Loading...
HomeMy WebLinkAboutCC 02-23-1987 .. . . . ~ . . MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING Monday, February 23, 1987 - Village Hall CALL TO .QBmlB Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:30 p.m. ROLL CALL The roll being called the following members were present: Mayor Woodburn, Councilmembers Nancy Hansen. Gary Peck and Thomas Sather. Also present were Engineer Donald Christoffersen, Barry Peters, Parks Director John Buckley, Public Works Supervisor Robert Raddatz, Clerk Administrator Patricia Morrison and Deputy Clerk Catherine Iago. RESOLUTION NO. 87-12; PROCLAIMING GIRL SCOUT WEEK Mayor Woodburn introduced representatives from several Girl Scout Troops and one of the girl scout leaders. After reading a proclamation, the Mayor and Councilmembers, the girl scout representatives and the audience stepped outside to release balloons in celebration of the 75th anniversary of Girl Scouting. A plaque was presented to the City of Arden Hills, in thanks for their support of girl scouting. Hansen moved, seconded by Sather, that Council adopt RESOLUTION NO. 87-12: PROCLAIMING WEEK OF MARCH 7-14, 1987, GIRL SCOUT WEEK. Motion carried unanimously. (4-0) APPROVE MINUTES Moved by Sather, seconded by Peck, that Council approve the Minutes of February 9. 1987. as submitted. Motion carried unanimously. (4-0) BUSINESS FROM FLOOR None. RES. NO. 87-13; RCW DIST. WATER MANAGEMENT PLAN Council was referred to Engineer's letter of 2/12/87, regarding the Water Resources Management Plan. The Engineer advised Council after meeting with representatives from various communities, a committee was formed to provide the Watershed District with constructive information regarding their plan and to prepare a draft document of concerns which each city should consider. He stated the enclosed Exhibit "A" includes the various comments the Watershed managers should consider before finally adopting their plan; noting the exhibit should be sent along with a Resolution from Council indicating their support of the plan. Council and the Engineer discussed the items in Exhibit "A". Christoffersen noted that after this plan has been approved, the City will have to develop a TR-20 plan as' required by law. He explained that the area north of Highway 694 has already been studied, therefore the cost of developing the TR-20 plan would be lessened. Hansen noted that by adopting the proposed resolution, Council accepts the, plan, with the exception of items listed in the resolution; she questioned how this would affect the revisions to the plsn. Engineer advised the Water Resources Board will review the resolutions adopted by all Cities to determine the impact of the plan on the Cities. He stated that comments regarding the plan must be submitted to RCW by March I, 1987; if comments are not received by that date, RCW will presume our concurrence with the plan as submitted. Hansen moved. seconded by Peck, that Council adopt RESOLUTION NO. 87-13, CONCERNING RICE CREEK WATERSHED DISTRICT WATER RESOURCES MANAGEMENT PLAN. as outlined with attached Exhibit "A". Motion carried unanimously. (4-0) SMOKING POLICY FOR VILLAGE HALL Council was referred to memorandum from employee committee (2-17-87), reI smoking policy recommendation for the Village RaIl. . . Minutes of Regular Council Meeting, February 23, 1987 Page 2 SMOKING POLICY (CONT'D) Clerk Administrator reviewed the background of this issue and advised that the recommendation of the committee members is a strong plan which exceeds the guidelines. She noted there may be other alternatives which could be after the committee chairperson has presented his report. ~ State law discussed John Buckley, Chairperson for the committee, explained the rationale for the smoking policy recommendation; he noted concerns were: 1. Air Pollution, 2) Health of Smokers and Non-Smokers, and 3) Employer Costs due to Loss of Productivity. He also reviewed the options discussed by the committee: 1. Village Hall can remain status quo. 2. Village Hall can become Smoke Free. 3. A Common Smoking Area can be designated, such as the Council Chambers only between 8:00 a.m. and 5:00 p.m., and Office Area designated as Smoke Free. 4. Same as #3, except Council smoking, half non-smoking, Chambers could be ,after 5:00 p.m. designated half Buckley advised the Public Works Garage is presently a smoke free area and will re~in as such. Morrison explained that an air purifier had been placed in the office area for about one week. Employees determined that the system did help air circulation, however, Buckley noted the purifier did not remove the chemical pollutants from . the air. She also advised that there is adequate space in the Council chambers to designate smoking and non-smoking areas, and be within the State law guidelines. Mayor Woodburn advised that the Council chambers had previously been designated half smoking, half non-smoking. Hansen noted that many Cities have adopted the smoke-free policy at their City Offices and Council Chambers. There was discussion regarding alternative policies for smoking/non-smoking designations. Sather moved, seconded by Hansen. that Council adopt a policy to designate the Village Offices and Garage a smoke-free area and furthermore, that the Council Chambers be designated a smoking area between the hours of 8:00 a.m. and 5:00 p.m., and smoke-free area after 5:00 p.m. Peck moved to amend the motion, seconded by Sather, that Council adopt a policy to designate the Village Hall and grounds as a non-smoking area, effective June 1, 1987. and furthermore. that employees be encouraged to attend classes to quit smoking. Amendment to motion failed. . (Peck and Sather voting in favor; Hansen and Woodburn opposed) (2-2) In discussion, Councilmembers noted that the issue at this time is to adopt a policy which will comply with State law; the issue of employees attending classes to quit smoking could be discussed at a later date. Woodburn moved to amend the motion to state that the Council chambers be designated half smoking, half non-smoking area after 5:00 p.m. Motion failed for lack of second. Original motion failed. (Sather and Hansen voting 'in favor; Woodburn and Peck opposed) (2-2) Council noted that the Village Hall should be in compliance with State law and therefore instructed the Clerk Administrator to set-up a temporary policy which would comply with the minimum requirements of the 1aw; until such time as more research can be submitted to Council. . ~ . . Minutes of Regular Council Meeting, February 23, 1987 Page 3 REPORT OF PARKS DIRECTOR . 1987 SPRING PKS. & REC PROGRAM Council was referred to the memorandum from Parks Director (2-17-87), which outlined his recommendation for the 1987 Spring Program. Buckley noted the two programs (Karate and Sports & Games) that were well received this winter will be continued through the Spring, and noted that the program schedule had been recommended for approval by the Parks & Recreation Committee. Council asked Buckley if he would keep a record of participants for the programs; noting the information would be helpful to determine if the programs are self-sustaining. Moved by Sather, seconded by Peck, that Council approve the 1987 Spring Parks and Recreation Program as proposed by the Parks Director. Motion carried unanimously. (4-0) SPORTS TURF MGMT SEMINAR Parks Director referred Council to his memorandum of 2-17-87, reo parks personnel attendance at the Sports Turf Management Seminar on 2-25-87, at the Sheraton noted there is no fee for the Seminar and reviewed the Midway in St. Paul. He topics and speakers. . Council asked if it would be worthwhile for the Parks Committee members to attend the seminar, since there is no fee. Buckley advised he would check on registration deadline and notify the committee members at the next regular parks meeting. Hansen moved, seconded by Sather, that Council approve the attendance of Mr. Winkel, Mr. Bell and Mr. Fuller at the Sports Turf Management Seminar on February 25, 1987. Motion carried unanimously. (4-0) Council was referred to memorandum from Parks Director (2-17-87) reo 1987 Diseased Tree and Stump Removal Contract recommendations. Buckley adVised the contract would be in the same form used in 1986; he suggested advertising for bids in the New Briahton Bulletin on March 4 and 11, as well as sending bid specifications to all 1986 bidders. He suggested bids be opened .on March 25th and bid award be placed on the March 30th Council agenda. 1987 SHADE TREE PROGRAM Moved by Hansen, seconded by Peck, that Council approve the 1987 Shade Tree Program Contract recommendations, including advertisement for bids, as outlined by the Parks Director in his memorandum of February 17, 1987. Motion carrried unanimously. (4-0) . 1986 TREE CITY AWARD; ARBOR DAY an Arbor Day program in ceremony. The Parks Director adVised Council that the National Arbor Day Foundation had named Arden Hills as a 1986 Tree City USA. He also stated that we will be planning 1987 and will receive our award in conjunction with the NO PARKING SIGNS; NEW BRIGHTON ROAD Council was referrred to Public Safety/Works Committee minutes (2-19-87); recommending that the County be requested to install "No Parking" Signs along New from the first house north of the rink to the Church Brighton Road, 300 ft. lot. Hansen reviewed the concerns presented by Mr. Gilbertson at the Committee meeting and noted that adequate parking for those using the hockey rink in that area is provided through a cooperative agreement with Trinity Lutheran Church. She suggested a sign could be placed on the street requesting parking in the Church lot. Buckley stated he would prefer not to place a sign on the street; he stated he would notify the broomball players prior to the season, and place a sign on the warming house advising them to park in the Church lot. . . . ~ Minutes of Regular Council Meeting, February 23, 1987 Page 4 NO PKING SIGNS (CONT'D) Council concurred with the Buckley's suggestions; and also requested that the Clerk Administrator have personnel check the area during the broomball season, to determine if the parking problem continues. . PARK DEDICATION; KEITHSON ADDN. Councilman Sather reported on the park dedication fee negotiations reo Keithson Addition. He advised an offer had been presented of 7.125% for park development. that dedication fee for the Council determined that the offer was not in compliance with the percentage requirements in Section 22.9 (b)(l) of the Arden Hills Code. MCFOA CONFERENCE; DEPUTY CLERK Council was referred to memorandum from Deputy Clerk (2-17-87) requesting attendance at the Minnesota Clerks and Finance Officers Annual Conference scheduled for the Sheraton Park Place in Minneapolis. March 17-20, 1987, at Hansen moved, seconded by Peck, that Council approve the attendance of the Deputy Clerk at the MCFOA Annual Conference, and furthermore, approve payment of the $95.00 registration fee and mileage at $.20 per mile from the Village Hall to the Conference location. Motion carried unanimously. (4-0) PCA & HEALTH DEPT. SEMINARS Public Works Supervisor reviewed his memorandum of 2-20-87, reo Water/Wastewater Technology training for Mike McKinney and himself. He noted that attendance at the seminar is required for State certification purposes. Raddatz further advised that both schools were included in the 1987 Budget; Water School registration fee is $51.00 and Wastewater School registration fee is $50.00. . Hansen moved, seconded by Peck, that Council approve the attendance of Mike McKinney and Robert Raddatz at the requested water/wastewater schools, and furthermore, that Council approve the payment of the respective registration fees and mileage at $.20 per mile from the Village Hall to the school location. Motion carried unanimously. (4-0) OTHER BUSINESS MPCA BURNING PERMIT; Councilman Sather advised that the MPCA held a hearing NEW BRIGHTON in the City of New Brighton, relative to the Bell Lumber & Pole Company burning contaminated dirt. He advised Council that a permit had been approved to allow burning commencing August I, 1987 and continuing through August 31, 1988. Sather was concerned about the burning process; noting that the article stated visibility may be decreased from 5 to 25% depending on the type of substance being burned. He asked the Clerk Administrator to obtain a copy of the public hearing minutes . from the City of New Brighton for Council review. DEER/VEHICLE ACCIDENTS Councilman Peck questioned if Arden Hills had received any report of deer/vehicle accidents as described in the letter sent from the City of Vandais Heights. Clerk Administrator advised Council she had discussed the matter with Deputy Herbst and he reported we had not experienced any problems of this type. Council instructed Morrison to advise Vandais Heights we are not experiencing this problem and thank them for alerting us to the situation. OSHA INSPECTION; DONALD ZEHM Public Works Supervisor reported to Council that Don Zehm, member of the PS/W Committee and retired OSHA Inspector, has volunteered to conduct an "informal" inspection of the Village owned facilities and give us a detailed report of what would be needed to meet OSHA standards. He advised a report will be submitted to Council has soon as the inspection is completed. RCLLG REPORT Councilmember Hansen reported on the RCLLG meeting; the following comments were noted: . . . Minutes of Regular Council Meeting, February 23, 1987 Page 5 . RCLLG (CONT'D) 1. The Arden Hills representative to the Metropolitan Council be invited to appear at a Council meeting to discuss the Met Council's role. 2. Council consider attending the April 22nd RCLLG meeting to be held at the Newport Recycling Facility; some PS/W Committee members may also attend. 3. The Island Lake Site approval will be sent to Senate Committee next week. 4. A meeting will be held in Shoreview to discuss the long range plan for Highway 96; suggested Parks Committee should be advised of the meeting date (March 5 at 7:30 p.m.). GASOLINE FOR POLICE VEHICLES Mayor Woodburn instructed the Clerk Administrator and Public Works Supervisor to research the possibility of the Ramsey County police vehicles purchasing gasoline He also requested information relative to possible reduction Ramsey County, due to decreased costs in gasoline. from the Village. in mileage fees to EDGEWATER ESTATES The Clerk Administrator advised the Council an Addendum to the Development Agreement for Edgewater Estates had been referred to the Village Attorney for his review and approval. APPROVE LICENSE; CONTROL DATA Hansen moved, seconded by Sather. that Council approve the application for a restaurant license for Control Data Corporation. Motion carried unanimously. (4-0) . REPORT OF CLERK ADMINISTRATOR RES. NO. 87-14; RECORDS RETENTION Council was referred to memorandum from Clerk Administrator (2-20-87), reo Records Retention Schedule. She noted the schedule was obtained from the League of Minnesota Cities, is used by many municipalities and has been approved by the Minnesota Historical Society. Morrison noted that culling the Village files, after adoption of the resolution, would be a lengthy process and suggested microfilming be considered after the process is completed. Council discussed the possibility of citizen participation in the culling process; it was determined that staff would more readily recognize documents that should be preserved or destroyed. Also discussed was the retention period for tape recordings on Council meetings. It was determined that the tape recordings were used primarily by the secretary, for composing Council minutes, and it was not necessary to retain the tapes. Councilman Peck suggested the Attorney review and approve the retention schedule. . Moved by Hansen, seconded by Sather. that Council adopt RESOLUTION NO. 87-14. ADOPTING A RECORDS RETENTION SCHEDULE, with the following conditions; 1) Tape recordings of Council meetings be erased after Council approval of the minutes of the meeting, and 2) Review and approval of the retention schedule being received from the Village Attorney. Motion carried unanimously. (4-0) CLAIMS & PAYROLL Hansen moved, seconded by Peck, that Council approve Claims and Payroll as submitted. Motion carried unanimously. (4-0) ADJOURNMENT Hansen moved, seconded by Peck, that the meeting be adjourned at 9:35 p.m. Motion carried unanimously. (4-0) " Patrici J orrison Clerk Administrator . NOTICE OF MEETINGS The regular Council meeting will be held on March 9, 1987, at 7:30 p.m., at the Village Hall. l