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HomeMy WebLinkAboutCC 12-14-1987 . . MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING December 14, 1987, 7:00 p.m. - Village Hall CALL TO ORDER Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:00 p.m. ROLL CALL The roll being called the following members were present: . Mayor Robert Woodburn, Councilmembers Nancy Hansen, Gary Peck, Thomas Sather and Jeannie Winiecki. Also present: Attorney James Lynden, Planners Orlyn Miller and John Bergly, Engineer Barry Peters, Treasurer Frank Green, Parks Director John Buckley, Public Works Supervisor Robert Raddatz, Clerk Administrator Patricia Morrison and Deputy Clerk Catherine Iago. CLOSED MEETING; RE Council discussed labor negotiations at a closed meeting LABOR NEGOTIATIONS between 7:00 and 7:30 p.m. PRESENTATION: FALL Council Was advised that Amy Brundell, a member of the FESTIVAL PROCEEDS Chamber of Commerce and Fall Festival Committee, would be presenting a check to the Village, in the amount of $342.00, to be placed in the Park Fund. The check represented the proceeds from the 1986/87 Fall Festival. Mayor Woodburn accepted the check and, on behalf of the Village thanked the Chamber of Commerce and members of the Fall Festival Committee for their extensive work on the festival and their support of the Village. APPROVE MINUTES Peck moved, seconded by Hansen, that Council approve the minutes of the Regular Council Meeting of November 30, . 1987, as submitted. Motion carried unanimously. (5-0) BUSINESS FROM FLOOR ADD'L AGENDA ITEM; Councilmember Hansen requested that the Fire Board Report FIRE BOARD REPORT be added to the Council Agenda, after Item #16. Council concurred with her request. RENDERING PLANT; Council was referred to a memorandum from the Clerk 1988 AGREEMENT Administrator, dated 12-10-87, regarding the Kem Milling Agreement. Bob Boesel, member of the citizens' committee, was present and advised the committee has prepared a report: added that he had an opportunity to review the MPCA file, dating back to 1969, and noted that there was evidence the plant has experienced problems since that time. Boesel explained that plant observations have recently been made; findings reflect that odor emissions from the Arden Hills plant are distinguishable from the two plants in New Brighton. He also advised Council that the MPCA has realigned personnel; Jerry Liefert has been assigned to handle permits for all three plants and has expressed an interest in finding a solution to eliminate odor emissions. . Robert Freed, citizens. committee member, stated that the community and Council must place requirements on the plant to bring it into compliance with MPCA rules; it is his opinion the Village has been lax in enforcement of the MPCA standards. He recommended that the permit not be extended. Council asked the Attorney for an opinion as to what options the Village would have to enforce plant compliance. Lynden advised that there are conditions listed in the annual agreement and the Village has the power to alter those conditions; he also noted there is a Resolution, adopted in 1979, which provides for revoking or suspension of the agreement. Cal Meury, 4011 Fairview Avenue North, questioned if there was provision for imposing a penalty for non-compliance to conditions set in the agreement. Lynden advised there is a provision in the agreement which states if such violations are determined by the Council to exist, the company shall be given six weeks to present a plan and timetable for modifications or additions to the air pollution control equipment of the Company so as to eliminate such violation: the Council would review and appprove the plan and timetable with any modifications . deemed necessary by the Council and shall become a condition of the permit granted to the company. ~ . Minutes of the Regular Council Meeting, December 14. 1987 , Page 2 REND. PLANT (Cont'd) John Kotishack, resident, questioned if the current requirements set in the agreement have been met by the plant. Mayor Woodburn advised that the company has, in the past, been in complience with ~ the requirements set forth in the agreement; it was his understanding the agreement encompassed only stack emission controls. volume and concentration, and the company has passed those tests. There was discussion regarding types of testing that have been done at the plant; whether or not these tests were adequate, and if additional testing should be required. Tim Guzek, Kem Milling Company, stated he understands the severity of the problem and the citizens' complaints; as a new owner he would like the opportunity to have the plant Environmental Engineer study and suggest solutions for solving the prqblem. Guzek advised he.was willing to work with his staff, City staff, the citizens' committee, and the MPCA to resolve the problem. There was discussion relative to MPCA response to past problems, monitoring techniques. and responsibility for insuring standards are met. Council expressed conCern that MPCA has not responded expediently to compleints in the past. and that they may be lax in enforcement of their stendarda. Robert Freed, suggested Council may have to act independently of the MPCA to resolve the problem; MPCA representative advised that the community may need to . review zoning provisions. Mayor Woodburn advised that the zoning issue is a separate matter; as-year amortization period would be required to deny the use in the zoning district. Mary Gillies, 1736 Crystal Avenue, stated that she has been a resident of the community for 15 years; she advised that the residents were here this evening to request Council help and consideration in solving the problem, not to tell them what to do. Mayor Woodburn suggested the possibility of additional off-plant testing being conaucted. either by Arden Hills or other agency; he advised that sufficient evidence must be provided prior to shut down of the plant. The Mayor suggested contacting MPCA to determine what they are willing to do to resolve the problem; Arden Hills could then provide for further testing to be done. if necessary, and increase permit fees to cover the costs incurred. Attorney Lynden advised that the current agreement reads that the City shall make determination as to whether violations of MPCA standards occurs. Councilmember Winiecki COmmented that the Village could not rely on the MPCA to . be much help, in fact they currently do not do the testing. She also noted that it may be fortunate that Kem Milling now owns both plants, here and in New Brighton, since they would be responsible for the odors at both plants. Winiecki advised she would like to see: I. A probationary permit issued; 2. Computer modeling, to test the ambient air outside of the plant property, and, if a problem is identified, a response should be sent from the plant with alternative solutions to the eliminate the problem; 3. Proof of compliance to the stack testing on all three stacks; 4. An evaluation of the system by an independent consultant, with the suggested list from the MPCA concerning the stack emissions and the computer modeling, showing the amount of air tested and the way it was tested. Tim Guzek replied that the recommendation was well made, however, he requested a six month probationary period. prior to setting additional restrictions on the agreement jI to take the opportunity to provide a new ownership "track record"; it was his opinion that the plant Engineer could contact the MPCA to see what could be done. Council preferred to not issue a probationary permit; advised it would not be beneficial, and they hoped the matter could be resolved prior to that time. . ~ . Minutes of the Regular Council Meeting, December 14, 1987 Page 3 REND.PLANT (Cont'd) Attorney Lynden suggested forming a committee comprised of Councilmembers, City staff, Plant representatives, and MPCA representatives, to review and suggest additions to the agreement, such as; ambient air testing, costs of secondary testing to be borne by Company rather - than City, and to discuss MPCA responsibilities. Councilmember Sather agree with Lynden's suggestion. He commented that Council should consider the new owner has been in the process of assessing equipment, capital appropriations are required to update the equipment and to bring it into compliance. It was his opinion that there should be a teating formula to assure the needs of the Village, the residents, and the company are being served; specific criteria for testing should be established. Sather further suggested that the agreement, after refinement, could be referred to New Brighton, City officials to further assure compliance. Councilmember Hansen suggested the agreement should address a method of penalizing for non-compliance and provide for the Mayor to call for testing without notice to the company. Councilmember Peck commented that the permit would expire shortly and questioned what action Council should take, since this agreement is not acceptable and needs to be revised. The Attorney advised that the nature of the permit is such, that if not approved , the permit does not expire; Council would have to take action to revoke it. . There was discussion relative to whether or not there is sufficient evidence at this time to revoke the agreement; Attorney Lynden advised that prior to doing so, he would like to review a compilation of the complaints and evidence the Village has gathered to date. Hansen moved, seconded by Peck, that Council continue consideration of approval of the 1988 Agreement with Kem Milling Company to the December 28, 1987, Regular Council Meeting, and, furthermore, in the intervening time period, a cOmmittee be formed to include Councilmembers, City Staff, MPCA Staff, Members of the Citizens' Committee and Kem Milling Company Representatives to discuss this matter. Motion carried unanimously. (5-0) CASE #87-33; MINOR Council was referred to Planner's memorandum- (11-25-87) SUBD. OF LOT 2, and Planning Commission minutes of 12-2-87, regarding the BORSTAD ADDN, BIEBL Lot Split of the property north of Amble Road and east of Dellwood Street. Planner Miller explained the proposal creates one lot with access to Amble Road, via an existing access easement; the easement also provides access to an existing home ease of the subject property and appears to function adequately. The second lot created will have full frontage on Dellwood Street. Both lots would exceed . current lot area requirements, and while the west lot is large enough to be further divided, such division could not occur without variacnes and/or access easements. Planning Commission members agreed that further division of either of the proposed lots would not be acceptable, due to the creation of "flag" lots and past policy of Arden Hills has been to discourage such situations. Miller advised that Planning Commission recommended approval of the Minor Subdivision, subject to the applicant providing proof of the existence of a permanent access easement in favor of the proposed east lot, and submission of a surveyor recordable legal document showing the lot split. He noted that the Zoning Administrator had received documentation showing proof of the easement has , been submitted and sent to the Attorney for his review. Attorney Lynden advised that the document was received, however, he pointed out that the document was merely an abstract from a, title cOmpany noting the fact that a 33 ft. easement existed. He requested that the actual easement document be provided for his review. Moved by Sather, seconded by Winiecki, that Council approve Case #87-33, Lot Split of Lot 2, Borstad Addition, J. Biebl, subject to applicant submission of a registered surveyor other recordable documention . acceptable for recording with Ramsey County and for Administrative verification; and submission of proof of the existence of a permanent access easement for the east lot. Motion carried unanimously. (5-0) Council requested that staff verify assessments have been paid on the parcels, and that the fence in the area meets current requirements. . Minutes of the Regular Council Meeting, December 14, 1987 Page 4 UNDEVELOPED LAND Council was referred to Planning minutes of 12-2-87, relative to the discussion of the status of undeveloped land in Arden Hills. Planner Miller reviewed his memorandum of 11-25-87, and discussed the problem ., areas of land remaining undeveloped in Arden Hills. He identified the primary parcels that have changed, since the last update occurred in 1985. Miller noted that the Planning Commission discussed the parcel of land located at the intersection of 1-694 and 35W; identified as the "front door" potential to our community, however, the land has numerous problems (access, circulation, land use, how it can be used in the future). ,Commission discussed attracting quality f;"._,;;'j developerment at that site; motion basically asks Council for approval to study what City can do to insure good quality development in that area. Mayor Woodburn noted Member Thorn's comment that we have been able to attract qual~ty development in the past: questioned why that would change now. Planner noted that the City can continue to operate in that manner and may be able to attract good development; however, he explained that proposals such as those discussed at the 12-2-87 Planning Commission meeting would be forthcoming, as the current uses in the area influence that type of development. Council discussed the pros and cons of incentive programs. Councilmember Sather suggested that Commission also study the commercial and . industrial properties along Lexington Avenue for redevelopment of that area. Paul Malone, Planning COmmission member, commented that the competitive environment has changed; surrounding communities are offering incentives to developers. It was his opinion that the City could help shape the development of the City by studying options for development of these problem areas. Councilmembers Hansen and Peck agreed with Sather's suggestion. Moved by Winiecki, seconded by Sather, that Council authorize Planning Commission to undertake a study of development options of land generally located at the intersection of Highways 1-694 and 35W, and" other areas in the City which would be candidates for redevelopment proposals. Fur'thermore, that Council suggest the study be undertaken with the gene~al development philosophy of past City policy. Motion carried unanimously. (5-0) SPECIAL EVENT SIGNS Council was referred to a memorandum from the Deputy Clerk, 11-24-87, summarizing a survey of other communities, relative to Special Event or Temporary Sign regulations. The Planner noted that the Council had discussed this matter at a previous . meeting; Planning Commission requested how other communities sign ordinances addressed these signs. He noted that other communities have similiar or more stringent requirements than those that were proposed for an amendment to the sign ordinance. Councilmember Winiecki advised thst she had encouraged the Planning Commission to request Council consideration of the proposed ordinance amendment; in view of the new information that would dispel the arguement of the limitations creating an atmosphere of unfair competition between communities. Hansen suggested drafting a more lenient policy toward the number of signs; either a longer period of time than 10 days or a longer period of time with time span between signs. Sather suggested inclusion of banner and air balloons in the ordinance: Planner Miller advised the existing ordinance is very strict on banners. Sather noted that businesses may ,plan their events by calendar year if a number and time span is specified in the ordinance. Council concurred they did not wish to reconsider the proposed amendment in its . current format and agreed that matter of limiting temporary signs be referred to the Planning Commission for their review and recommendation at their next regular meeting. . Minutes of the Regular Council Meeting, December 14, 1987 . 'i Page 5 RES. #87-69: Planner Miller introduced John Bergly, of Wehrman Bergly HONORING PLANNER Associates, Inc., who will serve as planning consultant to the Village due to Miller's resignation from the firm. t. Council welcomed John Bergly. Mayor Woodburn read Resolution No. 87-69, Honoring Orlyn Miller, City Planner, presented a Certificate of Appreciation, and thanked Orlyn for the fine job he has done over the years. Moved by Peck, seconded by Hansen, that Council adopt Resolution No. 87-69, Honoring Orlyn Miller, City Planner. Motion carried unanimou$~Y. (5-0) Miller expressed his sincere appreciation to the Council, Staff and residents of Arden Hills. CONTRACT AMENDMENT Moved by Sather, seconded by Peck, that Council authorize MPCA (SUPERFUND) the Mayor and Clerk Administrator to execute Amendment #1 to Contract No. 32300-10928. Motion carried unanimously. (5-0) DRAINAGE PROBLEM: Council was referred to a letter from the Attorney, 1680 OAK AVENUE 12-11-87, which reviewed the background of the drainage problems and correspondence to date. . Engineer Barry Peters explained the drainage pattern in the area; the original plan showed the drainage easement, however, that was changed and the result caused the damage to the driveway. Peters noted the following alternatives as a means of correcting the problem: 1. Do nothing and leave it to the homeowner to correct the problem. 2. Try to divert it to the original drainage easement that exists: costs would be excessive. 3. Utilize what current exists, put in a catch basin and underground pipe: recommended this would be efficient and less costly. Peters estimated the cost of alternative #3 at approximately $10.000.00; suggested the homeowner may be willing to share a portion of the reconstruction costs for the driveway, as there is currently work being done to reconstruct the driveway at this time. He explained that if a compromise agreement with the homeowner for the driveway replacement cannot be reached, an additional $3,000.00 should be included in the cost estimate. Lynden advised that a drainage easement would have to be obtained from the property owner underneath the easement, possibly Ramsey County, and the homeowner. . Council questioned if the homeowner to the north hed been contacted or made any comments relative to this situation; Lynden, Peters, and Morrison advised they had not heard from the property owner to the north. There was discussion regarding the placement of a concrete swale next to the driveway; Engineer advised there is currently one in place and it was his opinion that would not be the best solution to the problem. Council concurred to direct the City Attorney to contact the homeowner's legal counsel and discuss the possibility of the homeowner bearing a portion of the cost burden, check with Ramsey County to discuss the easement, and report back to Council at their next Regular Council meeting held on December 28, 1987. CHAR. GAMBLING ORD. Council discussed whether or not action was necessary for renewal of current Charitable Gambling licenses for 1988; Attorney Lynden advised that notice has not been received from the State Gambling Board for renewal of.the licenses. He noted that three of the licenses were granted in December of 1986 and the others do not expire until March or July of 1988. Lynden explained that Arden Hills has 30 days to disapprove the license after notification from the Gambling Board, with reasonable grounds for denial. . Winiecki suggested that the ordinance include provision for requiring the charitable gambling organization make a contribution of up to 10 percent of the proceeds to a specific organization, not the City. She favored such a provision as it would benefit the citizens of Arden Hills. 'f Minutes of the Regular Council Meeting, December 14, 1987 . . Page 6 CHAR. GAMBL'G (Cont'd) Hansen suggested rewording Section 10 of the proposed ordinance; language such as "...10% of the net proceeds will be used for organizations benefitting Arden Hills.". Lynden suggested that Section 9, relating to charging the investigation f~e, - should then be eliminated. Mayor Woodburn commented that if a percentage figure of contribution is set, Council should consider elimiminating the "phase out" of charitable gambling. Sather pointed out that donations to the Village may currently exceed the proposed percentage; Council has been granted audit privileges and should review wh~t percentage is currently being contributed prior to setting a figure. ,. There was discussion regarding what organizations could benefit from the donations received. Clerk Administrator advised that the terminology relating to contributions for lawful purposes indicates that the funds could encompass a variety of purchases but could not be used for actual operation of the City. Council agreed that they would prefer a provision for proceeds to be used only in our Community or organizations that benefit our residents. Sather commented that SOme of the charities operating in the City use the proceeds to operate schools; such as St. Peter Claver. He was opposed to . directing a percentage figure for contribution. Council agreed that they would prefer to continue the moritoriam on additional licenses, to receive copies of an annual financial report from the charitable gambling oper/irion, to eliminate the phase out of charitable gambling, and that contributions be directed as needed to the City and to organizations benefitting the Arden Hills residents. U.S. ARMY RESERVE Council was referred to a memorandum from the Clerk PROJECT & JOINT Administrator dated 12-10-87; regarding the request for a POW~RS AGREEMEMT Joint Powers Agreement with the City of Shoreview and a memorandum from Parks Director, 12-10-87, reg~rding the possible use of the site for recreational facilities. After discussion, it was determined that action on this matter'could be held until staff has had the opportunity to review the development plans at a meeting held on 12-16-87, at the Village Hall, with the architect and Shoreview representatives, and, the Council has had further opportunity to review the development plans. REPORT OF PARKS DIRECTOR . RINK SUPERVISORS Sather moved. seconded by Peck. that Council approve the hiring of Rink Supervisors from December 19, 1987 through February 21, 1988, as outlined in the Parks Director's memorandum of 12-8-87. Motion carried unanimously. (5-0) WINTER PROGRAM LDRS. Council was referred to Parks Director's memorandum of 12-8-87, recommending the hiring of program leaders for the winter program season. Council discussed the fees charged on a per student or per hour basis. Buckley explained that the fees cover the direct cost of the programs; some of the programs have to be set up on a per student fee to get qualified instructors and the costs are spread over the five week period the program is fun. He noted the correction under the Karate program, the fee is $15.00 per hour. Sather moved, seconded by Hansen, that Council approve the hiring of the Winter Program Leaders, as outlined in the Parks Director's memorandum of 12-8-87, with the correction of the Karate salary being $15.00 per hour not per student. Motion carried unanimously. (5-0) REQUEST TO PURCHASE Council was referred to Parks Director's memorandum of . LAND; B. LUTTERMAN 12-10-87. and letter from Bill Lutterman, 12-1-87; requesting Council consideration as to the possibility of purchasing a lot located on the west side of Old Highway 10, Bouth of County Road E. . Minutes of the Regular Council Meeting, December 14, 1987 Page 7 LAND PURCH. ( Cont' d) Buckley explained that the parcel ia currently owned ~y Arden Hills and designated as park property, however, the site is too small for park development. He recommended Council consider selling the parcel for a future home site. ~ Planner John Bergly displayed a diagram which identified the building envelope on this site, if it were to be used for a future home site. He noted that without granting setback variances, the site would have quite restricted use and the buildable area would be small. Council discussed the fact that residents of the area prefer that parcel to be an open space, buffer area, and suggested..they be contacted for input, After discussion, Council concurred to refer the matter to the Planning Commission for their review and recommendation at their January 1988 meeting, request the applicant to provide a building plan for the parcel which showed v~riances that would be necessary to accomplish construction of a Single-family dwelling. Council further noted that they would not favor variances on the site and that adjacent properties owners should be notified of the Planning Commission meeting date at which this matter will be discussed. PURCH. TORO: PARKS Council was referred to Parks Director's memorandum of 12-10-87, regarding the purchase of a 72" commercial mower for use by the Parks Department. Bucklsy noted that $16,500.00 is budgeted in 1988 for the purchase, however, MIT . Distributing is having a year-end sp!cial on Toro mowing equipment. He noted that the quote from MTI Was the lowest received, and recommended Council approve ordering the equipment in December, with payment due in January 1988. Winiecki moved, seconded by Sather, that Council authorize the purchase of a 72" Toro Groundsmaster commercial mower, from MTI Distributing, in the amount of $11,178.25, as outlined in the Parks Director's memorandum of 12-10-87. Motion carried unanimously. (5-0) TREASURER REPORT INVESTMENT Treasurer Frank Green reported on the following . investment: 12/4/87 - $300,000.00, at Twin City Federal, @ 7.36% interest, to mature 7-29-88. Green advised Council that he had noted their comments regarding maintaining an investment level in various institutions and WaS reviewing some . alternative mutual funds available to Cities. He will report to Council on this matter at a future meeting. Moved by Hansen, seconded by Peck, that Council ratify . the Treasurer's report. Motion carried unanimously. (5-0) RES. //87-70; INCR. Hansen movedt seconded by Peck, that Council approve SEWER AVAIL. CHARGE Resolution No. 87-70, Establishing Sewer Availability Charge (SAC) and Abolishing Resolution No. 87-26 Effective January 1, 1988. Motion carried unanimously. (5-0) REPORT OF PUBLIC WORKS SUPERVISOR PURCH. SANDER Council was referred to Public Works Supervisor's PUBLIC WORKS memorandum of 12-10-87; regarding the purchase of a replacement sander. Raddatz noted that the 1988 Budget for Streets includes $2,500.00 for the purchase of a replacement sanderJ however, the old sander was recently damaged and proves impossible to repair. He explained that the vendor has agreed to install a new sander on the truck, for a cost of $2,403.00, with billing to be sent in January of 1988. Hansen moved, seconded by Winiecki, that Council authorize the purchase of a sander, in the amount of $2,403.00, to be installed . in 1987 and payment made in January 1988, as outlined in the Public Works Supervisor's memorandum of 12-10-87. Motion carried unanimously. (5-0) Minutes of the Regular Council Meeting, December 14, 1987 . . Page 8 CIVIL DEF. SIRENS Council was advised by Public Works Supervlsor that the Ramsey County Sheriff's Department, will be in charge of the Civil Defense Siren activation since the National Weather Service will no longer activate the sirens; however~ the sirens will have to be changed to accomplish this takeover. ~ Raddatz noted that the City budgeted $8,976.00 to repair sirens in 1988; the monies will have to be spent prior to the first of year. Moved by Hansen, seconded by Peck, that Council approve the expenditure of monies necessary to accomplish the Civil Defense Siren changeover to be activated by Ramsey ,County, in the amount of $8,976.00, as outlined by the Public Works Supervisor. Motion carried unanimously. (5-0) INTEREST CHARGE: Public Works Supervisor Raddatz discussed the $200.00 I-TON FORD TRUCK interest charge for late payment on the 1988 Ford I-Ton truck, recently purchased from Minar Ford. After discussion, Council concurred to request the Clerk Administrator contact the General Manager of the dealership to try to resolve the matter. OTHER BUSINESS SOLID WASTE MGMT. Councilmember Hansen reported that she and Paul Malone completed the grant application; Nancy thanked Paul for his fine work on this project. . COLLISION INS.; Council was referred to a letter from Sheriff Zarcharias; POLICE VEHICLES ~garding collision insurance for the Ramsey County squads, Hansen advised that the City has had physical damage to squads recently; Clerk Administrator advised that she had discussed this matter with Commander Bergeron and he is compiling a report of costs for such insurance coverage. Morrison stated that the report should be ready by January 1988. RCLLG; RESOLUTIONS Councilmember Hansen reviewed the request for Council approval of the three resolutions submitted for 'consideration by the RCLLG and dealing with opposing the State sales tax, formation of a Ramsey County Park Board and urging repeal of the 3~ Levy Limit. Moved by Hansen, seconded by Winiecki, that Council approve Resolution No. 87-71, Opposing State Sales And Motor Vehicle Excise Tax On Purchases Made By Cities And Other Local Government Units. Motion carried unanimously. (5-0) Moved by Hansen, seconded by Peck, that Council approve Resolution No. 87-72, Urging Formation Of A Ramsey County Park Board. Motion . carried unanimously. (5-0) Moved by Hansen, seconded by Sather, that Council approve Resolution No. 87-73, Urging Repeal Of Three Percent Levy Limit Law. Motion carried. (Hansen, Sather, Peck and Winiecki voting in favor; Woodburn opposed. (4-1) REQ. TO STOCKPILE Council was referred to a letter dated 12-14-87, from FILL; NORTHWOODS, Opus Corporation: request to stockpile approximately OPUS CORPORATION 3-400 cubic yards of quality granular fill, for a period of six months. The letter explained that Opus intends to utilize the fill for further development of Northwoods, however, if the development did not occur within six months, Opus would request an extension. Sather moved, seconded by Hansen, that Council approve the request from Opus Corporation to stockpile quality granular fill at the Northwoods Site, as shown on the sketch submitted, for a period of six months from this date. Motion carried. unanimously. (5-0) 1868 GRANT ROAD; Councilmember Hansen explained that the resident at REQ. REIMBURSEMENT 1868 Grant Road had requested Council consideration of partial reimbursement for damages incurred with backup of . sewer into their basement. She advised the insurance adjuster, after investigation, had determined that there was no liability on the part of the City. Mayor Woodburn expressed concern in the City taking a position contrary to the insurance adjuster and setting a precedent. . . . . Minutes of the Regular Council Meeting, December 14, 1987 Page 9 SCHEDULE CLOSED MTG; Moved by Sather, seconded by Hansen, that Council LABOR NEGOTIATIONS schedule a closed meeting at 7:00 p.m., Monday, December 28, 1987, to discuss labor negotiations. Motion carried unanimously. (5-0) ~ COUNCIL WORK SESSIONS Councilmember Winiecki requested that Council consider holding work sessions, prior to the regular Council meetings in order to discuss items in more detail. She stated the work sessions could be scheduled for 7:00 to 7:30 p.m., after labor negotiations were finalized. CONSENT AGENDA Councilmember Sather suggested Council consider using the Consent Agenda format, as it may help expedite the regular Council meetings. REPORT ON FIRE Councilmember Hansen reviewed the Fire Board Meeting; BOARD MEETING advised that the Fire Department proposed the following payment toward finalization of the 1987 Fire Department Budget to close the account: the amount of payment was originally $53,957.00, LJVFD determined that after contribution to Station #1 from Shoreview, equipment depreciation, insurance rebate, the amount owed the City is $2,598.00, for the last half of 1987. Hansen noted that this was acceptable to North Oaks; however, she was unable to discuss acceptability with Shoreview. CounCilmember Peck questioned the method used to calculate depreciation. . Mayor Woodburn stated he did not understand the figures: it was his opinion that the original payment amount was higher and that the settlement would cost the Village approximately $13,000.00 more than necessary, due to the depreciation figures. He explained that depreciation had been included in the original budget figures and it was his understanding the depreciation amount was higher. Hansen suggested that Council may take action to discuss the matter with the Fire Department at the next meeting on 12/21/87, if there are concerns. Mayor Woodburn preferred to wait until the audited budget was received. Hansen noted that the proposed contract, drafted by Council, needs tD be reviewed by the LJVFD attorney. Council discussed the proposed 1988 LJVFD Budget relative to increased costs for salaries, completion of reports, equipment, and miscellaneous budget items. Hansen also advised that Fire Chief Winkel had considered purchasing a ladder truck: requested Council opinion relative to a contribution toward the purchase of the truck. . Mayor Woodburn advised that Shoreview may request a contribution toward the purchase of a new truck they have purchased also. Council concurred that they would not favor a financial contribution toward equipment at this time. Hansen moved, seconded by Winiecki, that Council authorize the Mayor to offer the Lake Johanna Fire Department a 90 day extension on the 1987, Fire Contract, with the intent that it be settled as soon as possible, and, furthermore, payment at half the six month amount for 1987, $27,000.00, be made to the LJVFD. Motion carried unanimously. (5-0) REPORT OF CLERK ADMINISTRATOR 1988 COMM. APPTMTS. Council was referred to the list of 1988 Commission and Committee appointments. Clerk Adminsitrator advised that the list was submitted for Council review and would be on the 12-28-87 Regular Council Meeting Agenda for formal action. Councilmember Winiecki advised that member Tom Babcook would not be able to serve . on the Planning Commission in 1988. w . . ~, . Minutes of tne Regular Council Meeting, December 14, 1987 Page 10 1988 LIQUOR/WINE Council was referred to a memorandum from the Deputy LICENSE RENEWALS Clerk, 12-11-87, regarding the applications for 1988 Liquor and Wine License renewals. Sather moved, seconded by Peck, that Council approve the ~ 1988 Liquor and Wine License renewals, as submitted, and subject to approval by the City Attorney, Fire Chief and Ramsey County Sheriffs Department. Motion carried unanimously. (5-0) 1988 BUSINESS LIC'S Hansen moved, seconded by Peck, that Council approve the 1988 Business License renewals, as submitted in the list dated 12-14-87. Sather moved to amend the motion, seconded by Winiecki, that the license renewal for the Rendering Plant be subject to satisfactory resolution of an acceptable agreement being accomplished. Amendment to motion carried unanimously. (5-0) Original motion as amended carried unanimously. (5-0) CLAIMS & PAYROLL Hansen moved, seconded by Peck, that Claims and Payroll be approved as submitted. Motion carried. (5-0) ADJOURNMENT Peck moved, seconded by Hansen, that the meeting be adjourned at 12:45 a.m. Motion carried unanimously. (5-0) . R~~~ Robert L. Woodburn Clerk Mayor NOTICE OF MEETINGS ,- There will be a Closed Meeting to discuss Labor Negotiations on Monday, December 28, 1987, at 7:00 p.m., at the Village Hall. The next Regular Council Meeting will be held on Monday, December 28, 1987, at 7:30 p.m., at the Village Hall. . .