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HomeMy WebLinkAboutCC 12-28-1987 MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING - Monday. December 28. 1987. 7:00 p.m. - Village Hall CALL TO ORDER Pursuant to due call and notice thereof. Mayor Woodburn called the meeting to order at 7:00 p.m. ROLL CALL The roll being called the following members were present: Mayor Robert Woodburn. Councilmembers Thomas Sather. Gary ~ Peck and Jeanne Winiecki. Absent: Councilmember Nancy Hansen. AI80 present: Attorney James Lynden. Treasurer Frank Green. Public Works Supervisor Robert Raddatz, Clerk Administrator Patricia Morrison and Deputy Clerk Catherine Iago. CLOSED MEETING: Council discuesed labor negotiations at a closed meeting LABOR NEGOTIATlONS between 7:00 and 7:30 p.m. APPROVE MINUTES Clerk Administrator Morrison advised Council that Robert Freed had requested the following change in Minutes of the December 14. 1987 Regular Council Meeting: Under Rendering Plant: 1988 Agreement. page 1. paragraph 3. line 3: Delete the word "Village"and insert the initials "MPCA". Peck moved. seconded by Winiecki. that Council approve the minutes of the Regular Council Meeitng of December 14, 1987, with the change ae outlined by the Clerk Administrator. Motion carried unanimously. (4-0) BUSINESS FROM FLOOR ARMY RESERVE Tom Mulcahy. 3530 Siems Court. appeared before Council TRN t G CENTER to offer comments on the Army Reeerve Training Facility . proposed for construction at the arsenal. Mulcahy remarked that the City's response to the request should be well considered and developed after consultation with those parties that can offer meaningful input. He commented that the Army could accomplish the project without use of the prime location on the arsenal site. Mulcahy noted that the land may be unsuitable for private development, due to the pollutants that contaminate the land. He suggested that the easterly portion of the land. that is not occupied by army facilitiee. should be preserved for open space or parkland devslopment. Mulcahy suggested the City of Arden Hills join with neighboring communities to solve the problem in a creative way: a plan that would solve the army's training needs, as well as preserve the natural aeset in our midst for public use and enjoyment. Council thanked Mulcahy for his comments. KEM MILLING CO.; Council wae referrred to a letter from Attorney Lynden. 1988 AGREEMENT 12-24-87. rsgarding ths initiel draft of the revised agreement between the City and Kem Milling Company. . Lynden advised that Mr. Gusek and Kem Milling's attorney. Mr. Johnson. hsd been sent copies of the reviaed agreement; Johnson has not had a chance to review the agreement. Lynden reviewed the agreement revisions. which relate to: - Tests of the odor emission stacka and ambient air: increase number per year and conduct in conformity with American Society for testing materials method D-1391-57; - Hiring an independent testing organization. chosen by City; costa of the testing to be borne by the Company; - Immediate access to the plant for testing be provided upon request of the testing organization chosen by the City, City Officials. and groups or individuals designated by the City. - Kem Milling Company agreement to cooperate with an independent consultant. selected by the City, to employ computer modeling techniques similar to those used by HPCA, to detect odor units emitted into the ambient air: further agrees to cooperate with the consultant to develop alternative solutions (if ambient air exceeds limits established in Minnesota Rules cited) to improve the plant odor emission control equipment in order to bring the ambient air odor emissions into compliance with said Minnesota Rules. , Minutes of the Regular Council Meeting. December 28. 1987 Page 2 KEM MILLING (Cont'd) Lynden reviewed the timetable for the plant to conduct testing, develop alternative solutions for compliance and report to Council with plans for improving the odor emission control equipment before Kay 1. 1988. He noted the agreement also stated the Company and the City ~ would reach agreement as to which proposed solution should be implemented by June I, 1988. and upon reaching such agreement, the Company agrees to implement the solution within three months to bring the plant facilities into compliance with Minnesota Rules. Lynden further advised that he would be discussing this matter with Kem Milling Company Attorney, Mr. Robert Johnson, who was directly involved with drafting the MPCA Rules. in January to discuss any changes. Councilmember Winiecki commented that Jerry Liefert of the MPCA had questioned the testing criteria: it was suggested that testing be conducted when the plant is at full production. She suggested that provision be made in the agreement for the following information to be recorded when testing is done: amount of batch. ~ooking time and temperature. Robert Freed agreed andcommented that such record keeping would be helpful not only to the City in regulating odor emissions. but also would aid the. plant personnel in finding a solution for eliminating odor emissions. Tim Guzek, representing Kem Milling, requested Council continuation of this matter to the next regular Council meeting; he advised his environmental engineer would be arriving in town next week from Dallas, to review the plant equipment and attend the committee meeting scheduled on January 7th. Guzek also noted that . the time extension would allow his attorney time to review the proposed agreement. Mayor Woodburn questioned if the plant engineer would be meeting with the MPCA representatives: he suggested it would be a good opportunity to arrange such a meeting and discuss implementation procedures for compliance with MPCA regulations. Councilmember Sather questioned if the plant is governed by USDA standards: Guzek stated the plant is governed by USDA standards. Dodie Kosticheck, rendering plant committee member. stated it was her opinion the City has not been responsible to residents demands to alleviate the-odor problem: she commented that the City may be relying too heavily on MPCA to solve the problem of odor emissions. Mayor Woodburn disagreed, and advised that this year the City had received more complaints, than in past years; he noted that the City was advised that MPCA standards for testing odor emissions were being met and Council was advised over the years that the test results showed compliance with the standards. e Mary Gilles. 1736 Crystal Avenue. stated that she and her neighbors had been forwarding complaints of the odor emissions over the past several years. Councilmember Winiecki stated that she had also forwarded complaints to the City and the MPCA directly: commented that MPCA had responded to the complaints by stating all that could be done was being done. Council concurred that they would consider granting the two week continuance of this mat ter. to allow Guzek time to confer with the plant environmental engineer and attorney, however, they advised that Guzek should be prepared to address all issues discussed this evening. as it is the intent of the Council to bring this matter to a conclusion at the January 11th regular Council meeting. Moved by Sather, seconded by Peck, that the proposed 1988 agreement with Kem Milling Company be tabled to the next regular Council meeting to be held on Monday, January 11, 1988, at 7:30 p.m.. at the Village Hall. Motion carried. (Sather. Peck and Winiecki voting in favor: Woodburn opposed) (3-1) 1680 OAK AVE: Councii was referred to a letter from Attorney Lynden, DRAINAGE PROBLEM dated 12-24-87, relative to resolution of the drainage problem at 1680 Oak Avenue. , 'Minutes of the Regular Council Meeting, December 28, 1987 Page 3 1680 OAK AVE (Cont'd) Lynden advised that he had discussed the with Mr. Dougherty, legal counsel for the resident at 1680 Oak Ave., the possibility of assessment for the improvement, however, both agreed that assessing benefitted property owners would be most difficult to defend and t uphold. He noted that Dougherty agreed to propose to this client that they share half of the improvement costs for installation of a drainage pipe along the south side of their driveway easement, and assist the City in obtaining an amendment to the easement, making it a combination drainage and driveway easement. Attorney Lynden stated the resident at 1680 Oak Avenue would be unavailable until after the first of the year: Dougherty advised he would contact Lynden with his client's response as soon as possible. Lynden stated that upon response from Dougherty, he would contact the City Engineer, to enable preparation of a feasibility report, and both would report to Council at a future meeting. TREASURER REPORT INVESTMENTS Treasurer Frank Green reported on the following investments: 12/24/87 - $200,000.00, at Twin City Federal, @ 7.34% interest, to mature 5/88. 12/24/87 - $100,000.00, at Midwest Federal, @ 7.9% interest, to mature 2/88. Sather moved, seconded by Peck, that Council ratify the Treasurer's report. Motion carried unanimously. (4-0) LJVFD: 1987 CONTRACT Council was advised that Fire Chief Dan Winkel was . present to discuss and answer any questions relating to the 1987 and 1988 contract negotiations between the Village and the Lake Johanna Volunteer Fire Department. Council discussed whether or not to continue current contract negotiations at this time, or wait until the LJVFD has reached contract settlement with the cities of Shoreview and North Oaks; it was noted that contracts are similar in nature and it may be a duplication of effort to continue negotiations at this time. It was suggested that Council could better control issues, such as the level of service provided, if Arden Hills continued with current negotiations. Fire Chief Winkel questioned if Council had taken formal action to approve the 1987 LJVFD Budget. Council advised they had verbally accepted the budget figures and would take formal action this evening. Moved by Sather, seconded by Peck, that Council approve the Lake Johanna Volunteer Fire Department 1987 Budget for the last half of the calendar year, with changes relating to increased workmen's compensation insurance costs and decreased insurance costs, as aubmitted. Motion carried e unanimously. (4-0) Council concurred that it would be preferable for the LJVFD to forward a check, in the amount of $2,598.00, to the Village for their overpayment in 1987. LJVFD: 1988 Council was referred to the memorandum of 12-21-87, from BUDGET DISC. Councilmember Hansen, relative to the LJVFD 1988 Proposed Budget. Fire Chief Winkel reviewed the fire department procedure for compilation and submission of the 1988 Budget for the first half of the year: he advised Council that most of the major expenses for the fire department operation are payable in the first half of the year. Winkel questioned the rationale for proposing a quarterly payment to the fire department versus a biannual payment, as has been the past practise, and, also, how the amount was determined. Council advised that it was their intent to speed up the contract settlement by proposing a quarterly payment instead of the six month payment: they advised they used the dollar amount for the'last half of the calendar year 1987 and divided it in half to arrive at the proposed quarterly payment of $27,000.00. ~ There was discussion relating to the Fire Department's financial obligations for the first three months of the 1988 calendar year. Chief Winkel outlined the payments due: 1) Benefit Association: 2) Firemen's Compensation: 3) Insurance; $) Workmen's Compensation; 5) Audit Report; and 6) General Operating Expenses. Minutes of the Regular Council Meeting, December 28, 1987 Page 4 LJVFD: 1988 Chief Winkel stated that the LJVFD also would prefer to BUDGET (Cont'd) have the contrac~ resolved in an expedient manner, however, additional funds would be necessary to cover the costs incurred in the first three months of calendar year 1988, and would t probably continue to cover expenses into the second half of the 1988 calendar year. Council discussed a tentative budget for the first three months of the calendar year 1988 and questioned if ths Village had funds available to propose an additional payment to LJVFD. The Clerk Administrator advised there was a maximum projected amount of $50,000.00: the original Council motion authorized $27,000.00 to be paid to LJVFD for the first three months of the calendar year 1988. Chief Winkel advised that the fire department would need fair contributions from .all three cities to continue to provide the current level of service. After discussion, Council noted that they have taken into consideration the fact that the LJVFD will incur major expenses at the beginning of the calendar year 1988 and would propose additional funds be approved to help cover the expenses. Council concurred that it was their understanding the additional funds proposed would most probably cover expenses over a six month time period or more, and that this substantial dollar amount would not be considered a quarterly payment figure, but generally would reflect more than half the 1988 calendar year budget. . Peck moved, seconded by Sather, that Council approve e tentative 1988 Budget amount of $65,000.00, to be paid to the Lake Johanna Volunteer Fire Department as follows: the amount of $27,000.00 was approved for payment on 12-14-87, an additional $23,000.00 to be paid on January 4, 1988, and two equal installments of $7,500.00 to be paid in the months of February and March 1988: the intent of payment to cover major expenses incurring first quarter of 1988: while payment is to reflect six months, or more, of total 1988 contract costs. Motion carried unanimously. (4-0) Chief Winkel advised Council that he would be preparing a report on the proposed purchase of aerial apparatus for Council consideration at a future meeting. NSCC: VIEWERSHIP Council was referred to a letter from NSCC Administrator SURVEY REPORT Bootsie Anderson, 12-15-87, which outlined several ways the City could monitor viewership. Mayor Woodburn noted that the original request by Council was for the NSCC to conduct a viewership survey and report the results: it was his opinion the request may have been misinterpreted. After discussion, Council concurred to refer the matter to the Arden Hills Cable ~ Commission for their study and recommendation as to which type of survey would best serve the needs of our community, recommend a method of gathering information and analyzing survey results, and report to Council at a future meeting. REQUEST JOINT MTG.: Council was referred to a letter from the Mounds View MOUNDS VIEW SCH. BD. School Board, 12-11-87, requesting a joint meeting with Council to discuss questions of mutual intereat, as outlined in the letter. Council concurred that the scheduled meeting on January 28, 1988, at 7:30 p.m., at Valentine Hills School would be acceptable: Councilmembers Sather and Winiecki advised they would be able to attend. The Clerk Administrator was directed to respond to the School Board letter in the affirmative. COMMITTEE/COMMISSION Council was referred to a memorandum from Shirley APPOINTMENTS 1988 Marshall, 12-23-87, regarding the 1988 Appointments to Arden Hills Committee/Commissions. The memorandum outlined the attendance records for 1987 and updated which members requested reappointment to their respective committee/commissions. . The Clerk Administrator advised that the Planning Commission and Human Rights Commission would be meeting prior to the regular Council meeting in January 1988; she requested Council consider appointments to these two committees this evening. She further advised that the Human Rights Chairperson had responded he no longer wished to serve in that capacity, therefore, the Mayor should recommend a Chairperson for the Commission. l Minutes of the Regular Council Meeting, December 28, 1987 . Page 5 . 1988 APPTMTS (Cont'd) Councilman Peck suggested the Mayor consider Tim Byrne i:i for appointment as Chair on the Human Rights Commission: Mayor Woodburn concurred and requested Peck contact Byrne to confirm his interest in serving as Chairperson. ~ Councilman Sather noted that Thomas Mulcahy had requested Sather advise Council of Mulcahy's interest in serving on a Village Committee/Commission: a letter of interest was submitted by Mulcahy earlier in the year. No formal Council action was taken on this matter. OTHER BUSINESS None. REPORT OF CLERK ADMINISTRATOR RES. #87-74; Clerk Administrator Morrison reported on the 1987 budget REV.1987 BUDGET modifications and transfers; such modifications relate to decrease of general property taxes to reflect Homestead Credit: decrease streets, due to Public Works Salaries, Capital Outlay, Sealcoating and Storm Sewers, and increase sewer utilities, amounts for each line item are outlined in Resolution No. 87-74. Moved by Peck, seconded by Winiecki, that Council approve Resolution No. 87-74: Revising 1987 Budget, as outlined in the resolution. Motion carried unanimously. (4-0) APPROVE 1988 Moved by Sather, seconded by Peck, that Council approve ... BUS. LICENSES the 1988 Business Licenses, as outlined in the memorandum .., from Shirley Marshall, dated 12-22-87. Motion carried unanimously. (4-0) REQ. FOR SIGNAL: Council was referred to a letter from Ramsey County LEXINGTON AVE. & Public Works Department, 12-14-87, requesting approval COUNTY ROAD G-2 for installation of a traffic signal at Lexington Avenue and County Road G-2. Morrison advised Council that 100% of the cost would be funded with County State ~id Highway funds: Council action requested was for site plan approval only. Sather moved, seconded by Peck, that Council authorize the Mayor to execute necesaary plan approval for instal~tion of traffic signal at the intersection of Lexington Avenue and County Road G-2; as requested from Ramsey County Department of Public Works. Motion carried unanimousLY. (4-0) REQ. TO ATTEND Council was referred to a request from the Deputy Clerk, COMPUTER TRNG. dated 12-23-87, to attend a Computer Training Course on January 13. 1988, from 9:00 a.m. to 4:00 p.m., at Ameridata, at a cost of $90.00. tit Moved by Winiecki, seconded by Peck, that Council approve the Deputy Clerk's attendance at the Computer Training Course, as outlined in her memorandum of 12-23-87. Motion carried unanimously. (4-0) CLAIMS Peck moved, seconded by Sather, that Council approve Claims, as submitted. Motion carried unanimously. (4-0) INS. CLAIM ADJUSTER The Clerk Administrator advised Council of the necessity of paying $275.00 to the League for Insurance Claim Adjuster fee, for sewer backup claim submitted by Robert Nielsen, in accordance with Bill Hite's interpretation and recommendation. Sather moved, seconded by Peck, that the meeting be adjourned at 10:50 p.m. Motion carried unanimously. (4-0) /? ' I ",__J '-7 / _ _ _ ' tf.'6'~7/-7~' L<'i'V#{;/~J, Patricia J. ~ ri 0 Robert L. Woodburn Clerk Administrator Mayor 'NOTICE OF MEETINGS The next Regular Council Meeting will be held on Monday, January 4, 1988, at 5:30 p.m., at the Village Hall. There will be a Closed Meeting to discuss Labor Negotiations on Monday, January 11, 1988, at 7:00 p.m., at the Village Hall. The next Regular Council Meeting will be held on Monday, January 11, 1988, at 7:30 p.m., at the Village Hall. ,.