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Home My WebLink AboutCCP 01-29-1990 CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA tvYG CLOSED SESSION. 6:00 P.M. , LABOR NEGOTIATIONS AGENDA . -- MONDAY, JANUARY 29, 1990 - 7:30 P.M. -x "'" ]. CALL TO ORDER AND ROLL CALL, 2, AGENDA ADOPTION. 3. OATH OF OFFICE: Frank Green, Treasurer. 4. APPROVAL OF JANUARY 8 REGULAR MINUTES, 5. CONSENT CALENDAR: ~~ "a" Adoption of Resolution No. 90-07, "ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR OAK AVENUE PROJECT". b, Adoption of Resolution No. 90-08, "ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR HAZELNUT PARK BIKE TRAIL". c. Adoption of Resolution No. 90-09, "APPROVING TRAFFIC CONTROL SIGNAL AGREEMENT NO, 66650". d, Adoption of Resolution No. 90-10, "RESOLUTION APPROVING MAINTENANCE AGREEMENT NO. 66648-R". e. Approval of Refuse Collector's License, f. Approval of Business Licenses, g. Notification Policy on Minor Planning Cases. h. Acknowledgement of Treasurer's Report. (Available Monday). i. Approval of List of Claims and Payroll. END OF CONSENT CALENDAR. -. 6. PUBLIC COMMENTS, 7. PUBLIC HEARING: a. Gateway Business District Public Hearing to Amend Compo Plan and Rezoning - 7:30 P.M. See Attached Letter from Planner Bergly. 8. UNFINISHED AND NEW BUSINESS: a. Appointment to Human Rights Commission. b. Update on Tax Increment Financing and Ramsey County Study. c, Committee Process for Ramsey County Sheriff's Cities. 9. COUNCIL COMMENTS. 10. ADJOURN. --------------------------------------------------------------------------- --------------------------------------------------------------------------- FEBRUARY MEETINGS 07 - Planning Commission - 7:30 P,M. 20 - Park and Rec - 7:30 PM 12 - City Council - 7:30 P.M. 22 - Finance - 7: 30 PM 15 - Public Safety/Works - 7:30 P.M. 24 - Board of Appeals - 10:00 AM . 16/17 - TEAMBUILDING? - MCGUIRE'S 26 - City Council - 7:30 PM 19 - PRESIDENT'S DAY - OFFICE CLOSED 27 - CAUCUS NIGHT - NO MEETINGS l",.VU1'>ll...L.L. l"Ul'lUlr..;::. DATE 1/.A y?lAGE / SUBJECT: ~ DISCUSSION: a.ef ~ r1.Jh_ / J4.ce / . - -, . ~ .. _. '-, COUNCI BR: (HANSE (MAHOWALD) Seconded: (MAYOR SATHER) COUNCILMBR:. NSEN) (MALONE) . (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hansen Malone S'ather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. . ALSO PRESENT: Clk/Administrator (0 Attorney ^ '"..'";."~'""".."~ . Parks DirectoY -.-ub. Wks. Supervisor J><:::) Planner ~ Dep. Clk I' ./ I.JVU1~I.J..LL n..Ll'lU.l.LC> ~/?r~' DATE PAGE SUBJECT: DISCUSSION: . 5- L ~~W/#~ - - -, . ~ .. Moved: k~YOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (MAHOWALD) Seconded: (MAYOR SATHER) COUNCILMBR:~(HRNSF.N~ MALONE) (MAHOWALD) THAT COUNCIL: ~ ~~~.1f VOTE: AYES: NAYS: Hansen Malone ather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) - Hansen Malone Sather Growe Mahowald Ayes Nays Abs. -' ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub, Wks. Supervisor Planner Dep. Clk ------ \.;UUNGl.L l"ll.l\IUTr..:::; ffJaL tf tftt-- -' '; DATE PAGE SUBJECT: DISCUSSION: - -, . -1""" j .. / Moved: (lAAYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (~ (MAHOWALD) Seconded: (MAYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) ( 0 E) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk -, -.- --.-- COUNCIL MINUTES~ r:::J- {I, DATE PAGE t.I t; ~4 SUBJECT: .v DISCUSSION: . - -, . - ..... .. /' Moved: ,(/M.YOR SATHER) COUNCILMBR: ((~~ ~o~ Seconded.: (l1lAYOR SAfHER) C CILMBR: \ma.l;;N) (MALONE)' . (G WE) THAT COUNCIL: - s~r rY VOTE: AYES: NAYS: Hansen Malone Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: elk/Administrator Attorney Treasurer En.gineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk - vvum_J.)." lUl<UH.~ ~ ~ -DATE--". PAGE 1J t:- SUBJECT: DISCUSSION: .~\,r1t~ SA - ~ / ~ . , j " Moved: (/M.YORSATHER) (MALONE) ~'.. (MAHOWALD) Seconde\!: (l'([AYOR SATHER) (!1ALONE) (MAHOWALD) THAT COUNCIL: C~e1 A~ AYES: ?/ Hansen Malone sIt her Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) - Hansen Malone Sather Growe Mahowald Ayes Nays Abs. . ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk . I . , I . CITY OF ARDEN HILLS MEMORANDUM --------------------------------------------------------------------------- --------------------------------------------------------------------------- DATE: January 16, 1990 TO: Mayor and City Council FROM: Gary R. Berger, City Administrator SUBJECT: Final Payment Resolutions - Oak Avenue and Hazelnut Park Bike Trail --------------------------------------------------------------------------- --------------------------------------------------------------------------- Attached please find Resolutions No. 90-07 and 90-08, acceping work and approving final payment for the Oak Avenue storm sewer improvement and the Hazelnut Park Bike Trail improvement. Former City Engineer Barry Peters has approved payment for both of these contracts. RECOMMENDATION: Staff recommends acceptance of the work and approval of . the final payment for the above referenced improvement projects. ACTION REQUIRED: If Council concurs with the staff recommendation, they should pass a motion, under Consent, to move adoption of Resolution No. 90-07, "RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR OAK AVENUE STORM SEWER IMPROVEMENT" and Resolution No. 90-08, "RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR HAZELNUT PARK BIKE TRAIL IMPROVEMENT" . GRB:madlr attaclunents . . , \ CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA . RESOLUTION NO. 90-07 RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR OAK AVENUE STORM SEWER IMPROVEMENT WHEREAS, pursuant to a written contract signed with the City of Arden Hills on May 8, 1989, Ro-So Contracting, of Centerville, MN., has satisfactorily completed the Oak Avenue Storm Sewer improvement in accordance with such contract. NOW THEREFORE BE IT HEREBY RESOLVED by the Arden Hills City Council that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED that the Mayor and City Administrator are hereby directed to issue a proper order for the final payment on such contract in the amount of $1,283.85, taking the contractor's receipt in full. Adopted by the Arden Hills City Council this 29th day of January, 1990. CITY COUNCIL . CITY OF ARDEN HILLS By Thomas R. Sather, Mayor ATTEST: Gary R. Berger City Administrator . ------ . APPLICATION FOR PAYMENT RECEIVED --------------~---------- SHORT EUIOn HE,NDR1CKSON. INC, I I (UNIT PRICE CONTRACT) DEC 20 1989 . ~ ~~'U( NO. ------- sL-MU-C OWNER: ARDEN HILLS, MINNESOTA OWNER'S PROJECT NO. 89-2 ------------------------------------ ------------------- ENGINEER'S PROJECT NO. 89197 ---------------- LOCATION: ARDEN HILLS, MINNESOTA ------------------------------- CONTRACTOR RO-SO CONTRACTING CONTRACT DATE 5/i'/j? - ------------------------------- ------------------------- 7137 20TH AVENUE NORTH CONTRACT AMOUNT $11,715.00 ------------------------------- ----------------------- CENTERVILLE, MINNESOTA 55038 ------------------------------- CONTR. FOR OAK AVENUE STORM SEWER --------------------------------------------------------------------- APPLIC.DATE 12-18-89 ------------------------- PERIOD END. Final 4It ------------------------- I APPLICATION FOR PAYMENT ----------------------- CONTRACT QUANTITY UNIT DESCRIPTION UNIT QUANTITY TO DATE PRICE TOTAL -------------------------------------------------------------------------------- l. 12" RCP, CL V L.F. 245 290 22.00 $ 6380.00 2. CB TYPE "X" L.F. 3.5 3.23 100.00 S 323.00 3. CB TYPE "Y" L.F'. 3.5 4.36 160.00 $ 697.60 4. CONS CB OVER EX. CMP L.S. 1 1 1,450.00 $ 1450.00 5. CASTING R-3250-1 EACH 1 1 275.00 $ 275.00 6. CASTING R-2535 EACH 2 2 175.00 $ 350.00 7. CL. II RIPRAP W/FABRIC C.Y. 3 3 75.00 S 225.00 8. 15" CMP APRON EACH 1 1 75.00 $ 75,00 .9. REPLACEMENT BACKFILL TON 30 0 8.00 $ 0 PAGE 1 OF 3 SHORT-ELLIOTT-HENDRICKSON, INC. . 10. PIPE j3EDDING / TON 20 10 10.00 $ 100.00 1l. CL. 5 100% CRUSHED TON 45 15 15.00 $~ 12. 2331 BINDER W/MAT'L TON 25 6.5 50.00 $ 325.00 13. CLEAR AND GRUB TREE 1 2 200.00 $ 400.00 14. TOPSOIL BORROW C.Y. 25 20 15.00 $ 300.00 15. SEEDING L.S. 1 1 100.00 $ 100.00 -. . I . PAGE 2 OF 3 --..-...--- 'Total Contract Amount $ 11, ,15 .00 Tota I Amount tarned $11,225.60 .. Material Suitably Stored on Site. Not Incoporated into Wor; $ . / ' Contract Change Order No. Percent. Complete $ . Contract Change Order No. Percent Complete $ Contract Change Order No. Percent Complete $ GROSS AKlUNT DUE............... $11,225.60 LESS 0 % RETAINAGE......... $ AKlUNT DUE TO DATE......;...... $11.225.60 LESS PREVIOUS APPLICATIONS..... $ 9,941.75 AKlUNT DUE THIS APPLICATION.... $ 1, 283 . 85 CONTRACTOR'S AFFIDAVIT _. The undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress payments received from the Owner on account of work performed under the contract referred to above have been applied by the undersigned to discharge in full all obligations of the under- signed incurred in connection with work covered by prior Applications for 'Payment under said contract. and (2) all material and equipment Incorporated in said Project or otherwise listed in or covered by this Application for Payment are free and clear of all liens. claims, security interests and encumbrances. Dated December 18, .19~. RO-SO CONTRACTING . (Contractor) ByWq~ ~\~m&' President I COUNTY OF Washington I SS STATE OF Minnesota 3efore me on this 18th day of December . 1989 personally aopeared Henry A. DaBruZZl known to me. who being duly sworn, did deoose lnd say that he is the President of the Contractor above mentioned; (Office) that he executed the above Application for Payment and Affidavit on behalf of said Contractor; and that all of the statements contained therein are true. correct and complete. My COlMlisslon Expire' . .~~ m H The unders igned has. , , plication for Payment shown above. A part of this Application is the Contractor's Affidavit stating that all previous payments to him under this Contract have been applied by him to discharge In full all of his obligations in connection with the work covered by all prior Applications for Payment. In accordance with the Contract. the undersigned approves payment to the Contractor of the Amount Due. . \} ::JIOTTOH:"fJ-KSON. INC. Date c.-.. 2., Iq~o I rs Page 3 of 3 . CITY OF ARDEN HILLS . RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 90-08 RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR HAZELNUT PARK BIKE TRAIL IMPROVEMENT WHEREAS, pursuant to a written contract signed with the City of Arden Hills on May 30, 1989, Ace Blacktop, Inc., of Inver Grove Heights, MN., has satisfactorily completed the Hazelnut Park Bike Trail improvement in accordance with such contract. NOW THEREFORE BE IT HEREBY RESOLVED by the Arden Hills City Council that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED that the Mayor and City Administrator are hereby directed to issue a proper order for the final payment on such contract in the amount of $16,120,13,taking the contractor's receipt in full. Adopted by the Arden Hills City Council this 29th day of January, 1990, CITY COUNCIL . CITY OF ARDEN HILLS By Thomas R. Sather, Mayor ATTEST: Gary R. Berger City Administrator . . , . . APPLICATION FOR PAYMENT (UNIT PRICE CONTRACT) NO. J ~ r,,,~( Owner: ARDEN HILLS, MINNESOTA Owner's Project No. Engineer's Project No. 87000 LOCATION ARDEN HILLS, MINNESOTA Contractor ACE BLACKTOP, INC. Contract Date May 30, 1989 7280 DICKMAN TRAIL, BOX 221 Contract Amount $19,506.00 INVER GROVE HEIGHTS, MN 55076 Contract for HAZELNUT PARK BIKE TRAIL . Application Date December 27, 1989 For Period Ending December 27, 1989 APPLICATION FOR PAYMENT CONTRACT QUANTITY UNIT DESCRIPTION UNIT QUANTITY TO DATE PRICE TOTAL 1. COMMON EXCAVATION C.Y. 700 700 3.90 $2,730.00 2. CL. 5 AG. BASE 100% CRUSHED TON 875 750.6 9.25 $6,943.05 3. 2341 WEARING COURSE W/BIT. MATERIAL TON 285 259.44 24.85 $6,447.08 ~~~._- Page ~ of 2 SHORT-ELLIOTT-HENDRICKSON, INC. . APPLICATION FOR PAYMENT - Continued . . Total Contract Amount $ 19,506.00 Total Amount Earned $16,120,13 . Material Suitably Stored on Site, Not Incoporated into Work $ Contract Change Order No, Percent, Comp 1 ete $___ Contract Change Order '10 , Percent Compl ete $ Contract Change Order No, Percent Complete S GROSS AMOUNT DUE............... $16,120,13 LESS % RETAINAGE......... $ -0- AMOUNT DUE TO DATE............. $16,120.13 LESS PREVIOUS APPLICATIONS..... $ -0- AMOUNT DUE THIS APPLICATION.... $16,120.13 CONTRACTOR'S AFFIDAVIT The undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress. payments received from the Owner on account of work performed under the contract referred to above have been applied by the undersigned to discharge in full all obligations of the under- signed incurred in connection with work covered by prior Applications for Payment under said contract, and (2) all material and equipment incorporated in said Project or otherwise listed in or covered by this Application for Payment are free and clear of all liens, claims, security interests and encumbrances. D d n I:; J" 19 cc 1 __ ate /.--<./"" 'q Ace B acktop, Inc, I :', (contra\tor)l cj /, iff .- C [ I)/} (", By Uu</ ,/).:J('1'Cu..I:'.!/ .~({' j' (-Name and Title) COUNTY OF ,~t:J-()lt0 ) SS STATE OF /H;I///'-""6-!Z<j ) r ~i-lf 3efore me on this <,', day of December , 1989 personally aDpeared Alpx D, Sr.hield known to me, who being duly sworn, did deJose Jnd say that he is the Secretary of the Contractor above mentioned; (Offi ce) _ that he executed the above Application for Payment and Affidavit on bkhalf of said Contractor; and that all of the ~:~~~~~;",~!,j,,~~~~'~~~~;~~~\t7e ;rue, cOJ/~~ct ld complete. " ,<,,,,.,;,,,.r.r__4,,,L~,, ,,1, SL'_LI,;" ~, ,.,L 'c, ! I. i'..', ,/ My Comml ss 1 on Exp 1 res.,..'''''"""., 1','0', ..O'{ f'U,,"L"- '.", ',"........, 1/ /c1! '.., II . I/. /-'-/,,>c ,.( _'" '/ < '~~r":' . ......to ,.-' h,-" "~".'-'uJ'\ '" " _"'_" __ . ~ ''"''"!: DP,;.:oTf,COU"'lj',"'" i (Notary Public) 'I <. My Commissioii Expires 6-15-94 J / The undersigned has ~~~tr~s~plication for Payment shown above. A part of this Application is the Contractor's Affidavit stating that all previous payments to him under this CDntract have been applied by him to discharge in full all of his obligations in connection with the work covered by all prior Applications for Payment. In accordance with the Contract, the undersigned approves payment to the Contractor of the Amount Due, . SHOR~LIOTT ~DRICKSON, INC. Date Jr~ \,(17D By .5 (. J-- Page 2 of 2 ,. "- CITY OF ARDEN HILLS . MEMORANDUM =========================================================================== DATE: January 25, 1990 TO: Mayor and City Council FROM: G,6 Gary R. Berger, City Administrator SUBJECT: Mn/DOT Signal Agreements, Resolution Nos. 90-09 and 90-10 --------------------------------------------------------------------------- --------------------------------------------------------------------------- Attached please find a letter from City Engineer Terry Maurer, along with Mn/Dot agreements U66650 and U66648-R and resolutions approving said agreements. As noted in Terry's letter, these are standard agreements and he recommends Council approval which would allow proceeding with the traffic signal/EVP system project. RECOMHENDATION: Staff recommends approval of the above referenced agreements and adoption . of appropriate resolutions, ACTION REQUIRED: If Council concurs with the staff recommendation, they should adopt Resolution No. 90-09, "RESOLUTION APPROVING TRAFFIC CONTROL SIGNAL AGREEMENT NO. 66650" and Resolution No. 90-10, "RESOLUTION APPROVING MAINTENANCE AGREEMENT NO. 66648-R", GRB:madlr attachments . ------------ ~ " CONSUL liNG ENGINEERS . Maier Stewart & Associates Inc. January 22, 1990 File No: 520-005-70 Mr, Gary Berger Administrator City of Arden Hills 1450 W. Highway 96 Arden Hi 11 s, MN 55112 RE: MNDOT SIGNAL AGREEMENTS Dear Mr, Berger: As you requested, we have reviewed the two MnDOT traffic control signal agreements. The first, agreement #66650. is between MnDOT, Ramsey County and the Cities of Arden Hills and Shoreview. This agreement basically lays out MnDOT's responsibilities for payment on the signal installations they are involved in. These would be at Snelling Avenue/County Road E interchange and the I694/Lexington Avenue interchange. The cost participation percentages and the estimated construction cost for the signal systems covered by this agreement . are the same as has been previously discussed, The second agreement, #66648-R, deals with maintenance of the emergency vehicle pre-emption system to be installed at the same interchanges. The agreement states that MnDOT will be responsible for maintenance of the system, but the City will reimburse the State for the cost. At the I694/Lexington Avenue inter- change, Arden Hills pays the cost for maintenance at the south ramps and Shoreview does the same for the north ramps, 80th these agreements are rather standard and appear to have the proper dollar amounts and percentages included in them. Therefore, we would recommend City Council approval of these to proceed with the traffic signal/EVP system project, Both agreements contain sample resolutions at the rear which the City Council could consider for approval of the agreements. If you have any questions regarding this, please call. We are returning the agreement originals along with this correspondence. Sincerely, MAIER STEWART AND ASSOCIATES, INC. r;-/~ T~Maur~. . TJM/km enc. 1959 SLOAN PLACE, ST. PAUL, MINNESOTA 55117 612.774.6021 Equal Opportunity Employer -------- ~(i~ Minnesota Department of Transportation ~ ~ Metropolitan District ~ ~ Transportation Building ~ g 51. Paul, Minnesota 55155 .1-1' OF Tf',t>-~~ Oakdale Office, 3485 Hadley Avenue North, Oakdale, Minnesota 55128 Golden Valley Office, 2055 North Lilac Drive, Golden Valley, Minnesota 55422 Reply to Oakdale Office Telephone No, 779-11 7R January 5, 1990 l1r, Gary Berger Clerk Administrator City of Arden Hills 1450 West Highway 96 Arden Hills, Minnesota 55112 SUBJECT : SAP 62-615-13 and SAP 62-651-24 TH 51 at Co,Rd. E and 1-694 at Lexington Ave. in Shoreview and Arden Hills, Ramsey County Traffic Control Signal Agreement No, 66650 . Dear Mr. Berger: Attached is a copy of an agreement between the State of Minnesota, Department of Transportation, Ramsey COlUlty, the City of Shoreview, and the City of Arden Hills covering the cost, maintenance, and operation of traffic signals at the above referenced locations. If this agreement meets with your approval, kindly present it to the City Council for their approval. The original copies of this agreement have been sent to Ramsey County. We will send the original copies to you after they are fully executed by the COlUlty. If you have any questions or comments, please contact Bernie Arseneau at 779- 1125. )3iionce1'ply, t' & ~, / ,,,/,,.. ,~>_. /j / I \~4-:4.-'S iU1 ~,William M. Crawford/ District Engineer . Attachment: . \i~i-? /, J', .;....:-r MINNESOTA --.. 1990 An Equal Opportunity Employer ----------- . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 90-09 . RESOLUTION APPROVING TRAFFIC CONTROL SIGNAL AGREEMENT NO. 66650 RESOLUTION - BE IT RESOLVED tha t the City of Arden Hills enter into i'ln agreement with the State of Minn0.sota, Depa>:'tment of Transportation, for the following purposes, to wit: To rpvise the existing traffic control signals with street lights and signing, and instal] emC'rgency vehicle pre-emption on Trunk Highway No. 51 nest Ramps and Ea st Ramps - Connelly Street at County State P,id Highway No. 15 (County Road E) and on Trunk Highway No. 694/Trunk Highway No. l() North and South Ramps at County State Aid Highway No. 51 (Lexington Avenue) : install interconnect on County ,Sta t", Aid Highway No. 15 (County Road E) from Trunk Highway No. 51 Nest Ramps to Pine Tree Drive, and on County StE\t", Aid Highway No. Sl (Lexington l\venue) . from County StE\ te Aid Highway No. 15 (County Road E) to County StE\te Aid High'day No. 12 (County ROE\d F) - County Road F in accordance with the terms and conditions set forth and contained in Agreement No. 06650, a copy of which Has before the Council. BE IT FURTHER RESOLVED thE\ t the proper City officers be and hereby are authorized to executA such ilgreement, and thereby assume for and on behalf of the City all of the contractual obligations contained therein. CERTIFICATION Sta te of 11innesota County of Ramsey City of Arden Hills I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the Council of the City of Arden Hills at a duly authorized meeting thereof held . on the 29th day of January , 1990, as shown by the minutes of said meeting in my possession. (,Seal) City Clerk - Administrator Gary R. Berger ;", lit, Minnesota Depa~7ent ~ Tr,nsporlalion ,,- Metropo Itan Istrlct ~ ~ Transportation Building ~ if St. Paul, Minnesota 55155 .,.. OF Tfli'~C:; Oakdale Office, 3485 Hadley Avenue North, Oakdale, Minn~sota 55128 Golden Valley Office, 2055 North Lilac Drive, Golden Valley, Mmnesota 55422 Reply to Oakdale Office Telephone No, 77CJ-117R ,- January 5, 1990 Mr, Gary Berger Clerk Administrator City of Arden Hills 1450 West Highway 96 Arden Hills. Minnesota 55112 SUBJECT : SAP 62-615-13 & SAP-62-651-24 TH 51 at Co,Rd. E and 1-694 So. Ramp at Lexington Ave. in Arden Hills, Ramsey COlmty Traffic Control Signal Agreement No. 66648-R r~ar Mr, Berger: . Attached are three copies of an agreement between the State of Minnesota, Department of Transportation and the City of Arden Hills covering the revision.~ maintenance, operation and removal of EVP systems at the above referenced locations. If this agreement meets with your approval, kindly present it to the City Counc i.l for their approval and execution. The Corporate Seal should be affixed to all copies of the agreement and all copies of the resoll~ion, When the agreement has been executed by the City Council, all three copies are to be returned to this office, together with three certified copies of a resolution authorizing its officers to sign it on its behalf. After the agreement has been executed by the proper city and state officials, a certified copy wi.ll be returned to you for your files. (-:L"ffcerelY, . ~ " X;:Q ~A ! . - ....;::,~.A--1 ~~'- , ~illiam M. Crawford " District Engineer .- Attachments: . \rc~-!? . , . \ .;;....;;rMINNESffiA .~ 1990 An Equal Opportunity Employer ----- . CITY OF ARDEN HILLS RAMSEY COUNTY. MINNESOTA RESOLUTION NO. 90-10 . RESOLUTION APPROVING MAINTENANCE AGREEMENT NO. 66648-R RESOLUTION ~--- BE IT RESOLVED that the City of P,rden Hills enter into an ag r ef-~men t with the State of Minnesota, Department of Transportation, for the following purposes, to wit: For the revision, maintenance, operation and removal of Emergency Vehicle Traffic Control Signal ?re-emption Systems by State fore es on a reimbursable basis at inter s ec t ions in the City in accordance vlith this agreement, a copy of which was befor e the Council. BE IT FURTHER RESOLVED that the proper City officers are hereby authorized to execute such agreeml'::nt, and therC'by assume for and on behalf of the City all of the contractual obligations contained therein. . CERTIFICATION State of: Minnesota County of Ramsey City of Arden Hills I hereby certify that the foregoing RC'solution is a true and correct copy of a resolution pr es en t ed to and adopted by the Council of the City of Arden Hills at a duly authorized meeting thereof held on the 29th day of ~an~ary ____~_ , 1990, as shown by the minutes of saldmeeting in my possession. City Cler k-Adml ni'strator (Ci ty Seal) Gary R. Berger . . CITY OF ARDEN HILLS MEMORANDUM --------------------------------------------------------------------------- --------------------------------------------------------------------------- DATE: January 16, 1990 TO: Mayor and City Council FROM: Gary R. Berger, City Administrator SUBJECT: Refuse Collector License --------------------------------------------------------------------------- --------------------------------------------------------------------------- Twin City Sanitation, 279 Meadowoood Lane, Vadnais Heights, has applied for renewal of their refuse collector's license for 1990, Their rate is: $41.34 per quarter for a 90 gallon container which they furnish. RECOMMENDATION: Staff recommends approval of this renewal. ACTION REQUIRED: . If Council concurs with the staff recommendation, they should pass a motion, under Consent, to renew the refuse collection license for Twin City Sanitation for 1990. GRB:madlr . . CITY OF ARDEN HILLS MEMORANDUM --------------------------------------------------------------------------- --------------------------------------------------------------------------- DATE JANUARY 25, 1990 TO MAYOR AND CITY COUNCIL FROM MARY ANN DELAROSA, ADMINISTRATIVE SECRETARY SUBJECT APPROVAL OF BUSINESS LICENSES FOR 1990 =========================================================================== The following businesses have applied for a 1990 general business license in the City: Carolyn's Cards & Gifts, 3531 No. Lexington Arden Hills Tire & Service, 3757 N. Lexington RECOMMENDATION . Since the businesses have submitted the necessary paperwork and license fees, staff recommends approval of their 1990 business licenses as requested. ACTION REQUIRED If Council concurs with the staff recommendation, they should pass a motion, under Consent, to approve the issuance of a 1990 business license for Carolyn's Cards & Gifts and Arden Hills Tire & Service, madlr . __u__ . MEMORANDUM ---------------------------------------------------------------------------------- DATE: January 25, 1990 TO: Mayor and Council FROM: Catherine J. Iaga, Deputy Clerk RE: Establish Resident Notification Policy for Minor Planning Commission Applications ---------------------------------------------------------------------------------- At the Worksession meeting held Monday, January 22, Council concurred that a policy should be adopted which requires notification be sent to property owners within a 150 ft. radius of the site location when the following planning applications are received: Minor Subdivision/Lot Split or Consolidation, Variance or Site Plan Review. The notification form shall include a brief explanation of the application, a map showing the site location, the date, time and meeting place. . The ap?licant shall be responsible for providing the names of the property owners within the 150 f t. radius of the site with application and this requirement shall be included on the above-listed application forms. Notification will be sent by the City to the property owners. Since the Planning Commission subcommittee is currently reviewing the Zuning Code, I would recommend this be adopted as a "informalrl policy until such time as the subcommittee submits any other amendments to the Code; if no other amendments are recommended, Council could formally adopt an amendment to the Zoning Code relative to this matter at a later date. ACTION REQUIRED: If you concur with the above, Council should move to adopt an informal policy which requires notification be sent to property owners within a 150 ft. radius of the site location on all Planning Commission applications which do not require a Public Hearing and that such notification shall be provided by the applicant at the time of submission and mailed to affected property owners by the City staff. . ~UUN~lL M1NU~~ ~ DATE PAGE SUBJECT: DISCUSSION: . - ---, -, . -:0.;.:. j .. Moved: (lM-YORSATHER) COUNCILMBR: (HANSEN) (MALONE) (MAHOWALD) Seconded: (MAYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hansen Malone S'ather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk -----..- <';UUNC1L l'11NU'1't.b DATE PAGE SUBJECT: ~ ~A...- DISCUSSION: ~ ~--, ~~- - I!b- ~-- - .~.-P ~0;;~ ffi." ~ 'tr- - - . .l'\OO, J " Moved: ,(/MYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) Seconded: (IMYOR SATHER) COUNCILMBR: ~HLJ.J-~ ~J.:.d'~J ~ (MALONE) THAT COUNCIL: VOTE: AYES: Hansen e S'ather Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk CITY OF ARDEN HILLS . MEMORANDUM --------------------------------------------------------------------------- --------------------------------------------------------------------------- DATE: January 24, 1990 TO: Mayor and City Council FROM: Mary Ann DeLaRosa, Administrative Secretary SUBJECT: Request for Appointment to Human Rights Commission -------------------------------------------------------------------------- -------------------------------------------------------------------------- The attached letter from Mr. Gordon R. Dean was received at City Hall on January 23. He is seeking appointment to the City's Human Rights Commission. I have contacted Chair Barbara Younoszai to advise her of this request and she and the Commission would welcome this additional person. RECOMMENDATION Staff recommends that Mr, Gordon R. Dean, 3233 Shoreline Lane, be appointed to the Human Rights Commission effective January 29, 1990, . ACTION REQUIRED: If Council concurs with the staff recommendation, they should move to appoint Mr. Gordon R. Dean to the City's Human Rights Commission effective January 29, 1990, for a three year term, to expire December 31, 1992. GRB:madlr enclosure . . 3233 Shoreline Lane Arden Hills, MN 55112 20 January 1990 Dear Mayor Sather and City Council Members, I recently called City Hall and discovered that you still have vacancies on the Human Rights Committee. I am requesting that you consider me for appointment to that committee. I have been employed at Ramsey County for 20 years doing a variety of social work functions. For the past seven months I . have been a Juvenile Probation Officer for the Human Services Department, I have also worked with families as a child protection social worker and with mentally retarded individuals. I was born and raised in Arden Hills and have lived here all of my life except for two years that I lived in Africa and India, I graduated from Mounds View High School in 1964 and from Bethel COllege in 1969. I am married and have two children; Joel 12 and Anu 11. I am interested in our community and would look forward to serving it in this way. Thank you for your consideration. Sincerely, ~ . Gordon R. Dean 48'!-.6810 J),tUr.. t'AGt. , SUBJECT: - --- ~ ~ r't i;~" t~ - 'MtS-.!S ~ .J, . 17iJ' . . - . 1& :: ~~.. -~ ~p - - fJAc/ - -, · PtMf 4;} t&.. fL AU ~ I?~ - .- L.-'" Moved: {/M.YOR SATHER) (HANSEN) (MAHOWALD) Seconde\!: (MAYOR ATHER) (HANSEN) (MAHOWALD)~ THAT COUNCIL: ~ '-t.d / ~--'.-r rl'; - VOTE: AYES: I NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. elk ----- ----.-- ~ O-JL~ ~. oiv7<<~ -m &;).0' ~~ 16 /00...-.. @ rl~!~ u!c M~tM V- <fkir . ... I~t~- -. ~/ ~.. (J;J//1~ --- - ---- ..--- - --- . - - ~.~- - ,~----- ~- @ . ~_~;e ~ __ o;!o~~~ ~~ J;~'~- ~ ~. r#{fXJ - ~~ ~ C/o ~f7 )~r~--- J- ~;JPl~ -7 ' n /) . . r/&J k ~ fvT"- c....... ~~ . c/o - ~ f;~~~~ ~ ~ ~rfJ ~ . 'fo~ cw:JJ. " ^ .~/ - ~'f~:Io ~ ..---.. CUUl'H';11 1'1.11'WT~~ DATE PAGE SUBJECT: DISCUSSION: . - . ,~' j .. Moved: (I;lbYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) Seconded.: (MAYOR SATHER) COUNCILMBR: (HANSEN) (l-1ALONE) (GROWE) (MAHOWALD) THAT COUNCIL: - VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. . ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk ~~~~~ - -- G , ~ - ~ ~~ / P ~. ~ ~/J k~,;;f} ':0 . ~ ~ ~ ~ ~_d- fJ-'fn 'lU1:/W . _ _ wi jJL- ~ . tJ! ~ -~ - /t::LLOft~~~ fL ~. ~<T'-' ~ ~~~ ~1/)J~ ~ 1L)k(l./ W~~ . - ~ .. ~ VV"'-()~ ~ l ;0 ~ /fJ ~.~ ~ vVU1~....J.L l'J..i..1\UJ..uoJ LJ.tU.r.. __n --?AG r. SUBJECT: DISCUSSION: . - -, . = , j .. Moved: (~YORSATIiER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) Secondep.: ,(IiAYOR SATHER) COUNCILMBR: (HANSEN) (HALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. . ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk -. ~~~ - ' ~g . ~ fo "tiP M - -;6 - /{jJ ho ~ ,C;c~ ~/7 -- r;::1 ~ ~,.- ~~.~ ~~~ - ~.~~ -- . - --- cr~- ~ ~( rfl TfF ----- . ,- ., - - - CUUNUL l1l"UTES DAft PAGE SUBJECT: DISCUSSION: . - . ~ , J . " Moved: (IffiYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) Seconded: (!l1AYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. . ALSO PRESENT: Clk/Adrninistrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk ---- ~-jJ. if--F .' - --- '-/-D ~ . 1- rR ' a-"-' ~,~#r- . c.fJ.L {'l I ~~ .... -rLM- ~/~. - , . u, ,- ~ -- ClJUNCILMINUTK:r- DATE PAGE SUBJECT: DISCUSSION: . - . """'" j .. Moved: (/MYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) Secondeli: (liiAYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) ( GROWE) (MAHOWALD) THAT COUNCIL: - VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. . ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk ---~---- , CITY OF ARDEN HILLS . MEMORANDUM --------------------------------------------------------------------------- --------------------------------------------------------------------------- DATE: January 25, 1990 TO: Mayor and City Council FROM: (CD Gary R. Berger, City Administrator SUBJECT: Gateway Business District Comprehensive Plan Amendment and Rezoning --------------------------------------------------------------------------- --------------------------------------------------------------------------- Attached please find correspondence from City Planner John Bergly and Metropolitan Council Planner Robert Overby. The attached indicates that there are several key issues which need to be addressed prior to the Met. Council's approval. I have scheduled a meeting with Engineer Terry Maurer, Planner John Bergly and Met. Council Planner Robert Overby for Tuesday, January 30, to discuss these issues. . RECOMMENDATION Council can go ahead and conduct the public hearing on Monday evening, but should not adopt the Comprehensive Plan Amendment or Rezoning for the Gateway Business District. When these issues are resolved by Met Council, staff will bring this to Council for final approval and adoption. ACTION REQUIRED Mayor Sather should open the public hearing as soon after 7:30 as possible, ask for questions or comments from the audience, then if Council is satisfied that all issues have been addressed, move to close the public hearing. (Council may also continue the public hearing to a future date and time, which should be set at the meeting, so that the audience will be advised of the date and time the hearing is continued to, so they may attend again if they wish). Council should then advise the audience that approval of the amendment and adoption of the rezoning will take place after Metropolitan Council review and approval. GRB:madlr . attaclunents , wehrman January 22, 1990 bergly . l]ClClfsa,es Mr. Gary Berger Clerk/Administrator Village of Arden Hills n. plaza bldg., ste. 220 5217 wayzata blvd. 1450 West Highway 96 minneapolis, mn 55416 Arden Hills, Minnesota 55112 612 544 7576 Re: Northeast I35W/694 Comprehensive Plan Amendment Dear Gary: Enclosed is a letter and memo I received from the Metropolitan Council. Robert Overby's memo discusses some of the key issues more specifically. He and other staff members would like to meet with Terry and me to discuss these issues, but can't do it until the week of January 29. He is aware of the scheduled public hearings on the plan (for the 29th) and advised that we proceed with the hearings but that the Village Council shouldn't adopt them until the Metropolitan Council's final modifications are addressed--as discussed in the attached letter. Bob Overby indicated that the review process should take much less time than the 90 days provided. Rice Creek Watershed District and the Fish and Wildlife Service have . been sent copies of the "amendment package," R.C.W.D. will be acting on the amendment in their January meeting. Sirl~.rely , / ". WEHRMAY BERGLY ASSOCIATES, INC. ~f ' ohn O..,Bergly Vice President JOB/elm cc: Jerry Filla . planning . landscape architecture , ~ ~ METROPOLITAN 612 291.6359 January 11, 1990 John Bergly Wehrman Bergly Associates 5217 Wayzata Boulevard, Suite 220 Minneapolis, MN 55416 RE: City of Arden Hills Comprehensive Plan Amendment Review Gateway Business District (NE Quadrant, I-694/I-35W) Metropolitan Council District 7 Metropolitan Council Referral File No, 12788-2 Dear Mr. Bergly: On January 2, 1990, we stated in a letter to you that the submittal was incomplete and we asked the city w provide more information, Since then, Council staff has received additional information from you and has discussed it with you. On the basis of this and forthcoming information, the Council has determined that the plan amendment submission is now complete and the Council's formal review can proceed, We have determined that the proposed plan amendment presents a potential impact on the metropolitan . system plans, specifically on the metropolitan wastewater and transportation systems. The Council needs W review the City of Arden Hills' proposed plan amendment in order to determine its impact on these systems, A proposed amendment that has a potential impact on metropolitan systems may not be put inw effect by the local government until the Council review is complete, The law allows the Council 90 days from receipt of the proposed amendment to complete its review. If the Council requires a modification to the proposed amendment, the amendment may not be put into effect until the Council has approved the modification, The 90-day review period ends on March 9, 1990, Within that 9O-day period, Council staff will complete a review of the proposed plan amendment and submit a draft copy to the city prior w consideration by the Metropolitan and Community Development Committee, If you bave any questions during the review period, please feel free to contact Robert Overby, principal reviewer, at 291-6381. Sincerely, 0~ /&1; Steve Keefe Chair SKro cc: Mary Hauser, Metropolitan Council District 7 John Rutford, Metropolitan Council Staff . Karen Lyons, Metropolitan Council Staff Jack Frost, Metropolitan Council Staff Robert Overby, Metropolitan Council Staff ---- --------------.. ..--------- ---------.------.- ,~. . 7 .....,......... , / . METROPOLITAN COUNCIL Mears Park Centre, 230 East Fifth Street, St. Paul, Minnesota 55101 DATE: January 9, 1990 TO: John Bergly, Wehrman Bergly Associates FROM: Robert Overby, Planner SUBJECT: Gateway Business District Plan Amendment, Arden Hills Following are some comments on the plan amendment, based on my conversations with you and Karen Lyons of our staff. Some of the transportation concerns raised by Karen include: - impact of the proposed plan change on the mainline operation of 1-351' (not just the turnlane ramps); - maximum level of development (intensity of land use) for the site; - a discussion of how travel demand management could reduce the number . of trips generated by the planned new development; and - how the city could reduce the amount of parking space that will serve the development - in order to further reduce the number of trips generated from the site. I believe that Karen may have told you that, ideally, the city should provide the Council with information on the above matters. However, she told me that their review of the city's plan amendment can proceed, given the information she now has. In our recent phone conversation, you explained that the city's engineer will be providing information to me about the sewage flows before and after the proposed development. You also indicated to me that the city believes that the surface water controls of the local watershed management organization should be adequate to regulate the flow of surface water from this development site, and thereby prevent or mitigate any impacts on the water quality of Round Lake. We would appreciate it very much if you or the city would notify the watershed district of this proposed plan amendment, and obtain their comments about how the surface water runoff and possible impacts will be managed. Providing the above information would allow the Council's Natural Resources staff to evaluate it as part of their review and comment on the proposed plan amendment. The final point I wish to restate is that I promised to send you a draft of . the report on this plan amendment a.nd meet with you and other Council staff to discuss it, prior to our sending it to the MCD Committee. -.......----- COUNCIL MIN~ rJ;:- r ~ DATE ~ SUBJECT: ~ h fL {" _-111 ~~ a. :/Jtr DISCUSSION: ,; ~ ~- ~. I l'(j~~ yf~ k . r- . #::4-,' 7/ r ~~ ,ffrk; . ~~,-- ~ / .l"OOO. j .. Moved: ,(lMYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (MAHOWALD) Seconded: (MAYOR SATHER) COUNCILMBR: (HANSEN) (l-!ALONE) (MAHOWALD) THAT COUNCIL: - VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk -- -- . CITY OF ARDEN HILLS MEMORANDUM --------------------------------------------------------------------------- --------------------------------------------------------------------------- DATE: January 25, 1990 TO: Mayor and City Council FROM: L/BGary R. Berger, City Administrator SUBJECT: Tax Increment Financing and Strategies Available to Ramsey County --------------------------------------------------------------------------- --------------------------------------------------------------------------- I have been attending a series of meetings regarding tax increment financing and Ramsey County and feel that it is very important that Council read the Executive summary in the enclosed booklet, At the Council meeting on Monday, January 29, I will update Council as to how city managers and municipalities are reacting to the Study. . GRB:madlr enclosure . CUUNL!L l'UNUTt.~ PAGE SUBJECT: DISCUSSION: - - ....... -, - j " Moved: flM-YOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (MAHOWALD) Seconded: (MAYOR SATHER) COUNCILMBR: (HANSEN) (11ALONE) (MAHOWALD) mno",uc, 6 p . Q . H~ ~~(J - VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. . ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk ------------ CITY OF ARDEN HILLS . MEMORANDUM --------------------------------------------------------------------------- --------------------------------------------------------------------------- DATE: January 25, 1990 TO: Mayor and City Council FROM: Gg Gary R. Berger, City Administrator SUBJECT: Organization of Contract Cities --------------------------------------------------------------------------- --------------------------------------------------------------------------- Attached is a proposed committee process for all of the Ramsey County Sheriff's contract cities. In the past, the cities met on an ad hoc basis but because of the numerous developing issues regarding police service, it has become necessary to formalize the meeting process. All of the cities agree that this is necessay and agree that a Joint Powers Agreement is not necessary. If Council agrees with the attached, they should endorse the committee process at the January 29 meeting and appoint someone to attend these meetings. Historically, the Clerk Administrator has attended, . ACTION REQUIRED: If Council endorses the attached committee process, they should so indicate and appoint the Clerk Administrator to attend the meetings. GRB:madlr attachment . To: Contract Cities From: D'\ov"ight D. Johnson,. Ci ty Hanager, Shoreview . Date: January 18, 1990 Subject: Organization of contract cities J. would like to propose that the contr:..ct cities organize and Cl-e2.te a functioning cOiTImittE:'(~ to fclccilitate the cOIClmuni ties v,,Tork i n~i wi th each other 2nd v.Ji th the Sheriff's Department th::co"U.g-hout the year. hiE hZtve I-.l.Cc1 a nUIll0er of aCl hoc meetings on various issues at il-regul ar t iITLe s , but havE long gaps when t'ie do not meet and. "lIe have a tendency to meet only wher. a si~rnificant issue such as the budget Or our formUJ_d is on the front burner. live have a need, a3 cOii1lTiunities, to ,......'Oi'"k toward more long rangE plannin9, consider our service levels,. development information,. become informed about current crime trends, and stay mOre current or, immediate issues such as computer aided dispatch,. automated recor.ds sys terns, and mobile data terminalsa We also have an obligation, which we do not presently fulfill very well, to provide ~ ' , feedback to our L.lme.LY Sheriff's Department on issues of concern to us.. \~lha t I have in mind is a committee consisting of one individual appointed by the governing body of each conUTluni ty. 'l"'he appointee individual would probably be the ei ther an elected off icial o~c . the chief administrative official of each City_ The cOTn.mi t tee would be created by a joint powers agreement or at 1122"s t a letter or understanding among the comrCluni t les to give ' ~ SOme official ~L status.. However I the corn.mi t tee 'NOlJ.Id have no formal po"\.\;'ers to bind any city contractually or financially_ I would sug~fest tll.at tl1e committee have a regular meeting schedule of at least once per month and possibly biweekly. The committee should have a chairperson who would be responsible for the ag-enua, ca,lling special meetings, and keeping the meetings running smoothly and on-time. ry'he chair should be rotated on a regular basis ~ITlong the communities according to a predetermined schedule. The benefits of formally creating a comilli t tee ''''',lould inClude: l. The CCTmnun i ties would stay better informed.. 2. The Sheriff's Department would have mo~e feedback. 3 . r'lore long range planning could ta.ke p12ce. , The cortlwuni ties could be g-enerally mOl-,2 pl.-oa.ctive in ~ . dealing with One of our most basjc and costly services. 5. \^!e may prevent another commun.ity, such as Fa.lcon EEiqhts, :Cl'.-cm dep2.l-tinsr abr-Liptly frorn. .I-1'E co-'------s;t .r!~,...,~-"l.rtir'g Ll.- iLL-loG 1 ......._1..':',..>..l....:;) ... l~ ~, , cities. Fc.J.con Eeig-hts felt they' had little input ClJ..i. into the Sheriff1s Department. I believe that the Sheriff's Departm,ent::. would \'JelC:(JF,e ' ' .Irlavlng c.. more regular and systematic way of COHunun i ca t i no \'v'i "'cn tb_e i r . customers-the ci.ties. I \vould be in teres tecl in the reaction ~r 'H all of our fellow contract cities to this idea. COUNCIL MINUTES ~ DATE PAGE ~_O.,,'~ SUBJECT: DISCUSSION: - .".- ~ - - - -, - "- /IC, ~ j \. Moved: .YOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) Secondep:(MAYOR SATHER) COUNCILMBR: (HANSEN) (!1ALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. . ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. elk -- - . nun .- _. rm__~ cP~ ~ ~- uJ/c r[ .. !~, ~ ./ . 96--~' ~- 4 '~~r-- dYe/ ~ . -- - . - . ,- --'.'-----;;0...;:-- , <-.- .- - - . COUNCIL MINUTES DATE PAGE SUBJECT: DISCUSSION: . - . .;;.:.;. i j .. /' ./ Moved: (IffiYOR SATHER) COUNCILMBR:<=(~SEN~ ~E) '. HOWALD) Secondeli: (~YOR SATHER) COUNCILMBR: (HANSEN) . . E) ,~OWA ) THAT COUNCIL: Hansen Qone Sather Growe Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. Clk/Administrator Treasurer Engineer ALSO PRESENT: Attorney Parks Director Pub. Wks. Supervisor Planner Dep. Clk CUUNCiL MiNUT~S ~ DATE PAGE SUBJECT: ~~ DISCUSSION: . - -, . ,... J .. Moved: (/AAYOR SATHER) Seconde!i: (!'JAYOR SA;rHER) THAT COUNCIL: VOTE: AYES: NAYS: Hansen Hansen Ma Sather Growe Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. Clk/Administrator Engineer ALSO PRESENT: Attorney Treasurer Parks Director Pub. Wks. Supervisor Planner Dep. Clk