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Home My WebLink AboutCCP 02-10-1992 ~ ~ ARDEN HILLS CITY CXlUN::IL MEElrIN3 CXlUN::IL CHl\MBERS I<<>>lDAY, J!.JSW(uARY 10, 1992, 7:30 P.M. . 1. CALL '[Q ORDER/ROLL CALL. 7: 30 P.M, 2, AGENDA AOOPl'ION 3. APPROVAL OF D:ocEMBER 30, 1991 AND JANUARY 27, 1992, REG. OJUNCIL MINUI'FS 4. PUBLIC HEARING - TIILER L1\NE IMPROVEMENI'S A. Adopt Res. No. 92-10; Ordering the Irrprovernent of 1992 street Reconstruction. B. Adopt Res. No. 92-11; Approving the Plans and Specifications and Ordering Advertisement for Bids. C. Discussion of Setting Date for Assessment Hearing date, 5. CDNSENr CALENDAR a, Approval of Committee Appointments - Parks & Recreation Committee. b. Approve List of Claims/Payroll. 6 . PUBLIC o:::t>lMENTS 7, UNFINISHED AND NEW BUSINESS A, Case No. #92-01 - site Plan Amendment, lDcation of Liquid Nitrogen Tank on Industrial Site, Resistance Technolo:lY, Inc., 1260 Grey Fox Road. B. Case #92-02 - Final Plat, Hazelnut Park Addition No.2, Barry O'Meara. (Prelilninary Plat approval February, 1983-case #83-01). . C. Approve Envirornnental Assessment Worksheet for Cardiac Pacemakers, Inc. D. Arumal Report on Urrleveloped land - Planner Bergly. E. Adopt Res. No. 92-12; Receiving the Feasibility Report and Approving Plans and Specifications for 1992 Keithson Area Holding Pond and storm Sewer Irrprovanent. ~ :f F. Consider Res. No. 92-13; Accepting Bid '-' '- Execution of ~n_'K't :Eo, 15151:1 K--':'Ucoull "'-'= lLMiFl ~,:: ~ ~~-,.cr B..'/,'~evemer ;' G. Consider Res. No. 92-14; Ordering a Public Hearing and Assessment Hearing on the Irrprovement in the Matter of the 1992 Keithson Area Holding Pond and stonn Sewer Irrprovements. H, Adopt Res, No. 92-15; Ordering Feasibility Report for 1992 Park and Trail Inprovement. 1. Adopt Res. No. 92-08; Adopting No Smoking Policy (Tabled from 1-27-92 Meeting). J. Adopt Res. No, 92-09; Approving Application for a Community Development Block Grant (CDEG) by Northwest Youth and Family Services (NYFS). K. Discussion of Zeos Corporation Sign. L. Recommendation to appoint Recording Secretary. M. Discussion of stowe Avenue Informational Meeting, N. Report on Condition of West Round Lake Road. o. Approve Salary In=ease - City A=ountant. P. Discussion to Schedule Worksession for 2-18-92. 8, COUNCIL a::MMENI'S . 9, ADJOURN FEBRUARY MEEI'INGS February 5 -Planning Conun., 7:30 p,m. February 20-Pub. Sfty/Wks Connn., 7:30 p.m, February 10-Council Mtg., 7:30 p,m. February 24-Council Mtg., 7:30 p.m. FEBRU1\RY 17-PRESIDENT'S DllY (HClLIDAY) February 2S-Parks & Reo. Conun., 7:30 p,m, February 18-Worksession Mtg., 4:30 p,m. February 27-Finance Conun., 7:30 p,m, COUNCIL MINUTES ~ /I ~>~~ PAGE SUBJECT: DISCUSSION: . . -. l'I,:.;, ~~ - " (1M~ COUNCILMBR:~f~ '.~LONE ~RbWE) ~ Moved: (MAHOWALD) ~ < Seconded: . (MAYOR SATHER) COUNCILMBR: (HICKS) (MALONE) '. GKUWE (MAHOWALD) fHAT COUNCIL: VOTE: AYES: NAYS: Hicks '. Malone Sather Hicks' Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: (_ _ ) . fu'oo. ".cO.. Cooo. Mooooo>O A,.. M~ ALSO PRESENT: Clk/Administrator ~ Attorne~Treasu;er --- ngine Parks Director ~ Pub. Wks. Supel'irit'1\lden PlannA _Dep. Clk .x ( . .. COUNCIL MINUTES % ~ J1,. DATE PAGE SUBJECT: DISCUSSION: - . V'7L. . .. Moved: .(lMYO~HER) COUNClLMBR: ~KS.L:::> (MALONE) (~~) Seconded:(~n;;- SA- ~R) COUNClLMBR: (HICKS) (MALONE) (MAHOW ) THAT COUNCIL: . '" VOTE: AYES: NAYS: Hicks '. Malone Sather Hicks Malone Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supe,'int'llldent Planner Dep. Clk COUNCIL MINUTES . PAGE SUBJECT: )2~ DISCUSSION: ~ 3 /Ihlr~ (;I.(P3 - /.. lJiL1;./~ Vwi (1~./~~4k- G . ..~/~ ,- - -. .- " ~oved : "bJb.~ SATHER) (MALONE) (~LD) 3econded: .(~Y Ii.'.,ATHEIi.) (MALONE) (MAR ALD) mAT COUNCI : ~ VOTE: AYES: ~:;? NAYS: 0 Hicks' Malone Sather Hicks' Malone Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supel'itit<;l1dent Planner Dep. Clk - MINUI'ES OF THE ARDEN lITLIS REGUIJ\R OJUNCIL MEETING ~Y, DECEMBER 30, 1991, 6:15 P,M. - crrY HALL CALL 'IO ORDER Pursuant to due call and notice thereof, Acting Mayor . Malone called the meeting to order at 6:15 p.m. ROLL CALL The roll being called the following members were present: Acting Mayor Malone, Councilmembers JoAnn Growe, ThOll'aS Mahcmald and Dale Hicks. Mayor Sather arrived at 7:30 p.m. Also present: Attmney Jerry Filla, Park Director John Buckley, Public Works SUperintendent Dan Winkel, Clerk Administrator Gal:y Berger and Deputy Clerk Catherine Iago, PERF. EI/AL.; Councilmember =nducted the annual performance evaluation PARK DIRECIOR for Park Director John Buckley between 6:15 and 7:15 p,m, Mayor Sather arrived and Council reconvened for the regular meeting at 7:30 p,m, AOOPI' Malone llIOVed, seconded by Hicks, to adopt the December 30 AGENDA agenda. Motion =ied unaniInously. (5-0) APPROVE Growe 1l\Oved, seconded by Mahowald, to approve the minutes MINUI'ES of the November 25 and December 9 Regular council meetings, as sul:xnitted. Motion =ied unaniInously. (5-0) CONSENT Councilmember Mahowald questioned the placement of CALENDAR of Item 5(g) under the Consent Calendar; suggested this item be 1l\Oved to the "Unfinished/New Business" portion of the agenda since it relates to the ~iration of the POD approval for Continental Development. . Clerk Administrator Berger ~lained the memorandum relating to ~iration of pemits is an inforrrational item and Council action is not required. He advised. the ~iration notices for the planning cases would be harxiled administratively and staff has discussed the memorandum with the respective planning applicants. Council1nember Malone refeITed to Item 5(c), Memorandum from the Park Director on Program Funds, and noted f= the record that the report does not meet council direction to the Park Director. Malone ~lained the direction, as specified in the September 9 Council Worksession minutes, was to provide inforrration which outlined that direct costs of the progr"/t~id by fees. ~Hi~Ved, seconded by Malone, to adopt the Consent Calendar as sul:xnitted and authorize execution of all necessary documents =ntained therein: a, Adopt Resolution No. 91-72, Establishing Arbor Day and Arbor Month. b. Approval of 1992 Business Licenses, c. Receive 12-23-91 Memorandum from Park Director relating to Program Funds, d. Approve Request to Solicit - Victory Achievers. e, Schedule Special Council Meeting, 5: 00 p,m" Thursday, January 2, 1992. f, Approve Salary In=ease for Public Works SUperintendent. g. Receive Inforrration on Expiration of Permits for Approved Planning Commission Projects, h. Approval Final Pay Estimate, 1991 overlay and Sealcnat Improvements. . i. Approval List of Claims and Payroll. Motion carried unanilnously. (5-0) ... - Minutes of the Arden Hills Regular Council Meeting, 12-30-91 Page 2 PUBLIC 0JMMENl'S Dick Petersen, 3322 Katie lane, expressed interest . relative to the proposed merger of Arden Hills and the city of Shoreview, He stated his opposition to the merger and requested Council comments on the proposal. Petersen advised he was an observer when the original corporate docrnnents of Arden Hills were drafted. Mayor Sather explained the fonner Mayor of Sh=eview had made the suggestion at a Shoreview Council meeting. He advised such a merger does not appear to be beneficial to the City of Arden Hills and Council1nembers have not expressed interest in discussing this matter. ~TIF Council was referred to the memorandum from the Clerk FINANCING ; Administrator dated 12-24-91 and attachments, relating to NORm RIIX:E the request for Tax In=ement Financing for the North APARIMENI'S Ridge Apartment complex development, Continental Development Corporation, Charles C=k, President of Continental Development Corporation, explained the project received PUD approval from Arden Hills in January 1990. He advised that the company aggressively searched for conventional financing for the project f= approxi1Tlately one year, without sucx::ess, and has now appliirl for HOD financing. C=k stated that HOD accepted the application in May of 1991 and issued their formal conditional cornmibnent on October 28, 1991, which is a smaller mortgage amount than initially anticipated. Cook advised there is no risk to the City under the TIF program and the City . assistance is provided on an annual basis, payable only if the project pays it's property taxes. He reviewed the proposal and discussed the handouts presented to Council1nembers relating to the feasibility of the project, the financial structure of the HOD insured mortgage and a cost estimate informational sheet. Counci11nember Mahowald questioned what percentage of occupancy is necessary to insure the feasibility of the project. Cook indicated the project requires approxinately 80 percent occupancy to "break even".. Council referred to the "Sources and Uses" sheet distributed by the developer and questioned how the "Builders and Sponsors Profit and Risk" line item is calculated. Cook advised the figure is estimated by HOD. Financial Consultant James Casserly explained that HOD only allows the amount calculated to be taken from the project, if this amount is initially put into the project. Casserly explained that HOD is nonnally comfortable that the market will support a project before granting approval for financing. He further stated there is no risk to the City and all docrnnentation could be designed with language to insure no risk to the city. . There was discussion relative to the feasibility of the project and why conventional financing is not available for the project. --------.-- , Minutes of the Arden Hills Regular Council Meetirq, 12-30-91 Page 3 TIF (Cont'd) C=k expla:ined the 1986 Tax laws re:iuced incentives for . development and rates would have to be raised approxirnately 10 percent for the project to be economically feasible to a developer. He indicated the project amenities would have to be rerroved to keep the rents reasonable and make the project economically feasible f= development. Cook indicated the savings and loan =isis and other factors contril:uted to the difficulty in the lendirq market. Council asked the Financial Consultant to carnnent on the proposal. Casserly advised it is difficult to predict the success of this type of project, however, based on his experience in the northern suburhs, it appears that all l11llltifamily projects have been campleted with assistance and he is not able to predict when the market will change, He further stated that the city is secured for any type of participation, assuming the developer's market data is a=ate, Casserly suggested Council consider whether or not the project makes good sense for the cormnunity and if the City wishes to participate in assistance for this project. Councilmember Malone expressed a preference for the developer fundirq the project, rather than the City suhsidizirq the project; indicated he is open to further discussion on the matter. Councilmember Mahowald favored the project and the TIF assistance. He noted it appears the City is fully protected and the project was initially approved by the . City. Councilmember Growe stated her initial response was opposition to the project, however, she remains open to further discussion. Mayor Sather favored developrnent without assistance. Attorney Filla advised the project was initially approved in December 1989 and a one year extension, as required by City Code, was granted in November 1990. He advised the Code does not pennit any further extension of approval and the proposal should again be reviewed by Plannirq Commission. Filla suggested the project be forwarded to Plannirq Commission and reviewed by Council in January or February 1992, 'Ihere was discussion relative to draftirq language in the development agreement for the project to insure the "no risk" factor for the City. Councilmember Malone advised he would prefer the city allow development occur in the open market rather than participate in TIF assistance. Financial Consultant Casserly expla:ined at this tbne Council action would be to approve the concept for TIF financirq and an agreement would then be prepared for review at a future meetirq. Attorney Filla explained that Council approval of the concept does not . autanatically insure approval of the financirq package or the right to deny the request at a later date. " Minutes of the Arden Hills Regular Council Meeting, 12-30-91 Page 4 TIF (Cont'd) Mahowald moved, secorrled by Gr-cMe, to grant preliminary . approval of the request for Tax Increment Financing assistance for the North Ridge Apartment developnent and direct the city Attorney and Financial Consultant to work with staff to prepare a redevelopment =ntract for review and =nsideration at a future Council meeting, Motion failed, (Mahowald, Growe voting in favor; Hicks, Malone and Sather opposed) (2-3) RES, #91-73i Councilmember Malone requested this lllatter be tabled for ADOPT 1992 BUIX;EI' discussion at a future meeting. Malone moved, secorrled by Hicks, to table action on this lllatter to the January 2, 1992, Special Council meeting, Motion carried unanimously. (5-0) RES. #91-74; Council was referred to a memorandum from the Clerk 1992 CXMPENSATION Administrator dated 12-26-91, outlining the 1992 PIAN, NONUNION Compensation Plan for Non-Union Eillployees, EMPIDYEE'S Malone moved, secorrled by Growe, to adopt Resolution No. 91-74, ADOPI'JNG TIIE 1992 CXMPENSATION PIAN FOR NONUNION EMPIDYEES. Motion carried unanimously. (5-0) RES, #91-75i Council was referred to a memorandum from the Deputy REVISED PERMIT Clerk dated 12-24-91, reconunending revised pennit fees FEES, PlANNING for Planning Commission applications. Malone moved, secorrled by Hicks, to adopt Resolution No. . 91-75, REVISING PERMIT FEES FOR APPLICATIONS UNDER CITY ZONING AND SUBDIVISION <XlDES, effective January 2, 1992. Motion carried unan:iJnously. (5-0) DISCUSSION; Council was referred to a memorandum from the Clerk o::M1ITI'EE Administrator dated 12-24-91, regarding the 1992 city APFOIN'IMENrS staff and Committee Appointments. The following reconunendations were lllade by Councilmembers: Public Safety/Works Committee - add Bill Gillies. Parks & Recreation Committee - delete Keith Enroth and add Lynette Kriedler. Planning Commission - delete Dorothy Zehrn and add steve Erickson. Council directed staff to =ntact Mark Literski to detennine his interest in serving on the Human Rights Commission or Public Safety/Works Committee, rather than Planning Commission. Council =ncurred to take formal action on this lllatter at the January 2, 1992 meeting. REPORI'i ISO Fire O1.ief Winkel reported on the letter received from FIRE ISO Conunercial Risk Services, Inc" dated 12-19-91, RATING relative to the city rating at Class 5. Winkel expressed his disappointment in the rating and the fact it will result in a reduced fire insurance rates for many insured cammercial properties in the district, . Councilmember Malone expressed disappointment that the city was not rated individually, but rather the rating was based on the entire district. , " Minutes of the Arden Hills Regular Council Meeting, 12-30-91 Page 5 . DISCUSSION ; Council was referred to the JIleIOC)randum from Public Works CITY VEHICLE SUperintendent Winkel dated 12-26-91, listing the City PAINI'ING vehicles scheduled to be painted a=rding to the recently adopted Gra~cs standards Policy, 'Ihere was Council discussion regarding the col= change and whether or not it would be more feasible to utilize white as the standard color, Councihnember Malone iIxlicated the standard color for city vehicles was green and the tan color was part of the implementation of the new city logo. He advised the standardization of the tan color will provide recognition of vehicles as city amed and maintain unifonnity of the logo colors, Councihnember MahcMald cannnented that it does not make sense to have several different colored vehicles and it may be preferable to use white as the standard col=, He noted it would save ti1ne when ordering replacement vehicles, since white is a standard color, Councihnember Hicks cannnented that a unifonn color for City vehicles is a good idea. He :in1icated the color white appeared to be the best solution, since it is a standard color, however, if tan is to be the standard col= it makes sense to paint all the vehicles as outlined in the memorandum. Mahowald expressed his opposition to have four different colored vehicles and suggested utilizing white as the standard color, since the city current has four white vehicles and it would save money, . Malone moved, seconded by Growe, to direct the Public Works SUperintendent to proceed with the painting of city vehicles that are not being replaced within a 24 month period in a tan color, as outlined in his 12/26/91 JIleIOC)randum. Motion carried. (Malone, Growe, Hicks and Sather voting in fav=; Mahowald opposed) (4-1) Public Works SUperintendent Winkel left at 9:35 p.rn, AOOPI' OID. #284; Council was referred to the JIleIOC)randum from the Clerk AMEND CHARITABLE Administrator dated 12-26-92, relating to the proposed GAMBLING REl3UU\TIONS amendment to the Charitable Gambling Ordinance definition of the "Trade Area", The Clerk reviewed the two options for Council consideration, as outlined in the 12-11-91 letter from Attorney Filla; 1. Selection of a percentage aJOClunt requirement other than the currently requested 50 percent expenditure within the trade area and mq:anding the trade area to 1.nclude support of government entities within Ramsey County; or 2. Repeal the current trade area regulations entirely. Hicks moved, seconded by Mahowald, to amendment Ordinance No. 284, SECTION 443, RElATING TO 'mE REl3UIATION OF CHARITABLE GAMBLING, retaining the 50 percent expenditure in the trade area and adding language supporting the activities of a governmental entity within Ramsey County, Motion carried unanimously, (5-0) . RES. #91-76; Council was referred to a JIleIOC)randum from the Deputy PREMISE PERMIT, Clerk dated 12-26-91, regarding a premise permit sr, MARY'S 0lURCH application for st. Mary's Romanian Orthodox Church. .= . Minutes of the Arden Hills Regular Council Meeting, 12-30-91 Page 6 PERMIT (Cont'd) Deputy Clerk Iago requestai an interpretation from the . City Attorney regarding whether = not the ten percent tax may be considerErl as part of the contribltion in the trade area. Attorney Filla adviserl it is permissible to use the contribltion to be in compliance with the requirement, Counci1Jnembers concurrErl that the ten percent tax was not intendErl to be part of the fifty percent calculation for the trade area re:jU1ation. There was discussion relating to the contribltions list providErl by st. Mary's Church. Malone movErl, secooo.Erl by GrCMe, to approve Resolution No. 91-76, Approving Olaritable Gambling Premise Permit application for st. Mary's Ram:mian Orthodox Church, for Class A Bingo operations at the Pot 0 Gold Hall, 3776 Connelly Avenue, Arden Hills, MN, pending the city Accountant's review of the charitable donations to insure compliance with the trade area re:jU1ations. Motion carriErl unanimously, (5-0) Mayor Sather askErl the Deputy Clerk to clarify the length of time premise permits are issuErl from the state of Minnesota. Deputy Clerk Iago reported the state Gaming Board advises the premise permits are issuErl for a two year time period, from date of approval by the state. Iago reported the City has no recourse to rescind an application for premise permits . once the permit is issuErl by the state; it would be more appropriate to delay the approval of the permit until the applicant is in compliance with the Ordinance, rather than attempt to rescind the permit after issuance. Attorney Filla statai the city may not conduct the proceeding to revoke a premise permit, hCMever, the City may request the state revoke the license for non=npliance with the Ordinance regulations, AOOPI'RES. #91-77; Council was referrErl to a memorandum from the Deputy PREMISE PERMIT, Clerk datai 12-26-91, relating to the application f= sr. PAUL 'IURNERS a premise permit from st. Paul Turners Gymnastics Society. Mayor Sather referrErl to the letter from Turner's datai 12-26-92, outlining two options which would bring the organization into compliance with ordinance re:jU1ations. He adviserl the info:rnation relating to utilizing enployees wages as part of the trade area requirement does not appear to be applicable, baserl on the fact this expense is part of the cost of doing b..1siness, Sather did not favor the distribltion of scholarships as a method to meet compliance, as it would be difficult to initiate the distribltion pr=ess. He also expresserl concerns regarding the promissory note option. Cliff Aichinger, Treasurer of st, Paul Turner's, adviserl the intent is to enhance student member numbers in the trade area and assist Arden Hills with the distribltion of the scholarships to attain compliancy with the ordinance . requirements, Councilmember Hicks questioned the financial info:rnation presentai which shows a net profit of $124,000.00 during an eleven month time period; indicatai an annual figure may be closer to $135,000,00. He indicatai the deficit may be closer to $40, 000.00 with the inclusion of the December calculations. . Minutes of the Arden Hills Regular Council Meeting, 12-30-91 Page 7 PERMIT (COnt'd) There was discussion regarding the feasibility of the . scholarship program and if there would be resident interest in the northern subJrbs. Park Director Buckley advised there are presently several good programs in the area and the response nay not be great. Councilmember MahCWclld commented that it is unfair of the Turner's organization to place the responsibility for determining how to best :meet Ordinance campliance or devise a =eative solution to this problem on the city council = staff, He noted the organization has known for several months that the trade area regulation would be effective in 1991 and it is the responsibility of Turner's to camply with the Ordinance. Pat Gartland, Galllbling Manager, suggested Turner's would provide half of the deficit amount prior to the expiration date of the license and the remainder during 1992. cliff Aichinger indicated the new bJilding costs have depleted funds for the organization in 1991, however, campliance in 1992 should not be a problem. Hicks moved, seconded by Malone, that the city enter an agreement Turner's organization for payment of $20,000.00 prior to March 1, 1992, for lawful purposes to camply with the Ordinance requirements, and that Turner's provide twenty scholarships, worth $1000,00 each, that the Parks Department and Turner's would distribute to residents within the trade area to satisfy the . $40,000.00 deficient for the calendar year 1991 and that the City expects Turner's to be in campliance with the fifty percent expenditures within the trade area f= calendar year 1992. In discussion, Attorney Filla stated it appears an Ordinance amendment would be appropriate and suggested Council defer action to allow t:iJ:ne for further review. He indicated st. Mary's premise permit application nay not be in campliance based previous discussions regarding the validity of =ntributions to charitable organizations within the trade area, or to benefit people residing within the trade area, Councilmembers Hicks withdrew the motion and Malone withdrew the second. Herb King, 1504 West Highway 96, spoke in support of the Turner's organization and their operation at the Pot 0 Gold, He advised they are a reputable charity and expressed hope that the City would be able to work on an equitable solution to this problem. MahCWclld moved, seconded by Growe, to deny the application for a premise permit from st. Paul Turner's Gymnastic 8=iety, Motion =ied. (MahCWclld, Growe, Hicks and Malone voting in favor; Sather opposed) (4-1) Malone moved, seconded by Hicks, to amend the motion approving st. Mary's Premise Permit renewal, based on noncompliance with . Ordinance regulations relating to expenditures within the trade area, and deny the request. Attorney Filla indicated a $5,500.00 payment was nade to st, Mary's Church, based on the fact that 20 percent of the church membership resides in the trade area; questioned if the monies were spent on church iltprovernents. '-" . " Minutes of the Arden Hills Regular Council Meeti.n;J, 12-30-91 Page 8 PERMIT (Cont'd) Frank Belga, representi.n;J st. Mary's Church, indicated . that no funds were spent for capital inprovements to the Church; all funds are spent for programs and clergy salaries. Mayor Sather reccmnended Council reconsider this IOCltion and table action to the January 13 meeti.n;J, to allCM Attorney Filla to review lawful purpose and detennine compliance with the trade area re::Julations, Counci1member Malone withdrew the IOCltion; Hicks withdrew the second. 'Ihere was discussion relati.n;J to the elimination of the trade area re::Julation, Malone IOClVed, seconded by Sather, to delete the trade area re::Julations fram the Charitable Gambli.n;J Ordinance. Motion failed. (Malone, Hicks voti.n;J in fav=; Sather, GrCMe and MahCMald opp:>sed) (2-3) Counci1member MahCMald e;q:>ressed strong opposition to deleti.n;J the trade area experrliture requirement; indicated the donations should be utilized to serve the residents of the northexn subrrl:s. Hicks IOClVed, seconded by Malone, to reconsider the IOCltion to deny the premise permit application for st, Mary's Church. Motion carried unaniroously. (5-0) Hicks IOClVed, seconded by Mahowald, to table action on the . application for premise permit renewal f= st, Mary's Church to the Re:)u1.ar Council meeti.n;J held January 13, 1992, at which tbne Attorney Filla shall provide Council an interpretation of the twenty percent residents within the trade area qualifyi.n;J as a donation which meets the intent of the Ordinance. Motion carried unanimous1 y. (5-0) Malone moverl, sec:onde:i by Hicks, to reconsider the motion to deny the premise permit application for st. Paul 'I'uIner's and table action on the matter to Re::Jular Council meeti.n;J held January 13, 1992, Motion faile:i. (Malone, Sather voti.n;J in favor; Hicks, Growe and Mahowald oppose:i) (2-3) Counci1member Mahowald indicated a Council vote to deny the application for 'I'uIner's may provide more incentive for the organization to provide the fifty percent donation within the trade area and meet Ordinance requirements. CXlUNCIL o:MMENI'S REroRr; MEDIATION Clerk Administrator Berger rep:>:t:ted on the mediation SESSION RESULTS session results and that this matter may enter arbitration, Berger also discussed the request fram the union relati.n;J to the closi.n;J of the City Hall duri.n;J the October snowstorm. MISCELIANEDUS; Counci1member Malone questioned the co=espondence fram MPCA LEITER & the Minnesota Pollution Control Agercy regarding the well CITY HAIL LIGflI'S on the Harstad property. . Malone noted that the new lights installed on the front of the City Hall b..1ilcling are not in compliance with Ordinance re::Julations and suggested the lights be turned away from traffic. - . Minutes of the Arden Hills Regular Council Meeting, 12-30-91 Page 9 DESIGNATE BOARD Council1nember Malone suggested the appoinbnent of a . EMPIDYEE APPEALS personnel c:ammittee to discuss employee grievances under the new appeal process for nonrmion employees. It was suggested that the board be appointed on a case-by-case basis; for the existing appeal Malone and Sather volrmteered to serve, EVAlllATION FORMS; Council1nember Malone questioned if the Public Works PUBLIC OORKS SUperintendent had returned copies of the Council SOPERlNl'ENDENI' performance evaluation forms to the Clerk Administrator, Berger stated the forms have not been returned at this time. Council directed the Public W=ks SUperintendent to rebn:n the Council evaluation forms to the Clerk Administrator for inclusion in his personnel file. Council1nember Hicks requested a copy of his evaluation form be foIWarded to hbn, Council1nember Mahowald suggested the system for rebn:ning the forms should be revised pri= to the next evaluation of Department Heads, STATUS REPORr; eouncil1nember Growe requested an update on the status of HAMLINE AVE. DOOR the HaInline Avenue 00= problem. Clerk Administrat= Berger reported he was notified there is an Engineer in the City of Woodbury that has dealt with a similar problem. . Growe requested Berger contact the Engineer to determine how the natter was handled. CXlMPENSATION ; Council1nember Mahowald reported the salary =npensation PARK DIRECTOR f= the Park Director has not been determined to date. He suggested Carmcil make a determination and notify the employee of the outcome, CXlMPIAINTS; NO. May= Sather advised he has received complaints regarding SNELLING AVENUE the icy corxlitions on North Snelling Avenuei suggested the Engineer and Public Works SUperintendent be notified of the corxlition of the street and resporrl to the complaints. AWOURN Malone moved, secorrled by Hicks, that the meeting be adjourned at 11:15 p.m. Motion ca=ied unanimously. (5-0) Gary R. Berger 'IhomasR.Sather Clerk Administrator Mayor NOI'ICE OF MEEITNGS 'Ihe next Special Council Meeting will be held on 'Ihursday, January 2, 1992, at . 5:00 p.m., at city Hall. ... , MINUI'ES OF THE ARDEN HILlS REGUIl\R CDUNCIL MEEI'ING MONDAY, JANUARY 27, 1992 , 6:30 P.M. - CITY HALL CALL 'IO ORDER Pursuant to due call and notice thereof, Mayor Sather . called the meeting to order at 6:30 p.m. ROIL CALL 'll1e roll being called the follOlNing members were present: Mayor 'Thomas Sather, Councilmernbers Paul Malone, Thomas Mahowald and Dale Hicks. Absent: Councilmernber JoAnn GrOlNe. Also present: Park Director John Buckley, Clerk Administra1:= Gary Berger and Deputy Clerk Catherine Iago. GOAL SEITING i Councilmernbers conducted a Goal Setting Session with PARK DIRECIOR Park Director Buckley between 6:30 and 7:20 p.m. Council reconvened for the regular meeting at 7:30 p.m. AOOPI' Malone moved, seconded by Hicks, to adopt the January 27 AGENDA Agenda as suhnitted, Motion carried unanimously. (4-0) APPROVE Malone moved, seconded by Mahowald, to approve the MINUI'ES January 2 Special Council meeting minutes as submitted. Motion carried unarillnously, (4-0) CDNSENT Councilmernber Malone referred to Item 5(b) under the CALENDAR Consent Calendar, Committee Appointments, and suggested the Park Director contact Mark Literski to determine if he is interested in assisting the Parks Committee, based on expertise listed in his resume. . Park Director Buckley advised he would contact Literski and subnit a recommendation at the next regular meeting. CounciJ1nember Malone referred to Item 5(C), Request to Attend Conference, under the Consent Calendar and remarked to the Administrator that the fact the funds are b.1dgeted for a conference does not automatically justify attendance by an employee. Malone questioned the stabls of the Zeos business license and if they are operating without a license, 'The Clerk Administrator advised the application for license is being held pending resolution of the business sign issue, Mayor Sather suggested staff attenpt to quickly resolve this matter. Malone moved, seconded by Mahowald, to adopt the Consent Calendar and authorize execution of all necessary dOCl.llll8l1ts contained therein: a. Approve Salaries for winter Parks & Recreation staff, b. Approve Committee Appointments Public Safety/Works Committee. c. Approve Request to Attend MCFOA Conference, Deputy Clerk. d, Approve 1992 Business Licenses. e. Approve List of Claillls and Payroll. . Motion carried unanimously, (4-0) PUBLIC ~ None, ... _. Minutes of the Arden Hills Regular Council Meeting, 1-27-92 Page 2 RES. #92-08; Council was referred to a memorandum fram the City . AOOPI' NO A=untant, Program SUpervisor arrl Administrative SMOKING POLICY Secretary dated 1-24-92, recarmnen:ling a Smoke Free city Hall policy. Councilmember Malone advised he discussed this matter with the Administrator arrl noted that the city is nON in compliance with state statute. He expressed concern that the memorandum recamnending the p:>licy was forwarded to Council fram staff rather than Department Heads. He further expressed concern that this matter requires m:magerial intervention; noted the memorandum does not mention all employees have been advised of the proposed p:>licy. Malone suggested the matter be tabled until such t:i1ne as all employees have been advised of the policy arrl offered an opp:>rtunity to express concerns, Malone noted the p:>licy should not include the reference to "chewing toba=", since the action does not create smoke. Malone mved, seconded by Hicks, to table action on the p:>licy until such t:i1ne as management has had an opportunity to meet with all staff members to detennine if there are any problems with the proposed policy, Mahcwald mved, seconded by Malone to amend the motion to require that m:magement provide a specific recarrnnendation to Council at their first Regular Meeting in February. Amended mtion carried unaninously, (4-0) Originalmtion as amended carried unanimously. (4-0) . Councilmember Mahcwald stated he is opposed to deferring action on this matter arrl indicated he would have brought the item to Council for action if the staff had not initiated the p:>licy. He favored staff taking the initiative to present the proposal. Councilmember Hicks agreed with the p:>ints noted by Malone arrl suggested the Department Heads offer all employees the opportunity to review the p:>licy prior to adoption by Council. He indicated Council should be sensitive to the needs of the smoking employees arrl hear concerns. The Clerk Administrator advised the recarrnnendation fram the employees was based on a proposed change in health care insurance coverage, which provided a discount in costs if the City Hall is designated as a "smoke-free" environment, He stated he has not discussed the matter with individuals who =ently smoke. Berger suggested tabling action on this matter would provide him an opp:>rtunity to discuss the matter with all employees arrl make a recommendation to Council regarding the p:>licy. Councilmember Malone indicated that such p:>licy changes should be discussed with all employees prior to suJ:xnission for Council action. The Clerk Administrator advised the memorandum was reviewed by him prior to suhnission for Council action. He stated the staff put a subtantial amount of research into the matter. . ..,. Minutes of the Arden Hills Regular Council Meeting, 1-27-92 Page 3 . RES. #92-07; eouncillnember Malone advised that it appears st, Mary's PREMISE PERMIT Church is nO;! in compliance with the fifty percent ST. MARY'S CHURCH expen:liture in the trade area regulation, based on new infonnation sulInitted 1/27/92. Malone moved, se=nded by Mahowald, to adopt Resolution No. 92-07, APPROVING rnARITABLE GAMBLING PREMISES PERMIT FOR CU\SS A BINGO AT par o GOlD HALL. Motion carried unani1nously, (4-0) Council1nen1ber Hicks questioned if the North SUb.lrban Chaplaincy program is a~ .,J&If denominational program. Frank Belga, st, Mary's Church, advised the Chaplaincy program is a religiously affiliated Christian program, supported by st, Mary's Church. CLMPARABLE Council was refe=ed to the Jl'\E!l'OClranclJ.nn from the Clerk IDRI'H EVALUATION Administrator dated 1/2//92, relating to the MAMA ~able Worth study Update, Administrator Berger advised the request is f= the City to participation in the Comparable Worth Job Evaluation study Update. He indicated the cost for participation is $1,255,00 and if the Council does not plan for a team building session this year, funds are available to for the comparable worth study. Berger advised Council of the other alternatives listed in his memorandLnn. He explained the alternatives appear to be more expensive than participation with . the MAMA group. Council1nen1ber Malone questioned if all job classifications would be updated with the study and if all city employees would participate in the evaluation, Berger stated all jobs will be reviewed and in a City this size, all employees may fill out the evaluation questionnaire. Hicks moved, se=nded by Malone, to approve the City's participation in the Comparable Worth Job Evaluation and. the expenditure of $1,255,00 from A=ount 207 in the Mayor and council Fund. Motion carried unanimously. (4-0) CLMPARABLE IDRlli Council was refe=ed to the memoranclJ.nn from the Clerk REPORT; DEPI', OF Administrator dated 1-24-92, relating to the 1991 EMPIDYEE REIATIONS ~able Worth Report which is required by the Deparbnent of Eluployee Relations. Berger stated the city must sulInit this report to be in compliance with state statutes. He explained the report will be analyzed by OOER and they will forward recannnendations if the City is not in compliance with =ent regulations. Mahowald moved, se=nded by Hicks, to approve the report on Comparable Worth and authorize the Clerk Administrator to suhnit the 1991 Report to OOER, Motion carried unanimously. (4-0) . ,.. ,.., Minutes of the Arden Hills Regular Council Meeting, 1-27-92 Page 4 CDUNCIL a::.M1ENTS . STATUS REPORl'; Councilmember Malone advised the Finance conunittee FINANCE ca.1MI'ITEE will be researching funding methods for the new city Hall facility. AIlJOURN Malone moved, seconded by Hicks, to adjourn the meeting at 8:00 p.m. Motion ca=ied unanimously. (4-0) Gary R. Berger ThooasR.Sather Clerk Administrator Mayor NOI'ICE OF MEEI'INGS The next regular Council meeting will be held on Monday f February 10, 1992 f at 7:30 p,rn" at City Hall, . . ~ DATE PAGE 7:30 I . -'V- ~ ~ s1f7) - 9tfO 360 /'" //3;<'6;1) ~. -- 1oved: {lMYO~THER) COUNCILMBR: ~ (MALONE) (GROWE). (MA lVALD) ;::~E."")~~~. ,../~ L '.1/ - / tJ- VOTE: AYES: NAYS: 'l""J Hicks. Malon Sather Hicks. Qne Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: (_ _) Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. SupeLint~~dent Planner Dep. 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(~~ t/ rf----, r' ~ ~ /Jd~ujwuk i c\>" ""~ -'''~ ~ l' ~r ..- , ' . ...... -.r ."r I' V /~ /.;Wv~ O-.!. .'#~~.. . /jJd1.Jj"e- JW< ~ ~~ - ..-,,--, fI;J. ~~i.f,v ~ G ~~, ~..~i'-~- ,~~~'(: ifvt~ ~. fr~~' I[;J~ ~ . / / ' , \; , i ) r .-:. .- --- '- 7V~ - /3/~~ ~.~..- ........., (. I ~r ...L'f"" /0 '/ '!'~-"nJS1: ~ u ~~~ - ",. / I ~ (/ ,. L; 1h f'-1' " 1 ." .". . ,/1 (.- ~.:.... . . ''1J1r;..1 - 0/) /Xi .'ftv W~ ~ ~/7 ~If / . V / -(' I' - ~ . r' ,,' !y/W12H...' i!-~V8r/..-(ffiv - '. r 1/ f... .(:L / /' )vtrf\J2 0-~ ", \ t"/" /L:t, dL(. I~~ a,/~~ I uvvv ~/YVV-- if v~?L'~ ~ ~ ~ ' . . 'j<VM!~ZJb - (~ . 'vI ~--- COUNCIL MINUTES I -' DATE PAG~ SUBJECT: } DISCUSSION, I.. 'iJ1r; 1,4""1 lj..' "'r "'(. ~., ,I.....; I" ~ . <.~ e:, , .,.,,' ;><,; '?1A.J.f> (r - - I,', J C'\ ' iCA-. - , ,,;,,(" " ',~ ~~ {j.)'"i*-:Cn)...IJL, (!A..vU:Y~~ '," ,/~ '- ~effXJ: - ~PA , u.rcd ~(~!;.,I - /' -- ,"'" ,r: J__:,,__-""~'f _ r__~/! ./ /d,d-~6 ('r .tiJt;{)J;R~ /<,.;U.-u-e - ~I ~VU1- ~- ',I ~_.W. J~" ~.)J,~ -- f1. . " ,.,,<- ~., ;&~) ~ /.- ~.Q.<) I 'kO"L.. ";1- ,', (, . " j i~' \.,.,: ...... I ' #0 J:'3i.utJ:' - !~ uKf(' ~.{[. A, (, {!C# [Ii! (LA{(}~J, Y--~ hi. ~ ' , [' l , ~:!,., ,I M _ ..Q.U.. 6.: . .. " ~~ /J' ( /J _. '" 'I . , , ~'. "-. ?1!~<<A2! --1,,:-0 )im.-tA' ~~, ~;~, '('" " ' ,.' "('; J.'f-"- ~~r ~_../ :/ M.A/1A.r' ~ :1 -<"0 J AA.'l J 4". f}.A A , ~. A:>>~ c:.v ~ - ~ ,)+fAI ~ duff AA ..-0'LfFA.-<T! - l. Moved: (W;YOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Seconded: (fjAYOR SATHER) COUNCILMBR: (HICKS) (MALONE) ,(GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hicks ,. Malone Sather Hicks Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: (_ _). Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Superint~pdent Planner Dep. Clk 1 M]::' " /~"'" /3e>(P 7~. - / . /cr--~ ~/ ~ /1 /' . . " I. 0I.e 'f~u2&' -t-~ ~~ "~ ~ ~~ ,. -. -Ix( C{j; ,,' ~~ w-U. ,..' ~-. J ~. ......0eCuvttA.~..~ ././j . ~.,- . C' ./"oJ " /'! j Vi' .~,. . ~ rr; 1(1/. .r If . "71' Uu. :;; ~t?,,-,"'~ IFU"TA 1>0.. .IPA,. +.' J I-~ '~ / IVVfVL-- ~V~~i I..-C>~ --.-- c.__ ~ ,....--- !I . ,~ / if if;;. 1,'!C--~~'_/;~:- - ()J' ,.() ,~. /. / / .., , M4. I I hu~ 'f p:p?.We. (V 7 c7U ~ f' 0 f f /JjjA. - Ii 1-:- C Jy ! l.i--'f. fcO Ct.'P-.'i~ - !Ld: / ~ ' . n ~ U I I .) , . v'-"- 0'(" / vl)A_J12 -- (-. .~ - '.1.. Al1.~/J /l/\....h..... :;.'7' n () ./' / -'7 // C; ,--,--- 71' J. .L-.v-vrv'-v ~flld-7'/ ~ ~ r' -1 ." f' ./ ,.-"'\ r'" . ) .. ./1 I/f)' r r ~ /,(1 , ! .h' '/'Y-VrW{./ V'- . ) · ,.II. / APJU--.' - ..tYil,~. . ~ .j~~ . / <, ~y~ r ,- / ,'j i.r " v.' . .. ,....... ./1'" <" /L ..-t.'- ./' " !U ''-''<;' ,/lklM ",.i (. ~,"tv'<h-:t -- , .' I el' ,J (' , f /" 1- ~ ~ ') ,,~td ~Jr' j;;t{u J7t ~~ J,rr > (If ",_ C/, Ii' pC t5J A)JIJ. .ffrfj( t iJ7k(" bf /"ll:.UC - ~ i- . l/ {(:-- ,.... !/ ' ('(lQQc' .-fYiL{;<, ( 7. ,..( (-0: e,. . _ _ . __ __ .....u_~;~ COUNCIL MINUTES DATE PAGE , /'~~ SUBJECT: "\.. ,/ :~33Ql{)o lu/"i~,t: . ~ AMIr/~~) Jtfff-:... . " t .' 'A~(j "l{j 00'-, -.-- - ~ " ~ UlLS~ ~~ .o~ ,. ,-, j """,,,IJ:.{,,_ ~'I' " \ VVU<.. . ~ m /~F? ~ of>.- @6-i-'~- )tfuj. ~~ ,. . i -, , _ ,---, _' 1, ,:'.' : -...---1 ,.( _'_ .~ - ~ w&- ~,... /~~~,~t.C ~ ~"__ ~ ~ I~.v{ 0(l-'.--- ~ d- ~. . i\ '... ~~.13dS~, ~~ ~,~1"'G~ r~.. ~J d{if I ,I r"...,. ++-. . (Ii i /. J .,..-.a-rr'.A J A'r, ---rlo; ..i/ .,/]. V~\.~t.,"7. -- n.!) /'U(- 1./' 25t'-. fuU/L-V...a!:--&' ).u.=v /{,#"'v ~. C/' ~ ~ ~' Cj' . ~. Q , I r.. ~ _. ' ' ! . .t ~ ' --_::.~:'~- .. ,- j . . ..""" - . , . . /' I:' , i..-iT' 'O'<i ~;.\i.rt-Y\V<-M' ~ ,W"~V#N ~. ,JAll...-u); , - ~ ~. ,,v rJ C>kA'.( .(n'M';<1"~ Moved: (l:1AYORSATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Seconde9.:(l:1AYOR SATHER) COUNCILMBR: (HICKS) (MALONE) . (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hicks '. Malone Sather Hicks' Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: (_ _). Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supecint~~dent Planner Dep. Clk CD-dr.,^ / ~-,.......tA-</\.-,_ II f-I .' · wV (,'.1 , t_ . 1LU,l'LijZJ ftC f'r '.' r ~~ ~ ::::l::,c~f<'C "'-- ~, ~ - (l) /... ..- .... () ifJ~~! 1~~7 . /A'll.. '-"""..' '---'~ ~,,--- ./U(.tC t>/...UJ't--€.. _ ' /7 qr-' e- ~1J 5] 0r t3 %d. ~ tJUrtV ~ ~ ~ ~-'f- ,. . 4.e., /~- !~ J f,' r- r , , " 'OV' " , I ll'. Ie- :' j i/W ,j-< 1YAA1., () k) ," /J A< './ / I tJ~ /I ", /J/ A />--:;--;. /I /2.. ,/ '" . . of'; /~~." V \ ' ...)VIJb'lVV\...<-G'. ;~ . V/V'/~ ~/ /1).,17"''''..1/1'/ V ' ' ,'IYV~ '(1-~ ~/- · rV~' , . /~ ""'- 1ty4 ~ ~ ~' ,~. wN"~' ;;:;J;-;::;4r. r ' ' ('I' ^ - -.,4 /' ,'.".' , ~ ',," ',' u yJd>: (i'}.C t CJ4 c; }. wi<.a,%i.CC , .JfVVV W'-- ! i ,.#->' I' ~.",. "''' ~ V , .' 'v ,. \.; ... J '. ,,' 1 U '\ V""; ."'"' (}A-M · J .. I ..' c..:<.-"'''\) "- /\-, (, 'I\-' ! '" ~. ,y! .' \ - ,. (" . . j , Iv'\....' \....rL..V"""' >....-" '< --;_ .,," ,. i,' \'J ..,.---- .,"_..u__------...... .' _ Iv :> /lJ>>[' C1~.. - /. nAV, A-,JrJL.~'.'~ A~n- ,U., _ ~V- U I' ,,' "-" V"," "/' './ " V" -; ~ A < , ,. ^ r, U ,',' n" !.. ' \1 ""AVA; '-"~i- 'rftJD' (JPvt~ ~~~ - </AJVV' ~ _ U /' . rrr ,..----- -- ~ -- \ \.' ,~,", _' C:' r) i , f.., ; .~~) M; ~ i1' Q~/fAc wcr J f\Y-' ,J., ,.r'\ n / \~------ --- - . ~ COUNCIL MINUT S ' ' '" r; - DATE , PAG" , ,,,,,,,,LOCwM& iP~~~~.~ ~ ~~ ~ DISCUSSION: .' ., "\ I _ (' 0 A , , ,. ~ lt~~;;o , - rfi /C~:k /I.)/:(/.pAIA Jl1\?1AJ-t~,~ ! V , ;-~ ~4 - 'J:~> W7.tJ11j{~ ,~~ ~41 tkJ~ /;,X) ~(~- 33;<:;)u ~, (S;J3r !uod, - /~ )t2 (r () - c4 . d) t2, / [ rj.<~Q4 ,41)<~- Ii .,1.4J-<-O.A_ <<fA d V j ~ /J{IL '?! /15f~~. ~ ~J& A(~ . I j / ;/,.:... . I ~- dOLrW--;-1;;1*,"1~V- /W~j~ -<J) j ~1~ (, I'! C~O\ - I , -N,! Ur) /~ ,1 jA.., '\....L. t:' .' I ~ . ..', ~ "...-- . 105 -~ .. J })},f/1j .. i L1i.~>i if}l.- , k~ -- ?fI;Jx:) ~ta1f!i~ .. --" Moved: .clMYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Seconded.: (~~YOR SATHER) COUNCILMBR: (HICKS') (MALONE) . . . (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hicks !. Malone S'ather Hicks' Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ). Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Superint~~dent Planner Dep. Clk ~. /)13f'/~/~~~/7S7/_ @ putp 113~ aJ ~~ %& cr-:= .~#4 . /ie;:' ~ ~~ .iiA-l~,J~- , 4U!k-.... ~ - 1ljC/~~-if~ I) w, ~. ~f.-w~ --Cr- 71'~ -~~ - " ..~ ~ /. ~ ' .' ~~ -- ----- .......vtv ~ ~ Iq&2 --- r ~/~ _ liS! ) _1---'. ....... -- .~ /76j/ I G v;J .- u.lu(]1u< . t (\ ~ ..i/ '" 1 ...'/ !! "'- V,J,~ ~ ~/IW''/ I~ ~ 0 . it".. Ito kU ~:c' ~ - ,f a .,tcU y...- /J&v&;uM,"~ ~- ~ 6t. . ,., "'yj 1- , d \J I~ . t ( V .) ~.. J' + r .," (r. . Lu J-1f'-J<' v, \- ./v ,. (}Jl ;,./f\h C.l. {;-{_4.Al , - / ; ~ tJ u ..-----...'--.. ..~------- ",/--" ~ rlLf,;;dCo'1~J~K~ C17<, ~.' ~ ~J I (. , /-"_-'~'VJ/ ~~ - ill;- lJJ.Q, J{~ ~Lf.-L ( M .~ . ' / . ..;/ t i 1'_"- ,r. L ,.r -... "V '" ' ,.. '(\f:f " '. \ A}) () n~~ -- " J i vGt6v\. \ -"1" '- \,_. C' ( v ~ . ; v(;J € .~. {rJxz: w~ {fl.;( ~d.- 51 r . v-~ COUNCIL MINUTES . ~ DAT~ PAGE~ SUBJECT: ISCUSSION: ttX- (J.- (j J ~ ;jfjj~, --- /t41w+ \ ~ ~-- @~ n ~ ~ (XII1-~ ,', "/~'~(.A. - 'JfU . I iJlfl!!.'b- >~,A _),j~ld1fff.!:.. . @/1 't ' , i,', ',1, I '1 ~",' " ! A-t", " . ,/ ',,', ct, ".1 }j/rJtJ}dZ 1'"0.r . LlV1J;JUJ /'r;~4::,--,&>4 '( ;,.. M"j' ,~~,.' . ,I'~ /' - ., . n , ,~ r If ,I .../ "'f; / l J -- -' ,: !.'. c_: (,'. . . ~f- Jd.e' " -- /1A/'1::1l.-/J1:t.,., xt'(1q'(17.1 17 .Al~, ' J v~ ," ~_ ..---'-~--- .~~ ;,"f J.. n) ,'ft,. - (J / -f", -: t'" ".1 fit. , . ..... .,' . , I ,Lt, ;.v,.c.' 'j ',' ",".' 10,v ~ I; . ~ ~, Moved: {lMYORSATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Seconde~: (l<iAYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: - ,( VOTE: NAYS: Hicks ~ ~, Hicks Malone Sather Gr~ M owa d ' . Growe Mahowald ABSTAIN: J,.' TOTAL: (- -). .' . Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supe~int~pdent Planner Dep. Clk fJl /J' /~ , ! IJ / /f I "- ~ --- tWf~ 7 ~o/j /~ /7) .~- ai (!iI~ ~ w~~ .. .-'fiC..' {M/;.. .... I ,,' /'. h .' l./ j I " ' -' v ~k~~ftf-~~ / /,'''----------. . c);iI;;W -vJ -"" A tf/~ . (~~- .~~ " U L' 1;1/1 /. , ,I1OA ,-;J . -f I Yl/fjN/lrv _ VlN ~ ~. ~, .' ~..1-1 i) ire III ~ .h-A ("~ A .,...}-'""""",, ~ . *\ .' (J... .1,. · f -liIf-IV tAil ~u . L.M' 'VYC . - ;AJ~ " I' .t iJ ~~-- ~ei~ i~<.R MOl<.- ~ . --- l .~ tR6)CjmJ /c .~. ~ / T ' .~ / ./ t. j/)./}lY1 . (1 <'fit", ~ ((';t...N"/A.A";;~"' ' j U--t,t)L.( - . . / LV I/l~ I t vV ;) h \....J<-.. ~" v- ~ I l_ l < )0 _,,;0/'1 "'-',/') /" _ , /. ..., ~ ""-;.. ,., J .i"'.A..~ / / ". .~. ~ A Ie-+- /)1,L '---t?u-r..e" ., '.. ,T'L-' 0t..C!.- \(j" --:t. / /Lt d /" , '1'11 1'-, )- '--l>'- .' f ,i/ c'" i' ~~ .., tvl--"'{' t '..'. ....... ..... .' ..... " ~,',. . .. rt; ! ., ~ -4/ '~I - . JcJJ;\i ; . !1~ ~)Yihu --- ( . .-;:r. '/!,-,-<, ~u ",-ul<. d' '!)I.C - ~ ~ ::; !f"'- ~~ / f . I () ~/'1 i'! ''---/l-G.1. S ~,., iI,.,1 ! . . . II ;1' o~/ ,'!. ~~~ Vi ~ ,) ---.------.- COUNCIL MINUTES DATE PAG~ SUBJECT: ./ ., Tt - U I..ISCUSSION:,' . -' ~,V. ~ . ~?ti_~ ,/1 /0<%2_ ~ . ;/I~~ ill ' ~ ru:rC: 1M ~ {L.~ -;2 ~ fv.d1f r<~uL. / I , ~ ~~ - ~'--/wJ}(;-/-;Jv;{y,_/4;~1Ath-ec~ ~ - c " (" ' I ," "f) - 1-' J- no ~- " ,\,,' /) , -_.~ (..<~~=-+..' :' c,:~; _._.\...,.(\,-_~:._=:., -',w "...., 'Co.. ' - - <"f !. - . .. -- -- ~ ~- /' .'r-' . \ ^ ~ ~. ttr' ~,;:S c1 ~ _ '..1. ..... ," _ I. . i,' ..' ." (1AAU~' ._~~. t> /~vt/ /Y!y:AVI &~~I-<" i;z,:;U>~~ j;SIe::}L~~~ Moved: klM-YOR SATHER) COUNCILMBR: (HICKS) V<MALONE) (GROWE) ,., (MAHOWALD) Seconded: .(MAYOR SATHER) COUNCILMBR: (HICKS\ . (J:1A.LONE) '.' . (GI'OWE) " , / (MAHOWALD) THAT COUNCIL: 0....0;,;,(,:&' tv!! ,Y'. ,Clt-ilF_fJ - rJiiJJ' I ", ;.' / (7[) ;Y 2/~ ~JJj ~ q~ ' .' ---' (IJ,,'~rAJiu (,....,.;;--, .. .,.,- c. ~ r ~ { VOTE: AYES: NAYS: Cf ". ~ ~ liicks i, Malone Sather Hicks Malone Sa tlte..- Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - Abs. . Malone Sather Growe Mahowald Ayes Nays ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer ._. Parks Directpr Pub; Wks. Supennt~ndent 1!ii!- D~ C~l '(' ('","r) - 7 jl w-tQ.t--/ i. ,'.- .'/" 1--'- .-1. C ~_.~,{,{Af-..~- ( /VJ,u - ~ . Iv,. . .J -'. ': ' - '+- - ~e/{ -- -----------------.-- ~----- / ~ /..J;) 1 .. ... /1 -r:.-- I/~ ( ~ i . V ~(! U //' // .d ./.... J .. / fA.. /-, /rj ".; A /J f) ~7 . ~~./~ U. ~-~ - ./ /c~- -- ,.U 0Jj<..' <<: W=:1..c -tV;; /~ ~. >C) ^ ;"~"" .. ~ :-/' J " ,t/,. LA-/ ; V 4;v W /"- C... ? ur~ 1 ~~ ' ~ ""~. i..... Co"- , " . . -- ---- ------------ COUNCIL MINUTES DATE PAGE SUBJECT: DISCUSSION: . . .- .. Moved: klMYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Seconded: (MAYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hicks. Malone Sather Hicks" Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ). Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer En.gineer Parks Director Pub. Wks. Supe,'int~l1dent Planner Dep. Clk COUNCIL MINUTES ~ DATE PAGE Cjd -1/ SUBJECT: ~~ , DISCUSSION: . . ,- .. 1oved: (I1-(l.Y~HER) COUNCILMBR: (MALONE) Seconded: (l':)AYO S HER) COUNCILMBR: (MALONE) fHAT COUNCIL: VOTE: AYES: Hicks' Malone S'ather Malone Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supel'int~jldent Planner Dep. Clk -- . "- . CONSUL liNG ENGI NEERS Maier Stewart & Associates Inc. MEMO TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF ARDEN HILLS FROM: TERRY MAURER AND MARK GRAHAM fI1G-' SUBJECT: TILLER LANE STREET RECONSTRUCTION PUBLIC HEARING DATE: FEBRUARY 4, 1992 FILE NO: 520-028-20 The public hearing for the Tiller Lane Street Reconstruction Project is scheduled for the February 10, 1992 City Council meeting. The feas i bi 1 i ty study for this project was presented at the November 25, 1991 City Council meeting, which estimated project costs and assessment rates, During preparation of the plans and specifications, soil borings were obtained to verify the existing soil conditions and support the proposed street improvements. While we included an estimated amount of soil . correction to construct the improvements in the feasibility study, the soils report indicates that the existing clay and organic soils are worse than anticipated. The existing soil is recommended to be removed to a depth of 18" beneath the street improvements and replaced with a free-draining material to address drainage and frost heaving problems. Drain tile is also recommended to collect moisture beneath the pavement and direct it to existing storm sewer, As expected, the additional sub grade correction work and drain tile installation increases the estimated assessment rate for the project. This assessment rate, as defined by the City's Assessment Manual, is based on 50% of the total reconstruction cost of the improvement. Based on additional sub grade work necessary, it is recommended that an assessment rate for street reconstruction be estimated at $35.28 per assessible foot. This assessment fate will be revisited following receipt of bids for the project. As a comparison, the estimated assessment residential rate for North Snelling Avenue at the public hearing was $27.50. Following receipt of bids, the assessment rate was reduced to $21.00 per assessible foot. However, additional soil corrections during construction, at an estimated cost of $40,000, was later necessary for the project. Following the public hearing, it would be appropriate for the City Council to consider the two attached resolutions. The first resolution orders the improvement. The second resolution approves the plans and specifications and orders the advertisement for bids. . 1959 SLOAN PLACE, ST. PAUL, MINNESOfA 55117 612.774-6021 9800 SHELARD PARKWAY, MINNEAPOLIS, MINNESOTA 55441 612-546.0432 Equal Opportunity Employer , CITY OF ARDEN HILLS . FEBRUARY 4, 1992 PAGE TWO It would also be appropriate to consider setting a date for the assessment hearing for the project. This date should be set for April 27, 1992, or any date thereafter, to allow adequate time for the bidding and notification to property owners process. We will be in attendance at the February 10, 1992 City Council meeting to present the project. Please contact us if you have any questions. MJG/ks attch. . . ".J '. . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA 7C:: '~ RESOLUTION 92 - 1Q.. ytcd. '. A RESOLUTION ORDERING THE IMPROVEMENT IN ~~i THE MATTER OF THE .. f 1992 TlLL," lJ\NE STREIT RECONSTRUCTION IMPRO'''''"1S i~ ) '\i ~ WHEREAS, a public hearing relating to the 1991 Tiller Lane St~ Reconstruction improvement was held before the Arden Hills City Council after ten days mailed notice and two weeks published notice of the hearing was given; anrl WHEREAS the City Council has duly considered the Feasibility Report and those matters presented at the public hearing by those persons desiring to be heard on the matter; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: 1. The 1992 Tiller Lane Street Reconstruction improvement is hereby . ordered as recommended in the Feasibility Report dated November 18, 1-991. Passed and adopted this 10th day of February, 1992. Thomas Sather, Mayor ATTEST: Gary Berger, City Clerk/Administrator . '-".:.;. . CITY OF ARDEN HILLS . RAMSEY COUNTY, MINNESOTA RESOLUTION 92 - L 10 A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BID IN THE MATTER OF THE 1992 TILLER LANE STREET RECONSTRUCTION IMPROVEMENTS WHEREAS. pursuant to Resolution 91 - 64, the Project Engineer has prepared plans and specifications for the 1992 Tiller Lane Street Reconstruction improvements, which plans and specifications have been reviewed by the City; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: 1. Such plans and specifications, a copy of which is attached hereto and incorporated herein by this reference, are hereby approved. 2. The City Administrator shall prepare and obtain the pUblication of an advertisement for bids for the making of the improvement pursuant to . the attached plans and specifications. The advertisement shall be published once each week for three consecutive weeks, shall specify the work to be done, and shall state that the bids will be received by the City Administrator until 10:00 a.m. on March 19, 1992, at which time the bids will be publ icly opened in the Council chambers of the City Hall by the City Administrator and the Project Engineer and will then be tabulated for consideration by the City Council at a meeting thereof at 7:30 o'clock p.m. on March 23, 1992, in the City Council chambers at City Hall. No bids will be considered unless sealed and filed with the City Administrator and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City Administrator in the amount of 5% of the amount of such bid. Passed and adopted this 10th day of February, 1992. Thomas Sather, Mayor ATTEST: Gary Berger, City Clerk/Administrator . ~ ." . TILLER LANE IMPROVEMENTS PUBLIC HEARING SIGN-IN SHEET 2-10-92, 7:30 P.M. NAME ADDRESS PHONE I?. cj ~ Ti/ I e.1l.. .v 031- 9'Sy, /~ / ;}-:;, Ll t:. .. {,: 3'c:' E/f:. <5.3 3t.1 $r &;3G-r.cfcifO 3.3;{ 71-1) -.o3'C:: -Y~3 7 /')..;>.~ ~ "./-1'"=-1 ~.3'7-1",7j I - L-i:i,-' -'/1' /' 0 )-";-f) -. :-<::..e"...-1....... ru35-lJi .,.,./: 'it. > <.,.~~ -. I' I ( tZPV-J2' 7~~ . I' II ~'7C-ON / ~ J.~ 1 1 77tCcf( L/!/J:- //.5c,----f:.---C['fi L//jL}J3 L [7>2- ~ t~ J~" <Nt- 34 j-YJ . ___m_____ :::;:,M,,""S~~~:/E PAGE . DISCUSSION: . -. ~ .. COUNCILMBR: (.~Hic~ (MALONE) (GROWE) {MAHOWALD) COUNCILMBR: (HICKS) (MALONE) . . C{GRo~' (MAHOWALD) rHAT ~ . ,....--r- I VOTE: AYES: fh NAYS: 0 Hicks '. Malone Sater Hicks. Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supel'int'1~dent Planner Dep. Clk -- /' ,-r '{' , , G"'l/ ~/ //~ /~ tf.. , " "" V / ,_../ (/ .(;/ .u.--_ .-=- . ~ - , /! . /7 L " .,.,' i./........ ,// /i / /" / ~r-' ~1/'0v ~ tk' / .. '~~.~ ,'''' , . .1 .' "~,_,.,,... 1:-..../...,..: // ill ..... .. __._e- . --' / , / /~fl. t;ui . W--?clL--" ./ ' '~~ i/ ...' ~; /la-.. /'. '. \ I' / .", , tln~' . j . / . . / ,-' f" ~ -;t/2_~-------~_."-~-~' -------..-- / / , / ? ':;> ,if. "-'- -. , t. ~ , - / ~;/~)&M~ /?3d 1~~tu'L __ p0cl /liJvJ ;~,'J~ ,'. -, ' .,' /', -!lJ /~~---_. ~.~ ~-f'.:u~,A;T(4'~ ~- J ..,.... / ,I i, , i/~ ',J ~ / I, ,- ii, 1 -- /t< ,/ ,&lu,,- / .~ ..~ 1{.,t...-j/iL tv tf--f; .' \ , "J. ~t./ /') jl /'1 /1 /t[{;'\~., /wl? Ihl'o 6 \:'jkelUl/'~ k ~ r..- I .J '.!d:/Pt..x:.' ..' "-Q U' " v V ',--,__ ,.." v .. -,' v , r r n ,/:L- .... 'L....,....- fl/~ \--j.1]Q .t'v~ ,/ .'/ .. I /_.0 ~, _-0' j Vi .' V / ~ .----., ) (,.r;"l , ~ "".... /' )l.k"K '" ./ . ,C'" ",/ t-. . . COUNCIL MINUTES DATE PAGE SUBJECT: DISCUSSION: . . ~ .. . " Moved: ,(/M.YOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Seconded: (MAYOR SATHER) COUNClLMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hicks Malone Sather Hicks' . Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ). Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Superint~l1dent Planner Dep. Clk - ____u_ COUNCIL MINUTES ~-/!p~P~ PAGE SUBJECT: DISCUSSION: . ~ . -. .- . . .. Moved: {~SATHER) COUNCILMBR: (HICKS) CL~~~ Seconde!i: . (l'jAVTHERl COUNCILMBR: (MALONE) THAT COUNCIL: .-- VOTE: AYES: NAYS: Hicks '. Malone \,Sather Hicks Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: , - - ) . \ Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer___ Parks Director Pub. Wks. Supel'int~l1dent Planner Dep. elk . CITY OF ARDEN HILLS MEH:Il1lNOOM ~: F~ S, 1992 TO: Mayor and City Council :E'Rl:H: Jom T. Buckley I Parks Director \~ stlBJ'EX)'l' : Parks lie Recreation OaImi.ttee 1lppOintments Bill Guelker of 1152 Benton Wav, ML, Guelker has expressed an interest in serving on the Parks and Recreation Committee, He attended the January 28 Park Committee meeting and expressed interest and enthusiasm in serving. ML, Guelker' s appointJnent would raise our Committee to 10 members. ML, Guelker has not been officially appointed by the Mayor and Council. Mark Literski. 1378 Forest Lane. I contacted Mark Literski to determine his interest and desire to serve . on the Parks Committee. He has an extensive background in marking. His expertise could be benefitted in marking special events and programs. ML, Literski is unclear as to what his appointJnent status is with the Public Safety/Works Committee, I have given him a city map identifying parks and trails; and Committee minutes for 1991. He is invited to attend the February 25 Committee meeting. A corrnnitJnent to serve may be expressed at that time. JTB/ts Attachment M92-43 . COUNCIL MINUTES L DATE PAGE SUBJECT: - 7')--CJl , C9- - -VyJ>-~ cJ ~ 1 -~ (~ ~r:~1P ~ ~ -~~~~k - ~-~~oD ~~ . ~a/? /1 ._~- ~~.~Q~opd rOO . -. .- .. " COUNCILMBR~-.(;.l~ Moved: {l!lf>YO.R '-SATHER) (MALONE) (GROWE) (MAHOWALD) Seconded: '(~lHER) COUNCILMBR: (HICKS) ~NEi'~(GR()WE) (MAHOWALD) THAT COUNCIL: C~ -C). G~ - ~ ..,.-", VOTE: AYES: NAYS: "-----< Hicks'. Malone Sather Hicks Malone Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supel'int'111dent Planner Dep. Clk COUNCIL MINUTES DATE PAGE ,,- - - --~._'--_."--'-'---'----""'. '- _. /7SS- , ;J ~ ~ y ~ '.. ?-~ .~ .. Moved: (j,lf,YOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Seconded: (MAYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) IHAT COUNCIL: VOTE: AYES: NAYS: liicks..' Malone Sather Hicks Malone Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Superint~J;ldent Planner Dep. Clk COUNCIL MINUTES Jv;uDe&tiA~~ PAGE SUBJECT: 76- 9~-(J~ - ~ I 1 . ~ (..,IJL .c~ t- - -. , . . 2/~ ([~. - - ~r ~~ ..4- ~ ~ ~., ...... v Moved: COUNCILMBR: (HICKS) c;:'T nNE~ (GROWE) (MAHOWALD) Seconde!i: COUNCILMBR: (HICKS') ~ (MAHOWALD) ?r- ~ . 7/~ ~ - ':a-.r~ '" - VOTE: AYES: NAYS: liicks '. Sather Hicks' Malone Sather Growe howald Mahowald . ABSTAIN: ( - - ) Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Superint~ndent Planner Dep. Clk ~ - IJ!td{J ~ ~# (::. ./ j -..-- .. j,t,H,,-ctTtc,",-4 g , ' /_ '. I I . ,.1:. -(;-- l ~ L L _' l'Z, '-(: .. C~ ~C-(~" - I t. U o-.{/ I .t-.-4 i~.; I '" "t' a.C~,r~' ~;. ,r:..., '. .,... v .".-v ~. "ty/ I . ,. ....... ' , ,......., tf'i. Il~, ,,"p /",./,' """V '-'",' fl."'-' ",/ '''1 't::i::{ -" · '..,. ., .' .~ ., ,." ."- A" / ;> I.;; 1:_.<'JVL"._.~ ~ ....- 1 " p V .... I , " .. ....... /' ~ /' ~,.,r-/ --''-- ~ ! ii .' /1 ;: Ui;V!1J A _yiZ'~ s,(t?k. J)( U~I,;( f,ZL /.?t/ A-'J"" . - - ./ . ~ . , " 1 A' ~. .,1 _l' ..' .., , , ) , ," I". . " I.' ~~~';:' "J.fMP-v ~ t<<-';j<JX) we... WcW ~ 'f- ,V" (, t. r VI r , 11 " p ;/ /. .' ii-,r1 .' .;. --'. . " , , I' . ,'.. ...-' ,,. v' (LCLt ~c .'-..</ (tU 3...(..(/ v<.--(.d.A-Q.. ,; \" A./ , ' Cji tJ CY' , ' '! --.-~.) . .' .' ",1.< Lfk ,,' 1'. jw U{,t.t'C"A f?-.. / / -"" t 7M'OCc" ~'- =t1;1 , · .....' 1 Jll/tt()~ALI. -- .~. ' ..-,"\,.. -..0 L-/ I.. 'P, ~........- " CE (' .0/1"'\ ,'^ , , . .'l.L i.AQ..~' c.--)}'lt.,.Lf.,,~6I--1- '-..'.." _. .... J-/ . \ i';;'. C~ ~ /J 4--' I I I (/ ,..i r- .' , . J' OX (j' ........-- ~.:::/ \... U..-L, ' . .. I";>, L) In..... J .Lt.''-L. j i' , .....1 !>ZC(1.:' {V W ~., f U , I' ;' (; /1 ,;,; I ----- . (ff' ,- LJ . "~ - .' , J ;! ~ ,.... . -- .. ,J<- l" I. . ,! I "let ()2..t....e.c -.----- /_, /' ' t'k ("'~ ( i,L I' U; CC' t-<J . .., -t ~:k , .. .") ,--'/ . I . .,{ C',,~'. c"/ ""v . ';..IJ ('J vc,... I i/<-L-> . -0 I.'l-1A \.:A.. AI J' I )' ~ , l' V~- ._' ) V\~,'" \,/, ' I ~ I~~D _ .i' ..i,u2-0- - , ! ' \ r A ""....e. v f) Ie .'. '-JA.~ /:1"1,1' ,., ~' IV,.,. i. ',.. u. . I .\ - '. . .,,-v....... , 'Ar. ~- _ ',~ "10 I i.....4 ..,JL'" ... I ' '- r- ' , ,~ ' ~y..-Jr'" :! " .,-...! /~lQA" tJj,,(f':P - (I "~<-- V. ~v . '" . ;,,1' I Q;--:', fA .../l -, , ';, r.l..' II~</-" .,....' ,r . ~ i/~ ,r.., vV - - .' r . . , ~Ij~t<:.\h", ~'\.I.L-: n :,Jb.c :k, ~.A~~>.'----' .' " i;J~'-jUJG' --e I G / .J,'\R. C~f-". f If 11 !... {,l.-V'- ~ . C i I -I . n. ~ ' 4-' ,: I {,'""'if '. ~ r,' >..-t:...lAj....<.~ \) ,~,)i-'r. ,,\/:, {f .11 ~/'--S..,\ , [uk "vL( ..,w-rJ . 1-}[~,xd,tL'---\. \" ~.- wtJJ ~. /\ ," f I?~~-yz.. U:J 1.1 I' I~~ J2t@ :.. ~ I '-1 e/J:-~ ; I\.V ./ , , ..- ----------..---..----..- <j:1/# ,) A ........... ---~ --- { ~! ^ !?~. ... ( iy/J ~ /J / " ~ { IIJJL? ;1 /! "- ~~ J ;; /~ (; - ." .. .\ . ~ I I tf.-.-rY / G ) , . /'J~ 1...,...-/ - .- J;) - j ~ C)t /'~ ~~ ' ~~/O'f?" . /I / .... ~-'L-/ ~" /, --- I /-): . (. ,- I . ..L( v / ." / . ---- COUNCIL MINUTES DATE PAGE SUBJECT: DISCUSSION: . . - .. Moved: (IjAYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Seconded: .(/1AYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hicks '. Malone Sather Hicks' Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ). Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supel'int'111dent Planner Dep. Clk -"' . MEMJRl\NDUM ------------------------------------------------------------------------------- DATE; February 5, 1992 TO: Planning Commission Members FRa1: Dan Winkel, Fire Chief SUBJECr : Case #92-02 - Hazelnut Addition No. 2 ------------------------------------------------------------------------------- I have reviewed the proposed plans for the Hazelnut Addition as suhnitted by Barry O'Meara. It would be my reconrrnendation that a "hammerhead" turnaround be constructed at the dead end of the proposed street. 'Ihere is an existing cul-de-sac to the west of Katie Lane that should be sufficient for emergency vehicle access, hCMever, the turnaround would provide additional mobility for quick ingress and egress. If you have further questions, please forward them to me through the Zoning Administrator, . DW;LL . ,A"'-GERAGHTY AIf& MILLER, INC. A! Environmental Services . Ground Water Engineering ff.,'drocarboll Remediation Education February 5, 1992 Ms. Catherine J. lago Deputy Clerk/Zoning Administrator City of Arden Hills 1450 w. Highway 96 Arden Hills, Minnesota 55112 RE: Special Use Building Permit Application for Proposed Remediation System Amoco Service Station #5351 1306 W. County Road E Arden Hills, Minnesota G&M File 116.01 Dear Ms. lago: Geraghty & Miller, Inc., acting as an agent for Amoco Oil Co. (Amoco), hereby requests postponing presentation of the referenced permit application to the Planning Commission until further notice. . As indicated in our telephone conversation of February 3, we are currently reevaluating our requirements at the Site and do not want to proceed with the request for the permit until this reevaluation has been completed. r will contact you upon completion of the reevaluation to reschedule the permit application and review. If you have any questions with regard to this information, please contact me at 339-9434. Thank you for your assistance. Sincerely, ~;;;tm~~ KUrt M. Geiser, P.E. cc: Mr. Kirk Steinle, Amoco Oil Co. MNll601\CfYARDN4.LET . "CL; ~ 105 Fifth Avenue South, Suite 350' Minneapolis. Minnesota 55401 . (612) 339-9434' FAX (612) 336-4538 ~ " . , . AGREEMENT TO CONVEY LAND THIS AGREEMENT, Made this _~ day of 5d-,,: J/ / , 1975, by and between c. G. REIN COMPANY I a Minnesot i corporation, hereinafter referred to as IlDonoru and the CITY OF ARDEN HILLS, Ramsey County, a statutory city under the laws of the State of Minnesota, hereinafter referred to as I1Donee", W I '1' N E S S E T H ; WHEREAS, Donor is the owner of an 11.088 acre tract of land located at the southeast corner of the intersection of County Road E and Lexington Avenue North, which tract is presently undergoing development by Donor pursuant to an Amended Special Use Permit issued by the Council of Donee on February 10, 1975, and "VlHEREAS , Donor is like"....ise the owner of a 52 acre tract of land lying east of Cleveland Avenue, south of Stowe Avenue, and west of New Brighton Road, vlhich it, its successors or assigns, . proposes to develop in the future, and WHEREAS, in order to satisfy the park dedication requirements of Donee with respect to the 11.088 acre tract of land presently being developed and the 52 acre tract of land to be developed in the future, Donor desires to donate, dedicate, contribute, and convey to Donee a portion of the latter tract approximately 10.321 acres in size, and Donee desires to acquire from Donor and Donor desires to sell to Donee an additional portion of the latter tract of land approximately 1.339 acres in size at a rate of Eight Thousand and nO/lOO Dollars ($8,000.00) per acre--making a total parcel of approximately 11.66 acres to be conveyed by Donor to Donee, NOW, THEREFORE, in consideration for the mutual promises and covenants contained herein and the monetary consideration set forth ~ereinbelow, the parties hereto mutually agree as follows: . . 1- Dedication and Sale of Land. Donor hereby agrees to donate, dedicate, at closing by Warranty Deed contribute, and convey/to Donee a parcel of land approximately 11.66 acres in size, approximately 1.339 acres of which Donee agrees to purchase from Donor at a total price of Ten Thousand Seven Hundred Twelve and no/IOO Dollars ($10,712.00) to be paid in cash to Donor at the closing, the legal description of which for purposes qf this Agreement i$ as follows: All that part of the following described tract of land: Lot Thirty-three (33), Auditor I s Subdivision Number Eighty (80) , Ramsey County! Minnesota, except those parts thereof described as follows: (a) That part thereof lying East of the West 190 feet thereof and lying North of the South line of said Lot Thirty-three (33) , and Southerly of a line described as follows: Beginning at a point on the center line of New Brighton Road distant 1947 feet Northerly from the South line of the South- . west quarter (SW 1/4) of Section Thirty-three (33) , Tovmship Thirty (30) , Range Twenty-three (23) , measured on the center line of New Brighton Road; thence running Southwest at right angles to said center line, 118 feet; thence deflecting on a curve to the right, radius 554.67 feet, a distance of 143.65 feet more or less to an intersection with the East line of said West 190 feet of Lot Thirty-three (33) . (b) That part of the West 190 feet of said Lot Thirty-three (33) lying South of a line parallel to and 1320 feet North of the South line of the Southwest quarter (SW 1/4) of Section Thirty-three (33) , Township Thirty (30) , Range Twenty-three (23). (e) That part thereof lying Northerly of the following described line: Beginning at a point on the West line of said Lot Thirty-three (33) distant 426 feet South of the North line of the Southwest quarter (SW 1/4) of Section Thirty-three (33) , Township Thirty (3D}, Range ~~enty-three (23) ; thence running East parallel to said North line to a point distant 1391.5 . - 2 - . feet East of the West line of said Southwest quarter (S..! 1/4); thence at an angle of 26071 to the left to New Brighton Road. The Southwest quarter (SW 1/4) of the Southwest quarter (SW 1/4) of section Thirty- three (33) , Township Thirty (30) , Range Twenty-three (23) , except the following: (a) The East Twenty (20) rods thereof. (b) The South 549 feet thereof lying West of the East Twenty (20) rods thereof. The Northwest quarter (NW 1/4) of the Southwest quarter (SW 1/4) of Section Thirty- three (33) , Township Thirty (30) , Range Twenty-three (23) , excepting therefrom the following: (a) All that part thereof lying Easterly of the St. Croix Falls-Minnesota Improvement Co. right-of-way, and Northerly of a line drawn parallel to and 426 feet South of the Northerly line of the Southwest quarter (SW 1/4) of Section Thirty-three (33) . (b) The East 375 feet of the West 574.5 feet of the North 213 feet thereof. (e) The East 450 feet of the West 1024.5 feet of the North 213 feet thereof. . Together with and subject to easements of record and public roads and easements for St. Croix Falls- Minnesota Improvement Company and United States pipe line rights-of-way, lying Southerly and Easterly of the Southeasterly line of the St. Croix Falls-Minnesota Improvement Co. easement right-Of-way except that part thereof lying Southerly and Westerly of a line described as follows: Beginning at the Southeast corner of the Northwest quarter (NW 1/4) of the Southwest quarter (SW 1/4) of Section 33, Township 30, Range 23j thence Westerly along the Southerly line of said Northwest quarter (NW 1/4) of the Southwest quarter (SW 1/4) of said Section 33 a distance of 330 feet; thence deflecting Northwesterly at a bearing of 600 North 03' West to the point of intersection with the Southeasterly line of said St. Croix Falls-Minnesota Improvement Co. easement right-of-way, and there terminating. The exact legal description of this parcel of lan~ to be determined by surveyor otherwise prior to closing, shall govern. The intent is that Donor convey to Donee at the closing the parcel of land colored green on the map attached hereto and made a part hereof as Exhibit lIAII. . - 3 - . 2. Rea'l Estate Taxes and Special As-se's'srnentsfor Local . Improvements. Donor hereby agrees to pay at the closing, the full amoun-t of real estate taxes due and payable in the year 1975, inclusive of installments of special assessments certified to the County of Ramsey and payable therewith, levied against the subject parcel of land. Donee hereby agrees to assume and payor cause to be abated all special assessments for local improvements levied against the subject parcel, exclusive of installments thereof certified to the County of Ramsey and payable with real estate taxes due and payable in the year 1975. 3. S at"is'fact ion- of park Oedica"t'i"on Requi-remen'ts. In consideration for Donor's dedication and donation to Donee of approximately 10.321 acres of the subject parcel and subject to Donor1s actual conveyance of same to Donee at the closing, Donee hereby agrees that said dedication, donation and conveyance shall satisfy the park dedication requirements of Donee's Ordinance No. 98, as amended by Ordinance No. 175, both with respect to Donor's . present development of the 11. 088 acre tract at the southeast corner of the intersection of Lexington Avenue North and County Road E and its prospective development or subdivision of the approximately 40.34 acre tract of land remaining after Donor's conveyance of the subject parcel (approximately 11.66 acres in size) at the closing--when and if Donorls development or subdivision of said remaining tract of land approximate~y 40.34 acres in size is approved by Donee1s Council pursuant to the provisions of either Ordinance No. 99 or Ordinance No. 98. Nothing herein shall be construed as giving Donor prospective approval of such development or subdivision of said remaining tract of approximately 40.34 acres. 4. pro-oEand Exam:inatio-n 'o'f Title. Within sixty (60) days after the execution of this Agreement, Donor shall furnish Donee with an Abstract of Title certified to date or a Registered . - 4 - . . . Property Certificate, as the case may be, including proper searches covering levied and pending assessments, bankruptcies, and State and Federal judgments and liens, showing good and marketable title of record to the subject parcel, free and clear of any liens, chargesr and encumbrances except the lien of taxes and special assessments and easements of record, if any. Donee shall be allowed forty-five (45) days after receipt of said Abstract or Certificate, as the case may be, for examination thereof and the making of any objections to the title of Donor, which objections are to be made in writing or else deemed to be waived. If any objections to Donor's title to the subject parcel are made and Donor has been duly and timely notified thereof, it shall be allowed one hundred twenty (120) days to make title to the subject parcel marketable. Pending correction of title, the closing and all payments required hereunder shall be postponed, but upon correction of title and . within ten (10 ) days of the written notice thereof, Donee shall perform its payment obligation under this Agreement. If Donor r s title to the subject parcel is not made marketable within said one hundred twenty (120) days from the date of mailing of said written objections, this Agreement or any part hereof shall be voidable at the option of Donee, and if Donee elects to void this Agreement or any portion hereof, it shall do so by written notice to Donor mailed by registered mail or delivered to Donor within ten (10) days after the expiration of said one hundred twenty (120 ) day period. In the event this Agreement is voided in the manner provided in the previous sentence hereof, neither Donee nor Donor shall be liable for damages hereunder to the other. 5. Glo-s'in'g' -a-nd Possession. The purchase of the subject parcel shall be closed at the offices of Stringer, Donnelly, . - 5 - . Courtney, Cowie & Rohleder, Lt.d. , 1200 Northwestern National Bank Building, 55 East Fifth Street, St. Paul, Minnesota 55101 or such other place as the parties mutually agree upon, on or before August 1, 1975, or such later closing date as the parties mutually agree upon in writing. Donee shall be entitled to legal and actual possession of the subject parcel as of the date of closing. 6. Mi'sC'e:1'la'neo-u's Provisio'ns. This Agreement shall' be binding upon and inure to the benefit of the parties hereto, their successors, assigns, and personal representatives. It is expressly understood that time is of the essence hereof and that no modifica- tion or waiver of any of the provisions of this Agreement shall be effective unless endorsed hereon or made in writing and executed by the parties hereto. IN WITNESS WHEREOF, Donor and Donee have executed this Agreement, and its counterparts, each of which shall be deemed the original hereof, as of the day and year first above written. . DONOR: C. G. REIN CO~PANY ~) c;Ik ( J-r./, / / .-.... By ~~I f){Jc(.! .j By ,rJ'f,'./, Its DONEE: HILLS, Ramsey County, By' \ en y,J.\Cr Its Mdyor B@dXb~ W)i(j~ Charlotte cNiesh, Its Clerk-Administrator . - 6 - i; ... ++'1 .. C, '" I 7 .. ... ~ - - - ;1 , :~I . '1l.U'.A, ~~1 !"~ ~,,, ,f<'(" /~ . . ')./ \-" ~1=-}1" . .)0'" (,..iF ,. - t/)\ /0' ~. ''\-'' . -:{>)..' 4.r.S()..c,:... ('y // . , '~d -,;j , , "1 r~ ... " Exhibit 'W.' I I " .. .. I I I 1.-\ I . I' ti ,.1 ;'1 ~: " :..;. COUNCIL MINUTES ~ EW DATE PAGE SUBJECT: 7-r!- ~ (';11 DISCUSSION: I' .... -- ~ .. ~ #;ttdd~ 101 {f~1 rT~~- . .- .. Moved: (/MYO ~ (GROWE) {MAHOWALD) Seconded: . (/'iA Ii. (MALONE) . (GROWE) (MAHOWALD) THAT COUNCIL: fo ~n7 Q..:;t - p - I 0 VOTE: AYES: ? NAYS: I Hicks .: Malone \ S'ather Hicks Malone Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer En.gineer Parks Director Pub. Wks. Supel'iri t'1\ldent Planner Dep. Clk ---- COUNCIL MINUTES ~ ~ ~ATE ff~ SUBJECT: 7 D - - ~4' , DISCUSSION: ~.. . ~.~ , f / j . .l".OOO .. " "- , Moved: JlMYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Seconded: (MAYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL L .' VOTE: AYES: NAYS: Hicks, Malone Sather Hicks... Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supel'iric'1{1dent Planner Dep. Clk - . , MINUI'ES OF '!HE ARDEN HlLIS PlANNING <XMIISSIOO MEEI'ING WEDNESDAY, FEBRUARY 5, 1992, 7:00 P.M. - CITY HALL SHORELINE lANEj Plannin::J Commission Members held an infornational meeting . INFORMATIONAL with residents in the area of Shoreline lane, to discuss MEETING several option f= extension of the street and adoption of an Official city Map, Several residents appeared before Commission~ their concerns. A letter was received from Attorney Thomas Balyk, on f Mr, & Mrs. Bachman and Anthony Anderson, requesting discussion of this lte.m held at the March 4 meeting, since they were unable to attend this evening. A separate record of the discussion will be attached to the minutes at a later date. CALL 'ID ORDER Pursuant to due call and notice thereof, Cllair ProJ:st calle:i the meeting to order at 7:46 p.m. ROLL CALL Present: Cllair Dennis ProJ:st, Members Dave Carlson, Scott Petersen, Raymond McGraw, Jeanne winiecki and steve Erickson. Excused: Member Barbara piotrowski. Also present: Plarmer John Bergly, Council Liaison Thomas MahCMald and Deputy Clerk Catherine Iago. OA'IH OF OFFICE eouncilmember Mahowald issued the Oath of Office to the Plannin::J Commission members. NEWLY APPOINTED Cllair ProJ:st introduced and welcomed newly appointed MEMBER member steve Erickson. ELECI' VICE-afAIR Petersen move:i, seconded by Carlson, to reconunend appoinbne.nt by a=lamation of Member Jeanne winiecki as . Vice-Cllair of the Plannin::J Commission. Motion =ied unanilnously, (6-0) APPROVE winiecki move:i, seconded by Petersen, to approve the MINUI'ES November 6, 1991 Planning Commission minutes as presente:i, Motion =ied unanilnously. (6-0) PUBLIC HEARING CASE #91-20j Cllair ProJ:st advised that the public hearing on the AMEND SUP, Amended Special Use Pennit and site Plan Review for AMXD a Temporary Building at Amoco was continued from the November 6, 1991 plarming meeting, at the request of the applicant. He noted the applicant has requested this matter be continued until further notice, pending receipt of state pennits for the site, Carlson moved, secon::l.ed by Winiecki, that Commission continue the public hearing on Case #91-20 until further notice from the applicant and direct the Deputy Clerk to republish the notice of hearing and mail notice to affected property owners upon notification from the applicant. Motion =ied unanimously. 96-0) CASE #92-01; Planner Bergly reviewed his report dated 2-5-92, SITE PU\N AMEMMI'. relating to Case #92-01, site Plan Amendment for LCX:ATION OF TANK, l=ation of liquid nitrogen tank at 1260 Red Fox 1260 RED FOX ROAD, Road, Resistance Technology, Inc. . Bergly explained the l=ation of the tank on the site :minimizes its impact on public streets or adjoining private property. He indicated the applicant has met with staff and the Fire Marshal to address any concerns prior to review by Commission, Bergly noted there do not appear to be any concerns relating to the tank or its l=ation, ....... , . Minutes of the Arden Hills Planning Commission Meeting, 2-5-92 Page 2 CASE #92-01 (Cont'd) 'Ihe Planner advised the hazards with liquid nitrogen are . very rnin:irnal and the tank is inspected annually. He recommended approval of the site plan amendment and l=ation of the tank. Terry Blees, applicant, was present and agreed to recommendations presented by the Planner. Member winiecki questioned if the City receives a copy of the Certificate of Exerrption and if the lighting proposed for the tank would be the sensitized type, rather than continuous light. Blees stated the conpany would provide a copy of the exertqltion certificate to the city. He explained the need for more lighting of the tank has not been detennined at this time, however, he agreed to install the sensitized lighting if it is preferable. Member Edckson asked if the applicant intends to paint the tank to be compatible with the ruilding color. 'Ihe Planner explained the tank will remain white, to reflect the sunlight and prohibit heat retention. He stated all sbnilar tanks in the city are white. eouncil1nernber Mahowald noted the Engineer's rremoranchnn indicates two tanks are to be installed; questioned if this is an error. '!he Planner explained there is only one tank and the other structure is a . vaporizer . Petersen moved, seconded by M03raw, that Commission recommend to Council approval of Case #92-01, site Plan Amendment for l=ation of a liquid nitrogen tank on an industrial site for Resistance Technology, Inc., at 1260 Red Fox Road, based and conditioned on the following: 1. '!he tank is needed to perfonn the high-tech manufacturing process required at RI'I. 2, Sbnilar tanks are in use elsewhere in the city. 3. '!he tank CO!lqJlies with the unifonn Building Code requirements, is coded by ASME and the installation meets NFPA, OSHA and state standards; and the Traveler's Insurance Company will inspect the tank annually and issue a Certificate of Exerrption, A COPY of the Certificate will be foIWclrded to the city on an annual basis. 4. The distance from Red Fox Road and the natural screening provided by existing vegetation ad~tely protects the visual concerns of the City, so additional screening is not required. 5, If additional site lighting is needed to light the installation for servicing or security, RI'I has agreed to provide such lighting, as approved by the Planner. Motion carried unan.i1rousl y , (6-0) . Minutes of the Arden Hills Planning Commission Meeting, 2-5-92 Page 3 CASE #92-02; Planner Bergly referrerl to his report daterl 2-5-92, . FINAL PlAT, relating to the application for Final Plat of HAZEINUI' PIC #2 Hazelnut Park Addition No.2, Barry O'Meara, North NO. :KATIE lANE Katie Lane. The Planner reviewerl the backgroun:l of the application arrl noterl the prelbninary plat approved in 1.983 arrl the final plat for the first phase of the developnent. He noterl the first phase of the developnent has to occur within 90 days of final plat approval. Bergly staterl it is his experience that lTKlSt conununities defer the staging of plats to the developer; financial and market conditions affect the timing of the development. The Planner explained the homes constructed in the area are in the upper $1.00,000.00 bracket; if homes in a lower range had been constructed, the developnent of this area may have been accomplished in less time. Bergly advised the City made some commitments to the developer with the approval of the plat in 1.983 arrl accepted some park dedication that was donaterl by the previous ~ of the land, He staterl that C. G. Fein was proposing to develop townhouses in this area; at the same time Fein was proposing the Arden Plaza Shopping Center .Bergly explained C,G. Fein dedicaterl 12.37 acres of larrl known as Hazelnut Park to satisfy the park dedication for two parcels of larrl which totalerl approxiroately 34 acres. He noterl it appears the park dedication is satisfierl, however, city staff has not been able to locate d=uments verifying this matter. .. Planner Bergly referrerl to a letter from Attorney Filla daterl 1-28-92, relating to the possible neerl for a public hearing on this plat. Bergly explained the city Attorney initially was of the opinion that a public hearing would be requirerl since an extension was not granted to the applicant, The Planner advised that in recent conversations with Attorney Filla he indicated that if all requirements of approval have been met and if the park derlication has been satisfierl, a public hearing would not be necessary, Bergly stated the applicant developed the first phase of the plat in a=rdance with all conditions attacherl in the 1983 approval. He noted the applicant has also revised the second phase of the plat to comply with all conditions stipulated by the 1983 approval. The Planner advised a "blanket" 10 foot front setback variance was granterl for all lots in this development. The 1983 Council action also noted that some lots in the Katie Court cul-de-sac may require additional variances, although no specific lots were mentionerl, Planner Bergly noted the trail derlication 00= on lDt 3, Block 1 of the preliminary plat has been moverl to Lot 4, Block 1., to more closely align with the cul-de-sac arrl attach to the existing city trail system. Bergly reviewerl the variances requirerl as part of the final plat approval of phase two: lDt 6: lDt depth variance of 5 ft. , lDt 7: lDt width variance of 23 feet (at 30 foot front setback line), Lot 8: lDt width variance of 3 feet (at 30 foot front setback line; meets lot width requirement at standard 40 foot setback line.) -- Minutes of the Arden Hills Plarming Commission Meeting, 2-5-92 Page 6 CASE #91-08: CPI, Planner Bergly referred to his letter of 1-23-92 to . ~AL the Clerk Administrator, regarding the Environmental ASSESSMENl' WKSHEEI' Assessment Worksheet for the parking lot expansion at Cardiac Pacemakers, Inc. Bergly advised the public agencies have responded to the EAW and staff concludes that no significant envirornnental effects are likely to occur as a result of the development of the CPI campus and an Envirornnental Inpact statement does not appear to be warrante:J., He noted that the letter will be forwarded to all the appropriate agencies, Petersen moved, seconded by winiecki, that Commission recommends an Envirornnental Inpact statement does not appear to be lfia=anted for the proposed parking lot expansion at Cardiac Pacemakers, Inc., based on the findings liste:J. in the Planner's letter to the Clerk Administrator date:J. 1-23-92, and that copies of the Planner's letter be forwarded to the appropriate agencies. Motion =ied unan:iJnously. (6-0) STATUS REroRr i Planner Bergly reviewed his report dated 1-1-92, which UNDEVEWPED lAND locates the remaining undeveloped land in Arden Hills and sunnnarizes all planning actions. '!here was discussion of those planning applications, scheduled for developnent in 1991-92, that requeste:J. extensions of approval. Commission discussed the status of the Zoning Code revisions i questioned if a " section is proposed relating to air-supported structures, It was determined that certain sections of the Code should be reviewed by the Planning Commission at the regular meeting held March 4. Commission requested that staff mail the draft copy of the Zoning Ordinance amendments earlier than the regular agenda packet. MISCiPUINNING Commission discussed the Plarming Workshops offered by IDRKSHOPS Government Training services i advised they would contact the Deputy Clerk if interested in attending. cnUNCIL REFClRI' Council Liaison Mah=ld reported on items of interest to the Commission. '!here was discussion regarding the request for TIF financing from Continental Development Corporation and the status of the Economic Development Committee. AIlJOURN Moved by McGraw, seconded by Carlson, that the meeting be adjourned at 9:15 p.m. Motion =ied unanimously. (6-0) Chair Dennis Probst I COUNCIL MINUTES /Z.eA- DATE PAGE SUBJECT: 7E 70/. ~/:..) j ~Cl "l... / DISCUSSION: .. ~Ud, ~ / / l rr- ;:2;/ (; I - U ;Udd(/ ~~fJ L~~~ ?? t.A - J../ I ~ {)..... J ~ . () I':;Y(~ . .... / t .. -' V -. /JtJ - , , ~._(FMt!!~ .~~~fit~~ ~~..~..e .' ~ Moved: J~~ATIiER) COUNCILMBR: .' (M1\.L~~ (GROWE) {MAHOWALD) Seconded.: CMAt. ATHER) COUNCILMBR: '. LONE) (GROWE) (MAHOWALD) THAT COUNCIL: ~/ ,,f1 . ~~/~.. J:;: VOTE: AYES: ( NAYS: Hicks '. Malone Sather Hicks' Malone Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Superint~lldent Planner Dep. Clk Qrt-<1,^,,<FW,1I.R.(.( . -' ~i/ .-' ...,.4_~, ~'.. 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(Ji\ )/._ f"~ ! ..... /;J' ..' ,....~. . . I' /, I ,) ,--11\ " i ' ..'. Ii -' U I - ^ .c )., cu ;teL /1 jA./J~ \,.' ,\ ',i.~'-~' b='" '-"<_t ' t~. ~~ Y ~~cz;j;- ~ fV'- v' ~. /WJ i;t '- J- ...... ." . ,1.tv - " ~~o I .....~ I.........."~----'-+- ,I U Ur 1'-' j , Il' r. ~' ., , I, ~..f. ..7'. ,f.~'e . , (}J vG )(...1.:- . /1 'I.. ...., . ,~, ,r; jtJ5Z,^-- 1'1 " .." ....t._ I...........,. ( \ I "~ " ~ '(' ' . ,. . . "" J :l" _L" 1/ /~L,_'''''''y .,./V"') C/, vv'" I "0 , - COUNCIL MINUTES DATE PAGE SUBJECT: DISCUSSION: . . :0.;.;. '. 1oved: (liJ\.YORSATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Seconded: .(MAYOR SATHER) COUNCILMBR: {HICKS; (MALONE) (GROWE) (MAHOWALD) fHAT COUNCIL: VOTE: AYES: NAYS: Hicks '. Malone Sather Hicks Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ). Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: ClklAdministrator Attorney Treasurer E~gine~r Parks Director Pub. Wks. Supel'iut'11;1dent Planner Dep. Clk j' )/USkJ ~ ;0 c/1;L,. ~ /[}\ . q/q~ / . 1Jl~( ( / ,.' (fJ I ',' Z- ...._. . V . Zz, \..../ ----- . ~- ~-------- --- - ------------.. ;/; I ,..-- - --' / 'tAf 1 " 'I!: :kF~'--- ;lcM 1;lt-c'- <~ I ,vJi/. =v- /0 , w'1 ' , /1 / ~." ,.' - i'----L :L. /..4 /~ Yo ~il c ,;r 7~' /' ~cf. A ~~/ (' 1;;-' / ~!2G -~ ~~ / t?V1iU y- . ~lj(~ ,/ -p .. ~ ,~ yJrvv;Y-A/',\ "- , ," ../) ,..,- /!/ l ," , :.! /,,1< ' Ztf)/ i ~ ---.. /~ l.i2 ( ..e QJ!:-I--4 \ C' l I '. / J v I -rJj;@ - - - / . . ,J 11 I / k C. .' )J. v'V~'-<"j..<v""""'/ ".., ..--- ... ~~j/~ lJ~ 11 r; ~ tl1 .,fiJiltI -- . , " r/J ~ ~"\ .f (/J- C. , /ftt-1 : - - . ( - /'7- .' I " f..------- . . t" ",V / u{ I r' I -.' ,--0: Jlv ,-' v" v . ..v' ~ - wif//"-" " .' r .' ' I i IJh~ IJ)t tIY' . ..;7"'v' ff t/ ~ ~ - . . ." . ~ {U I ,i.'. y----r) . . " ! t_~'- --- . Itt'J 1. ..t . ,"' / / " _ 'y,) :' ~ q']i-t---- 01 ~cd-~tM-J.'hh0 --- ~ COUNCIL MINUTES DATE PAGE SUBJECT: DISCUSSION: . . . .. Moved: (lAAYORSATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) . . {MAHOWALD) Seconded: (~V'YOR SATHER) COUNCILMBR: (HICKS) (l-V'LONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hicks. Malone Sather Hicks. Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ). Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supn.int<jpdent Planner Dep. Clk .. j; /1 ,.' ~ J .' " / f f' , '"\ .' y \ / /[JU/jA - ~.' - < AI f)-e '" ,'~ c.v . (7 Y-t<.---v';.'".', 7~~_' d ~. '.' .(. C---Y70' . .'0 l/fJ::::> yJ-";' ( l... Y .... l" ~,!.{.. t ~'ZL~^-, . . .' _ r ~. .... () - -<- C 0 J ' ~ /iU~ /Z.~'U /cr: (J}~~ _ ~ 7)r~~ i L' I. I .,..... / / ~. ,. ..7;t., -- ' . . ~ .' ~ - - . --...-- / ~ ---- n ') :/~,;;z / (_~-!17'/.;; "'" , I /)" / iU1ttd-= '/ iiu;' [~ ,v LN-' (('tJ/lJ<lv R/U! ~ ~ S- - AY ~ I' A ,I? ;1 .'<' (),.),., ' " ' ,,'Ud ',Itr;~z- I//tp///J(/L / 1./ "'V i I . ""-~~'..,.- ./ ~ ..~' . 1" .. . I' . ~ -, . ~.' .., y./ / ~. ,', J /. II i .'_<y-.I '.' .,^-., U-' '" ._"- _ . _ ~. 'V \.. .. . JI:.V1 ~ /J'~ . __ I L (VI'...... ?- J '. ., . 0 !.. / <-' ~ " '" '" p_ f'" -f. .r,. 'f'.,.. 1'., ,~.../ , 1"" . /1 ri X . 0/ t-vv,-, - l . r/tbf'1.).:. &L0 _ { ;;'kJ ...( {,...(J ~ j7X.-u./J - . (A) I~ ~.. /- ,(. .~. l. '-.. 1 ' .. , I i ' 17A()/1 , W LJ.L"'-.. -' ..-- ~--'--_. ~ ___----. 1'.,/. I' .' .Vv--('.' _' ~ /I.\.'.l./ r f~" y f[(!.ttJfJ -:10 )r /~ . '(. ,G l'''\..1-'- .' \ 41 1-: () ;v-'-"1 V" c.,<-"-- . U /L. 'i !.~ II / / I . ... i (' ~' ( / /;.yV'.j . j . ;;, ~...-~' .. ,- -'.. ..."'- -- -,' " /) ~ iF ' ~ ~."^- ;:dw:t-- ~~ ! A)'/ ~~.'.J ,tvQJ~'t.-~~ tf..A..Af &L.-,.. ?/I\ A. <1 / J~ Y _ VI _ . '" ' M / - ;'" I ~'-{.XI I ~"'; - C' ", ~.' . :.vJ ~.' ! ~ \" ." {^"i' WfV'J .~~ . . , j i, ""'I'roar /f;,(/.I./(f'v . L J . . -- I .... (-~~ ~ ~..~ ~.iI1c{r~ 'M,_~.7Ur;/ - i-v' _ f~~- (} )~-M~y'~~-P'/~ COUNCIL MINUTES DATE PAGE SUBJECT: DISCUSSION: . . . .. Moved: KlAAYOR SATHER) COUNClLMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Seconded: (~YOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hicks ': Malone Sather !licks Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ). Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Superint<jpdent Planner Dep. Clk COUNCIL MINUTE~ f;Lit !~ DATE PAGE SUBJECT: DISCUSSION: i)-L3 e e -, ,J'I,.:;. .. Moved:{lAA~SA1'.Fff;R)"" COUNCILMBR: <etiALON~ (GROWE) (MAHOWALD) Seconded: .(lJ1ASATHER) COUNCILMBR: (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: ,~ --- VOTE: AYES: NAYS: Hicks' Malone 8:ather Hicks Malone Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supe,'int~pdent Planner Dep. Clk ----- COUNCIL MINUTES ~"9~/$- l~tt.,.~ > DATE PAGE SUBJECT: 7/; DISCUSSION: . ~--- ..", /I f- ~- ~- ---- --~ r . -, l'\,:.:, .. Moved: (Ml,YO S ) COUNCILMBR: (HICKS) C\~Q~ (GROWE) {MAHOWALD) Seconded: (Ml, SATHER) COUNCILMBR: ~~ (MALONE)', (GROWE) (MAHOWALD) THAT COUNCIL: -,- r VOTE: AYES: NAYS: Hicks'_ Malone !Sather Hicks Malone Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Superint<jl1dent Planner Dep. Clk COUNCIL MINUTES ~ ~~ DATE PAGE SUBJECT:~' /~/ 11,(,. I DISCUSSION: / / '.,./ ~ '", C "~I ~' ,7' f/ / , ' . / <:: r U', .. / ~/_ ..1 /' "'""'" tV ..{.ol , I" ....- /! .... '- )/:')1 ,. L .... \. ;'L..' (. -tL-c., ( Moved: flAAYORS~R) COUNCILMBR: c;;-~~ ~J n:;- "j) (GROWE) (MAHOWALD) seconded:(~YOR~HER) COUNCILMBR: (HICKS) (MALONE) . ~~ (MAHOWALD) THAT COUNCIL: h:d. ,~..(~ -%" /~ ~_ I~ _~ ~~]'.j)~ :i2.:J,,< "yj,I1~./....i(l.j:LfJ~' I ,I ~. -6./' r! -<... ...''-l,. ",..' ~...t ....\ 'j/,)>h OI",~I^r., ; \,-!. t',"t:(~~....; VOTE: AYES: NAYS: Hicks '. Malone Sa ther H Malone Sa ther , Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: (_ _) Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supecint<jl1dent Planner Dep. Clk , -. . -rltllltiJrIiI "'"'""'" "G'",'" Maier Stewart & Associates Inc. MEMO TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF ARDEN HILLS FROM: TERRY MAURER & MARK GRAHAM fit V SUBJECT: KEITHSON AREA HOLDING POND DATE: FEBRUARY 6, 1992 FILE NO: 520-029-10 Bids for the Keithson Area Holding Pond and Storm Sewer Improvements were opened on February 6th. A total of 6 bids were received, with a low bid of $28,840 presented by Ryan Contracting, Inc. of Burnsville, Minnesota. A complete bid tabulation is attached. Attached for your review is the feasibility study for the project, which summarizes the existing conditions, proposed improvements and estimated . construction and project costs. This feasibility study was ordered to retain the City's option to assess' property owners who contribute runoff to the holding pond. A resolution receiving the feasibility report and approving the plans and specifications is attached for your consideration. The options available to the City at this time would be to either accept the bids and award the contract to Ryan Contracting, Inc. or seek additional information by scheduling the public and assessment hearing. This additional information would include assessment costs and the possibility of appeal. Resolutions for both of these options are attached. Please note that the estimated total project cost of $38,100 is based on the low bid plus overhead, but does not include easement acquisition costs from the Reiling property. We will be in attendance at the February 10, 1992 City Council meeting, along with City Attorney Jerry Filla. Please contact us if you have any questions. MJGI ks attch. . 1959 SLOAN PLACE, ST. PAUL, MINNESOTA 55117 612.774-6021 9800 SHELARO PARKWAY, MINNEAPOLIS, MINNESOTA 55441 612.546.0432 Equal Opportunity Employer -, .. CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA . RESOLUTION 92 - 12 A RESOLUTION RECEIVING THE FEASIBILITY REPORT AND APPROVING PLANS AND SPECIFICATIONS IN THE MATTER OF THE 1992 KEITHSON AREA HOLDING POND AND STORM SEWER IMPROVEMENTS WHEREAS, the Feasibility Report ordered by the Council in Resolution 92 - 05 has been prepared with reference to the 1992 Keithson Area Holding Pond and Storm Sewer Improvements and was received by the City on February 10, 1992; and WHEREAS, the Feasibility Report recommends that the proposed improvement is feasible; WHEREAS, the Project Engineer, Maier Stewart and Associates, Inc. has prepared plans and specificatons for said improvement, which plans and specifications have been reviewed by the City; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden . Hills, Minnesota: l. The City Council will consider the 1992 Keithson Area Holding Pond and Storm Sewer Improvements as described in the Feasibility Report. 2. Such plans and specifications, a copy of which is attached hereto and incorporated herein by this reference, are hereby approved. Passed and adopted this 10th day of February, 1992. Thomas Sather, Mayor ATTEST: Gary Berger, City Clerk/Administrator . ~, .. CITY OF ARDEN HILLS . RAMSEY COUNTY. MINNESOTA RESOLUTION 92 - JlL A RESOLUTION ACCEPTING BID AND AUTHORIZING EXECUTION OF CONTRACT IN THE MATTER OF THE 1992 KEITHSON AREA HOLDING POND AND STORM SEWER IMPROVEMENT WHEREAS. pursuant to Resolution 92 - ___, competitive bids were solicited and received for the 1992 Keithson Area HOlding Pond and Storm Sewer Improvement as set forth in the bid tabulation attached hereto and incorporated herein by this reference; and WHEREAS, the City Council has considered the amount of the bids and the responsibility of the bidders and determined that Ryan Contracting, Inc. of Burnsville, Minnesota is the lowest responsible bidder; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: l. The Mayor and City Administrator are authorized and directed to . execute, on behalf of the City, such contract with Ryan Contracting, Inc. as is approved by the City Attorney for the completion of the 1992 Keithson Area Holding Pond and Storm Sewer Improvement according to the approved plans and specifications designated in Resolution 92 - ____. 2. The City Administrator is authorized and directed to forthwith return to all bidders the deposits made with their bids upon execution of the contract above specified. Passed and adopted this 10th day of February, 1992. Thomas Sather, Mayor ATTEST: Gary Berger, City Clerk/Administrator . ,-"... . . CITY OF ARDEN HILLS . RAMSEY COUNTY, MINNESOTA RESOLUTION 92 - 14 A RESOLUTION ORDERING A PUBLIC HEARING AND ASSESSMENT HEARING ON THE IMPROVEMENT IN THE MATTER OF THE 1992 KEITHSON AREA HOLDING POND AND STORM SEWER IMPROVEMENTS WHEREAS, the Feasibility Report ordered by the Council in Resolution 92 - 05 has been prepared with reference to the 1992 Keithson Area Holding Pond and Storm Sewer Improvements and was received by the City on February 10, 1992; and WHEREAS, the Feasibility Report recommends that the proposed improvement is feasible; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: 1. The City Council will consider the 1992 Keithson Area Holding Pond and Storm Sewer Improvements as described in the Feasibility Report and the assessment of the property abutting this proposed improvement for all . or a portion of the cost of the improvement pursuant to Minnesota Statutes, Section 429 at an estimated total cost for the improvement of $38,100. 2. A pUblic hearing and assessment hearing shall be held before the City Council on the proposed improvement on the day of , 1992, at 7:30 o'clock p.m. at Arden Hills City Hall. 3. The City Administrator shall provide ten days mailed notice and two weeks published notice on the hearing as required by law. Passed and adopted this 10th day of February, 1992. Thomas Sather, Mayor ATTEST: Gary Berger, City Clerk/Administrator . ... . - rItIiI~rIitI 00""'''00 "''''~ Maier Stewart & Associates Inc. February 6, 1992 File No: 520-029-20 Honorable Mayor and City Council City of Arden Hills 1450 W. Hwy. 96 Arden Hill s, MN 55112 RE: BIO OPENING KEITHSON AREA HOLDING POND AND STORM SEWER IMPROVEMLN1s Dear Council Members: Bids for the above referenced project were opened this morning at 10:00 a.m. Six bids were received and are summarized as follows: CONTRACTOR AMOUNT OF BID Ryan Contracting, Inc. $28,840.00 . F.F. Jedlicki, Inc. 29,239.00 Machtemes Construction, Inc. 29,473.00 CSC Contracting 30,455.00 Penn Contracting, Inc. 49,706.00 Ro-So Contracting, Inc. 78,365.00 A detailed bid tabulation of each bid is attached. We have contacted three references pruvided by Ryan Contracting, Inc. for storm sewer work they have completed in Shakopee, Cottage Grove and Savagp. All of the referenced indicated that Ryan Contracting, Inc. is capable of doing the work. We therefore recolTUl:end that Ryc.n Contracting, Inc. be awarded the KeithsGn Area Holding Pond and Storm Sewer Improvements Project as the lowest responsible bidder and that we be authorized to prepare the contract documents for execution by the City. We will be in attendance at the February 10, 1992 City Council meeting to further discuss this matter. Sincerely, MAIER STEWART AND ASSOCIATES, INC. . -1fad ~~, Mark J. Graham. P.E. ITb1G ttOAN PLACE, ST. 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I =~::::So=:.C'-O=:I:::'!iI.............._ PoOl <:..>r:- !::l~<=> S : e::: : : ~ ~-~""""a:l~~=-=~~ ~ ~ _0:=:> X1=lia:I ~ : :~I=~~~~ ~~~=~~~~ QG:l ~r= ~ ~ '18 I ~~_~~a;:li2!::!l ;:1_ _ '" __ ...._ ~ I s:I'I..' . ~"'5:;-;;;:s>:;;: ",!!:lltl: !:l;:::~ - I ,~ N~ ~~~~~~=~5~ ~ -= =~~ '~o' -~~-~~-~~~-~~- I i=<... I ----- : - : ..... '-'" r ".... ,......., r p:' ~."-' .-- ~ ,- ,-. ,~ ..-.. ..... ...,. I / I. I I I I FEASIBILITY STUDY I FOR KEITHSON AREA HOLDING POND AND STORM SEWER OUTLET IMPROVEMENTS I ARDEN HILLS. MINNESOTA JANUARY 1992 I Ie I I I hereby certify that this study was prepared by me or under my direct I supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota. I ~A'-;~/~I'~ ) /-3/- 9z Date Terry J. M er. P. E. I Reg. No. 1 16 I ~V~~ - /-J/- 7'Z- Mark . Graham, P.E. Date I Reg. No. 19130 ,. 520-029-20 I I I. CONSULTING ENGINEERS Maier Stewart & Associates Inc. I January 29. 1992 I File No: 520-029-10 I Honorable Mayor and City Council City of Arden Hills I 1450 W. Highway 96 Arden Hi 11 s. MN 55112 RE: FEASIBILITY STUDY I KEITHSON AREA HOLDING POND AND STORM SEWER OUTLET IMPROVEMENTS Dear Council Members: I As directed. we have completed the feasibility study for the construction of the above referenced project. These improvements consist of construction of I a baffled wier to provide an outlet for the existing Keithson Pond. installation of storm sewer to the southwest to an existing drainage area within property owned by Mr. George Reiling and construction of a baffled wier to improve the outlet of the Reiling Pond. The estimated construction .. cost is $36.100. The estimated project cost. including overhead items. is $47.600. Competitive bids have been solicited and will be available at the February 10. 1992 City Council meeting for your review and I consideration. This feasibility study discusses the existing conditions and the proposed improvements. Also discussed are estimated construction and project costs. I methods of financing and a proposed project schedule. This feasibil ity study has been prepared to give the City the greatest I number of options to finance the project. One such option for financing is assessments to properties contributing storm water runoff. in accordance with the City's Assessment Manual. I Please contact either Terry Maurer or myself if you have any Questions regarding this project. . Sincerely. MAIER STEWART AND ASSOCIATES. INC. . /JfJjj~ . Mark J. Graham. P.E. f MJG/ks enc. 1959 SLOAN PLACE. ST, PAUL, MINNESOTA 55117 612-774-6021 . 9800 SHELARD PARKWAY, MINNEAPOLIS. MINNESOTA 55441 612-546-0432 Equal Opportunity Employer I I. INTRODUCTION The feasibility study for improvements for the Keithson Area Holding Pond and I Storm Sewer Outlet was authorized by City Council Resolution 92-05 adopted at I their January 13, 1992 meeting. I The project location is shown on Exhibit 1. I SCOPE I The purpose of this study is to analyze the feasibility of constructing the storm drainage improvements to serve the Keithson Pond Area. This feasibility I study will discuss existing conditions, proposed improvements and estimated I construction and project costs. The project cost includes overhead costs, which include City Administration, engineering, fiscal and legal expenses. . Financing methods will also be discussed, using the City's Assessment Manual as a guide. I I EXISTING CONDITIONS In 1987, a development plan was proposed by Mr. Marcel Eibensteiner, I representing the Keithson Development Company. Inc. to develop a 15 lot development along proposed Keithson Drive. A drainage easement for storm water I runoff ponding purposes was established on lot 5. block 1 as well as portions I of lots 3. 4 and 6 of block 1. This pond. referred to as the Keithson Pond, was not designed for purposes of storing runoff from the 100-year, 24 hour I storm as it does not have sufficient capacity within its easement. It is our understanding that an outlet was originally planned for this pond. but a I revised grading plan deleted the outlet and was approved by the Rice Creek f 1 I -_.._---~ I I. Watershed District. During construction of the pond. discussions were held with Mr. Eibensteiner to alleviate neighbors' concerns regarding pond grading, I water backup outside of the established ponding areas and damage to nearby I trees. In October 1989. a cash surety for the pond construction was returned to Mr. Eibensteiner by the Rice Creek Watershed District. This cash surety I return effectively concluded Mr. Eibensteiner's involvement in this project. A number of complaints continue to be received by City staff and the City Council I from neighboring residents with regard to ongoing drainage problems. The lack I of an outlet for the Keithson Pond is the primary concern of these residents. The City has been forced to pump the pond on several occasions to alleviate I back up onto neighboring properties. I PROPOSED IMPROVEMENTS . Through discussions with City staff and the Rice Creek Watershed District. plans and specifications have been prepared to construct an outlet for the I Keithson Pond. A technical design memorandum was prepared in December 1991. presented to and approved by the City Council and submitted to the Rice Creek I Watershed District for review. I The proposed improvements consist of the following items: construction of a I baffled wier in a location on the west side of the Keithson Pond, installation of approximately 475 linear feet of 24" storm sewer pipe to convey runoff from I the Keithson Pond to an existing ponding area on property owned by Mr. George I Reiling and construction of a baffled wier in the northwest corner of the Reiling pond. I f Exhibit 2 is a copy of the plan sheet detailing the improvements to be made. 2 I I ~ The pond on Mr. George Reiling's property is a designated wetland by a report approved by the Rice Creek Watershed District. titled the North Central Drainage I Report. This pond is referred to as pond A-7a and is the ponding area for the I entire area of 16.67 acres shown by Exhibit 3. I Improvements within this project do not include any excavation within the existing easements comprising the Keithson Pond. An outlet can be constructed I to sUfficiently drain the existing pond's storage volume. The construction of I an outlet for the Keithson Pond is intended to allow runoff to drain from the pond before the water encroaches outside the pond's established easement. This I will allow neighboring residents to complete landscaping of their yards. Grading work within the Keithson Pond will be minimal to install the baffled I wier. so that no disruption of the wetland area or existing yards will be incurred. The Rice Creek Watershed District recommends that the existing trees . and vegetation be maintained as much as possible within the wetland preservation I area. I The technical memorandum detailing the design features of the Keithson Pond and Reiling Pond are included in the Appendix of this feasibility study. I I EASEMENTS AND PERMITS The area serving as the Keithson Pond is dedicated as a ponding easement within I the Keithson Addition. The easement contains all of lot 5. block 1 and a portion of lots 3. 4 and 6. block 1 which contains the homes at 4527. 4521 and I 4509 Keithson Drive. This project will not disturb any of the existing pond I behind these homes. The City is currently negotiating with Mr. George Reiling to obtain the necessary easements to install the storm sewer improvements and to r 3 I I ~ direct runoff into an existing ponding area on his property. Condemnation proceedings are also being pursued in the event that an easement settlement cannot be reached. The condemnation hearing is scheduled for mid-February 1992. I The easements sought from Mr. Reiling are shown by Exhibit 4 and include both I permanent and temporary construction easements. I The construction plans have been forwarded to the Rice Creek Watershed District I and the U.S. Army Corps of Engineers for their review and comments. Permits from these organizations will be obtained if required. I ESTIMATED COSTS I The estimated construction and project cost for the proposed improvements are I provided in Table 1. Bids for this project have been advertised and will be received at the February 10, 1992 City Council meeting. . The estimated overhead items have been calculated at 32% of the construction I cost, as detailed in the City's Assessment Manual. These overhead costs include I City Administration, engineering, inspection, legal and fiscal costs incurred by the project. I TABLE 1 I Construction Costs Keithson Pond Grading & Wier Construction $ 6,000 I Reiling Property Grading, Wier Construction 30,100 and Storm Sewer Improvements Estimated Construction Cost $36,100 I Administration, Engineering, Fiscal & Legal (32%) 11,500 Estimated Total Project Cost $47,600 I These estimated costs do not include any monies for easement acquisition f from the Reiling property, as the costs are unknown at this time. 4 I I I. FINANCING The City has a number of major options to consider in funding of the I proposed improvements and possible assessment methods to recover project I costs. Assessments to properties who contribute storm water runoff to the pond would be the first major option for funding the improvements. The I proposed 24" storm sewer pipe and baffled wiers would be included in the Assessment Manual's definition for lateral facilities, which are pipes I ranging in size from 12" to 27" pipes and improvements serving small ponding I areas. Two methods for assessing storm sewer lateral improvements are included in the Manual. The first method is based on determining the number I of lots contributing runoff to the storm sewer and dividing the cost equally among the lots. The second method is determining the total assessable I front footage of all lots contributing runoff and dividing the project by . the total assessable front footage. The assessment per lot is then based on the assessable front footage for each lot multiplied by the assessment per I front foot. This second method is typically used in new developments. I The Assessment Manual also discusses the option of establishing a storm sewer tax improvement district as detailed by Minnesota State Statutes I 444.16 through 444.21. This law allows a City to order a public hearing to I establish a storm sewer tax district for a specific drainage area. The district can be established by a two-thirds vote of the entire City Council, I which would be four out of five affirmative votes from the Arden Hills City Council . The improvement would then be ordered and constructed, with the I cost funded either by issuance of bonds or, in some cases, City funds. A I tax is then levied against all taxable property within the specific area, or I' 5 I I ~ district. to pay for the improvements. Monies collected from an established tax district must be used for the improvements made. Further investigation I into establishment of a storm sewer tax improvement district should be made by the City Attorney if this option is considered. I I The second major option would be to seek reimbursement from the developer of the Keithson Drive project through negotiation and, if necessary. legal action. The I City's contention that the developer should fund the improvements would be based on the fact that an outlet for the Keithson Pond is necessary and was not I constructed a part of the development. The City Attorney has had discussions I with Mr. Eibensteiner regarding this option and can provide further information to the City Council. I The third major option available to the City would be use of general funds from . various City accounts to fund the improvements. I Given the time that this project has been considered and the number of I parties involves, it is difficult to determine the method of financing for this improvement. It is our understanding that since an outlet was not I included in the development, the improvements are a new and additional project which could be assessed to properties contributing runoff. The City I Council may wish to consider assessing some portion of the project cost. . with the remainder pursued from the developer. I I f I 6 I .. PROJECT SCHEDULE The following project schedule could be implemented for construction of the I Keithson Area Holding Pond and Storm Sewer Outlet Improvements. I Task Date Receive Feasibility Study, Approve Plans February 10, 1992 I and Specifications, Accept Bids and Order Public Hearing I Hold Public Hearing, Establish Amount to be March 9, 1992 Assessed, Set Assessment Hearing Date and Award Contract I Begin Construction March 23, 1992 Hold Assessment Hearing Ap ril 13, 1992 I End Construction Apri 1 23, 1992 I CONCLUSION .. The estimated total project cost of the storm sewer improvements to serve the Keithson Pond to provide an outlet is $47,600. The project is feasible I from an engineering standpoint. I I I I I I. I 7 I ----- I v~ ",-~,?-'f.~ 1 rtF '-- ~ r ~sy.. Q PROJE CT LOCATiON \ \ s0" // \ L~J I~/ I 'N:;"~m .mD'" ~:"~ ,"< / ::j S:::[[!!J@@ ~ ~ ~ ~ Dt\~ 0//u I -4-\[[!!J'@,@@a@ w'\", '/ '\\ I -f'J - 1!lJ;~ I~ '(" ~-~ ., ,'" rn rn (lll!JtJl1!~::..:'1 /lJrn I'" t- Y./ -"A, ~ 0, / I [[!!J rn [[!!J \lID rn rn f//lJ '" 1 ,'::sl, I' (,~ 'P-t r '--="-_ [[!!Jrn [[!!J [[!!J \\Ill ~ ~ 'AA9Ef\1~R rn rn.l r::~ ~~ ~lDlD"T ~ ~ ..;; I I I I ~ I/J;; ~ I' (j ~ \"UIRS1'M' \ C::-'" g . ~-lll ~ @\J =[/ID ~ /'T~ILI- ~ . ~ ~ ~ 1!lJ;\\Ill ~ [[!!J E3 :I: I c: I 1-~ g ROtA I vlsf, ~ \\Ill ~ ~ ArlIFlI F ~ ROAD . ~ II \ ACl ~1IIIl.~~'@,~ ~ z ~ I!lJ;IIl/; <;)~ II I ~<;) ~ \ 0 -.--l,~ r-- f!llD~~ ~~ o \I r--- \.\c,CtV I.A '-- l I ~ '" [[!!J(\\\\ A. ~ ~ .1.1. I dR~tt I " \\ /' , ~ ~"'[[!!J[[!!JW ~ ~ lit=. II [[!!J1l1lID~~ ~~ I \. " ... t.~ W r\ /I ,'II I I I Chol dJl..id I I I I I 0 ( ~,>- .f , ~ I \ ~< ~ I I I ~ "1\ ~y "/' ~ y ~ t r;: 'IIlolAN dm.; T / '/: '/y \....0:u 1 ~...., ,j V/ " -- ,YjjAft~ ..< '-- It' "'\ I \ \ I I I=- / I '" ~ T; Jl~ .? 'IT1fA~1 ~ ~ / i ffi ~ '\ \ \7-r[~ ( ~ T -;y ~ I [) P ORE DR ~ =-''.,' r- ~ ~ f- ORAL ""I-' ~.L c '- V,/' '" r~o L I,. f'lpARK:r ~ / i ~ \ \,- ........" V <V> ~ , '" wll FLORAL DR A- J; ,-- ~ L- 11 'I ~oS' ~ Ie::! I- -r. v:- I .IV~4ENl1NE 1 ~ . q,~ ~ o~u c f ~ Q; I -J(/ :i / ~'" ~oS'~ "-..../.. I 'I ' '1~ ~ ~ -YJsr ~ 0'00 200 000 '600 \ \\ . 6',9. \I7 ~ ~ JANUARY 4, 1991 Ii \ , " ). i ~J LOCATION MAP ~ ~..,..., KEITH SON POND OUTLET ~...~..1111111 Maier ~tewart EXHIBIT 1 $'I & AsSOCIates Inc. . . ...., . . . . . , , , - - - --ARf)EN--\lIEW- ~ SOUTH UNt NW 1/4, NW 1/4, stc. 22 no R23 ..... ,)40.01' SII~l'60.W I apl ,Q), I ;l~ ~~ J I II! ,N' I t ~ I "I "'....' ..,.f" ~m I~ I' Id ~ iil ~i I ~ ~S~ 9 ~I I~ i ~ ~I !Z! 'I .... .Q., o' \ I II I I ' I Ihi I I I l&i, i ; I. '" '11 ; I i !11~i I~~ II . 1;,........""...., , 'I ' ~ 11!11 .... ~ ." ", , . .. I , . " .1 '!~Li "I, ~ ' " " ~ ~.:~ I I . , ~ li~ ... .,1 Ill' .' j I ~ .. I II. , , . q+ 1 ""'!l' '1 . r-l . I II ~ \ '1'llt' It ". ~ I till' .. I 111 I I ~ I ~--l:-~ i--~--~--_.....l_. · ~~ ~ !. ",' MH! I ~ ~ i II II ' & ~~ s:: i I I ~N f!' 1;1 (Y): I i ;- co' . i "1' ",',', , ~ t~ ~ ! I, I ,,; I ,! ~ ~ i'~ H ~ [0 II, I ~ !!II R- ; , , ,F. , :.. > I III I ! ~ I~nl ~ 'g ; Ii! ITIPr : L_J il f ~ filii" -'I J :: i i "j" ,,' r ' ~f ~ i I VI' . II. I ~ I . I I L_J 5 , . I 1 I .., ~ li ~ ; I N 'rfll~ ",',"'" ~l!! Ii I ~ ~ ~ ~ ! ~I I ~ ~ c l; ~ 1 ~-- . I I I l ~ i ~ NORTH UNt stc. 22 T30 R23 - - - - T.H. 96 ! ~"!l! pI ~ . ~ ~ ~ I\)~ II m I =t co co co co co co g: 01 01 -.j -.j 01 tl o Ul 0 Ul 0 ! i W. COUNTY ROAD "G" . ! I, i i , Ii', ! } , I I ! '" -+'----' ' : (;;;;1--- - "", 1-'~-1- VI4LAGE HALL & I . f PUBUC WORKS I I I , I r--------. --j ,I c._____ 0::: '-r'-- DRAINAGE BOUNDARY'-... -' '" :::::~. 0 I , 8 Si -y :~:~:i~:;: 6 i [3 1::3 (':'::':'::'::\ (/) ~ , ITIIJ ..................... J: --\------.J ~ \ r::::::::ii::::::iii:i:::ii:i:iii:~::~i::::t:i:: f- } I \ /,..,.............................. - ................................... .......................................,...........,..,.......... w WETLAND PRESERVA nON ..-----:;:,:,:,:'::::~i:::;~.:.,:,:.:.:.;;:.:<<,:.,:.:.:.:.:":. :::.::: - nT1l r I . AREA EAS,EME""NT \ lm:l~ (' I I I: ilJ;;/ 7 ...- I \ ......" ~ \~ ",_ rn rn fIIIJ ~v ',00 K' ITIIJ ! II ITIIJI I I 'c,,_"-___// ~ ITIIJ rn ; \ POND A-///-'/ rn rn ITIIJ ~/ -- / I i ....J is ~!ZZlJ~_/ <.:l.::(/) >-....J O....J ". 0::: - ~--""" J: ,............ ). ~ DRAINAGE AREA r/JiI.:.1",t,1 KEITHSON POND OUTLET Maier ~tewart EXHIBIT 3 & AsSOCIates Inc. I PERMANENT EASEMENT: 136,192.00 SF; ,3.126 AC .... TEMPCRARY EASEMENT: 6802 SF; 0,1562 AC l- - - - '----00"'1---- ~ I 'v' I AREA OF PONOING SITE: 130,304 SF; 2,99~4 AC ~ i . W FERf.O\NENT PONDINI'; g o..REA "F '.,'/ =A(:E-1E".jf. "qs~,.... C'F' G' ~<=:2 AC g'j' - - 'd~EASE:~E:NT -~ ';:2 > 'E' {'" : ,..... ,'~ ....~'!:";L:\.C' '~J'T-~';C:'~~.i::: 'A": ;A~'.~ r :;". ~, .. ~ .....~~ -. ,. , -,' r;." 1"'1, " ,,-, . ,.., ,,~., __-1...? . . Cl:::: I~-SW C(;R. :...(:T~, B:.J<' l' 0 -,- - - - _~-=--=--=~1- - - - - \c'- ! I I I. "'.; Z I '<--.4. . ~, 0 I . \' 0 ~ I 6 ~~~ ~ ~ 20' TEMPORARY I I ,,'\.. /" CONSTRUC110N I '-- \1 V \ V I EASE"ENT ! . 0 V- 'v FF o I _ I " I ~ C<~:;-' - f""" ~J 0 20' PERI.olANENT 1 .-<"\ i ~ Ul1UTY &; DRAINAGE ~ r." '\ CJI EASEMENT I. '*- V I i I .~sw COR. KEITHSON ADD. I I I ' I I, ; I ,~/'! (\ { .~i, I \. I ,;r, i!. , I --.........~ : ~ "- o ~ ..... 806J' r ,II __ - - - "'- SCS'+2'J9.W -'- -" I 0 ';1' T" _ ~ "4C JO' "'Rg.__r::.''''~-w . -' ,I ~...., ..~'-' t f1!! I i ~i ,I -.z.. I , I -.J J--"10' TEMPORARY \ CONSTRUCTION , EASEMENT , ! l: ,~ ~i ~0.\ " ...1 \ r; 'LpCND1NG EASEMENT ~ ~ ; Q " \ 0 ;Vl '- 1 i ;,' . n. n ' ~, ~ ~! ,n 0 2.5 50 100 2CO " ..JIll' " ! , I ~G 'i o I : I I 'I II ~ 340.01' SB9'57'5C.W , _ .:..1 " 30' .30' "^'JTH LI'I' ~"!' , '-~ NW . IA c:r-.... '/2 T<:("', -').... ~I -U1E\~ ~ _C 0 ,'0". 01',' -'.L" -":....-=..,-= .~-~ ~ , t"\r\ U C.I ~ V I YV U r\ I V c., /--EXISTING ROACWAY EASEMENT 30 30 ___/ DECEMBER 12, 1991 J ~ EASEMENT EXHIBIT r/.t.I..,,,,, KEITHSON POND OUTLET Maier Stewart & Associates Inc. EXHIBIT 4 I .. I I I I KEITHSON AREA HOLDING POND AND STORM SEWER IMPROVEMENTS I REPORT CITY OF ARDEN HILLS I DECEMBER 1991 I .. I I I hereby certify that this Report was written by me or under my direct supervision and that I am a duly registered Professional Engineer under the I laws of the State of Minnesota. I ~~A/A~ Date ~~,/r/ Terry J. r, .E. Reg. No. 15316 I M,1(~.:<J;J~ ~-/G -?/ I Date Reg. No. 19130 ~. 520-029-20 I I ----.-------------..- ------- -- - --- ~" I .. SCOPE The City of Arden Hills has directed Maier Stewart & Associates, Inc. to I prepare a set of plans that will provide an overflow for the wetland preservation area located within the Keithson Addition and size the storage I pond for the entire drainage area. I The information in this report is based on the North Central Drainage Report I prepared in 1978 and approved by the Rice Creek Watershed District. This project is contained within a drainage area named A-7 by the North Central I Drainage Report. The low area in the southwest corner of this drainage I area, north of Arden View Drive has been designated as the ponding area for the entire drainage area. This low area is designated pond A-7a. I The entire drainage area can be divided into three sub areas which are: .. 1. The area around the wetland preservation area; 2. The area around pond A-7a; and I 3. The area around the low area south of the Keithson Addition and east of Pond A-7a. I I The conculsion of this report explains what should be completed now and in the future based on the information in this report. I EXISTING AND PROPOSED CONDITIONS I The wetland preservation area as designated by the Rice Creek Watershed . District, is a low area located within a drainage and utility easement in Lots 4. 5 and 6, Block 1 of the Keithson Addition. Page 2 of the enclosed plans I shows the location of the wetland preservation area. The elevation of the .. pond bottom is 969.50 and presently has a water elevation of 971.7. I ----.---- -------- I .. The wetland preservation area currently acts as a storm water detention I basin. It was not designed for the purpose of storing runoff. because this area is not sized adequately to detain 1.8 acre feet of runoff from the 100 I year 24 hour storm. Therefore. an overflow must be provided to prevent the I pond level from increasing to an elevation of approximately 973.0 which is the level at which the water floods the surrounding property. I The outlet from the pond serving the drainage area. which is approximately I 6.8 acres, will be a 24 inch diameter reinforced concrete pipe. This pipe will convey the peak flow from a 100 year 24 hour storm, equal to 22 cubic I feet per second (cfs). to the pond designated as pond A-7a. By installing a I 24" pipe, the pond elevation will not rise above 972.80 while discharging the peak flow. The size of the wetland preservation area is not a factor in .. sizing the pipe and determining the elevation of the pond. The 24" RCP storm sewer requires 3.2 feet of water above the invert of the pipe to I develop full flow in the pipe. I A baffled weir is required by the Rice Creek Watershed District to treat the I increased volume of runoff from a 1 year 24 hour storm that is directed into the wetland preservation area by removing the solids before outletting the I water into the 24" RCP pipe. The baffled wier forces the debris, leaves and I other suspended solids to settle into the pond. thereby cleaning the runoff before discharge. The baffled weir for the wetland preservation area is I shown on page 4 of the plans. The baffled weir design will begin to treat the water in the pond when it rises to elevation 970.2. therefore ponding ~. 0.7 feet of water. This water level will eventually drain under the baffled weir through the rock creating a pond that will be relatively dry. I I I .. If ponding is required in the wetland preservation area, the top of the I baffled weir can be raised to an elevation of 972.0. This elevation will still keep the high water level of the pond at elevation 972.8 because 22 I cfs will go over the top of the weir in 100 year 24 hour storm. The water in the pond will raise to an elevation of 971.3 before being treated by the I weir which will pond water app~oximately 1.8 feet deep. I The 24" RCP pipe will convey the stormwater runoff through approximately 450 I feet of pipe from the wetland preservation area to the low area north of Arden View Drive. The 24" RCP pipe will be centered within permanent and temporary I construction easements. The City of Arden Hills is currently in the process of I acquiring the permanent and temporary construction easements around pond A-7a and to install the storm sewer from the wetland preservation are to pond A-7a. .. Refer to page 5 at the end of this report, for a description and a drawing of the proposed permanent and temporary easements. This low area has been I designated by the North Central Drainage Report as the ponding area for the I entire 16.67 acre drainage area, labeled A-7. I Under current conditions the water level of pond A-7a is at elevation 945.3 with an overflow to the west at elevation 945.3 and a peak discharge from the North I Central Drainage Report of 4.8 cfs. The pond east of pond A-7a flows to a low I area that does not have an overflow to pond A-7a. Therefore, the flow that reaches pond A-7a is the area around pond A-7a and the flow being conveyed by I the 24" RC pipe. This amount of runoff, with a discharge out of pond A-7a through the existing channel of 4.8 cfs, requires a storage volume of 1.35 acre ~. feet for the 100 year 24 hour storm. The pond will rise to elevation 946.50, which is approximately 1 foot higher than the present pond level. A maximum I I __ ___u____n_______ I Ie pond level of 946.5 under current conditions will not require any grading of the pond. I I Under future developed conditions. pond A-7a must have a storage volume that will hold the runoff from the entire drainage area (A-7) while allowing a peak I discharge out of the pond of 4.8 cfs. With these criteria. pond A-7a requires 1.95 acre-feet of storage for the 100 year 24 hour storm and will have a I maximum pond height of elevation 947.3. The upper channel in the northwest I corner of pond A-7a must be filled in and replaced with a 15" RCP pipe with an invert elevation of 945.3. An orifice plate with a 13" diameter opening is I required to reduce the flow out of the pond to 4.8 cfs. The pond must also be graded to contain water up to an elevation of 947.3. However. construction of I the 15" RCP storm sewer and orifice plate could be completed when the entire .. drainage area of 16.67 acres is developed. I The Rice Creek Watershed District is requiring that the baffled weir for pond A-7A be constructed when the 24" RC pipe is installed into the pond. I The weir in pond A-7a is designed with the same requirements as the weir serving the wetland preservation area. This weir will treat the 1 year 24 hour storm I water runoff for the entire drainage area of 16.67 acres. The top of the weir I will be at elevation 946.10 and requires a minimum length of weir of 24 linear feet. Page 4 of the plans illustrates the details of the weir at pond A-7a and I its location. The installation of the weir will require grading the channel side and bottom. The bottom of the channel under the weir should be at I elevation 944.7. ~. I I I .. CONCLUSION We have contacted Mr. Tom Hovi, Minnesota Department of Natural Resources (DNR), I to check if any low areas in this drainage area are listed as protected I wetlands. The maps do not indicate any protected wetlands, therefore a permit is not required from the DNR. Mr. Joe Vanta with the U.S. Army Corps of I Engineers will review the plans to determine if a permit is required from the U.S. Army Corps of Engineers. I I The fOllowing items should be completed to provide an overflow from the wetland preservation area to pond A-7a: I 1) Install baffled weir in wetland preservation area with top of baffled weir at elevation 970.5. Refer to page 4 of the plans for a detail of baffled weir in wetland preservation area. I 2) Install 24" reinforced concrete storm sewer from wetland preservation area to pond A-7a. Refer to page 2 of the plans for the plan and .. profile of the storm sewer. 3) Install Class IV rip rap at outlet of 24" RCP as shown on pages 2 and 3 of the plans. I 4) Install baffled weir at Northwest corner of pond A-7a with the top of baffled weir at elevation 946.1. Refer to page 4 of the plans for I detail of baffled weir in pond A-7a. 5) Grade area from pond to baffled weir to an elevation of 944.7. I 6) Restore turf in areas disturbed and provide erosion control as shown and as required by Watershed. I These items must be completed when the drainage area is developed: I 1) Provide a 15 inch reinforced concrete pipe outlet from pond A-7a. Install an orifice plate with a 13 inch diameter opening in the upstream end of the pipe. This will provide a 4.8 cfs maximum out I flow from the pond. The invert of the 15" RCP should be 945.3, with a slope of .56% to the west. 2) Grade pond A-7a to contain 1.95 ac ft. of storage. The pond will rise ~. to an elevation of 947.3. 3) Provide a 10 foot wide emergency overflow channel at elevation 947.3 over the 15" RCP outl et. I I COU,NCIL MINUTES /---'1 ~ /' DATE PAGE SUBJECT: I rw:t,-~.../ I D}'SPJ.!' S ION,: " ~ A 1/ ' / /' .~~c~' '1-'-/~~ a{" . ~~4~",~ -In YC~t;< LI~ ~ 4- ~. ~ . ~ Moved: JlAAYORSATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) {MAHOWALD) Seconded,: (!([AYOR SATHER) COUNCILMBR: (HICKS') (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hicks", Malone S"ather Hicks' Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: (_ _) . Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Superint<jl1dent Planner Dep. Clk COUNCIL MINUTES vi".... 7;;>, ~ 'pI,g DATE PAGE SUBJECT: 7 J" - /.....-- -{Yr c K:J D. J ~-(?~~~~ .~~/~~,~ ~ ~~~~4~^,.;m- .... ... - l/ .~ ~a -~~, ,CjL." N -- ! / " ,,' ~~~-_____5 , ~",! ~//' ----------- ,,--' ----,--~ :.7 '-'-~- ~ d~, ' ~ \,/ / Moved: llAA'SOR SATHER) COUNCILMBR: (HIC~,' (MALONE),S:~:E)~ Seconded: (~OR SATHER COUNCILMBR: ~KSn (MALONE) ", ,E) THAT COUNCIL:~ /' _ Malonei Sather Malone Sathe ~ Mahowald Growe MahowaI4'( ~ ABSTAIN: TOTAL: ( - YlA-..Q')I ')Q . Malone Sather Growe Mahowald ,Ayes Na1s - Abs ~ ALSO PRES,'''' "'/".'"'"'"""" ","""., Ce...."." ~. Parks Director . SupeLint~~ent ~ lk \:::i.1 ~/' _ , , ( ~ . - , . CITY OF 1\RDEN HILLS MEH:IlANDUM DATE: F~ 51 1992 TO: Mayor and city council FR(H: Gf> Gary R. Bergerl City 1\I'Iministrator SUBJECl': Northwest Youth & Family Services Request for n......nti.ty Developnent Block Grant Attached are the following for Council review: l. January 24 letter from Northwest Youth and Family Services (NYFS) to Mayor Tom Sather. 2. Resolution No. 92-09 in support of the application for Cormnunity Development Block Grant (CDBG) . NYFS is applying for $40,000 CDBG for a specific program. 'Ihe program, Teen Health Center (non-family planning services), provides services such as health education, nutrition, sports physicals, and other health- . related services. In talking with the Executive Director, Kay Andrews, she irrlicated that 50 percent of their clients are from school counselor referrals and the remainder from Police and other agencies such as, Ramsey O:>nnty Social Services, public health agencies, family and friends. Charges for services are b3sed on a sliding fee scale. 'Ihe city Administrator recommends adoption of Resolution 92-09 In support of the application for a Cammunity Development Block Grant (CDBG) by Northwest Youth and Family Services (NYFS). ACI'ION REOUIRED: Motion to approve Resolution 92-09 in support of the application for a Cormnunity Development Block Grant (CDBG) by Northwest Youth and Family Services (NYFS). GRB/ts M92-42 . ,;" . . . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 92-09 A RESOLUTION IN SUPPORT OF THE APPLICATION FOR A COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) BY NORTHWEST YOUTH AND FAMILY SERVICES (NYFS) WHEREAS, NYFS has provided essential developmental services for the youth and families of Arden Hills since 1976, and WHEREAS, NYFS has provides these services to the residents of Arden Hills regardless of the ability to pay, and WHEREAS, the unique partnership between NYFS and its ten Ramsey County member cities has resulted in the ability to provide an essential community service that none of the cities could provide individually. NOW, THEREFORE, BE IT RESOLVED, that the City council of the city of Arden Hills enthusiastically supports the award of a 1992 CDBG to NYFS. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS . THIS 10TH DAY OF FEBRUARY, 1992. THOMAS R. SATHER, MAYOR ATTEST: GARY R. BERGER, CLERK ADMINISTRATOR . Northwest Youth & Fami~ SelVlces Rush Lake Business Park. 1775 Old Highway 8 . New Brighton, MN 55112. Telephone636-5448 January 24, 1992 Thomas Sather, Mayor City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 Mayor Sather, As we are all well aware, 1992 is continuing the extraordinary financial pressure that all community service organizations began to experience in 1991. Northwest Youth and Family Services, like all its ten partner cities, has had to deal with funding cuts in 1991 and now again in 1992. It is for this reason that NYFS lS applying for a 1992 Ramsey County Community Development Block Grant. The spirit of the CDBG program is to provide funding for programs of significant benefit to the community. The success that has resulted from our unique partnership over these many years is . most certainly an example of such a community-based program. We ask your support for the NYFS application for the CDBG. Please consider the attached resolution. We hope to be able to attach approved resolutions by all ten cities with our application package that is due to Ramsey County on February 15. H you have any questions please contact me. As has been true since NYFS was founded, we continue to depend on your support in order to provide for the youth and families of our community. with Best Regards, .:'t</L~/---. C./LftvcA./(J./Vll\( Kay Andrews KA:km Attachment . Arden Hills . Falcon Heights . Lauderdale . Little Canada . Mounds View . New Brighton . North Oaks . Roseville . St. Anthony . Shoreview COUNCIL MINUTES DATE PAGE SUBJECT: <:'- -~ ~' -- ~1l.(t- ~ 7>>M -- I -... '~ ~ .. \ ,/ " Moved: {lAAYOR ,$ATHER) (MALONE) (GROWE) (MAHOWALD) Seconded: (~Y~$ATHER) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: -- - VOTE: Malone nr?::€ather Ma . ABSTAI -/ ) Sather Ayes Nays 'Abs. - . "" """', "'I"m'm"".'.'~"'m'm.' En.gine!7~ M:J"~'u7 ' .m' Dep. Clk , ... . ~fJ~ -- ~WM ~ ~ " 8 ~~~~~ ~-- ~~--'---' -~~~twz'~~ ~" ~ ~, - - - ~W --' }/JA ~~ ~ fr:~' ~' ~~ ~ . - kl -- -- 'f~ {t. ~~ ~ --- - COUNCIL MINUTES DATE PAGE SUBJECT: DISCUSSION: .-- e--, ~ .. Moved: ,(lAAYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) {MAHOWALD) Seconded: ,(/MYOR SAfHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hicks,', Malone Sather Hicks Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - AbS. Malone Sather Growe Mahowald Ayes Nays ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Superint~l1dent Planner Dep. Clk COUNCIL MINUTES Il~ ) ;__!{ATE PAGE SUBJECT: 7// -- 9Ot~!)--- ()j:L/7-1L'fi1fAfi( DISCUSSION: .~i':1 11 AM ~ 1 c?-J; 42- ( ~ , .::; i -- DCR v ,;;..f A~ ~~,To JJ~~ (?C!Xf!. 0..1 --tM'f - -, - - - ~, Moved: (lAAYOR~ATHER) COUNCILMBR: (HICKS) (' (;~~~~ (GROWE) (MAHOWALD) Seconded: (~YO)( $ATHER) COUNCILMBR: ~ (MALONE)' (GROWE) (MAHOWALD) THAT COUNCIL: L,/ //) -- ~ AYES: NAYS: Hicks' Malone Sather Hicks,' Malone Sather , Growe MahofNald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer En.gine~r Parks Director Pub. Wks. Supe~'int<jl1dent Planner Dep. Clk - /-~ ~ 'Y1(ttO-t>J..,'1I~.",-,(._~-- ,-~ U" .J - "1 ',,+ ,.., j _,' "i , r i . ./ _. ii, _." ". ' II . /'ZtM..W' (! ~1J"Z" tU}~.-I::- ';t;~'/I'A..,co('L / I I-;'~ . .. '; -~' '. " .' - .' ~, " ''lJ,fJ/' L" ,/ I . ' - J , ',: .. '- ~ ", , _4~' ------ /", '-:',,' - - ~ A .7 1i""'L(J.( ( /",.~-)'" -~- - -)- t',. /:.1 V' ,_\".".,.~....-, ,."." .' i " " \ / ,'L 'X:>- , \".1,/ , ,; :",' .:f of ( )',' _ . _", _ (.., '" ,'7 1/ "eve, - L,' ,.P-J /1 ~ i U/-- L t;r vv~. " , ',' ( ,A " 1 /-1 Y'~1 # C ":1 Z-~ I l. ! ( d.. CJ'f l { j,<, , . ,'-&L(lt v ~ W " nJ' ",,- 1/ I / ..' ,I... /.in :.._~ ./ -{,/.. (. I .,., ~._~~ f' ~ <'. v -,...- '-\-- --~ -........" "7, , - "0 . 'l r ~(.., / -a-.. ' '" "J ,,(., 7< . t . , . -l',;, . ~",. .... . . .. '\ " ,"'., ....., .c., '~, '" ! ,.,'., (,/1 iJJ' 't.A ~i v'f#-.., , /i /CV'---' -~ - - - - ~-' ""1..- I 'C :,." '_.. I "I ~ ...', ' ',,..", I .; ,\" ) " " '''7 J J,~ ", . '/'), ! ,; '~" ",~'" " , " (. A" . L, .. ,,~ , ~~ ' .' i ) J / ".--)) ",. /", { ,,' X-r,._ __ _'__ I,,~P!Y' Y ~. , . ~ . '., l ~.. I /1/( , /) rI ',I ') " " /) , , "" /. , f \~ ",',.,' ;' // . /M (") /0,/, I '~/ ,- ,1" A /...~---c \" '----,/ .1"",-1, t1 I 4?"" I ...,:;' /I'v ~ ~;u./U,u'JvVD Ill, ;w<: ' ~/L:t, i/I tV/V'V ( /" t,.,i'J I l . , . CITY OF ARI>ml HILLS MEH:lmNDtlM DATE : February 6, 1992 TO: Mayor and city Council FRQI: John T. Buckley, Parks DirectorS\i st:JB.nX:T : 1992 Park and Trail ~t 'The Parks Committee discussed the 1992 Park and Trail lnqJrovements at their January 281 1992 meeting. 'The 1992 projects are: Perry Park regrading #3 and #4 $ 9,500 Valentine drainage 3,500 Cummings/Fl=al Trail paving 26,523 Trail improvements - (grading, benches, bridges) 8,000 Backstop hcxx1s (4) 2,800 Flower gardens 1. 200 . TOI'AL $51,523 Engineering feasibility studies will be needed for the trail paving project and field improvement projects at Perry and Valentine. 'The Committee recorrunended that the Council direct Maier stewart to pr=eed. with the feasibility studies for: . Cummings/Floral Trail Paving . Perry Park regrading #3 and #4 . Valentine drainage 'The Committee is concerned about fallowing and staying within the Park Fund long Range Program Park Fund balance (12-31-91) $519,659 1992 Budgeted Revenue eontriOOtions 35,300 Interest 38.000 $592,959 1992 Park Fund Expenditures 51. 523 BAUlNCE $541,436 With the prCl)?ClS€Q 1992 expenditure of $51,523, the Park Fund Balance . will continue to grow and be above the $500,000 for earning interest. JTB/ts M92-48 .... . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 92-15 < RESOLUTION ORDERING FEAS:IBILITY'~EPORT FOR 1992 PARK AND TRAIL IMPROVEMENTS WHEREAS, the city has determined that it should consider improving certain park property by trail paving and ballfield improvements at the following sites: . Cummings/Floral Trail Paving . Perry Park Regrading #3 and #4 . Valentine Drainage WHEREAS, Council must first secure a feasibility study in order to consider making the proposed 1992 park and trail improvements. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the city of Arden Hills : This matter shall be referred to Maier stewart and Associates, Inc. / who is requested to provide to the city Council a report advising, in a preliminary way/ . whether the proposed improvements are feasible and whether the improvements should thus be made as proposed or in connection with some other improvement and the estimated cost of the improvements as recommended. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 10TH DAY OF FEBRUARY, 1992. THOMAS R. SATHER, MAYOR ATTEST: GARY R. BERGER, CITY ADMINISTRATOR . COUNCIL MINUTES DATE PAGE SUBJECT: ! DISCUSSION: ~- /' l ' ; ,11.:-.---1:1-- , , /. '" ,,,I r----., t/[ C , ,~/ --.>; .... - .' "\ ,/ - ,." 'V (: <_~.c:" C-, ,- , :~/ - " l(,,-JR~' "C~~ ~-._~- 0:-', r /1 - I I , j /.f -f"-l....;-".L. I "- 0:: "J -', i, ...../' ~~ . .. ,- ",,'r..,/V '- i .., '-. " ',," ::..e/.1 \' '--l \ ~'. ." ../ , .... , ~ /. -1-"~ . - Moved: ,(lAAYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Seconded:(~YOR SNfHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hicks' Malone Sather Hicks' Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: (_ _) . Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Superint<jl1dent Planner Dep. Clk PAGE SUBJECT: ~ DISCUSSION: , , -f-" /) r-O< f{ ~ l");!tWt!: (l~p~ .-.- - C/ ~f{,i'~j7 - , I /"7 ,;;/ 71 , ; .- --..----., I ~' c;L~ '!~ r"- O"t- -. ( ~ '~ -- ". ~ ~ I ~. /' ". ,',' ,{ fiihA/ J.-,€,tj /( --- - .. Moved: (GROWE) (MAHOWALD) Seconded: (:~ (MAHOWALD) - VOTE: AYES: s~er NAYS: Hicks " Malone Hicks .. Malone Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: elk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supel'int~l1dent Planner Dep. Clk .;;..' - . CITY OF ARDDl HILLS MEHIlANlXlM DATE: February 6, 1992 TO: Mayor and City council FRCM: ,,8 Gary R. Berger, City Mministrator SUBJECT: Designation of No Bmokinq Attached are the following for Council review: l. Resolution No. 92-08 Designating all City--Dwned Buildings and Vehicles Smoke-Free Effective February 29, 1992. 2. Administrative Policy regarding Smoke Free Workplace Policy. On February 5, 1992, the City Administrat=, Parks Director and Public Works SUper.interrlent met with all City staff to discuss the Smoke Free Policy . Due to the fact that there was unanimous errq:lloyee support of the policy, the City Administrator, Parks Director and Public Works . SUperintendent are recormnending adoption of Resolution No. 92-08. Two individuals who smoke agreed to the policy with the exception that they would be able 1::0 smoke outside the city Hall entrance. Additionally, they expressed their =ncern that a room with proper ventilation be designated for smokers in the Df:M city Hall. ACI'ION REDUIRID: Motion approve Resolution No. 92-08 Designating all city--Dwned Buildings and Vehicles Smoke-Free effective February 29, 1992 and approval of the Administrative Policy regarding a Smoke Free Workplace. GRB/ts M92-46 . --- ------- ----- , - . CITY OF ARDEN HILLS RAMSEY COUNTY STATE OF MINNESOTA RESOLUTION NO. 92-08 RESOLUTION DESIGNATING ALL CITY-OWNED BUILDINGS AND VEHICLES SMOKE FREE EFFECTIVE FEBRUARY 29, 1992 WHEREAS, the City of Arden Hills recognizes the importance of providing a safe, healthy, and productive environment to those who work or visit the city; and WHEREAS, in recognition of the 1975 Indoor Clean Air Act and the nation-wide trend to establish smoke free public buildings, the city has determined it to be in the best interest of staff, residents and visitors to city-owned buildings that all City- owned buildings and vehicles to be designated Smoke Free. NOW, THEREFORE, BE IT RESOLVED that effective February 29, 1992, smoking of cigarettes 1 pipes, and cigars will not be permitted in any City-owned buildings or vehicles as outlined in the Administrative Policy regarding Smoke Free Workplace Policy attached hereto as "Exhibit A". PASSED AND ADOPTED BY THE ARDEN HILLS CITY COUNCIL this loth day . of February, 1992. Thomas R. Sather, Mayor ATTEST: Gary R. Berger, Clerk Administrator . ----------------.- , . "EXHIBIT A" ADMINISTRATIVE POLICY CITY OF ARDEN HILLS SMOKE FREE WORKPLACE POLICY PURPOSE In accordance with the Minnesota Clean Indoor Air Act and in recognition of the need to provide a smoke-free environment for city employees and visitors, Smoke Free Workplace Policy is established, effective February 29, 1992. POLICY section 1. Smoking of any kind; including pipes, cigars and cigarettes, will no longer be permitted in any city-owned building. section 2. Smoking of any kind; including pipes, cigars and cigarettes, will no longer be permitted in any city-owned vehicle. section 3. Employees who violate the Smoke Free Workplace . Policy will be subject to disciplinary action. section 4. A visitor who violates the Smoke Free Workplace Policy will be asked to leave the public building where the violation took place. section 5. Smoking is permitted by city employees and visitors outside of the entrances to all public buildings and on the grounds. . - CITY OF 1lRDEN HILLS . ~ mTE: February 71 1992 '1'0: Mayor and City council FIlCH: (;0 .. . Gary R. Bergerl C1ty Mministrator stlI3JEX:T : Zoos corporation sign On January 23, 1992, the Building Official, Dave Kriesel, City Attorney Jerry Filla and myself met with representatives of Zeos Corporation. TIle attached letter from the City attorney summarizes the conclusions from that meeting. Jerry Filla will be prepared to address this matter with the Council at February 10 meeting. GRE/ts M92-52 . , COUNCIL MINUTES <l ' ~p~ DATE PAGE ~ ' - ' SUBJECT: __ ,~ ~ DISCU~ I' - ~ ~fA- ( '- ~ tP1~-1. . ~ ,- . .:".:.;, .. Moved: JlAAYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) , , (MAHOWALD) Seconded: ,(IMYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD). THAT COUNCIL: VOTE: AYES: NAYS: Hicks ': Malone Sather Hicks Malone Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supe:t:irit<jl1dent Planner Dep. Clk COUNCIL MINUTE~ DATE PAGE SUBJECT: - . - ,..---. 1/) <~/) ~ /~:/ r"/)Zd/~ " .:0.;.;. - ~/ ~LON~ Moved: JlAAYO, THER) {MAHOWALD) Seconded: ( " OR i\.THER) (MALONE) (MAHOWALD) THAT COUNCIL: ... . VOTE: AYES: Hicks, Malone Sather Malone Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) Malone Sather Growe Ma.howald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supel'int~ndent Planner Dep. Clk . . . CITY OF ARDEN HILLS MEH:ilANOOM Dl\.TE: February 7, 1992 TO: Mayor and city Council :FRa!: (till.> Gary R. Berger, city 1ldmini.strator SUBJECT: Request to Hire Recording secretary Attached f= Council review are the following: 1. February 6 memo from Cathy Iago regarding the hiring of a recording secretary. 2. February 6 letter of interest in the recording secretary position from Sharla Foster. 3. Resume from Sharla Foster. 4. Several letters of recorronendation regarding the quality of Sharla Foster's work. . In Council's review of the above, I wish to note the following for Council consideration: First, Cathy spends approximately 30 to 40 hours per month typing Council minutes. This loss of time negatively inpacts her more essential duties as Deputy Clerk/Zoning Administrator. I believe this represents a loss of Cathy's experience and knowledge to the organization. While we have not documented consultant dollars saved by hiring a recording secretary, it does seem logical to assume that if Cathy's time were more focused on Deputy Clerk/Zoning Administrator duties it would lower the utilization of legal and planning consultant time. Secon::Uy, Cathy has been assigned additional duties particularly in area of the llrq:n:-ovements/ assessments due to the City's more aggressive pavement management program. Finally, the 1992 adrninistrati ve office salaries J::udget may be under spent due to certain salary in=eases not being administered (approximately $3,259.00). 'This would leave additional funds for the hiring of a recording secretary. In light of the above discussion, I recommend the Council hire Sharla Foster as recording secretary for the city's Council meetings. GRB/ts Attachments M92-51 . , . CITY OF ARDEN HILLS MJKIWmUM Dld'E : February 6, 1992 TO: Gary R. Bergerl city 1ldmini.strator FRCM: catherine J. Iagol Deputy clerk/ZOning 1ldmini.strator SUBJECT: Request to Hire Recording Secretary As per our discussions regarding the possibility of hiring a recording secretary, I have contacted a secretarial service and an individual who presently serves as a recording secretary to two cities. Attached are two price quotes for this service. As you !mow, the work load at city Hall has in=eased substantially and several new duties and projects have been assigned to my position, Le.; improvements/assessments, records retention, editing newsletter and duties as assigned by the city Administrator. Also, this year an additional election will J:e conducted. . 'The hiring of a recording secretary would afford me J:etter use of t:iJne to complete daily work projects, complete background research on planning items and computerize planning information, and draft legal doc:uments for review by the city AttoITley (Le.; Special Use permits and Legal Publications), which would reduce utilization of consultant t:iJne. 'There are two Council meetings per month averaging 2.5 hours per meeting . Approximately 8 to 10 pages of minutes are COIIpJSed after each meeting and analysis of my t:iJne shows that approxlinately 16-20 hours per week are used to complete one set of minutes, due to interruptions and other work duties. 'The recording secretary would attend the meeting, record minutes and prepare a draft and finalized d=ument by the Friday following the meeting date. Quotes received are as follows: Northern Counties Secretarial Services is $21. 00 per our plus 1/2 hour travel t:iJne and $9.50 per page for finalized minutes. (Average per meeting cost would J:e $120 - $140). Sharla Foster, quoted $120.00 per meeting including travel t:iJne and finalized minutes. She =ently records minutes for the City of Shoreview and Circle Pines. In checking references, I found that she is efficient and has an excellent knowledge of municipal government functions. . . Request to Hire Recording Secretary Page Two I would reccmnend hiring Sharla Foster to serve as recording secretary for Council meetings, at a cost of $2,880 annually,. The cost for this year would exclude the months of January and February, which reduces the 1992 cost to $2,400.00. It is my intention to be present at Council meetings as part of my normal work duties. Sharla has indicated: she would also be interested in recording Planning Commission meetings and completing adcli tional secretarial work if the need arises. The cost for planning meetings or additional secretarial work has not been discussed at this time. This is not an item that was rodgeted for 1992. However, I believe the slight reduction in use of the consultant's time, and more effective use of my time for daily and special work projects will more than compensate for the expenditure. Reducing the Attorney and Planning Consultant's time by one to two hours per month will result in a savings of approximately $2,500 annually. You may wish to discuss other methods of funding this item with the city A=untant. I respectfully request your consideration to hire Sharla Foster as a recording secretary for the city Council meetings, effective February 24, 1992, at a cost of $120.00 per meeting. . CJI/ts M92-40 . SHARLA FOSTER 882 OLD BIRCH STREET LIND LAKES, MN 55014 . January 61 1992 Ms. Cathy Iago City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 Dear Ms. Iago: In recent discussions with you, I understand that your City is considering the use of a Recording Secretary for Council meetings and possibly for Planning Commission meetings in the future, therefore, I am submitting my proposal for Record- ing Secretary services to Council per your request. After scanning previously prepared minutes, length of meetings, and the type of detail the City is accustomed to, I have deter- mined a cost of $120 per meeting for: 1) Attendance at Council meetings, 2) Preparation of minutes in final form (including any City-directed revisions after reviewal), 3) Completion of minutes and delivery to City Hall in time for their inclusion . on the next Council meeting agenda for review/approval. Knowing the space situation presently being experienced in your administrative office, I propose doing the actual work on a contractual basis, from my home office, therefore saving the City the costs usually involved with employees, such as insurance and taxes. As you well know, this would also free many hours of your time to attend to other tasks. Since both you and Mr. Berger have interviewed me in the past, you are familiar with my skills and experience and know that I have dealt with the typical agenda items of your Council after providing recording secretarial services to the Cities of Circle Pines, Lexington and Lino Lakes. Most recently I have been working with the City of Shoreview doing minutes from tape as they had dropped behind several months. Should you find you need assistance with Planning Commission minutes or other office overload, I would be interested in discussing those needs as well. I look forward to the oppor- tunity to work with Arden Hills and to hearing your response. Happy New Year! Sincerely, . Shar Foster . SHARLA FOSTER 882 Old Birch Street Lino Lakes, MN 550/4 (612) 483-2279 (612) 636-9654 EXPERIENCE August 1987 - Present (part-time) City of Circle Pines 200 Civic Heights Circle Circle Pines, MN 55014 Secretary to City Council and Planninq Commission Recording Secret:ary for Cit.y Council and Planning Commission for meetingB~ public hearings, e"tci prepara"tion of official minut:es of "those meetings; requires underst.anding of all city matters and planning/zoning matters~ October 1988 - Present (part-time) Mark Karney 2233 Ham1ine Ave. No. #620 Rosevi11e, MN 55113 Secretary/Leqa1 Assistant to city Attorney Secre'tary t;o Cit;y At;t;orney for t;wo cit.ies: Responsible for secretarial support; involving cities' legal issues; responsible to work with police departments (Circle PineslLexingt;on and Mounds View) and court systems (Anoka Count;y and Ramsey Count;y) to prepare and move necessary paperwork through the system. tlranuary 1989 - Present (part-time) Leighton, Karney, Crabtree 2233 Ham1ine Ave. No. #620 Rosevi11e, MN 55113 Leqa1 Secretary Secretary t;o att:orneys as t;hey formed new partnership: Responsible t;o handle secretarial support; for workers' compensation and personal injury area; requires proficiency with comput.er program and WordPerfect. word processing program; training of all secret.arial hires; legal research. February 1988 - February 1990 (part-time) City of Lexington 3803 Restwood Road Lexington, MN 55014 Secretary to City Council and Planninq Commission Recording Secret-ary for Cit.y Council and Planning Commission for meet.ings, public hearings, et.c.; preparat.ion of official minut.es of those meet.ings; required underst.anding of all cLty matters and planning/zoning matt.ers. (Reason left;: t.emporary position-term ended) May 1984 - July 1987 (part-time) City of Lino Lakes 1809 Main Street Lino Lakes, MN 55014 Secretary Responsible for at.tending meetings of City boards and preparing minutes; responsible for computerized ut;ilit;y billing system and ot.her various licensing programs and . general secretarial duties. (Reason left;: mat;ernit;y) ,- . SHARLA FOSTER Page Two October 1981 - July 1982 (full-time) NCR Comten 2700 Snelling Avenue North Roseville, MN 55113 secretarial staff Supervisor Supervision of secretary and word processing staff for Contracts Department. Responsible for entire secretarial pool meeting deadlines of department;. (Reason left: maternity. ) August 1979 - October 1981 (full-time) ITT Consumer Financial Corporation 300 South County Road 18, Shelard Plaza South st. Louis Park, MN 55426 Executive Secretary to vice President Promoted to this position to handle governmental affairs and special projects; worked direct:ly wit:h other company executives and their st:aff; arranged and atrended nationwide meetings and prepared minutes; familiarity wLth Wang word processing. (Reason left: married and moved from the area) Senior Secretary to Assistant Vice President Dealt with budgeting, forecasting, compilation of statistics and reports for 33 branch offices. Very statistically-detailed. (Reason left: promoted) October 1975 - August 1979 Medtronic, Inc. (full-time) . 3055 Old Highway Eight st. Anthony, MN Senior Secretary Senior Secretary to Director of Manufacturing: Promoted to this posi~ion as this new division of the company was opened. Responsible to se~ up all secretarial/clerical support sys~ems and train new hires while division grew from four to 200+ employees. (Reason left: company reorganization-displaced) Word Processinq Specialist Operat.ion of Mag Card II word processing equipment and assisted in work flow management. (Reason left: promoted) EDUCATION June 1974 - December 1974 Hennepin Technical Center 9000 77th Avenue North Brooklyn Park, MN Administrative Assistant Droaram: Two-year program including all aspects of office occupations. Program set up to allow students to progress independently with expected two year completion; pushed hard and was certified in six months. September 1971 to June 1974 St. Francis High School St. Francis, MN 55070 Honor student: Program wLth emphasis on office occupations, business, mathematics, social studies. REFERENCES ~eferences will be provided upon request. . CITY OF CIRCLE PINES t~J 200 Civic Heights Circle Circle Pines, Minnesota 55014-1795 Telephone 784.5898 FAX 785.2859 Marshall N. Dahl, Mayor Hazel SChneider, Coundlmember Mike Wagner, Jr.. Counci!member Jeffrey Nelson, Council member Michael A. Felling, Councilmember James W. Keinath, City Administrator August 26, 1991 To Whom It May Concern: I am writing this letter on behalf of Shar Foster. Shar has served as the recording secretary for the City Council since April of 1988, and has also contracted as the recording secretary for the Planning Commission for a slightly longer period of time. Shar's understanding of local government and her other work as a legal secretary have given her a strong ability to understand City operations and therefore Council business. Her minutes have provided ample detail, while still minimizing the amount of non-essential verbiage. She certainly has been reliable and conscientious in fulfilling her duties. I would certainly recommend Shar to all potential employers, as I believe . she has the skills to perform a variety of secretarial roles. Please feel free to contact me should you have additional questions. Sincerely, ~~ mes W. Keinath ity Administrator JWK/mh . . City of Lexington 3803 Restwood Road. Lexington, Minnesota 55014 · (612) 784.2792 August 29, 1991 To Whom It May Concern: Ms. Shar Foster was employed by the City of Lexington as Recording secretary for the City Council from February, 1988 to February, 1990. Ms. Foster performed her duties in a timely manner and always of the highest quality. She always demonstrated total professionalism. The position of Recording . secretary was eliminated early in February, 1990 due to the cutbacks in revenue for the City. I have missed her and this position. . Sincerely, CITY OF LEXINGTON ~-, . '.!' , ,)/(u,[d,/ C;, /d:-;//>..- Sheila A. Beyer City clerk . C I T Y 0 F . !!NO IM-fS August 8, 1991 RE: Sharla R. Foster 882 Old Birch Street Lino Lakes, MN 55014 TO WHOM IT MAY CONCERN: Sharla Foster worked in my office from May 1984 to July 1987. During that period of time she was employed as the . secretary/receptionist for the City and then as the utility billing clerk. Mrs. Foster's job performance was excellent. She conducted herself professionally and was very pleasant to work with. Mrs. Foster's work skills are excellent and she learns new tasks quickly. I would recommend Mrs. Foster to any future employer. Respectfully, , --f)'cu~0ic;~:.-uc)~ ;I , Marfly G. Anderson, Clerk-Treasurer . 1189 MAIN STREET. L1NO LAKES. MINNESOTA oSOl4 612,464-5562 , . DENNIS L. SMITH Suite 620 ATTORNEY AT LAW Roseville Professional Center (612) 631.0545 2233 Hamline Avenue North Fax # 636-2474 Roseville, MN 55113 August 191 1991 TO WHOM IT MAY CONCERN: RE: SHARLA FOSTER Ms. Foster has worked with me as a secretary/legal assistant since January, 1989. As cases are reported from the police departments of the two cities this office handles, she is responsible for preparing the necessary legal paperwork to move the cases from the police department through the courts. She quickly gained the understanding of many laws relative to the types of cases we handle. She has also done an excellent job of organizing the efforts of this office, monitoring and preparing cases to assure that all the necessary legal'work is done on each case in a timely manner, and maintaining a pleasant rapport between this office, the . police departments and court administration. I would recommend administrative assistant Ms. Foster to any position as she has polished secretarial skills and judgment abilities, is reliable 1 conscientious about her workl and attentive to detail. ~_trUlY yours: ~'/-<---- ;/~ Dennis L. Smith DLS/di . , . . ' Anoka Office Coon Rapids Office 229 Jackson 277 Coon Rapids B1 vd, . Suite 110 Suite 410 Anoka. MN 55303 Coon Rapids, MN 55433 (612) 427.0166 (612) 785.2463 Fax (612) 427-9259 Fax (6]2) 785.2463 NORTHERN COUNTIES SECRETARIAL SERVICES November 19, 1991 ~ Ms. Kathy Iagor Deputy Clerk City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112,5794 Dear Kathy, Thank you for your interest in Northern Counties Secretarial Services (NCSS). I enjoyed discussing your requirements for a Council Secretary and would like to submit the following proposal on a contract basis to be Arden Hills' Official City Recorder: . $21.00/hour (meeting time plus 1/2 hour) $ 9.25/page for draft minutes (You make final corrections via disk.) $ 9.50/page for final minutes (We will make your corrections, print final set on Hewlett,Packard Laser and submit minutes on disk.) NCSS is very flexible in accommodating your needs and can be available on short notice. As indicated, we can provide you with a draft copy for your revicw and correction via a 5.25 disk saved in WP 5.1, 5,0 or as a DOS file. If this is not convenient, we can make your corrections and print a final set of minutes. You will find that we arc familiar with Council meeting procedure from our work with Champlin, Coon Rapids, Brooklyn Center, Ramsey and East Bethel. Please feel free to call these cities for references: Betty Backus, Coon Rapids City Clerk at 755,2880; JoAnne Brown, Champlin City Clerk ,at 421,8064; Sherri , Anderson, East Bethel City Clerk at 434,9569, or Patti Page, Brooklyn Center City, Clerk at 569,3302, A proposed agreement is enclosed for your review, This is the type of contract which we currently hold with four other municipalities, and can be amended to suit the City of Arden Hills, If you have any questions regarding the above quoted rates, contract or other materials included, please feel free to call. Cordially, . ~fid Carla Wirth NCSS ' Coon Rapids Enclosure COUNCIL MINUTES ~ ~' DATE PAGE SUBJECT: 'l/JJ -- ~.. /P~ DISCUSSION: r--- I ---ct~ , . /; . 'l \;.;:. /, li L' \.\ -' ' , ,>',..' ..~. .' .y-- '0/\1-" . ~. - I V Moved: JlAAYOr3' THER) COUNCILMBR: (HICKS) (MALONE) (GROWE) {MAHOWALD) Seconded: ,(l'JAYO' S THER) COUNCILMBR:, (HICKS:) (MALON, E) '" '(,G ROWE) (MAHOWALD) iliA, """,,, ~(ffc:{!{;)~ VOTE: AYES: NAYS: Hicks', Malone Sather Hicks, Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: (_ _) . Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Superint~l1dent Planner Dep. Clk .. ,. . --rli/ilriiJ',,:,I 00"'"''''' "'"'''' Maier Stewart & Associates Inc. MEMO TO; HONORABLE MAYOR AND CITY COUNCIL FROM: MARK J. GRAHAI~ MG- SUBJ ECT: STOWE AVENUE INFORMATIONAL MEETING DATE: JANUARY 31, 1992 FILE NO: 520-025-10 The informational meeting to discuss possible Stowe Avenue street improvements was held from 6:00 to 7:30 p.m. on January 3D, 1992. Those present, in addition to the residents on the sign-up sheet, were Mayor Sather, Councilman Malone, Councilman Hicks, Administrator Berger, Public Work Supervisor Winkel and myself, Following an introduction and brief overview of the feasibility study, the meeting was a question and answer session. The primary questions centered . on financing on removal and recycling of the existing surface. If Lhe City pursued removal and recycling on its own through the County, an assessment rate of $14.94 per linear foot would be levied to recover 100% of the proj ect cost. If the County completed the project on their own timetable, which is presently scheduled for 1994, an assessment rate of $7.47 per linear foot would be levied to recover 50% Qf the project cost. The scheduled improvements by Ramsey CounLY would be same as what the City could provide, but at a reduced cost. Questions were asked about the City's assessment policies and the methods of calculating assessment costs. Questions were also asked regarding the fact that storm sewer improvements and construction of curb and gutter is not feasible for a recycling project. Thes~ improvements would require street construction. Those in attendance agreed that further discussion amongst the neighbors regarding assessments was necessary to see if the matter should be pursued now or wait for the work to reach the top of Ramsey County's project list. A petition requesting a public hearing be held may be presented to the City Council, but at this time, no further action by the City Councilor staff is necessary unless requested by the area residents. MJG/ ks . 1959 SLOAN PLACE, ST, PAUL, MINNESOTA 55117 612.774-6021 9800 SHELARD PARKWAY, MINNEAPOLIS, MINNESOTA 55441 612-546,0432 Equal Opportunity Employer " ... 5' ZO - 02'5" - I c-' , :z;, ';'OY!nA I- J .. ><..t" FUBlIC HEARING ATTENDANCE REGISTRATION . ....5;< 0 we A V.e.n ve- PROJECT: HEARING DATE: v.{"V<l,,"v ,dJo,/9Y'z... ,/ , LOCATION: Crlv r/d./ / NAME Mv-+ HIr:i. t~Q.,"'''';,'S Levine-ADDRESS 19J.{, S100f5Avt PHONE NO. f.,33-c.-{r5J' U €. Y N -l- 1'\ 0... \) e 5 1=.,.. e ~ f-I /,f 71.. :Sf6W~ J).vc{! t.33-/Y9~ ~.&0W~,- ~~- ~ j/-;2.fo 7 b 0.55 ?};.IITcNe. rZ - / Ffl 5rotJr;. .J I . ~ -;>---z e~ - ! 8'.s:--o s.~--e- (.:,.33--ss31 Eo",",,,,,,/) J. ~6'";</ - Le>-r_ 57i "" C ~ 3 ~ -'-I'if7.:L---- "f <Q ~ '" rJ 0-. VI. 1M. 0... V\ '^ (3'i(] 5b-o~ (" 3 ,f, -0 4- q <1 \. -05,;2d-- ~ j';J ~~<:.-"'J- Art"" 1'10.0 >~ 6'7>; lo~ C'.. , COUNCIL MINU;1I1 , J4l ~ DATE PAGE SUBJECT:? - ~o-f ai' , /~ DISCUSSION: v .~J1 ~ .ys/~., cyJ /tJl~ (7~i.,~ //}1d </r; ~ M - - ~)~.tMF~~~~ I'~ t1)L ~ Moved: (GROWE) (MAHOWALD) Seconded: . (GROWE) (MAHOWALD) THAT COD r VOTE: AYES: AYS: Hicks, Malone Sather Hicks ~' ! !j."lone " ~er Growe Mahowald ~~w~ 'g ~W'-" ABSTAIN: ' ' 'vtL,~ ! ' 0: , ' "I.( (; . ' TOTAL: ( - I .: - ) Malone Sather Growe Mahowald AyeJ Nays A , --vr \ ALSO PRESENT: Clk/Administrator Attorney Treasurer Parks Director Pub. Wks. Superint<jl1dent Planner Dep. Clk / 'I' ~. Cl'(L. ,', (/=,~ ." /L/ '" ) '- --...-." ?)~ / - #' ~ . I' t:JM...t0:. e' {.(',~.i...,,":-- . ~,~'" " . /. , ~ - I ,.,~ <.,,:' in - ", ~ if) i(Jr Cu..-~y~~ n'-- I () j\.. ,"' . , . - { ( , ,. ~-' ;;J -, /VlA..{j;'t24t.( -- . . CITY OF ARDEN HILLS . MEXm\NOOM Dl\TE: February 51 1992 TO: Mayor and city Council FRCM: Dan w:illkell Public works SUperintendent ~ SUBJECT: Condition of West Round Lake Road - F.Y.I. I am writing this memorandum to inform the Council about the tremendous pothole problem that we have on West Round Lake Boulevard. It appears that the changing weather and poor existing road =nditions have combined to =eate a real hazard to drive on. We have spent JOClSt of this week trying to patch potholes 1 and open frozen culverts on this road. On Wednesday, I had New Brighton come over with the lIlOtor grader to assist with ice removal and also level off gravel that was put in place to fill the potholes. We have alxlve six blocks of roadway that has deteriorated to the point of being beyond repair. We hauled in recycled gravel to place over the existing roadway to Irake it passable for . traffic. On Tuesday, I had Terry Maurer and March Graham review the roadway. We will be re-evaluating our roads for the pavement management program this spring and I suspect that West Round Lake Road will be at the top of the list for reconstruction. I do feel that we have enough interest from the businesses on the roadway that we may want to try to reconstruct this year if possible. The existing roadway will no be able to wait until the entire area is developed to be rebJilt. I would urge the Council to start the process for possible reconstruction of this road as soon as possible. rM/ts M92-41 . COUNCIL MINUTES (!h;fdJ% 0fr~~ ~PAGE SUBJECT: ~~ - DISCUSSION: . / . ,- / , .. \ / Moved: (lAAYO COUNCILMBR: (HICKS) (MALONE) (GROWE) {MAHOWALD) Seconded: (lW\Y R COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hicks' Malone Sather Hicks Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supel'irit<jl1dent Planner Dep. Clk -, . CITY OF 1\RDEN HILLS MJH:RANDUM. ~: February 6, 1992 TO: Mayor and city council 'YJ FRCM: (p Gary R. Berger, city 1\dministrator SUBJECT: TJ SWanSOn Annual Performance lIppraisal and salary In=ease On January 17, 1992, I conducte:i an annual perfonnance appraisal for the City A=untant, TJ SWanson. After reviewing the job duties I have assigned her, I found her performance to be above average in most areas. Her cumulative score was 3.62 which is in the "Exceeds" category of the evaluation fom. RECX:M1ENDATION: Based on TJ's positive perfo=nce evaluation, I am recommending a salary increase from step I in the 1991 Pay Plan of $32,880 to step 2 in the 1992 Pay Plan of $35,983 annually. . ACrION REDUIRID: If Council concurs, they should make a motion approving step movement from step I in the 1991 Pay Plan of $32,880 annually to step 2 in the 1992 Pay Plan of $35,983 retroactive to February 4, 1992. GRB/ts M92-49 . l~~ J~\Y COUNCIL MINUTEfJ _ A ~ ~ ~TE~ PAGE SUBJECT: 7, ,,' ,,' t#A ,~~l "". DISCUSSION: - ~ ~-, / .. Moved: COUNCILMBR: ~ (GROWE) Seconded: COUNCILMBR: ) , , ' (GR VOTE: AYES. NAYS: Hicks c, Malone Sather Hicks,' Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer En.gine~~ Parks Director Pub. Wks. Supel'iitt<jl1dent Planner Dep. Clk COUNCIL MINUTES DATE PAGE SUBJECT: , DISCUSSION: . !1J./J4( f' C, ,. \_J . -' ., Moved: JlAAY~SATHER) CO""'urn,, '""'" ~ '0,"'" '=:~ Seconded: ,(ijAY R~ATHER) COUNCILMBR: (HICKS) (MALONE) , ,~.-J ~: "D' , THAT COUNCIL: (l~--&{~~/ fR;/9'C7- {t/A~i';;/~ VOTE: AYES: Malof NAYS: U Hicks " Sather Hicks Malone Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Superint<jl1dent Planner Dep. Clk COUNCIL MINpS :1~~' DATE PAGE SUBJECT: ~ DISCUSSION: ---- ----- "- . / -- } , ... ..<...,,' ,"""...E .. .l>', .~ '/ ,."',, " ...(; . - \ . ~- "'"'''''''3 "",,' COUNCILMBR: (HICKS) , (MALONE) (GROWE) " ',' (MAHOWALD) ~ Seconded:(l1A OR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD)' , THAT COUNCIL VOTE: AYES: NAYS: Hicks " Malone S'ather Hicks' Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer En.gine~r Parks Director Pub. Wks. Superint~l1dent Planner Dep. Clk - ~tk-fo ~. ,--' 1 ~1 ~ \..~c-7i" /J~,., ;f' AP/ #', -I, ,. o~. = ~~ ~v~- A!--<4- ~ ?~, !J.f!-' 1?rJ,l ~ _~.fld (/~~~ . ~~ .' ,;J. 11~" /; /c? 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".",,'1,., "Ii, ',,' //7 II" 1'>~,'j,)I,-ll~f' "," ','''-,t,t,!i .,I'{'C" '- 17 " "1"'-'" ,'~" r!f .., "I 1..." I"'\., ; , .. .. ( ; .. (0 ' , ' I .' ,,), I ' 1 ," ,'.. ill " ",,~tA-- ~..(/'; " >f~"'(. . ' ,,"..,e, 4-.: · /f'v 7-" ' ~ ' ," ' ' , -- yosy~ ~ - --"---~ --"'" .,.--" ....- " .'-- ....~<_..,_../"'..". ~./" . . ----- __,~___c . COUNCIL MINUTES DATE PAGE SUBJECT: DISCUSSION: . .' .u .. Moved: klAAYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Seconded: (fjAYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hicks " Malone Sather Hicks Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - Abs. _ Malone Sather Growe Mahowald Ayes Nays ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supel'iri.t<jl1dent Planner Dep. Clk ---------- COUNCIL MINUT~~ ~ DATE PAGE SUBJECT: DISCUSSION: . . - --- ?_.-- Moved: klMYOR COUNCILMBR: (HICKS (MALONE) Gnlln~J,' (MAHOWALD) Seconde~: (ijAY COUNCILMBR' {HICKSr~ MALONE) (GROWE,~) (MAHOWALD) THAT COUNCIL: ~ / / ' I VOTE: AYES: NAYS: Hicks', Malone Sat Hicks' Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: (_ _) ~ Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supecint<jl1dent Planner Dep. Clk . MINUI'ES OF 'IHE ARDEN HILLS RB3UU\R roUNCIL MEEI'ING MO~Y, FEBRUARY 10, 1992, 7:30 P.M. - CITY HALL CALL 'ill ORDER Pursuant to due call and notice thereof, Acting Mayor . Malone called the meeting to order at 7:30 p.m. ROLL CALL The roll being called the following members were present: Acting Mayor Paul Malone, Councilmernbers JoArm Growe and Dale Hicks. Councilmernber Thomas Mahowald arrived at 8:50 p.m. Absent: Mayor Thomas Sather. Also present: Attorney Jerry Filla, Engineers Terry Maurer and Mark Graham, Planner John Bergly, Park Director John Buckley, Public Works SUperintendent Dan Winkel, Clerk Administrator Gary Berger and Deputy Clerk Catherine rago. ADOPT Councilmernber Hicks recommended Item 7.0, Salary AGENDA In=ease, City A=untant, be tabled to the Worksession Meeting scheduled for February 18. Hicks moved, seconded by Growe, to adopt the amended Agenda, tabling Item 7.0, Salary In=ease, city A=untant, to the next Council Worksession Meeting. Motion carried unanimously. (3-0) APPROVE councilmernber Hicks recommended the following amendment MINUI'ES to the January 27 Council minutes, page 3, third paragraph: "Councilmernber Hicks questioned if the North SUhlrban Chaplaincy program is an interdenominational program. II . There was discussion regarding the donation of charitable gambling funds to the Chaplaincy program and whether = not the program is separate from the Orthodox Church . Acting Mayor Malone recommended the following amendment to the December 30 Council minutes, page 1, under Consent Calendar, paragraph three; the last sentence should read, ".. . outlined that portion of direct costs of the programs which were paid by fees. II Hicks moved, seconded by Growe, that the Regular Council Minutes of December 30, 1991 and January 27, 1992, be approved as amended. Motion carried unanimously. (3-0) PUBLIC HEARING IMPROVEMENT HRG; Acting Mayor Malone opened the meeting at 7:40 p.m. for STREEI' RECONSTR. , the purpose of a Public Hearing on the proposed street TILLER IANE reconstruction improvement of Tiller lane. Clerk Administrator Berger verified publication of the Notice of Hearing in the New Brighton Bulletin on WednesdaYl January 29, 1992 and mailing to affected property owners on Wednesday, January 22, 1992. Acting Mayor Malone reviewed the procedures for public hearings and reminded the audience that the discussion would focus on the improvement of the street; noted that if Council orders the improvement, an assessment hearing will be scheduled . at a future meeting. ___ _____n_____ . Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 2 TILLER (Cont'd) Engineer Terry Maurer explained the city recently . inplemented a Pavement Management Pro:Jram, which rates all streets in the city and, based on the rating, places the street into one of three categories for improvement,; sealcoat, overlay or reconstruction. He advised the streets are reviewed every three years. Maurer explained the pro:Jram indicates Tiller Ulne is rated in extremely poor =ndition and warrants reconstruction. He stated the city has also adopted an assessment policy which outlines the method of assessing various types of street and utility improvements. Maurer stated the Council authorized the preparation of a feasibility study of the proposed Tiller Ulne reconstruction llnprovement last year, and after review of the feasibility study, authorization was given to prepare detailed plans and specifications for the improvement. The Engineer explained the proposed llnprovement of Tiller lane fram Lexington Avenue to Hamline Avenue. He advised the sanitary sewer and watennain were investigated and found to be in good =ndition; no major utility improvements are proposed. He noted some minor modifications to the storm drainage utilities are necessary and are proposed with the reconstruction of the street. Maurer advised the initial feasibility report has been modified and reflects additional =sts for soil improvement. He explained the soil analysis for the project indicates the material underneath the street is directly responsible for the poor =ndition of the road; the soil =ntains organic material which holds water and is susceptible to frost. He stated the revision to the report proposes . excavation of approximately one and one-half feet of material from the road, replace the soil with a granular material and install drain tile along the edges of the roadway, to keep the material dry and in =ndition to support the improved road surface. The Engineer revieWed the estimated =sts for the improvement: - street inprovements $179,500.00 - Minor storm Sewer adjustJnents 9,900.00 - SUb;Jrade co=ections/drain tile 65,900.00 Total Estimated Project Cost $337,000.00 Engineer Maurer explained an additional 32 percent is included in the construction cost to =ver items such asl mailed notices, preparation of plans and specifications, survey w=k and staking, and other miscellaneous items charged to the project. Maurer explained the assessment policy indicates that all residents will be assessed a fair share of the costs for a standard residential street, whether or not they reside on a County road, state Aid road = standard residential street. He stated the "residential equivalent assessment rate" is defined as 50 percent of the cost of a typical residential street improvement. Maurer noted the minor storm sewer costs are assessed 100 percent to the benefitted property owners. . Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 3 TILLER (Conti d) Engineer Maurer reviewed how the assessment rate is . calculated, based on total project cost and assessable front footage. He also reviewed the tentative schedule for completion of the project in 1992. Acting Mayor Malone asked if there was anyone present who wished to be heard either in favor of or opposed to the proposed :iJtprovement. Gene Ward, 1242 Tiller Lane, questioned if the soil samples were taken after preparation of the initial feasibility report. He noted the easterly portion of Tiller Lane is in poor condition, however, the westerly portion of the street is in gocd condition. Ward stated he would prefer to have the westerly portion of street upgraded with bituminous overlay, rather than reconstructed. Engineer Maurer explained the soil conditions were determined after the initial feasibility study, as part of the preparation of the detailed plans and specifications for the project. Carl Norquist, 1171 Tiller Lane, questioned if a =rparison study of the traffic on Ingerson Road versus Tiller Lane has been donei it appears that traffic is heavier on Ingerson Road. He also questioned if driveway aprons are included in the :iJtprovement costs. Engineer Maurer stated he is unaware of any =ent traffic counts on Tiller since it is a County road. He advised the costs for driveway aprpms are included in the :iJtprovement and materials will match the existing driveway surface on the . property . Dick VolJanann, 1102 Carlton Drive, advised he owns property adjacent to Tiller Lane and questioned how assessment of his property will be determined. He also questioned how closely the esti1na.ted costs reflect the actual bid amount for the project. Engineer Maurer explained the esti1na.ted costs are based on utilization of construction bids f= projects completed last year and discussions with contractors as to what to expect for price in=eases in 1992. He advised it does not appear there will be a significant in=ease in price over projects completed in 1991. VolJanann stated Carlton Drive was recently resurfaced and questioned if resurfacing, rather than reconstruction of Tiller Lane, would be feasible. He also questioned if Carlton is scheduled for recontruction in the future. The Engineer explained the major difference between the two streets is the subsurface soils and the nature of the street failure on Tiller Lane. He stated an overlay is actually no better than the surface on which it is installedi Tiller Lane would not hold the bituminous overlay, based on the existing conclition of the street. He further advised that Carlton Drive will be reviewed and rated in the Pavement Management Program and may require sealcoating in a few years, however, a reconstruction project does not appear to be warranted in the foreseeable future. . Larry Kahnke, 1315 Tiller Lane, noted the feasibility report indicates """",,,,srnents may be spread over a five to ten year periodi questioned what percentage of interest will be charged to the assessment. --- Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 4 TILLER (Cont'd) Acting Mayor Malone stated the =ent interest rate is . 8% and the assessment is spread over 5 to 10 years. Kahnke also questioned why the project proposes concrete curb and gutter installation i noted the existing roadways in this area do not have concrete curb and gutter. Acting Mayor Malone explained that during discussions of proposed the assessment manual and reconstruction program Council determined that all new developments require concrete curb and gutters and it was appropriate to require the installation of concrete curb and gutters as part of the reconstruction of the older streets in the City. He noted that during a proposed project in 1991, residents indicated they would prefer the concrete curb and gutter. Forest Behr, 1234 Tiller Lane, questioned if the core samples were taken at different l=ations along the roadway surface. He questioned the purpose of the concrete curb and gutter installation on Tiller Lane. Behr pointed out that the economic conditions may have changed substantially since Council detennined. the standards outlined. in the assessment manual. He commented. that Hamline Avenue is in much worse condition than Tiller Lane; suggested. the concrete curb and gutter be deleted from this project and the monies saved be utilized to repair HaInline Avenue. Engineer Maurer explained. core samples were taken at various l=ations along Tiller lane. He reiterated the surface of Tiller Lane will not hold a bituminous overlay. . Gary Abrahamson, 1228 carlton Drive, stated. he is the owner of the property adjacent to Tiller Lane and explained. carlton Drive was overruled. in 1991; questioned. why his property is listed. as part of this project. Maurer advised his lot is located. close to the project site and it is questionable at this t:i1ne if the property will be included. in the project. He noted. this property will be reviewed. and Council will make a determination regarding the property assessment at the scheduled assessment hearing. Wayne Bond, 1326 Tiller Lane, questioned. if core samples were taken when carlton Drive was overlaid. He stated if the core samples for carlton are comparable to Tiller Lane, his preference would be to have Tiller overlaid. Bond further questioned. if there were differences in the core samples taken from the westerly and easterly portions of Tiller Lane. Engineer Maurer explained core samples are only taken during reconstruction of streets, not for bihnninous overlay projects. Gene Ward, 1242 Tiller Lane, favored. a bituminous overlay of Tiller Lane. Diana Ettel, 1249 Tiller Lane, expressed concern that the Oak trees bordering her property may become infected with Oak wilt if the project is completed prior to July 15. She commented that if there are no plans to install concrete curb and gutter on adjoining streets over the next few years, the installation of such materials on Tiller lane would look out of place. . David Neuberger, 3330 Dunlap street, stated his opposition to installation of concrete curb and gutter; does not appear it would be suitable for the neighborhood since the other streets in the area do not have concrete curb and gutter. He questioned. if bituminous overlay projects are assessed to property owners . Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 5 TILLER (Cont'd) Acting Mayor Malone advised the assessment policy for . bituminous overlay and reconstruction is a 50/50 cost sharing between the City and affected property owners, of the total project costs. He noted the assessment of bituminous overlay projects was initiated in 1991. Neuberger questioned the difference in the core sarrples on upper Tiller lane versus the lower portion of the street. He also mentioned he lives on a corner lot and asked if Dunlap street is scheduled for reconstruction next year. Public Works SUperintendent Winkel explained the streets are reevaluated in the spring and the ratings will be updated at that tline. He was unsure of the current rating of the street. Joan Petersen, 1325 Tiller lane, advised she is semi-retired and plans to sell her property. She explained her property abuts Tiller and Harnline; questioned if Hamline is scheduled for upgrade. Petersen stated it may not look presentable to have one street along her property line upgraded and the other in poor condition; preferred Hamline Avenue be repaired rather than install con=ete =b and gutter on Tiller lane. Paul Ahren, 1227 Tiller lane, explained the feasibility report indicates he is to be assessed for frontage that he does not own and the rate should be adjusted. He questioned the price differential between con=ete =b and gutter versus bituminous overlay. Ahren refen-ed to page 4 of the feasibility report which indicates there may be a need for installation of I110re catch basins; questioned . what the costs would be for I110re catch basins. Engineer Maurer advised he is comfortable with the est:iJnated costs for catch basin installation and project design and he does not anticipate any significant change. Ahren asked if the city ever requests a second opinion on the design specifications and if there is a less costly method of repairing the roadway. Acting Mayor Malone stated the City has the option to request a second opinion, however, he does not recall such a request on any inprovement project. He explained the Engineer will discuss the road repair at the close of the hearing. Ahren asked if the property valuation in=eases with the inproved street and if the in=eased valuation is automatically added to the tax rolls, based on the assessment. Clerk Administrator Berger stated he is not aware of the methcd utilized by the County for property valuation and advised he would check the procedures with County tax representatives. Betty Pahr, 3327 North Dunlap, stated she is on a fixed income and would prefer the bituminous overlay of the street. Ron CirCle, 1158 Tiller lane, questioned the average life span of a reconstructed street. . Engineer Maurer stated twenty years is the average life span of such streets, however, after that period of tline it may only require an overlay if it has had reasonable maintenance over the years. Minutes of the Arden Hills Regular Cormeil Meeting, 2-10-92 Page 6 TILLER (Cont'd) Circle suggested Tiller may not have received routine . maintainence; asked if the city was negligent in maintaining the street, would the Council consider amending the assessment policy to a 60/40 split. Acting Mayor Malone explained the percentage is established in the assessment policy and would not be amended. He advised the road is approxiInately 38 years old and norrral life span of a street is 20 years. Public Works SUperintendent Winkel advised the road has been sealcoated over the years. Bob Emery, 1138 Tiller Lane, explained he has lived on this street since 1954 and he favored a decent roadway. He questioned what the cost per front foot is for =b and gutter installation. Emery =rrnented the other end of the street may request bituminous surface. 'Ihe Engineer stated it is approxllnately $5.00 per front foot. Ray York, 1151 Tiller Lane, stated his preference would be for a professional job of street reconstruction for future residents. He explained the street has been patched on several occasions and indicated it should be "done right". Wayne Vaughn, 1326 Tiller Lane, stated the residents may not have a problem with the reconstruction if they had not seen hew good Carlton Drive looks with only bitmninous overlay; agreed the upper portion of Tiller Lane may need reconstruction, rot not the the lewer portion of the street. . Acting Mayor Malone asked for further =rrnents from the floor and hearing no response, closed the public hearing at 8:30 p.m. Engineer Maurer attempted to answer all citizen questions: - 'Ihe installation of concrete =b and gutters was discussed in conjunction with the adoption of the assessment manual. Council detennined the standard for a typical City street should include curb and gutter, whether it is new street construction or reconstruction of an existing street. He advised the rationale for such installation was that curb and gutter is an important part of the drainage system and protects the edge of the roadway. Maurer advised the soils belew the existing roadway on Tiller Lane absorb moisture and holds it; lack of curb and gutter provides more opportunity for erosion of the roadway edge. - 'Ihere are no "shortcuts" for street reconstruction. Deterioration of the street accelerates if the street is not property constructed. - 'Ihe soil engineer advised that 18 inches of co=ective material should be sufficient to support existing traffic on Tiller Lane. A porous material will be placed over the existing soil. 'Ihe material will allow pass water, remain dry and provide necessary support f= the roadway. - 'Ihere was no significant difference in the subsurface material along the . length of Tiller Lane. 'Ihe soils report does not address the existing roadway conditions; those were identified during the Pavement Management review program. Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 7 TILLER (Contld) - Core samples were not taken on Carlton Drive; the . success of an overlay is dependent upon the =ndition of the existing roadway surface. Ramsey County studies indicate the life span of an overlay is 8 years. Maurer explained that Tiller Lane is in extremely px>r =ndition arrl the existing surface will not support bituminous overlay. - The cost differential between con=ete versus blacktop curbing is approxiInately $1.00 per front foot; =n=ete is $5.00, arrl blacktop is $4.00. - The city Forester or the University of Minnesota woudl be =ntacted regarding precautions arrl protection of the Oak trees, prior to begirming the project. Specifications will be included in the =ntract arrl the homeowner will be contacted with information regarding the trees. Acting Mayor Malone questioned if any portion of Tiller Lane is in reasonable =ndition to support bituminous overlay. Engineer Maurer stated the western portion of the street nay support overlay, however, since overlay is a "short-tenn" solution, it would not be the most cost effective method of improvement. council1nember Hicks questioned the difference in rating the east arrl west portions of Tiller Lane. . Maurer explained he does not have the rating information at this time. He indicated an overlay is not feasible on the east portion of the street and the cost effectiveness is questionable on the west portion Tiller Lane. There was discussion relating to assessments of the corner lots. Engineer Maurer explained the how the footage is calculated. There was discussion relating to the method utilized by Ramsey County in reviewing market values based on street ,i1l1provements. Attorney Filla outlined possibly procedures for reevaluation of property values. CoWlCil discussed possible methods of financing the in=eased costs for the project, due to the additional costs for soil ==ections. CoWlCil1nember Mahowald arrived at 8:50 p.m. COWlCil1nember Hicks asked the Engineer to provide an opinion on the feasibility of reconstructing the street without =ncrete curb arrl gutter. Engineer Maurer discussed the cost differential for con=ete curb arrl gutter arrl strongly en=uraged the installation, based on in=eased protection of the street surface, extending the life span of the roadway arrl assisting with drainage. It was suggested by members of the audience that Council consider obtaining a second opinion on the street design, reconstruction of only the east portion of . the street arrl bituminous overlay on the west portion, arrl bidding the project with optional con=ete curb arrl gutter. Hicks moved, seconded by Growe, to adopt Resolution No. 92-10, ORDERING THE IMPROVEMENr IN THE MA'ITER OF THE 1992 TILLER Il\NE STREEI' RECONSIRUCI'ION IMPROVEMENTS. Motion carried unanimously. (4-0) Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 8 TILLER (Cent'd) Hicks moved, secorrled by Growe, to adopt Resolution No. . 92-11, APPROVING THE PlANS AND SPECIFICATIONS AND ORDERJNG THE ADVERI'ISEMENT FOR BID ill THE MA'ITER OF THE 1992 TILLER UINE STREEr RECDNSIRUCITON IMPROVEMENTS. Motion =ied unanimously. (4-0) /-\ Hicks led' secorrled by Growe, to adopt Resolution No. ,. ~2-10/APPRbVlliG ~~PIANS l)Nt5 ECIFICA~ AND ORDEEgNG/'~_FQlV I3IDIi" ill THE "MA'ITER 0 ~A992 lLEIV:~flE ~_BE3JNSl'RUCIT S. t-wtion carried unanin\t91lS'1y. (4-0)-/ SCHEDULE ASSMr. Hicks moved, secorrled by Growe, to schedule a Public HEARING; TILLER Hearing on the proposed assessment of the Tiller Lane lANE IMPROVEMENT Improvements on Monday, April 27, at 7:30 p.m. Motion =ied unanimously. (4-0) Maxine Bahr, 1234 Tiller Lane, stated that Council did not listen to several residents opposed to reconstruction of the street. Acting Mayor Malone explained the Council must represent the interests of all residents and maintain the infrastructure of the city; scnnet:iJnes it is not an easy decision. Council1nember Hicks explained that if residents are opposed to the street reconstruction, after costs are outlined and bids received, the Council may consider spending the monies for Pavement Management on another street in the city that is in poor corrlition. He advised the Engineer and Public Works SUperintendent have identified Tiller Lane as being in extremely poor corrlition . and recorrunended inprovement of the street. Council recessed for five minutes and reconvened at 9:15 p.m. Acting Mayor Mahowald corrlucted the remainder of the meeting. CONSENT Malone moved, secorrled by Hicks, to adopt the Consent CALENDAR Calendar as suhnitted and execute all necessary documents contained therein: a. Approve Parks & Recreation Connnittee Appointments. b. Approve List of Claims and Payroll. Motion carried unanimously. (4-0) CASE #92-01; Council was referred to the Planner's report and SITE PIAN AMENI:MI', Planning Connnission minutes dated 2-5-92, relative to LOCATION OF TANK, the application for site Plan Amendment for location of 1260 RED FOX ROAD, a nitrogen tank at 1260 Red Fox Road, Resistance RESISTANCE TECH. Technology, Inc. Planner Bergly advised the Connnission recommended approval of the lcx::ation of the tank, based and conditioned upon the reconnnendations listed in the minutes. He explained the Connnission discussed lighting and color of the tank. Bergly stated the applicant agreed to position the lighting, if necessary, as required by the city. He noted the tank should remain a light color to el:iJninate heat retention. . Council1nember Hicks questioned if additional lighting will be required. Bergly stated no additional lighting is required at this time, however, if the applicant deems it necessary, staff will review the lcx::ation and type of lighting installed. Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 9 CASE #92-01 (Oontld) Hicks moved, seconded by Malone, to approve Case #92-01, . based on the fact that the tank complies to Uniform Building Code requirements, it will be inspected annually by the insurance company and the applicant will provide a copy of the Certificate of Inspection to the City, and conditioned upon the staff review and approval of a lighting plan, if deemed necessary by the applicant. Motion carried unanimously. (4-0) PUBLIC CXM1ENTS Dick Foster stated he wished to discuss the Keitbson Pond issue. Acting Mayor Mahowald suggested discussion be held until that portion of the agenda where the item is listed. Jack Tumy, 1755 County Road F West, expressed his displeasure at the type of houses which were recently constructed across from his property; stated his property values will decrease. CASE #92-02; Council was referred to the Planner's report and FINAL PIAT, Planning Connnission minutes dated 2-5-92, relative to HAZEINUI' PK. #2 the application for Final Plat approval of Hazelnut Park ADDN, O'MEI\RA #2 addition, North Katie Lane, Barry O'Meara. Planner Bergly advised the preliminary plat was approved in 1983; some revisions were recormnended and the applicant suJ::mitted a revised final plat for the first phase of the development within three ronths, as required by the application guidelines in the Zoning Code, which was also approved. . Bergly indicated the developer is interested in completing the second phase of the Hazelnut Park development and has suhnitted a final plat which includes those recommendations attached to the preliminary plat approval in 1983. The Planner stated the preliminary plat approval included a 30 foot front yard setback variance for the entire suh:livision and indicated there may be some variances required on some lots on Katie Court. Bergly advised the staff has researched the park dedication for this development and found d=umentation which confirms the park dedication requirements were fulfilled. The Planner reviewed the variances required as part of the final plat approval for phase two of this development. He also discussed the possibility of extending the cul-de-sac street and el:i1ninating the need for the variances as outlined. Bergly explained the developer preferred roving the building areas further from Cleveland Avenue, for these lots, and providing deeper rear yards. He stated the Planning Cormnission agreed that the variances were appropriate. Planner Bergly explained the Fire Chief suggested a hammerhead turnaround at the end of Katie Lane, to allow sufficient area to maneuver emergency vehicles. Bergly stated the Park Director indicated it would be preferable for the developer to dedicate the trail access easement to the city. . Acting Mayor Mahowald questioned if the variances required are based on the shape of the lots, rather than lot area. ---- " Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 10 ~E #92-02 (Cont'd) Bergly explained the variances provide a better location . for the cul-de-sac and its aligrnnent to the third phase of the development; mostly relate to depth of the south boundary of the plat. Mahowald questioned if the Planning Commission included any action regarding the Park Directorls recarmnendations for park dedication. Bergly noted the Commission con=ed with the recarmnendation to dedicate the trail access to the city. Councilmernber Hicks questioned if the developer agrees to dedicate the trail access. Barry O'Meara stated he agrees to dedicate the trail access. Hicks noted the suggestion that the developer dedicate some easement area around the pond for public use; questioned if that proposal is part of the action required at this time. Plarmer Bergly advised the suggestion was made prior to determining the developer had satisfied the park dedications for this site; indicated the suggestion should be noted for future platting in this area. Malone moved, seconded by Growe, to approve Case #92-02, Final Plat of Hazelnut Park #2 Addition, subject to the seven tenns and conditions outlined in the Plarming Commission minutes of 2-5-92, and with the additional condition that a suitable turnaround for emergency vehicle access be . provided, as approved by the Fire Chief. Motion carried unanimously. (4-0) Barry O'Meara requested the minutes reflect that the park dedication for the entire plat has been resolved. Deputy Clerk Iago noted the request and advised a copy of the minutes will be included in the case file. ~E #91-08; Plarmer Bergly advised all connnents have been received APPROVE PAW RPI'. from the public agencies desiring to connnent on the FOR CARDIAC Envirornnental Assessment Worksheet for the parking lot PACEMAKERS, INC. expansion at Cardiac Pacemakers, Inc. Bergly explained the city has responded to the letter from the DNR and all information will be foJ:W<ll"ded to all agencies and the Envirornnental Quality Board for their project file. He advised the fourteen conditions listed in the memorandum would be appropriate to include the Council action, to substantiate that the city reviewed the letters and deemed there is no need for an Envirorunental Iropact statement. Malone moved, seconded by Hicks, that Council has corrpleted the investigation of the Envirornnental Assessment Worksheet for Case #91-08, and deemed an Envirornnental Iropact statement is not warranted, based on the findings listed in the Planner's letter dated 1-23-92, and directed staff to forward the information outlined in the letter to all appropriate agencies. . Motion carried unanimously. (4-0) Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 11 SI'ATUS REPORT'; Council was referred to the Undeveloped Land Report . UNDEVEIDPED lAND prepared by Planner Bergly. Council acknowledged receipt of the annual report. ,RES. #92-12; Council was referred to the Feasibility Report dated KEITHSON POND January 1992 and the letter from Engineers Terry Maurer IMPROVEMENTS and Mark Graham dated 2-6-92, relative to the proposed Keithson Area Holding Pond Improvement/ Engineer Graham explained the Feasibility Report was prepared, as directed by Council, to retain the city's option to assess property owners contributing runoff to the holding pond. He reported on the bid opening for the :i1nprovement; six bids were received, with a low bid of $28,840 presented by Ryan Contracting, Inc. Graham advised the options available for consideration at this time are to either accept the bids and award the contract or seek additional information by scheduling the appropriate public hearings. Councilmember Malone reconnnended receipt of the feasibility report and scheduling the public hearings in order to retain all options available at this tirne. He commented that the easements must J:e acquired prior to construction of the pond. 'Ihe Engineer noted that the estiJnated total project cost is based on the low bid plus overhead costs, however, it does not include easement acquisition costs for . the Reiling property. Acting Mayor Mahowald requested the city Attorney update the status of the easement acquisition. Attorney Filla reported the condemnation hearing in this matter is scheduled on 2-14-92; the prelllninary appraisal of damages is $17,000.00. He explained the appraiser has included additional costs f= the property owner's loss of flexibility to locate the pond in another area if the site. Filla requested Council grant him auth=ization to indicate to the Commissioners that willingness of the City to stipulate a condition which allows the owner to reconfigure = relocate the pond if necessary for development of the site, provided the pond capacity remains the same. Council con=ed to direct the Attorney to offer the above contingency at the hearing. Acting Mayor Mahowald asked f= questions from the floor. Dick Foster, 4527 Keithson Drive, expressed concern that the proposed project does not appear to alieviate the flooding on his property. He noted the high water level elevation established for the 100 year event appears high. Foster displayed a drawing which outlined the pond area prior to development of the Keithson Addition; noted the reconfiguration of the pond, as a=nplished in . 1987. He explained that the elevation of the pond was initially 970.2 and that was changed to 969.5 when Lot 5 was split and combined to Lots 4 and 6 in the development. Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 1.2 KEI'IHSON (Cont'd) Foster advised the developer installed a dike in the . p:mding area in 1990, at an elevation of 973, and it is recanunended that the dike area be eliminated when the pond is re=nfigured. Foster also noted that the elevations should be addressed; explained the CUmmings property has had fill installed and the high water level should be lowered to an elevation of 972. Engineer Gr"aharn advised the elevation of the invert for the outlet pipe is 969 and 1/2; noted he has discussed the elevations with Mr. Foster and would be happy to review the calculations with Foster. Gr"aharn noted his discussions with RaID regarding permit regulations; advised RaID is reluctant to allow substantial grading of the pond. The Engineer offered to meet with Foster to discuss the plans and specifications and address any concerns. Acting Mayor Mahowald suggested the Engineer schedule a meeting with Foster to discuss concerns relating to the project, Mrs. Majors, 4521 Keithson Drive, questioned if the pond will be excavated to the proper elevation. Engineer Maurer asked for suggestions from area residents regarding the proposed excavation of the pond; would they prefer the p:lnd to be cleaned out and . excavated to the appropriate elevation, should the p:lnd be landscaped or left in its natural state. Majors expressed a preference that the p:lnd be excavated to the appropriate elevation. Mr. crinnnins, 4509 Keithson Drive, requested an extension of the drain culvert to the pond, to eliminate the runoff erosion on his property. Engineer Maurer advised the staff would review the culvert and rep:lrt at the public hearing. Malone moved, seconded by Hicks, to adopt Resolution No. ~2, RECEIVING THE FEASIBILITY REPORT' IN THE MA'ITER OF THE 1.992 KEITHSON AREA , "ING POND AND STORM SEWER JJ.\PROVEMENTS. Motion carried unan:iJnously. (4-0) /' " , ' . i Malone moved, seconded by Hicks, to adopt Resolution No. ,( 92-1.3, SCHEDULE A PUBLIC HEARING IN THE MA'ITER OF THE KEITHSON AREA HOIDING POND , JJ.\PROVEMENTS, on Monday, March 9, at 7:30 p.m., at city Hall. Motion carried " unanilrously. (4-0) ')~ 'y Malone moved, seconded 'r:pIlicks, to atPt~~ '\ \~ S AND SPECIFICATIONS AND A~ THE OF ND ~" Motion/earri unan' ly. (4-0) ,. ~./ . , Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 13 KEITHSON (Cont'd) Malone moved, seconded by Growe, that Attorney Filla be . authorized to offer a stipulation when negotiating with for a pennanent drainage easement for Keithson pond area, that the property owner be allowed to recnnfigure or relocate the existing poneling area located on his property southwest of the Keithson area, when future development cx:::curs, provided that the pond retains the same storage capacity as the design outlined in the area storm drainage plans. Motion carried unanimously. (4-0) Engineer Maurer suggested formal execution of the bid contract be held, pending further modifications to the plans. RES. #92-15; Council was referred to the Park Director's memorandum 1992 PARK/TRAIL dated 2-6-92, relating to the proposed 1992 Park and IMPROVEMENTS Trail Irrprovements. Park Director Buckley advised the Parks Connnittee reconunendations as outlined in his memorandum. He suggested engineering studies be completed for the trail paving project and field improvement projects at Perry and valentine Parks. Buckley reported on meetings with area residents to discuss the proposed improvements; five residents appeared to discuss the improvements. He indicated another meeting is proposed with the residents after the trail is staked for viewing. Council1nernber Malone questioned the necessity of a feasibility study, since this is a park improvement; usually the study is required when the improvement is . proposed f= assessment to residents. Buckley explained it is his understanding the feasibility study is requested to determine costs prior to advertisement f= bids. Engineer Maurer advised the feasibility study is the first step in the process for estimating the ecnnornic feasibility of a project; if Council is comfortable with the costs presented and the expenditure, it my be appropriate to eliminate this step and move to the preparation of plans ;;md specifications. Malone questioned if the Park Director contacted the engineer to inquire if the feasibility study was necessary for this project. Maurer explained the feasibility study was not discussed, only the proposed park improvements . Malone recalled this same discussion regarding the necessity of a feasibility study for the 1991 park improvements. 'Ihe Park Director stated he stands co=ected. Malone moved, seconded by Hicks, to authorize the engineer to prepare plans and specifications for the 1992 Park and Trail Irrprovements. Motion carried unanimously. (4-0) . Acting Mayor Mahowald suggested the Park Director hold another meeting with residents upon completion of the plans and specifications for this project. He questioned if the plans include screening along the pathway. Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page l4 TRAIIS (Cont'd) Engineer Graham stated he will meet with staff to review . areas of the trail where screening may be appropriate. RES. #92-08; CoW1Cil was referred to the memorandum from the Clerk DESIGNATING SIDKE Administrator dated 2-6-92, recommending adopting a FREE CITY OWNED policy which designates city wildings and vehicles BITGS/VEHICLES smoke-free. The Administrator advised an all staff meeting was held to discuss the policy; all enployees agreed unanimously to :iJnplement the program. He noted two concerns of enployees who smoke; that they be allowed to smoke at either the front or back door of the wilding and, if a new city hall is constructed, a room with proper ventilation be designated for smoking. He reconnnended adoption of the proposed resolution. Acting Mayor Mahowald questioned if smoking cessation classes for enployees are being requested; is Council action necessary to authorize such classes. Berger advised the classes are not part of the reconnnendation at this time. Counci1member Malone suggested the funds be made available if an enployee requests to attend such classes; further reconnnended the liberal application of the funds, if two or three cessation classes are required. Hicks moved, seconded by Growe, to adopt Resolution No. 92-08, DESIGNATING ALL CITY OWNED BUIIDllIGS AND VEHICLES SIDKE FREE EFFECI'IVE . FEBRUARY 29, 1992. Motion =ied unanimously. (4-0) There was discussion relating to smoking at public meetings. Attorney Filla advised persons smoking at public meetings may be asked to leave or put out the cigarette . RES. #92-09; Council was referred to a memorandum from the Clerk CDEG REQUEST, Administrator dated 2-5-92 and a letter from Northwest NORTHWEST yourn Youth and Family services dated 1-24-92, relating to & FAMILY SERVICES the request from NYFS for support of the application for a Ccmnnunity Development Block Grant. counci1member Growe questioned if documentation is available which outlines where the monies from the grant will be distrihlted. Counci1member Hicks indicated the monies are to be utilized for the teen youth center, health education, etcj suggested NYSB suJ:rnit a written statement. Growe moved, seconded by Hicks, to adopt Resolution No. 92-09, 1lI SUPPORT' OF ~ APPLICATION FOR A cx:MIDNITY DEVELOPMENT BLCX::K GRANT (CDEG) BY NORTHWEST YOUIH AND FAMILY SERVICES (NYFS), pending receipt of a written statement from Kay Andrews which outlines services to be provided under the grant. Motion carried unanimously. (4-0) CoW1Cil con=ed that the Clerk Administrator may execute the appropriate doctnnent upon receipt of the written infonnation. . SIGN; ZEDS, Council was referred to a report from the Clerk LEXINGION AVE. Administrator dated 2-7-92 and a letter from Attorney Filla dated 1-27-92, relating infonnation on the meeting held with Zeos representatives regarding the business sign. , ' Minutes of the Arden Hills Regular Council Meeting, 2-1.0-92 Page 15 ZEDS (Cont'd) Attmney Filla explaina'! the city Code =ntains . descriptions for two types of signs which may be locata'! on the Zeos site; one is a "flashing" sign and the other a "changeable copy" sign. He advised that Zeos assumed the sign was changing copy, =nsistent with the City regulations. Filla indicated the city =ncluda'! the sign was not just a changeable =py sign, based on the frequency in which the changes =a'!, it appeara'! to be an anilnated or flashing sign. Filla stata'! the city code does not identify a permissible interval between the =py change; Zeos has indicata'! they are willing to corrply with the City regulations and requested the City define the regulations for changeable =py signs. He commenta'! that the City may have intenda'! all changeable copy signs be regulata'! under the Special Use Pemit guidelines. CounciJJnerober Malone nota'! the Sign Ordinance specifically states no flashing or anilnated signs are permitta'!; it dOes allow t:i1ne and temperature to be displaya'! on signs. He questiona'! the interest on the part of Zeos representatives to resolve this matter, based on the fact that six weeks has passed and the sign is not in compliance with regulations. The AttoTIley representing Zeos Corporation explaina'! the company is interested in utilizing the sign as a changeable =py sign, as permitta'! in the Sign Ordinance. He advised the definition in the Sign Ordinance states, "changeable =py. . . including t:i1ne and temperature", which indicates the definition was designa'! to include =py other than t:i1nejtemperate. He commenta'! that the intent may have been to allow businesses the opportunity to display messages, which . change at certain t:i1ne intervals. He requesta'! Council =nsider establishing an acx:eptable t:i1ne period at which the =py may change. Malone disagreed with this interpretation. He indicata'! it is his belief the intent of the regulation was only to allow t:i1ne and temperature changes electronically, and that changeable =py signs were the manual type, rather than electronic. The AttoTIley representing Zeos explaina'! the company has receiva'! =ntlicting information from the City as to interpreting the definition in the Ordinance; nota'! the city issua'! a sign permit for the sign. He stated Zeos representatives are interesta'! in resolving this matter. Acting Mayor Mahowald noted it appears both the city and Zeos understand there is a problem and the Sign Ordinance definition may need clarification. Council =n=a'! to direct the Clerk Administrator to =ntact the IBague of cities to detennine how other communities regulate such signs and determine what is an acx:eptable t:i1ne-frame for =py changes to occur on this type of sign. CounciJJnerober Hicks noted the Ordinance was drafted by the Plarming Conunission and suggesta'! this matter be referra'! to Cormnission for research and recorrn:nendation. He suggested City staff review the Cormnission notes relating to the discussion when the Sign Ordinance was proposed for adoption. . Council =n=a'! to refer this matter to the Planning Cormnission for review and recorrn:nendation and to direct staff to research the Cormnission minutes prior to adoption of the Ordinance f= infonnation on the intent of the Ordinance. Zeos agreed that the sign will =ntinue to remain in corrpliance, with only t:i1nejtemperature displaya'!. ---.....- . - Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 16 ZOOS (Contld) Council1nember Malone reminded Zeos representatives that . the company is operating without a retail sales license, pending resolution of the sign. He indicated this does not imply that the license will not be revoked at a later date if the sign does not remain in compliance. REl:]UFSI' ; HIRE Council was referred to a memoranchnn from the Clerk REXXlRDING Administrator dated 2-7-92 and the Deputy Clerk dated SECRErARY 2-6-92, requesting =nsideration to hire a recording secretary for Council meetings. 'The Administrator advised he has reviewed the request and recommends hire of the recording secretary to allow the Deputy Clerk sufficient time to complete additional duties assigned to her position. Counci1mernber Mahowald questioned if funds are available for this service. Counci1mernber Malone advised the costs would be funded in A=unt #207; Administration. Deputy Clerk Iago advised she intends to continue staffing the meetings and briefly note Council action. Iago explained she will review the draft copy of the minutes and make any ==ections n<?CE'ssouy prior to placement on the agenda. Malone moved, secorrled by Growe, to authorize the Clerk Administrator to hire Sharla Foster to serve as recording secretary for the City Council meetings, effective 2/24/92, at a rate of $120.00 per meeting. Motion . carried unanimously. (4-0) UPDATE; S'IDWE AVE. Engineer Graham reported on the stowe Avenue Improvement INFORMATIONAL MIG. intornational meeting; assessments were discussed and residents were intonned they may present a petition to the City Council at a regular meeting. He indicated no petition has been received to date and no further action is necessary at this time. REPORI'; CDNDmON Council was referred to the memorandum from the Public OF ROUND U\KE ROAD Works Superintendent on the condition of West Round Lake Road. Winkel reported the road has been deteri=ating very quickly over the last few years and reconnnended this matter receive innnediate attention. He explained that patching efforts have been futile; the culverts are frozen and the water flows across the roadwaYl washing away the patching installed. Engineer Maurer explained the improvement project would only be assessable on one side of the roadway. He noted this road has been included in the state Aid System. Maurer advised there has been no discussions with business owners in the area regarding suhnitting a petition for repair of the road. Counci1mernber Malone questioned if state Aid funds would be available; noted the monies were spent on Snelling Avenue. Maurer stated that is co=ect; options would be to bo=ow ahead on the MSA funds . = bond for the project. He advised the roadway may be a candidate for recycling. . . . , Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 17 IMPRVMr . (Conti d) Councilmernber Mahowald argued that any repairs should . be short term in nature, since this road has been identified to be reconfigured in the Gateway Business District study. Council con=ed to direct staff to review ];X)Ssible options for repair of the road and hold discussions with blsiness owners regarding the possibility of petitioning for an improvement. SCHEDULE CDUNCIL Council discussed rescheduling the 2/18/92 worksession W)RKSESSION mG. meeting and items for the agenda. Malone moved, seconded by Growe, to schedule a Council Worksession meeting on Monday, March 9, 1992, at 6:00 p.m., to consider Deparbnent Head Goals/ Objectives and continued Item 7.0, Approval of Salary In=ease - City A=untant. Motion =ied unanimously. (4-0) Malone moved, seconded by Growe, to cancel the Worksession scheduled on February 18, 1992, at 4:30 p.m. Motion =ied unanimously. (4-0) CDUNCIL CDMMENTS NEWSLEITER REPORT' The Clerk Administrator reported on meetings with Grant Pound regarding the design and content of the City Newsletter. Berger suggested Council review the materials provided this evening and make a recormnendation to staff on their preference for the design. . After discussion, it was determined that Councilmernber Growe would work with staff on the design and content of the newsletter. VOllJNTEERS OF Councilmernber Hicks questioned if co=espondence was AMERICA received from the Volunteers of America organization outlining their activities in the =nnunity. Berger explained he has receiVed infonnation from this organization and will forward same to Council in the next newsletter. REl;lUESI' OONATION; Councilmernber Hicks advised the Parks committee has PARKS CXM1I'ITEE requested authorization to "lobby" for funds donation from charitable gambling operations. Council con=ed that the Parks Committee may contact the appropriate representatives from organizations operating within the city to request funds. NORTH SNELLING eouncilmernber Malone questioned if staff has recently AVENUE inspected North Snelling Avenue; appears to be "sagging". north of the McClung property. Public Works SUperintendent Winkel advised he will inspect the street. UI'ILITY Councilmernber Malone questioned if the utility Rate RATE STUDY study will be corrpleted soon; preferred the study be suhnitted for Council review on March 9 . ----- . , . Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 18 STIJDY (Cont'd) Council discussed methods of iJrplementing a proposed rate . in=ease, possibly over two quarterly billing periods. 'The Clerk Administrator advised he established an April I deadline for the City Accountant. He agreed to infom staff the study and recommendation must be suhnitted for Council review at the March 9 meeting. SCHIDULE JOINT Acting Mayor Mahowald asked if the Clerk Administrator MIG.; SHOREVIEW has scheduled a joint meeting with city Officials from Shoreview. Berger advised he has not schedule the meeting to date. Mahowald requested the Clerk =ntact the Shoreview city Manager to establish a few tentative dates for the meeting and report to Council. ADJOURN Growe moved, seconded by Hicks, that the meeting be adjourned at 11:05 p.m. Motion =ied unanimously. (4-0) 'Thomas R. Sather Gary R. Berger Mayor Clerk Administrator NarlCE OF MEErINGS . 'The next regular Council meeting will be held on Monday, February 24, 1992, at 7:30 p.m., at City Hall. .