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Home My WebLink AboutCCP 12-10-1990 r CITY OF ARDEN HILLS REGULAR COUNCIL MEETING AGENDA . MONDAY, DECEMBER 10, 1990 - 7:30 PM c. CALL TO ORDER AND ROLL CALL. ;'. AGENDA ADOPTION. ,. OATH OF OFFICE - MAHOWALD. y. APPROVAL OF NOV. 19 SPECIAL & NOV. 26 REGULAR MINUTES. rf. CONSENT CALENDAR: a. Adoption of Levy Res. 90-44, Clarifying Final Sums of Money. b. Approval of Joint Powers Agreement for NW Youth & Family Services. c. Adoption of Res. 90-45, Authorizing Condemnation of Storm Water Easement & Ponding Area (Keithson) . d. Approval of 1991 Misc. License Renewals. e. Approval of 1991 Liquor License Renewals. f. Approval of List of Claims and Payroll. END OF CONSENT CALENDAR. ~. PUBLIC COMMENTS. . a. Warren Forslund will be present to discuss upcoming litigation (building completion ordinance). ~. UNFINISHED AND NEW BUSINESS: a. Case No. 90-09, Racquet Sports Center (Foster). b. Case No. 90-17, Eibensteiner, Minor Subdivision, 1245 Nursery Hill Court. c. Approval of Resolution No. 90-46, Amending Comprehensive Plan and Adopting Ordinance. 275, Amending Appendix A of Zoning Ordinance. (Lexington/Fox Study Area). d. Approval of Water District System Loss. e. Update from Attorney Neimeyer on Reiling Lawsuit. f. Approval of 1991 Law Enforcement Services Agreement. g. Adoption of Ord. No. 276, Personnel Ordinance. 8. COUNCIL COMMENTS. 9. ADJOURN. DECEMBER MEETINGS Dec. 24 - Close at 12 Noon Dec. 25 - Closed - Christmas Dec. 27 - Finance - 7:30 PM Dec. 31 - Close at 12 Noon . COUNCIL MlNUTES 4/ ~ r ~L DATE /11~CE_--/- SUBJEeT: E" 6f~/ . DISCUSSION: / - . - COUNCILMBR~(HAN~)~~O~ ~-~--- -'''' Moved: '~A/:6R ..:}t\u-it.l~'J (HAH01-JALD) Seconded : (l1AYOR SATHER) COUNCILHBR: (HANSEN) (HALONE) (GROHE) ) THAT COUNCIL: VOTE: AYES: NAYS: Hansen Malone Sather Hansen Halone Sather . Growe HahoHald Grmve Hahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs, ALSO PRESENT: Clk/Administrator~_Att()[Lley ~asu;er- Engineevk Parks Director >- ~ Pub.'\~ks. supervJ.sor.p _Planner ;< Del', ~ , COUNCIL HINUTES 10/ t1~ DATE PACE SUBJECT: ./ - . DISCUSSION: - --"--'--'~---~_.'-_. -------.------.--..----..-- ~I' -- 7 , IVd~ J1;(hu/' 7 0) i~ - . -, ~ -- Hoved: COUNelLHBR: (HANSEN) (fHALONE)~ (~ Seconded: ( , R S ,HER) eOUNeILHBR: (HANSEN) (HALONE) , (, \ E) " THAT eOUNCIU ~f{7, ~ ~A- ? &, un VOTE: AYES: ~ -- NAYS: Hansen Halone S"ather Hansen . Growe MahO\.Jald Grove ABSTAIN: TOTAL: ( - - ) -- Hansen Malone Sather Growe 1<lahowald Ayes Nays Abs, ALSO PRESENT: Clk/Adrninistrator Attorney Treasurer Engineer Parks Director Pub, ~~ks . Supervisor Planner Del', Clk eOUNCIL MINUTES DATE PAGE SUBJEeT: Q~ ~ . DISCUSSION: Uk (/4, ~ /t E:&e#-p 'f ~- ~~~ - . - ,- Moved: cC~YOR SATHER) eOUNeILHBR: (HANSEN) (HALONE) CGR01~E) (HAHOWALD) Seconded: (l1AYOR SATHER) eOUNeILHBR: (HANSEN) (HALONE) (GROHE) (HAH01-JALD) THAT eOUNCIL: VOTE: AYES: NAYS: Hansen Malone S'ather Hansen Halonc Sather . Growe Hahm,ald Grmole Hahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs, ALSO PRESENT: elk/Administrator Attorney Treasurer Engineer Parks Director Pub. ~\7ks . Super\' J.50r. _..___Planner Del" Ok . - .. MINUl'ES OF THE ARDEN HILIS CITY OJUNCIL IDRKSESSION/BUIX;Er HEARING MONDAY, NO~ 19, 1990, 4:30 P.M. - CITY HALL CALL 'ID ORDER Pursuant to due call and notice thereof, Mayor Sather . callerl the meeting to order at 4:30 p.m. ROLL CALL The roll being callerl the following members were present: Mayor Thomas Sather, eouncilInembers Nancy Hansen, Paul Malone, JaAnn Growe and Thomas Mahowald. Also present: Attorney Jen:y Filla, Engineer Terry Maurer, Park Director Jo1m Buckley', Public Works Superintendent Dan Winkel, Clerk Administrator Gal:y Berger and Deputy Clerk Catherine Iago. DISCUSSION; Engineer Maurer reviewerl the report preparerl by Braun KEITHSON POND Engineering Testing, dated November 2, 1990, relative to soil permeability and his letter dated 11-8-90, recommending a temporro:y drainage easement be constructerl, from the Keithson Pond to basin A-7a, until such t:i1ne as a permanent drainage easement is obtainerl. Engineer Maurer reconunenderl installation of a small pipe, to divert the water to a southerly ponding area, as a temporary measure to co=ect the drainage problems at the Keithson pond. He estimated the cost of the pipe installation at approximately $7,500.00; advised this cost estimate does not include the construction of a weir or obtaining the temporro:y easement from the property owner . Attorney Filla reviewerl recent discussions with the adjacent property owner and explained that it appears the property owner is unwilling to grant a permanent easement. Filla stated an option would be to pursue condemnation and explainerl the pr=ess. He estimated the costs for proceeding with condemnation at . approximately $6,000.00, which does not include the fee for an appraisal of the easement area. Filla reviewed several options for recovering the fees for installation of the temporro:y easement and the condemnation process; special assessment to benefitted property owners, developer payment or cost sharing between the developer and the city. There was discussion relative to the proposed installation of the temporro:y easement, negotiating to obtain a permment easement to construct an outlet for the ponding area and t:i1ne-frame f= accomplishing condemnation proceedings. CouncilInember Hansen left the meeting at 4:55 p.m. Council and staff discussed the short and long term benefits of constructing the pond as originally designed within the easement, with the property owners in attendance . Mahowald moved, seconded by GrCMe, that staff be directed as follows: 1. The Attorney and Clerk Administrator proceed with negotiations to obtain a permanent easement for an outlet f= the Keithson Pond; 2. The Attorney prepare an appropriate resolution, which outlines and defines the terms of public purpose and is necessary to begin the condemnation pr=ess, in the event staff is unable to a=nplish negotiation of the easement; 3. The Engineer prepare a firm definition and survey of the land area necessary to provide a temporro:y easement; . and, 4. The Clerk Administrator be authorizerl to hire an appraiser and obtain an appraisal of the land necessary for the tenporro:y easement and its value on a temporro:y basis. Motion =ierl unanllnously. (4-0) ----- Minutes of the Arden Hills Council Worksession/Budget Hearing, 11-19-90 .. - . Page 2 PUBLIC HEARINGi Mayor Sather opene::l the Public Hearing at 6:00 p.m., for 1991 PROPOSED the purpose of reviewing the Arden Hills 1991 proposed . BUDGET Budget, as require::l by the state of Minnesota, Truth in Taxation law. Deputy Clerk Iago verifie::l publication of the Notice of Hearing in the st. Paul pioneer Press on Wednesday, November 14, 1990. Clerk Administrator Berger reviewe::l the propY.3e::l 1991 Budget Revenue and Expenditure Funds and comparisons of both funds from previous years. He noted the loss of local goverrunent aid from the state of Minnesota and reviewe::l the effect of the loss on the revenue funds. Council advised those in attendance the state has shifted aid from cities to school districts and encourage::l all present to also attend the public hearings schedule::l by the school district and at the county. 'Ihere was discussion relative to the division of tax dollar between the three entities and Council explained that the school district is the recipient of the largest portion of the taxpayer dollari only 15% of the tax dollar rebJrns to the city. Council explaine::l the budget increase is approxlinately six percent, which basically reflects the Consmner Price Index cost of living increase. Mayor sather acknowleclge::l receipt of the two letters stating opposition to the proposed rudgeti Charles Chenoweth, 1898 Noble Road, and Andrew Wolf, 1347 Arden view Drive. He stated he receive::l a telephone call from Hans Molenar, resident, stating opposition to the proposed budget. . Mayor Sather aske::l if there was anyone present who wishe::l to be heard either in favor of or oppY.3e::l to the 1991 proposed budget. Several unidentifie::l members of the audience expressed opposition to the proposed rudget and the following issues were discussed: -Questioned the expenditure items which indicate a ten percent increase; Administrative Office, Public Works/streets, and Park Maintenance. Council explained the increase in Administrative Office is largely due to proposed salary increases for personnel in conjunction with requirements imposed by the Comparable Worth law and the addition of a new staff position. 'Ihe Public Works Streets fund is increased due to propY.3e::l irrplementation of the Pavement Management Plan. staff advised a plan was initiated and streets were rated for patching, overlay and reconstruction; the plan will be irrplemented over a pericx:l of time and monies are rudgeted each year for this purpose. 'Ihe Park Maintenance increase reflects proposed purchasing of equipment. -Questione::l increase in Police and Fire protection. Council advised the city contracts with Ramsey County Sheriff for police services and Lake Johanna Volunteer Fire Department for fire protection; these contracts are non-negotiable and the costs per capita are lower than most metropolitan suhrrbs . . . Minutes of the Arden Hills Council WorksessionjBudget Hearing, 11-19-90 Page 3 BU[X;Er (Cont'd) -Questioned rationale for a new staff position. . Council explained the new position is that of an A=ountant and in reviewing the position it was determined that the City is missing significant invesbnent opportunities by utilizing a part-time Treasurer versus a full-time accountant. It was also determined that the accountant will review operations and possibly suggest methods of a=onq:>lishing tasks in-house, which will be more efficient and cost effective than utilizing outside consultants. Council informed the residents that the process of examining J:udget requests and determining rodget reductions is conducted over a two months period; it was also noted that citizen committees are utilized to study not only rodget requests, rot other matters affecting the operation of the city, and make recommendations to Council concerning these matters. Members of the audience requested more information regarding the city operations, staffing, proposed programs for streets and other matters be published in the Town Crier. Council encouraged all present to participate in the citizen committees, which will provide them an opportunity to offer suggestions and input regarding the rodget and other programs. councilmernber Hansen arrived at 8:10 p.m. Mayor Sather asked for further =nments from the floor. There was no response and . the public hearing was closed at 8:25 p.m. Mayor Sather explained the Council has significantly reduced the original rodget proposed for 1991 and it is the consensus that the information presented this evening reflects the hard work of the members to maintain a reasonable level of services for citizens and keep operating costs at a rninllnum. Malone moved, seconded by Mahowald, to adopt the 1991 Budget Document as suJ:mitted. Motion carried unanimously. (5-0) PROPOSED PERSONNEL Council was referred to the proposed ordinance amending ORDINANCE AMENr:MENT Chapter 19 of the city Code relating to personnel policies . The Clerk Administrator advised staff has made revisions originally proposed by Council and deleted repetitive infornation. Councilmernbers Mahowald and Malone agreed they would prefer to review future d=wnents of this nature with the old language deleted by crossing out and the new language inserted by underlining, rather than trying to c:arrpare the old and new docmnents in separate fornat. '!:he following revisions were re=nmended by Council: Sec. 19-4 (C): ReQu1ar Part-Time EmPlovee: Define schedule as follows: "... is . employed on a schedule of 20 hours or less per week. II Sec. 19-4 (I): Probationarv Period: Delete the word "means" in the second sentence and add the word "is". Minutes of the Arden Hills Council WorksessionjBudget Hearing, 11-19-90 - Page 4 ORDINANCE (Cont'd) Sec. 19-5 (D) status Of EmPlovment: Delete the words ". . and the city Administrator", last . sentence. Sec. 19-6(B) APplication: Delete the words ". .with the exception of professional and deparbnent head positions.." from the first sentence. Sec. 19-8 (C) overtime Pay: Staff to check labor contract language to determine if this language coincides with the contract. Add language in the first sentence to read: ".. .approval of the Council at the recommendation of the Clerk Administrator or employee's supervisor. Council discussed defining exempt and non-exempt employees and inserting a formal statement, such as; "exempt employees working in excess of 40 hours per week are from time-to-time to use compensatory time as authorized by Council or the Clerk Administrator. It was suggested that the Administrator review the method other cities use in dealing with tirne-off for salaried employees and draft a proposal for Council review. Sec. 19-8 (D) Work Dav/Week: Deleted the word "Administrator" from the last sentence and add the word "Council". Sec. 19-11 and 19-13 (D) and other sections: Council directed staff to delete any references to male or female gender and substitute with the word "employee". It was also recommended that in Sections referring to authorization or approval, . the wording be stated, as follows; "...as re=nmended by the Clerk Administrator and approved by city CounciL". Sec. 19-11 Service Credit: Define regular part-time employee as working 20 hours shall accrue benefits as stated and regular part-time employees working less than 20 hours per week shall not be entitled to benefits. Sec. 19-12 (C) Vacations/Probationary Period: Amend this to provide use of vacation time accrued after successful completion of six month probationary period. Sec. 19-19 Holidavs: In the last two sentences change "ten (10) hours a week" to "twenty (20) hours a week". It was reccmnnended that a paragraph be added to "Definitions" which outlines the formula used for prorating employee time. Sec. 19-22 Retirement: Counci1lllember Malone recalled that deletion of both paragraphs was discussed. The Clerk Administrator explained that labor Relations Consultant Karen Olsen had reviewed the proposed ordinance and provided the wording for this section. Council directed the Clerk Administrator to oontact Olsen and determine if the entire section is necessary or if it should only state "... in a=rdance with federal and state statutes." If the entire section must remain, Council suggested . deletion of the Clerk Administrator and adding the City Council as the determining body. ,- " . Minutes of the Arden Hills Council WorksessionjBudget Hearing, 11-19-90 Page 5 ORDINANCE (Cont'd) Sec. 19-24 Lav-off and Demotion: Amend the language in . the first sentences in each of the two paragraphs to read as follows: "... upon recommendation of the Clerk Administrator and approval by the City Council." Sec. 19-26 SUpervisorv Authoritv: Amend the second paragraph to read: "Upon recommendation of the Clerk Administrator and approval of the city Council, the Clerk Administrator may. . . . . " The Clerk Administrator requested staff members be given time to review the docmnent and offer input prior to Council adoption. Council concurred to allow the staff time to review the docmnent, offer suggestions, revise as noted by Council and resuJ:mit for action at the December 10 regular Council meeting. ADJOURN Mahowald moved, seconded by Growe, that the meeting be adjourned at 9:00 p.m. Gary R. Berger ThomasR.Sather . Clerk Administrator Mayor . - . MINUl'ES OF THE ARDEN HILIS REl3ULAR COUNCIL MEErING MJNDAY, NOVEMBER 26, 1990, 6;30 P.M. - CITY HALL CALL 'IO ORDER Pursuant to due call and notice thereof, Mayor Sather . called the meeting to order at 6:30 p.m. ROIL CALL The roll being called the following members were present: Mayor Thomas Sather, Counci1lllembers Paul Malone and JoAnn Growe. Counci1lllember Hansen arrived at 7:30 p.m. Absent: Counci1lllember Thomas Mahowald. Also present: Park Director John Buckley, Public Works SUperintendent Dan Winkel, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. DISC; lABOR Mayor Sather, Councilmernbers Malone and Growe discussed NEX3OI'IATIONS the proposed 1991 Union Contract with Labor Consultant Karen Olsen, between 6:30 and 7:30 p.m. ADOPI' REVISED Counci1lllember Malone requested Item 5 (b) , be amended to AG~ 11/26/90 provide for a one year extension on the POD Approval for Northridge Apartments, Continental Development. Malone moved, seconded by Hansen, to adopt the Revised November 26 Agenda as amended to reflect a one year extension to January 1, 1992, for the Planned Unit Development, Northridge Apartments. Motion carried unanirnousl y. (4-0) OATH OF Clerk Administrator Berger administered the oath of OFFICE office to newly-elected Mayor Thomas Sather. APPROVE Hansen moved, seconded by Growe, to approve the minutes . MINUl'ES of the November 13 Regular Council Meeting as suJ:mitted. Motion carried unanimously. (4-0) CONSENT Malone moved, seconded by Growe, to adopt the Consent CALENDAR Calendar, as revised, and authorize execution of all necessary documents contained therein: a. Approve Final Payment for Soil Removal at Kem Milling site. b. Approve One Year Extension to January 1992 for Planned Unit Development, Northridge Aparbnents, Charles Cook, Continental Development Corporation. Motion carried unanimously. (4-0) PUBLIC CXM1ENTS REQUFSl' WAIVER Council was referred to a letter from st. Paul Turners, CHAR. GAMBLING Inc., dated 11-16-90, requesting consideration to waive TRADE ARPA the charitable gambling ordinance requirement that fifty REQUIREMENI' percent of the net profits be utilized in the Arden Hills trade area. Russell Goodman, President of st. Paul Turner's Inc., appeared before Council and requested relief or waiver of the ordinance requirement that 50 percent of the net profits be spent within the Arden Hills trade area. He explained the st. Paul Turner's organization has been in operation in st. Paul for 130 years and all of . the monies raised from charitable gambling are utilized to support the gymnastic program and purchase equipment. GocldnEn advised that currently there are no Arden Hills residents in the program, however, New Brighton and Mounds view are represented. -.----.-.- ---------- Minutes of the Arden Hills Regular Council Meeting, 11/26/90 . - Page 2 TURNER'S (Cont'd) Counci1lllember Malone questioned if Turner's operates any other charitable gambling. . Goodman stated there is a pull-tab operation in st. Paul. Councilmernber Malone explained the Council was aware of the fact that inlplementation of this requirement may pose difficulty for some of the organizations currently operating at the Bingo Hall. Malone suggested if Turner's provides residents of Arden Hills or surrounding =mnunities training and use of facilities, without fee or on a scholarship basis, this may be considered as meeting the ordinance requirement, if the fee amount totals the fifty percent figure. Goodman advised there are not enough participants at this time to meet the requirement. There was discussion relative to the possibility of a joint recreation program with Turner's and Arden Hills or all the =mnunities within the trade area. Park Director Buckley stated most of the cities have gymnastic programs for introductory level students. Council suggested Mr. Goodman meet with the Park Directors from the northern sub.1rbs to discuss possible organization of a program which would facilitate Turner's compliance with the ordinance requirement. Mayor Sather cammented that he has no desire to waive the requirement nor any desire for the charitable organizations currently operating at the Bingo Hall to . vacate the facility. Mr. Goodman agreed to meet with the Park Directors and thanked the Council for their consideration of this request. DISCUSSION; Council was referred to the Executive SUImnary docmnent CITIZEN Sl.lRVEY prepared by Decision Resources Ltd., which surrnnarizes the RESULTS results of the citizen survey recently conducted in Arden Hills. Bill Morris, Decision Resources Ltd., was present and reviewed the summary information. He advised that Arden Hills citizens appear to be very highly satisfied with the Council, staff and the crnnnunity. Councilmernber Malone =nmented that the results of the survey are not surprising. Council thanked Morris and his staff for an excellent job in conducting the survey and for his appearance at the meeting. COUNCIL COMMENI'S PARKING ca1PIAINT; Council1nember Hansen referred to a letter received from RECREATIONAL VEIl. Harold Ableiter, 1488 Glenhill Road, regarding parking a recreational vehicle on his property. . ... Minutes of the Arden Hills Regular Council Meeting, 11/26/90 Page 3 a:MPIAINr (Cont'd) Hansen questioned the status of the Planning Commission . subcommittee reviewing the current ordinance requirement pertaining to parking recreational vehicles. She explained she has surveyed surrounding cannnunities and most do not permit parking in the front yard and require the recreational vehicles to be parked on an improved surface. CounciJJnember Growe advised she will check with the sul=mmittee at the December 5 Planning meeting and report to Council. LIGHTING/PARKING ; Counci1lllember Malone requested staff contact the HOOARD JOHNSON Manager at Howard Johnson, 1201 W. County Road E, regarding the elimination of the two parking spaces on the east side of the b.1ilding, facing County Road E, as required by Council in conjunction with approval of the new signage for the facility. Malone also requested staff review the light fixture on the east side of the roilding; the illumination may reflect on vehicular traffic along County Road E. CABLE 'IV Counci1lllember Growe noted the problems staff is PROGRAMMING experiencing when attempting to program the Cable 'IV channel. She suggested staff draft a letter from Council requesting the cable personnel correct the problems or replace the equipment. Mayor Sather stated he will contact william Bauer to discuss this matter. SCHEDULE COUNCIL Clerk Administrator Berger requested Council consider . & STAFF TEI\M scheduling a Team Building session in early or BUIlDING SFSSION mid-January 1991. He offered to contact Mr". Brimeyer for tentative dates. Council directed Berger to contact Brimeyer for tentative dates and report at a future meeting. ADJOURN Growe moved, seconded by Malone, that the meeting be adjourned at 8:40 p.m. Motion carried unanimously. (4-0) Gary R. Berger '!:homasR.Sather Clerk Administrator Mayor NOI'ICE OF MEEI'ING '!he next Regular Council Meeting will be held on Monday, December 10, 1990, at 7:30 p.m., at City Hall. . '00"". M"O"~ If1 u/~ /yr) DATE PAGE t;) r? h?.(~ I I . SUBJECT: . DISCUSSION: - . - -- -, ,- Moved: {1~Yu" ~ATHER) COUNCILMBR: (HANSEN) (~9llE~ Seconded: (!'JAYOR SAIHER) COUNCILMBR: (HANSEN) (HALONE) , THAT COUNCIL: VOTE: AYES: '3 NAYS: 0 Hansen Malone Sather Hansen Halone Sather . Growe HahOl,ald GrO'i:.Je Ma howa ld ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Nahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. \,'ks. Supervisor Planner Dep. Clk - . --..-- ~._." COUNCIL MINUTES -~~~ DATE PAGE SUBJECT: J . DISCUSSION: 4 - f' . .---.---.--.-.-.-------...---.--.-----.. - - ~ o-uL. '11' r, 7 -- ~tnWl~ .~~-~/~p-~r~ .~ , ~ 0 - /Iv f/slaJ . , I "~U.J!AY1.~ -- - Moved: {~ COUNCILMBR: (HANSEN) @ALONEL:> CGRHMAHOWALD) Seconded: ( 'AIHER) COUNCILMBR: (HANSEN) (l'lALONE) (GR ~HOWALD~ THAT COUNCIL: -~ VOTE: AYES: Ma~ NAYS: ~one Hansen Sather Hansen Sather . Growe MahO\vald GrO\ve Mahowald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs, ALSO PRESENT: Clk/Administrator Attorney Treasurer En.gineer Parks Director Pu b. Hks. Supervisor Planner Dep. elk -, COUNCIL MINUTES DATE PAGE SUBJECT: . DISCUSSION: - . -, - (HANSEN)~(MALON~ (~ """C,,~ (HANSEN) (HALONE) THAT ( WE) C (MAHOWA . VOTE: AYES: .> Hansen Malone Sather Malone Sather . Growe MahoHald Grm.;re MahoHald ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Hahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasure.r En.gineer Parks Director Pub. \,lks. SUI)ervisor.~ Planner Del" elk CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 90-44 . RESOLUTION CLARIFYING FINAL SUMS OF MONEY TO BE LEVIED FOR LEVY YEAR 1990, PAYABLE IN 1991 BE IT RESOLVED by the Arden Hills City Council that the following final sums of money be levied for levy year 1990, payable in 1991, upon taxable property in said city of Arden Hills for the following purposes: General Fund $1,418,783 Aerial Platform Ladder Truck 81,213 Capital Equipment Program #1 26,068 certificate of Indebtedness Shade Tree Disease Control 3.000 $1,529,064 . Adopted by the Arden Hills city Council this loth day of December, 1990. CITY COUNCIL CITY OF ARDEN HILLS By Thomas R. Sather Mayor ATTEST: Gary R. Berger City Administrator . Northwest Youth & Fami~ SeIVices Rush Lake Business Park. 1775 Old Highway 8 . New Brighton, MN 55112. Telephone 636-5448 November 1, 1990 Gary Berger city Manager city of Arden Hills 1450 West Highway 96 Arden Hills, Minnesota 55112 Dear Mr. Berger, Attached to this letter is a current copy of the Joint Powers Agreement. I would appreciate your presenting this to your City Council before the first of the year. You may note that this agreement states more accurately the working relationship which Northwest Youth and Family Services has had with your city in the past. . Please sign and return an original of the enclosed to us for our records. If there are any questions, please feel free to contact me at 636-5448. Thank you for your cooperation. Sincerely, ',.$FA ~ Q/L;,Vl/V'/VU\"'~ ----.../\........-- ~ '- Kay Andrews, LICSW Executive Director KA:crt Att. . Arden Hills . Falcon Heights _ Lauderdale . Uttle Canada . Mounds View . New Brighton - North Oaks . Roseville - St Anthony . Shoreview . , LAW OFFICES OF ERWIN A. PETERSON PETERSON. BELL CONVERSE & JENSEN ROBERT c. BELL ~LARD L CONVERSE ST. PAUL OFFICE ER A. JENSEN RT F. WALTHER 2100 AMERICAN NATIONAL BANK BUILDING W. TIMOTHY MALCHOW 101 EAST FIFTH STREET MARTIN J. COSTELLO ST, PAUL, MINNESOTA 55101 JAMES C. ERICKSON TELEPHONE (612) 224-4703 DAVID S. ANDERSON FAX (612) 22:>8070 WILLIAM M. DRINANE PAMELA CONVERSE ZERIN ROSEVILLE OFFICE CAROL A. BALDWIN 2780 NORTH SNELLING AVE., SUITE 327 SOOTT B. CROSSMAN ROSEVILLE. MINNESOTA 55113 DAVID R. FENSKE TELEPHONE (612) 631.8489 CAROLINE F. BELL FAX (612) 63'.2475 REPLY TO: St. Paul March 2, 1990 Mr. Steve North Assistant City Manager City of Roseville 2660 Civic Center Drive Roseville, Minnesota 55113 Re: Addendum to Joint Powers Agreement Our File No. IOl1-19 Dear Steve: Enclosed ~s revised Addendum to ,Joint Powers Agreement adding an . evergreen clause at a nel;7 paragraph 7 . The evergreen clause allows for the agreement to continue from year to year unless a party gives written notice of its intent to cancel. If that notice is given, the agreement would then have to be renegotiated by the parties. You also advised me that Roseville no longer provides the auditing service as is required by the original agreement. Accordingly, the Addendum removes that obligation from the agreement. Yours very truly, JENSEN RAJ/eld Encl. cc: Mr. Robert C. Bell, no encl. . ~ ',., ---------- c . ADDENDUM TO JOINT POWERS AGREEMENT . WHEREAS, the Cities of Arden Hills, New Brighton, Moundsview, Shoreview, North Oaks, Roseville, Little Canada, Lauderdale and Falcon Heights entered into a Joint Powers Agreement regarding sponsorship of the Northwest Suburban Youth Service Bureau in 1977; and WHEREAS, said Agreement expired by its terms on December 3l, 1978; WHEREAS, notwithstanding the expiration of said Agreement, the parties have abided by it and have treated it as if it has continued in effect since its execution; WHEREAS, by this addendum to said Ag reemen t, the pa r tie s desire to provide for a duration clause in said agreement allowing it to continue from year to yea_r unless otherwise . modified or terminated by the parties; and WHEREAS, pursuant to paragraph 2A of the Agreement, the City of Roseville is designated to provide "accounting and auditing services" and it is the desire of the parties to amend tha t paragraph of the Agreement. NOW, THEREFORE, it J.S hereby agreed by and be t'",een the parties as follovlS that the Joint Powers Agreement by and between the parties establishing the North Suburban Youth Service Bureau, executed at various dates by the parties in 1977, is amended as follows: . . . l. Paragraph 2 is amended to read: 2. The City of Roseville, as the sponsoring . community, shall provide administrative services to the Northwest Suburban Youth Service Bureau, as follows: A. Accounting Services B. Printing and Copying Services C. Acquisition of Supplies The City of Roseville shall be reimbursed for the above services from the operating budget of the Northwest Suburban Youth Service Bureau on the basis of the City's costs in supplying such services. 2. Paragraph 7 is amended to read: 7. This Agreement shall continue in effect for an indefinite term, unless any party gives sixty (60) days written notice to all of the other parties, of its intent to cancel said Agreement effective December 31 of the year in which the notice is made, or unless the parties modify said . Agreement in writing. IN WITNESS WHEREOF, the authori~ed representatives of the various municipalities have executed this addendum on the dates set forth below. Dated: , 1990 CITY OF ARDEN HILLS By Its: Mayor By Its: Manager Dated: , 1990 CITY OF NEW BRIGHTON By Its: Mayor By Its: Manager . 2 . . Dated: , 1990 CITY OF MOUNDSVIEW By . Its: Mayor By Its: Manager Dated: , 1990 CITY OF SHOREVIEW By Its: Mayor By Its: Manager Dated: , 1990 CITY OF NORTH OAKS By Its: Mayor By Its: Manager Dated: , 1990 CITY OF ROSEVILLE By Its: Mayor . By Its: Manager Dated: , 1990 CITY OF LITTLE CANADA By Its: t1ayor By Its: Manager Dated: , 1990 CITY OF LAUDERDALE By Its: c1ayor By Its: 11anager Dated: , 1990 CITY OF FALCON HEIGHTS By Its: Mayor By . Its: Manager 3 : STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS RESOLUTION NO. 90-45 . RESOLUTION AUTHORIZING CONDEMNATION OF STORM WATER EASEMENT AND PONDING AREA WHEREAS, the City of Arden Hills has adopted a North Central Storm Water Drainage Study which identifies areas to be included in a central drainage system; and WHEREAS, a storm water drainage pond has been dedicated to the City as part of the Keithson Addition (herein "Keithson Pond"); and WHEREAS, Keithson Pond is one of several ponds in the North Central Drainage System and requires an outlet to be fully functional; and WHEREAS, the North Central Drainage Study identifies an outlet for Keithson Pond flowing southerly and southwesterly to a larger depression and natural ponding area on property owned by George Reiling (herein "Reiling Pond"); and WHEREAS, the City Council has determined that it is in the public's interest to acquire and improve the ponding areas and rangeways identified on the North Central Drainage Study. NOW THEREFORE BE IT RESOLVED by the Arden Hills City Council that . the City Administrator, in conjunction with the City's consultants, is directed to obtain legal descriptions for the boundaries of the proposed drainage and ponding easements on the Reiling property and to obtain an estimate of the value of the easements to be acquired; and BE IT FURTHER RESOLVED, that the City Administrator, in conjunction with the City Attorney, is directed to obtain the required easement and ponding areas by negotiation with the affected property owner; and BE IT FURTHER RESOLVED, that in the event that such easements and ponding areas can not be acquired through negotiation within a reasonable amount of time, the City Attorney is hereby authorized to commence condemnation proceedings in order to acquire such easements and ponding areas. Adoption Date. Passed by the City Council of the City of Arden Hills the 10th of DPcc.e:mhpr , 1990. Thomas Sather, Mayor . ATTEST: Gary R. Berger, Administrator BUSINESS LICENSE APPLICATIONS FOR CITY COUNCIL APPROVAL . On 12/10/90 Northridge Emerald Inn, 1 Cigarette Vending, 1 Hotel/Motel Davanni's, On Sale Malt, 1 Musical Device, 1 Restaurant Blue Fox Inn, 1 Cigarette Vending, 1 Amusement Device, 1 Restaurant, Clean 'N' Press, Retail Sales Carroll's Fine Furniture, Retail Sales Arden/Shoreview Animal Hosp., Retail Sales Perkin's Restaurant, 1 Cigarette Vending, 1 Restaurant L & T Tailors, Retail Sales Pizza Hut, On Sale Malt, 1 Restaurant, 2 Amusement Devices Brighton Excavating, Retail Sales Doc's Bohemian Cue, Retail Sales Star Liquor, 1 Cigarette Vending Scherer Bros. Lumber Co., Retail Sales Total Mart, 1 Service Station, Retail Sales, 1 Cigarette Vending, Off Sale Malt China Wok Restaurant, 1 Restaurant McDonald's, 1 Drive-thru Restaurant . MSI Insurance, 1 Restaurant Hoigaard's, Retail Sales Land O'Lakes, 1 Restaurant Howard Johnson/McGuire's Inn, 1 Restaurant, 1 Hotel/Motel Carolyn's Cards and Gifts, Retail Sales IGAII0421 (Hauser's), 1 Cigarette Vending, Off Sale Malt, 1 Grocery Northwestern College, 1 Restaurant Sun Place of Arden Hills, Retail Sales Blue Bell Ice Cream, Retail Sales All Star Video, Retail Sales Lindey's, 1 Cigarette Vending, 1 Restaurant Deluxe Check, 1 Restaurant Nu-Life Dry Cleaners, Inc. , Retail Sales Charlie Chung's, 1 Cigarette Vending, 1 Restaurant . ---- . MEMJRANDUM --------------------------------------------------------------------------------- DATE: December 6, 1990 '1'0: Mayor and Council FR:M: Deputy Clerk Catherine Iago RE: 1991 Liquor License Renewals ------------- -------------------------------------------------------- The following on-sale and off-sale liquor establishments have applied for 1991 liquor license renewals and have suJ:mitted the first quarter fees: #1 MINNEAPOLIS OOI'EL ENI'ERPRISES INC. - On Sale Liquor and Sunday On-Sale (Howard Johnson, 1201 W. County Road E) #2 BIG TEN SUPPER CUJB, INC - On Sale Liquor, Off Sale Liquor and Sunday On-Sale (4703 Highway 10) #3 Glli/dba LINDEY'S PRIME STEAKHOUSE - On Sale Liquor and Off-Sale Liquor (3610 North Snelling Avenue) #4 FUIHERI'Y'S ARDEN J3CML, INC. - On Sale Liquor and Sunday On Sale . (1273 W. county Road E) #5 CHARLIE CHUNG RESTAURANT - On Sale Liquor and Sunday On Sale (1310 West County Road E) #6 BllJE FOX, INC. - On Sale Liquor and Sunday On Sale (3833 No. Lexington Ave.) #7 STAR LIQOORS - Off Sale Liquor (3537 No. Lexington Ave.) The background investigations are currently being conducted by the Sheriffs Deparbnent. The Fire Marshal will be inspecting the locations within the next week and the city Attorney will review the applications prior to suJ:mission to the state Liquor Control. No applications will be forwarded to the State Liquor Control Connnission unless all fees and d=umentation required are suJ:mitted. since this is a routine b.1siness item, the matter will be placed on the Agenda under the Consent Calendar. ACIION RmUIRED: Council should pass a motion to approve the 1991 Liquor License Renewals, as suJ:mitted, pending review and approval by the Ramsey County Sheriffs Department, LJVFD Fire Marshal and city Attorney. . COUNCIL MlNU'j'ES~ ... ,,,",-/~~ SUBJECT: ~_ '"- --~- -~~ --- .~ .p:: - ~~ 3/J7 - ~ ?1P4R~~ - ... 4 . .... )-~ I . 2= ,I, , - - - - tlrl 0/- ,0 "..... )__ fop- --- . - ? Hoved: (MAYOR COUNCILMBR: (HANSEN) Seconded: (ljA Y01 COUNCILMBR: (HANSEN) THAT COUNCIL: - -- - NAYS: Hansen Malone Sather Hansen . Growe Mahmvald Grm.,re ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Enginee~ --- Parks Director Pub. \,lks. Supl'rvi.~~or --..--.-...- Planner .Dep. Clk ~~~k(f .. ~ ~ ~~ -~ - y @ )~ '- . 1. Mv IQdt r3t- ~ q --- · - u;(~ ~ ~ - -- . /'J!f-~~ - ~tll I . 1 ~ - . " , ~db~ ,. .." lf~~~~,po1J~/!3F ~~ - {JJ/... - ~~ - ~ __ ;;;J- /(7) 'fA - ~ ~~-c ... . -- - -- ~1~ 5;1.0.1 ~ ~ - @ (~S<b < ~3 'Yy~ - ~~ ~ . fn' ~ , ~IU-v -- ,,/","-/ ,/ 'f/AfJu I ~(k~ 1 --- ~-~rl:r~-' - . - - / ~~- . ,... - ---- --:-if6: .. ,,{i) ~. - - . -, -, - - Moved: (lMYOR SATHER) COUNCILMBR: (HANSEN) (HALONE) (GROI<E) (HAHOHALD) Secondeq; (l>jAYOR SATHER) COUNCILMBR: (HANSEN) (HALONE) (GROI<E) (MAHOWALD) THAT COUNCIL: --- VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather Growe Mahm.;rald Grm.;re Mahowald ). ABSTAIN: TOTAL: ( - - Hansen Malone Sather Growe Mahowald Ayes Nays Abs, ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer ----- Parks Director Pub. \~Tks . Supervi_sor.__ Planner Del'. Clk CITY OF ARDEN HILLS MEMORANDUM ----------------------------------------------------------------- ----------------------------------------------------------------- . DATE: December 4, 1990 TO: Mayor and city council FROM: David W. Kriesel, Building Official SUBJECT: Case Update Building Completion (House), Warren G. Forslund, 3197 Shorewood Drive ================================================================== The following actions have been taken to comply with the purposes and intent of the city of Arden Hills zoning code as described on page 1782 of the Ordinance. 05/31/81 - Building permit #2494, issued for home remodeling at 3197 Shorewood Drive. 12/26/89 - sixty (60) day notice sent to Mr. Forslund, 3197 Shorewood Drive, for exterior maintenance of home, non-completed roof, siding, eaves/soffit open to animal infestation. Ordinance #213, Sec. VI-F(1). No response received. . 03/21/90 - citation issued for failure to comply with 60 day notice. citation was issued 86 days after notice. 04/17/90 - Mr. Forslund appeared in court and was continued for court date of 7/12/90. OS/21/90 - Building permit #4060 issued for corrective work. 07/12/90 - Mr. Forslund appeared in court again, specified project would be completed by 10/15/90. 10/12/90 - I conducted site inspection, found house not in compliance, notified attorney of facts. 10/22/90 - Letter received from attorney, court date set for 10/25/90. 10/23/90 - Met on site with Mr. Forslund. Told of complexity of work. . 10/25/90 - Received phone call from neighbor (name confidential) . Confirmed construction in progress approximately 10 years. Building has had animal infestation, building without hot water in excess . of one year. This was previously brought to my attention by councilmember. 10/26/90 - Memo sent to Mayor and Council. It is unfortunate that citizens must be taken through the court system, but this is necessary for the protection of the neighborhood. If I can answer any questions you have, please call me. DWK:mah . . 90-0; " ~ IJATE I'ACE ~ - r~A.J ~.P';;) ~J&"~~trdi</~ . , J ~'-"7 ~, ;1-8 (a-) - rJ4, -~ ~ - - - - - Moved: (HANSEN) . ~LONE)--' MAHOWALD) (HANSEN) (HALONE) . (HAHOWALD) AYES: $J NAYS: Hansen Malone. Sather Hansen Malone Sather . Growe Mahm;ald Grm.;re Mahowald ABSTAIN: TOTAL: ( - - ) . Hansen Malone Sather Growe Hahowald Ayes Nays Abs. ALSO PRESENT: elk/Administrator Attorney Treasurer Enginee! Parks Director Pub. Hks. Supervi.sor Planner Dep. elk ~ ~. -~ . ~~ - Q1 ~. ~ _ i ~ so-E. wa.. ~ ~-"wde . · . t:t u--- . . ~~fo~ (. ~~~w11l ~Jiiti; 2- Mire --- ~~ ~dw'O ~- yJ\wAvt/ ~ ~--- ~ ~ IO~ - ~~~~~wUpU~- ~~ --- . ~~U ~ ~~~~ E#t-- 'i:Jfr<! ~ - h- wdf ~~~- - .--- ~ ~ ---.M~ tkr-- ~ rh-_ l1WV -'~ ~~ - . ~_ wt.Aft> ~ ~.a r. ~- ~~ ~M- -tdh- ~-Ist ~ ~ ~'ff/L!) ~~ ~. (i1) ~ B1r~(JU ~~,~ - ~-- pJ/Af ~ fuWUi-- ~ ~s:;d. ~ __w-I~ -- 1v rr- ~ o-iJZ -- '?Y4~~ ~{.~ ~-- ~{ \N~ /' ~ ~~wl ~- ~f~ - - - - ~u~ ~ ~ ;l-tJ -,;z);. ~ ~ \ , , COUNCIL MINUTES DATE PAGE SUBJECT: -_.,-- ------------- -----------..------- DISCUSSION: __...,__________.__.'__ _.._~~___ ____u --------. --- - . - , ~ Moved: D1MORSATHER) COUNClLMBR: (HANSEN) (MALONE) (GROHE) (HAHOHALD) Seconded: (W\YOR SATHER) COUNCILMBR: (HANSEN) (MALONE) (GROHE) (HAHOHALD) THAT COUNCIL: ----.-- VOTE: AYES: NAYS: Hansen Malone Sather Hansen "t-fa lone Sather Growe MahoHald Gro\.Je MahoHald { ABSTAIN: TOTAL: ( - - )', ---- Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer -- Parks Director Pub_ Hks. Supervi.sor__ Planner Dep_ Clk ~-~~~ - ~~r' 0 ~.;, . tUt... ~ 0% M-F r/MA N~~: ~ - 0: a! ~ __ '.~ ~ ) I r-f- - ~-u~ 4t~- ~ ~-1"'1ift{ /(t(? I!o~ ~~~~~~ ~ 'fJ.ilrk -' ~ ~'f-tL wdt ~ r-- . + Nlrs- --- - ---- --------- ---- --------- --------- ---- --- COUNCIL MINUTES DATE "'''@ SUBJECT: ----------~-~ M~ fY\- ~~ .- - n--~- -- '~4-- - -- Moved: JlMYOR SATHER) COUNClLMBR: (HANSEN) (MALONE) (GROWE) (MAHOWALD) Seconded: (t:iAYOR SATHER) COUNC lLMBR: (HANSEN) (l'IALONE) (GROHE) (MAHOHALD) THAT COUNCIL: -- VOTE: AYES: NAYS: - Halone Sather Hansen Malone Sather Hansen Growe Maho"ald GrO\ve Maho"ald )( ABSTAIN: TOTAL: ( - - ---- Hansen Malone Sather Growe Hahowald Ayes Nays Ats. ALSO PRESENT: Clk/Administrator .Attorney Treasure.r Enginee:r Parks Director Pub. Hks. Supt'rvisor Planner ____Del'. elk ,o"""~ "" "" SUBJECT ~ DISCUSSI . . Moved: ,(~YOR. TH. COUNCILMBR: (HANSEN) C(MALON~ ~GR 1 .... (MAHOWALD.) Seconded: (~YO . THER) COUNCILMBR: (HANSEN) (HALONE) - 0 E) ~AHO\lffiL:? THAT COUNCIL: -1I=;X ~ :~ d- A-~/!; ~r1~"J.-?b.4~ VOTE: AYES: J NAYS: ~ Hansen Malone Sather Hansen Hal c Sather r., Growe HahOl.Jald Grmye Mahowald ABSTAIN: TOTAL: (- -) Hansen Malone Sather Growe Hahowald Ayes Nays Abs. ALSO PRESENT: elk/Administrator At torney Treasurer Engineer Parks Director Pub. Hks. Supcrvi.sor_~ PL.lnner~___Dep. Clk___ ---.------ COUNCIL MINU'n::; A'3 DATE l!AL'E ----~ ---.- SUBJECT: . DISCUSSION: - . ---- ,- ~ (HANSEN) C (lL~ ~ (HANSEN) E) NAYS: 0 Hansen Malone Sather Hansen Halone Sather . Growe Mahowald Gro\:.Je Ma howa ld ABSTAIN: TOTAL: ( - - ) Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer En.gineer Parks Director Pub. '~ks . Supervisor Planner Dep. Clk -,- COUNCIL MINUTES DATE PAGE SUBJECT: --- . DISCUSSION: . -, -, Hoved: (MAY~ COUNCLLMBR: (HANSEN) (~ (NAHO' Seconde.9.: (~Y .. . 'HER) COUNCLLNBR: (HANSEN) (RO ) ilHOHALD) THAT COUN~f '- / ---~ VOTE: AYES: .-3 NAYS: 0 - Hansen Malone Sather Hansen Malone Sather ""' Growe MahoHald Gl-Q1;Y'e MahOl,ald ABSTAIN: TOTAL: ( - - ) ----- Hansen Malone Sather Growe l'-lahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer En.gineer Parks Director Pub. '~lks . Supervisor Planner Del'. Clk COUNCIL MI~ _ DATE PAGE SUBJECT: to -/'7 ..- /Jr~ ~ V~~~-~ - /A;<S=""- . DISCUSSION: '/Ut.-<IUt/ y{-l-lL et'-, / ~!i ~k-~,~~--- - ~- ~;)-I(q"l ( . - (HANSEN~';::'( -.- Hoved: i~YOR COUNCILl1BR: . L (MAHOWALD8 Seconded: (l'jAYO COUNCILNBR: ,OHE) (NAHOWALD) (HANSEN) <lA 1 . THAT COUNCIL: ~ ,;;~. 3 ~ ---- VOTE: AYES: '-~ NAYS: ~ Hansen Nalone Sather Hansen f one. Sather . Growe Maho"ald Gro\.Je Maho"ald ABSTAIN: TOTAL: ( - - ) - Hansen Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator At torney Treasurer Engineer Parks Director rub. \\lks. Supc>rvl SOY__ Pl~nner Del'. Clk I , . CITY OF ARDEN HILLS MEMORANDUM ================================================================= e DATE: December 7, ~990 TO: Mayor and city council FROM: Gary R. Berger, city Administrator SUBJECT: Ordinance No. 275, Lexington/Fox Comprehensive Plan Amendment ------------------------------------------------------------------ ------------------------------------------------------------------ Attached please find Resolution No. 90-46, amending the City's Comprehensive Plan for the Lexington/Fox Area as well as Ordinance No. 275, which amends sections V.B., V.E., V . F .; and adding sections V.D. (~O) , V.D. (n) , V.D. (n) , VIII.I and its subdivisions, VIII.J and its subdivisions, and VIII.K and its subdivisions to Appendix A of the city's Zoning Ordinance relating to the regulation of development in the Service Business District, Retail Center District, and I-Flex District. Also attached is a summary of Ord. 275, which was prepared by city Attorney Filla and which will be published after adoption of the full ordinance. As noted in Resolution No. 90-46, the Planning commission conducted a public hearing on this matter on December 5, ~990, . after the Metropolitan Council approved the proposed change to the Comprehensive Plan on October 24, ~990. RECOMMENDATION: Staff recommends adoption of the attached Resolution and Ordinance as submitted. ACTION REQUIRED: If Council concurs with the staff recommendation, they should pass a motion adopting Resolution No. 90-46, "RESOLUTION AMENDING THE COMPREHENSIVE PLAN FOR THE CITY OF ARDEN HILLS". Another motion is needed to adopt Ordinance No. 275, "AN ORDINANCE AMENDING SECTIONS V.B., V.E., V.F.; AND ADDING SECTIONS V.D. r ~O) , V.D. r ~~) , V.D. (~2) , VIII.I AND ITS SUBDIVISIONS, VIII.J. AND ITS SUBDIVISIONS, AND VIII.K AND ITS SUBDIVISIONS TO APPENDIX A OF THE ZONING ORDINANCE OF THE CITY OF ARDEN HILLS RELATING TO THE REGULATION OF DEVELOPMENT IN THE SERVICE BUSINESS DISTRICT, RETAIL CENTER DISTRICT, AND I-FLEX DISTRICT". GRB:mah attachments . ------- -------- , e srATE OF MINNESOI'A OJT.lNI'Y OF RAMSEY CITY OF ARDEN HILLS RESOllJI'ION NO. 90- RESOllJI'ION AMENDlliG 'IRE CXlMPREHENSIVE PUIN FOR THE CITY OF ARDEN HILIS WHEREAS, pursuant to M.S. 462.355 the Arden Hills Planning Commission held a public hearing on December 5, 1990, to consider changes to the Arden Hills Comprehensive Plan relating to the buplementation of zoning ordinance amendments and rezoning of the Lexington/Fox Business Area; and WHEREAS, on June 11, 1990, the Arden Hills City Council approved the proposed changes to the Comprehensive Plan subject to review by the Metropolitan Council; and WHEREAS, on August 1, 1990, the Arden Hills Planning Commission held a public information meeting and invited all property owners in the study area to attend the presentation and discussion of the changes to the comprehensive plan; and WHEREAS, on october 9, 1990, the Arden Hills City Council adopted Ordinance No. 273, imposing a interim development moratorium for the Lexington/Fox Business Area; and -. WHEREAS, on october 24, 1990, the Metropolitan Council reviewed and recommended approval of the City's proposed change to its Comprehensive Plan. NOW THEREFORE BE IT RESOLVED, that the Arden Hills Comprehensive Plan, which was adopted on June 14, 1982, is hereby revised by including the Planning study for the Lexington/Fox Business Area dated June, 1990 and Study Revisions, as outlined in the Planning Memorandum dated August 13, 1990. Adopted by the Arden Hills City Council this day of , 1990. CITY OJUNCIL CITY OF ARDEN HILLS By Thomas R. Sather, Mayor . ATI'EST: Gary R. Berger, Clerk Administrator , , STATE OF MINNESOTA e COUNTY OF RAMSEY CITY OF ARDEN HILLS ORDINANCE NO. 275 AN ORDINANCE AMENDING SECTIONS V.B., V.E. , V.F. ; AND ADDING SECTIONS V.D. (IO), V.D.(ll), V.D.(12), VIII.I. AND ITS SUBDIVISIONS, VIII. J. AND ITS SUBDIVISIONS, AND VIILK. AND ITS SUBDIVISIONS TO APPENDIX A OF THE ZONING ORDINANCE OF THE CITY OF ARDEN HILLS RELATING TO THE REGULATION OF DEVELOPMENT IN THE SERVICE BUSINESS DISTRICT, RETAIL CENTER DISTRICT, AND I-FLEX DISTRICT. The City Council of the City of Arden Hills ordains that Sections V.B, V.E. and V.F. of Appendix A of the zoning ordinance of the City of Arden Hills shall be amended; and Sections V.D. (10), V.D. (11), V.D. (12), VIII.I. and its subdivisions, VIII. J . and its subdivisions, AND VIII.K. and its subdivisions shall be added to Appendix A of the zoning ordinance of the City of Arden Hills to read as follows: Section V.B. Designation of Zoning Districts. For the purposes of this ordinance, the City of Arden Hills is hereby divided into .. the following zoning districts: R-l Single Family Residential District R-2 Single and Two-Family Residential District R-3 Townhouse and Low Density Multiple Dwelling District R-4 Multiple Dwelling District B-1 Limited Business District B-2 General Business District B-3 Service Business District B-4 Retail Center District GB Gateway Business District 1-1 Limited Industrial District 1-2 General Industrial District I-Flex I-Flex District Section V.E. Land Use Chart. The chart below shows the uses which are permitted as a matter of right ("P" ) or by means of special use permit ("S" ) or planned unit development permit ("D") or are not allowed whatsoever in the all of the zoning districts in the city but for the GB District. The uses which are allowed in the GB District are set forth in Section VIII.H. (4) hereof, and those which are prohibited are set forth in Section VIII.H(5) hereof. The uses which are allowed in the B-3 District are set forth in Sections VIII.I.(3) and (4) hereof. The uses which are allowed in the B-4 District are set forth in Section VIII.J.(3) . and (4) hereof. The uses which are allowed in the I-F District are set forth in Section VIII.K.(3) and (4) hereof, and those which are prohibited are set forth in Section VIII.K.(S) hereof. , , Section V.F. District Requirements. The table below shows the minimum and maximum requirements for all of the zoning districts e in the city but for the GB District. The requirements and development standards for the GB District are set forth in Section VIILH.(6) hereof. The requirements and development standards for the B-3 District are set forth in Sections VIII.L(5), (6 ), and (7) . The requirements and development standards for the B-4 District are set forth in Sections VIILJ.(5), (6 ), and (7) . The requirements and development standards for the I-.Flex District are set forth in Sections VIILK.(6) and (7) . Section VIII.I. Service Business District. (1 ) Purpose. The B-3 Service Business District is established to: (a) Accommodate an adequate supply of businesses and services that serve the community and motorists travelling through the community with a broad range of services and goods. (b) Provide locations for uses that may be incompatible with retail centers, thereby keeping the retail centers compact and convenient. (c) Keep services in close proximity to arterial streets or highways in areas that are . appropriately designated on the Comprehensive Plan. (d) Encourage grouping of compatible and mutually supportive business uses and services. (e) Promote business prosperity. ( f) Establish a high standard of development and design that produces a positive visual image and minimizes the effects of traffic congestion, noise, odor and glare. (g) Allow a transitional reuse of existing buildings until market conditions warrant redevelopment. (h) Enhance redevelopment potential by prohibiting uses that would impede redevelopment. (i) Ensure acceptable traffic operations on local streets. (j) Promote flexibility in planning and developing land uses and site development standards to achieve the purposes of the district . 2 (k) Implement that part of the Arden Hills Comprehensive Plan known as the Lexington Avenue e Business Area Plan. (2) Procedure. The application and the administrative and review procedure established in Section VIII.C., special use permits, shall be followed for all development that involves new building construction, modification of a building's exterior or modification of the site. Special use permits are not required for permitted uses that occupy approved buildings that do not require exterior building modification or site modification. This provision is subject to any modifications or additions set forth in this section. The prescribed procedure may be modified by the City to allow planning flexibility and to encourage cooperative dialogue between the applicant and the City. (3) Permitted Uses. The following uses will be permitted in the district providing they meet the stated purpose of the district and the procedure as defined above: (The list of uses below will be incorporated into the Land Use Chart, Section V.E.) (a) Business services (printing, secretarial and clerical services, etc. ) (b) Clinics (medical, veterinary) . (c) Commercial recreation (d) Day care facilities (e) Dry cleaning and laundry collection stations and self-service (f) Financial institutions and services (g) Hotels, motels (h) Mortuaries, funeral homes (i) Offices ( personal, professional, administrative, executive, medical, research) (j) Personal services and repair services (barbers, beauty shops, travel agencies, shoe repairs, etc. ) (k) Restaurants (I) Retail sales (m) Special education schools . (n) Sports and fitness clubs 3 (0) Studios (artist, music, photo, etc. ) (4) Uses Allowed by Special Use Permit. e (a) All of the above permitted uses, if construction of a new building, modification of a building's exterior or modification of the site is involved. (b) Automobile and motorized vehicle service, including minor repair and service, parts, rental/lease (not more than eight rental/lease vehicles on site at one time) , wash, service stations (subj ect to further requirements in Section VI.C.(2). (c) Drive-in businesses (d) Equipment rental (e) Insurance claim centers (f) Satellite antennae over 40 inches in width or height and which are clearly accessory to a principal use on the premises. (g) Restaurants, fast food (h) Theatres (indoor) . (5 ) Special Requlations for Drive-In Businesses and Fast Food Restaurants in the Lexinqton Avenue B-3 District. Section VI.C. of the zoning ordinance, specifies additional requirements for drive-in businesses, fast food restaurants and automobile service stations. This paragraph (5 ) is a provision whereby the proximity requirement of 1,320 feet between drive-in businesses or fast food restaurants may be waived if the following conditions are met: (a) The operation consists of one or more drive-in businesses or fast food restaurants and is an integral part of a building containing one or more other allowed uses, or the operation is part of an architecturally unified "food court II or "drive-in service court" complex containing two or more restaurants, fast food restaurants or drive- in businesses. . 4 . (b) Shared access drives and shared parking are utilized by all such restaurants, fast food e restaurants or drive-in businesses in said building or complex. (c) Only one "food court" or !'drive-in bus~ness courtll or building containing fast food restaurants or drive-in businesses will be allowed in addition to one free-standing fast food restaurant. (d) The architecture and the site, grading, circulation, landscaping, screening and signage plans shall unify the appearance and function of the complex or building. (e) A "fast food court" or "drive-in business courtll may consist of one or more buildings on one or more parcels if the intent of providing a unified appearance and function is not compromised. (6 ) District Requirements. (The district requirements in Section V.F. for the B-2 District will apply in the B-3 Service Business District) To further accomplish the stated purpose of the B-3 District, developers are encouraged to plan their sites in the spirit of the purpose and intent of the Planned Unit Development provisions in Section VIILG.(l). At the time of submittal for the special use permit and site plan . review, the applicant shall identify modifications to the standard zoning requirements otherwise applicable to the site and the reasons why the modifications would be in the public interest and would be consistent with the purpose of the district. (7) Buildinq Exteriors, Site Features and Site Development. Accomplishing the stated purpose of the B-3 Service Business District requires particular concern for the design of buildings, site features (such as landscaping, lighting and signage) and site design. The arrangement, geometry, massing, materials and colors shall be responsive to existing buildings, site features and site design on adjoining sites in the district and shall be consistent with the site design component of the Lexington Avenue Business Area Plan. The City Council will make the final determination on the compatibility and consistency with this provision. Section VIII.J. Retail Center District. (1) Purpose. The B-4 Retail Center District is established to: . 5 (a) Meet the retail shopping needs of the surrounding community by providing a district that will accommodate a wide range of retail goods and e services. (b) Promote business prosperity by creating an attractive and functional retail center. (c) Provide an integrated retail trade center that groups compatible retail uses in one or more multiple-occupancy buildings. Free-standing, single-occupancy buildings will be allowed if planned and constructed as part of a unified development that contains a retail center or is developed after such a retail center is developed, (d) Produce a positive visual image by establishing a high standard of design and development. (e) Allow transitional uses that will allow an orderly phasing out of existing uses and development that are not appropriate in a contemporary retail center and a phasing in of uses and development as warranted by market conditions. (f) Encourage grouping of uses that are mutually supportive and have similar requirements for vehicular and pedestrian accessibility and . exposure. (g) Alleviate potential traffic congestion on local streets by the design of the circulation pattern and arrangement of uses. (h) Implement that part of the Arden Hills Comprehensive Plan known as the Lexington Avenue Business Area Plan. (2) Procedure. The application and the administrative and review procedure established in Section VIILC., Special Use Permits, shall be followed for all development that involves new building construction, modification of a building's exterior, or modification of the site. Special use permits are not required for permitted uses that occupy approved buildings that do not require exterior building modification or site modification. This provision is subject to any modifications or additions set forth in this Section. The prescribed procedure may be modified by the City to allow planning flexibility and to encourage cooperative dialogue between the applicant and the City. . 6 (3) Permitted Uses. Due to the replacement, reuse or redevelopment nature of potential development in this e district, the list of 1-2 permitted uses as of (date) that are not permitted in the B-4 District will be allowed in buildings existing on (date) as permitted uses until redevelopment or replacement of the building or buildings housing such uses occurs. Such uses will not be allowed in buildings constructed after (date) . The following uses will be permitted either as replacement uses in buildings existing as of (date) or as uses in replaced or redeveloped buildings. (List will be incorporated into the Land Use Chart, Section V.E. ) (a) Business services (printing, secretarial and clerical services, etc. ) (b) Commercial recreation (c) Day care facilities (d) Financial institutions and services ( e) Offices (personal, professional, administrative, executive, medical, research) ( f) Personal services and repair shops (barber, beauty . shops, travel agencies, shoe repairs, etc. ) (g) Restaurants (h) Retail sales ( i ) Sports and fitness clubs (j) Studios (artist, music, photo, etc. ) (4) Uses Allowed by Special Use Permit. Due to the replacement, reuse or redevelopment nature of potential development in this district, the existing 1-2 uses allowed by special use permit as of (date) will be allowed to continue as special uses until redevelopment or replacement of the building or buildings housing such uses occurs. No new 1-2 uses by special use permit will be allowed unless those uses are permitted or allowed by special use permit in the B-4 District. The following list of uses will be allowed by special use permit either as replacement uses in buildings existing as of (date) or as uses in replaced, redeveloped or new buildings. (List will be incorporated in the Land Use Chart, Section V.E.) . 7 (a) All of the above permitted uses, if construction of a new building, modification of a building's e exterior or modification of the site is involved. (b) Drive-in businesses (c) Restaurants, fast food (d) Theatres, indoor (e) Satellite dishes over 40 inches in width or height (5 ) Special Regulations for Drive-In Businesses and Fast Food Restaurants in the B-4 District. Section VLC. of the zoning ordinance, specifies additional requirements for drive-in businesses, fast food restaurants and automobile service stations. This paragraph (5 ) is a provision whereby the proximity requirement of 1,320 feet between drive-in businesses or fast food restaurants may be waived if the following conditions are met: (a) The drive-in business or fast food restaurant operation is an integral part of a building containing one or more allowed uses and the drive- in business or fast food restaurant is clearly secondary to other principle uses in the building. (b) The architectural treatment, circulation plan and . signage system of such drive-in business or fast food operations are designed to be visually and functionally an integral part of the building and site in which they are located. (6 ) District Requirements. The requirements below are established for development of individual 1I1ots" and for the overall development of "planned projects" . "Lots" are individual parcels on which may be placed a single building (either single-occupancy or multiple- occupancy) . "Planned projects" are sites on which: (a) A single- or multiple-occupancy retail center; (b) Two or more free-standing, single- or mu1tiple- occupancy buildings; or (c) A combination of (a) and (b) . 8 --- -- . may be placed. A "retail center" is a single building housing either several retail outlets or a single e retail outlet with several departments. Any of the permitted uses or uses by special use permit are allowed. In a "planned project" individual lots may be created for separate buildings or parts of buildings but separate buildings are not required to be located on separate lots. To allow maximum development creativity and flexibility, regulations such as lot area, side and rear yard building and parking setbacks, F.A.R., number of parking spaces, percent of landscape area, etc. , may be modified for individual parcels and interior lot lines within a project. However, the regulations for these same items must be met for the total project area and exterior project lot lines. (a) Minimum lot area requirements: (a1) Multiple-occupancy retail center: 5 acres (a2) Free-standing, single- or multiple-occupancy building: 2 acres (b) Maximum bulk requirements: (b1) Height: 35 feet (b2) Floor area ration (F.A.R.) : .30 (b3) Lot coverage by structure: 25% .- (c) Minimum landscaped area: 25% (d) Minimum building setbacks: (dl) Front yard and exterior project lines: 50 feet (d2) Side yard: 20 feet (d3) Rear yard: 20 feet (7) Buildinq Exteriors, Site Features and Site Development. Accomplishing the stated purpose of the B-4 District requires particular concern for the design of buildings, site features (such as landscaping, lighting and signage) and site design. The arrangement, geometry, massing, materials and colors shall be responsive to the purpose of the R-4 District and the objective of the Lexington Avenue Business Area Plan and shall be consistent with the site design component of the Lexington Avenue Business Area Plan. The City Council will make the final determination on the compatibility and consistency with this provision. (a) Landscaping (GB District regulations Section V.H.(6)(e), shall apply) . 9 . (b) Parking ( GB District regulations Section V.H.(6)(g), shall apply) e (c) Signs (GB District regulations Section V.H.(6)(i), shall apply) (d) Lighting (GB District regulations Section V.H.(6)(j), shall apply) (e) Pedestrian Circulation: All development within the B-4 District shall install pedestrian improvements in accordance with the Lexington Avenue Business Area Plan and with more specific City requirements that may become apparent in the plan review process. (f) Drainage/Water Management Plan: A plan must be submitted with each project or lot development in the B-4 District. The plan must be approved by the Rice Creek Watershed District, other agencies as required, and by the City Engineer. On-site ponding is encouraged as a visual and functional amenity. Two or more lots or projects may coordinate their plans for their mutual benefit. Section VIILK. I-Flex District. (1 ) Purpose. The I-Flex District is established to: - ( a) Implement that part of the Arden HIlls Comprehensive Plan known as the Lexington Avenue Business Area Plan. (b) Preserve, protect, enhance and perpetuate existing development in the district. (c) Attract new development that is compatible with existing development in the district in terms of use, performance, character, quality and appearance of building and sites. (d) Permit only those uses that will have traffic generation characteristics that are compatible with existing development in the district and that will ensure reasonable traffic operation on streets in the vicinity. (e) Encourage new site development that will be compatible with existing site development standards of existing development in the district. (f) Promote flexibility in land uses and site development standards to achieve the objectives of the I-Flex District. . 10 (2) Procedure. The application and the administrative and review procedure established in Section VIII.C., e Special Use Permits, shall be followed for all development that involves new building construction, modification of a building's exterior, or modification of the site. Special use permits are not required for permitted uses that occupy approved buildings that do. not require exterior building modification or site modification. This provision is subject to any modifications or additions set forth in this section. The prescribed procedure may be modified by the City to allow planning flexibility and to encourage cooperative dialogue between the applicant and the City. (3) Permitted Uses. The following uses will be permitted in the I-Flex District providing they meet the stated purpose of the district and the procedure as defined above: (The list of uses below will be incorporated into the Land Use Chart, Section V.E.) (a) Offices (administrative, executive, corporate, professional, personal, research and sales) (b) Any manufacturing, production, fabrication, assembly, processing and incidental repair, servicing and testing of materials, goods or products that are contained wholly within a . building and which meets or maintains all environmental standards set by the Minnesota Pollution Control Agency and other public agencies having jurisdiction. (4) Uses Allowed by Special Use Permit. (a) The above permitted uses, if construction of a new building, modification of a building's exterior, or modification of the site is involved. (b) Municipal and other public agency, administrative and service facilities and activities. (c) Licensed day care facilities either in buildings containing other uses or in free-standing buildings containing only day care facilities. (d) Satellite antennae over 40 inches in width or height and which are clearly accessory to a principal use on the premises. ~ 11 (e) Wholesaling and warehousing if such use is wholly contained within a building and occupies not more e than 50 percent of the gross floor area of the building in which it is located; or is existing on (date) as a permitted use or use by special use permit. ( f) Manufacturing or processing that generates hazardous waste with a valid hazardous waste generators license from the Ramsey County Public Health Department or other licensing agencies having jurisdiction. ( 5) Prohibited Uses. Some land uses are not compatible with the stated purpose of this district and will not be allowed. The following uses are therefore prohibited.: (a) Residential uses, except those required for safety and security reasons in relation to the principal use. (b) Open sales, rental or storage uses or lots. (c) Vehicular sales, lease, rental or repair. (d) Truck terminals, freight terminals and freight forwarding services. . (e) Bulk storage yards and terminals, buildings, including but not limited to forest, metal, concrete, agricultural and petroleum products; chemicals and similar products. (f) Manufacturing or processing that generates hazardous waste without a valid hazardous waste generators license from the Ramsey County Public Health Department or other licensing agencies having jurisdiction. (6 ) District Requirements. (The district requirements in Section V.F. for the 1-2 District will apply in the 1- Flex District. ) To further accomplish the stated purpose of the I-Flex District, developers are encouraged to plan their sites in the spirit of the purpose and intent of the Planned Unit Development provisions in Section VIILG.(l). At the time of submittal for the special use permit and site plan review, the applicant shall identify modifications to the standard zoning requirements otherwise applicable to the site and the reasons why the modifications would be in the public interest and would be consistent with the purpose of the district. II 12 . ( 7) Building Exteriors, Site Features and Site Development. e Accomplishing the stated purpose of the I-Flex District requires particular concern for the design of buildings, site features (such as landscaping, lighting and signage) and site design. The arrangement, geometry, massing, materials and colors shall be responsive to existing buildings, site features and site design on adjoining sites in the district and shall be consistent with the site design component of the Lexington Avenue Business Area Plan. The City Council will make the final determination on the compatibility and consistency with this provision. Effective Date. This ordinance shall be effective the day following its publication. Adoption Date. Passed by the City Council of the Ci ty of Arden Hills the 10TH of DECEMBER , 1990. Thomas Sather, Mayor ATTEST: ~ Gary R. Berger, Administrator Publication Date. Published on the 19TH of DECEMBER , 1990. \USERS\LISA\JFDISK4\AHORD90.003 September 13, 1990 . ~ 13 , STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS e ORDINANCE NO. 275 ORDINANCE SUMMARY SERVICE BUSINESS DISTRICT, RETAIL CENTER DISTRICT AND I-FLEX DISTRICT On December 10, 1990, the Arden Hills City Council approved Ordinance No. 275 which amends Sections V.B., V.E., V.F. ; and adds Sections V.D.(10), V.D. (11). V.D. (12). VIII. I. , VIII.J., and VIII.K. to Appendix A of the Zoning Ordinance of the City of Arden Hills relating to development in Service Business Districts, Retail Center Districts, and I-Flex Districts. The City Council, by an affirmative vote of at least four councilmembers, directed that a Summary of Ordinance No. ?7S be published in the City's Official Newspaper and that a printed copy of Ordinance No. 275 be posted on the City's Bulletin Board and otherwise be made available for inspection at the City's offices during regular business hours. Ordinance No. 275 creates a Service Business District, a Retail Center District, and an I-Flex District. The Ordinance describes the rules and regulations which apply to the development and use of property within each of the districts including the purpose for the district, the permitted uses within the district, the special uses ~ within the district and the specific on-site development requirements for property within each of the districts. Effective Date. Ordinance No. 275 shall become effective on the day following publication of this Ordinance Summary. Adoption Date. Passed by the City Council of the City of Arden Hills the 10TH of DECEMBER , 1990. Thomas Sather, Mayor ATTEST: -I Gary R. Berger, Administrator Publication Date. Published on the 19TH of DECEMBER , 1990. .' . CITY OF ARDEN HILLS MEMORANDUM . ================================================================= DATE: December 3, 1990 TO: Mayor and City council FROM: Gary R. Berger, city Administrator SUBJECT: Water District System Losses ================================================================= Attached is a memo from city Engineer Maurer analyzing the system-wide water loss for the city of Arden Hills and a graph from Finance Committee member Tom Steele summarizing the annual loss. The problem of water loss was first brought to the staff's attention in March of this year. A sub-committee of the Finance Committee, while conducting a study of water utility rates, determined that there was approximately 110 million gallons of water lost per year. The committee determined that approximately 25% of the water purchased from Roseville was not being billed to customers. They projected that if 90% of the water purchased in 1989 had been billed to customers, at the . current rate of $1.27/thousand gallons, the revenue would have increased $82,500. Staff, in conjunction with the Finance Committee, determined that a program of meter calibration and certification was necessary for large commercial accounts in order to isolate and identify the problem. Staff began by checking with Roseville regarding the three master meters. Roseville calibrates and certifies them annually. Later this year, the Finance Committee recommended that some type of "bounty" be applied to help identify the problem of the water loss. The bounty would apply to MSA, or other engineering companies that would be interested in studying and analyzing the problem. The company and the City would split the revenue (bounty) saved in 1990 by identifying the loss. It soon became apparent that MSA should conduct this study, since they are familiar with the City's water system. The attached MSA report analyzes several areas which would result in a water loss. It recommends that three actions be taken. First, to calibrate and certify the city's 22 largest commercial accounts, which represent approximately 50% of the . water used in the city's system. -, . Page 2 Second, investigate areas where there are regular watermain . breaks with a leak detection program. Third, initiate a routine replacement and calibration of residential meters. This could be done by City staff on a rotating basis over a number of years. Additionally, MSA felt that the "bounty" concept was unnecessary since it would be far less costly for the City to retain the services of a contractor to conduct calibration/certifications and a leak detection program. ACTION REQUIRED: Since initiating MSA's first two recommendations requires the expenditure of funds, a bid process and the selection of a contractor, Council needs to consider the costs involved and direct Public Works staff to take the appropriate actions. Council should note that the costs of calibrating and certifying meters and maintaining a leak detection program can be viewed as on-going, routine maintenance costs. These costs can be charged to the Water utility Fund. The third recommendation requires committment of public works staff time for developing a residential calibration and certification program. Public Works Superintendent Winkel and MSA Engineer Maurer will be present to answer Council questions . regarding cost and implementation of the above. Based on the above considerations and oral reports from the City Engineer and Public Works Superintendent, Council should direct staff to expend funds to initiate the recommendations contained in the report. If Council concurs, they should pass a motion authorizing and approving the above procedures. GRB:mah attachments . -.l" , .- -iJII~~ CONSULTING ENGINEERS Maier Stewart & Associates Inc. fm~c TO: CITY counCII_. CITY OF ARIJDI HILLS II~OH : TERRY J, HAURFR, CITY ENGINEER ~ FILt:: 520-015-80 RE: WATER DISTRIBUTION SYSTEH LOSSES The C: [y staff has unalyzed metered Hater records and TI',(; bi 11 ings from n,e City of Roseville and determined that tnere is a significant unexplained difference in the data. The difference or apparenc JOSS is tyoically 20 TO 25 percent of the volume recorded by Roseville. In response to this analysis, the City Council initiated an inceoc:ve program in an attempt to idenTify the sources of [he less ard DocenTially recover lost income. fie have reviewed the metering dato from early 1989, discussed l:1e 11'.etero \r~~th publ ic \'-/orks personnel> looked dt. several uf [j-lt: lCl('~e r~C[fJS in U-'i? system and conducted some research, e 'l'idter loss -in l\('Jen H-i.I'I:; ~Uf-:~; . appear excessive in comparison to other municipal SYS1.2ms. HOd2ver, lh~:~re is alHays some loss in the system. Even rnunicipa"iit-ies hl-iU"1 tigOr'C)~iS 12iJk detection and repair programs Hill typically only be able to achieve a 12 percent loss rate due to the many and varied types of potential leaks. Therefore, He Hould anticipate that reasonable system losses in Arden Hills Hould be in the 12 to 15 percent rate. Studies indicate that there are eight areas Hhich may result in water loss in typical munLipal systems. These areas and their applicability to the Arden Hills situation are as follows: A. Inaccurate Master Meters B. Inaccurate Commer'cial/lnclustrial ~leter5 C. Inaccurate Residential Meters O. Meter Reading and Billing Errors " Underground Leakage - . F. Hydrant Usage G, Unmetered Connections Ii [mproper System Controls . 1959 SLOAN PLACE, ST PAUL, MINNESOTA 55117 612-774.6021 Equal Opportuni1y Employer ~ ~~ '''J.' WATER DISTRIBUTION SYSTEM LOSSES . NOVEMBER 20, 1990 P,~,GE HiO . A. Master Meter Accuracy The three (3) master ~eter installations between Arden Hills and Roseville are routinely calibrated and certified annually. These efforts should keep the meters recording as accurately as possible. B, Commercial/Industrial/Charicable Meter Accuracy The large C/I/C meters in Arden Hills have not been calibrated in many years and their accuracy may be questioned. All metering systems can be expected to "wear" during norrnal operation and will eventually suffer some consequences of this "wear" over an extended periOd of time. A representative of St. Paul Water Utility indicated that one of their large meters is changed every six months due to wear on the mechanical parts. This is an extrerne case, but Ihese larger meIers should be calibrated regularly due to their impact on [he overall system consurnption. The Arden Hills water records frorn 1989 and the first half of 1990 indicate that the large users co~bine to consume 49 [0 55% of the total ,'later metered in the system. The tVienty two (22) ~: argest users . accounted for 40 and 36% of the first and second quarter 1990 usage, respectively. Since the volume of water run through tI:ese rl,eters is quite large, a small percentage of error could account for a significant difference, C. Residential Meter Accuracy Using the total consumption records and the number of connections, the following per connection usage rates were calculated: Period No. of Users Per Connection Usage i~alions per day @ 90 days/quarter) 1089 2308 46 2089 2313 12 3089 2313 82 4089 2317 86 1090 2318 21 2090 2320 59 . ,- . .. WATER DISTRIBUTION SYSTEM LOSSES NOVEMBER 20, ]990 . PAGE THREE From this data it appears that the residential "Del' connection usage" is down slighlly in the first and second quarters of 1990 in comparison to the 1989 usage. Since the number of connections was relatively stable, il appears that lhe decreased average consumption rate cannot be attributed to a large number of new connections which have low water consumption, such as large apartment complexes with low occupancy rates. It would be appropriate to evaluate this situation in greater detai 1 by conducting a similar calculation with 1987 and ]988 data to provide a longer term average for comperison. O. ~~eter Reading and Billing Errors The current meter reading and billing systems appear to be doing a good job in monitoring the water usage. The meters are personally read each quarter and large changes in usage are noted, questioned and adjusted es necessary. If meter defects are determined to be the cause of the discrepancy, the meters are replaced, With this type of hand review of the data by two separale people, . individui1l "reading" or "billing" problems are typically trapped before the totdl billings are summarized. E. Underground Leakage Underground leakage can be a major source of water loss within a distribution system. Leaks can be very small and remain undetected for many years, or large and erupt through the surface in a ~alter of mlnUles. The large leaks due to main breaks are typicaily reported to the Public Works Department and repairs are made within a few hours, The minor leaks are difficult to isolate since they mayor mJY not erupt. Ci ty personnel indicate that on an average, there are 4 to 6 water main breaks in each year and there are some areas which are partlcularly prone to this type of problem. These type of problem areas, such as Old Highviay 10, are considered the prime locations for minor type leaks as well. There are several methods available for leak detection, and there are local contractors which conduct this type of wor'k. I n many cases, the leaks can be isolated to short segments of main or possibly service lines. . , . WATER DISTRIBUTION SYSTEM LOSSES rWVEMBER 20, 1990 PAGE FOUR . F, Hydrant Usage In Arden Hills, hydrant usage is generally limited to a few tanker loads for contractors during the construction season. This water use is monitored by installing a temporary hydrant meter or by truck volume. The total annual volume for this usage is expected to be less than 200,000 gallons. G. Unmetered Connections There are no known connections to the Arden Hills system which are not metered. The only known unmetered water usage is the irregular volume used for flooding skating rinks and fire fighting practice, In the past, a rough record was kept to determine approximately how many gallons of water were used for these purposes. The records indicate that a total of 1.5 to 3,0 million gallons per year typically are used by the park and fire departments. CONCLUSIONS ANO RECOMMENDATIONS .. "----- . Based on our review, it appears that there are three general areas which may be the source of the lost water, These are; ]) Inaccurate C/I/C meters, 2) Underground leakage, and 3) Inaccurate Residential meters. In view of the potential costs involved and the potential savings. we would reco~nend the following steps to continue the process of reducing water loss. We feel that these steps, in order, wi 11 provide the most benefit for the costs expended. l. Calibrate large meters. This can be accomplished by a contractor on a bid basis. 2. Investigate areas with regular water main breaks with leak detection procedures. This can be accomplished by a local contractor on a bid basis. 3. Routinely replace and recalibrate residential meters. This can be done on a rotating basis over a period of years. TJM/km . ------- . r-~------ ~ I . --Z1 () , - If- YJ ,--::: -..... ~--J.- 0- ~-=:J ~ r() :::: -<.~ ~ ~~ 1\\ '::t- ~~ - IT ----------v ~ YJ f-~ (r J. '1J l~ ~ """- Y1 '- .:S tX:/'-.J I f' . ~ l j ~ ~ 11):!- =:::: ':s:'l ,- 1~ ~ VI ~ j~ r<? e I \lj c2~ r! <:lJ - c:{J (j <:t::, . 1 I r I I I {J ~ '2 (j ~ Cl ~ ,~~ ~ - ~ 7=<.:1 ~ ~'.\) COUNCIL MINUT~. ~ DATE PAGE SUBJECT: UJt:r;- ~~-/or - J 0 "'- / . DISCUSSION: ,_______ ---_.- ~ - (- j}&t /iit.". ,~ - / dJ-J- _8 j#, - @ 11-- j/J'UU-- /h~ I (/lJ o~" "- . "~--- - - (0:L~ CHALONE) , -~- ---------.-...- ft J ~,:J- ~~ ~1)4.?" ~ {j - (-. ~ ~~- . Q~---~~~ ~ -=~ ~- ~ ~ M- /fhJ ~ ~-t;;;::;J -'" ,~ " ~ ~ ~-~~~~ ~ . ------ - ----- . CITY OF ARDEN HILLS MEMORANDUM . ------------------------------------------------------------------ ------------------------------------------------------------------ DATE: December 4, 1990 TO: GB Mayor and City council FROM: GaryR. Berger, city Administrator SUBJECT: Reiling Condemnation ------------------------------------------------------------------ ------------------------------------------------------------------ Attached are various pieces of correspondence regarding the Arden Hills versus George Reiling lawsuit. As you know, this lawsuit involves the condemnation of Arden View Drive which will go to trial on January 10, 1991. Attorney Harry Neimeyer with stringer and Rohleder, Inc. , will be present on December 10 to update the council on this matter. . GRB:mah attachment . STRINGER & R 0 H LE 0 E R, Ltd, . ATTORNEYS AT LAW 1200 NDRWEST CENTER TOWER RICHARD A. ROHLEDER AREA CODE 612 5S EAST FIFTH STREET HARRY T. NEIMEYER TELEPHONE: 227-7784 . A. JAMES DICKINSON SAINT PAUL, MINNESOTA 55101-1788 OWEN L. SORENSON FAX 612-227- 0044 VINCENT.J_ COURTNEY El..IZABETH J. KEYES SUZANNE WOLBECK KVAS PHILIP STRINGER (1899-1990) OF COUNSEL ARTHUR J. DONNELLY (1902-1986) RICHARD T. KAVANEY . Also Admitted to Practice in Wisconsin December 3, 1990 Mr. Gary Berger City Administrator City of Arden Hills Ci ty Hall 1450 West Highway 96 Arden Hills, MN 55112 Re: Arden Hills vs. George Reiling Dear Gary: r have now taken the deposition of George Reiling and the . surveyor, Don Schmidt; r just took Mr. Schmidt's deposition this morning. The tack that Reiling is taking is that, based on Don Schmidt's testimony which I think will be what he will be principally relying on, in order to develop his property utilizing Arden View Drive he has to move a substantial amount of dirt which involves expense that he would not incur if he were to subdivide his property without using Arden View Drive. He calculates the cost of removing the dirt to utilize Arden View Drive at 23,302 cubic yards for a value of $116,510. I have asked John Bergly and Don Christoffersen to consider his calculations as to the necessity of moving that amount of dirt in order to develop the lots along Arden View Drive. r suspect that it is not necessary to move that quantity of dirt and that there is only one let where thare is a significant access problem and that that lot, which is on the high point of the hill, could be approached from the east without a significant change in the elevation of the ground. On the flip side, Don Schmidt's plan utilizing Arden View Drive means that there would be two more lots and 400 less feet of road necessary which would probably eliminate the cost of the removal of the dirt. There are also questions as to whether, if the dirt needs to be removed, whether it couldn't be utilized on the property to fill in some of the low area and I have asked Don and John Bergly for their opinion on that as well. This case is set for trial on January 10. Reiling's . claim is likely to be something in the area of $200,000 but I won't know that until I have deposed his appraiser. Our appraiser will say that there has been a loss of value to Reiling's property of ---- -- ----------- Mr. Gary Berger . Page 2 December 3, 1990 approximately $11,000. Further, John Bergly will testify that Reiling's property can be subdivided utilizing Arden View Drive without any loss in value and Don Christoffersen will generally support Bergly's position and also would testify that Arden View Drive was located in feasible fashion such that the cut made to Reiling's property was no greater than was necessary. I think that the status of the case should be brought to the attention of the Counctl and I would like to appear before them to explain the status of the case if you feel that it is necessary. I am enclosing the bill of our appraiser for his most recent work and I will be forwarding other statements as they come in. Sincerely, STRINGER & ROHLEDER, Ltd. I :1 ,-, . ;-t/ /'~ - i /,i" . ',_ " \. / By \ ,~LL te, ,jj l" c-c,! ,; Harry T. reimeyer - HTN:dw Enclosures . ------- . STRINGER 15< R 0 H LED E R. Ltd. . ATTORNEYS AT LAW IZOO NORWEST CENTER TOWER RICH....RD A. RDHl...EDER AREA CODE 612 SS EAST FIFTH STREET HARRY T. NEIMEYER TELEPHONE "'.27-77804- . A. JAI'o1ES DICKINSON SAINT PAUL, MINNESOTA 55101- 1788 OWEN L. SORENSON FAX 612-227-0044 VINCENT ,J. COURTNEY EL..IZA8ETH .1. KEYES SUZANNE WDLBECK KVAS PHILIP STRINGER (1099-1990) ARTHUR J. DONNELLY (1902-1988) December 3, 1990 OF" COUNSEL RICHARD T. KAVANEY . Also Admitted to Practice in Wisconsin Mr. Blake Davis Davis & Lagerman 218 Endicott-on-Fourth Street 141 East Fourth Street St. Paul, MN 55101-1683 Dear Blake: I have taken the deposition of Don Schmidt, the land surveyor, and am enclosing Exhibit 1 which is his platting of the property without the use of Arden View Drive, and Exhibit 2 which is his platting of the property with Arden View Drive. His basic contention is that in order to utilize Arden View Drive, 23,302 . cubic yards of dirt has to be removed. I am asking the City Planner, John Bergly, and Don Christoffersen to consider whether it is necessary that this amount of dirt be removed and whether the elevation of these lots along Arden View Drive, particularly 28, 27 and 26, have to be so drastically lowered. This reduction of their elevation, assuming it is necessary, might be great enough to reduce the view and therefore impact the value. I suspect, though, that it would not reduce the view and that the reduction itself is not necessary. Otherwise, his platting proposals show that two more lots could be developed by using Arden View Drive and that there would be a need for approximately 400 less feet of road if the property were subdivided using Arden View Drive. I would appreciate it if you would consider this and see what effect it has on your opinion as to the value of the lots. He is going to be giving this information developed by Don Schmidt to Winn Mitchell and then I will depose Mitchell as soon as he has had a chance to digest it. I would appreciate it if you could call me within the next week or so. Sincerely, . ::RING~L:L~~:~ HoCrY T. teimeyer }^I HTN:dw %IOSUres c: Mr. Gary Berger . STRINGER &. ROHLEDER, Ltd, ATTORNEYS AT LAW . 1200 NORWEST CENTER TOWER RICHARD A. ROHLEDER AREA CODE. 612 5S EAST FI FTH STREET HARRY T. NEIMEYER TELEPHONE 227-7784- . A_ .JAMES DICKINSON SAINT PAUL, MINNESOTA 55101- 1788 OWEN L. SORENSON F'AX 512-227-0044 .....INCENT ...I. COURTNEY EL-IZABETH .J. KEYES SUZANNE WDLBECK KVAS PHILIP STRINGER (189'1-1990) Or COUNSEL. ARTHUR ..I. DONNELLY \1902-\988) RICHARD T. KAVANEY . Also Admitted to Practice in Wisconsin December 3, 1990 Mr. Donald G. Christoffersen Short-Elliott-Hendrickson 3535 Vadnais Center Drive St. Paul, MN 55110 Dear Don: I have taken the deposition of Doug Schmidt, the surveyor. He has prepared two proposed subdivisions of the property and I am enclosing both of them. Under the scheme marked Exhibit I, the property would be platted without the use of Arden View Drive and, under Exhibit 2, with Arden View Drive. Under the . scheme using Arden View Drive, he claims that approximately 23,302 cubic yards of dirt would have to be removed in order that the lots along Arden View Drive could access onto Arden View Drive. He further claims that none of this dirt could be utilized on the rest of the property. I would like you to advise me as to whether you feel it will be necessary that this amount of dirt be removed in order to use these lots along Arden View Drive and, if it would, whether the dirt could be used on the rest of the property and anything else that comes to your mind as you consider this. Please call me after you have had a chance to give it some thought; our trial is set for January 10 but I would like to talk to you in the next week if that is possible. Sincerely, STRINGER & ROHLEDER, Ltd. , By Zt~ 7;(f;{1'tfM/V' HTN:dw . ~losures c: Mr. Gary Berger ----- . STRINGER & R 0 H LED E R, Ltd. . ATTORNEYS AT LAW 1200 NORWEST CENTER TOWER AREA CODE 612 RICHARD A. ROHLEDER SS EAST FIFTH STREET HARRY T. NEIMEYER TELEPHONE 227-7784 . A. JAMES DICKINSON SAINT PAUL, MINNESOTA S5101~178B FAX 512-227-0044 OWEN L_ SORENSON VINCENT.J COURTNEY EL.IZABETH J KEYES SUZANNE WDLae::CK KVAS PHILIP STI'iINGER (1699-1990) OF COUNSEL. ARTHUR.J DONNELLY (1902-1988) RICI-lARD T. KAVANEY . Also Admitted to Practice in Wisconsin December 3, 1990 Mr. John Bergly Wehrman Bergly Associates Suite 220 North Plaza Building 5217 Wayzata Blvd. Minneapolis, MN 55416 Dear John: I deposed Don Schmidt this morning. He is the surveyor who George Reiling retained to calculate the quantity of soil that would have to be removed in order to develop his property using Arden View Drive. Don Schmidt has prepared a proposed subdivision plan, referred to as Exhibit 1, which shows how the property would . be subdivided without the use of Arden View Drive and Exhibit 2, a subdivision showing how the property would be utilized if Arden View Drive were used. I am also enclosing his calculation as to the quantity of dirt that would have to be removed in order to permit the lots along Arden View Drive to access onto Arden View Drive. r need your assistance in considering his contention that there has to be a substantial amount of dirt removed in order to develop the lots along Arden View Drive. His assumption is that the south line of the houses would be 35 feet back from the north line of Arden View Drive and that lots would be regraded to achieve a 6% to 7% grade between the north line of Arden View Drive and the south line of the house such that there would be a two and a half foot differential between the ground at the south edge of the house and the ground at the north edge of Arden View Drive. It seems to me that the only significant grading wouid have to come with regard to his Lot 27 and that access could be provided from the east, perhaps with an easement over the neighbor's property. The other aspect of this change in the grade is that the elevation of the properties would be significantly reduced such that the view might be restricted. r would like your reaction to his contention with regard to the necessity of moving the dirt. After you have given this some thought, r would . appreciate it if you would call me so that we can talk about it generally. The positive side of his analysis is that there would be about 400 less feet of road, according to his rough calculation, . Mr. John Bergly . Page 2 December 3, 1990 and that there could be potentially two more lots as a result of the fact that Arden View Drive could be used. He claims that the proposed subdivision without the use of Arden View Drive would entail very little, under 5,000 cubic yards, of dirt removal but he has made no specific calculations. He is going to be asked to make those calculations but I would like your opinion as to whether the platting without the use of Arden View Drive could be accomplished without significant dirt removal. He also claims that all of the dirt that he feels is necessary be removed in order to permit the development of the lots along Arden View Drive; that such dirt could not be utilized on the property and I wonder about your opinion on that as well. As you will recall, our trial date is January 10 but I would like to get your thoughts on this within the next week if that is possible. Sincerely, . STRINGER & ROHLEDER, Ltd. H~ Ill, ' By I 1J1 t 1 \..(,L 1'-''/ Neimeyer \ HTN:dw ~osures c: Mr. Gary Berger . -- . ...--., S~J E:Li.... \NG . ~.~ A. VEN,Jt:. / J . /--~ , " - -- / ~ -- ~ /' :j ~:; . v -:--: --->- ./~\ ' c..' /-" .~ ' ! , \....,.\ / ~ I ' \ \ ---~;:::--- _ /\ !"i' . v: \" ~ y/ J\d--J) , .~~ .,\/ ~-~ / < I, \' "---/"_.>\~ I _ ' , ,~\ L ',' ...-!______' I' , ' ' ,,>i ~_// ",;::27- . \~ "\' : '0 j' \' I ~~ ~ / I - ! . _' . . ' /' i < /., <.>\~I :; , ,( t"~\7' r -~' I >> i",' \, ,.:.~~" ."" , " _ ..." c , ,'.' ' .' ,,,,' ,_ ,'_ I ",,'.' ," ,c/-/-' , ' .",-' ' ' . ( \' . \ ._ . '. y ,', ,,{ , \ 0 I' ' ' --j .: ,;v_____ !, \ OJ' -I' \ ,-p :, '" ,t.' _' .. J , ' --i ~ - " Ie ,--' _ ~. ;c-,~ ___.. ' 0' I, '" "'~' /---" 'Jo,J ~ Z \ ~ "F F : ~! / '>' : ~ ;< , ~!z ~ ," ,.. ~'''--''' I' ,<'.' " ' ,,/ / ' .'" .. ' , '-- .' 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I ~~-V r < j I! -p t/l ~I__'r )> (l1 O"~-' 30 n / ; ~=1~ : ~ ,,-<-<_Z z ,. ~ n 0 0 i: " ~ ~;E ~ 'p 0 Z - rrI 5 =~;-1; ~ 0 11 ~ 0 en ~ J:lli ~ C N :o;J:. . .,,0 ~I Z'" f'J G> '" ..~_,-,"" 0 '" ~ :;: ;q' ~ ,,:0' -' ('> 'i r. ~ ;T .-< 0 4 11' :;p ~ '" 'z.. o ~~ 1":" rn J11 ~ c. ~ 0 :I:Z (.oJ Z r- :> ..~ . '~ Z:I: 0 (. - -i ~ z- Z - ft; ,. r'" U' IT1r ;p J:i l/'CfO f'l ~ \>l C,C )> C. · -J GEORGI.SCHMIDT & ASSC. INC. . LANO SURVEYOR'S 3092 NO. LEXINGTON AVE. ROSEI'1LLE. "'NNESOTA "113 PHONE ~ <: <: 2 -;.* "< o ;; ..v 0 '" "' ,J, "t -v ( " ~ >i !- '" 0 - ",< ~ j. J J- '" ~ .u . J '" Q '" 4 < ",. J- Z '5 ~ , ~ 0 VI '" .u :> <\!J J ju /t)D - 0 > . 2-3\ J 1<-5 X ')0 -:- Z-I - ?+ . 0 - 2. ')D <;; r5"5'" ~ . > 3~ 'i faD _1'-1'-10 '-\0,0 > 2-\ "\ 1 4+5"0-'2.95) 5'11/ >1..'\2.'5 5-t-uo -1.~"\S-> 41. 0, . ,-'l61 'Sf- YD ~ 208D 3\1.., /' II.SB (.+-00 - 17..97 \'i 3, >/b-Jf.. {"f-"jo - 7'1)) \ '- " (., 6&7 7+00 _ :;clO eo (, /' '1:,5" 7+-50 - -,., 0 :'0(., N '/ _ I Co ) - - 7+8$ .- (:) 2..3 ;'0<' c.u.'1P>. - ) t"OTA'- VOl...vl"\E:- 1- L:J ,~"'~ ,,-ifll/(, 510 /18<;' - ~ .s.bO i/<!Y &..J-1d J :; CJ (V\ /VI A-tZ- Y ,j ~:::!,PO ='110 100 U :~O; j..A/2c H - [/ f...;;:?:~'~--="';'. J-f8?;-f:,6 :Jb 'W, b",,+-' /{)(d?iu;" /) ..::r-;-f('. W~~Li["r.<--2 . - M3 CO""" "'"""~ - d:"" ~'" SUBJECT: ~..- ~~" ~ ~(~ ~ DISCUSSION: 3d s<OA~ 1t~----- --------- - --------- -- -- ~~~-dtj)t,~ ~ . ~ - - ..- . HN~~ -,.; ( - 1-"" _ . i ~ Moved: J~YOR (G~ (;1AHO\,ALD) Seconded:(l1A { (G~) (HAHOHALD) THAT COUNCIL. & VOTE: AYES: NAYS: Hansen Malone S"athex Hansen Nalone Sather . Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: (- -) Hansen Malone Sather Growe Hahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Direc tor Pub. '~ks. SUpCJ~vi.sor PL:mner Dep. elk - -- ia k-- /+ fir 0 (ro -. @ (}}ft- ~ ~ ~,~~ . · _~ffH-~ ... ~ {.II.u:t Uv ~ - ~-~ . . -- ,.. CITY OF ARDEN HILLS MEMORANDUM ~ ================================================================= DATE: December 3, 1990 TO: Mayor and City council FROM: G~ Gary R. Berger, city Administrator SUBJECT: 1991 Agreement for Law Enforcement Services ------------------------------------------------------------------ ------------------------------------------------------------------ Attached are materials for the 1991 Agreement for Law Enforcement Services. These include the following: 1. November 8 letter from Commander Jerry Bergeron. 2. Agreement for Law Enforcement services. 3. Summary of 1991 Law Enforcement Phase-in plan. 4. 1991 District Patrol budget estimate. 5. 1991 Areas, Population, Events budget estimate. Please note that the contract cities are beginning a phase-in of a district formula for all cities. As you know, Arden Hills has had its own district ever since it disbanded its police department several years ago. The contract cities determined that the districting plan was the best method for administering Ramsey County Law Enforcement Services. . In the past, the Ramsey County Sheriff's costs were allocated via an area, population, and events formula. Please review the attached phase-in summary, 1991 district patrol budget, 1991 area, population, and events budget and Commander Bergeron's letter. It was agreed that the 50% phase-in process in 1991 lessens the impact for all jurisdictions. I have also included a copy of the Agreement for Law Enforcement Services which has language addressing the phase-in plan. (Section IV Payment #4, page 4). Additionally, costs in the 1991 budget include a Crime Prevention Officer beginning in JUly, 1991. Also, the cities will pick up the cost of a new lieutenant beginning in 1991 (43%). ACTION REQUIRED: If Council concurs with the Agreement as presented, they should pass a motion authorizing the Mayor and Clerk to execute the Agreement as presented. GRB:mah attachments . -------- ...-- --- -- ---- --- --- - ~\\\f;~ of th.e ~1r~NfE S~ CHARLES L. ZACHARIAS COUNTY of RAMSEY George W. Katseres, Chief Deputy 14 W. KELLOGG BOULEVARD ST. PAUL, MINNESOTA 55102 TELEPHONE: (612) 298-4451 TELEFACSIMILE: (612) 292.7398 November 8, 1990 City of Arden Hills Gary Berger 1450 W. Highway 96 Arden Hills, MN 55112 Dear Mr. Berger: . Enclosed are two (2) copies of the 1991 Agreement for Law Enforcement Services and the 1991 Budget Estimate. As all contract cities agreed to, the 1991 budget uses the phase-in plan based on the old budget formula (area, population and events investigated) and the new District Patrol plan. After obtaining your City Council's approval for 1991 law enforcement services, please return both Agreements to us so that we can present them to the County Board. After Board approval, we will return one (I) of the fully-executed Agreements for your files. There are a few revisions to the 1991 Agreement. They are there at your request and appear in subparagraph I of Article III and subparagraph 3 and 4 of Article IV. If you should have any questions or concerns, please contact Jerry Bergeron at 481-1306. Sincerely, (~Z~VJ~Hh CHARLES E HARIAS . Sheriff, Ram y County . ADULT DETENTION DIVISION (612) 292-6050 PATROL DIVISION (612) 484-3366 s..... 80 ------------------- --- ----- . SUIlMARY OF THE 1991 LAV ENFORCEMENT CONTRACT CITIES PHASE-IN-PLAN The phase-in consists of 50% of the 1991 Budget Estimate for District Patrol and 50% of the 1991 Budget Estimate using the area, population, and events investigated formula. Both budget estimates, at full cost, are attached. Sot OF AREA, 50% OF DISTRICT POPULATION & EVENTS 1991 TOTAL CITY PATROL BUDGET FORMULA BUDGET BUDGET ESTIMATE Arden Hills $ 222,170.00 $ 218,223.00 $ 440,393.00 Gem Lake 21,021. 50 21,685.00 42,706.50 Lauderdale 94,049.00 88,404.00 182,453.00 I.ittle Canada 226,546.50 207,446.00 433,992.50 North Oaks 126,516.00 137,570.50 264,086.5C Shoreview 408,778.50 412,154.00 820,932.50 Vadnais Heights 194,850.00 218,118.00 412,968.00 . White Bear Township 139,803.00 130,134.00 269,937.00 TOTAL: $1,433,734.50 $1,433,734.50 $2,867,469.00 . Rev. 9-20-90 ------- AGREEMENT . LAW ENFORCEMENT SERVICES The County of Ramsey, hereinafter referred to as the "COUNTY", and the City of Arden Hills, hereinafter referred to as the "MUNICIPALITY", enter into this Agreement for the period from January 1 , 1991, through December 31, 1991. WITNESSETH: WHEREAS, the parties to this Agreement are desirous of contracting for the performance by the COUNTY of the hereinafter described law enforcement functions for, and within the boundaries of, the MUNICIPALITY through the Ramsey county Sheriff; and WHEREAS, the COUNTY is agreeable to rendering such services on the terms and conditions hereinafter set forth; and WHEREAS, such contracts are authorized and provided for by . the provisions of Minnesota Statutes 1957, Sec. 471. 59 and Sec. 436.05, and Laws 1959, Chapter 372. NOW, THEREFORE, IN CONSIDERATION OF the mutual undertakings set forth herein, the COUNTY and the MUNICIPALITY agree as follows. I. SCOPE OF SERVICES 1. The COUNTY agrees, through the Sheriff of the County of Ramsey, to provide patrol and police protection within the corporate limits of MUNICIPALITY to the extent and in the manner hereinafter set forth. 2. Except as otherwise hereinafter specifically set forth, such services shall only encompass duties and functions of the type coming within the jurisdiction of and customarily rendered by the Sheriff of the County of Ramsey under state statutes, 3 . The COUNTY has control over the manner and standards of performance, the discipline of officers, other matters incident to the provision of services under this Agreement, . and the control of personnel so employed. The COUNTY agrees to consider input from the MUNICIPALITY in exercising its control in these matters. In the event of a dispute between the parties as to the extent of the duties and functions to be rendered hereunder, or the level or manner of performance4lt of such service, the determination thereof made by the Sheriff of the COUNTY shall be final and conclusive as between the parties hereto, subject however, to the provisions of Section V(3) herein. 4 . Services provided pursuant to this Agreement shall include, but shall not be limited to, traffic law enforcement including the regular use of radar as a speed deterrent, non-traffic ordinance law enforcement, license inspection and enforcement, and the regular patrol of business and residential areas within the MUNICIPALITY. 5 . Services shall be provided 24 hours per day and shall be performed by the number of deputies and other personnel budgeted for in the herein attached Exhibit A. 6. To facilitate the COUNTY'S performance pursuant to this Agreement, the MUNICIPALITY agrees that the COUNTY shall have full cooperation and assistance from the MUNICIPALITY, its officers, agents and employees. 7 . The COUNTY shall furnish and supply all necessary labor, supervision, equipment, communication facilities and dispatching, and supplies necessary to provide services pursuant to this Agreement. 8. All Deputy Sheriffs, clerks, dispatchers and all other . COUNTY personnel performing duties pursuant to this Agreement shall at all times be considered employees of the COUNTY for all purposes. II. ASSUMPTION OF LIABILITIES/INSURANCE l. The MUNICIPALITY shall not be called upon to assume any liability for the direct payment of any salaries, wages, or other compensation to any COUNTY personnel performing services hereunder for said MUNICIPALITY, and the COUNTY hereby assumes said liabilities. 2 . The MUNICIPALITY shall not be liable for compensation or indemnity to any COUNTY employee for injury or sickness arising out of this employment, and the COUNTY hereby agrees to hold harmless the MUNICIPALITY against any such claim. 3 . The MUNICIPALITY, its officers and employees, shall not be deemed to assume any liability for the intentional or negligent acts of the COUNTY or the COUNTY'S employees performing services pursuant to this Agreement, and the COUNTY shall hold the MUNICIPALITY, its officers and employees harmless from and shall defend the MUNICIPALITY, its officers and employees, against any claim for damages arising out of the COUNTY'S performance of this Agreement. . -2- 4 . The COUNTY, its officers and employees shall not be deemed to assume any liability for intentional or negligent acts of . the MUNICIPALITY or of any officer, agent or employee thereof, and the MUNICIPALITY shall hold the COUNTY and its officers and employees harmless from, and shall defend the COUNTy and its officers and employees against any claim for damages arising out of the MUNICIPALITY'S performance of this Agreement. 5. The COUNTY agrees to maintain, during the term of this Agreement, automobile, general liability, workers' compensation and professional liability insurance in amounts deemed appropriate by the COUNTY through its Risk Manager. The COUNTY shall name the MUNICIPALITY as an additional insured on these policies except for the workers' compensation policy. The MUNICIPALITY agrees to pay, as a part of the actual cost as provided in Section IV below, a pro rata share of insurance costs. The COUNTY may elect to self-insure all or any portion of these risks. I f the COUNTY cannot obtain insurance and/or elects to self-insure, the MUNICIPALITY shall pay a pro rata share of the cost of self-insurance. Insurance costs as they relate to insurance coverage shall include premiums and deductibles. Cost of self insurance shall include reserves, claims and damage payments and administrative costs required to maintain self insurance. III. TERM OF AGREEMENT/TERMINATION . 1. This Agreement shall commence January 1, 1991, and shall be in effect until December 31, 1991, unless otherwise extended pursuant to the provisions of subparagraph 4 of Article IV of this Agreement. 2 . Either party may terminate this Agreement upon ninety (90 ) days' written notice to the other party. 3 . If the COUNTY obtains automobile, general liability, workers' compensation or professional liability insurance pursuant to Section II ( 5 ) , and the COUNTY hereinafter receives notice of cancellation, of non-renewal of insurance or of a material change to coverage, the COUNTY may terminate this Agreement upon thirty (30 ) days' written notice to the MUNICIPALITY. 4 . Notice to the COUNTY shall be given to the County Executive Director and Notice to the MUNICIPALITY shall be given to the Chief Executive Officer and/or City Attorney. IV. PAYMENT 1. The MUNICIPALITY agrees to pay the COUNTY the actual cost of providing all services covered by this Agreement. Actual . cost shall mean the MUNICIPALITY'S pro rata share of the COUNTY'S total cost of providing patrol and police -3- -------- ------------------- ---------- protection services to the MUNICIPALITIES with which the COUNTY has Agreements for 1991, including, but not limited to the following: salaries of employees engaged in leave;. performing said services, including vacation and sick mileage; uniforms; public employees retirement contributions; workers' compensation, automobile, general liability and police professional liability insurance costs or the cost of self insurance; general overhead, including indirect expenses and supplies, radio unit expense, health and welfare expense. Costs as used herein shall not include items of expense attributable to services or facilities normally provided or available to all cities within the COUNTY as part of the COUNTY'S obligation to enforce State law. Computation of actual costs hereunder shall be made by the Ramsey COUNTY Budgeting and Accounting Division based on information provided by the Sheriff. 2. The COUNTY shall bill the MUNICIPALITY on a monthly basis in an amount equal to one-twelfth (1/12) of the 1991 Budget Estimate. The MUNICIPALITY shall pay the COUNTY within thirty (30 ) days of receipt of the monthly statement. At the close of the contract year, the COUNTY will reconcile the 1991 Budget Estimate and 1991 actual costs and shall either give a credit to the MUNICIPALITY or bill the MUNICIPALITY for additional costs in excess of the Budget Estimate. 3. The 1991 Budget Estimate is attached hereto and incorporated herein by reference as Exhibit A. Attached to the 1991 Budget Estimate is the summary of the 1991 law enforcement ... contract cities phase-in plan. This plan phases in the old budget formula with the new District Patrol Plan. Should this contract be extended as provided in subparagraph 4 of this Article IV, 1992 subsequent budget estimates for law enforcement services will be prepared on the District Patrol Plan format as provided in Exhibit A. The phase-in plan is only to be used for calendar year 1991. 4 . An estimate of the costs for 1992 shall be furnished using the District plan format by the COUNTY to the MUNICIPALITY no later than July 1, 1991. Said estimate shall be for the limited purpose of better enabling the MUNICIPALITY to estimate its budget. It is understood by the parties to this Agreement that said estimate shall in no way prevent the COUNTY from charging its actual costs. If MUNICIPALITY evidences its acceptance of said 1992 Budget Estimate in writing prior to November 30, 1991, this contract shall be extended through December 31, 1992. V. GENERAL PROVISIONS 1. It is understood that prosecutions for violations of ordinance or state statutes, together with disposition of all fines collected pursuant thereto, shall be in accordance with the Ramsey County Municipal Court Act, Minnesota . Statutes, Chapter 488A. -4- ---------- 2. Should any dispute occu~ between the pa~ties a~ising out of . o~ ~elated to this Ag~eement, o~ thei~ ~ights and ~esponsibili ties to each othe~, the pa~ties ag~ee to submit the matte~ to mediation. The mediation shall be conducted by a mediato~ mutually ag~eed upon by the pa~ties. The pa~ties shall attempt in good faith to ~esolve the dispute by mediation. Howeve~, if they fail to do so afte~ a ~easonable pe~iod of time, not to exceed 30 days afte~ w~itten notice by one pa~ty to the othe~ of the dispute, the pa~ties may pu~sue othe~ ~emedies to enfo~ce thei ~ rights. 3. The Ramsey County She~iff's Office shall submit to the MUNICIPALITY monthly activity ~epo~ts detailing the activities of the sheriff's office within the MUNICIPALITY. Said ~epo~ts shall contain at least the numbe~ of calls answe~ed and the numbe~ of tickets issued. 4. Any a1te~ations, va~iations, modifications, o~ waive~s of p~ovisions of this Ag~eement shall only be valid when they have been ~educed to w~iting, signed by autho~ized ~ep~esentatives of the COUNTY and the MUNICIPALITY and attached to the o~iginal of this Ag~eement. IN WITNESS WHEREOF, the City of A~den Hills, by ~esolution duly adopted by its Gove~ning Body, has caused this Ag~eement to be . signed by its Mayo~ and Cle~k Administ~ato~ and the seal of the MUNICIPALITY to be affixed he~eto on the day of , 19 , and the County of Ramsey by ~esolution of its Boa~d of COUNTY Commissione~s, has caused these p~esents to be subsc~ibed by the Chai~ and Executive Sec~eta~y of said Boa~d and the seal of said Boa~d to be affixed the~eto and attested by the said Boa~d on the day of , 19 . COUNTY OF ORAMSEY CITY OF ARDEN HILLS By: By: Hal No~ga~d, Chai~ Boa~d of County Commissione~s Its: Mayo~ . -5- By: By: Bonnie Jackelen, Chief Clerk Board of County Commissioners Its: Clerk/Administrator . RECOMMENDED APPROVAL: Charles Zacharias Sheriff of Ramsey County APPROVED AS TO FORM: Assistant Ramsey County Attorney INSURANCE APPROVED: Risk Manager Revenue Estimated: $ Account No. Budgeting & Accounting . . -6- . DISTRICT PATROL 1991 BUDGET ESTIMATE FOR LAY ENFORCEMENT SERVICES Arden Hills Patrol Deputies $385,113 Investigation Deputy 9,403 Crime Prevention Deputy 4,498 Mileage Charge 31,467 Radio Charge 13, 85~ $444,340 Gem Lake Patrol Deputies $ 36,104 Investigation Deputy 1,137 Crime Prevention Deputy 185 Mileage Charge 2,950 Radio Charge 1,667 $ 42,043 Lauderdale . Patrol Deputies $172,438 Investigation Deputy 2,318 Crime Prevention Deputy 1,140 Mileage Charge 8,800 Radio Charge 3,402 $188,098 Little Canada Patrol Deputies $385,113 Investigation Deputy 13,045 Crime Prevention Deputy 4,243 Mileage Charge 31,467 Radio Charge 19,225 $453,093 North Oaks Patrol Deputies $224,649 Inves tiga tion Depu ty, 3,429 Crime Prevention Deputy 1,530 .Mileage Charge 18,355 Radio Charge 5,069 $253,032 . Rev. 9-20-90 -1- I . Shlireview Patrol Deputies $706,041 Investigation Deputy 17,229 Crime Prevention Deputy 11,209 Mileage Charge 57,689 Radio Charge 25,389 $817 ,557 Vadnais Heights Patrol Deputies $332,962 Investigation Deputy 10,112 Crime Prevention Deputy 4,535 Mileage Charge 27,206 Radio Charge 14,885 $389,700 White Bear Township Patrol Deputies $240,696 Investigation Deputy 6,136 Crime Prevention Deputy 4,067 . Mileage Charge 19,666 Radio Charge 9,041 $279,606 $2,867,469 . Rev. 9-20-90 -2- . 1991 BUDGET ESTIMATE ACCORDING TO ASSIGNMENT OF PATROL DEPUTIES Salaries: 36 Patrol Deputies: $1,389,420 2 Sergeants: 89,189 2 Clerk Typist Ill's: 48,873 $1,527,482 Salary increase - 4% of salaries: 61,099 Overtime Pay - 4% of salaries (sworn only): 61,510 PERA/FICA - 12% of salaries: 198,011 Workers Compensation - $3,037/sworn/yr. $ 5001 ci vilian/yr: 116,406 Police Liability Insurance - $563/sworn/yr: 21,394 Health, Dental & Life Ins.-$2,975/employee/yr: 119,000 Uniform Allowance - $490/sworn/yr: 18,620 Overhead Charge - $8,989.85/employee/yr: 359,594 Total Estimate: $2,483,116 $2,483,116 ~ 36 Patrol Deputies = $68,975.44 . ESTIMATED COST BASED ON DEPUTY SHERIFFS ASSIGNED TO THE CITIES (See page 4) Patrol Estimated Ci ty Deputies Assigned Cost Arden Hills 5.583336 $ 385,113 Gem Lake .523437 36,104 Lauderdale 2.500000 172,438 Li t tle Canada 5.583336 385, 113 North Oaks 3.256946 224,649 Shoreview 10.236116 706,041 Vadnais Heights 4.827260 332,962 White Bear Township 3.489585 240,696 36.000016 $2,483,116 . 8-24-90 -3- -----.- -- - ----.--.- Assignment of Patrol Deputies to the Contract Cities Arden Hills Days: 1. 861112 All deputies patrolling the Arden . Afternoons: 1. 861112 Hills area exclusively. Midnights: 1. 861112 Total: 5.583336 Gem Lake Days: .174479 (.174479 from Vadnais Heights) Afternoons: .174479 (.174479 from Vadnais Heights) Midnights: .174479 (.174479 from Vadnais Heights) Total: .523437 Lauderdale Total: 2.500000 Calls for service answered by the County when 2462 is not scheduled. Little Canada Days: 1. 861112 All deputies patrolling the Little Afternoons: 1.861112 Canada area exclusively. Midnights: 1.861112 Total: 5.583336 North Oaks Days: .930556 (.465278 from Shoreview, .232639 from Vad Hgts., & .232639 from WBT) Af ternoons: 1. 861112 Midnights: .465278 (.465278 from Shoreview) Total: 3.256946 . Shoreview Days: 1.861112 + 1.395834 (.465278 to North Oaks) Afternoons: 1.861112 + 1.861112 Midnights: 1.861112 + 1.395834 (.465278 to North Oaks) Total: 10.236116 Vadnais. Heights Days: 1. 453994 (.174479 to Gem Lake & .232639 to No Oaks) Afternoons: 1. 686633 (.174479 to Gem Lake) Midnights: 1. 686633 (.17449 to Gem Lake) Total: 4.827260 White Bear Township Days: 1. 628473 (.232639 to North Oaks) Afternoons: 1. 861112 Midnights: - Calls for service answered by the County Total: 3.489585 on the midnight shift. Total Patrol Deputies: 36 8/24/90 -4- . -.--- ~' 1991 Budget Estimate for Deputy Sheriff- Crime Prevention . (July 1 - December 31) Salary: 1/2 Deputy Sheriff's: $19,298 Salary Increase - 4.00% of Salaries: 772 Overtime Pay - 4.00% of Salaries: 803 PERA: 12% of Salaries: 2,505 Workman's Compensation - approx $3,037/deputy/year 1,519 Police Liability Insurance - approx $563/deputy/yr: 282 Health, Dental & Life Ins. - approx $2,975/deputy/yr 1,488 UniformcAllowance - $490/deputy/yr: 245 Overhead Charge - $8,989.85/deputy/year: 4,495 TOTAL ESTIMATE: $31,407 Estimated Cost to the Cities Based on a Population Index CITIES POPULATION INDEX Estimated Cost . Arden Hills 9,667 14.32 $4,498 Gem Lake 397 .59 185 Lauderdale 2,455 3.63 1,140 Little Canada 9,119 13.51 4,243 North Oaks 3,287 4.87 1,530 Shoreview 24,087 35.69 11 , 209 Vadnais Heights 9,749 14.44 4,535 White Bear Township 8,739 12.95 4,067 -- TOTALS: 67,500 100.00 $31,407 . 8/24/90 -5- ---- - 1991 Budget Estimate for Deputy Sheriff-Investigator '< Salary: 1 Deputy Sheriff: $38,595 . Salary Increase - 4.00% of Salaries: 1,544 Overtime Pay - 4.00% of Salaries: 1,606 PERA: 12% of Salaries: 5,009 Vorkmen's Compensation - Approx. $3,037/deputy/yr: 3,037 Police Liability Insurance - Approx. $563/deputy/yr: 563 Health, Dental & Life Ins. - Approx. $2,975/deputy/yr: 2,975 Uniform Allowance - $490/deputy/yr: 490 Overhead Charge - $8,989.85/deputy/yr: 8,990 TOTAL ESTIMATE: $62,809 Estimated Cost to the Cities Based on 1989 Events Investigated CITIES EVENTS INDEX Estimated Cost . Arden Hills $9,403 3,284 14.97 Gem Lake 397 1.81 1,137 Lauderdale 809 3.69 2,318 Li tt Ie Canada 4,558 20.77 13,045 North Oaks 1,199 5.46 3,429 Shoreview 6,020 27.43 17,229 Vadnais Heights 3,532 16.10 10,112 Vhite Bear Township 2,143 9.77 6,136 TOTALS: 21,942 100.00 $62,809 8/24/90 -6- . - ---- --..------------ ____nou__ . Mileage Charge Cost is based on an estimated 472,000 miles patrolled a year at $.40 per mile, or $188,800 for the year. Cost is distributed according to the number of Patrol Deputies assigned to each city. Therefore, $188,800 - 33.50 Patrol Deputies = $5,635.82/deputy. ESTIMATED COST BASED ON DEPUTY SHERIFFS ASSIGNED TO THE CITIES (see page 4) Patrol Estimated CITY Deputies Assigned Cost - Arden Hills 5.583336 $31,467 Gem Lake .523437 2,950 Li t tle Canada 5.583336 31,467 North Oaks 3.256946 18,355 Shoreview 10.236116 57,689 Vadnais Heights 4.827260 27,206 White Bear Township 3.489585 19,666 . TOTALS 33.500016 $188,800 NOTE: The City of Lauderdale uses a County vehicle and reimburses the County at $.40/mile for actual miles dri ven. They do not pay into the contract cities vehicle operation and replacement fund. Therefore, an estimated 22,000 miles per year, or $8,800, does not appear in the above cost estimate. . Rev. 9/20/90 -7- 1991 BUDGET ESTIMATE FOR RADIO SERVICE The Radio Service Charge is based on sixteen (16) Radio Dispatchers and one (1) Communications Supervisor. Ten (10) dispatchers are needed to provide 24 hour/day radio communication service to the Sheriff's County Patrol. The . remaining six (6) dispatchers provide the necessary radio service to the Radio Users. The Communications Supervior is responsible for the operation of the Radio Communications Center. RADIO SERVICE COST ESTIMATE Salaries .1 Communication Supervisor $44,900 5 Radio Dispatcher II's (inc. differential) 154,379 11 Radio Dispatcher I's (inc. differential) 271,400 Total Salaries $470,679 Estimated Salary Increase - 4.00% 18,827 PERA - 4.48% of salaries 21,930 FICA - 7.51% of salaries 36,762 Health, Dental, Life Ins.- $2,975/person 50,575 Total Personnel Cost $598,773 Other Services, Charges, and Supplies . Data Processing Charge ($175/mo for Incident Reporting) $2,100 Radio Parts, Repairs, & Supplies 7,500 Rental Space for Antenna 480 Total Other Service, Charges & Supplies: $ 10,080 TOTAL ESTIMATE FOR RADIO SERVICE: $608,853 PRO-RATED SHARE BETIlEEN SHERIFF & RADIO USERS Sheriff's Use: 10/16 of $608,853 = $380,533 Radio Users : 6/16 of $608,853 = $228,320 TOTAL $608,853 REV: July 19, 1990 . -8- &IDIO USERS --- . Cost is pro-rated based on the 1989 Radio Calls for Service for the eight (8) contract cities, Mounds View, New Brighton and Roseville (includes Falcon Heights). 1989 Calls Estimated Cost Eight (8) Contract Cities for Service Index (Index x $228,320 Arden Hills 3,284 6.07 13,859 Gem Lake 397 .73 1,667 Lauderdale 809 1.49 3,402 Lit t Ie Canada 4,558 8.42 19,225 North Oaks 1,199 2.22 5,069 Shoreview 6,020 11.12 25,389 Vadnais Heights 3,532 6.52 14,885 White Bear Township 2,143 3.96 ~041 SUBTOTAL: 21, 942 40.53 $92,537 . Other Agencies Mounds View 6,359 11. 75 26,828 New Brighton 8,041 14.85 33,906 Roseville (includes Falcon Hgts) 17,794 32.87 75,049 SUBTOTAL: 32,194 59.47 $135,783 GRAND TOTAL: 54,136 100.00 $228,320 REV: July 19,1990 . -9- ---- - 1991 ESTIMATED OVERHEAD COST 1- Patrol-Supervisory Support Share of Salaries: . Division Commander: $ 60,108 Lieutenant's (3): 148,285 Sergeants's (4): 174,376 $382,769 1991 Salary Increase: + 4.00% $398,080 Pro rata Share: x41. 71% $166,039 Fringe Benefi t: + 19.45% * Total for Patrol-Supervisory Support................."...$198,334 NOTE: Pro rata share is based on a total of 99.5 Patrol employees of which 41.5, or 41.71%, work directly for the eight(8) Contract Cities. 2. Administration- Central Support Share of Salaries: Director of Administration: 52,092 Account Clerk II: 28,032 Payroll Clerk III: 25,344 Clerk Typist III: 23,816 $129,284 1991 Salary Increase: + 4.00% . $134,455 Pro rata Share: x 14.64% $19,684 Fringe Benefi t: +19.454% * Total for Administration - Central Support...",..........$ 23,513 NOTE: Pro rata share is based on a total of 283.5 department employees of which 41,S, or 14.64%, work directly for the eight (8) Contract Cities. 3. Administration-Training Support Share of Salaries: Deputy Sheriff's (2): $77,751 1991 Salary Increase: +4.00% $80,861 1991 Overtime Pay: + 4.00% $84,095 Pro rata Share: x 16.70% $14,044 Fringe Benefit: +19.45% -.- * Total for Training Support....,."........................$ 16,775 NOTE: Pro rata share is based on a total of . 236.5 sworn department personnel of which 39.5, or 16.70%, work directly for the eight (8) Contract Cities. REV: July 19, 1990 -10- 1991 Estimated Overhead Charge continued...... . 4. Other Services/Charges & Supplies A. Patrol Division: 1. Postage $ 650 2. Telephone 60,582 3. Printing and Stationary 8,000 4. Fire & Extended Ins. Cov. 1,519 5. Gas 8,964 6. Electricity 14,181 7. Water 195 8. Building & Structure Rep. 25,000 9. Equipment & Machinery Rep. 6,160 10. Painting & Decorating 1,500 11. Laundry & Sanitation Servo 420 12. Rubbish Removal 1,980 13. Assessments 125 14.' Microfilm Processing 7,695 15. Investigation Fees 15,000 (excludes Crime Lab) 16. Office Supplies 5,900 17. Custodial Supplies 3,500 18. Identification Supplies 7,600 19. First Aid Supplies 4,900 20. Building & MatI's & Supplies 1,700 $175,571 . $175,571 x 41. 71% (41.5 of 99.5 patrol employees): $73,231 B. Administration Division: 1. Law Enforcement Supplies: 11,100 2. Firearm Supplies: 22,550 $33,650 $33,650 x 16.70% (39.5 of 236.5 sworn employees): $5,620 * Total Other Services/Charges & Supplies...."...,.."...........$78,8S1 . Rev: July 19, 1990 -11- --------.----.- 5. Indirect Costs from the 1990 County-Vide Central Services Cost Allocation elan. FULL *LESS* VARIABLE . Central Service Overhead COST FIXED COST COST Personnel 21,018 1,450 19,568 Affirmative Action 2,744 187 2,557 ExecutiveDirector 18,636 10,975 7,661 Risk Management 5,520 213 5,307 Budgeting & Accounting 16,220 1,497 14,723 Tax/Rec/Revenue 399 69 330 Bd of County Comm 12,539 12,539 0 Building Use Charge 9,426 9,426 0 Other Expenditures 7,766 2,306 5,460 Subtotal: $94,268 $38,662 $55,606 Total For Indirect Costs.....,....",..,..,........,......,........... .$55,606 (* See NOTE on attached pages 13 & 14) TOTAL ESTIMATED OVERHEAD COST FOR 1991:.............. ... ....... ...$373,079 $373,079 + 41.5 employees = $8,989.85 per employee . -- BREAKDOW OF SHERIFF FRINGE BENEFITS 1991 Estimated Law Enforcement Contract Cities Salaries: $1,675,900 1991 Estimated Fringe Benefits: % of Salaries PERA + FICA $201,736 12.04 Insurances 124,237 7.41 TOTALS: $325,973 19.45 . Rev. July 27, 1990 -12- ----.-- CENTRAL SERVICE OVERHEAD FIXED COSTS . Personnel: . Office Rental 87,840 Equipment Use 3,823 County Board 6,762 Executive Director(Board Support Portion) 5,389 103,814 Total Personnel costs allocated: 1,505,456 103,814/1,505,456 ~ 6.90% 21,018 x 6.9% ~ 1,450 Affirmative Action: Office Rental 10,101 Equipment Use 744 County Board 1,113 Executive Director(Board Support portion) 887 12,845 Total Affirmative Action costs allocated: 188,682 12,845/188.682 ~ 6.81% 2,744 x 6.81% ~ 187 . Cty Admin Executive Director: Portion Building Use 2,563 x 44% 1,128 Equipment Use 10,711 x 44% 4,713 Building Operations 114,458 x 44% 50,362 County Board 5,393 x 44% 2,373 58,576 Total Executive Director - county Admin. costs allocated: 587,164 58,576/587,164 ~ 9.98% 8,510 x 9.98% ~ 849 General Government 10,126 10,975 Risk Management: Office Rental 20,225 Equipment Use 2,047 county Board 1,883 Executive Director(Board Support Portion) 1,537 25,692 Total Risk Management costs allocated: 664,835 . 25,692/664,835 ~ 3.86% 5,520 x 3.86% ~ 213 July 27, 1990 -13- ------- Budgeting and Accounting: '" Building Use 3,855 Equipment Use 7,697 Building Operations 171,322 . County Board 6,249 Executive Director(Board Support portion) 1,537 190,660 Total Budget and Accounting costs allocated: 2,066,190 190,660/2,066,190 = 9.23% 16,220 x 9.23% = 1,497 Taxation & Records - Revenue: Equipment Use 19,015 County Board 10,015 Executive Director(Board Support Portion) 8,181 Taxation & Records - Administration 292,978 330,189 Total Tax & Records- Rev costs allocated: 1,907,266 330,189/1,907,266 = 17.31% 399 x 17.31% = 69 County Board . Gerneral Government 12,539 Building Use Charge: 9,426 Other Expenditures (Dues Expense and Salary Survey Only): 4,442 x 51. 91% = 2,306 $38,662 NOTE: Cost items in the Overhead Cost section of the 1991 Budget estimate have been reviewed. We have tried to segregate the costs into fixed and variable costs. For fixed costs we have selected cost items suc.~ as building rental, building use, and general government costs included in the indirect costs. July 27, 1990 . -14- " . COST SUMMARY VADNAIS HEIGHTS vs ST PAUL WATER DEPARTMENT 1. Patrol Deputies $332,962 13.409X of $2,483,116 2. Investigation Deputy 10,112 16.10% of $62,809 3. Crime Prevention Deputy 4,535 14.44% of $31,407 4. Mileage Charge 27,206 14.41% of $188,800 5. Radio Charge 14,885 $389,700 COST BRRAKDOIIN 1. Patrol Deputies . Vadnais Heights - 11.329% or $281,313 \.later D.ept. - 2.080% 0): ~,649 $332,962 2. Investigation Deputy Vadnais Heights - 14.02% or $ 8,806 \.later Dept. - 2.08% or 1,306 $ 10,112 3. Crime Prevention Deputy Vadnais Heights - 12.36% or $ 3,882 \.la ter Dept. - 2.08% or 653 $ 4,535 4. Mileage Charge Vadnais Heights - 12.33% or $ 23,279 \.later Dept. - 2.08% or 3,927 $ 27,206 5. Radio Charge (based on Patrol Deputies) Vadnais Heights 13.41 ~ 11.33 - 84.49% or $ 12,576 100 X . Water Dept. 13.41 ~ 2.08 - 15.51% or 2,309 100 x $ 14,885 $389,700 Rev. 9-20-90 -15- '. . SUMMARY VADNAIS HEIGHTS ST. PAUL VATER DEPT. 1- Patrol Deputies: $281,313 $ 51,649 2. Investigation Deputy: 8,806 1,306 3. Crime Prevention Deputy: 3,882 653 4. Mileage Charge: 23,279 3,927 5. Radio Charge: 12,576 2,309 TOTALS: $329,856 $ 59,844 . . 9-20-90 -16- . 1991 BUDGET ESTIMATE FOR LAV ENFORCEMENT SERVICES (Using Area, Population, & Events Inv~stigated Formula) . Arden Hills - (includes Deputy/Sergeant Index & Radio Service): $436,446 Lauderdale (includes Deputy/Sergeant Index & Radio Service): $176,808 6 - Contract Cities Gem Lake 6-Contract Cities: $25,260 5-Contract Cities: 11,275 Sergeant/Crime Prevo Deputy 2,928 Investigation Deputy 1,251 Additional 8-Hour Squad: 989 Radio Charge: 1,667 $43,370 Little Canada 6-Contract Cities: $239,627 5-Contract Cities: 105,128 Sergeant/Crime Prevo Deputy 27,182 Investigation Deputy 14,345 Additional 8-Hour Squad: 9,385 Radio Charge: 19,225 $414,892 North Oaks 6-Contract Cities: $148,524 5-Contract Cities: 67,545 . Sergeant/Crime Prevo Deputy 17,380 Investigation Deputy 3,775 Additional 8-Hour Squad: 5,817 Direct Charge from 8-Hour Squad: 27 , 031 Radio Charge: 5,069 $275,141 Shoreview 6-Contract Cities: $488,226 5-Contract Cities: 216,742 Sergeant/Crime Prevo Deputy 55,879 Investigation Deputy: 18,950 Additional 8-Hour Squad: 19,122 Radio Charge: 25,389 $824,308 Vadnais Heights 6-Contract Cities: $256,605 5-Contract Cities: 114,137 Sergeant/Crime Prevo Deputy 29,440 Investigation Deputy 11,119 Additional 8-Hour Squad 10,050 Radio Charge: 14,885 $436,236 Vhite Bear Township 6-Contract Cities: $222,097 Sergeant/Crime Prevo Deputy 16,124 Investigation Deputy 4,307 . Additional 8-Hour Squad: 8,699 Radio Charge: 9,04~ $260,268 TOTAL BUDGET ESTIMATE $2,867,469 Rev: Sept. 20, 1990 -1- 1991 . Cost Breakdown Estimate 6 Contract Cities - - 2 Shifts Per Day - . Salaries: 19-1/2 Deputies (includes night differential): 752,603 Salary Increase - 4.00% of Salaries: 30,104 Overtime Pay - 4.00% of Salaries: 31,308 PERA: 12% of Salaries: 97,682 Mileage: $.40/mile at approximately 287,900 mi/yr: 115,160 Workmen's Compensation - Approximately $3,037/deputy/yr: 59,222 Police Liability Insurance - Approximately $563/deputy/yr: 10,979 Health, Dental & Life Insurances - Approx. $2,975/deputy/yr: 58,013 Uniform Allowance - $490/deputy/yr: 9,555 Overhead Charge - $8,989.85/deputy/year: 175,302 Pro-rated Share of Clerk Typist Ill's 40,411 TOTAL ESTIMATE $1,380,339 . Pro-rated Based on Deputy Sheriff Budget Index (See Page 3) CITIES COMBINED INDEX ESTIMATED COST Gem Lake 1.83 $25,260 Li ttle Canada 17.36 239,627 North Oaks 10.76 148,524 Shoreview 35.37 488,226 Vadnais Heights 18.59 256,605 White Bear Township 16.09 222,097 100.00% $1,380,339 . Rev: Sept 20, 1990 -2- 1991 Deputy Sheriff Budget Index -6 Contract Cities- . The following index is the adjusted index for determining the Law Enforcement Contract Service Cost. Figures are based on the April 1, 1990 population figure provided by the Metropolitan Council. AREA. CITIES ACRES - INDEX 33.33% Gem Lake - 2':56 .85 723 Little Canada 2,843 10.06 3.35 North Oaks 5,548 19.63 6.54 Shoreview 8,162 28.89 9.63 Vadnais Heights 5,192 18.38 6.13 ~hite Bear Township 5,788 20.48 6.83 TOTALS 28,256 100.00 33.33% POPULATION CITIES POPULATION INDEX 33.33% Gem Lake 397 ----:n .24 Li tt Ie Canada 9,119 16.47 5.49 North Oaks 3,287 5.93 1. 98 Shoreview 24,087 43.50 14.50 Vadnais Heights 9,749 17.60 5.86 ~hite Bear Township 8,739 15.78 5.26 TOTALS: 55,378 100.00 33.33% . EVENTS INVESTIGATED (1989) CITIES EVENT INV. INDEX 33.34% Gem Lake ~97- 2.22 .74 Little Canada 4,558 25.54 8.52 North Oaks 1,199 6.72 2.24 Shoreview 6,020 33.73 11.24 Vadnais Heights 3,532 19.79 6.60 ~hite Bear Township 2,143 12.00 4.00 TOTALS: 17,849 100.00 33.34% COMBINED INDEX CITIES 100.00% Gem Lake 1.83 Li t tle Canada 17.36 North O"ks 10.76 Shoreview 35.37 Vadnais Heights 18.59 ~hite Bear Township 16.09 TOTAL: 100.00 . Rev: July 17, 1990 -3- 1991 Cost Breakdown Estimate - 5 Contract Cities - . - 1 Shifts Per Day - Salari es : 7-1/4 Deputies (includes night differential): $279,814 Salary Increase - 4.00% of Salaries: 11,193 Overtime Pay - 4.00% of Salaries: 11,640 PERA: 12% of Salaries: 36,318 Mileage: $.40/mile at approximately $111,100 mi/yr: 44,440 Workmen's Compensation - Approximately $3,037/deputy/yr: 22,018 Police Liability Insurance - Approximately $563/deputy/yr: 4,082 Health, Dental & Life Insurances - Approx. $2,975/deputy/yr: 21,569 Uniform Allowance - $490/deputy/yr: 3,553 Overhead Charge - $8,989.85/deputy/year: 65,176 Pro-rated Share of Clerk Typist III's 15,024 . TOTAL ESTIMATE: $514,827 Pro-rated Based on Deputy Sheriff Budget Index (See Page 5) CITIES COMBINED INDEX ESTIMATED COST Gem Lake 2.19 $11,275 Little Canada 20.42 105,128 North Oaks 13.12 67,545 Shoreview 42.10 216,742 Vadnais Heights 22.17 114,137 100.00% $514,827 Rev: Sept 20, 1990 -4- . 1991 Deputy Sheriff Budget Index - 5 Contract Cities - . The following index is the adjusted index for determining the Law Enforcement Contract Service Cost. Pigures are based on the April 1, 1989 population figure provided by the Metropolitan Council. AREA - CITIES ACRES INDEX 33.33% Gem Lake ---n3 3.22 1.07 Li t t Ie Canada 2,843 12.65 4.22 North Oaks 5,548 24.69 8.23 Shoreview 8,162 36.33 12.11 Vadnais Heights 5,192 23.11 7.70 totals 22,468 100.00 33.33% POPULATION CITIES POPULATION INDEX 33.33% Gem Lake 397 .85 .28 Little Canada 9,119 19.55 6.52 North Oaks 3,287 7.05 2.35 Shoreview 24,087 51. 65 17.21 Vadnais Heights 9,749 20.90 6.97 TOTALS: 46,639 100.00 33.33% . EVENTS INVESTIGATED (1989) CITIES EVENT INV. INDEX 33.34% Gem Lake 397 2.53 .84 Li t tIe Canada 4,558 29.02 9.68 North Oaks 1,199 7.63 2.54 Shoreview 6,020 38.33 12.78 Vadnais Heights 3,532 22.49 7.50 TOTALS: 15,706 100.00 33.34% COMBINED INDEX CITIES 100.00% Gem Lake 2.19 Little Canada 20.42 North Oaks 13.12 Shoreview 42.10 Vadnais Heights 22.17 TOTAL: 100.00 . 18-Apr-1990 Wed 16:10 -5- 1991 Personnel Costs ?hared By All eight (8) Cities SERGEANTS . Salaries: 2 Sergeants (includes night differential): 89,189 Salary Increase - 4.00% of Salaries: 3,568 Overtime Pay - 4.00% of Salaries: 3,710 PERA: 12% of Salaries: 11,576 Workmen's Compensation - Approx. $3,037/deputy/yr: 6,074 Police Liability Insurance - Appr0x. $563/deputy/yr: 1,126 Health, Dental & Life Ins. -. Approx. $2,975/deputy/yr: 5,950 Uniform Allowance - $490/deputy/yr: 980 Overhead Charge - $8,989.85/deputy/year: 17,980 Pro-rated Share of Clerk Typist III's 4,145 TOTAL ESTIMATE: $144,298 DEPUTY SHERIFF CRIME PREVENTION (July 1 - December 31) Salary: 1/2 Deputy Sheriff's (includes night diff.): 19,297 Salary Increase - 4.00% of Salaries: 772 Overtime Pay - 4.00% of Salaries: 803 PERA: 12% of Salaries: .2,505 Workmah's Compensation - approx $3,037/deputy/year 1,519 Police Liability Insurance - approx $563/deputy/yr: 282 Health, Dental & Life Ins. - approx $2,975/deputy/yr 1,488 Uniform Allowance - $490/deputy/yr: 245 . Overhead Charge - $8,989.85/deputy/year.: 4,495 Pro-rated Share of Clerk Typist III's 1,036 TOTAL ESTIMATE: $32,442 GRAND TOTAL: $176,740 Total Cost of $176,740 7 3 Shifts = $58,913.33 per shift. Cities Combined Index and Cost Based on Number of Shifts Provided Per Day (Refer to Pages 7-9) CITY 8-CITIES COST 7-CITIES COST 6-CITIES COST TOTAL Ardeh Hills 13.81 $ 8,136 14.21 $ 8,371 16.46 $ 9,697 $26,204 Gem Lakes 1.54 907 1.59 937 1.84 1,084 2,928 Lauderdale 2.72 1,603 ---- --. -- ----- 1,603 Li t tle Canada 14.34 8,448 14.81 8,725 )6.99 10,009 27,182 North Oaks 9.13 5,379 9.31 5,485 11. 06 6,516 17,380 Shoreview 29.43 17,338 30.29 17,845 35.13 20,696 55,879 Vadnais Hgts 15.51 9,138 15.94 9,391 18.52 10,911 29,440 WBTownship 13.52 7,965 13.85 8,159 ----- ------ 16,124 - TOTAL: 100.00% $58,914 100.00 $58,913 100.00 $58,913 $176,740 . Rev: Sept. 20, 1990 -6- 1991 Deputy Sheriff Budget Index -8 Contract Cities- . The following index is the adjusted index for determining the Law Enforcement Contract Service Cost. Figures are based on the April 1, 1990 population figure provided by the Metropolitan Council. AREA - CITIES ACRES INDEX 33.33% Arden Hills(excl. Arsenal) 3,944 12.15 4.05 Gem Lake 723 2.23 .74 Lauderdale 276 .85 .28 Li t tIe Canada 2,843 8.75 2.92 North Oaks 5,548 17.08 5.69 Shoreview 8,162 25.13 8.38 Vadnais Heights 5,192 15.99 5.33 White Bear Township 5,788 17.82 5.94 TOTALS 32,476 100.00 33.33% POPULATION CITIES POPULATION INDEX 33.33% Arden Hills 9,667 14.32 4.77 Gem Lake 397 .59 .20 Lauderdale 2,455 3.63 1. 21 Little Canada 9,119 13.51 4.50 North Oaks 3,287 4.87 1. 62 Shoreview 24,087 35.69 11.90 . Vadnais Heights 9,749 14.44 4.81 White Bear Township 8,739 12.95 4.32 TOTALS: 67,500 100.00 33.33% EVENTS INVESTIGATED (1989) CITIES EVENT INV. INDEX 33.34% Arden Hills 3,284 14.97 4.99 Gem Lake 397 1.81 .60 Lauderdale 809 3.69 1. 23 Little Canada 4,558 20.77 6.92 North Oaks 1,199 5.46 1.82 Shoreview 6,020 27.43 9.15 Vadnais Heights 3,532 16.10 5.37 White Bear Township 2,143 9.77 3.26 TOTALS: 21,942 100.00 33.34% COMBINED INDEX CITIES 100.00% Arden Hills 13.81 Gem Lake 1.54 Lauderdale 2.72 Little Canada 14.34 North Oaks 9.13 Shoreview 29.43 . Vadnais Heights 15.51 White Bear Township 13.52 TOTAL: 100.00 REV: July 17, 1990 -7- -------..- ---------------- 1991 Deputy Sheriff Budget Index -7 Contract Cities- The following index is the adjusted index for determining the Law Enforcement . Contract Service Cost. Figures are based on the April 1, 1990 population figure provided by the Metropolitan Council. AREA - CITIES ACRES INDEX 33.33% - Arden Hills(excl. Arsenal) 3,944 12.25 4.08 Gem Lake 723 2.25 .75 Little Canada 2,843 8.83 2.95 North Oaks 5,548 17.23 5.74 Shoreview 8,162 25.35 8.45 Vadnais Heights 5,192 16.12 5.37 White Bear Township 5,788 17.97 5.99 TOTALS: 32,200 100.00 33.33% POPULATION CITIES POPULATION INDEX 33.33% Arden Hills 9,667 14.86 4.95 Gem Lake 397 .61 .21 Little Canada 9,119 14.02 4.67 North Oaks 3,287 5.05 1. 68 Shoreview 24,087 37.03 12.34 Vadnais Heights 9,749 14.99 5.00 . White Bear Township 8,739 13.44 1+.48 TOTALS: 65,045 100.00 33.33% EVENTS INVESTIGATED (1989) CITIES EVENT INV. INDEX 33.34% Arden Hills 3,284 15.54 5.18 Gem Lake 397 1. 88 .63 Little Canada 4,558 21. 57 7.19 North Oaks 1,199 5.67 1.89 Shoreview 6,020 28.49 9.50 Vadnais Heights 3,532 16.71 5.57 White Bear Township 2,143 10.14 3.38 TOTALS: 21,133 100.00 33.34% COMBINED INDEX CITIES 100.00% Arden Hills 14.21 Gem Lake 1.59 Li t tle Canada 14.81 North Oaks 9.31 . Shoreview 30.29 Vadnais !Ieights 15.94 White Bear Township 13.85 TOTAL: 100.00 REV: July 17,1990 -8- 1991 Deputy Sheriff Budget Index -6 Contract Cities- . The following index is the adjusted index for determining the Law Enforcement Contract Service Cost. Figures are based on the April 1, 1990 population figure provided by the Metropolitan Council. AREA - CITIES ACRES INDEX 33.33% Arden Hills(excl. Arsenal) 3,944 14.93 4.98 Gem Lake 723 2.74 .91 Little Canada 2,843 10.76 3.59 North Oaks 5,548 21.01 7.00 Shoreview 8,162 30.90 10.30 Vadnais Heights 5,192 19.66 6.55 TOTALS: 26,412 100.00 33.33% POPULATION CITIES POPULATION INDEX 33.33% Arden Hills 9,667 17.17 5.72 Gem Lake 397 .70 .23 Little Canada. 9,119 16.20 5.40 North Oaks 3,287 5.84 1. 95 Shoreview 24,087 42.78 14.26 Vadnais Heights 9,749 17.31 5.77 TOTALS: 56,306 100.00 33.33% . EVENTS INVESTIGATED (1989) CITIES EVENT INV. INDEX 33.34% Arden Hills 3,284 17.29 5.76 Gem Lake 397 2.09 .70 Little Canada 4,558 24.00 a.oo North Oaks 1,199 6.32 2.11 Shoreview 6,020 31. 70 10.57 Vadnais Heights 3,532 18.60 6.20 TOTALS: 18,990 100.00 33.34% COMBINED INDEX CITIES 100.00% Arden Hills 16.46 Gem Lake 1.8lf Little Canada 16.99 North Oaks 11. 06 Shoreview 35.13 Vadnais Heights 18.52 TOTAL: 100.00 . REV: July 17, 1990 -9- 1991 Budget Estimate for Deputy Sheriff-Investigator 38,595 . Salary: 1 Deputy Sheriff (includes night diff.): Salary Increase - 4.00% of Salaries: 1,544 Overtime Pay - 4.00% of Salaries: 1,606 PERA: 12% of Salaries: 5,009 Workmen's Compensation - Approx. $3,037/deputy/yr: 3,037 Police Liability Insurance - Approx. $563/deputy/yr: 563 Health, Dental & Life Ins. - Approx. $2,975/deputy/yr: 2,975 Uniform Allowance - $490/deputy/yr: 490 Overhead Charge - $8,989.85/deputy/year: 8,990 Pro-rated Share of Clerk Typist III's 2,072 TOTAL ESTIMATE: $64,881 Cities Cost Based on the Deputy Sheriff-Investigations Events Investigated Index CITIES AVERAGE INDEX ESTIMATED COST Arden Hills 15.930 $10,336 Gem Lake 1. 928 $1,251 Lauderdale 1.230 798 Li t tle Canada 22.110 14,345 North Oaks 5.818 3,775 . Shoreview 29.208 18,950 Vadnais Heights 17.138 11,119 White Bear Township 6.638 4,307 100.00% $64,881 Deputy Sheriff-Investigator Events Investigated Index Using Events Investigated in 1989 8 Cities 7 Cities 6 Cities Average Events Index Events Index Events Index Index - Arden Hills 3,284 14.97 3,284 15.54 3,284 17.29 15.930 Gem Lake 397 1.81 397 1.88 397 2.09 1.928 Lauderdale 809 3.69 --- ---- ---- ---- 1. 230 Li t tle Canada 4,558 20.77 4,558 21. 57 4,558 24.00 22.110 North Oaks 1,199 5.46 1,199 5.67 1,199 6.32 5.818 Shoreview 6,020 27.43 6,020 28.49 6,020 31. 70 29.208 Vadnais Heights 3,532 16.10 3,532 16.71 3,532. 18.60 17.138 White Bear Twp 2,143 9.77 2,143 10.14 ---- ---- 6.638 Total 21,942 100.00 21,133 100.00 18,990 100.00 100.00 . Rev: Sept. 20, 1990 -10- 1991 Budget Estimate for Additional 8-Hour Squad Second Year of the Three (3) Year Phase-in Plan . Salaries: 1-1/4 Deputies (includes night differential): $48,244 Salary Increase - 4.00% of Salaries: 1,930 Overtime Pay - 4.00% of Salaries: 2,007 PERA: 12% of Salaries: 6,253 Workmen.' s Compensation - Approxima tely $3,037 /depu ty /yr: 3,796 Police Liability Insurance - Approximately $563/deputy/yr: 704 Health, Dental & Life Insurances - Approx. $2,975/deputy/yr: 3,719 Uniform Allowance - $490/deputy/yr: 613 Overhead Charge - $8,989.85/deputy/year: 11,237 Pro-rated Share of Clerk Typist III's 2,590 TOTAL ESTIMATE $in,093 . 1991 PRO-RATED COST FOR PHASE-IN Shared by all 6 Contract Cities 54,062 North Oaks Direct Charge 27,031 TOTAL: $81,093 PRO-RATED BASED ON DEPUTY SHERIFF BUDGET INDEX (See page 2) ESTIMATED COST CITIES COMBINED INDEX of $54,062 Gem Lake 1.83 989 Little Canada 17.36 9,385 North Oaks 10.76 5,817 Shoreview 35.37 19,122 Vadnais Heights 18.59 10,050 White Bear Township 16.09 8,699 100.00% $54,062 . Rev: Sept. 20, 1990 -11- ------- -------- 1991 ESTIMATED OVERHEAD COST 1. Patrol-Supervisory Support Share of Salaries: . Division Commander: $ 60,108 Lieutenant's (3): 148,285 Sergeants's (4): 174,376 $382,769 1991 Salary Increase: + 4.00% $398,080 Pro rata Share: x41. 71% $166,039 Fringe Benefi t: + 19.45% * Total for Patrol-Supervisory Support......................$198,334 NOTE: Pro rata share is based on a total of 99.5 Patrol employees of which 41.5, or 41.71%, work directly for the eight(8) Contract Cities. 2. Administration- Central Support Share of Salaries: Director of Administration: 52,092 Account Clerk II: 28,032 Payroll Clerk III: 25,344 Clerk Typist III: 23,816 $129,284 1991 Salary Increase: + 4.00% . $134,455 Pro rata Share: x 14.64% $19,684 Fringe Benefit: +19.454% * Total for Administration - Central Support................$ 23,513 NOTE: Pro rata share is based on a total of 283.5 department employees of which 41.5, or 14.64%, work directly for the eight (8) Contract Cities. 3. Administration-Training Support Share of Salaries: Deputy Sheriff's (2): $77,751 1991 Salary Increase: +4.00% $80,861 1991 Overtime Pay: + 4.00% $84,095 Pro rata Share: x 16.70% $14,044 Fringe Benefit: +19.45% * Total for Training Support................................$ 16,775 NOTE: Pro rata share is based on a total of . 236.5 sworn department personnel of which 39.5, or 16.70%, work directly for the eight (8) Contract Cities. REV: July 19, 1990 -12- --------- 1991 Estimated Overhead Charge continued.. .... .4. Other Services/Charges & Supplies A. Patrol Division: 1. Postage $ 650 2. Telephone 60,582 3. Printing and Stationary 8,000 4. Fire & Extended Ins. Cov. 1,519 5. Gas 8,964 6. Elec trici ty 14,181 7. Water 195 .8. Building & Structure Rep. 25,000 9. Equipment & Machinery Rep. 6,160 10. Painting & Decorating 1,500 11. Laundry & Sanitation Servo 420 12. Rubbish Removal 1,980 13. Assessments 125 14. Microfilm Processing 7,695 15. Investigation Fees 15,000 (excludes Crime Lab) 16. Office Supplies 5,900 17. Custodial Supplies 3,500 18. Identification Supplies 7,600 19. First Aid Supplies 4,900 20. Building & MatI's & Supplies 1,700 $175,571 . $175,571 x 41. 71% (41.5 of 99.5 patrol employees): $73,231 B. Administration Division: 1. Law Enforcement Supplies: 11, 100 2. Firearm Supplies: 22,550 $33,650 $33,650 x 16.70% (39.5 of 236.5 sworn employees): $5,620 * Total Other Services/Charges & Supplies.........................$78.851 . Rev: July 19, 1990 -13 5. Indirect Costs from the 1990 Cou~.y-Vide Central Services Cost Allocation PIa". FULL *LESS* VARIABLE . Central Service Overhead COST FIXED COST COST Personnel 21,018 1,450 19,568 Affirmative Action 2,744 187 2,557 Executive Director 18,636 10,975 7,661 Risk Management 5,520 213 5,307 Budgeting & Accounting 16,220 1,497 14,723 Tax/Rec/Revenue 399 69 330 Bd of County Comm 12,539 12,539 0 Building Use Charge 9,426 9,426 0 . Other Expenditures 7,766 2,306 5,460 Subtotal: $94,268 $38,662 $55,606 Total For Indirec t Cos ts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $55,606 (* See NOTE on attached pages 16 & 17) TOTAL ESTIMATED OVERHEAD COST FOR 1991:..... .... ....... .......... .$373,079 OVERHEAD COST BREAKDOYN Total Estimated Overhead Charge: $373,079 _. 41.5 employees . $ 8,989.85/employee/year ARDEN HILLS 8,989.85 x 5 1/2 Deputies 49,444 LAUDERDALE 8,989.85 x 2 1/2 Deputies 22,475 6 CONTRACT CITIES 8,989.85 x 19 1/2 Deputies 175,302 5 CONTRACT CITIES 8,989.85 X 7 1/4 Deputies 65,176 ADDITIONAL 8-HOUR SQUAD 8,989.85 x 1 1/4 Deputies 11,237 DEPUTY SHERIFF-INVESTIGATION 8,989.85 x 2 Deputies 8,990 (shared by 8 Cities) DEPUTY SHERIFF-CRIME PREVo 8,989.85 x .50 Deputy 4,495 (shared by 8 cities) SERGEANTS (shared by 8 Cities) 8,989.85 x 2 Sergeants 17,980 CLERK TYPISTS III'S 8,989.85 x 2 Clerk Typ.III's 17,980 (shared by 8 Cities) TOTAL ESTIMATED OVERHEAD COST: $373,079 . REV: July 27, 1990 -J4- . BREAKDOIlN OF SHERIFF FRINGE BENEFITS 1991 Estimated Law Enforcement Contract Cities Salaries: $1,675,900 1991 Estimated Fringe Benefits: % of Salaries PERA + FICA $201,736 12.04 Insurances 124,237 7.41 - TOTALS: $325,973 19.45 . . REV: July 19, 1990 -15- CENTRAL SERVICE OVERHEAD FIXED COSTS Personnel: Office Rental 87,840 . Equipment Use 3,823 County Board 6,762 Executive Director(Board Support Portion 5,389 103,814 Total Personnel costs allocated: 1,505,456 103,814/1,505,456 = 6.90% 21,018 x 6.9% = 1,450 Affirmative Action: Office Rental 10,101 Equipment Use 744 County Board 1,113 Executive Director(Board Support Portion) 887 12,845 Total Affirmative Action costs allocated: 188,682 12,845/188.682 = 6.81% 2,744 x 6.81% = 187 Cty Admin . Executive Director: Portion Building Use 2,563 x 44% 1,128 Equipment Use 10,711 x 44% 4,713 Building Operations 114,458 x 44% 50,362 County Board 5,393 x 44% 2,373 58,576 Total Executive Director - County Admin. costs allocated: 587,164 58,576/587,164 = 9.98% 8,510 x 9.98% = 849 General Government 10,126 10,975 Ri sk Managemen t: Office Rental 20,225 Equipment Use 2,047 County Board 1,883 Executive Director(Board Support Portion) 1,537 25,692 Total Risk Management costs allocated: 664,835 25,692/664,835 = 3.86% . 5,520 x 3.86% ~ 213 Rev: July 27, 1990 -16- - ---------- Budgeting and Accounting: BuDding Use 3,855 Equipment Use 7,697 . Building Operations 171,322 County Board 6,249 Executive Director(Board Support portion) 1,537 190,660 Total Budget and Accounting costs allocated: 2,066,190 190,660/2,066,190 = 9.23% 16,220 x 9.23% = 1,497 Taxation & Records - Revenue: Equipment Use 19,015 County Board 10,015 Executive Director(Board Support Portion) 8,181 Taxation & Records - Administration 292,978 330,189 Total Tax & Records- Rev costs allocated: 1,907,266 330,189/1,907,266 = 17.31% 399 x 17.31% = 69 . County Board Gerneral Government 12,539 Building Use Charge: 9,426 Other Expenditures (Dues Expense and Salary Survey Only): 4,442 x 51.91% = 2,306 $38,662 NOTE: Cost items in the Overhead Cost section of the 1991 Budget estimate have been reviewed. We have tried to segregate the costs into fixed and variable costs. For fixed cos ts we.have selected cost items such as building rental, building use, and general government costs included in the indirect costs. . Rev: July 27, 1990 -17- ____u __ _____.__ 1991 BUDGET ESTIMATE FOR RADIO SERVICE The Radio Service Charge is based on sixteen (16) Radio Dispatchers and one (1) Communications Supervisor. Ten (10) dispatchers are needed to provide 24 . hour/day radio communication service to the Sheriff's County Patrol. The remaining six (6) dispatchers provide the necessary radio service to the Radio Users. The Communications Supervior is responsible for the operation of the Radio Communications Center. RADIO SERVICE COST ESTIMATE Salaries 1 Communication Supervisor $44,900 5 Radio Dispatcher II's (inc. differential) 154,379 11 Radio Dispatcher I's (inc. differential) 271,400 Total Salaries $470,679 Estimated Salary Increase - 4.00% 18,827 PERA - 4.48% of salaries 21,930 FICA - 7.51% of salaries 36,762 Health, Dental, Life Insurances- $2,975/person 50,575 Total Personnel Cost $598,773 . Other Services, Charges, and Supplies Data Processing Charge $175/mo for Incident Reporting) $2,100 Radio Parts, Repairs, & Supplies 7,500 Rental Space for Antenna 480 Total Other Service, Charges & Supplies: $ 10,080 TOTAL ESTIMATE FOR RADIO SERVICE: $608,853 PRO-RATED SHARE BETVEEN SHERIFF & RADIO USERS Sheriff's Use: 10/16 of $608,853 = $3130,.533 Radio Users : 6/16 of $608,853 = $228,320 TOTAL: $608,853 REV: July 18, 1990 -18- . RADIO USERS 4It Cost is pro-rated based on the 1989 Radio Calls for Service for the eight (8) contract cities, Mounds View, New Brighton and Roseville (includes Falcon Heigh ts) . 1989 Calls Estimated Cost Eight (8) Contract Cities for Service Index (Index x $228,320) Arden Hills 3,284 6.07 13,859 Gem Lake 397 .73 1,667 Lauderdale 809 1.49 3,402 Li t tle Canada 4,558 8.42 19,225 North Oaks 1,199 2.22 5,069 Shoreview 6,020 11.12 25,389 Vadnais Heights 3,532 6.52 14,885 Vhite Bear Township 2,143 3.96 9,041 . SUBTOTAL: 21,942 40.53 $92,537 Other Agencies Mounds View 6,359 11. 75 26,828 New Brighton 8,041 14.85 33,906 Roseville (includes Falcon Hgts) 17,794 32.87 75,049 SUBTOTAL: 32,194 59.47 $135,783 GRAND TOTAL: 54,136 100.00 $228,320 . REV: July 19,1990 -19- 1991 Estimate Two (2) Clerk Typists III's Pro-Rated by Number of City Personnel Salary of two (2) Clerk Typist III's $48,873 . Salary Increase - 4% of Salaries 1,955 PERA/FICA - 12% of salary 6,099 Workmen's Compensation - Estimat8d at $500/person 1,000 Health, Dental & Life Ins.- Approx. $2,975/person/year 5,950 Overhead Charge $8,989.85/employee 17,980 TOTAL ESTIMATE: $81,857 $81,057 ; 39.5 sworn personnel = $2,072.33 Pro-rated by Personnel Arden Hills $2,072.33 x 5 1/2 Deputies $11,398 . Lauderdale $2,072.33 x 2 1/2 Deputies 5,181 6 Contract Cities $2,072.33 x 19 1/2 Deputies 40,411 5 Contract Cities $2,072.33 x 7 1/4 Deputies 15,024 Additional 8-Hour Squad $2,072.33 x 1 1/4 Deputies 2,590 Deputy Sheriff - Investigation $2,072.33 x 1 Deputy 2,072 (Shared by eight cities) Deputy Sheriff - Crime Prevention $2,072.33 x .50 Deputy 1,036 (Shared by eight cities) Sergeants (Shared by eight cities) $2,072.33 x 2 Sergeants 4,145 TOTAL ESTIMATE: $81,857 REV: Sept 20, 1990 -20- . . LA~ ENFORCEMENT SERVICE FOR THE CITY OF ARDEN HILLS 1991 BUDGET ESTIMATE 5 1/2 Deputies - 3 shift/day, 7 days/week Salaries: 5-1/2 Deputies (includes night differential): 212,273 Salary Increase - 4.00% of Salaries: 8,491 Overtime Pay - 4.00% of Salaries: 8,831 PERA: 12% of Salaries: 27,551 Milage: $.40/mile at approximately 73,000 mi/yr: 29,200 Workmen's Compensation - Approximately $3,037/deputy/yr: 16,7011 Police Liability Insurance - Approximately $563/deputy/yr: 3,097 Health, Dental & Life Insurances - Approx. $2,975/deputy/yr: 16,363 . Uniform Allowance -- $490/deputy/yr: 2,695 49,444 Overhead Charge _ $8,989.85/deputy/year: Radio Service Charge: 13,859 Pro-rated Share of Clerk Typist III's 11,389 Pro-rated Share of Two (2) Sergeants and one-half (1/2) Deputy-Crime Prevention: 26,204 Pro-rated Share of One (1) Deputy Sheriff-Investigation: 10,336 TOTAL ESTIMATE 436,446 . REV: Sept. 20, 1990 -2;'- -----.- LAY ENFORCEMENT SERVICE FOR THE CITY OF LAUDERDALE 1991 BUDGET ESTIMATE . Salaries: 2-1/2 Deputies (includes night differential): 96,488 Salary Increase - 4.00% of Salaries: 3,860 Overtime Pay - 4.00% of Salaries: 4,014 PERA: 12% of Salaries: 12,523 Milage: $.40/mile at approximately 22,000 mi/yr: 8,800 Workmen's Compensation - Approximately $3,037/deputy/yr: 7,593 Police Liability Insurance - Approximately $563/deputy/yr: 1,408 Health, Dental & Life Insurances - Approx. $2,975/deputy/yr: 7,438 Uniform Allowance - $490/deputy/yr: 1,225 Overhead Charge - $8,989.85/deputy/year: 22,475 Radio Service Charge: 3,402 . Pro-rated Share of Clerk Typist III's 5,181. Pro-rated Share of Two (2) Segeants and one-half (1/2) Deputy (Crime Prevention): 1,603 Pro-rated Share of One (1) Deputy Sheriff-Investigation: 798 TOTAL ESTIMATE $176,808 . REV: Sept 2G, 1990 -22- SUMMARY OF ST. PAUL ~ATER DEPARTMENT COSTS FOR 1991 (Based on the 1991 Estimated 5udget for Vad~ais Heights) .1. Deputy/Index - 6 Contract Cities $256,605 18.59% of $1,380,339 2. Deputy/Index - 5 Contract Cities 114,137 22.17% of $514,827 3. Sergeant/Crime Prevention Deputy(average) 29,440 16.657% of $176,740 4. Investigation Deputy 11,119 17.138% of $64,881 5. Additional 8-Hour Squad 10,050 18.59% of $54,062 6. Radio Service Charge 14,885 $436,236 BREAKDOYN OF COSTS 1. Deputy/Index (6-Contract Cities) Vadnais Heights - 16.51% or $227,894 Water Department - 2.08% or 28,711 $256,605 2. Deputy/Index (5-Contract Cities). Vadnais Heights - 20.09% or $103,429 Water Department - 2.08% or 10,708 $114,137 3. Sergeant/Crime Prevention Deputy Vadnais Heights - 14.577% or 25,763 . Water Department - 2.08% or 3,677 $ 29,440 4. Investigation Deputy Vadnais Heights -15.058% or 9,770 Water Department - 2.08% or 1,349 11,119 5. Additional 8-Hour Squad: Vadnais Heights - 16.51% or 8,926 Water Department- 2. 08% or 1,124 $ 10,050 6. Radio Service (based on the average Deputy Index) Vadnais Heights $14,885 x 89.36% (19.545) = (17.465) ( 100 x ) 13,301 Water Department $14,885 x 10.64% (19.545 = (2.08) (100 x ) L,584 $ 14,885 $436,236 SUMMARY: Total Cost To Vadnais Heights: $227,894 + 103,429 + 25,763 + 9,770 + 8,926 + 13,301 ~ $389,083 . Total Cost to Vater Department: $28,711 + 10,708 + 3,677 + 1,349 +1,124 + 1,584 = $ 47,153 $436,236 Rev: Sept ZO, 1990 -23- w""m"'''~ ~ ~~~ . :::::::;" _ /'1'// .4<<L____.. -- ~ .--= ---- . Noved: {lU\.YOR COUNCILMBR: Seconded: (l1AYOI COUNCILMBR: THAT COUNCIL: ~ ~ ~-- VOTE: AYES: NAYS: Hansen Malone. Sa thel- Hansen Halone Sa ther . Growe Mahmo,lald GrO\ve Mahowald ABSTAIN: TOTAL: (- -) Hansen Malone Sather Growe l'Iahowald Ayes Nays Abs. ALSO PRESENT: elk/Administrator .Att:orney Treasurer Engineer Parks Director Pub. h1ks. Sllpervisor._ ._____h_PL.111ner____Dcp. elk . COUNCIL MINUIES~ . ~~~ DATE PAGE SUBJECT: W"tfR DI CUSSION: n~- ,/ ,/"// '" - --- Moved: {tM COUNCILMBR: (HANSEN) (MALONE) (HAHOWALD) Seconde9.: (l1A COUNCILHBR: (HANSEN) (l-lALONE) (MAHOWALD) THAT COUNCIL: ---.--- VOTE: AYES: NAYS: Hansen Malone Sathe): Hansen Malone Sather . Growe Mahol'aId GrmoJe Mahmvald ABSTAIN: TOTAL: ( - - ) --- Hansen Malone Sather Gro'We Mahol'ald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer En.ginee! Parks Director Pub. \~ks . Supervisor Planner Dep. Clk - -' _..~ -~~~ @ /f;r- - :.. ~/. /J .~ - ~ - f/- ~ - ~t1ff ~ ~~-- ~ #uff k -~. ----. . ~ ;&vlf?L-;;~ - - .- l1rr - ~ . t# e.Jf ~/~-~ I' t7'~ ~_~ !frt- . COUNCIL MINUTES ~ DATE PAGE SUBJECT: . DISCUSSION: -~- - u..___.. ....._.__.. ___"n. _.____u_ ..........._.u _ _____.___ __ n'O_ - . -. ~,.:....,--,- ~./ 6ALONE0 Moved: .O:11\.YOR HER) COUNCILMBR: Seconded: (!1AY ATHER) COUNCIUlBR: (l"lALONE) THAT COUNCIL: ___n_ VOTE: AYES: NAYS: Hansen Malone Sather Hansen Malone Sather . Growe Mahol'ald Growe Mahowald ABSTAIN: TOTAL: ( - - ) Hansen Halone Sather Gl-owe Hahowald Ayes Nays Abs. ALSO PRESENT: C1k/Administrator Attorney Treasurer _____Engineer__ Parks Director Pub. \Jks. Supervisor Planner Dep. Clk . , - MINUI'ES OF THE ARDEN HILIS REJ3UIAR COUNCIL MEETING MONDAY, DECEMBER 10, 1990, 7:30 P.M. - CITY HALL CALL ID ORDER Pursuant to due call and notice thereof, Acting Mayor . HanSeI1 called the meeting to order at 7:30 p.m. ROLL CALL The roll being called the following :members were present: Acting Mayor HanSeI1, coonciJ1nemberS Paul Malone and Thomas Mahowald. Absent: Mayor Thomas Sather and Counci1l!\eIl1ber JoAnn Growe. Also present: Planner JOM Bergly, Engineer Terry Maurer, Park Director JOM Buckley, Public Works SUperintendent Dan Winkel, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. AOOPl' REVISED The Clerk Administrator advised the following agenda AGENDA 12/10/90 items require a four-fifths vote of Council and should be continued to the next regular meeting date: Items 7 (c), Approval of Resolution No. 90-26, Amending Comprehensive Plan and Adopting Ordinance No. 275, Amending Appendix A of the zoning Ordinance. (Lexington/Fox study Area) j and 7(g), Adoption of Ordinance No. 276, personnel Ordinance. Malone moved, seconded by Mahowald, to defer Items 7(C) and (g), pending arrival of Mayor Sather, and adopt the r:>ecernber 10 Council Agenda as revised. Motion carried unanimously. (3-0) OATH OF OffICE Clerk Administrator Berger administered the oath of office to newly-elected Counci1l!\eIl1ber Thomas Mahowald. APPROVE MINUI'ES Malone moved, seconded by Mahowald, to approve the November 19 SpeCial council meeting and November 26 Regular Council meeting minutes as suJ:xnitted. Motion carried unanimously. (3-0) . CONSENT Counci1l!\eIl1ber Malone referred to Item 5(b) on the CALENDAR Consent Calendar, Youth SerVices Bureau Joint Powers Agreement and questioned if the document obligates the city to make contrib.1tions to the organization. The Clerk Administrator advised the mcdification in the documents relate to the administration of the original joint powers agreement. He noted that the cities involved were not aware of the existence of such an agreement until such t:llne as the YSB updated the cities. He explained the agreement was initiaterl to insure the cities agreed on the level of service being provided in this areaj unsure if the document obligates the city to contribute an annual amount to the YSB. Mahowald recalled cooncil discussion regarding the elimination of funds to the organization in 1991, if charitable gambling organizations are making contributions. Hansen stated the organization has received some funds fram charitable organizations, however, she was unsure of the amount. Berger advised the city Attorney has reviewed the document and stated it was a common practise years ago to enact this type of agreement. He noted the Attorney was not uncomfortable with the document. After discussion, Council con=ed to direct staff to research the document in . full and request a report fram the Attorney at the next regular meeting. Malone moved, seconded by Mahowald, to remove Item 5 (b) fram the Consent Calendar to review the full text of the Joint Powers Agreement and determine the necessity of the document. Motion carrierl unanimously. (3-0) - __u_______n__ ____ , . Minutes of the Arden Hills Regular Council Meeting, 12-10-90 Page 2 CALENDAR (Cbnt'd) Malone moved, seconded by Mahowald, to adopt the Cbnsent Calendar, as revised, an::l. authorize execution of all necessary documents contained therein: . Adopt levy Resolution No. 90-44, Clarifying Final SUms of Money. a. c. Adopt Resolution No. 90-45, Authorizing Cbndernnation of stam Water Easement an::l. Poneling Area. (Keithson Pond) . d. Approve 1991 Miscellaneous License Renewals. e. Approve 1991 Liquor License Renewals. f. Approve List of Clalins an::l. Payroll. Motion =ied unanimously. (3-0) PUBLIC <X.M-1ENTS REQUFSr EXTENSION i Warren Forslund, 3197 Shorewood Drive, appeared before BlDG. CCMPLEl'ION Cbuncil to discuss the citation issued in reference to a violation of the Building Corrq:lletion Ordinance on his property an::l. request an extension on the court date set for January 7, 1991, relative to this matter. Forslund explained the complexity of the procedure to install the roof at his residence an::l. stated he has worked continuously to complete the project. He stated that unforeseen monetary problems an::l. weather have harrq:lered completion of the project. Forslund requested an extension for completion of the project to October 15, 1991, an::l. dismissal of the trial date of January 7, 1991. Several of the neighbors residing on Shorewood Drive were present to attest to . the work being done on the project an::l. to support the request for continuance to complete the project. The Clerk Administrator explained the first Wilding permit for the project was issued on May 31, 1981. He noted the enforcement of the ordinance was based on a complaint received regarding this project. Berger stated the Building Inspector followed the ordinance guidelines as relate to notification of violation an::l. time-frame for completion of the project. Jim Cooper, 3191 Shorewood Drive, an::l. Ben Franklin, 3202 Shorewood Drive, were present and supported. the request for continuance on the Wilding permit for this project. There were approx:i1nately thirty persons present fram the neighborhood an::l. none S{Xlke in opposition to the request for additional time to complete the project. eouncilmernber Mahowald explained the ordinance was enacted to protect residents against violations of the building ordinance which create nuisance situations an::l. reduce property values. He indicated the stron;)' support fram neighbors indicates this situation is not a nuisance, however, granting an extension may set precedent for other violators. Malone moved, seconded by Mahowald, to direct staff to review the Building Corrq:lletion Ordinance language to determine the appropriateness of granting an extension to Mr". Forslund, and report to Council at the January 2, 1991 meeting, an::l. noted that review of this matter does not . guarantee the extension will be granted. Motion carried unanimously. (3-0) , . Minutes of the Arden Hills Regular Council Meeting, 12-10-90 Page 3 CASE #90-09; SITE Council was referred to Planner Bergly's report dated PIAN REVIEW, RACQUEI' 12-5-90, relating to the site Plan Review f= a Racquet . SPORrS CLUB, 4155 Sports Club, 4155 No. Lexington Avenue, Dennis Foster. LEXINGTON, FOSTER Bergly explained this matter was initially reviewed by Planning Commission in October 1990, and continued due to several issues that were unresolved at the time of submission of the application. He advised this is the fourth revision of the initial report regarding this matter and all of the issues outlined by staff have been resolved. 'Ihe Planner reviewed the four actions f= consideration at this time, as outlined in his report, and recommended for approval by the Planning Commission at their regular meeting held 12-5-90. Bergly advised Item 2.B.2. should be amended; noted that one of the tennis court buildings contains six (6) tennis courts and one contains ten (10) termis courts. Council1nember MahOi/ald expressed concern relative to the fact that the Planning Commission melllbers were obviously split in the decision to recommend approval of this application. Planner Bergly explained the members voting in opposition did not favor the structural elements of the permanent buildings and the concentration of development on the east portion of the site, which conflicts with the intent of the open/green space requirements in the zoning code. He stated that although the southerly a=ess drive will have turf over the roadway surface, there will not be . any plantings along that area to soften the buildings from the adjacent site and the entire west portion of the site must remain undeveloped to meet the open space requirement. Council1nember Malone questioned if the stonn water drainage system, proposed along the south property line, will effectively divert all drainage to the rear of the site. Engineer Maurer explained the system will divert all drainage fram the parking lot and the rooftop of the building which drains to the parking lot. He stated there will be drainage from approx:iJnately half of the south air-supported structure which will drain overland to a small swale, westerly to the ponding area. Maurer also advised he has had discussion with Mr. Nordlund, the property owner to the south, relative to drainage concerns and the main issue was drainage at the east end of the site. '!he Engineer explained that the storm water from the east portion of the site should be effectively diverted into the catch basin, however, some drainage from the south structure may pass over the rear/westerly portion of the adjacent site and Mr. Nordlund did not appear concerned about this area. 'Ihere was discussion relative to an outlet for the ponding area at the rear of the site. . Dennis Foster, applicant, stated the pond is a designated wetland area and there is an outlet which drains under Highway 1-694 into Valentine Lake. Public Works Superintendent Winkel stated there is a weir on the north side of County Road F, which is routinely maintained. I . MinUtes of the Arden Hills Regular Council Meeting, 12-10-90 Page 4 CASE #90-09 (Cant' d) Malone questioned if the Engineer and Fire Chief have resolved the concerns relative to the steep slope of the westerly driveway entrance along the Control Data property. . Engineer Maurer explained the topography of the site at the driveway l=tion will accommodate vehicle ingress to the site, however, egress is questionable. He advised the south swale has been revised with a more gradual .slope and the pipe underneath the swale, which elllninates his previous concerns regarding vehicle access. Fire Chief Winkel stated the slope of the westerly driveway entrance will =eate a problem for removing emergency vehicles from the site; the vehicles will have to utilize the southerly access drive and the property owner IIU.lSt mintain that area, especially during the winter months. He =mnented that moving the access further west along the northerly border, when the penranent structures are completed, will provide easier access through the parking area. Planner Bergly recalled discussion regarding moving the driveway approximately 20-25 ft. west of its present l=tion at this time, not when the pennanent structures are installed. CoW1Cil1nernber Malone questioned at what point the auxilaI}' parking area will be installed . Bergly stated the parking along Iexington was calculated for the first phase of construction and the applicant was advised the rear parking area IIU.lSt be installed when the front parking becomes inadequate. Dermis Foster, applicant, stated he has attenq:>ted to accommodate all concerns of . the Planning Connnission, staff and consultants. He =mnented on the issues raised by Connnissioners at the 12-5-90 meeting, relating to concentration of development and use of building mterials; noted that different approaches are utilized to attractconsl~' , preferences vary substantially, therefore, it is rnot Possible to total agreement on any pro];X)Sa1 suhnitted. Foster explained the concentration of development on the east portion of the site meets all setback and open space requirements. He advised the western portion of the property will not accommodate development, due to poor soil conditions. Council1nernber Malone carmnented that the site plan does meet all minimum ordinance requirements, however, it is the job of Council to procure the highest and best use of land in Arden Hills. Council concurred to consider under separate motion each of the four actions relating to Case #90-17, site Plan Review for a Raoquet Sports Club, 4155 North Lexington Avenue, Dennis and Patricia Foster. Malone moved, seconded by Mahowald, to accept air-supported structures as an acceptable temporary structure for the intended use, with the condition that within 10 years the structures will either be replaced by the proposed penranent structures or that the pennit be reviewed to determine compliance with all applicable requirements, based on findings listed in the Planner's Report dated 12-5-90, and that =ent approval of the structures for the intended use does not imply approval at the time rview. Motion carried W'laI1.iJrDusly. (3-0) . ~ . . . Minutes of the Arden Hills Regular Council Meeting, 12-10-90 Page 5 .'.) CASE #90-09 (Cont'd) Malone moved, secorrled by Mahowald, to accept the . development concept as sutmitted, with the corrlition that any departure frcnn this concept will be resubnitted to the City as a site plan amendment, with the stages of development as outlined under Items 2. A and B, to be the development plan, and based on the findings, both as listed in the Planner's report dated 12-5-90. Motion =ied unanimously. (3-0) Malone moved, secorrled by Mahowald, to accept the revised site plan, dated October 19, 1990, f= the first stage and final development stage, based on the findings of the Planner as outlined in his report dated 12-5-90, and incorporating by reference all the site and phasing plans provided by the applicant. Motion =ied unanimously. (3-0) Mahowald noted the applicant indicated willingness to install a ba=ier of senne type or landscaping along the south property line; questioned if this natter should be incorporated into the corrlitions. Malone carrnnented the City Engineer will approve the grading and drainage plan and thus by linplication the applicant offers to insure that drainage is not a problem to the south. Malone noted the Planning Commission discussed the zoning ordinance reference to lighting and the differentiation between the luminaire and the lens. He stated the ordinance requires the lumina ire not be visible frcnn the street and the Planning Commission requested the lens not be visible fram the street; questioned if this is feasible. . Bergly stated it would not be feasible to require the lens not be visible; the lighting fixtures will natch the property to the south of this site. Foster advised he is willing to work with staff to meet lighting requirements. Malone moved, secorrled by Mahowald, to require that the following general corrlitions be met prior to issuance of a building permit, for this site: .,.... .: .,~. A. That the two lots be combined and that appropriate utility and drainage easements be granted to the City, subject to administrative approval. B. That a document providing a pennanent. access easement across the Control Data Corporation drive frcnn Lexington Avenue to the west parking lot, and preferably to Fernwood Avenue, be approved the City Attomey. C. That easement be granted for fire lanes as required. D. That the city Engineer approve the grading and drainage plan and that the Rice Creek Watershed District issue an appropriate permit. E. That the City park dedication requirements be satisfied. F. That a landscaping borrl be posted in an amount to be determined by the Planner . Motion =ied unanimously. (3-0) Council1nember Malone advised the applicant that the park dedication is to be negotiated with Council1nember Mahowald, and that the drainage plan approval includes responsibility of the owner to provide any co=ective measures necessary . if drainage problems occur on adjacent properties. CASE #90-17; MINOR Council was referred to the Planner's report and SUBDIVISION, 1245 Planning minutes dated 12-5-90, relative to the NURSERY HILL cr, application for a minor sulxiivision at 1245 Nursery EIBENSI'EINER Hill Court, Robert and Marcel Eibensteiner. . Minutes of the Arden Hills Regular Council Meeting, 12-10-90 . Page 6 CASE #90-17 (Cont/d) '!he' Plarmer stated the request involves two properties, one fronting on Nursery Hills Court and the other on Dellwood street. He explaine:l. there is a residence on the lot which fronts on . Nursery Hill Cotlrt and the other parcel is vacant. Bergly described the wetlands on the property, one along the west lot line ot parcel A and one along the east lot line of parcel B, and noted neither of the ,wetland areas :i1npact the blilding envelope on the vacant lot. Bergly explained the proposed division of:cthe parcels and stated both lots will meet area and di1nensional requirements in the R-l District. He stated that the unusual configuration of the parcels is, i=elevant, since the proposed division line along the westerly border of parcel A and the rear portion of parcel B are 10.::ated within a wetland area which prohibits development. Planner Bergly advised the Planning Commission recarnmended approval of the request, based on the findings and subjE'.\(..t to cxmditions listed in the 12-5-90 report. .--' ,-'..' Council1nember Mahowald questioned if there is any development scheduled for the parceL on the corner of Nursery Hill Court and Dellwood street. Bergly stated there is =ently a residence on the parcel. . L...._~~._:.. There was discussion relative to Jtheother parcel shown on the certificate of survey which is =ently vacant, and access to the parcel. Marcel Eibensteiner, applicant, stated the vacant lot has access from an easement and also has utilities installed. He explained the basis for suWividing at this time is to prohibit further development on the rear portion of parcel B. . :;-, :~ h ~" ':::'. :3':: _.~::;,:.. ~. ) Mahowald moved, seconded by Malone, to approve Case #90-17, Minor SUlxlivision of IDt 2, Block 2, Karth lake West, and the remaining portion of IDt 2, Borstad Addition, subject to: 1. Granting of easements along the new property lines and a=oss the westerly wetland, as may be required by the city Engineer; 2. Vacating of unnecessary easements along the existing rear lot line of IDt 2, Block 2, Karth lake West; and 3. Approval of the final certificate of surv~:yJ'.by 1ib:eCity At.tClI:I'le~'\ Motion ca=ied unanbnously. (3-0) WATI'R ,DI8TR. G:o\.J.JnGi "'; ; :r~Darred ..~ ,.a memorandum from the Clerk syr;;:~ IDSS' Adrni .:c;mt.:<d12-3-90 and report from Engineer ,,'...L. REPORr Maurer 'at A; Hi'-:;'~-90, relative to Water Distribltion System lDsses. Council1nember Malone extende.l -lppreciation to Engineer Maurer for the ethical response to the "bounty" con<.:ept offer from the city. He suggested the report from Engineer Maurer be accepted and recommended the Public Works Department begin a review of the major water system users and meters to certify their accuracy. He questioned if a cost estimate for certifying meters is available. Public Works SUperintendent Winkel reported an estimate for the certification cost at $125.00 per meter; if six or IOClre meters are certified, the cost may be reduced to $100.00 per meter. He explained the options for beginning the certification process are being reviewed, since some of the master meters do not have a bypass feature and it may be feasible to begin a replacement program in . conjunction with the certification. \' . . . Minutes of the Arden Hills Regular Council Meeting,12-10-90 Page 7 WATER (Cont'd) Malone moved, seconded by Mahowald, to accept the Water Distrib..ltion System Losses report from Engineer Maurer, . dated 11-20-90, and direct the Public W=ks SUperintendent to investigate the pr=ess of recertifying the meters of major water system users, and to draft a plan for an on-going certification and replacement program for Council review in January, 1991. Motion carriedunan:i1nously. (3-0) STATUS REPORI'i Council was referred to a memorandum fram the Clerk REILING IAWSUIT Administratotf"dated 12-4-90 and ==esporrlence from ARDEN VIEW DRIVE Atton1ey Neimeyer relative to the Reiling lawsuit which involves Arden View Drive. " is 1-:::. Neimeyer reviewed the background ofdtihe =ndernnation of Arden view Drive and. outlined his strategy for presentation at the trial scheduled Jarmary 10, 1991. He stated the discussions thus far with Mr. Reiling and his attorney indicate there is no amenable =.mpromise in this matter. ,He discussed the )XlSsibility of facilitating negotiations between Attorney Filla, Reiling and his atton1ey and h:i1nself, regarding this matter and the Keithson Pond issues. Council questiOned if the t.eJnj;:orary easement for the,iKeithson Pond have been drafted by the Engineer. Maurer stated the easement will be ready in a few days. Council directed staff to attempt to facilitate negotiations between Attorney Neimeyer, Atton1ey Filla, staff and Mr. Reiling regarding the issues relating to the Arden view Drive and Keithson Pond matters. , 1991 IAW Mahowald moved, seconded by Malone, to approve the 1991 ENFORCEMENT Law Enforcement services Agreement with the RallIsey County . SERVICES Sheriffs Department and authorize the May= and Clerk AGREEMENT Administrator to execute the agreement as presented. Motion carried unanilnously. (3-0) PERSONNEL ORD. Clerk Administrat= Berger explained this matter c'. REVISIONS must be passed by a fourt:l1rfifths vcite of Council and suggested =ntinuance until January 1991. "' , , ''''"_'. _~,..J Council1nernber Malone suggested some minor arnendri!!lmtSP~td, t{le :ordiilian~;., . ':, Definitions: Part-tiroe employ~ woc~lE!:li"'1 t1hanrr20 hours per weektoo;rl'L benefits ac=ued. Regular Part-tirlle:Jelip~5'a"-,,,1rcing 20 hours ~~~ less than forty hours per week will a~~~ on aJ<prorated basis. T Section 19-17. Unpaid Leave of Absence. First IXlragraph, after Clerk Administrator, add "and approval of Council".; ,fAlso, second paragraph, change the second to the last sentence to read as follCMEi: "During the first calendar month or portion thereof, during which an employee began an unpaid leave of absence, the employee may elect to be ='tered.... Council =n=ed to =ntinue this matter to the next regular meeting in January 1991. TEI\M BUilDING Council ==ed to schedule a one-day Team Building Session on January 26, 1991. . ACKNOWLEDGE APFMI'. Council1nember Malone requested staff direct a letter to OOIDlliY Me CI1JNG resident Dorothy McClun:J, extending =ngratulations on her appointment to the newly-elected Governor's staff. . ,. Minutes of the Arden Hills Regular Council Meeting, 12-10-90 . .. Page 8 MISCELI.ANIDUS; CouncilInember Malone noted the Fire Deparbnent Retirement FIRE MEEI'ING & Fund meeting will be held 12-13-90,7:30 p.m., at station PIANNING SEMINAR No.2. . Malone recommerxied all appointees to the Planning Conunission be notified of the January 26, 1991, Planning Seminar, sponsored by the league of cities and request they attend. Malone questioned if there are any further Council meetings scheduled for JJecen1ber . The Clerk Administrator advised there are no meetings for the remainder of JJecen1ber; the next meeting will be held January 2, 1991. RCWD APPMI'. CouncilInember Hansen reported she interviewed Arnold Li.n::U:erg, a resident applying for appointment to the RCWD Board, and she forwarded a letter of reoommendation for his appointment to the Board. DISCUSSION Council discussed taking a pro-active stance relative to the prospect of adult theatres. No action on this matter. RCLIG Mm. CouncilInember Hansen reported on the RCLLG Meeting to be held 12-19-90. TEMPORARY SIGNS CouncilInember Malone questioned if permits were issued for temporary signs at the Import business on Grey Fox Road and for Cost cutters in Shannon Square. Deputy Clerk Iago advised neither business applied for a permit. Iago stated she . will contact both businesses regarding the signs. Malone asked the procedure for handling such COfil)laints on the weekends when the Code Enforcement Official and staff are not available. The Deputy Clerk stated she will contact Cornrrancler Bergeron and discuss options for ~orcement of such matters. --. ~ cx::MfiTl'EE Cll;lrk~ator Berger requested Council1nembers .RE1\PPOIN'IMEN.I'S suhnit...to~fnames of committee members interested in:;-eappoint:ment in 1991. ADJOURN ,~lone1iioyed, SE!COIXied by Mahowald, that the meeting be adjourned at 10: 1? p.m. Motion carried unanimously. (3-0) Gafy R. 'Bei:'ge:r Nancy K. Hansen Clerk 1Idmini.strator Acting Mayor NOJ.'ICE. OF MEEI'ING . '!he next FBgular. c:;ogncil Meeting will be held on Wednesday, January 2, 1991, at 5:00 p.m.