HomeMy WebLinkAboutCCP 06-11-1990
, . AGENDA
~ CITY OF ARDEN HILLS
~ REGULAR COUNCIL MEETING - CITY HALL
MONDAY, JUNE 11, 1990 - 6:30 P.M.
1. Presentation by Auditor Gary Groen on 1989 Annual Financial ~.
Report. (Finance Committee members have been invited). ~ ~))
2. Adjourn.
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1. CALL TO ORDER AND ROLL CALL.
2. AGENDA ADOPTION.
3. APPROVAL OF MAY 21 WORKSESSION AND MAY 29 REGULAR MINUTES.
4. CONSENT CALENDAR:
a. Approval of Partial Payment, HRS Construction Co.
b. Approval of Fireworks Permit for Northwestern College.
c. Approval of Request for Door to Door Canvass.
d. Approval of List of Claims and Payroll.
END OF CONSENT CALENDAR.
. 5. PUBLIC COMMENTS.
6. UNFINISHED AND NEW BUSINESS:
a. Environet Change Order Requests (Kern Milling Project) .
b. Lexington Avenue Study Recommendations.
7. COUNCIL COMMENTS.
8 . ADJOURN .
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JUNE MEETINGS
June 13 - Public Safety/Works, 7:30 PM
June 20/21 - city Hall Tours, 6:00 PM
June 25, city Council, 7:30 PM
June 26 - Board of Appeals, 5:30 PM (at site)
June 26, Park and Recreation, 7:30 PM
June 28 - Finance Committee, 7:30 PM
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COUNCIL MINUTES ~k./ / ~ ~DATE /1't/P' PACE /
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Moved~;~R SATIiER~___ COUI".CILMBR: (HANSEN) (MALONE) (GROWE)
Seconde(l: (l1AYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD)
THAT COUNCIL:
VOTE: AYES: NAYS:
Hansen Malone Sather Hansen Malone Sather
Growe Mahowald Growe Mahowald
ABSTAIN: TOTAL: ( - - )
Hansen Malone Sather Growe Mahowald Ayes Nays Abs.
Clk/Administrator X -- Treasurer - Engineer -
. ALSO PRESENT: Attorney
, K
Parks Director - Pub. Wks. Supervisor Planner - Dep. Clkr
J
MINUl'ES OF THE ARDEN HIllS mUNCIL WORKSESSION
MONDAY, MAY 21, 1990, 4:30 P.M. - CITY HALL
. CALL ill ORDER Pursuant to due call and notice thereof, Mayor sather
called the meeting" to order at 4:30 p.m.
ROLL CALL The roll being" called the following" members were present:
Mayor Thomas sather, Councilmembers Nancy Hansen, Paul
Malone and JoAnn Growe. Absent: Councilmember Thomas Mahowald. Also present: Park
Director John Buckley, Public Works Supervisor Dan Winkel, Clerk Administrator
Gary Berger and Deputy Clerk Catherine Iago.
KEN MILLING; Mayor sather referred Council to the well abandorunent
WELL ABANOONMENT discussion continued from the 5-14-90 Council meeting".
Clerk Administrator Berger ~lained Paul Goudreault and Darrel Ohman, Delta
Environmental Consultants, and Jolm Gilbertson, Bergerson-caswell, were present
to discuss the change order sul:Initted for well abandonment at the Kem Milling"
site.
Paul Goudreault reviewed well abandonment operations to date, and =ent
conditions of wells #3 and #4. He noted there was little informtion available on
wells #3 and #4 when the bid specifications were compiled. Goudreault ~lained
the contractor not only found the wells to be deeper than initially estimted,
but also found sand in the bottom of the wells which will have to be cleaned-out
before proper abandonment can =.
Mayor sather questioned the exact cost for abandonment of wells #3 and #4.
. Goudreault estimted the cost for abandonment of the four wells at $6,000.00
each; total of approximtely $24,000.00.
John Gilbertson, representing" Bergerson-caswell, stated he has prepared a cost
estilTlate for the additional work on wells #3 and #4 to a=mplish proper
abandonment.
There was discussion relative to the differential in the bids received and why
two of the bidders quoted higher costs for the abandonment of the four wells.
Councilmember Hansen commented that most residential wells in this area are
deeper than the estimted depth listed in the bid specifications.
councilmember Malone noted that Delta was hired to prepare specification and
receive bids and the change order represents an almost 100% in=ease over the
original bid quote. He also noted that Delta is now requesting" additional fees
for services which it appears were outlined in their original contract.
Goudreault stated that the scope of services have changed from the original
contract entered into with the City; additional services include attendance at
meeting"s, contacting" Public Health Services to determine if steps could be
elllninated in the state requirements for abandonment which would save the City
money.
. Mayor sather suggested the contractor, Delta Environmental and the City share the
cost overage in the change order and additional fees charged by Delta for
~ed services.
Gilbertson ~lained it is difficult for a contractor to subnit a bid quote which
includes all conditions which could exist; noted he did not ~ to find sand
in wells #3 and #4 and the depth of the wells is still undetermined until the
sand is removed. He suggested charging" the city on a "time and mterials" basis,
not to exceed the change order amount.
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Minutes of the Arden Hills council Worksession, 5-21-90
Page 2
KEN MILLING (Cont'd) Goudreault advised the scope of work outlined by Delta in .
their bid quote for services has ~ed beyond the
items listed.
Clerk Administrator Berger reported that Delta representatives appear to be
acting" on behalf of the contractor, rather than the city. He noted that Delta
representatives should be aggressively acting" on behalf of the city to keep
change orders to a minimum.
Mayor sather suggested the representatives from Delta and Bergerson-caswell take
a brief intermission to discuss the proposed cost-sharing" or other alternatives
for later discussion.
HIRE FIRM; Council was referred to a memorandum from the Clerk
CITIZEN SURVEY Administrator dated 5-17-90, relative to reference
checks on firms proposing" to conduct the citizen survey.,
Council generally con=ed that Decision Resources has had experience working"
with municipal government surveys, the costs are reasonable and references are
excellent.
councilmember Hansen =nmented the survey is costs are too high and the funds are
not budgeted for this purpose; reported the Public safety/Works committee
generally agreed with her comments after reviewing" the informtion sul:Initted.
Council con=ed to retain Decision Resources to conduct a telephone survey and .
to place this mtter on the Council Agenda for the May 29 meeting". It was further
determined that councilmembers and staff be prepared to submit recommendations
for persons to work with the firm to corrpile the survey questionnaire at the
5-29-90 meeting, and that staff research funding" for the project on an equal
sharing" basis between the following" areas of the budget: Administration, Public
Works, Parks, Council and utilities funds.
'l'CAAP LEITER; Council was referred to a letter drafted by Planning"
PlAN cx::MMISSION Commission member Ray McGraw, regarding" the Arsenal
SlJI3CU1MIT'l'E study Planning" SUbcommittee recommendations.
MCGraw was present and briefly discussed the subcommittee activities and
correspondence from legislators relating" to the TCAAP site.
McGraw advised that state statute 477A. relates to financial funding for use of
land as parks; questioned if funding" would apply to government facilities of this
nature.
McGraw advised the Planning" Commission strongly encouraged the Council to take
necessary action to insure that Arden Hills has the right of first refusal to
land now occupied by TCAAP, in the event the land is released by the Federal
government.
After discussion, Council concurred to direct the City Attorney to research state
statute 477A and detennine if a request for funding" will apply to a facility of .
this nature and, if the statute applies, determine a method for obtaining" the
funding. Council requested staff to report to Planning" Commission and Council on
this matter. It was further agreed by Council that a dialogue should be
established with Legislators, particularly Bruce Vento, regarding" this matter.
Council thanked McGraw and the members of the subcommittee for their efforts.
. . < .
Minutes of the Arden Hills Council Worksession, 5-21-90
Page 3
~ KEN MILLING; Council reconvened for discussion on the Kem Milling"
CHANGE ORDER site change order request from Bergerson-caswell for
well abandonment.
Paul Gouderault and John Gilbertson proposed additional funding" be authorized by
Council in an amount not to exceed $8,000. 00 and the entire well abandonment
project would be billed on a time and materials basis. It was also suggested that
Delta Environmental will provide oversight for the well abandonment at no
additional consulting" cost to the City, other than the costs originally outlined
in the scope of work for the project.
Council concurred with the recommendation and requested Delta subnit a letter,
outlining" the abcve tenns, and staff was directed to place this mtter on the
Consent Agenda for the Regular Council meeting" held 5-29-90. Council requested
Delta representatives review the time and mterial invoices subnitted from
Bergerson-caswell for all work at the site and provide the Council with a
mnnmary .
NEIGHBORHOOD M'l'G; Clerk Administrator Berger subnitted a "draft" agenda
STOWE AVE/KATIE for the Neighborhood Meeting" scheduled on May 31, to
lANE, EASEMENTS discuss the easement en=oachments on Katie Lane and
Stowe Avenue, for Council review and cormnent.
Public Works Supervisor Winkel advised he will give a visual presentation of the
easement en=oachments and discuss methods of eliminating" the problems.
. Council suggested Winkel also ~lain the necessity for "preventive mintenance"
to residents.
It was also suggested that Attorney Filla be present at the meeting".
Council concurred to invite Attorney Filla to attend the Neighborhood Meeting", to
direct staff to determine a plan for elimination of en=oachments after the
meeting", and to schedule a follow-up meeting" with residents within 60 days to
discuss those en=oachments which need to be removed immediately and provide a
timetable for remcval of remaining" encroachments.
Council further directed Public Works Supervisor Winkel to have employees nark
the easement along the rear property lines in this area a few days prior to the
meeting" in order for residents to view the en=oachments.
COUNCIL OJMMEN'l'S
BUSSARD COURr; Councilmember Growe questioned the status of the Bussard
EASEMENT PROBLEN Court easement en=oachment.
Clerk Administrator Berger advised Engineer Maurer is reviewing" the situation.
UPDATE; CITY HALL Councilmember Malone reported on the city Hall committee
CXM1I'l"l'EE MEETING and revieWed the agendas for upcoming" meeting"s.
. REPORr; FLOWER Mayor sather reported on the "Flower Power" canpaign
:EDWER CAMPAIGN breakfast and ~lained there was a good turnout for
BREAKFAST the breakfast, however, the planting"s were not canpleted
due to weather conditions.
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Minutes of the Arden Hills council Worksession, 5-21-90
Page 4
EMPlOYEE/COUNCIL Mayor sather recommended staff, Council and their ~
PICNIC families consider scheduling" a picnic on the evening" of
the regular worksession; suggested this would be a nice
break from the heavy worksession schedule mintained throughout the year.
Park Director Buckley volunteered to work on scheduling" the picnic.
Councilmember Hansen recalled the Finance CoImnittee was to report to Council on
the proposed assessment policy at the June worksession meeting".
NOTICE; TRAIL Park Director Buckley distributed the letter which will
IMPROVEMEN'l'S be sent to residents regarding" the Trail Improvements
scheduled for this summer.
ARMY RESERVE CN'l'R; Clerk Administrator Berger reported on the meeting"
POLICE/FIRE SERVICES between City staff, Commander Bergeron, Fire Chief
Winkel, Attorney Filla and Army representatives regarding"
proposed police/fire services at the training" facility currently under
construction at Lexington Avenue and Highway 96.
ADJOURN Growe moved, seconded by Malone, that the meeting" be
adjourned at 6:45 p.m. Motion carried unanimously. (4-0)
Gary ~!erg~ .
Thomas R. sather
Clerk Administrator Mayor
.
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MINUI'ES OF THE ARDEN HILLS REQJlAR COUNCIL MEE'l'ING
'l'UESDAY, MAY 29, 1990, 6:30 P.M. - CITY HALL
. CLOSED SESSION; Council held a closed meeting" to discuss labor
lABOR NEJ3OI'IATIONS negotiations between 6:30 and 7:30 p.m.
CALL 'l'O ORDER Pursuant to due call and notice thereof, Mayor sather
called the meeting" to order at 7:30 p.m.
ROLL CALL The roll being" called the following members were present:
Mayor Thomas sather, Councilmembers Nancy Hansen, Paul
Malone and JoAnn Growe. Absent: Councilmember Thomas Mahowald. Also present:
Engineer Terry Maurer, Park Director John Buckley, Public Works Supervisor Daniel
Winkel, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago.
ADOPr REVISED Mayor sather asked if there were any additions to the
AGENDA 5-29-90 May 29 Agenda.
Councilmember Malone requested Item 4 b., Approval of Bergerson-caswell Change
Order, under Consent Calendar, be moved to Unfinished and New Business for
discussion.
Clerk Administrator Berger requested an additional item be placed on the Consent
Calendar, Approve Payment to HRS Construction for Removal of Underground Storage
Tanks.
Growe moved, seconded by Hansen, to adopt the May 29
Council Agenda as amended to remove Item 4 b., Bergerson-caswell Change Order,
. from the Consent Agenda for discussion and to add Item 4 c. Approve Payment to
HRS Construction for removal of Underground storage Tanks. Motion carried
unanimously. (4-0)
APPROVE MINUI'ES Mayor sather asked if there were any additions or
corrections to the minutes of May 14.
Councilmember Malone requested the following" wording" be included for
clarification purposes:
Page 5: Paragraph #1: Delete the words "sump pump" and add "sanitary sewer".
Page 7: Paragraph #6: Add the word "move" at the end of the first sentence.
Hansen moved, seconded by Growe, to approve the minutes
of the May 14 Council Meeting", as amended. Motion carried unanimously. (4-0)
mNSEN'l' Malone moved, seconded by Growe, to approve the Consent
CALENDAR Calendar, as amended, and authorize execution of all
necessary documents contained therein:
a. Appoint Firm to Prepare citizen Survey.
b. Approve List of Claims and Payroll.
c. Approve Partial Payment, HRS Construction, for Removal of Underground storage
Tanks.
Motion carried unanimously. (4-0)
. CHANGE ORDER; Council was referred to a letter from Delta Environmental
BERGERSON-aswEIL Consultants, dated 5-24-90, regarding agreements for
lyEIL ABANOONMENT change orders at the Kem Milling" site discussed at the
Council worksession on 5-21-90.
Minutes of the Arden Hills Regular Council Meeting", 5-29-90
Page 2
CHANGE ORDER (Cont'd) Councilmember Malone stated it was his understanding" from.
the worksession discussion that Bergerson-caswell agreed
to charge the City for the entire well abandonment project on a time and
materials basis.
Council con=ed with Malone's assessment of the worksession discussion.
Malone moved, seconded by Hansen, to amend and approve
the agreement with Delta Environmental Consultants, per their letter dated May
24, 1990, and for well abandonment at the Kem Milling" site with Bergerson-<::aswell
conditioned upon the entire project closing =sts being" billed to the City on a
time and mterials basis and approval of the change order, not to exceed
$8,000.00 for the project. Motion carried unanimously. (4-0)
PUBLIC COMMEN'l'S
ARDEN TRAIL Council was referred to a memorandum from Park Director
IMPROVEMEN'l' Buckley dated 5-24-90, relative to the notice sent to
property owners regarding" the Arden Trail Improvements
and a memorandum from residents along the trail dated 5-23-90, requesting" this
mtter be placed on the agenda.
Mayor sather requested persons wishing" to speak in favor of or opposed to the
proposed improvement to speak at the mi=ophone, identify themselves by name and
address and briefly state their concerns.
Gary Niemczyk, 1918 Noble Road, stated the trail improvement has been discussed
for several years and he remains opposed to the improvement. He ~ressed concern.
that the existing" trail is =entl y in good condition and will become full of
debris, similar to the north part of the trail system, if improved.
Charlie Chenoweth, 1898 Noble Road, did not favor the improvement and ~ressed
concern that the motorized vehicles =ently using" the trails will in=ease with
the improvement. He also ~ressed concern at the lack of privacy that will be
~ienced by residents; =ently persons using" the trail walk through his
yard.
Bob Jolmson, 1902 Noble Road, stated there is currently a drainage problem along
the north and south sides of Noble Road. He ~ressed concern that the problem
will occur along the pathway; displayed pictures of the problem.
Dave Haney, 1889 Grant Road, stated his principal concern is loss of privacy due
to in=eased pedestrian traffic.
Virginia Haney, 1889 Grant Road, ~ressed concern relative to the change in the
type of people that will utilize the trail if bituminous surface is installed;
=ently the trail is used by bikers, walkers and joggers. Haney stated once the
bituminous surface is installed the trail will be used for skateb::Jards, roller
blades and motorized vehicles.
Shannon Johnson, 1902 Noble Road, =rn:nented that the bituminous surface
contradicts the "flower power" imge =ently being" promoted by the city. She
stated the trail is very appealing" in its natural state. .
Minutes of the Arden Hills Regular Council Meeting", 5-29-90
Page 3
. TRAIL (Cont'd) Herman Friesen, 3370 New Brighton Road, ~ressed concern
for the safety of small children biking" in the area;
stated the asphalt surface will attract motorcycles and snowmobiles. He agreed a
nature trail better serves the area.
Jane Pream, 1886 Grant Road, stated the trail will de=ease property values in
this area.
Tom Pream, 1886 Grant Road, agreed safety is the major concern, especially with
children biking" in the area and =ossing" New Brighton Road. He was of the opinion
the trail inprovement will not be beneficial to Arden Hills. Pream also ~ressed
his dissatisfaction that residents had very little input into the planning of the
trail inprovement.
Dennis Dee, 1880 Grant Road, ~ressed concern relative to the lack of notice to
residents regarding" the irrprovement. He stated he is opposed to the trail and
questioned future plans f= upgrading the path and surrounding area.
Resident, 1895 Noble Road, advised all the neighbors have been mintaining" the
path area by 1lKMing". He stated if asphalt is installed, residents will have to
purchase further equipment to mintain the area.
Christine Poelzer, 1870 Indian Place, stated she did not receive notice of the
inprovement, although her rear yard abuts the existing" trail. She ~ressed
concern relative to safety with children biking" on the path and =ossing" streets.
. Poelzer stated safety is the min issue whether or not the bituminous surface is
installed.
Bruce Peterson, 1873 Grant Road, stated his opposition to the inprovement due to
de=eased privacy, pedestrian traffic through his yard and safety concerns
regarding" =ossing New Brighton Road.
Jerry Gelao, 1911 Noble Road, agreed with all concerns ~ressed by the
residents. He questioned the necessity for another inproved trail in Arden Hills,
as there are numerous paved trails throughout the city. Gelao stated the trail in
its natural state is still highly functional and accessible for residents. He
discussed some alternatives, such as, extending" the bike path from New Brighton
Road (where Hazelnut path ceases) and extend it north along New Brighton Road to
County Road E-2; access is still provided to Lake Johanna, via County Road E, and
to Perry Park and access to other trails abutting" New Brighton Road, along County
Road E-2.
Mayor sather asked if there was anyone present to speak in favor of the proposed
trail irrprovement. There was no response.
Mayor sather stated Council has heard and understands all concerns ~ressed by
residents this evening". He explained that a contract has been awarded for the
inprovement at the last Council meeting", however, it appears that some discussion
of the inprovement is warranted at this time.
. sather suggested two residents be appointed to work with the Park Director and
City Engineer to discuss possible alternatives regarding" the trail inprovement,
relating" to the shape, form or development of the pathway. He requested residents
prioritize their concerns prior to scheduling" a meeting" between the two
appointees and staff. The Mayor suggested a thirty day time-frame for the
discussions and the mtter placed on the June 25 Regular Council meeting" agenda.
He directed the Park Director and Engineer to review recent trail inprovements in
other communities.
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Minutes of the Arden Hills Regular Council Meeting", 5-29-90
Page 4
'I'RAIL (Cont'd) There was discussion relative to the bid award and .
possible consequences if the improvement is postponed. Engineer Maurer explained Council has the option to advise the contractor when to
begin the improvement.
There was discussion regarding" an alternative route for the trail along New
Brighton Road. Council noted New Brighton Road is a County Road and the city
would have to obtain permission to reroute the path from the county.
Gelao advised he has spoken to planning personnel at the County and was advised
the County usually cooperates with cities regarding" trail improvements.
Councilmember Hansen did not favor rerouting" the bike path along New Brighton
Road; stated it is an extremely dangerous roadway. She advised that past
community surveys indicate residents place trails as a high priority and have
indicated paved surfaces are preferable. Hansen also advised the County has not
been cooperative in the past regarding" city requests to reduce the speed limit on
New Brighton Road. She ~ressed concern that citizens were not notified earlier
of the proposed improvement and favored the citizens working" with staff to
resolve their concerns.
Hansen stated the City should mark the trail near dangerous intersections, such
as the railroad bridge a=oss New Brighton Road.
Council con=ed with the reconunendation of Mayor sather regarding" the citizens
and staff meeting" to discuss this natter and return June 25 with recommendations..
AWARD BID; 1990 Council was referred to a letter from Engineer Maurer
OVERIAY & SEAL dated 5-17-90, relative to the bid award for the 1990
COATING IMPRVMr. overlay and seal coating" improvement.
Engineer Maurer reviewed the bids received and recarnrnended the bid be awarded to
Bituminous Consulting" and Contracting", Inc., as the lowest responsible bidder, in
the amount of $74,822.55.
Councilmember Malone questioned if the additional funds l:udgeted in 1990 will be
utilized to complete other improvement projects outlined in the Pavement
Management Plan.
Maurer advised language was placed in the specifications for additional work and
those my be added with change orders. He advised he is reviewing" areas of the
city with the Public Works SUpervisor to determine where the additional monies
would be utilized.
Malone moved, seconded by Growe, to award the bid for the
1990 Overlay and Seal Coating" Project to Bituminous Consulting and Contracting",
Inc., in the amount of $74,822.55. Motion carried unanimously. (4-0)
APPOIN'IMEN'l'S; Council was referred to a memorandum from the Clerk
CITIZEN SURVEY Administrator dated 5-25-90, listing" reco!11I11endations for
VOLUNI'EERS appointments to work with Decision Resources on the .
citizen Survey.
Councilmember Hansen advised another member of the Public safety/Works Committee
had ~ressed interest in appointment, however, at this time she did not recall
the person. She questioned if she make further recommendations at a later date.
.
Minutes of the Arden Hills Regular Council Meeting", 5-29-90
Page 5
. SURVEY (Cont'd) There was discussion regarding" the fact no recommendation
for appointment from the City Hall committee, Human
Rights, or Planning" Cormnission have been received and a Council liaison been not
been recommended. Mayor sather suggested ratification of the individuals listed
in Berger's mem:>randum and other volunteers my be added at a later date.
Council suggested that Councilmember Mahowald be appointed as Council liaison,
since he was instrumental in initiating" the survey.
Malone moved, seconded by Growe, that Council ratify the
Appointment of individuals listed in the Clerk Administrator's memorandum dated
5-25-90, to work with Decision Resources on a citizen survey and reserve further
appointments for future consideration. Motion carried unanimously. (4-0)
APPOIN'IMEN'l' ; Councilmember Hansen recommended appointJnent of Eugene
PUB. SAFEIY/WORKS Novak, 1190 Tiller lane, to the Public safety/Works
<:n'IMI'l"l'EE Cormnittee.
Mayor sather con=ed and recommended appointment of Novak to the Public
safety/Works committee.
Hansen moved, seconded by Malone, to ratify the
appointment of Eugene Novak, 1190 Tiller lane, to the Public safety/Works
Cormnittee and directed staff to send a letter to Novak notifying" him of the
appointJnent. Motion carried unanimously. (4-0)
. COUNCIL (Ul]MENTS
CHARITABLE GAMBLING Councilmember Malone suggested Council consider a formula
INACIIVE LICENSES whereby inactive licenses would not be eligible for
renewal unless the taxes collected from the licensee are
equal to approximtely 80% of the average of the taxes collected from all the
licenses in the same classification. He explained if the percentage of taxes are
not paid to the city, when the licensee applies for renewal, the Council would
have a basis for denial.
Mayor sather recalled that staff was directed at the last meeting" to investigate
some means to determine which licenses are active or inactive; Attorney Filla and
staff were requested to make recommendations as to how this my be ac=nplished.
Malone ~lained the proposed approach to licensing" charitable gambling"
applicants will provide maximum benefit to the City, rather than considering" the
charitable organization by other criteria.
EMERGENCY MGMI. Councilmember Malone questioned why the City is
PLIIN; ARSrnAL responsible for =piling" an emergency management plan
for the arsenal.
Clerk Administrator Berger advised staff is reviewing" this mtter; the request
also states the City is responsible for appointing" an Emergency Preparedness
Director.
. There was discussion relative to citizens that have served in this position in
previous years and appointment of a volunteer to work on the emergency plan.
Councilmember Malone questioned if the Federal Government could be held
responsible for cost reimbursement for training" personnel or developing" the plan
since the government has brought potentially dangerous conditions into the City.
.
.
Minutes of the Arden Hills Regular Council Meeting", 5-29-90
Page 6
EMERG. PlAN (Cont'd) Fire Chief Winkel stated the Arsenal representatives have .
been cooperative and kept the LJVFD advised of mterials
stored on this property, as well as providing" safety data sheets to the city.
MEIRO WASTE REPORI Councilmember Malone questioned if the city has a serious
problem with the Infiltration/Inflow, as per the
Metropolitan Waste Control report. He asked if a substantial sewer upgrade will
be necessary.
Clerk Administrator Berger advised he and Public Works supervisor Winkel will be
attending" a series of meeting"s sponsored by the MWCC regarding" this mtter.
SIEMS COURr; Councilmernber Growe asked staff if further informtion
OIXlR PROBLEM is available regarding" the odor complaint on siems Court.
Public Works supervisor Winkel explained his staff has checked this area on two
occasions and has found no problem. He noted the odor my be from stagnant water
or cornposting; leaves have been dumped on the vacant lot. winkel stated routine
mintenance has been completed on the sewer lines in this area and no problems
were found in the lines.
Councilmernber Malone requested Winkel refer to this matter as an "odor or noxious
odor complaint", rather than a "sewer odor" in all future correspondence.
Winkel ~lained the complaint was received as "sewer gas odor" and that was the
reason it was documented as such; agreed that in future correspondence he will
classify complaints as "odor complaint". He stated no further complaints have .
been received.
SCHEDULE WKSESSION; Clerk Administrator Berger advised the Audit Report is
AUDIT REPORI DISC. being" distributed this evening" f= Council review. He
suggested Council schedule a worksession prior to the
Regular council meeting" held June 11 to discuss the report with the auditor.
Malone moved, seconded by Growe, that council schedule a
worksession on Monday, June 11, 1990, at 6:30 p.m., for the purpose of discussion
of the Audit Report. Motion carried unanimously. (4-0)
Council requested staff invite the auditor and members of the Finance Connnittee
to attend this meeting".
ACCEPI' RESIGNATION; Malone moved, seconded by Growe, that Council accept the
WILLIAM WRIGLEY resignation of William Wrigley from the city Hall
CITY HALL <U1MI'l"l'EE committee, as per his letter dated 5-18-90. Motion
carried unanimously. (4-0)
ADJOURN Malone moved, seconded by Growe, to adjourn the meeting"
at 8:30 p.m. Motion carried unan:i1nously. (4-0)
Gary R. Berger Thonas R. sather .
Clerk Administrator Mayor
NO'l'ICE OF MEETING
There will be a Council Worksession held Monday, June 11, 1990, at 6:30 p.m., at
city Hall for the purpose of discussing" the audit report. The Regular Council
Meeting" will be held at 7:30 p.m., Monday, June 11, 1990, at city Hall.
COUNCIL MINUTES DATE PAGE
SUBJECT: ~rp~ IP ? (J ,(? a7 --'
DISCUSSION:
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Moved: (lU;YORSATHER) COUNCILMBR: (HANSEN) GMALo:;J:> (GROWE) (MAHOWALD)
Seconde~: (MAYOR SATHER) COUNCILMBR:c- (Hkro<.;" II) ~ (MALONE) ( GROWE) (MAHOWALD)
THAT COUNCIL: ,/1 d~ ~ee.
""--"4
S - 2)
VOTE: AYES: NAYS:
Hansen Malone S'ather Hansen Malone Sather
Growe Mahowald Growe Mahowald
ABSTAIN: TOTAL: ( - - )
Hansen Malone Sather Growe Mahowald Ayes Nays Abs.
. ALSO PRESENT: C1k/Administrator Attorney Treasurer Engineer
Parks Director Pub. Wks. Supervisor Planner Dep. Clk
PACE
SUBJECT: ~ . ~
DISCUSSION:
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.:>,;.;.
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Moved: {IU\.YORSATIiER) COUNCILMBR:~~) (MALONE) (GROWE) (MAHOWALD)
Seconde9.: (MAYOR SAIHER) COUNCILMBR: (HA~SEN) (MALONE) (G (MAHOWALD)
THAT COUNCIL: e
-
VOTE: AYES: NAYS:
Hansen Malone S'ather Hansen Malone Sather
Growe Mahowald Growe Mahowald
ABSTAIN: TOTAL: ( - - )
Hansen Malone Sather Growe Mahowald Ayes Nays Abs.
. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer
Parks Director Pub. Wks. Supervisor Planner Dep. Clk
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MINlJI'ES OF THE ARDEN milS CDUNCIL WORKSFSSION
MONDAY, MAY 21, 1990, 4:30 P.M. - CITY HALL
. CALL 'IQ ORDER Pursuant to due call and notice thereof, Mayor sather
called the meeting" to order at 4:30 p.m.
ROLL CALL The roll being" called the following" members were present:
Mayor Thomas sather, Councilmembers Nancy Hansen, Paul
Malone and JoAnn Growe. Absent: councilmember Thomas Mahowald. Also present: Park
Director John Buckley, Public Works SUpervisor Dan Winkel, Clerk Administrator
Gary Berger and Deputy Clerk Catherine Iago.
KEN MILLING; Mayor sather referred Council to the well abandonment
WELL ABANOONMENT discussion continued from the 5-14-90 Council meeting".
Clerk Administrator Berger ~lained Paul Goudreault and Darrel Ohman, Delta
Environmental Consultants, and John Gilbertson, Bergerson-caswell, were present
to discuss the change order sul:Initted for well abandonment at the Kem Milling"
site.
Paul Goudreault reviewed well abandonment operations to date, and current
conditions of wells #3 and #4. He noted there was little informtion available on
wells #3 and #4 when the bid specifications were compiled. Goudreault ~lained
the contractor not only found the wells to be deeper than initially estimted,
but also found sand in the bottom of the wells which will have to be cleaned-out
before proper abandonment can occur.
Mayor. sather questioned the exact cost for abandonment of wells #3 and #4.
. Goudreault estimted the cost for abandonment of the four wells at $6,000.00
each; total of approxinnately $24,000.00.
John Gilbertson, representing" Bergerson-caswell, stated he has prepared. a cost
estinnate for the additional work on wells #3 and #4 to a=mplish proper
abandonment.
There was discussion relative to the differential in the bids received and why
two of the bidders quoted higher costs for the abandonment of the four wells.
Counci1member Hansen commented that most residential wells in this area are
deeper than the estimted depth listed in the bid specifications.
councilmember Malone noted that Delta was hired to prepare specification and
receive bids and the change order represents an almost 100% in=ease over the
original bid quote. He also noted that Delta is now requesting" additional fees
for services which it appears were outlined in their original contract.
Goudreault stated that the scope of services have changed from the original
contract entered into with the City; additional services include attendance at
meeting"s, contacting" Public Health Services to determine if steps could be
eliminated in the state requirements for abandonment which would save the City
money.
. Mayor sather suggested the contractor, Delta Environmental and the City share the
cost overage in the change order and additional fees charged by Delta for
~ed services.
Gilbertson ~lained it is difficult for a contractor to submit a bid quote which
includes all conditions which could exist; noted he did not ~ to find sand
in wells #3 and #4 and the depth of the wells is still undetermined until the
sand is removed. He suggested charging" the City on a "tiJre and mterials" basis,
not to exceed the change order amount.
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Minutes of the Arden Hills Council Worksession, 5-21-90
Page 2
KEN MILLING (Cont'd) Goudreault advised the scope of work outlined by Delta in .
their bid quote for services has ~ed beyond the
items listed.
Clerk Administrator Berger reported that Delta representatives appear to be
acting" on behalf of the contractor, rather than the city. He noted that Delta
representatives should be aggressively acting" on behalf of the city to keep
change orders to a min:i1nurn.
Mayor sather suggested the representatives from Delta and Bergerson-caswell take
a brief intermission to discuss the proposed cost-sharing" or other alternatives
for later discussion.
HIRE FIRM; Council was referred to a memorandum from the Clerk
CITIZEN SURVEY Administrator dated 5-17-90, relative to reference
checks on firms proposing" to conduct the citizen survey.,
Council generally con=ed that Decision Resources has had experience working"
with municipal government surveys, the costs are reasonable and references are
excellent.
Councilmember Hansen commented the survey is costs are too high and the funds are
not budgeted for this purpose; reported the Public safety/Works Committee
generally agreed with her comments after reviewing" the informtion sul:Initted.
Council concurred to retain Decision Resources to conduct a telephone survey and .
to place this mtter on the Council Agenda for the May 29 meeting". It was further
determined that Councilmembers and staff be prepared to subnit recommendations
for perSOI'.5 to work with the firm to compile the survey questionnaire at the
5-29-90 meeting", and that staff research funding" for the project on an equal
sharing" basis between the following" areas of the budget: Administration, Public
Works, Parks, Council and utilities funds.
TCAAP LEITER; Council was referred to a letter drafted by Planning"
PIAN CDMMISSION Commission member Ray MQ;raw, regarding" the Arsenal
SUI3CC:MMI'l"l'EE study Planning" SUbcommittee recormnendations.
McGraw was present and briefly discussed the subcommittee activities and
correspondence from legislators relating to the TCAAP site.
McGraw advised that state statute 477A. relates to financial funding" for use of
land as parks; questioned if funding" would apply to government facilities of this
nature.
McGraw advised the Planning" Commission strongly encouraged the Council to take
necessary action to insure that Arden Hills has the right of first refusal to
land now occupied by TCAAP, in the event the land is released by the Federal
government.
After discussion, Council concurred to direct the city Attorney to research state
statute 477A and determine if a request for funding" will apply to a facility of
this nature and, if the statute applies, determine a method for obtaining" the .
funding. Council requested staff to report to Planning" Commission and Council on
this mtter. It was further agreed by Council that a dialogue should be
established with Legislators, particularly Bruce Vento, regarding this mtter.
Council thanked McGraw and the members of the subcommittee for their efforts.
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Minutes of the Arden Hills Council Worksession, 5-21-90
Page 3
. KEN MILLING; Council reconvened for discussion on the Kem Milling"
CHANGE ORDER site change order request from Bergerson-caswell for
well abandonment.
Paul Gouderault and John Gilbertson proposed additional funding" be authorized by
council in an amount not to exceed $8,000.00 and the entire well abandonment
project would be billed on a time and mterials basis. It was also suggested that
Delta Environmental will provide oversight for the well abandonment at no
additional consulting" cost to the City, other than the costs originally outlined
in the scope of work for the project.
Council con=ed with the recormnendation and requested Delta subnit a letter,
outlining" the above terms, and staff was directed to place this matter on the
Consent Agenda for the Regular Council meeting" held 5-29-90. Council requested
Delta representatives review the time and mterial invoices subnitted from
Bergerson-caswell for all work at the site and provide the Council with a
Sllll1mrY .
NEIGHBORHOOD MI'G; Clerk Administrator Berger subnitted a "draft" agenda
S'ICMIE AVE/KATIE for the Neighborhood Meeting" scheduled on May 31, to
lANE, EASEMENTS discuss the easement en=oachments on Katie Lane and
Stowe Avenue, for Council review and cormnent.
Public Works Supervisor Winkel advised he will give a visual presentation of the
easement en=oachments and discuss methods of eliminating" the problems.
. Council suggested Winkel also ~lain the necessity for "preventive mintenance"
to residents.
It was also suggested that Attorney Filla be present at the meeting".
Council con=ed to invite Attorney Filla to attend the Neighborhood Meeting", to
direct staff to determine a plan for elimination of en=oachments after the
meeting", and to schedule a follow-up meeting" with residents within 60 days to
discuss those en=oachments which need to be removed :iJmnediately and provide a
timetable for removal of remaining" en=oachments.
Council further directed Public Works supervisor Winkel to have errployees nark
the easement along the rear property lines in this area a few days prior to the
meeting" in order for residents to view the en=oachments.
COUNCIL CU1MEN'l'S
BUSSARD COURI'; Councilmember Growe questioned the status of the Bussard
EASEMENT PROBLEM Court easement en=oachment.
Clerk Administrator Berger advised Engineer Maurer is reviewing" the situation.
UPDATE; CITY HAlL Councilmember Malone reported on the City Hall Committee
o:M1I'l"l'EE MEETING and reviewed the agendas for upooming meetings.
. REPORT; FLOWER Mayor sather reported on the "Flower Power" campaign
PC:1WER CAMPAIGN breakfast and ~lained there was a gcx::d. turnout for
BREAKFAST the breakfast, however, the planting"s were not completed
due to weather conditions.
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Minutes of the Arden Hills Council Worksession, 5-21-90
Page 4
EMPLDYEE/COUNCIL Mayor sather recommended staff, Council and their .
PICNIC families consider scheduling" a picnic on the evening" of
the regular worksession; suggested this would be a nice
break from the heavy worksession schedule mintained throughout the year.
Park Director Buckley volunteered to work on scheduling" the picnic.
councilmember Hansen recalled the Finance Corrnnittee was to report to Council on
the proposed assessment policy at the June worksession meeting".
NOTICE; 'l'RAIL Park Director Buckley distributed the letter which will
IMPROVEMEN'l'S be sent to residents regarding" the Trail Irrprovements
scheduled for this summer.
ARMY RESERVE CN'l'R; Clerk Administrator Berger reported on the meeting"
POLICE/FIRE SERVICES between City staff, Commander Bergeron, Fire Chief
Winkel, Attorney Filla and Army representatives regarding"
proposed police/fire services at the training" facility =ently under
construction at Lexington Avenue and Highway 96.
ADJOURN Growe moved, seconded by Malone, that the meeting" be
adjourned at 6:45 p.m. Motion carried unanimously. (4-0)
4J11l /J~ .
Gary R. Berger Thomas R. sather
Clerk Administrator Mayor
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MINUI'ES OF THE ARDEN HILLS REJ3ULAR CDUNCIL MEEI'ING
TUESDAY, MAY 29, 1990, 6:30 P.M. - CITY HALL
. crDSED SESSION; Council held a closed meeting" to discuss labor
lAOOR NffiOI'IATIONS negotiations between 6:30 and 7:30 p.m.
CALL TO ORDER Pursuant to due call and notice thereof, Mayor sather
called the meeting" to order at 7:30 p.m.
ROLL CALL The roll being" called the following" members were present:
Mayor Thomas sather, Councilmembers Nancy Hansen, Paul
Malone and JoAnn Growe. Absent: Councilmember Thomas Mahowald. Also present:
Engineer Terry Maurer, Park Director John Buckley, Public Works SuperVisor Daniel
Winkel, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago.
AJX)PI REVISED Mayor sather asked if there were any additions to the
AGENDA 5-29-90 May 29 Agenda.
Councilmember Malone requested Item 4 b., Approval of Bergerson-caswell Change
Order, under Consent Calendar, be moved to Unfinished and New Business for
discussion.
Clerk Administrator Berger requested an additional item be placed on the Consent
Calendar, Approve Payment to HRS Construction for Removal of Underground storage
Tanks.
Growe moved, seconded by Hansen, to adopt the May 29
Council Agenda as amended to remove Item 4 b., Bergerson-caswell Change Order,
. from the Consent Agenda for discussion and to add Item 4 c. Approve Payment to
HRS Construction for removal of Underground storage Tanks. Motion carried
unanimously. (4-0)
APPROVE MINurES Mayor sather asked if there were any additions or
corrections to the minutes of May 14.
Councilmember Malone requested the following" wording" be included for
clarification purposes:
Page 5: Paragraph #1: Delete the words "sump pump" and add "sanitary sewer".
Page 7: Paragraph #6: Add the word "move" at the end of the first sentence.
Hansen moved, seconded by Growe, to approve the minutes
of the May 14 Council Meeting", as amended. Motion carried unanimously. (4-0)
CDNSEN'l' Malone moved, seconded by Growe, to approve the Consent
CALENDAR Calendar, as amended, and authorize execution of all
necessary documents contained therein:
a. Appoint Firm to Prepare Citizen SUrvey.
b. Approve List of Claims and Payroll.
c. Approve Partial Payment, HRS Construction, for Removal of Underground storage
Tanks.
Motion carried unanimously. (4-0)
. CHANGE ORDER; Council was referred to a letter from Delta Environmental
BERGERSON-CASWELL Consultants, dated 5-24-90, regarding" agreements for
WELL ABANOONMENT change orders at the Kem Milling" site discussed at the
Council worksession on 5-21-90.
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Minutes of the Arden Hills Regular Council Meeting", 5-29-90
Page 2
CHANGE ORDER (Cont'd) councilmember Malone stated it was his understanding" from.
the worksession discussion that Bergerson-caswell agreed
to charge the City for the entire well abandonment project on a time and
materials basis.
Council con=ed with Malone's assessment of the worksession discussion.
Malone moved, seconded by Hansen, to amend and approve
the agreement with Delta Environmental Consultants, per their letter dated May
24, 1990, and for well abandonment at the Kem Milling" site with Bergerson-caswell
conditioned upon the entire project closing" costs being" billed to the city on a
time and mterials basis and approval of the change order, not to exceed
$8,000.00 for the project. Motion carried unanimously. (4-0)
PUBLIC cn1MEN'l'S
ARDEN 'l'RAIL Council was referred to a memorandum from Park Director
IMPROVEMENT' Buckley dated 5-24-90, relative to the notice sent to
property owners regarding" the Arden Trail Irrprovements
and a memorandum from residents along the trail dated 5-23-90, requesting" this
mtter be placed on the agenda.
Mayor sather requested persons wishing to speak in favor of or opposed to the
proposed improvement to speak at the mi=ophone, identify themselves by name and
address and briefly state their concerns.
Gary Niemczyk, 1918 Noble Road, stated the trail improvement has been discussed
for several years and he remains opposed to the improvement. He ~ressed con~
that the existing" trail is currently in good condition and will become full of
debris, similar to the north part of the trail system, if improved.
Charlie Chenoweth, 1898 Noble Road, did not favor the improvement and ~ressed
concern that the motorized vehicles currently using" the trails will in=ease with
the improvement. He also expressed concern at the lack of privacy that will be
~ienced by residents; currently persons using" the trail walk through his
yard.
Bob Johnson, 1902 Noble Road, stated there is =ently a drainage problem along
the north and south sides of Noble Road. He ~ressed concern that the problem
will occur along the pathway; displayed pictures of the problem.
Dave Haney, 1889 Grant Road, stated his principal concern is loss of privacy due
to in=eased pedestrian traffic.
Virginia Haney, 1889 Grant Road, expressed concern relative to the change in the
type of people that will utilize the trail if bituminous surface is installed;
=ently the trail is used by bikers, walkers and joggers. Haney stated once the
bituminous surface is installed the trail will be used for skateboards, roller
blades and motorized vehicles.
Shannon Johnson, 1902 Noble Road, commented that the bituminous surface
contradicts the "flower power" imge =ently being" promoted by the City. She
stated the trail is very appealing" in its natural state. .
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Minutes of the Arden Hills Regular Council Meeting", 5-29-90
Page 3
. TRAIL (Cont' d) Hernan Friesen, 3370 New Brighton Road, ~ressed concern
for the safety of small children biking" in the area;
stated the asphalt surface will attract motorcycles and sJ1OWl1K)biles. He agreed a
nature trail better serves the area.
Jane Pream, 1886 Grant Road, stated the trail will de=ease property values in
this area.
'l'om Pream, 1886 Grant Road, agreed safety is the mjor concern, especially with
children biking" in the area and =ossing" New Brighton Road. He was of the opinion
the trail improvement will not be beneficial to Arden Hills. Pream also ~ressed
his dissatisfaction that residents had very little input into the planning of the
trail improvement.
Dennis Dee, 1880 Grant Road, ~ressed concern relative to the lack of notice to
residents regarding" the improvement. He stated he is opposed to the trail and
questioned future plans for upgrading the path and surrounding" area.
Resident, 1895 Noble Road, advised all the neighbors have been mintaining the
path area by mowing". He stated if asphalt is installed, residents will have to
purchase further equipment to mintain the area.
Christine Poelzer, 1870 Indian Place, stated she did not receive notice of the
improvement, although her rear yard abuts the existing" trail. She ~ressed
concern relative to safety with children biking" on the path and =ossing" streets.
. Poelzer stated safety is the main issue whether or not the bituminous surface is
installed.
Bruce Peterson, 1873 Grant Road, stated his opposition to the improvement due to
. de=eased privacy, pedestrian traffic through his yard and safety concerns
regarding" =ossing" New Brighton Road.
Jerry Gelao, 1911 Noble Road, agreed with all concerns ~ressed by the
residents. He questioned the necessity for another improved trail in Arden Hills,
as there are numerous paved trails throughout the City. Gelao stated the trail in
its natural state is still highly functional and accessible for residents. He
discussed some alternatives, such as, extending" the bike path from New Brighton
Road (where Hazelnut path ceases) and extend it north along New Brighton Road to
County Road E-2; access is still provided to Lake Johanna, via County Road E, and
to Perry Park and access to other trails abutting" New Brighton Road, along County
Road E-2.
Mayor sather asked if there was anyone present to speak in favor of the proposed
trail improvement. There was no response.
Mayor sather stated Council has heard and understands all concerns ~ressed by
residents this evening. He ~lained that a contract has been awarded for the
improvement at the last Council meeting", however, it appears that some discussion
of the improvement is warranted at this time.
. sather suggested two residents be appointed to work with the Park Director and
City Engineer to discuss possible alternatives regarding" the trail improvement,
relating" to the shape, form or development of the pathway. He requested residents
prioritize their concerns prior to scheduling a meeting" between the two
appointees and staff. The Mayor suggested a thirty day time-frame for the
discussions and the mtter placed on the June 25 Regular council meeting agenda.
He directed the Park Director and Engineer to review recent trail improvements in
other =mnuni ties.
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Minutes of the Arden Hills Regular Council Meeting", 5-29-90
Page 4
/!RAIL (Cant;! q) There was discussion relative to the bid award and .
possible consequences if the irrprovement is postponed.
Engineer Maurer explained Council has the option to advise the contractor when to
begin the irrprovement.
There was discussion regarding" an alternative route for the trail along New
Brighton Road. Council noted New Brighton Road is a County Road and the city
would have to obtain pennission to reroute the path from the County.
Gelao advised he has spoken to planning" personnel at the County and was advised
the County usually cooperates with cities regarding" trail improvements.
Councilmember Hansen did not favor rerouting" the bike path along New Brighton
Road; stated it is an extremely dangerous roadway. She advised that past
comrmmity surveys indicate residents place trails as a high priority and have
indicated paved surfaces are preferable. Hansen also advised the County has not
been cooperative in the past regarding" City requests to reduce the speed limit on
New Brighton Road. She ~ressed concern that citizens were not notified earlier
of the proposed irrprovement and favored the citizens working" with staff to
resolve their concerns.
Hansen stated the City should mark the trail near dangerous intersections, such
as the railroad bridge a=oss New Brighton Road.
Council con=ed with the recommendation of Mayor sather regarding" the citizens
and staff meeting" to discuss this matter and return June 25 with recommendatiOns..
AWARD BID; 1990 Council was referred to a letter from Engineer Maurer
OVERIAY & SEAL dated 5-17-90, relative to the bid award for the 1990
COA'l'ING IMPRVMr. overlay and seal coating" irrprovement.
Engineer Maurer reviewed the bids received and reconrrnended the bid be awarded to
Bituminous Consulting" and Contracting", Inc., as the lowest responsible bidder, in
the amount of $74,822.55.
Councilmember Malone questioned if the additional funds b.1dgeted in 1990 will be
utilized to COllplete other improvement projects outlined in the Pavement
Management Plan.
Maurer advised language was placed in the specifications for additional work and
those my be added with change orders. He advised he is reviewing" areas of the
city with the Public Works Supervisor to determine where the additional monies
would be utilized.
Malone moved, seconded by GreWe, to award the bid for the
1990 OVerlay and Seal Coating" Project to Bituminous Consulting" and Contracting",
Inc., in the amount of $74,822.55. Motion carried unanimously. (4-0)
APPOINIMEN'l'S; Council was referred to a memorandum from the Clerk
CITIZEN SURVEY Administrator dated 5-25-90, listing" recommendations for
VOllJN'I'EERS appointments to work with Decision Resources on the .
citizen SUrvey.
Councilmember Hansen advised another member of the Public safety/Works Committee
had ~ressed interest in appointment, however, at this t:i1ne she did not recall
the person. She questioned if she make further recommendations at a later date.
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Minutes of the Arden Hills Regular Council Meeting", 5-29-90
Page 5
. SURVEY (Cont'd) TI1ere was discussion regarding" the fact no recommendation
for appointment from the city Hall Committee, Human
Rights, or Planning" Commission have been received and a Council liaison been not
been recommended. Mayor sather suggested ratification of the individuals listed
in Berger's memorandum and other volunteers my be added at a later date.
council suggested that Councilmember Mahowald be appointed as council liaison,
sinCE' he waS instrumental in initiating" the survey.
Malone moved, seconded by Growe, that Council ratify the
Appointment of individuals listed in the Clerk Administrator's memorandum dated
5-25-90, to work with Decision Resources on a citizen survey and reserve further
appointments for future consideration. Motion carried unanimously. (4-0)
APPOINIMEN'l' ; Councilmember Hansen recommended appointment of Eugene
PUB. SAFElY /WJFKS Novak, 1190 Tiller Lane, to the Public safety/Works
cc:MMI'l"l'EE CoImnittee.
Mayor sather con=ed and recommended appointment of Novak to the Public
safety/Works cormni ttee.
Hansen moved, seconded by Malone, to ratify the
appointment of Eugene Novak, 1190 Tiller Lane, to the Public safety/Works
cormnittee and directed staff to send a letter to Novak notifying" him of the
appointment. Motion carried unanimously. (4-0)
. COUNCIL a>>IMENTS
CHARI'l'ABLE GAMBLING Councilmember Malone suggested Council consider a formula
INAC'l'IVE LICENSES whereby inactive licenses would not be eligible for
renewal unless the taxes collected from the licensee are
equal to approx:i1nately 80% of the average of the taxes collected from all the
licenses in the same classification. He ~lained if the percentage of taxes are
not paid to the city, when the licensee applies for renewal, the Council would
have a basis for denial.
Mayor sather recalled that staff was directed at the last meeting to investigate
some means to determine which licenses are active or inactive; Attorney Filla and
staff were requested to nake recommendations as to how this my be accomplished.
Malone ~lained the proposed approach to licensing" charitable gambling"
applicants will provide llrud.rm.nn benefit to the city, rather than considering" the
charitable organization by other =iteria.
EMERGENCY M3Ml'. councilmember Malone questioned why the city is
PIAN; ARSENAL responsible for compiling" an emergency mnagement plan
for the arsenal.
Clerk Administrator Berger advised staff is reviewing" this mtter i the request
also states the city is responsible for appointing" an Emergency Preparedness
Director.
. There was discussion relative to citizens that have served in this position in
previous years and appointment of a volunteer to work on the emergency plan.
Councilmember Malone questioned if the Federal Government could be held
responsible for cost reimbursement for training personnel or developing the plan
since the government has brought potentially dangerous conditions into the city.
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Minutes of the Arden Hills Regular ('Duncil Meeting", 5-29-90
Page 6
:ENERG. PIAN (Cont'd) Fire Chief Winkel stated the Arsenal representatives have .
been cooperative and kept the LJVFD advised of mterials
stored on this property, as well as providing" safety data sheets to the city.
MEI'RO WASTE REPORT councilmember Malone questioned if the city has a serious
problem with the Infiltration/Inflow, as per the
Metropolitan Waste Control report. He asked if a substantial sewer upgrade will
be necessary.
Clerk Administrator Berger advised he and Public Works Supervisor Winkel will be
attending" a series of meeting"s sponsored by the MWCC regarding this mtter.
SIEMS COURT; Councilmember Growe asked staff if further informtion
ODOR PROBLll'l is available regarding" the odor complaint on siems Court.
Public Works Supervisor Winkel explained his staff has checked this area on two
occasions and has found no problem. He noted the odor my be from stagnant water
or composting"; leaves have been dumped on the vacant lot. Winkel stated routine
mintenance has been completed on the sewer lines in this area and no problems
were found in the lines.
Councilmember Malone requested Winkel refer to this mtter as an "od= or noxious
odor complaint", rather than a "sewer odor" in all future correspondence.
Winkel ~lained the complaint was received as "sewer gas odor" and that was the
reason it was documented as such; agreed that in future =espondence he will
classify complaints as "odor complaint". He stated no further complaints have .
been received.
SCHEDULE WKSESSION; Clerk Administrator Berger advised the Audit Report is
AUDIT REPORT DISC. being" distributed this evening" for Council review. He
suggested Council schedule a worksession prior to the
Regular Council meeting" held June 11 to discuss the report with the auditor.
Malone moved, seconded by Growe, that Council schedule a
worksession on Monday, June 11, 1990, at 6:30 p.m., for the purpose of discussion
of the Audit Report. Motion carried unanimously. (4-0)
Council requested staff invite the auditor and members of the Finance Committee
to attend this meeting".
ACCEPI RESIGNATION; Malone moved, seconded by Growe, that Council accept the
WILLIAM WRIGLEY resignation of William Wrigley from the city Hall
CITY HAIL a:MMI'l"l'EE Committee, as per his letter dated 5-18-90. Motion
carried unanimously. (4-0)
ADJOURN Malone moved, seconded by Growe, to adjourn the meeting
at 8:30 p.m. Motion carried unanimously. (4-0)
Gary R. Berger Thomas R. sather .
Clerk Administrator Mayor
NOIlCE OF MEETING
There will be a Council Worksession held Monday, June 11, 1990, at 6:30 p.m., at
city Hall for the purpose of discussing" the audit report. The Regular Council
Meeting" will be held at 7:30 p.m., Monday, June 11, 1990, at city Hall.
COUNCIL MINUTES DATE PAGE
"'"'' , 7' (!~ (9;pa.., 4 - ./
DISCUSSION:
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Moved: .c~YOR.SATHER) COUNCILMBR: ~ANS~~ (MAHOWALD)
Seconded: (MAYOR SATHER) COUNCILMBR: (HANSEN) (MAHOWALD)
THAT COUNCIL:
.S NAYS:
Hanse.n Malone S'ather Hansen alone Sather
Growe Mahowald Growe Mahowald
ABSTAIN: TOTAL: (_ _)
. Hansen Malone Sather Growe Mahowald Ayes Nays Abs.
ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer
Parks Direc tor Pub. Wks. Supervisor Planner Dep. Clk
- ~
CITY OF ARDEN HILLS
MEMORANDUM
. =====================================================::::.:-=~~"';-::========
DATE: June 6, 1990
TO: Mayor and City Council
FROM: Co 8. Berger, city Administrator
' Gary R.
SUBJECT: Partial Payment Request, HRS Construction
_________________________________________________________._0'"-'._-----
__________________________________________________________w'"<______
Attached please find a recommendation from Tom Madigan, MSA
engineer, and a copy of the pay request from HRS Construction
for work done on the Kem Milling demolition project.
As you will note, Mr. Madigan recommends that 90% of the
requested payment be made at this time and that all work should
be completed before July 1.
RECOMMENDATION:
Staff recommends payment of $36,808 to HRS Construction, which
together with a previous payment of $21,672 and a retainage of
. $3,440 is 90% of the total bid amount of $68,800.
ACTION REQUIRED:
If Council concurs with the staff recommendation, they should
pass a motion authorizing payment of $36,808 to HRS Construction
as partial payment for work completed on the Kem Milling
demolition project.
GRB:madlr
attachments
.
--- ~
-
iJlW1 CONSULTING ENGINEERS .
Maier Stewart & Associates Inc.
June 6, 1990
File No: 530-013-30
Mr. Gary Berger
City Administrator
City of Mahtomedi
1450 W. Highway 96
Arden Hi 11 s, MN 55112
RE: PARTIAL PAYMENT REQUEST #2 FOR HRS CONSTRUCTION, INC.
KEM MILLING OEMOLITION
Oear Mr. Berger:
Please find enclosed three (3) copies of the pay request for City Council
approva 1 . .
We are recommending that 90% be paid, minus withholding, since the only work
remaining is backfilling and grading of the site under this contract.
We would anticipate that all work would be complete in the next two weeks.
Sincerely,
MAIER STEWART AND ,ASSOCIAltS, INC.
TT.,.0\V\ ~ 'S. \'f\~ v--
Thomas J. Madigan, P.E.
Project Engineer
TJM/km
enc.
cc: Mr. Terry Maurer
.
1959 SLOAN PLACE, ST PAUL, MINNESOTA 55117 612.774.6021 Equal Opportunity Employer
----------
.
. PARTIAL PAYMENT ESTlWE
------------------------
I 2
fROM: MAV 1, 1990
TO: W31,1990
CONTRACTOR: HRS CONSTRUCTION, INC.
OWNER: CIIY OF AROEN HIllS
PROJECT: KEM MILLING OEMOlITION (520-013)
COmETION om mmOFCONTRACT
omINAl: JUNE 1,1990 ORIGINAl: 168,800.00
REVISEO: REVISEO: 168,800.00
ITEN I CONTRACT ITEMS I THIS PERIOO I TOTAL TO om
-----------------------------------1---------------------------1--------------------------------------1---------------------------------------
NO. OESCRIPIION Ium QUANTITY um I QUANTITY AMOUNT IOIAl/PERIOO I QUANIITV AMOUNT TOTAl/Toom
I PRICE I I
-----------------------------------1---------------------------1--------------------------------------1---------------------------------------
SCHEDULE 1.0 SITE OEMOlITION
------------------------------
1 8UILOING REMOVAL . DISPOSAL LS I 68809.00 0.55 37840.00 6.9 61920.00
-------------- ---------------
T SCHEOULE 1.0 SITE DEMOLITION--TataI 137,840.00 151,920.00
. 137 ,840.00 151,920.00
.
-------------
-
SUMMARY .
DESCRIPTION TOTAL/PERIOD TOTAL/TODATE
SCHEDULE 1.0 SITE DEMOLITION-- $37,840.00 $61,920.00
I THIS PERIOD I TOTAL TO DATE 1
I I 1
AMOUNT EARNED I $37,840.00 1 $61,920.00 I
1 I 1
AMOUNT RETAINED 1 $1,032.00 I $3,440.00 I
--------1 1 I
MATERIAL ON SITE 1 $0.00 1 $0.00 1
1 1----------1
MATERIAL DEDUCT. 1 $0.00 1 $0.00 1
1------------------1 I
PREVIOUS PAYMENTS 1******************1 $21,672.00 1
------ 1 I 1
AMOUNT DUE 1 $36,808.00 I $36,808.00 1
---------1 I 1 .
.
.
. I hereby certify that all items and amounts shown by this pay estimate are
correct for the work completed to date.
CONTRACTOR: HRS CONSTRUCTION. INC.
BY: ;f1J/~ ~
TITLE:
~
,
DATE: C:,-:)- /'0
Based on the ENGINEER'S on-site inspections as an experienced and qualified
design professional and on review of application for payment and the accompanying
data and schedules. the ENGINEER has determined, to the best of his
knowledge and belief, that the quantities shown by this estimate are correct
and that. based on such inspections and review, that the work has progressed
to the point indicated (subject to an evaluation of such work as a
functioning Project upon Substantial Completion, to the results of any
subsequent tests required by the Contract Documents, and to any qualifications
. stated in his recommendation), and that payment of the amount recommended is
is due Contractor(s); but by recommending any payment, the ENGINEER will
not thereby be deemed to have reviewed the means. methods, sequences,.
techniques, or proceedures of construction or safety precautions or programs incident
incident thereto or that the ENGINEER has made any examination to ascertain
how or for what purpose any Contractor has used the monies paid 011 account
of the Contract Price. or that title to any of the work, materials. or
equipment has passed to the Owner free and clear of any lein, claims:!,
security interests or encumbrances, or that the Contractor(s) have completed
their work exactly in accordance with the Contract Documents.
ENGINEER: MAIER STEWART & ASSOCIATES, INC.
BY:
TITLE:
---
DATE:
Approved by Owner/Commission
CITY OF ARDEN HILLS BY:
----
TITLE:
. DATE:
-
CITY OF ARDEN HILLS
MEMORANDUM
. -----------------------------------------------------------------
-----------------------------------------------------------------
DATE: June 7, 1990
TO: Mayor and City Council
FROM: Gary R. Berger, city Administrator
SUBJECT: Request for Fireworks Permit
-----------------------------------------------------------------
-----------------------------------------------------------------
Attached please find a letter of request from Douglas Reader,
Manager of Northwestern College Series for permission for a
short fireworks display on July 3 at approximately 9:15 P.M.
Section 13-93 of the City ordinance requires Council approval
for this type of fireworks purchase/display.
RECOMMENDATION:
Staff recommends approving the request for a fireworks display
as indicated in Mr. Reader's letter received June 7.
. ACTION REQUIRED:
If Council concurs with the staff recommendation, they should
pass a motion, under Consent, approving a permit to allow a
fireworks display at Northwestern College on July 3, 1990, at
approximately 9:15 P.M., lasting about five minutes.
GRB:madlr
attachment
.
-~-
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-
CITY OF ARDEN HILLS
MEMORANDUM
. -----------------------------------------------------------------
-----------------------------------------------------------------
DATE: June 8, 1990
TO: Mayor and city council
FROM: Gary R. Berger, city Administrator
SUBJECT: Request for Approval for Door to Door Canvass
-----------------------------------------------------------------
-----------------------------------------------------------------
Mr. Homer Venters, Jr. Assistant Canvass Director from MPIRG
(Minnesota Public Interest Group) is requesting permission to
canvass in Arden Hills from June 13 to June 30.
Attached is his letter of request and a list of the canvasser's
names.
RECOMMENDATION:
Staff recommends approval of this request.
ACTION REQUIRED:
. If Council concurs wi th the staff recommendation, they should
pass a motion, under Consent, approving the request by MPIRG to
canvass within the city of Arden Hills from June 13 to June 30.
GRB:madlr
attachment
.
- --------- -
To Whom it may concern: .
Our organization, Minnesota Public interest Group, will be canvassing in your
town from"~ to%Q Our canvassing will be contingent on your review
of this notification. Please find enclosed a statement of our non-profit
statu s , our legislative agenda and a list of our canvasser's names, addresses
and phone numbers. For questions, please contact Homer at 627-4035. Thank
you for your consideration,
I!r(kt~ J~
AsL Canvass Director
MPIRG
.
.
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iCMPIRq .
.
Executive Diredor: Niel Ritchie Vice-Chair: Victoria Ludwig Minnesota Public Interest Research Group
Research Director: Michael Lee Treasurer: Greg Fichter 2512 Delaware Street Southeast
AttorneylLegislative Director:Darcy King Secretary: Mamie Ward Minneapolis, Minnesota 55414
Canvass Director: Wendy Stevens-Gannett Christi Gilhoi
Statewatch Editor: Lisa Doerr Tom Arneson (612) 627-4035
Senior Organizer: Heather Cusick Chris Aysta
Campus Organizers: Christine Langsdorf MPIRG is a statewide, nonprofit, non"/Jartisan, envi-
An Levin Crystie Ballard ronmentai and consumer organization tun by college
John Vaughn Dave Anderson students from The Universities of Minnesota, Maca-
Carron Perry Jennifer Leduc iaster, Carie ton, Hamiine, St. Catherine, Augsburg
Citizen Lobby Director: Michael Turner
Bethann Barankovich Dan Trackman and William MitcheiiLawSchool. Since 1971,MPiRG
BARTER Coordinator: William Nynas Steve Gabbard has been dedicated to creating a sociaily just and
Student Intern:David Kapell Jim Kirshling ecologicaiiy sustainabie world through citizen em-
Board of Directors: Andrew Comfort powerment and coiiective achievement.
State Board Chair: Ana Micka Molly Haverstock
....... MPIRG RESEARCH PROJECTS:
--
-
. B.A.R.T.E.R. (Businesses Allied to Recycle Through Exchange and Re-use)
BARTER is networking Metro Area small businesses to encourage and facilitafe the recycling and fe-use of
materiais that would otherwise end up in landfills. .
. TENANT/LANDLORD HOTLINE CALL: 1'BOo-"PIRG"
In 1989, the Hotline responded to over 1 0,000 calis from Minnesotan, statewide. Law student interns provide
information to caliers as to their legal rights and responsibilities under Minnesota law.
. RADON GAS
44% of Minnesota homes test above tile action level of 4 piDDcuries per liter. MPIRG was successful in
bringing a federally-funded radon research facility to the University of Minnesota. For a free copy of "The
Minnesota Homeowner's Guide to Radon" call 623-5350. r
. KINDERGARTEN THROUGH 12th GRADE RECYCLING EDUCATION
MPIRG will research possible state legisiation making recycling education a part of schooi curricuia.
=. MPIRG 1989-1990 LEGISLATIVE AGENDA:
. LOW-LEVEL RADIOACTIVE WASTE REGULATION
Low-level radioactive waste is currently stored in special landfills and monitored. Proposed changes in
Federal rules would aliow 1/3 or more of this nuclear waste to be reclassified as "Below Regulatory Concern."
(See other side for MPiRG's Stop Radioactive Dumping campaign,) MPIRG has introduced legislation, HF
2311, which will ensure continued regulation of "Low-level" radioactive waste in Minnesota.
. TOXIC USE REDUCTION
MPIRG is working with other environmental groups to pass the Pollution Prevention Act, Minnesota's first
legislation designed to cut pollution by taxing pOlluters and requiring them to plan for reductions,
. CHILDCARE .
MPIRG will work for legislation to improve access to and availability of quality childcare.
. SUSTAINABLE AGRICULTURE
MPIRG is working with Minnesotans for Safe Food for state legislation banning irradiated foods.
. RADON GAS
MPIRG proposes legislation to protect consumers whilp. fpo:::;tinn <:;r.honlc: ~nrl n:::l..\If':::no rontorC'
COUNCIL MINU~~ DATE PAGE
~/2~
SUBJECT:
DISCUSSION:
.
-
~ ~
. -.
I.
:0..:.:.
..
Moved: DMYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD)
Seconded: (MAYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD)
THAT COUNCIL:
VOTE: AYES: NAYS:
Hansen Malone Sather Hansen Malone Sather
Growe Mahowald Growe Mahowald
ABSTAIN: TOTAL: ( - - )
. Hansen Malone Sather Growe Mahowald Ayes Nays Abs.
ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer
Parks Director Pub. Wks. Supervisor Planner Dep. Clk
COUNCIL MINUTES DATE PAGE
SUBJECT:
.
.+ ~<dV'..{~ ~ -
-
~ -- /JuffLL ~ ~ ~-'~
. ~ u 7Y' .//"A~ '" Pc:
.
~/Ulg J
"
Moved: (/UtYOR SATHER) COUNCILMBR: (HANSEN) <f:.LONE0
Seconded: (l1jAYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) .
THAT COUNCIL:
VOTE: AYES: '5 NAYS:
Hansen Malone Sather Hansen Malone Sather
Growe Mahowald Growe Mahowald
ABSTAIN: TOTAL: ( - - )
. Hansen Malone Sather Growe Mahowald Ayes Nays Abs.
ALSO PRESENT: Clk/Administrator Attorney Treasurer E~gineer
Parks Director Pub. Wks. Supervisor Planner Dep. Clk
. ..
CITY OF ARDEN HILLS
MEMORANDUM
. -----------------------------------------------------------------
-----------------------------------------------------------------
DATE: June 7, 1990
TO: Mayor and City Council
FROM: &;'0 Gary R. Berger, city Administrator
SUBJECT: Change Order Request, Environet, Inc.
-----------------------------------------------------------------
-----------------------------------------------------------------
Attached please find a letter of recommendation from Tim Huber
and Kristi Jensen, from Delta Environmental Consultants, Inc.,
regarding a request for three change orders from Environet (also
attached), Inc., on the asbestos abatement project at Kem
Milling.
As Council will note, Mr. Huber's recommendation is to approve
payment for $973, as opposed to the $1,580 requested by
Environet, Inc.
RECOMMENDATION:
. Staff also recommends payment of $973 for the requested change
orders.
ACTION REQUIRED:
If Council concurs with the staff recommendation and that of Mr.
Huber and Ms. Jensen, they should pass a motion authorizing
approval of three change orders for Environet, Inc., totalling
$973 .
GRB:madlr
attachments
.
------------.---
. AI. Delta
Environmental
Consultants, Inc.
Industrial Hygiene Services
1485 Energy Park Drive, Suite 1485
S1. Paul, MN 55108
612/641-0418
FAX: 612/641-1361
June 5, 1990
Village of Arden Hills
1450 West Highway 96
Arden Hills, MN 55112
Attn: Mr. Gary Berger
RE: Change Order Request Made by Environet, Inc. for Asbestos Abatement Activity at the
KEM Milling Site
Delta Project Number: 10-89-385
. Dear Mr. Berger:
Delta Environmental Consultants, Inc. (Delta), is enclosing three (3) change order reqnests made by
Environet, Inc. for asbestos abatement activity conducted at the KEM Milling site located in Arden
Hills, Minnesota. In addition, Delta is providing an evaluation of the requests and recommendations
for action on their requests.
The following is a brief summary of the requests made by Environet, Inc. Change orders were
received by Delta on May 8, 1990. The delay in forwarding this summary to the Village of Arden
Hills is a result of requests made by Delta to Environet in support of their changes. To a limited
extent this information has been received; however, we still do not have all supporting documents
requested and therefore, are providing our evaluation based on what Delta observed at the job site.
Environet may have support for their change orders, but we can not evaluate the validity of their
requests until support documentation is provided.
Item 1: Time and labor involved in delivery and removal of equipment and materials at the
beginning and end of each work shift because security of the site had been diminished due
to vandalism that had occurred between the time of the pre-bid walk through and the start
of work. Environet is requesting $980.00; 28 person hours at $35.00 per hour.
Item 2: Removal and' disposal of a 13 linear foot section of pipe insulation that was not identified
in the original scope of work. Environet is requesting $170.00; 4 person hours at $35.00
per hour and $30.00 for materials and disposal costs.
Item 3: Removal and disposal of one and one half barrels of asbestos-containing plaster and extra
boxes of asbestos insulation that appeared on the site after the initial investigation and
. beginning of work. This material was not included in the original scope of work as it was
not present at the time of project definition. Environet is requesting $430.00; 6 person
hours at $35.00 per hour and $220.00 in materials and disposal costs.
Practical Solutions to Environmental Concerns
----------
---------
Village of Arden Hills .
June 5, 1990
Page 2
The requests made by Environet total $1580.00. In Delta's opinion these charges seem excessive in
light of work actually completed in addition to that originally defined and lack of documentation of
person hours used by Environet to complete the additional work. A summary of our opinions is
presented below. Finally, Mr. Charles Tye, of Environet, Inc., has been notified by Delta with regard
to the content of our opinions. Additional negotiation regarding Environet's requests should take
place between the Village of Arden Hills and Environet, Inc.
Item 1: Delta feels that a portion of Environet's request for this item is valid. Because site
conditions had deteriorated due to vandalism and the expense of abatement equipment
used by Environet did not justify leaving it unattended for overnight periods, removal of
that equipment on a nightly basis was necessary. The seven days requested by Environet
is more than was actually necessary to adequately protect their investment. The first and
last day of work operations and movement of necessary equipment should be considered
part of mobilization and demobilization costs incorporated into Environet's base bid. In
addition, the first day of site work was primarily spent in preparing the work areas for
removal; very little of the expensive equipment is necessary for this function. Delta
recommends that 5 days, at 4 person hours per day at $35.00 per hour be accepted by the
Village of Arden Hills. Total cost for this item shonld be $700.00.
Item 2: Delta observed that a total of 2 person hours were necessary to accomplish removal and
disposal of the 13 foot insulated pipe run, The $30.00 material and disposal charge is .
reasonable and fair. The total cost for this item should be $100.
Item 3: Environet's request for adjustment of additionallahor and disposal costs for material that
appeared on the job site is excessive. Four (4) person hours were observed to have been
needed by Environet and a total of 23 bags and 1 barrel of waste were removed from Ihis
work area for base bid work and for the additional material removed. Delta is
recommending that 4 person hours at $35.00 per hour and material and disposal costs of
$33.00 be accepted for this additional work. The total cost for this item should be
$173.00.
Based on Delta's evaluation of Environet's requests, rather than the $1580.00 initially requested, we
are recommending that a total of $973.00 be accepted and approved by the Village of Arden Hills.
If you should have any questions or comments, please contact Ms. Kristi Jensen or myself at your
convenience.
Sincerely,
DELTA E AL CONSULTANTS, INC.
~- Reviewed by: -d"lllll~~
.
Kris ti L. Je en
Project Manger /
Timothy p, Huber, M.S.
Industrial Hygiene Services Manager .
Enclosure
cc: Darrell Oman, Delta Environmental Consultants, Inc. (with enclosure)
Charles Tye, Environet, Inc. (without enclosure)
"
is
. ~<
EnviroNet, Inc ,..":1
.~)
_....r".. "~_~._ t'
"' ~;4";) \ \ '.:' ..
731>ASHINGTON AVENUE SO. j""c [".J
" . ,,,-~
P. X 35425 "
ED , MN 55435-0425 ;- -~,'
FAX # (612) 944-9794 ,i'----./
(612) 944-9775 , ,
t-~
'- ,.-.,.
, , '
,.,"c' Nay 2, 1990
\/'
Tim Huber \-'~'''<''2>~' "'~., '"'",'U '
Delta Environmental --,j
1485 Energy Park Drive
St. Paul, MN 55108
Re: Minneapolis Tallow\Kem Milling Plant
Dear Mr. Huber:
Further to our conversation at the above site on April 20th, 1990,
EnviroNet is requesting authorization to invoice for the following
$600.00 worth of extras from the City of Arden Hills.
1.) Removal and disposal of 13' horizontal run of pipe and
asbestos containing insulating material, not previously
identified in the Specifications, located between the two
cookers in the Tallow Room.
. Four man hours @ $35.00 per man hour plus $30,00 for
materials and disposal costs equals $170.00
2. ) Removal and disposal of extra materials discovered over
and above what was described in the Scope of Work, in the
Storage Building. Originally, EnviroNet was to remove
five (5 ) boxes of (decaying) Kaylo insulation.
Subsequently, a barrel and a half of asbestos containing
plaster and also extra boxes of Kaylo in various states
of decay were found. In all 28 bags and barrels of ACM
were removed from this area. The extra hours and
materials involved were;
Six man hours @ $35.00 = $210.00
Materials (40 bags) @ $3.00 ea.
20 each (inner & outer)= $120.00
Disposal @ $5.00 per outer bag = !.LOO.OQ
TOTAL $430.00
I appreciate your help in this matter. If you should have any
questions please call me at 944-9775.
. ?!It
Charles Ty
President &
CT;bjw
----- -
.
EnviroNet, Inc
7351 WASHINGTON AVENUE SO .
P.O, BOX 35425
EDINA. MN 55435.0425
FAX # (612) 944-9794
(612) 944-9775
May 2, 1990
Tim Huber
Delta Environmental
1485 Energy Park Drive
St. Paul, MN 55108
Re: Minneapolis Tallow\Kem Milling Plant
Dear Mr. Huber:
Further to our conversation at the above site on April 20th, 1990,
EnviroNet is requesting authorization to invoice for the following
$980.00 worth of extras from the City cf Arden Hills.
1.) Time/Labor involved in delivering and removlng all .
equipment and loose materials at the beginning and end
of each work day (respectivelY) due to lack of an
unvandalized secured storage area. Both at the pre-bid
meeting and the pre-construction meeting on 4/12/90 with
the City of Arden Hills, both Mr. George Plaza and myself
were told a secured garage/storage area would be
available for our use during the periOd of performance.
HoV/ever on Monday Apri 1. 16 th, the first day of the
pro j ect, the intended storage area had been heavi ly
vandalized, the doors, V/indows, and window frames having
been removed the previous week end.
This caused an extra four man hours of work per day
loading, unloading and driving the equipment and
materials to and from our facility in Edina for each of
the seven days. Twenty eight man hours times $35.00 per
man hour equals $980.00.
If you should have ariy questions please call me at 944-9775. Thank
you for your help.
. 1\ ~
SlPfejre, y,
/ !i j /
,../ /"/ i .-"
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President & C.E.D.
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COUNCIL HINUTES DAT PAGE
SUBJECT:
, DISCUSSION:
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Moved: (HANSEN)
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Hansen Malone Sather Hansen Malone Sather
Growe Mahowald Growe Mahowald
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. Hansen Malone Sather Growe Mahowald Ayes Nays Abs.
~ ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer
Parks Director Pub. Wks. Supervisor Planner Dep. Clk
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COUNCIL MINUTES DATE PAGE;'17)
SUBJECT: (./
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OR COUNCILMBR: (MALONE) (GROWE) (MAHOWALD)
Secondep: . (l'JAYO (HALONE) (GROWE) (MAHOWALD)
THAT COUNCIL:
VOTE: AYES: NAYS:
Hansen Malone Sather Hansen Malone Sather
Growe Mahowald Growe Mahowald
ABSTAIN: TOTAL: ( - - )
Hansen Malone Sather Growe Mahowald Ayes Nays Abs.
ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer-----e
Parks Director Pub. Wks. Supervisor Planner Dep. Clk
COUNCIL MINUTES DATE PAGE
SUBJECT: "'0'
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Moved: JW\.YSATHER) (GROWE) (MAHOWALD) ~. '\
Seconde\l: ,(l<iAYOR SATHER) ,(GRO ,Wf2E) . (MAHOWALD) "" 1(
THAT COUNCIL: ,If V- ~ ~
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VOTE: AYES: NAYS:
Hansen Malone Sather Hansen
Growe Mahowald Growe
ABSTAIN: TOTAL: (- -)
Hansen Malone Sather Growe Mahowald Ayes Nays Abs.
. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer
Parks Director Pub. Wks. Supervisor Planner Dep. Clk
COUNCIL MINUTES DATE PAGE
SUBJECT:
DISCUSSION:
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Moved: (IMYOR SATHER) COUNCILMBR: (HANSEN) (MAHOWALD)
Seconded,: (MAYOR SATHER) COUNCILMBR: (HANSEN) (MAHOWALD)
THAT COUNCIL: , ~
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VOTE: AYES: NAYS:
Hansen Malone Sather Hansen Malone Sather
Growe Mahowald Growe Mahowald
ABSTAIN: TOTAL: ( .. .. )
Hansen Malone Sather Growe Mahowald Ayes Nays Abs.
. ALSO PRESENT: Clk/Administrator Attorney Treasurer Enginee~
Parks Director Pub. Wks. Supervisor Planner Dep. Ok
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COUNCIL MINUTES DATE PAGE
SUBJECT:
DISCUSSION:
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Moved: (lMYOR SATHER) COUNCILMBR: (HANSEN) ((MALONE) ...:J (MAHOWALD)
Seconded: (MAYOR SATHER) OUNCILMBR: (HANSEN) (MALONE) .
THAT COUNCIL:
VOTE: AYES: ~
Hansen Malone Sather Malone Sather
Growe Mahowald Growe Mahowald
ABSTAIN: TOTAL: ( - - )
Hansen Malone Sather Growe Mahowald Ayes Nays Abs.
. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer
Parks Director Pub. Wks. Supervisor Planner Dep. Clk
COUNCIL MINUTES DATE PAGE
SUBJECT:
DISCUSSION:
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Moved: cCl;l{\.YOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD)
Seconde(l: (l'jAYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD)
THAT COUNCIL:
VOTE:
Malone Sather
Mahowald Growe
ABSTAIN: TOTAL: ( )
Hansen Malone Sather Growe Mahowald Ayes
. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer
Parks Director Pub. Wks. Supervisor Planner Dep. Clk
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RECOMMENDATIONS
L Develop zoning ordinance amendments and zoning districts and rezone
. the area as appropriate.
Objectives: a. To protect and perpetuate the high-qual ity
industrial/office development that has recently
occurred in the north and west portions of the
study area.
b. To attract quality development in the east and
central areas comparable to that discussed in "a"
above.
c. To attract appropriate new high-quality
development in accordance with the area's Land Use
Plan.
d. To phase out obsolete uses and buildings that do
not meet contemporary market requirements.
2. Work with Shoreview in coordinating development of the business
areas lying east and west of Lexington Avenue between County Road E
and 1-694.
Objectives: a. To resolve mutual traffic and access problems
along the shared portion of Lexington Avenue.
b. To fully consider the other community's
development standards, aesthetics and regulations.
. c. To work toward a harmonious business development
of a business area that encompasses a shared
arterial as the primary means of access.
3. Establish a tax increment district as promptly as possible.
Objectives: a. To assist in development or redevelopment so as to
maximize taxes, create employment opportunities
and secure the highest and best use of the land.
b. To provide financing for public improvements that
will make the area attractive, safe and
funct i ona 1.
4. Establish a Community Development Commission and seek volunteers to
serve.
Objectives: a. To promote high-quality business development in
Arden Hill s.
b. To work with landowners and developers to maximize
the tax return to the City.
c. To ensure that the City's development efforts are
competitive.
5. Initiate discussions with landowners and businesses in the area.
. Objectives: a. To ensure that they have opportunity to
participate in the planning process.
b. To inform them of the City's planning efforts and
objectives.
c. To solicit their support.
-36- -37-
MINUI'ES OF WE AmEN HIlLS RErnIAR PIl\NNIN3 ro-ffiSSICN MEEI'JN;
WEJ:NEl'D'\Y, JrnE 6, 1990, 7: 30 P.M. - CITI' HAlL
. CAIL 'TO CR)ER Pt=lal'lt to dJ..E call ani rotiae tler'eof, C1Jair Prd:st
callai the rreetirg to arrleL at 7:30 p.m.
roLL CNL 'ItB roll I::Bin:J' rnlle:1 the follcwirg naOCers 1t-.e:B presmt:
C1Jair Dennis Prd:rt, ~ F\:rt:er M3rt:in, Faym:n:1
M:::Graw, &irtara piot:raoJSki, Je3IYE w:iniECki, am. Itl:ert W:x:dhrrn. AtEa1t: Dave
=Jscn, scott I€te=En, D::Irothy Zehm, D9n kbl::ach ani Rd::ert Cllrtis. Als::>
~: O::urx::iJrranter JoI\nn Gl:'<::W3, P1.ant'a' Jcbn Pergly, Firen::ial Cl:X'EU1.tant
Jarres 0'l<<cprly am. Clerk l'dnrinistratar Grry ~.
AHRJVE winiEdd. JT()I,ffi, se:x::n:B:l J:y Piot1::cw=ki, to ag:n:uve the
MINUI'ES minrt:es of the ~y 2 pJ..annirg c:tnrn:i.=ioo ~ as
sulmitte:1.. MJtim =iai U!'Bl'lirro.Ely. (6-0)
DISClESICN; C1Jair Prd:rt sutl11ffi'izai the pre-o:mnissioo rrretirg with
LEXIN:m:N AVE. Finan::ial O:nsUltant Qlsserly, Pl.ar'1mr Bergly ani
8IUDY RERRI' Clerk l>dninistratar ~.
P1.ant'a' Pergly st:a:tai he v.ulld rot reviEW the Lcp;:rt rn I..e.xin:Jtcn Awrue in
detail am. asked rrerrbers far a::ntte1l:s, questien; ar =re:tien;; gave a brief
=viEW of the draft re::x::mren:'lat:i.c:ns.
c:tnrn:i.=iarers ~ m:in:lr' =re:tien; to the draft raullled3.tien; ani
rEqLESte:l. cx:pies of the revisEd re::x::mren:'latien; be forwa:rd=d to al::Eent pl.ann:irg
c:tnrn:i.=ioo rrerrbers, as \\ell as O::urx::iJ1reul:ers.
. ffi p3rI: of the n;""""""ioo 00 the raullll=UJatirn to :initiate a TIF District,
Finan::e Cl:X'EU1. tant C3sser 1 Y preserrt:e:i an OJetViEW of the TIF rEql.lirara1ts ani
rEa'<'Tt ciJan:I=s in lEgislatirn.
M3rt:in JT()I,ffi, se:x::n:B:l J:y Jeanoo w:iniECki, that the
~en; drafta:l J:y P1.ant'a' Bergly be adcpt.Ed as arrerdai, <'W.etirg
~en #6 alcrg with cptirn "A" in the pJ..annirg ~~l:., ani fcn:vm:dEd to
O::urx::il. MJtien =ie:1.
srn::rM1TITEE C1Jair &irtara piCJb:'<M.3ki L~ en the activities of
RERRIS the Zcnirg a:re SUJ:xxnrnittee. C1Jair Peter M3rt:in Lep::1l."te:i
that the \'etJ..arrls Sb.rly SUJ:xxnrnittee win re pr-Ep'IT"irg
their L~t far c:tnrn:i.=irn reviEW.
CIXJOCIL RERRI' 0::urx::iJm1i:er JoI\nn Gl:'<::W3 rEpOcta:l. rn O::urx::il actien;
of interest to the c:tnrn:i.=irn.
SEI' JUUl MEE:I']N; c:tnrn:i.=ioo CJ:lI"D.lI:Tai to schaiule the pJ..annirg c:tnrn:i.=icn
WEJ:NEl'D'\Y, 7(11(90 far July m W9Clres:lay, July 11; due to the July 4th
Ibliday .
MISCEI.IJ\NE[XE ~ w:iniEcki ra:jL.EStai llfrlatai intarnatim relative to
p..n:s..1inJ p.fulic ure of the reserve 0?rIter' facilities.
clerk klrninistratar ~ rep::rtai en the 1lB.tter'.
. ADJU.llli M:Craw JT()I,ffi, se:x::n:B:l J:y Piot:raoJSki, that the rrretirg re
adja..rrred at 9:40 p.m. All wted in favor.
Resj::a:tiull y sulmittai,
C1Jair crnnis Prd:st
Minutes of the Arden Hills Regular Council Meeting, August 29, 1988
P;ige 4
RExn! G PLAI\T (Contld) Hansen moved, seconded by Winiecki, that Council
authorize the expenditure of $2,500 for Attorney Lynden
to draft an odor ordinance and utilize expertise of consultants he deems
necessary. Motion carried unanimously. (5-0)
. Council was of the consensus a Land Use Plan may not be necessary and in the
event it would be deemed necessary the Planning Consultant should be authorized
to utilize resources and expertise of other consultants as needed.
PLANNING STUDY; Coullcil was referred to a memorandum from the Clerk
1-694/1-3%1 Administrator Berger dated 8-26-88 and Planner Berglyls
report dated 8-25-88 relative to the Land Study
recon@endations at the N.E, intersection of 1-694/r-35W.
Dennis Probst, Chairman of the Planning Commission Task Force, was present and
reviewed the objectives and recommendations submitted to Council at their Regular
Heeting held 7-11-88. He requested Council consideration and action relative to
the recommendations outlined in the Clerk Administrator's memorandum, as follows:
-Council direct staff and the Planning Commission to initiate the Rezoning
of the Round Lake Site in order to insure the type of development that is
compatible to what has occured in the past and consistent with the community's
vision for the future.
-Council direct staff to evaluate various financial scenarios and outcomes
including market values of potential development; the City's potential risk
in public participation, TIF, Bonding for debt and other methods for financing
public improvements.
-Council participate ina worksession with staff, Planning Commission Task
Force, and a financial consultant in order to evaluate alternatives and determine
a course of action.
Clerk Administrator Berger referred Council to a report from James Casserly,
Financial Consultant, which illustrates the amount of major public improvements
that can be supported by each I million dollars of tax increment. The report also
sho",Ted how the City can minimize its risk factor in the development. Berger
suggested that Casserly be irrvited to attend a future Council meeting to discuss
. the financial services he could provide in conjunction with the Round Lake
development.
Berger recommended the Village should proceed very carefully and conservatively;
initiation of the rezoning and the staff continuing to evaluate the financial
senarios would provide a good overview as to which direction to pursue.
There was discussion relative to the pros and cons of actively pursuing
development in this area, the feasibility of development at this location; the
legality of imposi.ng a moritorium for a short time period, and establishing a
Community Development Committee.
Winiecki moved, seconded by Sather, that Counci.l initiate
the Rezoning of the entire parcel of land outlined in the Land Use Study of the
N. E. quadrant of 1-694/r-3SW and begin establishment of an economic development
district. Motion carried unanimously. (5-0)
Mayor woodburn suggested if Planner Bergly had any further recommendations
relative to the Rezoning he should fcrward them to Council at a future date.
Ihniecki moved, seconded by Peck, that Council establish
a Community Development Commission, including but not limited to members of the
staff, planning commission task force, Treasurer Green, and other persons who
could lend expertise _to the commission, either by appointment or volunteer, and,
furthe.r, that Hr, Casserly be present to outline recommendations for the types of
financing available. Motion carried. (Winiecki, Peck, Hansen and Sather voting in
favor; Woodburn opposed) (4-1)
Council questioned if the Committee should be comprised at this time.
Winiecki clarified the intent of the motion was not to initiate the commission
work, only to inform persons who would be interested and involved of the
. recommendations and alternatives, She commented it could be in a special
worksession with Council present.
There ..'as discussion relative to inviting Casserly and other financial
consultants to a future meeting.
COUNCIL MINUTES r!~ ~ DATE FAGE
SUBJECT:
DISCUSSION:
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Moved:' ,(lAAYOR SATHER) COUNCILMBR: (HANSEN) (MALONE)
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THAT COUNCIL:
VOTE: AYES: NAYS:
Hansen Malone Sather Hansen Malone Sather
Growe Mahowald Growe Mahowald
ABSTAIN: TOTAL: ( - - )
Hansen Malone Sather Growe Mahowald Ayes Nays Abs.
. ALSO PRESENT: Clk/Administrator Attorney Treasurer En.ginee~
Parks Director Pub. Wks. Supervisor Planner Dep. Clk
COUNCIL MINUTES DATE PAGE
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SUBJECT: ~?~~- .-
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Moved: J~YORSATHER) COUNCILMBC '(HANSEN) -, (MALONE) (GROWE) (MAHOWALD)
Seconde<;l: .(l<jAYOR SATHER) COUNCILMB~ (HANSEN) , (~GROWE)~ (MAHOWALD)
THAT COUNCIL: ?:3JA J
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VOTE: AYES: NAYS:
Hansen Malone S'ather Hansen Malone Sather
Growe Mahowald Growe Mahowald
ABSTAIN: TOTAL: ( - - )
Hansen Malone Sather Growe Mahowald Ayes Nays Abs.
. ALSO PRESENT: Clk/Administrator Attorney Treasurer En.gineer
Parks Director Pub. Wks. Supervisor Planner Dep. Clk
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