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HomeMy WebLinkAboutCCP 09-24-1990 , ~ AGENDA CI'l'Y OF ARDEN HIllS cnUNCIL MEEI'ING MONDAY. SEPTEMBEr~ 24, 1990 - 6:30 P.M. . 6:30 P.M. - PUBLIC OORKS SUPERVISOR'S PERFORMANCE EI/AllJATION. 1. CALL TO ORDER AND ROLL CALL. 2. AGENDA AOOPITON. 3. APPROVE OF MINUI'FS: AU:;UST 20 OORKSESSION - AImST 27 REGUIJ\R MEEI'ING & SEPTEMBER 10 REl3UL'\R MEEI'ING 4. CXlNSENr CALENDAR: a. Approval of Perfomance Evaluation and Salary Incr'ease - city Administrator. b. Approval of Perfomance Evaluation and Salary In=ease - Public Works SUpervisor. c. Approval of Final Payment of Bid Amount to Environet, Inc. - Kem Milling site. d. Approval of Resolution No. 90-36: Authorizing the City of Arden Hills to Join Environmental cities Coalition. e. Approval of List of Claims and Payroll. END OF CXlNSENr CALENDAR. ~ 5. PUBLIC <XM1ENTS. 6. UNFINISHED AND NBil BUSINESS: a. Approval of Ordinance No. 272; Regarding Winter Parking Regulations. b. Reschedule Future Council Meetings - Due to Holidays. 7. cnUNCIL <XM1ENTS. 8. ADJOURN . SEPTEMBER/OCIOBER MEEI'INGS SEPI'. 24 - CITY CDUNCIL ocr. 17 - CITY HALL SURVEY SEPI'. 25 - ED APPEAIS & PARK/REG. ocr. 18 - PUBLIC SAFEI'Y/OORKS SEPI'. 27 - FINANCE ocr. 23 - ED APPEAIS & PARK/REG. ocr. 3 - PUINNING CX>>IMISSION ocr. 25 - FINANCE ocr. 9 - CITY cnUNCIL ocr. 29 - CITY cnUNCIL . - !y~ COUNCIL MINUTES DATE /Au'L. PAGEul_ SUBJECT: DISCUSSION: ---" . ~ j~7'4s>J .~---~-- _._..~~_. - ;)"--0 ~ I ~ .3 i.J ~ ~ - ~ - ~ ~ ,~I.'l ~:~~~;z;;;:t::::~ I p, ~ ~ 7 3 ---#' g r- .J7 J/ ~ ~sql / , - ~ ~ /~ 5--0 / (/~Y ~) - . /d~7f ;S ~ ~ '1/ll--( Fd ,~-fJ ~ ~ -~ Moved: (1:li\.YOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROI,E) (MAHOWALD) Seconded: (MAYOR SATHER) COUNCILMBR: (HANSEN) (HALONE) (GROWE) (MAHOI,ALD) THAT COUNCIL: VOTE: AYES: NAYS: Hansen Malone Sather Hansen l"lalone Sather Growe Mahm>Jald Growe Mahowald ABSTAIN: TOTAL: ( - ) \ . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: elk/Administrator Attorney Treasurer Engineer Parks Director Pub. ~~Tks. Supervisor Planner Dep. elk COUNCIL MINUTES DATE '7/J. C( PAGE 2---' SUBJECT: ----...--."- --~_._-- . - 6A-/ ~ ~'J7 /0 -/S" P ~-/~ II-f:, - ~ ' !/I\A -..;' - -~ Z7lv ~-U~ ~ )u- ()~ ti-eu ~ ~ ~ ~ C?'J- t- ct ~(/~- ~-~~~t:~- ~~/1.~d'~ ~ ~ - <^-fJ0 .k>-- ~/ / (}4 _~ ~ A'~ r'~ ~r7 tI,,-, ::z~ ~ ~g:::;t74( ~"J~_ - _ . ~/ ~€ ~ (j~ ~ ~~ -/Yl.-V A...;..L..-2.72_ ~).f cbv M -? ~c-<-f~, Y ~ ~- . ,-- c~ ~--cd{() . d~(3 ~- ~-? ~... ~? ~ k.u.. c0 ~n/ fA- wk<< ? ~~ 5'-() I , Moved: cClMYOR SATHER) COUNCILMBR: (~ (GROIl1E) (MAHOIl1ALD) Seconded: (l'jAYOR SATHER) COUNCILMBR: ~ (GROIl1E) (HAHOIl1ALD) THAT COUNCIL: VOTE: AYES: S- NAYS: 0 Hansen Malone Sather Hansen Malone Sather Growe Mahm.Jald Growe Mahowald ABSTAIN: TOTAL: (- ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: elk/Administrator Attorney Treasurer Engineer Parks Director Pub. y,1ks. Supervisor Pla::'lner Dep. elk ---- COUNCIL MINUTES DATE 5"(,-1' PAGE 3- SUBJECT: DISCUSSION: . ~ ~ 4/>- - . Moved: (lMYOR SATHER) COUNCILMBR: (HANSEN) _(€io~ (MAHOWALD) Seconde9.: (!'iAYOR SATHER) COUNCILMBR: (HANSEN) (HALONE) . (MAHOWALD) THAT COUNCIL: VOTE: AYES: 0' NAYS: 0 Hansen Malone S'a ther Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer En.gineer Parks Director Pub. Hks. Supervisor Planner Dep. Clk - 'cOUNCIL MINUTES -14 ~ DATE r/2.-Cf PAGE f ()~ , SUBJECT: DISCUSSION: 1~ ~~- . ~ ~ ~0 ~""'rJ('P'" U1,- ~ ijf tmJ l' c/ 3~~/~'---~; .,0 Ju, (I U; /'9:- ~ J ~~() c--' r- ;d/,vkt ~ ~' ~ ~6K Fr ) '-----" 1~( " h tJ>w Le~ '" ~ ""f f- O~'-- ~~ u!/ ~-J Jp--f ~ n" ' ()- ~ .1. J (I :!:t ?- flL! S - "-1 ~ ~C..L OY\. 16 9 <f()~ I · of~ ~~<-' ~& /b/dI- ~~"" "~~ ~ ~~;;C~ /l ~ y,-- ~,/N\~- 1 ~0Y1r;r- ~ ~~ ~J ~ -;; ;~l;;z2;: ~~~<~I /~~- / '- Moved: (lMYOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) Seconded: (l'J,AYOR SATHER) COUNCILMBR: (HANSEN) (HALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hansen Malone Sather Hansen Halone Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Del. C1k CUUNCiL MiNUTe:; DATe r/L '(/rQ "AGe .""" SUBJECT: ~~ < ~ ~<t ~. ~ffi~=~~ . - 1<-/ ~ ~ ~ ~-~ r; pJ ,0l,' ~~ ~ , II - ~-~~ ~~ -d <f- ~~ '~ f (}J~ 61z) ~ CP-? ~' 7~.o ~ tf V :1 c/' ~ ~~~ -; ~ ~~ ~ J-j ~ ~- ~ ,-~7 /~ - }l ~ q. tlJ /I , ~ A ~...- ~~ -- " - . --kz/ ~ ~,~ ~r s-zJ " Moved: (I:U\YOR SATHER) COUNCILMBR: (HANSEN) ~ (GROWE) --L~ Secondeq.: (t!)AYOR SATHER) COUNCILMBR: (HANSEN) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: S- NAYS: D Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. . ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supervisor Planner Dep. elk COUNCIL MINUTES DATE 9/ L-y. PAGE (p SUBJECT: DISCUSSION: ,(!.~ ~ , . ~;e~ Jz~ '>1 !/'-V?d, ~ jl-!"~~ "" P'f& ~ ;~ ~ "'" I TC!fJllfJ ~ I~ ~ ~ m ~'- ?4wJ ~ ~ ~ - /~ k~!-tJ..J ~ A~ ~ '1 - () ~- ~!Li-1;"~CU~- ~~ ~ 0:>-- ~ ~ _f- /~ - ,.v.-.- "A ,,~ /YY'-6j1L - 7~" _ ~ tv rnSIJ dY1,~ ~ fVI , . ~ ~ ...... ~~ !L-m ~ ~./~~-l/~,~~- I J /U~- .. Moved: .(/M.YOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) UlAHOWALD) Seconded: ,(JW;YOR SATHER) COUNCILMBR: (HANSEN) (MALONE) , (GROWE) (MAHOWALD) THAT COUNCIL: - VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. . ALSO PRESENT: Clk/Administrator At torney Treasurer Eu.gineeF Parks Director Pub. Wks. Supervisor Planner Dep. Clk ------- COUNCIL MINUTES DATE 12-,'f PAG]<; 'f SUBJECT: DISCUSSION: ~ ~.~. -' . /0(>-1' 't;;:" ~ -~ ~ ':;t f!~ he ~~ ( JJ,.~ ~ QJ~j ~ 1bl.,' II I r2.C_ L-L Co lot 0 .1 ~ ~ Id/ ~- g ~, L ~ t1V1 ~~ ~ - iL-e- ~ P; ~,' <M~- ~~3~D~;,r~~ ~ ~ 1o:'~' ~ ~.o~~f O~,,_. F jJo~ ~ /; Jb ~ ~ ~~ ~ G.er) O~ I r cf\. :L.~ 'f: 2-0 ~(j~ ~ ~ :::;;: .. . ~, (~J ~~ - ,..... (]~//~ Ad- 1~/L2 ~ . S~O- .. ,----------- Moved: JIMYORSATHER) COUNCILMBR: ,(H,,!'lliIDQ €QllEi.) (GROWE) (MAHOWALD) Seconded: (ll!AYOR SATHER) COUNCILMBIt:/~NSRN)-) (MALONE). (GROI<E) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: (- -) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. . ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Direc tor Pub. Wks. Supervisor Planner Dep. Clk COUNCIL MINUTES VAn, l'AG.l:'.. .0 . ~UBJECT: DISCUSSION: . () ~-t G "L/} Sl~ 11TH ~, r^(J ~ / - ~ / (~ s--z) I ?'~(1 - -. . .,-..:.;. j .. Moved: ,(~YOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) Seconded: (MAYOR SATHER) COUNCILMBR: (HANSEN) (l1ALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. . ALSO PRESENT: Clk/Administrator At torney Treasurer En.gineer Parks Director Pub. Wks. Supervisor Planner Dep. Clk -----.-----.-- - MINUl'ES OF THE ARDEN HILlS COUNCIL IDRKSESSION MONDAY, AUGUST 20, 1990, 5:00 P.M. - CITY HALL . CALL 'IO ORDER Pursuant to due call arrl notice thereof, Council1nernber Growe called the meeting to order at 5:00 p.m. ROLL CALL The roll being called the following mernbers were present: CollllCiJrnembers JoArm Growe, Paul Malone arrl Thomas Mahowald. Also present: Engineer Terry Maurer, Attorney Jerry Filla, Public Works SUpervisor Dan Winkel, Clerk Administrator Gary Berger arrl Deputy Clerk Catherine Iago. WATER TOWER Engineer Maurer reviewed the "rough draft" of the water STUDY Tower study. He outlined the following tllree areas of the study; the booster puIlping station, long term plans for the Arsenal property arrl deficiencies in the distribution system. Maurer stated the system appears to be sufficient to meet the =ent needs of the city. He explained he had researched the best location for installation of a booster puIlping station arrl noted locations along County Road E that would best serve the existing system. Maurer explained the =ent water utility system would not serve the needs of the Arsenal property, in the event that larrl is developed. He advised a separate water pipe along Harnline Avenue from Roseville to the Arsenal would have to be installed to service the area. . The Engineer reviewed the minor deficiencies in the existing system which are located near Mounds view School arrl in the Gateway Business District. He stated flowage problems were identified in these areas arrl ".:wised the problems are easy to co=ect. Maurer estimated the cost to upgrade the =ent system would be $80,000.00; estimated the booster station installation at $130,000.00. The Engineer stated he will fonnalize the rough draft of the study within the next two weeks arrl suhnit the doct.nnel1t to council for review arrl recommendation. Council thanked Maurer for his presentation. PROP'D CC>>IBINATION; CollllCil was referred to a letter from Attorney Filla BOARD OF M!PFAIS/ dated 1-26-90, relative to combining the duties of the PIlINNING COMMISSION Board of Appeals arrl Planning Commission. Filla reported on a survey he conducted with surrounding communities to detennine if they utilize a separate body to perfom the duties of the Board of Appeals; White Bear Lake is the only city which has a separate Board of Appeals, the majority of communities delegate the Board's statutory duties to the Planning Planning Commission. The Attorney stated it may be more efficient to utilize the Planning Commission for both functions, rather than separate bodies, based on: the number re::[Uests . =ently suhnitted, the number of meetings required to review applications in a timely manner, staff support time required for Board agendas, arrl duplication of staff time when matters are presented to both bodies for review. Filla stated, the all mernber of the Planning Commission may serve as the Board or a subcommittee may be designated. ; Minutes of the Arden Hills Council Worksession, 8-20-90 Page 2 . BOARD (Cont'd) Colll1Cilmember Malone noted the Board of Appeals meets at the site of the application; suggested a subccnmnittee of the Plarming Commission be designated, continue to meet in the field and report back to Commission at the regular meeting. In discussion, Council con=ed that all Plarming Commission members should view development sites prior to consideration of planning applications. The Clerk Administrator and Deputy Clerk agreed it would be more efficient to have the all members of the Planning Connnission serve as the Board of Appeals. Berger and Iago also reconnnended the number of Planning Commission member be reduced to seven (7); it appears members have a tendency to be absent fram meetings with a larger number group. Iago reconnnended a policy manual be adopted by Planning Commission which specifies such items as: all members should view development sites prior to the meeting, only a certain number of excused absences during the year will be allowed, rules of order, etc. Council questioned if the Board of Appeals was aware of the consideration to merge the two bcdies. Councilmerober GrONe and Deputy Clerk Iago stated they have discussed the matter with Board of Appeals members and Planning Connnission members. Council con=ed with staff reconnnendations and directed the Attorney to prepare . the necessary Ordinance amendment, for consideration at the September 10 Regular Council Meeting, to combine the duties of the Board of Appeals and Planning Commission, effective January 1, 1991. It was further agreed that a Policy Manual will be drafted and adopted in January 1991, and recommendation will be made to reduce the number of Planning members to seven (7), with no alternates. Councilmerober GrONe advised she will review attendance records of Plarming members and any letters of interest to serve on the Commission prior to suJ:xnitting her recommendation for appointments. Staff was directed to foIWard information to the Board of Appeals and Planning Commission regarding the proposed change. ABBESSMEN!' Council and staff reviewed the recommendations fram the POLICY Finance Committee relative to the proposed assessment policy prepared by the City Engineer. Councilmerobers and Engineer Maurer discussed several items in the Finance Committee recommendations and concurred on the follONing revisions to the assessment policy: 1. What Portion of the Cost of Bituminous overlay Should Be Assess-=d: Council con=ed the Engineer and Public Works SUpervisor will attempt to mirllinize maintenance overlays and will be responsible for evaluating the need for a routine maintenance overlay project versus delaying the project and prograrmning the roadway for reconstruction. . " Minutes of the Arden Hills Council Worksession, 8-20-90 Page 3 . ASSESSMENTS (Cont'd) 2. Assessments Initiated by the Petition of the Affected Property OWners: Council concurre:1 that the assessment rates in general will be double:1 for standard irrprovernents unless Council determines unusual/special circumstances exist. 3. Assessments of Multi-Family Housing: Council concurred that property zoned R-4, Multiple !Melling District, will be assessed commercial/industrial property rate. 4. Treabnent of Tax Exempt Property: Council concurre:1 that 100% of the cost of a street improvement be assesse:1 to tax exerrpt property on a front footage basis. 5. Collector streets: Council concurre:1 with the Finance Committee recommendation to eliminate this separate classification. 6. Council concurre:1 that all streets in the city will be assesse:1 under the adopted policy, regardless of jurisdiction. 7. Council agreed that installation or irrprovement of sanitary/storm sewer and water utilities, in connection with new street construction or street reconstruction, will be assessed 100% and payable over twenty years. . 8. Council agreed with the proposed method of calculating corner lot assessments . Council qt'.'stioned how to determine a sufficient dollar amount to be, budgeted f= the ptn:p:)S6 of financing the City's portion of the cost of such irrprovement projects. Engineer Maurer stated he will calculate the costs in general for city wide construction, reconstruction, overlay, and sealcoating, and review the MSA streets, to determine an appropriate assessment rate percentage. He suggested when the calculations are completed and Council should review the infonnation and adopt the appropriate percentage rate as part of the assessment policy. Maurer stated he will prepare the infonnation and revise the assessment policy for return to Council in September. ADJOURN Malone IroVe:1, seconded by Mahowald, that the meeting be adjourned at 6:45 p.m. Motion carried unaniloously. (5-0) Gary R. Berger JoAnn Growe Clerk Administrator Council1nember . - .. MINUI'ES OF THE ARDEN HILlS REJ3UIAR COUNCIL MEETING AUGUST 27, 1990, 7:30 P.M. - CITY HALL . CALL 'TO ORDER Pursuant to due call and notice thereof, Mayor Sather called the meeting to order at 7:30 p.m. ROLL CALL The roll being called the following members were present: Mayor Thomas Sather, Council1nembers Paul Malone, JoAnn Growe and Thomas Mahowald. CounciJ1nernber Nancy Hansen arrived at 7:35 p.m. Also present: Engineer Mark Graham, AttOTI1ey Jerry Filla, Public Works SUpervisor Dan Winkel, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. AmP]' REVISED Council was referred to a memorandum from the Clerk AGENDA Administrator dated 8-27-90, regarding two additional agenda items: 1. Item 5(b): Letter from Rudolph Vierath on Vehicle Parking on Harriet Avenue. 2. Item 6(a): Letter from Charles Roach regarding assessment on Oak Avenue Improvement. Mahowald moved, seconded by Malone, to adopt the Revised Agenda for the 8-27-90 Council Meeting, with the two additional items outlined in the Clerk Administrator's memoranch.nn dated 8-27-90. Motion ca=ied unanlinously. (4-0) APPROVE Growe moved, seconded by Mahowald, to approve the August MINUI'ES 13 Council Minutes as subnitted. Motion ca=ied unanlinousl y . (5-0) . CONSENT AttoTI1ey Filla advised that Item 4 (d), Adoption of CALENDAR ordinance No. 269, tmder the Consent Calendar be amended to refer to Sections 2.90 through 2.93, rather than Sections 4-1 through 4-4 in the title and text of the document. Malone moved, seconded by Growe, to adopt the Consent Calendar, amending Item 4(d) to refer to Sections 2.90 through 2.93, rather than Sections 4-1 through 4-4 in the title and text of the document, and authorize execution of all necessary d=uments contained therein: a. Acknowledge Resignation from Finance eorrnnittee Member. b. Approve Clerk Administrator Attendance at ICMA National Conference. c. Approve Partial Payment to Allied Blacktop for sealcoat Project. d. Adopt Ordinance No. 269, Establishing Absentee Ballot Precinct at city Hall. e. Approve List of Claims and Payroll. Motion ca=ied unanlinously. (5-0) PUBLIC cn1MENTS INVITATION; Council was referred to a letter from Char Wil.nar, 1894 NEIGHBORHOOD mG. stowe Avenue, dated 8-22-90, extending an invitation to SIai'E AVENUE CoWlCiJ1nernbers to attend a neighborh<Xx:i meeting on Wednesday, August 29, at the Lake Johanna Fire station . l=ated on New Brighton Road. Char Wil.nar explained the meeting is scheduled for 7:00 p.m., for the purpose of discussing residents' growing concerns regarding the condition of stowe Avenue and resolution to safety and deterior",tion problems. She noted Ramsey County officials have been invited to attend, since stowe Avenue is a County roadway. ~ Minutes of the Arden Hills Regular Council Meeting, 8-27-90 Page 2 STOWE AVE. (Cont'd) Mayor Sather advised he will be in attendance and . encouraged CoullcilInembers to participate. Char wilmar thanked the Council for their time and attention. PARKING ; Council was refe.:rred to a letter from Mr. & Mrs. Rudy HARRIEr AVENUE Vierath, 1169 Benton way, dated 8-27-90, relative to parking problems on Harriet Avenue between Pine 'Iree Drive and Lexington Avenue. Mr. and Mrs. vierath did not appear at the meeting to address this matter. After discussion, Council con=ed to direct staff to review the parking problems along Harriet Avenue, contact the apartment manager and request tenants be notified of the City parking re:ruirements and direct them to park in the parking lot of the complex, and forward a letter to the Vierath's outlining steps taken to resolve the problem. Council further requested staff report on this matter at the next regular meeting. CouncilInember Malone stated he ol:Berved parking on Grey Fox Road and requested staff review the parking along this street. Public Works SUperVisor Winkel advised both Grey Fox and Red Fox Road will be posted with "no parking" signs in conjunction with the signalization of the two intersections at Lexington Avenue. Malone noted the parking problem continues further west of the intersection, near . the Eastside Beverage building. Council directed staff to review the parking problems on Grey Fox Road. PUBLIC HEARING OAK AVENUE; Mayor Sather opened the meeting at 7:40 p.m. for the ASSESSMENTS, purpose of a public hearing on the proposed Assessment IMPRVMl'. ST-89-2 for the oak Avenue storm Sewer Irrprovement No. ST-89-2. Clerk Administrator Berger verified the publication of the Notice of Hearing in the New BriMton Bulletin on Wednesday, August 8, 1990, and mailed to affected property owners the same date. Berger briefly outlined the history of the storm sewer installation on oak Avenue and explained the project initially handled by the engineering firm of SElL Mayor Sather referred to a letter from the =ent city Engineer Terry Maurer and Engineer Mark Graham, dated 8-21-90, and asked Engineer Graham to review the dis=epancies found in the assessment roll in tenus of benefitted property and area to be assessed. Engineer Graham explained that the firm of SEH prepared the preliminary assessment roll for this project and the information was presented to the city Council as part of a feasibility report for the initial public hearing on the . proposed assessment roll. After review of the area, Graham found some dis=epancies relating to the property area proposed to be assessed and the actual area that contrirotes to storm water runoff. He outlined the discrepancies for Council, as per the letter. ---- , Minutes of the Arden Hills Regular Council Meeting, 8-27-90 Page 3 . PUB. HRING. (Cont'd) Mayor Sather noted four (4) objections to the proposed assessment were received from residents and questioned if the Engineer had found dis=epancies relating to those parcels of land. The Engineer advised three property a.mers objecting to the proposed assessments are addressed in the letter; explained dis=epancies were found on eight parcels. Graham outlined three options for Council consideration prior to adoption of the assessment roll. The first option would be to adopt the assessment roll as it =ently exists, without changing any of the assessable areas for any properties. The second option would be to have the City absorb any reduction in the assessment, after adjusbnent of the properties listed in his report. He stated the total reduction in assessments would be $4,880.81. The third option would be to reassess the rem3.ining properties the total assessable cost, which would require re-initiating the notice and hearing process as the assessment rates would be higher than those in the first miled notice. Councilmernber Mahowald questioned if Graham could determine the rationale for the former City Engineer's calculations of the properties listed in the assessment roll. Graham stated he did not have sufficient infonuation to justify the preparation of the initial assessment roll nor the opportunity to discuss the area assessments with the former engineer. . Attorney Filla asked if the Engineer has addressed the objection from Dr. Roach regarding his property at 1628 oak Avenue. Graham explained the assessable area calculated for the Roach property, 0.51 acres, appears to be appropriate; the objection does not specify the assessable area, only that the property a.mer objects to any assessment for the improvement. Mayor Sather asked for comments from the floor either in favor of or opposed to the proposed assessment. Pete Duddleston, 1587 oak Avenue, questioned if the assessment is proposed to save a residential driveway. He stated objection to the assessment based on the fact it appears the project was initiated to co=ect erosion problems for a single residential driveway. Attorney Filla explained that the improvement was initiated to co=ect water drainage problems in this area, which is a public concern, and the drainage happens to flCM in the area south of a driveway surface and causes erosion. He stated it is no different than if the stonn water flowed on the city street across Duddleston's driveway and caused erosion. Duddleston displayed photographs of water runoff problems on his property and stated he will request city assistance to eliminate the problem. He explained he has had discussions with former Mayor Asbbach regarding the construction of the home and driveway on oak Avenue which is experiencing erosion problems. . Duddleston reported the Councilmembers at that time had expressed concerns regarding the construction of the home and driveway at that location. Attorney Filla commented that due to the time-frame he is unsure as to hCM this mtter was addressed or whether any agreements were negotiated with the property a.mer to pay for costs. He noted it would appear residents were aware of stonn drainage problems in this area at the time of the home construction. ---- , Minutes of the Arden Hills Regular Council Meeting, 8-27-90 Page 4 PUB. HRmG. (Cont'd) The Attorney explained this is a public problem, and the . properties contriJ:::uting to storm water runoff are asked to participate in the cost of the :iJrgJrovement. Filla point out that a=rding to the Engineer'S review of Duddleston's property, part of the land drains into the affected area. Duddleston advised he will forward a request to the city to assist with the drainage problem which occurs on his property. John Rogers, 1574 Oak Avenue, stated he prefers the reduced assessment rate for his parcel of land. Doug Vanderheiden, 1655 Oak Avenue, read a statement of objection to the proposed assessment and stated his opposition to paying to fix a problem caused by a property owner wilding on low land. Attorney Filla stated that all persons stating objections to the proposed assessment must also file a written objection if they wish to retain the right to appeal the assessment to District Court. Don and Ginny Erickson, 1611 Oak Avenue, expressed objection to the proposed assessment and would appreciate Council consideration of the reduced assessment rate outlined by Engineer Graham. He recalled former Mayor Ashbach stating when the home was constructed where the driveway erosion =s, the property owner assumed all responsibility for water runoff. Erickson questioned the original cost of the assessment at $12,000.00 to be split equally. . Mayor Sather advised the total cost of the :iJrgJrovement was approxLrately $24,000.00 and the assessed portion would be $12,000.00. Brian Hecht, 1620 Oak Avenue, commented that the contractor did not complete the project properly; suggested the city defer final payment on the project until such t:iJne as the project is properly completed. Clerk Administrator Berger stated he and the Attorney have discussed the settlement problem on the project with the former engineering consultant, Barry Peters, and were advised the rratter will be resolved. Mayor Sather asked if there were any further comments from the flax. There was no response and the public hearing was closed at 8:05 p.m. Councillnember Hansen questioned if Engineer Graham could offer insight into the water a=lation problem at 1587 Oak Avenue, as displayed by Mr. Duddleston. Graham advised he did not review that property in terms of water a=lation and offered to do so at Council request. Councillnember Hansen questioned if the property title at 1680 Oak Avenue could establish responsibility for the current property owner to restore the driveway. Attorney Filla stated he does not believe the property owners are responsible to . take care of this erosion problem; the Albjerg's property does not front on Oak Avenue and easement rights were granted for access. He indicated the alternative to eliminate drainage problems is to require each property owner to construct ponding on their property to contain the storm water; this method would be costly or approximately the same cost as an assessment of this nature. # . . Minutes of the Arden Hills Regular Council Meeting, 8-27-90 Page 5 . PUB. BRING. (Cont'd) Councilmember Malone conunented the assessment appears to be fair anCl when residential property is developed it is the resp:>nsibili ty of the homeowner to share in the costs of the ilnprovement in a=rdance with the amount of stonn water :runoff area the property contributes. Malone stated the area calculations from Engineer Graham appear to be more reasonable and fair in corrparison to previous calculations. He favored proceeding with the assessment of the ilnprovement, based on the revised figures as provided in the MSA letter dated 8-21-90, in the amount of $7,178.29. Council con=ed and directed staff to forward the assessment roll as prepared by Maier stewart and Ass=iates, for processing by Ramsey County. Malone moved, seconded by Hansen, to adopt Resolution No. 90-33, Adopting and Confirming Assessments for Oak Avenue Improvements (ST-89-2). Motion carried unanimously. (5-0) CITY HALL SURVEY Council was referred to a memorandum from the Clerk Administrator dated 8-23-90, regarding the revised city Hall citizen Survey prepared by Decision Resources, Inc. eounciJ.:mernber Malone suggested staff contact Bill Mo=is of Decision Resources to confinn if other communities exclude contacting residents appointed to serve on city =nnittees, employees of the city and elected officials. He prefen-ed such . residents be excluded. Malone also questioned the cost incr'ease. Clerk Administrator Berger advised originally the survey consisted of 50 questions and now contains over 100 questions, which a=unts for the in=eased cost. CounciJ.:mernber Hansen con=ed that elected officials and staff should not be contacted; was not opp::>sed to =nnittee members responding to the survey. Council discussed rewording question #73, pertaining to future uses of the Arsenal property, and directed staff to contact Bill Mo=is with the revision. Mah~ld moved, seconded by GrrMe, that council approve the city Hall citizen Survey, as revised, authorized staff to contact Decision Resources to proceed with conducting the survey, and directed staff to fund the project from Administrative a=unts. Motion carried unan:i1nously. (5-0) REQUFSI' WAIVER; Council was referred to a letter dated August 21, 1990, 60-DAY WAITING from the Fish and Wildlife Legislative Alliance, PERIOD, LAWFUL requesting waiver of the 60 day waiting period for GAMBLING issuance of a temporary gambling license for a raffle at Howard Johnson/McGuires Inn on September 22, 1990. CounciJ.:mernber Malone advised the general intent of the provision in the city Ordinance which states no waiver of the waiting pericxl will be considered was . initiated to allow eouncil t:i1ne to review long-tenn charitable gambling license applications, not onet:i1ne events. He stated it does not appear a precedent will be established for yearly licenses if the waiver is granted in this instance. . ~ . Minutes of the Arden Hills Regular Council Meeting, 8-27-90 Page 6 WAIVER (Cont'd) Malone moved, seconded by GrONe, to waive the 60 day . waiting period for the Minnesota Fish and Wildlife Legislative Alliance raffle application, to allow the organization to conduct a raffle on September 22, 1990, at Howard JohnsonjMcQlire's Inn, based on the application being for a onetime event versus an annually issued permit for charitable gambling. Motion carried unanimously. (5-0) FINAL PAYMENT; Council was referred to a letter from Delta Envirornnental BERGERSON CASWELL Consultants dated 8-10-90, relative to the final payment WELL ABANDONMENT for Bergerson Caswell, well abandornnent at the Kern KEM MILLING SITE Milling site. Paul Gouderault, Delta, was present to review the infonration listed in the letter and reconunendation for full payment in the amount of $18,391. 56, in a=rdance with supporting documentation for the cost reduction; bid amount $12,760.00 and total additional costs $5,631.56, for a total project cost of $18,391.56. He advised the additional costs were billed on a time and materials basis, as per agreement with Bergerson Caswell and Council at the May 21 Worksession meeting. Gouderault up::1ated Council on the status of the contaminated soils removal at the Kern Milling site. Malone moved, seconded by Hansen, to approve the final payment to Bergerson Caswell, Inc., in the amount of $18,391.56, for the well abandornnent project at the Kern Milling site. Motion carried unanilnously. (5-0) . AOOPI' 1990 Council was referred to a memorandum from the Clerk BUI:'GEI' Administrator dated 8-23-90, relating to adoption of the proposed 1990 Budget, scheduling two dates for public hearings on the 1990 Budget and adoption of the levy for 1990. Malone moved, seconded by Growe, to adopt the proposed 1990 Budget, as revised at the August 20, Council Worksession Meeting. Motion carried unanlinously. (5-0) Malone moved, seconded by Growe, to schedule two public hearings for the purpose of discussing the 1990 proposed budget, the first to be held on November 19 at 6:00 p.m., at City Hall, and the second to be held, if necessary, on November 28, 1990, at 6:00 p.m., at city Hall. Motion carried unanlinously. (5-0) Malone moved, seconded by Hansen, to adopt Resolution No. 90-34, CIARIFYING PROPOSED SUMS OF IDNEY 'lD BE LEVIED FOR LEVY YEAR 1990 PAYABLE IN 1991. Motion carried unanimously. (5-0) STATUS REPORr; Council was referred to a memorandum from the Clerk RV PARKING POLICY Administrator dated 8-23-90, relative to the status of the recreational vehicle parking survey and Planning Conunission study of the parking ordinance pertaining to this subject. Berger advised the Planning Conunission suI:committee is reviewing the parking . requirements for recreational vehicles in conjunction with the study of the entire Zoning Co:ie ordinance; the study should be completed in December 1990. He explained the city is not actively enforcing the parking requirements for recreational vehicles unless a complaint is received. Minutes of the Arden Hills Regular Council Meeting, 8-27-90 Page 7 . PARKING (Cont'd) Joseph Vcdonik, 1723 Glenview Avenue, requested Council =nsider more lenient restrictions for recreational vehicle parking arrl review other communities re:jUlations on this matter. James Ross, 4029 Fairview Avenue, stated the current parking regulations for recreational vehicles is far more restrictive than surrounding communities. He suggested the =rrplaint received by the city arrl handled by the Building Inspector was unfOl.ll1ded arrl requested the parking ordinance not be enforced until the subcaImnittee has =rrpletEd their study. Council =ncurred that enforcement of the re:jUlations will not be active unless a =rrplaint is received. Council directed the Clerk Administrator to determine the nature of the =rrplaint received regarding recreational vehicles arrl actions taken by the Building Inspector/Cede Enf=cement Officer arrl report to eouncil at a future meeting. Mayor Sather requested residents present to provide the Clerk Administrator with their names and addresses for notification on this matter when the committee has =rrpletEd their study. Councilmember Malone advised the residents that discussion of the parking re:jUlations relating to recreational vehicles does not automatically indicate the current ordinance will be amended or the re:jUlations will become more lenient. . COUNCIL OJMMENTS RCLLG MEETING eouncilmember Hansen reported the RClffi meeting will be held on 8-29-90; topic of discussion will be the proposed Ramsey County Home Rule Charter. RCWD PIlIN Councilmember Hansen requested a copy of the RCWD plan which was recently approved. UPDATE; FINANCE eouncilmember Malone reported on the items which are COMMITI'EE & REG. currently being reviewed by the Finance committee; water RAIL MEETING arrl sewer rates, surface water usage, =nsultant fees, street lighting arrl detennining areas of water leakage which may be causing in=eased revenue for the city. Malone also reported on the Ramsey County Regional Rail Meeting. MISCELlANEDUS Councilmember Mahowald advised he will attend the sta.ve Avenue neighborhood meeting; suggested Attorney Filla be =ntacted to determine if Councilmembers will be in violation of the Open Meeting Law if all attend. PURCHASE VEHICLES eouncil directed staff to determine if the City will be held responsible to purchase both vehicles from the City of New Brighton since Arden Hills was the highest bidder on both vehicles. . Clerk Administrator Berger advised he will =ntact New Brighton arrl report to Council. Minutes of the Arden Hills Regular Council Meeting, 8-27-90 Page 8 SCHill. EVALUATIONS; Clerk Administrator Berger advised performance . PUB. WKS. SUPERVISOR evaluations are due for the Public Works SUpervisor & CLERK ACMINISI'RA'IDR and Clerk Administrator positions. Berger offered to conduct the perfonnance appraisal for the Public Works SUpervisor position and forward the information to Council for review. Council did not favor the Clerk Administrator conducting the evaluation. It was suggested the three administrative department heads may suhnit written cormnents, in the fom of "peer" evaluation, when such appraisals are scheduled for Council review. Malone moved, seconded by Hansen, that Council schedule the Clerk Administrator annual performance appraisal on Monday, September 10, at 6:30 p.m., and the Public Works SUpervisor annual performance appraisal on Monday, September 24, at 6:30 p.m., Ix>th prior to Regular Council Meetings, and directed the Clerk Administrator to forward to Council the necessary evaluation fonns and advise the Administrative Department Heads that if written cormnents pertaining to "peer" evaluation are suhnitted, the information will be reviewed by Council. Motion carried unanimously. (5-0) ADJOURN Mahowald moved, seconded by Malone, that the meeting be adjomned at 9:20 p.m. . Gary R. Berger 'IhomasR.8ather Clerk Administrator Mayor NOI'ICE OF MEETINGS 'Ihere will be a meeting held on Monday, September 10, at 6:30 p.m., at city Hall, to conduct the Annual Performance Appraisal for the Clerk Administrator. 'Ihe next Regular Council Meeting will be held on Monday, September 10, at 7:30 p.m., at City Hall. . . - MINUI'ES OF THE ARDEN HILlS RmJIAR COUNCIL MEEI'ING MONDAY, SEPTEMBER 10, 1990, 6:30 P.M. - CITY HALL . CAlL 'IO ORDER Pursuant to due call and notice thereof, Mayor Sather called the meeting to order at 6:30 p.m. EVAIlJATION; Council conducted an annual Perfonnance Evaluation for CLERK AJ::MIN. the Clerk Administrator between 6:30 and 7:30 p.m. ROLL CAlL The roll being called the follawing members were present: Mayor Thomas Sather, Councilmembers Nancy Hansen, Paul Malone and Thomas Mahooald. A1::sent: Councilmember JaArm Grawe. Also present: Atton1ey Jerry Filla, Planner John Bergly, Park Director John Buckley, Public Works SUpervisor Dan Winkel, Clerk Administrator Gary Berger and Deputy Clerk Catherine rago. AIXlPI' Mahooald moved, seconded by Malone, to adopt the AGENDA September 10 Council Agenda as suhnitted. Motion carried unanilnousl y. (4-0) CONSENT eouncilmember Malone rem:in:1ed staff that written CALENDAR notice to Decision Resource is necessary pri= to release of the citizen survey results for public information, as per Section IV. of the contract. Hansen moved, seconded by Mahooald, to adopt the Consent as suhni tted and authorize execution of all necessary documents contained therein: . a. Approve Request for Action on Planning Case #90-11, on October 8 rather than September 24, SUP for House of Worship. b. Accept Park dedication for Case No. 90-10 Meyer/Medlin LDt Division. c. Approve citizen SUrvey Contract. d. Approve Fall Clean-up Expenditure. e. Approve Final Payment to HRS ConstJ:uction for Work at Kern Milling site. f. Approve List of Clams and Payroll. Motion carried unanilnousl y. (4-0) PUBLIC o::wlENTS None. IMPLEMENI'ATION ; Council was refeTI'ed to a report from Clerk Administrator GATFWAY BUSINESS Berger dated 9-5-90, relative to implementation of the DISTlUcr Gateway Business District. Berger advised three actions are required to accomplish the implementation and outlined the necessary procedures. Planner John Bergly and Atton1ey Filla were present to answer any questions on this matter. Council and staff consultants discussed updating the City Comprehensive Plan. . Planner Bergly advised a systems statement is received on an annual basis and the City responds to areas outlined for review. Atton1ey Filla pointed out that changes in the Comprehensive Plan which will = due to of the implementation of the GB District and the proposed Lexington Avenue District will effectively accomplish a substantial portion of the Plan update. He noted the plan is revised on a routine basis at 10 year intervals, basically due to the availability of new data. ---- .------- - . Minutes of the Arden Hills Regular Council Meeting, 9-W-90 Page 2 GB DIsr (Cont'd) Attorney Filla explained the proposed Ordinance No. 270, . amending the Zoning Code, is a 14 page dcx::ument and Council may publish a summarized version of the ordinance, rather than the full dcx::ument. He noted statutory requirements must be fulfilled in the summarized version to be published. Malone moved, seconded by Mahowald, to adopt Resolution No. 90-35, Amending the Corrprehensive Plan for the city of Arden Hills. Motion carried unanbnously. (4-0) Mahowald moved, seconded by Malone, to adopt Ordinance No. 270, AN ORDINANCE AMENDlliG SECI'IONS V. B., V. E., V. F .; AND ADDING SECI'IONS V.E. (9) AND VIII.H. AND ITS SUBDIVISIONS 10 APPENDIX A OF THE ZONING ORDINANCE OF THE CITY OF ARDEN HILIS REUITING 10 THE RmlIATION OF DElTEWPMENT lli THE GATEWAY BUSINESS DISTRIcr, and direct staff to prepare a summarized version of the Ordinance for publication, pursuant to state statutes. Motion carried unanimously. (4-0) Malone moved, seconded by Hansen, to adopt Ordinance No. 271, AN ORDINANCE ADDING SECI'ION IV.A (A) 10 APPENDIX A OF THE ZONING ORDINANCE OF THE CITY OF ARDEN HILIS RElATING 10 THE REZONING OF PROPERTY 10 FSI'ABLISH THE GATEWAY BUSINESS DISI'RIcr. Motion carried unanimously. (4-0) FINAL PAYMENT; CoilllCil was referred to a :rneIOC>randum fram the Clerk CHEMICAL ANAYSIS, Administrator dated 9-6-90, relative to final payment DRUM DIsrosAL to for chemical analysis and drum disposal at the Kem . KEM MILLING SITE site. Daryl Ohman was present to review the final payment amounts and supporting time/material data received fram the firms =nducting the removal of the drums at the Kem Milling site. Council questioned why three companies were utilized to accomplish the chemical disposal. 0ln1an explained Bay West, the subcontractor hired to dispose of the drums, had the specialized equipment necessary to accomplish disposal; Metro was hired to transport and dispose of the drums, however, they determined four of the drums =ntained materials they could not dispose of at their site and Aptus was hired to dispose of the re.tl'aining four barrels. Council questioned if the project is close to finalization at this time. Ohman advised the only re.tl'aining item is the removal of the =ntaminated soils fram the site and completion of a report fram Delta Envirornnental on the project. Council requested the Clerk Administrator prepare a finalized breakdown of all costs associated with the phased clean-up at the Kem Milling site and. a CCll1p3.X'ison with the initial cost estilnates for the project, when a final report is received fram Delta Envirornnental Consultants. Malone moved, seconded by Hansen, to authorize the . expenditure for final payment for chemical analysis and drum disposal at the Kem Milling site, in the amount of $7,063.42. Motion carried unanimously. (4-0) . . Minutes of the Arden Hills Regular Council Meeting, 9-10-90 Page 3 . <XlUNCIL cnlMENTS PlANNING Councilrnember Hansen expressed =ncern that the Planning a::M-ITSSION Commission did not hold a meeting on 9-5-90, due to lack of a quorum; asked for suggestions to insure a quorum is present at all future meetings. Councilniember Malone reported on discussion from the 8-20-90 Council Worksession and the suggestions that staff establish guidelines for Planning members as relate to excused absences and removal from the Commission if attendance is low. He also noted it was suggested the mnl1ber of members be reduced to indicate the i.rrp.:>rtance of being present to review the applications and t:i111ely notification to city staff of absence from a meeting. Mayor Sather discussed the Planning Commission appointments which are nornally a=nplished in January 1991; suggested interested persons be advised of the i.rrp.:>rtance of attendance and the =ent member attendance records be carefully reviewed at that t:i111e. PUBLICITY ; Councilrnember Hansen suggested staff notify l=al CLEAN-UP DAY newspapers of the upcoming Fall Clean-Up Day and that it will be a joint venture with the city of Shoreview. Hansen questioned if two public works personnel will be working at the clean-up. Winkel advised that two persons are requested and additional volunteers will be . welcome. RCLLG mG. Councilrnember Hansen reported the RCLLG meeting will be held on 9-19-90; topic is Charitable Gambling. REGIONAL RAIL Councilrnember Malone reported on the Regional Railroad AUI'H. UPDATE Authority meeting. NEW CITY LOGO Councilrnember Malone questionei the status of the prop:>sed new City logo; suggested he could infornally discuss the retter with a designer from Deluxe. Mahowald recalled lllOnies were hldgeted in 1989 f= the :i.rnplementat.ion of a new logo. STATUS RPr; Councilrnember Malone asked for an update on the status KEITHSON POND of the Keithson pond. Clerk Administrator Berger reported on his discussions with the Engineer, developer and neighbors regarding the pond =nfiguration and excavation process. He explained agreement was reached between all parties except regarding the excavation of one area of the pond on the Major's property. Berger recalled the porxi was to be excavated to meet original specifications and Mr'. Majors recalled the "point" area of the pond would not be elbninated. . Councilniember Malone recalled the pond is to be roilt to =iginal specifications and design. Attorney Filla conunented that during discussions with Keithson residents it was noted that the ColbJrn property, to the south of the pond, was reduced in square footage because the pond depth was increased and that no excavation will occur on the ColbJrn property. . . Minutes of the Arden Hills Regular Council Meeting, 9-10-90 Page 4 POND (Cont'd) Attorney Filla recalled the pond is to be pumped dry, the . bottom elevation should be determined at that t:i1ne and compared to the elevation on the original design specifications; the Engineer will then review and determine hCM IllUch capacity can be obtained by excavating to the proper depth. council con=ed to direct staff to inform the developer and residents that the pond should be constructed to original design specifications and capacity and that may include removal of the "point" discussed. Attorney Filla advised the Keitbson pond must be constructed as represented, to insure that other developments will be constructed as per plans approved. Council questioned if there has been any further discussion with residents regarding civil action against the city. Clerk Administrator Berger stated one of the residents has expressed concern regarding loss of trees and mentioned possible civil action. ADJOURN Hansen moved, seconded by Malone, that the meeting be adjourned at 8:20 p.m. Motion =ied unanimously. (4-0) . -- Gary R. Berger ThamasR.Sather Clerk Administrator Mayor NOITCE OF MEErlliGS There will be a meeting to discuss the Public Works supervisor annual evaluation held on Monday, September 24, at 6:30 p.m., at city Hall. The next Regular Council Meeting will be held on Monday, September 24, at 7: 30 p.m., at city Hall. . CITY OF ARDEN HILLS . MEMORANDUM ========================================================================= DATE: September 20, 1990 TO: Mayor and City Council FROM: Gary R. Berger, City Administrator SUBJECT: Administrator's salary increase ========================================================================= At the September 10th City Administrator's Performance Appraisal Meeting, Council approved a salary increase for the Administrator from $3559.00 monthly to $3667.00 based on a positive review. ACTION REQUIRED: Motion to approve salary increase retroactive to July 25th, 1990, the Administrator's anniversary date of hire. . GRB/pay . MEMJRANDUM . DATE: September 20, 1990 'ID: Mayor and city council FRCM: Gary R. Berger, city Administrator SOBJEX:T : Salary In=ease for Public Works SUpervisor Dan Winkel Attached are materials for the perfonnance appraisal of Public Works SUpervisor Dan Winkel. These materials include the following: 1990 Compensation Plan Job Description Evaluation Form Based on the Public Works SUpervisor's perfonnance appraisal, he would be eligible for a step in=ease fram $2906 (step 4) to $3059 (step 5) or any other compensation in=ease Council considers appropriate. AcrroN REQUIRED: . Council should pass a lllOtion to approve an appropriate salary in=ease for Public Works SUpervisor Winkel, based on a positive perfonnance appraisal, retroactive to September 1, 1990. . - .. CITY OF ARDEN HILLS . MEMORANDUM ------------------------------------------------------------------------------ ------------------------------------------------------------------------------ DATE: September 20, 1990 TO: Mayor and City Council FROM: Gary R. Berger, City Administrator SUBJECT: Approval of final payment of bid amount to Environet, Inc. ============================================================================== Attached please find payment approval from Delta Environmental regarding asbestos removal by Environet, Inc. Please note my letter of May 15th to Tim Huber of Delta. That letter indicates that City staff requested approv- al of the bid amount and change orders. Staff did receive approval of the change order amount to be paid which was $973.00 (see June 7th memo to City Council) . Staff did not receive approval for the $6,584 bid amount. Delta Environmental's September 19th letter is now approving final payment of the total bid amount. RECOMMENDATION: . Council authorize payment of $6,584.00. ACTION REQUIRED: If Council concurs with staff, they should pass a motion authorizing payment to Environet for the total bid amount. GRB/pay attachments . '. . A/I. Delta Environmental Consultants, Inc. Industrial Hygiene Services 1485 Energy Park Drive, Suite 1485 St. Paul, MN 55108 612/641,0418 FAX: 612/641-1361 September 19, 1990 Mr. Gary Berger Village of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 Subject: Payment to Environet, Inc., for Asbestos Abatement Activity at the Kem Milling Site Delta No. 10-89-385 Dear Mr. Berger: After review of submitted invoices and completion of identified work at the KEM Milling site, Delta Environmental Consultants, Inc. is approving the base bid amount of $6,584 requested by . Environet, Inc. for asbestos removal and disposal activities. The contracted work was completed in a fashion consistent with contractual obligations set forth by the Village of Arden Hills. If you have any further questions regarding the information above, please do not hesitate to call me at (612) 641-0418. Sincerely, KUJklw cc: Darrell Oman - Delta Environmental Consultants, Inc. . Practical Solutions to Environmental Concerns cN,V1HUPH:.I, INv. 7351 ~lfuhington Ave. PO Box 5425 Edina, MN 55435 (612) 944-9775 . SOLD TO Cit.y of Arden Hills RS:~ AS3SS70S ABATS~:S~T 145Q? W. flighllay 96 flrcom Hills, !iN 55112 - Kem ni111n<;; P19.'r;t Attn' Gary 0..rger CUSTOMER'S ORDER SALESMAN TERMS CONTACT OATE J.Bergo MET 15 G..ry Berger S/ll/90 OESCRIPTION AMOUNT Job #00405 4/15/90--4/26/90 Asbea-sto$ Abatment at Kern Milling Plant, 519 ~4th Street ME, A~den Hills. Price Per Bid $6.584.00 Change Orc,.,!' ill 980.00 Change Orcer #2 G00.00 ----------- TOTAl. DUE $8. ~64. 00 ----------- -----_...~--- 7HA~X YG:": I ~: 0 d .-;:) l'..:r I , 'SNC"J '.1\.N3 V,L--r3:CI* l/':;[ d ~~ 0 E:: 0 06 ']: ]: '60 VrRttge (}~ A1rf1e% WrPiA . 14S0 W. HIGHWAY 96. ARO!N HILLS. MINNESOTA 55112 633.6676 ..,,---~~~ ..... "": ," "~,, '.... .' .~~.- .:....., , Of' " May 15, 1990 ." .-- ~. :~'.'~.:\: ~.~'~ . " Mr. Xim HlZber Delta Environmental ." ," 1485 Energy Park Drive .. "'~"~ "~":~---:-'.-"<''';'' ./ st. Paul, MN 55108 . , ,I ";~~~...~ RE: Final payment - Environet, InC. Dear Mr. Huber: Enclosed please find a copy o~ a billing fron Environet, Inc., for asbestos work performed at the Kem Milling site. please note that the bid price was $6,584 and there were two change orders adding $1,580 to the bill. Before the city council can authorize payment ~or this work, . they will need a written letter from you that the work was performed satisfactorily and to the specifications, and recommending payment ot the invoice in the amount of $8,164. Please review this work and advise me on this matter. Sincerely, ~ ~ ~-t ~ 1 rleC Gary R. Berger ~t Ie' f- f1 ci ty Administrator \ q 0 (' l~ 1U e/' l' f' fO q \ID ~ ~r A.0'l p;rf eO f oJ 1/ G1W:madlr Cff ti,O I rt ~ tlIl1 . ~t)~.eY 6~D ~c'f' r (('" enclosure "0 ~ vl i '\P . ~ l~ C/ \ ') P \~ ~ ~. ~. ' I"~ \ ,11.!lfl 1 l # ~" ~J ~,1~' 1(0 ry ~. 'f'f' (\ ~ " 1/ f 0 . i; ft ~~ l' J( , .;f t \ o ftO ~ ~., ill cl 30d . ';:l 1"1: I ' ';::;1''':[0-;:;' . .1'....1-...;r 3: V..L--:I3G* y'td90: t::() 06 ." " '8 (1 // CITY OF ARDEN HILLS MEMORANDUM . -------------------------------~--------------------------------- ----------------------------------------------------------------- DATE: June 7, 1990 TO: Mayor and city Council FROM: &;'0 Gary R. Berger, City Administrator SUBJECT: Change Order Request, Environet, Inc. ----------------------------------------------------------------- ----------------------------------------------------------------- Attached please find a letter of recommendation from Tim Huber and Kristi Jensen, from Delta Environmental Consultants, Inc., regarding a request for three change orders from Environet (also attached), Inc., on the asbestos abatement project at Kem Milling. As Council will note, Mr. Huber's recommendation is to approve payment for $973, as opposed to the $1,580 requested by Environet, Inc. RECOMMENDATION: Staff also recommends payment of $973 for the requested change . orders. ACTION REQUIRED: If Council concurs with the staff recommendation and that of Mr. Huber and Ms. Jensen, they should pass a motion authorizing approval of three change orders for Environet, Inc., totalling $973. GRB:madlr attachments . , . CITY OF ARDEN HILLS MEMGRANDUM ======================================================================== DATE: September 20, 1990 TO: Mayor and City council FROM: Gary R. Berger, city Administrator SUBJECT: Resolution authorizing the city of Arden Hills to join the Environmental cities Coalition ------------------------------------------------------------------------ ------------------------------------------------------------------------ Attached are materials regarding the Environmental cities Coalition (ECC). These include a letter from st. Paul Councilmember Bob Long explaining the purpose of ECC, a membership list and a Resolution authorizing the City of Arden Hills to join in the ECC. council should note that the decisions of of the group are not binding on the City but it does commit the city to participate actively in ECC. . ACTION REQUIRED: Motion to adopt Resolution 90-36 authorizing the City of Arden Hills to join the Environmental cities Coalition. GRBjpay Attachments . STATE OF MINNESOI'A COUNTY OF RAMSEY CITY OF ARDEN HILIS . RESOIDrION NO. 90-36 RESOlDITON AUJ:'IK)RIZING THE CITY OF ARDEN HILIS TO JOIN AN E:NVIRONM:ENrAL CITIES COALITION WHEREAS, the city of Arden Hills recognizes its leadership role in protecting the environment of those people living and working within the city, andi WHEREAS, the City recognizes that there is a need for goverrnnental bodies to act quickly on many of the environmental problems facing themi and WHEREAS, the City recognizes that local environmental initiatives often have a more i1nmediate linpact on the environment than those initiatives passed at higher levels of goverrnnenti and WHEREAS, the City understands that there is a need by bJsiness, other goverrnnental bodies, and the public for unifonn regulations a=oss the statei and WHEREAS, the city believes that one way to obtain this type of unifonn regulation is to work closely with other cities in such a way as to coordinate the environmental legislation passed in these cities; and WHEREAS, the city also believes that this type of inter-city cooperation may act . to stimulate state envirorunental legislation dealing with the topics address by the cities and in a fonn a=eptable to the cities. NOW', 'IHEREFClRE BE IT RESOLVED, that the City Council of Arden Hills authorizes the City to join an environmental cities =alition, to participate in its decision making processes, and to share inforIl'ation with other group members; and BE IT FURI'HER RESOLVED, that the City Council understands that, although the decisions of the =alition are not binding to the City, the city will actively participate in the =alition's activities to the extent it considers appropriate. Mopted by the Arden Hills City Council this 24th day of September , 1990. CITY COUNCIL CITY OF ARDEN HILIS By 'Ihomas R. Sather, Mayor ATI'ESI': . Gary R. Berger, City Administrator CITY OF SAINT PAUL OFFICE OF THE CITY COUNCIL BOB LONG Councilmember June 30, 1990 Dear F~d, IOn) As we discussed recently, officials from over 20 Minnesota cities have expressed an interest in working together on a number of local environmental initiatives. The city officials that originally expressed an interest in such a cooperative effort are from st. Paul, Minneapolis, st. Louis Park, Golden valley, Shoreview, Robbinsdale, and Eagan. At the League of Minnesota cities recent conference, other city officials expressed an interest in becoming involved. These officials are from Alexandria, Arden Hills, Coon Rapids, cottage Grove, Crystal, Duluth, Falcon Heights, Hastings, Mankato, Maplewood, Minnetonka, North St. Paul, Red wing, Shakopee, and Winona. No official . title has been given to this informal group of cities; we will discuss possible titles at an upcoming meeting. The original members have expressed an interest in working jointly on a number of possible local ordinances in the areas of water quality, air quality, and solid waste. Specifically, they have discussed ordinances banning phosphorous in household and commercial laundry detergents, restricting the use of lawn care chemicals, and prohibiting the use of certain small incinerators. Drafts and fact sheets of some for some of these possible ordinances are attached for you to review. There has been research done on all of these subjects, and further background information is available upon request. This group was formed as a way to help cities have greater impact with their environmental initiatives. There is a general understanding that a local environmental initiative will have a more significant impact, and less chance of state preemption, if it is passed by a greater number of cities. The discussions as to the form this group will take are still in the informal stages. Our vision is of a working group dedicated to state wide environmental activism. The decisions of this group would reach would be non-binding, but we would like members that are highly interested in passing environmental reforms. . Along with the draft ordinances and fact sheets, we have attached a copy of an agenda for the upcoming organizational meeting. The meeting will be used to formalize an organizational name, decide on the organization's structure, devise some type of meeting CITY HALL SEVENTH FLOOR SAINT PAUL, MINNESOTA 55102 612/298-4473 S~4ll; Printed on Re...,!ded Paper . . . schedule, and bring up potenti~l future topics. The meeting will be held at on July 12 at 4:00 p.m. in Room 316, st. Paul city Hall. It is very important that cities interested in participating in this organization attend this meeting. If you have any questions about the meeting, or are unable to attend but are interested in adding your thoughts to the discussion, please contact Bob Long's office at (612)298-4473. Thank very much, ~ ~ng Joan Campbell Councilmembe councilmember saint Paul Minneapolis ~~~ william Bloni Councilmembe Robbinsdale . . . . Mailing List for Environmental Cities Coalition Alphabetical by city. CM = city manager CA = city administrator Dorothy Kobs (mayor), Pat Pedersen (CM) 114 7th Ave. W. P.O. Box 369 Alexandria, MN 56308 Thomas Sather (mayor) 1450 W. Hwy. 96 633-5676 Arden Hills, MN 55112 Gary Jackson (CM), Rick Reiter (council member) 1313 Coon Rapids Blvd. 755-2880 Coon Rapids, MN 55433 Dick Peterson (mayor) 7516 80th St. S. Cottage Grove, MN 458-2800 55016 Pauline Langsdorf (CM) . 8100 33rd Ave. N. 544-1317 Crystal, MN 55427 John Fedo (mayor), Yvonne Prettner (eM) 102 City Hall (218) 724-3816 Duluth, MN 55802 Thomas Egan (mayor) 3830 Pilot Knob Rd. 454-8100 Eagan, MN 55122 Tom Baldwin (mayor), Janet Weissner (eM) 2077 W. Larpenteur Ave. 644-5050 Falcon Heights, MN 55113 Larry Bakken (council member) 7800 Golden Valley Rd. 593-8000 Golden Valley, MN 55427 Lu Stoffel (mayor) 100 Sibley St. 437-4127 Hastings, MN 55033 . William Bassett (CM), Mick Davis (council member) 202 E. Jackson St. (507) 387-8690 Mankato, MN 56001 . Gary Bastian (council member) . 1830 E. County Rd. B Maplewood, MN 55109 Joan Campbell (council member) 350 S. 5th St. Rm. 307 Minneapolis, MN 55415 Karen Anderson (councilmember) 14600 Minnetonka Blvd. 939-8200 Minnetonka, MN 55345 Betty McCollum (council member) 2526 E. 7th Ave. 770-4450 North St. Paul, MN 55109 Jonell Dyrstad (mayor), Dean Massett (CM) P.O. Box 34 388-6734 Red Wing, MN 55066 William Blonigan (council member) 4221 Lake Rd. . Robbinsdale, MN 55422 Allen Friedman (council member) 5005 Minnetonka Blvd. St. Louis Park, MN Bob Long (council member) 713 City Hall 298-4473 St. Paul, MN 55104 Gary Laurent (mayor), Gloria Vierling (council member), Dennis Kraft (CA) 129 E. 1st Ave. 445-3650 Shakopce, MN 55379 Dick Wedell (mayor) 4665 N. Victoria St. Shoreview, MN 55126 Tom Slaggie (mayor), Eric Sorensen (CA) 207 Lafayette St. (507) 452-8550 Winona, MN 55987 . ..J ' ' PETERSON, FRANKE & RIACH t RFALPRQPER'tY L\W sPEclA.l.1ST ow ARREN E. PETERSON PROFESSIONAL ASSOClA TIOI' RONALD). RIACH "AI..5O .UlMtniill It-..- W!8(;OSSJ:-< . JEROME p, FlUA 300 MIJ)~i'F...sT FEOJ'..RAI. 8UllDll'oiG ,.. AlSO AOMl'TTEI) IK TEJ";'~"';ESEE THURl M. QUlG.t.EY 50 EAST fIFIH STREiff - DANIEl. WrIT !'RAM Or. I'AUL, MINNESOTA 55101 ROSE\1LLE OFFlCE Gt..&.~ A. BERG,~ 2((1 ROSEJ))J.F. TOWT::ll$ JOHN MICHAEl. MIutR - nOO'\VE."iTliIGfN.'AY 3fi ("..o\SSS. \1;'E(L" (61)) ;91.89ll ROSEVlUE, Mu...l\"'MOTA 5~ 113 'J'IMOTflY J IIASSETIt FA-X NO, (6\2) 228--1 '75~ (6ll) 636-6400 MICHAEL T. OBERLE FAX ::>;0. (612) (}}6.7334 BIUA..i',,"' 8. ELKL'TGTO:-.r" CLY'bE C. AHLQUlf.T OF CotJl\'SEL September 19, 1990 JEROME ., FRJ\,"", MELVIN J. sn.VER Mr. Gary Berger City Administrator City of Arden Hills 1450 West Highway 96 BY FACSIMILE Arden Hills, MN 55112 AND U.S. MAIL RE: proposed Ordinance Regarding Winter Parking Regulations Our File No.: 010450/900002 Gary: Enclosed is a draft of an Ordinance which incorporates the Winter Parking Regulations discussed by the City Council. . Since the Ordinance does not amend the 2ioning regulations of the City, it does not have to be considered at a public hearing nor does it have to be reviewed by the City's Planning Commission. The affirmativa vote of 3 cou.ncil members is necessary to pass the Ordinance. If you have any questions please contact me. Very truly yours, J'PF:cab Enclosure . ~ . ~ . STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS ORDINANCE: NO. d 1;2,,/ AN ORDINANCE AMENDING CHAPTER 26, ARTICLE I, SECTION 26-3 OF THE ARDEN HILLS MUNICIPAL CODE RELATING TO WINTER PARKING REGULATIONS The City Council of the City of Arden Hills hereby ordains that Chapter 25, Article I, Section 25-3 of the Arden Hills Municipal Code shall be amended to read as follows: Section 26-3. Winter Parkinq Requlations. No person shall park any vehicle, except in compliance with the directions of a law enforcement officer or in compliance with regulatory parking signs placed by a law enforcement officer, on the improved portion of any street or highway in the City during the following time periods: ( a) Between the hours of 11:00 p..IlL to 6:00 a...m. from October 15th to April 15th; and . (b) During a period of time commencing immediately after the accumulation thereon of 2 inches or more of snot'l and continuing until snow removal ,:>r plowing has been completed. Effective Date. This ordinance shall be effective the day following its publication. Adoption Date. Passed by the City Council of the City of Arden Hills the of , 1990. Thomas Sather, Mayor ATTEST: Gary R. Berger, Administrator . Publication Date. Published on the of , 1990. L\JFd\AHORD90.007 September 19. 1990 . MEM:lRANDUM -------------------------------------------------- DATE: September 18, 1990 '10: Mayor and Council FRCM: Gary R. Berger, Clerk Administrator RE: Reschedule Future Council Meetings ----------------------------------------------------------- In checking the calendar for future Council Meeting dates, staff has noted three of the up::oming regularly schedulerl meetings will fall on holidays: October 8 is Colln1ll:us Day, November 12 is Veterans Day, and December 31 is New Year's Eve. ~TION: staff recamrnends the meetings be rescherlulerl, as follows: IDNDAY, OCIDBER 8 to 'IUESDAY, OCIDBER 9, 7:30 P.M. IDNDAY, NOVEMBER 12 to'IUESDAY, NOVEMBER 13, 7:30 P.M. . IDNDAY, DECEMBER 31 to WEDNESDAY, JANUARY 2, 5:00 P.M. As per city Code, Council must hold a meeting on the first regular \::usiness day of each year, at which time newly-elec:ted officials assmne office and staff members are appointed. since this meeting is usually held earlier than regular meetings and as the first We:IDesday of each month is the regular Plarming CoImnission meeting date, it is suggesterl the time be set at 5:00 p.m. ACrION RB;;lUIRED: If Council concurs with staff recommendations, they should pass a motion to reschedule the following regular Council Meetings: Monday, october 8 to 'I\lesday, october 9, at 7:30 p.m., M::>nday, November 12 to 'I\lesday, November 13, at 7:30 p.m., Monday, December 31 to We:IDesday, January 2, 1991, at 5:00 p.m., and to direct staff to notify the city legal publication of the date changes. GRB: err . ~ MINUTES OF THE ARDEN HILLS BOARD OF APPEALS MEETING CITY OF ARDEN HILLS, TUESDAY, SEPTEMBER 26, 1989 - 5:30 P.M. CALL TO ORDER The meeting was called to order by Chair Barbara Piotrowski . at 5:30 p.m. ROLL CALL The roll being called, the following members were present: Chair Barbara Piotrowski, Members Jean Lemberg and Ward Sessing/ Absent: Terry Shutten and Vince Linders. Also present: Council liaison JoAnn Growe and Mrs. St. Sauver. APPROVE MINUTES The Board voted unanimously to approve the Minutes of the August 29, 1989 Board of Appeals Meeting, as submitted. C3-0) CASE 1189-17; VAR. The Board voted unanimously (3-0) in favor of granting the SETBACKS, FRONT 10 ft. front yard and 20 ft. lake shore setback variances & LKSHORE, 3435 on Lot 19, Block 2, Arden Hills Addition, 3435 Siems Court, SIEMS COURT, Charles and Sylvia St. Sauver, based on the following: ST. SAUVER 1- The lot size and steep slope in the rear of the lot are identifiable hardships. 2. The new home proposed for construction on the site will improve and enhance the area rather than negatively impact surrounding properties. The Board further recommended that the property owners bury the power lines which are currently attached to the existing home. ADJOURN The meeting was adjourned at 5:55 p.m. . Respectfully submitted, Barbara Piotrowski, Chair .