMIT insurance program was originated three years ago to write insurance for municipalities; it is a gathering of municipalities who have formed their own insurance company, partially because the private carriers were refusing to write insurance for municipalities, and also as a cost-saving measure for municipalities. About six years ago an insurance consultant was employed to advise on and set up an insurance program for Arden Hills. The list of property and equipment is updated yearly by Village administrators. The increase in net value of Village property and equipment from 1986 to 1987 was 8%. Hite had expected rates for Arden Hills to decrease this year, since there was no longer a need for a contribution to the LCMIT "pool" and claims were as a whole were down, but costs for re-insurance (LCMIT re-insures most of its policies with larger firms) were higher. The rates with LCMIT seems to be about comparable with private carriers. About 90% of the municipalities in the state insure under the LCMIT plan. Arden Hills has a history of very few claims. LCMIT's policy at this time is to not lower rates for a low claim history; however, they would be raised with higher claims. Page 2 of these minutes outlines the proposed 1987 insurance program for Arden Hills, and incorporates the committee's recommendations. The 1985 comparison figures are prior to Arden Hills' insuring with LCHIT. . - -,., Minutes of Regular Finance Committee Meeting . Page 2 INSURANCE QUOTATION FOR 1987 1985 1986 1987 Property Covera~es 13,661 5,147 5,441 This coverage includes the buildings and the contents of the buildings; there is a $1,000 deductible. The lists are updated yearly by Raddatz and Buckley. Inland Marine incl. 2,659 1,891 This includes all miscellaneous equipment, everything in the parks, all miscellaneous public works equipment. Erickson suggested eliminating all items on the list with values under $500 to de- termine how much this would lower our premium rate. However, if the Village chose to go with the $5,000 deductible overall, this would probably drop proportionately. General Liability inc l. 24,416 29,845 This covers liability in all Village operations. The premium cost is figured (for the first time this year) are total payroll, since it is assumed that this is a reliable index of the size of the . Village's operations. Auto and Truck Liability 5,521 4,779 4,226 This premium cost is based on the number of units and their uses. There is a $500 deductible on this policy. Auto and Truck Physical Dama~e incl. 2,227 1,776 In both these areas, Committee discussed wisdom of dropping collision coverage on vehicles with values under $3000; felt this could save $430. Uninsured and Under insured Motorists incl. 247 221 Public Officials Liability 1,270 5.536 6,904 TOTAL 50,304 Blanket Bond and ForRery 421 614 614 $1,000,000 Umbrella CoveraRe 7,200 16,350 17,517 Lea~ue of Minnesota Cities Insurance Trust Reserve -- 4,370 0 GRAND TOTAL 68,435 With $5.000 deductible per line, and $10,000 . deductible aggregate, deduct............................................ -7,067 ___n'_ _.~_ _ __.__" __ '0' . Minutes of Regular Finance Committee Heeting . Page 3 Rite added that the Village has in the past carried a $3,000,000 umbrella policy. The most we can get now is $1,000.000. The total coverage under the regular policy is $600,000; thus actual total coverage is $1,600.000. The LCMIT is operated as a cooperative; if the trust shows a profit, these profits will be returned to the cities participating. It was moved by Rautio, seconded by McNiesh, that Committee recommend to . Council the alternate proposal ($5,000 deductible) for 1987 insurance coverage. [1\ .'] otion carried unanimously. ,~ YiV;P"~''-' - ---.. otion was made by Shah, seconded by McNiesh, that we not delete any items already insured, for the 1987 year. Motion carried unanimously. - Councilman Peck asked that Buckley and Raddatz prepare'a breakout of the Inland Marine list, so the difference in premium by eliminating those under $500 could be determined, for the March 9 meeting. Committee discussed possible liabilities under the contractual agreements with Fire and Police; questioned if we do have some exposure if they have a claim which is above their coverage. Committee also asked liability if we go into a joint venture with Shoreview on the fourth station. Rite stated coverage would probably be provided by the City in which the station is located, with the cost divided between the two cities. . Rite did feel that probably the policies of these departments should be sent to him for review. Street Li~htin~ Proposal Malone reviewed with the committee the Public Safety/Works Committee and Planning Commission recommendations for a City-wide street lighting program. The Public Safety/Works Committee recommended adoption of a street lighting ,plan to install street lights at main intersections and secondary intersections (131 lights) over a period of five years (approximately 25 per year). The Planning Commission recommended to Council adoption of a street lighting plan with installation of all fifty lights at major intersections as soon as financially feasible, with lights at secondary intersections installed only by neighborhood initiative. r~', ~. ~er extensive review of the proposed program and the recommendations of these ",' (.)1 \ committees, it was moved by McNiesh, seconded by Shah, that Committee recommend t.!", to Council that funds for installation and operation of the streetlights recommended in Phase I of this plan (50 lights) be included in the proposed ~88 bu~~et, at a cost of approximately $6,350.00. Motion carried unanimously. ._....~_.._"_.- Committee commended Malone and the Public Safety/Works Committee on the plan. Utility Rates . In order to implement the recommended new rates by the third quarter of 1987. it was determined that this subcommittee should begin its work by the middle of March. McNiesh volunteered to gather the data together needed. , Minutes of Regular Finance Committee Meeting Page 4 . Five Year Improvement Plan Council, at its last meeting, asked for updated Five Year Capital Expenditure and Improvement Plans from the various Village departments, for their review at the March 9 meeting. Morrison explained that the Council wished to review the Village's present financial position, anticipated future development projects or any large expenditures, on an informal basis, and the effect these might have on the Permanent Improvement Revolving Fund. Submitted to the Committee for its review were: Five Year Plan, Capital Outlay PIR Fund 501 - Anticipated Income and Expenditures Status Report - Current Improvement Projects Proposed Projects Morrison added that this information could help the Council determine best financing methods (bonds and/or PIR fund). Rautio noted that the Finance Committee has never adopted a five year recommended financial plan; felt a Five Year Capital Proposal, with preliminary recommendations for financing, would give the Council a better "handle" on where we are and where we are going. Erickson suggested information be included on how much has been spend, from tax monies, on capital improvements in the past five years. Woodburn added that General Fund expenditures are increasing rapidly; it may not be possible to use tax monies in this way in the future; felt projections should include a consideration of the increases anticipated in General Fund expenses. . Committee concurred to include this subject in next month's agenda as a whole committee discussion, and possibly appoint a subcommittee after that. Subcommittees - 1988 BudRet Tom Steele agreed to review Revenue in preparation of 1988 budget. Adjournment The meeting was adjourned at 10:20 p.m. Submitted by Shirley Marshall ******'k*** THE NEXT REGULAR MEETING OF THE FINANCE COMMITTEE WILL BE HELD MARCH 26, 1987, 7:30 p.m. VILLAGE HALL. . /7 ,.,.," i /i .....' / 9 / . MEMORANDUM -------------------------------------------------------------------------- Date: March 6, 1987 To: Mayor and Council From: Nancy K. Hansen Re: Fire Board and Contract Issues -------------------------------------------------------------------------- 3/5/87 Up to last week, it was the assumption of all three city representatives and the Fire Department that a three-city fire contract would be drafted to meet the July 1, 1987 deadline. At the last meeting, the three representatives discussed having a three-city Council meeting to discuss level of service and level of financial commitment from each city. This meeting has been cancelled (you never found out about it) and the current thinking is that each city will draft a contract and set a budget with the Lake Johanna Fire Department. That means Arden Hills will need to agree on a contract and an amount that we will pay for fire protection. We will then need to establish a similar arrangement covering Station Four. (That will be shared with Shoreview.) Issues . 1. Do we want to continue on Station 41; if so, are we not going to participate with Station 2 (Highway 49) at all? 2. If we use Dave McGraw's (Council from Shoreview) idea, we will then pay 1007. of Station 1, 507. of Station 4, and none for the other stations. 3. What things do we want added to the contract? (I'll bring in former contracts. current one and the one drafted for Station 3.) 4. Should we have a work meeting to discuss issues and have the Fire Chief come to discuss some of his concerns, including how fighters respond, Le. the number of stations called when there is a fire alarm? 5. Should we continue participation with Station 3 until/after Number 4 is underway? . , I() STATE OF MINNESOTA . COUNTY OF RAMSEY CITY OF ARDEN HILLS RESOLUTION NO. 87-15 RESOLUTION APPOINTING COUNCIL MEMBER TO FILL COUNCIL VACANCY UNTIL NOVEMBER SPECIAL ELECTION WHEREAS, on February 9, 1987, the City Council accepted Councilman Dale Hick's resignation effective April 1, 1987 and declared that a vacancy exists on the Council until a successor is elected and qualified at the Special Election to be held on November 8, 1988; and WHEREAS, the Council accepted applications for appointment as Councilmember until 4:30 p.m., March 3, 1987, and four applications were received. NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby appoints Councilmember until the Special Election on November 8, 1988. Passed by the Arden Hills City Council this 9th day of March, 1987. . Robert L. Woodburn, Mayor (SEAL) Patricia J. Morrison Clerk Administrator . . . , r This situation may' arise when a newly doing, any eligible person may be selected for the elected officer nils to qualify, refuses position; the mayor's choice is not restricted to to qualify, dies, or moves away before those. persons whose appointment was considered qualifying, It may also occur if no su~es- by the wunc;il. Such an appointment should be -- ') sor is elected or if the election of a succes. made in ~~ting and filed by th~ mayor with the sor has been d~lared void. In these city clerk. When the vacancy being filled is that . situations, the c:buncil should fill the of mayor and the council casts a tie vote, the vacancy as soon as the term of the former Kling mayor should make the appointment as by Officeholder has officially ended. ~w he or she may !>frorm all duties of the mayor In case of a vacancy. The recall of an elective officer to active duty in the miliury service of the United SUtes does not, ,Council Monbm Ineligible to Fll1 in the absence of other cfiumstances, Ue.lte .a CertlJin y~ ..cancy in a person's office. . ~- ....~.~.'~ ~ity counc;iI members, Including mayors and . elected clerks, may not be appointed to ~ vacan. cies in other elective offICes in the city. This , Vacancies in statutory city elective offICes rule applies even though a council member resigns are filled by appointment of the council for the t)le pOSition on the council before the appointment portion 2~ the term remaining until the next city is made. There are only two exceptions to this election. The council fills vacancies by passing general rule. In the first place, council members a resolution naming the appointee and the office to may be appointed by the governor to the office of which he is being appOinted. The resolution must municipal judge. In the second place, any member be passed by majority of the council voting on the of -&he council lIlay be appointed to the office question when a quorum is present. A.ny individual of either -mayor or derk, but in such a case the lIlay be appointed to fill a vacancy in an elective pe~n -Oein~lfPpointed lIlay ADt -vote on the .office If that ;ndividual would be eligible for appointment. ' , election to that office. .The council is not obligated to appoint any candidate previously defeated in an election for the office. B. THE MAYOR ",~ . ,The length of the appointee's term depends As the official head of the city, the mayor on when the vacancy occurs. If the vacancy occurs speaks officially for both the government and the before the duties of the elected officer are &5- community as a whole. . The responsibilities sumed, the appointee's term runs from January 1 derived from this role and the powers and duties until the next city election. W1:he VKUlCY occurs imposed upon the mayor by statute are described dlUingthe {jr5l1WO years'olli'four-year term, the in the following list. 'n addition, the mayor in all ~pointee serves until the next city election when a statutory ,and most dlaner cities, is the presiding special election Os fleld ..t "tha;lime 10 fill the offICer and a Rgular member of the city council remiining two years of the term. If the next city and has all the powers and duties described later election is held in November, the newly elected for the off'lCe of council member. ~uncilmember would take office the following January, just as if it were a normal election. If In a home rule charter city, the duties and &he v~cancy occurs in the last two years of a term, responsibilities of the mayor are 5Pelled out in the "the appointee serves for the remainder of the term charter. This chapter deals with mayors of statu- of the person replaced. tory cities for the most part. ~il!iwUncll ~emDer -5 1H'ohibit.ed ..tflKTl Official Head of the City _ins ' -the .-ppoinllTlentd.the fllCc"Ss"r 10 that -.cane.,. but If the retiring member does1f the This !'Ole gives the mayor three very important appointee is at least a de facto officer. A responsibilities. ~unci1 member who is elected mayor may, upon becoming mayor, participate i~}!1e appointment to 1n th~ first place, the mayor usually serves as fill the vacancy on the council. the city's representative before the state legislature, If'the couneil. "Dl.c$ Qn.-n appointment, and the federal llP'ncies, and other local covemments. ( j Wle Tesufu In a tie, 'the "i&yor .may tftike -Ihe 4n the sec:oncl place, the mayor will be expected --.. .-ppointment without eouneil approval. 'n 10 to Jl8lform ceremonial duties on behalf of the !. -.9- ' 1985 L '\' . -4 1~1 ~~ ~\~~ 1''00~ . 1485 Dawn Circle Arden Hills, MN 55112 February 23, 1987 Mrs. Patricia J. Morrison Clerk Administrator City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 Dear Mrs. Morrison: It was with great regret that I learned of the decision of Dale Hicks to resign his position on our council. I hope that upon his return to Minnesota he will once again become involved in our government. He has been a great asset to us during Qis tenure on the council, and I'm sure his future involvement would be welcomed by our residents. The vacancy created by Dale's departure will be difficult to fill, but I am sure there are many well qualified candidates available for consideration. I would like to submit myself as one of those . candidates. My resume is enclosed. It was in early 1983 that my family and I made the decision to reside in Arden Hills, after having been transferred to Minnesota by my employer, Deluxe Check Printers. Prior to coming here we spent two years in Exton, Pennsylvania, but we are originally from Cranford, NJ. You might wonder why I am interested in becoming more involved in the government of Arden Hills, since we've only been here a short time, and having been transferred here probably raises the question as to whether our stay here will be short. The answer is that my current position, and any further advancement I might enjoy at Deluxe, requires that I remain at our corporate headquarters - which is here - for the balance of my career. It was our knowledge of this long term commitment that caused my family and I to carefully consider where we were to locate in Minnesota, and is why we chose Arden Hills as our home. Prior to having come here, my involvement in government has been one of an active observer, following the activities of the state, county and municipal governments closely, and participating much as I have here, that is, testifying at hearings, meetings, providing written commentary on various issues, and working in support of various candidates. Here, I've taken the opportunity to become more formally involved, and have found it to be very rewarding. The first issue that I became involved with here was that of the request to increase the height of the radio tower located south of Round Lake. When that was pending, I dug into background and provided the results of my research to the planning commission during several . presentations. As the conclusion neared, it was heartening to have beard from one of the commission members that he'd never seen such a thorough job on an issue by a citizen. Mrs. Patricia J. Morrison February 23, 1987 Clerk Administrator . As tower issue unfolded, I had the chance to meet and work with many of those who are involved in serving the city, and became more fully aware of the many other issues facing us. The mayor and other council members urged me to seek appointment to one of the citizen committees, so in 1985 I asked to be considered as a candidate for the Public Safety/Works Committee. Appointed in 1986, I became involved in as many issues as possible. The issue of streetlights has received much of my attention, but I've also worked on many other questions, most recently including solid waste management, and the fire department. You've probably also seen the monthly report I created to help review the activities of Sheriff in the city. I hope the work I've done on these and other issues demonstrates my interest and ability to deal with complex problems. Now, I'm asking that I might be considered for a more formal role in serving the citizens of Arden Hills. You are justified in asking why I think my service to the city would be serve the best interests of its residents. The answer to this question is difficult because it doesn't depend upon quantifiable factors. Those who best perform the management role inherent in a position such a council member must be judged on their ability to deal with complex issues, to find and understand the facts, separate them from fiction, and consistently make those judgements that promote the best interests of the city, while ensuring that all are treated justly. I believe I possess these abilities, and it is on this basis that I ask to be considered for appointment to the council. . The judgement qualities called for from a council member are those that I have had to call upon for the entirety of my career, and in particular in my present position as Manager of Marketing Research and ~roduct Development for Deluxe. Marketing, marketing management, and sales - the area in which I worked previously - are not exact sciences. Rather, what is called for is the ability to deal with great numbers of complex issues and consistently make the most reasonable judgement. Seldom can you prove that your solution is the only one that will work, and many times it is almost impossible to quantify your reasoning. What is needed is the ability to to understand each issue and the confidence to act upon your feelings. Success is measured based upon how often you make the right choices. I am entrusted with making the correct decisions, by Deluxe, for all of our products sold through financial institutions, and for my employees. I report directly to the Vice President of Marketing Operations, and working directly for me are the Manager of Marketing Research and the Manager of Product Development and Design. Reporting to the Manager of Marketing Research are four Directors of Marketing Research, two Research Analysts, and a Research Assistant. Reporting to the Manager of Product Development and Design are four Directors of Product Development, and our Art Director. The Art Director employs six Project, Graphic, and Prototype Designers and an assistant. Virtually all these employees are professionals. Our group handles all product research and development for Deluxe's check products. We are directly responsible for the success of the company's product marketing efforts. . I think that the knowledge and background attained in the performance of my duties at Deluxe qualifies me for the responsibilities expected from a council member. Mrs. Patricia J. Morrison February 23, 1987 Clerk Administrator . Thank you for considering me for appointment the the Arden Hills council. I hope that your familiarity with the work I've done for the city, the information here, and on the enclosed resume, will help you feel confident that I am qualified for the position. I look forward to the opportunity to serve the residents of the city in a more formal role. \tr~l1t1~ Paul L. Malone enCa . . . Paul L. Malone 1485 Dawn Circle Arden Hills, MN 55112 Objective: Appointment to a seat on the Arden Hills City Council. Education: Oakcrest High School, Mays Landing, NJ. 1961 - 1965 Trenton State College, Trenton, NJ. 1965 - 1969 Bachelor of Arts, Physical Science. Rider College, Trenton, NJ. 1969 - 1971 Graduate Study. Experience: Member, Public Safety/Works Committee 1986 - 1987 City of Arden Hills, MN. Dealt with issues relating to street lights, formulating an installation plan, police and fire protection, and many other issues related to safety and public works. Manager, Marketing Research and Product 1983 - 1987 . Development, Deluxe Check Printers, Inc., St. Paul, MN Responsible for all research and development for check products and accessories sold through financial institutions. Requires understanding, and balancing the needs of end users, financial institutions, and the sales force, in light of corporate profitability objectives. Direct the research and development for both company mainstream, and proprietary customer products. Reporting directly are: The Manager of Marketing Research, who directs the activities of four Regional Directors of Marketing Research, two Research Analysts, and a Research Assistant; and, the Manager of Product Development and Design, who directs the activities of four Directors of Product Development, and the Art Director, who directs six Designers and an Assistant. Position reports to the Vice President of Marketing Operations. The Manager of Marketing Research and Development, Vice President of Marketing Operations, Senior Vice President of Marketing, and Director of Marketing Planning comprise the Marketing Strategy Committee, which oversees all marketing and sales . operations for the company, reporting to the President. Paul L. Malone Page 2 Resume . Regional Director, Marketing Research, 1981 - 1982 Deluxe Check Printers, Inc., Paoli, PA Responsibility for all research activities in the Mideastern Region of the company. Conduct research concerning market conditions and the needs of both end users and financial institutions. Provide information concerning sales and production to National Marketing, Regional Production and Sales Management. Account Representative, 1979 - 1980 Deluxe Check Printers, Inc., Clifton, NJ Represent the company and market to major financial institutions. Increase market share and profitability by selling additional products to existing customers and soliciting new customers. Sales Representative, 1974 - 1978 Deluxe Check Printers, Inc., Clifton, NJ Represent the company and market to mid - size and smaller financial institutions. Increase market share . and profitability by selling additional products to existing customers and soliciting new customers. Sales Trainee, 1973 Deluxe Check Printers, Inc., Clifton, NJ Train for future sales position by calling upon small and mid - size financial institutions. Sales Correspondent, 1971 - 1972 Deluxe Check Printers, Inc., Clifton, NJ By phone and mail, answer customer inquiries and resolve problems. Maintain image of company in order to retain existing customers, and attract new business. Physics Teacher, 1969 - 1971 Bridgewater - Raritan Schools, Somerville, NJ Teach Physics and Physical Science to high school students. . ~B- '1,'\ ' \~\ ~f "9 '\;7:> February 27, 1987 . Mayor and City Council City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 Appointment to Council Vacancy Dear Mayor and Councilmembers: This letter is my request to be considered for appointment to the vacancy on the City Council occasioned by Dale Hicks' resignation. First, let me say that I, like so many others in the City, greatly appreciate Dale's contributions to local government and am very sorry to see him leave. I wish him and Claudia well, and look forward to their safe return from Morocco. I have lived in Arden Hills for over 21 years and have been active in City affairs for 10 years. My service to Arden Hills began in 1977 when Mayor Crepeau appointed me to the Finance Committee. I served five years on the Finance Committee, three as chairperson. This service . provided very valuable experience with the budget and fiscal affairs of the City. Mayor Crighton appointed me to the Planning Commission where I gained additional valuable experience. My contributions, while serving on these committees, were to preserve and enhance the fiscal stability of our community and to open and make more understandable the process by which citizens approach their government. In 1982 I was appointed, then elected, to the City Council. Considering the background of my committee service, my efforts were concentrated in keeping Arden Hills a sound, conservatively financed governmental unit. Hy interests were also broadened. Mayor Woodburn appointed me to be liaison to the Parks and Recreation Committee. I came to appreciate even more the beautiful community in which we live, and I became interested in making it even more attractive. I believe that my most significant achievement, attained with the support of the Parks Committee, the Planning Commission and the City Council, was the enactment of a Parkways Plan as part of our City Code. . . -2- . In 1984 I decided not to run for reelection. I felt that good candidates had filed and a respite from local politics would be beneficial. However, I continued my interest in City committee service, and was appointed to serve on the Parks Committee in 1985, 1986 and again this year. As you know, I sought reelection to the Council last November and lost by 101 votes. Only Dale and Nancy, the incumbents, showed equal interest in serving the people of Arden Hills as a Councilmember. I think that is significant. One should run for office if one wishes to represent the people. An election is a mind-bending experience, as it should be. We don't corne to this calling knowing all there is to know. After a contested election, I think all the candidates are better for the experience. As I ask to be appointed to this vacancy, I assure you that I do not want to change the results of the election, or to advance a personal program. I ask to be appointed because I believe that I am the most experienced, qualified candidate. I have mentioned some of these factors in this letter; you know that I have more than 30 years of legal experience and significant other civic and business experience to bring to the Council. . My objective is to work with all the members of the Council for the good of Arden Hills. I think that's what everyone wants and expects. I will emphasize things that I think are important, as will others, and I believe we can work together while doing so. With regard to decisions that have been made, I respect those decisions. The important thing is to go forward and give the people of Arden Hills the best government we possibly can. I am a candidate for appointment to the Council and I submit my qualifications to you with the pledge that we can work together for the good of Arden Hills. Thomas R. 3530 Siems Court Arden Hills, MN 55112 633-6084 (home) 623-6704 (work) . . ~ &. ~1 I ~\'}.-\~ . March 2, 1987 YOUR HONORABLE MAYOR AND MEMBERS OF THE ARDEN HILLS CITY COUNC 11 This letter is in response to the article in the Focus ---- seeking a person to fill the vacancy on the council. I believe I may have the qualifications you are seeking and hereby submit my application. I have been a resident of Arden Hills since 1963. I am se1f-emp1oye~ having begun Jeanne's Custom Draperies 15 years ago. I am married to James J. Winiecki. We reside at 4471 Old Highway 10. We have one grown son!t Wayne. My appointment to the Planning Commission in 1972 to present has given me experience in city planning, and a knowledge of the various ordinances~ Duties as a member of the Planning Commission have included 3 years as . Chairperson (1982-85) , current acting Chairperson, author of the sign ordinance and participant in the writing of the comprehensive plan. ) My work keeps me in contact with the growth of the greater Twin Cities Community and that combined with my experience as a volunteer in Arden Hills city planning would make me a councilwoman of varied scope with a lengthy sense of the history of our village. Thank you for your consideration. Sincerely yours, . ~<-~~~ Jeanne Winiecki . . ~~ '11 ~ \ 0r~~\,')~ RAYMOND V. MCGRAW 1427 BUSSARD COURT . ARDEN HILLS, MINNESOTA (612) 636-4329 Objective: To be appointed to the vacancy on the City Council. Education: St. Bridgets Elementary School Siren Wisconsin High School Dale Carnegie Training, Wilson Leaning Center Interpersonal Relationships, Wilson Leaning Center Diesel Engines, Ford Motor Company Sales Management, Ford Motor Company Service Management, Ford Motor Company Dealership Management, Ford Motor Company Woodworking Courses, Minneapolis VoTec Cabinet Making Courses, Minneapolis VoTec Business Experience: 1938, - 1955 Minar Company, Minneapolis, General Manager 1955 - 1965 Midway Ford, Minneapolis, General Manager 1965 - 1968 Ford Motor Company, Chicago, General Manager 1969 - 1983 Boyer Trucks, Minneapolis, Service Manager Advisor to President of Boyer Trucks, to design and build a new dealership facility and numerous remodeling jobs. . National Chairman of Ford Dealer Advisory Council to Ford Motor Company. Consultant to Ford Dealers for Service Operations Development. Developed and produced a video tape that was used by Ford Dealers nationwide, for promotion of business. Other: Member of The Planning Board, City of St. Anthony. 1955-1965. Real estate owner and manager of various apartment buildings. Resident of Arden Hills for three and one-half years. Present Occupation: Retired since 1983. Personal: Married for 45 years. Five children. Hobbies: Cabinet making. Golfing. . Landscape development. ~ McGraw .,...,.... _"v _." ........-.- I Ii f' ~ ,~ lL>' . , . MEMORANDUM -------------------------------------------------------------------------- Date: March 5, 1987 To: Arden Hills Council From: Patricia J. Morrison, Clerk Administrator Re: Blue Fox Inn - Renewal of Pull Tab License -------------------------------------------------------------------------- The Blue Fox Inn is applying for the annual renewal of their gambling license. The pull tab operation is handled for the Blue Fox by the Original Boosters Club. $1,500 has been donated monthly to our Park Fund from pull tab profits. The office has received no complaints from any source about this operation. . . Charitable Gambling Control Board FOR BOARD USE ONLY . Room N-475 Griggs-Midway Building f Lb:nHNumber I 1821 University Avenue 51. Paul, Minnesota 55104.3383 PAID . (612) 642-0555 AMT CHECK# DATE GAMBLING LICENSE APPLICATION INSTRUCTIONS: U~Lq~ ~iJw A. Tvpe or print in ink. S, Take completed application to local governing body, obtain signature and date on 811 copies, and leave 1 copy. Applicant keeps 1 copy and sends original to the above address with a check. C, Incomplete applications will be returned. Type of Application: DClass A - Fee $ 1 00,00 (Bingo, Raffles. Paddlewheels, Tipboards, Pull,tabsl mClass B- Fee $ 50,00 (Raffles, Paddlewheels, Tipboards, Pull.tabs) Make checks payable to: DClass C - Fee $ 50,00 (Bingo only) Minnesota Charit.t>>e Gernbing Control Board DClass D - Fee $ 25,00 (Raffles only) ! OOVllU:JNo 1. Is this application for a renewal? If yes, give complete license number W _ I UiJUO,+ 1.1 Uv;/ I DYes ONe 2. If this is not an application for a renewal, has organization been licensed by the Board before? If yes, give base ticense number (middle five digits) I , OOYes CJNe 3. Have Internal Controls been submitted previously? If no, please attach copy. 4, ~1~J?fa.lCi~~f-e~f organization) 5. Businesstddress of Organization 5,-, Iona Lane 6, City, State, Zip 7, County Ramsey B. ~~iness7hon2 Number oseville n. 5 113 ( 't 't) 01 9, Type of organization: lXFraternal DVeterans DReligious OOther nonprofit- 4111 organization is an "other nonprofit" organization, answer Questions 10 through 13. tf not, go to Question 14. "Other nonprofit" organizations . must document its tax-Exempt status. DYes ONo , o. Is organization incorporated as a nonprofit organization? If yes, give number assigned to Anicles or page and book number: I I Attach copy of certificate. DYes CJNo ". Are anicles filed with the Secretary of St8te? DYes ONo 12. Are articles filed with the County? ~Yes ONe 13. is organization exempt from Minnesota or Federal income tax? If yes, please anach letter from IRS or Department of Revenue declaring exemption or copy of 990 or 990T. DYesXJNo 14. Has license ever been denied, suspended or revoked? If yes, check an that apply: DDenied OSuspended DRevoked Give date: I . - I 15. Number of active members , 6. Number of years in existence Note: If less than four years, attach ICO 54 evidence of three years existence. 17, Title !I Business Phone Number Business Phone Number I ( I 19, Name of esta~hment Wher~bling will be 20, Street address (not P.O, Box Number) conducted /.. u e:- 0 3833 NO. Lexington Ave. 21. City. State, Zip 22. County (where gambling premises is located) . Arden Hills Mn. 55112 Ramsey CG-OOOl-o2 {BIBBI White Copy.Board Canary-Applicant Pink. .Local Governing Body - -~---_.._-~-- . . Gambling Ucense Application Page 2 Type of Application: DClass A JPClass B DClass C DClass 0 'fJYes :JNo 23. Is gambling premises located within cFty limits? :flYes :JNo 24. Are all gambling activities conducted at the premises listed in 119 of this application? If not, complete 8 separate application for each premises (except rafflest 8S a separate license is required for each premises_ DYes' 0 25. Does organization own the gambling premises? If no, anach copy of the lease with terms of at least one year. DYes ~o 26. Does the organization lease the entire premises? H no, attach a sketch of 27, Amount of Monthly Rent the premises indicating what portion is being leased. A lease and sketch Is 806,67 I is not required for Class D applications. DYes iXNo 28. Do you plan on conducting bingo with this license? If yes. give days and times of bingo occasions: Do,s T_ ! 1 , , [JCI'es 0 No 29, Has the S 1 0,000 fidelity bond required by Minnesota Statutes 349,20 been obtained' Attach copy of bond I I 30, Insurance ~Q~afY ~ame 131. Bond Number I conso ~ a e Agency Inc. 89985 32. Lessor Name 33, -tsddress 34, City, State,Zip Tnomas G. cossack 33 NO. Lexington Arden Hill 55112 ! 35. J;amblini Manaper Name ~. tddress 37, City, State. Zip , I 0= . S encer 1 1 Edgcumbe #1712 st. paul 55105 38. Gambling Manager Business Phone 39. Date gambling manager became 19:.8 I ( 099 189Jo member of organization: 1 I ; GAMBLING SITE AUTHORIZATION I I By my signature below, local law enforcement officers or agents of the Board are hereby authorized to enter upon the site, , at any time, gambling is being conducted, to observe the gambling and to enforce the law for any unauthorized game or , practice, BANK RECORDS AUTHORIZATION . By my signature below, the Board is hereby authorized to inspect the bank records of the General Gambling Bank Account whenever necessary to fulfili requirements of current gambling rules and law. I i OATH I l'hereby declare that: I ' . I have read this application and all information submitted to the Board; I 2, All information submitted is true, accurate and complete; 3. All other required information has been fully disclosed 4, I am the chief executive officer of the organization; 5, I assume full responsibility for the fair and lawful operation of all activities to be conducted; , 6. I will familiarize myself with the laws of the State 01 Minnesota respecting gambling and rules 01 the Board and agree, if licensed, to abide b those laws and rules, includin amendments thereto. I 40, Official, Legal Name of Organization 41. Si ureln\' t ~ Si7f:d hief Executive Officer) ORIGINAL BOOSTERS X Title 01 Signer PRESIDENT Date I ACKNOWLEDGEMENT OF NOTICE BY LOCAL GOVERNING BODY I hereby acknowledge receipt of a copy 01 this application. By acknowledging receipt, I admit having been served with notice that this application will be reviewed by the Charitable Gambling Control Board and if approved by the board, Will become effective 30 days from the date of receiptlnoted below!, unless a resolution of the local governing body is passed which specilically disallows such activity and a copy 01 that resolution is received by the Charitable Gambling Control Board within 30 da sol the below noted date, 42, Name of City or County (Local Gov rning BOdyl If site is located within 8 township, item 43 must be completed, in addition to the county signature. , I I 43, Name of Township , o te received (30 day period Signature of person receiving application begins from this datel 'l/5/B? X 44, Name of Person delivering application to Local Governing Body Title CG-0001~2 181861 White Copy.Boa,d Canary -Applicant Pink .locat Goveming Body ~ ,\ / / -;L/ ,~, 1 <JJ.>/ (~',-,_,,_._~ ) i/ _~./ ~ - I ~ ~-----/ . MEMO ,. Date: March 4, 1987 To: Arden Hills Council ~ From: Patricia J. Morrison, Clerk Administrator\!jrl~ Funds are provided in the 1987 budget for purchase of dBase 111+ program. The program will be used for utility billing, files of village residents, business files, and innumerable other tasks which need a database program. The cost for such a program at Ameridata is $500. It may be purchased from other sources at costs beginning at $399.00. We have a service contract with Ameridata on both computers. Ameridata does not provide any training when software is purchased; classes are available through them, however. They do provide telephone support. I would like to recommend purchase of dBase 111+ software at this time. I am also requesting permission for Shirley Marshall to attend an . "Introduction to dBASE 11+" class at Mounds View High School, at a cost of $60.00. , C~ {!,i , , ~ . ~ - ~ 0 ' ,'\ ;) " ,. /' ~'~,~"i',\.~' " " ";', / ,l \" \ . I l," \ ' ) '; 'v _. I _ , ,\c", --f;, .,,) / " ; I, 1- /\ ~ ". v I~)" ~/~ ! : ) .r~/~ i // )\ ,/ , I "./" __ .1 Jf'" . COURSES FOR THE IBM LOTUS 1-2-3 SEMINAR - The Data Base and Graphics PC COMPUTER - Donna Mody This haff-day course will introduce the features of the Lotus . data base and graphing capabilities. Most of the class time is INTRODUCTION TO THE IBM devoted to hands-on experience, One person/computer. Small This course will introduce the home and business user to the classes, Handouts provide quick reference for future use, Prereq- . general operation of the IBM PCiXT. Participants will leam how uisite: prior knowledge of the Lotus spreadsheet , session . to use the Disk Operating System (DOS), the keyboard. and a $50,00, variety of ElM PC software, NO COMPUTER EXPERIENCE Tues. Apr. 7 1 :00-5:00 PM Rm. 203 ECC NECESSARY 4 sessions. $50.00, OR Donna Mody Sat. Apr. 11 8:OOAM-12 NOON Tues. Mar. 31 9:110-11 :00 AM Rm.203 ECC Rm.203 ECC OR OR Wed. Apr. 1 7:30- 9:30 PM Rm.203 ECC Mon. Apr. 13 1 :00-5:00 PM Rm.203 ECC Pat Knowles Mon. Apr. 20 9:30-11 :30 AM Rm.203 ECC OR (3 sessions): LOTUS 1-2-3 - Macros and Advanced Features Sat. May 2 8:30-11:00 AM Rm.203 ECC - Donna Mocly This course will introduce the creatiC>ll and use of macros, TRODUCTION TO dBASE 111+ - Donna Mody advanced functions, and such features as combining spreadsheets and converting data from outside programs into Lotus. Prerequi. dBASE III + is one of the most popular data base management site: a working knowledge of the Lotus spreadsheet One systems used in businesses today, With dBASE III + you can person/computer, Small classes. , session - $50,00. keep track of mailing lists, inventories, records, enrollments, Tues. Apr. 14 8:00 AM-12:00 NOON Rm.203 ECC billings, and more, This introductory course will cover how to OR create, index. sort, and edit files, and how to print reports, 4 Wed. Apr. 15 8:00 AM-12:00 NOON Rm.203 ECC sessions $60,00, OR Tues. Apr. 21 2:110- 4:00 PM Rm.203 ECC Sat. Apr. 25 8:00 AM-12:00 NOON Rm.203 ECC OR Fri. Apr. 24 9:30-11:30 AM Rm.203 ECC OR Wed. Apr. 29 5:30- 7:30 PM Rm.203 ECC A CLOSER LOOK AT IBM OOS -Jim Hellmann OR This course goes beyond the DOS commands learned in the ed. Apr. 29 7:30- 9:30 PM Rm.203 ECC Introduction to IBM course, Participants will learn to use and create directories and batch and autoexec files, 4 sessions . LOTUS 1-2-3 $50,00, Thurs. May 7 6:30-9:30 PM Rm.203 ECC LOTUS , .2-3 is C>Ile of the best selling software packages available for the IBM and compatible microcomputers with applications in finance, accounting, marketing, budgeting, plan. WORD PROCESSING WITH WORD PERFECT - Beginning ning, and many other areas, This course presents a comprehen- - Chuck Hatfield sive introduction to the features of the LOTUS spreadsheet with an overview of this data base and graphing features, Most of Learn the main features of this efficient word processing program the class time is devoted to hands.on practice, 4 sessions $70.00, tor the IBM PC and compatibles, Participants will learn to create. Arlys Edson edit. format, save, and print text One person per computer, 4 Mon. Mar. 30 6:30-9:30 PM Rm.203 ECC sessions - $55,00 OR Tues. Mar. 31 5:30-7:30 PM Rm. 203 ECC Man, Apr. 27 6 :30-9:30 PM Rm.203 ECC OR Donna Mody Tues. Mar. 31 7:30-9:30 PM Rm. 203 ECC 'Mon. Apr. 20 1 :1JO-4:00 PM Rm.203 ECC OR June 1, 2,3,4 9:00 AM-12 Noon Rm.203 ECC WORD PROCESSING WITH WORD PERFECT - Intermediate -Chuck Hatfield LOTUS 1-2-3 SEMINAR - The Spreadsheet - Donna Mocly This course is tor those who are aiready familiar with the basic features of WORD PERFECT and would like to learn the program's This half-day course provides an introduction to the basic Lotus more advanced features tor 'formatting and editing. One person '.2.3 features including how to enter and edit values, labels, per computer, 4 sessions. $55,00, formulas and functions, and how to save, retrieve, and print Tues. Apr. 28 5:30-7:30 PM Rm. 203 ECC spreadsheet files. Each participant will create spreadsheets from OR scratch with most of the class time devoted to hands-on Tues. Apr. 28 7:30-9:30 PM Rm.203 ECC experience, One person/computer. Small classes, Handouts provide quick reference for future use, , session - $50,00, Mon. Apr. 6 1 :110-5:00 PM Rm.203 ECC OR WORD PROCESSING WITH WORD STAR - Pat Knowles Sat. Apr. 4 8:00AM-12:00NOON Rm.203 ECC Leam to create, edit, save and print documents using this OR powertul and popular business word processor, This course will . Mon. Apr. 13 8:00AM.12:00NOON Rm.203 ECC provide a comprehensive introductiC>ll to the main features of Wnd Star, One person/computer. 5 sessions - $65,00. Thurs. Apr. 2 9:30-11 :30 AM Rm. 203 ECC REGISTRATION INFORMATION OR ON PAGE 22 Thurs. Apr. 2 7:30- 9:30 PM Rm.203 ECC 12 .--------._--_._--. --- -,>._-'-' ..~ --_...,-....--.-..................~~_.- , . , C 1 T Y o f ARDEN H ILL S PIE 3/09/87 ACCOUNTS PAYABLE PAGE 1 , IIE.'4DOR NAME CHEO<. CHEO<. CHeCK I . NO. TYPE DATE NO. AMOUNT , 00201 8RAUSEN ENTERPRISES IN<: M 2109/87 01001 4.20 ! 01840 ~EHRMAN/BERGlY ASSOC INC M 2/09/87 01002 1.022.15 00310 COAST TO COAST M 2/09/81 01003 330.19 l 1 00830 ME TRO INSP SER V ICE I He M 2/09/87 01004 1, 314.60 00450 GAlLAGHERS SERVICE lHe M 2/09/81 01005 69.50 01316 PROfESSIONAL PROCESS IN<: M 2/09/81 07006 161.70 : 01130 NURTHWESTERN BEll M 2/09/87 01001 380.92 011.20 NORTHERN STATES POWER M 21 09/87 01008 1.226.09 OU21 NORTHERN STATES POWER M 2/09/87 01009 1.222.29 Olla NORTHERN ST ATES PO~ER M 2/09/87 01010 1.016.31 o H23 NORTHERN srA TE S POWER M 2/09/87 01011 1. '088.13 G611a PREMIER FASTENER COMPAN'! M 21 09/81 al012 134.58 00170 BADGER ME TE R I NC H 2/09/81 01013 2.861.76 00298 CLUTCH & TRANSMISSION SVC M .2109/87 07014 89.ft 1 00d41 METRO ~ASTE CONTROL (OMM M 2/09/87 01015 519.75 01600 PERA M 2/09/87 01016 715.29 00616 INTERNAL REvENUE SERVICE M 2/09/81 01011 19.62 00611 INTERNAL REIIENUE SERVICE M 0/00/00 07018 1.037.68 011138 ..EAR-GuARD M 2/09/87 07019 248.1t0 01839 "EAR-GUARD M 2/09/81 01020 2.1 .98 0171 0 TWIN CITY TESTING CORP M 2/09/81 01021 98. 00 06133 PACER CENTER IN<: M 2/09/87 01022 100.00 ! 01642 SUBURBAN AREA M .2109/81 01023 240.00 . 00566 HCO AUTO PARTS PRO H 2/09/87 07024 212.10 00311 CO MMUN I CA Tl JNS CORP Of M 2/09/87 07025 2.500.00 00708 LAliSON PRODUCTS INC M 2/09/81 01026 Hl.8o 01132 NORTHwESTERN BEll M 2/09/87 01021 141.15 01133 NORTH.ESTERN BELL M 2/09/81 07028 125. 00 (;6040 XI NMARA UGARTE H 2/09/87 01029 192.50 00018 AT&T COMHUNICATIONS 1'1 2/23/87 07030 4.19 00080 AMERICAN lINEN SUPPLY CO M 2/23/81 07031 423.10 00270 CARLSON EQUIPMENT CO M 2/23/B1 07032 33.25 IJ04li9 GOOiJIN COMPANY H 2/23/87 01033 50.56 00675 LABOR RELATIONS ASSGC INC M 2/23/87 01034 560.00 00160 JAMES S LYNOEN M 2/23/81 01035 1,509.50 , 1.228.25 , 00761 JAMES S LYNilEN H 2/23/81 0103& 00115 MACKAY/MN ENVELOPES M 2/23/81 07037 204.50 00820 ME TRO S ALES INC M 2/23/87 07038 2'08.50 001:140 HETRO .ASTE CONTROL COMM M 2/23/87 01039 7.554.11 ; 01440 ST PAUL BOOK & STATIGNER'! It 2/23/87 07040 14.95 01460 SUE IRWIN SCHROEDER M 2/23/81 01041 132.38 0 01535 SNAP-ON TOOLS CORPORATION M 2/23/87 01042 37.35 01a3S liE AR-G UA RD M 2/23/87 07043 101.69 , 06131t STANDARD ELECTRIC CD M 2/23/87 0701t1t 20.00 06135 SER V IC E AMERICA M 2/ 23/ 8 1 07045 110.00 011 70 EUGENE PAKOY M 2/23/87 070'06 6,852.80 00510 GOPHER SIGN COMPANY M 2/ 23/ 87 07047 56.1t0 I 00036 ~. AIRSIGNAl IN<: M 2/23/81 07048 28.00 , . 06040 ~~ XINMARA UGARTE M 2/23/87 0701t9 330.00 00270 'l)' CARLSON EQUIPMENT CO M 2/ 23/ a 7 01050 21.11 ~~\ ! ~~~ C I T Y o F ARDEN HIllS : PIE 3/09/87 ACCOUNTS PAYABLE PAGE 2 \ ! V ENDoa NAME CHECK CHECK CHECK I NO. TYPE DATE NO. AMOllH . 06136 STEPHANIE LARSON M 2/23/87 07051 56.88 00400 JEROME P FillA H 2/23/87 07052 9,688.22 00489 GOUDIN COMPANY M 2123/87 07053 22.18 00230 BRIGHTON VET HOSPITAL 14 21 23/ 8 7 01054 15.CO , 06124 8ERG ELECTRIC COHPANY M 2/23/87 01055 510.90 i 06133 PACER CENT ER INC H 2123/87 07056 150.00 00184 BEISSWENGER'S HARDWARE 14 2/23/87 07057 9.55 01340 RAY-KO O~FICE PRODUCTS M 2/ 23/8 7 01058 137.75 , G0660 L T II TaAI LS M 2/23/87 07059 24.50 01316 PRUFESSIONAl PROCESS INC H 2/23/87 01060 '00.50 00650 KNCX lUMBER CO H 2/23/81 01061 59.80 : 00550 GREENHAVEN ~RINTING 14 2/23/81 07062 161.70 I 00110 liACGER METER INC M 21 23/8 7 07063 1.229.52 ' 01120 NORTHERN STATES POWER M 2123/81 01064 346 .0 4 00524 GOVERNMENT TRAINING SERV M 2123/81 07065 126.00 00616 INTERNAL REVENUE SERVICE 11 3/03/87 01066 1,066.44 i 00617 INTERNAL REVENUE SERVICE 14 3/03/81 01061 6.05 01600 pERA 14 3/03/67 01068 743.39 00183 SCOTT MCKOliN H 2/23/81 01069 72.00 uOOOl VOlO M 0/00/00 01010 ;: .00 I JC'/.J:l i I MANUAL CHECKS ---------- TYPE TOTAL 1/ ,'ft'051, 955 .42 , . CHECK VOIDED ------------------------------- 07071 00010 RICHARD N ALQUIST R 3/09/81 01012 744.00 00195 BL~BERG COI'IMUNICA Tl ONS R 3/09/81 01013 125.20 00290 CHAPIN PUBLISHING CO R 3/09/87 01014 1 56. 1 8 (---:::-~t'7-c-V"=-:- ' COMMUNICATIONS CORP UF R 3/09/81 07075 4,200.00 ---'0'0350 RECTRO wATCHMAN INC R 3/09/87 01076 180.00 00530 W . GRAINGER R 3/09/81 01071 121.26 00604 HAMERNICK PAINT GLASS & R 3/09/81 01078 22.00 00650 KNCX LUMBER CO R 3/0'U81 01019 35.66 00112 LEAGUE OF MN INSURANCE R 3/09/87 07080 2,b02.88 I , 0015 " LILLIE-SUB NEWSPAPERS INC R 3/09/87 07081 90.27 I 00175 MACKAY/MN ENVELOPES R 3/09/87 07082 328.13 I 00830 METRO INSP SERVICE INC R 3/09/87 07083 1,632.00 00906 HpLS STAR AND TRIBUNE R 3/09/81 01084 16.20, ' 00932 MINNESOTA MUTUAL LIfE R 3/09/87 07085 326.'05 00940 MI NN REC & PARK ASsac INC R 3/09/81 01086 105.00 OHOO NO SUBURBAN CA8LE COMM R 3/09/87 07081 4,311.76 01220 PE TTY CASH R 3/09/87 01088 H.OO 01280 POS TMAS T ER R 3/09/81 07089 200.00 ~ 01290 POSTMASTER-ST PAUL R 3/09/87 01090 200.00 ! 01316 PROFESSIONAL PROCESS INC R 3/09/81 07091 114.17 OU29 RAMSEY COUNTY l\ 3/09/87 07092 6.580.00 01'036 SANITATION STATIONS R 3/09/87 01093 114.00 I 01443 ST PAuL PICNEER PRESS R 3/09/87 '07094 D.50 01500 SHOxT-ELlIOT HENDRICKSON R 3/09/81 07095 3,470.94 . 01535 SNAP-eN TOOLS CORPORAl ION R 3/09/87 07096 90.68 , I . C I T Y Of A R DEN H ILL S PIE 3/09/87 ACCOUNTS PAYABLE PAGE 3 . VENDOR NAHE CHECK CHECK CHECK NO. TYPE DATE NO. A MO llH . 01139 UNIVERSITY Of MN R 3/09/81 01091 95.00 01818 lEI' MANUfACTURING COMPA~ R 3109/81 01098 61.35 06131 ELAN PUBLISHING CO INC R 3/09/81 01099 64.90 ~-::::.:.--;>~_.~=,._~_.._._.., REGULAR CHECKS u____ TYPE TOTAL v(// 26.019.1J,' -- ---_...--/ / ! MARCH AlP ---------------- TOTAL ( 78.034.55 \1 , ~ ___"'0'- . I I ; i i i , I . .- ~ MANUAL CHECKS DATED 03/09/87 --- APRIL A/P 7100 --- NORTHERN STATES POWER ---------------------------- 913.39 . 7101 --- NORTHERN STATES POWER ---------------------------- 695.23 7102 --- VOID 7103 --- ROBERT KATH -------------------------------------- 29.30 Refund - Overcharge 4Q86, Account #2267 7104 --- FADDEN PUMP COMPANY ------------------------------ 37.60 #16 - Repair Parts 7105 --- PITNEY BOWES ------------------------------------- 41.25 Meter Rental 2Q87 7106 --- LAWRENCE SQUIRES --------------------------------- 920.20 Building Inspections - February 7107 --- SCHUTTA'S HARDWARE, INC. ------------------------- 87.56 Painting Supplies - Hall, Rink Mtnce. Supplies 7108 --- HALLING BROS. ------------------------------------ 322.80 #16 - Water Pump 7109 --- GALLAGHER'S SERVICE, INC. ------------------------ 69.50 February Service 7110 --- CATHERINE LANZ ----------------------------------- 201.50 Tumbling Instructor, 26 Hours/7.75 7111 --- JEAN LANZ ---------------------------------------- 199.56 Tumbling Instructor, 25.75 Hours/7.75 7112 --- SHELLY DOUGLAS ----------------------------------- 12.00 Tumbling Instructor, 2 Hours/6.00 7113 --- JANA DEVRIES ------------------------------------- 6.00 Tumbling Instructor, 1 Hour/6.00 7114 --- NORTHERN STATES POWER ---------------------------- 710.59 . 7115 --- NORTHERN STATES POWER ---------------------------- 1,004.71 7116 --- BRIGHTON VETERINARY HOSPITAL --------------------- 75.00 Dog Enforcement - February 7117 --- LEAGUE OF MN. CITIES INSURANCE TRUST ------------- 60,691.00 1987 Insurance Coverage 7118 --- INTERNAL REVENUE SERVICE ------------------------- 1,089.63 FICA - Second March Payroll 7119 --- PUBLIC EMPLOYEES' RETIREMENT ASSOCIATION --------- 757.15 Second March Payroll 7120 --- SCHERER BROS LUMBER COMPANY ---------------------- 98.81 Lumber - Park Maintenance 7121 --- WM H. HITE AGENCY -------------------------------- 664.00 Employees' Bond & Permit Bond, 83-6 7122 --- LAWSON PRODUCTS, INC. ---------------------------- 472.76 Shop Supplies 7123 --- L.T.G. TRAILS ------------------------------------ 79.60 Chains Sharpened 7124 --- NORTHERN STATES POWER ---------------------------- 473.31 7125 --- BEISSWENGER'S ------------------------------------ 4.28 February Purchases - P.W. 7126 --- HCO AUTO STORE ----------------------------------- 57.78 February Purchases - P.W. 7127 --- COAST TO COAST ----------------------------------- 292.19 February Purchases - P.W. and Parks --~ -- - - ---- - -- -- -- - - ,{/7':: ~ . .1//70,006.70 ,,' ~---~-~ ,.... ...-~-_._----- . ;-:"~~i / -~ ") .' h l_~ C"" ~_.;,...,-.j~~) '/-2 --",) ?-'~.._~ .~ _ .' '" , I .._' ....;) ~.-: ~__~.~;_~~. /jrJ/ ......L,~-vr i-~: I.':: ./ ,I J" -- .... .. . MANUAL CHECKS DATED 03/09/87 --- APRIL A/P 7128 --- JAMES S. LYNDEN ----------------------------- 1,142.75 February Invoices 7129 --- DEBORAH MORRIS ------------------------------ 238.00 Karate - 17 Students 7130 --- KIM THORSON --------------------------------- 110.50 Ice Skating - 17 Hours/6.50 7131 --- VIKING GMC TRUCKS --------------------------- 66.75 1117 - Repairs 7132 --- WEHRMAN BERGLY ASSOCIATES, INC. ------------- 1,188.72 Professional Services 01/26-02/25 2,746.72 . . ---.---- CITY OF ARDEN HILLS CHECK REGISTER AS OF 03/01/87 2nd MARCH PAYROLL REG. O. T. . CK. # CK. DATE EMPLOYEE NAME GROSS NET HRS. mrr:- 13184 VOID 13185 VOIO 13186 VOID 13187 03/17/87 JANE LUND 704.80 499,95 80 13188 03/17/87 SHIRLEY MARSHALL 629,88 337.29 80 7.00 13189 03/17/87 OARLENE SCOTT 552.80 357.70 80 13190 03/17/87 CATHERINE IAGO 908.74 630.68 72 13191 03/17/87 PATRICIA MORRISON 1346.40 677.51 80 13192 03/17/87 MICHAEL MCKINNEY 1151. 74 795.30 80 3.00 13193 03/17/87 R.WAYNE BRUNETTE 1042.40 594.96 80 13194 03/17/87 FRED REED 1042.40 751.29 80 13195 03/17/87 MICHAEL SCHIFSKY 1042.40 755.04 80 13196 03/17/87 DANIEL WINKEL 1052,17 663.68 80 .50 13197 03/17/87 STEPHEN ZEHM 55.60 51. 42 8 13198 03/17/87 ROBERT RADDATZ 1335.20 912.67 80 13199 03/17/87 JOS EPH MOON EY 1284,27 830.97 80 19.50 (Standby - 14 Hrs.) 13200 03/17/87 JOHN BUCKLEY 1221.60 895,92 80 13201 03/17/87 FREDERICK BELL 927.20 630.56 80 13202 03/17/87 DAVID WINKEL 927.20 521. 38 80 13203 03/17/87 KEVIN FULLER 800.00 539.45 80 13204 03/17/87 RICHARD CIEMINSKI 216.40 174.64 40 13205 03/17/87 CATHERINE IAGO 96.06 85,35 8 16337.26 10705.76 . WITHHELD FROM MARCH PAYROLL 13206 INTERNAL REVENUE SERVICE (FIT) ---------- 1893.85 13207 INTERNAL REVENUE SERVICE (FICA) --------- 1089.63 13208 COMMISSIONER OF REVENUE ----------------- 1809.74 13209 VILLAGE OF ARDEN HILLS ------------------ 167.72 13210 PUBLIC EMPLOYEES' RETIREMENT ASSOC. ----- 692.98 13211 INTERNATIONAL UNION OF OPERATING ENGINEERS', LOCAL #49 ----------------- 105.00 13212 STATE CAPITOL CREDIT UNION -------------- 200.00 13213 PUBLIC EMPLOYEES' RETIREMENT ASSOC. (Ins,) 27.00 13214 ICMA RETIREMENT ASSOCIATION ------------- 685.00 6670.92 // _-c_-cc_.__/~"""':;;;"'_"=7""-C=-=~~_~=._.~ TOTAL AMOUNT OF CHECKS 13184 THROUGH 13214 fs,"$17,376,68.'j - - - . AGENDA . ao.rd ttI :::Ramsey Gounly Gomm/ss/oners March 9, 1987 r · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · \ ROLL CALL and Call to Orde - 10:00 a.m., ouncil Chambers. AGENDA for the March 9, 1987 Board meeting. MINUTES of the March 2, 1987 Board meeting are presented for approval. POl I CY AGENDA 'T 'W1,..'I..ff,JI'r>,;;"....U.\rTVlI. '':'+'1-'1 Vt'U I. 13. PUBLIC WORKS - PUBLIC MEETING. Schedule a Public Meeting, 8:00 a.m., Monday, April 20, 1987, to afford an opportunity for the public to review and comment on a proposed Public Works Capital Improvement Program and a proposed Deficient Bridge Replacement Program. Committee recommendation: approval. 14. PUBLIC WORKS - COUNTY STATE AID HIGHWAY CONSTRUCTION. Approye the City of St. Paul's request to MnDOT for a variance to the approved standard for CSAH Construction on . Raymond Ave. (CSAH 46) Bridge (62546) over Burlington Northern and Minnesota Transfer Railroads. Committee recommendation: approval - modified. FINANCE, PERSONNEL & MANAGEMENT COMMITTEE OF THE WHOLE: 15. EXECUTIVE DIRECTOR - REQUEST FOR PROPOSALS. Request for detailed analysis of cost of renovation of the American Center Building and the Executive Director's office to prepare a limited RFP for new construction sites. ADJOURNMENT * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * (CLOSED TO PUBLIC) Imm. following Board meeting, Room 316, Court House Re: 1) Kenna and Siems vs. Ramsey County & Arden Hi lls (lindy's trian le 1iti ation) 2 Ham lin vs. Ramsey County, Real Estate Litigation. LEGISLATIVE COMMITTEE OF THE WHOLE - Imm. following Exec. Session - Room 316 Court House * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * March 16, 1987 - NO MEETING - Cancelled March 23, 1987 - 10:00 a.m., Council Chambers March 30, 1987 - NO MEETING - Fifth Monday April 6, 1987 - 10:00 a.m., Council Chambers . Minutes of Board of Appeals Meeti ng Vi Ilage of Arden Hills . February 26, 1987 Ca 1 I to Order The meeting was called to order at 5:30 p.m. by Cha I r Barbara Piotrowski Roll Ca II Present: Barbara Piotrowski, Dave Carlson, Jean Lemberg, Ray McGraw and Tim Tuggle. Also Present: Mayor Robert Woodburn, Mr. & Mrs. George Spang and Mr. & Mrs. George Grenander. Oaths of 0 ff I ce The Oaths of Office were administered by Mayor Robert Woodburn to a/I members. Approval of MI nutes Approval of the October 30, 1986 MInutes was post-poned unt I 1 the next regular meetIng. Case No. 87-02 (A & B) - Sldeyard Setback Variance, 4183 and 4173 . Norma Aven ue - Spang and Grenander The Board determined there Is hardship in both cases requesting the varl ances, the Spangs and Grenanders appear to be innocent victims, and through no fault of their own, their homes were built by Steiner Construction In vIolation of City Ordinance. The houses were platted on Improperly surveyed lots. The Board realizes that without the approval of th e variances, these homeowners would have troub Ie sell tng the properties at a f ut u re date without clear title. Un de r duress and with resignation, the Board voted unanimously to approve the two requested variances, with these comments: /. The Board a g re e d It would be appropriate to fine the builder for violation of a City Ordinance. 2 . The Board questioned If there Is some action the Council could take to prevent this type of mistake In the future. 3. The Board questioned the rationale of having such Ordinances If we can't enforce them and have to continue to grant variances. Adj ou rn The meeting was adjourned at 6:20 p.m. . SubmItted by Barbara Piotrowski. BP, cl ~. r"" - - '. .... 'f..o<>">""~7"......"-".".'':~i. ......~.-..:.'",:,':.........:.^",.,~, ll.' I :~' , f i!",: ~\\\lBBS PVal..~ . 'l' C", ~~ I (\~ ~ . ~ i ~ Arden Hills New Brighton Falcon Heights North Oaks ~' Lauderdale Roseville I Utile Canada Shoreview Mounds View St. Anthony I IS ALIVE AND WELL! f PUBLIC ACCESS CABLE TELEVISION FOR THE TEN NORTH SUBURBAN CITIES IS STILL AVAILABLE t. * FOR YOUR PLEASURE * THE GOVERNMENT CHANNEL, SCHOOL DISTRICT CHANNELS. THE LIBRARY CHANNEL and other PUBLIC ACCESS CHANNELS ~ have been given NEW CHANNEL NUMBERS, ~' but still contain the same. . . COMMUNITY INTEREST PROGRAMS. " ~. Look for your favorite programs on these channels: i rc ORIGINAL NEW i CHANNEL CHANNEL Ii ALLOCATION CHANNEL ALLOCATION . ~- 3.. .... .......Public Access ...... ..33 ~ 8. . .. . . . . .. . . . . ... . . _ . Religious Access ...... ........ ..63 !' 10.. . . . . . . . . . . .. . _ . Government Access ..... _ ... _ ... _ ..16 j; 12.. ...., ... .Local Origination........ .... ..52 t 13...... ..___ ...S1. AnthonyfNe\l' Brighton....... ...... ..51 District .-z82 i Education Access ,,,, 15.. .___ ..___ ..Highl"r Educalioll and Private.. .... ...__ ..66 School Access ... 16. ...... ..... .......libraf\l Access. ...... ..... ..53 IS.. ..... .... ....Roseville- School Districl.... .... ..... ..64 ~. District .623 I Educational Access 19.. ......... ...Mounds Vi(>lL' School DisnicL...... .... ...67 District .621 Edocational Access 22................. ..Community Access.. ............. ...69 23" .." __, __" ...Special Needs Access......... .... ....68 27............ ....Communit!\-. Bulletin Board.............. ..62 i ~ Public Access Channels are made available In cooperation with I- CABLE TV. NORTH CENTRAL For more information abou1 Public Access. call 481-9554 l,,~,. -. ..---...--- . MEMORANDUM . -------------------------------------------------------------------------- Date: March 5, 1987 To: Arden Hills Council From: Patricia J. Morrison, Clerk Administrator Re: Informational Items -------------------------------------------------------------------------- Burnin~ Permit, Bell Lumber and Pole Company At the 2/23 meeting Councilman Sather expressed concern relative to a permit issued to Bell Pole for burning of contaminated dirt. A copy of the minutes of the hearing was requested, and is enclosed for your information. I called New Brighton's planner to discuss this. He advised: under PCA directive, Bell Pole will be burning contaminated soils by a rotary kiln thermal process, which burns and sanitizes at 2000 degrees F. The soil is then 997. cleaned, ttten redistributed" , The PCA has determined this to be the most effective method of dealing with the contaminated dirt and has issued air quality permits for this cleaning method. An SUP was issued by the City, and it is expected the incineration will start in August of 1987, and will be finished in August, . 1988, with removal of machinery by January of 1989. Mr. Lou Chamberlin, Air Quality Engineer for the PCA, has assured New Brighton that there will be no odors, no emission of particulates, and no smoke will be emitted. The PCA will be monitoring the site on a weekly basis, and Bell Pole will be monitoring on an hourly basis. Superfund project funds will be used for this. Parkin~, Mounds View Hi~h School This past week we have received several calls from residents along Janet Court. These calls have been complaints about the high school students parking on both sides of Janet Court, blocking driveways, littering, loitering, blocking mail boxes (so no mail delivery) and general nuisance type complaints. The School administration called and advised permit parking would be instigated, effective March 5, which will probably aggravate the situation as fewer students will be allowed to park in the student lot. Frank, in response to complaints, has issued 30 tickets, generally for parking beyond six hours, expired license plates, etc. As the situation is not one that is likely to take care of itself, I asked for a meeting with Dr. Brungardt, the principal. On March 3, Frank, Dr. Brungardt, his assistant and I met. They concurred with our concerns. After discussion, the following two alternatives seemed most reasonable: . l. Dr. Brungardt will seek possible additional off-site parking areas. The North Heights Lutheran Church site was discussed, with bussing from the site to the school. . " . 2. Frank and I discussed the possibility of limited no parking on Janet Court (with possible expansion of no parking, if needed, into additional areas). The no parking could be from 8:00 a.m. to 4:00 p.m. on weekdays. Frank is working this weekend and will discuss the situation with residents on Janet Court. We will bring this matter back to you if needed, and after hearing from Dr. Brungardt. Fire Station Number 4 The bill for property exchange for Island Lake has been passed by the House and $enate Local and Urban Affairs Committees; it will now be placed on the full floor. (Senator Novak suggested this may be accomplished by the end of March.) Also, as of March 3, the Schoonover Option Agreement has been signed. Mike Black has advised Shoreview will be assuming the $400 monthly cost for the option. Comparable Worth The Joint Compensation Study hierarchy of the 29 benchmark positions and the Appeals Procedure were posted March 2. The employees were given 15 days, from the posting date, to appeal. The final Appeals Committee members will be Mayor Woodburn, Councilman Peck, Mike,McKinney, myself, Charlotte McNiesh, Tim Byrne, and Joellen Johnson. . SnellinR Avenue Don Christoffersen met on site with Elmer Moris and Roy Hansen of MnDOT on February 24 to view a route which would be most appropriate to enable eligibility of Snelling for receipt of HSA funds. Mr. Christoffersen has advised he hopes to hear back from MnDOT by the end of March. MileaRe The Council, at their meeting of February 23, authorized mileage payment of 21 cents per mile for conferences being attended by Bob Raddatz, Cathy Iago and Mike McKinney. In 1981 Council authorized mileage remunberation increase from 18-1/2 cents to 20 cents. As this was not formally amended by the Council, the minutes of 2/23 reflect the 20 cents per mile. SmokinR Policy In accordance with Council direction, we now have a temporary policy for compliance with the MN Clean Air Act. Commencing on March 2, the administrative offices, in entirety, have been designated no-smoking; the northerly half of the Council Chambers is smoking, and southerly half no-smoking. Extension of Cable Service Bill Bauer advises that Edgewater Estates has been pre-wired for cable service; final connection will be made when the street is in, and when the necessary right-of-entry agreement is signed with Mr. McGuire. Plans have been drawn for service to Arden Vista Court; service will be installed as . soon as weather permits. ~ MEMORANDUM . -------------------------------------------------------------------------- Date: March 6, 1987 To: Mayor and Council From: Patricia J. Morrison, Clerk Administrator Re: Council Agenda Items -------------------------------------------------------------------------- (Item 4) New BriRhton Interceptor - On August 11, 1986, Northdale Construction Company's bid was $443,738.90. Our low bid on March 2 was F. M. Frattalone Excavating at $564,428.02. We received five bids, ranging up to $660,092. Costs over and above the construction costs include easement costs (roughly estimated at this time to be around $60,000), engineering and legal fees. The engineer's estimate of June 6, 1986 was (for combined improvements) just under $600,000. There is $471,907.49 in the Sewer Utility Fund (Fund Balance Reserved) directed to this interceptor improvement. Don Lund of SEH will be present at the meeting. (Don Christoffersen and Barry Peters are on vacation). Jim Lynden may also be present. . (Item 5) Improvement HearinR, Glenhill Road - If the Council orders the improvement, a joint powers agreement needs LO be considered. t1ayor Woodburn has met with Roseville relative to this. Mr. Charlie Honchell, Public Works Director of Roseville, has submitted a preliminary agreement setting forth considerations discussed at this meeting. Also, in reviewing the minutes of February 9, the motion read It.. .an assessment against benefited property owners of a maximum of 507. of total project costs, excluding curb and gutter... n Is it reasonable to interpret this as meaning affected property owners are to pay 1007. of the cost of curb and gutter - or, has this not been determined? (Item 6) PlanninR Commission Cases - Planning Commission minutes enclosed; Councilmember Hicks and Mayor Woodburn were at the meeting. Cases 87-02A and B, 4173 and 4183 Norma Avenue; variances for sideyard setback and for a retaining wall were approved. Case 87-05, 3280 Lake Johanna Blvd., minor subdivision, approved. Case 87-03, SUP, Valentine Hills Elementary School. This is for a 5,000 square foot single story addition, which was approved by the Planning Commission. Case 87-04; property on Highway 96, east of Village Hall, rezoning from B-1 to B-2. As indicated in the minutes, considerable discussion transpired as to proceeding with this case under a PUD versus a rezoning. The final outcome was a unanimous denial, by the Planning Commission, of the rezoning. The applicant has requested continuance for Council hearing to March 30. (Items 7 and 8) Committee Reports - (7a) Jill Peterson has resigned from . the Human Rights Commission due to other commitments. (8a) Street LiRhtinR Plan - On November II, 1986, the Public Safety/Works Committee recommended Council adopt a street lighting plan to install ~ . street lights at main intersections and secondary intersections (131) lights over a period of five years (approximately 25 per year). ~ . February 26, 1987, the Finance Committee recommended funds for installation and operation of the street lights recommended in Phase I of this plan (50 lights) be included in the proposed 1988 budget, at a cost of approximately $6,350. (8b) Insurance ProRram - Mr. Bill Hite will be at the Council meeting. Per minutes attached, the Committee recommended a $5,000 deductible for 1987 insurance coverage; and that no items be deleted from the 1987 coverage. Items, under the Inland Marine package, of $500 or less were, in accordance with Councilman Peck's request, deleted, resulting in a differential of $8,280 for miscellaneous equipment and $4,990 for contractor's equipment. This deletion option was not in the Finance Committee's recommendation to Council. Mr. Hite will be able to advise if this differential will have an impact on premium costs. (Item 9) Fire Board Report - Councilmember Hansen's report on this meeting is enclosed. (Item 10) Council Applications - Applications have been received from Paul Malone, Ray McGraw, Tom Mulcahy and Jeanne Winiecki (as enclosed). A Resolution appointing Councilman Hick's replacement is also enclosed. should the Council wish to make the appointment on the 9th. . (Item 12a) Preliminary Five Year Capital Outlay Plan - Agenda inclusions presented to the Finance Committee on February 26 for informational purposes are included with your copies of the Finance Committee minutes. (Item 12b) Application for Renewal of GamblinK License - The Blue Fox is submitting a renewal for their Class B Charitable Gambling License. As you know, the Council needs to take formal action only if they feel a denial is appropriate. . . " - , , - - -," r........). -.,..... \. .), . / . ~ [, ., '" j . . ~ ....., ~ ( . . '-- ' , . 1':, \ 1 'lL. - ~ J. ....;, \ \'1 .I . \. \, '" -, .{ . "\\ ',,' (. l 11"IE5' . ~ #87-OZA 113 . :;Ig7~03 .. " I I . ~ ~ #n..o6 , . _._. PLANNING COMMISSION AGENDA. Arden Hills, Minnesota Marth 4, 1"987 ----------- ------ ------- -- _____n_____ __ AGENDA . REGULAR PLANNING COMMISSION MEETING VILLAGE OF ARDEN HILLS WEDNESDAY, MARCH 4, 1937 - 7:30 P.M. VILLAGE HALL 1. Ca 11 to Order and Ro 11 Call. 2. Approval of Minutes of January 7, 1937, Planning Commission Meeting. 3. Case No. 37-02A and 87-02B, Setback variances for houses at 4173 and 4183 Norma Avenue--George & Catherine Grenander and George & Charlotte Spang. 4. Case No. 87-05, Minor subdivison (lot split and consolidation) at 3280 Lake Johanna Boulevard--Mike Hill. 5. Public Hearing, Case No. 87-03, Special Use Permit for addition to Valentine Hills Elementary School--School District No. 621. 6. Public Hearing, Case No. 87-04, Rezoning of 5.6-acre parcel from B- 1 Limited Business to B-2 General Business, Highway 96 and Hamline Avenue--Jackson-Scott and Associates, Inc. . 7. Council Report. 8. Adjournment. OM/ elm ********************************************* PLEASE CALL THE VILLAGE OFFICE IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING 633-5676 ********************************************* . PLANNING l1ENO wehrman To: Arden Hills Planning Commission bergly . llQQDm~ From: Wehrman 8ergly Associates, Inc. Orlyn W. Miller, Planner Subj ect: Case #87-02A and #87-028 Setback variances for houses at 4173 and 4183 Norma Avenue n. plaza bldg., ste. 220 Applicants: George and Catherine Grenander (4173) 5217 wayzata blvd. George and Charlotte Spang (4183) minneapolis, mn 55416 Date: February 24, 1987 612 544 7576 The applicants, owners of adjacent homes on Norma Avenue within the Royal Hills subdivision, are requesting approval of variances for sideyard setbacks. The requests are a result of incorrect positioning of the homes on the lots, errors discovered after the houses were completed. At this point, granting the variances will simply "legalize" them for the record. The subject lots are subject to a 10-foot minimum sideyard setback and an aggregate setback of,20 feet. The house at 4173 has an aggregate setback of 29 feet, but the north setback is only 7.6 feet, requiring a 2.4-foot variance. The house at 4183 has an aggregate setback of 17.9 feet, requiring a variance of 2.1 feet and a north setback of only 4.5 feet, requiring a 5.5-foot variance. . In addition, a timber retaining wall at the northwest corner of the house at 4183 encroaches upon the adjacent lot. Since a 3-foot setback is required for retaining walls, a variance for the existin9 wall is also required. COMMENTS 1. Since both homes are completed, there is no practical method of correcting the substandard setbacks resulting from improper surveying by the builder when the houses were positioned on the lots. At this time, approval of the variances should be granted to eliminate encumbrances which might hinder the salability of the properties in the future. 2. The retaining wall encroachment onto the adjacent property represents a self-created situation. The Spangs inadvertantly extended the wall beyond their property line. They have been negotiating the purchase of an easement for the wall, but as yet have not reached an agreement with the neighboring property owner. If such an easement cannot be obtained, it is assumed that the retaining wall will have to be relocated. Because of the proximity of the northwest corner of the house to the property line, the angle of the house, and the slope of the land at that point, I recommend that a 3-foot variance be granted for the retaining wall. This will allow the wall to remain as it . is if an easement can be obtained. If an easement cannot be obtained, the wall can be reconstructed at the property line--accurately surveyed, I hope! planning' landscape architecture 17 ~ Ie": ~I~" " " (l\4) i4-s) ::: I~ 8 ' DRIVE Q -,-, I ~:' . ~ '"'1.....01::""'... I ,". ~,. . (s>) ~~.~4 . . l.__o.ll u,) 4 .; -" ' , . 5 ,_ 0 ':' 2 O"-AII..... t. V 1"( L.I" Y fl>'?J.'j! .>.. ~)::: ES"" T 4'''0 '..... Ii.. w OUTLOT . 'OS' > - ~-VQ -( 0 (",,-) (73) , 9 6 ~ tP ... 0 2 .-\ ~ :: 1 0' . 01 " 362i . --, >, ~ '~ '" m "l ,~ I 't III.'_P:l....', ;; , 's "-5o""T . " ~ ~ I .-/ -" 1>00:;. fJ.""'''' - '81..5,,- ,. '131.$ ---- C- /o}., , - ~51. ~-- \' 5 85 8 \ Doe. .' - - - - . - -- ;::: \ <5' ~ ;__ I \J\) 6 0 . :...' ..,'\,.-.. . m .001' I' ~. 0 ._. ./\.C (9) ;; .;..;r . ' '. d,. . ---- " ~ ,V:; I '6' l'I,r> -:;:, , 85 . ROYAL I _ ~ T:.,.., \ ;~ . 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'. .l~.f .... . _.' . 4' f" " .:: .8.G J 3=.5 1/ ~ 0..... l.,.~:.....~c..c;:--~ '-t oS" ',~'.' 0,,\, . \ <>> I to' .-<:- ....?. ~:'-. .,", 0\ . ro..... ." ......... -':'..:-" . . ...""l. ., . .... ,. h. _\.' ~;"-._' (.<",,~ ' .. w ~ _ . Cb ~ Ii- Dp'~/" 0....... ';:0.1,- . - . ~ N.q "< i:b .... /. ./;-. "'S' ..s"""" J . .., " - - - I:ll_ $".::J ':"-I.'}. . I ~,_, .' . .... , '. ~ """f4;..,.,... .' c;::., _....... ,. - . I ~ \\ I . I ' ,[) I ~, .; 4 Z.Oft. . . .~. .. /,j"09'.il_.. / __ '. " . -'? . -'V ">. '.3/,3 L ~. ." N 'P", / /6.. 1." .,0 R A" A ..y <0 4~~ ~ .,~ . ~o .. .~~ ~~'. '. "':. ". . '.~'ji:j..'.: :\~'~lt:: !}~l:"i: t~'r"~: :..:1H.. ~}I ,'if.' ".. ,"-. ':i'." ,',_.,., !1i ,",t-' :..)-D" i"f' . eli, ..,;,.. PLANNING MEMO wehrman . To: bergly Arden Hills Planning Commission TIQQDa~ From: Wehrman Bergly Associates, Inc, Orlyn W. Miller, Planner Subject: Case #87-05 Minor subdivision at , 3280 Lake Johanna Boulevard n, plaza bldg" ste, 220 Applicant: Michael H. Hill 5217 wayzata blvd. Date: February 24, 1987 minneapolis, mn 55416 612 544 7576 The applicant is proposing to split 10 feet from the south edge of the vacant lot at the interesection of Lake Johanna Boulevard and Sandeen Road and convey that strip of land to the adjacent property owner. This will require approval of a lot split and consolidation. COMMENTS 1. The lot from which the 10-foot strip is to be split is triangular in shape, containing approximately 22,500 square feet. The adjacent lot is only 50 feet wide with an area of approximately 10,300 square feet. After the split and consolidation, the lots will have areas of 20,750 square feet and 12,050 square feet respectively. Both will exceed the 11,000-square-fobt minimum in the R-2 District. The south lot will remain below the 85-foot minimum width requirement, but will be improved by an additional ten feet. Based on the . City's topo maps of the area, it appears that a substandard setback for the house on the south lot will also be eliminated by the consolidation. (I have been unable to verify this with the applicant or City building records at this writing.) 2. The vacant lot whi ch wi 11 be reduced by the lot spl it rema i nS nearly double (189%) of the minimum lot size. Ana lys i s of the impact of setbacks on the lot indicates that the building envelope will accommodate a house of 30' X 80' or larger after the split without any setback variances. CONCLUSION The proposed lot split and consolidation improves the south lot without detriment to the north lot. Approval of the minor subdivision is ~recommended conditioned upon administrative review and approval of the deeds prior to recording with the County, . planning' landscape architecture I a~~? ~ (----. --~- I' I -". ~ '.' I ~ . :~ ~-- ~ <<\-- "> I~ ~~ ,,- '" ~~. cQ~ 'V I - J-I' I ~ I 1 r....;.... 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UOO\;."s,o '''''l?H \llnOS , 4VOH ~../ '0 ^ 10 - - 'M,,,,"Non" , ,,-, ~/'" - " 6/_ .~~L PLANNING MEMO wehrman . To: Arden Hills Planning Commission bergly 1l[I15- From: Wehrman Bergly Associates, Inc. Orlyn W. Miller, Planner Subj ect: Case #87-03 Special Use Permit for Valentine Hills Elementary School classroom addition n. plaza bldg., ste. 220 Applicant: Independent School District #621 5217 wayzata blvd. Date February 24, 1987 minneapolis, mn 55416 612 544 7576 The School District is proposing the construction of a 4900+ square foot classroom addition to the southwest wing of the building. The one-story addition will house four new classrooms. The addition will be constructed of brick identical to the existing building. ORDINANCE COMPLIANCE The proposed addition conforms to all ordinance requirements regarding height, coverage, and setbacks. COMMENTS 1- The Zoning Ordinance requires a Special Use Permit for "general education schools" in the R-l District. Since this school was ,constructed prior to,that requirement, it currently exists without . a Special Use Permit. In keeping with the City's policy of bringing uses such as this into conformance with the SUP requirements when significant expansion or renovation occurs, the SUP is being requested at this time, 2. The proposed addition represents expansion of the building footprint by approximately 15 percent and an increase in site coverage of only 1 percent. The addition will be 140 feet from the nearest property line, 33 feet more than the existing building. It wi 11 be architecturally compatible with the existing building. Furthermore, the large existing berm southwest of the building will provide substantial screening for several of the houses along Chatham Drive, In my opinion, the impact of the addition on the neighborhood and the site will be minimal. 3. Approximately three years ago, the City approved the construction of two portable classrooms at the rear of this school. The approval established a five-year limitation for the portables. School District representatives have informed me that the portables will remain at least until the new classrooms are completed. At that time they will evaluate if the portables will be removed or remain for the duration of the five years, CONCLUSION . 1- The proposed school addition will have minimal impact on the school site and the adjacent properties, 2, The Special Use Permit should be approved for use of the site/ building as a general educational school and playfield, planning' landscape architecture ( (' . SPECIAL USE PERMIT SUBMITTAL TO THE CITY OF ARDEN HILLS C. Name and Address of: 1. Owner: Independent School District 11621 2959 North Hamline Ave St. Paul, MN 55113 2. Operator: Same as above 3. Surveyor: Clark Engineering Company 2815 Wayzata Boulevard Minneapolis, MN 55405 4. Designer: Armstrong, Torseth, Skold and Rydeen, Inc. 4901 Olson Memorial Highway Minneapolis, MN 55422 c' E4. Outline Specification of Proposed Structure: . The classroom addition is slab-on-grade concrete floor with masonry . load bearing exterior walls with face brick exterior to match existing. The center of the building will have steel columns and beams to support the center span. The roof structure shall be steel joists with metal deck and single-ply EPDM roofing membrane. The building grounds disturbed shall be sodded. Window frames and doors shall be aluminum with double insulated glass. The mechanical system shall be unit ventilator type extended from the existing building. Roof drains shall be interior with outlet to on-grade. F. Statement of type of use, number of employees, uses and occupants: 0 Elementary School 0 Approximately 49 staff and 619 students . ( \. ( ( ~-~ ' ''\: ' ;., .". ,,"'. .' --,,<~' ,(::~ ..' . . . .-; ~~"</, . ::-- . '. . "! . -' .. ... . - . Rice Creek watershed district 3585 lEXINGTON AVENUE NORTH, SUITE' 177 -' , I' <'1 ,'r ' I ". \.. r:f..,.. Date: .JAijv'""1i:T' s /ge7ARDEN HillS. MINNESOTA 55126,8016 ~ . c' l' ':'~' .,) r \.. , TELEPHONE (612) 483.0634 '" I n\1 TO: Ro l{ ANOl"Ii.'S:<lN (' r, r r""" ' "1 ". . ;4/5 LII-Ac <:lRtV! ': " I. t" '.;; ,. ~, M \/.IN t:""~Ll:; , Joi JJ 5s422- 'I Board of Managers Regular Meetings: 2nd and 4th Wednesdays RE: pRe Pe"'~ IT INVEST1C,ATION f:o/i!: AN. Mr~oX/"'''''TL.r al Arden Hills City Hall $'OC.O FTZ: BUlL-DIN.{; ~DPrTIO/'J ToO VAL~N"NNE HILL, BONITA TORPE. Admin, Ass'!. EL&1tiJ ~Rr SCA"""L. TH-I'S' SITe: LccA~Eb E''1'l'''T .;: T7tf! /Ntl!nEC'Tf'IN GF CHl'iTHAM AVE. Ifr-O ~o.CJ). ~-2., r\rD~N ~1lJs exhibits: 1,) Ln,E~ WITH l'\'n*H~T.s ~ r So:: =L ., UN.C~l"~ )l.NO ;rr(Ic::'I~'F"!') o!"'(n<P,,~ ?"...JJE These exhibits have been reviewed with the following comments made: - Permit approval from the Rice Creek Watershed District is required for thi s proj ect. . ~ No permit is required from the Rice Creek Watershed District for this project. Based on our review of the information submitted, none of the conditions outlined in the Rice Creek Watershed District Permit Information Guideline last revised January I, 1984 appear to be present for the pro pas ed proj ect. - Please refer to the enclosed copy of the Rice Creek Watershed District Permit Information Brochure under the section for and furnish the information requested in that section. It will be necessary for the applicant to determine a lOa-year flood - elevation for areas affecting this site. - The District will require that the stormwater runoff rate from the developed site does not exceed the runoff rate from the site at its undeveloped condition for both a I-year and laO-year return frequency ra i n fa 11 event. In addition, treatment in the form of skimming of oils and floatable materials must be provided for all rainfall events up to and including a I-year event. Any necessary stormwater storage must be provided above the established floodplain elevation for the site. The plan must also include identification of the emergency overflow route for the ponding area and its corresponding elevation. - Any filling or alteration of a Type III, IV or V wetland must be in . conformance with and include supporting calculations as outlined in the Rice Creek Watershed District Wetland Preservation Guidelines. BOARO OF MANAGERS AJ,'CAAOINAL. SA. GA SANDE DE WlllCOXEN l,H, SCOTT, SA, EA PETRANGELO ANCKA COUNTY RA~SEY CCUNTY WASHINGTCN CO ;lAMS E.'!' COUNfY ANCKA cauNfY E.A. HlCl(CK & ASSQCtATES ~ult,(1q Erl9,n~o!IIS .&7)-4224 . FRANK J.....U~FlAV ),ltOlnollV 222.55"9 -- -- ( r r Any filling below the established IOO-year floodplain elevation for the site is prohibited unless compensatory storage is provided. Also, minimum building opening elevations must be at least two feet above the established IOO-year floodplain elevation. - Easements will be required over all areas on the property SO feet either side of the centerline of any officially established county or judicial ditch, and in areas with elevations less than the established IOO-year floodplain elevation. - A stormwater man~gement plan fOr this site must address stormwater management for all contiguous properties owned by the applicant. - Because this site contains wetlands, permit approval may also be required from the DNR and the Corps of Engineers. - The District will also require that any grading or filling not alter the existing drainage patterns through the site. - The District will require calculations showing that the hydraulic capacity of the d itch wi 11 not be a ltered and cross i ngs will not impede the fl ow. - A building setback of feet must be provided from the NOHW for the adjacent water body. ---- - Preparation of a sediment-erosion control plan will be necessary which will retain all sediment on site. This plan must also include an implementation schedule for erosion control measures including notes addressing the establishment of temporary or permanent vegetative cover . after the completion of grading. - The Board of Managers meets regularly on the fourth Wednesday of each month to act on permit applications. All information must be submitted thirteen (13) calendar days prior to the meeting date in order for the submittal to be considered at the meeting. Please be advised that no construction operations are authorized without permit approval from the Rice Creek Watershed District. If you have any questions, please, contact us at 473-4224. Very truly yours, EUGENE A. HICKOK AND ASSOCIATES Engineers for the District flC.~ . John C. Panuska, Civil Engineer cc: Boa rd 0 f Ma na gers F. Murray Dis tri ct Offi ce City of A~D~ H111 ~ - . . . '. ~. t. '/ ~. ~ / ~ 0 , .... \ ~ . / I // I / \ ... // / " ..... \ e.......... / " "", " ' ," 0 '. , o .~~ '''' / /, - '" " . , " . :". '/ /;, ." 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" , "1. \,;' ,,&, //.__._'..;..qO 'fC/ ( 8 SITE: fLN-J . VALEH T I HE ~.j ILLS F--U=-HF-.HTA1z'i '3C~OOL 111_ W'.OII ________n 0 [l !O :10 VALENTINE HILLS ELEMENTARY SCHOOL , , SCALE III RET . P. ~ 0 ~ ~ '" on '" .., ~ ... -J U I; II E S 0 I II c E II U P " E II 8YWIIASIUIII /lAMP DOWN ~ _ RAMP DOWN \ '" "'- U,."EII ~ .. "- [j} '" ~ IIIULTlPUIlPOSl: ~ -~~-- - ftOOIll l Gl-:-!-- '"' , .. \ II o 0 F F \ \ , , ; 1 .., j . PRELr1T:~k\.Y DESIC:: STlTlY A.R."1STRONG~ TORSETH, SJ.~OLD & RYDEI::K ARCHITECTS Q ,~~ u. ~~_..;~, .2 ~: ~~ ~ ~ :. ~. ~ _~ .-- ~ - ~ r~. ~. .; ~- ~~ ~ C. --' '__._____+_.____....c ~ . -. .-- ---- . i - -~--.-- - -'-- . -~ ---~ ._-~ 1 .--.,.. .....---.....- ._..on.. -.--- ----.- ----,--.----.-..-~.- "'- .. 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" .. ,r *.., .1 _~.1 ! - , J ~. '0 ...._~_~_......~____.._~...J i u ~. ','\ ~ :; : i .'j !' i ~ :>:Z;J 'I ' ,'-./ -:"1" II 1, ~;Z'; .' J.l J: ~ jum!__~_; .u.n' ! i ". " ;2 I' "" i ; : : t __-! ~ ~. ii, l j i' i -, ~ r--. .----, .------- ,..---.. '--. .' - ,.-, ,----... ,~~ -.. --. ~ ' .. ",lr,.f r.,' ,,(.--,\, .-\ .' ._., .-,( 1--t7j' . ,r-:'.0\r'.~r;--'.i:',p,(;'..{ c-- 'i' ..:.. ',' .. .r", ',; I '.. .- '! I"'::/C"~'''G '''::-'\':':/\~;'v'i ' ,"'::'C'\.:,'.A,::'..\.c..A:,,; --:"h::""::/"./ "::,,,\:,/~.'--::',' II ~l~' ~ V ALENTINE HILLS f""1 ",-11 j .-]) I I :rrJ' . i ' 'I.' ':::::1 I 1: '1" ..,jl-, i ~~dJ ! ." I ., I ~ nl: II .... I if'i i (, ~:I .. , --~: . "L I . I . I , . I . Col I -- .... J .. .. ," O. ~ g c:= . -~ I:- 0 n In , 0 - D\ )> ... ,.- m IT' ~ - -I ;... . -2c --'" --... \(} , , I 1'\ , I ~\ .. Ck I ~ II --..._.- ~ I - l~:" =:,'2>/6" .- i Q: %::/1' ~ :/ -. 10 .. I CID ,- o. ',' - '~ -l, , 'I' . ,; -~: - , .: I ., 1 - .. t ...... . In -, I, 0 .. , . )> I! ... '" ~- -=.l _.:::1:. ~ . " :1 -' .J. I , I \l ~~ \t U' Q -\ s- . . - .. L L ,- O. li fr ~ i 1J. ~ I Q I Q -; /1) -2- 0 )> ... "' I ~ ~ -.,~ DO. 'J1 ~.c +u-Q --~ ! , - --- - , I' I I I' ...... I -- I I ( ~: , I ~ I I , I I ,I I' , ,I . ,:1 1111 - ." ., :II .~ , t, '- % 0 , __I C ., , , PLANNING t1EMO wehrman . bergly To: Arden Hills Planning Commission llQQ5Cim~ From: Wehrman Bergly Associates, Inc. Orlyn W, Miller, Planner Subj ect: Case #87-04 Rezoning of property at southwest corner of Hamline Avenue and Highway 96 n. plaza bldg., ste. 220 Applicant: Jackson-Scott and, Associates, Inc. 5217 wayzata blvd. minneapolis, mn 55416 Date: February 25, 1987 612 544 7576 The applicant is requesting rezoning of the 5.6~acre parcel from B-1 Limited Business District to B-2 General Business District. If rezoned, it is the ipplicant's intention to construct' a neighborhood retail/ service center and a day-care center on the site. The applicant is not requesting site plan/building permit approval at this time. In accordance with Section VIII.B(2)(e), however, a general development plan for the property has been submitted and is attached. The applicant's Comprehensive Plan Statement, which further describes , the proposal, is also attached. COMPREHENSIVE PLAN DESIGNATION The Comprehensive Plan designates the subject parcel for commercial office development "designed to minimize negative impacts upon adjacent . res i dences", (page 22), BACKGROUND Nearly 10 years ago the City considered a request to rezone this property from R-l Residential to B-2.General Business.to accommodate a neighborhood convenience store and an adjacent retail center. After extensive discussion regarding the impacts of commercial development on adjacent residential uses, the Council rezoned the site to B-1 Limited Business. In doing so, the Council recognized that the site was not suitable for low- or medium-density residential development, but considered retail commercial development incompatible with surrounding uses. Office use, permitted in the B-1 District, was considered an acceptable alternative, A short time later, a proposal for a commercial day-care center was approved by the City at the east end of the parcel. Of course, the day- care center was not constructed. In 1981, a plan and subdivision for four one-story office buildings was approved. Again, the project was not constructed. Although several potential developers have expressed interest in office and/or retail projects since that time, no formal proposals have been made until now. . planning' landscape architecture COMr~ENTS . l. The present zoning and the Comprehensive Plan designation indicate the City's desire for office development. This is because office use is considered a more compatible neighbor for residences due to the limited nighttime and weedend impact of offices. At the present time, there is no interest for office development on the site since the office market in the area is generally soft. Whether the site will ever attract high-quality office development despite its relative isolation and its relationship to the arsenal's vehicle storage area is a debatable question. While interest for office development has been absent, strong interest has been shown for retail commercial development of the site during the past year. The applicant's Comprehansive Plan Statement indicates that convenience retail demand has increased significantly in the past 10 years as single-family development has expanded in the northern portion of the City. This is undoubtedly true. However, the primary factors that caused the site to be designated for office use related to land use compatibility, and those factors have not changed. 2. Conveni ence retail /servi ce centers located at the fri nge of resi denti a 1 neighborhoods and adjacent to major thoroughfares is a relatively common land use pattern. Arden Hills, however, has, by policy and practice, concentratedcorranercial development in the City to avoid . compatibility problems with residential neighborhoods. 3. The City has expressed a desire to achieve development on the site which is visually compatible with adjacent residential uses and addresses problems of physical relationships. The proposed development plan, although preliminary, concentrates parking at the north side of the site, offers single-story buildings of sloped-roof design, and provides vegetative screening along the south property line. In terms of visual compatibility, the proposed retail/service development would be similar to an'office development. In fact, many of the tenants of the center might be of an office nature. The nighttime and weekend impact of the retail/service center is considered the primary unresolved issue. 4. Since traffic is consistently of concern, a brief comparison of the traffic generation characteristics of office and a retail center is warranted. Based on the Trip Generation Manual of the Institute of Traffic Engineers, a small-scale retail/service center will generate 5 to 6 times as much traffic per 1000 square feet of floor space as general offices will. However, a significant percentage of traffic to and from the retail/service center is syphoned from traffic already on adjacent streets. Furthermore, the retail/service traffic tends to be distributed over more hours of the day, rather than concentrated during peak hours like office traffic, The net result is that a retail/service center will generate many more . trips than an office development, but an office development will have a greater impact on peak hour traffic (morning, noon, and evening) . TIQCb CASE #87~04 PAGE 2 CONCLUSIONS . The request for rezoning is supported by potential neighborhood convenience; the site's relationship to Highway 96, Hamline Avenue, and the arsenal vehicle storage area; and the apparent market demand for retail commercial uses. However, the negatives of substantially increased traffic volumes, the nighttime and weekend impacts on adjacent residences, and the site's limited potential to resolve these problems through spatial separation outweigh the positives. For these reasons ,the City's object i ve for development under the B-1 zoning classification remains justifiable. . . TIQOo CASE #87-04 PAGE 3 COMPREHENSIVE PLAN STATEMENT . (96 AND HAMLINE PROPERTY) Applicant proposes that the property located at the southwest corner of State Highway 96 and Hamline Avenue in Arden Hills be rezoned from B-1 to B-2. This request is based on (a) a change in the character of the area in which the property is located and (b) the lack of feasibility of the current zoning classification. (Applicant's plans for developing the property can be briefly summarized. It is proposed that the westerly acre and one-quarter of the property be used for a day care center which is permitted under the current zoning code. The remainder of the site would be developed with two one-story buildings which would line up along Highway 96. The west building would be primarily devoted to service uses such as a real estate office, a title agency, an insurance business, and the like. The east building would be devoted primarily to retail uses such as a convenience grocery store, a dry cleaner, a restaurant, and the like. It is estimated that the proposed development would create at least 15 to 20 full time jobs. The users of the center would be primarily the immediately surrounding residents of the area. Currently 3096 of the 45,000 square feet of construction proposed for the site could be used for accessory retail purposes under the zoning code, This would total 13,500 square feet. The proposed development would increase that retail usage to 17,475 square feet (approximately 3996 as opposed to the currently permitted 3096), if only the east building is used for retail, to as much as approximately 26,000 square feet (approximately 5896 as opposed to the currently permitted 3096), if all of the east building and half of the west building were used for . retail purposes.) In the last several years, the area surrounding the property has changed. Much of the vacant land to the west and to the east of the property has been developed with single family and two-family residences. The overall residential population of the area adjacent to the property has increased dramatically. Yet, no convenience retail and service center is available to respond to the needs of the, surrounding residential population. The nearest retail and service facility, approximately one mile to the east of the property, is an enclosed mall which neither offers the range of uses proposed for the property nor the convenient in and out access available at the site. The experience of the current owner of the property since it acquired the site in a workout situation from another party several years ago has been that the site is not suitable for its current B-1 zoning classification. Arden Hills has been fortunate in recent years to experience something of a boom in office development in an area from just south of County Road E to south of Interstate 694. Woodbridge Properties and Opus Corporation are two major Twin Cities area developers that have built thousands of square feet of office space in this vicinity. Because of the attractiveness of the County Road E/I694 area, fringe areas such as the 96 and Hamline property are no longer feasible sites for office development. This conclusion can be supported by a feasibility study which the present owner of the property had conducted a year ago and by the testimony of a number of office developers who have looked at the site over the past two years. In summary, the proposed rezoning of the property would create the most logical use for the site at the present time, the proposed retail and service development . would fill a need that exists in the immediate area, and the design of the facility itself would harmonize with the immediate neighborhood. JASstmtOl ! j . I 'I ...u~--~! ~ .,"iiiii,"~w.;:"J 1 I ~I~il II ~ I ill I , . , ..', . . I [JjHYi Y~Tnin\ tun UU} UT --,.,-_.. r-..----,---....---------------, . . I - ! I~-I i \ ( i~ L I,: : ~ i ~-.I =:J I . 1 $ ,& g i 'Ii =i : Jfl', J,;::$ j" - I =J I ~ ,=I : :~ -Ii 1 ~ i ') ,- : r~? . ~~~l ___________________ !"~ ~ ~ ;3 i --'i~i I~ =- ~ ~.~: ~:. ~I~~ i )00 t.II. _ L--.::I_: -< I~ .'-- - '~ej :a ,. -- "--- ----I- U) o . -Ii ,:------:.....- I j I 0) ~~ _ os "~,'u "1~~ m [~ , ,---t Z ~...~ '\:~ - ~ ;: F-= r- I 'i '. I I" - ~, ,- ,-' . ~ . ,-' ~ - ~ ~ """,, -+' " I -=- -,. _ i _ .- ~ ~ n ~ . - ~ 'Ie ;: ~~ ;:-,' ~ j' r- .. >--1 _,l{;" :;- ~ 'I = r- '.7;ff.~, 0 ,'-- - ---' ~: go - -- .\~ (/l ., , .._-~ "1\ I -"..f>i .': ,lji il= --1-' I f";~'!'30 ' - , ----'! o ~ I --. _ - --' m~J~ ~ I "Ei - I = ~ ~,-~," qjl-~I z~: . ' ,~ .".9,'" ,_ """" ." _ - i '"'I a m "!..g , ~ 'lJ! =-J=-" I l"'~ . I, . I , r-- '- ::tI ,.", ,=- 'E i- I' --I , ~ _e : ....--!I ,'- :_ '=- =~ a ~' - 1'1 , ----j os '~' := ---:;il ',-=-e '~. '- 1 I ~ Y '., 1'1 ~ ;/r EI=ia 19,09 ~ ~ ,E - 'I ~ I ~ - ~ :~ f- --j i9 --1-,;: :E" :- I':::::j ;B ~ -'Il'" c- I ;", :=J : ~. 1 . -&I! -e; ~ ~'" '-fir. -, _ 1- ~ =I ~ 1--, ~ ~i9 ~ ~ ~ 1- ' ~r$,~ ,. 3 /", ,.1i";'l' t -L / ".. II' .~" /. _ ~ ~. '~ l ~~ ~" ".-:; i i~ @ C1 tit I ~ '. _ .. 0 . p , ""''' EB ,:.. ( " ~ <.n(,r:lr,n II _ ~ - ~ 'Tt "' :.7u------------./ ~ HAMLINE AVE., i!~a 'i ~!!~:.:......,,,: ' .1 i -~ I , ~..-,.~,. ~.-., - . .. . 6 DOHERTY 1500 E First National Bank Building 3750 IDS Tower Magruder Builcting 332 Minnesota Street 80 South Eighth 5""", 1625 M Slre<>t NW, RUMBLE Saint Paul, Minnesota 55]01-1391 Minneapolis, Minnesota 55402-2252 Washington D.c. 20036 Telephone (6J2) 29],9333 Telephone (612) 340,5555 Telephone (202) 296,7663 & BUTLER Telecopier (612) 29] "9313 Telex 290-635 Telecopie< (202) 223.8790 . PR0F1:5SI0!\;AL A550CIA TIO!\ Attorneys,at Law Writer's ditE'("'! dial number: 291-9409 Reply to Saint Paul officE' J ( Root... FTan~ Cla)'roum~ }ohl"[ HannafNd P~'MWUS0"J.. )o>rorrw-H.all('>rJn Hl'nryD.F1a!.("h Eugom<'M Warhen Ja:m<-il( .....ittl"T'lN.rg )onn,! MrGlrLI' March 5, 1987 Thom.a~ r Ronnchi EX'vc H Ral{"hv~ ~anFLEd~lwm R.1lrh\. Moni~ Brucl'L H,U\;.On J_La..."n'1">C't' Mdnlvrt' Rirh.!tcA Wilh"il Wilham) cO<g<'rr Mayor Robert L. Woodburn Jame-.^ Slolf'f'Stad RUS<.f.!l( BTO"T' and Members of the Village Council 5tt'pnmE.5milr. ...m....! Ryal' Village of Arden Hills RonaL:l A Zam.an~lv I(lTnN111[)f>I'O\ 1450 West Highway 96 c. R,*,-,rt &eatti~ Arden Hills, Minnesota 55112 Dav,cG M"I"ti!'_ }O!1alh.:mr.SroI: TimOth~' R Quinn Alanl5i1..'t'; Re: Case No. 87-04 }.amf'"> R Cr.ll~~....{'1ie; John A Yile]. Rezoning of 96 and Hamline Parcel Jclh'\ Jl Ohlcrm<'lr, Gn-gpr;. ^ K'am PffipIOf'!'A, Hur" Dear Mayor Woodburn and Members of the Council: Wilila!TL Slp['f'1 c;a".Han>en Da\~~ r DV!'oOr On behalf of the Jackson-Scott ASSOCiates, . Edwa'dF ~D\ , Inc. , we ManE Prokt request that the above matter be heard at the Council's k.1I~REdJurn:l Da\~~ M (rPmom March 30, 1987 meeting rather than the Council's March 9, EIl22lt>M]; Heelt 1...i5./.M.HUT'>'iu 1987 meeting. Thank you. S\.H"Anr.Nt'l~ RrPniD Bostrom AnnE Tobin Very truly yours, ~ Thoma' f,Su'I'renant wnW_Pa,]., Jjvv~111 Sft lfl1 &r i, Jef!-n-\ A Rr-dr.""l("m Da"dfSwal"'~!' Jl.onaiL'P Mda]l Ror.e',,-. P Man<lp! Su;;anC Weiflf:a""Tlf" James A. Stolpettad Ennl<ioTdahi Mar.IM..,,(jpr><heid Da.....r,L Gap"" JASjjll:18 Dor,a;;' \~. "'ile"- Gt>,.,a ~~ ScIUl M<'I1"':h;;Ci<'l']. M,ch..,.:" Do,h~ cc: Jackson-Scott , Associates, Inc. "'-.1:JI1'( And",I\ David G, Stolpestad Sar~ [ R(N'n~k>('rr D<'I")~'C M;-.tl Duncan Mallack Ma~~T'''J """ddm Bertin Bisbee, Jr, Of Coun~t'l j,-.,nl=;C:"rl Dani'>:\.\,("l"flrie" Willi":T,B Rand~!' han\..~ Fam>ll Rlrh.;m~ H, Magnl-l,.~n c."Jrf,' C ~tnf, Ca~ ^ S..'t'Tl5-0n RK'h<!,.dB. rMtm-{ln .