Loading...
HomeMy WebLinkAboutCC 07-13-1987 MINUTES OF THE ARDE~'LLS SPECIAL CLOSED COUNC4ItMEETING July 13,1987,7:00 p.m. - Village Hall Roll Call The roll beIng called the following members were present: Mayor Robert Woodburn, Councllmembers Tom Sather and Jeanne Winiecki. Absent: Nancy Hansen and Gary Peck. Also present: Clerk Administrator Patricia Morrison ~councllmember Tom Sather advised: Council, on May II, 1987, adopted Task Inventories for Maintenance I and Maintenance II, public works employees. That he suggested, as the Union had demonstrated they did not wish to bargain the salary rate for Malnt. I, the Council set Malnt. I salary at $8.72 per hour (In line with the MAMA rate), and further that there be no contract provision for working out of classification. That, with this, only negotiable matters left were wages and Insurance for Malnt. II, that the City currently pays $20.00 over average MAMA rate for Insurance, so this should not be Increased, and, that the City had previously offered lOt and 5t (Jan/July) as wage increase. Mayor Woodburn questioned specIficity of Maint. I task inventory and adoption of a Position Description before an employee is hired to fill posItion. Sather advised: The union membership were satisfied with the task inventory, but were concerned that the number of existing employees .WOUld be reduced to accommodate Malnt. I; Sather advised this should never happen; by establishing Malnt. I at MAMA rate, the Council was indicating desire to pin al I salaries on MAMA rates; that minor changes could be made In Position Description later, but it would help In negotiations to establish a Position Description and salary rate of Maint. I now; that the next mediation meeting would be on July 23rd. Mayor Woodburn expressed concern with being over budget for negotiations consultant; Sather advised he felt If union represented properly, the City syould be also, as the C~uncll was not equipped to negotiate. Motion by Sather, seconded by Winiecki, that Council hereby approves Resolution 87-36, establishing the Position Description, based on Task Inventory approved 5/11/87, of Maintenance Worker I. Sather and Winiecki withdrew their motion and second respectively. . R~A~~~ Robert L. Woodburn Mayor Patricia Morrison Clerk Administrator , .. -. . · MINUTES OF THE ARDEN H.S REGULAR COUNCIL MEETING Monday, July 13, 1987, 7:00 p.m. - Village Hall . CALL TO ORDER Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:00 p.m. ROLL CALL The roll being called the following members were present: Mayor Woodburn, Councilmembers Thomas Sather and Jeanne Winiecki. Councilmember Peck arrived at 8:00 p.m. Absent: Councilmember Nancy Hansen. Also present: Attorney James Lynden, Planner Orlyn Miller, Treasurer Donald Lamb, Public Works Supervisor Robert Raddatz, Clerk Administrator Patricia Morrison and Deputy Clerk Catherine Iago. CLOSED MEETING LABOR NEGOTIATIONS RES. #87-36; ESTAB. POS. OF MAINT WKR I Council discussed labor negotiations between 7:00 and 7:30 p.m. Moved by Sather, seconded by Winiecki, that Council adopt Resolution No. 87-36; RESOLUTION ESTABLISHING POSITION OF MAINTENANCE WORKER I. Motion carried. (3-0) APPROVE MINUTES Sather moved, seconded by Winiecki, that Council approve the minutes of the Regular Council meeting of June 29th and the Special Council meeting of July 8, 1987, as submitted. Motion carried unanim9usly. (3-0) BUSINESS FROM FLOOR None. CASE #87-20; MINOR SUBDIVISION; 3731 NEW BRIGHTON ROAD Council was referred to Planner's memorandum (6-25-87) relative to the Minor subdivision of the lot at 3731 New Brighton Road, James and Carol Milton. Miller explained the applicants are proposing to split a ISO-foot by 62.5-foot parcel from Lot A and consolidate it with Lot B, as per the drawing submitted. The purpose is to "even-up" the rear lot line of the developed lot which fronts on New Brighton Road. Council was referred to Planning Commission minutes (7-1-87) recommending approval, subject to the applicant submitting a surveyor other recordable document to the City for administrative review and approval. James and Carol Milton, applicants, were present to answer any questions. Moved by Sather, seconded by Winiecki, that Council approve Case #87-20, Minor Subdivision of lot at 3731 New Brighton Road, James and Carol Milton, contingent upon the applicant's submission to the City of a formal surveyor other recordable document acceptable to the Ramsey County Recorder, for administrative review and approval. Motion carried. (3-0) CASE #87-21; SITE COVERAGE VARIANCE PKING. LOT EXPAN. 1275 RED FOX ROAD Council was referred to Planner's memorandum (6-25-87) relative to the Site Coverage Variance request for parking lot expansion, 1275 Red Fox Road, Everest II. Miller explained the applicant is proposing to enlarge the existing parking lot to provide 31 additional spaces to accommodate the building tenant's parking demand; tenant is Deluxe Check. He explained the proposed expansion would results in total site coverage of 79.5 percent; maximum coverage permitted in the I-2 District is 75 percent. Council was referred to an excerpt from the Board of Appeals minutes of June 30th; the Board was evenly split with two members voting in favor and two members opposed to the variance request (reasons noted in minutes). Miller also reviewed the Planning Commission minutes of 7/1/87; members recommended denial of the variance based on the fact there is no identifiable hardship. The Planner explained that the Commission recommended the applicant increase the parking, if so desired, up to the 75 percent maximum coverage permitted; conditioned upon the expansion being accomplished at the rear of the building. He pointed out that it may not be feasible for the applicant to expand to the 75 percent maximum due to the fact they could only achieve about one-third of the 31 spaces proposed and this would not alleviate the parking problem. . Councilmember Winiecki questioned the percentage of reduction in green space if the variance were granted. Miller stated the requirement for this District is 25 percent green space; approval of the variance would reduce the green space to 20 percent. Minutes of the Regular .ncil Meet.ing, July 13, 1987 . Page 2 . CASE #87-21 (Cont'd) Tim Nelson, Everest 11/ Nielsen & Associates Realty, was present and explained t.hat the current tenant has exceeded growth expectation and the proposed parking lot expansion is to meet their current parking needs. He noted that they are planning to preserve the plantings in the area for replacement on the berm; Nelson explained that the hardship is the inability to meet parking needs of the tenant on-site. He ... suggested concerns relative to precedent setting could be eliminated by attaching the variance to the current use of the site. Winiecki expressed concern that the 31 spaces proposed would not fulfill future expansion needs; her opinion was based on the projected growth figures stated by applicant. Arnold Angeloni, representative of Deluxe Check Printer, stated the parking lot expansion as requested would provide adequate parking for at least two years; advised they are discussing alternate solutions for future growth. Councilmember Sather stated that in his opinion the reduction of green space was not drastic; the Village would benefit from the business growth and the on-street parking problem would be eliminated. Councilmember Peck arrived. Winiecki stated that she was not opposed to the variance request, however, she expressed concern that the tenants will outgrow this facility and vacate the building, however, the variance will remain on the site. Tim Nelson advised that he would be willing to restore the green space area if ... Deluxe should vacate the facility in the future. He stated that the parking lot as it currently exists exceeds the parking requirements for the site, it is used to capacity because of the present tenant and their production department; if the building were used strictly for office use, the parking problem would not occur. Sather moved, seconded by Woodburn, that Council approve Case #87-21, Site Coverage Variance for parking lot expansion, 1275 Red Fox Road, Everest II, as submitted. Motion failed. (Sather voting in favor; Woodburn and Winiecki opposed; Peck abstained) (1-2-1) Winiecki moved, seconded by Woodburn, that Council deny Case #87-21, Site Coverage Variance for parking lot expansion, 1275 Red Fox Road, Everest II, based on the fact that there are no identifiable hardships related to the land and the applicant has not explored alternative plans for parking lot expansion. Motion carried. (Winiecki and Woodburn voting in favor; Sather opposed; Peck abstained) (2-1-1) CASE #87-22; AMENDED SITE PLAN; PERKINS, RED FOX/LEXINGTON Council was referred to Planner's memorandum (6-26-87), relative to the amended site plan review for Perkins restaurant at Red Fox Road and Lexington Avenue. . Miller explained the applicant is proposing to convert the Town Crier restaurant to a Perkins; the conversion will include interior remodeling, construction of additions for a new entrance, a solarium dining area, and food storage facilities. He stated the exterior of the building will be upgraded and the parking lot expanded. Council was referred to the Planning Commission minutes of 7-1-87; recommending approval contingent upon the applicant submitting a landscape plan and a plan for trash enclosure; Miller advised that both had been submitted and reviewed by him and it was his opinion both plans were adequate. The Planner noted that no signage diagrams were submitted, however, the applicant advised that signs will be replaced in accordance with Ordinance requirements. There was discussion of the relocation of the front entrance to the north of the building and placement of no parking signs along the west driveway. Tom Koury, owner of the restaurant, was present to answer any questions. . . Minutes of the Regular &cil Page 4 Meeting, July 13, 1987 . . PURCH. PROP. (Cont'd) Moved by Sather, seconded by Winiecki, that Council direct Councilman Peck and the Village Attorney to confer with an Elmquist Stokes & Associates appraisers to establish a reasonable purchase price for the parcel of land located east of the Village property on Highway 96 and Hamline Avenue, upon conferring with the appraiser that they conduct a survey with the remaining Counci1members by telephone in an effort to establish a firm price at which to begin negotiations for the parcel of land. Motion carried unanimously. (4-0) There was discussion relative to a reasonable price for purchase of the land; Council consensus was that they would consider purchasing a larger amount of the parcel if the price per acre decreased dependent upon the ~ount of land purchased, if the price were the same per acre they would consider purchasing only the amount necessary for use of the site as a possible future fire station location. CASE #87-18; HEIGHT VAR. AIR SUPPORTED STRUC.; ARDEN HILLS CLUB. FERNWOOD AVE. Planner Miller reported on the survey he conducted relative to standard heights for air-supported structures, such as the one proposed for use by the Arden Hills Club. Miller advised'that 40 feet is the standard height for these structures; he conferred with several clubs in the metropolitan area that currently use them, as well as, architects and suppliers of the structures. He noted that the 40 ft. minimum is the industry standard for structural and aerodynamic reasons; if the structure were any flatter. in Minnesota, it would create a problem for snow collection or possible collapse. Miller also stated that the suppliers have fabricated the structures at 35 ft. in height; however, it is unusual. . Council discussed the Uniform Fire Code requirements pertaining to air-supported structures; the Fire Chief was not available to comment on the UFC requirements and Counci1members favored his review and comments prior to final approval. Sather moved, seconded by Peck, that Council approve Case #87-18, Amended Site Plan Review and 5 foot Height Variance for Air-Supported Structure, Arden Hills Club, Fernwood Avenue, contingent upon an affirmative report from Fire Chief Dan Winkel relative to how this structure relates to the requirements of the Uniform Fire Code, how he intends to enforce the code requirements, and any exclusions from the requirements he deems appropriate; furthermore, Council determines that if the structure complies to the Uniform Fire Code and the exemptions as determined by the Fire Chief, this matter would not have to be heard by Council"at a future meeting and could be approved by Administrative Staff. Motion carried unanimously. (4-0) SOLID WASTE MGMT. COMMITTEE REPORT Council was advised that Paul Malone was present to report on the Solid Waste Management Committee meeting. . Malone stated that the Committee members met on July 9 with Colleen Halpine of Ramsey County's Environmental Health Agency and reviewed with her Ramsey County's expectations of the cities as well as suggestions for implementing a recycling program in Arden Hills. The goal set by Ramsey County for Arden Hills in 1987 is 240 tons of recyclable materials collected; we are credited with leaves and clippings taken to the compost site (230 tons estimated), so meeting 1987's goal does not seem to be a problem. The goal for 1988 will be increased by 100 tons; in 1989 100 tons more, with the eventual goal of 16% of waste recycled by 1990. Ms. Halpine was asked what Ramsey County would do if the city failed to meet its goals. She stated that a mandatory recycling ordinance would probably be instituted, and Ramsey County would provide a recycling service to the city which they would manage and residents would probably pay for. Malone reported that one option mentioned was selected drop off points for recyclables, in spots such as shopping centers. He stated experience has shown this results in about 4% of total waste recycled; when used in the past, this method has presented policing problems and rodent problems. . Minutes of the Regula"'ouncil Meeting, July 13, 1987 . Page 3 , CASE #87-22 (Cont'd) Moved by Peck, seconded by Winiecki, that Council approve Case #87-22, Amended Site Plan Review for Perkins Restaurant at Red Fox Road and Lexington Avenue, Perkins/Construction 70, contingent upon the applicant constructing the trash storage enclosure and installing the landscaping as proposed in the plans submitted. Motion carried unanimously. (4-0) . PURCH. OF PROPERTY HAMLINE lie HWY. 96 Council was referred to Planner's memorandum (7-7-87); regarding the purchase of property east of City Hall Public Works BUilding and his discussions with a representative from Rand-Maur Corporation. Attorney James Lynden reviewed the letter he had received from James Stolpestad, dated 7-6-87, relative to purchasing the property as separate parcels of land or as one entire parcel; he advised the owner indicated he would prefer to release the land in a west to east fashion for development. Lynden stated that Stolpestad did not express any concerns relative to terminating the purchase agreement with the Rand-Maur Corporation. There was extensive diSCUSSion of the proposed asking price for the land; Council questioned if a current appraisal had been done on the property. Lynden advised that no appraisal had been done on this specific parcel; he stated that in discussions with Stolpestad the comment had been made that the price is negotiable. Council asked for staff comments relative to the purchase of the land: . - Public Works Supervisor stated his preference would be to purchase the entire parcel of land; the Village Hall buildings are both crowded at the present time and it is his opinion that it would be a good investment. - Clerk Administrator agreed with Raddatz comments relative to future expansion of the Village facilities; also commented that it would be preferable to purchase this land for a possible fire station location, rather than having to be placed in the.position of purchasing a less desirable site because it is the only land available. Council comments relative to the land purchase: - Peck stated it was he did not favor a lease memorandum. his opinion the entire parcel should be purchased; agreement for the land as outlined in the Planner's .~.. - Sather favored purchase of the entire parcel; he commented that the Village Hall offices and Public Works Building were crowded at this time, the Village can direct the development of the parcel if the excess land is not needed for future expansion and subsequent Councilmembers would have the . fleXibility to expand Village services. - Winiecki commented that the opportunity is too timely to ignore; she favored purchase of the entire parcel. She noted that the price may be more negotiable for purchase of the land if it did not have to be sold as separate parcels; if the land was not needed she agreed it could be sold in the future. - Mayor Woodburn expressed concern that it would be a large expense for the Village to purchase the entire 5.9 acre parcel; his opinion was that a smaller amount of land would be appropriate. Planner Miller commented that the Council should preserve access to Hamline Avenue on the site for public or private development; the easement could be retained by the City. Hiller expressed his opinion that it would be wiser to purchase entire parcel and have input into development of the land even if the Village does not require the entire parcel for expansion. The Attorney stated that the owner had indicated a July 15th deadline for a decision from the Council relative to interest in purchasing the parcel. Mayor Woodburn suggested Counci1member Peck could work with the Attorney to . draft an agreement for purchase of the property. . . . Minutes of the Regular~cil Meeting, July 13, 1987 . Page 5 COMM. RPT. (Cont'd) Fifty letters sent earlier to all the recycling companies and garbage hauling companies in the area resulted in one firm bid, from Super Cycle, and an indication of interest, from Waste Management. Malone advised that Super CYCle's bid was for $12,OOO ($3.50 to $4.00 per household per year) for a monthly pickup service for recyclables. . Malone also advised that a recent Citizen's League report contends that Ramsey County has discouraged more competition in the recycling business by requiring all recyclables be taken to the center at 775 Rice St., owned and operated by Super Cycle, which also operates the predominant collection system. Ms. Halpine advised that any firms in the business are equally free to bring recyclables to the Ramsey County center. Malone summarized by stating that Council may consider setting rates, based on volume; he pointed out that the Ramsey County fee of $2.24 will not be collected if we begin the recycling process. He further advised that the Committee will meet with refuse haulers in August for further discussion of this matter. Council thanked Paul Malone and the Committee members for their time and efforts relative to this matter. MISC. Council discussed the celebration of the 200th year Centennial in conjunction with the Arden Hills Fall Festival celebration. Mrs. Caryle was asked for comments or ideas from the League of Women Voter's organization, and was advised of an upcoming meeting of the Pall Festival Committee. . REPORT OF TREASURER INVESTMENTS Treasurer Lamb reported on the following investment: 7/8/87 - $450,000.00, at Pirst Minnesota, @ 6.60%, to mature 10/15/87. Peck moved, seconded by Hansen, that Council ratify the Treasurer's report. Motion carried unanimously. (4-0) OTHER BUSINESS ODOR COMPLAINT Councilmember Sather referred to a letter from Dodie Kostischack; complaining of the odor emission from the Hide & Tallow Plant. Mayor Woodburn reported that the Administrative Staff had been working on other complaints received and the Inspector had found no violations. After discussion, Council suggested inviting citizens with complaints to meet with Mr. Pridgen, Odor Inspector, to discuss the inspection process or to aCCompany him on'an actual inspection. . Councilmember Winiecki advised that she reports all complaints directly to Mr. Roberg at the Minneapolis Hide & Tallow Plant, as well as the Pollution Control Agency. Council consensus was to direct city staff to invite Mr. Roberg, Mr. Fridgen and citizens who are interested to attend a meeting to discuss this matter. Clerk Administrator was instructed to contact Roberg and Pridgen to arrive at a common date for such a meeting; the Council further suggested that the meeting date be advertised in the Town Crier, New Brighton Bulletin and Cable T.V. COUNTY ROAD E REPAIRS Councilmember Peck questioned when County Road E repairs would be completed. Public Works Supervisor advised that he does not recall the exact date, possibly the end of July; he will check and report back to Council. Councilmember Peck questioned if the Council would be reviewing the Clerk Administrator's recommendations re: Comparable Worth. . Mayor Woodburn advised that the matter would be placed on the agenda at the next Regular Council meeting in July. COMPARABLE WORTH Minutes of the Regular tIlncil Meeting, July 13, 1987 Page 6 . ~ COMPo WORTH (Cont'd) Morrison suggested that Council may consider a work session to discuss her outline and set their definite plan of implementation prior to the Council meeting; she reminded Council that the deadline for submission of the implementation program is August 1st of this year. . Sather commented that Comparable Worth would significantly impact the Village for the next three year span; he understood Morrison's hesitancy to submit a plan to the State without thorough Council review and recommendations. Council concurred to hold a special meeting to discuss Comparable Worth on Wednesday, July 15, 1987, at 8:00 p.m., at the Village Hall. < ~ 30th Board of Appeals 3'rd. Councilmember Winiecki advised that she would be absent from the Regular Council meeting. of July 27, the July Meeting, and the Planning Commission meeting of August 1543 BRIARKNOLL Mayor Woodburn discussed a letter received from a resident at 1543 Briarknoll relative to a weed notice he received. Tpe resident advised that his grass has not been left to grow and his opinion was that the complaint was unnecessary and unfair. CITY OF ROSEVILLE; GLENHILL RD. PROJ. Mayor Woodburn referred Council to a letter he received from the City of Roseville thanking the Arden Hills Staff for their cooperation relative to the joint improvement venture on Glenhill Road in our City. . LETTER FROM RESIDENT RE: FILL, TILLER LN. Mayor Woodburn discussed a letter received from a resident concerned about a lot proposed to be filled on Tiller Lane. He requested that copies be sent to all Councilmembers for their review of this matter. REPORT OF CLERK ADMINISTRATOR RES. #87-34 & 87-35; NO. SNELLING PARK; NORTH HGTS. CHURCH Clerk Administrator referred Council to the Resolutions relating to the apportionment of assessments for North Snelling Park and North Heights Lutheran Church. Morrison discussed the options of abating the outstanding assessments or paying the amount from the Park Fund; in checking with Mrs. McNiesh past practise was to pay the assessments from the Park Fund. Council discussed both options. Winiecki moved, seconded by Peck, that Council approve Resolution No. 86-34, RELATING TO APPORTIONMENT OF ASSESSMENTS RELATING TO COMBINED IMPROVEMENT W-77-5 AND W-78-2 and Resolution No. 86-35, RELATING TO . APPORTIONMENT OF ASSESSMENTS RELATING TO CONSOLIDATED SANITARY SEWER IMPROVEMENTS NOS. 12 AND 13, and that outstanding assessments in the amount of $8,215.87 be paid from Park Fund monies. Peck moved, seconded by Winiecki, to amend the motion to include; any excess monies paid for outstanding assessment be returned to the Park Fund. Amended motion carried. (Peck, Winiecki and Woodburn voting in favor; Sather opposed) (3-1) Original motion as amended carried. (Winiecki, Peck and Woodburn voting in favor; Sather opposed) (3-1) CASE 1187-3; SUP VALENTINE HILLS SCHOOL ADDITION Clerk Administrator advised that this was the final draft of the Special Use Permit for Valentine Hills School Addition. Council discussed the condition relating to Council approval of the screening for rooftop ventilation units. Moved by Peck, seconded by Winiecki, that Council approve the Special Use Permit, Case U87-3, Valentine Hills School Addition, . conditioned upon screening provided for the rooftop ventilation units, and, furthermore, that Council allow the screening of the rooftop ventilation units to be visually inspected and approved administratively; if a problem with granting approval arises the matter would be referred back to Council for discussion. Motion carried unanimously. (4-0) . . . . . Minutes of the Regular Council Meeting, July 13, 1987 Page 7 . LIC. & PERMITS: POT 0' GOLD BINGO Council was referred to memorandum from Shirley Marshall regarding application for restaurant license, cigarette vending machine and amusement devices at the Pot O'Gold Bingo facility. There was discussion relative to the restaurant license at the facility; Council expressed concern that the restaurant was not mentioned when application was made for site plan review of this facility. Also discussed was the definitions of restaurants as per the Zoning Ordinance; proximity to each other and "fast food" versus "drive in" facilities. Moved by Peck, seconded by Winiecki, that Council approve the permits for one cigarette vending machine and three amusement machines at Pot O'Gold Bingo Hall, and furthermore, that Council deny the Restaurant License application for the Bingo facility based on noncompliance with the Zoning Ordinance requirements. Motion carried. (Peck, Winiecki and Woodburn voting in favor; Sather opposed) (3-1) CLAIMS & PAYROLL Moved by Peck, seconded by Sather, that Council approve Claims and Payroll as submitted. Motion carried. (4-0) ADJOURNMENT Moved by Sather, seconded by Peck, that the meeting be adjourned at 11:55 p.m. Motion carried unanimously. (4-0) R~~ Robert L. Woodburn Mayor Patricia J. rr son Clerk Administrator NOTICE OF MEETINGS There is a Closed Meeting scheduled for Moriday, July 27, 1987, at 7:00 p.m., at the Village Hall. The next Regular Council meeting will be held on Monday, July 27, 1987, at 7:30 p.m., at the Village Hall.