The URL can be used to link to this page

Home My WebLink AboutCCP 01-22-1990 X CITY OF ARDEN HILLS ~j1J RAMSEY COUNTY, MINNESOTA COUNCIL WOPRSESSION MONDAY, JANUARY 22, 1990 - 4:30 P.M. 1. Call to Order. 2. Roll Call. 3. Easement Problems - City Attorney Filla will be present. 4. Snowplowing and Parking in General. 5. Lot Split Notices. 6. Direction of City Hall Committee. 7. Odor Control/Bills. 8. Other Business. 9. Adjourn. . . vVUl~\...I.L.l.J l'l.Ll~UJ..u0 LJftl.t. .t'ftt.it. SUBJECT: ~/ ~ ~- J!t>a- ~ / /zz,. /90 , .. I' -, DISCUSSION: t,U~""') . - -. . :"". , j .. Q:lM.YOR SAT~"} - ,..._"~ 1oved: COUNCILMB CCGRbWEN.' ~ ::econde9: (J<iA,YOR SA'rHER) COUNCILMBR: (GROWE) (MAHOWALD) fHAT COUNCIL: - VOTE: AYES: NAYS: Hansen Malone S'ather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ~ ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk COUNCIL M1NUTt:S ~ (fi. I DATE PAGE SUBJECT: ~~~ DISCUSSION: - 7f~ ~.~ W~ ~fr ~~ - - t9-t.() <<-</ - - - -" ~ - ~"t...rrJ1Af2 --- (~) Moved: JlAAYOR SATHER) (MALONE) (GROWE) (MAHOWALD) Seconded: (1<JAYOR SATHER) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk ~~ &-.p --.-- - - .~~ ) k. ~ ae-~ ~. Ch:dt @ t.cPo 12 - jt;1i;Ji: ,wn ~ ~ - - ~ - 'J~~H1~tk.~- ~-~~~ ~-~Wo~.~~~- /Inl +0-- ~ dA- ~ U<f. - ~ "1l&1tf1 ~~~- U1u- N& dW ~ elk Yo Wb 1k tr. t / ~ - -I)~=- -. - cJAP-M-- <>r ~jii;o 0 . ~~ - ~ - - , ~ - ~- tv ~ ~- jrW ~~. ~ t-e-- - -:JA ~ ()JV P .".... . ~- _ ~ (ffiu tPVA- -- - ~ ~-, ~~. g 1~fok ~~ i1--lt,2, ~~' - 3YU-- 1iJ1p --- ~ ~ Yo~ w/~ Vt -:: ~ ~ ~ --~ _ ~" tx+ _ ~~h --- ~ -~ ~- /J;;v 3 3/f ~ ~~L~~1 ~;,-tk- ~~~~ ~~r#F/ C()LJl~Cl.L i.LLi~uT.c:,j DATE PAGE SUBJECT: DISCUSSION: . - . J'I,;.O f J .. Moved: (I;4\.YOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) Seconde\f:(l'lAYOR SATHER) COUNCILMBR: (HANSEN) (l-1ALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. . ALSO PRESENT: Clk/Administrator Attorney Treasurer En.gineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk r ~tfe ;1.fl..RA-- ~ !ft~~~ - - /2- .pr w-P- k ~ -- k It.-tr ~~-~ ~~Yi ~~~~~+n ~ '~k-- - ::;~- ~1~ . ~- - 6K4 ~;qltfl ~ ~ I D1iJD'O'" ~.fi~- ~~~~- CGul'iCIL i'i..Li~uTcS- --DATE <'AGE SUBJECT: DISCUSSION: . - . l'l" J .. Moved: (/M.YOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) Secondeil: (lijAYOR SATHER) COUNCILMllR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: - VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. . ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk ----------- 1;:t1v- ~~9-" trhv - (!) nv~~ . . ~ fn,v{) - _F - -- - - I ~ -g;o-~ - ,~- \....VUl'H..d.L l'i..l1'HJ1.t;;:; ----- -- lJA'lt, uPKGE- SUBJECT: DISCUSSION: . - . ~ J .. Moved: {W\.YOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) Seconde(l: (MAYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) rHAT COUNCIL: VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahm.ald Growe Mahowald ABSTAIN: TOTAL: ( - - ) ... Hansen Malone Sather Growe Mahowald Ayes Nays Abs. . ALSO PRESENT: Clk/Administrator Attorney Treasurer En.gine~"F" Parks Director Pub. Wks. Supervisor Planner Dep. Clk -- llit- ~ ?f vi!. ~ ,@ -~- . ~::;j .... 33/{--I)~ ~ /1~ /'f'1o/. ~ P'o/oL ;?.O ~b) C)03tr; /o~ doff g() ~(p - .~~----~-- ---- .i;--'?~~~. ~~ 7J~~ - ~-~~ /'~ ~i-~~~~ . - -- U COUNCIL MINUTES DATE PAGE SUBJECT: DISCUSSION: . - -- . .:-.:.;. J .. Moved: (}M.YORSATHER) COUNCILMBR: (HANSEN) (HALONE) (GROWE) (HAHOWALD) Seconded: CHAYOR SATHER) COUNCILMBR: (HANSEN) (HALONE) ( GROWE) (HAHOWALD) THAT COUNCIL: - VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. . ALSO PRESENT: Clk/Administrator Attorney Treasurer E~gineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk ---- -------- . < CITY OF ARDEN HILLS . MEMORANDUM ---------------------------------------------------------------------------- ---------------------------------------------------------------------------- =======================================~=================================== DATE: January 18, 1990 TO: Mayor and City Council FROM: Dan Winkel, Public Works Supervisor SUBJECT: Katie Lane/Stowe Avenue Easement Problems =========================================================================== During the last week, the public works crew has noted the following obstructions on the Katie Lane/Stowe Avenue easement: KATIE LANE (Cleveland and Katie) 3335 - Three 3" box elder trees . 3333 - Three 12" popple trees 3331 - Five 8'1 elm trees 3329 - Clear 3327 - Four 8" elm trees, One 5' pine tree, and a 7' fence 3325 - Clear 3323 - Clear 3321 - One 12" oak and Eleven 2" pines 3319 - Two 2" ash trees, Three 2" birch, Two 6" box elder trees 3314 - Four' chain link fence, 7 ' wood fence, 10 ' to edge of pool apron, and One 2" maple tree. STOWE AVENUE 1950 - Three' chain link fence, One 6" oak, One 36" cottonwood 1963 - Clear 1970 - Clear (2 lots) 1988 - 36" chain link fence 8' from center line 1990 - 36" chain link fence 8' from center line 2000 - 36" wood fence 7' from center line 2002 - 36" oak tree and one hedge 2012 - 48" chain link fence 2026 - 48" chain link fence (2 lots) 2034 - 36" chain link fence - 8' from center line 2040 - 36" chain link fence - 8' from center line 2048 - 36" chain link fence - 8' from center line 2056 - split rail fence (Cleveland and Stowe) . DW:madlr . - \X'ARIU':::\" E. PI::TER.'iO:\' PETERSON, FRANKE & RIACH EVER1:.Tl' I.. PETEHSO:\ RO;\lAU) J. IUAUI PROFESSIONAL ASSOCIATION (190.'1-1982) JERO~IE P. FlLLA 100 HOSEDALE TOWERS "'ALSO AD?\lI1TED . TllL:JH. M. Ql'[GlEY 1-:'00 WEST H1GH\VAY 36 IN ",,"'ISCONS['\ J)A;\IEL \'('111' I'RA:\l GLE;"'::-'; A. BERG;\lAN ROSEVILLE. MINNESOTA 55113 iAL<;O AD;\IITfED .I0H:\ :'>IlCHAEL ,\1ILLER ll': TEXI\~ES.'iSEE ~ C.....S5 S, \'iiEIL* ~ TI:'.IOTHY J. HASSETf (612) 6,,>6-6100 ST. PAUL OfFICE ~lICHAEL T. OBERLE FAX NO. (612) 636.733.; 300.\1 mWI:ST FEDERAL m"1 LDJ:\G JlRIA:'\' n. ELKJNGTO.:\:T SO E/sr FIFTH STREET CLYDE C. AHLQUIST ST. PAUL, MINNESOTA 55lOJ .\IOLlY T. SHIELDS (6]2) 291-8955 December 8, 1989 FAX NO. (612) 228-1"'755 OF COl:NSEL jEROi\lE E. l'Il-\.NKE PETER L. ST. PETER. C.P,A. Gary Berger ~1E1.V1Nj. SIl.\'ER City Administrator City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 Re: Encroachments on utility Easements Our File No. 10450/890001 Gary: I have reviewed a proposed form letter which would be sent to those property owners who currently have encroachments on dedicated public easements or rights of way. I have also reviewed this matter with Dan Winkel. I a~n enclosing a revised format for the correspcndence. I would recommend -chat the notj.ce . te sent by certified mail -return receipt requested so that the City has a verifiable record of delivery to the property owner. The City may wish to review and prioritize the inventory of easement encroachments. Some obstructions are going to be more critical to remove than others. You may want to address the most urgent matters first. Obviously, there may be facts and circumstances arising in each case that make it different from any other case. The City should know when the easement was created and what the condition of the property was at that point in time. The City may have issued permits over the years which have allowed people to construct encroachments within righ-cs of way. Those factors will have to be taken into consideration in determining the respective rights of the City and the property owner. If you have any questions, please contact me. Very truly yours, /---'(~z/-'/ . JPFjlcr Jero r ~Filla cc: Dan Winkel .' . Dear One of the functions of a City is to maintain its street, sanitary sewer and water utility systems. Periodically, this will require the City to enter upon dedicated easements in order -to gain access to the utility which is being constructed or repaired. Therefore, it is important that publicly dedicated easements areas be maintained free and clear of obstructions which would interfere with the City's ability to maintain its utility system. This would especially be true in the case of emergencies. The City's Public Works Department has recently completed an inventory of dedicated easement areas. The purpose of the inventory was to identify potential problem areas so that any . obstructions could be removed before an emergency necessitates access by the City. The inventory indicates that your property is subject to a utility easement which, over the years, has been obstructed by the following structures or encroachments: The above encroachments are to be removed from the dedicated easement area within 6 months or some other reasonable time frame that can be agreed upon between yourself and the City. If you will not be able to remove the encroachment within the suggested time limit or if you have any questions, please contact the City's Public Works Supervisor, Dan Winkel, at 633-5676. Thank you for your attention to this matter. Very truly yours, Gary R. Berger . City Administrator GRB/lcr cc: Dan Winkel .. .. u ~~ Ii"'! 15 .., . .. (s) . , . I : '~ ,-,5"__) (3.~)' AflDE"N HILL.S FO~ PARK . Doc. 191....8'" '. 3"''' I! ~ To-I: 'Z.o'&<'- .. .... 373J 0.. .. .... otI I,~ .... ~ '\ J f"; it50J.' .c:f!J \2) .> 5'- . .5" 1 ]' . . . I <I, , . ., .. .... ! n >., ..... . J . I . I i ~ . I 1 ~'. >> . '" .. _. __ _ _ ... ....- >>0 -:-_, ..~ , I , , 2 71 CO s I I (&j I (J:r)J (141 (2. _____ ... . - - I . .n - , ' ~,' '^,. ~ .., I'~"""'",.,..~.,,",~"'" ~~'"""'l'i'~~n:: _~'<' ~ ,~ ' ',> . ,p. I 'j.' '. lD , ~ L;I . c },,;' ~ " 'i (]I. ,;:,~":. , ~ ~ IIL"- .~ - .~" ~ ~ I i I i I . i i -j . ! i I _1 I ,'" I I I . , 1 " ; ,01 () r- :'ot ....... " ~ ~ ','1 ~ "\. ~ !"" "l , , ,; -. , I ,- .n~ ~ - . - i I:D' m -n O. =0' m .~ 0 ~ )> -roo: c- Z Q, ..' , . -I LI.tLl.c.. .t'.8.ld:~. .:--- SUBJECT: - , - - ~- 1J5/U) - Jt.ew ~ -V ~ tYJf) f V - - iMBKl - ~ I~~~ - /1J.W -- '}1t.6-U.- j Moved: .c/M.YORSATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) Seconde9.: (/OJAYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: -~W - VOTE: AYES: NAY ... Hansen Malone Sa ther Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. . ALSO PRESENT: Clk/Administrator At torney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk - @ ~- f5/i<J - ~, ~ . ~ -~~ ~ t/~ _ (S ()ur fiL ~ ~f::- ------- @r/~ ]J~ .... I~ . . tV ~,~ I /.'~ ~ (il ')W h d:~ - &-11 ~-- ~ tJ ~~ ' - t~\ ~ - ..~ i:f~ . . n/"/ ii (V)OUNDS V lEu.) 81. 01 . . (13) Truck. A motor vehicle, which exceeds a one ton chassis design. (270) ( . 81.02. PROHIBITIONS. SUbdivision 1. Public Parking. Unless permitted by an authorized parking sign, no person shall park, remain in, or , leave standing any motor vehicle in or upon any pUblic park, bathing beach or public land, road or highway adjoining public waters. Subdivision 2. No Parking Zones. No person shall stop, stand, or park a motor vehicle, except as otherwise provided or unless directed to do so by a pOlice officer, on any street or highway where the Council of the Municipality has established by resolution a "no parking zone" and such zone is marked by a sign or a yellow curb. Subdivision 3. On-Street Parking. No person shall allow any recreational equipment, recreational vehicle, or truck to remain parked on a public street or highway within Mounds View for a period of more than two hours per day. (266) Subdivision 4. Impeding Traffic. (1) General. No person shall allow a motor vehicle to remain parked on public property when said motor vehicle impedes, impairs, or prohibits the free flow of traffic or prohibits ( . maintenance or con~!-J."Jlct-ion-eqiiipinEmt from propeI'Ll!-_conducting their fun i0nl>.--- ---_______ --. (2 ) Snowbirds. No person shall park or permit to be any vehicle within any block on any public street when within the preceding 48 hours falling or blowing snow or a com- bination thereof has accumulated to a depth of three inches or more at street level anywhere within that block. Provided, how- ever, that parking shall be permitted within any block of any public street where not otherwise prohibited whenever the entire length of roadway of such block has been cleared of snow from curb to curb, or in the case of streets without curbs, bet~ the outer edges of the shoulders of such streets. Any~' e parked in violation of this Section may be remov ~provided by Chapter 81.02, Subdivision 6 (1) (c) of t ode. division 5. Qff-&treet Parking. (266) (1) General. The location, design, and number of off street parking facilities shall be as specified in Chapter 40.07 of this Code. . l .- --------- , -if ';' /.2//// J t. fJ::k'V'L'ZV 87.100 e TRAFFIC, BOATS, AND PARKS . 87.040. Manner of Parkinq. All vehicles shall be parked with the right hand side parallel to the curb, and not more than one foot from the curb, leaving at least four (4) feet between parked vehicles, except where marks or signs on the streets indicate that cars shall be parked at an angle. 87.045. Parkinq on Boulevard Prohibited. No vehicle shall be parked on any boulevard adjacent to a public street except: l. Boulevard parking spaces listed on the inventory of boulevard parking spaces regularly in use, dated June 30, 1984, prepared by the Code Enforcement Officer, a copy of which is incorporated herein by reference and which is on file in the office of the city Manager, may continue to be used until one of the following occurs: a. Roadway improvements involving disturbance of or removal of the boulevard parking area is undertaken. b. Substantial improvements to the lot located adjacent to . the boulevard parking area is undertaken, sucb. 2S. expansion or construction of house, garage, or driveway. 2 . Where a variance from the provisions of this section is granted, pursuant to the minor variance procedure of Section 12.055 of the City Code, based upon criteria established by the city Manager. 87.050. Double Parkinq. Except that commercial vehicles may double park for the length of time necessary to load or unload when calling for or delivering parcels or merchandise, and access to the curb is blocked, no vehicle shall be double parked in any street. 87.070. Time Limitation for Trucks. No truck with a capacity of over two tons shall be parked on any , street for more than ninety minutes, or for the time necessary to load or unload such truck. 87.080. Parkinq on Private Propertv. No vehicle shall be parked or left standing upon the private property of any person without his consent. ro, __.____ ..._' - 0- ___________ / 87.100. No Parkinq After Snowfall. --....-.~ I No person shall park any vehicle, except in compliance with '\ : directions of a Police Officer, or in compliance with regUlatory.) :. \ parking signs, on any street for a period of forty-eight (48) hours, commencing immediately after any two (2) inches or more \ continuous snowfall, or until snow removal has been completed ~ ~any street, whichever occurs first. ...... 185-- '-"--... ------- / - CITY OF NEW BRIGHTON (' ~ 29,31 TRAFFIC ! 29.38 . (a) Police authorized to remove keys, Whenever any member of the police department ofthe city shall find any such motor vehicle parked in violation of section 29-31, helshe is au- thorized and directed to remove the keys left therein and to deliver the same to the officer in charge of the police department. (Code 1966, ~ 710.80; Ord. No. 223, 2-14-67; Ord. No. 535, ~ 7, 12-10-85) Sec. 29-32. No parking after snowfall. No person shall park or leave standing any vehicle on any street or roadway after a snowfall of at least three (3) inches. Parking may be resumed on such streets or roadways after the snow has been removed or plowed to the curb line, (Code 1966, ~ 710.85; Ord. No. 249, 2.11-69; Ord. No. 535, ~ 8, 12-10-85) Sec. 29-33. Prima facie evidence. The operation, use or parking of a motor vehicle in violation of the provisions of this article shall be prima facie evidence that ( said motor vehicle was at the time of such violation, controlled, operated and used by the owner thereof. (Ord. No, 535, ~ 9, 12-10-85) Sees. 29-34-29-37. Reserved. . DIVISION 2. HANDICAPPED PARKING' Sec. 29-38. Definitions. The following words and terms as used in this section shall have the following meanings unless the context clearly in- dicates otherwise: (1) Identifying certificate. The certificate or insignia is- sued to physically handicapped persons by the Minne- sota Department of Public Safety pursuant to M.S.A. 169.345, subd. 2. ":Editor's note-lnclusion of Ord. No. 384, nonamendatory of the Code, as Div_ 2 was at the editor's discretion. ( Supp. .No. J 1, 2-9-88 1848.1 . ~ - CITY OF NEW BRIGHTON ( ~ 29-19 TRAFFIC ~ 29-23 . (a) At any place not to exceed seventy-five (75) feet along the curb before the entrance to any hospital or hotel at any time. (b) At any place not to exceed seventy-five (75) feet along the curb before the entrance to a public building be- tween 8 :00 a.m. and 6 :00 p.m., except on Sunday. (Code 1966, ~ 710.20; Ord. No. 223,2-14-67) Sec. 29-20. Limited nighttime parking. No vehicle shall be parked or allowed to stand unattended on any day on any street or roadway for longer than thirty (30) minutes between the hours of 2:00 a.m. and 5:00 a.m., except physicians on emergency calls. (Code 1966, ~ 710.25; Ord. No, 223,2-14-67; Ord. No. 535, ~ 3, 12-10-85; Sec. 29-21. "'Limited day and evening parking. No vehicle shall be parked or allowed to st.and unattended on , any st.reet. or roadway for longer than six (6) hours bet.ween the ~' I \. hours of 5:00 a.m. and 2:00 a.m. on any day, unless posted other. wise, (Code 1966, ~ 710.30; Ord. No. 223, 2-14-67; Ord. No. 535, ~ 4, 12-10-85) Sec. 29.22. Alleys. . It shall be unlawful for any person to park a vehicle within I any alley in such a manne, or under such condit.ions as to , i leave available less than ten (10) feet. of the width of t.he I roadway for the free movement of vehicular traffic and no I person shall stop, stand or park a vehicle within an alley in I ",.uch a position as to block the driveway entrance to any abutting property. (Code 1966, ~ 710.35; Ord. No. 223, 2. 14-67) Sec. 29-23. Time limit parking. Except on Sundays or holidays, it shall be unlawful for any person to park any vehicle for a longer consecutive period of time than that designated, between t.he hours of 8 :00 a.m. and ( Supp. No. 11,2.9.88 1845 . . , . A~DE IV H / LL5 Art. I. In General, gg 26-1-26.21 Art. II. Recreational Motor Vehicles, ~~ 26~22-26-51 Div, 1. Generally, II 26-22-26-30 Div. 2. Regulations, H 26-31-26-51 ARTICLE I. IN GENERAL Sec. 26-1. Highway Traffic Regulation Act adopted. Chapter 169 of Minnesota Statutes, 1969, as amended is hereby adopted by reference. (Ord. No. 157, ~ 2, 7-10-72) Sec. 26-2. Penalty. Any violation of Chapter 169, commonly referred to as the Highway Traffic Regulation Act, which occurs within the . Iimita of the city is a violation of this chapter. Any person violating any provision thereof shall be guilty of a misdemeanor and shall be punished as provided in section 1-10 of this Code. (Ord. No. 157, ~ 3, 7-10-72) Sec. 26-3. Parking after snow accumulation-Lim- ited. No person shall park any vehicle, except in compliance with directions of a police officer or in compliance with regulatory parking signs of the police department, on the improved portion of any street or highway in the city for a period of time commencing immediately after the accumula- tion thereon of two (2) inches or more of snow, and continuing until snow removal or plowing thereof has been completed. (Ord. No. 129, ~ 2, 1-12-70) .Cross references- Traffic-control in mobile home courts, ~ 14-33; motor vehicles, Ch. 15; abandoned vehicles, ~ 16-31 et seq. State law references-Abandoned motor vehicles, M.S.A. Ch, 168B; highway traffic regulations, M,S.k Ch. 169. Supp. No. 14 1521 . > ... . S 26-4 ARDEN HILLS CODE S"c. 26.4. Same-Impoundment of vehicle. Any vehicle parked in violation of section 26.3 is hereby declared to be a traffic safety hazard and nuisance and the same may be summarily abated by removing and towing away such vehicle by or under the direction or at the request of any member of the police department. Such vehicle shall be stored at such place within or without the city as may be directed by the police department and, within fourteen (14) days of such impounding, the chief of police shall mail written notice thereof to the owner at his last known address according to the vehicle registration records of the secretary of state. Before the owner or his agent shall be permitted to remove the vehicle from the custody of the police, he shall furnish satisfactory evidence of identity and ownership of the vehicle; pay all reasonable charges for the towing and storage of said vehicle and sign a written receipt for said vehicle. As an alternative to the foregoing the police officer may require the owner of an illegally-parked vehicle to remove . said vehicle from the subject street or highway during the times limited above. (Ord. No. 129, ~ 3, 1-12-70) Sec. 26-5. Same-Prima facie evidence. The operation, use or par king of a motor vehicle in violation of section 26-3 shall be prima facie evidence that said motor vehicle was at the time of such violation, controlled, operated, and used by the owner thereof. (Ord. No. 129, ~ 4, 1-12-70) Sec. 26-6. Unreasonable acceleration-Prohibited. Unreasonable acceleration of any motor' vehicle on any public or private road or way within the city, as unreasonable acceleration is herein defined, IS hereby declared to be a public nuisance and is prohibited. (Ord. No. 108, ~ 1, 7-29-68) Supp. No. 14 1522 i I . , ! - ~~~:~~~:mNV~ S;~B ~~ DATE PAGE DISCUSSION: ~ ?/A~ ll~~ - - - -. . %0 j " Moved: {lMYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) Seconde~: (MAYOR SATHER) COUNCILMBR: (HANSEN) . (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: - VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk . MEMORANDUM ---~------------------------------------------------------------------------------- DATE: January 19, 1990 TO: Mayor and Council FROM: Catherine J. Iaga, Zoning Administrator RE: POLICY RECOMMENDATION - Notification to Residents for Planning Commission Applications ---------------------------------------------------------------------------------- The Arden Hills Zoning Code specifies notification shall be sent to residents within a 350 ft. radius of the site on all Planning Commission applications which require a Public Hearing; Rezonings, Special Use Permits, Preliminary/Final Plats and Planned Unit Developments. There is no requirement for notification to residents on applications such as Minor Subdivisions (Lot Splits or Consolidations), Variances and Site Plan Reviews. Recently a Minor Subdivision application for property located on Amble Road (Weaver/Wegleitner) was reviewed by Planning Commission and Council. The case . directly affected the adjacent property owners and it was suggested by Council that a procedure be initiated to notify residents on all planning applications. I would recommend notification to residents by either of the following procedures when planning applications do not require public hearings: 1. Provide notice only to the adjacent properties at the site location by mailing the Planning Commission agenda to those property owners. 2. Provide notice to all property owners within a 150 ft. radius of the site location by mailing the Planning Commission agenda to those property owners. A map of the site location could also be included on the notice. The application form will be revised to require the names of the property owners be provided by the applicant as part of the application process. Alternatives 1 & 2 are basically the same, with the exception of the radius covered and the number of persons involved in the notification process. Since applications of this nature do not require a public hearing the Planning Commission and Council will have to determine the extent of resident participation and discussion when such applications are being considered. Attorney Filla and I will be available to discuss the recommendations listed above at the worksession. . ;;;;;;;:U""'"~ cj!. ~ L~ DATE PAGE DISCUSSION: - n{!~ ~- , -- j " Moved: ,cIM-YOR . SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) Seconde~: (MAYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: - VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. Clk/Administrator Engineer ALSO PRESENT: Attorney Treasurer Parks Director Pub. Wks. Supervisor Planner Dep. Clk , . --------------------------------------------------------------------------------- DATE: January 19, 1990 TO: Mayor and Council FROM: Catherine J. Iaga, Deputy Clerk RE: Tentative Date and Agenda items for the City Hall Committee Meetings ---------------------------------------------------------------------------------- At our regular staff meeting held January 17, we discussed tentative dates and proposed agenda items for the newly-formed City Hall Committee and submit same to Council for review and approval: SUGGESTED MONTHLY MEETING DATE: Third Wednesday of the month, beginning Fe bruary 21, 1990. Tentative Agenda Items: FEBRUARY MEETING: A. Staff present: Council Liaison, Clerk Administrator, Public Works Supervisor and Parks Director. . B. Tour of present City facilities - Offices and Public Works Garage. C. Staff and Committee discuss lINeeds Assessmentll (to be prepared by staff members and reviewed by Council prior to the meeting). MARCH MEETING: A. Review recently constructed/remodeled City Hall Facilities in other metro communities (Data compiled from several communities will be condensed for review). Determine which facilities the Committee would like to tour and prepare a brief questionnare for each facility. B. Discuss previously proposed additions to our existing facilities and long range plans, i. €.; possible fire station, police department, extension of city services. APRIL MEETING: A. Tour facilities in other communities and discuss aspects of the facilities with a representative from the community (Staff will set up tour schedule). MAY MEETING: A. Review and discuss facilities included in the April tour. B. Discussion Topics: Methods of financing project, Location of Facilities on . Site, etc. An information packet with compiled materials is included for your review and comments. ~ CITY OF ARDEN HILLS MEMORANDUM . =============================================~============================ DATE: JUNE 29, 1989 TO: GARY R. BERGER, CITY ADMINISTRATOR FROM: MARY ANN DELAROSA, ADM. SECRETARY SUBJECT: SURVEY OF OTHER COMMUNITIES WITH NEW CITY HALL FACILITIES ========================================================================== I spoke with Tom Simonson's secretary from Shoreview and asked how they proceeded with planning for a community center/city hall. She informed me they formed a Design Review Committee comprised of the Mayor, two Councilmembers, a person from the administrative staff, volunteer members of the City's Park and Recreation Commission, and the Planning Commission chairperson. This group viewed several local city hall facilities and the Park & Rec members toured one in Colorado. They determined what they would need in terms of size, design, etc. , and held neighborhood parties where interested citizens were welcome to attend to learn more about what was planned and to offer their input. RFP's were sent to various architects and were reviewed by the Committee. . I am not sure, but assume the selected architectural firm participated in the bond process whereby voters were asked to vote for the referendum to finance the new facility. She will send me whatever information she can find in the file. Yesterday I spoke with Liz Witt from Eagan. They constructed a new city hall six years ago and successfully passed a bond referendum to help finance the structure. Eagan, like Shoreview, held neighborhood coffee parties to promote the new building and to develop a marketing strategy. The architect also assisted with the marketing of the new building. There was an article in the October or November, 1984 League Magazine on Eagan's new city hall. Liz will also send me her notes and other pertinent information she has on file. She was a member of the citizen's committee for the new structure. Mendota Heights began planning three years ago for their new structure, which they moved into last November. Residents were asked to serve on the Neighborhood City Hall Committee, along with admirustrative staff, Council, and the Planning Chairman. Seven sites were chosen and narrowed down to one the City already owned. The committee toured several other new city halls to get ideas for their own. Department heads were asked to try to determine how much square footage they would need for their specific department and to estimate how much additional future space they would need. Measurements were taken of all equipment (files, desks, counters, . machines, etc.) and diagrams were drawn up, arranged and rearranged many times. Neighborhood coffee parties were conducted by City residents to promote the construction of a new city hall. The City Treasurer handled . . the financing, as it was not necessary to take the issue to the voters for their approval. . . zlj;~~ MEMORANDUM . ------------------------------------- ----- ------ - -- ---------------------- Date: April 22. 1988 To: Arden Hills Council From: Robert W. Raddatz, Public Works Supervisor Re: Long Range Plans, City Hall Complex ------------------------------------------------------ - -- ---------------------------------------------------------------- Some time ago the Council directed the staff to present recommendations for future facility needs. We began by looking at the present facilities, their condition, and the maintenance they require. One drawing showing possible remodeling of the City Hall, providing for much-needed additional room, was prepared. The plans were then taken to the Public Safety/Works Committee for their reconunendation. We discussed the condition of the existing buildings, what needed to be done if they were remodeled, etc. The entire committee felt the existing building should not be remodeled; no more money should be put into it; a new building should be constructed. Problems which would have to be overcome with the existing building . incl ude: 1. The insulation in the new part is'insufficient, and in the Council chambers non-existent. 2. The electrical service is insufficient to run equipment. 3. The heating system would have to be re-done in the future. 4. The roof leaks, and would have to be re-done. 5. We have limited work space. 6. The windows should be re-done. 7. We should re-do and add additional rest rooms (handicapped). 8. We need lunchroom facilities. 9. The work flow/traffic pattern is not efficient. 10. Audio and lighting is not sufficient, i.e. Council chambers do not lend themselves to audio or tv. 11. We need additional storage room. 12. We need more parking space. Most of these problems need to be addressed whether the present building is enlarged, or a new building is constructed. Putting money into the old building would not be a wise investment. The cost estimate of remodeling/adding on would be around $230,000. The building of a complete new building would be close to $400,000. Ways to finance would be: 1. Issue bonds - this would require a vote by residents. Advantage would be that all the building could be done at once (City Hall, . maintenance building, salt/sand storage). We could have a 20-year payback plan at an interest rate of 7.25%. Disadvantage would be bonding costs added to issuance. . - 2. Ran;', Building Plan - Levy each year a set amount, and work . ,ugh staged development, Advantage would include ,inat "g bonding costs, and we could invest funds at about Dis,:, ~vantages include increased construction costs, being rgan ,',ed over a period of years and not having immediate use he n." facilities. This is ctin; point.. ,the staff has had several meetings concerning City nee ~d will continue to work on an efficient City complex. I will t endins the Finance Committee meeting on Thursday to go over the firs rter 'JUdget. This would be a good time to ask for their assistaL this, both building-wise and finance-wise. This committee should a uld t'2 involved in all aspects of the City complex. I feel t s a sound starting point, and we should actively pursue this to a wel ~ght-out and eye-pleasing City complex. . . ---- z o - ' ~ < z ~ <C A. >< <l: · III f- a ... (/) ... LU <C z :I: Z >- 2 I- - U (/) ...J a :: III I ~ o Z LU A. 0 -$ o a: " -- III: <l: _ ~ "-ri """'-1 A. - ~"' Ill' - ~ ~ ~ : ":~d : ~ nn ~,I , " - ' "0 (~): g ~ o >- r- ,!~ ~ (,'y / i. \ - / 00 ~. ~' "-- ~., -.. (/)Cf,l l,) c - " .::L. _ ~ U --=--~ al ~ ~ (/) ~ - C o ~ <:: --. ,,0 ~ a. (\3 '" 0 ~ - _ .... a.. " 0. ~ C .:.:: ..: I- otl 0 0 ... .- 0 N 0 ~o ~ u.. I U. U. ~ en en z o .., 0 i= <D 0 <( .., N (J N" M o ...J ...J <( .. .. '" " w .: .~ u -;; ::: <( ._ 'tl a.. " 'tl . en UJ <( -,." . P!!..t:fl.c,Wor:.~~_~,ill~~~Lll.'2.~U_!.j~~, ,L the proposed <lddition to 'the Public ~ ~ Counc.ll requesi'ed that the r~".,T(3r o~ P bt ic Works Committee Agenda for S,,\'IQrksBulldlnQbeplaceoonthenex u - L{ It's recommend~t;ons 'to Council. . ., St udv of V i I I a 0 e I-:~.!!! F ;.J:; : i c \: c r k s B u ; I din c E )( [; ~!l sic ;. ---~----_._-- -.----........-- ~-" i ! 1 e r l~epor;-ed th 51 (] r~ y flir~.h,:~r study re the Vi I' ac" HiO II/F'u(,iic coooco~'viO'kS Bui Idin:, Expcnsio'1 ca'1 t'e Dvrsued .,hen C;;'y cecides to do so; IWITfD,!. study indicai-es thct exp0fJsioii can be B~.COtTY I ished. --- ---1--' ----;"""lcry ~;epor'f - Vli/a!]e H"lIl/PubIic Works Site J Coptes were oistr!buted to CouncIl for consideration at future meeting. PRE LI MI NARY-REPORT --.- "-.....---__~_w.._ SITE EVALUATION for VILLAGE HALVPUBLlC WORKS BUILDING SITE City of Arden Hills, Minnesota . I November 14, 1977 Prepared By: Wehrman, Chapman Associates, Inc. Planners - Eng! neers - Landscape Architects --_. ""''I ~ ... ...1. ."1_ ~.' SJr8tu~___ R~.~..:i- - ~S I te_ An2.3...:isI s-= . Y-LLI 8-.9€ MU r f IPub~, i~_ \~o~ Bu i 1 d jog fJ,j II sr reported he m~t with Councilfilan Woodblrrn, Bud Johansen, John B"ckley and Charlotte Mc~lesh to obte!n directive Tor preplSra'tlon of ~he site analysis and future anticipated nesds. ~:~Ier presented a p re I I In in" '-y analysis to Caune; 1 -(or its consi dera-r!on and commen1's, ~ '" ""m'oo_ "' ""' "ot" H,t to. ,,,Iy'" " 'ocy ,co".''''y ,t this point; once required squBra footbge Is Esi'ablished, site can be \ s further eVflful'lted; some concerns noted were: ~~ ~ i. Does City propos>> to Increase or- decrease services? a 2. Wh~t Is the possibi IIt1 of renting space for vehIcle storage - posslb~y In the arse~at? 3. Should Public Works and Parks be re-Ioca~ed to an l-I zone? 4. Should old fire barn be elirnin~ted or expanded? Miller estimated completion of 'the study before the end of the year; ",as advised to Include pr-ovlslon fer an Arden Hills PolIce to rce for planning purposes. --._- -~_.. ~-_._.... ------- -'---'-~,. .--- --~- ._---- ~-- ------ .__.m. - -.--- , .' . PURPOSE The purpose of this study, conducted at the request of the Arden Hills City Counci I, was the evaluation of the existing Village Hall/Public Works Building site to de- termine (1) the adequocy of the site to accommodate expanded foci lities, and (2) to define the logical direction of potential expansion. The City has several options relating to future expansion of facilities: Reduce level of ITIllnicipal services to minimize space needs; centralize 011 functions on 0 single site; move the public works facility to 0 site within on industrial district; expand the old fire station, now used for equipment storage; lease storage space from the Twin Cities Arsenal. Obviously, numerous decisions ore required before any specific expansion project is initiated. These decisions will require careful analysis of alternatives os well as public input. In order to accomplish this evalu- ation, however, it is necessary to make certain assumptions upon which future expansion requirements con be based. These assumptions ore listed below. ASSUMPTIONS . The City of Arden Hi lis wi II maintain the .current level of municipal ser- 1. vices in the future. 2. The City of Arden Hills will maintain its own police department in the future. (Request of City Council). 3. All City functions - administration, public works, parks and recreation, police - will be centralized on the existing site. . -1- " " i ASSESS! -..JT OF EXISTING SPACE/FACILITIES . The aSSl tion that municipal services will be maintained at current levels in- di cates ,t a straight line projection of future space needs based upon projected populat; growth is a reasonable method of detennining future requirements. How- ever, sir several major City functians - public works, parks and recreation, administt ion - are presently operating with space deficiencies, the existing space fir had to be adjusted to current demands before meaningful projections could be ode. The assessment of existing faci lities and the space adjustments are as fo )WS: PL c Work Building - The existing 66 foot by 72 foot building provides 4, 2 square feet of space, 4,080 square feet for vehicle and equipment st, ge and 672 square feet for supportive functions - office, lunch room, uti i'y rooms. The building is designed for 4 lanes of storage but currently I ac ,mmodates 5 lanes of equipment. Adjusted to actual current needs, a bui ling of approximately 5,940 square feet is required. Based upon its CUI -nt level of usage, a space deficiency of 1,188 square feet exists. , . , T~'ublic Works Director has also indicated a need for exterior storage I . for snowfence, barricadei, poles, etc. This currently occurs in ; spa , a vy limited area southwest of the Public Works Building. It is diffi- cui to project the space requirement of this rather nebulous function, . but -; 50' x 50' area, properly contained and screened, should be ade- quc:e. Ole: Fire ation - The Public Works and Parks and Recreation Depart- nt, c rrent y utilize this building for off-season storage. The Director estima e tthis 24 foot by 36 foot building (864 square feet) is also over! ded by approximately 33 percent. Based upon that estimate, 1,150 square feet are required for present needs. A 286 square foot deficiency exists. Village Hall - This facility is probably the least deficient at this time, , although space for public meetings is minimal, the offices of the Pork and Recreation Department are crowded and inconvient, and storage space Is inadequate. The forthcoming elimination of the City Police Depart- ment wi II fre~ space which will undoubtedly satisfy any immediate needs. Hawever, for the purpose of defining long term space needs, this study assumes that the Police Department may return as a City function. All things considered, a 20 percent deficiency is estimated. Converted to floor area, an administrative/public meeting facility of approximately 3,250 square feet is currently required. To summarize, the Public Works and Parks and Recreation Departments have . 5,616 square feet of existing space. Approximately 7090 square feet are cur- rently needed. The existing Village Hall facility contains approximately 2,700 square feet. A need for 3,250 square feet is estimated. -2., .,.- PROJECTIONS The following projections were made using the "straight-line" method based upon . anticipated population growth. The 1977 population of Arden Hi lis is estimated at 6,250 people. The Systems Statement Subcommittee of the Planning Comm- ission has projected a saturation population of 11,225 people. This represents an 80 percent increase in population. Using a factor of 80 percent, future space needs are estima'ted as follows: 1. Public Works/Parks and Recreation Focility: 7,090 square feet (Current space requirement) x 180% = 12,762 square feet 2. Village Hall: 3,250 square feet (Current space requirement) x 180% = 5,850 square feet Based upon the above space projections, future parking demands are estimated as follows: 1. Public Works/Parks and Recreation Facility: 20 spaces (based on employment information from Public Works Director). . 2. Village Hall: 50 to 60 'spaces (based upon parki ng demand of largest place of assembly. Assumes assembly room expansion to a capacity of 100 to 120 seats and a parking ratio of ~ space per seat). Since public meetings are rarely, if ever, conducted during normal business hours, parking €.or staff and Village business activities can be accommodated by the 50 spaces. If properly located, Village Hall parking may also serve the demand of the Public Works staff. The total parking requirement for the site will, therefore, be between 50 and 80 spaces, probably at the lower side of this range. This parking demand will require 15,000 to 24,000 square feet of site. -3- . -~"-'._'--_. '- .._._-._,.~-. ._---------~_.~ -'<. .. -. .-. . - ,--_..-....'.-......_.-,.. - . ADEQUPCY OF EXISTING SITE The existing site contains approximately 2.5 acres, or 109,970 square feet. Existing buildings cover only 7 percent of the site. If buildings were expanded to provide for all projected space needs, the amount of site covered by structures would increase to 17 percent. The total amount of site covered by buildings, parking lots, drives, and exterior storage would be approximately 45 percent. The Zoning Ordinance establishes a maximum building coverage of 25 percent in the R-l District. The projected future buildings would fall substantially below this limit. The Ordinance contains no specific limit for surfaced areas except that a 20 foot landscaped front yard must be maintained. The percentage of the site remaining unsurfaced will not only accommodate this requirement, but wi II a/so allow for odditionallandscaped areas to improve the aesthetics of the de- velopment. Therefore, this analysis concludes tf-ct the existing site is of ade- i quote si ze to accommodate future expansion needs. It shou Id be emphasized, ~ however, that while the square footage and percentage figures indicate that the " t site is adequate, the location and configuration of buildings, parking and circu- lation may present physical inadequacies. Such problems can only be determi ned through analysis of site development schematics, contained later within this re- port. The following Site and Bui Iding Analysis is a pre-requisite to preparation of schemati cs. . SITE & BUILDING ANALYSIS Exhibit 1 presents a brief physical analysis of the Vi lIage Hall/Public Works site. Except for the moderate slope at the northeast corner, the site is virtually flat. Topography presents no limitations to development. Although trees and shrubs -, of various stages of maturity exist throughout the site, the type and quality of most vegetation is such that they are not considered deterrents to development. Exclusive of aesthetic considerations, of the site's greatest limitation to future I expansion may be its relationship to residential development. Existing resi- I dences exist to the south and west. The undeveloped land to the east is zoned I ] residential. These relationships will not prohibit additional development on I I the subject site, but will impact upon the direction and design of future expan- i sion. The most critical relationship occurs at the southeast corner of the site, ! i where several townhouse residences are located very near the property line. , This portion of the Dty-owned site is coincidentally the least attractive. Future . expansion of Public Works facilities should be sensative to this situation. -4- The architectual design of existing buildings present certain limitations for . expansion. The equipment access doors of the Public Works Building open toward the east. Expansion in that direction would require substantial re- construction of the existing structure. Since the existing facility already con- sists of two separate structures, it is doubtful that such alteration is feasible. The problems of expansion to the south, although structurally more feasible, is undesirable because of limited space and the use relationship problems dis- cussed in the preceding paragraph. Two alternative exist. One is expansion to the west. Although it appears to be feasible architecturolly, this approach would require substantial alter- ation of the on-site circulation system and may create access problems. The other alternative is expansion to the north of the existing building. This cou Id be accommodated without major changes to existing access and circulation. However, since expansion in this area projects toward Highway 96, its visual impact may be greater. A third alternative may exist: Construction of a separate building. This approach, however, would likely create certain additional inefficen- cies, would present a more "crowded" appearance, and would probably re- sult in greater site coverage due to additional access and circulation drives. It is not considered a viable alternative. The Vi lIage Hall is a long, narrow structure with a gabled roof. Expansion to . the west is limited by the buildings relationship to the property line. Expan- sion to the east has no physical limitations, but at some point the length of the building may create functional inefficiencies. Although abundant open space exists for expansion to the south of the existing bui Iding, its design (i.e. gabled roof, window locations, floor plan) may represent romerous architectural limitations. LOGICAL DIRECTIONS OF EXPANSION Exhibit 2 represents logical directions in which building expansion could occur. The directions defined are bQ6ed upon space ovailability, apparent functional relationships and, to a limited degree, architectual considerations. Although not necessarily exclusive, these appear to be the most logical directions for future construction. . -5- .;,;.".---::-~- ---:.~----~~-'-' - .- '.'~-~ -- - '.-' .- -. -. --.--.- -- .- ~ -- - .. --- - -.- ---.-,-- ......-----_._~_._- -~-- -~'_.-- . ~ ~~ 6~ . ~~ ~ ._~ ~~~~ .., cu": ~ '" ::J~ \ I _ c \ / ~! \ I --.' / 1,U't _..- ./ .... " \ I I -- ..- . - \ \ -- Wi' I I " .... / \ I I - I ~ (~~ / / G>~ I I -t. -- .... I I ~ ~I I t -- - \ \ '"" I ~/~€~ I .; CJ) . ~/ I 1/ \ 11 ..- - ~ I 't. . .".. ..\c\ \-- UJ \~ /d" / ~ .:::tt. '/ .... ... I t' --- ~ ':i \ 1- J' ~ j . ~ . - - .... \ J ~ . .... \... .......... .~ i ' ....- .... ~ - - ~',I ~ - , . .0 , ~ ~ t, ~\ ...\ Jt ' ~ ........... - - 1<- I 1 - t"OOlb l.~ \ - ~'\ ~ CU .'1 Dj~ { \~I J: 1 ' . 1 CD \ I I ~ \ :0 / en 'lit- co ~ \ :0 r - I \ - \ .- I \ . \ > -- \ ~ \ . ~ ,~I \ \~,: l~ tr ; ~ \ \ I \ \~ ~ ii:1<E=-- I \ ~ ~ ~.... ~ ~/I \ J \i::. t(y . / I , ~/ { - \ / t\ ~ I / ...- / ~\ \ . - - .... ,/ ~~')'\.... \ ,~__....."t~ --- -- -- \D - -~ '.. ___n_ txHIld I - i ---- ~ ' . . 8(1) -. ::! ._ J::. :M - ... C'OC'O -- ~o - - - - >- 0);:: .....0 .- t CJ) en ~ ... I ~ I . I ~n 0 .- :0 ~ ~ ""- =. ( co I J: I . 0) . C') 'tV 1t - - .- > ~ I . ~ ~ K: ~ ~~ . . ~ ! . ~~ ~. I r, . 1 - - - - -~ [ -' tIJ/Jfrr 2. . . . . SITE D .OPMENT SCHE.MA TICS There , umerous options for accommodating futvre expansion needs on the subjec, . The two site development schematics attached illustrate two of the most vi 01 ternatives. Altern' A depicts expansion of the Village Hall in two directions. Office! admi ni -;; needs would be accommodated by extending the building eastward. Public Ities would be contained in a wing extending to the south. These buildin ,-ensions ore considered consistent with the architectvral design of the existi n: Iding. Major , lSion of the Public Works facility would occur to the north of the exisfinr Iding. The bui Iding space shown represents 4 or 5 storage bays which could b structed in phases as required. In order to accommodate the total project "ce needs, minor expansion is also shown at the south of the existing buildin,. '$ previously mentioned, maior expansion in a southerly direction is not con ed desirable because of the relationship to existing residential de- velop"" However, minor expansion in this direction, if sensatively designed and pro ' screened, may be preferrable to further extension toward Highway 96. Th ":ematic is intended to depict a reasonable balance. Outdoc ,age would be provided within a completely screened area at the . southw,: wner of the Public Works Building. Access and on-site circulation remains .'Iy indentical to the existing configuratian. Parking for Public Works Staff w, be at two locations, immediately east and west af the building. The west pc : spaces would double os overflow parking for the Villoge Hall ac- tivities, Ilage Hall parking would remain in its current location, the east lot expand, an additional bay. A toto I of 60 spaces is depicted. Alterna depicts Village Hall expansion similar to that of the first alterna- tive. E ::ion of the Public Works Building, however, would be in twa direc- ti ons, \', "word the Vi lIage Hall and north toward Highway 96. Extension of the Vii J I Ie II and Public Works Building toward each other would ultimately allow fe '~rchitectval connection. The location of the Public Works and Park and Rec. on offices, lunch rooms, etc. in the portion of the building adjacent to the V ,"~ Hall may offer some functional efficiencies. This configurati on, althougi ,,-aining identical square footage, results in 0 building complex with a r' ',assive appearance. This may be campensated, however, with the rat h ,ssive open area immediately north of the complex. While 0 remains substantially as it now exists, on-site circulation would be radi c .,Itered to provide access to the rear of the complex. This approach is neces' .:;) provide reasonable access to the west extension of the Public Works 8< g. It also allows the utilization of some of the open space "trapped" . behind t isting Village Hall. -6- ,~-- -,--_......~ --.---.- ..,.~ ~ ----- ~_._-_.-.,._-_._- ,~- . , . Village Hall parking would be located north of that structure. Parki ng for . Public Works employees would be located at the northeast corner of the Public Works Bui Iding. A limited amount of parking for City Administrafive Staff ond/or Public Works Staff would be located at the rear of the Village Hall. This area could also serve 0$ parking overflow for nighttime public use. This alternative depicts outdoor storage in a fully screened area directly south of the existing Public Works Building. The shape and size of this area would limit its flexibi lity, but it would seem adequate to accommodate fhe general needs described by the Public Works Director. It should be emphasized that neither of these alternatives is intended to repre- sent a final site deve lopment plan. At this point, they are intended only as tools for ana Iysizi ng the adequacy of the site to accommodate projected future expansion. Should the City Council, after appropriate consideration, select a preferred development alternative, a more detailed Development Plan defin- ing logical phasing of future construction should be prepared. . I . -7- i I \ ~ 6~ . , . ._~ . ~ ....c ;;- , mQ) 4 <> ~"C t -~ . ~CO !i Wo - - >- - - CD~ - . ,.- --0 Ci5 1 en , ~ ~ i ~ ... ~ . j.& . " ~ " . ,~ 0 .- . j :c ~ ~ I cD. ). 0- , " 1 .... . - ; - - m ~ :I: , r CD , I en I j CO ! - - i .- ! > l *- I i -t <:( ~ . I - ~~ r - - ~~ - - - - tlJIlM j - ---- .- - - - ~. . 8~ , ._L:. ~ .c ., ::::JG> ~j -" ~~ WC5 >- Q):t: ~(.) en U) ~ ... ~ L CJ ! (J .- - .c ~ ( ""- :'0 , :J: . , I G) 0) . ; ta - - .- { ~ > ~ f: ~ ~~ - !.i .t> ""- ~, ~j ~ .cp , ~ . -:{ k i~ .1 J .,;;: . \\ ; ~ . . - . - - ! . '" .~. txfIlm- 1- " CONSIDERATION OF NEW CITY HALL & IDENTIFY FUNDING SOURCES -bond referendum? -if no, make sure it is known that there will be no direct tax increase to finance new facility -lease existing building? 0 IDENTIFY PRESENT DEFICIENCIES & NEEDS -conduct preliminary space analysis -anticipate future staffing needs -anticipate future added services (e. g. license bureau) -speak with council and staff on needs 0 INFORM THE PUBLIC -get the word out through the media, cable tv, newsletter, e tc. (very important to stick to facts and not give impression that it is being "pushed" by staff) -hold informational meeting with surrounding neighborhood, especially if the use of existing building will change -hold a formal public hearing at the council (again it is ve ry important to get the word out to the citizens) 0 INTERIM MEASURES -visual imp"'-c t to citizens is importan t, if you need space . immediately, may move the council meetings to another location and convert chambers to office space -may want to take photos of existing conditions . MENDOTA HEIGHTS CITY OFFICES EVA LUATI ON Ov,NERSHI P LEASE COST C:Or--1PAF: I Sm'.lS . The 01,.\10 or 1 e2.se ques.t i on for 2,' mun i c i p3.1 90'.) e r nme n t opE'rcttiDrl i "::;. reason.~bl y ~.traight forvJard II.} i i: h re~.pect to d i r. e c t quo?=-tion'=,~ bu t exceedingly complex CoJ i th respect to indir-e,:t i :;."::.Ij 12-;.. J n geno?r'd.l terms, a government,3,l en tit)' should be able to provide o-f-f-ice space 1 e=.s E')<pens i ve 1 ;.' than a pr.jl)3.te en ter-pr' i =.e oper-atic'o, r--llJ n i c i p a.1 C0S. t S..9.V i n 9s include: 0 in ter'es t CCrS.ts 0 profit-=:- 0 i n~,lJr~.nce 0 property t .='.x e s 0 income t a)~ e 5 0 -:;.ome s~.l e"=- tax e s Th e se ~.2.1.) i n gs can amount to ;1;4-1.8 per' s.q IJ 2.r e f ,:,Q t r' e n t ct 1 equ j ,.1ft] en t=.. A first cut financj2.1 qUE-s.t i on for the mu n i c i pal it>, i =. \"Ihe ther. or not debt financing of sufficient quant i ty can be ':s~clJr>?d to permit the project to proceed. Sufficiency fa 11 -;::. 1..\1 i t:h i n the bonding a.lJthorit>' 1 i m it=:. a,s v,le 1 1 2-:;. the pCllitical 2ccep t.?b i J i t/ 1 i m i 1:-:=. since bonding genera11 y requires a publ i c r'e-ferendurTI . Since no e qui t ::/ is i nIJo1')ed ~ the d.moU n t c.f debt i.;:. :. ion j fie 2n f: 1 >' higher than ~}.) i t h a project \J.J i t h e q IJ i t ~,' P ~.r tic i pat i on i n'Jol')ed. Pr i vB.te de')elopment genera.l1 y must p.~y .s. higher r. ate of in t >? r e ,::. t on borr OiJJE> d mone/~ make o.n d.cc~pt:abl e t-. e t ur. n for eqlJ i t y . i nvestor's~ pay propertl' and i nce,me t2,>~e-::, ~ and meet i n-::-urance requ i remen t'3. Offse t tin,;) fac tor"s include income t 2.>: i ncerl t i 1,_' e.;: throlJgh depree i .=,-t i on I t 3.X cr.ed i ts ~ .=-.nd c a.p ita. I 1~.3. in-:;. tax r'.3, t e s ('n appreei-3tion. C3ener'3.11 y ~ a 1 ea=.ed gOI.)ernmen t2.1 ':If fie e f e,r e ';Ioe =. mlJch of the publ i c sp ~.c e ~ omrnon 1 )-' a<;:.soci.=<.ted with 2. spec i 3.11 )' designed gOIJernmen ta.1 structure. Lea<;:,ed <;:.pace also permi t<;: i ncremen 1:3.1 ' expansion a.s need;;. grCdJ,1 rather' than ec.rr'ying unoccupied e>~~ra capac i ty in adl) Co.n c e of needs. Fin c.1 1 )-' ~ a v,}hol e group of C ommu nit y i 5~.ues are i n~)Crl ved. [,)h a, t ar~ E' th e City" s de'Jelopme-nt obj E'C t i I) e';;? Can a nel..'J mun i c i p.;, J bu i I din g 1 €,IJeragE c, the r priv.ate development? Alon9 1..\1 i th the communi ty de~}e 1 opmen t issues ctre the que--:;.t ion::. of the rol e a.n d flJnc t i on of rnun i C i pal ';Iove-rnme-nt In t"lendota He i gh t ';:. . l.,lh a, t r'o 1 e does a, Ci L..' Ha.ll have in .;:.st.;,bl i <;:.h i og commun i ty 2.nd gO!.) e r nrne n t identi ty? A rTlunicip3.1 bu j 1 d j ng- i:re-quen t 1 y pro'.) ide-=:. 'space- 1:0 se r ,.) e- .?,.::. a. cc,mrnuni ty bu i I din g fos.t.?r' i n,~ ac t i 'v' i tie-:;. and p r. OI;J r' 2.rn'~. . Commun i ty sp.3.ces require ~,pec i 2.1 fea. tures. not cl.J"S.tom.3.r' i 1 >' pr'o'Jide-d in pro i ')3. te off i ce bu i 1 .j i n g'::. -3.r!d ,~ t time--=:. elf the da>' .;:..nd VJe e k t hat :. tra in n '~rm2.1 building c'per'a t i nl~ pr..;,ct i CE'-=:-. The accomp~.n)'i ng 2.02.1 y,::. is. pr,:.l.} ides ,;=;.orne dirnen~.i on tel the- cCo';:.t questions. J t must be r'e-cogn i zed th 3. t the bu i 1 d i nl~ p r' ogr c.m j';; only in i t-= be,~inning sta.ges .3.nd th a t the .3.rnOlJn t and c C'=:' t of office space h.9.s ~/e t to be de ter'fTI i ned. Th r. e e di fferen t building . CO';=;. t 3.1 ter'n.;-.t i '.)e5 ar'e pre-;::.en ted to pre,l.} i de << r 2.n '~e r e- ';:.IJ 1 t '=. . D-2 The most significant assumptions re I ,de to the \Ja 1 ue of mon e >' and . the size of the building. The financial pro,j ec.t i on~. do not provide a time value for money or comparison 1",1 i th al ternative investments. I t is assumed th a t funding ,,'ould be a'Ja j 1 ~.bl e for t his project only. The entire proj ec t is pro.j ec ted to be financed by bonds which would represent a. fAlorSI? Cd-.S€' scenariD. In real i ty the ci ty vJould receive some income fr om canse,1 i d2 t; on and di spos.~1 of properties. Addition?1 sources. of f j n .:",0 c j n 9 might also be ?\Ja i 1 abl e to r e du c e bonding requ i rements-, :3c,me type of turnkey development proposa.1 m i gh t e1 iminate deb t financing altogether. ~[i thou t a time ~J 3.. 1 u e for moo ~ >' requ i remen t.. the fixed debt payment prol)ides an adv.~.n ta.ge C,\Jer inflation pegged lease arra.rrgemen ts over the 1 onl~ term. The secolld mcd or a.s5ump t i on is that a leased fac i 1 i ty (i,IOu1 d not provide th e special ized common areas and commun i ty 5paces and vJOu I d therefore re =.IJ 1 t is less office area. . For plJrpc<s.E';:. of analysis, those reductions liJere common are .:<. <;:.pace at 4,930 '.::.. f and parl<ing at 1 ',200 s. f . The leased office <;:.pace lJJ3.S a 1 <'::.0 consi dered to be existing, not nelJJ office =.p ac e and at the sa.me 1 eve 1 of quality and cost as the existing lease arrangemen t. A nelAI or special ized fac i 1 i ty cou 1 d be expected to reo <;:.u 1 t in hi ';lhe r occupancy cos.ts. . Consequen t 1 y, th i " analysis represents 3, be~, t case picture in terms of private lease costs. The e val '1 at i on contains a number of vari2.bles and 2,ssump t ions. . They, are summar i zed here and are -::.ubject to ch2,nge to E I.,) 3. lua te di fferen.t assumptions or concerns. Variable A-:::.sump t j on 1. Amount of Bu i I din g Sp-3,ce 0 Ownersh i p-net/J building 18,440 s.f. 0 Lease-existing bu i 1 din g 11,110 s.f. 2. Annual Expansion l-leeds 0 5.. f. 3, Quality of Space A, B, C Al terna t i ves 4. Construction Cost $60 -$ 70/5.. f . 5. Land Area 90,000 So. f . 6. Land Cost (w i th services) $.30-1 .25/-::..f. 7. Amount Financed 100 /, 8. Bond Term 20 years. 9. Bond Interest Rate 8.25 /, 10. Bond Coverage 1.00 11. Lease Rate Current Lea,::.e $10.50/s.f. gr 0'=.5 12. Led-se Ra. te Increase 5.00 :I. 13. Util j ties $1.12/5.f. 14. Uti 1 it i es Increase 6.00 '/ /, 15. t"1.;:>. in tenanee Services .t 1 .30/<.::'.. f . 16, tvla in tenance I ncrea.-=.e 4.00 '/ " 17. Property Tax I ncrea-::.J? 3.00 '/ 10 i 8. Replacement AllQI;,lanCe $ .35/':::..+. 19. Sale Price 1'1. F ,S. . 20. I n\Jestmen t Return Obj ec t i I,J!?=. 0.00 :I. 21. Insurance $ . 03/s. f. 22. Insurance Increase 3.00 /. D-3 Each a.l ternativ€ v ar i e s the construe t i 0(1 cost v,lh i 1 e maintaining the other assumptions outl ined above. Scenar i D C,I as-sume 5 tha t . the Ci ty wi 11 use force account maintenance forces and not assign those costs to occupancy accounts. I t also e1 imi na.tes a funded replacement res.erve and assumes these expendi tures ,,-'i 11 come from ope-rat i ng funds, special funds or bonding. Alternative Construct i on Co'.::-1:/5.F. Al t A '$70.07 A It B '$65.92 Al t C '$60.43 Typ i c a 1 occupancy costs for suburb.:.1n office buildin'~s could be summarized as fall OlJ.,!S: Item AnnlJa 1 Co-::.t/3. F. Rea 1 Estate Tax e s $1 .50 Insurance .07 Utilities 1.15 R e p air s/~I a i n ten an c e .33 Janitorial .64 General ~~ t"1anagemen t .45 Rep I acemen ts/AI tera t ions ~~ ,..:oL TOTAL OCCUPAi'ICY COST $4.46 The r e su I t of each of the al ternatives under the stated a'5'5>umptlons is tha. t the oVJnership op t i on has a. higher in j t i 3.1 annual ~ost , 1 ar ge 1 y because of the addi tional sp ace and . functions provided. Given no time value for money and i nfl at i on proj ec t'i'on-::., an n u a I costs become less f '=,r oliJners.h i p in 2001 . If maintenance costs and repl a.cement reserves t/,IE' r E' not assigrlE'd to the budge t, ol).lner~h j p 'J-Jou] d becorne more cos'l: effec t i IJe 2.nnuall)' after 191'5. The alternatives A-C under the tot a 1 f j nanc j ng assumption reflect a. hi ghe't" accumu1ated a.nnual cost for the 20 year period in comparison to the lease 21.1 ternat i I..H? AI ternate C .1 shows less accumulated C05'1: than th e lease op t i on when ma in tena.nce and replacement reserlJE'S are deducted. On the 21,;,;. t year the occupancy costs V,IOU 1 d drop dr ama tic all y for the ownership option with the retirement of the bond. Also, at the end of the 20 )'€' -Ca.r period, the ass.€' t waul d have 1.)3, 1 ue undfr the ownership op t i on compared to the 1 ease option. . D-4 ,. - APPENDIX B . CITY OF HENDOTA HEIGHTS cty Hall Citizen's Committee neeting l'li.nutes, August 28, 1985 The firs tin g 0 f the City Hall Citizen.' s Committee was held on ^ugust 28, 1985. Nen presen~..:.f':uJir Stan Gustafson, Evelyn Fischer, Pete Villard, Jerry Horson, Zemke, ~ ... ischer, Barb Eschle, Joyce Ogren, Lou Brenner. Excu sed nbscnc c,re: Sharon Koll, Al Singer and Bob Dof ring. Also present t<J3S City Ad min "i tor Kevin Frazell, and architects Bob Pierce .100 Dick Guilyard, 1. ~leet wa s called to order by Chair Gustafson at 7: 32 P. el. 2, Intr ions - everyone introduced themselves, giving their address and pations. 3, Purr ,f the committee - City Administr0tor Frilzell gi1ve a brief history of t :,ty Hall issue, indicating that the study had been included in the 198' i;e.t, and pursuing the possibility of city hall hod been 8 priority wit) City Coune il. He added that the Council wished to convene .:l eit ; committee to study and make recorrunendations 011 the issue, becaus~ the Hall would be a facility tha t wou ld fa r outlive ::1n)' Councilor sta i !!lbers, and there should be broad com..-nunity inpu t for such <l community . fac They also wanted to insu re tha t the.re was broJJ community SUPl for the. project, and it Hould not be seen as ju s t J. Councilor s tel f f pro Adm ratar Frazell said that the Council specifically wOllld like for the corr." 'e to look at: l. ltificatian of cOffil11unity needs. 2, iew of architects needs assessment. 3. ~ing versu~ building space for City government. IL ernative site analysis. 5. 1.ding design concepts. 6, ;-~ncing alternatives. Ade ,'"rator Frazell said that should the committee conclude tha t <J. bond ro I ,\um ,.,rauld be needed, th~ committee would be a cruci.:ll element in 5e': tb..? t issue to the public;} t large. Ch. 1St.?! f son s3id tha t he though t the cornmit tl2e! s purpose ~.Jas to cons L:..!cr t...., les, firs t, what space is needed [or the oper~ltions of City gov~rn- me od second} are there allY other community needs tlw t should be . ;,d c2d in connec t iOll with a city 11.111 f.:1cility. lie sa id th,lt b~ tho\lght th. nittee to,TJ,S to act as a conduit for public opinion, .1nd lll..~ v.lO\I Id in :my citizen who had comments to channel those throll~rl tlH~ cOliunitt~e. B-1 - August 28, 1985 City HalL Citizen's C0il1milt~Q Heeting Page T\JO ! . 4. Review of proiect obiectives - Archite.ct Dick Guilyard said there were five primary issues tha t the cormntttee might want to address, l. Location and access considerations. 2, Community role - i. e. , simply art office, community gathering space, etc. 3. Relationship to other development in the City. 4. Relationship to other City fLlcilities. 5. Character/spirit/image for the community, ine llici iog serv ing as a s'tanda rd for otller development. Nr. Guilyard went on to say th,n there were basically three parame.ters for the project, cost/economics, public understanding and perception of needs, and public approval. Bob P ieree then asked the committee to have some discussion about what role they thought the facility should play in the community. Chair Gustafson responded that he though t the community lacked public meeting space, other than wh.1. t may occasionally be available in the schools. Lou Brenner ra ised the question of whether the community also needed a library. It ~.,ras generally agreed by the committee that while a library might be desir3ble1 it would really hinge' :.!pon a commitment by Dakota County tc operate a library in Mendota Heigllts. City l\dmin- istrator Frazell said he would contact the COUI.lty prior to the nex t mee t ing to . ob tain their reaction to such a proposal. 5. Project schedule - It was discussed tha t the conunittee. should try to complete most of their work hy the end of the year, so that should a decision be made to buil~, there would be time for a referendum (if necessary), and to plan and construc.t a facility in time for occup.:ltion when the City's existing lease expires in August of 1987, 6, Preliminary review of space needs - Bob Pierce handed out the prelimin.:1ry space allocations that had been developed in connection with the City staff for the Administration, Engineering/Code Enforcement, and Police. departments, as well as common areas. \-Thile the total space needs analysis was 22,450 square. feet, architect Guilyard pointed out that after subtracting out all of the wall, common space, vehicle storage area, mec.hanical systems, ete. , there was only about 9,000 to 10,000 square feet of actual lIpeople areall. It was also indicated that this would probably requ ire a parking space for about 70 vehicles, Barb Eschle ind iC3 ted tha t she tnough t that it w'a s important tin t the City Hall ~llow room tor future grm~Tth. Evelyn Fischer added th.."! t if there was any though t of having community center facilit'ics, even samet im8 in the. future, tha t would h3ve imp 1 ic;J. t ions for the site selected. Bob Pierce ind ic<:l. ted th.:lt at tod:,)' 1 s prices, it would probably cost approximately $70 to :5 75 pc r sq\l:lre root [or cOllstruction ~nd site . preparation. Chair Gustafson S;l i.d th~l t he though t the bottom line. of B-2 Augu st 28, 198' " HalJ. Citizen's Committee Heeting Page Three . cost important. Lou Brenner added that he thought HendotG Hei.ghts resi; l had an attitude of wanting to keep City gover[lm~nt small ;111d basi. ld we wouldn't want to foster the idea that we are ~xp~nding gave It by buildIng an overly large City Hall, Dave ~e said that based on personal experience, he could vouch for the that the City offices are very crowded, and he though t the proj 1 numbers were quite conservative. Fred 'her asked abont the heIght of the buildIng, to which Hr. Pierce ./ resp tlla t it was usually less expensive to spread a buil.diIlg out th.:111 go u ] though that might not be the case in Hendota Heights ,..]1eh its reI.::;. 1y hIgh land values. 7, Futu .mmittee work program - It was felt that the group should try to - go 0 tau r of some other city hall facilities prior to ti,e next regul~lr meet and agreed that we would try to do so on Monday, September 9th, The Administrator and architects will be responsible for setting up the It,... __so agreed that the agenda for the ~ext meeting should include ~lt le3::' e following: L concensus on space analysis. . 2. ,ugh estimate of cost from the architects for construction and at ion. 3, 'caI financial considerations, incl\lding the lC3se verSllS build _.:ms. 4. 'Jssion of genera~ site preferences. 8. .Oat time for future meetings - It was agreed that the next meetillg - held on Honday, September 16th, at 7:30 P,H., and tlw t a d0Y wou and for future meetings would be set at that meeting. Hotion by Jer -'["50111 seconded by Evelyn Fischer, to adjourn the meeting 3t 9:50 ?:L Ho tion passed .imausly. Recorded and cribed by Kevin D. Frazell) O'YZ'u-~_Jfl_ . V KDF:madlr . B-3 APPENDIX H . CITY OF MENDOTA HEIGHTS MEMO May 5, 1986 TO: City Hall Committee FROM: Larry Shaughnessy, Treasurer SUBJECT: Financing Through the planning stages of the new city Hall, we have anticipated financing the new facility through a lease-type financing which would avoid the necessity of a referendum on the facility. In general, we would lease the proposed site to a master lessee, who then issues bonds in the name of the City . through a trustee who hold the assigned lease. Under this method, there is some additional risk to the holders of the lease certificates, as the lease is only an annual obligation of the city. Because of this, the interest rate the city pays is roughly 1/4 to 3/8 of 1'1; higher than a conventional general obligation bond issue. 'Also the legal and issue costs are slighty higher (about 2%). Some of the underwriters also ask that a lease reserve equal to about 15% of the issue be included in the financing. While this increases the amount of financing, it actually saves the city, as the reserve is invested at a rate higher than the basic issue rate, and the margin earned is applied against the rental payment required. In our example, this would save between $3,000 and $5,000 per year with the reserve fund. The City has some funds available which could be used to assist the building project. At least $25,000 of these funds should be held for equipment needs, and the balance could be used to offset the required lease payment or reduce the size of the initial funding need. city funds which could be committed are as follows: . H-1 . . E 1TIent $ 25,000 I al Construction 224,000 $249,000 P cted project cost $1,393,000 1 '\ t . A tect & finance costs 181,000 rY'0'~ $1,574,000 c \ I \ . L ci ty Funds 224,000 . 0, ,\,)~, B ,ying Necessary $1,350,000 C( . Based his amount, the following is a comparison of the paymen 2quired with our continued rental costs at the existi: ocation. Projected P&I Rental Costs on new facility . B JW $1,350,000 x 20 years $132,424 E lated Occupancy Costs ntenance & utilities) 35,000 'I Ownership Cost $167,420 P cted 1990 Rent assuming 2500' tional space plus 1/2 rent on Icil room at $12.50 per ft. 'al rate: , $135,043 E ing Rental Cost $ 55,000 Area c fice & council Room 11,110' 18,800' Using :ssumed 1990 taxable value of $115,000,000, the approx e mill rate for occupancy would be: . H-2 . Average Home Cost (no Home Credit applied) 1. Current Rent ($55,000) .48 mills 15,03 2.- ownership ($167,420) 1. 46 mills 45.72 3 . 1990 Rent projection ($135,043) 1. 31 mills 41. 03 Increase mill rate ror ownership/ current rent .98 mills 30.69 Increase mill rate for ownership/ projected rent .15 mills 4.69 . ., . H-3 --....-- -, . ' Upper Level Plan . Schematic De . - - Sign .t-.~ , - --- ~ "\ " 1 .. ul I:c- '-d L - " ~, '" . ..:;.--. . Il..f."'-....; .", ,'Il 1..-, -, .(!1! \1'H ;~ , /\[I! d!: ~ I ; ~i.tl'l; 1 -,- I - I ':I!\1!'h ) - I "' " 11~>,\-lh ! 0 "' ,l~ .\ 1" J l ; ~ " 1 P 'J' " . . --'---?> , "' ~, i '0 , , , '~ v. . .'-(. 6-17 ~ ~VU"'-,LL nUWLL" /J' ._. ?~~1 DATE PAGE SUBJECT: ~~ l..-?I~ ~ DISCUSSION: / - - ./'. ~ ~ - /!JW1T~/ ~ r1~ p~1o ~_ v~hV ~~ Md . -r;O -- f!: a 6 &X-' - ~ . ~ ~--!IIJtfA ~~~U d-~~}~ ~- ,"'" ~~~~ M ~~,~- I ~ j - ~ Moved: (lM-YORSATHER) COUNCILMBR: (HANSEN) (GROWE) (MAHOWALD) Seconde~: (MAYOR SATHER) COUNCILMBR: (HANSEN) (MAHOWALD) .. -- THAT COUNCIL: __ - VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: (_ _) ... Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk . .. ---- ~_ ~ ~ "n ---..__ ~ _ ,e-~.-a @ ~_~hJ~~1-- . , ~__~~~~tJfr~ 0\f4J4~ -- - vJ/~ - 'l-rD~ I,~i/? Jff oY-/~~F- ~~- ". fv~/~ ~ 11 - .jo~ ---. Ij)-M/ ~~ ~ /CIO n .,. I , ...- ..- - - - ~ , p: / . - .. , - - ,. ---.- - ./~{~oQ., ~..4-Rft - (V ___ . (~f-lIt; - S; rmJ 'IE- (jo V {</1L4J A,~ --- h ~-1J 4 00 ~~~ ~ ~ --r v./~dJP(f- . -~ - - . COUNCIL MINUTES DATE PAGE ~ -- ~ /7rO~ ~/~ ~ ~-- . ,..;,;. j .. Moved: klM-YORSATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) Seconded: (h1AYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. . ALSO PRESENT: elk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk -- , . CITY OF ARDEN HILLS MEMORANDUM --------------------------------------------------------------------------- --------------------------------------------------------------------------- DATE: January 18, 1990 TO: Mayor and City Council FROM: Gary R, Berger, City Administrator SUBJECT: Billing for Rendering Plant Legal Services --------------------------------------------------------------------------- --------------------------------------------------------------------------- Attached are billings from New Brighton for October and November, 1989 rendering plant legal services, which were unbudgeted for 1989. A total of $5,000 is budgeted in 1990 for all related rendering plant costs, including McGinley Associates, rendering plant inspections and legal costs. Council should discuss the continued participation in this venture for 1990, . GRB:madlr attachments . , I ew Iri9hton . '" '" l{) ~ O? '" ill . N ~ December 29, 1989 ~ l{) l{) ;:: City of Arden Hills 0 1450 West Highway 96 (j) Arden Hills, MN 55112 w z z RE: Rendering plant legal services - October and November, 1989 ~ Z The City of New Brighton has incurred legal services regarding the rendering 0 f- plant issues. This service is of joint interest to both New Brighton and I () Arden Hills. 0: OJ 30.90 hours x $85 $2626.50 5: w z 50% of total $1313.25 ~ A Slll1lITBry of the billing is attached. z w ::) Please remit payment by the end of January. z w . ~ If you have any questions, please give us a call. .c iD Sincerely, '" 0 co Z 0 Marga t A. Eqan f- I Finance Director () 0: OJ code payment to 101-11200-0000 5: Please copy of receipt in Rendering plant file w z ll.. 0 >- f- 0 . . MESSERLI & KRAMER ATTORNEYS AT LAW 1500 NORTHLAND PLAZA BUILDING 3800 W. BOTH STREET MINNEAPOLIS, MN 55431-4409 FED. LD. # 41-0910526 (612) 893-6650 . City of New Bl'""ishtClfl DEC 13 1989 Page ::::: Re: Render-ing Plant Enfot-cernent ---------------------.------------------------------------------------------ --------------------------------------------------------------------------- 11/2:1/89 DCR Prepare for- and attend AGIB rneeting in Ne..... Br-Ighton. 3.20 11/22:./B9 DCR Te I eph'~ne conference with C. McGinley r-egar-dlng AGIB meeting and Biofi Iter- Technology. 0.30 11/27/:39 DCR Te f ephl:1ne conference wi th L. Thl)t""V i 9 r-esar-ding MPCA status on . l~en8e I ke,ch. 0.::::0 TDTAL FOR F'ROFESS I OI\lAL SERVICES RENDERED: $1007.00 COSTS INCURRED, FaN Tr-ansrn I tta I 2:0w25 --------------- ------ i TOT AL E}{PENSES $20.. 2.5 TOTAL B;:::===========~~~====;~;;;:t; eRmOUS BALANCE, ,j,'OO LESS, RETAINER $ .00 BALANCE DUE, $1 27.25 '!.!) \,,0 ~O\J( s q2\ .1~ \,'4' " . PAYABLE UPON RECEIPT THANK YOU FOR ALLOWING US TO BE OF SERVICE TO YOU, " MESSERLI & KRAMER ATTORNEYS AT LAW 1500 NORTHLAND PLAZA BUILDING 3800 W. 80TH STREET MINNEAPOLIS. MN 55431 ~4409 FED. 1.0. # 41-0910526 (612) 893-6650 . K~\~~ - fXi ~~J\\ \ ~\\ '; D,W, -,;7 0'ft(f 10l L-L.. 120\ \JJ\VL. "i W/~ttlUh ~~ , ~~ ' DEC 13 198'7 Ci ty of New B~~i8hton Margat"et Egan 80:3 Fifth Avenue N!.I1 New Brighton, MN 55112 =~==============~========================================================== BALANCE DUE F'R I OR TO THIS BILLING $0.00 =====~===================================================================== Inv #45049 RE, Rende,- i ng Plant Enf'H"Cement ------.--------------------- CLIENT/CASE NO. 6352-2 . FOR SERVICES RE~IDERED in the captioned mattet" fotM the pe ~- i I,d tht-"ugh Nov :30 1989, t" include: 11/06/89 DCR Telephone c"nference with C. McGinley t"egard i ng meeting with S. Pat-tM, MPCA entot"cernent l=:tff i cetM; Rev i el,.,.l McGinley memo t-egat-d i ng r-ev i sed Menge I k.)ch pennit. 1.10 11/07/89 DCR Telephone conference with L. TJ-p)t-V i 8 t-e8at~d i ns status of Menge I kJ)ch pet-m i ts and agenda for 11/9/89 meeting with MPCA. 0.40 11/0:3/89 DCR Meeting with K. Locke and C. McGiniey to p~" e pat" e fl,r meeting '.. i th peA. 1.50 11/0'?/89 DCR Attend meeting at PCA with K. Lockttl G" JlJhason, L. Tht-I)V i 8" A. Cohen and J . Leifert t"egat"d i n3 t"educed penn i t f(.It- Mengelkoch and t-evi ew possible altetWnatives to incineration f()r dealing with . plant odotMS" 2.30 11/21/89 JED Attend AGlB meet i n 9 at city hall. 1.50 PAYABLE UPON RECEIPT -, ... ,.. ...-., . ~.-.~ .. . .-........-. . .- -- -- -- ---... -- -- ..-. Le F e\'Crt Lefler Kennedy .',' q ()'Rrien & "'" ".,. i " ,. 1\1(; \' '.' )1, . Drawz . . . ","""""." 'J - .: . - . .1 A.. \- C. '" , ""''''''"",,,,,,,,, ~ \~"':, " West '/. :,' ~~~\\(, tSleS.. '. Bank Place. ". ','., "'C" ~ \ '='''''" " . Minneapoh~5402 'i,.. ",. , ,\.. . Oft M'.,"",,, . ,.":IV (612) 333.0543 Telephone ":,:, ':., " ,: ",,, , ',". ' rir (: .:; L, '.:0; ~, ~ '. - ~ ,:" -. ", "', n .. " '," ~ 'Ii " \.,1 ":::' i i":' ":. ", ',. ".'. ", I, i, u: :,: , .,. ",,' "'""'. ',' ' .. 0 " ' " '.:1 "I i, i, "" c," '''''~ " r ,',-, .,' , , i"ll ':_".. .. . "". '''- "',' .. " ., 7"", n,.,..: In,Oj': , ::::. ,: ~'i~;.:"'" :'{ ~:: c', "J) I u.. ':!'~!'o' '-:'." () g tlO 0..;2:0 ' ..... ! ("',F ;~-:' ," 1'..,/ "n 2 ~ ::::0 '''''.. ,'" '''V ,. ",j,. '~'-d I r.~ tt- I'_'n ., l) i L. 1"1 c G "" '.. , ,. r'" (' t':, __, ~, _ e c' I I 'm, ''';'::"" :";;;:: ': "":;:;;: ": '",., i ' , . ... ", F' tl" . 'J JX oJ !c, 3 f' r,-, ,1 [f.. ", ;;::' ,: :::;::;":,': :;~ ,,,;;, ;; ,," C" · u 0""."" FEDERAL 1.0. . ~.,,;, . . ,1 ~~::~,\~ _~0~.r~' .iI"'=-- .W","_. [ Law Offices I LeFe\'ere Lefler Kennedy . O'Brien &: Dra\\'z ~ ProkssionJI Associ:!lioll 2000 First Bank Place West Minneapolis Minnesota 55402 Telephone 1612) 333-0543 , ,.-;,'. - '-'J ".." !. '-"'",', <.... ;",-, ',-~' >::' i, !....!F C:i\ -,'" '! ,~ '"i." ---""','::' ,':, .. ;:"j<:i C i ,:1.1 + . ," ~ !"(ij : (,;i ,__.::-;./:--. - -" .. 1,(, r U'." ;,.,: ~,::' !.:-, ;-'1-,' -- "-,: . , '.,"'!'I " (", ";,;" ... I., ,-,.-': ! ':"-:'!": ; ",':, ,,' --. . ".:. ~ p :.: .>,. '- .. ",",C' C".' ---. <"I '''.,,, .. ~. , , -,....". ',':..' : i._ ::! " ,. -- .' . \~\ i--I ";'j", -."'1": ,;,,:'J LL '-._- .;.~. :',.:, , - .::" t'! ..~ "- , : n .:' c, ,::'~. ; -j . t:.'U .- -, ! . ':' C t:~ f2 <,; ''',,''i ",-,. 1. ~ ,l ./ .::.. ;' '" , . ;.~ _. '.' : ~ ~. C: i'- i.:" r'~,~ ~" 'v.' . t h -. ,.. . ~:. , i ,?-.. .--, -.""- ;;.-:' :.~i:::~;- I:! i n:J ,;:: ,':i '~-; I... i_i':"'""'" "' i:: h '::. du: : n::-J -.....,. ,:1_;1 -I '.'i ;'!; ';~ '7" , :; :'i <-;' i", . ~~ '". :: t .:.? ~:~, t i,,=: d c <:1. ~"- '2 ~';E ~r ; (. ~; ::'-;'--:' :-:0;":::' "':- If f' :"!F'(:}~, I>.' ,Cd'" ,j; .....' - . ':' i-I \.~\ ;) ~-, -, ":' :.' en.::: ,~:: ;,}; ti', '--' ~.o ; <::.' :,.' ,.'r. )v!::: '.3 ! f, i -::: \: r- i:] 2.:::';" ,:i ; ;-: :.~ \:>1 :-;:po 'c'-;,).: .., i- "'-.'-- "C:-. -,~ '",,,e,,:_,', in (!';::' f-j -:~ (::- i ", 0", '?~ r'- i"fi : 1, ~ t I.);' 30/::::: 1 e ~ 0: D ;-: .:' :": "-', \.1..';: ':~' :-' ~::' n c i:'~ ',..,' 1 G h ,.J" ,-;" 7'(; L.s' if!?,."S ~) f "1;:::'(/\ i-- C:\ :,:) ;~i. (' d j 11:3 fr"! ::!;~ T "':.::j ;,,) i th F'eA .::i.I:U i, _ I"~ " J ,:,j-;fr!;(:,n; . , , con fi:....., i-. f~ n c: (-:.\ I..} i th (: T; i7! : (:" P f: ':' n 1;2 :'Ie (, ' c, - - r'- E:' ~j d. i-- d i f': ~J l'"i i s C (0 II \..,::. i- S ::~."t, i (':1 l,-,.l j th \,"_E': fej'~t .3.nd pr-f?SEf"I"t: St<ltu~-::. ,) i" F='Cl'\ i-.~' :~( 8_1'- oj i n 2 !'fie118 l7.' \ k<:!ch p,';'('\":"J! t" re, t a. 1 Ser-v i c:e:::;.: ~::: <) .~ ;~::O $1,72:5.. T.:,-c'" ! :::':~F' t-\/ i [: E' S an.:] D i -::.bl_H-~;ernents: $1 ! 7;2:t":; & t~O FEDERAL 1.0. NO. 41-1403117 ~UU"~LL f'lL"UTI:'~g;. DATE PAGE SUBJECT: U J, ,~../.<' - , ;;:JUSS~~ J~ /k~~ - - - - ~-~ P/.s-~ ~ aMh. AA'.AI~.:f- - V ~ 1Ltt~- ~r ~ - t.f1J ~ ~ ~- . t}~-d~ ~ ~~ 4r7 . V I :2, ,.M- .. Moved: {lM-YOR . SATHER) COUNCILMBR: (MALONE) (GROWE) (MAHOWALD) Secondes!:(MAYOR SNrHER) COUNCILMBR: (MALONE) (GROWE) (MAHOWALD) OUNC:.: ~ - - . - AYES: Hansen Malone Sather Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. -" ALSO PRESENT: Clk/Administrator Attorney u er Engineer ~a~rect'iA 'f-.U .~ub. ~~QSt ~Q~sor k N"... ' I f?c ~WU~.,~~< --dUL ~ - -- . . . -- ~~~ B ~--- . ~ ~{ uJ . ~ f6e ~~;. ---- . ~~ ~ ~~- - ~~ ~ ~ ~~~~ ~ft._. ~ ~- ~ I (fT1w~ ~ ~j ~ · ------ a '- ~ ;/ . )JUJJ- / -- 90 ~- ~ q()~ - ~ _.-.--- -- . ~/~ ~k~ @ ~fa . - ~/~-~ - ~-~~~~- (p~~ ~~-- W~I ~- ~1J~. ~_ J;f4~. 4o~ . ~~ 'W ,-. --.--'---- ----- ./ ./ ------- _.._~_.....--.r.... .- "'- "--- ------- ------------... . COUNCIL MINUl'ES DATE PAGE SUBJECT: DISCUSSION: . - . j " Moved: {~YORSATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) Seconded: (l$YoR SATHER) COUNCILMBR: (HANSEN) (l1ALONE) (GROWE) (MAHOWALD) THAT COUNCIL: - VOTE: AYES: NAYS: Hansen Malone S'ather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. . ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk CUUNCLL l"lLNUTt.~ DATE PAGE ~.r& I ~pfl/ ~~+~ ~.~~ f~- ~~~~U.l~ _~ ~ J ~ - j}:r; ~-h"f!d ~~ ~ -fD ~~~- Z =C/~-~~-~-,-- / / - ":) 4.-( ~' j ~. ..1) - Moved: ,(lM-YOR SATHER) COUNCILMBR: (GROW!{3d2- (MAHOWA Seconded.: (lMYOR SATHER) COUNCILMllR: ( GROWE) (MAHOWA THAT COUNCIL: VOTE: AYES: NAYS: Hansen Malone S'a ther Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) Hansen -.-...------ -- . Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk -- - --- ~f/f{)~~ ~ ~~~~ . M~- - ---'--- .-"---.....'\... '- / " ------ ~,-_./.-,,-- ~ ..-.----. .. . . . Memorandum . ============================================================ Date: January 20. 1990 To: Mayor and Council From: Paul L. Malone. Councllmember ~ Re: Report on Lake Johanna Volunteer Fire Department Equipment. ============================================================ While attending the meeting of the Lake Johanna Firemen's Benefit Association at station 1 . I notlce,j that II new" 762 was now in service. This new pumper arrived in December and Is responding from station 1. Seeing the truck reminded me that an update on the department's rolling stock m i gh t be 0 f interest to the council. At one time. all of the vehicles were owned by the fire department. Now, ownership Is a mixture, and we have indicated that the cities would be responsible for all . future purchases. This new truck, 762, represents the final except! on to that rule, as during the most recent contract negotiatIons It was agreed that the department would use some of Its accumulated capital to buy one last vehicle for use in Arden Hills. The department had, as of the end of 1988, assets totalling nearly $1.5 million, of which just over $500,000 was in cash. The new truck was financed from this cash balance, which has been accumulated by the excess of revenues over expenses, and the cash flow resulting from Charging the cities for depreciation. . -- Pa,ge 1 -- , . Mayor and CouncIl L.J.V.F.D. EquIpment . January 20. 1990 FOllowIng Is a lIstIng of the department's equipment roster: Unit Bu i I t Type Owner ---- ----- ---- ----- ----- ----- 761 1984 General/Ford Pumper LJVFD 762 1989 General/Ford Pumper LJVFD 763 1988 General/Ford Pumper LJVFD 764 1965 Ford Tanker LJVFD 765 1978 Hendrickson Pumper LJVFD 766 1966 GMC Grass Rig LJVFD 768 1983 Ford Grass Rig LJVFD 769 1983 Ford Grass Rig LJVFD 830 1989 Blazer - Chief's Car LJVFD 835 1985 Ford - Deputy Chief Car LJVFD 836 1954 Luverne Pumper (not used)LJVFD 838 1967 Rescue Truck LJVFD 840 1986 General/Ford Pumper Shoreview B41 1986 General/Ford Pumper Shoreview 842 1988 General/Ford Squirt Shoreview 843 1989 Simon/LTI Aerial Shoreview.- 50% Arden Hills 50% . The department's 6 pumpers (761, 762, 763. 765, 840, 841) are generally capable of flowing 1,250 gallons of water per minute (g.p.m.) and carry 500 gal ions in their booster tanks. Truck 765 is an exception in that it carries 1.500 gallons. Again, except for 765, which is 12 years old, the equipment is quite new - none is more than 4 years old. We should expect 20 years of service from these vehicles, which presently cost from $150,000 to $180,000 to replace. The two aerials (842, 843) are new and should be capable of at least 20 years of service, maybe 25. They too, are equipped with 1,250 g.p.m. pumps and carry 250 or 500 gallons of water. The tanker (764) is quite oid. Its replacement should be a priority of North Oaks, since the lack of hydrants in that city is why the truck is needed. Three grass rigs should be enough, and two are fairly new (768, 769) . One (766) was purchased in 1966, and probao I y will need to be replaced sometIme soon. The expense for replacing thIs truck should range around $20,000. . -- Page 2 -- - . , Mayor and Council . L...l.V.F.D. Equipment January 20. 1990 . We can probably also expect a request to replace the resCue truck In the near future. Not lIsted on the roster Is the hazardous materials truck. My understanding is that the vehicle for this function wi I I be New Brighton's former reSCue truck. and this unIt should be serviceable for at least several years. The department moves the trucks around to the various stations as needed. Presently. 761 and 762 are in station 1. as is one of the newer grass rigs. The tanker (764) is in station 2, as. I beiieve, are pumpers 763 and 765. Shoreview's two pumpers <840, 841) are usually split between stations 3 and 4. with the two aerials (842, 843) similarly stationea. Old 762, a 1968 General/Mack. is st ill at one of the stat ions. but is lIkely to be sold. We should not be faced with any major equipment requests in the near future. The department has 6 pumpers, which is prObably more than what is needed. Of these, 5 are less than 4 years old. Arden Hills" needs shou I d be accommodatea by two pumpers and a grass rig - we should expect to fund the ful I replacement cost of these three units. In addition, we should expect to share the cost of one aerial truck <which we are now doing). a rescue truck, one chief's car, and when a replacement is needed, the . hazardous materials unIt. I hope this Summary is of some benefit. If we have other questions, I'm sure the chief would be Willing to further enlighten us. -- P,j,ge :5 -- . -- , , Memorandum . ============================================================ Date: January 20. 1990 To: Mayor and Counci I From: Paul L. Malone, Councilmember ~ Re: Report on the Annual Meeting of the Lake Johanna Volunteer Firemen's Benefit Association. held on January 13, 1990. ------------------------------------------------------------ ------------------------------------------------------------ The annual meeting of the Lake Johanna Volunteer Firemen's Benefit Association was held on Saturday, January 13. 1990. at Station 1- The purpose of this organization is to provide retirement benefits to the firefighters. At the annual meeting, the Association: (1) Elects its board of directors, (2) Amends its bylaws. (::5) Prov ides its members with a financial report, and (4 ) Elects new members. Directors are nominated at large from the membership, and the members vote on the nominees by secret ballot. All . of the directors are elected with equal standing, and the Fire Chief appoints those who wil I serve as officers - ie: President, Vice President. Secretary, and Treasurer. This seems somewhat unusual to me, but we apparently have no standing to comment. The Association's bylaws were amended this past year, and the changes were reviewed with the memoers. The new provisions allow earlier vesting than had previously been allowed. In order to provide perspective, I' I I outline both the former and the new vesting provisions. Association members accumulate vesting rights for an eventual monthly pension of $300.00 per month. Previously, 20 years of service were required in order to receive these monthly benefits. which are payable when the member reaches the age of 50. The $300.00 benefit is the basic pension, but members may increase their stipend by accumulating additional service time, up to a maximum of 30 years. Those electing this option have their penSion increased by $15.00 per month for each year of service beyond 20. Wi th the newly enacted change In the bylaws, members become partially vestea after 10 years of service, and upon reaching age 50, may collect reduced monthly benefIts. . -- Page 1 -- . Mayor and Counc I I AnnLJ,:tl Meeting - L,J.V,F,D, Benefit Association . January 20. 1990 The reduction 10 years of is 50% for those with serv i ce, with the percentage of reduction declining at the rate of 5% per year up until i9 years of service. So. a firefighter with 10 years of service would be eligible for $150.00 per month (50% of $300.00). one wi th 11 years of service would get $165.00 (55% of $300.00), and one wi th 19 years would get $285.00 (95% of $300.00), Neither reduced nor fu II benefits are payable until the firefighter reaches the age of 50. As a disincentive to taking the early retirement benefits, monthly payments made under this plan remain fixed throughou t the payout. From time to time, the Association may Increase the monthly benefit paid to fuliy vested members. Those who have taken early retirement are not el igible for these increases. Pension payments continue for life, with a guarantee of 60 payments. Firefighters may choose either the monthly payments. oe a lump sum. calculated by multlplylng $960.00 0\1 the yeaes of seevice. upon retiring. These new eaely vesting privileges constituted the only Change to the byiaws. . Funding for the pensions comes feom two sources. The ia.rgest f i 0\,1 of revenue is from the 2% surcharge on fire in8~rance pcemiums pale in the department's service area. In 1989. this amounted to $104,866. The cities also pay. as a part of overall contract costs. In 1989, the cities paid $41.872. The Association eaened $84.323 on its investments. resulting in total income of $231,061. In 1989. the Association paid $61.750 in benefits. and Incurred $3.685 in expenses for seevices (apparently their auditor and such). Office expenses amounted to $34, so total costs were $65.469. The diffeeence. $165,592, was added to the $1,176,089 they had in assets at the end of 198B, resulting in assets of $1.341.681 at year-end 1989. If we look at their investment income ($84,323) as a percentage of their 1988 assets ($1,176,089) we'd see a return on investments of 7.17%. The Association is free to increase the benefits paid to its members without seeking approval from the city as long as they can meet their accrued liabilities, and have ,:, surplus of assets beyond that needed to cover those . n P,:,ge 2 n -- . . Mayor and CouncIl Annual Meeting - L.J.V.F.D. Benefit AssociatIon . January 20. 1990 I i ab i lit I es . Apparently. the Association's actuarial has determined that this test has been met. I believe that we should make note of this benefit increase, and state for the record that by taking this action, the Association has effectively notified us that they have met the actuarial tests required by statute. The counc I I is aware that one source of the Association's income is a $100.000 loan it made to the fire department In November. 1987, to finance improvements at statIon 1- The prIncipal on thi s loan. and interest. at 10 . 75% ~ is being repaid at the rate of $30,000 per year. wi th the final payment due in 1991. We pay 100% of these costs: refer to budget line item 3,02, It was announced at the meeting that the state has deemed arrangements such as th I s Illegal. a ruling I bel ieve to be appropriate. It was also announced that the state has determined that the office of Association president should not be held Dj' a retired firefighter. The current president. Les Nesler, is a retired firefighter. but he indicated he plans to retain his office until the expiration of his term in 1992. . This summary recaps the business conducted at the meeting. Please feel free to contact me If you should have any questions. . -- Page 3 -- CUUNC1L M1NUTt;S ~~ DATE PAGE SUBJECT: DISCUSSION: . - . j .. Moved: c(-l;4\YOR SATHER) Seconded: (ll$AYOR SATHER) THAT COUNCIL: VOTE: AYES: NAYS: a Hansen Malone S'a ther Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Enginee~ Parks Director Pub. Wks. Supervisor Planner Dep. Clk