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HomeMy WebLinkAboutCC 02-09-1987 . . MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING Monday, February 9, 1987, 7100 p.m. - Village Hall . CALL TO Q!YJ!R Pursuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7:00 p.m. ROLL CALL The roll being called the following members were present: Mayor Woodburn, Councilmembers Nancy Hansen, Dale Hicks, Gary Peck and Thomas Sather. Also present were Attorney James Lynden, Treasurer Donald Lamb, Engineer Donald Christoffersen, Barry Peters, Public Works Supervisor Robert Raddatz, Clerk Administrator Pstricia Morrison and Deputy Clerk Catherine Iago. CLOSED MTG. LABOR NEG'S Council dicusaed labor negoti~tions from 7100-7:30 p.m. APPROVE MINUTES Hoved by Hicks, seconded by Peck, that Council approve the Minutes of January 26th, with the following corrections: Page 3. paragraph 8, change to read: "Amendment to motion passed." Page 5. under Fire Board Report - Schoonover Property, delete: "(10% of purchase price)". Page 6, motion regarding purchase of telephone system, to read: "...additional monies to be expended from the General Fund reserve, to eliminate interest costs." Motion carried unanimously. (5-0) . BUSINESS FROM FLOOR None. ~ County Commissioner Duane McCarty was in attendance at the Council meeting. He advised the Councilmembers he noted Council concerns in the minutes of 1/12/87, regarding the possible assessment cost increases to Arden Hills for improvements to County Road D due to the reclassification. McCarty advised the formula for assessing the improvement costs to the City will not change because the road is reclassified. Council was referred to letter from Attorney Lynden (1-26-87), regarding the status of the condemnation of the Naegele property. Attorney Lynden stated the appraisal for the property should.be received by the end of this week. He explained the appeal process and reviewed the hearing date; noting that on February 26th, Don Christoffersen or Barry Peters would be present to testify, if another hearing is necessary, it will be held on Karch 3rd. CONDEMNATION STATUS/NAEGELE PROPERTY Engineer advised that it may be necessary to hold another public hearing, if the bids come in substantially higher than the bids previously received. . There was discussion regarding if credit toward assessments would be given for easements received. Engineer and Attorney were unsure; both advised the would research the matter. ASSESSMENT POLICY ROAD RECONSTRUCTION Council was referred to previous discussions regarding establishing a general assessment policy for road reconstruction. Barry Peters reviewed surrounding communities assessment policies. Don Christoffersen reviewed assessments costs for new subdivisions, to give Council some dollar figures for comparison purposes. He noted that any policy established by Council will have to be supported by an appraisal; also advised that some communities assess at a flat dollar rate that can be increased each year (or decreased) according to the construction cost index. Attorney Lynden discussed the Ad Hoc approach to assessments; also suggested an appraiser could set up a policy for residential and commercial properties. He commented that should the likelihood of an appeal exist, an appraiser could be retained to appraise that specific property before and after the improvement. . . . Minutes of Regular Council Meeting, February 9, 1987 Page 2 ASSMT. POLICY (CONT'D) Council discussed various methods of assessing improvement costs. Other comments by Councll were: . - The assessment policy should be as uniformly fair to all residents as possible. - Shoreview's "Street Renewal Program" is very complete, concise and covers various assessment situations. - Arden Hills staff could draft a policy program similar to Shoreview's for Council review. The Engineer provided Council with a cost breakdown for the Glenhill Road project. He commented that some factors for consideration when determining an assessment policy may be; some road improvements require widening the street, and, bituminous surface may not be considered part of the assessment cost. Christoffersen offered to outline such situations for Council. There was discussion regarding the necessity of setting some type of assessment policy, possibly just for border streets or limited to this improvement, because of the time factor for completing the Glenhil1 Road project in conjunction with the City of Roseville. Moved by Hicks, seconded by Hansen, that Council hereby adopts, as a general street reconstruction assessment policy, an assessment . against benefited property owners of a maximum of 50% of total project costs, excluding curb and gutter; and, furthermore, that Council consider exceptions to the aforementioned policy as they relate to street usage and classification. Sather moved to amend the motion, seconded by Peck, to include: policy be applied only to the Glenhill Road improvement. There was discussion regarding the preparation of a citywide street evaluation/assessment policy. Also discussed was the possibility of appeals because Roseville would only be assessing 25% of the project costs; it was noted that the motion states "a maximum of 50%" be assessed. Council may determine a lessor percentage. Amendment to the original motion carried unanimously. (5-0) Original motion carried unanimously. (5-0) RES. NO. 87-07 ACCEPTING FEAS. RPT. & PUB. HRING The Engineer adVised Council he would prepare a feasibility report, using Rosevil1e's project cost figures, and suggested holding the public hearing on March 9th. Moved by Sather, seconded by Peck, that Council adopt Resolution No. 87-07; RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING ON IMPROVEMENT NO. P-ST-87-1, and furthermore, that Council accept the project cost estimates as per the City of Roseville's feasibility report and set the public hearing date for March 9. 1987, at 7:30 p.m. Motion carried unanimously. (5-0) . AMENDMENT TO SUP; ANIMAL HOSPITAL Council was referred to memorandum from Clerk Administrator (2/3/87). re: spot checks of the parking at the Arden/Shoreview Animal Hospital. She noted that letters had been sent to the adjacent property owners; one responded they had no problem with the parking situation at the animal hospital and the parking survey indicated no parking problem. . . . Minutes of Regular Council Meeting, February 9, 1987 Page 3 . SUP AMENDMENT CONT'D Morrison also explained that the zoning code provides for the Zoning Administrator to make a determination as to the significance of the amendment and if a public hearing is required. She advised that. based on the survey and response from the adjacent property owner, Mrs. Iago determined the amendment is insignificant and recommended the Council waive the public hearing requirement and approve the additional parking space. Hansen moved, seconded by Hicks, that Council accept the parking survey for the Arden/Shoreview Animal Hospital as submitted, and based on the survey results, neighborhood response and recommendation of the Zoning Administrator, Council waives the requirement for a public hearing on this matter and aooroves the amendment to the SUP for Case No. 84-5 for a staff equivalency of six empoyees. Motion carried unanimously. (5-0) TEMP. SIGN PERMIT WOODBRIDGE PROP. Council was referred to letter sent to Woodbridge Properties 1/22/87, reo expiration of temporary sign permit for banner signs at Northpark Corporate and Business Centers. The Clerk Administrator explained that Mr. Durda had contacted her to request a six-month or one year extension on the sign permits; he also advised the buildings are close to complete occupancy. . Hicks moved, seconded by Peck, that Council approve the extension of two temporary banner sign permits for Woodbridge Properties, for a period of six months, commencing from December 31, 1986, the date of expiration of the initial sign permits. Motion carried unanimously. (5-0) TENT AT MC GUIRE'S ST.PATRICK'S DAY Council was referred to letter from Fire Chief (2/2/87) to Clerk Administrator; listing recommendations for use of the tent at McGuire's Inn on March 17th. Hall Pollack, Asst. General Manager, appeared before the Council and stated he is willing to comply with the items listed in the Fire Chief's letter. Chief Winkel informed Council he has inspected the tent and it does meet NFPA safety standards; however, he would prefer not to have the propane heater in the tent. Winkel stated it would be important for him to inspect the tent when erected, prior to the event, to check the location of the tent and propane heaters; inspection to insure area meets NFPA standards and Uniform Fire Code. Pollock stated he would be happy to work with the Fire Chief to insure compliance with all requirements and noted if the weather remains this mild, the heater may not be needed in the tent. . Moved by Sather, seconded by Hicks,that Council approve the tent structure at McGuire's Inn, between the hours of 8:00 p.m. to 1:00 a.m., on March 17, 1987, subject to final insepction and approval. prior to the event, by the Fire Chief. Motion carried unanimously. (5-0) AMUSEMENT DEVICE "FUN 21"; MC GUIRES The. Clerk Administrator referred Council to the letter dated 2-5-87 from Lou Pazos, General Manager of McGuire's, requesting permission to provide an called "Fun 21" in the lounge area of the establishment. entertainment program Lou Pazos appeared before the Council and explained the program is for amusement only, no prizes or monetary compensation is awarded to participants. Hansen moved, seconded by Sather, that Council approve the license for amusement device, "Fun 21" program, for McGuire's Inn as explained in the letter from Mr. Pazos dated 2-6-87. Clerk Administrator advised that Council has approved a 1987 license for McGuire's for 5-10 amusement devices; currently McGuire's operate 7 devices and therefore, further Council approval is not necessary; item was discussed for informational purposes. . The motion was withdrawn. . . Minutes of Regular Council Meeting, February 9, 1987 Page 4 CABLE COMMITTEE REPORT PURCHASE OF CHAR. GENERATOR Council reviewed the minutes of the Cable Committee meeting (1/29/87) re: recommendation for new character generator. . Hansen moved, seconded by Peck, that Council authorize the Clerk Administrator to send a letter to the Cable Administrator stating the need for a new character generator and requesting that the North Suburban Access Corporation purchase one on behalf of the Village. Motion carried unanimously. (5-0) PARKS & REC. COMM. REPORT recommendations. Councilman Sather requested the Parks Committee report be held until the February 23rd Council meeting when Parks Director Buckley would be present to discuss the Council concurred with the request. AWARD BID; 1981 Council was advised that no bids were received on .the PONTIAC vehicle. Clerk Administrator explained that public entities cannot advertise in the "Thrifties" section of the newspapers; therefore the ad for bids was only placed in the Bulletin. In checking with the St. Paul and Mpls. papers, she advised that the ad could be placed in the automobile section at a cost of $13.50. Council consensus was to have staff advertise the vehicle on one Sunday, in both newspapers, in their . automobile sections. TREASURER REPORT; INVESTMENTS Treasurer Donald Lamb reported the following investments: $325,000, at First Minnesota, @ 6.0%, from 1/28/76 to mature 1/28/88 $125,000, at First Minnesota, @ 6.10%, from 1/30/87 to mature 1/28/88. Hansen moved, seconded by Peck, that Council ratify the Treasurer's report as submitted. Motion carried unanimously. (5-0) OTHER BUSINESS PARK DEDICATION; KEITHSON ADDN. Councilman Sather requested clarification on the resolution of park dedication for Keithson Addition; questioning if it should be in conjunction with the occupancy or the issuance of the first building permit. certificate of Morrison advised it is her understanding that the park dedication should be resolved prior to the certificate of occupancy being issued. SCHOONOVER PROP. OPTION DOCUMENT Councilman Peck questioned the fact that Arden Hills . was not required to sign the document for option on the Schoonover property. In discussion, Council determined that Arden Hills has entered the joint powers agreement and has given authorization to the City of Shoreview to pursue the option for uSe of the Schoonover land; therefore a signature from us was not necessary. RESIGNATION OF COUNCILMAN HICKS for two years, and is Councilman Hicks formally announced his resignation from the Arden Hills Council. Hicks advised that he will not reside in the City, as he has been assigned to Morocco unable to serve as a Councilmember. In regards to a replacement, Hicks explained that Jeanne Winiecki has expressed a strong interest in serving on the Council. He reviewed her qualifications, noting she has served as a member of the Planning Commission for a number of years. Hicks expressed his hope that the Council would give favorable consideration to her application for the Council position. On behalf of all Councilmembers, staff and residents of Arden Hills, Mayor Woodburn expressed sincere regret that Dale would no longer serve on the Council. He commended him for the years of service and wished him well in his new appointment. . . . . Minutes of Regular Council Meeting, February 9, 1987 Page 5 . MTG. NOTICE Council instructed the Clerk Administrator to publish a notice, in compliance with the open meeting law, that Council may hold a social function on March 7th in honor of Councilman Hicks. Hicks advised that he would be absent for the next two Council meetings and the March Planning Commission meeting. RES. NO. 87-08; ACCEPTING RESIGNATION Hansen moved, seconded by Peck, that Council adopt Resolution No. 87-08, RESOLUTION ACCEPTING RESIGNATION AND DECLARING THAT A VACANCY EXISTS AS COUNCIL MEMBER. Motion carried unanimously. (5-0) In discussion, Council consensus was to set a deadline of March 3rd, at 4:30 p.m, for acceptance of applications for the vacant Council position. Council also requested staff placing a notice for the vacancy in the New Brighton Bulletin, Focus and on the Cable channel. COMPARABLE WORTH The Clerk Administrator reported that an appeals committee for comparable worth had previously been recommended in 1985. . Mayor Woodburn advised that the Committee appointed at the January 26, 1987 Council meeting would be the operative committee. REPORT OF CLERK ADMINISTRATOR PERMANENT APPTMT. DEPUTY CLERK The Clerk Administrator advised Council that Mrs. Iago will complete her six month probationary period effective March 3, 1987. In accordance with Sec. 19.8 of the Personnel Code, Morrison and Mrs. McNiesh have conducted an evaluation of Cathy's job performance and received her ideas relative to job content (see memorandum of 2/6/87). Morrison advised that she had done a salary comparison for the position using the Stanton survey: recommendation for salary increase is noted in the memorandum of 2/6/87. Morrison stated that based on Cathy's job performance evaluation by McNiesh and herself and the salary comparison study, she is recommending that Council approve Mrs. Iago's placement on full-time permanent status and .also approve a 5% salary increase, commencing with the March 2nd payroll period. ' Moved by Sather, seconded by Hansen, that Council approve the recommendation of the Clerk Administrator to place Catherine Iago on permanent full-time status and approve a 5% salary increase. commencing with the March 2, 1987 payroll period. . APPORTIONMENT RESOLUTIONS Hansen moved, seconded by Sather, that Council adopt the following apportionment Resolutions: Resolution No. 87-9, RESOLUTION RELATING TO APPORTIONMENT OF ASSESSMENTS RELATING TO WATER IMPROVEMENT NO. 68-1. Resolution No. 87-10, RESOLUTION RELATING TO APPORTIONMENT OF ASSESSMENTS RELATING TO COMBINED IMPROVEMENT W-77-5 AND W-78-2. Resolution No. 87-11, RESOLUTION RELATING TO APPORTIONMENT OF ASSESSMENTS RELATING TO CONSOLIDATED SANITARY SEWER IMPROVEMENTS NOS. 12 AND 13. Motion carried unanimously. (5-0) CLAIMS & PAYROLL Moved by Hicks, seconded by Sather, that Council approve Claims and Payroll as submitted. Motion carried unanimously (5-0) CAPITAL IMPROVE- MENT PLAN Council discussed the financial obligations of the Village which are eminent and expressed concern as to how these obligations will be met. . Mayor Woodburn suggested that staff members draft a 5-year capital improvement plan that the Finance Committee and Council could study. ~ . . . Minutes of Regular Council Meeting, February 9, 1987 Page 6 CAPITAL IMPR. PLAN (CONT'D) After discussion, it was determined by Council that staff be instructed to draft a 5-year capital improvement and submit plan to Council for their review and modification at the regular Council meeting of March 9th. Council also determined they would prioritize the items and refer the matter to the Finance Committee for their recommendations. Mayor Woodburn suggested the Finance Committee be notified that the plan will be referred to them; affording them the opportunity to set-up a subcommittee if necessary. . Council asked the Clerk Administrator if this was sufficient time for preparation of the plan. Morrison advised she would begin working on the plan, with appropriate staff members, and try to submit a preliminary draft for Council review on March 9th. ADJOURNMENT Hansen moved, seconded by Hicks, that the meeting be adjourned at 10:20 p.m. Motion carried unanimously. (5-0) r &~~~ Mayor . NOTICE OF MEETINGS The regular Council meeting will be held on February 23. 1987, at 7:30 p.m., at the Village Hall. . . J