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Home My WebLink AboutCCP 09-14-1987 AGENDA ~~ Regular Council Meeting ^rf' City of Arden Hills Monday, September 14, 1987 - 7:00 p.m. . Village Hall 7:00 p.m. to 7:30 p.m. - Special Meeting: Review of Pavement Management Plan. ~S.o{. Call to Order and Roll Call. d\tL 2. Awards Presentation for Outstanding Gardens 5 Andrew Holewa, 4480 Pleasant Drive ~Herschel Sando, 4613 North Prior ~Rhagu and Pat Sharma, 1462 Arden Oaks Drive ,Anton Martinjako, 1270 Wyncrest Lane kYvonne Upsah1, 3471 Siems Court \)j Approval of Minutes of August 31~nd September 2 Council meetings. " q'-~ ~~ 4. Business from the Floor. ~~ ,5. Public Hearings. 'G~c;,,~.__.~: Resolution No. 87-58, RESOLUTION ADOPTING AND CONFIRMING SPECIAL .. ASSESSMENTS FOR DELINQUENT SEWER AND WATER ACCOUNTS. 'G- B. Resolution No. 87-59, RESOLUTION ADOPTING AND CONFIRMING SPECIAL ~. -." ---ASSESSMENTS FOR DISEASED TREE REMOVAL. \& C. Resolution No. 87-60, RESOLUTION ADOPTING AND CONFIRMING SPECIAL ~. _ASSESSMENTS FOR ROSEVILLE WATER CONNECTION. . 6. Planning Commission Cases. A. Case No. 87-28, Special Use Permit, Antenna, 1541 Edgewater, Joe ___~_~_. Kahnke. ~B. Case No. 87-29, Division of Lot 2, Block 1, of Northwoods, Opus , Corporation. -~~~ l-~~ '\ '. 7. Lake Johanna Volunteer Fire Department _8))".~. , ~ .ownership of Capital Equipment. ~\-fi? 8. Recommendations re Recycling Program for Arden Hills (Paul Malone). --"-~~~--- 9. Finance Committee Meeting Reports, August 27, September 10. _~;J &M. A. Recommendation for Increase in Insurance Coverage Requirements for Licensed Contractors. r0\~' Other Business. (IU~.~-Un) '_~: Committee Appointments. ~. Report of Clerk Administrator Patricia J. Morrison. .-O_p.,' . _ ~___ Request for Purchase of Computer System. I ~ B. Claims and Payroll. - . 12. Adjournment. Notice of MeetinR Special Joint Council, Finance Committee Meeting, September 17, 1987, 7:00 p.m. -- MEMORANDUM ---------------------------------------------------------------------------------- Date: September 11, 1987 . To: Mayor and Council From: Patricia Morrison, Clerk Administrator Re: Informational Items ---------------------------------------------------------------------------------- .I. E.L. Anderssen: Mr. Andersen has suggested a street name change for V County Road E (see attached). 2. MnDQ~.-T.H, 10 and Hwy 96: Some complaints were expresssed at the last (PS/W Comm!!}~~meeting relative to safety concerns at this intersection; MnDot's response is enclosed. 3. Control Data: Control Data will be releasing 600 helium balloons on September 17th, at 3:00 p.m., to kick-off their United Way Campaign. /4. Ramsey County Capital Improvement Program: We have received a request (enclosed) from Ramsey County for any suggestions we may have for projects we would like to see incorporated within their capital improvement program. You may wish to receive comments from Barry Peters on Monday night at our earlier meeting. 5. Alpo Petfoods, Inc. : Update: In an attempt to curb odor emissions from . their facility, and to eliminate neighborhood complaints (Dennis Ganz, 1250 Wynridge Drive and Brent Nelson, 1266 Wynridge Drive), rather than have the City's inspector look at his facility, Mr. Harvey Stewart, Manager, has contacted three consultants to review Alpo. He has forwarded a letter (attached) to let the Council know he is attempting to work out the problem, if it is possible. Their operation runs in two shifts, 4 days per week: 7:00 a.m. to 5:30 p.m. and 8:30 p.m. to 7:00 a.m.; Thursday times 7:00 a.m. to 5:30 p.m. and 5:30 p.m. to 4:00 a.m. Our CSO has checked for odor on Wynridge, over the past two weeks, to verify the complaints. Also, our Parks Department employees, while working at Cummings, were asked if they could detect the smell. All advised at various times an odor was detectable in the area. 6. 1415 Arden Oaks Drive: In viewing this lot on 9/10, the contractors were working on exterior completion. The owner has cut the lawn west of the driveway. The other lawn area has not, as yet, been graded (the owner will do this after exterior completion). 7. 1325 Karth Lake Circle: The owner. Vince Anderson, was requested, on August 26th, to not use Highway 96 as an ingress/egress to his property; the auto which had been parked in this area was moved on 9/10. The neighbors have had several concerns with this home. . - September ll, 1987, Informational Items Page 2 . ----------------------------------------------------------------------------------- 8. Dog Kennel on Trail Easement (D. Hicken, 4242 Norma); Jerry Filla, after talking with Mr. Hicken, has not (as had been stated) heard from Mr. Hicken's attorney. He advised we go forth with the proceedings. A pretrial (second one - as the first one was delayed to allow Mr. Hicken time to get an attorney) has been set for 9/23; the trial should be within three weeks after that (Larry Squires and John Buckley will be prepared to testify). 9. Mounds View High School: Mr. Filla has advised the Council could post signs at the major entrances into the subdivision around Mounds View (currently posted with signs about 300 ft. apart on boulevard). He further stated in order to make this procedure legally defensible, the Council should: 1. Adopt an Ordinance indicating that "...the City Council shall direct placement of traffic control devices by adoption of a Resolution (indicating) placement of same), which Resolution would be kept in City Hall and made available to the public". [Also, with this we would have a clear record of where all our various traffic control devices are placed] 2. The signs, at the entrance, should indicate names of street covered, as well as Ordinance number authorizing posting. According to Frank Herbst, there has not been a parking problem around Mounds View yet this year. However, there has been several other problems . with the commencement of school; out of the 24 hours Frank has worked since his return, 18 of those hours have bei:'.n spent '";..ri-th Hounds View students, parents and faculty. 10. Edgewater Estates; Development Agreement Addendum: I have attached, for your information, a copy of the proposed third amendment to Edgewater's Development Agreement. Mr. Lynden is still out of the City, so has not had an opportunity to review it yet. As you may know, our re-hearing is scheduled for September 28th. [September 12th; Arden Hills Fall Festival] UPCOMING MEETINGS: September 16 Ramsey County League Local Government (Arden Hills City Hall) September 17 Joint Meeting Finance Committee, Council, Department Heads September 21 Arden Hills and North Oaks meeting with LJVFD September 22 Park Committee Meeting September 24 Public Safety/Works Committee Meeting September 28 ~ Meeting (Gary Peck will be out of town) ~~~ . v ~O>Q~"~ ELMER L. ANDERSEN . 1483 BUSSARD COURT ARDEN HILLSI MINNESOTA l5olID2 September 9, 1987 City Council of Arden Hills City Hall Highway 96 Arden Hills MN 55112 Dear Mayor and members of the Council: Every time I see reference to County Road E or County Highway E I think it is an inadequate designation for one of the main arteries in Arden Hills. It could continue to be County Road E but could not consideration be given to honoring a distinguished citizen of the community and providing dignity to the . thoroughfare. For example, wouldn't it be graceful to honor Robert O. Ashbach who has contributed so much governmentally, economically, civic1y and every other way to the growth and development of this community by naming that artery Ashbach Drive. At least I thought I would pass this suggestion along to the Council and whatever committee would be appropriate to consider such a suggestion. Sincerely yours, ~tk~ Elmer L. Andersen . ~~.~ '-\: Y-~~ c~ R('it / /,./- Minnesota /' . Department of Transportation /T)! .... i ~ I'" , :Jl ;: District 9 i .'j .,' . t1-;- c,# 3485 Hadley Avenue North OF T~"" Oakdale, Minnesota 55109 September 9, 1987 Telephone 779-1121 Ms. Patricia J. Morrison Clerk Administrator City of Arden Hills 1450 West Highway 96 Arden Hills, Minnesota 55112 Dear Ms. Morrison, SIJB.JECT: S.P. 6204 (TH 10) at T.H. 96 I am writing as a follow-up to your August 25, 1987 letter to Mr. Don Fashant and our recent phone conversation. Mn/DOT has a signal revision project presently scheduled for a March 1988 letting. That project will upgrade the traffic signals along T.H. 10 between Silver Lake Road and T.H. 96. The revisions will include adding double overhead indications (one signal . head above each of the thruugh lanes) and moving the vehicle detectors back further from the intersectione The double 'overheads will increase the signal visibility to approaching motorists and the extended detectors will reduce the likelyhood of the signal turning red when approaching traffic would have a hard time stopping. We are also considering building another left turn lane next to the one inplace for southbound T.H. 10 traffic turning to eastbound T.H. 96. It would then become a dual left turn movement which would reduce the number of times traffic in the turn lane would back up out into the through lanes. We think these improvements will be very beneficial and have a larger impact on traffic safety than would advance warning flashers. The flashers that we have on a few highways in the metro area have not produced a measurable reduction in accidents so there is no strong justification for their use at this time. They have been, however, very popular with motorists. At the present time we think it is advisable to proceed with the signal revisions that are planned. In the future, advance warning flashers could be considered if there appears to be justification. Please feel free to contact me if you have any questions about this matter. . ~;(~ Michae 1 L. Rob inson, P. EAn Equal Opportunity Employer District Traffic Engineer ------------------ --- . ,- , MEMORANDUM --------------------------------------------------------------------------------- . Date: September 11, 1987 To: Mayor and Council From: Patricia Morrison, Clerk Administrator Re: Agenda Items --------------------------------------------------------------------------------- Special Meeting; Pavement Management Plan: Barry Peters and Dick Moore, of SEH, will be present to discuss the recommendations for commencement of the Pavement Management Plan. Total cost of the project, if started in 1988, is $1,657,164.61. Order of priority generally is sealcoating, overlaying, then reconstruction (as a basic premise is to preserve existing good streets). Of the 27.37 miles of street in the City, 13.28 miles require no work. 2. Awards - Gardens: A tape (about 10 minutes) will be shown of the five gardens; Don Messerly narrates. 5. Public Hearings: Notices were mailed to residents on 8/28. and published on 8/26. Currently we have 62 delinquent utility accounts, 7 diseased tree accounts and, as always, the two accounts for Roseville Water connection. As you know. the Peerco account, now in the amount of $18,754.00, has . been delinquent since 4th quarter of 1986. 6. Planning Commission Cases: Both cases were recommended for approval by the Planning Commission. A. Case #87-28; SUP, Kahnke : There were some concerns expressed by neighbors with aesthetics and television reception interference. The recommended approval extends only to the existing homeowner. B. Case #87-29; Lot Division, Opus: The owner is requesting lot division to allow for construction of an insurance claims center. Also discussed, for possible future consideration, was reasonableness of constructing a day care center on the smaller lot of the division. 7. Shoreview Letter: Shoreview is asking that we advise them of our future plans as to if we will be purchasing fire equipment for LJVFD for Stations 1 and 2. 8. Recycling: This was continued from our August 31st meeting; Paul Malone will be present to discuss recommendations. . -------------- ------------- . . Agenda Items, September 11, 1987 Page 2 ----------------------------------------------------------------------------------- 9. Finance Committee Report: The Finance Committee, at their meeting of 8/27/87, . made a recommendation to increase insurance requirements, for contractors, (now at $25,000/$100,000/$25,000) to $300,000 aggregate and $100,000 property damage. I have spoken with Mr. Bill Hite about coverage. His recommendations are as outlined in the attached Certificate of Insurance which has been drafted. We have also incorporated Worker's Compensation, which was mandated by the State in 1986. This increase would not necessitate an Ordinance amendment. I would like to recommend that an Ordinance amendment be~.made to dissallow prorating of contractor's license fees (this would include: Mechanical, General Contracting and Excavating). Our fees are based on a calendar year basis, and are $25.00 per year. The administrative costs are the same irregardless of the time of the year the license is issued; the contractors generally are accustomed to paying a larger annual fee without prorating; and, in speaking with our respective inspectors, they concur with this recommendation. The Ordinance amendment could be accomplished with the amendment being drafted now by Mr. Lynden for the licenses. This, if the Council concurs, should be accomplished by formal Council action. 10. Committee Appointments: We have received two applications for the Finance Committee: Thomas R. Mulcahy, 3530 Siems Court, Valerie Miller, 1704 Chatham Avenue; and, three applications for Human Rights: Ray M. Conroe, 1528 W. Edgewater Avenue, Howard Myles, 3736 Brighton Way So., Mrs. Raminek . Shah, 1435 Bussard Court (Mayor Woodburn has her application). We have also pulled an application received in January for the Finance Committee: Sandra Dunehacke, 1266 Nursery Hill Lane. 11. Clerk Administrator Report: A. Computer System: Cathy has prepared a memo requesting the approval for purchase of a computer system; she will be happy to answer any questions you may have either before or at the meeting. $5,000.00 was budgeted, in 1987, for additional computer/software; we have a balance of $3,989.00 in our capital outlay budget for 1987. . . \ (' 01 "i~ . n ~ \",v' '., : ' "'U v l V\" 10 {lJrf, . ,1 1 . REQUIRED LIMITS FOR CERTIFICATES OF INSURANCE o (/ifl ~ CITY OF ARDEN HILLS -yW,. J 1450 W. Highway 96 Arden Hills, MN 55112 t '~G/v''\ ({ . ,:'\1\.. " ,\ 'Q)\,ll. p; \ ' \,= 1. Comprehensive General Liability t~\j\: '7 . A. Bodily injuries, including death resulting therefrom sustained by anyone person - $100,000 and $300,000 per anyone occurrence, or combined single limit of $300,000 for bodily injury and property damage. B. Property damage liability - $100,000 per occurrence. C. XCU (Excavation, Collapse, Underground) Exclusion deleted where permittee or licensees work involves risks or exposure. 2. Comprehensive Auto Liability A. Bodily injuries, including death resulting therefrom sustained by anyone person - $100,000 and $300,000 per anyone occurrence, or combined single limit of $300,000 for bodily injury and property damage. . B. Property Damage Liability $100,000 per anyone occurrence. C. Hired car and non-ownership coverage. 3. Worker's Compensation A. Coverage as required by Section 176.181, Subd. 2, of the Minnesota Statutes. The insurance shall not be cancelled or changed without thirty (30) days prior written notice to the City Clerk by certified mail. . ~ . PROOF OF WORKERS' COMPENSATION INSURANCE COVERAGE . Minnesota Statute Section 176.182 requires every state and local licensing agency to withhold the issuance or renewal of a license or permi t to operate a business in Minnesota unti I the applicant present s acceptable evidence of compliance with the workers' compensation insurance coverage requirement of Section 176.181, Subd. 2. The information required is: The name of the insurance company, the policy number, and dates of coverage or the permi t to self-insure. This information will be collected by the licensing agency and put in their company file. It will be furni shed, upon request, to the Department of Labor and Industry to check for compliance with Minnesota Statute Sec. 176.181. Subd. 2. This i nformat ion is requ ired by law, and licenses and permits to operate a business may not be issued or renewed if it is not provided and/ or is falsely reported. Furthermore, if this i nformat ion is not provided and/or falsely reported, it may result in a $1,000 penalty assessed against the applicant by the Corrrnissioner of the Department ! of labor and Industry payable to the Special Compensation Fund. Provide the information specified above in the spaces provided, or cert ify the precise reason your business is excl uded from compliance with the insurance coverage requirement for workers' compensation. Insurance Company Name: (NOT the insurance agent) . Policy Number or Self-Insurance Permit Number: Dates of Coverage: (or) I am not required to have workers' compensation liability coverage because: ( ) I have no employees covered by the law. ( ) Other (Specify) I HAVE READ AND UNDERSTAND MY RIGHTS AND OIlLIGATIONS WITH REGARDS TO BUSINESS LICENSES. PERMITS AND WORKERS' COMPENSATION COVERAGE, AND I CERTIFY THAT THE INFORMATION PROVIDED IS TRUE AND CORRECT. (SIGNATURE) . JA/lc (J) 7/87 . . August 18, 1987 ~ \. IL((~l 'J , ,~\,~\J (l ( ('? ( '(\\J' ~ ,~ ,."1} ~ ,'. ~ ' . v\J to..; , - , tP Mr. John Buckley ~~Or 'J~ ~ cP~ 1450 West Highway 96 Arden Hills, MN 55112 . ,,'J11 ), RE: Ongoing dog kennel problem If\0;\ " Dear John: In reference to our conversation on Monday, August 17, let me respond as follows: John, ln no way, as said in my conversation, am I trying to claim rights to the park property land in question. I am only trying to utilize the small, approximately lOxlO', section in the back for placement of my storage shed. As mentioned, I am more than willing to negotiate with you concerning this small parcel in view that it might be in the best interest of both of us to do so. What I am proposing is the following: 1- I will continue to take care of the park property in question as well as the large track of property where I have planted trees and grass. As you know, this was done with considerable expense on my behalf, and I will continue to maintain it as such. . 2. I will sign any type of letter guaranteeing you that I will not pursue or try to pursue any eminent domain of the property in question. 3. That I will continue to maintain the property located where the shed is so that it does not become an eye- sore. 4. That upon my leaving of these premises, whenever that may be, I will guarantee that I will remove said property to the satisfaction of you or whoever is in charge at that time. I hope we can negotiate this as I do not want to get involved in any undue or unnecessary litigation and I am sure that you do not want that, either. I am extremely strong in this position since I feel that I have done the City a great service in providing the type of care and maintenance for this park property, as I have said to you in many conversations. Please review this letter, John, and if you have any further questions, please call me. Sincerely, - . 1{2~,~~ ~~ ~~O-~' Dennis Hicken '1?-~' - ---------..--- ~~,-\, ~ ~~c~ 1(1\ ',,/ c ! Minnesota y0~,' Department of Transportation ........<' " ;.: District 9 /--~ . ~1-r f"<>,p 3485 Hadley Avenue North OFT\'.I'~ Oakdale. Minnesota 55109 September 9, 1987 Telephone 779-1121 Ms. Patricia J. Morrison Clerk Administrator City of Arden Hills 1450 West Highway 96 Arden Hills, Minnesota 55112 Dear Ms. Morrison: SUlIJECT: S.P. 6204 (TH 10) at T.H. 96 I am writing as a follow-up to your August 25, 1987 letter to Mr. Don Fashant and our recent phone conversation. MnjDOT has a signal revision project presently scheduled for a March 1988 letting. That project will upgrade the traffic signals along T.H. 10 between Silver Lake Road and T.H. 96. The revisions will include adding double overhead indications (one signal . head above each of the through lanes) and moving the vehicle detectors back further from the intersection. The doub Ie overheads wi 11 increase the signal visibility to approaching motorists and the extended detectors will reduce the likelyhood of the signal turning red when approaching traffic would have a hard time stopping. We are also considering building another left turn lane next to the one inplace for southbound T.H. 10 traffic turning to eastbound T.H. 96. It would then become a dual left turn movement which would reduce the number of times traffic in the turn lane would back up out into the through lanes. We think these improvements will be very beneficial and have a larger impact on traffic safety than would advance warning flashers. The flashers that we have on a few highways in the metro area have not produced a measurable reduction in accidents so there is no strong justification for their use at this time. They have beenJ however, very popular with motorists. At the present time we think it is advisable to proceed with the signal revisions that are planned. In the future, advance warning flashers could be considered if there appears to be justification. Please feel free to contact me if you have any questions about this matter. . ~/~ Michael L. Robinson, P .EAn Equal Opportunity Employer District Traffic Engineer --- -~-- - - - - - - - - - - - - -~ -------------------------------------------------------- ~M~.- cr/I( ~~~:& ~6 -;t ~ct' I jq 1'7 7trr- ~~ ntaJJ.oM: ,:LfR ~%-_ / /1f7 ( \ .. ,'''''' , ~\..-) lV' I', Vi! / .'. .. ,.j , ..C"~::.,,, ., ,. '--,'-:"".',', !', ,I r j!.I:.. I i '1.- $L/"" \'.: ,( \ " C~ ti) ~ fA~ %- ~~ ~<Q'7 ~, 0~~ " a;~ ~r1J:h. '3. rv)~ !; tdVIt~ /1-: l.{5 Uk I?~ ,<( i-w 9 os. - YLItAf~tJBv.~' 5..~ ~( C- R AA. 8:7- ~-1(': [~: "13..53 .JI.&.. &t.u. f}cct-.1C 1M'! ~.. ~/ <(' ' u:Q ~> -v 'Y~~: iP~r.{,(, ~'. '3170 Jj~. $~~ (@Jln.lJL-~)()0 ,1~,~7-S9; ~'~ ~. '67-(;,0', ~)t ~ 0. Q~:.#~7-'d-S: 'SLLV K~ 0,fH,~~ I)J(~~ <67- 'd-1{ ; ~~ \ ~ ~~ u1~ ~ Lcsl;;L"2> t 7z;.L~~ ~~ DL/ ~J\uL~ . '~~ ~ /)/~ /M\ScC~, CD Bl-w +- a t~ {).. 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'<Lf>e'~Ari1J.. . ~v~ \, . 10 . (';tfr~ ,c ~~ ~'4- "'?--- 2,cQj,cMJ: ~~I ./ ~_ ;;t? ~ o0J:: . . ( (). B~~ ~ w ~ ::;: A-w.-oC-o ~('~ g~~~ ~'&~ ~ ~ -:-cJV . ~ .Q)L ~ Uj,j-J. ,~, aka; !2Jf . /~ l~ - , ---------------,..---,---. ". $.W,. Co. UJ-.Q.' ~ / . . /' ........>_.,,~-"--,. ~V (... ~:~ I V(~;..=/. ~8~) )' ---- C$ L: up~~~ I /: 1--,..,---.. ,',' /,,( ') i_~ j / /' .' , :Ii,.. . J' / _" il/! , .{:tl ("r '" / 15"/0 ~-""""""""'-';'.''''''''''',"..," t~----_.__. ! >- "-"""~->--" - " ( . /' ,. \' '\ ' " / " J. r \ :;,.....- '.... 1'\".. ,,/; j ,,-........ . <.. '-.. ().,J;",\/ v i . \ " ~. /1DA' i ' t, 't (/?y., x..----::> ", -....,,. -,-. ".-'.. .> ,~-!( -~......- , f,..;:\ i; '. i 'j "\ 11 'j J)./J^' I -~---- V () 1"" 'I ;" V" ~ ~~" \r~J. l"ill ~~~.fJGi~ ~. .J. / ...., ... ,~ :-:-> (j ;. I," . ViRPDQe o-f A1cf1e1t t-liPPA 1450 W. HIGHWAY 96. ARDEN HILLS. MINNESOTA 55112 633.5676 September 9, 1987 . . Yvonne Upsahl 3471 Siems Court Arden Hills, MN 55112 Dear Mrs. Upsahl: Our congratulations on having your garden selected as one of the more attractive in Arden Hills. Arden Hills is known throughout the metropolitan area for its beautiful wooded areas and fine homes, and your garden has made our village even more beautiful. We would like to invite you to attend our September 14 Council meeting, at 7:30 p.m., to receive a Certificate of . Appreciation from our Mayor and Council. While we were filming your yard to show our Council, we were fortunate enough to encounter your resident white squirrel...you'll see some shots of him when you see the films of your garden and the other winning gardens. Thank you for your help in beautifying Arden Hills. Sincerely, John T. Buckley Parks Director JTB: sm cc' Mayor Robert L. Woodburn . ~ T . ~ a;~/~.. c LfL/,f~ ;P~ tb/(. Ut-YM ~ lIb!3 71, ;/}'~ 7+ Pd .~ , ~'" " 0 <: ." - J~ lift, . -~ 04"M~/ ~. . 4?~~ 1270 cfP;> W~~ h. : ~/ ~O~ r ~Lf7j! ~ {!;;t.. . ,. .. -3 MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING . Monday, August 31,1987, 7:30 p.m. - Village Hall CALL TO ORDER Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. ROLL CALL The roll being called the following members were present: Mayor Robert Woodburn, Councilmembers Nancy Hansen, Gary Peck, Jeanne Winiecki and Thomas Sather. Also present: Planner Orlyn Miller, Attorney Rob Plunkett, Treasurer Frank Green, Engineers Don Christoffersen and Barry Peters, Parks Director John Buckley, Public Works Supervisor Robert Raddatz, Clerk Administrator Patricia Morrison and Deputy Clerk Catherine Iago. RES. 1187-48; Council was referred to the Resolution Commending the WORLD PEACE Universal House of Justice Statement liThe Promise of World Peace. Mr. & Mrs. Birkeland, representing the Baha'i world community, were present to give a brief background of the Baha'i philosophy and request Council approval of the resolution. Moved by Sather, seconded by Winiecki, that Council approve Resolution No. 87-48, COMMENDING THE UNIVERSAL HOUSE OF JUSTICE STATEMENT liTHE PROMISE OF WORLD PEACE". Motion carried unanimously. (5-0) APPROVE MINUTES Moved by Peck, seconded by Hansen, that Council approve . the minutes of the Regular Council meeting of August 10, 1987, as submitted. Motion carried unanimously. (5-0) Councilmembers commented that the minutes could be further condensed to save time. PERMIT; TENT SALE Council was referred to request from Hoigaard's for HOIGAARD'S, INC. a permit for their annual tent sale. David Rask, representing Hoigaards Ski Shop was present and advised Council that the tent sale has been held annually for the last 4 years; when he applied for the permit the Fire Chief expressed concerns relative to the tent meeting the Uniform Fire Code Standards. Rask stated that the tent meets fire retardant materials standards, there are sufficient numbers of fire extinguishers located in the tent, the proper number of exits are provided and there will be no smoking allowed in the tent. Fire Chief Dan Winkel explained that the tent does not meet the 30 ft. setback requirement; he noted that there is a provision in the UFC for the Fire Chief to grant variances from UFC requirements if appropriate. Winkel stated the applicant has been agreeable to suggestions and is willing to work with staff regarding this matter. Moved by Hansen, seconded by Peck, that Council approve the Permit for HOigaard's annual tent sale, September 24 thru 27, 1987, during . the hours listed on the permit, contingent upon the applicant complying with Fire Chief's recommendations for safety measures and that the Fire Chief inspect and approve the tent placement one day prior to the beginning date of the sale. Motion carried unanimously. (5-0) BUSINESS FROM FLOOR LOT 13; TILLER LN. Council was referred to an informatipn packet relative AND DELLWOOD AVE. to complaints received pertaining to Lot l3, Block 5, Josephine Hills Addition. Paul and Jean Arend, 1227 Tiller Lane, advised that he and other residents in the area would prefer to have the lot remain in it's natural state for .- - preservation of the wildlife in the area. . Council discussed the information received on this lot, dated 8/28/87, and noted the snow fence meets code requirements, however, the sign is in violation of several code requirements. Zoning Administrator reported that the sign exceeds the size and height requirements and does not meet setbacks; she stated she would contact the owner of the property to advise the sign will have to be brought into conformance. Minutes of the Regular Council Meeting, August 31, 1987 Page 2 .. LOT #13 (Cont'd) Mayor Woodburn advised that the property discussed is . a lot of record and Council cannot deny use of the land if all building requirements are met by the owner of the lot. He further stated that the owner of the lot would have to make application to Rice Creek Watershed before building; suggested that Arend could contact Rice Creek relative to this matter. Arend advised that he had been in contact with Rice Creek and thanked the Council for their consideration of this matter. ROOF INSPECTION; Hilder Hage, 1433 Glenhill Road, appeared before 1433 GLENHILL RD Council to discuss the inspection he requested from the Building Inspector for his roof. Hage stated that he contacted the City requesting an inspection of the roofing job done by Murray Construction and a copy of the inspection report; the inspection was done, however, the reports have not been received by Hage. He reported that the ~oof leaks and questioned the competence of the inspection. The Clerk Administrator advised that the reports requested were mailed to Hage on Friday; she further explained that the Building Inspector had contacted the contractor and requested he make the necessary roof repairs. Council discussed the Building Inspector's responsibilities relative to inspections; determined that it was not the Building Inspector's responsibility to determined the quality of the work. INTRODUCTION OF Mayor Woodburn introduced the newly appointed Treasurer . TREASURER GREEN Frank Green and Councilmembers welcomed Green to the Village staff. ASSESSMENT HEARINGS RES #87-50 GLENHILL Mayor Woodburn opened the public hearing at 8:10 p.m., IMPRV NO. P-ST-87-l and asked the Clerk Administrator to verify the publication and mailing of the Notice of Hearing on the assessments for the Glenhill Road Improvement. Morrison advised that due notice was published in the New Bri~hton Bulletin on August 19 and verified that the notice was mailed to affected property owners on August 13, 1987. Engineer Barry Peters explained that this improvement was done in conjunction with the City of Roseville. Arden Hills proportionate share of the improvement costs was 46%; Council determined that 50% of the costs would be assessed to the benefitted property owners on a per lot basis, the amount to be assessed is $15,706.59; assessment proposed per lot is $3,141.32. Hi l~er HaRe , 1433 Glenhill Road, advised that the sod replacement on his property was mostly weeds; he also asked for an explanation on the sewer replacement and questioned the Senior Citizen discount on utilities. Barry Peters advised that the "sewer" referred to in the improvement project . was storm sewer, not sanitary sewer. He further advised that he had viewed the sod and found there were some weeds. Mayor Woodburn noted the sunken area behind the curb and boulevard at the corner of Glenhill and Hamline. Peters advised Council he will contact the Roseville project engineer to determine the cause of the sunken area and also mention the.sod quality; he noted there is a one year guarantee on the project. The Clerk Administrator asked Rage to contact her so she may explain the.Senior Citizen discount process. -'-'- Council was referred to a letter from a resident at 1445 Glenhill Road, stating . hardship in reference to the assessment. Mayor Woodburn advised that there is no provision for hardship petition in reference to assessments. After determining that there were no additional comments or questions, the public hearing WaS closed at 8:15 p.m. Minutes of the Regular Council Meeting, August 31, 1987 . ~ Page 3 . GLENHILL (Cont'd) Moved by Sather, seconded by Peck, that Council approve Resolution No. 87-50, RESOLUTION ADOPTING AND CONFIRMING ASSESSMENTS FOR GLENHILL ROAD IMPROVEMENT NO. P-ST-87-l. Motion carried unanimously. (5-0) RES. 1/87-51; Mayor Woodburn opened the Public Hearing at 8:20 p.m. EDGEWATER ESTS. and asked the Clerk Administrator to verify the IMPROVEMENT publication and mailing of the Notice of Hearing on the assessments for Edgewater Improvements. Morrison advised that due notice was published in the New BriRhton Bulletin on August 19, and verified that the notice was mailed to affected property owners on August 13, 1987. Engineer Barry Peters explained the total cost of the improvement was $284,182.00 and would be 100% assessed. Thomas Zappia, Attorney representing Gerald McGuire, stated that his client has no objections to the total assessments, however, he requests Council consideration of the following proposals. Zappia advised his client proposes a more equitable allocation of assessments on the single family lots; he requests the assessments be spread equally on Lots 1 thru 6 and Lot 8. Zappia noted that Lot 7 was originally proposed to be split equally to Lots 6 and 8, if the flowage easement was not removed by U.S. Fish & Wildlife, however, he suggests this proposed allocation would be more . equitable. Zappia stated that the assessments per lot would be $9,364.30 and would require an addendum to the Development Agreement for Edgewater Estates. Zappia explained that the assessments for the 37-unit apartment building on Lot 14 and the 29 townhomes, were calculated on a per unit basis. The owner is requesting Council consider allocating the assessments as follows: dividing the total assessment of $97,2l5.92 by 30 units (the apartment complex being one unit and the townhomes being 29 units) for a per units assessment cost of $6.573.86. Zappia advised the primary reason for the request relates to the financing for the apartment complex. however, he also noted that all the property is owned by McGuire and he is not opposing the total assessment figures. He further explained that the purpose of Chapter 429 is to insure fair and equitable distribution of assessments; based on efficiency of service and difference in size of townhouse units versus apartment units it was his opinion this is a more equitable distribution. Zappia also explained that paragraph 5 C of the development agreement guaranteed payment of assessments and that McGuire would offer his personal assurance that there is more equity in the apartment complex than the total assessment figure as further guarantee. George Winiecki, 4471 Highway 10, questioned who had responsibility for replacing property stakes after construction and if the clean-up process is completed. He advised that he was assessed for one-third of the total assessment for this project. Barry Peters advised that there were two projects done in the area and he would . have to check which contractor removed the stakes; he will advise Winiecki. Peters also explained that the final clean-up is not completed for the project. After determining there were no additional comments or questions, the public hearing was closed at 8:39 p.m. Attorney Robert Plunkett explained that Chapter 429 requires Council set, as best it can, the assessment allocations roughly approximate.to benefit of each property. It was Plunkett's opinion that the proposal to consider the apartments as one unit and the townhomes as 29 units would not be a roughly approximate equal benefit: he expressed concern of ability to sustain this proposed allocation of assessment in a court of law. Plunkett further stated that he had no concerns relative to the proposed allocation of assessments on the single family lots. .- - . Council question if the property owners of the townhouse units would have the right to appeal that the assessments are disproportionate if Zappia's proposal were approved. Plunkett advised that situation could arise; he advised a more ideal posture for the Village would be a rough comparison of size of parcel if such an appeal were raised and the apartment complex appears to be a larger parcel with greater use of roadway and more traffic. ;L1Hl.lteb of t;ie. itt:litu.J.ar L;jul~Cll fu:~etl{16:# ..1..ugust Jl, l~lll Page 4 - . EDGEWATER (Cont'd) Councilmember Hansen suggested allocating the . assessments over seven parcels of land; the apartments being one parcel and the townhomes divided into 6 parcels. Hansen had no objections to the proposed allocation on the single family lots. Engineer Peters advised he calculated Hansen's proposed allocation per lot to be $28,173.72. There was discussion relative to responsibility for payments for assessments on the townhomes, length of payment period and when the first assessment was due. Sather commented that he has no objections to the proposal by Zappia for allocation of assessments, however, he would prefer the rearrangement be granted, if Council desires, with the conditions that the owner personally guarantee payment based on the equity from the apartment building and that the owner waive rights to object and change the allocation. ,Planner Miller reviewed the development agreement as it related to payment of assessments; he noted that the agreement is bound to all subsequent property owners. Engineer Peters suggested responsibility for payment could be covered in an addendum to the development agreement. Councilmember Peck commented that legal counsel was of the opinion the allocation would be more appropriately distributed OVer seven parcels; he preferred allocating the assessments in that manner. . There was discussion relative to development impact on the townhouse parcels if the land were sold and assessed as Zappia proposed. Attorney Zappia explained that the owner does not have a signed purchase agreement for the townhouse parcel at this time; conversation with the potential buyer made him aware that assessments would be forthcoming, however Zappia nor McGuire have discussed the allocation proposal with the buyer. After discussion with his client, Zappia advised Council that the owner was agreeable to allocate the assessment on a seven lot basis, at $28,173.72 per lot. Plunkett explained that an allocation by lots would be considered a more approximate distribution of assessments; he further noted that a new notice of hearing would have to be served. Clerk Administrator expressed concern that there would not be sufficient time to meet the County deadline for submitting the assessments if a new hearing were held; taking into consideration the 30 day appeal period. Hansen moved, seconded by Peck, that Council approve Resolution No. 87-41, RESOLUTION ADOPTING AND CONFIRMING ASSESSMENTS FOR EDGEWATER IMPROVEMENTS, SS-W-P-ST-85-2, based on the single family lots 1 thru 6 and lot 8 being assessed at $9,364.30 per lot and the sections of land . containing the townhomes and apartment complex be considered seven parcels, identified as Lots 10. ll, 12, l3 and 14. Block I, and Lots 1 and 2, Block 2, being assessed at $28,173.72 per lot. Motion carried. (Hansen, Peck, Sather and Woodburn voting in favor; Winiecki abstained) (4-0-1) RES. 1/87-52; Mayor Woodburn opened the Public Hearing at 9:45 p.m. NORTHWOODS IMPR and asked the Clerk Administrator to verify publication # SS-W-P-ST-86-l and mailing of Notice of Hearing. Morrison verified publication in the New BriRhton Bulletin of the Notice of Hearing on August 19, and mailing of the notice on August 13, 1987. Engineer Peters described the improvement for Northwoods and explained the '-..---- total cost for the project was $339,183.90, assessed on a per acre basis at $24,384,8 per acre. . GeorRe ReilinR, 661 Heinel Drive, submitted a letter to Council objecting to the proposed assessment. Reiling explained that the storm sewer was extended to Red Fox Road for Opus Corporation's convenience, Reiling did not feel he should pay the storm sewer portion of the assessment; he reviewed conversations with a representative from Opus who adVised Reiling would not be responsible for the storm sewer costs. Engineer Christoffersen advised that the storm sewer was constructed according to the drainage plan submitted by Opus for this project. . CMinutes of the Regular Council Meeting, August 31, 1987 Page 5 . NORTHWOODS (Cont'd) Reiling displayed a plat map on which he indicated the area he assumed the storm sewer would be constructed. In discussion, Engineer Barry Peters advised that he was unaware of the storm sewer being proposed for the area Reiling indicated, however, he advised that the drainage would have been directed toward State Highway property and obtaining permission is time consuming, therefore Opus may have chosen this location as an alternate route. Councilmember Hansen suggested that Rice Creek Watershed may have suggested the storm sewer be constructed in the current location after their review of Opus's plan. Attorney Plunkett noted that such conversations between Reiling and Opus are a private matter; suggested Reiling could pursue this through civil action. Council discussed the fact that Reiling and Opus had signed the Development ~greement for the Northwoods project in which they waived the right to object to the assessments. Hansen moved, seconded by Peck, that Council approve Resolution No. 87-52, RESOLUTION ADOPTING AND CONFIRMING ASSESSMENTS FOR NORTHWOODS IMPROVEMENTS NO. SS-W-P-ST-86-l. Motion carried unanimously. (5-0) STATUS REPORT; Council was referred to letter from Engineer Barry KE!THSON ADDN. Peters, 8-28-87, recommend ins a reduction in the "Letter of Credit" for the improvements in Keithson . Addition. Peters explained that the Development Agreement requires a letter of credit be posted to cover all project costs; since the contractor has substantially completed the utility and street construction, the developer is requesting a reduction in the amount of the letter of credit. He reviewed the criteria used to determine the amount of the letter of credit. Moved by Hansen, seconded by Peck, that Council approve a reduction in the "Letter of Credit" for Keithson Addition and request that the developer submit a new "Letter of Credit" in the amount of $54,600.00. Motion carried unanimously. (5-0) CHANGE ORDER Ill; Council was referred to Change Order #1 for the Round ROUND LK. SEWER Lake Sewer Interceptor project. INTERCEPTOR PROJ Barry Peters advised he and the Public Works Supervisor had determined that two additional 12" Butterfly Valves needed to be replaced during the project. He further stated that during reconstruction of the street, unsuitable materials were uncovered; granular borrow was used for street stabilization. Moved by Peck, seconded by Sather, that Council approve Change Order #1, Round Lake Sewer Interceptor Project No. SS-83-6, W-86-2, in the amount of $5,022.00. Motion carried unanimously. . DRAINAGE PROBLEM Councilmember Winiecki questioned if the grading in the KEITHSON ADDN. Keithson Addition is according to the plan submitted and approved by the Engineer; she was contacted by a resident whose property is west of the addition, relative to water in the rear portion of his property. Barry Peters explained that additional grading needs to be accomplished in Keithson Addition; he will review the situation and advise Council at a future meeting. PAVEMENT MGMT. Council was advised by Engineer Barry Peters that the STUDY REPORT interim report of the Pavement Management Study is now available; Peters asked Council to consider a specific "--- . work session to discuss the plan. Council consensus was to discuss the Pavement Management Study report on September 14, at 7:00 p.m., prior to the regular Council meeting. TREASURER REPORT INVESTMENTS Treasurer Green reported on the following investment: 8/17/87 - $321,233.46 at Twin City Federal, @ 6/21% interest, to mature 9/17/87 Hansen moved, seconded by Peck, that Council ratify the Treasurer's report. Motion carried unanimously. (5-0) Minutes of the Regular Council Meeting, August 31, 1987 Page 6 ~ . WATERMAIN ENLGMT Council questioned the plans for enlargement of the . RAMLINE AVENUE watermain on Hamline Avenue. Engineer Christoffersen explained that the matter will be reviewed, after the water tower is in service, and a determination made regarding the enlargement of the watermain. REPORT OF PARKS DIRECTOR FALL PROGRAM Council was referred to Parks Director's outline for the 1987 Fall Program. Buckley advised that the children's programs had increased and the programs were provided for both Island Lake and Valentine Hills Schools, due to the difference in school dismissal times. Hansen moved. seconded by Sather, that Council approve the 1987 Fall Program Proposal, as outlined by the Parks Director. Motion carried unanimously. (5-0) NO. SNELLING PK. Council was referred to Buckley's memorandum (8-27-87), DEVELOPMENT PLAN which outlined the development schedule for North Snelling Park. Buckley advised that the Planner had presented three preliminary development plans for the park to the Parks Committee on April 22; the Committee . recommended the plan attached to the memorandum. He stated that the plan was submitted this evening for Council information and review; the proposed plan will be submitted to the Finance Committee for their review. There was discussion relative to the expense for the tennis courts and hard court basketball; Buckley noted that there are no tennis courts in that area of the Village and most of the residents were eager for the courts. FALL FESTIVAL RPT. The Parks Director reviewed the activities scheduled for the Fall Festival, which will be held on Saturday, September 12; most activities will be centered in the Arden Plaza Shopping Mall. Council noted that Pot O'Gold Bingo was listed on the posters for the festival; Buckley stated that they were planning to hold Bingo games at the Arden Plaza Mall, in conjunction with the Fall Festival. Council requested the Village staff review this matter to determine if it is lawful to hold a bingo at a different location than issued on the gambling license and determine if any other requirements would have to be met. PARK IMPROVEMENTS Council was referred to Buckley's memorandum (8-27-87) relative to 1987 Park Improvements. Buckley advised that he had received quotes from two contractors for the four projects proposed in the park improvements; he recommended Council approve the . low quotes in each project and requested a time extension of the approval in the event further quotes were received. Council questioned if it was necessary to call for bids on these proposed improvements; noting the total cost of the improvements was over $15,000. Buckley advised Council that the projects will be accomplished on an individual basis. After discussion, Council requested staff review this matter with the Attorney for his determination on the necessity of calling for bids for such projects. Moved by Sather, seconded by Winiecki, that COuncil approve the four 1987 Park Improvement projects. and, furthermore, that the company submitting the lowest quote for each individual project, prior to --.- September 4. 1987. be granted'the project. Motion carried unanimously. (5-0) . COMPLETION OF Council was referred to Planner's memorandum of RESD. CONSTR. 8-17-87; regarding guidelines for completion of residential construction. Planner Miller explained that he had contacted several communities to investigate their method of controlling timely completion of residential construction. He found that most communities contacted depended solely on the provision of the Uniform Building Code. which requires "continual work progress" to avoid suspension of a building permit. Minutes of the Regular Council Meeting, August 31, 1987 ~ Page 7 . . EXT COMPL (Cont'd) Miller stated that he had drafted some suggested provisions, in ordinance format, that address the specific concerns expressed by Council: he reviewed the two options he drafted and explained the difference between the two is that Option #l requires total completion of all building permit related work, while Option #2 is primarily for the completion of visible exterior construction work. After discussion, Council concurred that they preferred Option #2. Planner Miller recommended that the provision be included in Section VI of the Arden Hills Code; this section covers certificates of occupancy, incorporates the Uniform Building Code into the Village Ordinances, and would accommodate enforceability of the requirements. ORD. #249; FINAL Moved by Hansen, seconded by Peck, that Council waive RDING; SPEED LMT. final reading and approve Ordinance No. 249, AMENDING LAKE JOHANNA DIVISION 2 OF CHAPTER 12 OF THE ARDEN HILLS CODE TO ESTABLISH SPEED LIMITS IN OPEN ZONE OF LAKE JOHANNA .DURING CERTAIN HOURS. Motion carried. (Hansen, Peck, Winiecki, Woodburn voting in favor: Sather opposed) (4-l) Council was referred to a letter from a former resident of Arden Hills, dated 8-26-87, which stated the problem on Lake Johanna is not excessive speed, but non-resident boating. The letter suggested posting "No Trailer Parking" signs on Lake Johanna Boulevard and reducing the boat launch parking lot area. Councilmember Hansen advised that Ramsey County does issue tags to violators, . however, that does not deter them: she also stated that the County prefers not to limit the access to the lake. TRAF. LIGHT REQUEST Council was referred to report from Ramsey County CO. RD. E/PINETREE Public Works Department, 8-19-87, relative to the installation of a traffic control device at the intersection of County Road E and Pinetree Drive. The report advised that the traffic signal at this location is not warranted and Ramsey County's policy would be to not install one at this time. Council requested staff draft a letter to MSI Insurance and Woodbridge properties, advising them of the County's report. REPORT OF PUBLIC WORKS SUPERVISOR RECYCLING RECMD. Public Works Supervisor Raddatz advised Council that the Recycling recommendations would be discussed at the September 14, 1987, Regular Council meeting. WATER METER CARDS Council was referred to the "mock-up" of the water meter reading cards that will be placed on residents doors when the outside water meters are read and will be used to identify the extent of discrepancies between the outside and inside meters. There was discussion relative to incentive for residents to return the cards, . an amnesty program and time limit on return of the cards by residents. Council suggestions were as follows: - Cards should include return postage. - Language included advising that discrepancies would not be charged if cards are returned within a ten day period. - Seven boxes or dash marks be placed on card to identify spaces for inclusion of the seven digits on the inside water meter. - Explanation and information relative to the process be published in the Town Crier. Raddatz advised the program would begin with the September water meter readings. --- . MUDJACKING; Council was advised by Raddatz that he had received CHATHAM AVE a complaint from Edwin Lindquist. 1668 Chatham Ave., regarding a sunken curb and "pocket" in the street. Raddatz advised that he could accomplish mudjacking of the curb and a "skin" patch on the street for an approximate cost of $350.00. Hansen moved, seconded by Sather, that Council approve the curb mudjacking and skin patch on the street at 1668 Chatham Avenue, at a cost not to exceed $350.00, and as recommended by the Public Works Supervisor. Motion carried unanimously. (5-0) ---------------- Minutes of the Regular Council Meeting. August 31, 1987 Page 8 , WATER METER; Council was referred to a letter from David Cepeck. . D. CEPECK 1175 Amble Drive. dated 8-18-87. regarding his water bill. The Public Works Supervisor explained that a new meter had been installed at this residence prior to the last quarter water billing; Cepeck advised that the bill was extremely high compared to his average water use. The Village offered to credit Cepeck for over 60,000 gallons. however, Cepeck did not find this to be sufficient. Councilmember Hansen related that the Public Safety/Works Committee has discussed these types of meter discrepancies and determined that if the water is used by a resident. they should pay for it. After discussion. Council concluded that Cepeck should be billed for water usage in accordance with the inside water meter reading. 509 PLAN Council was advised by Raddatz that SEH had determined the cost for implementation of the 509 plan to be between $25.000 and $35.000. Council requested Raddatz provide them information on the 509 Plan for review. RES. #87-53; DESIG. Hansen moved. seconded by Winiecki. that Council DEPOS. & CORP. AUTH approve Resolution No. 87-53, DESIGNATION OF DEPOSITORIES AND CORPORATION AUTHORIZATION. Motion . carried unanimously. (5-0) RES. #87-54; TRANS Hansen moved, seconded by Sather, that Council FUNDS BY TELEPHONE approve Resolution No. 87-53. RESOLUTION FOR TRANSFER OF FUNDS BY TELEPHONIC INSTRUCTIONS. Motion carried unanimously. (5 -0) RES. //87-56; Hansen moved, seconded by Winiecki, that Council CMDING D. LAMB approve Resolution No. 87-56. COMMENDING DONALD R. LAMB and accepting his resignation as Village Treasurer, effective September l. 1987. Motion carried unanimously. (5-0) OTHER BUSINESS RENDERING PLANT Councilmember Winiecki reported that a resident on County Road F had contacted her to question the standards the rendering plant would operate under. and indicated that an environmental group would be contacting the Village. The Clerk Administrator advised that Mr. Fridgen would be forming a citizens committee to discuss specific concerns related to the operation of the plant. WATER RESOUR. MGMT. Councilmember Winiecki questioned if the Village had PLAN; MET. COUNCIL submitted a water resource management plan to the Metropolitan Council. The Clerk Administrator advised that the 509 Plan is under consideration at . this time. POT O'GOLD BINGO Councilmember Hansen questioned when the screening of SCREENING MECH. the air-conditioning units at the bingo parlor would be EQUIPMENT accomplished. The Zoning Administrator advised she would contact the management regarding this matter. ENCROACHMENT: Councilmember Hansen questioned the status of the dog DOG KENNEL kennel. which encroaches on the park trail system. ----- The Clerk Administrator explained that Attorney Filla was working with the . property owner's attorney to resolve the matter: she will contact Filla and report back to Council. ~"if+ BOAT DIRECTION; Councilmember Hansen reported she has a d scussions LAKE JOSEPHINE with the City of Roseville. relative to the boats on Lake Josephine being directed in a counterclockwise direction. Hansen advised that Roseville had not received complaints regarding the boats on the lake and preferred not to change the boating direction. ------------ ------------ Minutes of the Regular Council Meeting, August 31, 1987 ~ .- Page 9 . BOAT DIRECTION; Councilmember Hansen reported she has had discussions LAKE JOSEPHINE with the City of Roseville, relative to the boats on Lake Josephine being directed in a counterclockwise direction. Hansen advised that Roseville had not received complaints regarding the boats on the lake and preferred not to change the boating direction. WEED COMPLAINT; Councilmember Winiecki commented that it was her NEAR NORTllWOODS opinion the property located on both sides of the Opus Northwoods development was unsightly and unkept. Winiecki suggested staff determine the owner of the property to the west, as well as the east, and direct the standard weed letter to both property owners. MOUNDS VIEW PKING Mayor Woodburn asked for Council comments relative to controlling the parking situation near Mounds View School during the 1987-88 school year. After discussion, Council concluded the "No Parking" signs, posted last spring, should remain in place at this time. POLICY RE: RELIG. Council discussed establishing a policy regarding GROUP REQUESTS requests from religious groups: such as the resolution passed this evening upon request of the Baha'i faith. Council concluded that such requests should be reviewed by administrative . staff, prior to submission to Council, and resolutions should be judicious in language as to separation of church and government. DELIQUENT UTILITIES Mayor Woodburn asked Council to consider setting a limit, either monetary or by percentage, at which a utility bill may be delinquent before the water would be turned off. He suggested this matter be discussed at a future meeting. REPORT OF CLERK ADMINISTRATOR RES. #87-49; SPEC. Moved by Peck, seconded by Hansen, that Council ratify ASSESSMENT HEARING Resolution No. 87-49, SCHEDULING PUBLIC HEARING ON SPECIAL ASSESSMENTS FOR DELINQUENT UTILITY BILLS, DISEASED TREE REMOVAL AND ROSEVILLE WATER CONNECTION. Motion carried unanimously. (5-0) RES. #87-55: Moved by Hansen, seconded by Peck, that Council approve LABOR CONTR. Resolution No. 87-55, APPROVING 1987 ADDENDUM TO THE 1986 LABOR AGREEMENT WITH INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL NO. 49. Motion carried unanimously. (5-0) 1987 SALARIES Council was referred to the 1987 Salary Schedule for the Village employees. Clerk Administrator Morrison reviewed the salary increases for the employees. . Mayor Woodburn questioned the Community Service Officer's hourly wage being less than the janitorial person: suggested this could be discussed at a budget meeting. Moved by Hansen, seconded by Peck, that Council approve the 1987 Salary Schedule for Village employees, as outlined by the Clerk Administrator. Motion carried unanimously. (5-0) CLAIMS & PAYROLL Peck moved, seconded by Hansen, that Council approve Claims and Payroll as submitted. Motion carried. (5-0) -...-. - . ~ -, Minutes of the Regular Council Meeting, August 31, 1987 . Page 10 ADJOURNMENT Hansen moved, seconded by Peck, that the meeting be adjourned at 1:45 a.m. Motion carried unanimously (5-0) Patricia J. Morrison Robert L. Woodburn Clerk Administrator Mayor NOTICE OF MEETINGS There will be a Special Council meeting held on September 2, 1987, at 7:00 p.m., at the Village Hall. There will be a Joint Council and Finance Committee meeting held on September 17, 1987, at 7:00 p.m., at the Village Hall. The next Regular Council meeting will be held on September 14, 1987, at 7:00 p.m., at the Village Hall. . . ~.,-,.- . ..3 MINUTES OF THE SPECIAL COUNCIL MEETING . Wednesday, September 2, 1987, 7:15 p.m. - Village Hall CALL TO ORDER Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:15 p.m. ROLL CALL The roll being called the following members were present: Mayor Robert Woodburn, Councilmembers Gary Peck and Jeanne Winiecki. Also present: Clerk Administrator Patricia Horrison. EDGEWATER ESTS: Hayor Woodburn advised the Council that the purpose of ASSMT. HEARING the meeting was to adopt a Resolution calling for a re-hearing on proposed assessment of Improvement No. SS-W-P-ST-8S-2, Edgewater Estates; and, further. that this re-hearing was being held upon the recommendation of Rob Plunkett, the Acting City Attorney. Rationale centered around an increase in assessment costs, per parcel, over the amount indicated in the Notices to affected property owners, as approved by Council at their Regular meeting of 8-31-87, Moved by Peck, seconded by Winiecki, that Council approve Resolution No. 87-57, RESOLUTION CALLED FOR RE-HEARING ON PROPOSED ASSESSMENT OF IMPROVEMENT NO. SS-W-P-ST-85-2 (EDGEWATER). Motion carried unanimously. (3-0) ADJOURNMENT Peck moved, seconded by Winiecki, that the meeting be adjourned at 7:30 p.m. Hotion carried unanimously (3-0) . Patricia J. Morrison Robert L. Woodburn Clerk Administrator Mayor . -- . - STATE OF MINNESOTA . COUNTY OF RAMSEY CITY OF ARDEN HILLS RESOLUTION NO. 87-58 RESOLUTION ADOPTING AND CONFIRMING SPECIAL ASSESSMENTS FOR DELINQUENT SEWER AND WATER ACCOUNTS WHEREAS, the amount to be specially assessed for delinquent sewer and water accounts has been duly calculated in accordance with the provisions of the City Code and Minnesota Statutes, and WHEREAS, notices have been duly mailed and published, as required by law, that the Council would meet to hear, consider and pass upon all objections, if any, to the amounts to be specially assessed, and WHEREAS, said proposed assessments have at all times since their filing been open for public inspection, and an opportunity has been given to all interested persons to present objections, if any, to the proposed assessments. and WHEREAS, there were no oral or written objections presented at the public hearing on September 14, 1987, . 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein; and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. BE IT FURTHER RESOLVED. that the Clerk Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the proper tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 1987, payable in 1988. Passed and approved by the City Council this 14th day of September, 1987. Robert L. Woodburn. Mayor ATTEST . Patricia J. Morrison Clerk Administrator . PEERCO REALTY September 10, 1987 3775 North Dunlap Arden Hills, Mn. 55112 Accounts that will be certified to Ramsey County in October Bi 11 2Q vI/Pen. (, e 606 --- 1207 W. County Road E. ----- 121. 89 u_ 126.46 830 --- 1159 Grey Fox Road --------- 720.13 n_ 744.22 858 --- 3758 No. Dunlap ------------ 349.46 --- 357.94 866 --- 3770 No. Dunlap ------------ 8,774.52 _u 8,840.08 891 --- 3800 No. Dunlap ------------ 2,360.26 n_ 2,438.09 949 --- 1240 Grey Fox Road --------- l,268.14 --- 1,298.70 950 --- 3725 No. Dunlap ------------ 348.23 _n 358.25 984 --- 3757 No. Dunlap ------------ 4,l03.96 --- 4,214.28 2226 --- 3752 No. Dunlap ------------ 364.73 _n 375.98 18,411.32 18,754.00 . The total amount that will actually be certified to the County is $20,254.36. ( '";. "00 . August 24, 1987 Delinquent Utility Accounts for Certification . to the County for Collection Account Amount No. Name & Address Code Arrears Certified 19 Michael Belknap 34-30-23-33-0006-3 221.76 239.50 3201 Ridgewood Rd. 112 Lavey" rreeR 33 30 23 31 0006 2 159.39 172.14 187 CSt end': I~. f. . 119 Jalftcs P~lsi~~EI" 33 30 23 21 9076 3 117.99 126.46 199q lake LaAE 142 Gerald r~cCauley 33-30-23-34-0026-7 225.54 243.58 1925 Jerrold Ave. 168 Ea rl McDona 1 d 34-30-23-21-0054-9 286.13 309.02 1385 Skiles Ln. 172 Kim Marcey 33-30-23-34-0068-1 220.74 238.40 Oberg Road Colchester, Ct. 06415 185 Jim Ewoldt 34-30-23-24-0013-9 118.18 127.64 . 3400 Glenarden Rd. 271 Herbert Tousley 33-30-23-42-0017-8 149.64 161.62 3248 Sandeen Rd. 385 John O'Connell 33-30-23-24-0083-1 280.93 303.40 1833 Lake Ln. 401 Willi am Hite 34-30-23-42-0037-9 264.33 285.48 1271 Tiller Ln. 406 Ray No rrga rd 33-30-23-34-0059-7 155.36 167.80 1875 Glenpaul Ave. 431 George Roscoe 34-30-23-24-0029-4 282.38 304.98 3445 Glenarden Ct. 437 Leonard Bergman 27-30-23-33-0029-8 120.90 130.58 3628 No. Snelling 197 Cat~eriAE Calla~aA 33 30 23 33 0083 3 192.92 288.36 2009 IlL Codnt} Rd. '0. 547 Francis Heiderschied 3197 Shoreline Ln. 34-30-23-44-0050-6 270.93 292.60 . 551 Henry Bruns 28-30-23-14-0018-4 283.39 306.06 3926 Glenview Ave. 570 Robert Snell 33-30-23-33-0055-8 254.53 274.90 1991 Gl enpaul Ave. August 24, 1987 Delinquent Utility Accounts Page Two . Account Amount No. Name & Address Code A rrea rs Certified 606 Peerco Rea 1 ty 27-30-23-44-0001-6 126.46 136.58 3775 North Dunlap 636 David Arboe 33-30-23-24-0101-8 227.39 245.58 1923 Stowe Ave. 646 Paul Norbut 33-30-23-33-0071-0 303.94 328.26 1976 Glenpaul Ave. 652 David Lee 21-30-23-43-0006-2 251. 68 271.82 4093 Valentine Cr.Rd. 666 Bruce Lemire 33-30-23-34-0048-7 155.12 167.54 1912 Edgewater Ave. 703 Allen Beseth 34-30-23-41-0011-0 138.92 150.04 1201 Ingerson Rd. 706 James Danielson 34-30-23-43-0001-7 263.76 284.86 3238 No. Hamline 721 Robert Biermeier 34-30-23-44-0054-8 226.37 244.48 . 3205 No. Lexington 730 Larry Gi 11 28-30-23-11-00l9-6 190.58 205.84 1671 W. County Rd. F. 736 James Felegy 33-30-23-24-0027-1 291.60 3l4.94 1840 Grant Rd. 748 l(6.tI"l;CII R~Qell'lvl st :)4-30-23-32 eeeS-J 170.33 l63.96 1489 Bij33ard Ct. 774 Ross Whitcher 33-30-23-24-0097-0 238.73 257.84 1895 Stowe Ave. 816 Mi chael France 33-30-23-24-0053-0 235.88 254.76 1830 Noble Rd. 825 Kenneth Froslid 28-30-23-13-0040-4 123.67 133.56 1738 Glenview Ave. 830 Peerco Real ty 27-30-23-41-0005-7 744.22 803.76 3775 North Dunlap 835 Ronal d Samuel 21-30-23-44-0011-1 135.04 145.84 4086 Valentine Cr.Rd. . 845 Andrew Hopkins 33-30-23-42-0009-7 103.05 111.30 3310 Lk. Johanna Blvd. 858 Peerco Realty 27-30-23-41-0006-0 357.94 386.58 3775 North Dunlap August 24, 1987 Delinquent Utility Accounts Page Three Account Amount . No. Name & Address Code Arrears Certified 866 Peerco Realty 27-30-23-41-0007-0 8,840.08 9,547.30 3775 North Dunlap 891 Peerco Real ty 27-30-23-41-0019-6 2,438.09 2,633.14 3775 North Dunlap 921 Walter Dunnett 27-30-23-33-0033-7 130.89 141.36 3651 No. Snelling 949 Peerco Real ty 27-30-23-44-0008-7 1,298.70 1,402.60 3775 North Dunlap 950 Peerco Realty 27-30-23-41-0013-8 358.25 386.92 3775 North Dunlap 984 Peerco Realty 27-30-23-41-0012-5 4,214.28 4,551.42 3775 North Dunlap 985 Glenn Martin 33-30-23-24-0062-4 281.02 303.50 1890 Noble Road 1052 Donald Molenaar 22-30-23-22-0003-5 268.90 290.42 1550 West. Hwy. 96 . 1064 Joseph Mauricio 28-30-23-33-00l3-0 339.34 366.50 2027 Thom Drive , 1981 Jeff.ey TRaffi~3on 28 30 23 32 eOl3-J 18S.46 286.24 3717 Ne~ Bpi~ht6" Rd. l089 Edward Langner 28-30-23-32-0004-9 149.13 161. 06 3809 New Brighton Rd. 1127 Donald Krieger,Jr. 21-30-23-43-0003-3 192.78 208.20 4104 Valentine Cr. Rd. 1136 Waldron Douglas 33-30-23-24-0064-0 272.14 293.92 1902 Noble Rd. 1158 Gary Erickson 16-30-23-34-0006-6 269.22 290.76 8439 - 177th Lane Forest Lake, Mn. 55025 1168 Charles Ringold 28-30-23-33-0012-7 203.03 219.28 2023 Thom Dr. 1180 Glenn Johnson 28-30-23-32-0006-5 281.02 303.50 3803 New Brighton Rd. . 1185 Marianne Robinson 22-30-23-24-0002-6 144.69 156.28 4377 Arden View Ct. 1211 William Simard 22-30-23-24-0015-2 193.80 209.30 4342 Arden View Ct. August 24, 1987 Del inquent Util ity Accounts Page Four . Account Amount No. Name & Address Code Arrears Certified 1221 Marilyn Mahanke 22-30-23-24-0025-9 241. 81 261. 16 4354 Arden View Ct. 1250 Timothy Newham 28-30-23-33-0024-0 246.57 266.30 2014 Thorn Drive 1256 Gary Coll is 28-30-23-33-0001-7 234.57 253.34 3715 New Brighton Rd. 1319 Lois Anderson 22-30-23-24-0182-1 192.92 208.36 4452 Arden View Ct. 1335 James gaR CRie~ YeR 22 30 23 31 Oeeg 7 113.90 123.02 1381 rlaral 9,.ive 1356 Daniel Yamen 22-30-23-24-0115-1 225.29 243.32 4472 Arden View Ct. 1362 Jel9R ~.'estley 22 38 23 21 e125 B 119.B3 129.42 4422 A,cleA Vie~: Ct. 1377 Parviz Kalantari 22-30-23-24-0136-8 96.46 104.18 . 1385 4481 Arden View Ct. Kevin Schultz 22-30-23-24-0116-4 229.13 247.46 4390 Arden View Ct. 1457 Wm. J. McDona 1 d 22-30-23-21-0023-2 192.92 208.36 1367 Arden View Dr. 1471 Diana Bean 34-30-23-14-0053-8 141. 89 153.24 1166 Benton Way 1476 James Carroll 34-30-23-14-0058-3 201.16 217.26 1161 Benton Way 1510 John Mathers 22-30-23-21-0016-4 199.86 215.86 1360 Arden View Dr. 1525 Steven Lofgren 34-30-23-14-0046-0 183.06 197.70 1173 Benton Way 1556 Carolyn Brown 22-30-23-21-0056-2 250.51 270.56 1392 Arden View Dr. 1573 Jean Hansen 22-30-23-21-0077-9 99.24 107.18 1413 Arden Veiw Dr. . 1618 Ga ry Alfred 34-30-23-14-0029-5 322.36 348.16 1139 Hunters Ct. 1666 Gary Meyers 34-30-23-44-0047-0 287.04 310.00 1134 Edgewater Ave. August 24, 1987 Delinquent Utility Accounts ,pix ( Page Five "iij- . 1(f1(% . Account Amount ~} No. Name & Address / " Code A rrea rs Certifi ed 1684 Larry Erickson./ 33-30-23-24-0002-2 136.53 147.46 1860 Indian Place 1711 Dick Peterson 28-30-23-41-0026-1 208.93 225.64 1584 Chatham Ave. 1733 Robert Morrissette 33-30-23-33-0034-1 243.47 262.96 2028 Edgewater Ave. 1788 Carl Wilson 22-30-23-12-0029-8 143.24 154.70 4504 No. Hamline 1909 Randy Hall 22-30-23-11-0059-2 161.77 174.72 4542 Pleasant Dr. 1980 John Gardner 22-30-23-11-0071-2 234.83 253.62 1173 Ka r t h L k. 0 r . 1982 B.E. Amstutz 22-30-23-11-0057-6 200.02 216.02 4551 Pleasant Dr. 2098 Gay Realty 22-30-23-44-0004-0 2,537.77 2,740.80 . 1935 W. County Rd. B2 Suite 100 Roseville, Mn. 55113 213e RSRale EieeRsteiAer 22 39 23 12 OeS1 S 119.60 129. 18 1331 WYR€rest Ct. 2226 Peerco Realty 27-30-23-41-0006-0 375.98 406.06 3775 North Dunlap 2371 Donald Bina 22-30-23-42-0024-0 171. 40 185.12 1300 Wynridge Dr. 2379 l1\jrli Stalekal 22 3D 23 23 0052 4 289.01 312.14 1556 Reyal IIi 11 s Dr. 2432 Steiner Construction, Inc. 22-30-23-23-0049-8 174.60 188.58 1580 Rockstone Ln. New Brighton, Mn. 55112 2437 Steiner Constructio~ 22-30-23-23-0056-6 177.03 191. 20 Inc. 1580 Rockstone Ln. New Brighton, Mn. 55112 .2448 Nicolas Wences 22-30-23-14-0010-8 240.04 259.24 441B Amble Circle . August 24, 1987 . Del i nquent Uti 1 i ty Accounts Page Six . Account Amount No. Name & Address Code Arrears Certified 2458 Gerald McGuire 21-30-23-42-0006-5 104.19 112.54 421 W. County Rd. C. Roseville, Mn. 55113 37,046.51 40,010.62 08/26/87 -- 1,467.47 1,584.92 35,579.04 3B,425.70 . . STATE OF MINNESOTA . COUNTY OF RAMSEY CITY OF ARDEN HILLS RESOLUTION NO. 87-59 RESOLUTION ADOPTING AND CONFIRMING SPECIAL ASSESSMENTS FOR DISEASED TREE REMOVAL WHEREAS, the amount to be specially assessed for diseased tree removal has been duly calculated in accordance with the provisions of the City Code and Minnesota Statutes, and WHEREAS, notices have been duly mailed and published, as required by law, that the Council would meet to hear, consider and pass upon all objections, if any, to the amounts to be specially assessed, and WHEREAS, said proposed assessments have at all times since their filing been open for public inspection, and an opportunity has been given to all interested persons to present objections, if any, to the proposed assessments, and WHEREAS, there were no oral or written objections presented at the public hearing on September 14, 1987, . 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein; and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. BE IT FURTHER RESOLVED, that the Clerk Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the proper tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 1987, payable in 1988. Passed and approved by the City Council this 14th day of September. 1987. Robert L. Woodburn, Mayor . August 24, 1987 . Special Assessment Installment, Payable 1988 Diseased Tree Removal Name & Address Code Principal Interest Total Catherine Callahan 33-30-23-33-0083-3 42.00 3.36 45.36 2009 W. County Rd. O. Donald Granholm 33-30-23-24-0055-6 95.20 7.62 102.82 1834 Noble Road Larry Depauw 33-30-23-31-0036-3 97.66 7.81 105.48 3280 New Brighton Rd. Earl Lewis 22-30-23-22-0001-9 104.00 16.64 120.64 1524 W. Highway 96 Marion Cummings 22-30-23-14-0002-7 28.33 4.53 32.86 4365 No. Lexington Ave. Neil Rengel 34-30-23-22-0032-6 97.50 15.60 113.10 .3583 No. Snelling George Roscoe 34-30-23-24-0029-4 27.50 6.60 34.10 3445 Glenarden Ct. 492.19 62.16 554.36 . --.-..--.-- STATE OF MINNESOT4 . COUNTY OF RAMSEY CITY OF ARDEN HILLS RESOLUTION NO. 87-60 RESOLUTION ADOPTING AND CONFIRMING SPECIAL ASSESSMENTS FOR ROSEVILLE WATER CONNECTION WHEREAS, the amount to be specially assessed for Roseville water connections has been duly calculated in accordance with the provisions of the City Code and Minnesota Statutes, and WHEREAS, notices have been duly mailed and published, as required by law, that the Council would meet to hear, consider and pass upon all objections, if any, to the amounts to be specially assessed, and WHEREAS, said proposed assessments have at all times since their filing been open for public inspection, and an opportunity has been given to all interested persons to present objections, if any, to the proposed assessments, and WHEREAS, there were no oral or written objections presented at the public hearing on September 14, 1987, . 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein; and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original pnpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. BE IT FURTHER RESOLVED, that the Clerk Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the proper tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 1987, payable in 1988. Passed and approved by the City Council this 14th day of September, 1987. Robert L. Woodburn, Mayor ATTEST . Patricia J. Morrison Clerk Administrator --------- . Special Assessment Installments for Roseville Water Connection 1987 Installments Name & Address Code Principal Interest Tota 1 Hilder V. Hage 34-30-23-34-0019-6 41.90 22.62 64.52 1433 Glenhill Road Ka t h 1 e e n A. P 1 a t t 33-30-23-33-0084-6 36.62 7.70 44.32 2015 W. County Rd. D. 78.52 30.32 108.84 . . ________u___ . , MEETING NOTES Village of Arden Hills . Solid Waste Management Committee August 17, 1987 Attendance Attendees: Nancy Hansen, Paul Malone, Mary Trisko, Gloria Kuehn, David McClung Haulers: Dean Warden - Ace Solid Waste Management Bill Heaston - Joe Horwath - Wood lake BFI Jim Gencauski - Waste Management, Blaine Although they had agreed to send representatives, Bellaire, Manthei, Poor Richards, Red Arrow, Twin City Sanitation, and Wildwood did not attend. Approval of Minutes The notes from the July 9, 1987 meeting were approved. Obiectives The objectives established by the committee were reviewed: 1. Institute a curbside pickup program for recyclables. 2. Fund curbside pickup via a surcharge on the haulers' billings. . 3. Establish volume-based refuse collection fees. 4. Maintain an open hauling system. The haulers were told that the committee would like to hear their ideas covering how our objectives might be met, or any other thoughts they might have which would allow the city to comply with the goals established by the Metropolitan Council and Ramsey County. It was also noted that the haulers might feel uncomfortable providing information in the presence of their competition, and in that case, they should feel free to communicate with the committee members, or the city, on a one-to-one basis, either verbally or in writing. Curbside Recyclable Pickup It was agreed that curbside pickup of recyclables was the best way to encourage residents to recycle. In earlier meetings a once-a-month pickup program had been considered. However, representatives of the haulers said their experience had shown participation rates to vary directly with pickup frequency. Areas serves by them in other parts of the country where pickup is made monthly have generally had 20% of the households participate, while areas with semi-weekly or weekly pickup enjoy participation rates in the 60% - 70% range. Other actions that encourage participation include education, providing consistent service, and distributing recycling containers, which make participation easier, while applying peer pressure in neighborhoods (i.e. placement of the clearly . 'marked containers at the curb for pickup induces others to follow suit). -1- . ~ Minutes of Solid Waste Management Committee, August 17, 1987 , A contractor must be found to handle curbside pickup. Thus far, the City . only has received one proposal for this service, from SuperCycle. Both Waste Management and BFI plan to begin bidding for this work sometime in the near future. FundinR Curbside Pickup The possibility of funding pickup through hauler fee surcharges was explored. Although the haulers probably would enact these surcharges if the City required them to do so, they aren't eager to collect revenue in this manner. Further discussion uncovered a number of operational problems inherent in this approach. Auditing the funds collection would be an administrative problem for the City as there would be no simple way to ensure that each household was being properly billed. Further. it is believed that some households do not presently contract with a refuse hauler. It is unclear what these people do with their household rubbish, but Councilmember Hansen believes they dump it illegally in public areas. In any event, those who do not contract with a hauler would avoid the recycling surcharge if the haulers were required to collect these funds. Alternate means of soliciting fees for recycling costs were examined and a consensus developed for adding a flat charge to the City's utility bills. Some examples of the possible magnitude of the fees are: Assume 2,800 households: . Monthly pickup cost, based on quote from Supercycle - $12,000 per year. Bi-weekly pickup costs, based on quote from Supercycle, but adjusted for 26 vs. 12 pickups per year - $26,000 per year. Monthly cost of pickup per household - 36 cents per month. Bi-weekly cost of pickup per household - 77 cents per month. If the City were to include a monthly fee of $1.00 per household in the residents' utility bill. a bi-weekly recycling pickup could comfortably be funded. Based upon the earlier information which suggested that frequent and consistent pickup service aids greatly in gaining participation, the committee concluded that bi-weekly pickup (i.e. every other week) would be desirable. The costs of establishing bi-weekly pickup seem reasonable. Volume-Based Refuse Collection Fees In order to provide incentives for residents to reduce the quantity of their waste stream, volume-based refuse collection fees have been an interest to the committee. The group had earlier considered a plan whereby the haulers would be required to offer tiered pricing, based on volume, where the intervals between the tiers would be established by the . -2- . Minutes of Solid Waste Management Committee, August 17, 1987 . City, but the actual rates would be established by the haulers. An example of this type of pricing might be: Amount Picked up Weekly Fee as Percenta~e of Haulers Base Rate 30 gallon - 1 can 60% 60 gallons - 2 cans 100% 90 gallons - 3 cans 155% 120 gallons - 4 cans 210% 150 gallons - 5 cans 260% Under this type of system, the haulers' base rates would continue to be established by them, leaving them free to compete, based on pricing as they see fit. However, a financial incentive would be provided to end users to limit their waste stream, via recycling or some other means. Also, since the intervals between various volume levels would be established by the city, no hauler would obtain a pricing advantage over another related to the amount of refuse handled. In other words, citizens would not be able to change haulers in order to have more refuse removed at lower cost. The intervals between the volume levels should be priced progressively, so that incremental additional volumes become increasingly expensive. Other methods of instituting volume-based fees also exist, including . setting limits based upon numbers of cans or bags; or having the drivers document the exact amount of refuse removed on a household-by-household basis, and charging accordingly. The haulers expressed disinterested in establishing and enforcing a volume-based rate plan, citing problems with book-keeping, customer relations and fraud. Understandably, the haulers aren't interested in lowering productivity by having their drivers record the quantities of .refuse picked up at each stop. They also would prefer to avoid having to engage in disputes with their customers concerning volume picked up. For example, given a two-can limit, a customer who only places one can out for a few weeks tends to believe he/she has accrued a "credit", and can place 3 or 4 cans out for a week or two. Other possibilities are left to the reader's imagination, but are numerous. As to fraud - perhaps the word is too strong - instances of neighbors banding together to equalize per-household volume, thus subverting the intent of a volume pricing system, are not unheard of. Nor is the illegal dumping of excess refuse at a low-volume or unoccupied household unknown. Although the institution of volume-based pricing remains a goal of the committee, no mechanism to do so was established. Further thought must be given to the problems associated with the various means of handling volume-based pricing, and this will be done in future meetings. Garden Refuse . The haulers said lawn and garden refuse makes up about 10% of the waste stream, and they suggested one way of eliminating this rather substantial fraction would be to pick it up separately. The haulers believe that due to the higher tipping fees they pay now at Newport, the cost of handling -3- ------ . Minutes of Solid Waste Management Committee, August 17, 1987 . yard refuse is, and will shortly become, so high that using alternate dumping sites, and providing separate pickup, might become the least costly alternative. Reference was made to test programs in Robbinsdale and St. Louis Park, where separate pickups of garden debris are being made. Although not proven at this point, it is believe that the extra operations cost of separate pickups might be offset through the reduction in tipping fees. Of course the reduced costs associated with separate pickup presume that a site is available to accept the yard debris. Before the City could set up such a program, the haulers, City, County, or someone would have to provide a dumping point, preferably a composting site. At present, no adequate site is available, as it is believed the present compost center in the city is not large enough to accommodate significant additional amounts of material. It would seem that pursuing a means to separate yard/garden refuse from , the normal waste stream would be beneficial since a substantial amount of material is involved, the burden on the haulers (and the Newport facility) would be greatly lessened, and the material itself is not hazardous. The Committee agreed to pursue options for the separate pickup of yard debris, and development of a large scale composting site for its deposit. Perhaps the County can provide assistance in this area. OrRanized HaulinR The haulers were not in favor of the City adopting an organized hauling . system. They asked if we were faced with, or aware of, any significant service complaints. When answered in the negative, they asked why a program that was working should be changed. The committee indicated it agreed with the haulers that an open system should be maintained. Conclusions After the departure of the haulers, committee members considered which actions should be taken next. 1. Review the results of this meeting with the Council. 2. Suggest the hours our composting site is open be increased. 3. Suggest consideration be given to accepting grass clippings at our compost site. 4. Look for - perhaps with the County's help - a larger compost site that would be adequate to handle the garden refuse from the entire city. 5. Consider mandating the separation of garden refuse from the waste stream. On site composting, use of our compost center, and weekly pickup of garden waste are the three options that should be pursued as alternatives to the present combined pickup. 6. Consider implementing bi-weekly pickup of recyclables. A fixed - same . day every other week - schedule should result in close to a 40% participation rate. -4- . Minutes of Solid Waste Management Committee, August 17, 1987 7. Fund curbside pickup through a flat surcharge on the City's utility . bills. Bi-weekly pickup is estimated to cost $26,000 per year, or $9.00 per household. A $1.00 per-month per-household charge would comfortably fund pickups. 8. Take no further action, for the present, to institute volume-based pricing. It is believed that market-based forces (i.e. the increases in tipping costs) will cause the haulers to.enact some form of volume-based pricing on their own. 9. Determine the volumes of material presently being recycled by various private groups in the city. Perhaps the City could "get credit" for these materials. Some groups known to be involved in collecting materials (mostly newspapers) are: Trinity Lutheran Church, Centennial Methodist Church, St. John's (New Brighton), and St. Odilia's (Shoreview). 10. Determine a source for bio-degradable bags that might be used for the collection of garden debris. 11- Check the site log for the composting center in order to determine what percentage of the City's residents use it. Next Meetinjit- The committee's next meeting will be held at 7:00 p.m., on Tuesday, . September 22, at the Village Hall, (Office Area) . -5- . Minutes of Solid Waste Management Committee, August 17, 1987 NOTES OF MEETING WITH KEVIN TRITZ, DISTRICT MANAGER, KEVIN NORDBY, MARKET . DEVELOPMENT REPRESENTATIVE, ARROWHEAD REGION, BFI WASTE SYSTEMS, (WOODLAKE SANITARY SERVICE) Neither Mr. Tritz nor Mr. Nordby were able to attend the August 17 Solid Waste Management Committee meeting. Although Lhey had sent representatives in their place, those attending the August 17 meeting were from the operating function rather than the managerial portion ~f their company. Both gentlemen expressed interest in working with the City to help it meet the waste management goals established by the Metropolitan Council and Ramsey County. They have been working along these lines with many of the other cities in the metro area and both have been involved in similar concerns in other areas of the county. The discussion centered on several topics: Yard Refuse It was said that yard refuse/debris (leaves, grass clippings, branches and the like) constitutes a significant fraction of the volume of waste they collect; about 9%. Removing this material from the waste system is probably ecologically sound on its own merits, but in our case could go a long way toward meeting the 16% waste abatement goal set for Arden Hills by Ramsey County. . Presently BFI is operating separate pickups of yard debris in St. Louis Park (Waste Management is doing the same thing in Robbinsdale). The material is being tipped (dumped) at a site operated in Hennepin County. At this point the data is unclear, but it is possible that the operating costs of the separate yard debris pickup will be offset by the reduced tipping costs that otherwise would have been paid if the material had been mixed with ordinary refuse. In any event, it was suggested that Arden Hills consider developing an exclusive yard waste pickup program. Unfortunately, implementing such a program is not without problems, such as where to deposit the material, and how to pay for the pickups. In Hennepin County, "where to put it" isn't as great a problem because the County has, or is in the process of, establishing several large scale composting sites. We don't have the same options in Ramsey, since no such sites have been developed. It is possible, but not likely, that the composting center located in Arden Hills could be used for the City's yard debris, but it is believe that the center's size is inadequate. Further, it isn't believed that the City has the resources to maintain the site for large scale composting. Should a site become available to the City, for the deposit of yard debris, we would need to make sure the quantity of material sent there is weighed in order to get "credit" for it from the ,. County. Scales for this purpose are said to be available in New Brighton. . Paying for the pickup is another major issue. The City could, if it desired, merely require that the haulers provide separate service and -6- ---.------ . Minutes of Solid Waste Management Committee, August 17. 1987 . bill customers accordingly. Before making this a requirement, we'd probably need to resolve where the material is to be tipped, because transporting it to Newport would result in no net gain. Other options also present themselves, such as having the City contract for yard debris pickup and either charging households individually, through utility bills, or via licensing fees charged through the haulers. Although problems remain to be solved, it would seem that removing yard waste from the refuse stream is an avenue that merits close examination. Recyclin~ The BFI representatives agreed that recycling could be very effective if implemented properly. They said their experience had shown the keys to a good program were frequent pickups, consistent (regular) service, good communication, and the provision of containers. - Twice a week pickup of recyclables is said to be ideal, and areas with this frequency enjoy participation rates approaching 70%. On the other hand, monthly pickup usually yields participation rates of around 10%. A reasonable compromise is probably twice a month- bi-weekly, actually - where rates usually run in the range of 20% to 40%. . - Consistency is important because residents must feel confident that materials placed for pickup will be picked up, and at a time that is easy to remember (i.e. every Thursday morning). - It is important, especially with a new program, that residents clearly understand what the program is, and how it will work. They also need to be reminded to participate. As many media as possible should be used to promote the program (i.e. mailings, newspapers, broadcast, public and private group newsletters). - Containers help make participation easy for residents as they provide an easy way to classify and store recyclables. They also help promote participation as their presence at the curb on pickup day generates peer pressure among others in the neighborhood. BFI does not offer curbside pickup programs in this area as yet. However, they plan to be an active player in our market. In fact, Mr. Nordby is newly assigned to this area, and his purpose is to establish recycling and other innovative waste handling programs. Volume Based Pricin~ Both gentlemen agreed that pricing incentives have the potential of playing a large role in motivating individuals to recycle or otherwise . . limit their waste production. Volume-based pricing would tend to help provide this incentive. At this point, the problem is that few workable mechanisms exist to provide volume-based pricing. This is likely to change in the future, though, and it was suggested that we let the market take its course. -7- -- . Minutes of Solid Waste Management Committee, August 17, 1987 . For example, up to now, tipping fees have been in the range of $17 to $18 per ton. This is less than a penny a pound, so if a customer placed an extra 50 to 100 pounds (several bags of grass clippings, for example, out for collection, the hauler would take it since the incremental cost of dumping it was low. No extra would be charged for the pickup. BFI, to illustrate a case, currently provides "unlimited" pickup for $12 a month. Now, tipping fees (at Newport) are $27 a ton, about 1-1/2 cents a pound, and the extra hundred pounds that could be tipped for less than a dollar before, now cost $1.50. The extra 50 - 60 cents doesn't sound like much, but this unavoidable expense subtracts itself almost directly from the bottom line, and if the net after taxes is 5% (60 cents in the case of a $12.00 monthly charge), this eats up all the profit. BFI finds that they can no longer afford to be "nice guys" about pickup. They, and the rest of the haulers presumably, will find ways to recover their added costs, probably through some type of volume-based pricing. The haulers will be limited in any attempt to pass their higher costs unto everyone equally because, as consumers find the fees becoming more significant, they will demand less expensive alternatives. It was suggested that eventually pricing will probably be discrete, by household, based upon the weight collected. Hardware to handle this is being developed, consisting of on-board computerized scales. In fact, all of BFI's front loading fork trucks, used for dumpster pickup, are already . equipped with on-board scales and the customers are charged by the pound. On board scales for residential packers exist now, and the technology is being further refined. We could act to accelerate what is probably already coming, in terms of volume-based pricing, or wait until it arrives on its own. We should remember that the haulers are faced with increasing costs, based upon weight, that they plan to find a way to recover. These costs are expected to continue to rise; the haulers expect the current $27 per ton to rise to $45 per ton by the end of next winter. If we should wish to enact some type of volume-based pricing now, it was suggested that we require all haulers to offer a "recycling rate". BFI offers this in Colorado (and other states) and it consists of a 10% to 15% reduction in the rate for those customers who agree to limit their weekly volume to 60 gallons (2 - 32 gallon cans). It would be up to the hauler to enforce this rate, and it would pose a bit of a hardship on those who offer automated collection, since those containers usually hold about 90 gallons. However, 60 gallon containers are available, and if a hauler should choose to offer the lower rate without enforcement, the monetary loss would be his to bear. Hav~ng haulers offer this lower rate would help justify a City-wide $1.00 recycling surcharge since the effect of that fee would be negat:ed if the customer could opt for a "recycling rate" from the hauler. Or2anized Collection . BFI would prefer to continue with the present open system of hauling. They argue that an open system allows varying service levels and enforces market efficiency since customers can vote with their checkbooks. They -8- . , . Minutes of Solid Waste Management Committee, August 17, 1987 also point out that when a city contracts for collection, they incur all the billing and customer service problems the haulers may handle, plus they become liable in suits that may arise in the event of injury or brought under the Resource Conservation Act and Recovery Act (Superfund). Additional liability could also develop in Workers Compensation Actions. They also pointed out that efficiency of scale"can only come about if a small number of haulers - or perhaps just one - serve a large area. Even in this case, the efficiencies aren't great, they say, since stopping or pickups, not driving from one area to another, (i.e. skipping a few houses), is the least efficient (and most abusive to their equipment) part of their operation. Some discussion took place concerning the road wear argument. They said their vehicles were within the strict parameters allowed by the State in terms of weight. Their largest packers (20 yards) are said to weigh 25,000 pounds empty and the State allows 18,000 lbs. on a front axle, 20,000 lbs. on a single rear axle, and 36,000 lbs. on a rear tandem. A 20 yard packer, they say, packed firmly, will hold 20,000 lbs., which plus the weight of the truck, places 45,000 lbs. on 3 axles rated for 54,000. They contend this is the worst case. Most packers used in residential areas are smaller than 20 yds. and the average residential load is 6 tons. They said most of the "overweights everyone talks about" refer to compacter containers used by commercial customers. . In any event, they point out that the same amount of refuse must be removed from the same number of households no matter how many vehicles pick it up. Any single vehicle can make from 250 to 400 stops in a day, so multiple trips on a municipality's streets are required regardless of the number of haulers working. It also stands to reason that if routes were to become too fragmented, individual haulers would drop out of the market if their share couldn't be increased and the lack of efficiency caused an unprofitable situation. In summary, the representatives from BFI suggested: Separate pickup and disposal of yard debris. Curbside recycling - on a regular basis, using containers. Establish a volume-based "recycling rate" - about 15% below current rates. Maintain an open hauling system, which will allow the market to derive efficiency. The Solid Waste Management Committee will take BFI's comments into consideration at their next meeting. . -9- ~' Minutes of Regular Finance Committee Meeting . Village of Arden Hills August 27, 1987 Village Hall Call to Order The meeting Was called to order at 7:45 p.m. by Chair Erickson. Roll Call Present' Larry Erickson, Charlotte McNiesh, Ramanik Shah, Tom Steele Absent: Ed Menze (excused), Chuck Mertensotto (excused), Eric Nesset (excused), Trudy Rautio (excused), Robert Rehkamp, Judith Stafford Also Present: Mayor Robert Woodburn, Treasurer Frank Green Approval of Minutes Steele noted that May minutes incorrectly listed him as absent, when he had notified the office he would be out of town, and he should have been listed as "absent (excused)". Motion was made by McNiesh, seconded by Shah, that the minutes be approved as amended. Motion carried unanimously. Oath of Office Mayor Woodburn administered the oath of office to Treasurer Frank Green. Mr. Green replaces Don Lamb, who resigned effective August 31. Mr. Green has been an Arden Hills resident approximately four years; is an executive with Burlington Northern. . Council Report Mayor Woodburn reported Council activities of interest to this committee. He stated that negotiations for purchase of a portion of the land adjacent to the present Village Hall and Public Works Building are virtually complete, at a total cost of $404,800; stated the Council would be looking to the Finance Committee for suggestions on best ways to finance this purchase. He added that the water tower is complete except for final painting; total cost of this is $850,000, rather than the $1,000,000 originally estimated. Council has decided there will be no assessment for costs of the Hamline Avenue improvement; those costs not covered by MSA funds will be covered from tax levy. Since the last meeting of this committee, Council had the opportunity to purchase the underlying fee title to Lindey's Triangle (open space across from Lindey's restaurant, Ramsey County right-of-way) for $5,000, and elected to do so. Insurance Requirements for Contractors Licensed to Do Business in Arden Hills Currently, contractors doing business in Arden Hills are required to show proof of liability insurance in the amounts of $25,000 per person, $100,000 per accident, and $25,000 property damage. Shirley noted that most insurance certificates submitted are for $300,000 or $500,000 aggregate per accident; neighboring cities are requiring $300,000 aggregate per accident. Since the Finance Committee has recommended adding license requirements for excavators . :and general contractors beginning in 1988, it was recommended that Arden Hills' insurance requirements also be increased. Committee discussed (a) City's liability if insurance claims against a licensed firm exceed the firm's liability limits, and (b) whether $300,000 aggregate is an adequate amount of coverage. ~ It was moved by McNiesh, seconded by Steele, ~hat Committee recommend to . Council that insurance requirements be raised to $300,000 aggregate, $100,000 property damage, subject to Mr. Hite's review. Motion carried unanimously. Preview of 1988 Bud~et Charlotte McNiesh, employed as a Consultant in preparation of the 1988 budget, reviewed the transmittal letter with the committee. She noted that the State levy limit allows for 3% above previous year's-levy, and also removed the things that could previously be "outside the levy limit". The total dollars that Arden Hills can levy in 1988 is $1,125,353, $77,000 more than last year's levy. Budget requests total $1,204,000, so at least $77,000 in cuts will need to be made. The proposed budget includes funds for paying remaining costs of Hamline Avenue; does not include any funds to institute the Pavement Management Plan ($60,000 recommended) or the 509 Surface Water Management Plan (mandatory) at $25 to $35,000. Expenditures in the 1987 budget are 5-1/2% below budgeted, primarily because funds were budgeted for the Fourth Fire Station and not expended. It is planned to transfer $116,000 to the Municipal Land and Buildings Fund. The 1987-88 Fire Contract has not been settled; this amount is uncertain. Interest income for 1988 is budgeted at 6%. Levy accounts for 64% of Arden Hills' income; balance comes from interest income, and miscellaneous fees. . The Water Utility is budgeted to re-pay the PIR fund $70,000 per year for water tower costs. McNiesh's original financing plan for the water tower anticipated having to budget $35,000 per year to repay the PIR; this will not be necessary since costs are lower than anticipated; income standby charges is sufficient to cover paying for water tower. Water Utility should have a cash balance of $164,000 at end of the year. The PIR fund is expected to go to $1,169,000 by the beginning of 1988, and $1,865,000 by the end of 1988. The additional levy allowed by the State will result in a 1% mill rate increase for Arden Hills. Future Meetin~ Schedule Completed copies of the proposed 1988 budget were delivered to the Finance Committee on Tuesday, September 1. The Finance Committee will meet Thursday. September 10, 1987, 7:30 p.m. for a complete review of the budget. They will tentatively meet the next Thursday, 7:00 p.m. with Department Heads and Council for final review of the budget. Chair Erickson asked if this second meeting could be moved to Wednesday, September 16, since he has a conflict on the 17th; This can be decided at the meeting of the 10th. Adiournment The meeting was adjourned at 10:15 p.m. . i ~ MINUTES OF THE REGULAR PLANNING COMMISSION MEETING ;',," Wednesday, September 2, 1987, 7:30 p.m. - Village Hall CALL TO ORDER Pursuant to due call and notice thereof, Chairman . Robert Curtis called the meeting to order at 7:30 p.m. ROLL CALL Present: Chairman Robert Curtis, Thomas Babcook, Calvin Meury, Scott Petersen, Gary Thorn, Dorothy Zehm and Paul Malone. Absent: Maurice Johnson, Peter Martin and Rick Savage. Also Present: Councilmember Jeanne Winiecki, Planner Orlyn Miller, Clerk Administrator Patricia Morrison and Deputy Clerk Catherine Iago. APPROVE MINUTES Moved by Meury, seconded by Petersen, that the Minutes of the August 5, 1987, Planning Commission meeting be approved as submitted. Motion carried. (Meury, Petersen, Curtis, Babcook, Zehm voting in favor; Thorn and Malone abstained) (5-0-2) DISC. HWY 96 STUDY Thomas Mulcahy, representative to the Highway 96 Study Committee, appeared before the Planning Commission to review the proposed 20 year plan for improvement of Highway 96. The Study Committee has asked for recommendations from the Planning Commission and Council relative to improvement of the Highway. Mulcahy referred to the report prepared by the Highway Department and indicated that the report was a valuable information resource. He explained that other communities involved would be more affected by the plan than Arden Hills, . however, the Study Committee asked for Arden Hills recommendations or comments. Mulcahy suggested the Planning Commission request Planner Miller to review the report, from a technical viewpoint, and work with a subcommittee to determine any recommendations or comments Arden Hills would propose for the improvement of Highway 96. He noted that the improvements will begin at the White Bear Lake end of the highway and recommended that Arden Hills, at this time, be mostly concerned with limiting access points onto the highway. The Commission members thanked Mulcahy for his report and taking the time to appear at the meeting. CASE #87-28; SUP Chairman Robert Curtis opened the public hearing ANTENNA, 1541 at 7:50 p.m. Deputy Clerk Iago verified that the EDGEWATER, KAHNKE Notice of Hearing was published in the New BriRhton Bulletin and mailed to affected property owners on August 19, 1987. Planner Miller explained the applicant is proposing to install an amateur radio antenna in the rear yard of his home. The proposed tower will be a single two-inch-diameter pole, 35 feet in height and without guy wires. Miller advised the antenna will be located 35 feet from the house and approximately 35 feet from each side lot line; it will be approximately 60 feet from the rear lot line. Under the "electronic tower" definition, ham radio towers require a Special Use Permit in the R-l District. . Miller advised the SUP requirement relates primarily to two issues; public safety and neighborhood aesthetics. He stated that the location of the antenna relative to its height is such that in case of windfall, it would clear the house and any adjacent properties. Miller noted that the support post has a windspeed survival rating of 80 mph, which is the normal building code requirement. - - - Minutes of the Regular Planning Commission Meeting, September 2, 1987 . Page 2 CASE #87-28 (Cont'd) Miller further advised that there are a number of mature trees (40 to 50 ft. height) in the rear yard, . which will reduce the visibility of the antenna. Because of the slimness of the support post and relatively small mast, the visual impact should be no greater than that of a flagpole. The Planner noted that the applicant has stated that Federal court action has overruled the City's SUP requirements for amateur radio antenna. Miller suggested that such information has not been submitted to the City Attorney for his evaluation. Miller concluded that because of its size and placement, the proposed antenna satisfies public safety concerns and will have minimal visual impact on neighboring properties. Joseph Kahnke, 1541 Edgewater Avenue, stated that he had contacted the two neighbors adjacent to his property and they had no objections to the proposed antenna. He displayed a brochure which showed the design of the antenna for the Commission members. Comments from the Floor Elvera Sheehy, 1505 Edgewater Ave., questioned if the antenna would affect television reception in the neighborhood and if it could be placed closer to Kahnke's home; she also asked to see the design of the antenna. Kahnke advised that if the antenna were placed closer to his home it would distort the signal; he also stated that the antenna should not affect . television or radio reception and explained the FCC frequency regulations. Ray Conroy, 1528 Edgewater Ave., expressed concern with television interference and aesthetics; he preferred the antenna placement as described by the Planner. Chairman Curtis referred the Commission to a letter, dated 9-2-87, from Fred Berndt, Jr., 1575 Edgewater Ave., stating his opposition to the proposed antenna. Berndt advised the antenna would be an eyesore, decrease his property value and its use could interfere with delicate electronic equipment in his home. After determining there were no further comments from the floor, Chairman Curtis closed the public hearing at 7:58 p.m. Member Meury questioned if the SUP could restrict any additional apparatus from being placed on the antenna. Planner Miller advised that the SUP would have to be amended, which would require formal action and a public hearing, if the applicant wanted to place any additional apparatus on the antenna. Chairman Curtis questioned if there were any other antennas in the Village. Miller advised there were several others in Arden Hills; he reviewed the dimensions and locations of a few of these antennas. . Commission members discussed the location of the proposed antenna, provision in the SUP for restricting additional apparatus on the antenna, and safety issues. Member Zehm advised that she had two towers located in her neighborhood and was not aware of any television nor radio interference. . .. Minutes of the Regular Planning Commission Meeting, September 2, 1987 Page 3 CASE #87-28 (Cont'd) Malone moved, seconded by Zehm, that Commission . recommend to Council approval of Case 1/87-28. Special Use Permit for Amateur Radio Antenna at 1541 Edgewater Ave, Joseph Kahnke, contingent upon the antenna not exceeding 35 ft. in height, 2 inches in diameter and without guy wires, located as indicated on the plan submitted by the applicant, and, furthermore, that the permit would expire upon lapse of Kahnke's FCC license or his vacating the premises, whichever comes first. Motion carried. (Malone, Zehm, Curtis, Babcook, Meury and Petersen voting in favor; Thorn opposed) (6-1) CASE #87-29; DIV. The Planner reviewed his report of 8-26-87, relative LOT 2, BLOCK 1. to the application for division of Lot 2, Block 1. of NORTHWOCDS, OPUS Northwoods, Opus Corporation. Miller explained that in 1985 the City approved the Northwoods plat and two building permits for office structures; one of the building was constructed, however, the office/showroom facility on Lot 2 of Block 1 was not constructed apparently due to market conditions. In the interim, a major insurance company has proposed to purchase a portion of Lot 2 for the construction of a claims service center; the applicant is requesting the approval of the lot division in order to accommodate the insurance service center. He stated that approval of site and buildings plans for the service center will be requested at a later date. The Planner advised that both lost created by the proposed division exceed the minimum requirements for lots in the I-2 District. He noted the following: . - The proposed claims service center is a permitted use in the 1-2 District and two such center already exist in Arden Hills. - A service center facility is not considered incompatible with other uses in the office park. Miller stated that Opus Corporation has submitted two alternative revised master development plans identifying how the proposed lot split and service center would impact the total site: Concept Plan A indicates attachment of the remainder of the original lot to the adjacent lot to the northwest; this would enlarge the Phase II office site and utilizing the additional area for parking and ponding. Concept Plan B uses the north lot for a day care center; such centers are permitted in the district and are logically located adjacent to high-employment office areas. Miller expressed two concerns regarding a day care center on the site; one would be the scale of the building relative to the other development, and the other would be control of the appearance and quality of the building. He explained that both concerns could be resolved through proper architectural design and would certainly be in the best interest of Opus Corporation. Miller advised that the applicant is not requesting action on the revisions to the master development plan, but would appreciate comments from the Commission. . Robert Worthington, Executive Director of Government Affairs at Opus Corp, and Tim Murnane, Real Estate Manager for Northwoods, were present to address the Commission. Worthington explained that the Northwoods project was still far below leasing projections which lead to the request for the division of Lot 2, Block 1; he reviewed the plans for the insurance claim center and the two alternative concept plans. Murnane discussed the quality of the development at Northwoods; he explained the insurance company development of the site, if lot division is approved, may help promote the Northwoods development. ---- --- , . Minutes of the Regular Planning Commission Meeting, September 2, 1987 Page 4 CASE #87-29 (Cont'd) Murnane agreed that it would"be in the best interest . of Opus Corporation to promote an architectural design for the day care center, should that be the concept plan followed, that would enhance the quality of the Northwoods development. Commission members had no objection to the proposed lot division and discussed the concept plans as proposed by the applicant, the possibility of incorporating the day care center into the Northwoods Corporate Center building and the possibility of the site being attached to the Northwoods Corporate Center lot. Moved by Petersen, seconded by Meury, that Commission recommend to Council approve of the Division of Lot 2, Block 1 of Northwoods, Opus Corporation, as submitted. Motion carried unanimously. (7-0) DISC WAREHOUSE Chairman Curtis advised the Commission that David SPACE CONVERSION Manscheffer was not present to discuss this matter. APPT. SUB-COMM; Chairman Curtis asked for volunteers to serve on the HWY 96 IMPRVMT subcommittee to discuss the improvement plan for Highway 96. Thomas Babcook and Chairman Robert Curtis advised they would work in conjunction with Planner Miller on this subcommittee. COUNCIL REPORT Councilmember Winiecki reported on items of interest to the Commission. . ADJOURNMENT Moved by Zehm, seconded by Thorn, that the meeting be adjourned at 9:20 p.m. Motion carried unanimously. (7-0) Robert Curtis, Chairman . ---- . SA , STATE OF MINNESOTA. . COUNTY OF RAMSEY CITY or ARDEN HILLS RESOLUTION NO. 87-58 RESOLUTION ADOPTING AND CONFIRMING SPECIAL ASSESSMENTS FOR DELINQUENT SEWER AND WATER ACCOUNTS WHEREAS, the amount to be specially assessed for delinquent sewer and water accounts has been duly calculated in accordance with the provisions of the City Code and Minnesota Statutes, and WHEREAS, notices have been duly mailed and published, as required by law, that the Council would meet to hear, consider and pass upon all objections, if any, to the amounts to be specially assessed, and WHEREAS, said proposed assessments have at all times since their filing been open for public inspection, and an opportunity has been given to all interested persons to present objections, if any, to the proposed assessments, and WHEREAS. there were no oral or written objections presented at the public hearing on September 14, 1987. . 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein; and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. BE IT FURTHER RESOLVED, that the Clerk Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the proper tax lists of the County. and the County Auditor shall collect said special assessments with taxes levied in 1987, payable in 1988. Passed and approved by the City Council this 14th day of September, 1987. Robert L. Woodburn, Mayor ATI'EST . Patricia J. Morrison Clerk Administrator . August 24, 1987 Delinquent Utility Accounts for Certification . to the County for Collection Account Amount No. Name & Address Code Arrears Certifi ed 19 Michael Belknap 34-30-23-33-0006-3 221. 76 239.50 3201 Ridgewood Rd. 112 Laver" rre:eh 33 3e 23 31 8886 2 159.39 172.14 1276 Sta~~t: Ave. 119 James Pl::d.siI3Aer 33 39 23 21 9976 3 117. eg 126.46 1994 Lake LaflE: 142 Gerald ~cCauley 33-30-23-34-0026-7 225.54 243.58 1925 Jerrold Ave. 168 Earl r~cDonald 34-30-23-21-0054-9 286.13 309.02 1385 Skil es Ln. 172 Kim Marcey 33-30-23-34-0068-1 220.74 238.40 Oberg Road Colchester, Ct. 06415 Ul!; Jim [',!slat 3q 39 23 21 9913 9 118. 18 127.64 . 3188 ~le~areeR Re. 271 Herbert Tousley 33-30-23-42-0017-8 149.64 161. 62 3248 Sandeen Rd. 385 John O'Connell 33-30-23-24-0083-1 280.93 303.40 1833 Lake Ln. 181 lJ i 11 i am 11 it e 31 39 23 12 0037 9 26Q.33 285.48 1271 Ti 11 er lR. 486 Ra)' tlorrgHd 33 30 23 34 8059 7 1 S S . 36 167.00 lays 8le~~a\jl Ave. 431 George Roscoe 34-30-23-24-0029-4 282.38 304.98 3445 Glenarden Ct. 437 Leonard Bergman 27-30-23-33-0029-8 120.90 130.58 3628 No. Snelling q97 CatReri~e CallaRa~ 33 38 23 33 0083 3 192.92 2ea.3& 2809 W. Co~l,t.)' Rd. 8. S17 rl1'ane;i3 Ilc;d~, !chi!d 3197 SRereli~c L~. 31 30 23 44 0050 6 270.93 292.60 . 551 Henry Bruns 28-30-23-14-0018-4 283.39 306.06 3926 Glenview Ave. 570 Robert Snell 33-30-23-33-0055-8 254.53 274.90 1991 Glenpaul Ave. . August 24, 1987 Delinquent Utility Accounts Page Two . Account Amount No. Name & Address Code A rrea rs Certifi ed 606 Pee rco Rea 1 ty 27-30-23-44-0001-6 126.46 136.58 3775 North Dunlap 636 David Arboe 33-30-23-24-0101-8 227.39 245.58 1923 Stowe Ave. 646 Paul Norbut 33-30-23-33-0071-0 303.94 328.26 1976 Glenpaul Ave. 652 David Lee 21-30-23-43-0006-2 251. 68 271. 82 4093 Valentine Cr.Rd. 666 Bruce Lemire 33-30-23-34-0048-7 155.12 167.54 1912 Edgewater Ave. 703 Allen Beseth 34-30-23-41-0011-0 138.92 150.04 1201 Ingerson Rd. 796 James QaRiels8R 31 39 23 13 9991 7 263.76 284.86 n:J8 N9. l,jamliRe 721 Robert Biermeier 34-30-23-44-0054-8 226.37 244.48 . 3205 No. Lexington 730 Larry Gill 28-30-23-11-0019-6 190.58 205.84 1671 W. County Rd. F. 736 James Felegy 33-30-23-24-0027-1 291.60 314.94 1840 Grant Rd. 746 l(ull,lcclI RduellLor ~t J4-JO-2J-J2-000S-J 178.33 183.96 1189 B\j33are! Ct. 774 Ross Whitcher 33-30-23-24-0097-0 238.73 257.84 1895 Stowe Ave. 816 Michael France 33-30-23-24-0053-0 235.88 254.76 1830 Noble Rd. 825 Kenneth Froslid 28-30-23-13-0040-4 123.67 133.56 1738 Glenview Ave. 830 Peerco Realty 27-30-23-41-0005-7 744.22 803.76 3775 North Dunlap 83S ROnald Sl4l11tJt!l 21 30 23 44 0011 1 135.04 145.84 1986 Vale~ti~e Cr.R~. . 845 ~~~~e~ lIe~~~:~ ~3 39 23 12 9999 7 193.96 111. 39 I J~ 19 Ll( ~ JeFiaflAa Bl...EI. 858 Peerco Rea 1 ty 27-30-23-41-0006-0 357.94 386.58 3775 North Dunlap ~ -- ALigust 24, 1987 .Delinquent Utility Accounts . Page Three Account Amount . No. Name & Address Code Arrears Certified 866 Peerco Realty 27-30-23-41-0007-0 8,840.08 9,547.30 3775 North Dunlap 891 Peerco Realty 27-30-23-41-0019-6 2,438.09 2,633.14 3775 North Dunlap 921 ~;a 1 t!\ Blil.l,(! t t 27-J8 2J-JJ-00JJ 7 1JO.09 141. J6 3651 Ne. S~clli~g 949 Peerco Rea 1 ty 27-30-23-44-0008-7 1,298.70 1,402.60 3775 North Dunlap 950 Peerco Rea 1 ty 27-30-23-41-0013-8 358.25 386.92 3775 North Dunlap 984 Peerco Rea 1 ty 27-30-23-41-0012-5 4,214.28 4,551.42 3775 North Dunlap 985 Glenn Martin 33-30-23-24-0062-4 281.02 303.50 1890 Noble Road 1052 Donald Molenaar 22-30-23-22-0003-5 268.90 290.42 1550 West. Hwy. 96 . 1064 Joseph Mauricio 28-30-23-33-0013-0 339.34 366.50 2027 Thom Drive , 1981 Jefflt:.y Theml'30M 28 J8 2J J2-0813-3 1BS.40 260.24 3717 New 8ri~Rte~ Rd. 1089 Edward Langner 28-30-23-32-0004-9 149.13 161.06 3809 New Brighton Rd. 1127 Donald Krieger,Jr. 21-30-23-43-0003-3 192.78 208.20 4104 Valentine Cr.Rd. 1136 Waldron Douglas 33-30-23-24-0064-0 272.14 293.92 1902 Noble Rd. 1158 Ga ry Eri ckson 16-30-23-34-0006-6 269.22 290.76 8439 - 177th Lane Forest Lake, Mn. 55025 1168 Charles Ringold 28-30-23-33-0012-7 203.03 219.28 2023 Thorn Dr. 1180 Glenn Johnson 28-30-23-32-0006-5 281.02 303.50 3803 New Brighton Rd. . 1105 ~3~J4~~=c:e~~~:o~t. 22 30 23 24 0002 6 144.69 l5li.lll 1211 William Simard 22-30-23-24-0015-2 193.80 209.30 4342 Arden View Ct. --- -..---------------- ----- August 24, 1987 Delinquent Utility Accounts Page Four . Account Amount No. Name & Address Code Arrears Cert ifi ed 1221 Marilyn Mahanke 22-30-23-24-0025-9 241.81 261.16 4354 Arden View Ct. 1250 Timothy Newham 28-30-23-33-0024-0 246.57 266.30 2014 Thom Drive 1256 Gary Coll is 28-30-23-33-0001-7 234.57 253.34 3715 New Brighton Rd. 1319 Lois Anderson 22-30-23-24-0182-1 192.92 208.36 4452 Arden View Ct. 133S James BaR CRie~ YeR 22 3D 23 31 8886 7 113.ge 123.02 1381 ne1"al B1"ive 1356 Daniel Yamen 22-30-23-24-0115-1 225.29 243.32 4472 Arden View Ct. , 1362 JSAA \.'estl e'j 22 39 23 21 0125 8 119.83 129.42 4422 AF~eR ~ie:: St. 1377 Par,iz KalaRtari 22 J9 23 21 9136 8 96.16 184. 18 . 1385 4481 ~F~eA Vie~; Ct. Koi" SCR\jltl 22 J8 2J 24 0116 4 229.1J 247.46 ~390 AraeR ~iew Ct. 1457 Wm.J. McDonald 22-30-23-21-0023-2 192.92 208.36 1367 Arden View Dr. 1471 Diana Bean 34-30-23-14-0053-8 141. 89 153.24 1166 Benton Way 1476 James Ca rro 11 34-30-23-14-0058-3 201.16 217.26 1161 Benton Hay 1510 John Mathers 22-30-23-21-0016-4 199.86 215.86 1360 Arden View Or. 1626 StevEA Laf~rt:f1 J4 J8 2J 14 0846 0 18J.06 197.78 1173 Bent8M Ua) 1556 Carolyn Brown 22-30-23-21-0056-2 250.51 270.56 1392 Arden View Dr.. 1673 JeaA lIaRseFl 22 39 23 21 0077 9 99.21 107.18 141J /',raerl Vei ~ Ell. . 1618 Gary Alfred 34-30-23-14-0029-5 322.36 348.16 1139 Hunters Ct. 1666 Gary Meyers 34-30-23-44-0047-0 2B7.04 310.00 1134 Edgewater Ave. August 24, 1987 Delinquent Utility Accounts Page Five . Account Amount No. Name & Address Code Arrears Certified 1684 Larry Eri ckson 33-30-23-24-0002-2 136.53 147.46/ 1860 Indian Place 1711 (lid Pctel'SeR 28 39 23 11 9928 1 298.93 226.61 1524 'Rat~am Ave. 1733 Robert Morrissette 33-~0-23-33-0034-1 243.47 262.96 2028 Edgewater Ave. 1788 Carl Wilson 22-30-23-12-0029-8 143.24 154.70 4504 No. Haml i ne 1999 P.aR~Y Ihll 22 39 23 11 0969 2 161.77 174.72 . 4542 PleasaRt (lr. 1980 John Gardner 22-30-23-11-0071-2 234.83 253.62 1173 Karth Lk. Dr. 1982 B.E. Amstutz 22-30-23-11-0057-6 200.02 216.02 4551 Pleasant Dr. 20Pll (lay Realty 22 30 23 11 8984 8 2,537.77 2,74e.8g . 1935 ~. CeuRty Rd. 82 S~ite 100 Reseville, M~. 5S113 2139 RSRala [ieeAstciAer 22 39 23 12 08S1 5 119.68 129.18 1331 I!YRe:rest Ct. 2226 Peerco Realty 27-30-23-41-0006-0 375.98 406.06 3775 North Dunlap 2J71 8arlald Bifl6 22 30 23 12 0821 e 171.10 185. 12 1399 lIy~riel!le 91". 2379 r1rJYl i Sta 1 eka r 22 38 23 23 OeS2 4 289.01 312.14 155& Reyal Hills Dr, 2432 Steiner Construction, Inc. 22-30-23-23-0049-8 174.60 188.58 1580 Rockstone Ln. New Brighton, Mn. 55112 2437 Steiner Construction 22-30-23-23-0056-6 177.03 191. 20 Inc. 1580 Rockstone Ln. New Brighton, Mn. 55112 .2448 Nicolas Wences 22-30-23-14-0010-8 240.04 259.24 4418 Amble Circle , '.1\ u g u s t 24, 1987 . Delinquent Utility Accounts Page Six . Account Amount No. Name & Address Code Arrears Certified 2458 Gerald McGuire 21-30-23-42-0006-5 104.19/ 112.54 421 W. County Rd. C. Roseville, Mn. 55113 37,046.51 40,010.62 08/26/87 -- 1,467.47 - 1,584.92 35,579.04 38,425.70 09/11/87 -- 5,273.99 - 5,695.96 30,305.05 32,729.74 . . ::J-;g ~ STATE OF MINNESOTA - - . COUNTY OF RAMSEY CITY OF ARDEN HILLS RESOLUTION NO. 87-59 RESOLUTION ADOPTING AND CONFIRMING SPECIAL ASSESSMENTS FOR DISEASED TREE REMOVAL WHEREAS, the amount to be specially assessed for diseased tree removal has been duly calculated in accordance with the provisions of the City Code and Minnesota Statutes, and WHEREAS, notices have been duly mailed and published, as required by law, that the Council would meet to hear, consider and pass upon all objections, if any, to the amounts to be specially assessed, and WHEREAS, said proposed assessments have at all times since their filing been open for public inspection, and an opportunity has been given to all interested persons to present objections, if any, to the proposed assessments, and WHEREAS, there were no oral or written objections presented at the public hearing on September 14, 1987, 1. The amounts so calculated and set forth in said notices are . hereby levied against the respective parcels of land described therein; and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a . lien concurrent with general taxes upon such parcel. BE IT FURTHER RESOLVED, that the Clerk Administrator be authorized and directed to transmit to tbe County Auditor a certified duplicate of the assessment roll to be extended upon the proper tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 1987, payable in 1988. Passed and approved by the City Council this 14th day of September, 1987. Robert L. Woodburn, Mayor . . August 24, 1987 . Special Assessment Installment, Payable 1988 Diseased Tree Removal Name & Address Code Principal Interest Total Catherine Callahan 33-30-23-33-0083-3 42.00 3.36 45.36 2009 W. County Rd. D. Donald Granholm 33-30-23-24-0055-6 95.20 7.62 102.82 1834 Noble Road Larry Depauw 33-30-23-31-0036-3 97.66 7.81 105.48 3280 New Brighton Rd. Ea rl Lewis 22-30-23-22-0001-9 104.00 16.64 120.64 1524 W. Highway 96 Marion Cummings 22-30-23-14-0002-7 28.33 4.53 32.86 4365 No. Lexington Ave. Neil Rengel 34-30-23-22-0032-6 97.50 15.60 113.10 3583 No. Snelling ~eorge Roscoe 34-30-23-24-0029-4 27.50 6.60 34.10 3445 Glenarden Ct. 492.19 62.16 554.36 . ;;s-c.,. - STATE OF HINNESO'L\ . . COUNTY OF RAMSEY CITY OF ARDEN HILLS RESOLUTION NO. 87-60 . . RESOLUTION ADOPTING AND CONFIRMING SPECIAL ASSESSMENTS FOR ROSEVILLE WATER CONNECTION WHEREAS, the amount to be specially assessed for Roseville water connections has been duly calculated in accordance with the provisions of the City Code and Hinnesota Statutes, and . WHEREAS, notices have been duly mailed and published, as required by law, that the Council would meet to hear, consider and pass upon all objections, if any, to the amounts to be specially assessed, and WHEREAS, said proposed assessments have at all times since their filing been open for public inspection, and an opportunity has been given to all interested persons to present objections, if any, to the proposed assessments, and WHEREAS, there were no oral or written objections presented at the public hearing on September 14, 1987, . 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein; and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (g%) of the original .unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. BE IT FURTHER RESOLVED, that the Clerk Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the proper tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 1987, payable in 1988. Passed and approved by the City Council this 14th day of September, 1987. Robert L. Woodburn, Mayor ATTEST . Patricia J. Morrison Clerk Administrator . . Special Assessment Installments for Roseville Water Connection 1987 Installments Name & Address Code Principal Interest To ta 1 Hilder V. Hage 34-30-23-34-0019-6 41.90 22.62 64.52 1433 Gl enhi 11 Roa d Ka t h 1 e e n A. P 1 a t t 33-30-23-33-0084-6 36.62 7.70 44.32 2015 W. County Rd. O. 78.52 30.32 108.84 . . I I I ~/: \f-/ -' . ., . . +- i>J:-" . ',. ) . ' . . ' , I . . t !' ,( -, tf- . ~~ ~. ( , h " , , - ~ '.. . . '~ J" _ I \.', ,., i ".. c'- -1' \, , , .. , .', < ' , . , '--R~~~ 1'1YlN friES 'RONANi PLAN' \. r,\ ' --I-'--II~ . n--' L~. /' I . t3J-'t"'! I r ~ '. . PLANNING COMMISSION AGENDA Arden Hills, Minnesota September 2, 1987 -------------- . AGENDA REGULAR PLANNING COMMISSION MEETING VILLAGE OF ARDEN HILLS WEDNESDAY, SEPTEMBER 2, 1987 - 7:30 P.M. VILLAGE HALL 1. Ca 11 to Order and Ro 11 Ca 11 . 2. Approval of Minutes of August 5, 1987, Planning Commission Meeting. 3. PUBLIC HEARING: Case #87-28, Special Use Permit for amateur radio antenna at 1541 Edgewater Avenue; Joseph Kahnke. 4. Case #87-29, Division of Lot 2, Block 1 of Northwoods; Opus Corporation. 5. Presentation and discussion of Highway 96 corridor study. 6. Preliminary discussion of warehouse space conversion for Adventure . Games, David Manscheffer. 7. Counci 1 report. 8. Adj ournment. ********************************************* PLEASE CALL THE VILLAGE OFFICE IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING 633-5676 ********************************************* . ------------- wehrman . PLANNING MEMO bergly To: Arden Hills Planning Commission llQQ5;ares From: Wehrman Bergly Associates, Inc. Orlyn W. Miller, Planner Subject: Case #87-28 Special Use Permit for amateur radio antenna n. plaza bldg., ste. 220 1541 Edgewater Avenue 5217 wayzata blvd. minneapolis, mn 55416 Applicant: Joseph Kahnke 612 544 7576 Date: August 26, 1987 The applicant is proposing to install an amateur radio antenna in the rear yard of his home. Under the "electronic tower" definition, ham radio towers require a Special Use Permit in the R-1 District. The proposed tower will be a single two-inch-diameter pole, 35 feet in height and without guy wires. It will be located 35 feet from the house and approximately 35 feet from each side lot line. It will be approximately 60 feet from the rear lot line, the shore of Lake Johanna. COi~MENTS : 1. The Special Use Permit requirement relates primarily to two issues: public safety and neighborhood aesthetics. Regarding public safety, the location of the antenna relative to its height is such that in . case of windfall, it would clear the house and any adjacent properties. The support post has a windspeed survival rating of 80 miles per hour, which I believe is the normal building code requirement. 2. There are a number of mature trees of 40- to 50-foot height in the rear yard which will reduce the visibility of the antenna. (In fact, I questioned if they might adversely affect its operation.) Despite the trees, the antenna will be plainly visible from adjacent homes. Because of the slimness of the support post and relatively small mast, however, the visual impact should be no greater than that of a flagpole. 3. The applicant has stated that Federal court action has over-ruled the City's Special Use Permit requirements for amateur radio antenna. I have suggested that such information be submitted for referral to the City Attorney for his evaluation. CONCLUSION: Because of its size and placement, the proposed antenna satisfies public safety concerns and will have minimal visual impact on neighboring properties. . planning' landscape architecture --------------- ~~~ <:. .~- .- '" . _ 2""-0.'7" 1-<: - - - . ~ ~. o t ~ I i;i M ac<...rr1res-I.r~'t~ )( , ~ ~ F'r'r~'OJ, AnTen'7'f . , 1 -.-.. . J.i"cOIfT ffes,'J.qc.e ~ I ~ t:3 l.Jd~" va( ~ 1~~'n .. .. . It t() zsFr ,-..., ~ :, I "~ ~ili . If] I>erg(-it. : -~ " ,H ~ ~ J po , r ....,......~- -' . . .......... ..........--_~- '--' '-" < l> _ m- ~ W ~ ... I; ~ ~ < ~ @... \Sl no__ ~ Po. ~ .... 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AntE.t1l'ret !rq5 W"IT~r sl'e12."j SUrL/,'VQ ( r'qT/'Z! 0 of' 80m.,..h, . 1?17/etlnq 5irlJcT'u,..e o LJ r ( ,"h 6 7.11., Irl7ke /04/ e'/.Jt.w~rer'A".e wehrman PLANNING MEMO bergly . To: Arden Hills Planning Commission UQQDoodmes From: Wehrman Bergly Associates, Inc. Orlyn W. Miller, Planner Subject: Case #87-29 ~ivision of Lot 2, Block 1 of Northwoods n. plaza bldg., ste. 220 Applicant: Opus Corporation 5217 wayzata blvd. minneapolis, mn 55416 Date: Augus t 26, 1987 6125447576 In 1985, the City approved the plat of Northwoods and two building permits for office structures. One of the buildings was constructed, but the 25,OOO-square-foot office/showroom facility on Lot 2 of Block 1 was not, apparently because of market conditions. In the interim, a major insurance company has proposed to purchase a portion of Lot 2 for the construction of a 20,000-square-foot claims service center. The applicant is requesting the approval of the lot division in order to accommodate the insurance service center. Approval of site and building plans for the service center will be requested at a later date. ORDINANCE COMPLIANCE: Both lots created by the proposed division exceed the minimum requirements for lots in the I-2 District, (24,OOO-square-foot area, 100-foot width, and 130-foot depth). . COMMENTS: 1. The proposed claims service center is a permitted use in the I-2 District. Two such centers already exist in Arden Hills, one within the Northpark Business Center and the other on County Road E and Pine Tree Drive. A service center facility is not considered incompatible with other uses in the office park. 2. Opus Corporation has submitted two alternative revised master development plans identifying how the proposed lot split and service center would impact the total site. Concept Plan A indicates attachment of the remainder of the original lot to the adjacent lot to the northwest. This would enlarge the Phase II office site, utilizing the additional area for parking and ponding. Concept Plan B uses the north lot for a day care center. Day ca re centers, which require relatively small sites, are permitted in the district and are logically located adjacent to high-employment office areas. I would have two concerns regarding a day care center on the site; one would be the scale of the building relative to other development, and the other would be control of the appearance and quality of the building. Both concerns could be resolved through proper architectural design, which would certainly be in the best interest of Opus Corporation. . At this point, the applicant is not requesting any action on the revisions to the master development plan, but would appreciate Planning Commission comments. planning' landscape architecture -- ---- . CONCLUSIONS: l. The lots created by the proposed division comply with ordinance requirements. 2. The proposed service center use is compatible with the office park development. . . TIQ[b CASE #87-29 PAGE 2 OF 2 ~ . E 2 , ;.. "f . 1.' ~~ ~ Iii; ~ i H! ~, ~ ~ i ..~ ~ ~ '. " - ; .'!: , l.. ~"; ,~ '-"i " ~ r!l! : ~::;- .. !iii ] ! ~ c; () " t~ \.....; /-, -1 .-) -, '. , Z i _ ~ ) ,\ _.... - O "'. .M.OZ,",ON. "." - cg>..m ,,,.,",. ~ ,^ " ~ ,r<) ~ A . 0: .' ;, . o ".. <l "- 0:: #' '. '.. '. ...J &"". (,._ J~ . '" .... O " ~- 0 I " , ", , . . ~. w 0... \"-J t.~". , '" '~ ,'. en 0:: " O~ O .,~. "':: >- " c, '<;0 w 1\~ --' > U " _ ,_ ~ , ". · " /- " 'c CJ) ';' ~ U 0:. ,\r " I", ...... c,.o <n 0. ..0 <l , ...J "-,,f- ( '~'_ Cl, "- a.. '" ,.~ \" ~~.. ''l- . O ~'" '''0. ! ''''', O~ "'"" m, , ~~ --' .' '; ,. ,,," , O~ ',. ,_ '2" , "'I). Ul '0 ._,p.,." ,;--. I ~o '. , ' alV , , ' ""'.;...;..,. Of' : _ Q::. """'r'- ~'l-..''''r.7 OJ / __ 0,<0. 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September 2, 1987 PLANNING COMMISSION Village of Arden Hills 1450 West Highway 96 Arden Hills, Minnesota 55112 RE: Special Use Permit Application Joseph & Mary Kahnke 1541 Edgewater Avenue Arden Hills, MN 55112 Dear Sirs: I regret I shall be unable to attend your meeting of September 2nd, but by this letter I would like to enter my objection to approval of the above referenced application. I feel a 35' radio tower on Lake Johanna is inappropriate use of lake shore property. It will be an eyesore, decrease my property values, and its' use could interfere with delicate electronic equipment in our . home. Sincerely, ~ Fred Berndt, Jr. 1575 Edgewater Avenue West Arden Hills, Minnesota 55112 (612) 633-3460 FB/jj . tP /l-~S' . I MINUTES OF THE REGULAR PLANNING COMMISSION MEETING Wednesday, September 2, 1987, 7:30 p.m. - Village Hall CALL TO ORDER Pursuant to due call and notice thereof, Chairman . Robert Curtis called the meeting to order at 7:30 p.m. ROLL CALL Present: Chairman Robert Curtis, Thomas Babcook, Calvin Meury, Scott Petersen, Gary Thorn, Dorothy Zehm and Paul Malone. Absent: Maurice Johnson, Peter Martin and Rick Savage. Also Present: Councilmember Jeanne Winiecki, Planner Orlyn Miller, Clerk Administrator Patricia Morrison and Deputy Clerk Catherine Iago. APPROVE MINUTES Moved by Meury, seconded by Petersen, that the Minutes of the August 5, 1987, Planning Commission meeting be approved as submitted. Motion carried. (Meury, Petersen, Curtis, Babcook, Zehm voting in favor; Thorn and Malone abstained) (5-0-2) DISC. HWY 96 STUDY Thomas Mulcahy, representative to the Highway 96 Study Committee, appeared before the Planning Commission to review the proposed 20 year plan for improvement of Highway 96. The Study Committee has asked for recommendations from the Planning Commission and Council relative to improvement of the Highway. Mulcahy referred to the report prepared by the Highway Department and indicated that the report was a valuable information resource. He explained that other communities involved would be more affected by the plan than Arden Hills, however, the Study Committee asked for Arden Hills recommendations or comments. . Mulcahy suggested the Planning Commission request Planner Miller to review the report, from a technical viewpoint, and work with a subcommittee to determine any recommendations or comments Arden Hills would propose for the improvement of Highway 96. He noted that the improvements will begin at the White Bear Lake end of the highway and recommended that Arden Hills, at this time, be mostly concerned with limiting access points onto the highway. The Commission members thanked Mulcahy for his report and taking the time to appear at the meeting. CASE 1187-28; SUP Chairman Robert Curtis opened the public hearing ANTENNA , 1541 at 7:50 p.m. Deputy Clerk Iago verified that the EDGEWATER, KAHNKE Notice of Hearing was published in the New BriRhton Bulletin and mailed to affected property owners on August 19, 1987. Planner Miller explained the applicant is proposing to install an amateur radio antenna in the rear yard of his home. The proposed tower will be a single two-inch-diameter pole, 35 feet in height and without guy wires. Miller advised the antenna will be located 35 feet from the house and approximately 35 feet from each side lot line; it will be approximately 60 feet from the rear lot line. Under the "electronic tower" definition, ham radio towers require a Special Use Permit in the R-l District. . Miller advised the SUP requirement relates primarily to two issues; public safety and neighborhood aesthetics. He stated that the location of the antenna relative to its height is such that in case of windfall, it would clear the house and any adjacent properties. Miller noted that the support post has a windspeed survival rating of 80 mph, which is the normal building code requirement. ------ ------- Minutes of the Regular Planning Commission Meeting, September 2, 1987 J . Page 2 CASE #87-28 (Cont'd) Miller further advised that there are a number of mature trees (40 to-50 ft. height) in the rear yard, which will reduce the visibility of the antenna. Because of the slimness of the. support post and relatively small mast, the visual impact should be no greater than that of a flagpole. The Planner noted that the applicant has stated that Federal court action has overruled the City's SUP requirements for amateur radio antenna. Miller suggested that such information has not been submitted to the City Attorney for his evaluation. Miller concluded that because of its size and placement, the proposed antenna satisfies public safety concerns and will have minimal visual impact on neighboring properties. Joseph Kahnke, 1541 Edgewater Avenue, stated that he had contacted the two neighbors adjacent to his property and they had no objections to the proposed antenna. He displayed a brochure which showed the design of the antenna for the Commission members. Comments from the Floor Elvera Sheehy, 1505 Edgewater Ave., questioned if the antenna would affect television reception in the neighborhood and if it could be placed closer to Kahnke's home; she also asked to see the design of the antenna. Kahnke advised that if the antenna were placed closer to his home it would distort the signal; he also stated that the antenna should not affect . television or radio reception and explained the FCC frequency regulations. Ray Conroy, 1528 Edgewater Ave., expressed concern with television interference and aesthetics; he preferred the antenna placement as described by the Planner. Chairman Curtis referred the Commission to a letter, dated 9-2-87, from Fred Berndt, Jr. t 1575 Edgewater Ave., stating his opposition to the proposed antenna. Berndt advised the antenna would be an eyesore, decrease his property value and its use could interfere with delicate electronic equipment in his home. After determining there were no further comments from the floor, Chairman Curtis closed the public hearing at 7:58 p.m. Member Meury questioned if the SUP could restrict any additional apparatus from being placed on the antenna. Planner Miller advised that the SUP would have to be amended, which would require formal action and a public hearing, if the applicant wanted to place any additional apparatus on the antenna. Chairman Curtis questioned if there were any other antennas in the Village. Miller advised there were several others in Arden Hills; he reviewed the dimensions and locations of a few of these antennas. Commission members discussed the location of the proposed antenna, provision in. the SUP for restricting additional apparatus on the antenna, and safety issues. Member Zehm advised that she had two towers located in her neighborhood and was not aware of any television nor radio interference. . 4 Minutes of the Regular Planning Commission Meeting, September 2, 1987 Page 3 .-:;r CASE 1187-28 (Cont'd) Malone moved, seconded by Zehm, that Commission ~j recommend to Council approval of Case #87-28, Special . Use Permit for Amateur Radio Antenna at 1541 Edgewater Ave, Joseph Kahnke, contingent upon the antenna not exceeding 35 ft. in height, 2 inches in ~V diameter and without guy wires, located as indicated on the plan submitted by the applicant, and, furthermore, that the permit would expire upon lapse of / Kahnke's FCC license or his vacating the premises, whichever comes first. Motion carried. (Malone, Zehm, Curtis, Babcook, Meury and Petersen voting in favor; Thorn opposed) ( 6-1) CASE #87-29; DIV. The Planner reviewed his report of 8-26-87, relative LOT 2, BLOCK 1, to the application for division of Lot 2, Block 1, of NORTHWOODS, OPUS Northwoods, Opus Corporation. Miller explained that in 1985 the City approved the Northwoods plat and two building permits for office structures; one of the building was constructed, however, the office/showroom facility on Lot 2 of Block 1 was not constructed apparently due to market conditions. In the interim, a major insurance company has proposed to purchase a portion of Lot 2 for the construction of a claims service center; the applicant is requesting the approval of the lot division in order to accommodate the insurance service center. He stated that approval of site and buildings plans for the service center will be requested at a later date. The Planner advised that both lost created by the proposed division exceed the minimum requirements for lots in the 1-2 District. He noted the following: . - The proposed claims service center is a permitted use in the I-2 District and two such center already exist in Arden Hills. - A service center facility is not considered incompatible with other uses in the office park. Miller stated that Opus Corporation has submitted two alternative revised master development plans identifying how the proposed lot split and service center would impact the total site: Concept Plan A indicates attachment of the remainder of the original lot to the adjacent lot to the northwest; this would enlarge the Phase II office site and utilizing the additional area for parking and ponding. Concept Plan B uses the north lot for a day care center; such centers are permitted in the district and are logically located adjacent to high-employment office areas. Miller expressed two concerns regarding a day care center on the site; one would be the scale of the building relative to the other development, and the other would be control of the appearance and quality of the building. He explained that both concerns could be resolved through proper architectural design and would certainly be in the best interest of Opus Corporation. Miller advised that the applicant is not requesting action on the revisions to the master development plan, but would appreciate comments from the Commission. Robert Worthington, Executive Director of Government Affairs at Opus Corp, and . Tim Murnane, Real Estate Manager for Northwoods, were present to address the Commission. Worthington explained that the Northwoods project was still far below leasing projections which lead to the request for the division pf Lot 2, Block 1; he reviewed the plans for the insurance claim center and the two alternative concept plans. Murnane discussed the quality of the development at Northwoods; he explained the insurance company development of the site, if lot division is approved, may help promote the Northwoods development. -- -- ~ . Minutes of the Regular Planning Commission Meeting, September 2, 1987 Page 4 CASE #87-29 (Cont'd) Murnane agreed that it would be in the best interest of Opus Corporation to promote an architectural design . / for the day care center, should that be the concept plan followed, that would ,\i'" enhance the quality of the Northwoods development. 1-\\ \~~ Commission members had no objection to the proposed lot division and discussed the concept plans as proposed by the applicant, the possibility of incorporating the day care center into the Northwoods Corporate Center building and the possibility of the site being attached to the Northwoods Corporate Center lot. Moved by Petersen, seconded by Meury, that Commission recommend to Council approve of the Division of Lot 2, Block 1 of Northwoods, Opus Corporation, as submitted. Motion carried unanimously. (7-0) DISC WAREHOUSE Chairman Curtis advised the Commission that David SPACE CONVERSION Manscheffer was not present to discuss this matter. APPT. SUB-COMM; Chairman Curtis asked for volunteers to serve on the HWY 96 IMPRVMT subcommittee to discuss the improvement plan for Highway 96. Thomas Babcook and Chairman Robert Curtis advised they would work in conjunction with Planner Miller on this subcommittee. COUNCIL REPORT Councilmember Winiecki reported on items of interest to the Commission. . ADJOURNMENT Moved by Zehm, seconded by Thorn, that the meeting be adjourned at 9:20 p.m. Motion carried unanimously. (7-0) Robert Curtis, Chairman . ;19- VILLAGE OF SHOREVIEW RAMSEY COUNTY, MINNESOTA . 4005 NORTH VICTORIA STREET ShorBview, Minnesota 55126 . Telephone 484-3353 September 1, 1987 Mayor and City Council City of Arden Hills c/o Pat Morrison, Clerk/Adm. 1450 W. Hwy. 96 Arden Hills, MN 55112 Dear Mayor Woodburn and Members of the Council: During recent budget discussions between the City of Shoreview and the Lake Johanna Volunteer Fire Department, an important issue has arisen regarding the intentions of the three cities regarding the ownership of fire equipment in the future. As you know, the City owns all of the equipment in Station .3 and . intends to own all the equipment in the new Station '4 as well. However, it must be determined among the three cities whether or not we are going to pay depreciation on capital equipment to the fire department for Stations .1 and .2 in the future. If we intend to buy future fire equipment ourselves, then we will not need to pay an amount for depreciation to the fire department. We would need to incorporate this amount elsewhere in our respective budgets. Accordingly, we would like to inquire what your position on the ownership of future capital equipment will be. Thank you. Sincerely, /( ';.() t:.-,--~--t; _1{,l:f{"--.-,.-'. '. ,'.(,,;.-4f.-l> / , Dwight D. Johnson City Manager DDJ:cdg pc: Dan Winkel, Fire Chief . ----...---------- 15 . ,~ MEETING NOTES Village of Arden Hills . Solid Waste Management Committee August 17, 1987 Attendance Attendees: Nancy Hansen, Paul Malone, Mary Trisko, Gloria Kuehn, David McClung Haulers: Dean Warden - Ace Solid Waste Management Bill Heaston - Joe Horwath - Wood lake BFI Jim Gencauski - Waste Management, Blaine Although they had agreed to send representatives, Bellaire, Manthei, Poor Richards, Red Arrow, Twin City Sanitation, and Wildwood did not attend. Approval of Minutes The notes from the July 9, 1987 meeting were approved. Obiectives The objectives established by the committee were reviewed: 1. Institute a curbside pickup program for recyclables. 2. Fund curbside pickup via a surcharge on the haulers' billings. . 3. Establish volume-based refuse collection fees. 4. Maintain an open hauling system. The haulers were told that the committee would like to hear their ideas covering how our objectives might be met, or any other thoughts they might have which would allow the city to comply with the goals established by the Metropolitan Council and Ramsey County. It was also noted that the haulers might feel uncomfortable providing information in the presence of 'their competition, and in that case, they should feel free to communicate with the committee members, or the city, on a one-to-one basis, either verbally or in writing. Curbside Recyclable Pickup It was agreed that curbside pickup of recyclables was the best way to encourage residents to recycle. In earlier meetings a once-a-month pickup program had been considered, However, representatives of the haulers said their experience had shown participation rates to vary directly with pickup frequency, Areas serves by them in other parts of the country where pickup is made monthly have generally had 20% of the households participate, while areas with semi-weekly or weekly pickup enjoy participation rates in the 60% - 70% range. Other actions that encourage participation include education, providing consistent service, and distributing recycling containers, which make participation easier, while applying peer pressure in neighborhoods (i.e. placement of the clearly . . marked containers at the curb for pickup induces others to follow suit). -1- ----- ---- ------ ~-- . .. Minutes of Solid Waste Management Committee, August 17, 1987 - A contractor must be found to handle curbside pickup. Thus far, the City . only has received one proposal for this service, from SuperCycle. Both Waste Management and BFI plan to begin bidding for this work sometime in the near future. Fundin~ Curbside Pickup The possibility of funding pickup through hauler fee surcharges was explored. Although the haulers probably would enact these surcharges if the City required them to do so, they aren't eager to collect revenue in this manner. Further discussion uncovered a number of operational problems inherent in this approach. Auditing the funds collection would be an administrative problem for the City as there would be no simple way to ensure that each household was being properly billed. Further, it is believed that some households do not presently contract with a refuse hauler. It is unclear what these people do with their household rubbish, but Councilmember Hansen believes they dump it illegally in public areas. In any event, those who do not contract with a hauler would avoid the recycling surcharge if the haulers were required to collect these funds. Alternate means of soliciting fees for recycling costs were examined and a consensus developed for adding a flat charge to the City's utility bills. Some examples of the possible magnitude of the fees are: Assume 2,800 households: . Monthly pickup cost, based on quote from Supercycle - $12,000 per year. Bi-weekly pickup costs, based on quote from Supercycle, but adjusted for 26 vs. 12 pickups per year - $26,000 per year. Monthly cost of pickup per household - 36 cents per month. Bi-weekly cost of pickup per household - 77 cents per month. If the City were to include a monthly fee of $1.00 per household in the residents' utility bill, a bi-weekly recycling pickup could comfortably be funded. Based upon the earlier information which suggested that frequent and consistent pickup service aids greatly in gaining participation, the committee concluded that bi-weekly pickup (i.e. every other week) would be desirable. The costs of establishing bi-weekly pickup seem reasonable. Volume-Based Refuse Collection Fees In order to provide incentives for residents to reduce the quantity of their waste stream, volume-based refuse collection fees have been an interest to the committee. The group had earlier considered a plan whereby the haulers would be required to offer tiered pricing, based on volume, where the intervals between the tiers would be established by the . -2- . Minutes of Solid Waste Management Committee, August 17, 1987 . City, but the actual rates would be established by the haulers. An example of this type of pricing might be: Amount Picked up Weekly Fee as Percenta~e of Haulers Base Rate 30 gallon - 1 can 60% 60 gallons - 2 cans 100% 90 gallons - 3 cans 155% 120 gallons - 4 cans 210% 150 gallons - 5 cans 260% Under this type of system, the haulers' base rates would continue to be established by them, leaving them free to compete, based on pricing as they see fit. However, a financial incentive would be provided to end users to limit their waste stream, via recycling or some other means. Also, since the intervals between various volume levels would be established by the city, no hauler would obtain a pricing advantage over another related to the amount of refuse handled. In other words, citizens would not be able to change haulers in order to have more refuse removed at lower cost. The intervals between the volume levels should be priced progressively, so that incremental additional volumes become increasingly expensive. Other methods of instituting volume-based fees also exist, including . setting limits based upon numbers of cans or bags; or having the drivers document the exact amount of refuse removed on a household-by-household basis, and charging accordingly. The haulers expressed disinterested in establishing and enforcing a volume-based rate plan, citing problems with book-keeping, customer relations and fraud. Understandably, the haulers aren't interested in lowering productivity by having their drivers record the quantities of ,refuse picked up at each stop. They also would prefer to avoid having to engage in disputes with their customers concerning volume picked up. For example, given a two-can limit, a customer who only places one can out for a few weeks tends to believe he/she has accrued a "credit", and can place 3 or 4 cans out for a week or two. Other possibilities are left to the reader's imagination, but are numerous. As to fraud - perhaps the word is too strong - instances of neighbors banding together to equalize per-household volume, thus subverting the intent of a volume pricing system, are not unheard of. Nor is the illegal dumping of excess refuse at a low-volume or unoccupied household unknown. Although the institution of volume-based pricing remains a goal of the committee, no mechanism to do so was established. Further thought must be given to the problems associated with the various means of handling volume-based pricing, and this will be done in future meetings. Garden Refuse . The haulers said lawn and garden refuse makes up about 10% of the waste stream, and they suggested one way of eliminating this rather substantial fraction would be to pick it up separately. The haulers believe that due to the higher tipping fees they pay now at Newport, the cost of handling -3- . Minutes of Solid Waste Management Committee, August 17, 1987 . yard refuse is, and will shortly become, so high that using alternate dumping sites, and providing separate pickup, might become the least costly alternative. Reference was made to test programs in Robbinsdale and St, Louis Park, where separate pickups of garden debris are being made. Although not proven at this point, it is believe that the extra operations cost of separate pickups might be offset through the reduction in tipping fees. Of course the reduced costs associated with separate pickup presume that a site is available to accept the yard debris. Before the City could set up such a program, the haulers, City, County, or someone would have to provide a dumping point, preferably a composting site. At present, no adequate site is available, as it is believed the present compost center in the city is not large enough to accommodate significant additional amounts of material. It would seem that pursuing a means to separate yard/garden refuse from . the normal waste stream would be beneficial since a substantial amount of material is involved, the burden on the haulers (and the Newport facility) would be greatly lessened, and the material itself is not hazardous. The Committee agreed to pursue options for the separate pickup of yard debris, and development of a large scale composting site for its deposit. Perhaps the County can provide assistance in this area. Oraanized Haulina The haulers were not in favor of the City adopting an organized hauling . system. They asked if we were faced with, or aware of, any significant service complaints. When answered in the negative, they asked why a program that was working should be changed. The committee indicated it agreed with the haulers that an open system should be maintained. Conclusions After the departure of the haulers, committee members considered which actions should be taken next. 1. Review the results of this meeting with the Council. 2. Suggest the hours our composting site is open be increased. 3. Suggest consideration be given to accepting grass clippings at our compost site. 4. Look for - perhaps with the County's help - a larger compost site that would be adequate to handle the garden refuse from the entire city. 5. Consider mandating the separation of garden refuse from the waste stream. On site composting, use of our compost center, and weekly pickup of garden waste are the three options that should be pursued as alternatives to the present combined pickup. 6. Consider implementing bi-weekly pickup of recyclables. A fixed - same . day every other week - schedule should result in close to a 40% participation rate. -4- . Minutes of Solid Waste Management Committee, August 17, 1987 7. Fund curbside pickup through a flat surcharge on the City's utility . bills. Bi-weekly pickup is estimated to cost $26,000 per year, or $9.00 per household. A $1.00 per-month per-household charge would comfortably fund pickups. 8. Take no further action, for the present, to institute volume-based pricing. It is believed that market-based forces (i.e. the increases in tipping costs) will cause the haulers to.enact some form of volume-based pricing on their own. 9. Determine the volumes of material presently being recycled by various private groups in the city. Perhaps the City could "get credit" for these materials. Some groups known to be involved in collecting materials (mostly newspapers) are: Trinity Lutheran Church, Centennial Methodist Church, St. John's (New Brighton), and St. Odilia's (Shoreview). 10. Determine a source for bio-degradable bags that might be used for the collection of garden debris. 11. Check the site log for the composting center in order to determine what percentage of the City's residents use it. Next Meetinl1;- The committee's next meeting will be held at 7:00 p.m., on Tuesday, . September 22, at the Village Hall, (Office Area) . -5- ---- ------ - Minutes of Solid Waste Management Committee, August 17, 1987 NOTES OF MEETING WITH KEVIN TRITZ, DISTRICT MANAGER, KEVIN NORDBY, MARKET . DEVELOPMENT REPRESENTATIVE, ARROWHEAD REGION, BFI WASTE SYSTEMS, (WOODLAKE SANITARY SERVICE) Neither Mr. Tritz nor Mr. Nordby were able to attend the August 17 Solid Waste Management Committee meeting. Although they had sent representatives in their place, those attending the August 17 meeting were from the operating function rather than the managerial portion .of their company, Both gentlemen expressed interest in working with the City to help it meet the waste management goals established by the Metropolitan Council and Ramsey County. They have been working along these lines with many of the other cities in the metro area and both have been involved in similar concerns in other areas of the county. The discussion centered on several topics: Yard Refuse It was said that yard refuse/debris (leaves, grass clippings, branches and the like) constitutes a significant fraction of the volume of waste they collect; about 9%. Removing this material from the waste system is probably ecologically sound on its own merits, but in our case could go a long way toward meeting the 16% waste abatement goal set for Arden Hills by Ramsey County. . Presently BFI is operating separate pickups of yard debris in St. Louis Park (Waste Management is doing the same thing in Robbinsdale). The material is being tipped (dumped) at a site operated in Hennepin County. At this point the data is unclear, but it is possible that the operating costs of the separate yard debris pickup will be offset by the reduced tipping costs that otherwise would have been paid if the material had been :mixed with ordinary refuse. In any event, it was suggested that Arden Hills consider developing an exclusive yard waste pickup program. Unfortunately, implementing such a program is not without problems, such as where to deposit the material, and how to pay for the pickups. In Hennepin County, "where to put it" isn't as great a problem because the County has, or is in the process of, establishing several large scale composting sites. We don't have the same options in Ramsey, since no such sites have been developed. It is possible, but not likely, that the composting center located in Arden Hills could be used for the City's yard debris, but it is believe that the center's size is inadequate. Further, it isn't believed that the City has the resources to maintain the site for large scale composting. Should a site become available to the City, for the deposit of yard debris, we would need to make sure the quantity of material sent there is weighed in order to get "credit" for it from the : County. Scales for this purpose are said to be available in New Brighton. . Paying for the pickup is another major issue. The City could, if it desired, merely require that the haulers provide separate service and -6- - Minutes of Solid Waste Management Committee, August 17, 1987 . bill customers accordingly. Before making this a requirement, we'd probably need to resolve where the material is to be tipped, because transporting it to Newport would result in no net gain. Other options also present themselves, such as having the City contract for yard debris pickup and either charging households individually, through utility bills, or via licensing fees charged through the haulers. Although problems remain to be solved, it would seem that removing yard waste from the refuse stream is an avenue that merits close examination. RecyclinR The BFI representatives agreed that recycling could be very effective if implemented properly. They said their experience had shown the keys to a good program were frequent pickups, consistent (regular) service, good communication, and the provision of containers. - Twice a week pickup of recyclables is said to be ideal, and areas with this frequency enjoy participation rates approaching 70%. ~t~ other hand, monthly pickup usually yields participation rates of around 10%. A reasonable compromise is probably twice a month- bi-weekly, actually - where rates usually run in the range of 20% to 40%. . - Consistency is important because residents must feel confident that materials placed for pickup will be picked up, and at a time that is easy to remember (i.e. every Thursday morning). - It is important, especially with a new program, that residents clearly understand what the program is, and how it will work. They also need to be reminded to participate. As many media as possible should be used to promote the program (i.e. mailings, newspapers, broadcast, public and private group newsletters). - Containers help make participation easy for residents as they provide an easy way to classify and store recyclables. They also help promote participation as their presence at the curb on pickup day generates peer pressure among others in the neighborhood. BFI does not offer curbside pickup programs in this area as yet. However, they plan to be an active player in our market. In fact, Mr. Nordby is newly assigned to this area, and his purpose is to establish recycling and other innovative waste handling programs. Volume Based PricinR Both gentlemen agreed that pricing incentives have the potential of playing a large role in motivating individuals to recycle or otherwise . limit their waste production. Volume-based pricing would tend to help provide this incentive. At this point, the problem is that few workable mechanisms exist to provide volume-based pricing. This is likely to change in the future, though, and it was suggested that we let the market take its course. -7- . Minutes of Solid Waste Management Committee, August 17, 1987 . For example, up to now, tipping fees have been in the range of $17 to $18 per ton. This is less than a penny a pound, so if a customer placed an extra 50 to 100 pounds (several bags of grass clippings, for example, out for collection, the hauler would take it since the incremental cost of dumping it was low. No extra would be charged for the pickup. BFI. to illustrate a case, currently provides "unlimited" pickup for $12 a month. Now, tipping fees (at Newport) are $27 a ton, about 1-1/2 cents a pound, and the extra hundred pounds that could be tipped for less than a dollar before, now cost $1.50. The extra 50 - 60 cents doesn't sound like much, but this unavoidable expense subtracts itself almost directly from the bottom line, and if the net after taxes is 5% (60 cents in the case of a $12.00 monthly charge), this eats up all the profit. BFI finds that they can no longer afford to be "nice guys" about pickup. They, and the rest of the haulers presumably, will find ways to recover their added costs, probably through some type of volume-based pricing. The haulers will be limited in any attempt to pass their higher costs unto everyone equally because, as consumers find the fees becoming more significant, they will demand less expensive alternatives. It was suggested that eventually pricing will probably be discrete, by household, based upon the weight collected. Hardware to handle this is being developed, consisting of on-board computerized scales. In fact, all of BFI's front loading fork trucks, used for dumpster pickup, are already . equipped with on-board scales and the customers are charged by the pound. On board scales for residential packers exist now, and the technology is being further refined. We could act to accelerate what is probably already coming, in terms of volume-based pricing, or wait until it arrives on its own. We should remember that the haulers are faced with increasing costs, based upon weight, that they plan to find a way to recover. These costs are expected to continue to rise; the haulers expect the current $27 per ton to rise to $45 per ton by the end of next winter. If we should wish to enact some type of volume-based pricing now, it was suggested that we require all haulers to offer a "recycling rate". BFI offers this in Colorado (and other states) and it consists of a 10% to 15% reduction in the rate for those customers who agree to limit their weekly volume to 60 gallons (2 - 32 gallon cans). It would be up to the hauler to enforce this rate, and it would pose a bit of a hardship on those who offer automated collection, since those containers usually hold about 90 gallons. However, 60 gallon containers are available, and if a hauler should choose to offer the lower rate without enforcement, the monetary loss would be his to bear. Hav~ng haulers offer this lower rate would help justify a City-wide $1.00 recycling surcharge since the effect of that fee would be negaced if the customer could opt for a "recycling rate" from the hauler. Or~anized Collection . BFI would prefer to continue with the present open system of hauling. They argue that an open system allows varying service levels and enforces market efficiency since customers can vote with their checkbooks. They -8- . Minutes of Solid Waste Management Committee, August 17, 1987 . also point out that when a city contracts for collection, they incur all the billing and customer service problems the haulers may handle, plus they become liable in suits that may arise in the event of injury or brought under the Resource Conservation Act and Recovery Act (Superfund). Additional liability could also develop in Workers Compensation Actions. They also pointed out that efficiency of scale. can only come about if a small number of haulers - or perhaps just one - serve a large area. Even in this case, the efficiencies aren't great, they say, since stopping or pickups, not driving from one area to another, (Le. skipping a few houses) , is the least efficient (and most abusive to their equipment) part of their operation. Some discussion took place concerning the road wear argument. They said their vehicles were within the strict parameters allowed by the State in terms of weight. Their largest packers (20 yards) are said to weigh 25,000 pounds empty and the State allows 18,000 lbs. on a front axle, 20,000 lbs. on a single rear axle, and 36,000 lbs. on a rear tandem. A 20 yard packer, they say, packed firmly, will hold 20,000 lbs., which plus the weight of the truck, places 45,000 lbs. on 3 axles rated for 54,000. They contend this is the worst case. Most packers used in residential areas are smaller than 20 yds. and the average residential load is 6 tons. They said most of the "overweights everyone talks about" refer to compacter containers used by commercial customers. . In any event, they point out that the same amount of refuse must be removed from the same number of households no matter how many vehicles pick it up, Any single vehicle can make from 250 to 400 stops in a day, so multiple trips on a municipality's streets are required regardless of the number of haulers working. It also stands to reason that if routes were to become too fragmented, individual haulers would drop out of the market if their share couldn't be increased and the lack of efficiency caused an unprofitable situation. In summary, the representatives from BFI suggested: Separate pickup and disposal of yard debris. Curbside recycling - on a regular basis, using containers. Establish a volume-based "recycling rate" - about 15% below current rates. Maintain an open hauling system, which will allow the market to derive efficiency. The Solid Waste Management Committee will take BFI's comments into consideration at their next meeting. . -9- 9 ~ , Minutes of Regular Finance Committee Meeting . Village of Arden Hills August 27, 1987 Village Hall Call to Order The meeting was called to order at 7:45 p.m. by Chair Erickson. Roll Call Present: Larry Erickson, Charlotte McNiesh, Ramanik Shah, Tom Steele Absent: Ed Menze (excused), Chuck Mertensotto (excused), Eric Nesset (excused), Trudy Rautio (excused), Robert Rehkamp, Judith Stafford Also Present: Mayor Robert Woodburn, Treasurer Frank Green Approval of Minutes Steele noted that May minutes incorrectly listed him as absent, when he had notified the office he would be out of town. and he should have been listed as "absent (excused)". Motion was made by McNiesh, seconded by Shah, that the minutes be approved as amended. Motion carried unanimously. Oath of Office Mayor Woodburn administered the oath of office to Treasurer Frank Green. Mr. Green replaces Don Lamb, who resigned effective August 31. Mr. Green has been an Arden Hills resident approximately four years; is an executive with Burlington Northern. . Council Report Mayor Woodburn reported Council activities of interest to this committee. He stated that negotiations for purchase of a portion of the land adjacent to the present Village Hall and Public Works Building are virtually complete, at a total cost of $404,800; stated the Council would be looking to the Finance Committee for suggestions on best ways to finance this purchase. He added that the water tower is complete except for final painting; total cost of this is $850,000, rather than the $1,000,000 originally estimated. Council has decided there will be no assessment for costs of the Hamline Avenue improvement; those costs not covered by MSA funds will be covered from tax levy. Since the last meeting of this committee, Council had the opportunity to purchase the underlying fee title to Lindey's Triangle (open space across from Lindey's restaurant, Ramsey County right-of-way) for $5,000, and elected to do so. Insurance Requirements for Contractors Licensed to Do Business in Arden Hills Currently, contractors doing business in Arden Hills are required to show proof of liability insurance in the amounts of $25,000 per person, $100,000 per accident, and $25,000 property damage. Shirley noted that most insurance certificates submitted are for $300,000 or $500,000 aggregate per accident; neighboring cities are requiring $300,000 aggregate per accident. Since the Finance Committee has recommended adding license requirements for excavators . 'and general contractors beginning in 1988, it was recommended that Arden Hills' insurance requirements also be increased. Committee discussed (a) City's liability if insurance claims against a licensed firm exceed the firm's liability limits, and (b) whether $300,000 aggregate is an adequate amount of coverage. - . It was moved by McNiesh, seconded by Steele, that. Committee recommend to . Council that insurance requirements be raised to $300,000 aggregate, $100,000 property damage, subject to Mr. Rite's review. Motion carried unanimously, Preview of 1988 BudRet Charlotte McNiesh, employed as a Consultant in preparation of the 1988 budget, reviewed the transmittal letter with the committee. She noted that the State levy limit allows for about 7% over previous year's levy, and also removes most of the things that could previously be "outside the levy limit". I, 1:1!j 3.53 The total dollars that Arden Hills can levy in 1988 is $1.122,275, $77,170 more than last year's levy. Budget requests total $1,204,410, so at least ~7?(OS1 in cuts will need to be made. The proposed budget includes a levy for paying $100,000 of the remaining costs of Hamline Avenue; does not include any funds to institute the Pavement Management Plan ($60,000 recommended) or the 509 Surface Water Management Plan (mandatory) at $25,000 to $35,000. Expenditures in the 1988 budget are 5-1/2% below 1987 estimated expenditures, primarily because funds were budgeted for the Fourth Fire Station and not expended. It is recommended that in 1987 about $116,000 be transferred to the Municipal Land and Buildings Fund. The 1987-88 Fire Contract has not been settled; this amount is uncertain. Interest income for 1988 is budgeted at 6%. The General Fund accounts for 64% of Arden Hills' income; balance comes from . interest income, and miscellaneous fees. The Water Utility is budgeted to re-pay the PIR fund $70,000 per year for water tower costs. The Finance Committee's original financing plan for the water tower anticipated having to levy $35,000 per year to repay the PIR; this will not be necessary since costs are lower than anticipated; income standby charges should be sufficient to cover paying for water tower. Water Utility should have a cash balance of $164,000 on 1/1/88 and $164,000 on 12/31/88. The PIR fund is expected to go to $1,169,000 by the beginning of 1988, and $1,865,000 by the end of 1988. The additional levy allowed by the State will result in a 1% mill rate increase for Arden Hills. Future MeetinR Schedule Completed copies of the proposed 1988 budget were delivered to the Finance Committee on Tuesday, September 1. The Finance Committee will meet Thursday, September 10, 1987, 7:30 p.m. for a complete review of the budget. They will tentatively meet the next Thursday. 7:00 p.m. with Department Heads and Council for final review of the budget. Chair Erickson asked if this second meeting could be moved to Wednesday, September 16, since he has a conflict on the 17th. This can be decided at the meeting of the 10th. Adiournment The meeting was adjourned at 10:15 p.m. . ---- '7> Minutes of Special Finance Committee Meeting Village of Arden Hills September 10, 1987 Village Hall . Call to Order The meeting was called to order at 7:30 p.m. by Chairman Erickson. Roll Call Present: Larry Erickson, Charlotte McNiesh, Ed Menze, Trudy Rautio, Ramanik Shah, Tom Steele Absent: Chuck Mertensotto (excused), Eric Nesset (excused), Judy Stafford (excused), Robert Rehkamp Also Present: Mayor Robert L. Woodburn, Council members Hansen, Sather, Winiecki t Clerk Administrator Patricia J. Morrison, Treasurer Frank C. Green Approval of Minutes Motion was made by McNiesh, seconded by Shah, that the minutes of August 27 be approved as amended. Motion carried unanimously. REVIEW OF PROPOSED 1988 BUDGET Overview The requested levies in the 1988 budget total $1,204,410. The maximum which can be levied, as decreed by the Legislature, is $1,122,275; in order to balance this proposed budget, $82.135 needs to be cut in expenditures. In addition to this, the State gave the Rice Creek Watershed District authority . to mandate the City's making a study of its surface water management program (the 509 program) in 1988. Woodburn explained that the City is responsible for all the run-off occurring within its borders. and is expected to have provisions for this run-off remaining within its borders; questions the value of this study since the City is so completely developed, thus any changes in surface water management may not be appropriate. These funds are for a study .only; do not cover any costs of implementation of any recommendations forthcoming. Estimated figures for the cost of this study were not available at budget preparation time; they are now estimated at between $25,000 and $35,000; additional cuts in the proposed levy need to be made to provide these funds. Erickson suggested that the figure of $30,000 be used for budgeting purposes. In 1987 $10,000 was provided in "Streets" budget to cover the costs of a Pavement Management Study by our consulting engineers; this study evaluates all City streets, and suggests the most cost-effective and timely maintenance (seal coatingt overlay and reconstruction) long term program. The estimate for cost of instituting the first year of this long-term program in 1988 ($60,000) was also received after the budget had been prepared. The Council will be reviewing the recommendations of the engineers at its September 14 meeting; if the recommendations for 1988 are accepted, $60,000 more will need to be removed from the proposed levy. Steele asked total cost of implementing all the recommendations contained in the Pavement Management Study ($1.600,000); questioned if the $60,000 suggested . for 1988 was enough to get the program "up and running"; was assured that this would be sufficient to prevent further deterioration. Total amount of these cuts is $172,135. Minutes of Special Finance Committee Meeting. September 10, 1987 Page 2 . It was asked if reserves were available to be used to avoid cuts in the proposed levy. Committee discussed past City philosophy (and recommendations of its auditors) that the General Fund retain reserves sufficient to cover six months' operation (estimated balance $623,477 12/31/88). The PIR fund has been used to internally finance new construction projects, with the monies being paid back to the PIR fund when assessed, or levied for, as the case may be. Using interest earned by the PIR fund is a possibility; however, Steele pointed out that the overages in the budget are primarily expense items, would not seem to be appropriate items to fund from these interest earnings. General Committee consensus seemed to be not to fund any General Fund expenses from any reserve source. Review of Proposed 1988 Expenditures For purposes of clarity, the expenditures reviewed will be presented in the order in which they appear in the budget, although not discussed by the Committee necessarily in that order. p. 10, Mayor and Council Account No. 319, Management Fees, is increased to $5,000; in 1988 the contract with the Public Works employees will be open for negotiation. Account No. 351 provides $500 for preparation and printing of a publicity brochure about Arden Hills, to be used for new or potential residents and businesses, investors, etc. . p. 12, Municipal Court Account No. 304, Legal Fees, provides for a 5% increase in prosecuting attorney fees (requested by Attorney Filla) in 1988. p. 14, Election and Voter Registration Account No. 104, Temporary Employees Salaries...Committee asked if purchase of the punch card voting system had not reduced the number of election judges required. The system has reduced the number needed for counting ballots (now done mechanically), but more day time judges will be needed in 1988 since it is a presidential election year, with anticipated larger numbers voting than in other elections. p. 16, Administrative Office Account No. 107, Administrative Office Salaries, adds $26,000 for employment of a Chief Financial Officer. Committee asked rationale for this request; Morrison explained that her expertise is in administration, not in financial areas; felt the City is becoming larger and more sophisticated, needs a person experienced in City accounting and investment to oversee budgeting and financing operations. She added that the duties and responsibilities she has as clerk-administrator in responding to citizen requests and overseeing day-to-day operations, as well as the other functions involved, more than fill her time. Committee asked if McNiesh was available to continue to consult, asked if Treasurer Green was available for consultation on long range planning and financing operations; both answered in the affirmative. An alternative . proposal discussed by Morrison was promotion from within, and addition of a clerk-typist to assume some of the office functions. Minutes of Special Finance Committee Meeting, September 10, 1987 Page 3 Committee requested Morrison to prepare a task inventory for the proposed . additional person, a survey of surrounding similar-sized communities' staff sizeJ and a list of goals she expects to achieve in the coming year if the Council agrees to hire a Chief Financial Officer. Committee would like to see total costs of the additional employee. Office space consideration and support staff needed should also be explored. Committee also requested that the net difference in cost as compared to alternate proposals be furnished. Account No. 120 (PERA/FICA) is increased to cover costs of additional employee, and expected interest in FICA. Account No. 130 (Employer Paid Health Insurance) is increased to cover costs of additional employee, and expected 15% increase in costs of health insurance (as result of 1988 union negotiations). Erickson questioned the psychology of incorporating possible increases in these costs in the budget; felt it more likely the increase would be granted if it were already budgeted than if it would result in budget deficit. Account No. 207 (Travel, Conference, Schools). Committee questioned increase in this account from 1985 ($578) to 1988 ($2425). Morrison stated this covers City membership in the League of Minnesota Cities, ICHA, Municipal Clerks and Finance Officers Association, travel and expenses for the Clerk Administrators' attendance at ICHA conference and possible League conference, the Deputy Clerk at Clerk's Conference - activities not pursued by the former Clerk and Deputy Clerk. . Account No, 360 (Bonds and Insurance). Committee questioned continued increase in costs in bonds and insurance; felt insurance rates should be levelling out. The City, with the advice of Bill Hite, Insurance Agent of Record for the City, began insuring with the League of Minnesota Cities Insurance Trust when insurance rates skyrocketed, and insurance from private vendors became difficult for cities to obtain. At that time, the League's rates were substantially lower than private insurance firm rates. Since then, the rates have gradually increased, although they are still somewhat lower than other firms. Private vendors again appear to be interested in bidding on City insurance contracts, but Mr. Hite advises continuing to insure with the League. Account No. 570 (Office Furniture and Equipment). $3,900 is budgeted for equipment for the proposed additional employee. p. 18 Legal Account No. 304 (Legal Fees). The budget anticipates an 8% increase in Attorney Lynden's charges. The Attorney advises the Council on legal matters, attends Council meetings when necessary, prepares Ordinances and legal opinions. Erickson again questioned the philosophy of incorporating possible increases in fees in the budget. p. 20 Planning Account No. 312 (Planning Consultant). A decrease in this account is anticipated as the City becomes more fully developed. . p, 22 General Government Buildings Account No. 223 includes an addition of $5,000 to bring the City-owned buildings and grounds up to OSHA standards, as recommended by retired OSHA inspector Donald Zehm. . Minutes of Special Finance Committee Meeting, September 10, 1987 Page 4 -Account No. 108 (Public Works Salaries). This account is over budget in 1987; since there was not a lot of snow to plow this winter, Public Works . employees painted the interior of the City Hall, as well as performing other corrective maintenance fuctions. Account No. 321 (Telephones) . Committee questioned why, since the City has purchased a telephone system rather than "renting phones, tbis account is not less than previous years. p. 24 Human Rights Commission Account No. 433 (Youth Services Bureau). The Bureau is asking $7,990 in support in 1988, increased from $7,610 in 1987. This was funded outside the levy limit until this year. Committee asked a listing of how many Arden Hills residents were served by the Bureau in the past year. (Winiecki to obtain these figures). p. 26 Police and Animal Control Account No. 108 ((Public Works Salaries). $1,955 is estimated in this account for 1987, primarily for remodeling of the new squad car. Committee asked Raddatz to justify the $1,500 budgeted in 1988. Account No. 580 (Civil Defense Sirens). Committee asked about the expenditure for Civil Defense Sirens. Morrison stated it was her impression that Ramsey County is re-vamping the system, and will bill the City for this amount when the work is done. (She will check on this timetable and report back to committee). . Account No. 313 (Ramsey County Sheriff). It was noted that this account shows a 1% increase; felt County was to be congratulated on this moderate increase; noted City budget has been increasing 10% to 15% yearly by comparison. p. 28 Fire Protection Contract Account No. 314 (Fire Protection Contract). A contract has not been negotiated covering 1988 as yet, so the figure budgeted had to be a "guesstimate". Erickson asked if $10,000 cut could be made in this budgeted amount. Mayor Woodburn stated he hoped the actual figure would turn out to be closer to $140,000; however, the negotiations involve the Cities assuming responsibility for capital outlay items, so the next two years' contract costs could be artifically lower (while the Fire Department runs down its reserve), and stockpiling funds for capital equipment replacements would be wise. Mayor Woodburn and Council member Hansen stated that they anticipate that Shoreview will request Arden Hills to share in the purchase cost of an aerial apparatus (will be housed in Shoreview's fourth station but used throughout the three contract communities). The total cost for this piece of equipment is estimated at $400,000. p. 32 Streets Account 108 (Public Works Salaries) is low in 1987, because of the low snowfall (these salaries showed up in the General Government Buildings . budget) . -...----------- ~ . Minutes of Special Finance Committee Meeting, September 10, 1987 Page 5 . Account No. 381 (Street Lighting). $6,350 is provided in this account for implementation of Phase I of the proposed street lighting plan, which will light major intersections. Account No. 303 (Engineering Fees) was $14,200 in 1987, drops to $4,500 in 1988; the Pavement Management Study, completed in 1987, accounted for $10,000 of this expenditure. Account No. 406 (Seal Coating). Committee recommends that Raddatz explain the relationship of this seal coating project to the total Pavement Management Plan. Account No. 224 (Sand, Salt and Road Mix). Committee questioned whether this could be reduced, since last year's usage was so low, and some should be stockpiled. p. 34 Storm Sewers Account 437 (Miscellaneous Expenses). Committee questioned this being budgeted at $3,000; asked Raddatz to show cause for this. p. 38 Summer Playground Program Committee requests Buckley supply comparison of fees charged with those of other communities; recommends increase in fee from $5.00 per child to $10.00 per child. . p. 40 Skating Rinks A neighborhood, informal skating area will be constructed and maintained at the new North Snelling Park. p. 42 Park Maintenance Steele noted this budget has gone up 14% overall in the last five years; it was explained that there are more parks to maintain necessitating the increase in maintenance costs. Account Nos. 550 and 580 (Automotive Equipment). Committee requested Buckley present information regarding age and condition of equipment he proposes to replace, and rate in a descending scale of importance for purchase in 1988. p. 47 Shade Tree Disease Control Erickson suggested $8,000 be cut from this budget, with the tree inspector only answering inquiries as residents call in, rather than making the Village-wide inspection as in prior years. Committee requested Buckley supply information re: (a) how many cities are still actually doing surveys for diseased trees; (b) how much time the tree inspector is spending on doing these surveys. p. 48 Self Sustaining Recreation Account No. 109 (Park Salaries). Buckley is requesting a half time program director, to manage the park and recreation programs. He states that the residents indicate that they want these programs; in order to provide . programming closer to a level with other communities, we need to ipcrease our programming and can not do so without more help. I . Minutes of Special Finance Committee Meeting, September 10, 1987 Page 6 Erickson suggested the program be required to derive $20,000 more in income, or reduce costs, in the coming year, if this person is employed. . Committee requests Buckley furnish a survey of fees charged by other communities, a task inventory for proposed employee, consider raising fees and instituting non-resident charges. McNiesh again noted that space problems ~n the Village Hall, and support staff, should be considered before creating additional positions. p. 55 Municipal Land and Buildings Account No. 510 (Land). The 1988 budget provides for levying $158,800 to cover cost of purchase of parcel A of the Hamline Ave./Highway 96 land purchase. p. 57 Permanent Improvement Revolving Fund The 1988 budget provides levy of $100,000 to repay the PIR fund for a portion of the Hamline Avenue costs not assessed or covered by HSA funds, and $15,710 to cover costs of reconstruction of Glenhill Road (50% assessed). Long range plans call for re-paying the PIR fund $404,000 for Hamline Avenue expenses over a four year period, with no interest paid. Committee may wish to consider whether 8% interest should be included in the repayment schedule. This levy could be reduced in 1988 to help in balancing this budget. In general Committee discussion, there seemed a reluctance on the part of the Finance Committee to balance the budget using these means. Committee discussed the proper level for the PIR fund, so it would be large enough to use for . internal financing of construction projects, and proper use of the interest and principal of the fund. The subcommittee which studied long term financing earlier this year had felt a $1,000,000 balance adequate; some feel a $2,000,000 balance preferable. All felt that the fund should be repaid when it finances construction projects. The viability of using PIR interest to fund non-operating expenses of the City was discussed briefly. Adiournment The meeting was adjourned at 11:50 p.m. Submitted by Shirley Marshall. MEETING NOTICE Next meeting of the Finance Committee (with Council and Department Heads) is Thursday, September 17, 7:00 p.m. . // 9.19 .' . REQUIRED LIMITS FOR CERTIFIcATES OF INSURANCE CITY OF ARDEN HILLS 1450 W. Highway 96 Arden Hills, MN 55112 . 1. Comprehensive General Liability A. Bodily injuries, including death resulting therefrom sustained by anyone person - $100,000 and $300,000 per anyone occurrence, or combined single limit of $300,000 for bodily injury and property damage. B. Property damage liability - $100,000 per occurrence. C. XCU (Excavation, Collapse, Underground) Exclusion deleted where permittee or licensees work involves risks or exposure. 2. Comprehensive Auto Liability A. Bodily injuries, including death resulting therefrom sustained by anyone person - $100,000 and $300,000 per anyone occurrence, or combined single limit of $300,000 for bodily injury and property damage. . B. Property Damage Liability $100,000 per anyone occurrence. C. Hired car and non-ownership coverage. 3. Worker's Compensation A, Coverage as required by Section 176.181, Subd. 2. of the Minnesota Statutes. The insurance shall not be cancelled or changed without thirty (30) days prior written notice to the City Clerk by certified mail. . . . PROOF OF WORKERS' COMPENSATION INSURANCE COVERAGE . Minnesota Statute Section 176.182 requires every state and local licensing agency to withhold the issuance or renewal of a license or permit to operate a business in Minnesota unti 1 the appl icant presents acceptable evidence of compliance with the workers' compensation insurance coverage requirement of Section 176.181, Subd. 2. The i nformat i on requi red is: The name of the insurance company, the policy number, and dates of coverage or the permit to self-insure. This information wi 11 be co 11 ected by the 1 ;cens'i ng agenc.v and put in thei r company file. It will be furnished, upon request, to the Department of labor and Industry to cheCk for compliance with Minnesota Statute Sec. 176.181, Subd. 2. This informat ion is required by law, and licenses and permits to operate a business may not be issued or renewed if it is not provided and/or ;s falsely reported. Furthermore, if this information ;s not provided and/or falsely reported, it may result in a $1,000 penalty assessed against the applicant by the Commissioner of the Department lof labor and Industry payable to the Special Compensation Fund. Provide the information specified above in'the spaces provided, or certify the precise reason your business ;s excl uded from compliance with the insurance coverage requirement for workers' compensation. Insurance Company Name: (NOT the insurance agent) . Policy Number or Self-Insurance Permit Number: Dates of Coverage: (or) I am not required to have workers' compensation liability coverage because: ( ) I have no employees covered by the law. ( ) Other (Specify) I HAVE READ AND UNDERSTAND MY RIGHTS AND OIlUSATIONS WITH REGARDS TO BUSINESS LICENSES, PERMITS AND WORKERS' Cl>>lPENSATION COVERAGE, AND I CERTIFY THAT THE INFORMATION PROVIDED IS TRUE AND CORRECT. (SIGNATURE) . JA/lc (J) 7/87 - --------- /----...'"< Q.LlJ-\ ~GlM'~ l rr" .,,- '" ,-___c. // - . '/ 2. '-r~7 . .- 1/IOf;"?~~ . 1266 Nu~se~y Hill Lane A~den Hi 11 s, Minnesota 55112 Janua~y 19, 1987 ~ A~den Hills Village Office 1450 West Highway 96 A~den Hills, Minnesota 55112 To whom it may concer-n: The NDvembe~ IlTown Cr-ier-ll stated that you a~e in need of volunteers for var-ious village committees. I recently moved to A~den Hi 11 s wi th my husband and two daughte~s and would like very much to become involved, It was suggested, when I called, that I p~ovide you with some background i nfo~mati on. I am, the~efore, enclosing a ~ecent resume. The info~mation i s cu~~~~ te the add~ess change, except that I am now teachin inanc:e and investments at the College of Saint Cathe~in . I hope that you have a position available where I might se~ve. Thank you fo~ you~ conside~ation. Since~ely, ~ ~ Sand~a Dunekacke . t ",.J , ) . SANDRA DUNEKACKE -I. ^ 3712tewtt:l31 8t Stre...lGirGle /:;1./,1. N...rHr, H;II I-o."f.. Telephone: LiAealn, tJeBF86htl E8i92 A ....J..t... 1+. Os) fI1 i., '1 . oZSIl ~ ~~.'~83 111' . lAId.. - 1.,3* - Sj-tj "'. . EDUCATION Iowa State University, Ames. Iowa Master of Science In Business Administrative Sciences, May, 1983 G.PA 3.96/4.00 Honors and Activities Phi Kappa Phi American Marketing Associatiorr ^ fIlebraska Wesleyan University, Lincoln, Nebraska , .. Bachelor of Arts in Education with High Distinction, May, .969 G.PA in major - mathematics 4.00/4.00 ~"'- . . G.PA In minor - economics 3.85/4.00 Honors and Activities Phi Kappa Phi Cardinal Key Omicron Delta Epsilon Kappa Delta Pi Honor Key t:. Kappa Delta Pi Gold Key - Junior Year l PROFESSIONAL Doane College. Crete, Nebraska ~XPERIENCE Assistant Professor ....August, 1983. """-"t '. <:...... . ,d' ....,,, ."..,..Itl".'IfC h... . Courses taught include Finance, Ifltennediate l'inance,1nvestmel1ts. APplied r.",. .~..... ..,...."..... .".. ._.,.~ """'''(:alculus, Applied Statistics;'Money and Banklng'and Women ili'Management 'jO,..,., ""," F" - ..-~ ,"., . .~ 'f!bruary, '983 - lIay, 1983 Center for Industrial Research and Service,lowa State UniversitY, -.mes, Iowa ~k.,.:<-L. ProjectAssistant,.. ~:: ".~~'i!': "'~f'/ 'g} '<i~~~(': . -~ . ,- .' _ "'; _~<;~~_' ':'~)>; .~f: ...~_:'t- Developed economic indicators for .the manufaCtUring sector oIlowa Implemented computer software . September, 1976 -lIay, 1981 Ames Public Schools, Ames, Iowa Substitute Teacher Taught mathematics and compuler classes :;/ --,-, SePt.m~, 1970 -lIay, 1973 Independent School District #281, flobbinadale, Minnesota , Teacher f Taught mathematics t I . t September, 1969 - May, 1970 Lincoln Public Schools, Lincoln, Nebraska ~ Teacher , " Taught mathematics PROFESSIONAL Outstanding Educator, Doane College, 1983 -l984 HONORS &ACTIVITIES International Consortium Grant Recipient Academic Affairs Committee Admissions Committee Communication Review Committee Career Development Advisory Committee Faculty Liaison to Business Affairs Committee 01 Board 01 Trusllle$ Midwest Finance Association NOVA Business & Professional Women's Club Phi Kappa Phi References Furnished Upon Reqj)flst ..--- ----..------ l,l 1\\\0 ,~ (sf 'W 1528 West Edgewater Avenue Arden Hills, MN 55112 . 'August 7, 1987 Mayor and City Council Arden Hills Village Hall 1450 Weet Highway 96 Arden Hills, MN 55112 To Whom It May Concernl I am writing to express my interest in serving on th~~~ Committee, for which I understand there currently is an 0 .. I am a Licensed Consulting Psychologist, with training and exper- ience in career development and psychological rehabilitation, For several years I worked on the spinal cord injury service at a Veterans Administration Hospital and did vocational counseling with other groups of veterans as well. At the same time I taught graduate-level courses on a part-ti~e basis in the rehabilitation counselor trtiniBg program at The University of Wisconsin-Milwaukee. From 1974-1983, I was an Assistant Professor in the Department of Family Practice and Community Health at the University of Minnesota Medical School. For five of those years, I coordinated a program where I was responsible for the hiring and supervision of two doctora1- . level psychologists, a graduate-level research assistant, and two support staff. I also served on the department's grievance committee for three years. For the past four years I have been the Clinic Director at Walk-In Counseling Center in Minneapolis. I have been responsible for screening and administratively supervising,approximately 100 mental health professionals per year who volunteer their services. In addition I have consulted with numerous government and human service agencies regarding personnel matters. I have served as a consultant to Disability Determination Serviees of the Minnesota Department of Jobs and Training since November 1985. In that capacity I review files of persons who have applied for Social Security disability to determine the presence of a mental impairment and the impact that impai~ent might be having on daily activity and work-related functional capacities. In sum I believe my background and skills qualifies me for the Human Rights Committee. Feel free to contact me if you have any questions. I can be reached in the evening at my home number (633- 3718) and at Walk-In Counseling Center (870-056510566) on Tuesdays, . . , 0< - . Thursdays, and Fridays. . Thank you for your consideration of my application. ;~~ Ray M. Conroe . . -.----- . , To Whom It May Concern: . ~_~QULd-l,ike to apply for the vaeant position on the ornrnission. I feel I could contribute in a .. ay, in this capacity. I am 40 years old, and have lived in Arden Hills approximately 32 years -the last 7~ years at my present location. I am recently divorced and have one son living with me (Brian -12) . I have one daughter (Amanda -9) living with my ex-wife. I graduated from Mounds View H.S. in 1964. In March,1968 I recieved my A.A. from the University of Minnesota. I recieved my B.S. degree from the University of Minnesota in June, 1971 majoring in Physical Education. While at Minnesota, I earned a varsity letter in swimming. I am presently working for Murphy Warehouse Co. in Minneapolis in the position of truck driver. I have worked for Murphy for the last 14~ years. I am currently the Investment Manager, and am on the Credit Committee for the E.L. Murphy Credit union. These posts I have held for about 3 years. I have been a member of the Graduate M Club for about 15 years. I have been involved with the Boy Soouts of America for the last 4~ years. I have been a Den Leader for 1 year, a Cubmaster for 2 years, a patrol father for 1 year, I am currently a patrol father, Water Front Director for troop 419, and a swimming and life saving merit badge counselor for the Indianhead Council I belong to Nativity Lutheran Church where I have served on the Stewardship Committee,taught . Sunday School, and am presently serving as an Usher. After my father passed away I managed his liquor store until my mother was able to take over. I also have coached the Benilde H.S. Swim Team, which finished in 3 rd. place in the private school state meet. I was the Pool Director for the Catholic Order of Foresters Camp in Anoka during the summer of 1971. I feel I am in a unique position where I could represent the working class or business community with equal fairness. I feel that some of the classes taken at the University of Minnesota and some of the experiences 1 have had, would help me to be especially understanding with other people's feelings and problems. the reason I am chasing to become actively involved in the community at tfuis time is that the issues of the divorce are finally finished, and I now have some stability in my life. I also saw a need in the community for something I feel I can contribute to in a posit~ve manner. Thank You for your time and consideration! HOWARD MYERS 3736 Brighton Way So. Arden Hills, Mn. 55112 H. 636-7130 B. 623-1251 . \~~/n . . July 22, 1987 1704 Chatham Ave. Arden Hills, MN 55112 Roben L. Woodburn, Mayor Arden Hills Council Arden Hills Village Hall 1450 West Highway 96 Arden Hills, MN 55112 Dear Mayor Woodburn and Councilmembers: Lnoted-in,thec,Illli'lL Crier that Arden Hills is seeking volunteers to serve on its (Fin~mltfe~ ~~. -- Myo'illground is in Industrial Engineering and Finance. I have several years working experience as an Industrial Engineer/Operations Analyst for a health maintenance organization. I am presently self-employed as a microcomputer consultant in the area of financial/stati stical analysis using electronic spreadsheet programs. I have undergraduate training in Industrial Engineering and have just completed a master's degree in Business at the University of Minnesota. My concentration in this MBA program was Finance. . I would enjoy volunteering my time to the Arden Hills Finance Committee. Please call me at 633-8878 (work) or 636-0526 (home) if I can be of funher assistance. Sincerely. }(~/ -fit/iv.) Valerie Miller . ---- G (n if: & 11~' GRACO \ (J1ptJ . July 27, 1987 Mayor and City Council City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 Re: Request for Finance Committee Appointment Dear Mayor and Council Members: I request appointment to the vacancy on the Finance Committee. I believe that my past experience as chairman of this . committee will be valuable to the village. Thanks for your consideration of this request. Very truly yours, Thomas TRM:tks . GRACO INC. 1 p.o. BOX 14411 MINNEAPOLIS, MN 55440 1 PHONE 612.u23-6000 II/)- MEMORANDUM . ---------------------------------------------------------------------------------- Date: September 10, 1987 To: Patricia Morrison, Clerk Administrator From: Catherine Iago, Deputy Clerk Re: Purchase of Computer ---------------------------------------------------------------------------------- As per your request, I have further researched the purchase of a computer for my office use. On Tuesday, September 9th, Shirley and I went to Ameridata Company to view and compare the Ameridata PC computer and the new IBM PS2 Model 30. We found the main difference between the two computers is that the IBM PS2 uses a smaller diskette (3-1/2 inches). Listed below is a price comparison of the two computer systems, with hard disk drive and including costs for networking and a printer: IBM PS2 Model 30 $1,492.00 Ameridata PC $1,795.00 IBM Monochrome Display 175.00 (Includes 640K, Amber, IBM DOS 3.3 80.00 DOS and Keyboard) Public Sector Administrator -0- . On-site installation Smart Care 200.00 On-site installation 200.00 (one year warranty) Smart Care (1 Yr. Warranty) SUB TOTAL $1,947.00 $1,995.00 Cost for Network 555.00 Cost for Network 555.00 Printer (IBM Wheelwriter 3) 836.00 Printer (IBM Wheelwriter 3) 836.00 TOTAL $3,338.00 $3,386.00 I would recommend purchase of the IBM PS2 Model 30, at a cost of $3,338.00, even though it is a relatively new product on the market. IBM is a reputable firm and the smaller diskettes have a larger information storage capacity. The IBM PS2 Model 30 is capable of being networked to our current system and the diskette costs are approximately the same as the IBM PC diskettes. It is my opinion that the IBM PS2 Model 30 will sufficiently serve the needs of my job responsibilities. I would further request approximately $200.00 for purchase of office furniture to house the computer. The furniture for the two computers currently in use in the office was purchased on sale at St. Paul Book and Stationary. I have not had the opportunity to study what type of furniture could be accommodated in my office, however, I believe $200.00 should be sufficient to purchase furniture to house the computer system. Thank you for your consideration of this request. . ,/ - , /< ..-------:-- --~, .-/ '. "I) 'I /' ,; I P ) - \' -- ~ CITY OF ARDEN HILLS ~~-- ---- CHECK REGISTER AS OF 09/06/87 2nd SEPTEMBER PAYROLL .CK. # REG. O. T. CK. DATE EMPLOYEE NAME GROSS NET HRS. HRS. 13621 VOID 13622 VOID 13623 VOID 1'3624 09/15/87 JANE LUND 721.32 510.89 80 1. 25 13625 09/15/87 JANE LUND 462.69 342.23 13626 09/15/87 SHIRLEY MARSHALL 708.18 389.86 80 14.50 13627 09/15/87 SHIRLEY MARSHALL 555.14 403.18 13628 09/15/87 DARLENE SCOTT 552.80 357.71 80 13629 09/15/87 DARLENE SCOTT 442.50 327.28 13630 09/15/87 CATHERINE IAGO 959.12 643.10 76 13631 09/15/87 PATRICIA MORRISON 1346.40 579.94 80 13632 09/15/87 PATRICIA MORRISON 292.56 213.59 13633 VOID 13634 09/15/87 MICHAEL MCKINNEY 157.20 139.67 13635 09/15/87 R.WAYNE BRUNETTE 1042.40 579.47 80 13636 09/15/87 R.WAYNE BRUNETTE 154.00 136.00 13637 09/15/87 FRED REED 1042.40 735.80 80 13638 09/15/87 FRED REED 154.80 137.54 13639 09/15/87 MICHAEL SCHIFSKY 1042.40 743.78 80 13640 09/15/87 MICHAEL SCHIFSKY 154.80 137.54 13641 09/15/87 DANIEL WINKEL 1042.40 647.20 80 13642 09/15/87 DANIEL ,IH1KEL 154.23 117.49 13643 09/15/87 ROBERT RADDATZ 1335.20 898.17 80 .13644 09/15/87 ROBERT RADDATZ 728.00 531.63 13645 09/15/87 JOSEPH MOONEY 1137.81 830.39 80 8.00 (Standby - 5 Hrs.) 13646 09/15/87 JOSEPH MOONEY 217.26 193.04 13647 09/15/87 MAUREEN WINKEL 52.00 45.36 8 13648 09/15/87 JOHN BUCKLEY 1221.60 881. 44 80 13649 09/15/87 JOHN BUCKLEY 669.76 547.65 13650 09/15/87 FREDERICK BELL 927.20 630.57 80 13651 09/15/87 FREDERICK BELL 591.68 427.85 13652 09/15/87 DAVID WINKEL 927.20 506.90 80 13653 09/15/87 OA V I D W Ir1 KEL 591.68 427.85 13654 09/15/87 KEVIN FULLER 840.00 560.83 80 13655 09/15/87 DENNIS HALSH 207.50 186.92 41. 50 13656 09/15/87 RICHARD CIEMINSKI 219.11 176.53 40.50 13657 09/15/87 RICHARD CIEMINSKI 115.88 101. 46 13658 09/15/87 ~1 I CHAEL HC KI NNEY 1090.40 739.49 80 21857.62 14828.35 Second checks reflect retroactive pay. . . 2nd SEPTEMBER PAYROLL . (Cont. ) WITHHELD FROM SEPTEMBER PAYROLL 13659 INTERNAL REVENUE SERVICE (FIT) ----------- 2360.40 13660 INTERNAL REVENUE SERVICE (FICA) ---------- 1458.73 13661 COMMISSIONER OF REVENUE ------------------ 2034.63 13662 VILLAGE OF ARDEN HILLS ------------------- 422.28 13663 PUBLIC EMPLOYEES' RETIREMENT ASSOC. _u___ g 11. 80 13664 INTERNATIONAL UNION OF OPERATING ENGINEERS. LOCAL #49 ------------.------ 138.00 13665 UNITED WAY OF THE ST. PAUL AREA ---------- 14.00 13666 STATE CAPITOL CREDIT UNION --------------- 200.00 13667 INTERNAL REVENUE SERVICE (Medicare) ------ 3.76 13668 PUBLIC EMPLOYEES' RETIREMENT ASSOC. (Ins.) 27.00 13669 ICMA RETIREMENT ASSOCIATION -----------.-- 685.00 8255.60 :;.----,...~-'>."'- ~- . TOTAL AMOUNT OF CHECKS 13621 THROUGH 13669 5 $23,083.95. ~.. .