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HomeMy WebLinkAboutCCP 02-24-1992 ~' ~ 1!GENDl\. . ARDmiI HILLS cny OCIUNCIL MEETING OCIUNCIL CIO\MBERB ~, .Ir.l5tll<<lARY 24, 1992, 7:30 P.M. 1- CALL 'IO ORDER/ROLL CALL. 7:30 P.M. 2. AGENDA ADOPl'ION 3. APPROVAL OF JANUARY 13 CDUNCIL mNUI'ES 4. CONSENT CAI.ENDAR a. Approve Purchase of Dictation Equipment. b. Approve List of ClalinsjPayroll. 5. PUBLIC <Xi'1MENI'S 6. UNFINISHED AND NEW BUSINESS A. Schedule Worksession Meeting for March 23 at 4:30 p.m. for .. Discussion of Median Closing of T.R. 51 - Snelling Avenue. B. Adopt Res. No. 92-15; Ordering Plans and Specifications for 1992 Park and Trail Improvements. C. Discuss Selection of Date for Architectural Finn Interviews. 7. COUNCIL Cl::M1ENI'S 8. ADJOURN FEBRUARY MEEl'INGS February 5 - Planning Commission, 7:30 p.m. February 10 - Council Meeting, 7:30 p.m. February 20 - Public SafetyjWks Canmittee, 7:30 p.m. FEBRUARY 17 - PRFSIDENI' I S DAY (HOLIDAY) February 18 - Worksession Meeting, 4:30 p.m. February 24 - Council Meeting, 7:30 p.m. February 25 - Parks & Recreation ConInittee, 7:30 p.m. February 27 - Finance Canmittee, 7:30 p.m. -, - ..... '.', 1\GEltlM . ARDm HILtS CITY CCXJN::IL MEm'ING CCXJN::IL CIIllMBERB ~, ~ 24, 1992, 7:30 P.M. 1- ~OFDJJJ.%1...~' 7:30 P.M. d-k (/..k17 ~; ()NS 2. AGENDA AOOPrION PI ~ (y-0 /J~. A),~~ 0] I , 3. ~f~~~r:~~.JA- ~(<(_Q) I ,./ 4. CDNSENT CALENDAR a. b. . lJMu,I/Ui1~ ~ /- y- ~ J ! 5. PUBLIC o:lMMENTS ~O ~-- ........ .~ M~jfJOr {I''',! ,n!l? i · , '/ 7/ - B. '....~---- ~ , -, ..... )\ P1\GE 2 1\GENM . 1lRDm HILLS CITY CXXJN::IL MEEn'IN3 <XlUl<<:IL CIl1IMBER8 ~Y, FEBRUNRY 24, 1992, 7:30 P.M. 7. mUNCIL ~ J-h ~ ~ /;fJJ.IJtI;f' -@ ,P-tWd?~'; , -,2~ ~-f(:;:r'_Jt:l~~~...J ~ ~, ,---. ~~~,~ ~ - (~. 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([IV ) ,.,.~ 1d- -=-- ("' -tJj- . .1 ^ .t, '.~' II i I ilftl 07L lAd /~ .~_.~~.. ~~/~~~~~ ~ 7' -- - ,~ ~~ - ~' ~! ,'1-" ~s- - ~ ~ ~ ,~-?) -vvL~<p~~<jt,Gi/ --"i~~ -' , ~/t{-eJ ~'J e:--" ! 1 r / ,: Ii',. ,/ ...-..-...--') 'I , /' ......-y __" -, /1 '_.' ('_- /") , ' .' .;;' t/'.,i;."<''- ....-'.:,1 'ijc#L., ~U ---- Ii'- ., ' , .' l ~"'/.t'. , :.:;. ,L>"." 'I i ' ,- ,'; /'! ('// :?-eJ;;~ ---/tM:Jf-f I ~~-ur~ czk::' c::r -, /' .'~ I i jI"" . I, .' ~( . "/<A~ /.~ V ~;i) \ -.1,/&-;,/ "--' 1...-. . . ... MINUI'ES OF THE ARDEN HILlS REJ:;OIAR all.lNCIL MEETING ..,.., '.\- ~Y, ~Y 13, 1992, 7:30 P.M. - CITY HALL CALL 'IO ORDER Pursuant to due call and notice thereof, Mayor Sather . called the meeting to order at 7:30 p.m. ROLL CALL 'Ihe roll being called the following members were present: Mayor Thomas Sather, 80uncilrnernbers Paul Malone, JoArm Growe, 'Ihomas Mahowald and Dale Hicks. Also present: Attorney Jerry Filla, Engineer Mark Graham, Park Director John Buckley, A=untant T.J. SWanson, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. ADOPr REVISED eouncilrnernber Malone suggested reversal of Items 5 (B) AGENDA 5(C), under the Unfinished and New Business section. Malone moved, seconded by Hicks, to adopt the January 13 Agenda as revised, adding Item 5 (E), and reversing Items 5 (B) and 5 (C), under the Unfinished and New Business section. Motion carried unanimously. (5-0) ADOPr CDNSENI' Malone moved, seconded by Hicks, to approve the Consent CALENDAR Calendar and authorize execution of all necessary doctnnel1ts =ntained therein, and noting that Item 3 (a), Memorandum from the Park Director, is received for infonnation only and shall be discussed with the Park Director at a later date: a. Receive January 10, 1992 Memorandtnn from the Park Director on Program Funds. b. Authorize Execution of Ac:kno.vledgment of Consent for Edgewater Estates. c. Approve List of Clainls and Payroll. . Motion carried unani.:rrousl y. (5-0) PUBLIC ~ MEDIAN CIDSlliG; Jean Lemberg, 1401 Skiles Lane, presented a letter SNELLING AVENUE requesting Council schedule a specific date for an SCHEDULE MEETING infonnal meeting to discuss the Snelling Avenuej1i:unk Highway 51 median closing. Mayor Sather suggested the ll'atter be discussed at either the March or April Worksession. Council ==ed to direct staff to Jl'ake note to Council to schedule a Worksession meeting on March 23, at 4:30 p.m., to discuss the median closing. staff was further directed to =ntact MNjOOf representatives to be present to address any questions from residents and to advertise the meeting in the New Brighton Bulletin and on the Cable 'IV Channel. CHl\RITABLE Nancy Brunzel, Vice-President of st. Paul Turner's, GAMBLING DONATIONS; ll'ade a presentation of two charitable gambling donations NWYSB & RAMSEY OJ. to the Northwest Youth and Family Services and the Ramsey County Safety Patrol, each check in the amount of $15,000.00. Representatives from the Northwest Youth Services Bureau, Kay Andrews and Jeanne Thorrpson"and the Ramsey County Safety Patrol, Ed Weinhagen and Mel Fish, were present to accept the donation. . d", ... Minutes of the Arden Hills Regular Council Meeting, 1-D-92 '-, '. Page 2 RES. #91-73; Malone moved, seconded by Growe, to adopt Resolution . AOOPI' 1992 BUJ:X;El' No. 91-73, AOOPl'ING'lliE 1992 B1J[X;El', noting that the water and sewer enterprise funds now reflect total expenditures, including noncash depreciation expenses, as would be shown in the year end income statements of these funds; however, the J:.udget document also shows the cash outlays planned for capital equipment during the year. Motion =ied W13I1imously. (5-0) eouncilmernber Mahowald questioned if the Auditor agrees with the change in presenting this infonnation in the Budget document. City A=untant SWanson advised. the Auditor was o:mtacted and =nctrrTed with the change. RES. #92-06; Council was referred to a memorandum from the Clerk PREMISE PERMIT Administrator dated 1-9-92, and attached documents, sr. PAUL TURNERS relating to the request for renewal of the Premise CHAR. GAMBLING Permit for st. Paul Turner's Gymnastics s=iety. Mayor Sather explained that the Turner's organization has requested Council reconsider the renewal of the premise permit which was previously denied at the December 30, 1991 meeting. He referred to letter from Turner's dated 1-8-92, offering the city scholarships to be awarded to residents within the trade area, in lieu of a cash donation to meet =mpliance with the Ordinance. Sather stated Attorney Filla has advised. it would be extremely difficult to administer the scholarships and it is questionable if this type of donation would . meet state statute guidelines for lawful purpose =ntriJ:.utions. The Mayor advised. that during subsequent =nversations with Turner's representatives, they agreed to provide the city with a promissory note in the amount of $20,000.00, to be drafted by the city Attorney and payable by March 29, 1992. Sather explained the actual premise permit for this organization expires March 31, 1992 and the City would have time to rescind the approval of the premise pennit in the event the note is not paid. He questioned if this proposal is acceptable to eouncilmembers. Councilmernber Mahowald =nmented the donations presented by Turner's and the proposal are a =nsiderable inlprovement from previous suggestions for corrpliance. He questioned the amount of Turner's total net profit for 1991. Nancy Brunzel advised. the total for 1991 is approxirPately $DO,OOO.OO; the amount due to fulfill the 50 percent requirement would be $54,500.00. Mahowald noted the $30,000.00 carrrrnitted this evening, $20,000.00 note in addition to the $14,000.00 from ten percent tax brings the organization into =mpliance. Mahowald further questioned if Turner's is =nfident the organization will be able to fulfill the 1992 requirement for expenditures in the trade area. . .. Minutes of the Arden Hills Regular Council Meeti.n;J, 1-13-92 ", "'. Page 3 PERMIT (Cant' d) Brunzel advised the organization is confident the . expenditure requirements will be met in a timely fashion in 1992; explaine:i the organization is not comfortable operati.n;J in this fashion. She indicated Charitable Garobli.n;J has change:i substantially over the last few years and the organization has had to make an effort to tmd.erstand the letter of the laws. Cauncill1lernber Mahowald thanke:i the Turner's organization for the good faith efforts to bri.n;J this matter to a resolution. Mahowald aske:i the City Attorney if the proposal meets state statute requirements . Attorney Filla indicate:i the payments should have =e:i within calendar year 1991, however, if the City accepts the promissory note and payment =s prior to the state license renewal period, the organization would be in compliance with the Ordinance regulations. There was discussion regardi.n;J language which should be include:i in the promissory note to insure the city is protected and state approval does not occur pri= to payment of the note. Attorney Filla explaine:i the agreement should include language that indicates if the promissory note is not paid in full, Turner's would withdraw the state application for a premise permit. . Mahowald rnove:i, second.e:i by Growe, to adopt Resolution No. 92-06, APPROVING CHARITABLE GAMBLING PREMISE PERMIT APPLICATION, st. Paul Turner's Gynmastic Society, for Class A Bi.n;Jo operations at Pot-()-{;old Hall, cond.itione:i upon the organization enteri.n;J into an agreement with the city of Arden Hills to provide an additional $20,000.00 payment for lawful purposes within the Arden Hills trade area, pursuant to the state statute, by March 20, 1992, and agree to withdraw its 1992 state application for premise pennit if the additional contril::ution is is not made by the establishe:i date and waive any notice requirements on administrative heari.n;Js. Motion carrie:i unanimously. (5-0) RES. #92-05; Cauncil was referre:i to the memorandum from the Clerk ORDER FEASIBILITY Administrator dated 1-9-92, and attache:i co=espond.ence RPI'.; KEITHSON POND regardi.n;J the Kei thson Pond. Irrprovements. Engineer Graham reviewe:i his letter dated January 8, which outlines the proposed i111provements for the pond. and estlinated construction costs. He explaine:i the attache:i design report was fo:ruarde:i to the Rice Creek Watershed District for review. Graham recormnende:i the city receive bids for the project, based on the complexity of the project, and in order to review firm construction cost figures for discussion purposes when consideri.n;J the i111provement. He further recommended the biddi.n;J precess allows the city to keep all options open for funding the project. Graham advised the city Attorney received a request from the members of the committee appointed to review the cond.emnation of the Reiling property to stake . the pond. area. -'- .. Minutes of the Arden Hills Regular council Meeting, 1-13-92 Page 4 KEITHSON (Cont'd) 'Ihe Engineer outlined actions for Council . =nsideration: 1. Authorize preparation of the Feasibility study. 2. Authorize advertisement for bids. 3. Authorize the Engineer to =mplete staking of the pond. Councilmernber Malone questioned if the area benefitted from this irrprovement includes any properties surrourrling the Keithson development. Graham stated the three areas outlined in the report that appear to derive benefit from the irrprovement and may be assessed are the Keithson Addition, the Reiling property located to the southwest of this addition and the property southeast of Keithson Drive. 'Ihere was discussion relating to the future development of the Reiling property and drainage issues. Graham advised the outlet proposed for installation on the Reiling property at this time is sufficient to handle the runoff for the property in its undeveloped =nclition. He explained that when the property develops, further grading would be necessary to in=ease the size of the pond and a pipe would be installed to direct runoff toward Snelling Avenue. Malone questioned if the additional runoff, as a result of future development of the Reiling property, was =nsidered when calculations were presented to Rice Creek Watershed District. . Graham explained the calculations were prepared in a=rdance with the drainage report which was drafted in late 1970. Councilmernber Hicks asked f= clarification that the cu=ent grading plan proposed for the ponding area is only sufficient to meet the needs of the Keithson Addition. Graham stated the cu=ent grading plan will be sufficient to accomodate the existing drainage from the Keithson area and a long range plan is prepared to meet the water needs of the area to the southwest, when development occurs. Hicks questioned if there is a drainage ditch located along the north side of Arden View Drive. Engineer Graham stated he has no re=llection of a ditch in this area and there is a large hill. He explained the drainage =ently floos toward Snelling Avenue and to attempt to alter the runoff may =eate more problems. Councilmernber Hicks asked the city Attorney if any progress has been made in discussions with the developer of this property and Mr. Reiling. Attorney Filla advised he has sent co=espondence to the developer and indicated to hlin where the process might lead, that as soon as the city obtains an estimate on the cost of the work on Keithson Pond the infonnation would be forwarded to . hlin. He stated if the City orders a more detailed feasibility study, a =py will be forwarded to the property owner. ~ Minutes of the Arden Hills Regular Council Meetin3', 1-13-92 ..' ~ '. Page 5 KEl'IRSON (Cent'd) 'Ihere was discussion relative to the developer/City . financial responsibility for completin3' this project. Attorney Filla suggeste:J. that prior to the City awarding a contract for the project, Council may authorize additional contact with the developer to advise him of specifics of the proposal for completin3' the work, which the city judges to be his responsibility, and give the developer a chance to complete the work as outlined in the project or reimburse the city for the costs. Attorney Filla notoo the City has the option to =nmence litigation against the developer for violatin3' responsibilities pursuant to the development contract. Hicks questioned if the project includes obtaining the easements on the Reilin3' property . Attorney Filla reviewoo the development agreement which indicates that if the city has to acquire downstream facilities for the outlet, the developer should participate in that cost; note:J. the City may have includoo this section relatin3' to the easement acquisition with the thought that the developer may pay for the easement and the City would use its authority to acquire the right-of-way, if the developer could not negotiate with the property owner. Malone IOCJVOO, secondoo by Hicks, to adopt Resolution No. 92-05, ORDERING A FEASIBILITY REPORI' IN 'IHE MATTER OF THE KEITIiSON AREA POND AND S'roRM SEWER IMPROVEMENTS. Motion carrioo unanimously. (5-0) council1nember Malone noted the property to the south of the pond, which has a . sul::6tantial easement area in the rear portion of the lot; suggestoo a determination should be made relative to what should be done with the easement and financial responsibility of the property owner. Malone movoo, secondoo by Hicks, to authorize the advertisement for bids for the Keithson Area Pond and stonn Sewer Improvements, and sche.:iule the bid openin3' on 'Ihursday, February 6, 1992, at a time to be designate:J. by Engineer Graham. Motion carrioo unanimously. (5-0) Malone IOCJVOO, secondoo by Grewe, to direct the city Engineer to stake the Keithson area project site, prior to January 21, 1992. Motion carrioo unanimously. (5-0) REQUFSI'; CXJNTINUE Mahowald movoo, secondoo by Grewe, to table action on the PREMISE PERMIT Premise Permit for st. Mary's Romanian Orthcxiox Church, APPLICATION, sr. as requeste:J. by the applicant, to the January 27 Regular MARY'S CHURCH Cotmcil rneetin3'. Motion carrioo unanimously. (5-0) Council1nember Malone statoo it is his understandin3' there may be some discrepancy in the information receivoo from st. Mary's Church, relative to the donations within the trade area. Clerk Administrator Berger explained there is some confusion as to whether or not the City is receivin3' 50 percent of the donations within the "trade area" or 50 percent of the net profit. He advised he has been in contact with representatives . from st. Mary's in an attempt to clarify the information providoo; further information will be providoo at the January 27 rneetin3'. ------ .:<,. - Minutes of the Arden Hills Regular Council Meeting, 1-13-92 -, " Page 6 DISC. JOINT Mayor Sather suggested it may be appropriate to meet with . MEEI'ING WI'IH the newly appointed. Shoreview Councilmembers to discuss SHOREVIEW OFFICIAIS items of corrnnon interest and concern. Council directed the Clerk Administrator to contact the Manager from Shoreview to arrange some tentative dates in March. <XlUNCIL aM1ENI'S REroRl'; UNION Clerk Administrator Berger advised the Public Works REQUE'ST FOR employees Union Local #49 has r~ested the City select ARBITRATION an arbitrator relative to the grievance filed recently. Berger r~ested a determination as to whether = not the city wishes to proceed with arbitration at this time. 'Ihe Administrator explained the grievance relates to the counseling session for an employee regarding City policy for handling building security and a memorandum that was placed in the employee's file. Council1nember Malone recalled that there was discussion with the employee and that no loss of payor penalty was :ill!posed, only documentation of the counseling session. Berger reported the results of mediation on this matter; the mediator offered as a compromise that a memorandum be drafted by the City and attached to the counseling notes in the employee's file, indicating that in fact these notes were for counseling purposes and meant to provide training information for the . employee, not disciplinary in nature. He advised the mediator deemed this to be a fair solution for both parties. Berger advised he indicated the City would support the compromise, however, the Union representative r~ested all documentation be removed from the file. Council discussed the costs for arbitration of this matter. Berger advised the union contract provides that both parties equally share the costs of the arbitration hearing; approx:in1ate costs would be $600.00 per day, and may utilize three days. Malone moved, seconded by Hicks, that contingent upon the Union dismissal of the r~est to forward the grievance to binding arbitration, the Administrator be directed to remove the offending letter from the employee file. In discussion, eouncil1nembers con=ed that the expenditure does not appear to be warranted, since the memorandum referred only to counseling and no disciplinary action was taken. Mayor Sather stated his opposition to the motion based on the fact it is his opinion the principal of the !latter outweighs the cost; it does not appear that a statement within an employee's file, which indicates a situation was poorly handled and that the employee has been counseled on handling this type of situation in the future, is inappropriate. Council1nember Mahowald questioned if a policy relating to building security has . been adopted. . ~ Minutes of the Arden Hills Regular Council Meeting, 1-13-92 ....... "\ Page 7 ARBITRATION (Cont'd) Administrator Berger explained a policy has been adopted . and a training session was con:lucted with City employees. He advised the alann system has been upgraded and a training session was conducted for use of the new system. Councilmernber Malone withdrew the motion; Hicks withdrew the second. Malone moved, seconded by Hicks, to direct the Clerk Administrator to proceed with arbitration relating to the grievance filed. Motion carried unanimously. (5-0) SCHEDULE MIG; Malone moved, seconded by Growe, to schedule a Special DISC. STATUS Infornational Meeting on Thursday, January 30, 1992, OF SIOOE AVE. at 6:00 p.m., to discuss the status of the ill1provernent IMPROVEMENl' of stowe Avenue with residents in this area. Motion carried unanimously. (5-0) DISC; OOOR Council1nember Hicks questioned the expenditure related BOARD EXPENDITURE to the city participation in the New Brighton Odor FOR RENDERING Board for the rendering plant. Council discussed the necessity of continued participation in the costs related to the New Brighton rendering plant and noted this matter was discussed at a previous meeting in 1991. Council con=ed to direct staff to review previous Council minutes relating to . the time-frame for the City of Arden Hills participation in the payment of legal fees f= the Odor Control Board, prior to payment of the =ent statement from the City of New Brighton. REPaRI'; LJVFD Council1nember Malone reported on the LJVFD Pension PENSION Mm. Association meeting. ZEDS SIGN Council1nember Malone noted the Zeos sign displayed the time and terrperature during the last week and appeared to be in compliance with the Sign Ordinance. He further advised that on the weekend the sign displayed words and appeared to be "flashing", which is not in compliance with the Ordinance. Att=ney Filla explained the business was issued a citation for violation of the Sign Ordinance and the court appearance was delayed; if the sign is not brought into compliance, Zeos should be advised the city will pursue the court appearance . ODOR PROBLEM; Council1nember Growe questioned the status of the HaInline HAMLINE AVE. Avenue o.:l.or problem. Clerk Administrator Berger advised he has not been able to contact the Engineer in Wooclb.lry to discuss this matter. Growe requested the Administrator report on this matter at a future meeting. . CITY NEWSLEITER Council1nember Mahowald questioned the status of the City Newsletter and scheduled publication date. Clerk Administrator Berger explained the staff has met with Grant Pound to discuss the format and schedule for printing the newsletter. He advised a report on this meeting will be forwarded to Council. --~-- .. . Minutes of the Arden Hills Regular Council Meeting, 1-13-92 .... " Page 8 SCHEDULE MIG; Malone moved, seconded by Mahowald, to schedule an . INGERSON ROAD informational Special Council Meeting on Thursday, DRAINAGE ISSUES January 16, 1992, at 5:00 p.m., to discuss drainage problems with residents. Motion carried unanimously. (5-0) srnEDULE MIG; Mahowald moved, seconded by Hicks, to schedule a PARK DIRECroR Worksession Meeting on Monday, January 27, 1992, at GOAlS DISCUSSION 6:30 p.m., to discuss the Park Director goals. Motion carried unanimously. (5-0) ADJOURN Malone moved, seconded by Hicks, that the meeting be adjourned at 9:15 p.m. Motion carried unanimously. (5-0) ThomasR.Sather Gary R. Berger Mayor Clerk Administrator NarICE OF MEErINGS There will be a Worksession Meeting held on'Ii.lesday, January 21, 1992, at 4:30 . p.m., at City Hall. There will be a Worksession Meeting held on Monday, January 27, 1992 at 6: 30 p.m., at City Hall. The next Regular Council Meeting will be held on Monday, January 27, 1992, at 7:30 p.m., at City Hall. . ... , , - '.\ . CITY OF ARDEN HILLS MEMORANDUM D1<TE : February 21, 1992 TO: Mayor and City CoImcil FRCM: GBGary R. Berger, city 1\dmi.ni.strator SUBJECT: Purchase of Dictation E:JUipnent Based on the attached infonnation sul:mitted by staff, I concur with the recommendation to purchase 1 transcriber with headset, foot control, mi=ophone, and 1 handheld recorder from Wahl & Wahl, Inc. at a cost of $813.00. 'Ihis amount is $113.00 over the 1992 b..ldgeted amount due to in=eased prices of the equipment. GRE/ts M92-68 . . , '.. .,. . CITY OF ARDEN HILLS MEH:IlANOOM Dl\.TE : ~ 16, 1992 TO: Gary R. Berger, City Mni.ni.strator rAt :FRa!: : cathy Iago, Deputy Clerk/zonin:1 Mni.ni.strator Tery Shields, Mministrative secretary ~ stJBJEX::T : Purchase of Dictation Equipnent In October, 1991, two quotes were received for the following dictation equipment: 1 transcriber with headset, foot control, mi=ophone, and 1 handheld recorder. See below. CHADER BUSINESS ElJUIFMENI'. sr. CLOUD. MN: Voicewriter 205 transcriber w/headset and foot control . . . . . . . . . . . . . $ 529.00 Handheld Pocket Secretary 22 . . . . . . . . 315.00 'ID'rAL . . . . . . . $ 844.00 . WAHL & WAHL. INC. , BIJ:XMINGION , MN: Lanier VoiceWriter 205 w/headset and foot control . . . . . . . . . . . . . $ 499.00 Mi=ophone . . . . . . . . . . . . . . . . . 85.00 Lanier Pocket Secretary 22 . . . . . . . . . 309.00 'ID'rAL. . . . . . . . $ 893.00 Although Chader Business Prcx:lucts appears to be the low bidder, they were not able to offer a mi=ophone to serve as a backup to our existing system. Also, their prcx:lucts are not compatible with the existing Lanier recording system. On February 12, Wahl & Wahl suhnitted a revised quote based on a recent promotion for the corrpany. (See Attached). Funds are available for purchase of the transcriber and mi=ophone in the Administrative Deparbnent Budget (Fund 101-41500-570). The amount of $700 was budgeted for the transcriber and mi=ophone, however, no funds were budgeted for the handheld recorder. For an additional $113.00, the City may purchase the handheld unit to be shared by the Parks Director and Public Works SUperintendent. '!he existing handheld unit will be shared by Administrative staff. . , ........ '..>'-- . Purchase of Dictation ~pnent Page TWo staff discussed the fact that the ability to dictate rather than hand- writing memorandums would save a substantial amount of time for Deparbnent Heads and the Adrninistrati ve Secretary. An additional transcriber would also eliminate the need to transport the existing machine from work station to work-station or to the Colli1Cil Chambers. The additional transcriber and microphone would also serve as back-up to the existing equipment for recording Council/Planning meetings. REnlMMENDATION: Based on the above information, staff recorrnnends that the City purchase b..1siness products in order to facilitate the City's communication needs. Also, staff recorrnnends the purchase of one hmier VoiceWriter 205 with headset, foot control and microphone at a cost of $584.00, one hmier Pocket Secretary 22 at a cost of $309.00, less the February '92 Discount/PrOlllOtion of ($80.00) for a total cost of $813.00 from Wahl and Wahl, Inc., Bloomington, MN. CJI/ts Attachments . M92-39 . . ....... ',' . I' ~I ~g ~ I ~c. "~, e,,, ,,"c, W~~. M''',^~''" M' ,~, . m'e~'" ,.." M'= Established 1934 FAX (612) 884.2676 City 01 Arden Bills Attn: Tery Shields February 12, 1992 Qty Description Investment 1 Lanier Voice Writer 205 combination unit with hand $ 584,00 mic, foot control and headset Less February '92 Discount/Promotion -50.00 1 Lanier Pocket Secretary 22 Portable including carry $ 309.00 case and two AAA batteries . Less February '92 Discount/Promotion -30.00 Total $ 813.00 * Wahl & Wahl Total Protection Maintenance Agreement $ 136.00 * This is an optional annual service agreement which would go into effect after the 90-day warranty has expired. TIIESE PRICES ARE FIRM TIIROUGH FEBRUARY 25, 1992. . L4INIER ...,:nI w:a PROOUCTS co . '. . Chader Business Eguil2ment .- '.'... . 2715 SOUTH 1'12 STREET p.o. BOX 946 ST CLOUD, MN 56302 (612) 251,0944 800,233,0944 October 28, 1991 Tery Shields Administrative Secretary city of Arden Hills 1450 West Highway 96 Arden Hills, MN 5511-5794 Dear Ms. Shields: Please let this serve as a price quotation to upgrade your dictation equipment, per your letter dated October 23, 1991. I would recommend recommend the VoiceWriter 205 transcriber . which comes with headset and foot control. Government price on this unit is $529.00. For the two handheld units, I would recommend our Pocket Secretary 22. These units are priced at $315.00 each for a total of $630.00. Ms. Shields, please note that these units use micro cassettes and have the features you requested in your letter. Should you have any questions regarding this bid, please feel free to call me at 612/251-0944. 1lt:;.J/~~ Donna Stai President Ids . _. . .. , - '!\ . CITY OF ARDEN HILIB MEHIU\NOOM Ill\TE : ~ 19, 1992 TO: Mayor and City Council FRGl: ')ib John T. Buc:k1ey, Parks Director SUBo:JEX:T : 1992 Parks and Trail Improvement Resolution Attached is Resolution No. 92-15 Ordering Preparation of Plans and Specification in the Matter of the 1992 Park and Trail Dnprovernent. Mark Graham fram Maier stewart & Ass=iates has prepared this resolution for illlprovernents to the following sites: . CUmmings/Floral Trail paving . Perry Park Regrading #3 and #4 . Valentine Drainage JTB/ts . Attachment M92-62 . . , '"FE~-- 1 4-92 FRI 1121:57 t'1A I ER STEL.1ART :~ ASSIOC .. P_02 , - ., - ., . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION 92 - ~ A RESOLUTION ORDERING PREPARATION OF " PLANS AND SPECIFICATION IN THE MATTER OF THE 1992 PARK AND TRAIL IMPROVEMENT WHEREAS, the City Parks Committee has determined that the City should consider improving certain park property by trail paving and ballfield improvements at the following site: 0 Cummings/Floral Trail Paving 0 Perry Park Regrading #3 and #4 0 Valentine Drainage and WHERE,o.S. the City Council has duly considered the report presented by the City Parks Director at the February 10, 1992 City Council meeting. . NOW, THEREFORE, BE IT RESOLVED by the City Council Of the City of Arden Hills, Minnesota: l. The 1992 Park and Trail Improvement is hereby ordered as recommended by the City Parks Director. 2. Maier Stewart and Associates, Inc, is hereby designated as Project Engineer for this improvement, The Project Engineer is directed to prepare plans and specifications for the making of the improvement and the solicitation of competitive bids. Passed and adopted this 10th day of February, 1992, ATTEST: Tom Sather, Mayor Gary Berger, City Clerk/Administrator . -.. .~ ........ ."'- . CITY OF ARDEN HILLS MEH:IU\NDtIM Dl\TE: February 19, 1992 TO: Mayor and City council John T. Buckley, Parks Director Dan Winkel, Public Works superintendent FRCM: G I). Gary R. Berger, city Mministrator SUBJECT: Selection of 5 Architectural Finns Attached are the five (5) finalist proposals from architectural fims regarding the =nstruction of the new city Hall and Public Works/Parks and Recreation facilities. I have also included a rough draft of a selection pr<XeSs. At this time, Council needs to =nsider when they would prefer to schedule interviews for the five (5) finalists. GRB/ts . Attachments M92-63 . I ...., . , ..... .''.- . CITY OF ARDEN HILLS MEKIlANOOM DATE : January 31, 1992 'IO: Mayor and city eouncil FRCM: &0Gary R. Berger, city .lIdministrator SUBJ.EX::T : Selection PrOcesS for City Jlrchitecture Firm (Draft) 'Ihere are several considerations Council will want to weigh in making a decision regarding the selection of an architecture firm. Council will want to consider the City's needs, such as, the need for more room , future expansion, what values of the carnrnunity does the Council want to reflect in the b..1i.lding, what functions and activities will be housed in the new space and what kind of space do we need, such as, offices, conference rooms and cafeteria, etc. ' Useful factors for Council to consider while interviewing architectural firms include the size of the firm and the anlOlmt of time it has been in practice. Experience with past projects and their ability to work . within budget/time schedules. Management ability and in particular special expertise related to the design and construction of City facilities. A gcx:xi knowledge of building codes/zoning regulations is helpful and most :in1portant, the cost of services. In making your final determination, Council will generally want to consider a firm's ability to deliver a high quality design, their technical competence, experience, cost and your general iInpression of their organization. Council will want to hire a firm that is responsive to our needs, listens carefully, urrlerstands the city or at least is willing to ask the right questions and in general Council/staff will want to feel comfortable working with the firm. Below is a list of questions Council may find useful in evaluating the firms . ~o suggestions I have in dealing with the questions are the following: Have a traditional list of questions and room left after each questions for the Council member's written comments or; a grid system where the firm's name is listed on the vertically axis and a point value from 1 to 5 is assigned to each answer to the question on the horizontal axis. Total highest point value would determine the firm to be selected. OUFSI'IONS 1. Whom will we deal with directly? Is that the same person who will . J:e designing the project? Who will J:e designing our project? 2. How will your firm approach our project. j ~ . - .'t" . SELOC'l'IOO ~ FOO. CITY ARCHITroI'llRAL FIRM (Draft) Page 2 3. How will your architects gather info:rnation about our city's operations, project sites, etc. 4. How does your fim establish priorities and make decisions? 5. What does your architectural fim see as important issues or considerations in a city Hall/Public Works/Parks and Recreation Projects? What are the challenges of the project? 6. Descr'ibe your fim's design philosophy and what are your steps in your design process? 7. How busy is your architectural fim and how interested is your fim in this project? 8. What sets your fim apart from other finns? 9. How does your fim establish fees? 10. How does your fim organize the design and construction process? . 11. What does your architectural fim expect from us? 12. What is your fim' s experience in obtaining local government approvals and handling public presentations and public hearings? 13. What is your fim I s experience/track record with cost est:iJnating? 14. What will your fim show us along the way to explain the project? Models? Drawings? Sketches? 15. How does your architectural fim handle change orders? Who pays for the changes? 16. If the scope of the project changes later in the project, will there be additional fees? How will you justify these fees? 17. What services does your fim provide during construction? 18. Do you have a list of clients your firm has worked with in the past (references). GRB/ts M92-36 .