The URL can be used to link to this page

Home My WebLink AboutCCP 01-08-1990 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA ;{Gl. MONDAY, JANUARY 08, 1990 - 7:30 P.M. i CALL TO ORDER AND ROLL CALL. AGENDA ADOPTION. 2. 3. APPROVAL OF DECEMBER 26 MINUTES. 4. OATH OF OFFICE: Gary R. Berger, Clerk Administrator Frank C. Green, Treasurer 5. CONSENT CALENDAR: a. Adoption of Resolution No. 90-01, "DESIGNATING DEPOSITORIES AND CORPORATION AUTHORIZATION". b. Adoption of Resolution No. 90-02, "DESIGNATING ADDITIONAL DEPOSITORIES FOR INVESTMENT PURPOSES". c. Adoption of Resolution No. 90-03, "DESIGNATING BROKERAGE FIRMS FOR INVESTMENT IN FEDERAL GOVERNMENT INSTRUMENTS". d. Adoption of Resolution No. 90-04, "RESOLUTION FOR TRANSFER OF FUNDS BY TELEPHONIC INSTRUCTIONS". e. Adoption of Resolution No. 90-05, "ESTABLISHING MSA STREET". f. Acknowledgement of 1989 Construction Activity Report. g. Approval of Water Interconnect Change Order #4. h. Approval of Additional Refuse Hauler and Business Licenses. i. Approval of List of Claims and Payroll. S. R"e.S "10 -0 <0 END OF CONSENT CALENDAR. . 6. PUBLIC COMMENTS. 7. UNFINISHED AND NEW BUSINESS: a. Appointment of Acting Mayor for 1990. b. Committees/Committee Appointments for 1990. c. Approval of 1990 City Appointments. d. Approval of 1990 Recycling Contract. e. Case No. 89-20, Special Use Permit for Satellite Dish at 4444 W. Round Lake Road (W. \,. Grainger). 8, COUNCIL COHMI,N'I'S, ') , ADJOURN, =========================================================================== JANUARY MEETINGS 15 - CLOSED, Martin Luther King Jr. 's Birthday 18 - Public Safety/Works - 7:30 P.M. . 22 - Council Worksession - 4:30 P.M. 23 - Parks and Recreation- 7:30 P.M. 25 - Finance - 7:30 P.M. 27 - Board of Appeals -10:00 A.M. 29 - City Council - 7:30 P.M. - MINUTES OF THE ARDEN HILLS REGULAR PLANNING COMMISSION MEETING pc;DNESDAY, JANUARY 3, 1990, 7:30 P.M. - CITY HALL CALL TO ORDER Pursuant to due call and notice thereof, Chairman Probst called the meeting to order at 7:30 p.m. .' ROLL CALL The roll being called the following members were present: Chairman Dennis Probst, Members Dave Carlson, Peter Martin, Raymond McGraw, Scott Petersen, Barbara Piotrowski and Robert Woodburn. Absent: Members Dan Ashbach, Jeanne Winiecki, Dorothy Zehm and Robert Curtis. Also present: Planner John Bergly and Deputy Clerk Catherine Iago. APPROVE MINUTES Chairman Probst referred to page 3, paragraph 1, oS- the 12/6/89 minutes and noted the last sentence should be corrected as only the southerly access driveway of the Roberts development on Lexington Avenue is aligned with the proposed access to the Target development in Shoreview. Carlson moved, seconded by Martin, that the Decemhcr 6, 1989 Planning Commission minutes be approved as corrected. Motion carried unanimously. (7-0) PUBLIC HEARING CASE 1189-20; SUP Chairman Probst opened the Public Hearing at 7: 3.1) p.m. SATELLITE ANTENNA to consider the application for a Special Use Permit to 4444 ROUND LK. RD, allow a 6-ft. diameter satellite dish antenn8. At \,J < W. W.W. GRAINGERS Graingers, 4444 Round Lake Road West. Deputy Clerk Iago verified publication of the Notice of Hearing in the New Brighton Bulletin on November 22, 1989 and mailing to the affected property . owners on 11/22/89 and 12/22/89. 12/6/89 and displayed 2 Planner Bergly briefly referred to his report dated diagram with three possible locations for the proposed dish antenna; one location being a roof-mount on the building, the other two locations shown are ground locations. Bergly explained the applicant had chosen an alternate loc"tion for the antenna which is a ground mounted location on the south side of trJ.: building and at the top of a steep slope. The Planner indicated a preferable lou, ion, at the south side of the building placed at the bottom of this slope. He eXplained this preferable location was discussed with the applicant and it did not appe2r there were any objections to the antenna placement at the bottom of the slope. The Planner advised he had reviewed the site from the east side of Round lake, as discussed by Member Winiecki. It is his observation the antenna should not be visible from the residential properties on the east side of the lake. Bergly noted there is no parking to the rear of this site, as previously indicated by Member Winiecki, and that the building is setback further from the lake than other buildings in the area. He referred to his report of 12-6-89, ceccmmending approval of the SUP be contingent upon screening of the antenna, whe.theo:: it is roof or ground mounted. There was discussion relative to the size of the dish and the proposed locations. The Planner stated he was unsure why the applicant is proposing the 6-ft. dish rather than a smaller size. He noted the ground mounted location sho~Jn at the . bottom of the steep slope would limit the amount of screening of the antenna. Bergly explained the applicant preferred the roof-mounted location al explained the roof mounted dish was less susceptible to vandalism and required _ess maintenance. Chairman Probst noted the applicant was not present. He asked if there was anyone present who wished to be heard regarding this matter. There was no :response. Chairman Probst closed the public hearing at 7:45 p.m. - Minutes of the Arden Hills Regular Planning Commission Meeting, 1-3-90 Page 2 . CASE 1189-20 (Cont'd) Member Woodburn questioned how high the antenna would protrude above the roof-line of the building. Bergly stated it would be approximately 7 or 8 ft. above the roof. . Chairman Probst asked for comments from the members relative to which location would be preferable for the antenna. Woodburn stated the site may appear less cluttered if the antenna is mounted on the roof. McGraw commented the antenna should be properly screened; the location was not as important ,as proper screening of the antenna. Martin commented that a roof-mounted antenna may be difficult to screen; questioned if the antenna will be visible from Highway 96. Planner Bergly stated he did not believe the antenna would be visible from Highway 96 except from the bridge. Petersen questioned what type of screening could be required. Bergly stated the Commission may recommend the specific type of screening by landscaping or other methods if a roof-mounted antenna is specified as desirable. He explained if Commission requires screening on all four sides of the antenna it would preclude locating the antenna on the roof. There was discussion regarding other sites in this area and if this antenna location wil]_ set a precedent. . The Planner stated he was not aware of any other dish antennae in this area; one community he surveyed requires all dishes over 3 ft. be ground-mounted. He noted the Commission has discussion requirements for dishes relative to setbacks no closer than the building setback and screening of the antenna. Chairman Probst commented it may be preferable to locate the antenna on the ground and provide further amenities on the site by landscaping. Planner Bergly agreed and noted the roof mount would require an "artificial!! type of screening for the antenna rather than adding an amenity to the site with landscaping for screening purposes. Petersen moved, seconded by Woodburn, that Commission recommend to council approval of Case #89-20, a Special Use Permit to allow a six-foot satellite antenna at 4444 Round Lake Road West, W.W. Graingers, to be located in the diagram provided by Planner Bergly as the preferable location in his report dated 12-6-89, contingent upon: 1. The submission of detailed plans illustrating the dish will not be visible from properties or from public streets and highways, and 2. The plans to show how landscaping, for screening purposes, will be installed to effectively eliminate view of the dish, such plans to be approved by the Planner. Motion carried unanimously. (7-0) UNDEVELOPED LAND Planner Bergly referred Commission to the "Undeveloped DECEMBER 1989 Land Mapl! which is prepared annually for review. He noted . the primary purpose of the map was for the park Committee to better estimate the potential for future park dedication land and it is also used by potential developers to determine possible development sites. - Minutes of the Arden Hills Regular Planning Commission Meeting, 1-3-90 . ."age 3 LAND MAP (Cont'd) Bergly noted the map identifies land development activity in 1989. He explained that this year the systems . statement from the Metropolitan Council requires cities to estimate what the undeveloped land in the city could produce in terms of traffic generation, population and employment. Commission discussed areas on the map for possible residential development if lot combinations were obtained; also discussed was the possibility of development of wetland areas. No formal action taken on this matter. SUBCOMMITTEE Chairman Probst reported to Commission on Council action REPORTS relative to the list of study items for subcommittees. He eXplained Council was receptive to all six items listed and the only recommended change was the priority of items #1 Round Lake Business District and #2 Lexington Avenue Study. Probst advised that Council concurred the Lexington Avenue study should be placed as III on the list. He noted Council authorized an expenditure not to exceed $10,000.00 for the Planner to begin his review of the Lexington Avenue area, between 1-694 and County Road E, as relates to alternate access, traffic issues and development/redevelopment. Member McGraw reported on the Arsenal Study subcommittee activities. He read subcommittee correspondence sent to Representative Bruce Vento and correspondence sent frOm Vento's office to Ted Shulte at TCAAP. McGraw advised the subcommittee will repoLt to Commission upon receipt of further correspondence from Vento or Shulte. . Member Piotrowski had no report on the Zoning Code Study subcommittee. Member Peter-Stoll had no report on the Wetlands Study subcommittee. Member Woodburn noted the Park Dedication requirements may have to be amended in the event the Zoning Code requirements for platting are revised. COUNCIL REPORT Chairman Probst and Deputy Clerk Iago reported on Council actions relative to items of interest to the Commission. ADJOURN Petersen moved} seconded by Martin, that the meeting be adjourned at 8:15 p.m. Motion carried unanimously. (7-0) Dennis Probst, Chair . ~_.- Minutes of the Arden Hills Regular Planning Commission Meeting, 1-3-90 - Page 3 . LAND MAP (Cont'd) Bergly noted the map identifies land development activity in 1989. He explained that this year the systems statement from the Metropolitan Council requires cities to estimate what the . undeveloped land in the city could produce in terms of traffic generation, population and employment. Commission discussed areas on the map for possible residential development if lot combinations were obtained; also discussed was the possibility of development of wetland areas. No formal action taken on this matter. SUBCOMMITTEE Chairman Probst reported to Commission on Council action REPORTS relative to the list of study items for subcommittees. He explained Council was receptive to all six items listed and the only recommended change was the priority of items #1 Round Lake Business District and #2 Lexington Avenue Study. Probst advised that Council concurred the Lexington Avenue study should be placed as #1 on the list. He noted Council authorized an expenditure not to exceed $10,000.00 for the Planner to begin his review of the Lexington Avenue area, between 1-694 and County Road E, as relates to alternate access, traffic issues and development/redevelopment. Member McGraw reported on the Arsenal Study subcommittee activities. He read subcommittee correspondence sent to Representative Bruce Vento and correspondence sent frolli Vento's office to Ted Shulte at TCAAP. McGraw advised the subcommittee will report to Commission upon receipt of further correspondence from Vento or Shulte. . Member Piotrowski had no report on the Zoning Code Study subcommittee. Member Petersen had no report on the Wetlands Study subcommittee. Member Woodburn noted the Park Dedication requirements may have to be amended in the event the Zoning Code requirements for platting are revised. COUNCIL REPORT Chairman Probst and Deputy Clerk Iago reported on Council actions relative to items of interest to the Commission. ADJOURN Petersen moved, seconded by Martin, that the meeting be adjourned at 8:15 p.m. Motion carried unanimously. (7-0) Dennis Probst) Chair . MINUTES OF THE ARDEN HILLS REGULAR COUNCIL MEETING TUESDAY, DECEMBER 26, 1989, 7:30 P.M. - CITY HALL , CALL TO ORDER Pursuant to due call and notice thereof, Mayor Sather called the meeting to order at 7:30 p.m. . ROLL CALL The roll being called the following members were present: Mayor Thomas Sather, Councilmembers Paul Malone, JoAnn Growe and Thomas Mahowald. Absent: Councilmember Nancy Hansen. Also present: Attorney Jerry Filla, Park Director John Buckley, Public Works Supervisor Dan Winkel, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. ADOPT AGENDA Malone moved, seconded by Growe, to adopt the December 26 Council Agenda as submitted. Motion carried unanimously. (4-0) APPROVE MINUTES Mahowald moved, seconded by Malone, that Council approve the minutes of the December 11 Regular Council Meeting and December 12 Budget Meeting as submitted. Motion carried unanimously. (4-0) CONSENT CALENDAR Malone moved, seconded by Growe, to approve the Consent Calendar for the December 26 meeting and authorize execution of all necessary documents contained therein: a. Adoption of Resolution No. 89-58, Accepting Work and Approving Final Payment for Royal Hills Improvement. b. Renewal of Liquor License for Charlie Chung's Restaurant. c. Renewal of Class A and B Charitable Gambling Licenses. d. Approval for Class A Gambling License for Church of St. Mary's Romanian Orthodox for Bingo at Pot-O-Gold. e. Acknowledgment of Delta Report on Lake Johanna Water Testing. . f. Approval of 1990 Refuse Haulers License. g. Approval of 1990 Business Licenses. h. Designation of Official City Newspaper for 1990. i. Acknowledgment of Treasurer's Report. j. Approval of List of Claims and Payroll. Motion carried unanimously. (4-0) Councilmernber Malone commented he is ple-ased that the refuse collectors rates indicate they are offering the discount as required by the City for residents participating in the recycling program. PUBLIC COMMENTS None. PUBLIC HEARINGS RES. 1189-59 ; VACATE Mayor Sather opened the Public Hearing at 7:30 p.m. DRAINAGE EASEMENT for the purpose of the proposed vacation of a drainage OAK AVENUE easement on Oak Avenue. Clerk Administrator Berger verified publication of the Notice of Hearing on Wednesday, December 13, 1989, in the New Brighton Bulletin and mailing to affected property owners the same date. Mayor Sather asked if there was anyone present to speak in favor of or opposed to . this matter. There was no response. -- ---- Minutes of the Arden Hills Regular Council Meeting, 12-26-89 - Page 2 > OAK AVE. (Cont'd) Mayor Sather closed the Public Hearing at 7:35 p.m. Growe moved, seconded by Mahowald, that Council adopt . Resolution No. 89-59, VACATING A DRAINAGE EASEMENT, which authorizes vacation of the drainage easement between Lots 5 and 6, Block 28, Shorewood Hills No. 5, generally located on Oak Avenue. Motion carried unanimously. (4-0) TAX-EXEMPT FINANCING Mayor Sather opened the Public Hearing at 8:00 p.m. for BETHEL COLLEGE the purpose of the proposed tax-exempt status for financing a new telephone system at Bethel College. Clerk Administrator Berger verified publication of the Notice of Hearing on Wednesday, December 13, 1989, in the New Brighton Bulletin. John Bergeson, Controller at Bethel College, was present and stated Bethel is withdrawing the request for Tax Exempt Financing at this time. He stated the college has obtained other means of financing the project and extended thanks to Council and staff for their time relative to the request. At 8:05 p.m. Mayor Sather asked if there was anyone present who wished to speak regarding this matter. There was no response. The Mayor closed the public hearing at 8:06 p.m. No formal action taken on this matter. PROGRAM DIRECTOR; Council was referred to a memorandum from Park Director APPROVE JOB DESC. Buckley dated 12-20-89, outlining the proposed job & SALARY SCHEDULE description and salary schedule for the Park Program Supervisor position which was budgeted for 1990. . Clerk Administrator Berger advised the Park Director was present in the City offices, however, unavailable at this time to discuss the position. He suggested deferring discussion of this matter for a brief time period. Council concurred the job description and salary schedule presented provide sufficient information for action on this matter. Mahowald moved, seconded by Growe, that Council approve the Job Description and Salary Schedule for the newly-created Park Program Supervisor position, as outlined in the Park Director's memorandum dated 12-20-89 and authorize advertisement for the position. Motion carried unanimously. (4-0) APPROVE FINAL PLAT, Council was referred to a memorandum from Deputy Clerk PUD & DEVELOPMENT Iago dated 12-21-89, relative to the final plat, PUD and AGREEMENT, APARTMENTS development agreement approval for the proposed apartment CONTINENTAL DEVELOPMT complex, Old Highway 10 and 1-694, Continental Development Corporation. Attorney Filla eXplained staff and Mr. Cook had met to discuss and prepare the proposed Development Agreement before Council this evening. Filla discussed the following items in conjunction with the agreement: 1. Section 4.3, Subd. a, page 2: The agreement presently contains a reference to . a $400.00 per acre figure for the remaining undeveloped portion of the site as a guarantee for site restoration by methods of erosion control and reforestation; the amount was discussed at the meeting with Cook and staff. Since the meeting, Planner Bergly has indicated the figure of $1200.00 per aCre would be more appropriate and Charles Cook has agreed to the higher figure. Filla recommended the $1200.00 figure be inserted in the agreement. ~inutes of the Arden Hills Regular Council Meeting, 12-26-89 Page 3 . (Cont'd) page 2: The document lists a FINAL PLAT 2. Section 4.3, Subd a., requirement that a 70% maintenance bond be submitted on completed landscaping for a period of one year. Attorney Filla advised staff ...noted the past policy of the City has been to require a 100% maintenance bond on completed landscaping. The staff and Mr. Cook were of the opinion a 100% maintenance bond would not be necessary since the landscaping will not be accepted until approved by the Inspector and has been in place and growing; the consensus was that a bond in the amount of 70% would sufficiently cover the risks of replacement on the landscaping. 3. Section 4.3, Subd. b. , page 2: There is no provision for a maintenance bond on the Emergency Access Road. In the declaration of easements the property owners have agreed to contribute toward the cost of maintaining the access road as required by the City of Arden Hills. In the future, 5 or 10 years from now, if the City deems maintenance is necessary on the access road, the current owners have agreed to pay for the costs thru this declaration of easements. 4. Section 4.4: Typographical error: Filla will insert correct language. 5. Exhibit A: Contains thirteen (13) attached sheets as part of the agreement. 6. Exhibit B: This is the Declaration of Easement. Filla noted Section 4, page 3, second paragraph: The owners of each of said Lots 1 thru 4 agree to pay 25% of the costs of the Emergency Vehicle Access Road maintenance, in addition to other items specified therein. In summary, Attorney Filla stated with the Development Agreement the applicant has satisfied the City regulations and procedures are in place to insure this 4Ijroject is constructed according to the City regulations with the appropriate ecurity measures as the development proceeds. Filla stated Charles Cook has agreed to the terms of the contract as amended. He also noted the abstracts for this property have been submitted to the Title Insurance Company and a copy of the insurance binder will be submitted for review prior to the City officials executing the final plat and development agreement. Clerk Administrator Berger suggested the development contract form prepared for this PUD be prepared for similar types of development applications at the time of the Planning Commission review and recommendation to Council; it was his opinion this would expedite this type of application. Councilmember Malone questioned if the access road will be constructed according to the Engineer's recommendation and specification. Attorney Filla referred to Section 4.3, Subd. b., which indicates the access road will be constructed as required by the City Engineer prior to occupancy of any structures to be served by the road. Filla explained the sequencing of the development will be left to the developer, however, the access road or at least the portion to serve the building will- be constructed prior to occupancy. The attorney also noted Section 4.1 requires construction of the improvements according to the plans and specifications attached; the plans and specifications for the access road have been approved by the City Engineer. Councilmember Malone discussed the proposed construction of the support between 411re floors of the buildings; questioned if truss work will be utilized. Charles Cook, applicant, advised the flooring above the garage areas will be a truss floor system and the other areas will be a floor joist dimensional lumber construction. Minutes of the Arden Hills Regular Council Meeting, 12-26-89 . Page 4 FINAL PLAT (Cont'd) Malone expressed concern relative to the structural support of truss construction in the event of fires; suggested the Planning Commission review this matter as relates to fire safety. . Malone moved, seconded by Growe, to adopt the appropriate Resolutions approving the Final Plat and Development Contract for Continental Development, Case 1188-30, subj ect to the applicant providing evidence of the title insurance binder prior to execution of the final plat and development contract by the Mayor and Clerk Administrator. Motion carried unanimously. (4-0) DISC; PROP'D LTR. Council was referred to a memorandum from the Clerk ENCROACHMENTS ON Administrator dated 12-19-89 and a letter from Attorney UTILITY EASEMENTS Filla dated 12-8-89, relative to encroachments on City utility easements. Clerk Administrator Berger explained the Public Works Supervisor has indicated his crew may have some slow periods during the winter months when they would be available to identify various areas of the City where easement encroachments hinder the possibility of utility maintenance. Berger stated staff is requesting Council direction regarding the proposed easement letter, prepared by Attorney Filla, and authorization to initially begin the identification process. After discussion, Council concurred there is a definite need to identify the areas where encroachments hinder the Public Works personnel performing maintenance on utilities and the letter proposed would provide a six month period of time for the property owner to resolve the encroachment problem. Council directed staff to begin the process of identifying and prioritizing areas . of the City where encroachments on easements exist; it was further noted the matter be placed on the January 22, 1990 Council Worksession agenda for further discussion. RES. 1189-62 ; ADOPT Mayor Sather asked if there was anyone present who wished 1990 LEVY & BUDGET to address the Council relative to the 1990 Budget. The Clerk Administrator briefly reviewed a few items of the budget document and offered commendation to staff members Darlene Scott and Mary Ann DeLaRosa for their outstanding efforts in assisting with preparation of the document. Mahowald moved, seconded by Malone, to Adopt Resolution No. 89-62, CLARIFYING FINAL SUMS OF MONEY TO BE LEVIED FOR LEVY YEAR 1989, PAYABLE IN 1990 and approving the 1990 Budget document as submitted by the Clerk Administrator. Motion carried unanimously. (4-0) REQUEST; LEASE Council was referred to a memorandum from Administrative FAX MACHINE Secretary DeLaRosa dated 12-21-89, requesting authorization to lease a Sharp #750 fax machine. Councilmember Growe commented she was pleased that staff recommended lease of the fax machine versus purchase; since technology changes so rapidly. Growe questioned if the monthly lease amount includes a maintenance agreement and the monthly cost for a dedicated telephone line. Deputy Clerk Iago advised the monthly quote for the Sharp #750 does include the . maintenance agreement and the other quotes did not include maintenance. Iago was unsure regarding the amount for the telephone line on a monthly basis. ------- Minutes of the Arden Hills Regular Council Meeting, 12-26-89 . Page 5 . FAX MACH. (Cont'd) Growe indicated the monthly telephone line is approximately $50-$60.00 and there is usually a cost for the time utilized sending documents. . Malone questioned if the price was under the government contract and if the lease is closed end. Iaga reported price is under the government purchasing listing and she was not sure of the lease terms. Growe moved, seconded by Mahowald, that Council direct staff to lease the Sharp #750 Fax Machine, at a cost of $72.00 per month to include a maintenance agreement, for a three year period. Motion carried unanimously. (4-0) DESIGNATE INTERIM Council was referred to a memorandum from the Clerk MAYOR; JO ANN GROWE Administrator dated 12-20-89, recommending designation of a Councilrnember as Interim Mayor in the event Mayor Sather and appointed Acting Mayor Hansen are unavailable. Staff recommended senior Councilmernber Growe be appointed. Malone moved, seconded by Mahowald, that due to the potential absence of both the Mayor and Acting Mayor, Council appoint Councilmember Growe as Interim Mayor during the period between January 1 and 8, 1990. Motion carried unanimously. (4-0) COUNCIL COMMENTS ~ CONTINENTAL APTS. Councilmember Malone suggested Planning Commission review the bUilding/structural plans for the Continental , Development apartment complex in regards to safety during firefighting operations. Council concurred to direct Council Liaison Growe to relate the concerns of Malone to the Planning Commission for their review and comment. PROPOSED INCREASE; Attorney Filla advised Council that recently enacted LIQUOR LICENSE FEES State law requires a public hearing be held prior to the City imposing an increase for liquor license fees. Councilmember Malone advised the fees were to be imposed during the second quarter billing for liquor license fees in April 1990. Malone moved, seconded by Growe, that Council schedule a Public Hearing for the purpose of Proposed Liquor License Fee Increase at their Regular Meeting to be held Monday, February 26, 1990 and direct the Clerk Administrator to prepare, publish and mail the Notice of Hearing to affected liquor license holders. Motion carried unanimously. (4-0) MISCELLANEOUS Councilmember Malone questioned if the Clerk Administrator has received any further requests or telephone calls relative to installation of street lighting. . Berger stated no further inquiries have been received to date. Councilmember Growe advised she will be available for the Council Goals Session scheduled for February 16 & 17, 1990. ---- . Minutes of the Arden Hills Regular Council Meeting, 12-26-89 , Page 6 , HISC; (Cont'd) Public Works Supervisor Winkel reported to Council on the status of the watermain break on County Road E. Councilmember Mahowald questioned if the Clerk Administrator contacted Mr. . Schelendich regarding the Engineer's letter on the sod problem. Berger stated he had contacted Schelendich and also forwarded a copy of Engineer Maurer's letter regarding the sod. Mayor Sather questioned if staff has received any requests from citizens who wish to serve on committees in 1990; requested any correspondence and current members status information be forwarded to Council Liaisons with the newsletter packet this week. CHAR. GAMBLING Phyliss Smith, Gambling Manager for the Sweet Adelines, ORDINANCE DISC. appeared before Council to request an exemption from the Charitable Gambling Ordinance requirement which allows only four bingo occasions per week. Smith stated this would be on a temporary basis only until such time as her organization regains compliance with State requirements relating to expenses exceeding gross receipts. In discus s ion, it appears the Sweet Adelines bingo operation and number of occasions currently held at Pot-O-Gold may be within the Ordinance guidelines. Council directed Attorney Filla and staff to meet with Mrs. Smith to discuss the regulations and make recommendation to Council at a future meeting. A1JJOURN Malone moved, seconded by Growe, that the meeting be . adjourned at 8:40 p.m. Gary R. Berger Thomas R. Sather Clerk Administrator Mayor NOTICE OF MEETINGS The next Regular Council Meeting will be held on Monday, January 8, 1990, at 7:30 p.m. , at the City Hall. . COUNCIL MINUTES~ *~fJ~J (1u DATE //~f / SUBJECT: / - DISCUSSION: . - . -' :"l,:..:. " Moved: {IMYOR SATHER) COUNCILMBR: ~ c;AT~ ~ Seconded: R) COUNCILMBR: (HANSEN) (MALONE) . (MAHO THAT COUNCIL: VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator~AttorneY --- - ~ Treasurer En.gineer Parks Director - Pub. ks. Supervisor ,x;. Planner (~ Dep. Cl~ COUNCIL MINUTES Jo/ ~~_/ DATE PAGE SUBJECT: DISCUSSION: . - . -, ~ ,#1~'7~ Moved: .clMYORSATHER) COUNCILMBR: (MAHOWALD) Seconde\i:(hlAYOR SA;rHER) COUNCILMBR: (MAHOWALD) THAT COUNCIL: cS - ( ') VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Eu.gineer - Parks Director Pub. Wks. Supervisor Planner Dep. Clk -----.---.---- --- ------------------------- COUNCIL MINUTES DATE PAGE SUBJECT: ~ I 2-~~/j;f' A , .~,f r f DISCUSSION: . - . -. :>.:.;. .. ~- Moved: .c~YORSATIiER) COUNCILMBR: (HANSEN) C (MALONE) ~ (GROWE) (MAHOWALD) Seconde!i: (l'jAYOR SATHER) COUNClLMBR: (HANSEN) (MALONE) . GR (MAHOWALD) THAT COUNCIL: - 0 VOTE: AYES: h NAYS: Hansen Malone S~ather Hansen Malone Sather Growe l1ahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer En_gineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk COUNCIL MINUTE~ . ~ DATE ~ Ii A~~~:~~~~J SUBJECT: ~ DISCUSSION: . f~~ ~~ "~ - - .... - tJ-4 - - . .. Moved: {fMYORSATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) Seconded: . (l'jAYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk COUNCIL MINUTES ~ DATE PAGE SUBJECT: DISCUSSION: . - - . - - y~ ~ r~~ ~ ~ .. - Moved: JJM,YORSATHER) COUNCILMBR: ~LONE)~ Secondelf: (lljAYOR SATHER) COUNCILMBR: THAT COUNCIL: VOTE: AYES: NAYS: ("-') Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner_________Dep. Clk Q~ . ,'. f... ., BOARD OF RAMSEY COUNTY COMMISSIONERS 316 COURT HOUSE ST. PAUL, MINNESOTA 55102 612-298-4145 DUANE W, McCARTY COUNTY COMMISSIONER DISTRICT 1 December 19, 1989 Thomas sather, Mayor City of A(den Hills 3740 Brighton Way South Arden Hills, Minnesota 55112 Dear Mayor Sather: On January 20, 1990, the newly instituted Edmond-Ollhoff Veterans of Foreign Wars Post #2609 and Auxiliary will be hosting a Charter Dinner at the Holiday Inn in Shoreview. Post #2609 serves the cities of Arden Hills, 110unds View1 North Oaks, Shoreview and Vadnais Heights, and is named after two area soldiers who served our country with distinction. .private First Class Paul R. Edmond, a member of U.S. Army company B 2nd Battalion, was killed in service to his country during the vietnam War. On June 9, 1969, Private Edmond climbed atop an armored personnel carrier to help a machine-gunner whose weapon was malfunctioning. Although he was able to repair and load the weapon, in the process he exposed himself to intense enemy fire and was killed by an exploding rocket-propelled grenade. Private Edmond was posthumously awarded the Silver Star, Broi1ze Star, Army Commendation Medal and the purple Heart. Corporal Walter L. Ollhoff, who served in the Army's 505th Parachute Infantry during world War II, received the Bronze Service Arrowhead, the .I\merican Theater Si?:,"vicE' R;hbnn. the European-African-Middle Eastern Theater Service Ribbon, the purple Heart, and the Good Conduct Medal. To honor these men and their contributions to our country, I would ask you to proclaim January 20, 1990, as Edmond-Ollhoff Day in the City of Arden Hills. The members of the Post and Auxiliary would like two copies of the proclamation to read and present to the families of these servicemen at the Charter Dinner. please contact Peggy verkuilen, Auxiliary Chairman, at 483-5614 if you need further information. .""""'Y'(\ 'J..'- .. , i ./ /; I -f:-;t-- [/t"" / / (' I J~<r /. (// '" I ' L... './. .. . ...."' (/ ' .~, '. Duane W. McCarty, Commissioner Ramsey County District One S~46 ~ , CITY OF ARDEN HILLS . MEMORANDUM --------------------------------------------------------------------------- --------------------------------------------------------------------------- DATE: December 29, 1989 TO: Mayor and City Council FROM: Gary R. Berger, City Administrator SUBJECT: Resolutions 90-01, 90-02, 90-03 and 90-04 --------------------------------------------------------------------------- --------------------------------------------------------------------------- Attached please find routine resolutions which should be adopted at the first meeting in January. They are all placed on the Consent Calendar portion of the agenda, since they are routine and need no discussion. ACTION REQUIRED: Staff recommends adoption of the resolutions as presented. ACTION REQUIRED: . If Council concurs with the staff recommendation, they should pass a motion~ under Consent, adopting the following resolutions: Resolution No. 90-01, "DESIGNATING DEPOSITORIES AND CORPORATION AUTHORIZATION" . Resolution No. 90-02, "DESIGNATING ADDITIONAL DEPOSITORIES FOR INVESTMENT PURPOSES". Resolution No. 90-03, "DESIGNATING BROKERAGE FIRMS FOR INVESTMENT IN FEDERAL GOVERNMENT INSTRUMENTS". Resolution No. 90-04, "RESOLUTION FOR TRANSFER OF FUNDS BY TELEPHONIC INSTRUCTIONS" . GRB:madlr . - , CITY OF ARDEN HILLS . RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 90-01 DESIGNATING DEPOSITORIES AND CORPORATION AUTHORIZATION THIS IS TO CERTIFY: That at a meeting of the City Council of Arden Hills duly called and held January 8, 1990, the following resolution was adopted: RESOLVED, that the Norwest Bank St. Paul, N.A. and the Firstar Roseville Bank shall be the official depositories for all funds of the City of Arden Hills for the calendar year 1990; and BE IT FURTHER RESOLVED, that the City Treasurer shall, from time to time, ascertain that adequate security as required by the laws of the State of Minnesota, is furnished by such depositories to protect the City's deposited funds against financial loss; and BE IT FURTHER RESOLVED, that checks of this corporation drawn on Norwest Bank, St. Paul, N.A. and the Firstar Roseville Bank, hereinafter called the Bank, shall be signed by three of the following officers: Thomas R. Sather or Mayor Acting Mayor Gary R. Berger or Catherine J. Iago . City Administrator Deputy Clerk Frank C. Green or Paul L. Malone Treasurer Deputy Treasurer BE IT FURTHER RESOLVED, that the City Administrator, Gary R. Berger, is authorized to use a signature stamp at such time as it becomes necessary for Mayor Thomas R. Sather or Frank C. Green, Treasurer. BE IT FURTHER RESOLVED, that the said banks are hereby authorized and directed to honor and pay any checks so drawn as above set forth, whether or not such checks be payable to the order of one of the foregoing persons either in his individual or official capacity or deposited to his individual credit, and whether or not such signatures are followed by the title or office of the person signing. Adopted by the Arden Hills City Council this 8th day of January, 1990. CITY COUNCIL CITY OF ARDEN HILLS By Thomas R. Sather, Mayor ATTEST: . Gary R. Berger, City Administrator - . .. CITY OF ARDEN HILLS . RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 90-02 DESIGNATION OF ADDITIONAL DEPOSITORIES FOR INVESTMENT PURPOSES WHEREAS, Resolution No. 90-01 designates the Norwest Bank, St. Paul, N.A. and the Firstar Roseville Bank as official depositories for funds of the City of Arden Hills for the calendar year 1990; and WHEREAS, it is desirable to invest City funds at the highest available interest rate; NOW, THEREFORE, BE IT HEREBY RESOLVED that effective this date, the following banks and savings and loans are designated additional depositories for the sole purpose of investing funds of the City of Arden Hills: American National Bank of St. Paul First Minnesota Savings Bank Norwest Investment Services, Inc. Twin City Federal Savings & Loan Association Minnesota Municipal Money Harket Fund (4M Fund) . BE IT FURTHER RESOLVED, that the City Treasurer is authorized to take whatever actions are necessary to make investments at the aforesaid depositories and to ascertain that adequate security, as required by the laws of the State of Minnesota, is furnished by such depositories to protect the City's deposited funds against financial loss. Passed by the City Council of Arden Hills, Minnesota, this 8th day of January, 1990. Thomas R. Sather Mayor ATTEST: Gary R. Berger City Administrator . , . CITY OF ARDEN HILLS . RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 90-03 RESOLUTION DESIGNATING BROKERAGE FIRMS FOR INVESTMENT IN FEDERAL GOVERNMENT INSTRUMENTS WHEREAS, Resolution No. 90-01 designates several banks and savings and loan companies as depositories for the sole purpose of investing funds of the City of Arden Hills; and WHEREAS, it is desirable to invest City funds at the highest available interest rate; NOW, THEREFORE BE IT RESOLVED that effective this date, the following brokerage firms are designated for the sole purpose of investing City funds in Federal government instruments: Piper Capital Management, Inc. Merrill, Lynch, Pierce, Fenner & Smith, Inc. Shearson Lehman Hutton BE IT FURTHER RESOLVED that the City Treasurer is authorized to take whatever actions are necessary to make investments at the aforesaid . brokerage firms; and BE IT FURTHER RESOLVED that no collateral be required since investments are authorized only in Federal government instruments which are backed by the full faith and credit of the United States government. Passed by the Arden Hills City Council this 8th day of January, 1990. Thomas R. Sather Mayor ATTEST: Gary R. Berger City Administrator . . . CITY OF ARDEN HILLS . RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 90-04 RESOLUTION FOR TRANSFER OF FUNDS BY TELEPHONIC INSTRUCTIONS WHEREAS, the Norwest Bank St. Paul, N.A. and the Firstar Roseville Bank are depositories in which funds of the City of Arden Hills may be deposited, and a corporate resolution with respect thereto is presently in effect authorizing the deposit and withdrawal of funds; and WHEREAS, the City of Arden Hills desires to add to and supplement said corporate resolution with the following resolution: RESOLVED, 1. Anyone of the following persons: NAME TITLE Frank C. Green Treasurer Paul L. Malone Deputy Treasurer Gary R. Berger City Administrator . is authorized on behalf of this corporation to give instructions by telephone to the NORWEST BANK ST. PAUL, N.A., or the FIRSTAR ROSEVILLE BANK to transfer funds on deposit with the bank: (a) to other accounts of this corporation with the bank; or (b) to other accounts of this corporation with other banks. 2. The bank is authorized to act on such telephonic instructions received by it from anyone who represents himself to be any of the above-named persons whether or not his voice resembles the voice of such person. 3. The bank is authorized in its sole discretion to refuse to honor telephone instructions and to insist upon written instructions signed by anyone of the persons named in paragraph 1 of this resolution. Passed by the City Council of Arden Hills, Minnesota, this 8th day of January, 1990. Thomas R. Sather Mayor ATTEST: . Gary R. Berger City Administrator - CITY OF ARDEN HILLS . MEMORANDUM --------------------------------------------------------------------------- --------------------------------------------------------------------------- DATE: January 3, 1989 TO: Mayor and City Council FROM: U~ Gary R. Berger, City Administrator SUBJECT: MSA Designation of Red Fox Road -------------------------------------------------------------------------- -------------------------------------------------------------------------- Attached please find a letter from City Engineer Terry Maurer noting the approval to have Red Fox Road designated as an MSA street. Also attached is Resolution No. 90-05, establishing this designation. RECOMMENDATION: Staff recommends adoption of the attached resolution. ACTION REQUIRED: If Council concurs with the staff recommendation, they should pass a . motion adopting Resolution No. 90-05, "RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREET". GRB:madlr attachments . - -,I/,I~-:J- CONSULTING ENGINEERS . Maier Stewart & Associates Inc. January 3, 1990 File No: 520-000-00 Municipal State Aid Mr. Gary Berger Administrator City of Arden Hills 1450 W. Highway 96 Arden Hills, MN 55112 RE: RED FOX ROAD Dear Mr. Berger: We have informally requested MnDOT to add Red Fox Road to the City's . Municipal State Aid System. This has been approved, therefore, the next step for the City Council to adopt the attached resolution formally requesting the system change. Please return an executed copy of the resolution after City Council action and we will proceed with the change. If you have any questions, please call. Sincerely, MAIER STEWART AND ASSOCIATES, INC. T5~~ TJM/km enc. . 1959 SLOAN PLACE. ST. PAUL. MINNESOTA 55117 612.774.6021 Equal Opportunity Employer . CITY OF ARDEN HILLS . RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 90-05 RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREET WHEREAS, it appears to the Arden Hills City Council that the street hereinafter described should be designated Municipal State Aid Street under the provisions of Minnesota law. NOW THEREFORE BE IT RESOLVED by the Arden Hills City Council that the road described as follows, to-wit: Red Fox Road between TH 51 and Lexington Avenue be, and hereby is established, located, and designated a Municipal State Aid Street of said City, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED that the Mayor and City Administrator are hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as Municipal State Aid Street 106. . Adopted by the Arden Hills City Council this 8th day of January, 1990. CITY COUNCIL CITY OF ARDEN HILLS By Thomas R. Sather, Mayor ATTEST: Gary R. Berger, City Administrator CERTIFICATION I hereby certify that the above is a true and correct copy of a Resolution duly passed, adopted and approved by the City Council of said City of Arden Hills on January 8, 1990. City Administrator, City of Arden Hills . (SEAL) CITY OF ARDEN HILLS MEMORANDUM . --------------------------------------------------------------------------- --------------------------------------------------------------------------- DATE: January 2, 1990 TO: Mayor and City Council FROM: David W. Kriesel, Building Official SUBJECT: 1989 Construction Activity Report --------------------------------------------------------------------------- --------------------------------------------------------------------------- A total of 167 building permits were issued last year. The estimated valuation of all construction was $8,638,405.53. Building permit fees collected were $53,665.85. The breakdown is as follows: 1. SINGLE FAMILY DWELLINGS - 12, Val.-$1,780,209, Avg.-$148,350 Average Valuation - Previous Years: $193,633 - 1988 $122,825 - 1984 $160,681 - 1987 $128,952 - 1983 . $147,965 - 1986 $121,560 - 1982 $135,380 - 1985 $106,700 - 1981 NOTE: The valuations listed are based on per square foot costs given us by the State Building Code Division and do not portray the actual retail values. Number in parentheses is number of permits issued the previous year. 2. REMODELING - 72 (92) 3. DETACHED GARAGES - 6 (3) 4. FENCES - 10 (7) 5. WOODBURNING APPLIANCES - 5 (2) 6. DEMOLITION - 5 (4) 7. SWIMMING POOLS - 7 (7) 8. DRIVEWAYS - 4 (0) 9. COMMERCIAL/INDUSTRIAL (Listed in order of issuance): Name/Address/Valuation: . Opus Corp., 3900 Northwoods Drive, $100,000 Woodbridge Properties, 8 Pine Tree Drive, $5,600 Reiling Construction, 4105 Lexington Ave. $8,000 Woodbridge Properties, 8 Pine Tree Drive, $12,500 Page Two . Name/Address/Valuation Woodbridge Properties, 6 Pine Tree Drive, $23,450 Reiling Construction, 4105 N. Lexington, $15,000 Opus Corp., 3900 Northwoods Drive, $15,000 Minnesota Cellular, 1296 W. Co. Rd. F, $20,000 John Thury Const., Hwy 8 & Co. Rd. I, $6,400 Reiling Construction, 4105 N. Lexington, $6,300 McGough Construction, 4177 Fernwood, $45,000 Woodbridge Properties, 1265 Grey Fox Rd., $27,500 Woodbridge Properties, 1210 W. Co. Rd. E, $10,850 McGough Construction, 4177 Fernwood, $500,000 C.G. Rein, 3751 N. Lexington, $20,000 Dant Corporation, Mounds View High School, $241,177 Bethel Co lIege, 3900 Bethel Drive, $15,000 Bethel College, 3900 Bethel Drive, $31,805 McGough Construction, 4177 Fernwood, $3,324,604 C.G. Rein, 3757-63 N. Lexington, $396,233 Rueters Information Service, 1200 W. Co. Rd. E, $6,000 Wisconsin Const. Co. , 4061 N. Lexington, $17,000 Ideal Construction, 4480 Round Lake Blvd., $12,000 Bethel College, 3900 Bethel Drive, $34,000 Bellair Construction, 3499 N. Lexington, $18,500 Brunn Construction, 3245 New Brighton Rd., $1,500 . Rein Construction, 3673 N. Lexington, $42,000 Rein Construction, 3565 N. Lexington, $4,000 HO'WTIlan Design, 3757 N. Dunlap, $30,000 McGough Construction, 4100 N. Hamline, $192,501 Construction Analysis & Mgmt., 4105 N. Lexington, $498,854 Designer Pools, Town House Village, $50,000 Woodbridge Properties, 1210 W. Co. Rd. E, $42,500 Mn/DOT, County Road I, $85,000 Olson Concrete, 4797 Hwy. 10 NE, $24,000 McGough Construction, 4100 N. Hamline, $25,000 Woodbridge Properties, 1275 Grey Fox Rd., $72,000 Center Companies, 3758 N. Dunlap, $9,000 National Automatic Sprinkler, 2 Pine Tree Drive, $11,000 DWK:madlr . - CITY OF ARDEN HILLS . MEMORANDUM --------------------------------------------------------------------------- --------------------------------------------------------------------------- DATE: January 4, 1989 TO: Mayor and City Council FROM: ~.B'Gary R. Berger, City Administrator SUBJECT: Water Interconnection Change Order -------------------------------------------------------------------------- -------------------------------------------------------------------------- Attached please find a letter from City Engineer Terry Maurer recommending approval of the attached change order for the water interconnection between Arden Hills and Shoreview. RECOMMENDATION: Staff recommends approval of the change order as presented. ACTION REQUIRED: If Council concurs with the staff recommendation, they should pass a motion approving Change Order No. 4 for the City of Shoreview Island Lake . Avenue project. GRB:madlr attachments . ------- - ~~,,:,/- CONSULTING ENGINEERS . Maier Stewart & Associates Inc. January 3, 1990 Fi 1 e No: 520-000-00 Mr. Gary Berger Administrator City of Arden Hills 1450 W. Hwy. 96 Arden Hills, MN 55112 RE: WATER INTERCONNECTION CHANGE ORDER #4 Dear Mr. Berger: As requested, I have reviewed Change Order #4 for the City of Shoreview, Island Lake Avenue project. This change order deals directly with the water . interconnection between Shoreview and Arden Hills. Specifically, it changes the method of connection on the Arden Hills side from a cut-in tee to a wet tap. This change was necessary to eliminate the need to shut down the water in the area during construction. Secondly, a hydrant and valve was added to the interconnect as a method to discharge air and stagnant water before use. These items were discussed at the project's preconstruction conference. They were also discussed with Public Works Supervisor Winkel before construction. The wet tap results in a $320 deduct to Arden Hills and the hydrant is proposed to be split 50/50 at a cost of $1,161.50 per city. These costs are reasonable for the work accomplished. Therefore, I would recommend approval of Change Order #4. If you have any questions, please call. Sincerely, MAIER STEWART AND ASSOCIATES, INC. 2iUyy/11~ Terry J. Maurer, P.E. TJM/km . 1959 SLOAN PLACE. ST, PAUL. MINNESOTA 55117 612-774-6021 Equal Opportunity Employer .. . VILLAGE OF SHOREVIEW . RAMSEY COUNTY, MINNESOTA 4665 NORTH VICTORIA STREET Shoreview, Minnesota 55126. Telephone 484-3353 December 18, 1989 Mr. Gary Berger City Administrator City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 RE: SHOREVIEW / ARDEN HILLS WATER SYSTEM INTERCONNECTION CITY PROJECT 89-25 Dear Gary: Attached is a change order for the water system interconnection between Arden Hills and Shoreview at the Grey Fox Road - Lexington Avenue intersection. The change order is for the installation of a fire hydrant and gate valve that was necessary for the proper operation and maintenance of the in terconnect ion. The change order also includes a credit for the substituting of a wet tap into the 12-inch main on the Arden Hills side of Lexington Avenue in lieu of a tee that was . originally proposed for installation. The tee could not be installed due to the high number of users on the Arden Hills system and the lack of valves to isola te these users. The breakdown on costs is as follows: ITEM ARDEN HILLS SHOREVIEW vIET TAP $ (320.00) $ 0.00 HYDRANT, VALVE $1,161.50 $1,161. 50 TOTAL $ 841. 50 $1,161. 50 It is requested that you review this item with your City Council. The work has been completed as part of the proj ecL The contractor was authorized to proceed with the work because the changes were necessary to implement the interconnection. If the change order is acceptable, please notify me so that the final payment to the contractor can be made. If there are additional questions, please contact me. A final invoice for the interconnection construction will be forwarded within the next few weeks. . CJT(]k:li~ \ .... \.. I R. Charles Ahl, P.E. Director of Publ ic Works '. A~~~EtJ CHANGE ORDER u' '-, ~:rr.&aY' ~NCINEERS. ARCHITECTS. PLANNERS 222 EAST LITTLE CANADA ROAD, ST. PAU~ MINNESOTA 55117 612 484-0272 . OWNER City of Shoreview DATE November 10, 1989 OWNERS PROJECT NO. 89-6 CHANCE ORDER NO. 4 PROJECT DESCRIPTlGN Island Lake Avenue SEH FILE NO. 89096 The following changes shall be made to the contract documents Description: Modifications to 8" watennain crossing of Lexington Avenue (Change Order No. 2) Purpose of Change Order: Basis of Cost: ~ Actual o Estimated . Attachments Ilist supporting documents) Furnish & Install 12" x 8" Wet Tap to Arden Hills System $ - 320.00 Furnish & Install Hydrant, Gate Valve & Lead +2,323.00 Total" Increase $ .2,003.00 Contract Status Time Cost Original Contract 60 Davs $283.991.10 Net Change Prior co.'s 1 to 3 - ' 46 Days 82,463.17 Change this co.. 0 2,003.00 Revised Contract 106 Days $368.457.27 Recommended for Approval: Short-Elliott-Hendrickson, Inc. Agreed to by Contractor: Midwest Asphalt By &1}~ 13. ~d By . Title ~, p, LoI'I.5T:. S'ft., By . Distribution Contractor 2 Owner 1 Projea Representative 1 SEH Office 7 SHORT ELLIOTT $I PAU~ CHIPPEWA FALLS, HENDRICKSON INC MINNESOTA WISCONSIN ---.- CITY OF ARDEN HILLS . MEMORANDUM --------------------------------------------------------------------------- --------------------------------------------------------------------------- DATE: January 4, 1989 TO: Mayor and City Council FROM: Mary Ann DeLaRosa, Administrative Secretary SUBJECT: Approval of Additional Refuse Collector and Business Licenses -------------------------------------------------------------------------- -------------------------------------------------------------------------- The following is a list of additional business licenses and a refuse collector for 1990 license approval. REFUSE COLLECTOR: Haul-A-Way Systems, 400 Whitall Street, St. Paul, 55117 #775-2323 Rate is $14/month, (4 cans) billed quarterly and for low volume users, there is a charge of $120 for 50 bags used. BUSINESS LICENSES: . Miller Co. (at Pot-O-Gold) - 1 Amusement Device Arden Hills Tire & Service - Retail Sales Sun Place of Arden Hills - Retail Sales All Star Video - Retail Sales RECOMMENDATION: Staff recommends approval of the 1990 licenses as requested. ACTION REQUIRED: If Council concurs with the staff recommendation, they should pass a motion under Consent, approving the above refuse collector and business licenses for 1990 as requested. madlr . COUNCIL MINUTES~~ ~fi DATE PAGE SUBJECT: DISCUSSION: . - ~O . -" .:<,:.;. .. Moved: klMYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) Seconde!i:(l!:lAYOR SA;rIlER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hansen Malone S"ather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator _Attorney Treasurer Eu.gineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk COUNCIL MINUTES DATE PAGE SUBJECT: (1'7 ~~ /it (J DISCUSSION: . . - ~1 Moved: (~YOR_SATHER) COUNCILMBR: (HANSEN) (MALONE) MAHOWALD) Seconded: (llJAYOR SA~HER) COUNCILMBR: (RANSEN) (MALONE) (MAHOW THAT COUNCIL: VOTE: AYES: NAYS: c::::) Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: ___ TOTAL: (- -) . Hansen Malone Sather Growe. Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk - , CITY OF ARDEN HILLS . MEMORANDUM =========================================================================== DATE: January 5, 1990 TO: Mayor and City Council FROM: iflJ3 Gary R. Berger, City Administrator SUBJECT: 1990 City Appointments ========================================================================== Attached please find the 1989 City Appointments and a partially completed 1990 City Appointment listing. Council should advise staff on the Acting Mayor so that it may be filled in and also determine who the Council liaisons will be for the various committees. (It may be necessary to delete some of the committees, if Council previously moves in that direction) . RECOMMENDATION Staff has no recommendations for the 1990 City appointments. . ACTION REQUIRED: Council needs to appoint an Acting Mayor and liaisons for the various City committees and advise staff of their choices so that the listing can be completed. GRB:madlr attachments . - VILLAGE OF ARDEN HILLS . 1989 APPOINTMENTS Acting Mayor................... ..... .... ......Nancy K. Hansen Treasurer.................................... .Frank C. Green Deputy Treasurer............................. .Paul L. Malone Clerk-Administrator.. . . . . . .... . .............. .Gary R. Berger Deputy Clerk-Administrator..... ......... ......Catherine J. Iago Village Attorney.. . . . . . . . . . . . . . . ... ..... .... . .,Ter6,oe FLEa Prosecuting Attorney. . . . . . . . . . . ..... .. .. ...... Jerome Filla Auditor. . . .. . . . . . . . . . . . . . . . . . . . . .. . . . . .. . .... .Abdo, Abdo & Eick Consulting Engineer............ ............... Planning Consultant........ ... .......... ......Wehrrnan/Bergly Associates Health Officer................ . .............. . Dr. Robert Dunn 11: ':? Civil Defense & Energy Director...............Rssalt D~AA~~~ Code Enforcement Officer..................... .David --Kr,iesel Heating Inspector. .... . .. . ... ................. .Eugene Pakoy Electrical Inspector.. ... .....................Metropolitan Inspections (Gunnar Pettersen) Landscape Inspector.......................... .Ervin Oelke Plumbing Inspector......... ... ................William Walsh OSHA Inspector............................... .Robert Raddatz Weed Inspector................................ Thomas R. Sather Assistant Weed Inspector.. ....................David Winkel Zoning Administrator............ ......... .... . Catherine J. Iago . Forester. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . John T. Buckley Tree. Inspector............................... .David Win.lcel Official Newspaper........................... .Bulletin Committee Liaison Planning Commission.......................... .Jo Ann M. Growe Board of Appeals............................. .Jo Ann M. Growe Public Safety/Works.......................... .Nancy K. Hansen Parks & Recreation........ ... ... .............~om Mahowald Finance Committee............................. Paul L. Malone Human Rights Commission... ....................JoAnn M. Growe Newsletter. Committee. . . .. .... .. . .............. Tom Mahowald.p.....Jl ~ LJVFD PensIon Board....... ..... ...............~aRl~ WB-~~- ~ Cable TV..... . . ........ . . .. ... . ......... ..... .:E1tzul' L. IJ:alvut::-?~ Representative Al terna te RCS Contracting Cities R. C. L. L. G. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . N. Hansen J. Growe f~~ Suburban Cable Commiss ion. . . . . . . . . . . . . . . . . . . . . W. Bauer 'f. .sau........ N.W. Youth Service Bureau N' ~""'- . , CITY OF ARDEN HILLS 1990 APPOINTMENTS . Acting Mayor............ ...... ................ tJ~ ~ Treasurer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Frank C. Green Deputy Treasurer...................... ........Paul L. Malone Clerk-Administrator...........................Gary R. Berger Deputy Clerk-Administrator....................Cathy J. Iago City Attorney................................ .Jerry Filla Prosecuting Attorney............ ..............Jerry Filla Auditor...................................... .Abdo, Abdo & Eick Consulting Engineer.......................... .Maier Stewart & Assoc. Planning Consultant....... .... ............... .Wehrman/Bergly Associates Health Officer.................. ...... ....... .Ramsey County Civil Defense & Energy Director. ..... ... ......Dan Winkel Code Enforcement Officer... .... ......... ......Dave Kriesel Heating Inspector.............. ......... ... ...Gene Pakoy Electrical Inspector....... ... .......... ......Metropolitan Inspections (Gunnar Pettersen) Landscape Inspector............ ...............Wehrman/Bergly Assoc. Plumbing Inspector............................Dave Kriesel OSHA Inspector.......................... . . . . . . Dan Winkel Weed Inspector.... ... ...... .... ........... ....Tom R. Sather Assistant Weed Inspector. ............ .........Dave Winkel Zoning Administrator...... ..... ........ ... ....Cathy J. Iago Forester. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . John T. Buckley . Tree Inspector.......... ............ ..........Dave Winkel Official Newspaper........ ...... ..............Bulletin Committee Liaison Planning Commission....... .... ...... ..... .....~ Board of Appeals.................... .......... ~ Public Safety/Works. ................ .......... . Parks & Recreation................ ............ Finance Committee............................. Human Rights Commission................ ....... Newsletter Committee.......................... LJVFD Pension Board................. .......... ~~.~~. . -.- - ----...- - . Representative Alternate RCS Contracting Cities R.C.L.L.G.................................... .N. Hansen J. Growe Suburban Cable Commission........... ..........W. Bauer T. SatHer p.~ N.W. Youth Service Bureau N.~ . ---....--- COUNCIL MINUTE~ DATE~ SUBJECT: 9'0 DISCUSSION: . - - - - wdR CL- - . .:I,:.;, Moved: (->,1bYOR SATHER) (MAHOWALD) Seconded.: (ll:lAYOR SA~HER) (MAHOWALD) THAT COUNCIL: VOTE: AYES: ~.... a Hansen Malone S'ather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk --------------------- ---- _ u ---- --- .~~~... - ~~~ ---- ~ F~ 1h~~'ir @ ~~.r~~i a--~ y; , . -- ---- --- . . CITY OF ARDEN HILLS MEMORANDUM . =========================================================================== DATE: January 3, 1990 TO: Mayor and City Council FROM: Gary R. Berger, City Administrator SUBJECT: 1990 Committees/Committee Appointments --------------------------------------------------------------------------- --------------------------------------------------------------------------- Attached please find a list of potential committees and volunteers for the various committees for 1990. FINANCE COMMISSION Please note the addition of Mitchell Cox and Mark J. Anderson as new members of this group. Attached please find their letters of interest. Staff recommends appointment of Mr. Cox and Mr. Anderson to the Finance Commission, and reappointment of the other volunteers listed. Dale Hicks has also indicated interest in serving on this group, but his letter has not been received yet. It will be copied for Council if it is received prior to agenda distribution. Meetings are the fourth Thursday of each month at 7 :30 P.M. . CITY HALL COMMITTEE Note that Mike Olson has recently volunteered to serve on this committee. Staff recommends appointment of the nine individuals listed on the attached sheet, plus suggests that Council appoint one (or more) of its members to also serve with this committee. Staff will also appoint someone to this group. Council also needs to pick a regular meeting day for this committee and set the date for the first meeting. PUBLIC SAFETY/WORKS Five members are willing to continue on this committee which meets on the third Thursday of each month at 7:30 P.M. Staff has not received letters of interest from anyone else to serve on this committee and recommends that the five individuals listed be reappointed to the Public Safety/Works Committee. PARK AND RECREATION According to Chair Sand, the individuals listed are willing to serve on the Park and Recreation Commission for 1990. They meet the fourth Tuesday at 7:30 P.M. Staff recommends reappointment of the volunteers listed. HUMAN RIGHTS COMMISSION . In reviewing minutes for this group for 1989, staff noted that only four meetings were conducted; one on January 18 with five members present (two new members were introduced at this meeting); four members were present on - --- . . Page Two . March 15 and again on May 17, while on September 20, five members were present (again, two were new members). Since September, there have been no additional meetings. According to Section 2-83 of the Code of Ordinances, the number of members allowed on this Commission is set at ten (0) . At the present time eight members serve, but usually only half that number attends meetings. Staff questions the need for this Committee and their function, since there is a Minnesota Department of Human Rights which handles discrimination grievances. As far as staff can determine, there have not been any grievances brought to the City's commission in a number of years. If Council feels a strong desire or need for this group, they should verify that Ray Conroe, Howard Myers and Sushila Shah are willing to serve another three year term, and then reappoint them as well as the remainder of the volunteers to this group. However, if Council questions the need for this group, they should move to disband the Human Rights Commission and direct the City Attorney to prepare the necessary amendment to the Ordinance, deleting reference to a Human Rights Commission. NEWSLETTER PUBLICATION COMMITTEE This group meets the first Thursday of the month on a quarterly basis at 6:45 A.M. at Perkins. Staff does not receive minutes from anyone on this and questions the need for the committee or its function. Perhaps . Councilmember Mahowald, as liaison, could address the purpose/function of this committee and decide if it serves a viable purpose. It should be noted that Town Crier editor Sue Schroeder receives copies of the City Council minutes and receives information to place in the Crier. Council should determine whether they wish to have this committee continue. If so, they should reappoint the four volunteers listed. BOARD OF APPEALS Five members currently serve on this Board. In reviewing staff minutes, it was noted that this group met four times in 1989, on January 28, to consider two variances, with two members present; on May 23 to consider two variances, with three members present; on August 29 to consider one application with four members present; and on September 26 to consider one applicaton with three members present. During the other months, the meetings were cancelled as there were no applications requested. This group meets during the summer months on the fourth Tuesday at 5:30 P.M. on site, and during the winter months on the fourth Saturday at 10:00 A.M. It would be staff's recommendation that this Board and the Planning Commission be combined, with the members meeting on the first Wednesday of each month, at 7:30 P.M., the same as the Planning Commission. (Note that Barbara Piotrowski is the Board of Appeals Chair and also serves on the Planning Commission). Variances could be considered by the Planning Conunission. This would eliminate an additonal agenda being sent and . additional minutes being transcribed and distributed and could be handled, as many other cities do, with one agenda and one set of minutes. Council should consider this possibility and perhaps Councilmember Growe, who acts as liaison to both the Board of Appeals and Planning Commission could . . Page Three check with the volunteers to obtain their feeling to this suggested combination. If they concur, staff should move to appoint those individuals currently on the Board of Appeals to the Planning Commission. If Council is not in agreement with this suggestion, they should move to reappoint the five members to the Board of Appeals. PLANNING COMMISSION The listed volunteers have agreed to serve on the Planning Commission for 1990. If Council is agreeable, they should move to reappoint the volunteers listed to serve for 1990 on the Planning Commission. GRB:madlr attachment . . . 1990 COMMITTEE LISTS . BOARD OF APPEALS PLANNING COHMISSION Barbara Piotrowski, Chair Don Ashbach Ward Sessing Peter Martin Terry Schutten Ray McGraw Jean Lemberg Scott Petersen Vince Linders Dennis Probst, Chair Barbara Piotrowski FINANCE COMMISSION Dorothy Zehm David Carlson Sandra Dunekacke ffte~s. I !JJH:,rT Jeanne Winiecki Charlotte McNiesh RuNlJ9<< Mi e.....u Robert Woodburn Chuck Mertensotto Bob Curtis, Alternate Ramanik Shah Thomas Steele PUBLIC SAFETY/WORKS Jeff Sjobeck Bill Wrigley Jerry Miller, Chair Frank Green Roy Ambli Mitchell Cox Don Zehm Mark Anderson Leslie Goldsmith Herbert Tatley HUMAN RIGHTS COMMISSION Barbara Younoszai, Chair 1991 Shirley Chase 1991 PARK AND RECREATION . Ray Con roe 1990 Howard Myers 1990 David Sand, Chair Sushila Shah 1990 Keith Enrooth Rose Hedlund 1991 Mary Gillies Mary Larson 1991 Dorothy McClung George Larson 1991 Don Messerly Alan Montgomery NEWSLETTER PUBLICATION COMMITTEE Tom Mulcahy Hark Peterson Kat"fla:r iFl8 C... ':"d.Lvu, CLd.ll. Pattie Green Melva Ahrens Jody Rutledge Sue Schroeder, Editor of Town Crier (Quarterly breakfast meetings) CITY HALL COMMITTEE Ward Sessing Dorothy Zehm Jeanne Winiecki Steve Erickson Brad Lemberg Kathy Brown Bill Wrigley Keith Myrme1 . Mike Olson . LAW OfFICES . MOSS & BARNETT A PROFESSION,o,L ASSOCfATION 4800 NORWEST CENTER 90 SOUTH SEVENTH STREET MINNEAPOLIS, MINNESOTA 55402.4119 MITCHELL H. COX TELEPHONE 1612) 347.0300 TELECOP1ER (612) 339-6686 (6121347-029] December 26, 1989 City of Arden Hills City Hall 1450 West Highway 96 Arden Hills, Minnesota 55112 Re: Vacancies on the Finance Committee Dear Sir or Madam: The most recent edition of the Arden Hills Town Crier indicated that vacancies exist on the Finance Committee. Since I would like to become active in the Arden Hills city government, I would like to volunteer to serve on the . Finance Committee. Although I am currently a lawyer with the firm of Moss & Barnett, a Professional Association, my undergraduate degree was in Business Administration, with a concentration in finance. Accordingly, my education may be of benefit to the community. If you have any questions regarding this matter or if you would like any additional information, please feel free to call. Lv MHC/krs 95ZKRS . . . January 3, 1990 Arden Hills city council Arden Hills city Hall 1450 West Highway 96 Arden Hills, Minnesota 55112 Dear city council Members: I would like to volunteer for a position on the Arden Hills Finance Committee. I am interested in serving my community and feel that my educational background and experience would serve valuable in a role as a finance committee member. Enclosed is a brief resume Which outlines my work experience and educational background. I live at 1613 Lake Johanna Boulevard in Arden Hills where my wife and I built a home in Summer/Fall 1987. Prior to that we lived in Shoreview from 1985-87. I have three children Katie (3), Bjorn (2) and Erik (7 months). ... If I can provide any additional information or references please call me at (H) 636-1825 or (W) 370-4357. Thank you for your consideration. Sincerely, J ;1' ~}IL, ~ ; II. . ,1 " j U ., . .. --__n_~ / Mark J. Anderson . , . MARK JEROME ANDERSON 1613 Lake Johanna Blvd. Telephone H (612) 636-1825 Arden Hills, Minnesota 55112 W (612 ) 370-4357 EXPERIENCE 5/85 - Present FIRST BANK NATIONAL ASSOCIATION Minneapolis, Mn 55402 Commercial Lender - Assistant vice President Responsible for commercial portfolio of loans totaling in excess of $100 million. Experience in structuring and documenting numerous types of financings. 8/83 - 5/85 ERNST & WHINNEY Minneapolis, MN 55402 Advanced Staff MIS Consultant Assignments included selecting and . implementing hardware/software systems, designing and programming microcomputer systems, and modeling financial statements using an electronic spreadsheet. 11/82 - 3/83 CONSUMER INFORMATION ENTERPRISES, INC. Cambridge, MN 55008 Intern Programmer Responsible for work on special mailing project including the writing of application programs. EDUCATION UNIVERSITY OF MINNESOTA Minneapolis, MN 55455 Masters in Business Administration (MBA) . Concentration in finance and marketing. Graduated Spring 1989. ST. CLOUD STATE UNIVERSITY St. Cloud, MN 56301 Bachelor of Science degree: major in . Quantitative Methods and Information Systems. Graduated Spring 1983. -.--- (\ ) CITY OF ARDEN HILLS . MEMORANDUM --------------------------------------------------------------------------- --------------------------------------------------------------------------- DATE: January 8, 1990 TO: Mayor and City Council FROM: Mary Ann DeLaRosa, Administrative Secretary SUBJECT: Resignation of Newsletter Chairman Katharine Crichton -------------------------------------------------------------------------- -------------------------------------------------------------------------- This morning I received a call from Chair Katharine Crichton. She informed me she has been in the hospital since December 1, is still in the hospital and will have a long period of recuperation. Therefore, she felt it would be best for her to resign from the Newsletter Committee. I advised her that the Committee reappointments were scheduled for this evening1s Council meeting, and she wanted Council to be advised of her situation. RECOMMENDATION . Staff recommends that Council accept Chair Crichton's resignation and determine if there is still a need for this Committee to meet in the future. ACTION REQUIRED: Council should accept the resignation of Katharine Crichton and appoint a new Chairman for this group if Council wishes to see this Committee continue meeting. The remaining members are Melva Ahrens, Jody Rutledge and Sue Schroeder. GRB:madlr . COUNCIL MINUTES V :~tJ;-tL- ~"" SUBJECT: 1- DISCUSSION: . ~ - l.- - - - ,- VOTE: AYES: ~ther -- NAYS; Hansen Malone Hansen one Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer En.gineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk - - ~~- ~ ~~~~i:L<W~. ~~~~~? "- - ~'{L nt t ~ ~ 7 , . - :--- ~ - 7 - , . , --- - - . ~ ~ - ~ . . H - - .. u.._ - -------- - --- ----------- COUNCIL MINUTES DATE PAGE SUBJECT: DISCUSSION: . - e. .... .. Moved: {/MYORSATIiER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) Secondep.: (MAYOR SATHER) COUNCILMBR: (HANSEN) . (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays AbS.. ALSO PRESENT: Clk/Administrator Attorney Treasurer En.ginee r Parks Director Pub. Wks. Supervisor Planner Dep. Clk ------ ----------- . CITY OF ARDEN HILLS . MEMORANDUM -- --------------------------------------------------------------------------- --------------------------------------------------------------------------- DATE: January 5~ 1990 TO: Mayor and City Council FROM: Gary R. Berger, City Administrator SUBJECT: 1990 Recycling Agreement -------------------------------------------------------------------------- -------------------------------------------------------------------------- Attached is the 1990 Agreement for Curbside Recycling Services with Easy Recycling, Inc. City Attorney Jerry Filla has reviewed the Agreement and has indicated that it is in correct form (see attached letters of December 5 and January 3). The City will pay Easy Recycling $85 per ton or $2,890 per month, whichever is greater. The previous agreement with Easy Recycling was $66 per ton or $2,250 per month, whichever was greater. The City uses 34 tons per month to compute the monthly minimum. I checked with Ramsey County and surrounding cities and $85 per ton is in line with what is currently being paid. . I have also attached a copy of the new equipment Easy Recycling will be purchasing and a copy of a card that is given to residents regarding missed pick-ups. RECOMMENDATION: Staff recommends approval of the 1990 Agreement as presented. ACTION REQUIRED: If Council concurs with the staff recommendation, they should pass a motion authorizing the Mayor and City Administrator to execute the attached Agreement for Curbside Recycling for 1990, with Easy Recycling, Inc. GRB:madlr attachments . . AGREEMENT FOR CURBSIDE RECYCLING SERVICES This Agreement, made as of January 8, 1990, between the City of Arden Hills (hereinafter the "City") and Easy Recycling, Inc. , (hereinafter the lIContractor") . The City and the Contractor agree as follows: 1. DEFINITIONS 1.1 "Area" means the entire area of the City of Arden Hills. All boundaries, unless otherwise noted, fall on the center of the named street. 1.2 "Recyclable material!' means newsprint and non-glossy paper, cardboard, glass bottles and jars, mixed aluminum and bi-metal beverage containers, other aluminum, "tin" food cansJ miscellaneous metals and other materials as mutually agreed upon by the City and the Contractor. 1.3 "Recycling Collection" means the taking up of all recyclable materials accumulated at residential properties (including multi-unit dwellings and apartments, up to 24 units) and the transporting of the recyclable materials to a site where they can be processed for the marketplace. This site shall be at an area designated by the Contractor. . 2. SERVICES TO BE PERFORMED 2.1 The Contractor shall collect all recyclable materials on the following days: If this scheduled day should fall on a national holiday, the alternate date for collection will be the following day. The City will provide the Contractor with maps of the district area, noting areas for recycling pickups and areas where pickup is not desired and/or necessary. 2.2 The term of this Agreement shall be from January 1, 1990 to December 31, 1990. 2.3 The City and Contractor acknowledge that timely performance of collection services is essential to the success of the recycling program. The work shall be done with forces which are adequate to insure the satisfactory co"llection and disposal of said materials at all times and failure to perform may be excused only by adverse weather conditions or similar hindrances which on other work might be regarded as an II act of providencel!. In the case of such an event, the Contractor will notify WCCO Radio and KSTP Radio by 6:00 A.M. to . announce the postponement and provide information on a substitute date. Generally, the Contractor will perform the postponed collection on the Friday following the scheduled collection day. --------- Page Two . 3. COLLECTION 3.1 Recyclable materials shall be prepared as follows: Newspaper and non-glossy paper: placed in paper bags or cardboard boxes. Glass: lids removed, rinsed, and placed in paper bags or cardboard boxes. Metal cans: will be rinsed and placed in paper bags or cardboard boxes. Miscellaneous metals: will be placed in cardboard boxes, not to exceed 15 lbs. in weight. Cardboard: bagged, boxed, or bundled no larger than 3 foot by 3 foot pieces. 3.2 Containers in which recyclable materials have been stored shall be placed on the curbside in front of the resident's property by 7:00 A.M. on the scheduled day or collection. 3.3 All recyclable material placed for collection shall be owned by . and the responsibility of the occupants of residential properties until they are handled by the Contractor. Upon handling of the containers and recyclable materials by the Contractor, the recyclable materials become the property and responsibility of the Contractor. 3.4 Recyclable materials deemed unacceptable by the Contractor according to preparation procedures in provision 3.1 shall be collected on the first occurrence by the Contractor and a notice left with the occupant. The address and reason shall be reported to the City the following day so the City can notify the resident of the proper sorting procedure. Subsequent instances of unacceptable recyclable materials may be rejected; however, this shall be reported to the City and a notice left with the occupant explaining why the materials were not picked up. 3.5 The Contractor's employees shall save for residents' reuse any containers marked SAVE. These containers, once emptied, shall be returned to the curbside. Any spills will be cleaned up immediately by the Contractor. 4. CONTRACTOR'S EQUIPMENT 4.1 The Contractor's vehicles shall be marked with the name of the . Contractor and the recycling logo. 4.2 The Contractor shall maintain all trucks and equipment in good . Page Three working condition. The Contractor's trucks shall be clean and aesthetically pleasing. 5. CONTRACTOR'S OPERATION 5.1 The Contractor shall establish and maintain an office with continuous supervision for accepting complaints and customer calls. The office shall be in service with continuous supervision during the hours of 7:00 A.M. until 7:00 P.M., or until all routes are completed on all days of collection as specified in this Agreement. Address and telephone number of such office and any changes therein shall be given to the City in writing. The address of this office as of the execution of the Agreement is: 784 Edmund, St. Paul, MN 55014. The telephone number is: 292-1339. 5.2 Complaints on service will be taken by the Contractor, who is responsible for all corrective actions. All complaints shall be answered by the Contractor courteously and promptly. 5.3 Whenever the City or a resident notifies the Contractor of locations which have not received scheduled service, the Contractor is required to service such locations by 3:00 P.M. the day following the missed service. . 6. PAYMENT 6.1 The City will compensate the Contractor for the collection of recyclable materials from residential units as described in Sections 2 and 3. During this contract, the City will pay to the Contractor on a monthly basis, $85 per ton of materials collected, or $2,890 per month, whichever is greater. 6.2 The Contractor will submit monthly statements for services rendered as set forth in Section 7. The City shall make monthly payments within ____ days upon receipt of the statement. 7. FILING OF REPORTS 7.1 The Contractor shall submit an accurate monthly summary of the quantity and kinds of all recyclable materials collected and the primary purchaser(s) of the recyclable materials. 7.2 The Contractor shall provide scale receipts of the recyclable materials collected in each district and a statement of verification that the scale receipts reflect the recyclable materials only collected in each particular district. Receipts are due by the third day of the month following collection. . 8. INSURANCE 8.1 Prior to the commencement of this Agreement, the Contractor shall furnish the City with certificates of insurance for comprehensive Page Four . general liability, automobile liability and property damage insurance, to meet all City insurance requirements. The policy shall require the Insurance Company to notify the City in writing of any cancellation in coverage, at least ten (10) days prior to cancellation. Any losses to persons or property connected with the collection of recyclable materials through this project shall be the responsibility of the Contractor. The Contractor agrees to indemnify the City for any and all liability or loss arising in any way out of the performance of this contract. 9. RELATIONSHIP OF PARTIES 9.1 The parties intend that an independent Contractor-employee relationship will be created by this contract. The City is interested only in the results to be achieved, and the conduct and control of the work will lie solely with the Contractor. The Contractor is not to be considered an agent or employee of the City for any purpose, and the employees of the Contractor are not entitled to any of the benefits that the City provides for its employees. 10. TERMINATION/EXTENSION 10.1 If, in the Cityls opinion, the Contractor fails to carry out the . services diligently and on schedule, the City shall have the right to terminate the agreement. Prior to termination, the City will give written notice of intent to terminate. This intent to terminate shall be served upon the Contractor thirty (30) days prior to termination. 10.2 If, at the end of the term of this contract, the City and the Contractor mutually agree on an extension of this contract, this agreement will remain in effect until otherwise renegotiated. By Gary R. Berger~ City Administrator Date By Thomas R. Sather, Mayor City of Arden Hills By Chris Reinhardt, President Date Easy Recycling, Inc. . \'Ii'ARRE:'\- E. PETERSO:-': PETERSON, FRA..l\IKE & RlACH INEREIT L I>ETFRSO:-': RONALD J RIACH PROFESSIONAL ASSOCIA T[ON (1905.1982) JEROME 1'. flLl.A 200 ROSEDALJ::: TOW'ERS "'ALSO AD.\lrITED . 11 JURI. \1. QUClLEY 1700 WE<iT HIGHWAY 36 IN WISCO"'SIN DANIEL WITT FRAM GLENt\' A. BERGMA:\' ROSEVILLE, MINNESOTA 55113 tAL'ill AD.\lITTED JOHN ;\UCHAEL ,\1II.LER - IN TENNESSSEE CASS S. \'fEIL* (612) 636.6400 T[i\:[OTH'{ J. HASSETJ' ST. PAl...fL OFFICE MICHAEL T. OBERLE FAX NO. (612) 636.733..t 300 MrDWEST fEDERALBULDI:\'G BlUA:'\ B. ELKINGTO:\"+ 50 EAST FrHH STHEEl CLYDE C. AHLQUIST 51'. PAU, 1\1!I\.'-.;E50TA 55101 MOLLY T. SHIELDS (612) 291.8955 December 5, 1989 FAX NO. (612) 228-1753 OF COL'NSEL JEROME E. FRA::\'KE PETER L ST. PETER. C.P.A. Gary Berger MEI.V(N J SILVER City Administrator City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 Re: EZ Recycling Inc. Contract Documents and Insurance Binder Our File No. 10450/890004 Gary: I have reviewed the proposed contract and insurance binder in the above-captioned matter. I offer the following comments: 1. Section 3.5 of the contract indicates that nspills . will be cleaned up immediately" . The contract should indicate whose responsibility it is to clean up the spills. 2. You may wish to review verification procedures for scale receipts. This could be handled administratively. 3. Section 10.1 of the contract contains the termination provisions. Please note that after the City gives notice to terminate, the contract requires you to attempt to reconcile your differences with the contractor. I do not know what the parties have in mind by the phrase "reconcile their differences". 4. Section 8.1 of the contract requires a certificate showing comprehensive general liability, automobile liability and property damage insurance~ The certificate of insurance binder which was presented only indicates general liability coverage. It also indicates that the coverage will expire on January 20, 1990. It does not indicate that the City will be notified prior to the cancellation of such insu:-cance ~ If you have any questions, please contact me. . Very truly yours, _,!_e};;<a Filla WARRE:'-: E. l'ETER..'iOL\ PETERSON, F~~KE & RIACH EVERETT L. PETERSO"'< RO;\!ALD J. R1ACH PROFESSIO"lAL ASSOCIATION (1903.1982) JEROME P. FILLA 200 ROSEDAlE TOWERS *Al50 ADMITTED . THURJ. M. QU1GLEY 1700 WEST HIGH\VA Y 36 IN WISCONSIN DANIEL \\'ITI FRA;\1 GLE)J~ A. BEI{G..\1A:'-: ROSEVILLE, MINNESOTA 55113 tAl50 ADMJ'lTED JOHN MICHAEL MII.!.ER IN TE]\""!'\ESSSEF. - Ct'.SS S. WEIL* - TI;\IOTHY J- HASSETT (612) 636.6400 ST. PAUL OFnCE ~I]CHAEL l' OBERLE FA..X NO. (612) 636.73.14 300 MIDWEST FEDERAL BUILDING BRIAN n. HK[i\'(i-TO),lt 50 M.ST FIFTH STREET CL\1)E C AIfI.QUlST ST. PACL, M1NNESOTA 5SJ01 :-'IOLLY T SHIELDS (612) 291-8955 January 3, 1990 FAX NO. (612) 228-1753 OF COUNSEL JEROME E. FRA:-.IKE PETER L ST. PETER, CP.A Gary Berger ....lEL VIN J SILVER City Administrator City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 Re: Contract Documents EZ Recycling Inc. Our File No. 10450/890004 Gary: I am enclosing a copy of an agreement prepared by Mr. McNabb who is the attorney for EZ Recycling Inc. The draft incorporates the changes which I suggested in my correspondence of December 5, 1989. In addition, Mr. McNabb indicated that he would provide the . City with a certificate of insurance that satisfies the provisions of the contract. As you will recall the current insurance coverage expires on January 20, 1990. If you have any questions, please contact me. Very truly yours, \ Filla JPF/lcr Enclosure cc: Jay McNabb . " · '-/f'f' om ~. 0 " I . C" ~a o 0 30 ~"O ~ 0 "O~ ~ ^ -'0 o ~. C ~ 00 -~ n c m3 -- m ^D ""0 ~~ " " 0" m, ~ 3 '<0 (03 ::;-~ ~ ~ ~~ 00-<11 % m ~ m .,,2 ~o =' W- ,,"0 ~ 0 -' n . c o = ~~ -m o m 3 m 0 c " "0 "",0:::. , m ~ 00 00 =" ~ m ~ m m '" (1) = "0 " 0 ~~ 0 ~ 3 a OJ cr ro 0 3 '" ~ " '3 0 !? Ii 1-- ............ ...... ...(f)lf'1 ro ~~ :.:G::CC" "\ ~ lJ=!OJ~cn)>c:mIJJlJN--lr01r-1--!--! OI~~ ~:!'!~3o..~::f"2~ tit ~n ~. -. Ol :::r C ::::.. (.Q en 0 ro 0 -- c 0 --- 0 w w ro 0 0 ClJ _.:::l:::' 0 OJ 0.. (1) -...;........ , -uz :+1 ::J ro ^ co (J} m ::r (") i.i}" (IJ ::E r o-~ en (l) = = =- 3 U x Q OJ 0.. C V\ _ C Q.1 '< .-,; ~m ~l;: ;-;. (f) CD ro ~ (j) u; :::; ....... ro ro jl) s.. ro -. 9: co ([) m u U 3'''' =: 0 ro ... 0 :3 ::::0 ro 0 '< 2-" o -"~......, Cl) -. 0..:J -. -. co _ Vl IJ; !~ m,- ;.2 oS' G) Cf) ~ ~ N 0- 0 CD ~. (f) 9: ..... =i' ro (Q I ~ 0 ~ -, c (') ~ s. (1) -. ~ ::2. ~ 0.. ~ = g.. CD '" c * 0 (J) 0 -, -- ~ _ -. '<:J Cl) Q :y m _. < :3 0 :3)> --l < 3 0...:J '< :3 o ~ ,',. 0 3 m 8. N' '" g 0 3 s: 0 0 ~ '" 3 0 m US' '" m m" r:j o::r "'''' '" to n "'.C " g; ~.~ U --.. '< ro (fJ - Q * r..5 :J ~ 3 r ([) Q 6" :y ::r w ~ -g 0 0 :3 ~ ~ Q 9-....... ro m -Ill :1>'< ~,. OJ JJ ([J -' -'" s: x ,..... ro (fJ ::r - co = - 0 (l) Z r-t- ::+ --':"""", "0 ~; '_" j g w ~ ~ -i:i s. ~ ~ s' D b. ~ ~ l Ul -= ~ ::;;- 0~' a. (J) ~ g ~r ~ ~ ~ m E _. ~ "'8 , c.- '-~-~..:) 0:3 (Xl x O::!". ;::.: -0 v ,..... I'\) :::r =: ~. ~ ::J N () :3 ro ro :: 1.0' ro IJ'"l v ~ ~ ~ ~u ,.': .) '.>' ^ ~ 0) ::r ....., P-1 '< ru 0. 0.. d) ...... OJ _. .... -';:3 OJ 0." i,,:; _ _ ''''',..: 3 CD 0 1\) CD CD 0 0 () -.....j <..9- ~ S' (D 0.:2. Ul U1 u :3 rrl r"'i: _ ~ _. _~, :'E:J. .:,' :'.!i :;::=f 0' x 0 ~ CD ~ ...... 0 c' -, to (j) :y () \J,l ro OJ VI 'C r-t- VI ~ 'C'- ,.:" x (D 0 - '< ;;;;;: co ...... w () -.: 1..0 '-0 -. 0 r -3 .. ,~ :::: c;r....... {l:l ~ ~ 0 2. U1 (0 ~ ::J W 0. 1\) g. ~ ro ro C ........ ~ 9: ro ;:::: . f' ~ OJ", ~. , ~'J :3 --+ 4:>. () U 0 <' 0 - \J,l to D 0 (;.) @@ -. '< '< ' V\ ;::J"" 0 < VI '< "- "OJ r,;'::: -. co U1::r "D ~ -; CD 5- ~ Q: :T 0 -:E --'- m w () m - ClJ ~ ro ~ D.: n r.- m ~- , ':, ~ .:... ~ ~ u ~ 0- 0.:3". CD +-- ~ 2. ...... () () ';3 0" 0' t;; 3 VI ro Q. ~: 0 2- I .( 3 f\.) ~ OJ ~ 0 0 S. () _m 0' (Jl C ~ Q ~ fr < ~ i:C 0.. ro 1..0 .. ~ S' m ;") "'Q. CD "Q::+' 0 3 () 0 0 ~ .p. '< '< Ul '< ~ ro ---+--. -. n \to 0 OJ ,~, '< - ~. '< ::r < 0 n.' -. ro :J~. "'CJ . ~ :5, ,~. CD:J ro co 0 W Q . :;::0 &t. r-t- 0 -. 0 (3 -; P3ro (Q (Q -, -0.9-: ro _CJo:J o~,' ? " ::::!'.o c ::r wC (", VI::J-. I..Q.. ,. 3 :J..... ill '< _~ '< ("\0..00 ;:; P ~ 8 co ~' ::::t. ~ W Ol Q. 0 ro c -. 3 C- -- 0 OJ .-.Cf ro :=-., ~ OJ 'Tl ::J C COm -. ro::!:(l~ iii ---- (j) =:;-: CD -- 0'\ n c::. 0 n :E.. do :;! - 0- (l (;ro3'<;::;':~ " 0_ Q) o..::J ~ :::r '? o~ - ~" '" :3 "-' or:!:: ;-*i :J :E n CJ cr OJ '" co;!l. .... I. . . . . . 0 .......... .. ~ == 2. ;::::;.. ro ....... " "t:s 'i do I --l (J) U) () :0 :-I ""C () () r 0 en m )> :r> m ::n m (") Z -. '"0 ~ 3 3 i:J ~ ;;; ,,"-' +> I -'uuo-.{l:l-lo-.W-.u-=::==Q.lro()cro :J OJnro =.: oom 1- --J ~ ~ 9; 3 3: -a 6 ~ ~ ~ ~ ~ 6: % u ~ -2 '5 Ul ~ 0- '<~. ~ ~ ~ C "" o~ 00 or ~ - - ':!"; ro ro U (Q <: Z 3 (j) ro (j) Q co (j) S; :::r =;' 0 -:::; '2:!.. '< -. g VI ro _.,' z -I -= r1 -'::::!" ':t. ~ -. ~ C n --'- a: Ul 2. D D 0 (1) :3 {l:l C 0 ~ r-t- ::!. 3 = ~ " o - :: ~(Oro3~~r nQ.lUlcoco~8o(j)'<ro:3 c ......=to~ OJu::::. n =' i :: ~ ^3()([)-gj;m =::::I2~U:J~CD^;.;' -'S- ~ ::rOA"V'l g- ~ ;;:8 Qo Q):J{fJOO (DccrooC?r.o::::;c-:Ec ro ro3ro.o ~ m ,g'::;- o-.~ w (1):::1-......,0 wum ([) n r-t- roc -.., o ~.:o to< ! c C :::!. {fJ ::E ~ C {fJ 0 0 =:3 ~ = ~:3 -. 3 '< -.: 0-"0 _. 0 ~ .'52 m, (Q 2. ~ ~ ;::,.. ro =ti --+ OJ '< 0 ~ (l} ::r ro 0 (Q 0- n ~. 0 n ......_. .:I: ro ([)::r Q ::r 0. Q) ::2; -. ~ o' -, 3 ~ ;:r 0 :;:::-; ro s: 3 An'" '" ~~ - I ~ Q "'R I ::J:!: Q) -. a. - o' 0 - :E 0 2. w 0. :J ...... Q} OJ c:r ~ x", ~ ~N Z N I (j) 0 '< m "'" 0 ~ u (1) 05 "' '" 0 '< to "'~. ~ ::J ' i?: ~" C Vi :J ~a:oZ o~~~(n~oro'-:J ~u "'0 ::J o..~o.. 0-.... S'" 8 ~rn r 0 Q:J -I s: 0 U -. W cr- :::I ::; Q) 0 (3 ---.: a.. (l;:l iii' ~ " ~ - ::::r ro 0 co ro P;- (l) t5 ::::!'. ([) 0.. C?? a < 0 (fl _ ro -.:r ....., ~ -, n 0 -. 0 -. \tI lD Q) 0 (fl Q) c- o -; - ([) -. x (n Q:: ;=;,:::r ::J C :::. A ro \tI::J Q} a.. _ lJ1 ~ ro ~ r~ C 02 (l} 9::. -"'" U ro '< <0 "D K; Q (n Ol Ui 3 0...- ro . ~~ m 6 () Ul co <0 (J) us. 0 0,. ~ (n -, Cl.. ::r"'O -I 8~. ~ ro~ - ::J'" (l) Q. {l:l ::r (J) _ (J) '< C 0 ro Q.J ~ _ . I"" - 0. ~ '" - - '!'. 0 ~ 05 "' n = '" OJ '" ~ >< ;f;;; 0....., =:~. cr-'CO !l)~ tu CJr--t-...... (J1 "''go ('..) om r:Dro ro9..3 ::JQo:= ~rorol--' ~ -~~ ........ -.~ Q. ::::ro 9:() 0 r--t-ro~Vl On r~ t ro ~ ~ S' g S; o;t" n ::J" '" ~N CD .0 "Do.. <.03::0 3 ~c 0... m ~~ a, ~. : ~. ~ ~ ~. ro c 0 2: -.. ft> '" "'''' ~ ~ "D "0 -0 n ~ "'On (fl ~ 3 0 C:J '< _. 0 .. c.n ~ ro en ro n. n ~. '< c: .t>~ ::J ~ - ~ -6' Cl.. tu .... O. ::; -.J ....... :J 0,1 ro...... (""l OJ l.C _ VI Cl.. to. . , CO""" "'"'~ om "" :::::::;@, -- !~: ~<fj;, ~~;<pJ;L, · ~ *,; ~C' _r~ ~h,/?(/ - - - Moved: {IM.YORSATHER) COUNCILMBR: (HANSEN) UMALONEU (GROWE) (MAHOWALD) Seconde~:(l'!AYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) . ~~ (MAHOWALD) THAT COUNCIL~ ~ ~ _ y f -;;-0 - ')U fJ - . . ~,?'~ /?1te .,,-- ~A-# / VOTE: AYES: 2 NAYS: ~ . Hansen Malone Sather Hansen a one Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: (- -) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk ---- - - ~-MJ ~ ~.~ @ .~~. .~ ? ~ { -- &v-/ ~ all ~ ftjAZ ~- , ~ . . COUNCIL MINUTE~ ~ DATE PAGE SUBJECT: DISCUSSION: . - ~ Ir . t;. ~ -- - ~ ~df:- Ir~ 1 ~-< t:/2 / -~ ~ ic ~ tviq .. Moved: flMYORSATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) Seconded: _ (ltlAYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: ,.. AYES: NAYS: I S-ather Hansen Malone Sather Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . -. Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer En.gineer Parks Director Pub. Wks. Supervisor Planner Dep. elk - COUNCIL MINUTES ~ DATE PAGE SUBJECT: DISCUSSION: . - . ~ .. Moved: (/MYOR SATHER) COUNCILMBR: (:^m;"~ (MALONE) (GROWE) (MAHOWALD) Seconde,:!: (lljAYOR SA;rHER) COUNCI~ (HANSEN) . (MALONE)' . ~ (MAH THAT COUNCIL: "!f-~-- , ~ -.. 0 VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator _Attorney Treasurer En,gineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk