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HomeMy WebLinkAboutCC 08-10-1987 MINUTES OF THE ARDEN as REGULAR COUNCIL MEETING . Monday, August 10, 1987, 7:30 p.m. - Village Hall CALL TO ORDER . Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. ROLL CALL The roll being called the following members were present: Mayor Robert Woodburn, Councilmembers Nancy Hansen, Gary Peck and Jeanne Winiecki. Absent: Councilman Thomas Sather. Also Present: Planner Orlyn Miller, Engineer Barry Peters, Parks Director John Buckley, Public Works Supervisor Robert Raddatz, Clerk Administrator Patricis Morrison and Deputy Clerk Catherine Iago. APPROVE MINUTES Hoved by Hansen, seconded by Peck, that Council approve the minutes of the Regu1ar'Council meeting of July 27, 1987, as submitted. Motion carried unanimously. (4-0) BUSINESS FROM FLOOR None. RES. #87-44; ASSMT. HEARING, GLENHILL RD Council was referred to the resolution calling for a hearing on the proposed assessment of the improvement on G1enhill Road. Engineer Ba~ry Peters requested direction from Councilmembers for preparation prior to public hearing on August 31st; percentage of interest to be charged, number of years assessment carried, what percentage of costs would be assessed to property owners, and basis upon which assessment was to be made. Peters stated that Arden Hill's share of the cost of the improvement is $30,000.00; if 50% is assessed to property owners the amount to be assessed would be ~ $15,706.59. After discussion, Council concurred that 8% interest should be the rate charged for assessments; that it is common to spread the assessment payments over a ten year span and 50% of the City's assessment would be assessed to benefitted property owners. Council also determined the assessment should be prepared on a "per lot" basis, over the 5 lots benefitted, for this improvement. Moved by Hansen, seconded by Peck, that Council approve Resolution No. 87-44, CALLING FOR HEARING ON PROPOSED ASSESSMENT OF IMPROVEMENT NO. P-ST-87-1 (GLENHILL) to be held on August 31st at 7:30 p.m., at the Village Hall, and, furthermore, that the amount assessed against each parcel of land will be payable over a ten year period in equal consecutive installments, the first installment to be levied in 1987, with interest at a rate of 8% per year. Motion carried unanimously. (4-0) RES. #87-45: ASSMT. HEARING, EDGEWATER Council was referred to the resolution calling for a hearing on the proposed assessment of the impro~ement of Edsewater. . Engineer Barry Peters explained the total cost of the improvement of Edgewater would be $284,182.00 and would be 100% assessed; hearing date to be set for August 31st at 7:30 p.m. at the Village Hall. Moved by Hansen, seconded by Peck, that Council approve Resolution No. 87-45, CALLING FOR HEARING ON PROPOSED ASSESSMENT OF IMPROVEMENT NO. SS-W-P-ST-85-2 (EDGEWATER), to be held on August 31st at 7 :.30 p.m., at the Village Hall, and furthermore, that the amount of $284,182.00 will be 100% assessed to benefitted property owners and will be payable over a six year period in equal consecutive installments, the first installment to be levied in 1987, with interest at a rate of 8% per year. Motion carried unanimously.(4-0) RES. #87-46: ASSMT. HEARING. NORTHWOODS Council was referred to the resolution calling for a hearing on the proposed assessment of the improvement of Northwoods. Engineer Barry Peters explained the total cost of the improvement of Northwoods would be $339,183.00 and would be 100% assessed; hearing date to be set for August 31st at 7:30 p.m. at the Villase Hall. . Minutes of Page 2 the RegUl~council Meeting, August 10, 198'" RES #87-46 (Cont'd) Moved by Hansen, seconded by Peck, that Council approve Resolution No. 87-46, CALLING FOR HEARING ON PROPOSED ASSESSMENT OF IMPROVEMENT NO. SS-W-P-ST-86-l (NORTHWOODS), to be held on August 31st at 7:30 p.m., at the Village Hall, and furthermore, that the amount of $339,183.00 will be 100% assessed against benefitted property owners and will . be payable over a six year period in equal consecutive installments, the first installment to be levied in 1987, with interest at a rate of 8% per year. Motion carried unanimously. (4-0) RES. 087-47; ASSMT. HEARING, HAMLINE AVE Council was referred to resolution calling for a hearing on the proposed assessment of the improvement of Hamline Avenue, Phase I and Phase II. Engineer Barry Peters updated the Council on the combination of the two phased project on Hamline Avenue; Phase I was for surcharge to swamp areaS and Phase II was the street and storm sewer construction, sidewalk and landscaping. The total project cost was $1,130,859.00, of that cost the City may use MSA funds in the amount of $774,200, which is the balance remaining of 1985 MSA allotments and 1986, 1987, and 1988 allotments. There is approximately 5,400 linear feet (frontage) of assessable property; typical rate of street assessments wqich include storm sewers is approximately $45.00 per foot. Peters noted that Hamline Avenue was constructed wider than a typical street. He calculated the cost at $45.00 per foot, for 5,400 linear feet, for an amount to be assessed at $243,000.00; leaving a balance of $113,659.00 for the City to assume. Council asked Peters to describe the footage proposed to be assessed along Hamline Avenue. . Peters explained that corner lots on the east side of Hamline have paid assessments on the side streets, typically on assessments Arden Hills has assessed approximately 15 ft. around the corner of these lots. He stated that inside lots fronting on Hamline are assessed for full frontage, unless they are considered an unbuildable lot; he noted there are some marginal properties along Hamline that are considered swamp that were not included. Of the 5,400 feet there is approximately 2,200 ft. that fronts along the Townhouse property on the West side of the road. Council questioned the ownership of the Townhouse property. Peters advised that property is owned in common interest as open space, 56 townhouses have common interest in that area. Councilmember Hansen questioned how much frontage Cardiac Pacemakers had along Hamline. Peters advised they have approximately 300 to 400 feet of frontage along Hamline. . Councilmember Winiecki questioned how many residences would be included in the proposed assessment. Peters advised that there are 21 properties that could be assessed for full frontage and 16 properties for corner lot assessments; these numbers are excluding the townhouse properties. Council discussed options to call for hearing and assess property owners or to not have a hearing and finance the improvement by alternate methods; PIR funds could be used or bonds issued to be paid back by general taxes. Council stated that Hamline Avenue has never been assessed for road improvements; they noted this is an unusual case with the townhouses having already paid for roadway in front of their homes and would in essence be paying for two roads; $45.00 is usually an assessment for a residential street, however, Hamline is not a residential street in width. Councilmember Peck questioned if the PIR fund could support this improvement. . Minutes of the Regular ~Cil Meeting, August 10, 1987 ~ Page 3 . HAMLINE (Cont'd) Mayor Woodburn advised that funds are available in the PIR fund; the Clerk Administrator agreed, however, she noted the fund would be considerably depleted, Mayor Woodburn stated the monies would be returned as assessments for other projects are paid over the next few years. He noted that typically the Village has used the PIR funds when available; when other streets are in need of repair, such as Snelling Avenue North (which will not receive HSA funds) the Village would be unable to fund the project because the PIR funds would be unavailable. Council concurred that this is an unusual situation, with the townhouses on one side of Hamline Avenue and due to the fact it is more a major arterial road, rather than a residential street, they preferred not to assess the property owners for this improvement. It was noted in order' to assess, a minimum of 20% of the total cost would need to be assessed. Moved by Peck, seconded by Winiecki, that Council deny Resolution No. 87-47, CALLING FOR HEARING ON PROPOSED ASSESSMENT OF IMPROVEMENT 'NO. P-85-3, HAMLINE AVE. (PHASE I AND PHASE II), and, furthermore, that the assessment costs be paid by the City from the PIR funds available. ~ Moved by Hansen, seconded by Peck, that Council amend the motion by deletion of the following verbiage: "and, furthermore, that the assessment costs be paid by the City from the PIR funds available". Amendment -to motion carried unanimously. (4-0) Original motion as amended carried unanimously. (4-0) PAVEMENT MGMT STUDY Council was advised by Engineer Peters that the Pavement Management Study would be completed in one week and questioned if Council would like to have a workshop session to discuss establishing an assessment policy for street reconstruction. There was discussion relative to referring this matter to the Finance Committee for thei~ review and recommendation for establishing an assessment policy. After discussion, Council concurred that they would prefer to study the assessment policy issue with full Council, after review of the Pavement Management Study. It was the general consensus of the Council that a workshop session should be held. REPORT OF PLANNER CASE #87-25; PKING. LOT EXPANSION. MSI INS.. 2 PINE TREE Council was referred to Planner's report of 7/13/87 and Planning Commission minutes (8-5-87) recommending approval of the amended site plan for parking lot expansion with conditions. . A representative of MSI Insurance presented a landscape plan which intensified the plantings in the parking lot area, as recommended by Planning Commission in their minutes of 8/5/87. Councilmember Peck referred to the letter from MSI, dated 8-6-87, relative to permission for employees to park on Pine Tree during the construction period of 3-5 weeks; he questioned if the street width would accommodate emergency vehicles if the employees were parked on both sides of Pine Tree Drive. Council discussed referral of the parking matter to the Ramsey County Sheriff's Office and the Fire Chief so they could determine the impact of the vehicles parking on Pine Tree Drive. Winiecki questioned if the applicant had explored the option of the employees parking along the entrance road to the parking lot area; she also questioned if the ponding area would be disturbed by the construction. The applicant advised they would explore the suggestion for parking of Councilmember Winiecki. . Planner Miller stated that the ponding area would not be disturbed; there will be a relatively small amount of additional drainage and the applicant advised a safety factor has been built in and would not require enlargement of the ponds. Minutes of the RegJlll Council Meeting, August 10, l~ Page 4 CASE #87-25; (Cont'd) Moved by Hansen, seconded by Peck, that Council approve Case #87-25, Amended Site Plan Review for Parking Lot Expansion for 152 parking spaces, at Two Pine Tree Drive, MSI Insurance, contingent upon the following: a. Regrading of berms as indicated on grading plan. ~ b. Relocation or replacement of all disturbed plant materials. c. Placement of plant materials at the west corner of the parking lot, as per plan submitted this evening. Moved by Peck, seconded by Hansen, that the motion be amended to include that the problem of MSI employees parking on the street during construction be referred to the Ramsey County Sheriff's Office and the Fire Chief for their review and recommendation. In discussion, Winiecki questioned if the intent of the motion included MSI's . parking and private road as well as Pine Tree Drive. Peck stated his intent was for Pine Tree Drive only. Council questioned if the emergency vehicle access is normally addressed in the site plan review process; Planner advised that it is common to address that issue during the review process and provide for the private drive to be clear for emergency vehicles. Moved by Peck, seconded by Hansen, that the motion be amended to include as a condition, that the applicant maintain internal fire lanes for emergency vehicle access. Second amendment to the motion carried. . (4-0) First amendment to the motion carried. (4-0) Original motion as amended carried. (4-0) CASE #87-27; PKING. LOT EXPANSION; LAND O'LAKES, LEXINGTON Council was referred to Planner's report 7-20-87 and Planning Commission minutes (8-5-87), recommending approval of the site plan review for parking lot expansion at Land O'Lakes. Planner advised that the applicant is proposing to increase the parking supply in the existing lot by 76 spaces; this will be accomplished by eliminating a central driveway and several small "islands" in the parking lot and converting the driveway to parking spaces. He noted the expansion within the existing parking lot will be more functional and will have less visual impact than expansion into other large landscaped areas of the site. Miller recommended that the existing trees be relocated in the parking area. James Strecker, representative of Land O'Lakes, was present to answer any questions and stated the plan would have little impact on the current parking lot situation. He advised that the existing trees are approximately 2 inches in diameter and would be easily relocated in the parking area. . Moved by Winiecki, seconded by Peck, that Council approve Case #87-27, Amended Site Plan for Parking Expansion, Land O'Lakes, 4001 Lexington Avenue, contingent upon applicant relocating existing tress in the parking area. Motion carried unanimously. (4-0) CASE #87-23; REZONING R-l to R-4 AND PUD CONCEPT PLAN. REEVES SNELLING AND HWY. 96 Council was referred to Planner's report dated 7-13-87, and Planning Commission minutes of August 5th; relative to the proposed Rezoning from R-l to R-4 and PUD Concept Plan for the Reeves property at the southwest quadrant of Snelling and Highway 96. The Planner explained the applicants are proposing to construct a 48-unit, 3 story apartment building on the 4.4-acre site. He advised this would require rezoning the property from R-l to R-4; since multiple dwelling structures in the R-4 District must be approved under the PUD process, approval of the PUD Concept Plan is also being requested. Miller stated that the plan presented this evening was almost identical to the 1985 plan Council had considered, the only exception being the access had been moved to Highway 96, rather than Snelling Avenue. He advised that the Public Hearing was held at the Planning Commission meeting on August 5th; Planning Commission recommended approval of the PUD Concept Plan only, by a split vote. Miller explained that the plan submitted was not detailed sufficiently to be considered as a General Plan; therefore was only considered as concept plan. When applicant submits the General Plan, with detailed plans for grading, landscaping, all building details; the zoning issue could be considered at that time. . Minutes of the Regular 4ItnCil Meeting, August 10, 1987 ~ Page 5 CASE #87-23; (Cont'd) Miller stated that the Comprehensive Plan identifies this area, as well as the entire church area adjacent, as an R-3 Density, medium density of 4 units per acre which is normally considered townhouse density. The applicant is requesting R-4 density, which is 12 units per net acre. ~ The applicant moved the access to Highway 96 because it may have less impact on the existing single family development on Snelling; after discussion at the Planning Commission meeting it was recommended that the access be placed on Snelling due to overall traffic impact on the community and the desire to limit access onto Highway 96. Miller discussed the previous discussion relative to conditional zoning; he noted that if the Council wished just to rezone this application would be at the maximum density for the property with the pond located on the site. , Planning Commission was comfortable with the Concept Plan and attaching the rezoning to the General Plan review; however, they did not favor just a "blanket" rezoning. Counci1member Hansen questioned if it was feasible to have an acceas on Hishway 96 and Snelling. ~ Miller adVised that in terms of traffic impact on Highway 96 and with the Highway 96 Study which suggests limitins the number of access points on the highway, it was preferable to have the access on Snelling Avenue. In terms of two access points being necessary, it was Miller's opinion that it would not be essential to have two accesa points for this property. He further explained that the State requires turn lanes from Highway 96, this access is close to an intersection and there could be problems with construction of the turn lane; also, it would encourage U-Turns on the Highway. Councilmember Winiecki questioned if the apartment complex would be three stories, if there was any common space in the building, if the parking would be totally underground, and how many units were located on each floor. Planner advised that it is a three story building, there is a portion of the building that is a single story area with common facilities, however, each floor of the building contained 16 units; the parking provided underground is one space per unit and there is a visitors parking area located to the west of the site. Mrs. Reeves, owner of the property, explained that due to the Church development adjacent to her property the land was no longer developable as Single-family residential. She noted that the access point was changed because of concern for the residential development along Snelling Avenue; when the property was purchased the State advised Reeves that an access point would be provided every 100 ft., however, that may have changed since they purchased the ~ property 25 years ago. Bernard Herman, architect, spoke on behalf of the Reeves and offered the following comments, -The applicants are agreeable to changing the access point from Highway 96 to Snelling Avenue. -The building is set back so it is less visible; all perimeter foliage will remain as a buffer from adjacent properties. -The building design is V-shaped has interest and is energy efficient. -The drainage pond will have sod to the bank, manicured look, and a fountain is proposed for the center. -A substantial amount of additional landscaping is proposed for the site. -The visitor parking has been located to the west of the site to reduce visibility. -The building consists of two wings; 24 units in each wing and 16 units per floor. It is an all bric~ exterior; elaborated on design. ~ Minutes of the Reg. Council Meeting, August 10, 1~ Page 6 CASE #87-23; (Cont'd) Herman offered the following rationale for granting rezoning: -Adjacent south and west properties is Church development property I stated R-4 is a compatible use with land use established. -Site is relatively isolated from contiguous neighbors. ~ -There is B-2 zoning along Highway 96 and then the Church development; R-4 ,., would be appropriate transition to single-family district across Snelling. -Highway use is not consistent with medium or low density. -Size of site is not condusive to support a low density projectl quality of project would be reduced and site coverage would be increased. -Low density would attract larger families and traffic would increase. -Existing plantings would be removed. -Unique site problema I notched corner from site, angled NE corner from site, topography is problem, lowland, roads on three sides. -Apartment would minimize disturbance of the site; less visual impact on adjacent neighbors and less traffic. Herman noted the Rutters, 1660 Highway 96 and the Kings, 1504 Highway 96, sent letters stating they did not object to the proposed rezoning of this property. A representative of the North Heights Church, Arlo Lien, has reviewed this matter with the Church board and they have indicated in discussions with the Reeves that they have no objections to the proposed rezoning. Mayor Woodburn noted that there were several persons in the audience interested in this case, and asked for brief comments from the floor. James Miller, 4482 North Snelling, spoke in opposition to the proposed ~ rezoning. He preferred to maintain the land as an R-3 Districtl as identified in the Comprehensive Plan. Miller objected to the access onto Snellingl preferred the Highway 96 access. He questioned why he was not notified of the public hearing. Sue Molinar, 1550 W. Highway 96, spoke in opposition to the proposed rezoning. She questioned the property owners notification of the public hearing. Molinar submitted a petition with 36 signatures opposing the rezoning. Deputy Clerk Iago explained the legal procedure for notification; the applicant submits a certified list of property owners within a 350 ft. radius of the submit property and from that list the notifications are sent. Dorothy McClung, 4376 No. Snelling, expressed concerns relative to the road conditions of Snelling Avenue, increased traffic and safety of residents driving on Snelling in it's present condition. She commented that Snelling Avenue should be repaired prior to increasing traffic on the road. Bernard Herman commented that under the PUD concept plan the applicant is obligated to address all concerns addressed I he offered to work with City staff and neighbors to develop a plan that meets the needs of the community. ~ Councilmember Winiecki advised that she had received a call from Francis Polasek; he could not attend the meeting but asked her to relay his objections to the size of the structure, increased traffic, would set a precedent. Councilmember Hansen commented that if Council agreed with the PUD concept that would be an indication that they favored the rezoning. Mayor Woodburn agreed. There was Council discussion relative to the following concerns -Increased traffic, and concurrent safety factors.. -R-4 Density may not be a good transition to single-family residential district. -The Comprehensive Plan identifies this area as an R-3 District; commented that property owners in the area concluded that future development would be at a lower density, as outlined in the plan. -Precedent would be set for development in this area and across Snelling Avenue. Councilmember Winiecki stated that the site is well planned, the building quality is excellent; however, it is her opinion that R-4 zoning is ~ inappropriate in an R-1 residential district; the only R-4 building in Arden ,., Hills is appropriately located in the commercial downtown area. She preferred a lesser density development as a transition to the residential; suggested a zoning district with density that falls between the R-3 and R-4 density regulations should be established. Hansen agreed. Minutes of the Regular ~Cil Meeting, August 10. 1987 ~ Page 7 CASE #87-23; (Cont'd) Moved by Winiecki. seconded by Hansen. that Council deny Case 87-23. Rezoning from R-1 to R-4 and PUD Concept Plan for a 48-unit Apartment Building, 12 units per acre, on Snelling Avenue and Highway 96. Motion carried unanimously. (4-0) ~ CASE #87-24; SUP EXPAN.. BLUE FOX INN. LEXINGTON Council was referred to Planner's report (7-20-87) and Planning Commission minutes of 8-5-87; relative to the amended Special Use P~rmit for expansion of the Blue Fox Inn at 3833 North Lexington Avenue. Planner explained the applicant is proposing to construct two small additions to the existing restaurant/lounge; both additions will be glass solariums with metal support beams. He indicated that the applicant has met all ordinance requirements relative to setbacks and building coverage. site coverage and parking. Miller advised that he and the Planning Commission recommended approval be conditioned upon the installation of no parking signage at the east end of the building and replacement of plant materials in the reconstructed planters. Tom Cossack, owner of the property, was present to answer Council questions. Counci1member Winiecki questioned if there would be planters around the solarium that faces the parking area; also if a landscape plan was submitted. Cossack advised that each solarium would have a planter across the width and greens would be planted. ~ The Planner stated that no landscape plan was provided by the applicant; only verbal acknowled~nt that original plantings would be replaced. Moved by Hansen. seconded by Peck, that Council approve Case #87-24, Amended Special Use Permit for expansion of Blue Fox Inn, 3833 North Lexington Avenue. contingent upon applicant installing no parking signage at the east end of the building and replacing plant materials in the reconstructed planters. Moved by Winiecki, seconded by Hansen, that the motion be amended to include as a condition that a landscape plan be submitted for Planner's review and approval. Amendment to motion carried. (4-0) Original motion as amended carried unanimously. (4-0) CASE #87-26; PUD & GENR'L PLAN APPRVL EDGEWATER EST./HWY 10 & PARKSHORE DR. Council was referred to Planner's report of 7-23-87 and Planning Commission minutes of 8-5-87, relative to the PUD and General plan approval for the townhouse portion of the Edgewater Estates project. ~ Planner gave a brief background of the 1985 PUD concept plan approval for this project; he noted that original approval was for 31 townhouse units. The applicant is now requesting approval of the PUD General Plan for 29 townhouse units and Rezoning of the site to the R-3 District. Miller noted that since his report was submitted the applicant has submitted the lighting plan. landscape plan and grading plan. The grading plan was sent to the Engineer for review and approval; however. no response has been received to date. Miller advised that the landscape and lighting plan were adequate and he displayed for Council review a copy of the proposed lighting on the site. Mayor Woodburn questioned if the proposed lighting would be placed on the right-of-way and who would be responsible for maintenance. The Planner stated that the lights would be placed behind the right-of-way; placement on the plan was for visual notation. only. and all costs for installation and maintenance would be paid by the owner/developer. Kim and Keith Tramm, Mar-Don Homes, Inc., were present to answer Council questions. . Planner noted the changes that have been made to respond to the recommendations in his report; length of buildings. parking nodes provided for visitor parking, submission of preliminary plat (ownership of parcel under unit and common space), and berming has been addressed in the new grading plan. Minutes of the Reg~ Council Meeting, August 10, ~ Page 8 CASE #87- 26: (Cont'd) Mayor Woodburn suggested a condition of approval be that closings on townhomes be validated only after buyer has seen their townhouse association agreement prior to closing. Miller advised that State law now addresses that matter and allows for buyer to rescind a contract within 10 days after purchase. He also noted that the . townhouse agreement would be reviewed by the City Attorney as a condition of approval. Councilmember Winiecki questioned the grading elevations; how do the current grades relate to the original plan proposal; berms were to be provided to screen the townhouses from the apartment building. Planner was unsure if the existing grades had been compared with the original grading plan; Engineer could verify the grade levels. Winiecki further questioned the density for the parcel and if the light standard heights would be visible from apartments adjacent. Miller pointed out that the overall density for the proposed site is 4.5; the actual density on the townhouse portion is less. He advised that the light standards would be cut off from view by the height of the buildings, as well as the grade change. Councilmember Winiecki commented that it would be preferable to see all the rooftop mechanical equipment on the apartment complex painted to blend with the roof color. She asked the applicant to relay that comment to the developer. . The Planner reviewed the building design and materials, as per drawings submitted, and outlined in the Planning minutes of 8-5-87. Moved by Peck, seconded by Hansen, that Council apprOve Case #87-26, PUD General Plan approval for Edgewater Estates Townhouse Component, Rezoning from R-l to R-3, and Preliminary Plat for 29 townhouse units, based on the findings that: a) The proposed use, density, and general distribution of townhouse units conform to the previously approved PUD Concept Plan; b) The proposed rezoning conforms to the Comprehensive Plan and the PUD Concept Plan, and, c) The proposed buildings conform to all zoning ordinance requirements regarding setback, height, and coverage. Furthermore, that approval be conditioned upon the following items: 1. Adjustment of the two northern most buildings to provide greater separation of buildings in the north cluster. 2. Adjustment of off-street parking areas to meet the 20-foot setback requirement from all street rights-of-way. 3. Approval of the site grading plan by the City Engineer. 4. Approval of the completed berming by the City Engineer to assure compliance with the original grading plan and that it adequately screens the buildings. 5. Approval of the revised landscape plan by the City Planner; said plan shall . intensify plantings per Planner's recommendations and shall specify sizes in conformance with the City's minimum standards. 6. Approval of all homeowner's association contracts and documentation by the City Attorney. 7. Approval of the Final Plat. Motion carried unanimously. (4-0) ORD. #249; AMENDING SPEED LIMIT ON LAKE JOHANNA Council was referred to the proposed ordinance amending speed limit for boats on Lake Johanna, as drafted by the City Attorney. Steven Nelsen, 3574 Siems Court, presented Council with a petition to place a 40 mph speed limit on Lake Johanna. Kim Klawiter, 3262 Sandeen R9ad, stated he had observed excessive speeds on the lake and strongly supports the proposed amendment. Mark Petersen, 4468 Hamline Avenue, agreed that the speed on the lake should be reduced; disagreed with the restricted hours. He enjoys water skiing, however, he finds it difficult to ski safely on the lake during the times the sailboats . use the lake. Council advised Petersen that major changes to the ordinance would have to be approved by the Department of Natural Resources; Hansen advised that she would express Petersen's concerns to other sailboat owners. Minutes of the RegUla~uncil Meeting. August 10. 198741t Page 9 ORn. #249 (Cont'd) Councilmember Winiecki thanked Mr. Nelson for his time and research on this matter. Moved by Hansen. seconded by Peck. that Council waive first reading and introduce by Title Ordinance No. 249. amending the speed 4It limit for boating on Lake Johanna. Motion carried unanimously. (4-0) REPORT OF PARKS DIRECTOR ARDEN OAKS PARK IMPROVEMENT Council was referred to Parks Director's memorandum. 8-6-87. relative to the park improvements at Arden Oaks Park. Buckley explained that during the preparation of the park site for the installation of the backstop and shelter. neighbors expressed concern for these improvements. Members of the Parks Committee. Councilman Sather and Buckley met with the residents in the area and a large majority of the residents agreed to: 1. Placement of the backstop in the northwest corner of the park. 2. Placement of the hard court area in the southeast area of the park. 3. Delay the installation of the picnic shelter for a year or two. Mayor Woodburn questioned if play programs could be scheduled at the park without the shelter. 4It Buckley stated that he had advised the residents no programs would be held at the park until the shelter was installed. Councilmember Peck questioned if the picnic shelter had been purchased for this site. Buckley advised that the materials were purchased for the structure; discussed moving the structure to North Snelling Park. SUMMER MAINT.AND PROGRAM PERSONNEL Council was referred to Buckley's memorandum of 8-6-87; relative to his recommendations for hiring an interim seasonal maintenance person and additional program personnel. Council questioned the salary increase for the interim employee; Buckley adVised that the person he recommended was an older mature person. college graduate, and had more experience. He explained that $4.75 is tpe base salary and when an employee has been hired for more than one year they receive a salary increase. Councilmember Peck questioned if the individual was hired next year would he receive an increase; Buckley advised that one of the individuals working this year is making $5.50 per hour because he had been with the City three years. 4It Council consensus was that the base pay should remain at $4.75 per hour. Moved by Peck. seconded by Hansen. that Council approve the hiring of Dennis Walsh. through the month of September. at $5.00 per hour. and further. that the additional program personnel be hired as per the Parks Director's memorandum of 8-6-87. Motion carried unanimously. (4-0) FALL FESTIVAL STATUS REPORT The Parks Director reported on the planned activities for the annual Arden Hills Fall Festival. to be held on September 12th. Buckley stated that the activities will be centered at the Arden Plaza Center and include an art show. booya. kiddie parade, craft and food fair. He noted that this year there would be an amateur contest and persons interested in participating may contact Buckley at the Village Hall. Jill Hansen at the Chamber Office or Steve Carlson, Chairman for the event. NO. SNELLING PARK The Parks Director stated that he would report on the development of North Snelling Park at a future Council meeting. . Minutes of the Reg~ Page 10 Council Meeting, August 10, l~ DRAINAGE COMPLT. TILLER & DELLWOOD Council was referred to a letter from Forrest Bear, 1234 Tiller Lane, relative to proposed building on property in his area that is considered by the neighbors to be a holding pond. Council was referred to a memorandum from the Zoning Administrator, 6-25-87, . which advised that the home constructed at 3350 Dellwood Avenue was granted a variance by the Board of Appeals and permission from Rice Creek Watershed to modify the flowage easement on the property. A copy of the Planner's letter to the owner of the property (8-7-87), was also reviewed. Miller advised the owner of the vacant lot (Lot 13) on Dellwood Avenue to contact the City Engineer to ensure that the City's concerns regarding drainage in this area are addressedj also advised the owner to pursue Rice Creek Watershed approval. . Council concurred that staff direct a letter to Forrest Bear which explains that the City cannot deny use of a lot of record and respond to the other concerns listed in the letter; also to thank Mr. Bear for bringing the matter to the City's attention. TREASURER REPORT RESIGNATION OF TREAS. D. LAMB Council was referred to a letter from Donald Lamb advising of his resignation as Village Treasurer, to be effective no later than August 31, 1987. Council concurred that a letter of thanks for service to the Village and extending their best wishes be sent to Don Lamb. . Moved by Hansen, seconded by Peck, that Council accept with regret the resignation of Donald Lamb from his appointment as Village Treasurer and, furthermore, that staff send a letter on behalf of the Council extending special thanks and best wishes to Donald Lamb. Motion carried unanimously. (4-0) TREASURER APPTMT. Mayor Woodburn reviewed the duties of Village Treasurer and laws regarding appointment of the treasurer; per the Minnesota League of Cities Handbook. He recommended for Council consideration the appointment of Frank Green to the position; noting Green is currently a resident of Arden Hills, residing on Colleen Avenue, he is employed by Burlington Northern as Assistant Treasurer in charge of Accounting and Investments. Green has a degree in economics from University of Duluth and is a C.P.A. Mayor advised that Green was unable to attend the meeting this evening, however, if Council would like to meet with him arrangements could be made. Moved by Hansen, seconded by Peck, that Council ratify the appointment of Frank Green as Village Treasurer for the City of Arden . Hills. Motion carried unanimously. (4-0) OTHER BUSINESS REQ. LT. BRIGADE Councilmember Peck referred to the letter from the Light Brigade; regarding donations from Pot O'Gold Bingo Parlor. Council concurred that a letter be sent to the Light Brigade advising them to contact Louis Walsh or Jim Adams with this request. SUBURBAN YOUTH SERVo Councilmember Hansen referred to the letter from the. North Suburban Youth Services Bureau; regarding the County eliminating 1988 funding for the Bureau and requesting Council support by sending a letter to Ramsey County to include funding for the program in the 1988 Ramsey County budget. Council discussed .whether or not this matter should be addressed indiVidually or as full Council; if the matter should be referred to the PS!W Committee and should the Village continue involvement. RAMSEY COUNTY Mayor Woodburn recommended that a letter be sent to LIBRARY BLDG. Ramsey County requesting they promptly proceed with their library facilities plan and that we would like to see the administrative buildings in the north suburbs. Council generally . agreed to send a letter to ~ey County. Minutes of the Regular 4tmCil Meeting, August 10, 1987. Page 11 LIQ. LIC. UPDATE; CHARLIE CHUNG'S Mayor Woodburn questioned if a club license or an off-sale license would be permitted at Charlie Chung's Restaurant. . The Clerk Administrator advised that the club licenses does not apply to Mr. Chung's restaurant, and, the City does not have provision in it's Code for a set-up license. Furthermore, Morrison explained the off-sale license would not be an appropriate use at the restaurant; a letter was sent to Mr. Chung advising him of the findings. BOAT TRAFFIC REG. LAKE JOSEPHINE Mayor Woodburn questioned if a letter had been sent to Ramsey County relative to regulating the direction of boat traffic in a counter clockwise direction on Lake Josephine. The Clerk Administrator advised that she had sent a letter to Ramsey County Environmental Engineer, Mr. Tillis, and written Mr. James Patocnik, 1999 Jerrold Ave., who initiated the request. STATUS OF LAND PURCH. HIGHWAY 96 & HAMLINE Mayor Woodburn questioned the status of the land purchase agreement for the property adjacent to the Village Hall on Highway 96. Morrison advised that the owner had agreed to all Council changes stipulated and had requested two additional changes: a} permanent left turns onto Hamline Avenue, going north to Highway 96, and, b) no administrative review of the new . location for the Daybridge facility. Council concurred that no purchase agreement should be signed until administrative approval is received for the easterly site location for Daybridge. MET. WASTE CONTROL Council was referred to a letter from the Metropolitan Waste Control Commission relative to credit the Village will receive for overpayment of sewer availability charges. Clerk Administrator advised that each year there has been a problem determining amounts to be budgeted for the charges; the refund last year was juat over $68,700.00 and this year the amount is $29,458.74. Council questioned if the City assumed a larger amount would be returned this year; Morrison stated that was not the problem, just the fact thqt it is unpredictable. . ORDINANCE AMENDMT. .Mayor Woodburn referred to the Ramsey County Action Alert which indicated that if the Village would like to have the Building Inspector enforce ordinance violations by issuing citations, an ordinance amendment must be enacted (July 30th bulletin). Currently only a Peace Officer may issue a citation, unless amended by ordinance. Council discussed the matter and individuals who may be issuing citations; it was determined that the matter would be discussed at a future meeting. SOLID WASTE SUBCOMMITTEE Council was advised the Solid Waste Sub-Committee would be meeting on Monday, August 17th, at 7:00 p.m. Mayor Woodburn stated the meeting would be an open meeting; he also questioned if a committee can proliferate itself. Hansen advised that in discussion it was determined that no one on the PS/W Committee had expressed interest in serving; rationale was for a citizen's action group to be formed. REPORT OF CLERK ADMINISTRATOR RES. #87-43; TRANS. OF OWNRSHIP: MPLS. HIDE AND TALLOW Clerk Administrator requested Council approval for the transfer of ownership of Minneapolis Hide & Tallow. . Morrison explained that licenses and permits are not transferrable; appropriate to accomplish transfer by resolution. There was discussion relative to permit fees; Morrison advised she had recommended to the new owner that they submit the pro-rated fee this year. Minutes of the Re.r Council Meeting, August 10, 4It7 Page 12 RES. #87-43 (Cont'd) Moved by Hansen, seconded by Peck, that Council approve Resolution No. 87-43, GRANTING KEM MILLING DIVISION OF DARLING AND COMPANY A PERMIT FOR CONDUCTING A NONCONFORMING RENDERING PLANT AND AFFIXING CERTAIN CONDITIONS AS TO OPERATION THEREOF. Motion carried unanimously. (4-0) SPEC. EVENT SIGNS; AMOCO & JEWELRY Council was referred to the two requests for special event signs at the Amoco station and at McGuire's for jewelry sales. . There was discussion relative to limiting the number of special event signs for a specific location or business and if retails sales licenses should be issued; Council suggested administrative review of limitations of the special event sign requests. Moved by Peck, seconded by Hansen, that Council approve the requests for Special Event Signs at Arden Hills Amoco and for My Designer Jewelry at McGuire's. Motion carried unanimously. (4-0) Council was referred to a letter from Mary Ferguson, 8-7-87, requesting permission to place a small travel trailer on their property at 1150 Arden Vista Court until such time as their home being constructed at that location is completed; approximately the middle of September. Ferguson explained that she had contacted the immediate neighbors and heard no objections. TEMP. RESIDENCE l500 ARDEN VISTA COURT, FERGUSON There was discussion relative to sanitary facilities, outlets for electricity 4It and length of time trailer would be parked on the property. Moved by Hansen, seconded by Peck, that Council approve the request for temporary residence at l500 Arden Vista Court, Mary Ferguson, conditioned upon: 1. The applicant providing electriCity hook-up to the home so an external generator is not operating in a residential area. 2. That sanitary facilities be provided in the trailer or that the home be hOOked-up to sanitary sewer and that fresh drinking water be provided. 3. That the trailer be parked at that location no longer than October 15,1987. Motion carried unanimously. (4-0) TEMP. RESIDENCE; WATER TOWER SITE Council was referred to the request from Larson Tank Company to park a trailer, for temporary residence. at the water tower jobsite; to prevent vandalism and theft of property while the tower is being painted. Councilmember Peck questioned if the letter regarding the City's liability in the event of any damage waa sufficient; suggested the Attorney be contacted for his opinion. . Moved by Hansen, seconded by Peck, that Council approve the request from Larson Tank Company for a Temporary Residence to be located at the Water Tower job site, condition upon: 1. Provision of sanitary facilities and fresh drinking water. 2. Trailer be parked at the site no longer than 14 days after completion of the painting of the Water Tower. Motion carried unanimously. (4-0) PURCH. TYPEWRITER DEPUTY CLERK IAGO Clerk Administrator advised that the Deputy Clerk has requested the matter of the purchase of a replacement typewriter be continued to the Regular Council meeting of August 3lst. After researching the possibility of purchasing compatible computer equipment, Iago found that IBM is not longer marketing the PC or XT models; the request for a time extension is for further research of compatible computer equipment. 1988 BUDGET GDLINES COuncil was referred to the 1988 Budget Guidelines, as prepared by Charlotte McNiesh. Morrison advised that the salary increases proposed address continued compliance with Comparable Worth in 1988. . , . . .~ .. Minutes of the Regular ~Cil Meeting, August 10, 1987 . Page 13 BUDGET (Cont'd) Council discussed the parks seasonal personnel proposed hourly rates and the part time parks position proposed. Also discussed was the OJT position and specific duties performed. Council questioned the differential for OJT position and the proposed half-time parks position; Morrison explained that Buckley would prefer hiring an undergraduate student with expertise in scheduling programs and coordinating softball leagues, therefore, the position would require more experience and expertise than the OJT position which is usually filled by a high school student. Morrison advised the information present to COuncil was proposed as guidelines for the 1988 budget; finance committee meetings and budget sessions would provide further information for Council review. Morrison commented that the employees have not received a salary increase for 1987, as the union contract has not been settled. Councilmember Hansen preferred the seasonal park and part-time park personnel hourly rate remain at $5.00 for 1988. Council concurred with her recommendation. Council concurred to accept the 1988 Budget GUidelines; commented that they would question specific items at future budget meetings. RESTAURANT LICENSE; CHINA WOK, SHAN.SOR. Moved by Hansen, seconded by Winiecki, that Council approve the Restaurant License for China Wok, to be located at Shannon Square on Lexington Avenue. Motion carried unanimously. (4-0) CLAIMS & PAYROLL Moved by Hansen, seconded by Peck, that Council approve Claims and Payroll as submitted. Motion carried unanimously. (4-0) ADJOURNMENT Moved by Peck, seconded by Winiecki, that the meeting be adjourned at 11:59 p.m. Motion carried. (4-0) <<~~ 'Robert L. Woodburn Mayor Patricia J. rrison Clerk Administrator NOTICE OF MEETING The next Regular Council Meeting will be held on Monday, August 31, 1987, at 7:30 p.m., at the Village Hall.