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HomeMy WebLinkAboutCC 09-28-1987 , ~ :,. MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING t!).(~~ / Monday, September 28, 1987, 7:30 p.m. - Village Hall CALL TO ORDER Pursuant to due call and notice thereof. Mayor Woodburn called the meeting to order at 7:30 p.m. ROLL CALL The roll being called the following members were . present: Mayor Robert Woodburn, Councilmembers Nancy Hansen, Thomas Sather and Jeanne Winiecki. Absent: Counci1member Gary Peck. Also present: Attorney James Lynden, Engineer Barry Peters. Treasurer Frank Green, Parks Director John Buckley, Public Works Supervisor Robert Raddatz, Clerk Administrator Patricia Morrison and Deputy Clerk Catherine Iago. APPROVE MINUTES Hansen moved, seconded by Winiecki, that Council 9/14 & 9/17/87 approve the minutes of the Regular Council meeting of September 14th and the Joint Finance Committee/Council meeting of September 17. 1987, as submitted. Motion carried unanimously. (4-0) .BUSINESS FROM FLOOR None. RES. #87-61; ASSMTS Mayor Woodburn opened the Public Hearing at 7:35 p.m. EDGEWATER ESTATES and asked the Clerk Administrator to verify the publication and mailing of the Notice of Hearing on the Assessments for Edgewater Improvements, Improvement No. SS-W-P-ST-85-2. Morrison advised that due notice was published in the New Bri~hton Bulletin on September 9th, and mailed to affected property owners on September II, 1987. After determining there were no comments from the floor, Mayor Woodburn closed . the public hearing at 7:40 p.m. Moved by Hansen. seconded by Winiecki. that Council approve Resolution No. 87-61, ADOPTING AND CONFIRMING ASSESSMENTS FOR EDGEWATER IMPROVEMENTS IMPROVEMENT NO. SS-W-P-ST-85-2. Motion carried unanimously. (4-0) EDGEWATER ESTATES; Council discussed the proposal for transfer of land in PROP. LAND TRANSFER exchange for release of easement on single family lots in the Edgewater development, between Mr. McGuire and the U. S. Fish and Wildlife Department. Attorney Lynden commented that most of the discussion involved speculation on the part of the Council; suggested that Council defer'discussion of this matter until a written requast has been received by the City or until staff has contacted the U.S. Fish and Wildlife Department to find out what the proposal entails. Council concurred to defer discussion of this matter until a formal proposal has been received by the City. MOUNDS VIEW PARKING Council was referred to a petition, received 9/18/87, . requesting that parking be limited to two hours on the streets ~isted in the petition, between the hours of 8:00 a.m. and 4:00 p.m. / , Jim Talbot.1840 Gramsie Road, stated that the residents who signed the petition are requesting the two hour parking because of the fOllOWing concerns: 1) Safety, 2) Protection of Private Property, 3) Snow Removal and 4) Mail Service. Talbot suggested the signs be placed on lot lines, rather than in the middle of residents yards. Council briefly discussed placement of the limited parking signs at the entrance to these areas, rather than individually along property lines. Sather moved, seconded by Hansen, that Council authorize appropriate City staff to post the limited two hour parking between the hours of 8:00 a.m. and 4:00 p.m. signs on the folLowing streets: Fairview Avenue south. east and west side of the street to Gremsie Road; Gramsie Road west, north and south side of ~he street to Rolling Hills Road; Rolling Hills Road. south to Venus. both east and west sides of the street, and, furthermore. that Council authorize the Public Works Supervisor and Clerk Administrator to post said signs, as they are deemed necessary, to alleviate the parking problem in this area. Motion carried. (Sather, Hansen and Winiecki voting in favor; . Woodburn opposed) (3-1) Minutes of the Regular Council Meeting, September 28, 1987 " , ~ Page 2 BRIGHTON VET. HOSP. Council was referred to a Jetter from Dr. Hedges dated 9/21/87, relative to collection of fees, licensing at the hospital, increasing boarding fees for animals and requesting advertisement of the adoption service available at the veterinary hospital in the Arden Hills Town Crier. After discussion of these items, Council concurred that the Attorney should . review the matter of licensing at the Brighton Veterinary Hospital and report to Council at the next regular meeting; suggested the Clerk Administrator review the Arden Hills Code to determine if disposal of animals is addressed. Moved by Sather, seconded by Winiecki, that the letter from the Brighton Veterinary Hospital, relative to licensing at the hospital and increasing fees, be continued to the Regular Council meeting of October 12, 1987. Motion carried unanimously. (4-0) ORD. 11250, AMENDING Council was referred to the proposed Ordinance LIC'S. AND PERMITS amending Section 13-24 and 13-26, pertaining to licenses and permits, and Sections 6-62 and 6-147, pertaining to increasing insurance requirements. Hansen moved, seconded by Sather, that Council Introduce by Title Ordinance No. 250, AMENDING SECTION 13-24 AND 13-26 OF ARDEN HILLS CODE BY DELETING THEREFROM AND ADDING THERETO CERTAIN LICENSES AND PROVIDING FOR THE ESTABLISHMENT OF INVESTIGATIVE FEES BY RESOLUTION AND SECTION 13-26 BY DELETINb PRORATING OF CONTRACTORS LICENSE FEES AND SECTION 6-62 AND SECTION 6-147, BY INCREASING INSURANCE REQUIREMENTS. Motion carried unanimously. (4-0) . RES. #87-63; LIC'S. Council was referred to the proposed resolution, which PERMIT FEES & INS. incorporates investigative fees and liability insurance requirements. Councilmember Winiecki suggested clarifying the fee amounts indicated in the resolution by placing the appropriate amounts and per item such as signs, amusements devices, etc., beside the title of the license or permit listed. Attorney Lynden advised Council that this proposed resolution should not be passed prior to the Ordinance No. 250, which amends the license and permit fees and increases the insurance requirements; suggested tbis matter held until the Ordinance amendment was formally passed by final reading. Council concurred to continue this matter until the Regular Council meeting to be held October 12, 1987. ORD. #251; COMPL. Council was referred to the proposed Ordinance No. 251, OF CONSTRUCTION amending Sections 6-75 and 6-128 of the Arden Hills Code, relative to establishing time limits for completion of new construction and additions, alterations or improvements to . one- Or two-family dwellings. Attorney Lynden reviewed Section 6-75 (c), which had been taken from the existing provision and is probably not apropos with the changes in subsections (a) and (b); suggested Council may want to delete subsection (c) and retaining subsection (d), He also noted in Section 6-128, the first sentence is taken verbatim from the Code; Lynden was informed that the Building Inspector questioned the sentence, and noted that the sentence has been in the Code for the last 12 years. Morrison advised that the Building Inspector preferred the deletion of the terminology "Division 1" in the first sentence of Section 6-128; his concern related to the possibility of deleting single family and two family homes from the provisions contained in this ordinance by 'leaving the language in. She noted that in discussion with the Attorney, he advised it would be a matter of interpretation; Morrison suggested the Attorney and Building Inspector discuss the matter and reach a workable solution. Another concern mentioned by the Building Inspector related to Section 6-75 (b) (3); paving of driveways; he advised that we currently do not require that. Mayor Woodburn expressed concern that the title is not self-explanatory; he . suggested the Ordinance be explained more fully for residents. , Minutes of the Regular Council Meeting, September 28, 1987 Page 3 ORD #251 (Cont'd> Attorney Lynden fully reviewed the Ordinance and the purpose for enactment. Councilmember Winiecki suggested under subsection (c) of 6-75; that language be added "that the renewal permit shall be effective inunediately upon payment of . fee and expire 241 days from that date"; she advised that would give the builder 3 months into any season to complete the work. Attorney Lynden suggested deleting subsection (c) and replacing it with subsection (d); however, he agreed with Winiecki's suggestion as a viable alternative. Councilmember Winiecki suggested that the word "paving", in Section 6-75 (b) (3) could be changed to "finishing"; asked that the Building Inspector review the proposed change for his approval. 'Council concurred to review the suggested changes and make recommendation at the next Regular Council meeting of October 12, 1987. Moved by Hansen, seconded by Winiecki, that Council Introduce by Title, Ordinance No. 251, AMENDING SECTIONS 6-75 AND 6-128 OF ARDEN HILLS CODE TO ESTABLISH TIME LIMITS FOR NEW CONSTRUCTION OF ONE- OR TWO-FAMILY DWELLINGS AND ADDITIONS, ALTERATIONS OR IMPROVEMENTS THERETO (OR TO ACCESSORY STRUCTURES THEREOF) AND TO REQUIRE BUILDING INSPECTOR TO MAKE DETERMINATION THAT CONSTRUCTION COMPLETED BEFORE ISSUANCE OF CERTIFICATE OF OCCUPANCY. Motion carried unanimously. (4-0 ) . Winiecki commented that provision should be made for copies of this Ordinance in its final form or a condensed version be distributed to each individual who makes application for a Building Permit. LJVFD CONTRACT Councilmember Hansen reported on the Contract NEGOTIATIONS negotiations with the Lake Johanna Volunteer Fire Department and Pension Board Meeting. Hansen stated they suggested that the Fire Department more clearly define Capital Equipment and Level of Service in the contract. She also noted that Section 8 and the default clause in the contract should be clearly worded. Winiecki questioned what is routinely required of the Fire Chief and what are additional duties; suggested both be defined in the contract. 1988 BUDGET; Council was referred to the Special Council/Finance FIN. COMM. RPT. Committee meeting minutes of 9/17/87, relative to the 1988 Budget recommendations. Finance Committee Chairman Larry Erickson and Conunittee Member Charlotte . McNiesh were present to discuss the Committee's recommended changes for "balancing" the budget. Council was also referred to the memorandum from McNiesh, listing three alternatives for changes that could be made in the levy (in the event Council determines some of the recommended reductions in expenditures should be reinstated). Chairman Erickson explained that the 1988 Budget, as presented to the Finance Committee, exceeded the levy limits by $82,000; he noted that if the 509 Surface Water Management Plan (mandated by the State), and the Pavement Management Plan were incorporated into the 1988 Budget, an additional shortfall of $90,000 would result. ($60,000 for the Pavement Management Plan and $30,000- for the 590 Plan) Finance Conunittee recommended that since the 509 Plan was not mandated until October of 1989, the monies not be incorporated into the 1988 Budget. Erickson outlined the following deletions, as recommended by the Committee: New Positions: The proposed positions of Finance Director, Recreation Program Director and a seasonal Parks person be deleted from the 1988 Budget, approximate total reduction of $40,000. . Capital EQuipment: The Committee recommended the following Capital Equipment be eliminated from the 1988 Budget; Truck Purchase, Blinds for the Village Hall windows, and Computer Equipment for the proposed new personnel. Total reduction of $19,000. Health Insurance: The Committee recommended holding the line on the current City Health Insurance contribution for employees. Minutes of the Regular Council Meeting, September 28, 1987 , -. Page 4 BUDGET (Cont'd) Erickson also reviewed the summary of budget recommendations as they related to individual "line items" in the General Fund, Self-Sustaining Recreation Fund, Municipal Land and Buildings, Permanent Improvement Revolving Fund, Water Utility and Sewer Utility. Council and McNiesh discussed the use of the PIR Fund interest earnings for . 1988 to balance the budget, in the event Council reinstated any of the recommended deletions. Council complemented the Finance Committee for their fine job in recommending budget adjustments. Council concurred to discuss the individual items proposed for deletion from the 1988 budget; if an item was not formally deleted by motion, Council concurred it would remain,in the budget. Publication Costs for City Brochure: Council concurred that this item would be ~eleted from the 1988 Budget; they favored a City Brochure and discussed the possibility of "in-house" preparation. Morrison advised that the Chamber of Commerce has considered preparing these brochures for Northern Suburban Communities. Administrative Office: Council discussed the deletion of the Finance Director position; there was discussion relative to establishing a part-time position of Receptionist and utilization of current employees to assume expanded duties in Finance and computerization of the office. It was suggested that current personnel would probably receive training and salary compensation for the additional responsibilities. Councilmember Sather commented that the Finance . Director position would be preferable; a person who is skilled in municipal financing methods and could make suggestions for future financial planning. Mayor Woodburn disagreed; preferred to see the Clerk Administrator involved in the financial procedures, as it was his opinion the responsibility falls under her job duties. Moved by Hansen, seconded by Woodburn. that Council approve the deletion of the Finance Director position and include a part-time position of receptionist, propose a salary increase for the Senior AccountinR Clerk for assuming additional responsibilities. and, furthermore. that the amount of $9,000 be included in the budget to be used for the salary of the proposed new position, the salary increase for the current employee and payment of PERA and FICA benefits and that the consulting fee be included under Administrative Office. Motion failed. (Hansen. Sather voting in favorl Woodburn and Winiecki opposed) (2-2) Winiecki commented she did not see a need for a Finance Director; stated we have a good Finance Committee, Treasurer and Consultant. Hansen commented that the City staff is currently working a lot of extra hours; it was her opinion that relief is necessary. Moved by Woodburn. seconded by Sather, that Council . reconsider the motion. Motion carried unanimously. (4-0) Clerk Administrator advised that additional help would be welcomed; she agreed with Councilwoman Hansen's suggestion for a receptionist and utilizing current staff to assume more responsibilities. Moved by Woodburn. seconded by Sather. that Council approve the reconsidered motion presented by Councilmember Hansen, relative to hiring a part-time person and increasing the current Senior Accounting Clerk's salary for additional duties, and, furthermore, that PERA and FICA benefits be included in the $9.000 funded for accomplishing this proposal. Motion failed. (Hansen. Sather voting in favor; Woodburn and Winiecki opposed) (2-2) Blinds for the Office: Moved by Hansen. seconded by Woodburn, that $1,200 be reinstated in the 1988 Budget for the purpose of purchasing blinds or similar window coverings of the Village offices. Motion failed. (Hansen voting in favor; Winiecki, Sather and Woodburn opposed) (1-3) Street Li!>;hts: Moved by Hansen. seconded by Winiecki, that Council reinstate the Street Lights at the full dollar amount. Motion carried unanimously. (4-0) Pavement ManaRement: Council discussed budgeting for a lessor amount for the . Pavement Management Plan; asked for an opinion from the Public Works Supervisor. Raddatz adVised that $60,000 was probably the lowest amount that should be budgeted at this time; he noted that the streets will continue to deteriorate and that the program should begin as soon as possible. , Minutes of the Regular Council Meeting, September 28, 1987 Page 5 Park Maintenance: Council discussed elimination of the Diseased Tree program for a two year period and review the results. Erickson explained the Finance Committee determined that the savings from deletion of the proposed part-time employee for Parks and a reduction in Mr. Winkel's time spent on the shade tree program would reduce the amount funded. . Health Insurance: Moved by Hansen, seconded by Woodburn, that Council propose a 5 percent increase for Health Insurance for all City employees in the 1988 Budget. Sather moved to amend the motion. 'seconded by Hansen. that Council reinstate the full amount of $3,415.00 for City employees Health Insurance. Amendment to motion carried. (~ather. Hansen and Woodburn voting in favor; Winiecki opposed) (3-1) .Original motion as amended carried. (Sather, Hansen and Woodburn voting in favor; Winiecki opposed) (3-1) 509 Plan: Council concurred that the Plan was not mandated until 1989 and should be excluded from the 1988 Budget. Parks Proaram Director: Council discussed reinstating the Program Director position; rationale for the position was that Arden Hills could become more competitive with surrounding Communities programs. coordinate activities and it would be a good investment for the community. . Sather moved, seconded by Woodburn, that Council reinstate $10.200 for the Parks Program Director position. Motion failed. (Sather voting in favor; Winiecki. Hansen and Woodburn opposed) (1-3) SUMMARY BUDGET Moved by Hansen. seconded by Sather. that Council balance the 1988 Budget by transferring $9.825.00 from the PIR Fund interest, and. that the amount transferred should not exceed $10,000.00. Motion carried unanimously. (4-0) RES. #87-62; APPRV Hansen moved, seconded by Winiecki, that Council LEVY FOR YEAR 1987 approve Resolution No. 87-62, Approvina Sums of Money to be Levied for Levy Year 1987. Payable in 1988. and Amendina the Levy on 1972 Improvement Bond Series 2 and 1977 General Obliaation Refundina Bonds. Motion carried unanimously. (4-0) REPORT OF PARKS DIRECTOR REQ. TO ATTEND Council was referred to memorandum from Parks Director MRPA CONFERENCE Buckley. requesting attendance at the MRPA Conference October 14 thru 16. 1987. at North Hennepin College. Hansen moved. seconded by Winiecki. that Council . approve the request from Parks Director John Buckley to attend the Minnesota Recreation & Parks Association Annual Conference, October 14-16, 1981. at North Hennepin Community College. Motion carried unanimously. (4-0) REPORT OF TREASURER INVESTMENTS Treasurer Frank Green reported on the following investment: 9/17/87 - $900.000.00, at Midwest Federal. @ 1.60%, to mature 3/15/88. Hansen moved. seconded by Sather, that Council ratify the Treasurer's report. Motion carried unanimously. (4-0) REPORT OF PUBLIC WORKS SUPERVISOR PURCH. TRACTORS Council was referred to Raddatz's memorandum of 9/28/87 regarding the purchase of replacement tractors. Raddatz explained that $40.000 is budgeted in 1987 and $17,000 was, budgeted in 1988; he recommended purchase of the John Deere for $20,450.00 and the Massey Ferguson for $25,500; both from Kortuem's Sales of Maple Plain. He proposed . that the total cost of both units. $45.950.00. be paid in the following manner: the $40,000 budgeted in 1987 and the difference ($5,950.00) be taken from the funds budgeted for sealcoating in 1987. Raddatz noted that this would allow $17,000 budgeted for a tractor in 1988 to be used for other purposes in 1988. such as Pavement Management. Minutes of the Regular Council Meeting, September 28, 1987 , Page 6 TRACTOR (Cont'd) Sather moved, seconded by Winiecki, that Council approve the purchase of the John Deere and Massey Ferguson tractors, as outlined in the Public Works Supervisor's memorandum of 9/28/87. Motion carried unanimously. (4-0) SEWER LINE; HAMLINE Council was referred to the Public Safety/Works . Committee minutes of 9/24/87; relative to the sewer line dip on Hamline Avenue. Raddatz advised that either NSP, the phone company or the cable company caused pressure on the line, during construction, to Cause the d~p; SEH is researching the best method of repair. After discussion with John Lee of SEM, Raddatz stated they agreed that jacking the pipe, rather than digging up the street would be preferable and cause less damage, to the newly constructed street. OTHER BUSINESS BUDGET PREPARATION Councilmember Hansen suggested that Council meet with two representatives from the Finance Committee, Treasurer Frank Green and the Clerk Administrator, sometime after the first of the year, to discuss improving the budget preparation process. RCwn APPOINTMENT Councilmember Winiecki explained that Rice Creek Watershed was requesting a nomination for appointment to the Watershed District Board; Hansen recalled that the City had received a request for appointment to the Board; if the request cannot be located, she suggested Lloyd Scott be nominated for reappointment. PUNCH CARD VOTING Councilmember Winiecki questioned the status of the . SYSTEM DISCUSSION discussions with Mr. Ed Lilbeck regarding the punch card voting system decertification by the State. Morrison reported that to date she has received no answer as to whether or not the present system will be upgraded to meet State requirements. She advised that if the equipment is not upgraded, there are two possibly options: 1) Purchase the Optiscan Voting Equipment or 2) Use Paper Ballots in the Primary Election and the Punch Card Equipment for the General Election. Morrison also suggested that the Council could request our State Senator and Representative respond to our situation and intercede if possible. LIBRARY BOARD Councilmember Winiecki reported that the Ramsey County Board of Commissioners has requested two persons to serve on the Library Board; if interested they may contact Bonnie at 298-4243. LJVFD OPEN HOUSE Councilmember Winiecki reported on the Open House at the three fire stations in conjunction with Fire Prevention Week; dates and times are on Cable Channel. . HIGHWAY 96 STUDY Councilmember Sather reported that the Planner from the City of Shoreview has requested we respond to the Highway 96 Study report; he suggested Council discuss this matter at the October 12th Regular Council meeting and prepare a formal statement. Sather suggested the Clerk Administrator may contact Thomas Mulcahy, representative to the Hwy. 96 Study Committee, and request his attendance at the meeting for update on Committee activities. CENSUS INFORMATION Mayor Woodburn referred Council to the invitation from Metropolitan Council to the City for participation in preparing for the 1990 Census. REPORT OF CLERK ADMINISTRATOR LIC/PERMIT: Council was referred to the request for a retail sales LA MIRAGE license at LaMirage, located in Arden Plaza Shopping Center and a request for a temporary sign permit for an aerial sign during the Grand Opening to be held in late October 1987. Council discussed the type of business operation at the location; Clerk Administrator advised that they offer a variety of beautician services, . including manicures, pedicures, massage and color coordination. She noted that after discussion with the Zoning Administrator it was determined that the massage was permitted under Section 13.5-3 (c) (1) of the Arden Hills Code. " Minutes of the Regular Council Meeting, September 28, 1987 Page 7 LA MIRAGE (Cont'd) Moved by Hansen, seconded by Winiecki, that Council approve the Retail Sales License for LaMirage as submitted. Sather moved to amend the motion, seconded by Winiecki, . to include approval for a Temporary Sign Permit for an aerial sign. Amendment to motion carried unanimously. (4-0) Original motion as amended carried unanimously. (4-0) RES.#87-64; APPORTMT Hansen moved, seconded by Sather, that Council approve ASSMENTS; ANDERSON Resolution No. 87-64, Relatina to Apportionment of Assessments Relatin to Water 1m rovement No. 68-1. Motion carried unanimously. 4-0) CLAIMS & PAYROLL Sather moved, seconded by Hansen, that Council approve Claims and Payroll as submitted. Motion carried. (4-0) SPEC. EVENT SIGN; Council was referred to the request for a Special Event MCGUIRES; JEWELRY for Jewelry Sales at McGuire's; Clerk Administrator advised this was the third request this year. Sather moved, seconded by Hansen, that Council approve the Special Event Sign for Jewelry Sales at McGuire's, as submitted. Motion carried unanimously. (4-0) ADJOURNMENT Moved by Hansen, seconded by Sather, that the meeting . be adjourned at 12:01 a.m. Motion carried. (4-0) Patricia J. Morrison Robert L. Woodburn Clerk Administrator Mayor NOTICE OF MEETING The next Regular Council meeting will be held on October 12, 1987, at 7:30 p.m. at the Village Hall. ., .