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HomeMy WebLinkAboutCC 01-12-1987 ..::- - , . . . . . MINUTES OF REGULAR COUNCIL WTING Village of Arden Hills Monday, January 12, 1987 Villalle Hall Call to Order Pureuant to due call and notice thereof, Mayor Woodburn called the meeting to order at 7100 p.m. Roll Call Pr..ent I Mayor Robert Woodburn, Councilmembers Dala Hicks, Gary Peck and Thomas Sather. Nancy Hanaen. Treasurer Donald Lamb, Public Works Supervisor Robert Raddatz. Clerk Adminiatrator Patricia Morriaon and Deputy Clerk Catherine Iago. Abaentl 1.180 Pre..ntl Closed MeetinR - Labor NeRotiations - 7:00 to 8.00 p.m. Council discussed labor Rellotiations. Approval of Minutes Sather moved, seconded by Peck, that Council approve the Minutes of Special Joint Council Meeting Arden Hills/Shoreview of December 27, 1986, the regular Council meeting of December 29, 1986, and the Special Council meeting of January 2, 1987 as subalitted. Motion carried unanimously. (4-0) Business from Floor None. EdRewater Eatates - Reaueat to Allow Occupancy Prior to ReceivinR FlowaRe EasAmAnt Council wa. referred to memorandum from Planner Miller (1-8-87), explaininll the certificate of occupancy for the apartment building under construction at Edllewater E.tates should not be taaued until a recordable consent agrelllll8nt ls obtained from the US Fish and Wildlife Service to allow construction on the flowage easement which encumbers lata 6, 7 and 8 of block 1. Gerald McGuire, ownar of the development and his attorney, Tom Zappia, were present to answer any queaUona from Council. Mayor Woodburn reviewed the City'a concerns relstive to Lot 7; .assurance that the special assessments for lot 7 may be spread to the other lots in the subdivision if the conssnt agreement is not received by the date of the assesement hearing, and, a.aurance that lot 7, if not buildable, will be maintained ,by the property owner in the future. Hicks noted that McGuire had shown a preference for the Planner's first alternative, in the event the consent agreement is not obtained, of conaolidating lot 7 with lot 9 of block 1 (townhouse development lot) aud havinll it remain as permanent open apace. He sUlllleated the .econd .lternative of withholdinll the .ale of lot. 6 and 8 until consent .lIr....nt i. received and if the agreement cannot be obtainad, lot 7 could be aplit and consolidated with adjacant lots 6 and 8. Hick. atated the second alternative appears to be better for maintenance purpose. and would be more attractive in the development. McGuire, after discussion with Zappia, all reed with Hick. that the second alternative would be preferable if the conaent agreement is not obtained. Hicks asked if lots 6 and 8 had been sold, and if development of those lots would precede the townhouse development. He sugge.ted the lot split could be attached a. a requirement upon .ale of lot. 6 and 8 if the developer hea the oPportunity to sell them before obtaininll the con.ent agreement. Zappia stated they have not been aold, but could be prior to development of the townhouses. He agreed with Hick'a augllestion and questioned if the consolidation/.plit could be tied to the .ale of the latter lot, beinll either 6 or .8, impoaing lea. reatriction on the aale of the lata. Mayor Woodburn questioned if that would require an agreement to be drafted by Zappia. ( ./ ./ , . . Minutes of Regular Council Meeting, January 12, 1987 Page 2 Zappia stated it would require an addendum to the development agreement which restricts the sale of the lots. , There was discussion regarding the assessment of the lots. Zappia stated he suggested the assessments be spread over ell lots in Wedgewood except lot 7, even if the consent agreement is received, because of the restrictions of development on that lot. Hicks moved, seconded by Sather, that Council amend the Development Agreement on Case No. 85-2, Edgewater Estates, to restrict the construction or occupancy of Phase II, which is the townhouse area, rather than restriction on occupancy of apartment development, until the consent agreement from U.S. Fish and Wildlife Service is recorded, or, until Lot 7 is consolidated with either Lot 6 or Lot 8 on Wedgewood Circle and the Development Agreement be amended to reflect this change. Mayor Woodburn recommended the City Attorney review the drafted amendment, as prepared by Mr. Zappia. Zappia stated he would forward a copy of the amendment as drafted to the City Attorney and the Clerk Administrator. Motion carried unanimously. l4-0) . PlanninR Commission Members Attendance at PlanninR Institute Councilmember Hicks advised Council that 5 Commission members had registered for the Planning Institute to be held on January 21st. Hicks moved, seconded by Peck, that Council approve the payment of registration fees for five Commission members to attend the Seminar. Peck noted that approval was granted at the December 29, 1986 meeting. Hicks withdrew the motion, Peck withdrew the second. Mayor Woodburn asked if funds had been budgeted for members to attend. Clerk Administrator stated the registration fees had not been budgeted for 1987; she advised the fees would be expended from the Administrative Budget, Travel, Conference and Schools. Approval of Appointments, 1987 Committee Members Hicks moved, seconded by Peck, that Council ratify the 1987 committee appointments and additional 1987 Village appointments as attached,' Motion carried unanimously. (4-0) . Fire Board MeetinR Report - Nancy Hansen Council consensus was to continue this matter until Hansen was present. Bethel ColleR. Site for Fire Station Council was referred to memorandum from Clerk Administrator (1-9-87), reI discussion of Arden Hills interest in a four acre site on the campus of Bethel as a possible future fire station site. Morrison explained Dave Lissner called to advise the Board at Bethel had received a tentative inquiry from a party interested in purchasing the site, and he had discussed with the Board Arden Hill's inquiry for a possible future fire station at that location. Lissner stated that the Board had taken no formal action, however, the consensus appeared to be the site could be deeded to Arden Hills for $1.00, for the construction of a fire station. .. . . . .' . . . Minutes of Reaular Council Meeting, January 12, 1987 Page 3 Council consensus was to have the Clerk Administrator advise Lissner we appreciate his tentative offer, explain the stage we are in with Shoreview regarding Station 4, and that we would be interested holding the land for a period of approximately six months, for the fee discuased, as a potential site for a fire station. Council further stated that, there is a strong possibility we would not use the site, therefore if Bethel receives an offer for the site from another buyer, we would relinquish the site. 1987 Pacer Proaram Hicks moved, seconded by Peck, that Council approve the expenditure of $300.00 for the 1987 Pacer program. Motion carried unanimously. (4-0) REPORT OF PUBLIC WORKS SUPERVISOR ROBERT RADDATZ Sale of CSO Car - 1981 Pontiac Phoenix Council was referred to Raddatz's memorandum (1-8-87) reo declaring the vehicle as surplus and advertising for bids in the New Briahton Bulletin for sale of CSO car. Hicks moved, seconded by Peck, that Council approve the advertisement for bids on the eso car, 1981 Pontiac Phoenix, in the New Brighton Bulletin, deadline date for bid acceptance to be set by the Public Works Supervisor. After discussion, Council consensus was to advertise in the St. Paul newspapers, Thrifties section, as well as the New Brighton Bulletin. suggested that Council could review the bids to determine which were acceptable. and Mpls. Raddatz Motion carried unanimously. (4-0) Valve Replacement Costs - Edaewater Estates Public Works Supervisor advised the Council he had not received exact costs for the valve replacement and would advise as soon as they were received. OTHER BUSINESS Report on Plannina Commission Recommendation for Street Liahtina Plan Councilmember Hicks reported to Council on recommendation from Commission reI Street Lighting Plan. He advised the formal recommendation would be presented to Council after plan had been reviewed by Finance Committee. Mayor WoodQurn asked if the plan would be reviewed by Finance Committee in January or February. Clerk Administrator advised the Committee had a full agenda for January and would not discuss the street lighting plan until their February meeting. Cable Service and Cost Increase Hicks reported he had received several complaints reo change in cable service (channel changes without formal notification) and 44% increase in cable costs. Mayor explained that he had discussions with Bootsie Anderson regarding cable service for some new developments in the Village. She reported that there will be publicity notifying residents to contact her and not the Village with complaints. He suggested an article could be placed in the Town Crier with pertinent information on who to call with complaints. Lindey's Trianale Hicks referred to memorandum reo Lindey's Triangle offer being rejected and their attorney starting the condemnation proceedings. He advised some of the neighbors had questioned if they could buy frontage from the owner and questioned if this could have negative impact on the condemnation proceedings. Request from Jim Adams to Send Letter - ReI Charitable Gamblina License Sather advised he was contacted by Jim Adams regarding receiving approval of the licenses for the bingo operation [old Shaw Lumber site] from the State Charitable Gambling Board. / . . . Minutes of Regular Council Heeting, January 12, 1987 Page 4 Sather gave Council a brief background on the reasons Adams had given for the. indefinite tabling of this matter. Adams has asked if the Council would write letter to our State Senator on his behalf, asking him to look into the State Gambling Control Boards delay in making a decision on this matter. Sather read the letter he drafted to be sent to Senator Fritz Knaak. Some Council members expressed they would rather not pursue this matter as they did not consider the bingo operation clearly represented the current image maintained in Arden Hills. Sather stated his initial concern was the same as those expressed by other Council members. however, he noted that this request should be considered just as any other business or resident application which has been denied without just cause. Hicks advised he had no objections to Sather sending the letter as a Councilmember from the Village, but preferred it not be on behalf of the Council as a whole. Peck and Mayor Woodburn agreed with Hicks. Mayor Woodburn stated he was not aware the number of occasions for bingo could be restricted and suggested drafting an Ordinance which would restrict, if possible. the number of occasions to four; Hicks agreed. Request for Appointment to Rice Creek Watershed Board .. Council was advised a letter was received from Roberta Weltzin. 968 W. County Road I, Shoreview. for consideration of her appointment to the Rice Creek Watershed Board of Manager. Letter was placed on file. ParkinR Survey - Arden/Shoreview Animal Hospital Council asked Clerk Administrator the status of the parking survey at the Animal Hospital. Morrison adVised the CSO and Ramsey County Sheriff's Department had been conducting the survey at various times of the day and letters were sent to adjoining property owners; report on results should be compiled for Council review in February. REPORT OF CLERK ADMINISTRATOR PATRICIA MORRISON Request for Temporary Banner SiRn - Charlie ChunR Restaurant Council was advised the owner of Charlie Chung's Restaurant (formerly Steak Inn) had requested a temporary banner sign to advertise breakfast at the restaurant. Chul Chung, owner of the restaurant. appeared and requested a 30 day period fcr~ the sign beginning January 15th. He stated if the other advertising in . newspaper brought in substantial customers he may take the sign down sooner. Sather moved, seconded by Peck, that Council approve the 4' x 20' temporary banner sign for Charlie Chung Restaurant for a period of 30 days. beginning January 15, 1987. Motion carried unanimously. (4-0) Additional Insurance CoveraRe - LJVFD Council was referred to Clerk Administrator's memorandum of 1/12/87, re: increased insurance coverage for LJVFD. Sather asked what level Shoreview and North Oaks chose to pursue. Morrison stated they had approved the $2,000,000 coverage, probably because the differential between the premium costs of the $1.000,000 and $2,000,000 were minimal. Mayor reviewed letter from Attorney; commenting on the matter of weighing dollars with risk. He noted the following items from the letter: - The element of risk was not as great as long as LJVFD remained on an..... independent contractual basis. - Attorney recommended, if not in the contract now, the cities may wish to put in terminology stressing the independent relationship rather than joint venture.. ~ . . e . .. . . . . Minutes of Regular Council Meeting, January 12, 1987 Page 5 - Attorney suggested that with the new Fire Station, terminology be placed in the contract stipulating the Village is not responsible for any liability over and above their respective contribution thru the contract toward payment of the LJVFD existing liability coverage. - The Council may also wish to consider a statement relative to (per Lynden) the independent contractual relationship of the Fire Department from the cities. if not in existing contract. Hicks asked what the amount of current insurance costs are in the contractual arrangement. Morrison advised information received from Chief Winkel indicated fire department cost for $500,000 policy was between $6,000 and $7,000. However. computing liability insurance and bonding of officers (31.65% portion of the contract) initial cost to the City would have been approximately $4,587.00. Lamb advised cities have become very vulnerable. expressed concern about liability; Peck agreed. Sather commented the additional expense may be cost effective in the long run. Hicks questioned if the additional coverage was for the contract terminating July 1st, and if the policy would cover all three stations. Morrison stated that from conversations with Shoreview Acting Manager it is her understanding the policy would cover all three fire stations. Hicks moved, seconded by Peck, that Council approve the payment of $12.160.00 (32%) for the $2.000.000 insurance coverage for the Lake Johanna Volunteer Fire Department. Motion carried unanimously. (4-0) Approval of Vacation Pay for Charlotte McNiesh Council was referred to memorandum from Clerk Administrator (1-9-87), reI vacation pay for Charlotte McNiesh. Morrison advised. at the request of the Mayor. she contacted the Attorney to confirm if an Ordinance can be amended by Resolution. Attorney commented that it was not proper legal procedure and could set a precedent. Morrison further advised 209 hours maximum are allowed by Ordinance. 372.5 hours had been accumulated by McNiesh; that McNiesh had submitted a memo (dated 6-6-86) relative to not losing any vacation time. Mayor Woodburn suggested hiring McNiesh on a consultant basis and paying her in the amount of $3,322.32; noted she may work a significant amount of time on the budget and she had asked to be paid for that time. Hicks moved. seconded by Sather, that Council approve hiring Mrs. McNiesh as a consultant for an appropriate number of hours to pay her approximately $3,322.32. Motion carried unanimously. (4-0) Hicks clarified the intent of his motion was to pay McNiesh for time owed to her. not for work she may do on the budget. Approval for Purchase of Computer Station Council was referred to memorandum from Clerk Administrator (1-9-87). explaining the purchase of two computer stations. the costs of which are not to exceed the $600.00 budgeted in capital outlay expenditures in the Administrative Office budget. Hicks asked if the furniture is made out of solid wood. Morrison advised that the original intention was to buy solid oak, however it was the opinion of the office staff who would be using the station, and she concurred, that this unit is more condusive to an office environment. Sather moved. seconded by Hicks, that Council approve the capital expenditure not to exceed $600.00 for two computer desks. two hutches and one printer stand. Motion carried unanimously. (4-0) . . . . Minutes of Regular Council Meeting, January 12. 1987 Page 6 Approval of 1987 Business and Rubbish Haulers Licenses ~ Hicks moved, seconded by Peck, to approve the 1987 Business and 1987 Rubbish .tIJ Haulers Licenses as submitted. Motion carried unanimously. (4-0) Claims and Payroll Hicks moved, seconded by Sather, to approve Claims and Payroll as submitted. Motion carried unanimously. (4-0) Banner Si~ns for Northpark Corporate Center Hicks asked the Clerk Administrator if we had approved two banner signs for Northpark Corporate Center. After discussion, it was determined the Village may have approved two signs and Morrison advised she will check the sign permit. ClosinK Ice Skat inK Rinks Mayor asked Clerk Administrator if she had any information on closing the skating rinks and not allowing public skating until after 6100 p.m. because of complaints from hockey players that it destroys the ice. Morrison advised she had contacted other Counci1members and the general consensus was to keep the rinks open for all skating. She stated she has contacted the parks personnel with that information. .. Snowmobile Prosecutions Mayor advised Councilm8mbers that Attorney Filla stated he was not aware of any problems with prosecuting snowmobile offenders; he noted this matter is before the Public Works/Safety Committee. Adjournment Peck moved, seconded by Sather, that Motion carried unanimously. (4-0) the meeting be adjourned at 10:10 p.m. c o /i-:p~chJP7~~<~ obert L. Woodburn Mayor Patricia J. rison Clerk Administrator NOTICE OF MEETINGS The regular Council meeting will be held on January 26, 1987, at 7:30 p.m., at.... the Village Hall. ... ~