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HomeMy WebLinkAboutCC 11-30-1987 . MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING November 30, 1987, 7:00 p.m. - Village Hall CALL TO ORDER Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:00 p.m. ROLL CALL The roll being called the following members were present: Mayor Robert Woodburn, Councilmembers ~ancy . Hansen, Gary Peck and Jeanne Winiecki. Absent: Councilman Thomas Sather. Also present: Parks Director John Buckley, Public Works Supervisor Robert Raddatz, Clerk Administrator Patricia Morrison and Deputy Clerk Catherine Iago. CLOSED MEETING RE: Council discussed labor negotiations at a closed LABOR NEGOTIATIONS meeting between 7:00 and 7:30 p.m. APPROVE MINUTES Councilmember Winiecki suggested a wording change on page 1 of the November 9th Council minutes; the last paragraph of the discussion relating to the Salitros property, second line, she suggested the word "simultaneously" be deleted and the word "consecutively" be inserted, as it more closely reflected the intent of Council action. Councilmember Peck noted that he was listed under Roll Call, page 1 of the November 9th meeting, as being present and absent. He requested it be changed to list him as absent. Moved by Hansen, seconded by Peck, that Council approve the minutes of the Regular Council meeting of November 9, 1987, as amended. Motion carried unanimously. (4-0) BUSINESS FROM FLOOR None. . . WINTER PARKS PROGRAM Council was referred to memorandum from Parks Director .. Buckley, outlining the PropOsed Program Activities for the 1987-88 Winter season. There was discussion of the Winter Jogging and Walking program at Bethel College; how successful the programs have been in the past; criteria used for determining if a program is Successful; and plans for maintaining ponds in the City for ice skating purposes in addition to the regular rinks. Council also discussed the possibility of a policy for snow removal on City sidewalks; Buckley and Raddatz noted problems due to narrow right-of-way on certain streets prohibiting the storage of snow, also due to sand/salt buildup destroying lawns. After discussion, Council concurred to further evaluate the possibility of a sidewalk snow removal policy (generally for Hamline & Lexington Avenues). Hansen moved, seconded by Peck, that Council approve the- 1987-88 Winter Parks Program as outlined by Parks Director Buckley. Motion carried unanimously. (4-0) TRAINING CENTER; Council was referred to a memorandum from Councilman . U.S. ARMY RESERVE Sather dated 11-24-87, and attachments which outline Brooklyn Park and Inver Grove Heights participation with government facilities in their respective communities. Mayor Woodburn noted that the monetary contributions toward such facilities in each community were high; he asked for Council comments, Hansen advised she was not enthusiastic; expressed concern that the City would also be responsible for additional personnel to staff the facility and maintain it. Peck commented that he favored the exterior recreational uses such as softball or soccer fields, rather than a swimming pool. Mayor Woodburn agreed that there is a need for additional ball fields; he agreed with Hansen and stated it would be costly. The Parks Director stated it is important to consider all aspects of such a proposal before making a decision and preparing a statement to the project manager. Buckley noted that costs for maintaining and staffing the proposed facilities would be paid from the fees collected for activities. He also . advised that the City of Shoreview has expressed interest in use of the site; commented that other neighboring communities may be interested in participating with costs and use. Buckley suggested discussions with Shoreview relative to participation. . Minutes of the Regular Council Meeting, November 30, 1987 Page 2 TRN'G CNTR (Cont'd) Mayor Woodburn explained that the materials presented for Council review show proof that operation costs are not covered by fees charged for use of such recreational facilities in other communities. He noted that the additional monies would have to be taken from the Park Fund if this complex were aa propoaed in these other communities. . Buckley advised that he was sware of the fact that some of the costs would be taken from the Park Fund. Hansen advised that she was not opposed to the concept, however, she was skeptical; suggested that Buckley meet with one or two members of.the Parks Committee and the Parks Director from Shoreview to formulate a concrete plan, which would meet the recreational needs of our residents, and submit the plan at a future meeting. There was discussion regarding necessity for expedient response to the project manager for the proposed training center; it was determined that a response should be forwarded by the first of the year and that the matter should be placed on the December 14th Council agenda. Council requested Buckley prepare a plan, including indoor and outdoor uses, proposed programs, current need and anticipated needs. for Council consideration at the December 14th regular Council meeting. Ken Froslid appeared before the Council representing residents interested in soccer; he explained problems soccer teams have experienced due to lack of fields. Froslid noted that there are growing numbers of soccer players and he requested Council consider the need for Soccer fields in Arden Hills in . conjunction with proposed plans for a recreational site at the arsenal. .. Peck agreed that Buckley should prepare a report for Council and discuss recreational needs and cost participation with surrounding communities; he preferred not to enter negotiations with other communities for joint facilities, if negotiations delay our plans. Winiecki agreed with discussions; she suggested that the staff contact the project manager in the interim and advise him of the Planning Commission items of concern and, also, that Council is reviewing proposals for joint use of recreational facilities on the site and that we would like to submit a plan for such facilities before January 1, 1988. Winiecki moved. seconded by Peck, that the Clerk Administrator contact the appropriate parties relative to the Army Reserve Training Facility and advise them that the Council is working on a plan which would outline a proposed recreational facility on the site to expand our park programs and for use by residents of Arden Hills and surrounding communities , and will submit the formal plan proposal to them (approximately the first part of January, 1988). Furthermore, that the four items of concern noted in the November 4th Planning Commission minutes relative to the proposed training . center be forwarded to the appropriate parties with the inclusion under Item #3 that Traffic Problems be addressed, ss well as the other concerns mentioned. Motion carried unanimously. (4-0) Council requested the Clerk Administrator contact the appropriate party by telephone to advise them of our intent and to follow up with a formal letter. ORn #254; DOG LIC. Council was referred to the draft of Ordinance No. 254. Mayor Woodburn introduced by title Ordinance No. 254, An Ordinance Amending Chapter 5, Division 2, Sections 5-46(A), 5-47(B), and 5-61 of Arden Hills Code Authorizing Poundkeeper to Issue Dog Licenses, and Allowing Redemption of Dogs within Five Business Days. Councilmember Winiecki pointed out that Section 5.59 states redemption be within "five business days", and Section 5.61 states redemption be within five business days.. . excluding hOlid.ays"; it was her opinion both sections should read the same. Council concurred that both sections should include the "excluding holidays" wording. Moved by Hansen, seconded by Peck, that Council . introduce by title Ordinance No. 254, authorizing poundkeeper to issue dog licenses, and allowing redemption of dogs within five business days. Motion carried unanimously. (4-0). . "Minutes. of the Regular Council Meeting, November 30, 1987 Page 3 ORD #254 (Cont'd) Moved by Hansen, seconded by Peck, that Council suspend the rules, waive the reading and adopt Ordinance No. 254, AN ORDINANCE AMENDING CHAPTER 5, DIVISION 2, SECTIONS 5-46(A), 5-47(B), AND 5-61 OF ARDEN HILLS CODE AUTHORIZING POUNDKEEPER TO ISSUE DOG LICENSES, AND ALLOWING REDEMPTION OF DOGS WITHIN FIVE BUSINESS DAYS. . Peck moved to amend the motion, seconded by Winiecki, to include the wording "excluding holidays" in Section 5.59. Amendment to motion carried unanimously. (4-0) , .;' Motion as amended carried unanimously. (4-0) LJVFD BUDGET Council was referred to a letter (11-18-87), regarding NEGOTIATIONS clarification and assigning City responsibility for annual budget negotiations for each of the fire stations; Station #l--Arden Hills, Station #2--Shoreview and north Oaks, Stations #3 and #4--Shoreview. , Council concurred with the proposed delegation of responsibility and agreed that the Mayor should sign the document, along with the Shoreview and North Oaks City Officials, for submission to Fire Chief Winkel. COMMITTEE REPORT; Council was referred to the Public Safety/Works PUB. SAFETY/WORKS Committee minutes, 11-19-87, and the discussion regarding contracting with the Ramsey County Sheriffs Department for services versus an independent police department. . Councilmember Hansen reported that Commander Bergeron had invited the Council and Members of the PS/W Committee to hold the December 17th meeting at the Sheriff's Department on County Road E and Victoria; Bergeron stated they could discuss the committee concerns. Councilmember Winiecki and Mayor Woodburn advised they would not be able to attend the meeting. Mayor Woodburn and Councilwoman Hansen did not favor the concept of a City Police Department, however, they encouraged the Committee members to meet with Commander Bergeron to discuss their concerns and tour the facility. STATUS RPT; SALlTROS Councilwoman Hansen inquired as ~o the status of the PROP.; HAMLlNE AVE. odor problem at the Salitros property at 3625 Hamline. Public Works Supervisor advised that he jetted the line three times in the same day and did not find anything in the line. Raddatz noted that he has not heard any complaints since the jetting was accomplished and offered to contact Salitros to see if the problem has been alleviated. Council suggested Raddatz contact Salitros and it was their consensus that the . City has done as much as possible to eliminate the problem. WATER METER CARD Councilwoman Winiecki noted the 80% return of the water SURVEY RESULTS meter reading cards, sent to residents to determine discrepancies on the inside and outside meters; asked if Raddatz considered the 80% return a good response. Public Works Supervisor stated, in his opinion this was an excellent response; he explained that he would compile the survey results and report on this matter at a future Council meeting. OTHER BUSINESS FIRE BUDGET MTG RPT. Mayor Woodburn reported" on the Fire Department Budget meeting he and Hansen attended; he explained that the firemen are promoting the City begin bargaining for January 1, 1988 rather than last July; he advised that the contract terminology was close to finalization and they are now looking at budget figures. The Mayor advised that when payment for the last half of 1987 was made to the Fire Department it was anticipated that there may be a surplus in this payment due back to the Village of approximately $30,000. He stated it was his understanding the excess would . be applied to the 1988 Budget or be refunded to the Village. Hansen suggested settling the 1987 budget, determining a certain dollar amount the Fire Department could retain as surplus funds and requesting that the remaining surplus funds be used to purchase equipment or renovate current stations. . Minutes of the Regular Council Meeting, November 30, 1987 Page 4 FIRE BUDGET (Cont'd) Mayor Woodburn suggested that the 1988 budget could be settled prior to settling the 1987 budget, however, the surplus funds should be used either as partial payment of the 1988 budget or used by the City to purchase fire equipment. CHARITABLE GAMBLING Councilmember Winiecki reviewed an article ahe had . read in the Minnesota Cities Magazine regarding organized gambling; she inquired if Arden Hills Charitable Gambling licenses were due for renewal in December, and suggested at time of renewal direction could be, giv!'fl.Ao applicants concerning percentage of profit contributed, donations to. organizations the City supports, or worthwhile projects. Winiecki favored'xequesting profits be distributed to worthy organizations in the Village. Councilinquir/iOd as to the status of the draft of the Charitable Gambling ordinance' and if the matter was proposed for a future Council agenda. The Clerk Administrator advised Attorney Lynden waS probably of the opinion that there was not an immediate need to draft the, ordinance; if Council, determined the necessity and forwarded some guidelines, Lynden could be directed to prepare it for one of the December Council agendas. Council concurred that there was the need for further discussion prior to directing the Attorney to draft the ordinance; it was agreed that this matter should be, placed on the December 14th Council agenda. Winiecki suggested the Council could suggest some requirements to be met by the . applicants, in the meantime, prior to drafting the Charitable Gambling Ordinance. After discussion Council concurred that the Ordinance would probably be drafted prior to the renewals and items for applicant consideration, mentioned earlier by Councilmember Winiecki, could be discussed for inclusion in the ordinance. TREASURER REPORT INVESTMENTS' The Clerk Administrator advised that the Treasurer was out of town and requested she relate the following information to Council: An investment came due on November 20th; principal amount of $476,908.07, interest in the amount of $27,768.63, for a total of $504,676.70, which was directed into the Village Norwest savings account Morrison advised that the monies were placed in the savings account due to the anticipated December Bond payment and payment due on the Hamline/Hwy. 96 property (Parcel A). Moved by Hansen, seconded by Peck, that Council ratify . the Treasurer's report. Motion carried unanimously. (4-0) REPORT OF CLERK ADMINISTRATOR RES. #87-68; EST. Council was referred to draft of Resolution #87-68, TEMP. PERMIT FEES establishing permit fees for activities operating for limited time period. Morrison explained the resolution basically sets forth fees for temporary permits and reflects most of our current fees. She advised the Tent Permit and inclusion of additional costs are new; reason for presentation of the resolution is to get charges in resolution form and to add onto the sidewalk sale and tent permit the additional costs. Morrison noted time spent by the Fire Chief and Sheriff Deputy for inspection of the tents and sidewalk sale will now be charged back to the applicant. After discussion, Council concurred that costs should not include policing, as that is paid through taxes; costs should only include direct "out-of-pocket" costs. Council discussed sidewalk sales and determined the permit should be issued per . sale, not per premise or business. Also discussed the "Casual Roadside Stand" permit; Morrison advised that portion of the resolution was carried forth from the previous resolution. .' Minutes of the Regulsr Council Meeting, November 30, 1987 Page 5 RES. #87-68 (Cont'd) Peck moved, seconded by Winiecki, that Council approve Resolution No. 87-68, Establishing Permit Fees For Certain Activities Which Operate For A Limited Time Period Or Are Of A Limited Nature, and that the Tent Permit and Sidewalk Sale fees be set at $25 per day, . plus any Village "out-of-pocket" costs. Motion carried unanimously. (4-0) COMPUTER TRAINING Council was referred to Clerk Administrator's VILLAGE EMPLOYEES memorandum of 11-18-87, regarding computer train~ng sessions for Village Employees. Morrison noted that the December 3rd session for Cathy Iago had been cancelled and would be rescheduled for January 1988. She advised that there are funds remaining in the 1987 budget for the training sessions. Council questioned where the training would occur and time involved; Morrison ~dvised the sessions are held at Ameridata and are one-day sessions. There was discussion relating to the basic computer training couraes for some employeea; some Councilmembers suggested the courses may be too basic and employees should consider different courses which would be more applicable to their duties. Morrison advised she had discussed the courses with the staff and determined these classes would give the employees the background necessary, familiarity with the computers, and "hands-on" experience. It is her opinion that the staff members would be more comfortable with this type of introductory class. . Council suggested that Darlene and Jane take the basic course and determine if the class would be beneficial; if the course content is not determined to be beneficial, that the Clerk Administrator review the list for a computer class which would be more beneficial . Moved by Hansen, seconded by Peck, that Council approve the expenditure of $305.00 for Marshall, Lund and Scott to attend Computer Training, and furthermore, approve the expenditure of of $105.00 for the Clerk Administrator to attend the Introduction to Personal Computers course, if determined worthwhile, or another computer training course which would appear to be more beneficial. Motion carried unanimously. (4-0) CLAIMS & PAYROLL Hansen moved, seconded by Peck, that Council approve Claims and Payroll as submitted. Motion carried unanimously. (4-0) SCHEDULE CLOSED Hansen moved. seconded by Peck, that Council schedule a MTG; LABOR NEG. closed meeting on December 14, 1987, at 7:00 p.m., at the Village Hall, to discuss labor negotiations. Motion carried unanimously. (4-0) . ADJOURNMENT Hansen moved, seconded by Peck, that the meeting be adjourned at 9:05 p.m. Motion carried unanimously. (4-0) (/ i:litfaRu4~~ Robert L. Woodburn Mayor NOTICE OF MEETINGS There will be a Closed Meeting to discuss Labor Negotiations on Monday, December 14, 1987, at 7:00 p.m.! at the Village Hall. The next Regular Council Meeting will be held on Monday, December 14, 1987, at 7:30 p.m., at the Village Hall. .