HomeMy WebLinkAboutCCP 06-08-1987
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I AGENDA
Regular Council Meeting
Village of Arden Hills
Monday, June 8, 1987, 7:30 P.M. ,
Village Hall
1. Call to Order and Roll Call.
2. Approval of Minutes of Regular Council Meeting of May 26, and Special
. Council of June 1, 1987.
3. Business from the Floor
, !J.j1' ('4. Lindey's Triangle - Rob Plunkett of Stringer, Courtney, Rohleder Law Firm.
~OR,V~'I7 ~?: " ;
5'>'.,,/roposed Ordinance, Rezoning of Scherer Brothers Property, Highway 10,/
Citf;9 ~rom B-2 to I-2. :. " i_
iJI1-d . 'd-~ t 6.:.'Proposed Ordinance, Rezoning of C. G. Rein Property, Lexington Avenue North
~ I of Grey Fox Road, I-2 to B-2. ,
-~ 7. I, 'Review of Ordinance 246, Snowmobile and All Terra~n Vehicle Ordinance. .
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8.(i:Proposed Ordinance, Charitable Gambling. L/
, <'~!',-'h'.
9.(~ase No. 87-17, Setback Variance, 1i36 Hunter's Court.
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~ 10{iCase No. 87-18, Replace Bubble, Arden Hills Club.
C6'~ \ v'
'SID ll~'.lase No. 87-19, Daybridge Daycare Center, Site Plan Review.
(~ 12. Edgewater Estates
~\~"L, \0)O,IY\'~. Lighting and Landscape Plan
~,b. Fire Chief's Report
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~'''I::,.\- ~ 13. North Heights Lutheran Church,Lighting.
14. Report of Parks Director John T. Buckley.
<, (~t.. a. ,. --
C.ompletion of Probation Period, Kevin Fuller.
~ (~~~Qb. Award of Bid, Park Department Truck.
IS. Labor Negotiations Report, Councilmember Tom Sather.
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16. Fire Report, Councilmember Nancy Hansen.
17. Finance Committee Recommendations
,I
~ Resolution 87-29, Resolution Establishing Building Permit Fees'-c Cy .'"~,
~'" Resolution 87-30, Resolution Establishing Planning Activity Fees,
oe.u<' l~ ~doption of Building Plan Review Fees. --;I,
'O-uI4. Committee Appointment. ~ C/0.. .. .
~~~.: Committee Resignation, Human Rights Commission. ~(
19. Report of Treasurer Donald Lamb.
20. Other Business.
21. Report of Clerk Administrator Patricia J. Morrison.
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Resolution No. 87-27, Revising Sewer Utility Rates Effective 7/1/87.
b. Resolution No. 87-~8, Revising Water Utility Rates Effective 7/1/87.
c. Request for Special Event Banners, Cardiac Pacemaker. <'--"
d. Request for Attendance at Clerk's Institute (C. Iago).
e. Claims and Payroll.
Adjournment.
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, MEMORANDUM
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Date: June 5, 1987
To: Mayor and Council
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From: Patricia J. Morrison, Clerk Administrator
Re: Agenda Items
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4. Lindey's Trian~le: Rob Plunkett w~ll be present to answer any
questions you may have. As discussed earlier, Judge Fleming has ruled
that the area is being used for public purpose, so one question Rob
may present is whether the Council wants to pursue the condemnation
proceedings.
5. Scherer Brothers: This rezoning was approved by Council at their
meeting of May 11; the Ordinance is presented in final form.
6. C. G. Rein: Again, the rezoning was approved by the Council on May
11; and the Ordinance is presented for Council approval.
7. Snowmobile Ordinance: Mr. Lynden has forwarded the final draft of the
Snowmobile Ordinance; therefore, it is enclosed for your consideration
and action.
. 8. Charitable Gamb~in~: Jim Lj-nden will be present to d~scuss the
proposed ordinance. Although I have not received the Ordinance as of
this writing, I believe Mr. Lynden will be determining a reasonable
method for limiting and phasing out the number of occasions andlor the
number of organizations allowed within one facility. He has had an
opportunity to review new legislation passed in the last session. As
Mr. Lynden was working with minimal direction, the Council may want to
review the Ordinance carefully to determine that the desired results
have been met. A copy of the new legislation is enclosed for your
information.
9. Case No. 87-17: The Planning Commission has recommended approval of a
5' variance for enclosure of a porch of the residence located at 1136
Hunter's Court. The Council, if they approve the variance, may wish
to incorporate in their motion the Commission's rationale for
approval.
10. Case No. 87-18: The Commission recommended approval of the site plan
review and variance, with reorientation of the parking lot, and,
issuance of a conditional building permit for the life of the
structure, or ten years (page 3 of Planning Commission minutes). If
the Council determines they wish to approve this, you may want to make
your approval contingent upon approval of the variance by the Board of
Appeals.
. 11. Case No. 87-19: The Planning Commission recommended approval of the
daycare, with several contingencies (page 5 of Planning Commission
minutes). The Council may wish to address signage, as the proposal
includes installation of a pylon sign, as well as a brick base sign.
,
;
12. ,EdRewater Estates: Orlyn will give a verbal report Monday night on
the lighting and landscape plan (which appears to meet with his
. approval); Dan Winkel has enclosed a report, and will be available for
questions Monday night.
13. North HeiRhts Lutheran Church: Orlyn will give an oral update on this
matter Monday night. .
14. Buckley Report: (a) Kevin Fuller: Kevin's probation period, as a
full time employee, has been completed. John is recommending a 50
cent per hour increase. I fully agree with John's opinion of Kevin's
work performance.
(b) Parks Truck: John and Bob have worked together on this, and are
recommending purchase (through the singular bid we received) of the
1988 Ford. (The $13,995 is for chassis).
15. Labor NeRotiations Report: Councilman Sather has summarized
(enclosed) the proposed contract offered to the Public Works'
employees. We received, in Friday's mail, a counter-offer, as
attached to Tom's memo.
16. Fire Report: Councilmember Hansen and Mayor Woodburn have met with
members of the LJVFD and with Shoreview and North Oaks'
representatives. Nancy will update the Council.
17. Finance Committee Recommendations: The Finance Committee minutes are
. enclosed delineating their recommendations. It is recommended
building permit fees b~ in accordance with the State Building Code fee
schedule of 1985 (latest issued); the City now uses the 1979 schedule.
The Committee is also recommending instigation of a 65% plan review
fee in accordance with mandatory 1985 regulations. We now have a 50%
plan review fee for all commercial and industrial sites. It is Larry
Squire's opinion that the 65% plan review fee charge should not be
directed to residential construction. I would be happy to discuss
this with you either before, or at, the Council meeting.
The Committee has also recommended an increase of our Planning fees.
I believe the schedule, as enclosed, will be more representative of
the costs incurred. Again, I would be pleased to address any
questions you may have.
18. Human RiRhts Commission: Lois Donalds has submitted a letter of
resignation from the Commission.
19. Treasurer's Report: Don will be present to discuss investment of a
$250,000 C.D. with Twin City Federal.
21. Resolutions 87-27 and 87-28: Resolutions setting forth sewer and
water rate increases previously approved by the Council.
Cardiac Pacemakers: Cathy has submitted a memo to the Council
. addressing the request for banners and a balloon.
.
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Clerk's Institute: It is my understanding Cathy's attendance at the
. Institute was approved at the time she was hired by the City, and,
consequently, funds will be budgeted for this. Cathy, or I, will
answer any questions you have.
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Minutes of Regular Finance Committee Meeting
Village of Arden Hills
. May 28, 1987
Village Hall
Call to Order
The meeting was called to order at 7:35 p.m. by Chairman Erickson.
Roll Call
Present: Larry Erickson, Charlotte McNiesh, Ed Menze, Trudy Rautio,
Ramanik Shah
Absent: Chuck Mertensotto (excused), Eric Nesset (excused), Judith
Stafford, Tom Steele, Bob Rehkamp
Also Present: Mayor Robert Woodburn, Clerk Administrator Patricia J. Morrison,
Treasurer Don Lamb
Approval of Minutes
The minutes of April 23 noted Ramanik Shah as absent. Mr. Shah, noting that he
had Come to the Village Hall earlier in the evening to excuse himself from the
meeting because he was ill, suggested that absences be noted as "excused" when
the indiVidual has notified the office that he cannot attend. The Committee
concurred with this suggestion, and requested that future minutes reflect
excused absences.
It was moved by McNiesh, seconded by Menze, that the minutes be approved as
amended. Motion carried unanimously.
. Committee Membership
Chair Erickson requested, wi~ Committee's concurrence, that Council consider
appointing another individual to the committee; currently there are not enough
active committee members to adequately fill all the subcommittee positions.
Review of 1986 Audit Report - Abdo, Abdo and Eick
Mr. Groen reviewed the audit report in detail with the committee. He stated
that the examination had gone smoothly, and that the staff was cooperative and
well organized. Some of the points discussed by Committee were:
- The fund balance in the General Fund was up somewhat; $550,000 in unreserved
funds, $44,626 in reserved. The $44,626 in reserved was to pay for a truck and
its accessories that was budgeted and ordered in 1986, but not yet paid for.
- The auditors noted that the $550,000 unreserved General Fund balance
represents about 45% of the total yearly expenditure in that fund. Since 80%
of the General Fund's revenue is derived from the tax payments received from
Ramsey County, and this money is usually not available until June or July, the
auditors recommended that this fund balance provide enough working capital to
get from January until the first payment is received (5 to 5-1/2 months). They
felt the $550,000 was a comfortable amount for this year, but the fund should
be monitored and increased proportionately as expenditures increase (page 2).
- $24,047, listed as an asset "Due from other governmental units", represents
the monies still owed to Arden Hills from Superfund (page 2).
. - The "Operating Transfers Out" in the Sewer and Water Utility consists of
funds transferred to the PIR fund to help pay for the water tower and sewer
. ...
Minutes of Regular Finance Committee Meeting
. May 28, 1987 - Page 2
interceptor.
- Licenses and permits income was $49,322, due to more building occurring in
1986 than anticipated.
- The auditors reminded the Committee that federal revenue sharing funds
($34.441 in General Fund Revenue) would not be forthcoming in 1987.
- The City's accounting practices complied with all State regulations with one
exception...there was not sufficient col~ateral to secure its deposit with one
institution (11070 of face value of deposit required). A "Collateral Analysis"
work sheet has subsequently been prepared to run a quarterly check on this.
- In discussing the PIR fund, Committee asked if some of these funds should be
labelled as "designated" funds since some are committed to various projects in
progress. The auditors agreed that this could be done in the 1987 audit, in
the narrative portion.
- Committee questioned whether there was any reason to hold reserves in the
sewer and water funds. The auditors recommended enough to cover approximately
three months' operating expenses be left in the fund for adequate cash flow.
Committee noted sewer income was down somewhat in 1986, water income slightly
up. A transfer out of funds in the sewer and water fund had been made - to the
PIR fund - to cover Interceptor and Some Water Tower costs.
. - Auditors were asked if they'felt the 1570 increase in sewer and water rates
approved by the Council was sufficient to keep these funds self-supporting, for
at least two years...Auditors felt it was a sufficient increase. McNiesh
stated that costs to MWCC are not expected to increase appreciably in the next
year.
- Asked if they raise questions of the staff if substantial variances to the
bUdget are noted, the auditors stated they did.
- Erickson and Lamb asked if the auditors had any suggestions for simplifying
the work in accounting, and if they felt the City was utilizing its computers,
and computer service, to the best advantage. The auditors felt the arrangement
presently being used with PPI was excellent, the technical support staff there
was supportive and helpful, and the service was working out very well for the
City. They also noted the worksheets prepared in-house using Lotus 123 were
very helpful and well done.
The auditors were thanked for their time, and complimented on their work.
Lon~ Ran~e Improvements Financin~
This subcommittee had no report as yet; will meet Wednesday, June 3, 1987. 7:00
p.m. t in the office area of the Village Hall.
Fee Schedule for Plannin~ Commission Activities
. The fees charged to applicants for activities which come before the Planning
.
Minutes of Regular Finance Committee Meeting
May 28, 1987 - Page 3
Commission have not been changed since 1981. Clerk Administrator Morrison has
. recommended these fees be updated to more closely reflect actual costs to the
Village for these services, and conform closely to those charged in surrounding
communities. She also recommended that a record be kept of the consulting fees
incurred - direct fees from the Planner, City Engineer, and City Attorney - and
these be charged to the applicant. Rationale for this charge is that some
cases will take perhaps only 1/2 hour of consulting time; others may take two
to three days; this method would more accurately reflect actual costs to the
City.
Rautio, reported for the subcommittee, stated that she had reviewed Morrison's
recommendations and felt they were fair. Committee discussed briefly whether
the fee structure for a variance should be different for residential vs
commercial. Morrison felt that charging the consultant's time to the applicant
would cover the additional costs in processing a variance for commercial firms.
Committee requested that the Planner and Deputy Clerk keep track of the
expenses incurred for commercial variances to see if the fee charged is
adequate.
Motion was made by Rautio, seconded by Menze, that Committee recommend to
Council the proposed fee schedule for permit fees for Planning process
services, as attached, effective July 1, and that a $15.00 charge + consulting
fees for apportionment of assessments be added to the schedule. Motion carried
unanimously.
Buildin~ Permit Fees
. Arden Hills presently follows the 1979 schedule for fees, as outlined in the
Uniform Building Code. Committee was given results of a survey of surrounding
communities, and other cities comparable in size to Arden Hills, of building
permit fees charged. Of those cities surveyed, eleven used the 1985 schedule
for fees recommended in the Uniform Building Code. and five (including Arden
Hills) were still using the 1979 schedule. All except Arden Hills were
charging a 65% "plan check fee" (added to the basic building permit fee) for
commercial, and all but six charged a plan check fee for residential building
in varying amounts (Arden Hills charges none).
Using the 1979 rates as we now do, the average building permit costs (for a new
home) are between $400 and $500 for building permit f~e itself, $40 for the
,
State surcharge, and $525, the mandatory SAC charge, for about a $1,100 total.
The same fee schedule is used for commercial, industrial buildings with the
addition of a 50% "plan check fee" - 50% of the building permit cost is
calculated and added to the total cost. Using the 1985 schedule (the most
recent schedule of rates recommended by the State), the building permit fee for
the average home would increase by $250 to $300. Adding a 65% plan check fee
would about double the cost of a building permit for residences.
An addendum to the Uniform Building Code received 5/28/87 indicates that it is
now mandatory to charge a 65% plan check fee for all new construction, and for
commercial remodeling. The Clerk Administrator was asked to check with the
State Building Code Office for a further interpretation of this.
. It was moved by Rautio, seconded by Menze, that Committee recommend to Council
adoption of the 1985 Uniform Building Code schedule for Building Permit Fees,
with a 65% plan check fee for commercial and residential, effective July 1,
1987; Clerk Administrator to check with the State re the rules on the plan
check fees. Motion carried unanimously.
, ,
Minutes of Regular Finance Committee Meeting
. May 28, 1987 - Page 4
Miscellaneous/New Business
Committee asked that an announcement of the new sewer and water utility rates
along with an explanation of the reasons for the increases be included in the
next Town Crier.
Morrison reported she had talked with the State about the possibility of
licensing lawn care specialists...regulation presently rests with the State so
it does not seem advisable to license locally. It is possible legislation
recently considered may require the City to make sure proper posting is done
when a lawn is treated; Morrison will check on the outcome of this
legislation. Committee concurred that it was probably not an area the City
should become involved in licensing.
Council Report
Mayor Woodburn reported on Council actions of interest to this committee.
Adjournment
Motion was made by Rautio, seconded by Menze, that the meeting adjourn at 9:50
p.m. Motion carried unanimously.
Submitted by Shirley Marshall.
**********
. THE NEXT REGULAR MEETING OF THE FINANCE COMMITTEE WILL BE HELD JUNE 25, 1987,
7:30 P.M. VILLAGE HALL. .
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C I T Y OF _RDE" H ILL S
F>/E 6/08/87 ACCOUNTS PAY A 8 L E PACE I
'#
VEItDOR NAME CHECK CHECK CHECK t
~O. TYPE DATi: NO. A"OUNT
CHECK VOIDED -------------------------------- 07395 I
. CHECK VOIDED -------------------------------- 07396 ,
00060 ALLIED BLACKTOP CD It 6/0"/!I1 07397 6.375.00 I
,
00070 fICHARD N ALQUIST ~ 6/08/31 07398 574.00
00120 ANOK. CTY FAR" SRV COOP R 6/0lt/H 07399 9.29
00160 AUTOCON INDUSTRIES INe R 6/08/37 07400 100.00
00180 BATTERY & TIRE WAREHOUSE R 6/0e/S? 07401 95.32
00183 BEAenN PRODUCTS CD R 6/08/37 07402 230.00 !
00264 CAPITOl SALES CD INe R 6/08/37 07403 393.40
00280 CASE POWER & EQUIP"ENT R 6/08151 0740' 5.65
00310 COAST TO COAST R 6/0S/37 07405 71.71 I
00400 JEROME P FILLA It 6/0S/37. 07406 9,302.80
00410 GENERAL REPAIR SERVIce R 6/08/37 07401 1,146.13
00488 .. 6/0S/81. 01408 149.48
GOODYEAR R
00499 GOPHER ~ 6/0lJ/H 07409 2.170.98
00510 GOPHER SIGN COMPANY R 6/0.,,37 07410 367.50
00520 R L G OUU) t CO R 6/0S/31 07411 66.00
00530 W W GRAIItGEIt It 6/0B/!n 07412 29.63
00590 HIRSHFIELD'S It 6/0S/31. 07413 33.4Z
00600 C W HOULE INe R 6/08/H 014n. 138.00
00616 INTERNAL REVENUE SERVICE It 6/0S/37 nU5 6.87
00617 INTERNAL REVENUE SERVICE R 6108137 01U6 1.092.'4
00650 l<NOll LUKBER CO It 6/08/!? 07417 17.11
00708 LAWSON PRODUCIS INC R 6/0lJ/" 074lS 7&0.21
00712 LEAGUE OF M" INSURANCE R 6/0"/51 07419 2.602.88
00750 LILLIE-SUB NEWSPAPERS INC R 6/08/8.7 07420 18.8'
. 00780 ~AC QUEEN EQUIPMENT INC It . 6/08/!l1 onu 54.66
00802 ~TI DISTRI8UTINC CO It 6/081J1 07422 43.27
00830 ~fTRO INSP SERVICE IHC R 6/0lJ/31 07423 476.40
00846 ~IDLAND EQUIPMENT COMPANY It 6/08/J7 014n 11,777 ..00
00932 MINNESOT. MUTUAL LIFE It 6/08/87 07U5 327..5
01012 MCUNDSYIEW PK & REC OEPT R 6/0!l/57 07426 464.36
01113 ~RTHERN HYDRAULICS R 6/08/81 01421 5.50
01220 PETTY CISH R 6/0.,,81 01428 128.34 !
01240 PITNEY BOWES R 6/08/H 0742. 41.25
01280 POSTNASTER 07430 200.00 ,
R 6/08"7 ,
01290 POSTMASTER-ST PAUL R 6/08/51 07431 200.00
01311 PREHIER FASTENER COMP.NY R 6/08/H 07432 145.12
01312 PRAIRIE RESTORATIONS INC R 6/03/31 01433 88.75
01316 PROFESSIONAL PROCESS INC II 6/08/37 0143' 53.93
01329 RAMSEY COUNTY R 6/0"/37 07435 29.119.00 ,
01340 RAY-KO OFFICE PRDOUCT~ R 6/08/37 01436 69.21
01460 SUE IRWIN SCHROEDER R 6/0un 07437 132.60
01469 SCHWEISS REPAIR SHOP R 6/08/!!1 07438 330.12
01475 SEARS ROfBUCK & CD It 6/08/37 07439 201.97
01514 S~OREVIEW PK & REC DEPT R 6/08137 07440 58.76 f
01600 PERA R 6/08/37 07441 758.94 I
01710 nnN CITY TESTlNC CORP It 6/03/31 07442 2.493.18
06011 KfRHIr OEL MAHI R 6/081!t1 01443 802.84
060lZ ANDREW KAULS R 6/08"7 07.... 802.84
06014 MICHAEL HOLMGREN R 6/0lJ/81 07445 802.84
06053 JANA OEVRIES R 6/0.,,37 07446 406.00 !
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I
C I T Y OF ARDEM HILLS
J>>/E 6/08/81 A C C 0 U N T S J>>AYA8LE PAGE 2
. tEHDOR NAME CHEC:( CHECK CHECK
NO. TYPE IUfE MO. A"OUNT i
i
. 06065 PICK SEIDEMKRANl It 6/09/31 01441 802.81t
06066 (PAIG PAULSON It 6/09181 07ltU 802.1I1t
06067 liON JOHMSOM It 6/09/H onn 802.81t
06069 JAMES PORTER It 61()9/H 01'50 802.81t
REGULAR CHECKS -- fYPE TOTAL 78.953.81
JUNE A/P ------------- TOTAL 78.953.81
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. MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING
Monday. May 26. 1987. 7:30 p.m. - Village Hall
CALL TO ORDER Pursuant to due call and notice thereof. Mayor Woodburn
called the meeting to order at 7:30 p.m.
ROLL CALL The roll being called the following members were
present: Mayor Robert Woodburn. Councilmembers Nancy
Hansen. Thomas Sather and Jeanne Winiecki. Councilman Gary Peck arrived at 8:05
p.m. Also present: Treasurer Donald Lamb, Public Works Supervisor Robert
Raddatz, Clerk Administrator Patricia Morrison and Deputy Clerk Catherine Iago.
APPROVE MINUTES Council concurred that Plumbers should be deleted from
the motion which directs the drafting of an Ordinance
which establishes Contractor's Licenses. page 6 of the May 11. 1987 Council
minutes; based on the fact that they are licensed by the State.
Moved by Sather. seconded .by Winiecki. that Council
approve the minutes of the Regular Council Meeting of. May 11th. as amended by
deleting Plumbers from the motion on page 6. relative to Contractor's Licenses.
Motion carried unanimously. (4-0)
RES. NO. 87-25 Councilmembers were introduced to students from
VALENTINE SCH. Valentine Hills Elementary School Sixth grade class and
6th GRADE presented buttons proclaiming them honorary members of
the Class of '93.
. Mayor Woodburn read the resolution honoring'the sixth grade class and talked
with Ann Fable, Class President and two student representatives.
Moved by Hansen. seconded by Sather. that Council
approve Resolution No. 87-26: RESOLUTION HONORING VALENTINE HILLS SCHOOL SIXTH
GRADE CLASS UPON COMPLETION OF SIXTH GRADE. Motion carried unanimously. (4-0)
BUSINESS FROM FLOOR
ASSESSMENTS; Steven Freimuth. President of the Josephine Hills
JOSEPHINE HILLS Association. appeared before the Council. He explained
the function of the Josephine Hills Association was to
further civic improvement. aid and preserve community health and welfare and
promote recreational activities for its members. Freimuth advised that the
association is a non-profit organization and became owners of the land Dr.
Ingerson had set aside for this use in 1961. Under recent State law, this land
is being assessed at a fair market value under its best use criteria, rather
than assessed as it is being used under the association's articles of
incorporation
Freimuth requested Council assistance in reducing the assessment and suggested:
- Council may consider restricting the use of the land by Zoning.
- Council may send a letter to the State Representative Tony Bennett
. and State Senator Fritz Knaak requesting that they address the State
Law to provide different criteria or classification of this land.
- Council may have alternative solutions.
Mayor Woodburn reviewed a letter from the Village Attorney relative to the
complexity of declaring a lot buildable or not; the Attorney expressed concern
that each lot would have to be considered individually and there are numerous
variables to consider, such as size of the lot. if variances would be required
and review of similar lots to determine bui1dabi1ity. Lynden advised this could
become quite cumbersome for the Council.
There was discussion of the parcel of land, its uses and the fact that the land
is separated by an extensive ditch and swampy area; there is actually only an
approximate 60 ft. wide strip of high ground that is usable.
. Freimuth requested Council pass a favorable resolution to the appropriate state
agents to address the State law and encouraged Council to explore restricting
the land use through zoning. He stated it is his opinion this is a unique
situation because of the ownership by a non-profit organization and the
restricted uses of the land by the organization's articles of incorporation.
Council discussed the possible zoning of this parcel to a private recreational
classification and incorporating that classification into the current zoning
code.
,
Minutes of the Regular Council Meeting, May 26, 1987 .
Page 2 .
ASSMTS. (CONT'D) Council requested the Clerk Administrator explore the
zoning classification possibilities for recreational
areas with Planner Miller; discuss with the State Senator and Representative
exactly what provisions are allowed by law for this type of land use
classification and report back to Council at a future meeting.
HWY.96 PLANNING Thomas Mulcahy. 3530 Siems Court, reported on the
MTG. REPORT Highway 96 Corridor Planning Committee meeting. Mulcahy
advised that the development of Highway 96 would
probably begin on the east end of the Highway. in the White Bear Lake Area. and
. it this time Arden Hills should closely watch the development process by
continuing to attend the meetings. He also stated the meetings are very
informative and presented the Clerk Administrator with the State Report for the
office files. Mulcahy added that the Council should give careful consideration
before approving any additional access points along Highway 96. over the next
few years. The next meeting will be held on 6/25/87, 7:30 p.m., Shoreview City
Hall.
Council thanked Mulcahy for his interest and information.
CASE NO. 87~l4; Council was referred to the Board of Appeals minutes
SETBACK VARIANCE 5/28/87. recommending approval of the Rear Setback.
ALPO FOODS, INC. Variance for Alpo Foods, Inc.
Harvey Stewart. General Manager of Alpo Foods, appeared before the Council to .
answer questions. ,
Council discussed the proposed location for the addition which will house the
tallow for storage and processing. Stewart explained that the Engineering
consultant hired by Alpo had studied the placement of the addition to determine
the best location for processing.
There was discussion relative to height of the addition, plantings, tallow
processing and odor emission. Stewart advised the company had purchased a
charcoal filtering system that meets EPA standards to alleviate odors from the
processing at the plant. Mayor Woodburn noted that Arden Hills does have an
odor inspector and his standards are based on the EPA standards for odor
emission.
Councilmember Winiecki advised she is not convinced the addition must be placed
in this location; she illustrated how the addition could be located so that a
variance would not be necessary.
Hansen moved, seconded by Sather. that Council approve
Case No. 87-14, Site Plan Review and Setback Variance. Alpo Foods, Inc. , based
on the Board of Appeals unanimously recommending approval and their reasons
listed in the minutes of 5/21/87: 1. The General Manager's assurance that the
system is sealed and should not emit additional odors; 2. The new tallow
processing promotes better safety inside the plant; 3. The applicant has
provided plantings to screen the building from adjacent residences, 4. The 50
ft. public pedestrian walkway provides additional separation from the adjacent .
residential lots; and 5. The fact that the zoning boundary line was moved to
the applicant's property line, due to the City obtaining the 50 ft. easement
for a pedestrian pathway, necessitating the variance request. Motion carried.
(Hansen, Sather, Peck voting in favor, Winiecki and Woodburn opposed) (3-2)
In discussion, Councilmember Winiecki stated that although the reasons listed
in the motion are reasonable; it is her opinion that there is no necessity for
a variance request if the tank placement was moved to t.he location she
illustrated.
Councilmember Sather commented that. the Engineering Consultant for Alpo has
designed the location of the tank in immediate. proximit.y to where it is used
and it is his opinion that it would not be reasonable for Council to place
restrictions on the design. He.stated that if the Alpo company were planning a
major expansion in the future which would change t.he interior design of the .
plant, Council could request the applicant to move the addition in conjunction
with that expansion to an area that would conform without a variance.
Harvey Stewart explained that the location of the addition is more accessible
for deliveries and better facilitates snow plowing.
-----
. Minutes of the Regular Council Meeting, May 26, 1987
. Page 3
ARDEN OAKS CT. Council was referred to Public Safety/Works Committee
LIGHTING REQ. minutes of 5-2l-87; relative to a request for residents
of Arden Oaks Court to place decorative street lights
on their properties in the City's easement.
David Angell and Gary Kremer. residents of Arden Oaks Court, were present and
advised Council that they would like to install, at their own expense,
decorative streets lights on each of the seven lots in the cul-de-sac. They
stated that the street is dark. there has been vandalism in the area and it is
their opinion the lights would promote a safer neighborhood environment. Kremer
. stated the residents would pay for the installation, electricity and
maintenance, however. they are requesting permission to place the lights near
the curb, in the City's easement.
Council discussed whether or not the placement of the lights would interfere
with snowp1owing and questioned liability for damage to the lights.
Paul Malone, member of the PS/W Committee, advised Council the Committee
members were not opposed to the lighting concept; their concern was in setting
a preceden~ by allowing placement in the City's easement. Since the meeting.
however. Malone noted that he has seen other areas of the City where the lights
are placed on the easement.
Kremer commented that the light placement, near the curb boxes and mailboxes,
. may aid the plowing crews in determining how far away they should stay when
plowing in the area. ,
In discussion. it was noted that there would be seven lights which are powered
individually to each home. therefore, the homeowner assumes responsibility for
maintenance and installation. Council concurred that the lights should be
placed no closer than the curb boxes, approximately 3 ft. from the curb. and
preferably behind the boxes.
Moved by Hansen, seconded by Peck, that Council approve
t.he request for the residents of Arden Oaks Court to install and maintain, at
their expense, decorative street lights on their respective properties upon the
City's easement; cont.ingent upon the placement of the light.s being in line with
or behind the existing curb boxes on their properties and in no case closer
than 3 feet to the curb. Motion carried unanimously. (5-0)
WATERMAIN EXT. Public Works Supervisor Raddatz advised Council that he
AGREEMENT prefers to withdraw his request for extension of the
watermain on public right-of-way to serve his property
on Round Lake. He stated the Engineering costs were, in his opinion.
exorbitant.
PARK DEDICATION Council was referred to letter from Attorney Thomas
EDGEWATER EST. Zappia, dated 5-13-87. regarding the Park Dedication
fee for Edgewater Estates.
. Councilman Sather explained the proposal of 1.6 acres of land and an additional
monetary fee equal to .54 acres of land which was calculated at $1.435.80.
Sather recommended Council approval of the proposed park dedication; he also
advised that Mr. McGuire would request an occupancy certificate in July,
however, there are two conditions stipulated that would have to be met prior to
issuance of the certificate: 1. Approval of the garage sprinkling issue from
the LJVFD Fire Chief and 2. Approval of the exterior lighting and landscape
plans.
Counci1member Winiecki stated she W~U1d prefer to see more information on how
the land values were calculated.
Council discussed the possibility of contacting Ramsey County to obtain the
figures for the sale price of the land for comparison with the estimated market
values listed in Zappia's letter. Sather noted the park land dedication
. provides the Cit.y access to a park parcel and reminded Council of McGuire's
inconvenience during construction of this land due to the construction of the
sewer interceptor. He also stated that the land was unimproved and the
developer paid his own improvement costs.
Sather moved, seconded by Hansen. that Council approve
t.he park dedication for Edgewater Estates, as outlined in the letter from
Attorney Thomas Zappia (5-13-87). of 1.6 acre parcel of land and monetary fee
equal to .54 acres of land calculated at $l,435.80. contingent upon the garage
sprinkling system issue being approved by Fire Chief Winkel and the landscape
and exterior lighting plan approval by Council. Motion carried. (Sather Hansen,
Peck. Woodburn voting in favor; Winiecki opposed) (4-l)
u - ---
.
Minutes of the Regular Council Meeting, May 26, 1987 .
Page 4
CHAR. GAMBLING Clerk Administrator Morrison advised Council she had
DRAFT ORDINANCE discussed preliminarily the matter of drafting the
Charitable Gambling Ordinance with Attorney Lynden. She
advised that they would like to have an opportunity to review ordinances
adopted by other cities; including Little Canada, prior to final drafting of an
ordinance for Arden Hills. Morrison also stated that Lynden would prefer to
have more time to study the "phase out" process, to assure it's legality.
Council recommended not reviewing the Little Canada Ordinance because of it's
length and complexity; consensus was to continue this matter until the Attorney
. has prepared the draft ordinance.
SEWER UTILITY Larry Erickson and Charlotte McNiesh. members of the
RATE INCREASE Finance Committee, were present to answer Council
questions and discuss tqe utility rate increase
recommendation.
In reference to the comment regarding "a minimal amount of cushion" provided in
the increase, Erickson advised it is his opinion there is no cushion worked
into the rate increase. He explained the Committee took the average cost
increases from the Metro Waste Control Commission and Arden Hills overhead
costs since the year 1985. After computation of the overhead costs and the
increase percentages the Committee projected the recommended increase may be
sufficient throughout 1989. .
Council questioned if there would be different sewer rates for different types
of accounts; commercial, residential. non-profit.
Clerk Administrator stated the Village Attorney advised it is unconstitutional
to charge more to non-profit accounts. therefore. they are charged the same
basic rates.
Hansen moved. seconded by Peck, that Council approve
the Sewer Utility Rate increase, as recommended by the Finance Committee and
listed as follows:
Commercial - $1.68 ($1.46/thousand gal. flowage, plus $.22)
Residential - $31.23 ($27.16/quarter, plus 15% increase)
Seniors - $15.62 (1/2 of $31.23)
Council further determined this increase is for usage commencing July 1. 1987,
for billing in September of 1987. Motion carried unanimously. (5-0)
A confirming and final resolution will be drafted for Council approval.
WATER UTILITY Sather moved, seconded by Peck. that Council approve
RATE INCREASE the Water Utility rate increase, as recommended by the
Finance Committee. that the rates be increased $.17 per
1,000 gallons, effective July 1. 1987. Motion carried unanimously. (5-0)
A confirming and final resolution will be drafted for Council approval. .
WATER METER Council asked the Public Works Supervisor if there is
DISCREPANCIES a Village policy established which provides for charges
to residents when the outside water meter does not
reconcile with the inside water meter reading.
Raddatz noted t.hat no policy has been established to date; the discrepancy
between outside and inside water meters was first discovered in the Townhouse
Village; he noted the inside meter measures the actual amount used by the
homeowner.
Mayor Woodburn commented that it is his opinion he would have difficulty
assessing charges back to the homeowner for a malfunction in the City's
equipment; he asked for Council' comments regarding a policy for assessment of .
the fee; such as the Village splitting the cost with the homeowner.
Councilmember Winiecki asked at what the top dollar figure would be for the
Village to split the cost with the homeowner.
Raddatz advised it is his opinion that the discrepancy should be paid by the
homeowner; rationale is that the outside meter is used for the City's
conveniencet however) the inside meter measures the amount of water used and is
the determining factor in billing for usage.
---------- -
- Minutes of the Regular Council Meeting, May 26, 1987
. Page 5
WATER METERS Raddatz suggested conducting a random survey in the
(CONTINUED) Village to determine the extent of meters that do not
reconcile.
Councilmember Winiecki suggested a notice could be sent to residents asking
them to reconcile the numbers on the inside and outside meters; she commented
an amnesty program could be established for payment of differences prior to the
survey. Winiecki further stated that residents could be advised it would be
beneficial to them to complete the survey, noting if they do not fill out the
card, the Village would have to estimate the difference and that could result
in a substantial amount charged for actual usage.
After discussion. Council concurred to refer this matter to the Public
SafetylWorks Committee for their review and recommendation.
FIRE CONTRACT Council discussed the current Fire Contract situation
NEGOTIATIONS with the LJVFD and the three communities.
Mayor Woodburn illustrated the current level of participation of the three
cities and 'indicated that he and Councilmember Hansen would appreciate Council
comments relative to direction for negotiating the Fire Contract.
Council consensus was that Arden Hills should begin the negotiating process for
. the responsibility of capital and operating costs for the equivalent of one
fire station.
,
Council comments and concerns expressed:
- LJVFD should submit to Council an operating cost proposal for
all fire stations.
- Council suggested the three cities offer a dollar amount for the
operation of all fire stations and the LJVFD work within that
budget.
- Contract term should be for one year.
- Cost breakdown should be provided for operating costs and capital
expenditures as separate entities.
- Should Council suggest any changes in the level of service provided
by the LJVFD.
- Should Council consider purchasing and replacing all equipment
instead of funding capital.
Paul Malone, PSIW Committee member. agreed that Council should consider a cost
breakdown for operating costs and capital outlay; and look at depreciation
costs on equipment, as funds are currently being accumulated by LJVFD.
After discussion, Council concurred that the Mayor and Councilmember Hansen
should begin negotiations for responsibility of the costs of the equivalent of
one fire station for a one year contract term. and that the level of service
from the LJVFD should be addressed in the long range fire plan.
. Councilmember Sather left the meeting at 9:20 p.m.
REPORT OF PUBLIC WORKS SUPERVISOR
AWARD OF BID Council was referred to Raddatz's memorandum (5-21-87)
JETTER TRUCK re: purchase of Jetter Truck. Raddatz recommended
Council accept the bid from Flexible Tool Company in
the amount of $56,775.00.
The Jetter Truck was budgeted over a two year period ($33,000 in 1987 and
$30,000 in 1988). Raddatz stated that Flexible Tool Company's bid allowed
$8,000 trade-in for our old Jetter.
Peck asked if the $56,775.00 bid included the discount for trade-in of the old
. Jetter truck. Raddatz advised 'it did include the discount.
Peck moved, seconded by Winiecki, that Council approve
the purchase of the Jetter Truck and award the bid to Flexible Tool Company,
cost less trade-in, in the amount of $56,775.00. Motion carried unanimously.
(4-0)
----- - --- --------
- .
Minutes of the Regular Council Meeting, May 26, 1987
Page 6 .
PURCHASE OF Council was referred to Raddatz's memorandum (5-2l-87
PARKS TRUCK re: purchase of Parks Truck. Raddatz noted that seven
bids were sent out and only one bid was returned. He
explained that the bid amount had increased approximately $l,500.00 ftom last
year and he expressed concern relative to the lack of bidding response.
After discussion. Council concurred to have the Public Works Supervisor contact
the other bidders by telephone to determine why a bid was not received and also
to obtain information to justify the cost increase in the bid amount from last
year.
.
Raddatz advised he would do so and report back to Council.
HEDGE I KARTH Public Works Supervisor advised Council he had checked
LAKE CIRCLE hedge and discussed the matter with John Lee of SEH;
they recommend the homeowner could be contacted
relative to moving the hedge back. trimming the hedge down or removing the
hedge and putting in replacement plantings.
After discussion. Council concurred that the hedge did not significantly block
visibility to require any of the above measures being taken; they asked the
Public Works Supervisor to examine the situation from time to time to insure
visibility is not being hindered.
RAMLINE AVE. Public Works Supe,visor advised the placement of the .
STRIPING final wear course on Hamline will begin on May 27th.
He stated that there is a 7 day waiting period before
striping will begin; due to the oil in the wear course. Raddatz explained the
proposed lane striping and also advised that he is checking the price
differential between painting and taping the stripes on the street.
PAVEMENT MGMT. Raddatz reported the Pavement Management Study has
STUDY been started; he questioned if Council would prefer
the Public Works personnel complete the project at this
time or stop the project when the budget limit of $10.000.00 has been reached.
Raddatz noted that the project costs are estimated at $12,000.00; and
$10,000.00 was budgeted for 1987.
After discussion. Council consensus was to have the Public Works personnel and
SEH personnel complete the project this year.
1988 RAMSEY COUNTY Council was referred to a letter from Commander
SHERIFF'S CONTRACT Bergeron, dated 5-21-87. requesting Council comments
on the proposed language changes in the 1988 Contract.
Council discussed the following items:
Palle 2, Item 6: Council determined that the appointment process for a liaison
to the Sheriff's Department should be an informal process and therefore, the .
last sentence under Item #6 should be deleted.
Palle 2, Item 114: Council objected to the rellular use of radar in the Village.
as this has not been past policy.
Palle 2, Item #3: Council determined they would prefer to have input regarding
standards of performance, as well as. extent of duties and functions rendered
by personnel.
Section IV, Page 5, Items #l and #2: Council discussed the pro-rata share of
the County's total costs being the actual costs for the Village; also
questioned the billing procedure. Past policy has been that the Village
received an attachment to the contract which specified costs for manpower (as
assigned) , call charges, and a~ea charges. Council noted that previously the
attachment received specified the level of coverage; consensus was that the .
level of coverage should meet or exceed the prior contract. After discussion.
Council consensus was that they would request the County provide an attachment
which specifies costs, level of coverage, equipment, manpower, and delineates
level of service provided.
Palle 5, Items #2 and #3: Council determined that the 90 day notice for
termination of the Contract was not a sufficient amount of time and,
furthermore. that the 30 day notice for cancellation of insurance is not a
sufficient time period.
" Minutes of the Regular Council Meeting, May 26, 1987
. Page 7
CONTRACT (CONT'D) Pa~e 6, Item #2: Council requested that the County
specify a date or time period for payment of credit to
the Village for exceeding budget estimates.
Treasurer Donald Lamb reminded the Council that when the Village began
contracting for services with the County. the Sheriff's Department assured
residents they would maintain the level of service the former Arden Hills
Police Department provided; also, the County assured the Council they would
have input as to the level. type and quality of service provided.
. After discussion. Council directed the Clerk Administrator to contact Commander
Bergeron and discuss the Council concerns. Morrison asked if Council would like
a representative from the County present at a future Council meeting to address
these issues. Council stated that unless someone with the authority to change
the contract language could be present they would prefer to have the Mayor. who
is the Council liaison, discuss the issues with a representative from the
County.
REPORT OF VILLAGE TREASURER
. INVESTMENTS Treasurer Lamb reported to Council on the following
investments:
5/18/87 - $708,8l6.70 at Twin City Federal, @ 6.38%, to mature 8/17/87.
. 5/20/87 - $602.838.43 at Twin City Federal, @ 7.17%, to mature 9/17/87.
,
Hansen moved, seconded by Peck, that Council ratify
Treasurer's report. Motion carried unanimously. (4-0)
Treasurer Lamb questioned if Council was planning to set aside any funds for a
fire station in the next 12 months. Council advised they are not expecting any
expenditures of this nature; they will be discussing long range planning for
fire needs.
OTHER BUSINESS
Councilmember Winiecki questioned the use of the dirt path between Highway 10
and Highway 96 for traffic purposes.
The Public Works Supervisor suggested he would discuss with the County or State
agencies the placement of dirt piles or posts in that area to discourage the
traffic.
Councilmember Peck asked Council if they determined it would be necessary to
remove the no parking signs in the Mounds View School area for the summer
months; it is his opinion that the time span of two months does not warrant
removal and replacement of the signs. Council consensus was to leave the signs
in place this summer and review the matter in the fall.
. Councilmember Hansen advised there would be a Water Quality meeting on May
27th, at 7:00 p.m.. at Shoreview City Hall.
Hansen questioned if Council would favor the purchase of a State Flag for the
Village Hall. She noted the flags cost approximately $80.00. however. she
indicated the State may distribute flags they have flown on the Capital
building for free to certain agencies. The Clerk Administrator advised she
would contact the State regarding this matter.
Hansen suggested Council discuss Solid Waste Management in the near future.
PART-TIME EMPLOYEE Hansen moved, seconded by Winiecki, that Council
VILLAGE HALL MAINT. approve hiring Maureen Winkel as a part-time employee
to perform maintenance for the Village Hall offices on
a 4 hour per week flexible schedule, at a rate of $6.50 per hour, effective
June 1, 1987. Motion carried unanimously. (4-0)
. There was discussion relative to insurance coverage provided and it was
determined that the City's insurance policy would cover Maureen as a part-time
employee, as she will be paid through payroll process.
LONG RANGE FIRE Councilmember Hansen suggested Council consider
PLANNING MEETING beginning discussion of Long Range Fire Planning at
this time, rather than next fall.
After discussion. Council concurred to hold a Long Range Fire Planning meeting
on June lst. at 5:30 p.m., at the Village Hall.
------.--.--
- "
Minutes of the Regular Council Meeting, idY 26, 1987 .
Page 8
NO. HGTS. CHURCH Mayor Woodburn questioned if the lighting problems at
LIGHTING COMPLT. North Heights Lutheran Church had been corrected;
complaints were received from residents that the lights
are too bright at the top of the church building.
Clerk Administrator advised she would contact Arlo Lien to see if the problem
has been corrected.
BOARD OF APPEALS Mayor Woodburn nominated Rosalie O'Neill-Hedlund for
APPOINTMENT appointment to the Board of Appeals, to fill the
. vacancy created by Tim Tuggle's resignation.
Hansen suggested the Planning Commission members serve. in rotation, on the
Board of Appeals.
Peck moved, seconded by Hansen, that Council ratify
Mayor Woodburn's nomination and appoint Rosalie O'Neill-Hedlund to serve on the
Board of Appeals. Motion carried unanimously. (4-0)
REPORT OF CLERK ADMINISTRATOR
RES. NO. 87-26; Moved by Hansen, seconded by Peck, that Council approve
EST. SAC CHARGES Resolution No. 87-26; RESOLUTION ESTABLISHING SEWER
AVAILABILITY CHARGE (SAC) AND ABOLISHING RESOLUTION NO. .
85-65. Motion carried unanimously. (4-0)
,
CLAIMS & PAYROLL Moved by Peck. seconded by Hansen, that Council approve
Claims and Payroll as submitted. Motion carried. (4-0)
ADJOURNMENT Hansen moved, seconded by Peck, that the meeting be
adjourned at ll:20 p.m.. Motion carried unanimously.
(4-0)
Patricia J. Morrison Robert L. Woodburn
Clerk Administrator Mayor
NOTICE OF MEETINGS
There will be a Special Council meeting held on Monday. June l. 1987, at 5:30
p.m., at the Village Hall.
The next regular Council meeting will be held on Monday. June 8, 1987. at 7:30 .
p.m., at the Village Hall.
.
~ ~
Minutes of Special Council Meeting
. Village of Arden Hills
Monday, June l, 1987, 5:30 p.m.
Village Hall
Call to Order
The meeting was called to order at 5:30 p.m. by Mayor Woodburn.
Roll Call:
Present: Mayor Robert Woodburn, Councilmembers Tom Sather. Nancy
Hansen, and Jeanne Winiecki
Absent: Councilmember Gary Peck
Also Present: Clerk Administrator Patricia J. Morrison
LonR RanRe Fire Protection Plan
Alternatives were discussed, i.e.:
l. Long term contract with Shoreview and North Oaks, with Lake
Johanna Volunteer Fire Department (as has existed in past).
2. Arden Hills construct and equip second station in Arden Hills and
remain in contract with Lake Johanna Volunteer Fire Department.
3. Short term contract with Shoreview and North Oaks, with
anticipation of future construction of second Arden Hills
station.
4. Arden Hills working with North Oaks on long term basis for
coverage from Station #2.
5. Do nothing.
6. Option of creating a Fire District.
. Discussion ensued as to: .
- Purchasing of Station #l at depreciated cost.
- That percentages remain fairly constant for three-city contribution
irregardless of method of computation (assessed value, runs,
population, etc.)
- Possibility of fire costs being treated budgetarily as department of
the City.
- The need for development of a Plan, and the need to follow through
with the Plan.
- Need to determine the level of acceptability for fire protection
services.
- Need to set standards.
- Need to differentiate between operational and capital costs for fire
protection.
- Need to look for possible sites for a second fire station in Arden
Hills to keep options open.
- Need for determination of ISO rating desired by City, desired level
of fire service wanted by residents.
- Method for ascertaining on-going accountability of the LJVFD.
- Desire to stay involved for fire services with the LJVFD.
- Need for a contingency plan with upcoming contract negotiations.
- The possibility and feasibility of purchasing Station #l building
and equipment at the depreciated values, consideration of alternative
of moving Station #l.
. - Need for consideration of hereafter purchasing equipment for LJVFD.
- .
Consensus of those present was to:
. - (l) Stay with LJVFD.
- (2) Look for a site for second station in Arden Hills.
- (3) Commence dialogue with LJVFD in conjunction with (l) and (2).
Further discussion followed relative to inclusion of matters, in long
range fire protection plan, of:
Adoption of a smoke detector ordinance.
Instigation of a fire prevention program.
Consideration of a full time fire investigator and, if the position
should be in the employ of the City or LJVFD, and, making this
position a consideration in contract pegotiations.
Status of City's adoption of the State Fire Code.
Some of the suggested sites for Station #2 (one to two acres needed) were:
Highway 96 and Hamline area.
Bethel site.
Any area north of 694, Lexington to 35W.
Area south of Highway 96 and Old Snelling.
Area around Church, Highway lO and 694.
Arsenal property. Corner Highway 96 and Lexington.
Expansion/addition to existing City Hall site.
Consensus was to have the Clerk Administrator contact the City Planner to
request he determine sites available, and costs per site.
. Adjournment
The meeting was adjourned at 1:20 p.m.
Patricia J. Morrison Robert L. Woodburn
Clerk Administrator Mayor
.
. ~
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STRINGER. COURTNEY & ROHLEDER, Ltd.
. ATTORNEYS AT LAW
1200 NDRWE5T CENTER TOWER
VINCENT P. COURTNEY 55 EAST FIFTH STREET AREA ceDE 612
RICHAf'i'O A_ ROHL.EDER TELEF>HONE 227-7784
HARRY T. NEIMEYER SAINT PAUL. MINNESOTA 551DI-1788
A..JAME'" DICKINSON
.JAMES 5. LYNDEN
OWEN L.50REN50N .
ROBERT W. PLUNKETT, .JR.
VINCENT...1. COURTNEY 11;11" COUNSEL
-
PHILIP STRINGER (rlli',",,) RICI-IARO T. KAV"'NEY
ARTHUR ..I. DONNELLY (.'1ire<l) 2, 1987
June
Mayor Woodburn
and Council Members Hanson, Winiecki,
Sather and Hicks
Arden Hills City Hall
1450 West Highway 36
Arden Hills, MN 55112
Re: Discharge of Easement at Lindey's Triangle
Dear Mayor and Council Members:
I just received the decision of Judge Fleming relating
to discharge of the highway easement of Lindey's Triangle. I
. provide you with a copy of the Judge's decision. The Court
decided that the entire.parcel is still subject to the highway
easement and that the parcel is still being used for highway
purposes. The use of the parcel for occasional recreational
use or softball play is consistent with its use for highway
purposes.
The City is thus in the position that it has the luxury
of contemplating whether to abandon the condemnation proceeding.
As I pointed out to you in our prior discussions, the City has
the legal option to abandon a condemnation proceeding within
a reasonable time after the commissioners file the award. We
ffive had tM:> days of commissioners' hearings but to date have not
received their award. The commissioners have until June lO in
which to file their award. I also pointed out to you the City
would have the obligation to pay the attorney's fees of the-'
Kenna's attorney along with the fees of the commissioners if
we abandon the condemnation. The reason why the condemnation
might want to be abandoned is that the City would have the continued
beneficial use of the area as open space without having to pay
for its purchase.
There is a need for the council to recognize that Ramsey
County would have the option to release a part of the parcel
for development if the Board of Commissioners so decide. Back
in 1982 there was a preliminary 4 - 3 vote by the Ramsey County
. Board of Commissioners authorizing a partial release of the
easement. Since then the County has taken the position that
if the City wants to preserve the parcel as an open space that
the County would accept the City's decision. In talking to
-----
Mayor Woodburn
and Council Members Hanson, Winiecki,
. Sather and Hicks
June 2 , 1987
Page 2
Dave MacMillan, the attorney for Ramsey County, he pointed out
to me that if the Kennas or any other developers'would come
to the County with a sufficiently large cash offer to purchase
part of the easement there would be the potential that the County
might accept such an offer.
With this understanding, it probably would be best for
the City at this point to not abandon the condemnation as we
have not received the corrunissioners' valuation. I believe the
corrunissioners cannot put a very high market value on a parcel
that is completely covered by a highway easement precluding
any residential development. Thus the City is in a position
to pick the property up at what we hope is a modest price.
If the corrunissioners come in with an exorbitant valuation, you
are aware we have the right of appeal to the District Court
and that we would have the option at that time to abandon the
condemnation. By pursuing the condemnation the City would also
have much greater freedom in its use of the parcel ~or open
space or for some development as a City park consistent with
the highway easement.
. To summarize the testimony of the experts regarding the
value of Lindey's parcel. Gordon Elmquist, our appraiser, indicated
that he thought the value of the property might by $5,000 if
covered with a highway easement, $37,500 if there was one buildable
lot and $50,000 if two buildable lots were present. Mr. Tansey,
the Kenna's appraiser, testified that the 42,875 square feet
which lie northwest of the service road had an approximate value
of $2.48 per square foot for a total of $l06,330. He then testified
.that because he believed that Ramsey County and the Kennas would
have to work together in order to develop the parcel that the
value of the property would be reduced 50 percent and that he
testified the value of the parcel was $53,000. In cross examination,
it was brought out that if Ramsey County decided not to allow
development then it is really not a 50/50 basis but more a lOO
percent for Ramsey County and 0 for the Kennas which Mr. Tansey
did accept. Both Mr. Elmquist and Mr. Tansey were in a somewhat
difficult position because there really aren't any comparables
for sales of properties burdened by highway easements that they
were aware of. Thus both appraisers indicated that their approach
to valuation was somewhat speculative due to the particular
circumstances of this parcel.
If the council should decide to abandon the condemnation
at the June 8 meeting, I would appreciate irrunediate notice of
that fact so as to serve the appropriate pleadings on all parties
before June lO. As set out in the letter above, it is my
. recommendation that ~ not take this step until we have heard from
the corrunissioners what they determine the value of the property
to be.
---~
.
.
Mayor Woodburn
and Council Members Hanson, Winiecki,
. Sather and Hicks
June 2, 1987
Page 3
Very truly yours,
.
STRINGER, COURTNEY & ROHLEDER, LTD.
By R~?~
.Robert W. Plunkett, Jr.
RWP:mw
Enclosure
. .
.
, OTHER CML
. STATE OF MINNESOTA DISTRICT COURT
COUNTY OF RAMSEY SECOND JUDICIAL DISTRICT
. Court File No. 478890
John J. Kenna. Jr. and Siems
Brothers, Inc.,
Petitioner,
FlNDrnG OF FACT
vs. AND CONCLUSION OF LAW
AND ORDER
County of Ramsey, a Political
Subdivision of the State of Minnesota,
and the City of Arden Hills, a Minnesota
Muni~ipal corporation,
Respondents. i
The above-entitled matter came on for hearing befote the Honorable William J.
Fleming, Judge of Ramsey County District Court on April 21, 1987 the hearing was
. concluded on April 21, 1987. The matter was before the Court upon petition for Writ
of Mandamus filed with the Clerk of this Court on July 8, 1986. Appearing on. behalf of
Respondent, County of Ramsey, a Political Subdivision of the State of Minnesota, David
F. Mac Millan. Esquire, Assistant Ramsey County Attorney. Appearing on behalf of the
Respondent, City of Arden Hills, Peter A. Meyers and Roxanne I. Meyers, Richard E. Hendre
.and Linda M. Hendre, Dale Ray Hicks, Barbara C. Russo, James W. Lapinski and Ruth
Ann Lapinski, Donald R. Loehrer and Nancy A. Loehrer, Edward F. Kajer and Vaneen E.
Kajer was Robert W. Plunkett, Esquire. Appearing on behalf of John J. Kenna,' Jr., and
Siems Brothers, Inc. was Patrick J. Kelly, Esquire. There was no appearance of James
J. Vande Liden attorney for Respondent Virgil B. Graves and Clarene Graves.
FINDINGS OF FACT
1. The Petitioner filed a Writ of Mandamus pursuant to Minnesota Statute ~ 117.225
. to release an easement on property in the City of Arden Hills.
f
!
2. Tl\e matter was heard before the Honorable James M. Lynch, Judge of Ramsey
. County District Court on July 29, 1986. The Honorable James M. Lynch issued an Order
on July 31, 1986 finding that the Mandamus is an appropriate manner to proceed in this
matter, and an Order that the matter be continued to be placed on the calendar for trial
by the Court.
3. The petition for Writ of Mandamus came on trial before the Honorable Donald
E. Gross, JUdge of Ramsey County District qourt on February 27, 1987, the Honorable
Donald E. Gross issued an Order on March 5, 1987 stating that the matter be continued
to provide notice to all property owners of Lots ll. 12, 13. 14, and IS, Block I, Arden
Hills No. 2 and join the owners of the aforementioned property as respondents, all owners
were properly notified.
4. A Motion on behalf of Virgil B. Graves and Clarene Graves to conti.,ue the matter
for trial was heard on the 8th day of April, 1987 before Judicial Commissioner G. A.
Hatfield, said Motion was denied.
. 5. The subject property of tJiis matter is located in the City of Arden Hills, Ramsey
County, State of Minnesota. Sepcifically the property is.1ocated on the Southeast Corner
of County Road E and Old Snelling Road, legally deSCribed as follows:
Government Lot I, Section 34, Township 30 North Range 23 West Northeast
i of the Section 34, Township 30, Range 23 West; which lies Northeasterly
of a line beginning at a point on the Northline of said Section 34, distant 968.0
feet of the Northwest corner thereof; thence runs Southeasterly at an angle
of 70 degrees, 29 minutes 00 seconds with said North section line for a distance
of 60 feet and there terminating and Northwesterly of the follOWing described
line: commencing at the Northeast corner of said Northeast i of Northwest
i. thence West along the North line of the Northeast i and Northwest l,a
distance of 1062.03 feet to the point of beginning of the line to be described
thence deflecting to the left 54 degrees 19:: minutes to the point of intersection
-with the first above deSCribed line and there terminating. .
6. The State of Minnesota by Harry H. Peterson, as Attorney General initiated
eminent domain proceedings affecting the subject parcel on or about November 19, 1936.
The condemnation proceeding was for the acquisition of an easement for trunk highway
. purposes pursuant to M.S.A. 117 et al.
-2-
.
. 7. The State of Minnesota by Harry H. Peterson, as Attorney General entered a
final certificate in condemnation, dated February 2, 1940 filed February 21, 1940, 1047
Deed 629, File No. 967179. The final certificate indicated: .
. . . . that the Petitioner, by these proceedings, has acquired in and to the
lands hereafter described an easement for the purpose of construction,
reconstruction, improving or maintaining thereon a public highway. . . .
8. John J. Kenna, Jr., and Siems Brothers, Inc., acquired title to the subject parcel
with other property In the 1940's. Subsequently and prior to th4 hearing John J. Kenna,
Jr., acquired Siems Brother's interest resultlng In the total ownership of the property.
John J. Kenna, Jr. is the fee owner of the subject parceL
9. The Ste.te of Minnesota conveyed by quit claim to #Ie County of Ramsey dated
l
March 31, 1974 and filed May 14, 1974, File No. 1959555 its lnterest in that easement
.
., .
acquired by condemnation by final certificate dated February 2. 1940 and filed February
. 21, 1940 and 1047 Dee"d 629, File.No. 967179.
..
.
10. The State of Minnesota conveyed a corrected Quit Claim Deed to the County
of Ramsey, dated April 20, 1977 filed May 11. 1917 File No. 1964787, the same
above-mentioned land acquired by condemnation.
11. John J. Kenna. Jr. developed land for single residences In the City of Arden
Hills. John J. Kenna, Jr. developed the Southwest corner of County Road E and Old Snelling
Avenue with three (3) single family residences known as Kenna Second Addition. The
Southwest corner of County Road E and Old .Snelling Avenue was also property subject
to the trunk highway easement acquired through condemnation as represented. in the
.aforementioned final condemnation certificate of 1940.
12. The subject parcel contains approximately 97,336 square feet. The property
is a triangle shape parceL
--- . 4--- . ..-- .n .- --.--- - ------..-- .. -
l3. The easement here in question was intended to be used as an
. interchange for 5TH 51. The State in about 1965 abandoned the
construction of an interchange. This led to the property being
transferred to Ramsey County.
-
. . ..
.
---
. 14. That approximately bisecting the triangle and roughly
parallel to its easterly border is a service road which the
County of Ramsey has returned to the control of the City of
. .
Arden Hills.
15. This service road provides the only public access to
Lots II, 12, 13, l4 and 15 of Arden Bills Addition No. 2., and
that absent this road these lots, which are all improved with
private dwellings, would be land locked.
16. That the centerline of this service road is approximately
one hundred fifteen feet (115') from the Westerly lot line of
lots II, l2, 13, 14 and IS, and the owners of these lots achieve
access. to this road by use of driveways across this one hundred
fifteen feet of highway easement.
. 17. That there are public utilities, such as water, sewer, and
natural gas lines within this service road or adjacent thereto
and in any event within the easement here in dispute.
18. That the standard highway easement for urban residential
streets is sixty feet wide (60') or thirty feet from the
centerline of the road.
19. That the minimum necessary easements for highway purposes
include 100 feet easterly from the centerline of old 5TH 51 -
Snelling Avenue and 49~ feet southerly from the centerline of
County Road "E".
20..That the minimum sight distance required for the intersection
of old 5TH 51 - Snelling Avenue and County Road E is a triangle,
. the Westerly Border of which is fifty feet southeasterly of the
intersection of the easements identified in paragraph II, along
the Old 5TH 5l - Snelling Avenue right of way, and the Northerly
border of which is 50 feet easterly along the intersection of
the easements identified in paragraph 11, along the County
. Road "E" right of way.
2l. That between the service road identified in paragraph 6
and the right of way for County Road E and Old-5TH 51 - Snelling
Avenue is a flat grassy area which is not immediately needed
for highway purposes.
22. That this grassy area is flat and enhances traffic sight
distances for travellers on County Road E and Old 5TH 51 -
Snelling Aveneu.
23. Th~t this gra~sy area may, in the future, be used by
the County for snow storage purposes, since the county is
losing one of the areas where it currently stores snow.
.
24. That this grassy center area has been used by local
. residents as a place to play softball and perform other
.
recreational activities.
25. That the County of Rasmey has authorized the City of
Arden Hills to construct a softball backstop on this site..
The construction of this backstop serves a highway purpose by
preventing balls from entering the traveled right of way of
Old 5TH 5l - Snelling Avenue and County Road E.
26. That Arden Hills has undertaken'. no other efforts to
prepare or use this area as a park.
27. That in 1981, the petitioners obtained title to a
triangle of land which had been acquired by the State for the
interchange construction at the same time as the subject parcel.
28. That the petitioners subdivided this parcel and conveyed
. lots containing approximately 14,000 square feet for
.
.
$30,000 each, or approximately $2.00 per square foot.
. CONCLUSIONS OF LAW
1- The portion of the subject property which is used for
the service road and access by the adjacent landowners is being
.
used for highway purposes, and is therefore not subject to
discharge under the provisions of M.S. 117.225.
2. The portion of the subject property which lie lOO feet
east of the centerline of Old STH 51 - Snelling Avenue and 49~
feet south of the centerline of County Road E are being used for
highway purposes, and therefore are not subject to discharge
under the provisions of M.S. 117.225. ,
3. That the grassy area lying between those roads is useful
for highway purposes, even though in excess of the minimum
necessary for sight distances and roadways.
. 4. The incidental use of the grassy area for recreational
purposes by neighbors and the installation of the softball
backstop is incidental to its use for highway purpose.
5. Inasmuch as the majority of the land acquired by the
State is being used for highway purposes, no part of the
easement should be discharged.
ORDER
Based on the above Findings of Fact and Conclusions of taw,
judgment is hereby granted in favor of all respondents and the
petition for Writ of Mandamus Judgment
shall be entered without
Dated: ~ /~~ -fl
.
M E M 0 RAN DUM
. This memorandum shall constitute the reasoning and additional
findings of the Court.
The parcel here in question has been put to use for highway
purposes, even though the use may be in a different fashion
than originally contemplated.
The Court does not believe that Minn Stat 117.225 was
intended to apply to a situation where the predominant use of a
parcel has been put to the intended use even though it may be
arguably claimed that within the parcel there amy be an area
that could be put to a different use and over upon which it is
unlikely that a vehicle may~ver pass.
The Court finds in this case that the parcel's principal
. use is for highway purposes and other uses that may be put to
.
the property are incidental thereto.
Presumably the petitioners herein or their predecessors
in interest were compensated for the easement that was taken
from them and should have no reasonable expectation of recovery
of the easement when it should be clear to them that a substantial
portion of the easement has for many years been devoted to the
purpose for which it was acquired. .,
On the record herein it is not for this Court to be asked
to subdivide the parcel in question, to locate utilities that
are already in place or to substitute its judgment for that of
the local officials in respect to the extent there is a need
for snow storage or sight easements and the like.
.
..r."2. f . 67
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.
STATE OF MINNESOTA
COUNTY OF RAMSEY .
CITY OF ARDEN HILLS
ORDINANCE,NO. 247
AN ORDINANCE REZONING 4947 HIGHWAY lO
FROM B- 2 (GENERAL BUSINESS) to I-2
(GENERAL INDUSTRY)
The City Council of Arden Hills ordains:
Section l. Rezoning of Property. Pursuant to the
provisions of the Zoning Ordinance of t.he City, which is contained
in Appendix A of the Arden Hills Code, a proceeding to rezone the
parcel of land hereinafter described was initiated by application
. filed with the Clerk-Administrat.or. A public hearing to review the
application was held by the Planning Commission of the City on May
6 , 1987. The application was further scrutinized by the City
Council at its regular Council meet.ing held on May ll, 1987.
As determined by the Ci.ty Council and upon
recommendation of the Planning Commission, the Zoning Ordinance of
the City and the Zoning District Map of Arden Hills which is a part
of the Zoning Ordinance shall be changed to reflect that the
following described parcel of land is hereby rezoned from "B-2U to
"I-2":
That part of the Southwest. l/4 of the
Northwest 1/4 of Section l6, Township 30
North, Range 23 West, Ramsey County,
Minnesota, described as follows: Commencing ..
at the West 1/4 corner of said Section 16 ;
thence North 89 degrees 26 minutes 40 seconds
East along the East and West l/4 line of said
Section l6 for 458.54 feet to the point of
beginning of Tract A to be described; thence
North 14 degrees, 20 minutes 20 seconds West,
308.9 feet; thence North 89 degrees 26 minutes
40 seconds East, 176.24 feet; thence South 41
degrees 39 minutes 20 seconds East, 398.11
feet to the East and West 1/4 line of said
. Section 16 ; thence South 89 degrees 26 minutes
40 seconds West, 364.36 feet to the point of
beginning.
-1-
- -
~ , . -
. On the next reprinting of the Zoning Ordinance, and/or
the Zoning District Map, the Zoning Administrator is hereby
directed to have the Zoning Dist.rict Map changed to reflect the
rezoning of the aforedescribed parcel of land.
Section 2 . Effect.ive Date. This Ordinance shall be
effective from and after its passage and publication.
Passed by the Council this day of ,
1987.
Robert Woodburn, Mayor
Attest:
patricia J. Morrison,
Clerk-Administrator
. .
.,
.
-2-
.. ~
.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF ARDEN HILLS
ORDINANCE NO. 248
AN ORDINANCE REZONING A PARCEL OF LAND
AT LEXINGTON AVENUE NORTH OF GREY FOX ROAD
FROM 1-2 (GENERAL INDUSTRY) to B-2 (GENERAL BUSINESS)
The City Council of Arden Hills ordains:
Section 1. Rezoning of Property. Pursuant to the
provisions of the Zoning Ordinance of the Cit.y, which is contained
in Appendix A of the Arden Hills Code, a proceeding to rezone the
parcel of land hereinafter described was initiated by application
filed with the Clerk-Administrator. A public hearing to review the
application was held by the Planning Commission of the City on May
. 6, 1987. The apPlicati.on was further scrutinized by the City
Council at its regular Copncil meeting held on May ll, 1987.
As det.ermined by the City Council and upon
recommendation of the Planning Commission, the Zoning Ordinance of
the City and the Zoning Dist.rict Map of Arden Hills which is a part
of the Zoning Ordinance shall be changed to reflect. that the
following described parcel of land is hereby rezoned from "1-2" to
"B-2":
That. certain tract of land in the East l/2 of
the Southeast 1/4 of Section 27, Township 30,
Range 23, descr ibed as follows: Beginn ing at
the East l/4 corner of said Section 27; thence
run Southerly on the East line of said Section
27 for 1297.l feet; thence run Westerly at
right angles to said line for 90 feet; thence
Nort.herly and parallel to said line a distance
of 250 feet to the place of beginning; thence
continuing Northerly along said parallel line
a distance of 250 feet; thence run Westerly at
right angles to said line a distance of 435.6
feet; thence run Southerly at right angles and
parallel to said line a distance of 250 feet;
thence run Easterly at right angles a distance
of 435.6 feet, more or less, to the point of
. beginning.
-1-
- -
. On the next reprinting of the Zoning Ordinance, and/or
the Zoning District Map, the Zoning Administrator is hereby
directed to have the Zoning District Map changed to re fleet the
rezoning of the aforedescribed parcel of land.
Section 2. Effective Date. This Ordinance shall be
effective from and after its passage and publication.
Passed by the Council this day of ,
1987.
Robert Woodburn, Mayor
At.test:
patricia J. Morrison,
Clerk-Administrator
. .
.
-2-
f"-FP-I/
-
MINUTES OF REGULAR PLANNING COMMISSION MEETING
Wednesday~ June 3. 1987 - 7:30 p.m. - Village Hall
CALL TO' ORDER Pursuant to due call and notice thereof, Chairman
. Robert Curtis called the meeting to order at 7:30 p.m.
ROLL CALL
Present: Chairman Robert Curtis, Peter Martin, Calvin Meury.
Scott Petersen, Paul Malone and Dorothy Zehm. Member
Gary Thorn arrived at 7:35 p.m. .
Absent: Thomas Babcook, Maurice Johnson and Rick Savage.
Also Present: Councilmember Jeanne Winiecki, Planner Orlyn Miller and
Deputy Clerk Catherine Iago.
APPROVE MINUTES Moved by Petersen, seconded by Malone. that the Minutes
of May 6, 1987,.be approved as submitted. Motion
carried. (6-0)
CASE 1/87-l7; FRONT Planner Miller reviewed his report of 5-27-87 and
SETBACK VARIANCE, referred Commission members to the Board of Appeals
ll36 HUNTERS COURT Minutes of 5/2l/87, recommending approval of the
requested variance.
Miller explained the subject house has an existing small roofed porch at the
front entrance and the applicants are proposing to enclose the open porch for
reasons explained in their letter dated 5/8187. The enclosure will extend to
within 35 feet of the front lot line, and a 40 foot setback is required; a
setback variance of 5 feet is requested.
. The Planner commented that the options for improving the entry area without the
variance are very limited. H~ advised that the subject house is located on a
curved street and the front setback is not visually as rigid as it often is
along straight streets. Miller noted that there is no apparent hardship related
directly to the land; therefore he suggested if ~he Commission favors the
variance, justification would have to relate to the placement of the house on
the lot and the fact that no reasonable alternatives exist for an enclosed
entrance.
Mrs. Dailey. applicant, stated that they had talked to several contractors who
advised there is no other way to enlarge the entrance area because of the
stairs at the entrance to the home.
Petersen asked if this area was considered part of the Hunters Park Homeowners
Association.
Mrs. Daily advised it is not, these are all single family residential lots.
Chairman Curtis read a letter signed by eight neighbors on Hunters Court,
submitted by Mrs. Dailey this evening, stating they had been informed of the
proposed enlargement of the entrance and that they have no objection to the
variance as requested.
Moved by Petersen, seconded by Meury. that Commission
recommend to Council approval of Case 1/87-l7. Front Setback Variance, ll36
. Hunters Court, Dailey, for construction of an entry-way; based on the limited
options for expansion due to the placement of the home on the lot and the
constraints of the existing interior floor plan and that the proposed enclosure
would enhance the appearance of the home. Motion carried unanimously. (7-0)
.~
Minutes of the Regular Planning Commission Meeting, June 3. 1987 ~
Page 2
CASE H87-l8; AMENDED Planner Miller reviewed the initial approval for the
SITE PLAN REVIEW AND construction of four tennis courts and the
V AR.; ARDEN HILLS air-supported structure enclosing them, which was given .
in 1977 and conditioned upon review of the structure
"in 10 years or when the structure needs replacement, whichever comes first."
Miller stated that the applicant is proposing to construct two additional
tennis courts and replace the existing air-supported structure with a larger
structure to enclose all six courts. He advised that all setbacks proposed meet
or9inance requirements, and the proposed expansion meets the requirements for
percentage of site coverage and landscape area.
The Planner advised that the existing air-supported structure is 40 feet high
at its highest point; the replacement structure will also be 40 feet high. He
explained that when the existing structure was installed a maximum height of 45
feet was permitted in this district. The revision of the zoning ordinance in
1980 reduced the permitted height in the I-l District to 35 ft. Therefore, the
replacement structure will require a height variance of 5 feet. He advised the
Commission that this variance does not require a hardship finding as it is
justifiable on the basis of expansion of an existing use established under a
previous ordinance. Miller noted that this variance was identified after the
Board of Appeals had held their meeting and the variance will have to be
reviewed by the Board for their recommendation to Council.
Miller discussed the parking situation. noting that if the facilities were used
to their maximum extent approximately l56 spaces would be required. The present
lot contains 97 spaces, for an apparent deficiency of about 59 spaces. Twenty
additional spaces are proposed at this time and the maximum additional parking .
generated by 2 additional tepnis courts would be 16 cars. It is the Planner's
opinion that the two additional courts coupled with 20 additional parking
spaces will not increase the parking deficiency, but will instead contribute to
the general parking supply. He advised that if t~e intensity of use of the
facility increases significantly, the large Control Data parking lot across the
street may provide an opportunity for a "shared parking" agreement.
.The Planner also expressed his concern about the number of driveway entrances
onto Fernwood Avenue. He recommended that the applicant consider eliminating
the south access to the new parking lot and connect the parking lot to the
existing service drive. Miller noted this re-orientation of the parking lot
would accommodate additional parking spaces, increase the green space and
enhance the general area.
Jim Bourquin, owner of the Arden Hills Club and Brian McCoy, Club Pro, 'appeared
before the Commission to discuss the application. Bourquin stated that the
membership in the club has increased significantly over the past lO years; he
explained that this expansion is probably the last change that can be
accomplished under the current zoning requirements. Bourquin agreed with the
Planner's suggestion for elimination of the the south access and stated he
would incorporate the change into his plan. He commented that he would like to
grade the area for the tennis courts this fall, let the ground settle through
the winter months, construct the tennis courts next summer and construct the
air-supported structure in the fall of 1988.
.
. -.
Minutes ot the Regular Planning Commission Meeting, June 3, 1987
Page 3
. CASE #87-l8 (Cont'd) The Commission questioned the life expectancy of the
air-supported structure, how long it remains in place
during the year, if the 40 ft. height is necessary, and what type of
replacement structure would be installed.
Bourquin stated the life expectancy of this type of struc~ure is 7 to lO years.
the 40 ft. height is necessary for tennis, the structure remains in place
between September l5th and May 15th each year, and he is considering a
translucent type dome that has the cables embedded in the fabric.
Commission discussed the features of the translucent dome; questioned if light
would affect neighbors during the evening hours.
Bourquin advised he is still researching the translucent dome; he suggested he
could return next summer to review the plans with the Commission.
Commission consensus was that it was not necessary to return with the plans.
Moved by Zehm. seconded by Martin. that Commission
recommend to Council approval of:
l. Two additional tennis courts.
2. Proposed parking lot expansion, with removal of the south access and
re-orientation of the parking lot as proposed by Planner.
3. A 5 ft. height variance for the air-supported structure based on expansion
of an existing use established under a previous ordinance.
. 4. Conditioned upon the building permit being issued for the life of the
air-supported structure, Or lO years, whichever is shorter and
reapplication for the building permit is required before replacement.
Motion carried unanimously. (7-0)
CASE #87-l9; MINOR The Planner reviewed his report of May 28th, relative
SUBD. & SITE PLAN to the application for.a Minor Subdivision and Site
REVIEW. HWY. 96, Plan review for a proposed day care center on Highway
CONSTRUCTION 70 96, adjacent to the Village public works building.
Miller advised the 5.6-acre parcel currently consists of two separate lots; in
order to accommodate the day care center, the owner is proposing to split the
west 220 feet from the existing west lot. He stated the day care center lot
dimensions would be 220' x 279'. which exceeds all ordinance requirements for
the lot area. He recommended that the remainder of the lot should be
consolidated with the east lot, since it will be only 70 ft. in width and below
the minimum permitted by ordinance.
The Planner noted that the mansard roof parapet treatment is not continuous
across the rear of the building; recommends that the mansard roof be made
continuous across the rear of the building. for the sake of appearance from the
adjacent residences. He also advised that because the residences are at a
higher elevation than the day care center, additional screening of the larger
rooftop units may be required.
. Miller explained the day. care center development proposes a single access point
to Highway 96, centered on the east property line, and this driveway will also
serve the future development to the east. He advised the driveway location had
been reviewed by the City's traffic engineer and has been determined acceptable
in terms of sight distances and separation from the Hamline/Highway 96
intersection.
.' .
Minutes of the Regular Planning Commission Meeting, June 3, 1987
Page 4
CASE #8Y-19 (Cont'd) Miller also explained the applicant is proposing to
construct a temporary access drive to Hamline Avenue; .
this driveway will be generally aligned as shown on the previous proposal for
rezoning the property.
The Planner stated that the proposed landscaping at the front of the building
is considered adequate; he recommends that some evergreen ~rees be planted in
the parking setback, at the front of the site, and that the area mentioned
should also be bermed slightly to soften the view of the parking area.
Miller explained that the zoning ordinances requires screening where any
business use is adjacent to any residential district, therefore. screening is
required along the south property line.,
Dwight Chestnut, Construction 70, was present to discuss the application and
answer Commission questions. He stated that the rooftop mechanical equipment
will be painted, and they can continue the mansard roof across the rear of the
building.
Member Thorn asked if the applicant would be agreeable to the placement of
trees along the south border of the property and to keeping as many of the
existing trees in that area as possible.
Chestnut advised that the day care facility would prefer to keep trees out of
the childrens play area. for safety purposes, however, he suggested they could
move the rear fence closer to the building and maintain a natural area on the
south border and add some additional plantings if the existing trees do not .
sufficiently screen the area from the adjacent residences.
.
Chestnut displayed two proposed signs for the day care center, a free standing
plyon sign and another sign with a brick base.
Miller advised the l8 ft. pylon sign exceeds the ordinance height limitation of
l6 ft.; suggested the brick based sign may be more appropriate for this area.
Chestnut advised that he would keep the sign in compliance with the sign
ordinance requirements.
Member Zehm questioned if the temporary access drive would be a two-way drive.
Chestnut advised the temporary road would be 24 ft. in width and would be used
for two-way traffic.
The Planner recommended that the actual design and grading plan for the access
drive to Hamline be approved by the City Engineer.
There was discussion relative to trash containment on the site. The Planner
noted that the trash containment for this site, in comparison with the previous
rezoning proposal for the adjacent site, would be located in the front of the
building (near the driveway off Highway 96); he did not see any visual impact
problems for the Townhouse development because of the distance involved. He
suggested applicant may consider total trash enclosure. .
--- -------------
. .
Minutes of the Regular Planning Commission Meeting, June 3, 1987
Page 5
CASE #87-19 (Cont'd) Commission discussed screening along the west border of
. the property; adjacent to the Village Public Works
building. The Planner advised that the Village retains a 20 ft. easement along
that property line; he suggested the easement could be used for the Village to
provide proper screening of the storage area for the public works building.
The Planner commented that the trees and large shrubs at tpe rear of the day
care center site are actually on the Townhouse Village property; it was his
opinion that the existing trees will not provide total screening.
Member Thorn asked the applicant if he would be agreeable to providing
additional plantings in that area.
Randy Petersen, Daybridge Day Care Center representative, stated he and Dwight
Chestnut would be agreeable to working with staff on screening the south border
of the property.
Moved by Thorn. seconded by Petersen. that Commission
recommend to Council approval of Case #87-l9, Minor Subdivision and Site Plan
Review for Day Care Center adjacent to City Public Works Building, Construction
70/Maur-Rand Corporstion, contingent upon the following:
l. Approval of the Minor Subdivision conditioned upon consolidation of the
remainder of the west lot to the existing east lot and the applicant's
submission of a surveyor other recordable document required by Ramsey
County accurately identifying the new lot lines and cross-easements for
access, for administrative review.
. 2. Approval of the final grading plan. including grading for the access drive
to Hamline Avenue. by Cit~ Engineer.
3. Approval of an access permit from MN/DOT.
4. Applicant providing verification that rooftop mechanical equipment is
completely screened from the adjacent residences and subject to review and
approval by City Planner.
5. Applicant providing details of trash storage enclosure.
6. Applicant revision of the landscaping plan. subject to approval by the City
Planner, to provide:
a. Screening at the south property line.
b. A berm in the front parking setback.
C. Some evergreen trees in the front parking setback.
7. Applicant addressing situation that exists requiring screening along the
south property line adjacent to the Townhouse Village residences.
8. That the applicant collaborate with the City Planner to resolve the ,issues
and concerns expressed by Commission members at this meeting.
Motion carried unanimously. (7-0 )
PRELIMINARY DISC. Planner Miller advised Commission members that a
VALENTINE HILLS proposal for platting 7 or 8 lots. which required
SUBD.. LOT 1 BLK 1 extensive excavating and filling of the low land on
this property, was reviewed several years ago by the
Planning Commission and subsequently denied by the Council because the
Engineering report relative to the filling for placement on homes on the lots
was done on tbe basis of a 30 ft. setback; likewise the computations on
. drainage and storage needs were done on the 30 ft. setback basis and did not
adequately meet the zoning requirements at that time.
-----------
~------
,. .
Minutes of the Regular Planning Commission Meeting. June 3. 1987
Page 6
VALENTINE HILLS Miller advised that the potential applicant this
(CONTINUED) evening is interested in developing this site and .
requests Commission direction and comments relative to
his proposal; no formal action is necessary at this time from Commission.
Commission asked Miller to define and give a brief description of the property.
The Planner displayed a diagram with lot dimensions and a'topographical diagram
of the lot. He addressed the storm drainage requirements in this area; noting
that the water collects in the area and eventually flows into Valentine Lake.
When the first proposal was submitted, Rice Creek Watershed did approve that
proposal and had computed the storm water storage needs in the area; they were
apparently satisfied that storage needs could be accomplished. The issue was
complicated by the question of whether Ur not the outlet really accommodated
certain elevations without jeopardizing homes in the area.
Chairman Curtis asked whose responsibility it would be to make improvements to
the outlet in the area if problems did occur.
Miller stated the responsibility would be either with the Highway department or
the City; subdivision regulations state that the City should not approve any
lots or development that would create any problems on the development itself or
on any adjacent property.
The Planner commented that denial was based on the Engineering computations
being calculated on a 30 ft. setback; if computations were done with a 40 ft.
setback there would be an additional lO ft. of fill, therefore, the applicant .
would have to recompute the entire proposal. The applicant. for unknown
reasons. did not pursue the .issue further.
Chairman Curtis asked the potential applicant if he had any computations of
this nature done in relation to his proposal this evening.
David Dnistran, Architect and resident of Arden Hills, stated he had not
pursued the filling issue to that extent; he commented that if he received
.favorable comments relative to his proposal he would pursue the engineering
studies.
Dnistran stated he had reviewed the files relative to the previous proposal for
this property; he was unsure as to why the applicant and current fee owner of
the parcel did not pursue the matter further.
Dnistran stated that the area is zoned R-l and that Townhouses would be.'
permitted under special use permit. In reviewing the old files, he noted that
the original proposal was for 9 lots, then reduced to 8 lots. He commented that
single family dwellings may have a greater negative impact in the area, due to
fill and drainage problems. Dnistran proposed a townhouse development on the
east end of the site, possibly 8 units, which would utilize the more buildable
area of the site and leave remainder of the site open for drainage or possibly
development as a ponding area for wildlife. He stated this may have less
negative impact on the area; and commented he could have a meeting with the
neighborhood to receive their input.
Chairman Curtis advised that a Special Use Permit requires a public hearing. .
_n
-,
Minutes of the Regular Planning Commission Meeting, June 3, 1987
Page 7
VALENTINE HILLS Member Meury stated that he is a resident of the area
. (CONTINUED) and it is his opinion that because the entire area is
developed with single family homes. a townhouse
development would be poor planning and receive negative response from the
residents of the area.
Member Martin suggested the proposed ponding area could be'dredged in the area
defined as "Park"; suggested Dnistran could approach the City relative to
developing that area and in return he may be able to develop a larger portion
of the land for single family dwellings.
Commission members discussed the elevation of the site in reference to the
elevation on the Janet Court development,
Planner Miller noted that this land is not a designated wetland area; however,
City policy has been not to allow significant filling in lowland/wetland area
unless something close to identifiable building sites are available. The
potential applicant is offering an alternative, with same density or lessor
density than the single family proposal, that offers less negative impact on
the site. Miller noted there are several engineering issues that would still
have to be addressed.
There was discussion of drainage problems in the area with the McKloskey
property and problems with the buildability of the lots on Janet Court
cul-de-sac, as well as on Valentine Court.
. It was the general consensus of the Commission that a Townhouse development
would not be conducive with ~he single family residential neighborhood; they
agreed that the potential applicant consider pursuing single family lot
development in the area. keeping in mind the required 40 ft. front setback and
demonstrating the feasibility of the plan without creating water flow problems
in the area.
Dnistran asked for direction as to the level of development Commission would
.favor and if variances would be considered.
Member Meury stated that all the homes in the area maintain the 40 ft. setback.
Member Petersen noted that the homes on Tiller Lane were granted variances for
the identical reasons stated this evening.
The Planner stated that in this instance the hardship of the land cleatly
exists, however the engineering computations would have to work both ways.
Burden of proof that the setback variance works with less negative impact on
the surrounding area rests with the applicant.
Member Martin commented that usually a variance is requested because a lot of
record is unbuildable without the requested variance; however, in this instance
the potential applicant is trying to create new lots that already have the
problem built in, as opposed to Commission dealing with lots already of record
and trying to make them buildable.
. Dnistran thanked the Commission members for their input and direction.
------
--------- --------
,-
Minutes of the Regular Planning Commission Meeting, June 3, 1987
Page 8
APPOINTMENT OF Chairman Curtis advised that Commission should appoint
VICE-CHAIRMAN a member to serve as Vice-Chair in his absence. He .
asked for volunteers.
Calvin Meury volunteered to serve in that capacity.
Moved by Petersen. seconded by Zehm. that Commission
appoint Calvin Meury to serve as Vice-Chairman and Acting Chair in the absence
of Robert Curtis. Motion carried unanimously. (7-0)
COUNCIL REPORT Councilmember Winiecki reported on recent Council
actions on items of interest to the Commission.
ADJOURNMENT Moved by Thorn, seconded by Martin, that the meeting
adjourn at 9:50 p.m. Motion carried unanimously. (7-0)
Chairman Robert Curtis
.. .
..
.
---------
I<./a
.
MEMORANDUM
Date: June 5. 1987
.
To: Arden Hills City Council
From: Robert W. Raddatz, Public Works Supervisor
Re: Parks One Ton Truck
----------------------------------------------------------
At the last regular Council meeting, the results of the
advertisement for bids for purchase of this one ton truck
were presented to Council; since only one bid had been
received, Council requested I do some further research.
I found that at this time, the model change between 1987
and 1988 models is just being made; consequently, dealers
are unable to order more 1987 models from the manufacturer.
and are hesitant to submit a bid on 1988 models since firm
prices are not known.
. Thus, I feel to re-bid would not be beneficial, and am
recommending that we ordar the 1988 Ford truck from Miner
Ford, at $13,995.00.
The estimated trade-in value of the old truck. is $5,000.00.
.
/70
STATE OF MINNESOTA
. COUNTY OF RAMSEY
CITY OF ARDEN HILLS
RESOLUTION NO. 87-30
RESOLUTION REVISING PERMIT FEES FOR APPLICATIONS UNDER
CITY ZONING AND SUBDIVISION CODES
WHEREAS, the City Council of the City of Arden Hills has
determined that permit fees shall be established by resolution adopted by the
City Council, and
WHEREAS, the Finance Committee has studied average costs to the
City to process applications and compared charges in neighboring cities,
NOW, THEREFORE, BE IT RESOLVED, that Resolution No. 8l-24 is
repealed, and
BE IT FURTHER RESOLVED, that the permit fees shall be as follows:
Permi t Fee
Preliminary Plat $l50 + $l5.00 per lot
Final Plat Included in Fee for Prel. Plat
Lot SplitlMinor Subdivision $75 + Consulting Fees
. Rezoning $lOO + Consulting Fees
Variance I $50 + Consulting Fees
Special Use Permit $lOO + Consulting Fees
Amended Special Use Permit $lOO + Consulting Fees
Planned Unit Development $lOO + Consulting Fees
Site Plan Review $lOO + Consulting Fees
Apportionment of Assessments $l5 + Consulting Fees
BE IT FURTHER RESOLVED, that a separate variance charge will not
be made for variances included in a Special Use Permit or Planned Unit
Development application.
,
BE IT FURTHER RESOLVED. that the above fees shall be effective
July l. 1987.
Passed by the Arden Hills City Council this 8th day of June,
1987.
Robert L: Woodburn, Mayor
ATTEST
Patricia J. Morrison
. Clerk Administrator
.
April l6. 1987
To: Finance Commit~pp
From: Patricia J. Ko~ri~on. Clerk Administrator
Re: Fees for Plannin~ Services
-------------------------------------~.------------------------------------
At the Finance Committee meeting of March :6. the committee requested
recommended rates for planninl! services. I have had an opportunitv to
review our eXistinR fees. and discuss amendment of the ie., structure with
our Planner. Orlvn Miller. and ZoninR Administrator, Cathy Iago.
Attached for your consideration is a comparative listinR of existing fees
and recommended fees. I would further recommend that a policy be
implemented whereby buildin~ permits and/or certificates of occupancv are
held until all planning service fees are collected.
If the committee determines the proposed fee amendments are appropriate.
it will be necessary for the Council to adopt the amendment in Resolution
. form. I would be pleased to answer any questions the committee may have.
,
,
.
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I / 7 19-
STATE OF MINNESOTA
. COUNTY OF RAMSEY
CITY OF ARDEN HILLS
RESOLUTION NO. 87-29
RESOLUTION REVISING FEES FOR BUILDING PERMITS, RE-INSPECTIONS
AND MISCELLANEOUS CONSTRUCTION PERMITS
AS REQUIRED BY ORDINANCE NO. 2l7, AND ABOLISHING
RESOLUTION NO. 83-56
WHEREAS, Ordinance No. 217 provides that fees be established by
resolution from time to time adopted by the City Council, and
WHEREAS, the Finance Committee has recommended adoption of the
1985 Uniform Building Code building permit fees, Table No.3-A.
NOW, THEREFORE, BE IT RESOLVED. that the following fees are
hereby established:
1. Buildinll: Permit
Valuation Fee
$l.OO to $500.00 $l5.00
. $50l.00 to $2,000.00 $l5.00 for the first $500.00 plus $2.00
. for each additional $100.00 or fraction
thereof, to and including $2.000.00.
$2,OOl.00 to $25,000.00 $45.00 for the first $2,000.00 plus
$9.00 for each additional $1.000.00 or
fraction thereof, to and including
$25,000.00.
$25,OOl.00 to $50,000.00 $252.00 for the first $25,000.00 plus
$6.50 for each additional $l,OOO.OO or
fraction thereof, to and including
$50,000.00.
$50,00l.00 to $100.000.00 $4l4.50 for the first $50.000.00 plus
$4.50 for each additional $l.OOO.OO or
fraction thereof. to and including
$lOO,OOO.OO.
$lOO,OOl.OO to $500,000.00 $639.50 for the first $lOO,OOO.OO plus
$3.50 for each additional $l.OOO.OO or
fraction thereof.
$500,OOl.00 to $l,OOO.OOO.OO $2039.50 for the first $500,000.00 plus
$3.00 for each additional $l,OOO.OO or
fraction thereof. to and including
$l,OOO,OOO.OO.
$l.OOO,OOl.OO and up $3539.50 for the first $l.OOO.OOO.OO
plus $2.00 for each additional $l.OOO.OO
or fraction thereof.
.
.
2. Plan Review Fee 65% of the building permit fee for all
. commercial/industrial/institutional new
construction and remodeling permits.
3. Reinspection $20.00
4. Demolition, WreckinR, $50.00 for all types of buildings.
RelocatinR, and MovinR Bui1dinRs
5. Fence Construction
Lineal Feet Fee
O-lOO ft. $15.00
Each additional 100 ft. or $6.00
fraction thereof.
6. Blacktop or concrete sidewalks.
ParkinR Lots, Driveways
Square Feet Fee
O-lOOO $18
Each additional l,OOO sq.ft. $ 6
BE IT FURTHER RESOLVED. that the above fees shall be effective
July l, 1987.
. Passed by the Arden Hills City Council this 8th day of June.
1987. ,
Robert L. Woodburn, Mayor
ATTEST
Patricia J. Morrison
Clerk Administrator
.
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., 1D7, I-A urFOIlIIIM.. DINO COCIE !
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,: IlIwrd ...11 mull from ____) tIl.., IIuiIdiD& Ir portion dooroo( bef_ lie
,
J':' """'" is completed. be may issue '1Ubj>o.~) Ccnifoale ofOccup...cy fir !be _
" tIl. portion or portions of. buiIdiD& Ir IlI\lellIre prior 10 !be l:CIIIIpIeti<m of !be
,.
~- CIIIir< buildina or 1IrII<:IIn..
, u'
,. (e) hIllD&. 'The CertifitaIe of 0...___1 IIlIII be ~ ill. ~
t pIa<.e 011 !he premises IDd sbaIJ IlCIl be ft:IIIlMd Ola:pl by lII< buildina affic:iaI.
~. I " .-. "" ...... "''''' _. · _. --.......
~ , Certificate of 0ccup0Dcy issued _lbe pvwioiom tI abiI code whcDn", the
! jlf cenifi<lle is issued in6Tar, Ir"'" _ of iIlcorrec:t iDfarmalioolUJlPlied....
. F C ..un it is determined Ihal lbe lIalIdiIl& ... IIl'1ICtlft Ir panioo lbereo!" is ill
I violalion of..) or<IiJw>:e IrJqUlmoo Ir", tllbe proviaioDs oflbio code.
~
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~ ' ~ NO. 3 I!. IUILDlNG ~ FEES
L../
",. ~ .......- -
t. $1.00 10 $500.00 SIO.oo
f
f A~~ ~Loo 10 12,000.00 SIO.OO.....IinIS500.00"'"' $1."''''__
'. SIOO.OO..__...ad ~12.000.00
12.001.00.. 125,000.00 $31.50......1inI 12.000.00 ,c::.oo lor ad> oddi.
i' IioIIIl SI,ooo.OO '" _ , .. .., ioeIudiDa
125,000.00
~ 125,001.00 10 ~.OOO.OO $.,0.511 far .. fin< 125,000.00 .... $1.511 far ad>
, _$1.000.00.._-.....,~
~,OOO.OO
!. ~,ool.OO 10 $100.000.00 S2I.l.OO ... .. fin< ~.OOO.OO ,.. $3.00 far ado
. I> odditiaell 11.000.00.. _ _. ...., iaeludiDa
. $100.000.00
$100,001.00 ad "" $133.00 ... .. fin< Sloo,OOO.oo pIas S2.5Il far ado
_$1.000.00",__
. oa.er' I ......u_~ MdFes
"
L ~o.".._ofDor...'__. .......,., ..,.,. ..S".oope-_
, (aunimIIm ~......) .
,. ReiJupe<tioo foe""""''- __ tI
_30SW ....... .... ....... .... .,.................... .SI5.00_
3. IIlspectioos for _110 fee i> opodIiooIy
iDdi<aled ................. ..... ...... ............ ___....SI5.00perllour
(minimwn dwJe~,balfboall
4. AdditiOlll!PIanrrne-.-~~~._
. =:::~~ ~).. .............,...".".. .S1,ooperllour
; ~
I.
.
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~
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,
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,
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~,).A UNIFORM BUILDING CODE
.--.
(d) 'Itmporary CertIlkate. If !be building offici&! f"mds lhatoo substantial
bazard will =utt from occupancy of illY building or portion !be,""f befo", !be
SlID< is completed, be may issue a Iemporary Certificate of Ocrupancy for the use
crt a portiofI or portioos of a building or ~ prior 10 !be completion of !be
.wr buiIdinr or iInICIUft:.
(e) Pootmc. The Certificate of Occupancy shall be posted in a conspicuous
place on !be ~mise. md shall DOl be removed e.cept by !be buildin8 official.
(f) RevDClltloll. . The buiJdin8 official may. in writing. su.pend or revok, a
CertifiC.lte of Occupancy isSued under ~ provisions of this cock V1rbe:llC'ver the
certificate is issued in error, or OIl rhe basis of incorrect information suppJied. or
when it is determined that !be building or Sll'\Jcture or portion thereof is ill
U86 violation of illY ordinance or regulation or any of the pro"isioos of dtis code.
TABLE NO. :a..........LDING PERMIT FEES
"""'- -
/ 9 J>'S' 11.00 '" S5OO.00 $".00
~I.OO.. $2.000.00 SIS.OO farllt flJ'lt S500.00plw. ~.OOforea:h 8ddilionaJ
1100.00 or fnction u..r.or, lOud -, $2.000.00
- $2.00t.OO IO 12$.000.00 145.00 far Ill< rlnl $2.000.00 pa.. ".00 r... ea<b ocld..
~-f~ -, 11.000.00 ... _ _. .. -' ioc1udlll&
$25.000.00
$25,001.00 10 ~,OOO.OO $252.00 far lbe lint $25.000.00 II'- 16.50 far ea<b
~{/1~ ocldi'ionat 11.000.00... _ _ 10 _ iaduclibJ
~.000.00
. ~.001.00.. $100.000.00 1414.50 far Ib< rlnl $50,000.00 II'- 14.SO far _
. lIIdi,ionat SI.ooo.OO... _ -. ..... iocludini
1100.000.00
1100.001.00.. S5OO,OOO.OO 1639.50 far lbe fine 1100.000.00 ... $3.50 far _
llldilionat SI,ooo.OO... __
S5OO,OOI.OO .. $2OJ9.50 r... lbe rlnl $500,00000 pa.. S3.00 r... eadi
$1.000.000.00 ocldilionat It.ooo.oo..._ _.10_ iDclodinJ
SI,ooo.ooo.OO.
Il,ooo,OOI.OO_op $35J9.50 for lite first SI,ooo,ooo.OO phu $2.00 roc eadi
lllditionat $1.000.00 or 1Toct.._
Odacr 1 . "- ....-:
I. lmpectioBs_oflllll1l1l1bu1inoso....................... .$JO.OO....._
(aunim... dwJe-<wo......)
2. hinspoction rees........, under prtwiJioai 0(
_JOS(&)....... ... ... ................... ....... ..$JO.OO.....hour'
J. Inspect.... ror_ DO far is specirlCllly
iodic_ .......... ....... ..... ...... ......... ........ .$JO.00J'O'haur"
(mini..... ~....fbour)
4. Additional plan...iew _irod by .......1IIditiam
::,:=~~tfr'~j'.' ......., ..,.... ....... .$JO.OOJ'O' hour'
"Orlhc lcla!bourlY_lOlhcjumdictillD. ~i.lhc_ "__1 includ<
supervision. _. eqWpmeIIl. bourIy ...... ud mo,. _ 0( Ibe ~""
iovoIYe<l.
II
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/7
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Minutes of Regular Finance Committee Meeting
Village of Arden Hills
. May 28, 1987
Village Hall
Call to Order
The meeting was called to order at 7:35 p.m. by Chairman Erickson.
Roll Call
Present: Larry Erickson, Charlotte McNiesh, Ed Menze. Trudy Rautio.
Ramanik Shah
Absent: Chuck Mertensotto (excused), Eric Nesset (excused). Judith
Stafford. Tom Steele, Bob Rehkamp
Also Present: Mayor Robert Woodburn. Clerk Administrator Patricia J. Morrison,
Treasurer Don Lamb
Approval of Minutes
The minutes of April 23 noted Ramanik Shah as absent. Mr. Shah, noting that he
had come to the Village Hall earlier in the evening to excuse himself from the
meeting because he was ill, suggested that absences be noted as "excused" when
the individual has notified the office that he cannot attend. The COlllllittee
concurred with this suggestion, and requested that future minutes reflect
excused absences.
It was moved by McNiesh, seconded by Henze. that the minutes be approved as
amended. Motion carried unanimously.
Committee Membership
. Chair Erickson requested, wi~ Committee's concurrence, that Council consider
appointing another individual to the committee; currently there are not enough
active committee members to adequately fill all the subcommittee positions.
Review of 1986 Audit Report - Abdo, Abdo and Eick
Mr. Groen reviewed the audit report in detail with the committee. He stated
that the examination had gone smoothly, and that the staff was cooperative and
well organized. Some of the points discussed by Committee were:
- The fund balance in the General Fund was up somewhat; $550.000 in unreserved
funds, $44,626 in reserved. The $44,626 in reserved was to pay for a truck and
its accessories that Was budgeted and ordered in 1986, but not yet paid for.
- The auditors noted that the $550,000 unreserved General Fund balance
represents about 45% of the total yearly expenditure in that fund. Since 80%
of the General Fund's revenue is derived from the tax payments received from
Ramsey County. and this money is usually not available until June or July. the
auditors recommended that this fund balance provide enough working capital to
get from January until the first payment is received (5 to 5-1/2 months). They
felt the $550.000 was a comfortable amount for this year, but the fund should
be monitored and increased proportionately as expenditures increase (page 2).
- $24,047. listed as an asset "Due from other governmental units", represents
the monies still owed to Arden Hills from Superfund (page 2).
. - The "Operating Transfers Out" in the Sewer and Water Utility consists of
funds transferred to the PIR fund to help pay for the water tower and sewer
---- --
--
...
Minutes of Regular Finance Committee Meeting
May 28, 1987 - Page 2
. interceptor.
- Licenses and permits income was $49,322, due to more building occurring in
1986 than anticipated.
- The auditors reminded the Committee that federal revenue sharing funds
($34,44l in General Fund Revenue) would not be forthcoming in 1987.
- The City's accounting practices complied with all State regulations with one
exception...there was not sufficient col}ateral to secure its deposit with one
institution (llO% of face value of deposit required). A "Collateral Analysis"
work sheet has subsequently been prepared to run a quarterly check on this.
- In discussing the PIR fund, Committee asked if some of these funds should be
labelled as "designated" funds since some are committed to various projects in
progress, The auditors agreed that this could be done in the 1987 audit. in
the narrative portion.
- Committee questioned whether there was any reason to hold reserves in the
sewer and water funds. The auditors recommended enough to cover approximately
three months' operating expenses be left in the fund for adequate cash flow.
Committee noted sewer income was down somewhat in 1986, water income slightly
up. A transfer out of funds in the sewer and water fund had been made - to the
PIR fund - to cover Interceptor and some Water Tower costs.
. - Auditors were asked if they'felt the l5% increase in sewer and water rates
approved by the Council was sufficient to keep these funds self-supporting. for
at least two years...Auditors felt it was a sufficient increase. McNiesh
stated that costs to MWCC are not expected to increase appreciably in the next
year.
- Asked if they raise questions of the staff if substantial variances to the
budget are noted, the auditors stated they did.
- Erickson and Lamb asked if the auditors had any suggestions for simplifying
the work in accounting. and if they felt the City was utilizing its computers,
and computer service, to the best advantage. The auditors felt the arrangement
presently being used with PPI was excellent, the technical support staff there
was supportive and helpful, and the service was working out very well for the
City. They also noted the worksheets prepared in-house using Lotus 123 were
very helpful and well done.
The auditors were thanked for their time, and complimented on their work.
Lon~ Ran~e Improvements Financin~
This subcommittee had no report as yet; will meet Wednesday, June 3. 1987. 7:00
p.m. t in the office area of the Village Hall.
Fee Schedule for Plannin~ Commission Activities
. The fees charged to applicants for activities which come before the Planning
.. Minutes of Regular Finance Committee Meeting
May 28, 1987 - Page 3
Commission have not been changed since 1981. Clerk Administrator Morrison has
. recommended these fees be updated to more closely reflect actual costs to the
Village for these services, and conform closely to those charged in surrounding
cormnunities. She also recommended that a record be kept of the consulting fees
incurred - direct fees from the Planner, City Engineer, and City Attorney - and
these be charged to the applicant. Rationale for this charge is that some
cases will take perhaps only l/2 hour of consulting time; others may take two
to three days, this method would more accurately reflect actual costs to the
City.
Rautio. reported for the subcommittee, ststed that she had reviewed Morrison's
recommendations and felt they were fair. Committee discussed briefly whether
the fee structure for a variance should be different for residential vs
commercial. Morrison felt that charging the consultant's time to the applicant
would cover the additional costs in processing a variance for commercial firms.
Committee requested that the Planner and Deputy Clerk keep track of the
expenses incurred for commercial variances to see if the fee charged is
adequate.
Motion was made by Rautio, seconded by Menze, that Committee recommend to
Council the proposed fee schedule for permit fees for Planning process
services, as attached, effective July l. and that a $15.00 charge + consulting
fees for apportionment of assessments be added to the schedule. Motion carried
unanimously.
BuildinR Permit Fees
. Arden Hills presently follows the 1979 schedule for fees, as outlined in the
Uniform Building Code. Commi~tee was given results of a survey of surrounding
communities, and other cities comparable in size to Arden Hills. of building
permit fees charged. Of those cities surveyed. eleven used the 1985 schedule
for fees recommended in the Uniform Building Code, and five (including Arden
Hills) were still using the 1979 schedule. All except Arden Hills were
charging a 65% "plan check fee" (added to the basic building permit fee) for
commercial, and all but six charged a plan check fee for residential building
in varying amounts (Arden Hills charges none).
Using the 1979 rates as we now do, the average building permit costs (for a new
home) are between $400 and $500 for building permit fee itself, $40 for the
,
State surcharge, and $525, the mandatory SAC charge. for about a $l.lOO total.
The same fee schedule is used for commercial, industrial buildings with the
addition of a 50% "plan check fee" - 50% of the building permit cost is
calculated and added to the total cost. Using the 1985 schedule (the most
recent schedule of rates recommended by the State), the building permit fee for
the average home would increase by $250 to $300. Adding a 65% plan check fee
would about double the cost of a building permit for residences.
An addendum to the Uniform Building Code received 5/28/87 indicates that it is
now mandatory to charge a 65% plan check fee for all new construction. and for
commercial remodeling. The Clerk Administrator was asked to check with the
State Building Code Office for a further interpretation of this.
It was moved by Rautio. seconded by Menze, that Committee recommend to Council
. adoption of the 1985 Uniform Building Code schedule for Building Permit Fees,
with a 65% plan check fee for commercial and residential, effective July 1,
1987; Clerk Administrator to check with the State re the rules on the plan
check fees. Motion carried unanimously.
,
Minutes of Regular Finance Committee Meeting
. May 28, 1987 - Page 4
Miscellaneous/New Business
Committee asked that an announcement of the new sewer and water utility rates
along with an explanation of the reasons for the increases be included in the
next Town Crier.
Morrison reported she had talked with the State about the possibility of
licensing lawn care specialists...regulation presently rests with the State so
it does not seem advisable to license locally. It is possible legislation
recently considered may require the City to make sure proper posting is done
when a lawn is treated; Morrison will check on the outcome of this
legislation. Committee concurred that it was probably not an area the City
should become involved in licensing.
Council Report
Mayor Woodburn reported on Council actions of interest to this committee.
Ad;ournment
Motion was made by Rautio, seconded by Menze. that the meeting adjourn at 9:50
p.m. Motion carried unanimously.
Submitted by Shirley Marshall.
**********
. THE NEXT REGULAR MEETING OF THE FINANCE COMMITTEE WILL BE HELD JUNE 25. 1987,
7:30 P.M. VILLAGE HALL. ,
.
/~ avo e,... -:..-"~~___~~ G/"'/~7
. land O'lakes, Inc.
4001lEXINGTON AVE. N., ARDEN HillS, MINNESOTA
Mailing address: P,O. Box 116, Minneapolis, MN 55440
Telephone (512)481.2222
.
May 29, 1987
Mr. Howard Sorensen, Chairman
Human Rights Commission
Village of Arden Hills
1450 West Hwy. 96
Arden Hills, MN 5512
Dear Howard:
This is to let you know that I will retire from Land O'Lakes effective
August 1, 1987. Therefore, please accept my resignation from the Arden Hills
Human Rights Commission.
I appreciate the experience of serving on the commission and wish all the
. members continued success in working with the community.
We have sold our home and loo~ forward to living in sunny Phoenix.
Sincerely,
C
rL-C',.e
Lois Donalds
EEO Administrator
LD/js
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. eID
May 26, 1987
Patricia Mo=ison
1450 West Highway 96
St. Paul, MN 55112
Dear patricia:
I am writing to request a pennit to hang banners and to erect a display
balloon on our carpany's property for a special anniversary celebration
we will be having the week of June 22, 1987.
We plan to hang 13 1 1/2 ft. x 8 ft. banners bearing the slogan,
"Creating quality - l5 years and beyond." We also plan to position a
25 ft. diam'!ter display balloon on the lawn in front of our facility.
A banner on the balloon will bear the Sam'! slogan.
Nei ther the balloon nor any of the banners will be visible fran the
public roads going by our property - Hamline Avenue and County Road
. F. We would like to hapg the vinyl banners on June 15 and leave them
up for awroxiroately 8 weeks. The balloon will only be up for one day,
on Saturday, June 27, during our open house.
If you have any questions regarding our plans, please call lIE at
638-4242. We hope to hear fran you before June 15.
Thank you for your consideration.
Sincerely,
rl
Brenda L. Johnson
Catrnunications Administrator
JGBMJ
.
Cardiac Pacemakers. Inc Telephone: 6,2-638-4000
4100 Hamline Avenue North Cable Card,2~ace 81 Pau!
St Pe.ul MN 55"112-5798 USA Teiex 29- 70-::;-
A Sut)S'Cra:)' 01!:c ~n:: Cn,-,'o;:,;o;n"
. '1
MEMORANDUM
. ---------------------------------------------------------------------
TO: Patricia Morrison, Clerk Administrator
FROM: Catherl ne lago, Deputy Clerk
SUBJECT: Req uest for Special Event Signs at Cardiac Pacemakers. I nc.
---------------------------------------------------------------------
Cardiac Pacemakers, Inc. I s planning an annlversay celebration during
the week of June 22nd. In conjunctJon with the celebration, they
have requested permission to hang 13 banner signs I n their parking
lot for a period of 8 weeks and display a 25 ft. diameter bal loon
on thel r property for one day.
The Sign Ordinance Identifies banners as special event signs,
limiting I pe r frontage on pub II c streets, requl ring Council approva I,
requIring a pe rm I t fee of $25.00 and they are not to be permitted for
more than a 10 day period.
Since neither the bal loon nor any of the banners will be visible from
pub II c roads and this I s a one-time anniversay event, I do not foresee
any problems with their request. The fee estab I i shed for special event
signs I s based on I per public frontage; It Is my opinion that $25.00
per banner I n this case would be exhorbltant since none of the signs
. . are displayed on pub II c fr.ontage nor used for advertising purposes.
Therefore, I would.recommend to Council a fee of $25.00 be charged
for the 13 banner signs and $25.00 for the bal loon, In the event
approval I s given.
Respectfu II y submitted,
Catherine J. lago
Deputy Clerk
.
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MEMORANDUM
Date: June 5. 1987
.
To: Arden Hills City Council
From: Robert W. Raddatz, Public Works Supervisor
Re: Parks One Ton Truck
----------------------------------------------------------
At the last regular Council meeting. the results of the
advertisement for bids for purchase of this one ton truck
were presented to Council; since only one bid had been
received. Council requested I do some further research.
I found that at this time, the model change between 1987
and 1988 models is just being made; consequently, dealers
are unable to order more 1987 models from the manufacturer,
and are hesitant to submit a bid on 1988 models since firm
prices are not known.
. Thus, I feel to re-bid would not be beneficial, and am
recommending that we order the 1988 Ford truck from Miner
Ford, at $l3,995.00.
The estimated trade-in value of the old truck. is $5.000.00.
.
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STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF ARDEN HILLS
ORDINANCE NO. 246
AN ORDINANCE AMENDING ARTICLE II OF CHAPTER 26
OF THE ARDEN HILLS CODE BY INCREASING PURVIEW THEREOF
TO ENCOMPASS RECREATIONAL MOTOR VEHICLES
REORGANIZING SAID ARTICLE. AND ADDING A SECTION
REQUIRING MANDATORY PENNANTS FOR SNOWMOBILES
This Ordinance amends the existing Snowmobile Ordinance of
the City to incorporate regulations for recreational vehicles; sets forth
place and time for legal operation of recreational vehicles; adopts by
reference Mn. Stats, Sections 84.l through 84.90, and certain DNR
regulations.
A complete copy of this Ordinance may be obtained at the
City Hall, l450 W. Highway 96, Arden Hills. MN, 55112
.
Patricia J. Morrison
Clerk Administrator
.
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TO: Mayor & City Council ,
FROM: Catherine Iago, Deputy Clerk ~ .
DATE:
June 8, 1987 .
SUBJECT: CASE NO. 87-18 - Variance for Arden Hills Club
This date I contacted Barbara Piotrowski, regarding the
Variance for the height of the bubble at the Arden Hills
Club. Barbara polled the Members of the Board of Appeals,
by phone, and they voted unanimously (5-0) to reconnnend
to Council approval of the 5 ft. Height Variance; based
on the fact that the structure was a continuation of an
existing use and tenured in.
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/'-/4
. MEMORANDUM
----------------------------------------------------------------
Date: June 3. 1987
To: Arden Hills Council
From: John T. Buckley
Re: Completion of Probation Period for Kevin Fuller
----------------------------------------------------------------
Mr. Fuller's full time employment status started January l.
1987. His probation period will be completed on June 30. His
work performance has continued to be excellent. He is a very
conscientious, self-motivated individual. I recommend his
probation period be completed.
In reference to a Council memo dated December 19, 1986, I
suggested Mr. Fuller receive 50 cents per hour increase after
his probation period, and continued 50 cents per hour raise
every six months until his salary is equal to Mr. Bell's and Mr.
Winkel's.
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.;J:./19-
STATE OF MINNESOTA
. COUNTY OF RAMSEY
CITY OF ARDEN HILLS
RESOLUTION NO. 87-27
RESOLUTION REVISING SEWER UTILITY RATES
EFFECTIVE JULY l, 1987
WHEREAS, City sewer utility rates have not been increased
since October l, 1981, and
WHEREAS, the Finance Committee has reviewed the utility rate
structure and has recommended that the Arden Hills City Council increase
sewer utility rates, and
WHEREAS, the Finance Committee has determined that the rate
increase is primarily due to the increase in Metropolitan Waste Control
Commission charges,
NOW, THEREFORE, BE IT RESOLVED that effective July 1. 1987,
sewer utility rates be revised as follows:
Class of User Old Rate New Rate
Per Quarter Per Quarter
. Residential .. $27.l6 $3l.23
Senior Citizenl $13.58 $l5.62
Totally Disabled
All Others $l.46/l,OOO gallons $l.68/l.000 gallons
Passed by the Arden Hills City Council this 8th day of June ,
1987.
Robert L. Woodburn, Mayor
ATTEST
Patricia J. Morrison
Clerk Administrator
~
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;),./'?
STATE OF MINNESOTA
. COUNTY OF RAMSEY
CITY OF ARDEN HILLS
RESOLUTION NO. 87-28 .
RESOLUTION REVISING WATER UTILITY RATES
EFFECTIVE JULY l, 1987
WHEREAS, City water utility rates have not been increased
since July 1, 1984, and
WHEREAS, the Finance Committee has reviewed the water
utility rate structure and determined that, since operating costs, as well
as the cost of water purchased from St. Paul, have increased over l5%
since that time, an increase in rates to consumers is necessary to enable
the utility to remain self-supporting, and;
WHEREAS, the Finance Committee has recommended that the
Council increase water rates to meet actual operating costs;
NOW, THEREFORE, BE IT RESOLVED, that effective July l, 1987,
the water utility rates be revised as follows:
Water rates will be increased from $l.lO per thousand
. Rallons to $l.27 per thousand Rallons.
.
Quarterly minimum charRes will be adjusted as follows:
Meter Size Old Quarterly New Quarterly
Minimum CharRe Minimum CharRe
5/8" $ l2.50 $ l4.50
l" 25.00 28.75
l-l/2" 50.25 58.00
2" 75.50 87.00
3" l50.50 l73.25
4" 226.00 260.00
6" 376.50 433.00
8" 753.25 866.25
10" l,l29.75 l,299.25
l2" l,506.50 l.732.50
The Standby rates will not be increased.
The City will continue its policy of having no minimum
charge for senior and totally disabled citizens,
Passed by the Arden Hills City Council this 8th day of June,
1987,
. Robert L. Woodburn. Mayor
ATTEST
,
, .;2/e
. em
May 26, 1987
Patricia Morrison
1450 \'est Highway 96
St. Paul, MN 55112
Dear Patricia:
r am writing to request a pemdt to hang banners and to erect a display
balloon on our cmpany's property for a special anniversary celebration
we will be having the week of June 22, 1987.
\'e plan to hang 13 1 112 ft. x B ft. banners bearing the slogan,
"Creating quality - l5 years and beyond." \'e also plan to position a
25 ft. diameter display balloon on the lawn in front of our facility.
. A banner on the balloon will bear the same slogan.
Neither the balloon nor any of the banners will be visible fran the
FUblic roads going by our property - Ramline Avenue and Qmnty ltlad
i. . F. \'e would like to hapg the vinyl banners on June 15 am leave than
up for approxinately r! weeks. 'nle balloon will only be up for one day,
an Saturday, June 27, during our open house.
If you have any questions regarding our plans, please call me at
638-4242. \'e hope to hear fran you before June 15.
'lhank you for your consideration.
Sincerely,
-6
Brenda L. Jdmson
Ccmnunications 1ldm.inistrator
JGB.l'.l>J
. Telephone 6i2-638-4QOO
Cardiac Pacemakers tnc
4100 Ha~llne Avenue North Cabie Car::;l,a;Jace S: Pau'
51 PG!~Jl MN 55n2-579E USA Tei€'x 29~ 70~E
A S'-IbS32', ::,1 E c..", 2....:; C;,~,;.a'.',
I
,.
,
MEMORANDUM
. ---------------------------------------------------------------------
TO: Patricia Morrison, Clerk AdmInistrator
FROM: Catherl ne I ago, Deputy Clerk
SUBJECT: Request for Specl a I Event Signs at Cardiac Pacemakers. I nc.
---------------------------------------------------------------------
Cardiac Pacemakers, Inc. Is planning an annlversay celebration during
the week of June 22nd. In conJunct~on with the celebration, they
have requested permission to hang '13 banner sIgns In their parking
I at for a period of 8 weeks and display a 25 ft. diameter bal loon
on their property for one day.
The Sign Ordinance Identifies banners as special event sIgns.
II ml t I ng I per frontage on pub II c streets, requiring CouncIl app rove I ,
requiring a permit fee of $25.00 and they are not to be permitted for
more than a 10 day period.
Since neither the balloon nor any of the banners wi I I be visible from
publlc.roads and thIs Is a one-time annlversay event, I do not foresee
any p rob I ems with the I r request. The fee established for special event
signs Is based on I per public frontage; It Is my opinion that $25.00
per banner In this case would be exhorbltant since none of the signs
. 'are displayed on publIc fr,ontage nor used for ~~tlsl~9 purposes.
Therefore, I would.reco~11 a fee f.1Z5-;~ charged
for the 13 banner signs $25.00 r the balloon, n the event
approval Is given.
Respectfully submitted,
Catherine J. I ego
Deputy Clerk ,
.
.
~ I I,;)
MEMORANDUM
. ---------------------------------------------------------------------
TO: Patricia J. Morrison. Clerk AdminIstrator
FROM: Catherl ne J. I ago. Deputy Clerk
RE: Request to Attend the Minnesota Municipal Clerks
Institute - Year III
--------------------------------------------------------------------
The Minnesota Municipal Clerks Ins"tltute Is scheduled for the week
of July 13 thru 17, 1987. at the Earle Brown ContInuing Education
Center. The Conference program schedule. Year I I I . Is attached
for your review.
During the Interview p roces s for my position at Arden Hili s, I
discussed attendance at the Institute and Mrs. McNlesh budgeted
the registration fee for 1987 In the General Fund, under
AdministratIve Office - Trave I, Con ference and Schools. This year
completes my attendance at the Institute and afford s me the
opportunIty to apply for State Certification as a Municipal Clerk.
The registration fee as a MCFOA members I s $235.00. which Includes
tuition, course materials and mea Is.
. I respectfully request p&rmlsslon to attend the Institute.
.
------.-
.
YEAR 2 ~
. Monday, July 13 Monday, July IS
8:00 a.m. Breakfa.t 8:00 a.m. Breakfa.t
8:30 Introduction to the Institute 8:30 Small Group Communication
.1oe Kroll &e1r:ySwo>uonKroll
8:45 Organizational Communication 12:00 Lunch
~WaIfoorl 1:00 p.m. The Role of Community
12:00 Lunch CoIoln BnJdfOrd
1:00 p,m. Grantsmanship S:OO Who Control I!! the Development
Virwil C/orUle....". Proc:e88?
CoIolnBnJdfOrd
5:00 Adjourn 5:00 Adjourn
Ttusday, July 14 Trusday, July 14
8,00 a.m. Breakfast 8:00 a.m. Breakfast
8:30 Writing Ordinances and 8:30 Public Speaking
Codifications &c1r:yS......... Kroll
0-,. Hoff
12:00 Lunch 12:00 Lunch
1:00 p.m. Employee Relation. 1:00 p.m. Data Privacy Don Gembminiz
lIoberl Fjentod ~Canon
5:00 Adjourn 5:00 Adjourn
7:00 Concurrent Sessions: 7:00 Concurrent Sessions:
. Charitable Gambling . Chari table Gambling
. Training Election Judge. . Training Election Judges
. Planning Community . Plannin~ Community
Celebrations CelebratIons
9:00 Adjourn 9:00 Adjourn
. Wednesday, July 15 Wednesday, July 15
8:00 a.m. Breakfast . 8:00 a.m. Breakfast
8:30 The Challenge of Change 8:30 The Challenge of Change
M"ochool..JohnMa M1choel..JohnMa
12:00 Lunch 12:00 Lunch
1 :00 p.m. Enhancing Your Creative 1:00 p,m. Enhancing Your Creative
Potentia] Potential
JIlchool..JohnMa M"oc1ooel..JohnMa
5:00 Adjourn 5:00 Adjourn
ThUTBday, July 16 Thunday, July 16
8:00 a.m. Breakfa.t 8:00 a.m. Breakf...t
8:30 Interviewing 8:30 The City Clerk as a ProfeBSional:
hl1ey 00 Job Descriptions and
12:00 Lunch Performance Appraisal
Helen SchaWl
1 :00 p.m. Introduction to Legislative 12:00 Lunch
Process 1:00 p,m. Parliamentary Procedure
~ Sc/owartzJoopf Don SiUW<
3:00 Financing Economic 4:S0 Adjourn
Development
6:00 Social Hour-Sheraton Midway
4:30 Adjourn Hotel
6:00 Social Hour-Sheraton Midway 7:00 Banquet
Hotel Friday, July 17
7:00 Banquet
Friday, July 17 8:00 a.m. Breakfa.t
8:30 Mock Council Meeting
8:00 a.m. Breakfast 11:00 Remaining Apolitical
. 8:30 Conflict Manl;lgement Don~
Su~ WaIfoorl 12:00 Adjourn
12:00 Adjourn
MINNESOTA MUNICIPAL CLERKS INSTITUTES
Earle Brown Continuing Education Center
July 13-17,1987
The Municipal Clerks and Finance Officers Association (MCFOA) and the University of
Minnesota co-sponsor the "Minnesota Municipal Clerks Institute."' The three-year course is
planned by a committee of clerks and attempts to addre.. the needs of small and large cities. The
everc:hanging municipal environment - demands a knowledgeable, quick-thinking professional
capable of making infonned decisions on critical issues. The institute program outlined in this
brochure is designed to respond to that need by offering the particiant theoretical and practicel
.training in the areas of public administration, BOcial and interpersonal concerns and specialized
topics. A feature of the Institute program ia the immeasureable gain which accompanies ths
Iharing of ideas. and experiences among peers. Clerks and Finance Officen from around the
state attend sach session; ample opportunity for discussion and exchange of idees is built into
each week-long program. These activitiea help build a network among city c1erka that helps them
in the every-day performance of their jobs. The three-year program provides 100 hours of
instruction and is accredited by the Internationel Institute of Municipal Clerks. Completion of
the three one-week courses earna 50 points toward State and International Certification.
YEAR 1
Monday, July 18 Wednnday, July 15
8:00 a.m. Breakfast 8:00 a.m. Breakfast
8:30 Introduction to the Inatitute 8:30 The Chellenp of Change
Joe Kmll JfiMool~
8:45 Interperaonel Communication 12:00 Lunch
g"u"y Oft 1:00 p.m, Enhancing Your Creative
12:00 Lunch Potentiel
1 :00 p.m. Le:kjl Requirsmenta of Minute JfiMool~
Ta ing 5:00 Adjourn
ClDytoft lAP"",,",
8:15 Job Descriptions 7hursday, July 16
kp TwiotoI 8:00 a.m. Breakfast
5:00 Adjourn 8:30 Operating Budget for a City
Tuesday, July 14 7boa w_
12:00 Lunch
8:00 a.m. Breakfast 1:00 p.m, Written Communication
8:30 Time Management Dmnio 8dwpiro
Bd>erl FjenIod 4:30 Adjourn
12:00 Lunch 6:00 Sociel Hour-Sheraton Midway
1:00 p.m. Locel Government Aid and Hotel
Changing Government Funding 7:00 Banquet
-LoefTkr
4:30 Adjourn FrUlny, July 17
7:00 Concurrent Sessions: 8:00 a.m. Breakfast
. Charitable Gambling
. Training Election Judges 8:30 Interperaonel Communication
. Planni og Community g"u"y OIl
Celebrations 12:00 Adjourn
9:00 /.djourn
.
FACULTY REGISTRATION AND FEES
. CALVIN BRADFORD, Assistant Professor, Humphrey The fee for the institutes for Minnesota Clerks. and Finance
Institute of Public Affairs, University of Minnesota, Officers Association members is $235; for nonmemben the
Minneapolis fee is $245. To qualify as a member, one must be a current,
JEFF CARSON, Attorney, Carson and Clelland, Brooklyn paid member of MCFOA. The fee includes tuition, eoUrE~e
Center materials, breakfas-ts, lunches, refreshment breaks, and
VIRGIL CHRISTENSEN, Professor, Educational Thursday banquet. Application for registration should be
Foundations, Mankato State University made on the attached form and mailed to the University of
DON GEMBERLING, Department of Administration, Stete Minnesota. Applications accompanied by the full fee must be
of Minnesota in our office by July 6, 1987. Registration is personal and 1S
ROBERT FJERSTAD, President, Human Relations made for the entire period of the institute.
Consultants, Minneapolis; Adjunct Faculty, School of A refund of the registration fee will be made if written
Management, University of Minnesota, Minneapolis
GEORGE HOFF, Attorney, Hoff and Allen, Eden Prarie cancellation is received by July 8, 1987; a $15 service fee will
MICHAEL JOHNSON, Assistant Professor of Health J,. charged on all cancellations. The University reserve, the
Ecology, University of Minnesota, Minneapolis right to cancel the institute if necessary.
DAN KIESELHORST, C1erklTreasurer, Pine City If you have any special health or mobility needs, please attach
BECKY SWANSON KROLL, As,istant Profeseor, a note to the registration fonn indicating those needs.
Communication-Theatre, College of St. Catherine, St. Paul
JOE KROLL, Associate Director, Department of Professional ACCOMMODATIONS
Development, University of Minnesota, Minneapolis A block of eleeping rooms for out-of.town participants has
CLAYTON LEFEVERE, President, LeFevere, Lefler,
Kennedy. O'Brien, and Drawz, Minneapolis been reserved at the Sheraton Midway Hotel, 400 North
DIANE LOEFFLER, Executive Director, As,ociation for Hamline, St. Paul, Minnesota 55104, phone (612) 642.1234.
Retarded Citizens of St. Paul Room rates are $54 single or double occupancy. Please make
KELLEY OTT. Assistant Professor, Business your reservation directly with the hotel uBing the form on the
Administration Department, College of St. Catherine, back. Reservations must be received by the Sheraton Midway
St. Paul before June 21,1987 to guarantee "",ommodations.
DENNIS SCHAPIRO, Freelance Writer. Minneapolis Reservatioru; made al\;er this date will be handled on a first-
. HELEN SCHENDEL, Associate Director, League of come, first-served basis. If you call in the reservation, he
Minnesota Cities, St. Paul sure to mention your participation in the Institute to receive
LYALL SCHWARZKOPF, C1erk.Coordinator, ctty of epecial rates,
Minneapolis LOCATION AND PARKING
DON SIKKINK, Professor, Speech-Communication, St. Cloud
State University The institute will be held at the Earle Brown Continning
JOYCE TWISTOL, City Clerk and Personnel Director, City
of Blaine Education Center,1890 Buford Avenue, on the St. Paul
SUZA."iNE WALFOORT, Assistant Professor, campue of the University of Minnesota. Ample parking is
Communication. Theatre Department, College of St. available in the Earle Brown Center lot for 70~ per day or in
Catherine. St. Paul the state fairgrounds lot acroos the street for 45~ per day. A
TOM \VATSON, President) Torn Watson and Associates, map showing the facility and parking lots will be mailed
St. Paul with confinnation of registration.
PLAJl.TNING C01\L'1IITEE CONTINUING EDUCATION UNITS
MIKE McGRATH, LeCenter, Chair This institute carrie. 3.4 Continuing Education Units
.MARY A.."lN DeLaROSA, MendOla Heights (CEUs). One CEU is defined as 10 contact hours of
participation in an organized continuing education
CATHERINE IAGO, Arden Hills experience under responsible sponsorship. eapable direction,
JOE KROLL, Department of Professional Development
(Ex.officio) and qualified instruction.
LORILA..~SON, HnmLake FOR FURTHER
BARB NELSON, Spring Leke Park
BRADLEY SViENSON, Wadena INFORMATION CONTACT
DELORES WENDORF, C.... Lake JOE KROLL (612) 635.0330, or BEY RINGSAK (612) 625-6689,
Department of Profesoional Development, University of
Minnesota, 233 Nolte Center, 315 Pillsbury Drive S.E"
TM Un.ivenity of Mi1J.Ae80ta is committed to the policy that all Minneapolis, Minnesota 55455-0139.
. per80FUJ shall have ~qlUJ,l acceg to its programs, fociIiti.l!s, end
em.plCJy1'Unt withou.t regard to 1'GCt, religion, color, BU, natiOnDI RegistraliDn fOT7lU are Oil the back.
origin, handi.cap, a.ge, veteran status, or te;%Ual orientation.
-~-
,flJt~
. MANUAL CHECKS DATED 06/08/87
7451 --- R.L. GOULD & COMPANY, INC. --------------------- 168.00
Waste Containers - Trails
7452 --- MINNESOTA RECREATION & PARK ASSOCIATION. INC. -- 17.50
Workshop - Summer Playground Leaders
7453 --- SANITATION STATIONS ---------------------------- 208.00
May Service
7454 --- SHORT-ELLIOTT-HENDRICKSON, INC. ---------------- 5.376.56
Invoices Dated 05/18 and OS/20
7455 --- DAN ASHBACH ------------------------------------ 51.52
,. Refund - Duplicate Utility Payment
7456 --- SCHUTTA'S HARDWARE, INC. ----------------------- 135.72
May Invoices W/Discount
7457 --- MIDWEST ASPHALT CORPORATION -------------------- 20.21
May Invoice W/Discount
7458 --- METROPOLITAN WASTE CONTROL COMMISSION ---------- 3.638.25
Sac Remittance - May
7459 --- LAWRENCE E. SQUIRES ---------------------------- 1,099.70
Building Inspections - May
7460 --- NORTHERN STATES POWER -------------------------- 355.67
7461 --- NORTHERN STATES POWER -------------------------- 967.15
7462 --- NORTHERN STATES .POWER -------------------------- 962.73
7463 --- NORTHERN STATES POWER -------------------------- 315.05
May Invoices
. 7464 --- ALAN ELFERT ____________________J_______________ 170.63
Perry Shelter
7465 --- GALLAGHER'S SERVICE. INC. ---------------------- 139.00
May Service - P.W. and Parks
7466 --- ELECTRO WATCHMAN, INC. ------------------------- 180.00
Quarterly Charge
7467 --- WEHRMAN BERGLY ASSOCIATES. INC. ---------------- 2.030.75
Professional Services 04/26/87 - OS/25/87
7468 --- ELMQUIST, STOKES & ASSOCIATES, INC. ------------ 890.00
Lindey's Triangle. Reappraisal & Hearings
7469 --- BRAUSEN ENTERPRISES, INC. ---------------------- 10.50
May Purchases
7470 --- R.L.GOULD & CO.. INC. -------------------------- 435.00
Seed - No. Snelling, Cummings & Ingerson
7471 --- HALLING BROS. ---------------------------------- 76.55
#33 - Parts
7472 --- KAY MERRITT ------------------------------------ 15.00
Refund - Softball
7473 --- BRYAN ROCK PRODUCTS. INC. ---------------------- 503.60
Aggregate - Ball Fields
7474 --- NORTHERN STATES POWER -------------------------- 478.70
7475 --- JERRY VI~CENT ---------------------------------- 14.89
Refund - Overpayment Utility Account #1537
7476 --- NORTHWESTERN BELL ------------------------------ 309.87
18,570.55
.
~
CITY OF ARDEN HILLS
CHECK REGISTER AS OF OS/25/87 1st JUNE PAYROLL
. REG. O. T.
C K. # CK. DATE EMPLOYEE NAME GROSS NET HRS:"" HRS:""
13377 VOID
13378 VOID
13379 VOID
13380 06/09/87 JANE LUND 711.41 504.33 80 .50
13381 06/09/87 SHIRLEY MARSHALL 556.80 287.53 80
13382 06/09/87 OARLENE SCOTT 552.80 357.70 80
13383 06/09/87 CATHERINE IAGO 1009.60 684.57 80
13384 06/09/87 PATRICIA MORRISON 1346.40 594.43 80
13385 06/09/87 MICHAEL MCKINNEY 1090.40 755.00 80
13386 06/09/87 R.WAYNE BRUNETTE 1042.40 594.96 80
13387 06/09/87 FRED REED 1042.40 751.29 80
13388 06/09/87 MICHAEL SCHIFSKY 1042.40 755.04 80
13389 06/09/87 DANIEL WINKEL 1052.17 663.68 80 .50
13390 06/09/87 STEPHEN ZEHM 55.60 51.42 8
13391 06/09/87 ROBERT RADDATZ 1335,20 912.67 80
13392 06/09/87 JOSEPH MOONEY 1444.26 1032.88 80 22.75
13393 06/09/87 JOHN BUCKLEY 1221.60 895.93 80
13394 06/09/87 FREDERICK BELL 927.20 630.56 80
13395 06/09/87 DAVID WINKEL 927.20 521. 38 80
13396 06/09/87 KEVIN FULLER 800.00 539.45 80
13397 06/09/87 JEFFREY SCHLIEFF 397.60 333.81 71
13398 06/09/87 TIMOTHY MASSO 76.00 . 74.90 16
13399 06/09/87 RICHARD CIEMINSKI 2 21. 81 178.39 41
. 16853.25 11119.92
WITHHELD FROM JUNE PAYRDLL
13400 INTERNAL REVENUE SERVICE (FIT) --------- 1958.79
13401 INTERNAL REVENUE SERVICE (FICA) -------- 1092.64
13402 PUBLIC EMPLOYEES' RETIREMENT ASSOC. ---- 694.67
13403 STATE CAPITOL CREDIT UNION ------------- 200.00
13404 INTERNAL REVENUE SERVICE (Medicare) ---- 6.87
13405 ICMA RETIREMENT ASSOCIATION ------------ 685.00
4637.97
TOTAL AMOUNT OF CHECKS 13377 THROUGH 13405 IS $15,757.89.
.
C I T Y OF . R D E ~ HIllS
PIE 6/08/81 ACCOUNTS P . Y A 8 l E PACE 1
-.
l VE'4DOR NAME CHECK CHECK CHECK ~
'f0. TYPE DUE NO. AMOUNT
CHECK VOIDED -------------------------------- 07395 I
. CHECK VOIDED -------------------------------- 07396
00060 ALLIED BLACKTOP CO It 6/08/31 07397 6,315~OO
00010 PICHARD N ALQUIST R 6/08/!t1 01398 51,..00
00120 AMOKA CTY FARM SRY COOP R 6/03/" 01399 9.29
00160 AVTOCON INDUSTRIES INC It 6/08/H 07,.00 100.00
00180 eATTERY I TIRE WAREHOUSE R 6108/87 07.01 95.:l2
00183 eEACON PRODUCTS CO It 6/08/31 on02 230.ao "
00264 CAPITOL SALES CD IHe It 6/08137 01403 39l.~
00280 CASE POWER , EQUIPMENT R 6/08/37 01.0. 5.65
00310 COAST TO COAST It 6/08/31. onos 71.71
OOtOO JEROME P FILLA It 6/08/57 01.06 9,302.80
OOHO GENERAL REPAIR SERVICE It 6/:l8/H 01401. 1,146.13
00tS8 .. GOODYEAR It 6/08/51 01t08 It9.tfJ
OOt99 GOPHER It 6/0'3/H on09 2,170.98
00510 COPHER SIGN COMPANY It 6/()8/H OlUlt 361.50
00520 F L GOULD I CO R 6/08/51 onu 66.00
G0530 N W GRlI"lGER R 6/08/!1 01UZ 29.63
00590 HIRSHFIELD'S It 6/08/!1 nU3 :H.4Z
00600 C W HOULE INC It 6/08/H 01'14 138.00
00616 INTERNAL REVENUE SERYICE It 6/0!l/H. D741S 6.81
00617 INTERNAL REVENUE SERVICE It 6/G8/H O1U6 1,092.64
00650 J(NOll; LU"l8EIt CO It 6/G81S1 07U7 11.11
00708 LAWSON PRODUCTS INC R 6/08/H 07418 760.21
00712 LEAGUE OF MN INSURANCE It 6/08"1 G1U' 2,602.88
OG750 LILLIE-SUB NEWSPAPERS INt It 6/D!l/51 on20 18.8.
00780 ~AC QUEEN EQUIPNENT INt If 6/08/'1 ann 54.66
. 00802 .
~TI DISTRI8UTING CO R 6/08/37. 01422 43.27
00630 ~fTRD INSP SERYICE INC R 6/09/51. D1U3 476.40
OOS46 ~IDLAND EQUIPMENT COMPANY II: 6/08137 07.24 11,111.00
00932 ~INNESOTA MUTUAL LIFE It 6/0!l/Sl on2S 321..5
01012 MCUNDSYIEW PK t REC DEPT R 6/0!l1S1 07.Z6 464.36
OIln ~RTHfRN HYDRAUlICS It 6/0!llS" 07U1 5.50
01220 PETTY CASH It 6/0!l/!1 01428 128.34
012.0 PInEY 80WES R 6/0!l/H onz. 41.25
01280 POSTl'IA S TE R It 6/03/H 01.30 200.00 ,
01290 POSTMASTER-ST PAUL It 6/09/51 07Hl 200.00
OBU PREMIER FASTENER COMPANY R 6/0!l/57 07H2 1,.5.12
01312 PRAIRIE RESTORATIONS INC It 6/0!l/!JJ 07U3 !l8.7S
OB16 PROFESSIONAL PROCESS INC R 6/08/81 01U4 53.93
01329 RAMSEY cau",,, R 6/08/37 07U5 29 .U9 .00
01340 FAY-KO OFFICE PRODUCTS It 6/0a/H 07.36 69.27
01460 SUE IRWIN SCHROEDER It 6/0!l/!1 onn 132.60
aH69 SCHWEISS REPAIR SHOP R 6/09/87 nus 330.72
01475 SEARS ROEeUCK C CO R 6n!l/!JJ 07.39 201.97
015n SHORE VIEW PK I REe DEPT R 6/08137 on40 58.16
01600 PERA It 6n8/37 07..1 758.9.
01710 lWIN CITY TESTING CORP R 6/08/!1 07..2 2.t93.18
06011 J(fRHIT. DEL MAIN R 6/08/!7 G7"3. 802.84
06012 ~NOREW KlUlS R 6/08/!7 074.. 802.e.
06014 MICHAEL HOLMGREN It 6/09/81 01..5 802.84
06053 JANA OEVIUES R 6/03/H 07..6 .06.00
.
C I T Y OF A II: DEN H III S
PIE 6/08181 A C C 0 U N T S PAYABLE PAGE 2
.
VE~DOR NAME CHEC( CHECK CHECK ,
"0. TYPE lUTE ND. A/mUNT ,
, I
. ,
06065 ~ICK SEIDENKRANl R 6/09/31 01441 802.84 ,
06066 CRAIG PAULSON It 6/08/!11 01441 B02.84
06061 ~(}N JOHflfSON It 6/08/31 07449 802.84
06069 JAHES PORTER It 6/09/31 07450 802.84
REGULAR CHECKS -- TYPE TOTAL 18.953.81 ,
JUNE A/P ------------- TOTAL 78.953. S1
.
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. ViPPngB o-~ A1r1ie% J-IrPiA
1450 W. HIGHWAY 96. ARDEN HillS. MINNESOTA 55112 633-5676
June 12, 1987
,
Ms. B re n d a L. Johnson
Communications Adml n Istrator
Cardiac Pacemakers, Inc.
4100 Hamllne Avenue North
Sf. Paul, MN 55112-5798
Dear Brenda:
As per our telephone conversation this date, I am enclosing
a copy of our Sign Permit Application.
The Arden Hills Council, at their meeting of June 8th, app roved
the use of 13 banner signs In your parking lot for a pertod of
8 weeks, and the use of one dlsp lay balloon on your lawn for one
. day on I y . The fee for these permits will be as follows:
$25.00 fo r the 13 banner signs and $25.00 for the display balloon.
Please return the enclosed permit as soon as possible.
If you have any questions re g a rd I n g th e above, please feel free
to contact me.
Sincerely.
.J
~. // ,
- / I
llIta ~~
Cather! ne J. lago
Deputy Clerk/Zoning Administrator
en c I.
.