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Home My WebLink AboutCCP 03-09-1992 ~~ .............; . ':11!lm ",.".."", .::;;;;: AGENDA 1lRDEN HILLS CITY CXltlNCIL MEE:1'ING CXltlNCIL CH1lMBERS ~Y, MARCH 9, 1992, 7:30 P.M. 1- CALL TO ORDER/ROLL CALL. 7;30 P.M. 2. AGENDA AOOPI'ION 3. APPROVAL OF FEBRUARY 10 AND 24 REX;UIAR OJUNCIL MINUI'ES. 4. IMPROiIIMENT HEARING FOR KEnHSON POND. 5. CONSENT CALENDAR a. Appoint Election Judges. b. Approval of 1992 Shade Tree Program. c. Approve List of Claims/Payroll. 6. POBLIC cnlMENTS . 7. UNFINISHED AND NEW BUSINESS A. Case #92-03 - site Plan Arnerrlment for Pharmacia Deltec 1265, 1275, and 1285 Grey Fox Road. B. Receive and Review Finance utility SUbcommittee Report. C. status Report - West Round Lake Boulevard; and Approval of Res. No. 92-16 Ordering a Feasibility Report in the Matter of the 1992 Round Lake Road West Improvement. 8. COUNCIL cnIMENTS 9. AUJOURN MARCH MEEI'INGS March 4 - Planning Commission, 7;30 p.m. March 9 - Council Worksession Meeting, 6;00 p.m. March 9 - Council Meeting, 7:30 p.m. March 19 - Public Safety/Wks CollImittee, 7;30 p.m. March 23 - Worksession Meeting, 4:30 p.m. March 30 - Council Meeting, 7;30 p.m. March 24 - Parks & Recreation CollImittee, 7:30 p.m. March 26 - Finance committee, 7;30 p.m. COUNCIL MINUTES r Ik ~TE PAGE /V /1 r-- ~ SUBJECT: ~ / DISCUSSION: . . .- .. loved: SATHER) COUNCILMBR: e ;econdeli: SATHER) COUNCILMBR .. .. LONE -- VOTE: AYES: NAYS: Hicks Malone Sather Hic ks . Malone Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) Malone Sather Growe Mahowald Ayes ALSO PRESENT: Clk/Administrator /'\ Attorney X Treasurer - Parks Director >< Pub. Wks. Supe"int~ndent ~ Planner )0 Dep. Clk X I / COUNCIL MINUTES 4L1fc-fJr~ DATE PAGE SUBJECT: ./ DISCUSSION: . . .:-.:.:. .. Moved: (IM.YOR SATHER) COUNCILMBR: (HICKS) .. (GROWE) (MAHOWALD) Secondeli: .(/<iAYOR SATHER) COUNCILMBR: (HICKS) ( GROWE) €::O~ THAT COUNCIL: 'Cb.d VOTE: AYES: .~ NAYS: ~alone Hicks '. Malone Sather Hicks Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supel'irit~\ldent Planner Dep. Clk ----- COUNCIL MINUTES ~ /....... ~DATE 9 PAGE SUBJECT: (.) ~ ~g .:l '.2V. / A. }Je..t~ DISCUSSION: ~ i . . - ~ Moved: {/MYORSATHER) COUNCILMBR: (HICKS) ((MALONE)J (GROWE) (MAHOWALD) Seconde\l: .(l'.)AYOR SATHER) COUNCILMBR:C".." K ~ (MALONE)' .. . (GROWE) (MAHOWALD) """""", 6; cr//() \'- ~/::CJ ~ VOTE: AYES: ,5 NAYS: r.) Hicks' Malone Sather Hicks Malone Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: (_ _) Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Superint~~dent Planner Dep. Clk . MINI]l'ES OF THE ARDEN HILlS REGUIAR COUNCIL MEETING IDNDAY, FEBRUARY 10, 1992, 7;30 P.M. - CITY HALL CALL 'TO ORDER Pursuant to due call and notice thereof, Acting Mayor . Malone called the meeting to order at 7;30 p.m. ROLL CALL The roll being called the following members were present; Acting Mayor Paul Malone, Council1nembers JoArm Growe and Dale Hicks. Council1nember Thomas Mahowald arrived at 8; 50 p. rn. Absent; Mayor Thomas Sather. Also present; Attorney Jerry Filla, Engineers Terry Maurer and Mark Graham, Planner JOM Bergly, Park Director John Buckley, Public Works SUperintendent Dan Winkel, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. AJX)PI' Council1nember Hicks reconunended Item 7.0, Salary AGENDA Increase, City A=untant, be tabled to the Worksession Meeting scheduled f= February 18. Hicks moved, seconded by Growe, to adopt the amended Agenda, tabling Item 7.0, Salary Increase, city A=untant, to the next Council Worksession Meeting. Motion =ied unanimously. (3-0) APPROVE Council1nember Hicks reconunended the following amendment MINUI'ES to the January 27 Council minutes, page 3, third paragraph: "Counci1Inember Hicks questioned if the North SUburban Chaplaincy program is an interdenominational program." . There was discussion regarding the donation of chari table gambling funds to the Chaplaincy program and whether or not the program is separate from the Orthooox Church. Acting Mayor Malone recorrnnended the following amendment to the December 30 Council minutes, page 1, under Consent Calendar, paragraph three; the last sentence should read, "... outlined that portion of direct costs of the programs which were paid by fees." Hicks moved, seconded by Growe, that the Regular Council Minutes of December 30, 1991 and January 27, 1992, be approved as amended. Motion =ied unanimously. (3-0) PUBLIC HEARING IMPROVEMENT HRG; Acting Mayor Malone opened the meeting at 7;40 p.m. for STREEI' RECONS'IR. , the purpose of a Public Hearing on the proposed street TILLER U\NE reconstruction btprovement of Tiller Lane. Clerk Administrator Berger verified publication of the Notice of Hearing in the New Brighton Bulletin on Wednesday, January 29, 1992 and mailing to affected property owners on Wednesday, January 22, 1992. Acting Mayor Malone reviewed the procedures for public hearings and reminded the audience that the discussion would focus on the i1nprovement of the street; noted that if Council orders the :iJnprovement, an assessment hearing will be scheduled . at a future meeting. --- . Minutes of the Arden Hills Regular Council Meeting, 2-W-92 Page 2 TILLER (Cont' d) Engineer Terry Maurer explained the city recently . implemented a Pavement Management Program, which rates all streets in the city and, based on the rating, places the street into one of three categories for improvement,; sealcoat, overlay or reconstruction. He advised the streets are reviewed every three years. Maurer explained the program indicates Tiller Lane is rated in extremely poor condition and wa=ants reconstruction. He stated the City has also adopted an assessment policy which outlines the method of assessing various types of street and utility :i1nprovements. Maurer stated the Council authorized the preparation of a feasibility study of the proposed Tiller Lane reconstruction :i1nprovement last year, and after review of the feasibility study, authorization was given to prepare detailed plans and specifications for the :i1nprovement. The Engineer explained the proposed ~ovement of Tiller Lane from Lexington Avenue to Harnline Avenue. He advised the sanitary sewer and watennain were investigated and found to be in good condition; no major utility :i1nprovements are proposed. He noted some minor modifications to the stonn drainage utilities are necessary and are proposed with the reconstruction of the street. Maurer advised the initial feasibility report has been modified and reflects additional costs for soil :i1nprovement. He explained the soil analysis for the project indicates the mterial underneath the street is directly responsible for the poor condition of the road; the soil contains organic material which holds . water and is susceptible to frost. He stated the revision to the report proposes excavation of approxlinately one and one-half feet of material from the road, replace the soil with a granular mterial and install drain tile along the edges of the roadway, to keep the material dry and in condition to support the :i1nproved road surface. The Engineer reviewed the estlinated costs for the :i1nprovement: - street :i1nprovements $179,500.00 - Minor stonn Sewer adjustments 9,900.00 - SUl::grade co=ections/drain tile 65,900.00 Total Estlinated Project Cost $337,000.00 Engineer Maurer explained an additional 32 percent is included in the construction cost to cover items such as, mailed notices, preparation of plans and specifications, survey work and staking, and other miscellaneous items charged to the project. Maurer explained the assessment policy indicates that all residents will be assessed a fair share of the costs for a starxlard residential street, whether or not they reside on a County road, state Aid road or starxlard residential street. He stated the "residential equivalent assessment rate" is defined as 50 percent of the cost of a typical residential street :i1nprovement. Maurer noted the minor stonn sewer costs are assessed 100 percent to the benefitted property owners. . Minlltes of the Arden Hills Regular Council Meeting, 2-10-92 Page 3 TILLER (Cont'd) Engineer Maurer reviewed how the assessment rate is . calculated, based on total project cost and assessable front footage. He also reviewed the tentative schedule for completion of the project in 1992. Acting Mayor Malone asked if there was anyone present who wished to be heard either in favor of or opposed to the proposed linprovement. Gene Ward, 1242 Tiller Lane, questioned if the soil sanples were taken after preparation of the initial feasibility report. He noted the easterly portion of Tiller Lane is in poor condition, however, the westerly portion of the street is in good condition. Ward stated he would prefer to have the westerly portion of street upgraded with bituminous overlay, rather than reconstructed. Engineer Maurer explained the soil conditions were determined after the initial feasibility study, as part of the preparation of the detailed plans and specifications for the project. Carl Norquist, 1171 Tiller Lane, questioned if a corrparison study of the traffic on Ingerson Road versus Tiller Lane has been done; it appears that traffic is heavier on Ingerson Road. He also questioned if driveway aprons are included in the linprovement costs. Engineer Maurer stated he is unaware of any cu=ent traffic counts on Tiller since it is a County road. He advised the costs for driveway aprpms are included in the linprovement and materials will match the existing driveway surface on the . property . Dick VoJJanann, 1102 Carlton Drive, advised he owns property adjacent to Tiller Lane and questioned how assessment of his property will be determined. He also questioned how closely the estilllated costs reflect the actual bid amount for the project. Engineer Maurer explained the estilllated costs are based on utilization of construction bids for projects completed last year and discussions with contractors as to what to expect for price increases in 1992. He advised it does not appear there will be a significant increase in price over projects completed in 1991. Volkroann stated Carlton Drive was recently resurfaced and questioned if resurfacing, rather than reconstruction of Tiller Lane, would be feasible. He also questioned if Carlton is scheduled for recontruction in the future. The Engineer explained the major difference between the two streets is the sutsurface soils and the nature of the street failure on Tiller Lane. He stated an overlay is actually no better than the surface on which it is installed; Tiller Lane would not hold the bituminous overlay, based on the existing condition of the street. He further advised that Carlton Drive will be reviewed and rated in the Pavement Management Program and may require sealcoating in a few years, however, a reconstruction project does not appear to be warranted in the foreseeable future. . Larry Kahnke, 1315 Tiller Lane, noted the feasibility report indicates assessments may be spread over a five to ten year period; questioned what percentage of interest will be charged to the assessment. Minutes of the Arden Hills Regular council Meeting, 2-10-92 Page 4 TILLER (Cont'd) Acting Mayor Malone stated the current interest rate is . 8% and the assessment is spread over 5 to 10 years. Kahnke also questioned why the project proposes concrete =b and gutter installation; noted the existing roadways in this area do not have concrete =b and gutter. Acting Mayor Malone explained that during discussions of proposed the assessment manual and reconstruction program council determined that all new developments require concrete =b and gutters and it was appropriate to require the installation of concrete =b and gutters as part of the reconstruction of the older streets in the city. He noted that during a proposed project in 1991, residents indicated they would prefer the con=ete =b and gutter. Forest Behr, 1234 Tiller Lane, questioned if the core samples were taken at different locations along the roadway surface. He questioned the purpose of the concrete =b and gutter installation on Tiller Lane. Behr pointed out that the economic conditions may have changed substantially since Council determined the standards outlined in the assessment manual. He commented that HaInline Avenue is in much worse condition than Tiller Lane; suggested the con=ete =b and gutter be deleted from this project and the monies saved be utilized to repair HaInline Avenue. Engineer Maurer explained core samples were taken at various locations along Tiller lane. He reiterated the surface of Tiller Lane will not hold a bituminous overlay. . Gary Abrahamson, 1228 Carlton Drive, stated he is the owner of the property adjacent to Tiller Lane and explained Carlton Drive was overruled in 1991; questioned why his property is listed as part of this project. Maurer advised his lot is located close to the project site and it is questionable at this time if the property will be included in the project. He noted this property will be reviewed and Council will make a determination regarding the property assessment at the scheduled assessment hearing. Wayne Bond, 1326 Tiller Lane, questioned if core samples were taken when Carlton Drive was overlaid. He stated if the core samples for Carlton are comparable to Tiller Lane, his preference would be to have Tiller overlaid. Bond further questioned if there were differences in the core samples taken from the westerly and easterly portions of Tiller Lane. Engineer Maurer explained =e samples are only taken during reconstruction of streets, not for bituminous overlay projects. Gene Ward, 1242 Tiller Lane, favored a bituminous overlay of Tiller Lane. Diana Ettel, 1249 Tiller Lane, expressed concern that the Oak trees bordering her property may became infected with Oak wilt if the project is completed pri= to July 15. She commented that if there are no plans to install concrete =b and gutter on adjoining streets over the next few years, the installation of such materials on Tiller lane would look out of place. . David Neuberger, 3330 Dunlap Street, stated his opposition to installation of concrete =b and gutter; does not appear it would be suitable f= the neighborhood since the other streets in the area do not have concrete =b and gutter. He questioned if bituminous overlay projects are assessed to property owners. Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 5 TILLER (Cont'd) Acting Mayor Malone advised the assessment policy for . bituminous overlay and reconstruction is a SO/50 cost sharing between the City and affected property owners, of the total project costs. He noted the assessment of bituminous overlay projects was initiated in 1991. Neuberger questioned the difference in the core salllples on upper Tiller Lane versus the lower portion of the street. He also mentioned he lives on a corner lot and asked if Dunlap street is scheduled for reconstruction next year. Public Works SUperintendent Winkel explained the streets are reevaluated in the spring and the ratings will be updated at that time. He was unsure of the =ent rating of the street. Joan Petersen, 1325 Tiller Lane, advised she is semi-retired and plans to sell her property. She explained her property abuts Tiller and Hamline; questioned if Harnline is scheduled for upgrade. Petersen stated it may not look presentable to have one street along her property line upgraded and the other in poor condition; preferred Hamline Avenue be repaired rather than install concrete curb and gutter on Tiller Lane. Paul Ahren, 1227 Tiller Lane, explained the feasibility report indicates he is to be assessed for frontage that he does not own and the rate should be adjusted. He questioned the price differential between concrete curb and gutter versus bituminous overlay. Ahren referred to page 4 of the feasibility report 'Which indicates there may be a need for installation of more catch basins; questioned . 'What the costs would be for more catch basins. Engineer Maurer advised he is comfortable with the esti1llated costs for catch basin installation and project design and he does not anticipate any significant change. Ahren asked if the City ever requests a second opinion on the design specifications and if there is a less costly method of repairing the roadway. Acting Mayor Malone stated the City has the option to request a second opinion, however, he does not recall such a request on any improvement project. He explained the Engineer will discuss the road repair at the close of the hearing. Ahren asked if the property valuation increases with the improved street and if the increased valuation is automatically added to the tax rolls, based on the assessment. Clerk Administrator Berger stated he is not aware of the method utilized by the County for property valuation and advised he would check the pr=edures with County tax representatives. Betty Pahr, 3327 North Dunlap, stated she is on a fixed income and would prefer the bituminous overlay of the street. Ron CirCle, 1158 Tiller lane, questioned the average life span of a reconstructed street. . Engineer Maurer stated twenty years is the average life span of such streets, however, after that period of time it may only require an overlay if it has had reasonable maintenance over the years. Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 6 TIUER (Cont'd) Circle suggested Tiller may not have received routine . maintainence; asked if the city was negligent in maintaining the street, would the Council consider amending the assessment policy to a 60/40 split. Acting Mayor Malone explained the percentage is established in the assessment policy and would not be amended. He advised the road is approxiIrately 38 years old and normal life span of a street is 20 years. Public Works Superintendent Winkel advised the road has been sealcoated over the years. Bob Emery, 1138 Tiller Lane, explained he has lived on this street since 1954 and he favored a decent roadway. He questioned what the cost per front foot is for =b and gutter installation. Emery =rnnented the other end of the street may request bituminous surface. The Engineer stated it is approxiIrately $5.00 per front foot. Ray Y=k, 1151 Tiller Lane, stated his preference would be for a professional job of street reconstruction for future residents. He explained the street has been patched on several occasions and. indicated it should be "done right". wayne Vaughn, 1326 Tiller Lane, stated the residents may not have a problem with the reconstruction if they had not seen how good carlton Drive looks with only bituminous overlay; agreed the upper portion of Tiller Lane may need . reconstruction, but not the the lower portion of the street. Acting Mayor Malone asked for further =rnnents from the floor and. hearing no response, closed the public hearing at 8:30 p.m. Engineer Maurer attempted to answer all citizen questions; - The installation of con=ete =b and. gutters was discussed in conjunction with the adoption of the assessment manual. Council determined the standard for a typical City street should include =b and. gutter, whether it is new street construction or reconstruction of an existing street. He advised the rationale for such installation was that =b and. gutter is an irrq:Jortant part of the drainage system and. protects the edge of the roadway. Maurer advised the soils below the existing roadway on Tiller Lane absorb IOClisture and. holds it; lack of =b and. gutter provides IOClre opportunity f= erosion of the roadway edge. - There are no "shortcuts" for street reconstruction. Deterioration of the street accelerates if the street is not property constructed. - The soil engineer advised that 18 inches of co=ective material should be sufficient to support existing traffic on Tiller Lane. A porous material will be placed over the existing soil. The material will allow pass water, remain dry and provide necessary support f= the roadway. - There was no significant difference in the subsurface material along the . length of Tiller Lane. The soils report does not address the existing roadway conditions; those were identified during the Pavement Management review program. Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 7 TILLER (Cont'd) - Core samples were not taken on Carlton Drive; the . su=ess of an overlay is dependent upon the =ndition of the existing roadway surface. Ramsey County studies indicate the life span of an overlay is 8 years. Maurer explained that Tiller Lane is in extremely poor =ndition and the existing surface will not support bitlllllinous overlay. - The =st differential between =n=ete versus blacktop curbing is approxlinately $1.00 per front foot; concrete is $5.00, and blacktop is $4.00. - The City Forester or the University of Minnesota woudl be =ntacted regarding precautions and protection of the Oak trees, prior to beginning the project. Specifications will be included in the contract and the homeowner will be =ntacted with inforIl'ation regarding the trees. Acting Mayor Malone questioned if any portion of Tiller Lane is in reasonable condition to support bib.nninous overlay. Engineer Maurer stated the western portion of the street may support overlay, however, since overlay is a "short-term" solution, it would not be the most cost effective method of irrprovement. Councilmember Hicks questioned the difference in rating the east and west portions of Tiller Lane. . Maurer explained he does not have the rating inforIl'ation at this time. He indicated an overlay is not feasible on the east portion of the street and the cost effectiveness is questionable on the west portion Tiller Lane. There was discussion relating to assessments of the =rner lots. Engineer Maurer explained the how the footage is calculated. There was discussion relating to the method utilized by Ramsey County in reviewing market values based on street irrprovements. Attorney Filla outlined possibly procedures for reevaluation of property values. Council discussed possible methods of financing the increased costs for the project, due to the additional =sts for soil =ections. Councilmember Mahowald arrived at 8;50 p.m. Councilmember Hicks asked the Engineer to provide an opinion on the feasibility of reconstructing the street without =n=ete curb and gutter. Engineer Maurer discussed the cost differential for concrete curb and gutter and strongly en=uraged the installation, based on increased protection of the street surface, extending the life span of the roadway and assisting with drainage. It was suggested by members of the audience that Council consider obtaining a second opinion on the street design, reconstruction of only the east portion of . the street and bituminous overlay on the west portion, and bidding the project with optional concrete curb and gutter. Hicks moved, seconded by Growe, to adopt Resolution No. 92-10, ORDERING THE IMPROVEMENl' IN THE MATl'ER OF THE 1992 TILLER IANE STREET REXnNSIRUCITON IMPROVEMENI'S. Motion =ied unan:iJnously. (4-0) Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 8 TIlLER (Cont'd) Hicks moved, seconded by Growe, to adopt Resolution No. . 92-11, APPROVING THE PLllNS AND SPECIFICATIONS AND ORDERING THE ADVERrISEMENT FOR BID IN THE MATTER OF THE 1992 TIlLER lANE STREE:r RECONSI'RUCrION IMPROVEMENTS. Motion =ied unan:i1nously. (4-0) Hicks moved, seconded by Growe, to adopt Resolution No. 92-10, APPROVING THE PLllNS AND SPECIFICATIONS AND ORDERING THE ADVERI'ISEMENT FOR BIDS IN THE MATTER OF THE 1992 TILLER LI\NE STREE:r RECONSI'RUcrION IMPROVEMENTS. Motion =ied unan:i1nously. (4-0) SCHEDULE ASSMI'. Hicks moved, seconded by Growe, to schedule a Public HEARING; TILLER Hearing on the proposed assessment of the Tiller lane LI\NE IMPROVEMENT Improvements on Monday, April 27, at 7;30 p.m. Motion =ied unanimously. (4-0) Maxine Bal1r, 1234 Tiller lane, stated that Council did not listen to several residents opposed to reconstruction of the street. Acting Mayor Malone explained the Council must represent the interests of all residents and maintain the infrastructure of the city; sorneti1nes it is not an easy decision. Council1nernber Hicks explained that if residents are opposed to the street reconstruction, after costs are outlined and bids received, the council may consider spending the monies for Pavement Management on another street in the city that is in poor condition. He advised the Engineer and Public Works . SUperinten::ient have identified Tiller lane as being in extremely poor condition and recorrrrnended :i111provement of the street. council recessed for five minutes and reconvened at 9;15 p.m. Acting Mayor Mahowald conducted the remainder of the meeting. OJNSENT Malone moved, seconded by Hicks, to adopt the Consent CALENDAR Calendar as sul:xnitted and execute all necessary d=uments contained therein; a. Approve Parks & Recreation carrnnittee Appointments~ b. Approve List of Claims and Payroll. Motion =ied unan:i1nously. (4-0) CASE #92-01; Council was referred to the Plarmer's report and SITE PLIIN AMENJ:MI', Plarming COrrnnission minutes dated 2-5-92, relative to LOCATION OF TANK, the application for site Plan Amendment for location of 1260 RED FOX ROAD, a nitrogen tank at 1260 Red Fox Road, Resistance RESISTANCE TECH. Technolo;jy, Inc. Plarmer Bergly advised the COrrnnission recommended approval of the location of the tank, based and conditioned upon the recannnendations listed in the minutes. He explained the Cormnission discussed lighting and color of the tank. Bergly stated the applicant agreed to position the lighting, if necessary, as re::{Uired by the city. He noted the tank should remain a light col= to eliminate heat retention. . Council1nernber Hicks questioned if additional lighting will be required. Bergly stated no additional lighting is required at this time, however, if the applicant deems it nece~~ary, staff will review the location and type of lighting installed. Minutes of the Arden Hills Regular Colll1Cil Meeting, 2-10-92 Page 9 . CASE #92-01 (Cont'd) Hicks moved, se=nded by Malone, to approve Case #92-01, based on the fact that the tank complies to Uniform Building Code requirements, it will be inspected annually by the insurance campany and the applicant will provide a copy of the Certificate of Inspection to the city, and conditioned upon the staff review and approval of a lighting plan, if deemed necessary by the applicant. Motion carried unan:i1nously. (4-0) PUBLIC c:x:M-lENTS Dick Foster stated he wished to discuss the Keithson Pond issue. Acting Mayor Mahowald suggested discussion be held until that portion of the agenda where the item is listed. Jack Tumy, 1755 County Road F West, expressed his displeasure at the type of houses which were recently constructed a=oss from his propertYi stated his property values will decrease. CASE #92-02i Council was referred to the Planner's report and FINAL PIAT, Planning Cormnission minutes dated 2-5-92, relative to HAZElNUI' PR. #2 the application for Final Plat approval of Hazelnut Park ADDN, O'MEARA #2 addition, North Katie Lane, Barry O'Meara. Planner Bergly advised the preliminary plat was approved in 1983 i some revisions were recommended and the applicant suJ::xnitted a revised final plat for the first phase of the development within three months, as required by the application guidelines in the Zoning Code, which was also approved. . Bergly indicated the developer is interested in completing the se=nd phase of the Hazelnut Park development and has suJ::xnitted a final plat which includes those recormnendations attached to the preliminary plat approval in 1983. 'Ihe Planner stated the preliminary plat approval included a 30 fCX)t front yard setback variance for the entire sulxlivision and indicated there my be some variances required on some lots on Katie Court. Bergly advised the staff has researched the park dedication for this development and found documentation which confinns the park dedication requirements were fulfilled. 'Ihe Planner reviewed the variances required as part of the final plat approval for phase two of this development. He also discussed the possibility of extending the cul-de-sac street and eli1Dinating the need for the variances as outlined. Bergly explained the developer preferred moving the building areas further from Cleveland Avenue, for these lots, and providing deeper rear yards. He stated the Planning Cormnission agreed that the variances were appropriate. Planner Bergly explained the Fire Chief suggested a hammerhead turnaround at the end of Katie lane, to allow sufficient area to maneuver emergency vehicles. Bergly stated the Park Direct= indicated it would be preferable for the developer to dedicate the trail access easement to the city. . Acting Mayor Mahowald questioned if the variances required are based on the shape of the lots, rather than lot area. -- Minutes of the Arden Hills Regular O:luncil Meeting, 2-10-92 Page 10 CASE #92-02 (O:lnt'd) Bergly explained the variances provide a better location . for the cul-de-sac and its aligrnnent to the third phase of the development; mostly relate to depth of the south boundary of the plat. Mahowald questioned if the Planning Conm\ission included any action regarding the Park Director's recornmenclations for park dedication. Bergly noted the Commission concu=ed with the recornmenclation to dedicate the trail access to the city. O:luncilmember Hicks questioned if the developer agrees to dedicate the trail acx::ess. Barry O'Meara stated he agrees to dedicate the trail acx::ess. Hicks noted the suggestion that the developer dedicate some easement area around the pond for public use; questioned if that proposal is part of the action required at this t:iJne. Planner Bergly advised the suggestion was made prior to determining the developer had satisfied the park dedications for this site; indicated the suggestion should be noted for fubrre platting in this area. Malone l1\Oved, seconded by Growe, to approve Case #92-02, Final Plat of Hazelnut Park #2 Addition, subject to the seven terms and corrlitions outlined in the Planning cormnission minutes of 2-5-92, and with the . additional corrlition that a suitable turnaround for emergency vehicle acx::ess be provided, as approved by the Fire Chief. Motion =ied unanimously. (4-0) Barry O'Meara requested the minutes reflect that the park dedication for the entire plat has been resolved. Deputy Clerk rago noted the request and advised a copy of the minutes will be included in the case file. CASE #91-08; Planner Bergly advised all comments have been received APPROVE PAW RPI'. from the public agencies desiring to comment on the FOR CARDIAC Envirornnental Assessment Worksheet for the parking lot PACEMAKERS, INC. expansion at Cardiac Pacemakers, Inc. Bergly explained the city has resporrled to the letter from the DNR and all infonnation will be forwarded to all agencies and the Envirornnental Quality Board for their project file. He advised the fourteen conditions listed in the memorandum would be appropriate to include the O:luncil action, to substantiate that the city reviewed the letters and deemed there is no need for an Envirornnental Impact statement. Malone moved, seconded by Hicks, that Council has completed the investigation of the Envirornnental Assessment Worksheet for Case #91-08, and deemed an Envirornnental Impact statement is not warranted, based on the findings listed in the Planner's letter dated 1-23-92, and directed staff to forward the infonnation outlined in the letter to all appropriate agencies. . Motion =ied unanimously. (4-0) Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 11 . STATUS REKlRI'; Council was referred to the Undeveloped Land Report UNDEVEIDPED I1\ND prepared by Planner Bergly. Council acJmowledged receipt of the annual report. . RES. #92-12; Council was referred to the Feasibility Report dated KEI'IHSON roND January 1992 and the letter from Eh:fineers Ten:y Maurer IMPROVEMENTS and Mark Graham dated 2-6-92, relative to the proposed Keithson Area Holding Pond Improvement/ Eh:fineer Graham explained the Feasibility Report was prepared, as directed by Council, to retain the city's option to assess property owners contribJ.ting runoff to the holding pond. He reported on the bid opening for the :improvement; six bids were received, with a low bid of $28,840 presented by Ryan Contracting, Inc. Graham advised the options available for consideration at this t:iJne are to either accept the bids and award the contract or seek additional information by scheduling the appropriate public hearings. Councilmernber Malone reconunended receipt of the feasibility report and scheduling the public hearings in order to retain all options available at this t:iJne. He commented that the easements must be acquired prior to construction of the pond. The Eh:fineer noted that the est:iJnated total project cost is based on the low bid plus overhead costs, however, it does not include easement acquisition costs for . the Reiling property. Acting Mayor Mahowald requested the City Atto:rney update the status of the easement acquisition. Atto:rney Filla reported the condemnation hearing in this mtter is scheduled on 2-14-92; the prelilTlinary appraisal of damages is $17,000.00. He explained the appraiser has included additional costs for the property owner's loss of flexibility to loc:ate the pond in another area if the site. Filla requested Council grant him authorization to indicate to the Commissioners that willingness of the city to stipulate a condition which allows the owner to reconfigure or reloc:ate the pond if necessary for development of the site, provided the pond capacity remains the same. Council concurred to direct the Atto:rney to offer the above contingency at the hearing. Acting Mayor Mahowald asked for questions from the fl=r. Dick Foster, 4527 Keithson Drive, expressed concern that the proposed project does not appear to alieviate the flooding on his property. He noted the high water level elevation established for the 100 year event appears high. Foster displayed a drawing which outlined the pond area prior to development of the Keithson Addition; noted the reconfiguration of the pond, as a=arrplished in . 1987. He explained that the elevation of the pond was initially 970.2 and that was changed to 969.5 when lDt 5 was split and combined to lDts 4 and 6 in the development. .,- Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 12 KEITHSON (Cont' d) Foster advised the developer installed a dike in the . ponding area in 1990, at an elevation of 973, arrl it is recammended that the dike area be eliminated when the pond is reconfigured. Foster also noted that the elevations should be addressed; explained the o.munings property has had fill installed arrl the high water level should be lowered to an elevation of 972. Engineer Graham advised the elevation of the invert for the outlet pipe is 969 arrl 1/2; noted he has discussed the elevations with Mr. Foster arrl would be happy to review the calculations with Foster. Graham noted his discussions with RCWD regarding permit regulations; advised RCWD is reluctant to allow substantial grading of the pond. The Engineer offered to meet with Foster to discuss the plans arrl specifications and address any concerns. Acting Mayor Mahowald suggested the Engineer schedule a meeting with Foster to discuss concerns relating to the project. Mrs. Majors, 4521 Keithson Drive, questioned if the pond will be excavated to the proper elevation. Engineer Maurer asked for suggestions fram area residents regarding the proposed excavation of the pond; would they prefer the pond to be cleaned out arrl . excavated to the appropriate elevation, should the pond be landscaped or left in its natural state. Majors expressed a preference that the pond be excavated to the appropriate elevation. Mr. crimmins, 4509 Keithson Drive, requested an extension of the drain culvert to the pond, to eliminate the runoff erosion on his property. Engineer Maurer advised the staff would review the culvert arrl report at the public hearing. Malone moved, seconded by Hicks, to adopt Resolution No. 92-12, RECEIVING 'lliE FEl\SIBILITY REFORI' IN 'lliE MA'ITER OF 'lliE 1992 KEI'IHSON AREA HOlDING POND AND Sl'ORM S~ IMPROVEMENTS. Motion ca=ied unanilrously. (4-0) Malone moved, seconded by Hicks, to adopt Resolution No. 92-13, SCHEDULE A PUBLIC HEARING IN 'lliE MA'ITER OF 'lliE KEI'IHSON AREA HOlDING POND IMPROVEMENTS, on Monday, March 9, at 7;30 p.m., at city Hall. Motion ca=ied unanimously. (4-0) :1 Malone moved, seconded by Hicks, to adopt Resolution No. 92-14, APPROVING PlANS AND SPECIFICATIONS AND ACC~l'.lN'G BIDS IN 'lliE MA'ITER OF 'lliE KEI'IHSON AREA HOlDING POND IMPROVEMENT. Motion ca=ied unanimously. (4-0) . Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 13 . KEITHSON (Cont'd) Malone moved, seconded by Growe, that Attorney Filla be authorized to offer a stipulation when negotiating with for a penrenent drainage easement for Keithson pond area, that the property owner be allowed to reconfigure or relocate the existing ponding area located on his property southwest of the Keithson area, when future development occurs, provided that the pond retains the same storage capacity as the design outlined in the area storm drainage plans. Motion =ied unan:iJnously. (4-0) Engineer Maurer suggested fonnal execution of the bid contract be held, pending further modifications to the plans. RES. #92-15; Council was referred to the Park Director's memorandum 1992 PARK/TRAIL dated 2-6-92, relating to the proposed 1992 Park and. IMPROVEMENTS Trail Improvements. Park Director Buckley advised the Parks Committee recommendations as outlined in his memorand.1.ml. He suggested engineering studies be caapleted for the trail paving project and. field ll1provement projects at Perry and. Valentine Parks. Buckley reported on meetings with area residents to discuss the proposed ll1provements; five residents appeared to discuss the ll1provements. He indicated another meeting is proposed with the residents after the trail is staked for viewing. Council1nember Malone questioned the necessity of a feasibility study, since this is a park ll1provement; usually the study is required when the ll1provement is . proposed for assessment to residents. Buckley explained it is his understanding the feasibility study is requested to detennine costs prior to advertisement for bids. Engineer Maurer advised the feasibility study is the first step in the process for est:iJnating the economic feasibility of a project; if Council is comfortable with the costs presented and. the expenditure, it may be appropriate to eliminate this step and. move to the preparation of plans and. specifications. Malone questioned if the Park Director contacted the engineer to inquire if the feasibility study was necessary for this project. Maurer explained the feasibility study was not discussed, only the proposed park ll1provements . Malone recalled this same discussion regarding the necessity of a feasibility study for the 1991 park ll1provements. The Park Direct= stated he stands co=ected. Malone moved, seconded by Hicks, to authorize the engineer to prepare plans and. specifications for the 1992 Park and. Trail Improvements. Motion =ied unanimously. (4-0) . Acting Mayor Mahowald suggested the Park Director hold another meeting with residents upon caapletion of the plans and. specifications for this project. He questioned if the plans include screening along the pathway. Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 14 TRAIlS (Cont'd) Engineer Graham stated he will meet with staff to review . areas of the trail where s=eening may be appropriate. RES. #92-08; council was referred to the memorandum from the Clerk DESIGNATING SMJKE Administrator dated 2-6-92, recornmending adopting a FREE CITY OONID policy which designates city wildings and vehicles JjITX;S/VEHICLES smoke-free. The Administrator advised an all staff meeting was held to discuss the policy; all employees agreed unaniInously to irrplement the program. He noted two concerns of employees who smoke; that they be allowed to smoke at either the front or back door of the wilding and, if a new city hall is constructed, a room with proper ventilation be designated for smoking. He reconnnended adoption of the proposed resolution. Acting Mayor Mahowald questioned if smoking cessation classes for employees are being requested; is Council action necessary to authorize such classes. Berger advised the classes are not part of the recommendation at this t:ilne. Councilrnember Malone suggested the funds be made available if an employee requests to attend such classes; further reconnnended the liberal application of the funds, if two or three cessation classes are required. Hicks moved, seconded by Growe, to adopt Resolution No. 92-08, DESIGNATING ALL CITY OONID BUIIDINGS AND VEHICLES Sfl.DKE FREE EFFECI'IVE . FEBRUARY 29, 1992. Motion ca=ied unanimously. (4-0) There was discussion relating to smoking at public meetings. Atto=ey Filla advised persons smoking at public meetings may be asked to leave or put out the cigarette. RES. #92-09; Council was referred to a memorandum from the Clerk mBG RE;.JUEST, Administrator dated 2-5-92 and a letter from Northwest NORl'HWEST YOUlli Youth and Family services dated 1-24-92, relating to & FAMILY SERVICES the request from NYFS for support of the application for a Community Development Block Grant. Councilrnember Growe questioned if documentation is available which outlines where the monies from the grant will be distributed. Councilrnember Hicks indicated the monies are to be utilized for the teen youth center, health education, etc; suggested NYSB suhnit a written statement. Growe moved, seconded by Hicks, to adopt Resolution No. 92-09, IN SUPPORI' OF '!HE APPLICATION FOR A m1MONITY DEVEI.DfMENT BLOCK GRANT (mBG) BY NORl'HWEST YOUIH AND FAMILY SERVICES (NYFS), pending receipt of a written statement from Kay Andrews which outlines services to be provided under the grant. Motion ca=ied unanimously. (4-0) Council con=ed that the Clerk Administrat= may execute the appropriate . d=tmlel1t upon receipt of the written information. SIGN; ZEDS, Council was referred to a re];XJrt from the Clerk LEXINGTON AVE. Administrator dated 2-7-92 and a letter from Attorney Filla dated 1-27-92, relating information on the meeting held with Zeos representatives regarding the business sign. , Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 15 ZEDS (Cont'd) Attorney Filla explainei the city COde =ntains . des=iptions for two types of signs which may be locatei on the Zoos site; one is a "flashing" sign and the other a "changeable =py" sign. He advised that Zoos assumed the sign was changing =py, =nsistent with the city regulations. Filla indicatei the city =cluded the sign was not just a changeable =py sign, based on the frequency in which the changes =ed, it appearei to be an anilnatei or flashing sign. Filla statei the City code does not identify a pennissible interval between the =py changei Zoos has indicatei they are willing to comply with the City regulations and requestei the City define the regulations for changeable =py signs. He =unented that the city may have intendei all changeable =flY signs be regulatei under the Special Use Permit guidelines. eouncil1nernber Malone noted. the Sign Ordinance specifically states no flashing or aninatei signs are pennitteii it does allON t:iJne and temperature to be displayei on signs. He questioned the interest on the part of Zeos representatives to resolve this matter, based on the fact that six weeks has passed and the sign is not in compliance with regulations. The AttoTI1ey representing ZOOS Corporation explainei the =rnpany is interested in utilizing the sign as a changeable =py sign, as pennitted in the Sign Ordinance. He advised the definition in the sign Ordinance states, "changeable =py. . . including t:iJne and temperature", which indicates the definition was designed to include =py other than t:iJnejterrperate. He =unentei that the intent may have been to allON oosinesses the opportunity to display messages, which . change at certain t:iJne intervals. He requested Council =nsider establishing an acceptable t:iJne period at which the =py nay change. Malone disagreed with this interpretation. He indicatei it is his belief the intent of the regulation was only to allON t:iJne and temperature changes electronically, and that changeable copy signs were the manual type, rather than electronic. The AttoTI1ey representing Zoos explained the =npany has received conflicting info:rnation from the City as to interpreting the definition in the Ordinance; notei the City issuei a sign pennit for the sign. He statei Zoos representatives are interestei in resolving this natter. Acting Mayor Mahowald notei it appears both the City and Zeos understand. there is a problem and the Sign Ordinance definition nay need clarification. Council =ncu=ei to direct the Clerk Administrator to contact the League of cities to determine hON other communities regulate such signs and determine what is an acceptable t:iJne-frame for copy changes to = on this type of sign. Council1nernber Hicks notei the Ordinance was draftei by the Plarming Corrrrnission and suggestei this matter be referrei to Commission f= research and recommendation. He suggestei city staff review the Commission notes relating to the discussion when the Sign Ordinance was proposed for adoption. . Council =ncu=ei to refer this matter to the Planning Commission for review and recommendation and to direct staff to research the Commission minutes prior to adoption of the Ordinance f= info:rnation on the intent of the Ordinance. Zeos agreed that the sign will =ntinue to remain in compliance, with only t:iJnejtemperature displayed. ------------- Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 16 ZEDS (Cont'd) Counci1rnember Malone reminded Zeos representatives that . the company is operating without a retail sales license, pending resolution of the sign. He indicated this does not imply that the license will not be revoked at a later date if the sign does not remain in =npliance. REl;lUESI'; HIRE Council was referred to a memorandum from the Clerk RECDRDlliG Administrator dated 2-7-92 and the Deputy Clerk dated SECREI'ARY 2-6-92, requesting consideration to hire a recording secretary for Council meetings. The Administrator advised he has reviewed the request and recommends hire of the recording secretary to allow the Deputy Clerk sufficient time to =nplete additional duties assigned to her position. Counci1rnember Mahowald questioned if funds are available for this service. Counci1rnember Malone advised the costs would be funded in A=unt #207; Administration. Deputy Clerk Iago advised she intends to continue staffing the meetings and briefly note Council action. Iago explained she will review the draft copy of the minutes and make any co=ections necessary prior to placement on the agenda. Malone moved, seconded by Growe, to authorize the Clerk Administrator to hire Sharla Foster to serve as recording secretary for the city Council meetings, effective 2/24/92, at a rate of $120.00 per meeting. Motion . ca=ied unanimously. (4-0) UPDATE; S'IrnE AVE. Engineer Graham reported on the stowe Avenue Improvement INFORMATIONAL Mffi. infornational meeting; assessments were discussed and residents were infonned they may present a petition to the City Council at a regular meeting. He indicated no petition has been received to date and no further action is necessary at this time. REKJRr; illNDmON Council was referred to the memorand1.ll1l from the Public OF ROUND lAKE ROAD Works SUperintendent on the condition of West Round Lake Road. Winkel reported the road has been deteri=ating very quickly over the last few years and recormnended this matter receive liurnediate attention. He explained that patching efforts have been futile; the culverts are frozen and the water flows a=oss the roadway, washing away the patching installed. Engineer Maurer explained the improvement project would only be assessable on one side of the roadway. He noted this road has been included in the state Aid System. Maurer advised there has been no discussions with business owners in the area regarding suhnitting a petition for repair of the road. Counci1rnember Malone questioned if state Aid funds would be available; noted the monies were spent on Snelling Avenue. Maurer stated that is correct; options would be to bo=ow ahead on the MSA funds . or bond for the project. He advised the roadway may be a candidate for recycling. - , . Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 17 IMPRVMI' . (Cont'd) Council1nernber Mahowald argued that any repairs should . be short term in nature, since this road has been identified to be reconfigured in the Gateway Business District study. Cormcil ==ed to direct staff to review possible options for repair of the road and hold discussions with business =ners regarding the possibility of petitioning for an :improvement. SCHEDULE COUNCIL Council discussed rescheduling the 2/18/92 worksession IDRKSESSION MlG. meeting and items for the agenda. Malone moved, secorxled by GrONe, to schedule a Council Worksession meeting on Monday, March 9, 1992, at 6;00 p.m., to consider Deparbnent Head Goals/ Objectives and continued Item 7.0, Approval of Salary I:n=ease - City Accountant. Motion carried unanimously. (4-0) Malone moved, secorxled by Growe, to cancel the Worksession scheduled on February 18, 1992, at 4;30 p.m. Motion carried unanimously. (4-0) COUNCIL <XlMMENTS NEWSLEITER REmRl' 'Ihe Clerk Administrator reported on meetings with Grant Pound regarding the design and content of the City Newsletter. Berger suggested Council review the materials provided this evening and make a recormnendation to staff on their preference for the design. . After discussion, it was determined that Council1nernber GrONe would work with staff on the design and content of the newsletter. VOLUNTEERS OF Council1nernber Hicks questioned if co=esporxlence was AMERICA received from the Volunteers of AInerica organization outlining their activities in the cormnunity. Berger explained he has received infomation from this organization and will forward same to Council in the next newsletter. REQUEST OONATION; Council1nernber Hicks advised the Parks Committee has PARKS OJMMI'ITEE requested authorization to "lobby" for funds donation from charitable gambling operations. Council con=ed that the Parks Committee may =tact the appropriate representatives from organizations operating within the city to request funds. NORm SNELLING Council1nernber Malone questioned if staff has recent! y AVENUE inspected North Snelling Avenue; appears to be "sagging". north of the McClung property. Public Works SUperintendent Winkel advised he will inspect the street. Ul'ILITY Council1nernber Malone questioned if the utility Rate RATE Sl'UDy Study will be completed soon; preferred the study be . su!:lnitted for Council review on March 9 - , . Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 18 STUDY (Cont'd) Council discussed methods of inplernenting a proposed rate . increase, possibly over two quarterly billing periods. The Clerk Administrator advised he established an April 1 deadline for the city Ac=untant. He agreed to inform staff the study and recommendation must be suJ:rnitted for council review at the March 9 meeting. SCHEDULE JOINT Acting Mayor Mahowald asked if the Clerk Administrator MTG. i SHOREVIEW has scheduled a joint meeting with city Officials frcnn Shoreview. Berger advised he has not schedule the meeting to date. Mahowald requested the Clerk contact the Shoreview city Manager to establish a few tentative dates for the meeting and report to council. ADJOURN Growe moved, seconded by Hicks, that the meeting be adjourned at 11:05 p.m. Motion carried unanimously. (4-0) ThomasR.Sather Gary R. Berger Mayor Clerk Administrator . NarICE OF MEEI'INGS The next regular Council meeting will be held on Monday, February 24, 1992, at 7:30 p.m., at city Hall. . - . NOTE TO ARDEN HILLS STAFF & COUNCIL: Attached are the first set up minutes I have prepared for your Council. Because the word processing program I use is not the same as the system Cathy Iago has used in the past, the two of us sat down and came up with a format to try for this first set. should you have any suggestions for changes to the format, please let me know and I would be glad to work out something acceptable to you; my aim is to provide high quality work to your satisfaction. Thank you for the opportunity to provide service to your Council! Shar Foster . . ... . MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING February 24, 1992 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Sather called to order the regular City Counci 1 meeting at 7:30 p.m. Present: Mayor Thomas Sather; Councilmembers JoAnn Growe, Thomas Mahowald, Paul Malone. Absent: Dale Hicks. Also present were: Public Works Superintendent, Dan Winkel; Clerk Administrator, Gary Berger; Deputy Clerk, Catherine Iago; Recording Secretary, Shar Foster. AGENDA ADOPTION MOTION: Malone moved, seconded by Hicks, to adopt the February 24, 1992 agenda as presented. Motion carried unanimously (4-0). APPROVAL OF COUNCIL MINUTES MOTION: Mahowald moved, seconded by Malone, to approve the . minutes of the January 13, 1992 Regular Council Meeting as prepared. Motion carried unanimously (4-0) . CONSENT CALENDAR MOTION: Malone moved, seconded by Growe, to approve the Consent Calendar and authorize execution of all necessary documents contained therein. Motion carried unanimously (4-0). a. Approve Purchase of Dictation Equipment b. Approve List of Claims/Payroll PUBLIC COMMENTS There were no public comments. UNFINISHED AND NEW BUSINESS A. SCHEDULE WORKSESSION MEETING FOR DISCUSSION OF MEDIAN CLOSING OF TRUNK HIGHWAY 51 - SNELLING AVENUE Council considered an appropriate meeting time to discuss the issue of the median closing of Trunk Highway 51 - Snelling Avenue. Staff recommended a meeting at 4:30 p.m. on March 23, 1992; Clerk Administrator Berger added that a MnDOT engineering representative . has been invited to attend the meeting. Councilmember Growe suggested holding the meeting at 7:00 p.m or 7:30 p.m. to make the time most convenient for residents who have shown interest in the issue. ., Arden Hills Council 2 February 24, 1992 . Mayor sather recommended that the meeting be informal and primarily for informational purposes, but conducted similar to a public hearing inviting public input. Councilmember Mahowald agreed that a less formal meeting may be the most positive way to handle this issue. Councilmember Malone commented that Council should discuss with MnDOT what the "trade off" is in cl osing the median, i. e. I fewer accidents but worse traffic flow. Councilmember Growe added that the accident rate of other nearby intersections may need to be studied to determine if closing the median simply moves the safety problem to other locations. Mayor sather suggested that traffic counts in the area also be reviewed. MOTION: Malone moved, seconded by Growe, to hold a worksession meeting for discussion of the median cl osing of Trunk Highway 51 - Snelling Avenue, at 7:30 p.m. on March 23, 1992. Motion carried unanimously (4-0) . B. ORDERING PLANS AND SPECIFICATIONS FOR 1992 PARK AND TRAIL IMPROVEMENTS Council reviewed proposed Resolution 92-15, which directed the . City's engineering consultant, Maier Stewart and Associates, to prepare plans and specifications for 1992 improvements to the following parks and trails: Cummings/Floral Trail Paving, Perry Park Regrading #3 and # 4 , and Valentine Drainage. Councilmember Malone questioned whether the Council had taken action on this matter at an earlier Council meeting; consensus was that although Council had discussed this issue earlier it was not officially adopted. MOTION: Mahowald moved, seconded by Malone, to adopt Resolution 92-15 Ordering Plans and Specifications for 1992 Park/ Trail Improvements. Motion carried unanimously (4-0) . C. DISCUSS SCHEDULING DATE FOR ARCHITECT INTERVIEWS - NEW CITY HALL Council reviewed and briefly discussed the proposals of the five finalists for the position of architectural consultant to deal with the new City Hall and Public Works/Parks and Recreation facilities being considered for the City. Clerk Administrator Berger provided Council with a list of suggested questions which Council may utilize during interviews. Mayor Sather suggested that perhaps the interviewing process be . handled in round table fashion giving the candidates a few minutes to represent themselves; he recommended if Council was unable to make a final decision after the initial interviews, the candidates could be narrowed to two and a second interview scheduled. - . Arden Hills Council 3 February 24, 1992 Council concurred to eliminate one of the five finalists. The four remaining finalists to be interviewed were: BWBR; Lindberg Pierce; BRW Architects; Bonestroo, Rosene et al. Councilmember Mahowald asked that staff summarize as much background information on the City Hall study as possible and forward same to Council before the first regular Council meeting in March in order to give Council time to prepare for the interviewing process. MOTION: Malone moved, seconded by Growe, to set a date of March 23, 1992 at 4:30 p.m. to interview the four finalist architectural firms at 1/2 hour intervals. Motion carried unanimously (4-0). COUNCIL COMMENTS TONY SCHMIDT PARK Counci lmember Mahowal d advised that he recentl y received a call from the Arden Hills Sportsman's Club; the club has indicated that they would provide the labor needed to install playground equipment . at Ramsey County's Tony Schmidt park if funding were available for materials. He suggested the Sportsman's Club seek a funding commitment from st. Paul Turners charitable gambling operation. FOR-PROFIT ENTERPRISES ON GOVERNMENT PROPERTY Councilmember Mahowald stated that it has come to his attention that AlliantTech Systems, a for-profit enterprise, exists on the arsenal property and thus is escaping taxation. He expressed concern regarding this situation. It was mentioned that AlliantTech may not be the only such situation in the City and that although there is not the normal taxation process imposed, there may be some other requirements which AlliantTech must meet in order to exist on government property. DISCUSSION OF TIF - THE COTTAGES DEVELOPMENT Councilmember Malone expressed concern with regard to the possibility of using tax increment financing (TIF) monies for the Cottages development project. He suggested discussion of this proposal in more detail to determine whether the project should be considered under TIF. He noted the developer is seeking guidance prior to submitting formal application. SEH STATEMENTS . Councilmember Malone referred to statements (totaling approximately $6,000) recentl y received from SEH Engineers for the cl evel and Avenue Lift Station project. He commented that if the work was - . Arden Hills Council 4 February 24, 1992 done by SEH, the City should probably pay the bills, but questioned the charges/rates ref! ected on the bill. The Administrator explained that staff reviewed the bills and they do not appear to reconcil e wi th the work compl eted. Council expressed concern that receipt of the statements was delayed quite some time after completion of the work. Mayor Sather suggested that SEH be requested to reconstruct the statements prior to further consideration of payment in order to substantiate the charges and reconcile the statements with the project, to the satisfaction of staff . OAK GROVE SUPERFUND Councilmember Malone reiterated his position that the possible costs to cities for the Oak Grove clean up are extremely high; and asked for the latest update on negotiations regarding the oak Grove situation. Clerk Administrator Berger advised that offers have been made to the EPA by Arden Hills and other cities for de minimus settlement of the issue and that the initial response appears to be favorable to the City. He added that Arden Hills and other cities may consider lobbying legislature regarding the Oak Grove issue . given the evidence in favor of the cities. NORTH RIDGE APARTMENTS Mayor Sather reported he was contacted by chuck Cook, Continental Development Co., that Cook indicated he had spoken to HUD and there appears to be a possibility that the project could be done without TIF. Cook asked if Council may consider the rezoning of the property and approval of the project if TIF financing is not used. Council concurred that the project was acceptable without the TIF financing and suggested Cook resubmit an application. JOINT MEETING WITH SHOREVIEW Clerk Administrator Berger advised that Shoreview City Council requested a joint meeting with Arden Hills on 3/17/92 at 7:30 p.m. Council agreed that 3/17/92 would be an appropriate date, however, requested the time be moved to 5:30 P.M. Berger was directed to work out the time with Shoreview and report back to Council. PUBLIC WORKS UPDATE Public Works Superintendent Winkel reported that employee Fred Reed fell at his home recently, had to be hospitalized, and is now experiencing some serious complications. Winkel added that he would keep Council updated as to Reed's progress, but the Ci ty may . need to address staffing shortages until Reed can return to work. Winkel invited Council to view the recently repainted City vehicle; he added that he is satisfied with the results of the repainting. ~ . Arden Hills Council 5 February 24, 1992 WATER LOSS STUDY STATUS REPORT Winkel advised that recent study results indicate water loss in the City's water system is .10.3%, down from 24% last year, and although 10-12% is an acceptable standard for a system of this size, the staff is still attempting to resolve the problem. ADJOURN MOTION: Malone moved, seconded by Growe, to adjourn the meeting at 8:20 p.m. Motion carried unanimously (4-0). Thomas R. Sather, Mayor Gary Berger, Cl erk Administrator NOTICE OF MEETINGS: The next regular Council meeting will be held March 9, 1992 at 7:30 . p.m. at City Hall. TENTATIVE joint meeting with the City of Shoreview on March 17, 1992 . (The time of 5:30 p.m. has been suggested. Definite date/time to follow.) There will be a meeting held on March 23, 1992 at 4:30 p.m. at City Hall to interview architectural firm candidates, followed by a meeting at 7:30 p.m. to discuss median closing T.H. 51 - Snelling Avenue. . COUNCIL MINUT PAGE SUBJECT: . - 1lt,........D..ISCU.S..S.ION:. ....... .'.. .... . . ~. j).,~ ~ _1/ 7 . ~ .' V c ~ ~~ _~ .! . '.. '(, IJ . ~ .... '. ~'I<J~tO:l; 0 lH-.- -;- ''-6- - r??J ~ >1tMAA'<. cl4..., - - ".-- Moved: (w\'YOR SATHER) COUNC LMBR: (:CMA~ (GROWE), ( ~ Seconde9,: .(W;YOR SA:rHER) COUNCILMBR: (MALONE) THAT COUNCIL: ..... AYES: 3 . _u NAYS: Q Hicks '. Malone Sather Hicks ' Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: (_ _) . Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. SupeLint~ndent Planner Dep. Clk e? . .~~.~~~~ ~ -,-- 1)1N -~j{ ~ ~.. ~ U ( i?Alf &- ---- (i)~ - - d{' ~ rl ~ . ; , (~ {)Jd f!J ' Lh " . - .. ~ ~~fo rr~Jv(lJl%l9- U · iiw.xp JJJt ~ - - . ~~- ~ ~ ,&;;A ~.~ ~~-r ~u~ &'. .~. ~~_ 1 J ' 7h;J~;i: ;;;Zj;J;;;i{l;;~r---~//- . -- - : oj - ~ ~~ - i& (I - rA;w;A - (J) ~lJi&~/~ ~ - rd ~- }Pit~~-~~~- _____-- .._1~u tn.- t/57)'/ j{j!l;~ -- ~ ";::- ~.-/i / /VvI~.," +-. . ~~.;.f'- p;iI)' u ".-- V I.r(j-=: ~~~..;~,.~- ~ &tr ~ ~ 6, -J/r!, ~ ~--. . 11.,. ~ "'~, ~ ~,'. .":c/;ai,i,",~, ,;t-""'" j~,,'/ ",.,.,L- c ~ fJ_ .. _-!- ..' .' -:.i?->> - . pr."tVIV'VTr ~ ~ ,v<~VC- ./''' '" ~." - , ,_.._,-~-_/.. !/./A/t/ / 7<<1 b . - 0- / .' -~ ~~. ,~/ " ,~ +-, ..,. ~ '" 0 '. r. ~,fl ~" 'tAfuJ o')p<-U ~ U.. _~~~ / jJVr-u'-'" U Pf'(: Q n :;In. -, II ~.-' ........ rlj/~.A;' "'" (U / 111, tJ-v- M fL fJfW7-/~ V U """\ l ~ ~ O"fiv ~-- ~~~.. . -.... ~ x.../ - A V V 4_,___ ,/'11./~ - --- COUNCIL MINUTES DATE PAGE SUBJECT: DISCUSSION: . . .:0.;.:. .. Moved: ,(W\.YOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Seconde(l: (l!iAYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hicks' Malone Sather Hicks' Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ). Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supel'itit'1lldent Planner Dep. Clk ---- j:IJ;;-~o ~ fIR- ~ - ~ ~ -~;/ /{/\ Gi ~--'-"---- fle!JJO j ( /- ~ - ,- - - ro qiJb; -/ ~ ~7z/~T6 ~- (lJ ~ . ~ .;- 401 1'-- ... .~~ ~~~.~-~.~- 1;d.., - ~_"~ ~cy C~~(O 0 ~~ Q~~L ---' ~VJ1<l~~cwL:Q~- . J ~ ~: . .'vt~b~J,~ey hr~~".' -~r;;!dio - I If>O ~ b L.-. ~.t.) JJ:-~ ",wr I~ , ~ a-'4~.'.~ L \" . . c;;tv". ... 'C,..-. ,~ . c u . ' ~' / ',~ ,,(: . nff:. ~ " , _ -Jl"(. ,;'/;R>4><fl(F~j;W ~~ ~ . / - tt>IlD .t)fS J~i1f/'D1Y'yt4.<.Sl.. ----- COUNCIL MINUTES DATE PAGE SUBJECT: DISCUSSION: . . , .. Moved: {W\.YOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Secondeli: ,(MAYOR SATHER) COUNCILMBR: (HICKS) , (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hicks' Malone Sather Hicks Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ). Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Superb'> t~l1dent Planner Dep. Clk k.~ C(S-07 ~)- - @) r;aafe Q~~ ckl. ~._~ ~ ~'t 0>w -'-~ ~ jiI2~'1H- ~ ~~ -, r T::t4 -~J4 jj);in~~ - ~/~ I] r~ ~,,' /- r~ ~' -.~. ~ ~ ." . v r-- -- . r ~ ~.~ck ~ ~-- .------' ..'.. ",' -' --.. - ,-~,v ~ .' ~ A' /- - c4f~~:t~ -- . , ~~~*.A q, . . ~"'6 ,-;j! " " ~7 ~1M__ of; ~ 9-- ~ ~ ------. ,', '-I.' , U ) ySqD - / ~rd/~ t' ,/i ! . -, rvvY\.L.O~L,-i I' ~ "."JG' 1~L0V,(VlA-& fJY\.-., f'\ ~ ()4l.XIvJ 11J '{i . \j/~ '~ d~ 1(:07 ~~~ - COUNCIL MINUTES DATE PAGE SUBJECT: DISCUSSION: . . " Moved: .c/M.YOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Seconded,: (lMYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hicks " Malone Sather !licks Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ). Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk!Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supe:ririt'lJ;ldent Planner Dep. Clk '~ --;1-- f', " r -'" ----....---------- -~--~.,' ,~' i~~~J4t ~/ (1' ....~ 4 - ~~fo~~ / .;A ~ /vVOV/~ ~~ ~~-- /. . . ~~-._- ..../ ~_._.. ~ ,,' lWo/ ru (p-!. t.-... ~ -- ~ .~ \~~ J>L - ~ _~: - 'fD d-~CIL 7 - /), ~/ i}v ~. c.-/ ~..~ . ' J" ~. 'y1( ~~ ~ - /v~-- I / I ) - -.-- COUNCIL MINUTES DATE PAGE~ SUBJECT: ~ ,~SspSSION: 0 j~ ~ 1~ --' cJJ ,~ /UA-f '-/if/ 'i< " ,,' '. ';1 itf.-G. , , V \.-'::;:.,-... ""- Iv' I \- .of /I ~l '!Iv " fEfJJ[) "^(f0 aM~~ - ~ Qi~ ~.. ft ';tvliv -- ./.} At/ (MA4--UR~ d~ /~- /v/ . ') \.,.) , (Jb- 0;f4/Lr ~ ~~ Q 'ft I r( h /. f/" '7 f1Q.1A....c / ~~ - ,( /!rt...-:i) (:;;, ../v~ cc.~,;t. '-( . ,') ~ .., 1- t::. ~j e~~J0~~"~ <'I..&- , ,bb -'J1(M~ \) 'If" Moved: (W\.YORSATHER) C6UNCILMBR: (HICKS) (MALONE) (GROWE) {MAHOWALD) Seconded,: (MAYOR SATHER) COUNCILMBR: (HICKS') (MALONE) (GRpWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hicks, Malone Sather Hicks' Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: (- -) . Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Superint~~dent Planner Dep. Clk COUNCIL MINUTES DATE PAGE SUBJECT: DISCUSSION: . -- ~- {[j/f / If) k f/ ('~/ W ' - . -, ,J",.:.;. ,. --- Moved: ,(W\.YOR SATHER) COUNCILMBR: (MALONE) (GROWE) (MAHOWALD) Seconded,: ,(MAYOR SATHER) COUNCILMBR: <OfAi0NE35 ' (GROWE) (MAHOWALD) THAT COUNC ~~"'f VOTE: AYES: NAYS: Hicks, Malone Sather Hicks' Malone Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer E~gine~~ Parks Director Pub. Wks. Superint~!ldent Planner Dep. Clk . - -it/iI.;lrllll 00""'"00 "G'''''' Maier Stewart & Associates Inc. MEMO TO: HONORABLE MAYOR & CITY COUNCIL FROM: MARK GRAHAM RE: KEITHSON AREA POND IMPROVEMENTS DATE: MARCH 5, 1992 FILE NO: 520-029-20 The pUblic hearing for the Keithson Area Pond Improvements is scheduled for the March 9, 1992 City Council meeting. Following discussion at the February lO, 1992 City Council meeting, we met with residents along Keithson Drive who have properties directly affected by construction. This meeting was arranged so that both the residents and City staff would have a clear understanding of the work to be . accomplished. The homeowners raised issues previously not discussed, such as reconfiguring the pond outlet to save t~ees and the storm sewer outlet pipe from Keithson Drive. We have also met with City Attorney Jerry Filla, City Planner John Bergley, and Mr. Blake Davis to discuss easement acquisition modifications from Mr. George Reiling's property. These modifications include reducing the size of the easement and constructing the project to avoid impacts on future lots that may be developed. Based on discussions with the above listed people, the scope of work for this project must be expanded to include additional grading of the pond and modification of the plans. While the additional work is not major and does not significantly change the scope of the project, City Attorney Filla has indicated that rebidding of the project is warranted since work is being altered from the present plans. We therefore recommend that the City Council reject all previous bids received on February 6, 1992, and authorize modification of the existing plans and advertisement for bids for the project. We will be in attendance at the March 9, 1992 City Council meeting to further discuss this matter. MJG/ ks . 1959 SLOAN PLACE, S1: PAUL, MINNEsarA S5117 612,774-6021 9800 SHELARO PARKWAY, MINNEAPOLIS, MINNESOTA 55441 612-546-0432 Equal Opportunity Employer COUNCIL MINUTES () ,. r1 ' ~ DATE PAGE SUBJECT: ~ ~ 0....",., ,A...! DISCUSSION: tJ I ,('1../ / / . . -. .,.... ,. -- Moved: ,(/AA.YOR SATHER) COUNCILMBR: (HICKS) (GROWE) Seconded: (l'1AYOR SATHER) COUNCILMBR: (HICKS) (GROWE) THAT COUNCIL: ..... VOTE: AYES: NAYS: Hicks" Malone Sather Hicks Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supel'int~l1dent Planner Dep. Clk ,'i . . CITY OF ARDEN HILLS MEMJRl\NOOM DATE : March 5, 1992 TO: Mayor and City council _ R. _. CUy MWdst=~ FRCM: Catherine J. Iago, Deputy Clerk SUB.J:EX:T : Appointment of Election Judges for 1\pril 7 Presidential Primary Attached is a list of Election Judges that I am reconunending for appointment to serve for the 1992 Presidential Primary. ACTION REDUIRED: If Council con=s, Council may =nsider to pass a motion to appoint Election Judges shown on the attached list. GJI/ts . Attachment M92-83 . , LIST OF ELECTION JUDGES Mary Ranallo Elaine Richter Eloise Nordquist 1355 CUmmings lane 3552 Glenarden Road 1171 Tiller lane .en Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Margaret Vierath Joan Britt Mary Lynch 1169 Benton Way 1429 Arden Oaks Court 3220 North Hamline Avenue Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Clifford Duell Marilyn Kachel Phyliss Westlund 4359 Arden View Court 1479 Arden Place 3211 Sandeen Road Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Melve williams Carol Ambli Tcnn Lynch 3355 Lake Johanna Blvd 1916 Glenpaul Avenue 3220 No Hamline Avenue Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Yvonne Opsahl Marcella Sexton Marcella IDngnecker 3471 siems Court 3300 Lake Johanna Blvd 1869 Grant Road Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 . Lydia Seiber Margaret stroditz IDis Geske 3200 Shorewood Drive 3120 Lake Johanna Blvd 1886 Glenpaul .(\.venue Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Muriel Todd-Gerster Kathleen Brown Beverly Howard 3762 Brighton Way 1391 Arden view Drive 1423 Arden view Drive Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Kathy Hagkull Nancy Devoy Evelyn Lawyer 1289 Karth Lake Circle 4414 Arden view Court 4547 Keithson Drive Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Patty Green Gl=ia Kuelm Bette Ripke 1503 Colleen Avenue 3581 Ridgewood Road 1388 Arden view Drive Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 .ene ott Marjorie Grubb Charlotte McNiesh 1394 Arden view Drive 1431 Arden View Drive 3447 siems Court Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 PAGE 2 LIST OF ELECTION JUDGES D:lrothy Ze1nn Eln= Peterson Henry Yates 4028 Fairview Avenue 1876 Grant Road 4042 Fairview Avenue North r Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Robert Devoy Andy Holewa Kathryn Anderson 4414 Arden view Court 4480 Pleasant Drive 3988 Glenview Avenue Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Carole Mitchell Kathleen Smith Carol Dage 3568 siems Court 4109 Valentine Crest Road 1150 Pleasant Circle Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 SUZanne Karnitz Elaine Anunson Marie Miller 1928 Glenpaul Avenue 1780 Glenview Avenue 4485 No Snelling Ave Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 . . . , . CITY OF ARDEN HILLS MEHEANOOM mTE: March 6, 1992 TO: Mayor and City council FRCM: John T. Buckley, Parks Director/City Forester)~ SUBJECT : 1992 Shade Tree Program The drought summers of 1988, 1989, and 1990, caused a great deal of stress to sick and healthy trees. The welccnned rains did provide some relief for the urban forest in 1991. Diseased Trees Removed: 1989 Oaks - 164 Elms - 90 Total: 254 Trees 1990 Oaks - 134 Elms - 52 Total: 186 Trees 1991 Oaks - 129 Elms - 44 Total: 173 Trees Pavment to city Tree Contractor: . 1989 Public Prop.-$ 1,775.00 Private Prop.-$22,094.50 Total: $23,869.50 1990 Public Prop.-$ 449.00 Private Prop.-$ 5,790.75 Total: $ 6,239.75 1991 Public Prop.-$ 2,946.25 Private Prop.-$ 9,577.25 Total: $12,523.50 1992 Shade Tree Pr=am: For 1992, $16,029.00 is budgeted to finance the Shade Tree Program. Tree Inspector, Dave Winkel, is scheduled to divide his time between park maintenance and the diseased tree program. During May and June, his major responsibility will be park maintenance; however, one-half day per week will be allocated to tree inspections and response to citizens' requests. During July, August, and September, his time will be directed to the tree program. During these months, he will a=rplish the following: Conduct a City-wide inspection to identify and mark diseased trees for removal Issue work orders to the tree contractor and supervise tree removal . Inspect all work sites before issuing payment I recanunend that the 1992 Tree and sturrp Removal contract be the same form as used in 1991. . 1. The contractor's performance and payment bond is determined by the total payment made to the contractor the previous year. The 1991 payment for private property tree removal was $9,577. I recanunend the 1992 bond be set at $9,000. "" . , . 1992 Shade Tree Program Page TWo 2. Bid quotations stating removal cost per diameter inch will be requested. Extra charges for tight working areas were eliminated in 1987 and we will =ntinue this policy. This policy greatly sinplifies calculating the =st of tree removal for property owners. 3. This tree =ntract will be extended through January and February or 1993. Hith Council approval, the Tree Contract will be advertised in the New Brighton Bulletin on March 25 and April 1. Bid specifications will also be mailed to 1991 bidders. The bid opening will be scheduled for Wednesday, April 8 at 2:00 p.m. with council review and approval on April 13. !.CrrON REQUIRED: Tf Council =ncurs with the above, they should pass a motion, under Consent, approving the 1992 Diseased Tree Reroc>val Contract and authorizing advertisement for bids as indicated above. ~'I'B/ts N92-84 . . . , - . M ~ ---...-I ...~/- ...... - 21 0 't en en 0 <:i</bla t') r- r- ()) 01 ~ I en 't OJ en $'.!t'" iEJ r- L() CD ()) ~ OJ OJ 0 en r- W > (J] . 0 2: ..J > w '-..... 't t'- (/) W t'- OJ Ci: en <{ ~ r- 0 (f) W W ~ 0J lO OJ OJ f- en r- 0 W (f) <( r- If) W t'- OJ en (f) r- - 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OJ lO 't 0J 0 OJ to 't 0J 0 OJ to 't 0J 0J 0J 0J 0J 0J r- r- r- r- r- . " . , . ,-. . ..-- 0 en f'. en Lf.i' en * ..-- 0 f'. en ~ OJ n en N ..-- er:: * 0 f- U <( 0 OJ N er:: II) OJ en f- en ..-- * Z 0 U . 0 ..-- f'. OJ (i) OJ f- en II) ..-- * 0 - <( 0.- ..-- (i) >- 0 (i) OJ W f'. en ..-- Z * 0 ::2 N II) f'. N OJ . en ~ ..-- (i) 'I" N 0 0) (i) 'I" N 0 0) (i) 'I" N 0 N N N N ..-- ..-- ..-- ..-- ..-- . (SpUDSnOL.j.l.) COUNCIL MINUTES DATE PAGE SUBJECT: DISCUSSION: , \{., l/ i / , /' ..- -- ~ --------.- . ~ .. Moved: (W\.YOR SATHER) (GROWE) ; ~OWALD)-Y Seconded: ,(l'iAYOR SATHER) (GROWE) (MAHOWALD) , THAT COUNCIL: ~ VOTE: AYES: liicks, Malone Sather Malone Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supel'int~ndent Planner Dep. Clk COUNCIL MINUTES c?~L {/)~ DATE PAGE SUBJECT: DISCUSSION: , ". - t::.../ T / fL(t ,---- - . - . 1Wf~ l< tk ~ /.1) 0 -, * ~ ., ~" ,- .. Moved :(W\.y~" SATH,tR) COUNCILMBR: (HICKS) Seconded: ,(!'iAy SATHER) COUNCILMBR: (HICKS) THAT COUNCIL: . AB~ Mahowald ! ALSO PRES~ Clk/Administrator 7 ~t~ey Treasu;er Engineer ) 0- ) I ,/ parks/Dr~ '7~~uP!!'5~nner Dep. Clk ..- " ~ -- ,~ G' . /0 'ij ~ - """",'""''' ff1f - ... ~ O":~, SUBJECT. ~ g~~, _ : : DISCUSSION: ~ ' <<< """, "...- ~ =-~ C<<U - &--- ~ ~ - Moved: {W\.YOR SATHER) COUNCILMBR: ~LONE0 (GROWE) (MAHOWALD) Seconde<i: COUNCILMBR: , (MALONE) . ,(GROWE) (mil" (l, K..b:) THAT COUNCI ~~, __,__,' AYES: NAYS: () Hicks', Malone Sather Hicks' Malone Sather Growe Mahowald Growe Mahowald ..-. ABSTAIN: TOTAL: (_ _) ~ Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: elk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Superint~ndent Planner Dep. Clk COUNCIL MINUT"S,? -'- ~~ '~~4 SUBJECT: ~~! ~ 9-~ ~ ~ DISCUSSION: . -' 'J~ h.i ~Y-S-~ - N ~ I IP~gpb /' . ;;~ ~.~-~ - ~ -, - ~ J- . Moved: JW\.YOR SATHER) COUNCILMBR: ((~~;W (MALONE) ~ ,/ Seconde<i: (MAYOR SA'!:HER) COUNCILMBR: (HICKS) (MALONE) THAT COUNCIL: AYES: NAYS: liicks Malone Sather Hicks, Growe Mahowald Growe , .... ABSTAIN: TOTAL: ... Malone Sather Growe Mahptz: , ays Abs. -'J, , -'"'7;a ~ j ALSO PRESENT: Clk/Adrninist~Attorne Tr~ rer eer, ~rkS Director c.;'.1 . . pel'int'1l1dep.t P!f'nner '~ CI~-I' (..) ( -~ AA"':~~jV9Jtd./9fl1c ~;>" , ~~ 0/3..1 ~6 [" 0/ Y'i;L - ~~~i--- '" I',,--"'l , ' .. fI .-'",,' ' ,,./' - ,'_ ;;p!, 'tTVl.;U ." / L/.,.... f'~.~. ,~c::::::br,/J -,7" \... -4~,-, " ~,,, /" ' ~ (/ - ~ ~,/' . ~ r ~ > ~::/~~ ~! .v.-'.kr-) ~ ~ /'___" , I.) .---iL ) .---- - -, ,. l/;;J! . __-r"-'/'. ~) ." ~ / I 1/ !/ rJ , .' . ' . ! I ~_ \ I, ' .. " ,"/ ),! ' ' ! " " 1 i ," I' ,-,MlR_/ r---f_/~Vf,,~i " !~,' / ,~/1 ,/ ,~ \.... 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I . /J rr-I., , Uj ,g6/J7 1J;d)'~ (.-- ,,- . ~ V ~ : . _. @fV~-~- . ir~~ . ,".~-- -@ .. , ,~/fhJ,~ - 1 ~ .&tl.- n=tM ~ ~ 'h.d ' 1(/ ,,' - 'YiPi 'iYpY; ~7 !Y*~ ~. r:r ~r6~- ~-{k/l~ -~ cd p~'-~~ -_.- }~--.~'-_._~~ , ~ ..........~'"~----) ~7 /~~ ,U\ I ' " - 1 -- %L;--/ -.--.-- / -- f. L/ i · ~ ~- ~~/~+o,~ ~7L~~ = ~-0)~1r'1- ,~ h~ - (crvuJ J ----------..r ------ PAGE~ COUNe IL MINUTES DATE SUBJECT: DISCUSSION: . 17 t1J~ ~~,~~.~.~ ~. ,JU-~; L;;;~ .!"iWL-c<5"~.. ~ d (;f" a' 'a I fV:A.L-/J fIJ~- /Vl f l' - ~?V, -- '-;'7) ." .x;.. , -~rt . f ' ~ i5't'6- l,y,;~ S i(r, / 1 ;J~,- -" Ilk , ( ( 6~,1L- ..' ,--' it 9J 'W"L ' ,.... .," '\., . ;, . ( { -..-" ..>--,,_.- '-".'---.-.-. "n _,,___ . ~-~......- ri:t /1/ ;f: 1- -.. ,::frJ (N?J1J}~-,W& . " ,..<:.-e(/ r..... -.' ... . -- " I, \ ! U i Movkd: JW\.YOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Seconded: (l<:lAYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: liicks. Malone Sa ther Hicks Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) ... Malone Sather Growe Mahowald Ayes Nays Abs. .. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Superint~~dent Planner Dep. Clk , ~ a , N a a, \D 111 . ! ~ : N ll1 . , , ... . " . , . . l,j.l ... . . OIl I =. 0'0 0 .., G\ ,. ~ II'! .. 0\ I U . . " I'" N 111 . :!. .. :: . ' . 1'" , . . a:I I Ql 10 a . 01 I tl>.., ll1 0\, lo-I. . .... '1IlI Non. ',j.I ... , , . , . . l.c:: '*, . ... ,.... ,......, a . ~ .... Cl , N ll1 . CD N CI'I ,~. .. . . .... loaM on . 0\ N , M M . . . IIlI ".. ... '* \D 41 N a . t'- N' co .., 0\ '"'.... In . t'- ..... <!l 00 0'1 tJ. . . . ... c: N.... . aN'" N .... ... .... .... .... 'tl .. :. ~ .... . .. ... ... In G.... 00 l"'J.... t'-.... <!l III g: ~ ~ ~. . .... c:: '": a'I' CD O!) ..04 ON ll1' . .NNOo...CI'I.... ..... ... ....... ....... ... . . 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" u....."'" < 0 . . ~ ., - .~ 8.i '" "'"' "...... ., > 1II'Clr::'ClO 0 . ., ~ . . '" c e>.... 0 Cl 0.... ., . ~ ~ .... ~ 0. C 0 'tl ... l::::I Gl . 0 . . u . ~.... ~.... ""' J .;t j a = .j.J O.j.J ... 0 < > U~ Ii ). ~ ~;: 'i ~ , , , 0 ::... s..... , . . . ~' ., U III C . Gl I:: , " tl j.J j.J ~ ., , . . .~ . tII > 'tl III tII-nlll tl " . " . . ,.c.c .c . ts~!~~.! .c'tl.cc III .c 0 :::l ... .... . Z'fij.J ~ u (.010........ a.,j.J.......Ill..... N . 0 : '" .. : ~ z E , U ~ ~ DI: : ~ ~ ..~ 0 a ~~ , 8:~~ ~ 0 ~ ~ 00 , , . CITY OF ARDEN HILI8 ~ DATE: March 6, 1992 'IO: Mayor and city Council Finance ccmni.ttee FRDf: utilities Sl1'tvY-om1ittee if ~: p...., ...'''''1dations Increasing Water and Sewer Rates RecarIlIendations - 1. Increase water rates $.44/1000 gallons beginning April 1, 1992 (This is a 35 percent increase). 2. Increase sewer rates $.84/1000 gallons begirming April 1, 1992 (This is a 50 percent increase). 3. Increases should be put into effect in a Illlllp sum rather than a 2- step process. . 4. Continue senior/disabled discount. 5. During 1992, have the Finance Carrnnittee review the cash requirements and suggest appropriate cash balance levels to the Council. 6. Finance Ccnnmittee should review water and sewer rates annually and make recommendations which will allow for a January 1 inplementation if a rate increase is needed. 7. The Council pursue various issues with the Metropolitan Waste Control Ccnnmission (MWCC). water utility - The utilities SUbcommittee reconnnends to Council to =nsider increasing water utility rates by $.44/1000 gallons beginning with the second quarter of 1992. The current charge for water is $1. 27/1000 gallons. 'Ihe current mini1num charge f= water is $14.50 per quarter. The proposed $.44/1000 gallons increase, would increase these numbers to $1. 71/1000 gallons and $19.58 per quarter for the minimum charge. An individual paying the minimum charge would pay an additional $5.08 per quarter or $20.32 per year. . , . R~T1da.tions Increasing Water & Sewer Rates Page Two Based on projections, a water rate increase is necessary. At current rates the SUbcommittee projects net losses for 1992 and 1993 of $125,027 and $150,079 respectively. These losses do not include the depreciation of the infrastructure. The depreciation of infrastructure has never been included in the water rate increases of prior years. The SUbcommittee recanunends continuation of this policy. Based on projections of a $.44/1000 gallons increase in water rates inplemented April 1, 1992, net losses for 1992 and 1993 would be reduced to $15,956 and $4,651 respectively. The SUbcommittee estimted a 20 percent allowance for water leakage. Arden Hills residents have not experienced a water rate increase since July, ,1987. During this 5-year time span, the cost of water and labor have =tinued to increase even though the water rates have remained =nstant. As a result, the cash and cash equivalents of the fund have been gradually declining. As of December 31, 1990, the cash equivalents balance was at $157,952. F= 1991, the water fund will finish out the year with a cash deficit of approxiInately $28,000. The cash equivalents balance at the end of 1991 should fall to about $130,000. . In the event that an unf=seen major repair would be needed for the current water system, that unforseen repair could seriously deplete this cash balance and affect the overall health of the fund. Attachment A shows the effect of the proposed increase on the minimum quarterly water charge f= all pipe sizes. Also shown on Attachment A are the current water rates charged by neighboring connnunities. sewer utility - The utilities SUbcommittee recanunends to Ccuncil to =nsider increasing sewer utility rates by $.84/1000 gallons beginning with the second quarter of 1992. The current charge for sewer is $1.68/1000 gallonsi this would increase to $2.52/1000 gallons. The current residential charge is $31.23 per quarteri this would increase to $46.85 per quarter. Finally, the current charge for senior citizens is $15.62 per quarter. This would increase to $23.43 per quarter. At the rates recorrnnended, residents would pay an additional $15.62 per quarter or $62.48 per year. Individuals on the seni=/disabled discount program would pay an additional $7.81 per quarter = $31. 24 per year. Based on projections, a sewer rate increase is needed. At current rates, the SUbcommittee projects net losses for 1992 and 1993 of $218,638 and $277,857 respectively. Again, these losses are =puted before the depreciation of the infrastructure. . , , ---- . p~tions In=ea.sing water & sewer Rates Page Three Based on projections of a $.84/1000 gallons increase in sewer rates inplemented April 1, 1992, net losses for 1992 and 1993 would be reduced to $12,050 and $2,405 respectively. MWCC payments since 1988 (after the city's last sewer rate increase in 1987) have gone up 62 percent - fram $309,869 to $502,744. The MWCC charges represent 60 percent of the sewer fund's expenses. See Attachment C. Due to the dramatic increases in the MWCC charges, the Subcommittee is recommending Council pursue issues with MWCC in an effort to hold down expenses in the future. The SUbcamrnittee recommends leaving the senior/disabled disconnt in place. The lost revenue for the senior/disabled discount currently amounts to approximately $19,306 per year which is only 3 percent of total revenues. Despite net losses after transfers in 1989 and 1990, the cash equivalents balance as of December 31, 1990, was at $411,578. For 1991, the sewer fund will finish out the year with a cash deficit of approximately $12,000. The cash e:{Uivalents balance at the end of 1991 should fall to about $400,000. . Again, please refer to Attachment A for the current sewer rates charged by neighl:xJring connmmi ties . Please note that the City of Little Canada's sewer charges would be higher than the proposed increases here. The proposed increases for water and sewer are meant to cover the remainder of 1992 and all of 1993. The SUbcamtnittee recommends that rates be looked at again in late 1993. utilities SUbcamrnittee: Joseph Corpstein Charlotte McNiesch Carl Rundquist Rarnanik Shah Thomas steele TJ SWanson TJS/ts Attachments M92-77 . , ATTACHMENT A rSED INCREASES IN MINIMUM GTRL Y WATER CHARGES CURRENT MINIMUM PROPOSED VTRL Y 35i\ METER SIZE WATER CHG INCREASE ----------------------------------------------- 5/8" 14.50 1'3.58 I" 28.75 38.81 1-112'11 58.00 78.30 ')'1 87.00 117.45 . 3" 173.25 233.89 4" 260.00 351.00 6" 433.00 584.55 8" 866. 25 1169.44 10" 1299.25 1753.99 12" 1732.:<0 2338.88 CURRENT WATER COST IS $1.27/1000 GALLONS PROPOSED 35% INCREASE WOULD BE $1.71/1000 GALLONS .RRENT WATER & SEWER RATES IN SURROUNDING COMMUNITIES MWCC% RESIDENTIAL COMMERICIAL SENIOR INCREASE WATER/I000 SEWER SEWER SEWER FROM 91 TO 92 ---------------------------------------------------------------- MOUNDSVIEW (1/921 1.05 41.25 6% ROSEVILLE 0/921 1.19 28.% 1.84 17.67 10~ NEW BRIGHTON< 0.55 1.7S 2J( LITTLE CANADA 0/921" 1. 57 1.85 1~ VADNAIS HEIGHTS (1/921 1.(10 1.85 6~ SHOREVIEW 0.90 UN 15,000 = 13.50 7~ ARDEN HILLS (CURRENT) 1.27 1.68 15.62 15% A. H. WATER 35% INCREASE 1.71 A.H. SEWER 50% INCREASE 46.85 2.52 23.43 · 1. 75/1000 CALCULATED ON WINTER VTR & CHARGED TH SAME FOR THE OTHER 3. .. HAS A 12.00 SVC FEE FOR EVERYONE, EACH nTR B ON SAC CHa. THIS IS FOR MIHNTENANCE. acim\ c.bo.rq-Luxwd, be $l(.q,60dUJJ..., -10 1t1f),M . 6U(/cfL-.tuL cJurq~ --.-- - ATTACHMENT B ......... )\ WATER UTILITY . Purchased vs Sold Flow I '"" , ,I ' , , " , 'I . . . . . . . . . . . . . I ' , , , , , , . . . . . . : ' , , ; " , ; I r ill ! 1 [! l i ! ii' i : ! i I . . . '. ". . . . '. ". . . . '. ". '0 '0 (I) ! '" ,-I-----j--- - -+--+ ----+ ----)----L_ - -1 ,-- - ~ 'M J ' , , , , , I i i ! ~ ~ j Co ; ; : : ; : +:; . . . . . . : : ; : :: :. 10 ! j j i i i ! i 0: ' , , , " "\ I' t I I : : ii, i ~ . . . . . . . . . . . . . . . . . . . . . '. '. . . · = I - ----Or ----1 ----,- -- - -, ------- - -1 ;----r ___oj -- - -; ----- ------. '" I ' ' , " " " ' , , " " 'I . '. '. . : ! I ! I I ! i ' , , , , , , , I 100 .........h.. ....!............ ..........i.......................+. ...... ............1.................. ....!. .............. .....!...."... ...... .....1........,.... m.;...""."..............;............. .........j....... .... .......-1-1.00 . . . . . . '. . . . . . . . '. . . . - . . . '. , . . . , . . '. . . , . . . . '. . . . . . . . '. . . . . . . , '. . . . . . . . '. . - . . . . . '. . ;; : i i j '1 1 . ..... . . ..... , . '. - '. . . ..... . - ..... . . ..... . - "'" . . ..... . ..... ' "'" 1 . "'- . -'" i i :: i: i i l o ~ ! i i Iii I i j I 0.80 80 81 32 83 84 35 86 87 38 89 90 91 YEAR -+- Water Purchased ..... Water Sold -+- Ratio: Purch/Sold . ~~j i .J '. :~ ATTACHMENT C , "- .!\ . SEWER UTILITY Operating Expenses" Individual 600,000 .................... ..............................,' ................................ .................,. .........................' ......, ..............".., .............. ................................., ...... ............................ ............, - '. . . '. . ' :, ; . '. . . '. . . '. . . '. . ' , ' , ' , ' , ' , , , ' " ' " ' " ' " ' " ' .., A ' " ' ':. 500,000 ',...'....."",.."""", "'"..",im.. ',..."........,i ""''''''''''''''''''''1, ......"...,...""...1............ m",) : ! ! : . . . . : , : , . . . . ; : : i ' , : ; : ; 1 : : : , ' , , ' , , , : : : : , . ; " , " , :: , ': , " , " , ' , ' . ' , , , -.000 -----------;--------------r ! --- --------- ~ ~ j j c ", ~ 300,000 + "'m ...';...'......;.........!.........: ,. ."' I .. i i i . . . . ' , , ' , , ' , , I .. , .. ' , , ' , , ' , , ' , ' , ' , ' , , ' , , ' , , ' , , ' , , ' , , ' , , . . - . I .. ".. .. . '. . . '. . - '. . . '. . - '. . ' , , ' , , ' , , ' , , 200,000 r.""'........"'j... ...... ............ i'...'... ......m'J..............' ......j.........' i .. .. .. '~ . r j ; i --- : . : '; , " 100,000 ......, , """'.....'.."'+"......'......'..'..-:--.'........."."'j".."..."'.....' "..'/...... ......'......! ; ! j o . : : i : : 87 88 89 80 91 92 Year -.- All Other --- Personal SVcs ........ Sewer Charges . WATER LOSSES PROJECTED FOR 92 ANIl 93 . 1992 1993 -------------------- REVENUES, CHARGES FOR SERVICES (104,943 x 41 419,772 419,772 STAND-BY 120, f/J7 120,b07 MISC 8,330 8,330 -------------------- TOTAL PROJECTED REVENUES 548, 709 548, 709 EXPENSES 603, 192 603,192 ADD'L EIP FOR 1993 25,052 -------------------- TOTAL PROJECTED EXPENSES 603, 192 628,244 REVENUE OVER EXPENSES (54,483) (79,535) LESS STAND-BY TRSF TO FUND 501 170,544) 170,544 ) -------------------- NET LOSS (125,027) (150,079) -------------------- -------------------- . . WATER PROJECTED DEFICIT WITH 35% INCREASE . tij'32 1993 -------------------- REVENUES: 1ST OTR CURRENT 104,943 2ND - 4TH OTRS 041,300 x 3) 423,900 1ST - 4TH OTRS 04l,300 x 4) 565f 200 STAND-BY 120,607 120,6(17 MISCELLANEOUS 8,330 B,:nO -------------------- TOTAL PROJECTEO REVENUES 057,780 094,137 EXPENSES 003, 192 003,192 AOD'L EXP FOR 1993 25, 052 -------------------- TOTAL PROJECTED EXPENSES 603,192 628.,244 REVENUE OVER EXPENSES 54,588 05,893 STAND-BY TRSF TO FUND 501 (70,544) (7(1,544) -------------------- NET LOSS 05, 956) (4,651l -------------------- -------------------- . . ---- 'J. . toMPARISONOF WATER UTlllTY UPERIlTIHG COSTS "'2 "" WOOET PROJECTED !tiCREflSE OF 35'k J9M "" 1982 1983 I.,B~ 1985 1986 19l\7 '''' '''' 1'19<) OCTl1llL PROJECTED In: l"~J -----------______________________u_________________________________________~~_~_____________________~_~._________________________~______ Cf'EIlIlTlNG IteM >>3,%9 a8,8&2 366,495 355,644 447,733 461,997 473,330 698,353 703,164 677,'387 5B[,,26f. 598,365 606,330 66S,7&:l 702,i37 LESS: UITEREST JI,2ZO 37,75-1 35,12;: a,93'5 51,465 21,825 21,614 20,344 1,507 8,4;::7 3,247 7,383 6,000 ',000 6,000 lESS: TAXES J3,~4 o,no "3 32,52'3 1,19J ~-------.------------~_____________________~_____u_._____________~______________________________.__________________ TOT~ 278,749 261,JOO 3JJ,373 ~\709 382,924 433,7~ 458,053 645,400 700,406 669,56(1 577,01'1 590,9ll2 :m,330 657,780 094,137 ij:IEAATlNGEXPfNSEs 248,803 283,B25 314,634 340,756 380,238 407,248 459,388 555,%8 li(l.2,585 flOJ,M8 5{I!,054 522,55J 603,~2 603,192 628.,244 ----~---------------------------------------_._------------------------------~------------------------------- !JlEAATIN6 !1.tM a,946 !28.,7171 Ifo,7~ (15,047) ','" 26,534 (1,J35) 89,512 97,821 (,7,712 75,%5 68,431 15,0&2) 54,588 65,S93 lESS:TRSF/WATERTOWER 6.8,07':1 69,279 6'3,901 63,D..">3 70,263 70,544 70,544 70,544 --~---------_._---------------------------_._------------------------------------------------------- )U OPEIIRTIt-<<> Itn1HE a,946 128,717) 16,739 (J5,047l '.'" 26,534 (J,J35) 21,433 28,542 (2,1!9) li,J36. 11,832) 175,r06) m,956J (4,!i511 ===="===--::=====,,"'--::===================================---====="==---,,..-=============="""======'" III1.TERSAlES & CWIRGfS 272,295 25B,123 328,3l8 321,408 377,358 42&1182 45(1,514 637,781 701,543 672,4J2 564,2:.0 560,374 5'30,000 IItlTERPiJRCHASED 159,213 J69,2% 203,(,78 228,484 256,205 280,212 3IB,291 4J5,309 452,047 424,%5 344,649 306,6&(1 385,00(1 ~ PURa1IlSE TO SlLE5 ,S< '" ", '" ,S< '" '" 65~ 6S~ 63~ tJ~ 6J~ '" . M1LLIONSOFGAlPUIlffi1SED 320 JQ' 341 3JJ '" "" '" '" 51' m '" 3S3 HILLIllNSOFGALSfJlD 320 300 '" 320 323 329 315 '81 377 '" 2ag 3\3 MJ1BER OF AcrOIMTS: RES1DENTHll I,oll 1,72& 1,810 I, Ba~ 1,936 2,01J 21081 2,149 2,235 2,317 2,321 2,338 wtllINO " " " " " " 7J 77 63 " '" '" TIlXEXEJolllT 15 " " 16 19 " " 21 20 21 21 ~, -----------------______________________________n__________________~_________~___________ TUTALOCCOUNTS 1,680 ',BOO I,M; 1,955 2\020 2,"" 2,172 2,2H 2,338 2,i27 2143<' 2,448 RATES INCREASED FROM .68 TO .72/1000 Sl1.l-STANDBY IN IIIHE:RUTILlTf RATESTNCREASElIFROM.72TO.87/1000GAl.EFFECTI~4/J182 RATES INCREASED .87 TO 1.10/JOOO GflL EFFECTIIlE: 711184 AATESIIK:RfI1.SE[ll,jOTOI.2711000GillEFFECTI~7/1187 CURRENT IIINII1M= U4.5{I ~J.27/1000 GIll "" CURRENT 82,6.32MIl/6AL<FIII1.TERFORALlUSfF:S 82, 632 ~ I. 27/JM Gill = flM,3-\3 x -4 QTIlS " $419,77, HINTMlJMCHARSE=m.SO 1l1,420GALlllNSl ThLRHI$t 2O~ 82,(,32 x 1.52/1000 Gill" ~13,60J x 4 DTRS = SS(l2,4(,4 IlINHlUMCHARGf=SI7,40 !1I,447 GftLONSl . WATER . INCREASE 2Jl( 82,632 . $1.56/1000 GAL - $128,906 . 4 STRS = $515,624 MINIMUM CHARGE = $17.84 (11,436 GALLONS! INCREASE 28~ 82,632 . 1.63/1000 6AL = $134,690 . 4 STRS = $53B,760 MINIMUM CHARGE = $18.56 (11,387 GALLONS! INCREASE 30~ 82,632 . 1.65/1000 6AL = $136,343 . 4 STRS = $545,372 MINIMUM CHARGE = $18.85 (11,424 GALLONS) INCREASE 35~ B2,632. 1.71/1000 GAL = $141,300.4 STRS = $565,200 MINIMUM CHARGE = $19.58 (11,450 GALLONS) ADDITIONAL 1993 EXPENSES: 6,552 A. H. COSTS PROJECTED TO INCREASE 3~ FOR 1993 (218,392 x 3~ = 224,944 - 2IB,392) 1B,500 PURCHASED WATER COSTS PROJECTED TO INCREASE ~ FOR 1993 (370,000 . 5~ = 3BB,500 - 370,000) --------- 25,052 --------- -------- . ST PAUL INCREASED COST OF WATER BY 4~ TO ROSEVILLE IN 1992 ROSEVILLE INCREASED LABOR COSTS BY 3. 5~ IN 1992 . . WATER FUND STMT OF REVENUES & EXPENDITURES 1987 1988 J989 J990 J991 1991 1992 PROJECTED INCREASE OF 35~ ACTUAl. ACTUAL ACTUIlL ACTUIlL ESTIMATE ACTUI1L PROJECTED 1992 1993 ---------------------------------------------------------------------------------------------- OPERATING REVENUES: CHARGES FOR SERVICES 637,781 691,429 661,047 564,250 580,000 580,374 590,000 649,450 685,807 PERMIT FEES 2, 790 1,495 945 735 800 1,100 830 830 830 METER DEPOSITS, LESS COST 0 1,233 2,685 2,415 2,0(1(1 2,620 2,500 2,500 2,500 MISCELLANEOUS 4,919 6,249 4,883 9,619 1,925 6,8Bll 5,000 5,000 5,000 ---------------------------------------------------------------------------------------------- TOTAL OPERATING REVENUES 645,490 700,406 669,560 577,OJ9 584,725 590,982 598,330 657,780 694,137 OPERATING EXPENSES: PURCHASED WATER 4J5,309 452,647 424,565 344,649 410,000 366,660 385,000 370,000 PERSONAL SERVICES 73,BllO 79,721 83,826 81,814 95,969 82,404 101, J41 101,141 SUPPLIES & MAINTENANCE 16,439 25,695 25,807 25,IM 27,750 14,890 27,500 27,500 RENT 9,600 10,8(l(1 10,585 10,885 11,974 11,974 12,573 12,573 PURCHASED SERVICES 5,9".A 7,027 16,191 13,016 15,120 10,320 18,700 18,700 INSlJRit\lCE 12,096 II ,268 11,979 13,125 14,260 14,297 30,9()0 30,900 UlILlTIES 8,078 7,287 6,462 6,808 6, 700 6,140 7,300 7,300 DEPRECIATION 3,060 3,401 10,631 3, 720 7,68J 7,681 8,903 8,903 MISCELLANEOUS 11,552 4,739 11,802 1,849 9,599 8,185 11, 375 1 i,375 --------------------------------------------------------------------------------- TOTAL OPERATING EXPENSES . IlEFORE DEPRECI ATI ON ON t>63JQJ, CONTRIBUTED PROPERTY 555,96B 602,585 601,848 501,054 599,053 522,551 603, 392 588,392 1- #. ''1j}Naftr +i4f(){) A5, O!>;J '13 U/ OPERATING INCOME (LOSS) -Mal4.r C/J!3,174 ?ll'i; ~# BEFORE DEPRECIATION ON --------------------------------------------------------------------------------- CONTRIBUTED PROPERTY 89,522 97,Il2J 67,712 75,%5 04,328) 68,43J (5,062) ~ ~/.x,5' -----------------------------------------------------------------------~~~ DEPRECIATION ON CONTRIBUTED PROPERTY 42,132 SQ,643 50,643 51,072 51,072 51,072 51,072 --------------------------------------------------------------------- INCOME (LOSSI FROM OPERATIONS 47,390 47,178 17,069 24,893 {65,4QO} 17, 359 (56,134) OTHER INCOME: PROPERTY TAXES 27,585 1,191 0 0 0 0 (J HOMESTEAD CREDIT 4,944 0 0 0 0 0 0 INTEREST 20,334 1,567 8,Jj27 9,247 9,000 7,383 8,000 --------------------------------------------------------------------- TOTAL OTHER INCOME 52,863 2, 758 8,427 9,247 9,000 7,383 B,OOO NET INCOME (LOSS) 100,253 49,936 25, 496 34,140 (56,400) 24,742 (48,134) OPERATING TRANSFERS TO OTHER FUNOS (403,846) (69,279) {69, 901) (69,629) (70,253) (70,263\ (70,5441 --------------------------------------------------------------------- .T INCOME(LOSSI AFTER TRSFS (303,593) (19,343) (44,405) (35,489) 026,653) (45,521) (1J8,678\ --------------------------------------------------------------------- --------------------------------------------------------------------- .WER lOSSES PROJECTED FOR ~2 ANO ~3 19~2 1993 -------------------- REVENUi:S, CHARGES FOR SERVICES lI37,728 , 4 OTRS) 550,912 550,912 MISCEllANEOUS 41,350 41f350 -------------------- TOTAl PROJECTED REVENUES 51j2,262 592,262 EXPENSES 810, g04 810,904 ADD'l EXP FOR 1993 53,219 -------------------- TOTAL PROJECTED EXPENSES 810,904 870,123 NET lOSS 1218,6421 1277,861l -------------------- -------------------- . . SEWER .ROJECTED DEFICIT WITH 50;( INCREASES 1992 1993 -------------------- REVENUES, 1ST OTR CURRENT 137,728 2ND - 4TH OTR (206,592 )( 3) 619,776 1ST - 4TH OTR (206,592 , 4) 826,368 MISC 41,350 41,350 -------------------- TOTIIl PROJECTED REVENUES 798,854 867,718 EXPENSES, 810,904 81(1,904 ADD'L FDR 93 59,2J9 -------------------- TOTIIl PROJECTED EXPENSES 810,904 870,123 -------------------- NET DEFICIT (12,050) (2,4QS} -------------------- -------------------- . . SEWER PROJECTED SURPLUS WITH 55~ INCREASES . ---~~~=------~~~=--- REVENUES, 1ST OTR CURRENT 137, 728 2ND - 4TH GTR (213,475 , 3i b40, 437 1ST - 4TH GTR (213,479 , 41 B53,51b MIS!: 41,350 41,350 -------------------- TOTAL PROJECTED REVENL~S 819,515 B95, 26b EXPENSES, BIO, '304 Bl0, 904 ADD'L FOR 1993 591219 -------------------- TOTAL PROJECTED EXPENSES 810,'304 B70, 123 -------------------- NET SURPLUS B,b11 25,143 -------------------- -------------------- . . >;, . C('ijllPl'lRISONNSfWERUTIL1TYQPERATlM3COSTS 1~"2 \.,.,l BU[lGH PROJECTED IN{;RtASEOFS<'>>: 13&) l':lel 1'362 J'383 n" J985 J%\ 1':l87 J9M 19l:1., 19'10 OCT'" PROJfCTfD lTIe- 199~ -----------------------------~---------------------------------------------------------~-------------------------~-----------------------------~~_..-- OPERQTlNGIOCOMf $3&3,8741>4'58,%3$5561713 $537,3(\2 $1>46,539 $57[,,1&9 5['H,653 $6115,650 1;631,&31 $651,06& $618,415 1;644,453 1;632,3~.I) 8~b,894 895,770 lESS: INTEREST 13,5....'>9 14,332 24,'312 2S,b'Kl 36,625 43,173 38,91'3 48,220 22,nJ 40,2b0 34,956 26,l30 28,000 28,000 28,000 LESS: TAXES , 62,173 S2,3J8 43,805 1lI,':l80 , 123,255 1,627 , --,.------~-----------------------------------~------~----------------~------~---------------------~--------~-------------~---- TOTAL 350,345382,458 47'3,483 467,807 497,934 532,996 512,479 595,803 608,'302 610,8% ~3,459 616,323 6O!I,350 798,8'34 867,770 DPERATlNI1EXPENSES: ARDEN HJLLs COSTS 123,857 137,140 135,232 137,550 154,"14 151,33(, J;e,147 J83,846 19",ns 2J9,2Jl 235,418 2&O,e65 2'38,160 298,160 307,105 """""RGE 166,172 247,700 ~,9JJ 311,845 340,6% JlI9,b07 :;S9,211 359,721 381,882 386,185 428,367 460,J65 5(12,744 502,744 553,018 HWCCADJUSTMEN'T H,OOJ 123,830113,630) /45,4831 152,613) (68,7""....6.1 129,459) 140, 576J (42, 55~J (11,lSQl 14,956 10,000 10,000 10,000 10,000 -~-----------------------------------~---~------~-------------~---------~---------------------------------------~ TDn:t 337,ue 36(,009 385,335 403,912 432,997 432,187 4'37,899 502,9':11 538,4635'34,258 678,741 730,430 810,904 810,'J04 870,123 --------~-------------------~~~---------~----------------------------------------~------- NETlt/fnlIE(LOSS) 13,233 21,449 94,148 63,835 64,937 100,809 14,580 92,812 70,439 16,548 {'35,2821 (112,1071 f2OE.,S54l fJ2,OlOJ (2,3531 """'==============="'============"'====="'''===,,===============================~=~========,,===,,=================,,=====~====""=== SEWERFL~rnIlRGE:DFY HETRO ~ilSTEfH1Ll!DNS Cf GIl.S) '76 '70 425 445 '" ,GO ,GO 450 '" '" DS '" ,OS METRO WlSTE ~S ADJlJSTED m "0 '" '" '" J75 .:m '" 43B MWCCOfARi>EPERHIlLlONUAl '" '" '" 60J &7S 851 8':15 "" . ARDENHtLLSANMJRlREPORTONltJNrCIPALflATERSIl..D1MILl!DNSOF6ALLONSl RfS[[}ENTll't 145.2 151.0 182.5 168.7 167.3 160.3 151,0 190.6 J86.5 171.9 122,6 171.6 lNSTITUTI~'l 4':1.5 49.2 52,' 58,8 55.8 5'3.1 59.2 ",0 62.3 61.6 53,7 56.0 COi'iMERC1AL n.2 32.2 37.2 33.6 40.5 46.7 44.4 67.9 69.9 67.4 64.4 6'-6 INDUSTR1AL 89.2 67.6 61.9 sa,a 59.8 62.6 60.1 5(;,' 58.7 55.2 48.4 50.9 ------------------~----------------------------------------------------------~----------------~------------_.._~ TOTAL 3J1.1 300,0 J3~. 2 3J9.9 323,4 328.7 314.7 381.2 377.4 3$.1 289.J 343.1 ="==,,=,,=========="'======,,=..=,,===,,="'====""'~"'===,,=:==,,:====~==="=====""="'''~==''==:====:=~~=~==~==~= TOTAL ICFSBlEREDrn.n.UNG UNITS c,M7 2,360 2,415 c,468 2,m 2",566 2,6Ja 2,7OC 2,721 2,731 2,735 2,748 TOTRLIDFR!:C 3,406 J,541 3,624 3,733 3,834 3,'" 3,:;03 3,017 3,091 2,713 2,7'33 A\lGRIfl..R.RESIDENTIRLl.'ATERUSf 64,':l72 67,004 69,715 68,860 67,040 65,29f.. 6E.,a56 47,921 52,5Jj 43,686 46,960 RllTEINCREASEIO/JfBIFROM$1.04/1{)('(l6IllTO$l.461l000GAl, RESIDENTIAL FIIOH $19,40/1000 GAL TO $27. J6/]000 GAl, SENIORS INCREASf FROio! $9.70/IOt1(l TO ~13,58/l0(l(l GIlL RllTE INCIlfA5E 711187FIION $1.46/10006AL TO U.68/I000 GAL, RESIOENTHll FRfiM 1;27.1611000 GAl TO $31.231100<) GI1l,SENrons 1l(;RHlSE FROM 1;13.58/1\':(1(1 TO 1;15,62/10(l(l GAL "" 23J8 RESIllENTIIll ACCTS aJRRENT -:m SENIORS 15.1>2= 4,827 2029 NON-SENIORS 31.23= 63,366 .2'36 M1JBILE HOMES 31.23= 9244 NOHRES[llEWTlIlLU5l:RS: 1.&81[(1(1(1" 60,292 J5,88SMILlGIllOFFLOWllGf _n___~__ (LESSSPRINKlERSJ TOTAl 137,728 ::~~~==~= . SEWER SENIORS 309 40~ INCREASE TO $21.87 . 309 = $6758 6,757 . NON SENIOR 2029 40% INCREASE TO $43.72.2029 = $88,708 88,712 MOBILE HOMES 296 40 % INCREASE TO $43.72 . 236 = $12,941 12,942 NON RESIDENTIAL USERS 40% INCREASE TO $2.35/1000 GAL. 35,888 = $84,337 84,409 (35,888 MIL/GAL) ---------- TOTAL PER OTR 192,819 , 4 aTRS ---------- ANNUAL TOTAL 771,278 ---------- ---------- SENIORS 309 45% INCREASE TO $22.65 x 309 = $6339 6,933 NON SENIOR 2029 45~ INCREASE TO $45.28 . 2029 = $91,873 91,88(1 MOBILE HOMES 296 45% INCREASE TO $45.28 . 296 = $13,403 13,404 NON RESIDENTIAL USERS 45% INCREASE TO $2.44/1000 GAL, 35,888 = $87,567 871423 (35,888 MIL/GAL) ---------- TOTAL PER OTR 199,706 x 4 aTRS ---------- ANNUAl TOTAL 798,823 ---------- ---------- SENIORS 309 50% INCREASE TO $23.43 X 309 = $7,240 7,240 NON SENIOR 2029 50~ INCREASE TO $4&.85 X 2029 = $95,059 95,049 MOBILE HOMES 296 50% INCREASE TO $46.85 X 296 = $13,868 13,866 NON RESIDENTIAL USERS 50~ INCREASE TO $2.52/1000 GAl X 35,888 = $90,438 90,438 . (35,888 MIL/GALl ---------- TOTAL PER aTR 206! 592 , 4 aTRS ---------- ANNUAL TOTAL 826,363 --------- ---------- SENIORS 309 55% INCREASE TO $24.21 X 309 = $7481 7,481 NON SENIOR 2029 55~ INCREASE TO $48.41 X 2029 = $98,224 38,217 MOBILE HOMES 296 55% INCREASE ,TO $48,41 X 296 = $14,329 rt 14,328 NON RESIDENTIAL USERS 55% INCREASE TO $2.60/1000 GAL X 35888 = $93,309 93,452 (35,888 MIL/GAL) ---------- TOTAL PER aTR 2131479 x 4 aTRS ---------- ANNUAL TOTAL 853,915 ---------- ---------- ADDITIONAL 1993 EXPENSES: 8,945 A.H. COSTS PROJECTED TO INCREASE 3% FOR 1993 (298,160.3% = 307,105 - 238,160) 50,274 MWCC COSTS PROJECTED TO INCREASE 10% FOR 1993 (502,744 x JO% = 553,018 - 502,7441 --------- 59,219 TOTAL ADDITIONAL COSTS PROJECTEO FOR 1993 . --------- --------- _m_ I SEWER FUND STIlT (J' REVENUES & EXPENDITURES . 1587 158B j5B5 1550 1551 1551 15'l2 PROJECTED INCREASE DF 50~ ACTUAL ACTUAl. ACTUAL ACTUAl. ESTIIlATE ACTUAL PROJECTED 1552 1553 --------------------------------------------------------------------------------------------- REVENUES: CHARSES FOR SERVICES 560,355 5B2,542 551,324 545,784 565, 000 552,077 563,000 757,544 826,420 PERMIT FEES 735 360 240 00< 200 546 350 350 35(1 "-'--.1 SAC ADMINISTRATION FEE 27,300 18,325 8,6% 13,200 21,500 35,813 251000 25,000 25~OOO MISCEl.LANEOUS 7,413 7,275 10,547 24,250 17,30'3 25,487 Ib,OOO 16,000 lb,OOO --------------------------------------------------------------------------------------------- TOTAL OPERATING REVENUES 555,803 b08,502 610,806 583,455 604,005 618,323 b04,350 758,8g4 8b7, 770 OPERATING EXPENSES: SEWER CHARGES 320,071 368,214 347,437 385,813 445,007 445,004 518,000 513,000 PERSONiIl SERVICES 8g, 7g0 84,455 87,704 107,753 126,817 113,231 132,883 132,883 SUPPlIES & MAINTENANCE 20,685 30,683 2'3,083 15,518 29,550 17,500 26,818 26,818 RENT 5,600 10,800 10,585 W,885 1l,574 1l,574 12'!573 12,573 PURCHASED SERVICES 7,656 8,370 13,372 10,224 10,42'0 7,338 18,()(J(l 18,000 INSURANCE 15,b51 15,43b 21,525 23,677 22,290 22,334 31,500 31,500 UTILITIES 14,Ob5 13,274 ll, 705 15,547 18,000 18,548 2O,()(J(l 20,000 DEPRECI ATI ON 19,205 22,622 25, 54b 23,903 27,864 27,864 30,4Bb 30,4% MISCELLANEOUS 3, 110 9,455 15,307 23,471 22,624 41,476 25,900 25,900 -------------------------------------------------------------------------------- TOTAL OPERATING EXPENSES BEFORE DEPRECIATION ON . CONTRIBUTED PROPERTY 503,517 5b7,345 56b,668 b21,231 718,546 705,265 816,160 8ll,lbO OPfRATINS INCOME (LOSS) BEFORE DEPRECIATION ON -------------------------------------------------------------------------------- CONTRIBUTED PROPERTY 51,886 41,553 44,138 <37,772) (114,537) (30,346) (211,810) -------------------------------------------------------------------- DEPRECIATION ON CONTRIBUTED PROPERTY 58, 5BO 56,58(1 5b,580 56,575 56,684 56,bI3 56,801 -------------------------------------------------------------------- INCOME (LOSSI FROM OPERATIONS 33,306 05,027l (12,442) (54,351) (171,221) 047,553) (2b8, b11) OTHER INCOME: PROPERTY TAXES Ib27 8 --- --- --- --- --- INTEREST ';8,220 22,721 40,260 34,956 32',000 26,130 28,000 -------------------------------------------------------------------- TOTAL OTHER INCOME 45,847 22, 729 40,260 34,556 32,000 26, 130 28,(100 NET INCOME (LOSS) 83,153 7,702 27,818 (59,395} <139,221) (121,425) (240, 6ll) OPERATING TRANSFERS TO OTHER FUNDS (471,507) --- 031,302) --- (4bB) (468) 468 -------------------------------------------------------------------- NET INCOME(LOSS) AFTER TRANSFERS(3B8,754) 7,702 (103,4841 (55,355) (135,683) (!21,857l (241,075) -------------------------------------------------------------------- -------------------------------------------------------------------- . , . CITY OF ARDEN HILLS . MEHEOOXJM DM'E: March 5, 1992 W: Mayor and city Council Gary R. Berger, city Mministrator FRCM: TJ SWanson, City 1\CCOUntant SUBJECT: utility In=eases The utilities Subcornmi.ttee has reconnnended increasing water rates 35 percent and sewer rates 50 percent. Due to the financial ilnpact of these increases on the city's residents and businesses, I have put tcgether a =uple of options Council may wish to consider when inplementing the utility increases. The various options project the ilnpact of the utility increases if they were to be inplemented in a two step process. Attachment A shows the first option. This option, Option A, shows the i1npact of a 20 percent increase April 1, 1992, and an additional 15 percent increase on January I, 1993, in the Water Fund. Based on . projections with the 20/15 percent increase in water rates, the projected loss for 1992 would be $63,054. For 1993, there would be a projected inccnne of $8,573. Please note, due to compounding, the 1993 rate using the two step increase ($20.01 or $1. 75/1000 gallons) would be $.43 per quarter or $.04/1000 gallons higher than the rate using a one step increase ($19.58 or $1.71/1000 gallons). Due to the large deficit projected under Option A for 1992, the cash equivalents balance would be reduced to approximately $67,000. What does this Option A mean to the customers in dollar figures? For individuals billed the minimum charge, there would be an additional $2.90/quarter or $8.70 for three quarters in 1992 and also another $2.61/guarter or $10.44 per year more in 1993. OVerall, customers billed the minimum charge would pay an additional $47.27 during the two- year period using the two step process as compared to $35.56 using the one step method. For all other customers, there would be an additional $.25/1000 gallons in 1992 and another $.23/1000 gallons in 1993. OVerall, customers would pay an additional $.73/1000 gallons during the two year period using the two step process as compared to $.44/1000 using the one step process. . I recommend Cotmcil increase water rates by 35 percent beginning April 1, 1992 in a lump SI.nll increase. -------- utility In=eases . Page Two This next option, Option B, shows the inpact of a 25 percent increase at April 1, 1992, and again at January 1, 1993, in the sewer fund. See Attachment B. Based on projections with the 25/25 percent increase in sewer rates, the projected loss for 1992 would be $115,345. For 1993, there would be a projected inccnne of $32,746. Again, due to compounding, the 1993 rate using the two step increase ($24.41 seniors, $48.80 residential and $2.63/1000 gallons for all others), all would be at a higher rate than if the one step increase was implemented ($23.43 seniors, $46.85 residential and $2.52/1000 gallons for all others). What does Option B mean to the custcnners in dollar figures? For seniors, there would be an additional $3. 91/quarter or $11. 73 for three quarters in 1992 and also another $4.88/quarter or $19.52 per year more in 1993. OVerall, seniors would pay an additional $73.26 during the 2 year period using the two step process as compared to $54.67 using the one step method. Residential customers under Option B would pay an additional $7.81/quarter or $23.43 for three quarters during 1992 and also another $9.76/quarter or $39.04 per year more in 1993. OVerall, residential . customers would pay an additional $146.42 during the two year period using the two step process as compared to $109.34 using the one step method . For non-residential custcnners under Option B, there would be an additional $.42/1000 gallons in 1992 and another $.53/1000 gallons in 1993. OVerall, non-residential custcnners would pay an additional $1.37/1000 gallons during the two year period using the two step process as compared to $.84/1000 gallons using the one step process. Under Option B, the sewer fund would experience a projected cash deficit of approximately $15,000 in 1992. This would reduce the cash equivalents balance to approxlinately $385,000 at the end of 1992. A final option, Option C, is shown in Attachment C for the sewer fund. This option shows the inpact of a 35 percent increase at April 1, 1992 and an additional 15 percent increase at January 1, 1993. Based upon projections with the 35/15 percent increase in sewer rates, the projected loss for 1992 would be $73,811. For 1993, there would be a projected incame of $33,777. Once again, due to compounding, the 1993 rate using the two step increase ($24.25 seniors, $48.48 residential and $2.61/1000 gallons for all others), all would be at a higher rate than if the one step increase was inplemented ($23.43 seniors, $46.85 residential and $2.52/1000 gallons for all others). . utility In=ea.ses . Page Three What does this Option C mean to the residents in dollar figures? For, seniors, there would be an additional $5.47/quarter or $16.41 for three quarters during 1992 and also another $3.16/quarter or $12.64 per year more in 1993. OVerall, seniors would pay an additional $76.82 over the 2 year period using the two step process as compared to $54.67 using the one step method. Residential custcnners under Option C would pay an additional $10.93/quarter or $32.79 for three quarters during 1992 and also another $6.32/quarter or $25.28 per year more in 1993. OVerall, residential customers would pay an additional $153.54 over the 2 year period using the two step process as compared to $109.34 using the one step method. Non-residential custcnners under Option C would pay an additional $.59/1000 gallons in 1992 and another $.34/1000 gallons in 1993. OVerall, non-residential customers would pay an additional $1.52/1000 gallons during the 2 year period using the two step process as compared to $.84/1000 gallons using the one step process. Under Option C, the sewer fund would not experience a cash deficit at all in 1992. Instead, there would actually be a cash surplus of approximately $6,000. This would bring the cash equivalents balance to . approximately $406,000 using this option. I reccnnmend Council increase sewer rates by 50 percent beginning April 1, 1992, in a lllIlp sum increase. However, the sewer fund has a larger cash equivalents balance than the water fund. This larger balance would allow Council to choose to inplement rates in a two step process if they wish to do so. Due to the large increases proposed for both water and sewer rates, Council may wish to hold public informational meetings. It is my understanding after checking with Deputy Clerk, Catherine Iago, and former Clerk/Administrator, Charlotte McNiesch, that public informational meetings have not been held in prior years when utility rate increases were inplemented; however, both parties indicated a public meeting may be wa=anted. If Council chooses to hold public meetings, the meetings should be corrpleted before April 1, 1992. TJS/ts Attachments M92-82 . ~~- ATTACHMENT A WATER UTILITY - Il>Il''IlCT OF A TWO PART RATE INCREASE . OF 20% FIRST YEAR AND 15% THE SECOflD YEAR CURRENT RATES MINIMUM CHARGE = $14.50 OR $1.27/1000 GALS 104,943 1. 27/ 1000 x 821632 GALS INCREASE OF 20% IN 1992 125,501 PER aTR , 3 aTRS 82,632 x t.52/10~) GAL ~ $125,601 --------- MINIMUM CHARGE = 17.4;) 376,802 TOTAL PROJECTED REVENUE FOR 3 OTRS OF 1992 INCREASE OF J5% IN 1993 144,505 PER OTR 62,532 , 1.75/1000 GAL = '144,505 , 4 OTRS MINIMUM CHARGE = 20.0j --------- 578,424 TOTAL PROJECTED REVENUE FOR 4 OTRS OF 1993 PROJECTED INCOME WITH 20:_ INCREASE IN 1992 t 15% INCREASE IN 1993 19fj2 1993 ---------------------- .VENUES' 104,943 ' 1ST OTR 2ND - 4TH om (J25, fj)J x 3 aTRS) 376,802 1ST - 4TH OTR 1144,505 , 4 DTRSI 578,424 STAND-BY 120,607 120,507 MISC 8j330 8,330 ----------------------- TOTAL PROJECTED REVENUES 6101682 707,361 EXPENSES 503,192 603,192 ADD'L EXP FOR 1993 25!O52 ---------------------- TOTAL PROJECTED EXPENSES 503,192 628,244 REVENUES OVER EXPENSES 7,490 79,117 STANO-BY TRSF TO FUND 501 (70,544) 170,544) ---------------------- NET INCOMEILoSSI (63,O54) 8,573 ---------------------- ---------------------- . ATTACHMENT B SEWER UTILITY - IMPACT Of A T\IO PART RATE INCREASE ~ OF 25~ FIRST YEAR AND 25~ THE SECOND YEAR URRENT RATES: 309 SENIORS 15.62 4,827 2325 RESIDENTIAL 31.23 72,6jl) I<<JN-RESIDENTIAL USERS: 35,888 MIL/GAL 1. 68/1000 60,292 ---_.._~---- TOTAL CURRENT REVENUE/DTR 137! 728 ----------- ----_.~---_.- INCREASE 25~ IN 15B2 INCREASE 25~ IN 1553 309 SEN !ORS 19.53 6,033 305 SEN !ORS 24.41 7,542 2325 RESIDENTIAL 39,04, 30,762 2325 RESIDENTIAL 48,80 113,453 NON-RESIDENTIAL USERS: NON-RESIDENTIAL USERS: 35,888 MIL/GAL 2.10 75,365 35,888 MIL/GAL 2.63 94 f 3B5 ----------- --------- TOTAL PROJECTED REVENUE/DTR 172,16(1 TOTAL PROJECTED REVENUE/QTR 215,~B(l ----------- --------- ----------- --------- PROJECTED INCOME WITH 25~ INCREASES IN BOTH 1992 . 1993 t'392 1993 ----------------------- _VENUES; T DTR 137,728 2ND - 4TH DTR (172,160 x 3 DTRSI 516,481 1ST - 4TH DTR 1215,380 x 4 DTRS) 861,519 MISCELUlNEDUS 41,350 41,350 ----------------------- TOTAL PROJECTED REVENUES 695, 5S9 902,869 EXPENSES 810,904 810,904 ADD'L EXP FOR 1993 59,219 ----------------------- TOTAL PROJECTED EXPENSES 81(>,904 870,123 ----------------------- NET INCOME ILOSS) fU5,345) 32,746 ----------------------- ----------------------- . , , - ATTACHMENT C SEWER UTILITY - IMPACT OF ~ TWO P~RT R~TE INCREASE . OF 3Sl' FIRST YEAR ~ND 1Sl' THE SECOND YE~R CURRENT R~TES, 3(19 SENIORS 15.&2 4,827 2325 RESlDENTI~L 31~23 72,6](1 NON-RESIDENTI~L USERS, 35, 888 MJL/G~L 1.68/1(J(J(J 6(1,292 --------- TOTAL CURRENT REVENUE/OTR 137,728 --------- ._-------- INCRE~SE 35~ IN J992 INCREASE 15~ IN 1993 309 SENIORS 21.(1'3 6,516 309 SEN IORS 24..25 7,493 2325 RESIDENTIAL 42.16 '38,023 2325 RESIDENTI~L 48.48 112,727 NON-RESIDENTI~L USERS: NON-RESIDENTI~L USERS: 35, B88 MIL/GAL 2~27 81,466 35,B8B MIL/GAL 2.6J 93, 668 --------- ------------ TOTAL PROJECTED REVENUE/OTR 18&,005 TOT~L PROJECTED REVENUE/OTR 213,B88 --------- ------------ --------- ------------ PORJECTED INCOME WlTH 35~ INCRE~SE IN 1992 AND 15~ IN 1993 1992 J993 -------.--------------- REVENUES, .T OTR 137,728 2ND - 4TH OIRS (186,005 X 30TRS) 558,014 1ST - 4TH aIRS 1213,888 y. 4 OTRS) 855,550 MISCRLANEOUS 41f350 41,350 ---------------------- TOTAL PROJECTED REVENUE/OTR 737, ('93 BS6,900 EXPENSES 810,904 8](1,904 ADD'L EXP FOR 1993 52,219 ---------------------- TOTAL PROJECTED EX,fNSES 810,904 863,123 ---------------------- NET INCOME CLOSS) 173,811 ) 33, 777 ---------------------- ---------------------- . L ' COUNCIL MINUTES rwr-dAnt --Yd ~AGE. SUBJECT: ./ DISCUSSION: . -, - n ,. Moved: (W\.YOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Seconded: (MAYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) . COUNCIL: , " ~ - ABSTAIN: TOTAL: ( - - ) . Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supe,'int~ndent Planner Dep. Clk COUNCIL MINUT~ .. PAGE SUBJECT: ~ ~/~~ ~,-))~';f: -' 0J 96 ,t I IJ ,L / < ( - ,-" tKu.. - Moved: ,(W\.YOR SATHER) COUNCILMBR: (HICKS) GMALON~ (GRb~ ' (MAHOWALD) Seconde(l: (MAYOR SATHER) cOUNCILMBR: (HICKS) (MALONE) (MAHOWALD) THAT COU IL: -;( VOTE: AYES: .g-' Hicks, MaIone Sather Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ) . Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Adrninistrator Attorney Treasurer En_gineer Parks Director Pub. Wks. Supel'int'l"dent Planner Dep. Clk [, it .,<,,' \~ " I\ifi, "/",,.. Y /( (g /') " '. ~~Vr", r ~) ';. . .... r r ;~j)'i"" " ." /}','AI . 'elM, ...../?".../..P , -"/~':A ,7f~~_.,_,(}, .. LL-rt" .' ~ tf-Y'U- ~v '-..- .?rv~(.ffi.~ jA..<;t:-- \/ r.;---" rft1u~ ~~ .~,{ .-~ /~cd/_ rl ~ ~ ' -~ ( I hh Y / V Jv..... ' .-,t-- 3{ Vw~, U,4/P:/&~' ~~ /p~ Y F () '~--il ;/ d- 'j/ ~. -"r-'"" (;;- ();J../(hJ/~ ?t~ ~~ ~~~~-- . C-TI- ;} /11' ,g"yj ----- (/ ",r- ;Ii. J/u {Y~ -'" ' , vv "t/fUV J / eJ-' J '?"!l~~ ~ 'l.{(I(fJf-1 r ' ... () (J I ,,' (: ! i '-.-..------ .-- · /;-~-~,.;.:'...>- / -. ,/) ~~ ~( yv~.'''''- (, " .' ,11 ~,. ~ j /" /' ',,' , -' "," "... ", ' J 1 - /,'/,,:1.. "",,/(1." 11)..{.' 1 1/ [k.,,-t/,,',,^ ' "j , /"1,, ""V~j"JA', " /~/V '~/,l./::: v -,,-'~---""" " [/ ~ oX- ~ tJftM ~t~- {f ~ ' J' /J Ilf1 1----- J { } .---r;-;; ,,',r6,,':~ , <1 r /,' . ~'1 J I I ~ 3() /' ~1c I) ~ ,', ,'" -+tl 71,v1~' _ I~! )/4>> '; ....-..-.' ____..------.,'-____.,--/P// f--..---~- ., Itr1IJ1Pl--- ~ ~/Z - - 4- ~ /~- ~- "f~! 3-Sr~"'\ · ~-' ~ (~ - a 0/,1 /, rLt 1 / , .' ".. J , "," .--- .". :', i:- ~~.-:,.. ,.:' i /i . , , ," ' ," , 'iJ' w~ ~-, v0' ;',t.C~) '/~' ,,' 6 vW v/' y 4/:q l.~ ~ ~.~-- I' i ' //,/~ ~' J) 1 ~ - -----.- ---- .-'--- ----- li I V u' f ' . U 14-/ #4-1(1) ----- -- - .-,"'-- - ,/ - !Jdi /I'A' '--~-=-- , ------- 07 . COUNCIL MINUTES DATE PAGE SUBJECT: DISCUSSION: . . . ,- .. Moved: cCW\.YORSATHER) COUNcILMBR: (HICKS) (MALONE) (GROWE) {MAHOWALD) Seconde4: ,(!'iAYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: , VOTE: AYES: NAYS: Hicks, Malone S'a ther Hicks Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ). Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supel'int~"dent Planner Dep. Clk CITY OF ARDEN HILLS . MEMCIlANDUM D1a'E: March 6, 1992 TO: Mayor and City council FRCM: li~Gary R. Berger, city Mministrator SUBJECI': West Round Lake Road Attached for Council review are the following: 1. March 2, 1992, memorandum from Mark Graham, Maier stewart & Assoc., regarding West Round Lake Road. 2. March 4, 1992, letter frcnn Matthew L. Woods, Attorney at Law for Robins, Kaplan, Miller & ciresi regarding his representation of Lipco Enterprises, 5354 West Round Lake Road. Mark Graham and Dan Winkel will be prepared to address the condition of West Round Lake Road at the Council meeting on March 9, 1992. . GRE/ts Attachments M92-85 . - . '" ROBINS, KAPLAN, MILLER 8 CIRESI ATTORNEYS AT LAW . ATLANTA 2800 LASALLE PLAZA BOSTON 800 LASALLE AVENUE CHI CAGO MINNEAPOLIS, MINNESOTA 55402-2015 TELEPHONE (612) 349-8500 DALLAS FACSIMILE (612) 339-4181 MINNEAPOLIS NEWPORT BEACH SAI NT PAUL March 4 1992 , MATIHEW L. WOODS SA N F RA N CIS co (612) 349-8272 WASHINGTON Mr. Dan Winkle PUblic Works Department City of Arden Hills 1450 West Highway 96 Arden Hills, Minnesota 55112 Dear Mr. Winkle: Please be advised that this firm represents Lipco Enterprises. In the past months, Ms. Rebecca Cederstrom of Accent Real Estate (managing agents for Lipco Enterprises) has contacted your office . on numerous occasions regarding the condition of Round Lake Road West in and around the 4300 block. My client manages a multi- tenant office warehouse located at 4354 Round Lake Road West. The warehouse is a maj or distribution point for a number of local businesses, including Cardiac Pacemakers, Brandsite Services, Sewall Bros. Co., Food & Fuel and Scholls. In the past months, the road has deteriorated to a point where continuing to call it a "road" is a creative use of the English language. Numerous chuck holes, gouges and bucklings have reduced the road to little more than rubble; efforts to asphalt particular holes have only exacerbated the overall problem. As the tenants in this area rely on the road as a primary artery of distribution, the road's condition seriouslv ieooardizes those tenants I operations. At least one tenant transp~rts sensitive, calibrated equipment over the road. The tenants have all voiced dissatisfaction with the road's condition to my client and a number have threatened not to renew their leases. As a result, my client faces a substantial loss of revenue should this road be left in its present condition. Immediate action is necessary to alleviate this serious problem. I understand that there will be a meeting of the city Council this coming Monday I March 9, 1992. Please be advised that representatives from Accent Real Estate and the local business community will be present at that meeting to discuss resolution of . this matter including any appropriate alternatives. I trust that all parties concerned will be able to identify a solution which f: . " -.... Mr. Dan Winkle . March 4, 1992 Page 2 prevents any further business disruption and avoids any future confrontation. Very truly yours, ROBINS, KAPLAN , MILLER & CIRESI , I ", 11 tf/-7if(: ! k ;" ct/ vl/;:h.";~ - /,--.-i::~ , Matthew L. Woods MLW:nk cc: Rebecca Cederstrom . . " f - . rli/iltitlrIfJ OO',"'TI'''''''''~ Maier Stewart & Associates Inc. MEMO TO: HONORABLE MAYOR & CITY COUNCIL FROM: MARK GRAHAM RE: ROUND LAKE ROAD WEST DATE: MARCH 2, 1992 FILE NO: 520-000-00 Over the past few weeks, City staff has received numerous phone calls and visits from people who use Round Lake Road West as access to the various businesses abutting the roadway. As you may know, the condition of Round Lake Road West has rapidly deteriorated with the onset of milder temperatures. A portion of the rOadway has deteriorated to the point that the potholes are too numerous to count, impeding traffic to travel at less than 5 miles per hour. Although unsubstantiated, many people have claimed damage to their vehicles by using the roadway in its present condition. . Based on the existing condition and the need to address the roadway problems, we recommend that the City Council consider initiating a feasibility study to determine improvements that need to be made to the roadway. A resolution is attached for your review and consideration. Bl ank petitions have been provided to some of the people who have complained about the roadway, but as of this writing, no petition has been received. The feasibility study would address the existing conditions, including subsurface soil conditions and their effect on the roadway surface, proposed improvements to sUfficiently carry the truck traffic that the roadway serves, estimated project costs and methods of funding the improvements. The feasibility study would investigate all possible alternatives for repair of the roadway. These alternatives may range from extensive repair of the existing surface, such as milling and overlaying, to complete reconstruction, possibly inclUding subgrade soil correction. As Round Lake Read West is included in the Municipal State Aid System, M.S.A. funds could be used on the project. In addition, assessments to properties on the east side of the roadway could be made as outlined by the City's Assessment Manual. We will be in attendance at the March 9, 1992 City Council meeting to further discuss this matter. MJG/ ks . 19S9 SLOAN PLACE, Sf PAUL, MINNESOfA 55117 612.774.6021 9800 SHELARD PARKWAY, MINNEAPOLIS, MINNESOfA 55441 612.546-0432 Equal Opportunity Employer .. 1,- CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA . RESOLUTION 92-~ A RESOLUTION ORDERING A FEASIBILITY REPORT IN THE MATTER OF THE 1992 ROUND LAKE ROAD WEST IMPROVEMENT WHEREAS, the City has determined that it should consider improving Round Lake Road West; and WHEREAS, Council must first secure a preliminary feasibility study in order to consider making the improvement; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: This matter shall be referred to Maier Stewart and Associates, Inc. who is requested to provide to the City Council a report advising, in a preliminary way, whether the proposed improvement is feasible and whether the improvement should thus be made as proposed or in connection with some other improvement and the estimated cost of the improvement as recommended. . Passed and adopted this 9th day of March, 1992. ATTEST: Tom Sather, Mayor Gary Berger, City Clerk/Administrator . COUNCIL MINUTES DATE PAGE ""'""" W ~ ?f!!;f- ~ DISCUSSION: / _ ,'., C . &'. /Jr~.~ ~V p't.Pr I ~ (7; u~f ~- c~e~~~ ~ ~~lJ ~-Y' ' t--" ~ /. .~ ' \f-tl) '-, (}{L-C1-C;-' '-~~, ~~ >'/ ~ -, Moved: IW\.YOR SATHER) COUNCILMBR: ~ ~~ (GROWE) (MAHOWALD) Seconded: (MAYOR SA'rHER) COUNCILMBR: (~) - (MA~ONE)', (GROWE) (MAHOWALD) THAT COUNCIL:/) ='~ - " -; '3~ VOTE: ~- Hicks' Malone Sather Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: (_ _) . Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Superint~pdent Planner Dep. Clk ~ , ~- ~~/2>~. ~ g ~/.~ V ~_.. ~ r:HJ .. ~.1 ^ ~/~ ,r-.--. . ..----.--- - )r~ ~ (l.~ .- . ~-------- . ~ -{ll2f/fl /if)/,/" ".,./1", "' ~m ~,/ . fA n...A---C/ . ;' ,..A:./I f ,- . / / _ /) ~. --:r ~ 'J-;. .' ~ -1,/l-"A , · . . COUNCIL MINUTES 0_ (ll1n~ DATE PAGE SUBJECT: -~ 1-- ~ .)/1jZ _<IJ - - *'i......~ ;,.oif<7 #Il- l" / ," ~/{y P eC" 7Z> V~~1N'- fM.~~ " 2' ,~ l v' ~'-' ~rfl~ ~ C!~ fk-<~ - ) A~v ~-t.. -----'-'"-,._.~- -.-" ' {~ Moved: {I;1I\.YOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Seconded,: ,(MAYOR SATHER) COUNCILMBR: (HICKS') (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hicks' Malone Sather Hicks' Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ). Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Supel'int~\ldent Planner Dep. Clk --(j) ~ .' . . . ' 'U1~ j 7. ^'-- ,3' ~- ? ,~ 1M- ~"- - ~ ---,~ ~ @ t!fjJ2ia;~,Ir~~~" ~r - ; ~.?~' ~1-- / . ~.JJt ~- Ml '!~ ~" _ ~_3~"CJ k~ 6) ..... l,..-/ 17" ( ~ c/o /~) rJJMv: ---- '" ' G C . - )~ . / i/ COUNCIL MINUTES DATE PAGE SUBJECT: DISCUSSION: . . ,- .. Moved: {W\.YOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Seconded: (MAYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GRQWE) (MAHOWALD) THAT COUNCIL: VOTE: AYES: NAYS: Hicks, Malone S'ather Hicks Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ). MaIone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Adrninistrator Attorney Treasurer E~gine~r Parks Director Pub. Wks. Supec'int<1ndent Planner Dep. Clk ',' ~ .... .o~~ ~k (0 , "'-- /!J~~ p-r - ~ ~~ Irk YD ,. (; - . (;ft;, - ~,' ~ . - . -(~ . ~~ ~G/- ~. - r ,n ---- ' , " ,,-" V}J -:. f1 _-I r.'. l---~ /) j J!;w7;[, (, A hr.. a4J7U . ",' f; \/::--,(/ ' . f '--~ .. --. ~ ---- f . . r:?'U . p/~ .~. ...0 I P ,~ ~-'_/.. -,..' -~..-'"'''-''' --- ~~ ,~ ~?/~~ .... ~(cR ~ . ( _ h-rd~ ~~"" ~(~~ COUNCIL MINUTES DATE PAGE SUBJECT: , DlSCUSSION: , ;..., ) " i", _i:.:)C:>L-~,-, . --" j . ,- ~ .. 1oved: .(W\.YOR SATHER) COUNCILMBR: (HICKS) (MALONE) (GROWE) (MAHOWALD) Seconde<i: ,(MAYOR SA"HER) COUNCILMBR: (HICKS) (MALONE) (GR(JWE) (MAHOWALD) fHAT COUNCIL: VOTE: AYES: NAYS: Hicks' MaIone Sather Hicks' Malone Sather Growe Mahowald Growe Mahowald ABSTAIN: TOTAL: ( - - ). Malone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer En,gineer Parks Director Pub. Wks. Supel'int'1"dent Planner Dep. Clk ....." DATE PAGE COUNCIL MINUTES ~/! , SUBJECT: {.iM~ DISCUSSION: ( . . -, , ,- .. Moved: JIMYOR SATHER) COUNCILMBR: (HICKS) (MALONE) (fG~' (MAHOWALD) Seconded: ,(MAYOR SATHER) COUNCILMBR: d9~"' (MALONE) (GROWE) (MAHOWALD) THAT COUNCIL: ,.... VOTE: AYES: Hicks 0, Malone Sather Hicks Malone Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) MaIone Sather Growe Mahowald Ayes Nays Abs. ALSO PRESENT: Clk/Administrator Attorney Treasurer Engineer Parks Director Pub. Wks. Superint~lldent Planner Dep. Clk , i If) rJ . MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING March 9, 1992 CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Sather called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Thomas Sather; Councilmembers JoAnn Growe, Dale Hicks, Thomas Mahowald, Paul Malone. Also present were: City Attorney, Jerry Filla; City Planne., John Bergly; city Engineer; Mark Graham; Parks Director, John Buckley; Public Works Superintendent, Dan Winkel; Clerk Administrator, Gary Berger; Deputy Clerk, Catherine Iago. ADOPT AGENDA MOTION: Malone moved, seconded by Mahowald, to adopt the March 9, 1992 agenda as presented. Motion carried unanimously (5-0). APPROVAL OF COUNCIL MINUTES . MOTION: Malone moved, seconded by Mahowald, to approve the minutes of February 10, 1992 and February 24, 1992 Regular Council Meetings as prepared. Motion carried unanimously (5-0). PUBLIC HEARING KEITHSON POND IMPROVEMENT Mayor Sather opened the meeting at 7:35 p.m. fo. the purpose of conducting a public hearing on the Keithson Pond Improvement. Clerk Administrator Berger verified publication ;t( of the notice of hearing lbad L",,,," publid",",u) in the New Brighton Bulletin on Wednesday 2/26/92 and mailing to affected property owners the same date. Mayor Sather explained that bids were received Feb.uary 6, 1992 for this project, but that concerns expressed by .esidents since then will require making some modifications to the improvement, thus the bids are essentially invalidated; "J arrangements have been made to continue this improvement ~1> ~ hearing ~ April 27, 1992 at which time new estimated project costs and bids would be reviewed. . In response to requests from the audience, Council agreed to hear comments both this evening and April 27. . Arden Hills Council 2 March 9, 1992 Ci ty Engineer, Mark Graham, gave a brief overview of the project explaining that approval of the project was given by Counci 1 and Rice Creek watershed District, but then some problems, primarily with drainage, were uncovered and adjustments were made to the plan to address the problem areas; estimated costs would likely increase by 20-30% as a result of the adjustments. Counci lmember Malone asked if the concerns surrounding the George Reiling property will be addressed within the modified plan. Attorney Filla advised that discussions with Mr. Reiling and other affected property owners have taken place and that action is being taken to react to the concerns expressed. A question was raised from the audience as to how the project wi II be funded and if affected property owners wi II be assessed. Mayor Sather commented that it would be inappropriate to discuss costs at this time, given the fact that the cost of the project with the modifications is yet to be determined. . George Rei ling, 661 Heinel Drive, Rosevill e, stated he was not opposed to the latest drainage plans, but is definitely opposed to assessing the property owners. He said that he did not understand how the City could damage private property and then expect the property owner to pay. He commented that there was adequate drainage in the area until the City allowed homes to be built at inappropriate locations and the engineering firm should be held accountable. Ron Nel son, 4504 Kei thson Drive, commented that all the property owners in the area paid significant prices for their lots and homes and assumed the developer and the ci ty had addressed drainage concerns before allowing the building. He contended that the costs involved are the City's responsibility and it is unreasonable for the City to even consider assessing the affected property owners simply because the project was mismanaged. Kurt Lawrence, 4516 Keithson Drive, stated that he bought his home only a couple of years ago and had no knowledge of any potential assessment. He said assessing would be totally unfai rand that the developer was not truthful wi th the property owners in that there was no suggestion of a potential problem; the engineers and developer should have been . resJ;>onsib~e"L,?J).d- tl,,=,. U." ri t.y 1 a.t-t.he;-de.1,t.a 1 ope!; ~ff ~. heok . ..b.y-"~i-eas:H19.,.hond'm01rey';'-rrra:k1:rrg ,.th:e..--ett:y~s-pons,i-b.J. e . , P' 'i' 'o" c.(u.; '" ,,^ ,;',., " 'c" (" . ,,;, (,. (' '" \K..A.JUvt.\'/0'r,..__.>4i '. \I~, ~~..~ G,,\ \:c}""-'\ ....~J>.-.~"..'-( ,--...!...t...-'d.......~..y---{,.* ,,~(../ji\.~ ~Ft\~_ 'o-v ,,~- , , " \ l' ( , v '''''', \; ,~ ',' ,_' tl[; -'~ I ~ ~ ~\J1-^~ \)J(M /\"J..iu\..;.c,l! "') ~ &...c:::~"f-V\... , ,.. . Arden Hi 11 s Counci 1 3 March 9, 1992 Nancy Horwath, 4510 Keithson, said she agreed with the f' comments expressed by the other residents thus far and was \\,.."V ".-{j-Y:"'-~PPGS.e!L..t..2,.3,!U' .,e.~.~5'~,sll\-":.I1.t".. ""',Sl1,t'!._~~_ked who dU'1,.-t-he-"-pond "" t><'" " 1 Jl'P"e~1'lJl"i"91na,l.l y,..and"'eotl'ld-..theY~he~-a-e-eo.un~ ,,,;ly,., ,~y' , 1:1:3 9ft0/) Toni Tredal, 4521 Kei thson, expressed opposi ti on to . s,r-, ,:0,J",6,':{,' 'l.. assessments and ~sked what action can be taken to, pursue ~he '( "O"~(""0' . developer or engl.~eer: She also asked, how Councl.l and Rl.Ce, ,~ '0. L'a/\.\J. Creek Watershed Dl.stel.ct ~rate thel.r effo~ts.~ ~'....- ;J'.- ;~'" \f },' '~ ~~ ~ fi1l~..e:-M.4v.,4.-- , ~, ~~<' At torney Fill a responded by expl aining that he has done some 0/ ~' tY'.l'< ..,~.opre 1 iminaey checking and it appears that the deve loper,'" w, ,hO 1,0 ~ \\.. '~ the pond, was incorporated at the time the work was done ~ r;j~"'; ~}l ,jf" but the coeporation no longer exists,;) tR~~o-F~..~, --Tf may" C()st-'"~:>"J",,~ "" r 'r more in legal fees to pursue the developer than could be ' recovered. Filla added that the peoject as designed by the engineer was not intended as a final solution to the drainage problems of the area and called for a future outlet;"thull tl.... ~nginQel' ma~ hvL Be r~Si'{)fl'\!l.i.Ll e--e4.t.holH:. He added that the Ci ty m)lst deal with an overall drainage pl an foe the area which is much broader than just the Keithson pond improvement; . the need for a future overall plan was identified before the development took place. Engineer Graham explained that Rice Creek Watershed Disteict governs and coordinates storm water programs for many communities but tries to leave the responsibility for assessing projects in the hands of the local governments. Filla said he would do some further checking into the question of Rice Creek Watershed District responsibility. George Crimmins, 4509 Kei thson, commented that he woul d j!aA.ttw...,r coopera te wi th the Ci ty as a means of reducing"--acquisi tion ' costs, but he was opposed to assessing Keithson residents. Bob Stennis, 4540 Keithson, said he agreed with the comments of residents this evening and opposed assessments for a probl em caused by someone el se' s negl igence. He commented that the public notice for this evening's meeting was addressed to "property owners proposed to be assessed" which indicates that assessing property own.~E"~,,~J,!ii,,~inl telf) an t' opti,:n,~,~e Cit~ iS~6~1~rraeftii.Wll!:~rorney Filla adVTse~"that~ .,.....'.-'<fs..-a: Yorma1"tt:y the Cl. ty lS requlred to follow a partlcul ar ~ process in notifying any potentially affected residents, and that providing such notice simply reserves the option of . assessing. ~ ~ ~4....:ta - . Arden Hills Council 4 March 9, 1992 Dick Foster, 4527 Keithson, questioned why the developer was not pursued several years ago if the pond as constructed was not intended to be a holding pond. He asked the City to address the issue of storing water on his land without an easement over the past four or five years. He also asked to see the modifications being proposed before the project goes out for bid again. Councilmember Mahowald asked Engineer Graham if there has been ongoing communication between the residents involved and the engineer. Graham stated that the plans were developed based upon Rice Creek Watershed District requirements and the requests of residents and that he has met with residents on this issue and kept open dialogue. -.4L w.e -'\...{.,..-v -'l ,." . ' ,~.f~.....-,.' __J.,..... Mayor Sather announced that on April 27 ~' - ," IJ the lat<.3t pa-penTork X from the engineer will be available and the property owners will have the opportunity to review all the detail s. Graham added that he would ~attempt~ to meet with the neighbors before April 27.~. V:~~! ' fI::J':;- ~ ,A~torney Filla reite~ated that t~e decision on how the p'roject . .:::O:.:...(twlll,be funde,<:l, aE~,~ an} _..~ w.lll ~e assessed IS yet. to be ~<Y\o_ lR~ae;:l::li'!::It"--~-~ho); El:iPn,_ni) Qp.t"i.Qu 1C t.o.."aiiQ<1(JB~.tJ:l.e--....c.~b.I' 'at. ~al!':1""'-:- Councilmember Mahowald commented that he distinctly remembers dealing with performance bonds and the holding pond issue a ~ ~ few years ago and asked staff to review records to ~~t- ~~( action was taken at that time and -'-" -..-, --. the current status of the performance bonds. MOTION: Malone moved, seconded by Growe, to continue the improvement hearing on the Keithson Pond ~~~u~ YR~il~~t~ April 27, ~ at 8:30 p.m. Motion carried unanimously (5-0). {~'f'~\ MOTION: Hicks moved, seconded by Malone, to approve the amended plans and specifications for the Keithson Pond Project and authorize advertisement for bids. Motion carried unanimously (5-0). MOTION: Mahowald moved, seconded by Hicks, to reject all previously received bids on the Keithson Pond Project. Motion carried unanimously (5-0). . - . Arden Hi II s Counci 1 5 March 9, 1992 CONSENT CALENDAR MOTION: Malone moved, seconded by Mahowald, to approve the Consent Calendar and authorize execution of all necessary documents contained therein. Motion carried unanimously (5-0) . a. Appoint Election Judges b. Approval of 1992 Shade Tree Program c. Approve List of Claims/Payroll PUBLIC COMMENTS PETITION TO OPEN INTERSECTION Ms. Lindberg presented Council with a petition of signatures from 148 residences requesting that the intersection of Trunk Highway 51 and Snelling Avenue be reopened, that appropriate signage be installed to alert traffic of the intersection, and that sqme signals be installed. She urged Council to actively address MnDOT in this issue and wanted Council to be aware of . the magnitude of the problems created in accessing the residences in the area without the use of the intersection. Mayor Sather advised that the City will forward the petition to the appropriate ~!l_w...y iit MnDOT. , "-, c:'-.l"",-,~, ,', ' , I';,'~- .._____ . \.) .\...)-~ ,...;~'-..... ! Council briefly discussed the upcoming hearing scheduled for this matter and directed staff to look into the possibility of holding the hearing at a location other than City Hall in order to accommodate the potentially large group of interested residents. UNFINISHED AND NEW BUSINESS CASE 92-03 - SITE PLAN AMENDMENT FOR PHARMACIA DELTEC 1265, 1275 AND 1285 GREY FOX ROAD City Planner Bergly introduced this agenda item stating that Woodridge Properties developed the property at 1265, 1275 and 1285 Grey Fox Road about a decade ago and now the major tenant of that site, Pharmacia Deltec, is purchasing the property and proposing some changes to the site. Bergly advised that the Planning Commission reviewe9"th", ,site vO"<J;"''-'J . plan and recomme~,~,~~:L.... approval with the ~itionsJthat' "f ?\",,-lightin9','Of~ttre..courtyard area be reviewed and approved by the C " City Planner, storm drainage be reviewed by City Engineer and Attorney to insure an easement is not necessary, and that placement of trash collection areas be reviewed and approved . Arden Hills Council 6 March 9, 1992 by staff. Bergly advised that the storm drainage issue has since been addressed and approved. There was brief discussion regarding the screening of the trash collection area. MOTION: Malone moved, seconded by Hicks, to approve the site plan amendment for Pharmacia Deltec, 1265, 1275 and 1285 Grey Fox Road, subject to review and approval of lighting and screening of the site by staff and City Planner. Motion carried unanimously (5-0). 2t;l)S S l(b tJ {\,q,e- As a note of general information, Bergly informed Council that the Planning Commission has assigned a committee to deal with the City's sign ordinance and they will report to Council in the near future. RECEIVE AND REVIEW FINANCE UTILITY SUBCOMMITTEE REPORT --\" Counci 1 mrl'f'" recei ved two reports, one from the Ci ty Accountant . ' and one from the utilities Subcommittee, recolllll\'ending increases .~the City's water and sewer rates. f:J"'-"-'~:~=mem::r Malone stated that the Finance Committee has recommended a 35% increase in water rates and a 50% increase in sewer rates as a means of responding to the unbalanced util ity fund. Counci lmember Mahowal d questioned why increased rates / ,c._".r'<:',~_~l11l11:.n~ed in the. r'9rts_v~lJ LI:' \I1l.it~ a bN- hig~er than tj..Y '5':::;:'~cl:c.: surrouna~rr~r-e=U11Yt~es. Malone offered one explanat10n that ~l .~-O Arden Hills is a third party water consumer'i.ol ,,"-,kat, w9,ter (pNI" i)~l>,'OE.y~_~~.is..~l.l:c:~~!'l,e..SL~ Rosevill~ horn ~t. Pi!ul,&'"3.RB. UieRI3:r ,i~-' ~rdQnU,'l.. from RQllev~lle:bthus ~ncreas~ng the' cost,ef Hai..r ,..\,.>#"r<:Iot. :3e!''lilee. He added that sewer rates are largely impacted by '-";~ ~) , 1 .' (' ~ commerc~a customers. "~ J- ',16,. -.i;<t-L' . W u;lJJ.W" /J!. (l. {h,fJ.u- '~fL' !y Malone provided Council with a model \..., J1, he had calculated ~n~~ which would allow the City to increase utility rates gradually (\/,'./1" yJ-"./\:::, and eventuall y gain uti li ty fund reserves. He revi ewed the l1Vo" details and figures of his plan and explained that ~ implementing such a plan would provide a smoother transition for residents and still eventually provide the same results for the City. Councilmember Hicks pointed out that the current Arden Hills . rates are lower than surrounding communities. He also noted that the City was generating enough revenue in the utility funds unti 1 1989 at whi ch time a quickl y growing dispari ty began to occur between fees collected and cost of services. . Arden Hills Council 7 March 9, 1992 He supported Councilmember Malone's approach of gradually correcting the utility fund problem. Mayor Sather commented that the City, in addition to implementing a plan to correct the present problem, must also address the future needs of the utility funds and the ultimate goal of gaining utility reserves which would accumulate interest to help defray costs. sather supported the gradual approach Councilmember Malone had presented. Councilmember Hicks suggested that the City, when presenting the utility rate increases to the public, explain the impact in dollars and cents rather than dealing in percentages. He said that dollar figures appear less drastic while percentages make the situation sound worse and may create confusion. Councilmember Mahowald said that since the multi-phase concept 0~~~ iaTI be very confusing, it may also be appropriate to explain d'the concept in simplest fashion.. r~'rh~p~ 11~ i ntJ -a.- C!:~mr 1 e C"8~.....IlIt::!r . . Councilmember Hicks asked that Councilmember Malone provide the City Accountant with his calculations so that detail and projections 6fmo be ll1ll'h:IlQ e-tK. ~~l.;t1., ~" " MOTION: Hicks moved, seconded by Mahowald, to adopt the following schedule of util ity rates. Motion carried unanimously (5-0) : Residential: - 19.2% water rate increase each year for the next two years - 25% sewer rate increase each year for the next two years - Continue minimum rates based on 11,400 gallons/quarter - Continue senior discounts using the same premise as currently ~ ~~ Commercial: - 1992 rates of $2.19/1,000 gallons - 1993 rates of $2.60/1,000 gallons Staff was directed to draft a letter to the public explaining the increased rate schedule and reasons for the increases, and forward the draft to Council for comments no later than March 16, 1992. . WEST ROUND LAKE BOULEVARD-- ORDERING FEASIBILITY REPORT City Engineering Graham stated that in response to a number of concerns expressed with regard to West Round Lake Boulevard, \-~ ~e,-,JJ:fJ:.;.."'\"'xJ6 . Arden Hills Council 8 March 9, 1992 it is Jni.~ recommended that a feasibility study be completed to address problems such as subsurface soil conditions, roadway surface, improvements needed, estimated costs and sources of funding. Council reviewed proposed Resolution 92- J "4,~6" which ~o':llci.,,()r~~er. .:,~:I'\f easibi 1 i ty report. , )1-" '.-"" " fl,;:;'''''' ',/ Becky Cederstrom, 4354 West Round Lake Road, stated she ",jC Y manages ten office and warehouse properties on West Round Lake \\ '~;; Road and tenants are threatening to end their leases due to \\ "~ the terrible condition of the road; that some of the tenants transport calibrated equipment which is endangered by the road conditions. Sharon Ming, representing Sewall Bros Industrial Supply at 4390 West Round Lake Road, expressed appreciation for the temporary measures recently taken to fill some potholes, but said she hoped there would be a permanent solution soon as her ,~~ company deals with some delicate i~tFuments which can't be ,,", ;..9-'1 ".' saf~ly tq,nsported overthe roacJ.~ uppliers have complained "y.J' ,/"" and may eventual-l'y'Ye'fiise'To....lravel the road. . MOT ION : Malone moved, seconded by Growe, to Adopt Resolut~on 92- 16 ordering feasibility report in the matter of 1992 West Round Lake Road improvement. Motion carried unanimously (5~0). } " " ':""'t~'~ -....\,./\.-. ,.,.-"~.\.;"-\_;.'. ;;,"L.,"~~~' i-~~ Mahowald expressed thb.L h~ i~ ; ,.; . to spending WOUl ct--be' 'o!,pee'Hi a sizable amount of money for a short term solution if it is apparent that reconstruction and reconfiguration of the road in the near future is inevitable. Engineer Graham questioned if Council would be agreeable to expending between $1,500 and $2,000 for soil boring tests on the road surface to be completed along with the feasibility report. He advised that eventually the soil borings would need to be done and if they were done now, the results would not change even if the reconstruction project were delayed. MOTION: Malone moved, seconded by Hicks, to authorize the City Engineer to perform soil borings on West Round Lake Road at a cost not to exceed $2,000, Motion carried unanimously (5-0). COUNCIL COMMENTS KEITHSON POND . Councilmember Hicks advised Engineer Graham that one item which he would like Graham to be prepared to address at the upcoming Keithson Pond public hearing is the size of the watershed district which contributes to the pond. . Arden Hill s Counci 1 9 March 9, 1992 .. Engineer Graham was asked if there was any drainage to Keithson Pond from the Reiling property and if the Reiling property woul d benefi t f rom improving the drainage in the area. Graham answered that a small amount does drain from the Reiling property to Keithson pond, but he was unsure how much; -' and that the property is impacted by the pipe installationJ1.Y'v~t:w i.!. ,~t1"./.. TURNING OFF WATER SERVICE ~( I Councilmember Hicks commented that documentation provided to Council indicates that the City Accountant has gone the extra mile to keep from turning off water service to Mr. McGuire. He added that staff has followed procedure, and that it should not be necessary for staff to make numerous phone calls, etc. as has been the case with Mr. McGuire. ROUND LAKE AREA PROPERTY Councilmember Hicks referred to a communication from the real tor for the property abutting the Round Lake area the purpose of which is to determine if the City has an interest . in purchasing the property. He said he was opposed 'to the ci ty considering spending a large sum of money for this property. Councilmember Mahowald commented that he would be interested , ,'.9-- in in\les,ti.9aJ.i~ the Round L~ke properties;..t..e aete~m:i:ne--'M 0..,JS1r" ','h~+.. ~~ct the !"" ~3 c,m] d "-c'1'n....,...th.e. nroDPrt4". ~.tY ~""~.......---...,,~- - ~ ~ ~ Mayor Sather agreed that the Round Lake property does merit ~ investigation due to the fact that if the City could acquire the property at a reasonable price, the City would control r?- ~ major core areat)1 ~J,~ h~~V~. more in.put, reg~r~i~,;.._:l.~ a~~.J~:~ D ..".,,,.,~w. ,I.-' ~ ,'''...t ,,",..~" '. - ". _.c. I'), ... ' l ~~,_. f .... ".- _~~'''-_' -".-_~"_... ',:');.,.,,,\A -,.. OFFICIAL MEETING DATE CALENDAR (f , '"<"J Note was made that the Council meeting, regularly scheduled for October 12, 1992 falls on the columbus Day holiday, therefore, ~ ~ meeting has ]1 ~~.., changed to october 13, 1992~ ,;\R9 the '~.f,..t\J'J:.;' , (;r.aar ..e[lee~;!! Lhat e:han~€>. ~:;r~'~ MOTION: Malone moved, seconded by Hicks to adopt the revised official meeting date calendar reflecting the change of regular Council meeting from October 12 to October 13, 1992. Motion carried unanimously (5-0). . --- . Arden Hills Council 10 March 9, 1992 ZONING ORDINANCE DRAFT Councilmember Malone noted that the Planning Commission has - been working on the zoning ordirl-,!Il.~ and has prepared a draft of amehdments. He commeriled that the draft looks good. INVESTMENT PORTFOLIO Councilmember Malone commended Finance Committee Treasurer Frank Green for the graphic portfolio of investments provided to Council. SHOREVIEW/ARDEN HILLS JOINT MEETING Councilmember Growe asked if the joint meeting between . Shoreview, a,nd Arden Hills is, confirmed for ':1<lEc~} 7" 19"~,~~,,__~~1. c;6:.:t:r..{, Clerk AdmJ.nJ.strator Berger aEEl~ he ,cmrt'acted Snor'evJ.ew { -_.:;> . City Manager Dwight Johnson-that Council preferred ~ . :) to meet at 5:30 p.m. on March 17. ~ flerger';:;j:1i'l-eri1:'1ftive'1-y ~ . ).tl(;"~Y""~' lU..an~-on-'ttta-\;.-.dat '" and, will,'lft-*e contact ~ Mr. Johnson r-::-' for confirmation. ,.h&., V.;-<{.C UPDATE ON FRED REED Public Works Superintendent, Dan Winkel updated Council with regard to the condition of employee Fred Reed, He stated that the latest information from Mr. Reed's doctors is that Fred may be hospitalized for 2 - 3 months. Winkel added that temporary full time help may be needed in the Public Works department to cover Fred's extended absence. Winkel also noted that the issue of extended sick leave for Fred must be addressed. MEDIATION Councilmember Mahowald referred to a letter from Karen Olsen, Labor Relations Associates regarding the mediation session for the issue of holiday pay for November 1 , 1991. Clerk Administrator Berger advised that the mediator suggested ~._L the City develop a policy covering snow days. He stated that he would survey some other communities and prepare a draft policy ,..........~riR'i .&IIi1~IT -r9rS for Council review. . ,. . Arden Hills Council 11 March 9, 1992 ADJOURN MOTION: Growe moved, seconded by Hicks, to adjourn the meeting at 10:02 p.m. Motion carried unanimously (5-0). Thomas R. Sather, Mayor Gary Berger, Clerk Administrator NOTICE OF MEETINGS: The next regul ar Council meeting wi II be held March 30, 1992 at 7:30 p.m. at City Hall. TENTATIVE joint meeting with City of Shoreview on March 17, 1992 . (The time of 5:30 p.m. has been suggested. Def inite time to follow. ) There will be a meeting held on March 23, 1992 at 4:30 p.m. at City . Hall to interview architectural firm candidates, followed by a meeting at 7:30 p.m. to discuss median closing T.H. 51 - Snelling Avenue. . ~ ~ '''''',:~:~\\~; 1'lGENI:lr. ARDEN HILLS CI'lY CXlUN::IL MEETING CXlUN::IL ClmMBERS ~Y, ~ 9, 1992, 7:30 P.M. 1. CALL 'IO ORDER/ROLL CALL. 7:30 P.M. 2. AGENDA ADOPl'ION 3. APPROVAL OF FEBRUARY 10 AND 24 R:EGUI.lIR COUNCIL MINUl'ES. 4. IMPROVEMENT HEARING FOR KEI'IHSON POND. 5. CONSENT CALENDAR ~ a. Appoint Election Judges. b. Approval of 1992 Shade Tree Program. , c. Approve List of Clairos/Payroll. 6. PUBLIC ~S . 7. ~ AND NEW BUSINESS A. Case #92-03 - site Plan Amendment f= Pharmacia Deltec 1265, 1275, ~ 1285 Grey Fox Road. B. ive and Review Finance Utility SUbcommittee Report. C. tus Report - West Round Lake Boulevard; and Approval of Res. ~ o. 92-16 Ordering a Feasibility Report in the Matter of the 1992 Round Lake Road West Inprovernent. 8. COUNCIL 0M1ENTS 9. ADJOURN MARQI MEETINGS March 4 - Planning Commission, 7:30 p.m. March 9 - Council Worksession Meeting, 6:00 p.m. March 9 - council Meeting, 7:30 p.m. March 19 - Public Safety/Wks Cormnittee, 7:30 p.m. March 23 - Worksession Meeting, 4:30 p.m. March 30 - council Meeting, 7:30 p.m. March 24 - Parks & Recreation Cormnittee, 7:30 p.m. March 26 - Finance Cormnittee, 7:30 p.m. \ I MINUI'ES OF THE ARDEN HILIB REGULAR COUNCIL MEEI'ING MONDAY, ~Y 10, 1992, 7:30 P.M. - CITY HALL CALL 'ID ORDER Pursuant to due call and notice thereof, Acting Mayor . Malone called the meeting to order at 7:30 p.m. ROLL CALL The roll being called the following members were present: Acting Mayor Paul Malone, Council1nembers JoAnn Growe and Dale Hicks. Council1nember Thonas Mahowald arrived at 8:50 p.m. Absent: Mayor Thomas Sather. Also present: Attorney Jerry Filla, Engineers Terry Maurer and Mark Graham, Planner John Bergly, Park Director John Buckley, Public Works SUperintendent Dan Winkel, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. ADOPI' council1nember Hicks rec:cmnnended Item 7.0, Salary AGENDA Increase, City A=untant, be tabled to the worksession Meeting scheduled for February 18. Hicks moved, seconded by Growe, to adopt the amended Agenda, tabling Item 7.0, Salary Increase, city A=untant, to the next Council Worksession Meeting. Motion carried unanimously. (3-0) APPROVE Council1nember Hicks rec:cmnnended the following amendment MINUI'ES to the January 27 Council minutes, page 3, third paragraph: "Council1nember Hicks questioned if the North SUburban Chaplaincy program is an interdencnninational program." There was discussion regarding the donation of charitable gambling funds to the . Chaplaincy program and whether or not the program is separate from the orthodox Church. Acting Mayor Malone recormnended the following amendment to the December 30 Council minutes, page 1, under Consent Calendar, paragraph three; the last sentence should read, "... outlined that portion of direct costs of the programs which were paid by fees." Hicks moved, seconded by Growe, that the Regular Council Minutes of December 30, 1991 and January 27, 1992, be approved as amended. Motion carried unanimously. (3-0) PUBLIC HEARING IMPROVEMENT HRG; Acting Mayor Malone opened the meeting at 7:40 p.m. for STREEr RECDNSTR., the purpose of a Public Hearing on the proposed street TILLER IANE reconstruction inprovernent of Tiller Lane. Clerk Administrator Berger verified publication of the Notice of Hearing in the New Brighton Bulletin on Wednesday, January 29, 1992 and mailing to affected property owners on Wednesday, January 22, 1992. Acting Mayor Malone reviewed the procedures for public hearings and reminded the audience that the discussion would focus on the inprovernent of the street; noted that if Council orders the inprovernent, an assessment hearing will be scheduled . at a future meeting. - --- --------- I , Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 2 TILLER (Cont'd) Engineer Terry Maurer explained the City recently i.roplemented a Pavement Management Program, which rates . all streets in the City and, based on the rating, places the street into one of three categories f= inprovement,; sealcoat, overlay or reconstruction. He advised the streets are reviewed every three years. Maurer explained the program indicates Tiller Lane is rated in extremely poor condition and wa=ants reconstruction. He stated the City has also adopted an assessment policy which outlines the methcd of assessing various types of street and utility inprovements. Maurer stated the Council authorized the preparation of a feasibility study of the proposed Tiller Lane reconstruction inprovement last year, and after review of the feasibility study, authorization was given to prepare detailed plans and specifications for the inprovement. The Engineer explained the proposed inprovement of Tiller Lane frcnn Lexington Avenue to Hamline Avenue. He advised the sanitary sewer and watennain were investigated and found to be in good condition; no major utility i.roprovements are proposed. He noted some minor modifications to the storm drainage utilities are necessary and are proposed with the reconstruction of the street. Maurer advised the initial feasibility report has been modified and reflects additional costs for soil inprovement. He explained the soil analysis for the project indicates the material underneath the street is directly responsible for the poor condition of the roadi the soil contains organic material which holds water and is susceptible to frost. He stated the revision to the report proposes . excavation of approximately one and one-half feet of material frcnn the road, replace the soil with a granular material and install drain tile along the edges of the roadway, to keep the material dry and in condition to support the inproved road surface. The Engineer reviewed the estimated costs for the inprovernent: - street inprovements $179,500.00 - Minor storm Sewer adjustments 9,900.00 - SUbgrade co=ections/drain tile 65,900.00 Total Estimated Project Cost $337,000.00 Engineer Maurer explained an additional 32 percent is included in the construction cost to cover items such as, mailed notices, preparation of plans and specifications, survey work and staking, and other miscellaneous items charged to the project. Maurer explained the assessment policy indicates that all residents will be assessed a fair share of the costs for a standard residential street, whether or not they reside on a County road, state Aid road = standard residential street. He stated the "residential equivalent assessment rate" is defined as 50 percent of the cost of a typical residential street inprovement. Maurer noted the minor storm sewer costs are assessed 100 percent to the benefitted property owners. . Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 3 TILLER (Cont'd) Engineer Maurer reviewed how the assessment rate is . calculated, based on total project cost and assessable front footage. He also reviewed the tentative schedule for COJTqJletion of the project in 1992. Acting Mayor Malone asked if there was anyone present who wished to be heard either in favor of or opposed to the proposed inprovement. Gene Ward, 1242 Tiller Lane, questioned if the soil samples were taken after preparation of the initial feasibility report. He noted the easterly portion of Tiller Lane is in poor condition, however, the westerly portion of the street is in good =ndition. Ward stated he would prefer to have the westerly portion of street upgraded with bitmninous overlay, rather than reconstructed. Engineer Maurer explained the soil conditions were determined after the initial feasibility study, as part of the preparation of the detailed plans and specifications for the project. Carl Norquist, 1171 Tiller Lane, questioned if a comparison study of the traffic on Ingerson Road versus Tiller Lane has been done; it appears that traffic is heavier on Ingerson Road. He also questioned if driveway aprons are included in the inprovement costs. Engineer Maurer stated he is unaware of any current traffic counts on Tiller since it is a County road. He advised the costs for driveway aprpms are included in the inprovement and materials will match the existing driveway surface on the . property. Dick Volkmann, 1102 Carlton Drive, advised he owns property adjacent to Tiller Lane and questioned how assessment of his property will be determined. He also questioned how closely the estimated costs reflect the actual bid amount for the project. Engineer Maurer explained the estimated costs are based on utilization of construction bids for projects COJTqJleted last year and discussions with contractors as to what to expect for price increases in 1992. He advised it does not appear there will be a significant increase in price over projects COJTqJleted in 1991. Volkmann stated Carlton Drive was recently resurfaced and questioned if resurfacing, rather than reconstruction of Tiller Lane, would be feasible. He also questioned if Carlton is scheduled for recontruction in the future. The Engineer explained the major difference between the two streets is the subsurface soils and the nature of the street failure on Tiller Lane. He stated an overlay is actually no better than the surface on which it is installed; Tiller Lane would not hold the bituminous overlay, based on the existing condition of the street. He further advised that Carlton Drive will be reviewed and rated in the Pavement Management Program and may require sealcoating in a few years, however, a reconstruction project does not appear to be wan-anted in the foreseeable future. . Larry Kahnke, 1315 Tiller Lane, noted the feasibility report indicates assessments may be spread over a five to ten year period; questioned what percentage of interest will be charged to the assessment. Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 4 TILLER (Cont'd) Acting Mayor Malone stated the cu=ent interest rate is . 8% and the assessment is spread over 5 to 10 years. Kahnke also questioned why the project proposes =ncrete =b and gutter installation; noted the existing roadways in this area do not have concrete =b and gutter. Acting Mayor Malone explained that during discussions of proposed the assessment manual and reconstruction program Council determined that all new developments require concrete =b and gutters and it was appropriate to require the installation of concrete =b and gutters as part of the reconstruction of the older streets in the city. He noted that during a proposed project in 1991, residents indicated they would prefer the concrete =b and gutter. Forest Behr, 1234 Tiller lane, questioned if the core samples were taken at different locations along the roadway surface. He questioned the purpose of the concrete =b and gutter installation on Tiller lane. Behr pointed out that the econcnnic conditions nay have changed substantially since Council determined the standards outlined in the assessment manual. He ccnnmented that Hamline Avenue is in much worse =ndition than Tiller lane; suggested the =ncrete =b and gutter be deleted frcnn this project and the monies saved be utilized to repair Hamline Avenue. Engineer Maurer explained core samples were taken at various locations along Tiller lane. He reiterated the surface of Tiller lane will not hold a bituminous overlay. Gary Abrahamson, 1228 Carlton Drive, stated he is the owner of the property . adjacent to Tiller lane and explained Carlton Drive was overruled in 1991; questioned why his property is listed as part of this project. Maurer advised his lot is located close to the project site and it is questionable at this time if the property will be included in the project. He noted this property will be reviewed and Council will make a determination regarding the property assessment at the scheduled assessment hearing. Wayne Bond, 1326 Tiller lane, questioned if core samples were taken when Carlton Drive was overlaid. He stated if the core samples for Carlton are =nparable to Tiller Lane, his preference would be to have Tiller overlaid. Bond further questioned if there were differences in the core samples taken frcnn the westerly and easterly portions of Tiller lane. Engineer Maurer explained core samples are only taken during reconstruction of streets, not for bituminous overlay projects. Gene Ward, 1242 Tiller lane, favored a bituminous overlay of Tiller lane. Diana Ettel, 1249 Tiller lane, expressed concern that the Oak trees bordering her property nay beccnne infected with Oak wilt if the project is completed prior to July 15. She connnented that if there are no plans to install =ncrete =b and gutter on adjoining streets over the next few years, the installation of such naterials on Tiller lane would look out of place. . David Neuberger, 3330 Dlmlap street, stated his opposition to installation of concrete =b and gutter; does not appear it would be suitable for the neighborhood since the other streets in the area do not have concrete =b and gutter. He questioned if bituminous overlay projects are assessed to property owners . Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 5 TILLER (Cont'd) Acting May= Malone advised the assessment policy for . bituminous overlay and reconstruction is a 50/50 cost sharing between the city and affected property owners, of the total project costs. He noted the assessment of bituminous overlay projects was initiated in 1991. Neuberger questioned the difference in the core samples on upper Tiller Lane versus the lower portion of the street. He also mentioned he lives on a corner lot and asked if Dunlap street is scheduled for reconstruction next year. Public Works Superintendent Winkel explained the streets are reevaluated in the spring and the ratings will be updated at that time. He was unsure of the current rating of the street. Joan Petersen, 1325 Tiller Lane, advised she is semi-retired and plans to sell her property. She explained her property abuts Tiller and HaInline; questioned if HaInline is scheduled for upgrade. Petersen stated it may not look presentable to have one street along her property line upgraded and the other in poor condition; preferred HaInline Avenue be repaired rather than install concrete =b and gutter on Tiller Lane. Paul Ahren, 1227 Tiller Lane, explained the feasibility report indicates he is to be assessed for frontage that he does not own and the rate should be adjusted. He questioned the price differential between concrete =b and gutter versus bittnninous overlay. Ahren referred to page 4 of the feasibility report which indicates there may be a need for installation of more catch basins; questioned what the costs would be for more catch basins. . Engineer Maurer advised he is ccnnfortable with the estilnated costs for catch basin installation and project design and he does not anticipate any significant change. Ahren asked if the city ever requests a second opinion on the design specifications and if there is a less costly method of repairing the roadway. Acting Mayor Malone stated the City has the option to request a second opinion, however, he does not recall such a request on any inprovernent project. He explained the Engineer will discuss the road repair at the close of the hearing. Ahren asked if the property valuation increases with the inproved street and if the increased valuation is automatically added to the tax rolls, based on the assessment. Clerk Administrator Berger stated he is not aware of the method utilized by the County for property valuation and advised he would check the procedures with County tax representatives. Betty Pahr, 3327 North Dunlap, stated she is on a fixed inccnne and would prefer the bituminous overlay of the street. Ron Circle, 1158 Tiller Lane, questioned the average life span of a reconstructed street. . Engineer Maurer stated twenty years is the average life span of such streets, however, after that period of time it may only require an overlay if it has had reasonable maintenance over the years. ----- Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 6 TILLER (Cont'd) Circle suggested Tiller may not have received routine maintainence; asked if the City was negligent in . maintaining the street, would the Council consider amending the assessment policy to a 60/40 split. Acting Mayor Malone explained the percentage is established in the assessment policy and would not be amended. He advised the road is approx:in1ately 38 years old and nornal life span of a street is 20 years. Public Works SUperintendent Winkel advised the road has been sealcoated over the years. Bob Emery, 1138 Tiller Lane, explained he has lived on this street since 1954 and he favored a decent roadway. He questioned what the cost per front foot is for =b and gutter installation. Emery =nmented the other end of the street may request bituminous surface. The Engineer stated it is approx:in1ately $5.00 per front foot. Ray York, 1151 Tiller Lane, stated his preference would be for a professional job of street reconstruction for future residents. He explained the street has been patched on several occasions and indicated it should be "done right". Wayne Vaughn, 1326 Tiller Lane, stated the residents may not have a problem with the reconstruction if they had not seen how good Carlton Drive looks with only bituminous overlay; agreed the upper portion of Tiller Lane may need reconstruction, but not the the lower portion of the street. . Acting Mayor Malone asked for further =nments frcnn the floor and hearing no response, closed the public hearing at 8:30 p.m. Engineer Maurer attempted to answer all citizen questions: - The installation of concrete =b and gutters was discussed in =njunction with the adoption of the assessment manual. Council determined the standard for a typical City street should include =b and gutter, whether it is new street construction or reconstruction of an existing street. He advised the rationale for such installation was that =b and gutter is an inportant part of the drainage system and protects the edge of the roadway. Maurer advised the seils below the existing roadway on Tiller Lane absorb moisture and holds it; lack of =b and gutter provides more opportunity for erosion of the roadway edge. - There are no "shortcuts" for street reconstruction. Deterioration of the street accelerates if the street is not property =nstructed. - The soil engineer advised that 18 inches of co=ective material should be sufficient to support existing traffic on Tiller Lane. A porous material will be placed over the existing seil. The material will allow pass water, remain dry and provide necessary support for the roadway. - 'lhere was no significant difference in the subsurface material along the . length of Tiller Lane. The seils report does not address the existing roadway conditions; those were identified during the Pavement Management review program. Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 7 TILLER (Cont'd) - Core samples were not taken on carlton Drive; the . success of an overlay is dependent upon the condition of the existing roadway surface. Ramsey County studies indicate the life span of an overlay is 8 years. Maurer explained that Tiller Lme is in extremely poor condition and the existing surface will not support bituminous overlay. - The cost differential between concrete versus blacktop curbing is approximately $1.00 per front foot; concrete is $5.00, and blacktop is $4.00. - The city Forester or the University of Minnesota woudl be contacted regarding precautions and protection of the Oak trees, prior to beginning the project. Specifications will be included in the contract and the horneo;,mer will be contacted with infonnation regarding the trees. Acting Mayor Malone questioned if any portion of Tiller Lme is in reasonable condition to support bituminous overlay. Engineer Maurer stated the western portion of the street my support overlay, however, since overlay is a "short-term" solution, it would not be the most cost effective method of .irrprovement. councilmember Hicks questioned the difference in rating the east and west portions of Tiller Lme. . Maurer explained he does not have the rating infonnation at this time. He indicated an overlay is not feasible on the east portion of the street and the cost effectiveness is questionable on the west portion Tiller lane. There was discussion relating to assessments of the corner lots. Engineer Maurer explained the how the footage is calculated. There was discussion relating to the method utilized by Ramsey County in reviewing market values based on street improvements. Attorney Filla outlined possibly procedures for reevaluation of property values. CoW1Cil discussed possible methods of financing the increased costs for the project, due to the additional costs for soil co=ections. Councilmember Mahowald arrived at 8:50 p.m. CoW1Cilmember Hicks asked the Engineer to provide an opinion on the feasibility of reconstructing the street without concrete curb and gutter. Engineer Maurer discussed the cost differential for concrete curb and gutter and strongly encouraged the installation, based on increased protection of the street surface, extending the life span of the roadway and assisting with drainage. It was suggested by members of the audience that council consider obtaining a second opinion on the street design, reconstruction of only the east portion of the street and bituminous overlay on the west portion, and bidding the project . with optional concrete curb and gutter. Hicks moved, seconded by Growe, to adopt Resolution No. 92-10, ORDERING THE IMPROVEMENI' IN THE MA'ITER OF THE 1992 TILLER lANE STREET REDJNSI'RUCI'ION IMPROVEMENTS. Motion carried unanimously. (4-0) Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 8 TILLER (Cont'd) Hicks moved, seconded by Growe, to adopt Resolution No. 92-11, APPROVING'IHE Pl1\NS AND SPECIFICATIONS AND . ORDERING 'IHE ADVERI'ISEMENT FOR BID m 'IHE MATI'ER OF 'IHE 1992 TILLER IANE STREET REXXJNSl'RUCrION IMPROVEMENTS. Motion carried unanimously. (4-0) Hicks moved, seconded by Growe, to adopt Resolution No. 92-10, APPROVING 'IHE Pl1\NS AND SPECIFICATIONS AND ORDERING 'IHE ADVERI'ISEMENT FOR BIDS m 'IHE MATI'ER OF THE 1992 TILLER IANE STREET REXXJNSI'RUCTION IMPROVEMENTS. Motion carried unanimously. (4-0) SCHEDULE ASSMr. Hicks moved, seconded by Growe, to schedule a Public HEARING; TILLER Hearing on the proposed assessment of the Tiller lane IANE IMPROVEMENT Improvements on Monday, April 27, at 7:30 p.m. Motion carried unanimously. (4-0) Maxine Bahr, 1234 Tiller lane, stated that Council did not listen to several residents opposed to reconstruction of the street. Acting Mayor Malone explained the Council must represent the interests of all residents and maintain the infrastructure of the city; sometimes it is not an easy decision. Councilmember Hicks explained that if residents are opposed to the street reconstruction, after costs are outlined and bids received, the Council may consider spending the monies for Pavement Management on another street in the City that is in poor condition. He advised the Engineer and Public Works SUperintendent have identified Tiller lane as being in extremely poor =ndition . and recommended inprovement of the street. council recessed for five minutes and reconvened at 9:15 p.m. Acting Mayor Mahowald conducted the remainder of the meeting. CONSENI' Malone moved, seconded by Hicks, to adopt the Consent CALENDAR Calendar as suJ::xnitted and execute all necessary d=uments =ntained therein: a. Approve Parks & Recreation committee Appointments. b. Approve List of Claims and Payroll. Motion carried unanimously. (4-0) CASE #92-01; Council was referred to the Planner's report and SITE PIAN AMENIMI', Planning Collnnission minutes dated 2-5-92, relative to LOCATION OF TANK, the application for site Plan l\meJ1dment for location of 1260 RID FOX ROAD, a nitrogen tank at 1260 Red Fox Road, Resistance RESISI'ANCE TECH. Technology, Inc. Planner Bergly advised the Collnnission reccmnnended approval of the location of the tank, based and =nditioned upon the recommendations listed in the minutes. He explained the Collnnission discussed lighting and color of the tank. Bergly stated the applicant agreed to position the lighting, if necessary, as required by the city. He noted the tank should remain a light color to eliminate heat retention. . Councilmember Hicks questioned if additional lighting will be required. Bergly stated no additional lighting is required at this time, however, if the applicant deems it necessary, staff will review the location and type of lighting installed. Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 9 CASE #92-01 (Cont'd) Hicks lOClVed, seconded by Malone, to approve Case #92-01, . based on the fact that the tank complies to Unifonn Building Code requirements, it will be inspected annually by the insurance company and the applicant will provide a copy of the Certificate of Inspection to the city, and conditioned upon the staff review and approval of a lighting plan, if deemed necessary by the applicant. Motion carried unanlinously. (4-0) PUBLIC o::wlliNTS Dick Foster stated he wished to discuss the Keithson Pond issue. Acting Mayor Mahowald suggested discussion be held until that portion of the agenda where the item is listed. Jack Tumy, 1755 County Road F West, expressed his displeasure at the type of houses which were recently constructed a=oss from his property; stated his property values will de=ease. CASE #92-02; Council was referred to the Planner's report and FINAL PlAT, Planning Commission minutes dated 2-5-92, relative to HAZELNUr PK. #2 the application for Final Plat approval of Hazelnut Park ADDN, O'MEARA #2 addition, North Katie Lane, BaITy O'Meara. Planner Bergly advised the prel:iJninary plat was approved in 1983; some revisions were reconnnended and the applicant suJ::rnitted a revised final plat for the first phase of the development within three months, as required by the application guidelines in the Zoning Code, which was also approved. . Bergly indicated the developer is interested in completing the second phase of the Hazelnut Park development and has suJ::rnitted a final plat which includes those recormnendations attached to the prel:iJninary plat approval in 1983. The Planner stated the prel:iJninary plat approval included a 30 foot front yard setback variance for the entire sul:division and indicated there may be some variances required on some lots on Katie Court. Bergly advised the staff has researched the park dedication for this development and found d=umentation which confinns the park dedication requirements were fulfilled. The Planner reviewed the variances required as part of the final plat approval for phase two of this development. He also discussed the possibility of extending the cul-de-sac street and eliminating the need for the variances as outlined. Bergly explained the developer preferred moving the wilding areas further from Cleveland Avenue, for these lots, and providing deeper rear yards. He stated the Planning Commission agreed that the variances were appropriate. Planner Bergly explained the Fire Chief suggested a hammerhead turnaround at the end of Katie Lane, to allow sufficient area to maneuver emergency vehicles. Bergly stated the Park Director indicated it would be preferable f= the developer to dedicate the trail access easement to the city. . Acting Mayor Mahowald questioned if the variances required are based on the shape of the lots, rather than lot area. Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 10 CASE #92-02 (Cont'd) Bergly explained the variances provide a better location for the cul-de-sac and its aligrnnent to the third phase . of the development; mostly relate to depth of the south boundary of the plat. Mahowald questioned if the Planning Commission included any action regarding. the Park Director's reconnnendations for park dedication. Bergly noted the Commission concurred with the reconnnendation to dedicate the trail access to the city. Counciln1ernber Hicks questioned if the developer agrees to dedicate the trail access. BaITy O'Meara stated he agrees to dedicate the trail access. Hicks noted the suggestion that the developer dedicate some easement area around the pond for public use; questioned if that proposal is part of the action required at this t:i1ne. Planner Bergly advised the suggestion was made prior to determining the developer had satisfied the park dedications for this site; indicated the suggestion should be noted for future platting in this area. Malone moved, seconded by Growe, to approve Case #92-02, Final Plat of Hazelnut Park #2 Addition, subject to the seven tenns and conditions outlined in the Planning Commission minutes of 2-5-92, and with the additional condition that a suitable turnaround for emergency vehicle access be . provided, as approved by the Fire Chief. Motion carried unanimously. (4-0) BaITy O'Meara requested the minutes reflect that the park dedication for the entire plat has been resolved. Deputy Clerk Iago noted the request and advised a copy of the minutes will be included in the case file. CASE #91-08; Planner Bergly advised all canunents have been received APPROVE PAW RPI'. from the public agencies desiring to connnent on the FOR CARDIAC Envirornnental Assessment Worksheet for the parking lot PACEMAKERS, INC. expansion at Cardiac Pacemakers, Inc. Bergly explained the City has responded to the letter from the DNR and all infonnation will be forwarded to all agencies and the Envirornnental Quality Board for their project file. He advised the fourteen conditions listed in the memorandum would be appropriate to include the Council action, to substantiate that the city reviewed the letters and deemed there is no need for an Envirornnental Irrpact statement. Malone lOClVed, seconded by Hicks, that Council has completed the investigation of the Envirornnental Assessment Worksheet for Case #91-08, and deemed an Envirornnental Irrpact statement is not warranted, based on the findings listed in the Planner's letter dated 1-23-92, and directed staff to forward the infonnation outlined in the letter to all appropriate agencies. . Motion carried unaniInously. (4-0) Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 11 STA'IUS REPORl'; Council was referred to the Undeveloped Land Report . UNDEllEIDPED lAND prepared by Planner Bergly. Council acknowledged receipt of the annual report. . RES. #92-12; Council was referred to the Feasibility Report dated KE:I'IH,SON FOND January 1992 and the letter from Engineers Terry Maurer IMPID'I7EMENTs and Mark Graham dated 2-6-92, relative to the proposed Keithson Area Holding Pond Improvement/ Engineer Graham explained the Feasibility Report was prepared, as directed by Council, to retain the city's option to assess property owners contriblting runoff to the holding pond. He reported on the bid opening for the improvement; six bids were received, with a low bid of $28,840 presented by Ryan Contracting, Inc. Graham advised the options available for consideration at this time are to either accept the bids and award the contract = seek additional infonnation by scheduling the appropriate public hearings. Counciln1ernber Malone recommended receipt of the feasibility report and scheduling the public hearings in order to retain all options available at this t:i1ne. He cormnented that the easements must be acquired prior to construction of the pond. The Engineer noted that the estimated total project cost is based on the low bid plus overhead costs, however, it does not include easement acquisition costs for . the Reiling property. Acting Mayor Mahowald requested the City Attorney update the status of the easement acquisition. Attorney Filla reported the conderrmation hearing in this matter is scheduled on 2-14-92; the preliminary appraisal of damages is $17,000.00. He explained the appraiser has included additional costs for the property owner's loss of flexibility to locate the pond in another area if the site. Filla requested Council grant him authorization to indicate to the Commissioners that willingness of the city to stipulate a =ndition which allows the owner to reconfigure or relocate the pond if necessary for development of the site, provided the pond capacity remains the same. Council =ncurred to direct the Attorney to offer the above =ntingency at the hearing . Acting Mayor Mahowald asked for questions from the floor. Dick Foster, 4527 Keithson Drive, expressed =ncern that the proposed project does not appear to alieviate the flooding on his property. He noted the high water level elevation established for the 100 year event appears high. Foster displayed a drawing which outlined the pond area prior to development of the Keithson Addition; noted the reconfiguration of the pond., as accomplished in 1987. He explained that the elevation of the pond was initially 970.2 and that . was changed to 969.5 when Lot 5 was split and combined to Lots 4 and 6 in the developnent. -- ---------- Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 12 KEITHSON (Cont'd) Foster advised the developer installed a dike in the . pending area in 1990, at an elevation of 973, and it is reconnnended that the dike area be eliminated when the pond is reconfigured. Foster also noted that the elevations should be addressed; explained the CUrrnnings property has had fill installed and the high water level should be lowered to an elevation of 972. .. Engineer Graham advised the elevation of the invert for the outlet pipe is 969 and 1/2; noted he has discussed the elevations with Mr. Foster and would be happy to review the calculations with Foster. Graham noted his discussions with RCWD regarding pernit regulations; advised RCWD is reluctant to allow substantial grading of the pond. The Engineer offered to meet with Foster to discuss the plans and specifications and address any concerns. Acting Mayor Mahowald suggested the Engineer schedule a meeting with Foster to discuss concerns relating to the project. Mrs. Majors, 4521 Keithson Drive, questioned if the pond will be excavated to the proper elevation. Engineer Maurer asked for suggestions from area residents regarding the proposed excavation of the pond; would they prefer the pond to be cleaned out and excavated to the appropriate elevation, should the pond be landscaped or left in . its natural state. Majors expressed a preference that the pond be excavated to the appropriate elevation. Mr. erbmnins, 4509 Keithson Drive, requested an extension of the drain culvert to the pond, to eliminate the runoff erosion on his property. Engineer Maurer advised the staff would review the culvert and report at the public hearing. Malone moved, seconded by Hicks, to adopt Resolution No. 92-12, RECEIVING THE FEASIBILITY REPORT IN THE MATIER OF THE 1992 KEITHSON AREA HOmING FOND AND STORM SEWER IMPROVEMENTS. Motion carried unanimously. (4-0) Malone lOClVed, seconded by Hicks, to adopt Resolution No. 92-13, SCHEDUI.J;: A PUBLIC lJF.II.RING IN THE MATI'ER OF THE KEITHSON AREA HOmING FOND IMPROVEMENI'S, on Monday, March 9, at 7:30 p.m., at city Hall. Motion carried unanimously. (4-0) Malone moved, seconded by Hicks, to adopt Resolution No. 92-14, APPROVING PLANS AND SPECIFICATIONS AND ACt:.t:Pl'l.NG BIDS IN THE MATIER OF THE KEITHSON AREA HOmING FDND IMPROVEMENT. Motion carried unanlinously. (4-0) . Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 13 KEI'IHSON (Cont'd) Malone moved, seconded by Growe, that Attorney Filla be . authorized to offer a stipulation when negotiating with for a permanent drainage easement for Keithson pond area, that the property owner be allowed to reconfigure or relocate the existing ponciing area located on his property southwest of the Kei thson area, when future development occurs, provided that the pond retains the same storage capacity as the design outlined in the area stonn drainage plans. Motion carried unanimously. (4-0) Engineer Maurer suggested fonnal execution of the bid contract be held, pending further modifications to the plans. RES. #92-15; Council was referred to the Park Director's :memorandum 1992 PARK/TRAIL dated 2-6-92, relating to the proposed 1992 Park and IMPROVEMENTS Trail Improvements. Park Direct= Buckley advised the Parks connnittee reconnnendations as outlined in his :memorandum. He suggested engineering studies be completed for the trail paving project and field improvement projects at Perry and Valentine Parks. Buckley reported on meetings with area residents to discuss the proposed improvements; five residents appeared to discuss the improvements. He indicated another meeting is proposed with the residents after the trail is staked for viewing . Councilrnember Malone questioned the necessity of a feasibility study, since this is a park improvement; usually the study is required when the improvement is . proposed for assessment to residents. Buckley explained it is his understanding the feasibility study is requested to determine costs prior to advertisement for bids. Engineer Maurer advised the feasibility study is the first step in the process for estimating the economic feasibility of a project; if council is comfortable with the costs presented and the expenditure, it may be appropriate to elilninate this step and move to the preparation of plans and specifications. Malone questioned if the Park Director contacted the engineer to inquire if the feasibility study was necessary for this project. Maurer explained the feasibility study was not discussed, only the proposed park improvements . Malone recalled this same discussion regarding the necessity of a feasibility study for the 1991 park improvements. The Park Direct= stated he stands co=ected. Malone moved, seconded by Hicks, to authorize the engineer to prepare plans and specifications for the 1992 Park and Trail Improvements. Motion carried unanimously. (4-0) Acting Mayor Mahowald suggested the Park Director hold another meeting with . residents upon completion of the plans and specifications for this project. He questioned if the plans include =eening along the pathway. ------------ Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 14 TRAilS (Cont'd) Engineer Graham stated he will meet with staff to review . areas of the trail where s=eening may be appropriate. RES. #92-08; Council was referred to the memorandum from the Clerk DESIGNATING SM)KE Administrator dated 2-6-92, reconnnending adopting a FREE CrT'{ OWNED policy which designates city wildings and vehicles BlLGS/VEHICLES smoke-free. The Administrator advised an all staff meeting was held to discuss the policy; all employees agreed unanimously to implement the program. He noted two concerns of employees who smoke; that they be allowed to smoke at either the front or back door of the wilding and, if a new city hall is constructed, a rCXJIn with proper ventilation be designated for smoking. He recommended adoption of the proposed resolution. Acting Mayor Mahowald questioned if smoking cessation classes for employees are being requested; is Council action necessary to authorize such classes. Berger advised the classes are not part of the reconnnendation at this time. Counciln1ernber Malone suggested the funds be made available if an employee requests to attend such classes; further recommended the liberal application of the funds, if two or three cessation classes are required. Hicks moved, seconded by Growe, to adopt Resolution No. 92-08, DESIGNATING ALL CITY OWNED BUILDINGS AND VEHICLES SM)KE FREE EFFECrIVE FEBRUARY 29, 1992. Motion carried unanimously. (4-0) . There was discussion relating to smoking at public meetings. Attorney Filla advised persons smoking at public meetings may be asked to leave or put out the cigarette. RES. #92-09; Council was referred to a memorandum from the Clerk CDBG RE;lUEST, Administrator dated 2-5-92 and a letter from Northwest NORI'HWESI' YOUrH Youth and Family Services dated 1-24-92, relating to & FAMILY SERVICES the request from NYFS for support of the application for a Community Development Block Grant. Counciln1ernber Growe questioned if dOCLID1eI1tation is available which outlines where the monies from the grant will be distriblted. Counciln1ernber Hicks indicated the monies are to be utilized for the teen youth center, health education, etc; suggested NYSB suhnit a written statement. Growe moved, seconded by Hicks, to adopt Resolution No. 92-09, IN SUPFORT OF THE APPLICATION FOR A C'CMIUNITY DEllEIDPMENT BIDCK GRANT (CDBG) BY NORI'HWESI' YOUrH AND FAMILY SERVICES (NYFS), pending receipt of a written statement from Kay Andrews which outlines services to be provided under the grant. Motion carried unanimously. (4-0) Council concurred that the Clerk Administrator may execute the appropriate d=ument upon receipt of the written infonnation. . SIGN; ZEDS, Council was referred to a report from the Clerk LEXINGIDN AVE. Administrator dated 2-7-92 and a letter from Attorney Filla dated 1-27-92, relating infonnation on the meeting held with ZeDs representatives regarding the rosiness sign. . . Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 15 ZEDS (Cont'd) Attorney Filla explained the city Code contains . des=iptions for two types of signs which may be located on the Zeos site; one is a "flashing" sign and the other a "changeable copy" sign. He advised that Zeos asstnned the sign was changing copy, consistent with the City regulations. Filla indicated the city concluded the sign was not just a changeable copy sign, based on the frequency in which the changes occurred, it appeared to be an animated or flashing sign. Filla stated the city code does not identify a permissible interval between the copy change; Zeos has indicated they are willing to comply with the city regulations and requested the city define the regulations f= changeable copy signs. He commented that the City may have intended all changeable copy signs be regulated under the Special Use Permit guidelines. Counciln1ernber Malone noted the Sign Ordinance specifically states no flashing or animated signs are permitted; it does allow t:i1ne and temperature to be displayed on signs. He questioned the interest on the part of Zeos representatives to resolve this matter, based on the fact that six weeks has passed and the sign is not in compliance with regulations. The Attorney representing Zeos Corporation explained the corrpany is interested in utilizing the sign as a changeable copy sign, as permitted in the Sign Ordinance. He advised the definition in the Sign Ordinance states, "changeable =py. . . including t:i1ne and temperature", which indicates the definition was designed to include copy other than time/temperate. He canunented that the intent may have been to allow blsinesses the opportunity to display messages, which . change at certain time intervals. He requested Council consider establishing an acceptable time period at which the copy may change. Malone disagreed with this interpretation. He indicated it is his belief the intent of the regulation was only to allow time and temperature changes electronically, and that changeable copy signs were the manual type, rather than electronic. The Attorney representing Zeos explained the corrpany has received conflicting infonnation from the city as to interpreting the definition in the Ordinance; noted the city issued a sign permit for the sign. He stated Zeos representatives are interested in resolving this matter. Acting Mayor Mahowald noted it appears both the city and Zeos understand there is a problem and the Sign Ordinance definition may need clarification. Council =ncurred to direct the Clerk Administrator to contact the League of Cities to determine how other communities regulate such signs and determine what is an acceptable t:i1ne-frame for copy changes to occur on this type of sign. Councilmember Hicks noted the Ordinance was drafted by the Planning Commission and suggested this matter be referred to Commission for research and recormnendation. He suggested City staff review the Commission notes relating to the discussion when the Sign Ordinance was proposed f= adoption. Council concurred to refer this matter to the Planning Commission for review and . recormnendation and to direct staff to research the Commission minutes prior to adoption of the Ordinance for infonnation on the intent of the Ordinance. ZeDs agreed that the sign will continue to remain in compliance, with only time/temperature displayed. ------- ---- - ---------- --------- . , Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 16 ZEDS (Cont'd) Counciln1ernber Malone reminded Zeos representatives that the corrpany is operating without a retail sales license, . pending resolution of the sign. He indicated this does not imply that the license will not be revoked at a later date if the sign does not remain in compliance. REQUEST; HIRE Council was referred to a memorandum from the Clerk RECORDING Administrator dated 2-7-92 and the Deputy Clerk dated SECRETARY 2-6-92, requesting consideration to hire a recording se=etary for Council meetings. The Administrator advised he has reviewed the request and recanunends hire of the recording se=etary to allow the Deputy Clerk sufficient t:i1ne to complete additional duties assigned to her position. Counciln1ernber Mahowald questioned if funds are available for this service. Counciln1ernber Malone advised the costs would be funded in A=unt #207; Administration. Deputy Clerk Iago advised she intends to continue staffing the meetings and briefly note Council action. Iago explained she will review the draft copy of the minutes and make any co=ections necessary prior to placement on the agenda. Malone moved, seconded by Growe, to authorize the Clerk Administrator to hire Sharla Foster to serve as recording se=etary for the City Council meetings, effective 2/24/92, at a rate of $120.00 per meeting. Motion carried unanimously. (4-0) . UPDATE; S'I'CWE AVE. Engineer Graham reported on the stowe Avenue Improvement INFORMATIONAL Mm. informational meeting; assessments were discussed and residents were infonned they may present a petition to the City Council at a regular meeting. He indicated no petition has been received to date and no further action is necessary at this time. REPORl'; CONDITION Council was referred to the memorandum from the Public OF ROUND LAKE ROAD Works SUperintendent on the condition of West Round lake Road. Winkel reported the road has been deteriorating very quickly over the last few years and reconnnended this matter receive :immediate attention. He explained that patching efforts have been futile; the culverts are frozen and the water flows a=oss the roadway, washing away the patching installed. Engineer Maurer explained the improvement project would only be assessable on one side of the roadway. He noted this road has been included in the state Aid System. Maurer advised there has been no discussions with rosiness owners in the area regarding suJ::xnitting a petition for repair of the road. Counciln1ernber Malone questioned if state Aid funds would be available; noted the monies were spent on Snelling Avenue. Maurer stated that is co=ect; options would be to bo=ow ahead on the MSA funds . or bond for the project. He advised the roadway may be a candidate for recycling. , . . . Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 17 IMPRVMI' . (Cont'd) Councilmember Mahowald argued that any repairs should . be short term in nature, since this road has been identified to be reconfigured in the Gateway Business District study. Council concurred to direct staff to review possible options for repair of the road and hold discussions with rosiness owners regarding the possibility of petitioning for an improvement. SCHEDULE COUNCIL Council discussed rescheduling the 2/18/92 worksession M:JRKSFSSION MIG. meeting and items for the agenda. Malone lOClVed, seconded by Growe, to schedule a Council Worksession meeting on Monday, March 9, 1992, at 6: 00 p. m., to consider Department Head Goals/ Objectives and continued Item 7.0, Approval of Salary In=ease - City Accountant. Motion carried unanlinously. (4-0) Malone moved, seconded by Growe, to cancel the Worksession scheduled on February 18, 1992, at 4:30 p.m. Motion carried unanimously. (4-0) COUNCIL o::wlliNTS NEWSLEITER REPORT The Clerk Administrator reported on meetings with Grant Pound regarding the design and content of the City Newsletter. Berger suggested Council review the materials provided this evening and ll'ake a reconnnendation to staff on their preference for the design. . Mter discussion, it was determined that Counciln1ernber Growe would work with staff on the design and content of the newsletter. VOlllNTEERS OF Counciln1ernber Hicks questioned if co=espondence was AMERICA received from the Volunteers of America organization outlining their activities in the community. Berger explained he has received infonnation from this organization and will forward same to Council in the next newsletter. REl;lUEST DONATION; Counciln1ernber Hicks advised the Parks committee has PARKS c:a1MITTEE requested auth=ization to "lobby" for funds donation from charitable gambling operations. Council concurred that the Parks Committee may contact the appropriate representatives from organizations operating within the City to request funds. NORI'H SNELLING Counciln1ernber Malone questioned if staff has recently AVENUE inspected North Snelling Avenue; appears to be "sagging". north of the McClung property. Public Works SUperintendent Winkel advised he will inspect the street. UrILITY Counciln1ernber Malone questioned if the utility Rate RATE Sl'UDy study will be completed soon; preferred the study be suhnitted for Council review on March 9 . --------- c . . . . Minutes of the Arden Hills Regular Council Meeting, 2-10-92 Page 18 SI'ODY (Cont'd) Council discussed methods of implementing a proposed rate in=ease, possibly over two quarterly billing periods. . The Clerk Administrator advised he established an April 1 deadline for the City Accountant. He agreed to infom staff the study and reconnnendation must be suJ::rnitted for Council review at the March 9 meeting. SCHEDULE JOINT Acting Mayor Mahowald asked if the Clerk Administrator MIG.; SHOREVIEW has scheduled a joint meeting with city Officials from Shoreview. Berger advised he has not schedule the meeting to date. Mahowald requested the Clerk =ntact the Sh=eview city Manager to establish a few tentative dates for the meeting and report to Council. ADJOURN Growe moved, seconded by Hicks, that the meeting be adjourned at 11:05 p.m. Motion carried unanimously. (4-0) ThomasR.Sather Gary R. Berger Mayor Clerk Administrator No:rICE OF MEErINGS . The next regular Council meeting will be held on Monday, February 24, 1992, at 7:30 p.m., at City Hall. . . NOTE TO ARDEN HILLS STAFF & COUNCIL: Attached are the first set up minutes I have prepared for your Council. Because the word processing program I use is not the same as the system Cathy Iago has used in the past, the two of us sat down and came up with a format to try for this first set. Should you have any suggestions for changes to the format, please let me know and I would be glad to work out something acceptable to you; my aim is to provide high quality work to your satisfaction. Thank you for the opportunity to provide service to your Council! Shar Foster . . ~1~U~~S ~1~~~SO~~ . 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Arden Hills Council 3 February 24, 1992 Council concurred to eliminate one of the five finalists. The four remaining finalists to be interviewed were: EWBR; Lindberg Pierce; BRW Architects; Bonestroo, Rosene et al. Councilmember Mahowald asked that staff summarize as much background information on the City Hall study as possibl e and forward same to Council before the first regular Council meeting in March in order to give Council time to prepare for the interviewing process. MOTION: Malone moved, seconded by Growe, to set a date of March 23, 1992 at 4:30 p.m. to interview the four finalist architectural firms at 1/2 hour intervals. Motion carried unanimously (4-0). COUNCIL COMMENTS TONY SCHMIDT PARK Councilmember Mahowald advised that he recently received a call from the Arden Hills Sportsman's Club; the Club has indicated that they woul d provide the 1 abor needed to insta 11 playground equipment . at Ramsey County's Tony Schmidt park if funding were available for materials. He suggested the Sportsman' s club seek a funding commitment from st. Paul Turners charitable gambling operation. FOR-PROFIT ENTERPRISES ON GOVERNMENT PROPERTY Councilmember Mahowald stated that it has come to his attention that All iantTech Systems, a for-profit enterprise, exists on the arsenal property and thus is escaping taxation. He expressed concern regarding this situation. It was mentioned that AlliantTech may not be the only such situation in the City and that although there is not the normal taxation process imposed, there may be some other requirements which AlliantTech must meet in order to exist on government property. DISCUSSION OF TIF - THE COTTAGES DEVELOPMENT Councilmember Malone expressed concern with regard to the possibility of using tax increment financing (TIF) monies for the Cottages development project. He suggested discussion of this proposal in more detail to determine whether the project should be considered under TIF. He noted the developer is seeking guidance prior to submitting formal application. SEH STATEMENTS . Councilmember Malone referred to statements (totaling approximately $6,000) recently received from SEH Engineers for the Cleveland Avenue Lift Station project. He commented that if the work was Arden Hills Council 4 February 24, 1992 . done by SEH, the City should probably pay the bills, but questioned the charges/rates reflected on the bill. The Administrator explained that staff reviewed the bills and they do not appear to reconcile with the work completed. Council expressed concern that receipt of the statements was delayed quite some time after completion of the work. Mayor Sather suggested that SEH be requested to reconstruct the statements prior to further consideration of payment in order to substantiate the charges and reconcile the statements with the project, to the satisfaction of staff . OAK GROVE SUPERFUND Councilmember Malone reiterated his position that the possible costs to cities for the Oak Grove clean up are extremely high; and asked for the latest update on negotiations regarding the Oak Grove situation. Clerk Administrator Berger advised that offers have been made to the EPA by Arden Hills and other cities for de minimus settlement of the issue and that the initial response appears to be favorable to the City. He added that Arden Hills and other cities may consider lobbying legislature regarding the Oak Grove issue . given the evidence in favor of the cities. NORTH RIDGE APARTMENTS Mayor sather reported he was contacted by chuck Cook, continental Development Co., that Cook indicated he had spoken to HUD and there appears to be a possibility that the project could be done without TIF. Cook asked if Council may consider the rezoning of the property and approval of the project if TIF financing is not used. Council concurred that the project was acceptable without the TIF financing and suggested Cook resubmit an application. JOINT MEETING WITH SHOREVIEW Clerk Administrator Berger advised that Shoreview City Counci 1 requested a joint meeting with Arden Hills on 3/17/92 at 7:30 p.m. Council agreed that 3/17/92 would be an appropriate date, however, requested the time be moved to 5:30 P.M. Berger was directed to work out the time with Shoreview and report back to Council. PUBLIC WORKS UPDATE publ ic Works Superintendent Winkel reported that emp 1 oyee Fred Reed fell at his home recentl y, had to be hospitalized, and is now experiencing some serious complications. Winkel added that he would keep Council updated as to Reed's progress, but the City may . need to address staffing shortages until Reed can return to work. Winkel invited Council to view the recently repainted City vehicle; he added that he is satisfied with the results of the repainting. . . . . Arden Hills Council 5 February 24, 1992 WATER LOSS STUDY STATUS REPORT Winkel advised that recent study results indicate water loss in the City's water system is .10.3%, down from 24% last year, and although 10-12% is an acceptable standard for a system of this sizel the staff is still attempting to resolve the problem. ADJOURN MOTION: Malone moved, seconded by Growe, to adjourn the meeting at 8:20 p.m. Motion carried unanimously (4-0). Thomas R. Sather, Mayor Gary Berger, Cl erk Administ ra tor NOTICE OF MEETINGS: The next regular Council meeting will be held March 9, 1992 at 7:30 . p.m. at City Hall. TENTATIVE joint meeting with the City of Shoreview on March 17, 1992. (The time of 5:30 p.m. has been suggested. Definite date/time to follow.) There will be a meeting held on March 23, 1992 at 4:30 p.m. at City Hall to interview architectural firm candidates, followed by a meeting at 7:30 p.m. to discuss median closing T.H. 51 - Snelling Avenue. . . -rIJI~-.I 00,,"'"00 ''''''''" Maier Stewart & Associates Inc. MEMO TO: HONORABLE MAYOR & CITY COUNCIL FROM: MARK GRAHAM RE: KEITHSON AREA POND IMPROVEMENTS DATE: MARCH 5, 1992 FILE NO: 520-029-20 The pUblic hearing for the Keithson Area Pond Improvements is scheduled for the March 9, 1992 City Council meeting. Following discussion at the February 10, 1992 City Council meeting, we met with residents along Keithson Drive who have properties directly affected by construction. This meeting was arranged so that both the residents and City staff would have a clear understanding of the work to be . accomplished. The homeowners raised issues previously not discussed, such as reconfiguring the pond outlet to save t~ees and the storm sewer outlet pipe from Keithson Drive. We have also met with City Attorney Jerry Filla, City Planner John Bergley, and Mr. Blake Davis to discuss easement acquisition modifications from Mr. George Reiling's property. These modifications include reducing the size of the easement and constructing the project to avoid impacts on future lots that may be developed. Based on discussions with the above listed people, the scope of work for this project must be expanded to include additional grading of the pond and modification of the plans. While the additional work is not major and does not significantly change the scope of the project, City Attorney Filla has indicated that rebidding of the project is warranted since work is being altered from the present plans. We therefore recommend that the City Council reject all previous bids received on February 6, 1992, and authorize modificaticn of the existing plans and advertisement for bids for the proj ect. We will be in attendance at the March 9, 1992 City Council meeting to further discuss this matter. MJG/ks . 1959 SLOAN PLACE, ST. PAUL, MINNESOfA 55117 612-774-6021 9800 SHELARD PARKWAY, MINNEAPOLIS, MINNESOfA 55441 612-546-0432 Equal Opportunity Employer .. . A . CITY OF ARDEN HILLS MEKIlANOOM DATE: March 5, 1992 TO: Mayor and City Council _ R. _. tity """""""'~ FRCI!: catherine J. Iago, Deputy Clerk SUBJECT: Appointment of Election JUdges for April 7 Presidential Primary Attached is a list of Election Judges that I am recanunending for appointment to serve f= the 1992 Presidential Primary. ACTION REDUIRED: If Council concurs, Council may consider to pass a motion to appoint Election Judges shown on the attached list. CJI/ts . Attachment M92-83 . LIST OF ELECTION JUDGES Mary Ranallo Elaine Richter Eloise Nordquist 1355 CUmmings Lane 3552 Glenarden Road 1171 Tiller Lane .en Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Margaret Vierath Joan Britt Mary Lynch 1169 Benton Way 1429 Arden Oaks Court 3220 North HaInline Avenue Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Clifford Duell Marilyn Kachel Phyliss Westlund 4359 Arden View Court 1479 Arden Place 3211 Sandeen Rood Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Melve williaros Carol Arnbli Tom Lynch 3355 Lake Johanna Blvd 1916 Glenpaul Avenue 3220 No Hamline Avenue Arden Hills MN 55112 . Arden Hills MN 55112 Arden Hills MN 55112 Yvonne Opsahl Marcella Sexton Marcella Longnecker 3471 siems Court 3300 Lake Johanna Blvd 1869 Grant Road Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 . Lydia seiber Margaret stroditz Lois Geske 3200 Shorewood Drive 3120 Lake Johanna Blvd 1886 Glenpaul Avenue Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Muriel Todd-G=rster Kathleen Brown Beverly Howard 3762 Brighton Way 1391 Arden View Drive 1423 Arden view Drive Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Kathy Hagkull Nancy Devoy Evelyn lawyer 1289 Karth Lake Circle 4414 Arden View Court 4547 Keithson Drive Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Patty Green Gloria Kuehn Bette Ripke 1503 Colleen Avenue 3581 Ridgewood Road 1388 Arden view Drive Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 are ott Marjorie Grubb Charlotte McNiesh 1394 Arden view Drive 1431 Arden view Drive 3447 siems Court Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 . PAGE 2 LIST OF ELECTION JUDGES Dorothy Zehm Elnor Peterson Henry Yates 4028 Fairview Avenue 1876 Grant Road 4042 Fairview Avenue North r Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Robert Devoy Andy Holewa Kathryn Anderson 4414 Arden View court 4480 Pleasant Drive 3988 Glenview Avenue Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 Carole Mitchell Kathleen Smith Carol Dage 3568 siems court 4109 Valentine Crest Road 1150 Pleasant Circle Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 SUZanne Karnitz Elaine Anunson Marie Miller 1928 Glenpaul Avenue 1780 Glenview Avenue 4485 No Snelling Ave Arden Hills MN 55112 Arden Hills MN 55112 Arden Hills MN 55112 . . , ~ - . CITY OF ARDEN HILIS MEMCIRANDUM D1d'E : March 6, 1992 TO: Mayor and city council :E'RCM: Jom T. Buckley, Parks Director/city ForesterJ~ SUBJECT : 1992 Shade Tree Program The drought summers of 1988, 1989, and 1990, caused a great deal of stress to sick and healthy trees. The welcomed rains did provide some relief for the urban forest in 1991. Diseased Trees Removed: 1989 Oaks - 164 Elms - 90 Total: 254 Trees 1990 Oaks - 134 Elms - 52 Total: 186 Trees 1991 Oaks - 129 Elms - 44 Total: 173 Trees pavment to City Tree Contractor: . 1989 Public Prop.-$ 1,775.00 Private Prop.-$22,094.50 Total: $23,869.50 1990 Public Prop.-$ 449.00 Private Prop.-$ 5,790.75 Total: $ 6,239.75 1991 Public Prop.-$ 2,946.25 Private Prop.-$ 9,577.25 Total: $12,523.50 1992 Shade Tree Proqram: For 1992, $16,029.00 is budgeted to finance the Shade Tree Program. Tree Inspector, Dave Winkel, is scheduled to divide his time between park maintenance and the diseased tree program. During May and June, his major responsibility will be park maintenance; however, one-half day per week will be allocated to tree inspections and response to citizens' requests. During July, August, and September, his time will be directed to the tree program. During these months, he will accomplish the following: . Conduct a city-wide inspection to identify and mark diseased trees for removal Issue work orders to the tree contractor and supervise tree removal . Inspect all w=k sites before issuing payment I reconnnend that the 1992 Tree and stump ReJroVal contract be the same form as used in 1991. . 1. The =ntract= I s performance and payment bond is determined by the total payment made to the contractor the previous year. The 1991 payment for private property tree removal was $9,577. I reconnnend the 1992 bond be set at $9,000. ""'- -. .. . 1992 Shade Tree Program Page TWo 2. Bid quotations stating removal cost per diameter inch will be requested. Extra charges for tight working areas were eliminated in 1987 and we will continue this policy. This policy greatly simplifies calculating the cost of tree removal for property owners. 3. This tree contract will be extended through January and February or 1993. with Council approval, the Tree Contract will be advertised in the New Brighton Bulletin on March 25 and April 1. Bid specifications will also be mailed to 1991 bidders. The bid opening will be scheduled for Wednesday, April 8 at 2:00 p.m. with Council review and approval on April 13. ACTION REDUIRED: If Council con=s with the above, they should pass a motion, under Consent, approving the 1992 Diseased Tree Removal Contract and authorizing advertisement for bids as indicated above. J'I'B/ts M92-84 . . ,. ... - . 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(spUDsnoy.L) . - MINUI'ES OF THE ARDEN HILlS REGlJIAR PIANNING COMMISSION MEEIING WEDNESDAY, MARCH 4, 1992, 7:30 P.M. - CITY HALL CALL TO ORDER Pursuant to due call and notice thereof Chair Probst . called the meeting to order at 7:30 p.m. ROLL CALL Present: Chair Dennis Probst, Members Dave Carlson, Scott Petersen, Raymond McGraw, Barbara piotrowski, Scott Erickson and Jeanne winiecki. Also present: Planner John Bergly, Counciln1ernber Paul Malone, Clerk Administrator Gary Berger and Deputy Clerk Catherine Iago. APPROVE McGraw lOClVed, seconded by Winiecki, to approve the MINUI'ES February 5 Planning Minutes as submitted. All voted in favor thereof. (7-0) CASE #92-03; Planner Bergly referred to his report dated 3-4-92, SITE PIAN AMEND. relative to the proposed site Plan Amendment 1265, 1275 & 1285 application from Phannacia Deltec, Inc., 1265-85 Grey GREY FOX RD., Fox Road. Bergly explained the applicant is proposing to connect two of the three Wildings located in this complex; originally developed as Northpark Business Center, by Woodbridge Properties. He noted the applicant currently occupies approximately 77 percent of the total Wilding area and has purchased the entire 15 a=e project; other tenants in the wilding will be phased out and Phannacia Deltec will eventually occupy the entire complex. The Planner explained the connecting link and a large proposed plaza area just to . the north, are being placed in an area now sued for parking between Buildings A and B. He stated additional parking, to meet new demands, is provided in various areas on the site and on an adjoining site to the east (3725 Dunlap). Bergly noted a small amount of landscaped area will be replaced with both wilding and parking areas. Planner Bergly outlined the site dated, listed on page two of his report, and advised that the proposal meets all Ordinance requirements. The Planner reviewed the following items: Parking, Circulation, Lighting, Landscaping, Grading/Drainage and Trash Enclosure. Bergly referred to a letter from the city Attorney dated 3-2-92, relating to the storm sewer easement identified on this property. He explained the Attorney has identified this as a private easement and recanunends review of drainage issues to ensure that the area is properly drained without the necessity of publicly dedicated easements. He advised the storm sewer will run underneath the connecting link of the wilding. Architect Dave Clark, representing Phannacia Deltec, Inc., displayed renderings of the Wilding elevations. He noted the additional height of the Wilding which will be installed to identify the front entrance. Member winiecki noted that the applicant currently occupies three-fourths of the wildings and questioned if the use will change when the wildings are totally . occupied and if the applicant will still meet parking requirements. . - . Minutes of the Arden Hills Regular Planning Commission Meeting, 3-4-92 Page 2 CASE #92-03 Dave Clark explained the growth of the carnpany will occur . in the same type of uses, office and manufacturing, and parking should be sufficient to a=ornmodate the growth of the =ganization. Chair Probst asked if the parking analysis identifying the required number of spaces is based on the current occupancy. Bergly advised it is based on current occupancy and use. He indicated the parking was reviewed in detail with the applicant; noted the additional parking off-site. Bergly questioned how the mix of parking needs with the remaining tenants and the applicant will balance. . Clark explained one tenant has an almost identical use, another tenant is primarily all office space and the third use is manufacturing. Planner Bergly reconnnended approval of the proposal. Petersen moved, seconded by winiecki, that Commission reconnnend to Council approval of Case #92-03, site Plan Amendment for the properties at 1265, 1275 and 1285 Grey Fox Road, as suJ:xnitted by Phannacia Deltec, Inc., based items #1 and #2, listed on page 5 of the Planner's report and conditioned upon the following: A. Approval be subject to the City Engineer and Attorney review and approval of the storm drainage to insure a publicly dedicated easement is not needed. B. That the three new light fixtures proposed natch existing fixtures, and the . Planner review and approve the placement of all lighting fixtures in the courtyard . C. That the placement of the new trash compactor be reviewed and approved by staff. Motion carried unanlinously. (7-0) DISCUSSION; Chair Probst asked if there was anyone present to SHORELINE lANE, be heard on the matter of the proposed street extension OFFICIAL MAP of Shoreline Lane; noted this item was continued from the February meeting. Planner Bergly advised the Attorney representing two primary property owners in this area has indicated he was unable to meet with his clients prior to this meeting. It was suggested that staff meet with the property owners to discuss the proposal, rather than continue the infonnational meeting to April. Commission reconnnended staff meet with the appropriate parties and report on this matter at the April meeting. Chair Probst suggested this item be placed on the April agenda and Commission would provide a reconnnendation to Council after review of the staff report. CASE #92-04; Planner Bergly referred to his report dated 2-5-92, REVIEW SIGN ORD., regarding a request from Council for staff and Commission REFERRED FROM to review the current sign regulations, as they relate CDUNCIL to "Changeable Copy signs". . . , Minutes of the Arden Hills Regular Planning Commission Meeting, 3-4-92 Page 3 . CASE #92-04 (Cont'd) Planner Bergly reviewed the infonnation received from the survey he conducted with other communities; indicates a wide range of regulations. He advised that many of the ordinances subnitted from other communities are over a decade old and these communities are also in the process reviewing these regulations. Bergly connnented that the city of Shoreview is also in the process of reviewing their entire Zoning Ordinance and particularly at "Changeable Copy signs"; noted he has not yet received a copy of the proposed ordinance. Counciln1ernber Malone indicated he has seen a copy of the proposed Shoreview Ordinance and the proposal bans all commercial reader boards, excluding public infonnation and t:i1ne/terrperature signs. The Planner reviewed the infonnation received from the former Arden Hills Sign Ordinance Committee; Winiecki advised that the Committee did not intend to permit electronically operated signs, except time/terrperature, and that the Ordinance referred to "manually operated" changeable signs would be permitted. He advised this conclusion is reached by reference to another section which outlines that the sign lighting must be constant, not moveable. Member winiecki reported the only type of electronic signs operating at the time the ordinance was drafted were the time/terrperature signs. She stated the intent was to clearly prohibit any type of moving or flashing signage; noted that the t:i1ne/terrperature signs were proposed to be prohibited, however, a local bank convinced the Commission that the t:i1ne/temperature was part of their logo. . Commission questioned if signs were reviewed during the Zoning Code subcommittee meetings. Member Piotrowski advised the Sign Ordinance is not included in the Zoning Code and was not reviewed by the subcormnittee. Counciln1ernber Malone explained it was his understanding this matter would be placed on the Planning agenda as an application for a Special Use Permit for the sign. He briefly outlined the problems the City has been experiencing relating to the sign located at the Zeos site and reviewed discussions with Zeos representatives. Planner Bergly reported that Zeos has agreed to suJ::rnit an application for a Special Use Permit, however, the carrpany missed the suJ::rnission deadline for the March meeting. He suggested the Commission should consider whether or not the SUP procedures would be appropriate in this case or if an amendment to the Ordinance would be considered. There was discussion relating to the need for defining what is considered a changeable copy sign and if permitted, the following issues should be addressed: what tiIne interval would be appropriate for the sign to change, what level of illumination would be appropriate, size of the reader board in relation to the rosiness sign, and what would be an acceptable distance between such signs to eliminate the "Las Vegas" type of atmosphere in a rosiness district. . Chair Probst indicated that a definition of such signs will be ~ssary in the Ordinance, since technology changes so quickly and it is not possible to anticipate what innovations in signage will come in the future. - . Minutes of the Arden Hills Regular Planning Commission Meeting, 3-4-92 Page 4 CASE #92-04 (Cont'd) Member McGraw recanunended prohibiting electronic . changeable copy signs and utilizing the same type of wording used in the city of Plymouth ordinance. Member winiecki agreed with McGraw; noting the intent of the current Ordinance was to prohibit this type of sign. She advised further clarification of the ordinance language may be necessary to insure the signs are prohibited. Planner Bergly canunented that it may be appropriate to define what is "not" allowed under the sign ordinance language. Member Erickson explained the periodic change of the sign and time that it changes appears to be the issue, the Ordinance appears to indicate changeable copy signs are allowed. He indicated that a 15 minute time interval for changing the sign would not provide any distraction for a motorist. Erickson noted that the current ordinance clearly prohibits any animation or flashing on the sign. It was suggested that Commission be allowed to review the infonnation received this evening and continue discussion of this matter or that a task force be assigned to further review this infonnation and make a reconnnendation to the Commission. Members winiecki, Carlson and McGraw volunteered to serve on a subcorrnnittee to further study this matter and report at the April meeting. J:iJ:n streicker, representing Zeos Corporation, agreed that Zeos would suJ::xnit an . application for a Special Use Permit, if so requested, and would have the sign rewain in compliance with the regulations until a decision is reached by Ccuncil. He explained that the company is seeking a definite interpretation of the regulations and how the sign may be utilized. He further stated that Zeos does not want s=olling on the sign and wishes to avoid distracting motorists; would prefer a message on the board that may change at various time intervals (Le.; Grand Opening, Software Available, etc.) Commission concurred to defer further discussion of this item to the April meeting to allow the subcommittee to draft a proposal for Commission review. OIHER PllINNING ITEMS ZONING CODE Member piotrowski, Chair of the zoning Code Review AJ>IENrnENTS SUbcommittee, presented members and staff with draft copies of the proposed amendments to the code. Commission =ncurred to schedule a worksession meeting to review the amendments at 6:00 p.m., April 1, prior to the regular meeting. COUNCIL Counciln1ernber Malone reported on items of interest to REPORl' Commission. Conunission questioned if the Economic Development Committee would be reappointed in the near future. Malone advised he will discuss reinstating the committee at the next regular . Council meeting. ~, Minutes of the Arden Hills Regular Planning Commission Meeting, 3-4-92 Page 5 . GROUP HEALTH; Member Winiecki questioned the trash enclosure design TRASH ENCIDSURE at the Group Health Wilding. Staff advised they would review the trash enclosure plans suJ:xnitted and report to Commission at a future meeting. ADJOURN Carlson moved, seconded by Petersen, that the meeting be adjourned at 9:10 p.m. All voted in favor. (7-0) Chair Dennis Probst . . . CITY OF 1\RDEN HILLS MEH:Il1lNOOM DATE: March 6, 1992 TO: Mayor and City council Finance Calmi.ttee FRCH: utilities Sl'lv-romIi ttee if SUBJECl': PAl". ....""'ldations Increasing water and Sewer Rates R~tions - 1. In=ease water rates $.44/1000 gallons beginning April 1; 1992 (This is a 35 percent in=ease). 2. In=ease sewer rates $.84/1000 gallons beginning April 1, 1992 (This is a 50 percent in=ease). 3. In=eases should be put into effect in a lump sum rather than a 2- step process. . 4. Continue seni= /disabled discount. 5. During 1992, have the Finance Committee review the cash requirements and suggest appropriate cash balance levels to the Council. 6. Finance Committee should review water and sewer rates annually and make reconnnendations which will allow for a January 1 implementation if a rate in=ease is needed. 7. The Council pursue various issues with the Metropolitan Waste Control Commission (MWCC). water utility - The utilities SUbcommittee reconunends to Council to consider in=easing water utility rates by $.44/1000 gallons beginning with the second quarter of 1992. The current charge for water is $1.27/1000 gallons. The current rni.n:irnum charge for water is $14.50 per quarter. The proposed $.44/1000 gallons in=ease, would in=ease these numbers to $1. 71/1000 gallons and $19.58 per quarter for the rni.n:irnum charge. An individual paying the minimum charge would pay an additional $5.08 per quarter or $20.32 per year. . . R~tions Increasing water & Sewer Rates Page TWo Based on projections, a water rate in=ease is nee-essary. At current rates the SUbcommittee projects net losses for 1992 and 1993 of $125,027 and $150,079 respectively. These losses do not include the depreciation of the infrastructure. The depreciation of infrastructure has never been included in the water rate increases of prior years. The Subcommittee recanunends continuation of this policy. Based on projections of a $.44/1000 gallons increase in water rates implemented April 1, 1992, net losses for 1992 and 1993 would be reduced to $15,956 and $4,651 respectively. The SUbcommittee estimated a 20 percent allowance for water leakage. Arden Hills residents have not experienced a water rate in=ease since July, 1987. During this 5-year t:i1ne span, the cost of water and labor have continued to in=ease even though the water rates have remained constant. As a result, the cash and cash eguivalents of the fund have been gradually declining. As of December 31, 1990, the cash equivalents balance was at $157,952. For 1991, the water fund will finish out the year with a cash deficit of approximately $28,000. The cash egui valents balance at the end of 1991 should fall to about $130,000. In the event that an unforseen major repair would be needed for the . current water system, that unforseen repair could seriously deplete this cash balance and affect the overall health of the fund. Attachment A shows the effect of the proposed increase on the min:i1m:un quarterly water charge for all pipe sizes. Also shown on Attachment A are the current water rates charged by neighboring COIlU11UI1ities. Sewer Utility - The utilities SUbcommittee recanunends to Council to =nsider in=easing sewer utility rates by $.84/1000 gallons beginning with the second quarter of 1992. The current charge for sewer is $1.68/1000 gallons; this would increase to $2.52/1000 gallons. The current residential charge is $31.23 per quarter; this would in=ease to $46.85 per quarter. Finally, the current charge f= senior citizens is $15.62 per quarter. This would in=ease to $23.43 per quarter. At the rates recanunended, residents would pay an additional $15.62 per quarter or $62.48 per year. Individuals on the senior/disabled discount program would pay an additional $7.81 per quarter or $31.24 per year. Based on projections, a sewer rate in=ease is needed. At current rates, the SUbcommittee projects net losses for 1992 and 1993 of $218,638 and $277,857 respectively. Again, these losses are computed before the depreciation of the infrastructure. . . R~ndations Increasing Water & Sewer Rates Page Three Based on projections of a $.84/1000 gallons in=ease in sewer rates implemented April 1, 1992, net losses for 1992 and 1993 would be reduced to $12,050 and $2,405 respectively. MWCC payments since 1988 (after the City's last sewer rate in=ease in 1987) have gone up 62 percent - from $309,869 to $502,744. The MWCC charges represent 60 percent of the sewer fund I S expenses. See Attachment C. Due to the dramatic in=eases in the MWCC charges, the SUbcommittee is recanunending Council pursue issues with MWCC in an effort to hold down expenses in the future. The SUbcommittee recanunends leaving the senior/disabled discount in place. The lost revenue for the senior/disabled discount currently amounts to approximately $19,306 per year which is only 3 percent of total revenues. Despite net losses after transfers in 1989 and 1990, the cash equivalents balance as of December 31, 1990, was at $411,578. For 1991, the sewer fund will finish out the year with a cash deficit of approximately $12,000. The cash equivalents balance at the end of 1991 should fall to about $400,000. . Again, please refer to Attachrnent A for the current sewer rates charged by neighboring cammunities. Please note that the City of Little Canada I S sewer charges would be higher than the proposed in=eases here. The proposed in=eases for water and sewer are meant to cover the remainder of 1992 and all of 1993. The Subcorrnnittee recorrnnends that rates be looked at again in late 1993. utilities Subcorrnnittee: Joseph Corpstein Charlotte McNiesch Carl Rundquist Ramanik Shah Thomas Steele TJ Swanson TJS/ts Attachments M92-77 . ATTACHMENT A 4111iROPOSED INCREASES IN MINIMUM GTRLY WRTER CHARGES CURRENT MINIMUM PROPOSED GTRLY 35~ METER SIZE WRTER CHS INCREASE ----------------------------------------------- 5/8t1 14.50 19.58 1" 28. 75 38.81 1-1/2" 58.00 78.30 " 87.00 117.45 - 3' 173.25 233.89 4" 2&0.00 351.00 6' 433.00 :i84.55 8" 866.25 1169.44 10' lW.25 1753.99 12' 1732.50 2338. BB CURRENT WRTER COST IS $1.27/1000 GRLLONS PROPOSED 35~ INCREASE WOULD BE $1.71/1000 GRLLONS .RRENT WATER & SEIlER RRTES IN SURROUNDING COMMUNITIES MWCC ~ RESIDENTIAL COMMERICIAL SENIOR INCRERSE WRTER/I000 SEWER SEWER SEWER FROM 91 TO 92 ---------------------------------------------------------------- MOUNOSVIEW (11921 LOS 41.25 6~ ROSEVILLE (1/92) 1.19 28.98 1.84 17.67 10~ NEW SRIGHTOII> 0.55 I. 75 2l( LI TILE CRNAOH (1192)>> 1.57 1.85 1~ VRDNRIS HEIGHTS (1/92) 1.00 1.85 6~ SHOREVIEW 0.90 M 15,000 = 13.50 7~ RRDEN HILLS (CURRENT) 1.27 1.&8 15.62 15" A. H. WATER 35~ INCREASE 1.71 A. H. SEWER 50~ INCRERSE 46.85 2.52 23.43 > I. 75/1000 CALCULATED ON WINTER GTR & CHARGED TH SAME FOR THE OTHER 3. n HAS A 12.00 SVC FEE FOR EVERYONE, EACH GTR SA ON SAC CHG. THIS IS FOR MAINTENANCE. aciua\ durqLLU:JulcL bL $t{q.66du.JL -lo 1ft,~.6f) . 6u (let- +4.i cJ'(lrq~ ----- - , ATTACHMENT B -....... '!.. WATER UTILITY . Purchased vs Sold Flow 600 T............... ...,..................r.... .......... ..r...........................'........:.. ........ .'T. .........T..... ..........r............... ..,... ...... ........:...... ......T 2.00 . . . . .. . . I : : : : :; : : " ". '. '" '. ". . - '" " '" '. '. [ ! : ! ' : : I ' .. , , .. .. I 1 i".. i , i I '. -'. 500 I"" ...., ..........L. .........1 ...... ...........! ........ ....... .., ............... , ..'ml..~t 1.80 I.. ........ . . '. - . . .... . . .... . . .... I.. ........ . .... . .... . .... . . - .... , . i :::: ; ; . .... . . . . . . '. . . . . . . " . . : : : , ': I : . . . . . - . , . '. '. . . . '. '. , . . '. '. . , : ~ ~ j !: ~ ~ i I . . . .. ... t . . . '. '" . . . '. "- 400 ...........1... ....1.... ....i..t.""f"""! "'''f'' ........1... ...... ..... 1.60 ::: , : ". . ", . ". . ". . ". . : ~: j"C . . - ' '! ! f 1 ~. -. . ~ i ~ i__!__ -+--+---i --+---1 -1- - !'~ I . . . . . I : i i ~ ! ~ (> . . . . . . i I I .. I I Yi ... ~ j i 1 i ! 1 i !! IT: t : : f f f :. ..! \~fi . . . . . . - '. . . . . . '. " . . . . . '. '. . . . . . . . . . . . . . . . . . . . . · '''---l--r-r--r ------ir-r--l-- +---j "" .... i.... I : f . I ! ! : .. I I' . ....... . ....,.. . ....... . ....... . . . . . . . .. .. .. .. .... ..!. . - . . . . . . 100 ............ ...,,!...... .........."....1.......................-:.................. ....j....""......... .....j...... ......... .....1.........:.... .......+............ .........;........................1...."."........ ....+...... .....o..... 1.00 . . . . . - . . . '. ...... '. ...... '. "" - . '. ...... '. ...... '. ...... '. '.. - - . '. ...... . '. ...... ' ': '::::: . '. ..... . '. ..... . '. ..... . '. ....- ' :: ,::: . '. .... . '. .... ! :: ..:!: I : : : : , : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . o i . . . i 0.80 80 81 82 83 84 85 86 87 38 39 90 91 YEAR -- Water Purchased --- Water Sold -+- Ratio: Purch/Sold . -" ATTACHMENT G ....... j'. . SEWER UTILITY Operating Expenses... Individual 600,000 -................................ ...............,...... .......... .................. _..........., ......................... ............... ........, ........................ .......... ....... ....., ..................... ............... ..... ...., . . . . '. . . '. . . '. . . '. . . '. . . '. , . '. . - '. . . '. . . '. . . '. . . '. . : " , . '. . . " . . '. . . '. . . '. . . . . . . : : , : : . . . . . . . . . . . . . . . . . . . . . . . . - . . . ' .. , .. A . . . . . . . . ' . . . 500,000..--.-..-.1__.__... --'1 -.....-i....-.-,....-) 1 1 1 j ! : : , : : ; ; i j j : : : : j ; :: : . '. - . '. . - -. . . . . . . . . . - - . . [ ~ j l ! 400 ,ooo.....-....-_......+._............._..;......__...........!. ...._........,_...... __...] ;: ;; :: :: . .. . . . . . . . . . . . . . . . . . . . . . . . . ~ + [ .. j .. 3' 300,000--__; .....-..1.. "-_m_ (_m_ -r . ....... . . .. . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I .. .. .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200,000--.._ --.; ......... --..-;- -.--.-!.--. _ _ -.1....... ."- ..] - . . . 1 j : ! : ! j '--1 . !~ i 1 ~ __ ~ . .. . . . . . . . , ' 00,000""",,,,,,,[,,,,,,,,,,,,,,,, ",,-, "'''I'' ""'"" 't' " -,,,,, 'I ! I i o I : : i : : 87 88 89 90 91 32 Year -+- All Other .... Personal SVcs ....... Sewer Charges . ""- WATER LOSSES PROJECTED FOR 92 AND 93 . 1992 1993 ------------..------- RE'IENUfS: CHARGES FOR SER'I ICES 1104,943" 4\ 419,772 419,772 STflND-BY 120,6.07 Jj?(fl507 MISC 8,330 8,330 -------------------- TOTAl. PROJECTED REVENUES 548,7(13 548,709 EXPENSES 603,192 603,192 AOD'L EXP FOR 1993 25!O~<2 -------------------- TOTAl. PROJECTED EXPENSES 603,192 628,244 REVENUE OVER EXPENSES (54,483) (79,535) LESS STAND-BY TRSF TO FUND 501 (70,544) nO,544) -------------------- NET LOSS (125, (27) (150,079) -------------------- -------------------- . . WATER PROJECTED DEFICIT WITH 35~ INCREASE . 1m 1993 -------------------- REVENUES, 1ST OTR WRRENT 104,943 2ND - 4TH OTRS (141,300> 3l 423,900 1ST - 4TH OTRS (141,300 . 4l 565,200 STAND-BY 1201607 120,&07 MISCELLANEOUS Bt 330 8,330 -------------------- TOTAL PROJECTED REVENUES &57,780 &94,137 EXPENSES &03, j 92 &03,192 ADD'L EXP FOR 1993 25,if..J2 -------------------- TOTAL PROJECTED EXPENSES &03, 192 &28, 244 REVENUE OVER EXPENSES 54,588 &5,893 STAND-BY TRSF TO FUND 501 (70,544 l (JO,544) -------------------- NET LOSS (15,95fil (4,&511 -------------------- -------------------- . . . C':OMPAA!SI)j Qf' \.!ATEP. UTILITY OPERATING COSTS l'r*.: '''' filllGET PROJftTEOI1JCREA5EOF35t l~M 198J "" 19B3 J'38~ 1ge~ I~B6 19B7 "" 1989 '"'' 1<T1<1 PROJECTED 199.~ 1953 -----~----------_____________________n_________________________~_______________________~_______.__________"_____________+___________________.__ cnRllTlN6ItrnHE: 309,%9 ~9,8R 366,495 355,644 447,733 461,997 479,930 6'36,353 703,164 6n,987 ~-.%,m 598,365 606,330 6bS,700 70~, jJ7 lESS:HITEREST 31,220 37,754 3'5,122 29,935 51,465 21,825 21,614 ZO,344 I,SH 8,427 ",247 7,383 8,000 8,000 8,000 lES$:TRXES 13, 34~ 6,390 263 ~,5...~ 1,191 ------------------------------------------------------------------------------------------------------~------------------ TlIT!l- 278,7~9 261,108 331,373 325,70'3 382, 'R4 433,182 458,053 645,48<1 100,406 669,560 :i77,OJ9 590,982 598,~O 657,7.90 694,137 lJ'ERllTINGEJPENSES 248,603 c8'3,B25 314,634 340,7::.5 380,238 407,248 459,388 555,96e, (1),2,5e.S 601,848 501,054 522,551 603,3"92 603,192 628,244 ------+-----~---------~-----------------------------------------------------------------------~----------------- !n:RATINGINCOI'E 29,945 (28,7m 16,7n (15,047) 2,686 .26,534 <1,J3Sl 89,512 97,821 67,712 75,%5 &8,431 (5,0621 54,5S8 65,893 lESS:TRSF/IiATERTOI/EA 68,019 69,c7'J 6'3,901 69,62'3 70,263 70,5-\4 70,5'l4 70,5H -------------------------------------------~--------------------------------------------------------------------------- tEl lIPERATlNG IMDlE 29,946 (28,7J7l 16,739 (J5,M7} 2,'" 26,534 H,JJSl 211UJ 28,542 (2,189) 6,336 (1,832) (75,606) 115,956} 14,65lJ =====:.:....-="==,,=""=====,,..,,""=,,=====,,=,,====,,====="'===="'=""=,,====------===::...-===,,='""''''''==''''=''''''''''''''''='''''= W~TER SAliS l OlIlAGES 272,2% 258,12.3 328,91S 321,408 :571,358 4.26,182 450,514 637,78J 701,S43 672,412 ::.5-\,250 580,374 S"30,(l(l(l IKITERP\lRGHASED j5'3,213 169,2% N3,678 228,4a4 256,205 280,212 319,2':11 415,30'3452,647 424,56S ;;14,04'3 3&6,66(1 385,000 ~ ruilCHASE TO SAlES '" '" 62': '" '" ";; '" €,5': ,S; '" U~ b3'l 65~ . KIlLTONS:OF5AlruRCHASED 3..00 304 341 ]11 ,., 3'58 "" m 51' '" 3J6 38] HllLJONSCFGIllSOlD ~o ]00 334 .320 3.:.3 .329 JI5 38' 377 356 25'3 ,.] NUMEcEAOFIlCCll.WTS: RfSrDENTHll 1,611 1,72& 1,e,10 1,S84 1,930 <',Oil 2,081 2,1-19 2,235 ",3n 2,321 2,33$ carwfNO 04 iIJ " " '" " " 77 OJ " 'lO 'lO T~X EXEMPT 15 " 16 " " " '" " '" 21 21 20 ----------------------------------------------------------------------~------------------- TOTAlRCCO..NTs 1,1580 l,llOO 1,687 1,%5 2,"" 2,m <',J72 2,247 ",338 2,427 2,B~ "tHB AATESIICP.8'ISEDFRrn.68TO.72/JOOOGAl-ST~BYrNWATERlITILfTV RATES llUEIlSED FROM .72 TO .87/jOO(\ GAL EFFECTIVE 4/J/82 RATESJ~O,87TOJ.JO/lOOOGfi.EFFECTlY'E71I1ll4 RATES INCREIlSED 1.10 TO 1.27/1000 GAl EFFECTIVE 7/lf87 aJARENT MINlltJII"U4.50 SJ.27/1000GIL '''' CURREtIT 82,632 HIlfGAl IF WATE~ FOA ALL USEAS 82,E,32 ~ 1.27/1000 GAl ~ tl(1.4,943 ~ 4 IHPS = S~19,772 tllNIMUM CWlIlGE "i14.50 (ll,420G.tlLlONSl lI~REASE 20~ 82,632 x J.52I1(1(1(\ G~l" il25,6(l1 ~ 4 [}TRS '" i~2,4C14 HINH1UM OiAAGE = Sl7.40 (11,44761UONSl . WATER . INCREASE 23~ 82,632 " $1.56/1000 GAL' $128,906 " 4 aTRS . $515,624 MINIMUM CHARGE . $17.84 (11,436 GALLONS) INCREIlSE 28~ 82,632 " 1.63/1000 GAL . $134,690" 4 aTRS' $538,760 MINIMUM CHARGE' $18.56 111,387 GALLONS) I NCREIlSE 30~ 82,632 " 1.65/1000 GAL. $136,343 " 4 aTRS . $545,372 MINIMUM CHARGE. $18.85 (11, 424 GALLONS 1 INCREASE 35~ 82,632 x 1.71/1000 GAL' $141,300 " 4 GTRS. $565,200 MINIMUM CHARGE. $19.58 (11,450 GALLONS) ADDITIONAL 1993 EXPENSES: 6,552 A. H. COSTS PROJECTED TO INCREASE 3~ FOR 1993 1218,392 " 3~ . 224,944 - 218,392) 18,500 PURCHASED WIlTER COSTS PROJECTED TO INCREASE ~ FOR 1993 (370,000 " 5~ . 388,500 - 370,0001 --------- 25,052 --------- --------- . ST PAUL INCREIlSED COST OF WATER BY 4~ TO ROSEVILLE IN 1992 ROSEVILLE INCREASED LABOR COSTS BY 3. 5~ IN 1992 . . WRTER FUND STMT OF REVENUES & EXPENDITURES 1987 1588 1585 1990 1951 19'31 1992 PROJECTED INCRERSE OF 35~ ACTUAl ACTURL ACTUAl ACTUAL ESTIMATE ACTUAl PROJECTED 1992 1993 -----~---------------------------------------------------------------------------------------- OPERRTING REVENUES: CHARGES FOR SERVICES 637,781 691,425 661,047 564,250 580,000 580,374 550,000 645,450 685, 807 PERMIT FEES 2,790 1,495 945 735 800 1,100 830 830 830 METER DEPOSITS, LESS COST 0 1,233 2,bS5 2,415 2,000 2,620 2, 5fJO 2~ 500 2,51)(} MISCELLANEOUS 4,519 6,245 4,883 9,619 1,925 6,888 5,000 5,000 5,000 ---------------------------------------------------------------------------------------------- TOTAL OPERRTING REVENUES 645,490 700,406 665,560 577,019 584,725 590,982 598,330 657,780 694,137 OPERRTING EXPENSES: PURCHASED WRTER 415,309 452,647 424,565 344,649 410,000 366,660 385,000 370,000 PERSONRl SERVICES 73,880 79,721 83,826 81,814 95,969 82,404 101,1.1 101, l4l SUPPLIES & MAINTENANCE 16,43'3 25,695 25,807 25,188 27,750 H,890 27,500 27,500 RENT 9,600 10,800 10,585 10,885 11,974 11,974 12,573 12,573 PURCHRSED SERVICES 5,9""" 7,027 16,191 13,016 15,120 10,320 18,700 18,700 INSURRIa 12,096 11,268 11,979 13,125 14,260 H,297 30,900 30,900 UTILITIES 8,078 7,287 6,462 6,808 6, 700 6, HO 7,300 7,300 DEPRECIRTION 3,060 3,401 10,631 3, 720 7,681 7,681 8,503 8,903 MISCELLRNEOUS tl,~.J2 4,735 11,802 1,849 5,59'3 8,185 11,375 ti,375 --------------------------------------------------------------------------------- ~TRL OPERATING EXPENSES BEFORE DEPRECIRTION ON CONTRIBUTED PROPERTY 555,968 602,585 601,8.8 501,054 595,053 522, 551 603, 3~2 588,3'32 (Po.3/qJ, 1- #. '9Riw!tr N'IfW ~5, 05;1 '13 a{ OPERATING INCOME (LOSS) ,Mal Exf' tA!3,J7~ UN: il# BEFORE DEPRECIATION ON --------------------------------------------------------------------------------- / CONTRIBUTED PROPERTY 89,522 97,821 67,712 75,965 04,328) 68,431 15,0621 ~ ~,~6 -------------------------------------------------------------------------.g~~ DEPRECIRTION ON CONTRIBUTED PROPERTY 42,132 50,643 50,6>\3 51,072 51,072 51,072 51,072 --------------------------------------------------------------------- INCOME (LOSSI FROM OPERATIONS 47,390 47,178 17,065 24,853 (65,40(1) 17,359 156,134) OTHER INCOME: PROPERTY TAXES 27,585 1,191 0 0 0 0 (> HOMESTEAD CREDIT 4,544 0 0 0 0 (> 0 INTEREST 20,334 1,557 8,427 9,247 9,000 7,383 8,000 --------------------------------------------------------------------- TOTRL OTHER INCOME 52,863 2,758 8,427 9,247 5,000 7,3a3 8,000 NET INCOi'IE ILOSS) 100, 253 49,536 25,496 34,140 (56,.00) 24,742 148,134) OPERRTING TRANSFERS TO OTHER FUNOS l403, M6) (65,279) (65,501l 165,625) 170,2531 no, 2631 l70,5441 --------------------------------------------------------------------- . INCOi'IElLOSSI AFTER TRSFS 1303,5531 05,343) l44,4051 l35,4891 1126,6531 (45,521) (lI8,6781 --------------------------------------------------------------------- --------------------------------------------------------------------- _WER LOSSES PROJECTED FOR 92 AND 93 1992 1993 ---------------~~---- REVENUES, CHARGES FOR SERVICES (137,728,4DTRSI 550,912 550,912 MI SCRLANEOUS 41,350 41,350 -------------------- TOTAL PROJECTEO REVENUES 592,262 592,262 EXPENSES Bl(1,904 810,904 ADD'L EXP FOR 1993 59,219 -------------------- TOTAL PROJECTED EXPENSES 810,904 870, 123 NET LOSS 1218,642) (277,861) -------------------- -------------------- . . SEWER PROJECTED DEFICIT WITH ~ INCREASES . 1992 1993 -------------------- REVENUES, 1ST DTR CURRENT 137,728 2ND - 4TH aTR 1206,592 x 3) 619,776 1ST - 4TH aTR (206,592 x 4) 826, 368 HISC 41,350 41,350 -------------------- TOTAL PROJECTED REVENUES 798,854 867,718 EXPENSES: 810,904 810,904 ADD'L FOR 93 59,219 -------------------- TOTAL PROJECTED EXPENSES 810,904 870,123 -------------------- NET DEFICIT 02,050) (2,405,) -------------------- -------------------- . . SEWER PROJECTED SURPLUS WITH 55l' INCREASES . tg92 1TI3 -------------------- REVENUES: 1ST OTR CURRENT 137,728 ZND - 4TH aTR (213,479 )/ 3) 640,437 1ST - 4TH aTR (213,479 < 4) 853,916 MISC 41,350 41,350 -------------------- TOTAl PROJECTED REVENUES 819,515 895,266 EXPENSES, 810,904 810,904 ADD'l FOR 1993 59,219 -------------------- TOTAl PROJECTED EXPENSES 810,904 870,123 -------------------- NET SURPLUS 8,611 25,143 -------------------- -------------------- . . - . r,(WIAP!SON OF gg.JfRUTlllTV OPERATING COSTS ITI2 I'Hi OOOOH PROJECTED INCIlEASEOFS(>;: J'3t10 l:lel J982 1'383 "" JSe5 '''' 1387 I'"~ !5{1S 1'm ACTUAL PROJfCTEP J992 1'3'33 _________________________________________n____u_______~_______n_______________n____________________n____________________n___n__________________ oPEllATHIG JI>IDlf $353,874 $4581%3$55&,713 $537,302 $046,533 $576,153 $6741&5J$645,!.50t63J,b31 $651,066 $f.l8,4JS$&44,45J $t.32,350 826,894 119:',77(' LESS: HITERE5T 13,529 14,J~ 24,'312 25j6g(\ 36,6<5 43,173 38,'3IS 481220 22,721 4(1,i?60 J.\,9% 2€.,130 24,0Q(l 28,(\(l(I 28,000 lESS: TAXES 0 62,173 se,J18 43,805 11!,980 0 12J,~5 1,&27 , --_._-----------~---~-----------------------------------------------~--------------------------------~------------------------ rOTIlL J~,345 382,458 473,483 467,807 497,':134 5JZ,9':l6 512,47':1 595,803 608,9<l2 610,S06 583,459 618,323 W1,350 7%.,8'34 g67, 770 OPERAHNGEXPENSES: ARllEN HlLlS CDSTS 123,857 137,140 135,232 137,550 154,914 151,336 158,147 183,Mb 19'3,135 219,231 235,418 2CO,~ 2'3-9,160 29!!,16(1 ~7,I()5 >o.tC"".. 1&6,172 247,700 263,933 311,845 340,6% 343,Er07 35':1,211 359,721 .3111,all2 386,185 42S,367 4W,165 502,744 502,744 553,018 HWCtIlDJUSTMENT 47,083 12:!,!!3!) l13,8JOl (45,483) (liZ,6131 1&8,756) l29,45'3) 140,5'7b) (42,5541 OI,1'5Bi 14,956 10,000 10,000 10,000 10,000 __________~_b_______________________________________________________________________~___________u_________ TOTll. 337,112361,009 3S5,33S 403,9J2 432,Cfll 432,167 497,893 5OZ,o/:l1 538,463594,2<"...8 678,741 7JO,UO 810,904 810,904 870,123 ---------------------------------------------~---------------------------------------- NET [t!rnME(LDSS) 13,233 21,449 94,148 63,895 6~, 937 IOO,S0'3 14,580 SZ,812 70,433 16,548 (95,282) (112,1071l2\lt.,5541 1IZ,010l (2,353) =""""=x,,""'''''=''''''=,,='''''''=''''=='''',,''====='''~,,'',,=,,,,===''''=''''''=""==,,==,,==""=,,~=,,~=="'~"'====,,="''''''xx=~,,~==~,,=''''~''''~''''''=~""",,,,"=""~"'~==="'''' SBiEA Fll).! rnlRGCD BY METAOilASTE(MILLIONSCl=Gll.SI 376 470 "5 '" ." '50 ." 450 'SO 440 435 440 445 /'IfTRIlIlASTEIlSIlDJUSTED 427 .10 4" '41 '" 375 :m ." 43' MllCCCKARGEPfRM!LLIONGAL '" 545 '" '" 675 85l 8'15 905 . IlRDENHILLSANMJIlLREPIlRTONM1.JNIW'ALl,IIlTERSCtOlMIlU0I1SOFBIlllONSI R!:::SIDfNTHll 145.2 151.0 182.5 1&8.7 [67.3 JbO.J J51.0 !9<l,E> 185.5 17l.'3 122.6 171.~ Iw.iTlTUTrONlll 49.S 4'3.2 "., 58,8 55.8 5'3.1 59,2 66.0 62,J 61.~ 53.7 56.0 COMMERCIAL 27.2- 32.2 37.2 33.6 40.5 4e..7 4~.4 &7,9 59.'3 ~7.4 ~4.4 64.~ INOOSTRIAL II ~3. 2 ~7.6 61.9 58,8 5'3.8 ~2.6 &.\.1 56.7 5B,7 55.2 48,4 50.'3 --------__ -________________________________________~~__________________________n_______________________________ TOTAl 311,1 300.0 334.2 3J3,9 323.4 328.7 3J4.7 381.2 377,4 355.1 ('6'3.J 343,1 ====~""=,,==~="'=""'=~~=,,=~.,,=""""=,,====""="""'=,,===""="''''=~="="=,,=~:,,"""~"""==="""""=,,""=,,",,===,,,, TOTll. f [F SEWEJlfD tMl.L1N1lliUTS 2,307 ',360 2,415 2,468- 2,509 ',S66 2,&3a 2,702 2,721 2,731 2,735 (', 7~8 Tom...IOFRE:C 3,406 3,547 3,624 3,7.33 3,834 3,3')(1 3,503 3,Ol7 3,l)ql 2,713 2,7n I!YG MNJIl.. RE:SlDENTIll. I<IlTER USE 64,972 67,004 69,715 68,860 67,040 65,2'36 fi>,856 47,921 52,S!! 43,686 45,'360 RIlTEINCREASfI01lf81FROM$I.M/lOOOSAlTO$1.46J1000GAl, RESIDEHTHl. FIlllM '519.40/1000 [;I:l TO 1<7,1&11000 SIll,SENIORS JOOlEASE FROM $':1.70/1(\;0 TO $13,58JIOOO GAL RIlTEINCREIlSE: 7JJl87 FRlm $1.46/1000 SAL TO $1.&81l000 GAL, RESIDENTIAL FROM $27.IE>Il000 GAl TO $31.231l0tY.l (;I:t.,SENJORS IHCREASE FROM t13,S8fJOOO TO $l5.62/10006AL "" 2JJ8RESIOCNTHllOCCTS aJRRE:NT -309 SENIORS 15.62" 4,827 2029HIIIHENIDA'5 :H.23 '" 63,366 +296~aIlEhUMES 31.23" 9244 MlHRESIDENTIllLUSEflS: 1.6G/1QO{1= 60,292 35j888)lIl/GALOFFLD\lAGE ------- lLESSSPRfN!<lERSI TOTi=K. 137,728 ___n____ . SEWER SEN IORS 309 40t INCREASE TO $21. 87 . 309 - $6758 6,757 . NON SENIOR 2029 40t INCREASE TO $43.72.2029 - $88,708 B81712 MOBilE HOMES 2% 40 t INCREASE TO $43.72.296 - $12,941 12,'342 NON RESIDENTIAL USERS 40t INCREASE TO $2.35/JOoo GAL. 35,888 - $84,337 84, 409 (35,888 MIL/GRL) ---------- TOTAL PER aTR 192,8J9 , 4 aTRS ---------- RNNUAL TOTAL 771,27B ---------- ---------- SENIORS 309 45t INCREASE TO $22.65 . 309 - $6999 6,999 NON SENIOR 2029 4St INCREASE TO $45.28 , 2029 - $91,873 91,880 MOBILE HOMES 296 45t INCREASE TO $45.28 . 296 - $13,403 13,404 NON RESIDENTIRL USERS 45t INCREASE TO $2.44/1000 GRL . 35,888 - $87,567 87,423 (35,888 MIL/GRLl ---------- TOTAL PER aTR 199,706 , 4 aTRS ---------- ANNURL TOTAL 798,823 ---------- ---------- SENIORS 3DS 50t INCRERSE TO $23.43 X 309 - $7,240 71240 NON SEN lOR 2029 5(~ INCREASE TO $46.85 X 2029 - $95,059 '35104'3 MOBILE HOMES 296 50t INCREASE TO $46.85 X 296 - $13,868 13!866 NON RESIDENTIRL USERS SOt INCRERSE TO $2.52/JOOO GRl X 35,888 - $90,438 90,438 . (35,888 MIL/GALl ---------- TOTAL PER aTR 206f592 . 4 aTRS ---------- RNNUAL TOTRL &"b,369 --------- -------- SENIORS 309 55t INCRERSE TO $24.2J X 309 - $7481 7,481 NON SENIOR 2029 55t INCREIlSE TO $48.41 X 2(>29 - $98,224 98,217 NOBILE HOMES 296 55t INCRERSE.TO $48.41 X 296 - $J4,329 .." 14,328 NON RESIDENTIRL USERS 55t INCREIlSE TO $2. 6(1/ 1 000 GRL X 35888 - $93, 309 93,452 (35,888 MIL/GAL) ---------- TOTRL PER aTR 213,479 , 4 aTRS ---------- RNNUAL TOTRL 853,9J5 ---------- ---------- ADDITIONRL 1993 EXPENSES: 8,945 A.H. COSTS PROJECTED TO INCREASE 3t FOR 1993 (298,J60. 3t - 307,105 - 298,160) 50,274 MWCC COSTS PROJECTED TO INCREASE lOt FOR 1993 (502,744,10% - 553,018 - 502,744) --------- 59,219 TOTAL ADDITIONAL COSTS PROJECTED FOR 1993 . -------- --------- SEWER FUND STMT (f REVENUES & EXPEND I TURES . 1987 1988 1989 1990 1991 1991 1992 PROJECTED INCREASE OF 50x ACTUAL ACTUAL ACTUAL ACTUAL ESTIMATE ACTUAL PROJECTED 1992 1993 --------------------------------------------------------------------------------------------- REVENUES, CHARGES FOR SERVICES 560,355 582,942 591,324 545,784 5&5,000 552j 077 563,000 757,544 826,420 PERMIT FEES 735 360 240 225 200 946 350 ~ 350 SAC ADMINISTRATION FEE 27,3(l(I 18,325 8,695 13,200 21,500 39,813 251OO() 25,000 25,000 MISCElLANEOUS 7,413 7,275 10,547 24,250 17,309 25,487 16,000 16,000 16,000 --------------------------------------------------------------------------------------------- TOTAL OPERATING REVENUES 595,803 608,902 610,806 583,459 604,009 618,323 604,350 798,894 867,770 OPERATI NG EXPENSES, SEWER CHARGES 32(1,071 368,214 347,437 385,813 449,007 449,004 SI8,OM 513,000 PERSONAL SERVICES 89, 790 84,495 87,704 107, 793 126,817 113,231 132,883 132,883 SUPPLIES & MAINTENANCE 20,689 30,683 29,083 15,518 29,55(1 17,500 26,818 26,818 RENT 9,600 10,8M 10,585 10,885 11,974 11,974 12,573 12,573 PURCHASED SERVICES 7,696 8,370 13,372 10, 224 10,420 7,338 18,000 18,000 INSURANCE 19,691 19,436 21,925 23,677 22,2'30 22,334 31,50() 31,50() UTILITIES 14,065 13,274 11,709 19,947 18,00(1 18,548 20,000 20,000 DEPRECIATION 19,205 22, 622 25,546 23,903 27,864 27,864 30,486 30,486 MISCELLANEOUS 3,110 9,455 19,307 23,471 22,624 41,476 25,900 25,900 -------------------------------------------------------------------------------- TOTAL OPERATING EXPENSES BEFORE DEPRECIATION ON . CONTRIBUTED PROPERTY 503, 917 567,349 566,668 621,231 718,546 709,269 916,160 811,160 OPERATING INCM (LOSS) BEFORE DEPRECIATION ON -------------------------------------------------------------------------------- CONTRIBUTED PROPERTY 91,886 41,553 44,138 (37,7721 1114,537) f90, 9461 1211,810) -------------------------------------------------------------------- DEPRECIATION ON CONTRIBUTED PROPERTY 58,580 56,580 56,580 561579 56,684 56,613 56,801 -------------------------------------------------------------------- INCOME (LOSS) FROM OPERATIONS 33, 306 (15,0271 (12,442) 194,351l 1171,2211 1147,5591 (268,6111 OTHER INCM: PROPERTY TAXES 1627 8 --- --- --- --- --- INTEREST 48,220 22, 721 40,260 34,956 32,000 26,130 28,000 -------------------------------------------------------------------- TOTAL OTHER INCOI!E 49,847 22,729 40,260 34,956 32,000 26,130 29,000 NET INCOME (LOSS) 83,153 7,702 27,818 (59,395) (139,221) (121,4291 (240,611) OPERATING TRANSFERS TO OTHER FUNDS (471,907) --- (131,3021 --- (4681 (468) 468 -------------------------------------------------------------------- NET I NCOME (LOSS I AFTER TRANSFERS (388, 754) 7,702 1103,484) (59,395) (139,6891 1121,8971 (241,079) -------------------------------------------------------------------- -------------------------------------------------------------------- . , .. . CITY OF ARDEN HILLS MEKIUOOXlM DllTE: March 5, 1992 'lU: Mayor and City council Gary R. Berger, City 1\dmini.strator FRCH: TJ SWanson, city 1\ccountant SUBJElCT: Utility Increases The utilities SUbcammittee has recanunended in=easing water rates 35 percent and sewer rates 50 percent. Due to the financial impact of these in=eases on the City's residents and blsinesses, I have put together a couple of options Council may wish to consider when implementing the utility in=eases. The various options project the impact of the utility in=eases if they were to be implemented in a two step process. Attachment A shows the first option. This option, Option A, shows the impact of a 20 percent in=ease April 1, 1992, and an additional 15 percent in=ease on January 1, 1993, in the Water Fund. Based on . projections with the 20/15 percent in=ease in water rates, the projected loss for 1992 would be $63,054. For 1993, there would be a projected income of $8,573. Please note, due to compounding, the 1993 rate using the two step in=ease ($20.01 or $1.75/1000 gallons) would be $.43 per quarter or $.04/1000 gallons higher than the rate using a one step in=ease ($19.58 or $1.71/1000 gallons). Due to the large deficit projected under Option A for 1992, the cash equivalents balance would be reduced to approximately $67,000. What does this Option A mean to the customers in dollar figures? For individuals billed the minimum charge, there would be an additional $2.90/quarter or $8.70 for three quarters in 1992 and also another $2.61/quarter or $10.44 per year more in 1993. OVerall, customers billed the minimum charge would pay an additional $47.27 during the two- year period using the two step process as compared to $35.56 using the one step method. For all other customers, there would be an additional $.25/1000 gallons in 1992 and another $.23/1000 gallons in 1993. OVerall, customers would pay an additional $.73/1000 gallons during the two year period using the two step process as compared to $.44/1000 using the one step process. . I reconnnend council in=ease water rates by 35 percent beginning April 1, 1992 in a lump sum in=ease. ., . utility Increases Page Two This next option, Option B, shows the impact of a 25 percent in=ease at April 1, 1992, and again at January 1, 1993, in the sewer fund. See Attachment B. Based on projections with the 25/25 percent in=ease in sewer rates, the projected loss for 1992 would be $115,345. For 1993, there would be a projected income of $32,746. Again, due to compounding, the 1993 rate using the two step in=ease ($24.41 seniors, $48.80 residential and $2.63/1000 gallons for all others), all would be at a higher rate than if the one step in=ease was implemented ($23.43 seniors, $46.85 residential and $2.52/1000 gallons for all others). What does Option B mean to the customers in dollar figures? For seniors, there would be an additional $3.91/quarter or $11.73 for three quarters in 1992 and also another $4.88/quarter or $19.52 per year more in 1993. OVerall, seniors would pay an additional $73.26 during the 2 year period using the two step process as compared to $54. 67 using the one step method. Residential customers under Option B would pay an additional $7.81/quarter or $23.43 for three quarters during 1992 and also another $9.76/quarter or $39.04 per year more in 1993. OVerall, residential . customers would pay an additional $146.42 during the two year period using the two step process as compared to $109.34 using the one step method. For non-residential customers under Option B, there would be an additional $.42/1000 gallons in 1992 and another $.53/1000 gallons in 1993. OVerall, non-residential customers would pay an additional $1.37/1000 gallons during the two year period using the two step process as cornpared to $.84/1000 gallons using the one step process. Under Option B, the sewer fund would experience a projected cash deficit of approximately $15,000 in 1992. This would reduce the cash equivalents balance to approximately $385,000 at the end of 1992. A final option, Option C, is shown in Attachment C for the sewer fund. This option shows the impact of a 35 percent in=ease at April 1, 1992 and an additional 15 percent in=ease at January 1, 1993. Based upon projections with the 35/15 percent in=ease in sewer rates, the projected loss for 1992 would be $73,811. F= 1993, there would be a projected income of $33,777. Once again, due to compounding, the 1993 rate using the two step increase ($24.25 seniors, $48.48 residential and $2.61/1000 gallons for all others), all would be at a higher rate than if the one step in=ease was implemented ($23.43 seniors, $46.85 residential and $2.52/1000 . gallons for all others). . ~ . utility In=eases Page Three What does this Option C mean to the residents in dollar figures? For, seniors, there would be an additional $5.47/quarter or $16.41 for three quarters during 1992 and also another $3.16/quarter or $12.64 per year more in 1993. overall, seniors would pay an additional $76.82 over the 2 year period using the two step process as corrq:>ared to $54. 67 using the one step method. Residential customers under Option C would pay an additional $10.93/quarter or $32.79 for three quarters during 1992 and also another $6.32jquarter or $25.28 per year more in 1993. OVerall, residential customers would pay an additional $153.54 over the 2 year period using the two step process as corrq:>ared to $109.34 using the one step method. Non-residential customers under Option C would pay an additional $.59/1000 gallons in 1992 and another $.34/1000 gallons in 1993. OVerall, non-residential customers would pay an additional $1.52/1000 gallons during the 2 year period using the two step process as corrq:>ared to $.84/1000 gallons using the one step process. Under Option C, the sewer fund would not experience a cash deficit at all in 1992. Instead, there would actually be a cash surplus of approximately $6, 000. This would bring the cash equivalents balance to . approximately $406,000 using this option. I reconnnend Council in=ease sewer rates by 50 percent beginning April 1, 1992, in a lump sum increase. However, the sewer fund has a larger cash equivalents balance than the water fund. This larger balance would allow Council to choose to implement rates in a two step process if they wish to do so. Due to the large in=eases proposed for both water and sewer rates, Council may wish to hold public infonnational meetings. It is my understanding after checking with Deputy Clerk, Catherine Iago, and fonner Clerk/Administrator, Charlotte McNiesch, that public infonnational meetings have not been held in prior years when utility rate in=eases were implemented; however, both parties indicated a public meeting may be warranted. If Council chooses to hold public meetings, the meetings should be completed bef=e April 1, 1992. TJS/ts Attachments M92-82 . . ATTACHMENT A . WATER UTILITY - IMPACT OF A HID PART RATE INCREASE OF 20~ FIRST YEAR AND 15~ THE SECOND YEAR CURRENT RATES MINIMUM CHARGE" $14.50 OR $1.2711000 GALS 104,943 1.27/1000 x 821632 GALS INCREASE OF 20~ IN 1992 125,601 PER QTR , 3 OTRS 82,632 ~ t.52/1000 GAL = $125.601 --------- MlNIMUM CHARGE = 17.40 376,802 TOTAL PROJECTED REVENUE FOR 3 OTRS OF 1992 INCREASE OF 15~ IN 1993 144,606 PER OTR 82,632 x 1.75/1000 GAL" $144,606 x 4 OTRS MINIMUM CHARGE = 20.01 ---~----- 578,424 TOTAL PROJECTED REVENUE FOR 4 OTRS OF 1993 PROJECTED INCDME WITH 20~ INCREASE IN 1992 t 15~ INCREASE IN 1993 1992 1993 _VENUES: ---------------------- 1 ST OTR 104,943 2ND - 4TH OTR U25,601 )! 3 QTRS} 376,802 1ST - 4TH OTR (144,6(16 x 4 OTRS) 578,424 STAND-BY 120,607 120,607 MISC 8,330 13,330 ---------------------- TOTAL PROJECTED REVENUES 610,682 707,361 ElPENSES 603,192 603,192 ADD'l EIP FOR 1993 25!(I:~ ---------------------- TOTAL PROJECTED EXPENSES 603,192 628,244 REVENUES OVER EXPENSES 7,490 79,l!7 STAND-BY TRSF TO FUND 501 (70,544 ) 00,544) ---------------------- NET INCOME (LOSS! (63f054) 8,573 ---------------------- ---------------------- . ATTACHMENT B SEWER UTILITY - IMPACT OF A TWO PART RATE INCREASE . OF 25~ FIRST YEAR AND 25~ THE SECOND YEAR CURRENT RATES: 30'3 SENIORS 15.62 4,827 2325 RESIDENTIAl 31.23 72,61C1 IlON-RESIDENTIAL USERS: 35,8BB MIL/GAL 1. 68/1000 60,292 ------------ TOTW. CURRENT REVENUE/UTR E7! 728 ---_.._-~--- ----------- fNCREASE 25~ IN 1992 INCREASE 25~ IN 1993 JOS SENIORS 19.53 6,033 309 SEN fORS 24.41 7,542 2325 RESIDENTIAL 39.0. gOf 7&2- 2325 RESIDENTIAL .8.80 113,453 NON-RESIDENTIAL USERS: NON-RESIDENTIAL USERS: 35,MB MIL/GAL 2.1(1 75,365 35,888 MIL/GRL 2.63 94f3B5 ----------- --------- TOTAL PROJECTED REVENUE/UTR 172,1&0 TOTAL PROJECTED REVENUE/DTR 215!3BO ----------- --------- ----------- ----_.---- PROJECTED INCOME WITH 25~ INCREASES IN BOTH 1992 & 1993 1392 19'33 .VENUES: ----------------------- 1ST OTR 137,728 2ND - 4TH DTR (172,160 " 3 oms) 516,481 1ST - 4TH UTR (215,380 , 4 DTRS) 861f51~ MISCELLANEOUS 41,350 41,350 ----------------------- TOTAL PROJECTED REVENUES 695,559 902,869 EXPENSES 810,904 810,904 ADD'L EXP FOR 1993 59,219 ----------------------- TOTAL PROJECTED EX,~NSES 810,904 870,123 ----------------------- NET INCOME (LOSS) 015,345) 32,746 ----------------------- ----------------------- . . ATTACHMENT C SEWER UTILITY - IMPACT OF A TWO PART RATE INCREIlSf . OF 35~ FI RST YEAR AND 15~ THE SECOND YEAR CURRENT RATES: 309 SENIORS 15.62 4,827 2325 RESIDENTIAL 31.23 72,610 NON-RESIDENTIAL USERS: 35,BBB MIL/GAL 1.6B/I000 60,292 -------- - TOTAL CURRENT REVENUE/DTR 137,728 --------- --------- INCREASE 35~ IN 1992 INCREASE 15~ IN 1993 309 SENIORS 21.09 6,516 309 SEN IORS 24~25 7,493 2325 RESIDENTIAL 42.16 9B1023 2325 RESIDENTIAL 4B.4B 112,727 NON-RESIDENTIAL USERS: NON-RESIDENTIAL USERS: 35,888 MIL/GAL 2.27 Bl,466 35,BBB MIL/GAL 2.61 93,668 --------- ------------ TOTAL PROJECTED REVENUE/DTR 186,005 TOTAL PROJECTED REVENUE/aTR 213,BBB --------- ------------ --------- ------------ PORJECTED INCOME WITH 35~ INCREASE IN 1992 RND 15~ IN 1993 1992 1993 ---------------------- .VENUES: T aTR 137,72B 2ND - 4TH OTRS (186,005 X 3 DTRSI 558,014 1ST - 4TH DTRS (213,88B x 4 DTRS) 8551550 MISCELLANEOUS 41! 35(J 41,350 ---------------------- TOTAL PROJECTED REVENUE/DTR 737,093 8%,900 EXPENSES 810,904 810,9(14 ADD'L EXP FOR 1993 52,219 ---------------------- TOTAL PROJECTED EXPENSES 810,904 863J123 ---------------------- NET INCOME (LOSSI :73,8111 33, 777 ---------------------- ---------------------- . . CITY OF 1\RDEN HILLS MEMl:EANOOM DATE: March 6, 1992 TO: Mayor and city Colmcil FRCI!:: CA;ary R. Berger, city .l\drni.ni.strator StJIlJ.I;Vr : West Round Lake Road Attached for Council review are the following: 1- March 2, 1992, memorandllll\ from Mark Graham, Maier stewart & Assoc., regarding West Round Lake Road. 2. March 4, 1992, letter from Matthew L. Woods, Attorney at Law for Robins, Kaplan, Miller & Ciresi regarding his representation of Lipco Enterprises, 5354 West Round Lake Road. Mark Graham and Dan Winkel will be prepared to address the condition of West Round Lake Road at the Council meeting on March 9, 1992. . GRB/ts Attachments M92-85 . I .... . -rlJltil~ OO'WCTI" "'"'''' Maier Stewart & Associates Inc. MEMO TO: HONORABLE MAYOR & CITY COUNCIL FROM: MARK GRAHAM RE: ROUND LAKE ROAD WEST DATE: MARCH 2, 1992 FILE NO: 520-000-00 Over the past few weeks, City staff lias received numerous phone calls and visits from people who use Round Lake Road West as access to the various businesses abutting the roadway. As you may know, the condition of Round Lake Road West has rapidly deteriorated with the onset of milder temperatures. A portion of the roadway has deteriorated to the point that the potholes are too numerous to count, impeding traffic to travel at less than 5 miles per hour. Although unsubstantiated, many people have claimed damage to their vehicles by using the roadway in its present condition. . Based on the existing condition and the need to address the roadway problems, we recommend that the City Council consider initiating a feasibility study to determine improvements that need to be made to the roadway. A resolution is attached for your review and consideration. Bl ank petitions have been provided to some of the people who have complained about the roadway, but as of this writing, no petition has been received. The feasibility study would address the existing conditions, including subsurface soil conditions and their effect on the roadway surface, proposed improvements to SUfficiently carry the truck traffic that the roadway serves, estimated project costs and methods of funding the improvements. The feasibility study would investigate all possible alternatives for repair of the roadway. These alternatives may range from extensive repair of the existing surface, such as milling and overlaying, to complete reconstruction, possibly including sUbgrade soil correction. As Round Lake Read West is included in the Municipal State Aid System, M.S.A. funds could be used on the project. In addition, assessments to properties on the east side of the roadway could be made as outlined by the City's Assessment Manual. We will be in attendance at the March 9, 1992 City Council meeting to further discuss this matter. MJG/ ks . 1959 SLOAN PLACE. ST. PAUL. MINNESOTA 55117 612-774-6021 9800 SHELARD PARKWAY. MINNEAPOLIS. MINNESOTA 55441 612-546-0432 Equal Opportunity Employer . ., CITY OF ARDEN HILLS . RAMSEY COUNTY. MINNESOTA RESOLUTION 92-~ A RESOLUTION ORDERING A FEASIBILITY REPORT IN THE MATTER OF THE 1992 ROUND LAKE ROAD WEST IMPROVEMENT WHEREAS, the City has determined that it should consider improving Round Lake Road West; and WHEREAS, Council must first secure a preliminary feasibility study in order to consider making the improvement; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: This matter shall be referred to Maier Stewart and Associates, Inc. who is requested to provide to the City Council a report advising, in a preliminary way, whether the proposed improvement is feasible and whether the improvement should thus be made as proposed or in connection with some other improvement and the estimated cost of the improvement as recommended. . Passed and adopted this 9th day of March, 1992. ATTEST: Tom Sather, Mayor Gary Berger, City Clerk/Administrator . -~; ROBINS, KAPLAN, MILLER g CIRESI . ATTORNEYS AT LAW AT LA N TA 2800 LASALLE PLAZA BOSTON 800 LASALLE AVENUE CH'CAGO MINNEAPOLIS, MINNESOTA 55402-2015 TELEPHONE (612) 349-8500 DALLAS FACSIMILE (6[2) 339-418[ MINNEAPOLIS NEWPORT BEACH SAI NT PAU L March 4 1992 , MATTHEW L. WOODS SAN F RA N C I SC 0 (612) 349-8272 WASHJNGTON Mr. Dan Winkle Public Works Depar~ment City of Arden Hills 1450 West Highway 96 Arden Hills, Minnesota 55112 Dear Mr. Winkle: Please be advised that this firm represents Lipco Enterprises. In the past months, Ms. Rebecca Cederstrom of Accent Real Estate (managing agents for Lipco Enterprises) has contacted your office . on numerous occasions regarding the condition of Round Lake Road West in and around the 4300 block. My client manages a multi- tenant office warehouse located at 4354 Round Lake Road West. The warehouse is a major distribution point for a number of local businesses, including Cardiac Pacemakers, Brandsite Services, Sewall Bros. Co., Food & Fuel and Scholls. In the past months, the road has deteriorated to a point where continuing to call it a "road" is a creative use of the English language. Numerous chuck holes, gouges and bucklings have reduced the road to little more than rubble; efforts to asphalt particular holes have only exacerbated the overall problem. As the tenants in this area rely on the road as a primary artery of distribution, the road's condition seriously jeopardizes those tenants' operations. At least one tenant transports sensitive, calibrated equipment over the road. The tenants have all voiced dissatisfaction with the road's condition to my client and a number have threatened not to renew their leases. As a result, my client faces a substantial loss of revenue should this road be left in its present condition. Immediate action is necessary to alleviate this serious problem. I understand that there will be a meeting of the city Council this coming Monday, March 9, 1992. Please be advised that representatives from Accent Real Estate and the local business . community will be present at that meeting to discuss resolution of this matter including any appropriate alternatives. I trust that all parties concerned will be able to identify a solution which "^ " . . Mr. Dan Winkle March 4, 1992 Page 2 prevents any further business disruption and avoids any future confrontation. Very truly yours, ROBINS, KAPLAN , MILLER & CIRESI .: 11 O~V~!;;t~7fAl'<J-k Matthew L. Woods MLW: nk cc: Rebecca Cederstrom . . ------- r ~- ~ ~.~. ~ PACKET INFORMATION , FOR WEEK OF: MARCH 2 TO 6, 1992 . . "l' ", - ... . CITY OF ARDEN HILLS MEMCRANOOM DM'E: March 5, 1992 TO: Mayor and City council P; FRCM: <.0 .. . Gary R. Berger, C1ty 1\dmini.strat= SUBJECT: 1\dministrative Weekly Report Met with Barb McGaughey, the Director of the Shoreview YMCA. Met with a Snelling Avenue resident regarding his driveway. Conducted regular staff meeting. Attended mediation session regarding additional vacation pay f= the Public Works Employees on the November 1 snow day. Met with the city A=untant regarding utilities. Attended a meeting on sharing Wilding officials with other cities. Also attended a new member orientation on the North Central Cable Communications Corporation. Continued to review applications with Cindy Severtson and John Buckley regarding the new Receptionist/Clerk Typist position. Prepared Council agenda. Talked to Grant Pound regarding the newsletter. Attended Planning Cormnission meeting. will attend Cable Commission meeting Thursday, March 5. . Cathy Iago and Tery Shields worked on installing an anti -virus program in the computers. TJ Swanson continues her work on the utility rate in=ease. GRB/ts M92-79 . - [" s -f" . CITY OF ARDEN HILLS MEMEANDUM DM:'E : March 5, 1992 TO: Mayor and City Council FRCM: John T. Buckley, Parks Director;)1f> SUBJECT: Parks & Recreation Weekly Report I have been fortunate to have good health over the years. This good fortune ended with an ugly viral infection that put me in bed this past week. I am back to work this week, however, finding recovery I1U.1ch slower than desired. IDRK PRCX::RAM: Bill Guelker, newly appointed Parks & Re=eation Commission member, is employed with the state Co=ection Dept. He mentioned that the state has a supervised work release program for some mininunn security inmates. I will be meeting with several state Co=ection SUpervisors this week to . see if Arden Hills Parks Deparbnent and Work Release Program can benefit each other. with the end of Ice Skating here, the Park Crew has been rosy cleaning and repairing snow equipment, repairing and reblilding hockey nets, cleaning and painting park shelters. If the Council has any questions or concerns, please contact me. JTB/ts M92-80 . . ,~ . CITY OF ARDEN HILLS MEM:IU\NDUM Dla'E: March 6, 1992 TO: Mayor and city Council ~ FRCM: Dan winkel, Public Works SUperintendent SUBJEJCr: Public Works Weekly Report The road restrictions for weight lmts were posted this week. The lmts will probably be in place for approximately six weeks. I do not plan to issue any pennits for overweight loads this year. Fred Reed's condition has improved only slightly. He remains heavily sedated and is still on a respirator. Our vehicle painting continued this week. six vehicles have been completed. The jetter truck, two large dump trucks, and possibly the CSO car need to be painted. '!he new decals will be ordered next week. . I am disappointed that Tri -state Pump has not yet installed the backflow detection equipment in our rraster meter pits. They were scheduled to be here this week. As of late Wednesday, they are not on site. This week, work was completed on the rodder truck. '!he brakes had to be replaced and also one of the brake lines. The truck is now available when the jetter is being painted. Most of the time this week was spent blacktop patching on West Round Lake Road. The entire =ew was there on Tuesday and Wednesday. The only place that has hot blacktop available is the st. Paul plant located near Como Avenue and Western. We are attempting to make the road passible until resurfacing or reconstruction can be completed. IM/ts M92-78 . - C~ ~q, ~ ...... . ~""'" ~ ~ MINNESOTA2000 Office of the Governor Room #130, State Capitol Bldg. St. Paul, Minnesota 55155 296-2822 February 24, 1992 Mr. Thomas Sather Mayor 1450 W. Hwy 96 Arden Hills, MN 55112 Dear Mr. Sather: I am writing to let you know how important it is that you get involved with MINNESOTA 2000, the community initiative I launched last fall with educators, business executives and community leaders to better educate our children for the future. Larry Bakken Vice President of the League of Minnesota Cities who serves on the MINNESOTA 2000 Steering Committee, and others have indicated that I should contact you directly to ask for your help. I would like to invite you to attend the regional training meeting closest to your community (see the attached list for sites and dates). The purpose of the regional training meetings is . to provide community leaders with the information and organizational strategies to plan MINNESOTA 2000 community meetings -- the heart of MINNESOTA 2000. These meetings are currently scheduled to take place during a one-week period in April. Your role in helping your community begin to determine its own education priorities is critical. A significant role you could play now would be to contact the leaders in your community you know are committed to improving education and encourage them to attend the regional meeting with you. I am sure you know many others who would be interested. Please attend the regional training meeting in your area, and then help with the planning of your MINNESOTA 2000 program. Please let us know how you plan to be involved by returning the enclosed card. I am committed to making MINNESOTA 2000 work for all Minnesota students; your help is important to our children's future. If you have any questions, please call the MINNESOTA 2000 hotline at (612) 296-2822. Sincerely, ~~.~~~~ Arne H. Carlson Governor . Honorary Chair Chairs, MINNESOTA 2000 Steering Committee Arne H. Carlson Dr. Carol J. Ericson Ernily Lahti AI Nuness Governor Superintendent Director of Programming & Production Director of Staffing & Diversity State of Minnesota Roseville Area Schools KAWE/KAWB Television - Bemidji/Brainerd Josten's Inc. - . MINNESOTA 2000 LIST OF REGIONAL MEETINGS* Area Site Time Date Bemidji Ballroom, Hobson Memorial Union 1:00 - 4:30 p.m. March 10 - Bemidji S1. University Crookston Bede Hall, University of MN- 1:00 - 4:30 p.m. March 11 Crookston Duluth Central High School Auditorum 1:00 - 4:30 p.m. March 10 800 East Central Entrance Fergus Falls Fergus Falls Middle School Aud. 1:00 - 4:30 p.m. March 11 601 Randolph Avenue East . Marshall Learning Center, Southwest 2:30 - 6:00 p.m. March 11 State University Rochester John Adams Junior High School 6:30 - 10:00 p.m. March 9 Auditorum, 1525 NW 31st Street St. Cloud Atwood Memorial Center -- St. 1:00 - 4:30 p.m. March 10 Cloud State University Metro North Staff Development Center - Anoka- 6:00 - 9:30 p.m. March 9 Hennepin School District, 2727 North Ferry Street, Anoka Metro South Community Room, Burnsville City 1:00 - 4:30 p.m. March 9 Hall, 100 Civic Center Parkway . . Minneapolis and S1. Paul will hold a separate series of training meetings. _ I will attend this regional meeting: Region Date _ I will bring colleagues to the regional meeting (list names below). . _ I cannot come but have passed along the information to others. Name (please print) Title Address Other names Title Address Other names Title Address Other names Title Address Please return this card to: MINNESOTA 2000, Depl. of Education, Cedar Square Bldg., 44D Capitol Square, 550 Cedar Street, 51. Paul, MN 55155. . - . ... cc ~~ I 183 University Ave. East St. Paul, MN 55101.2526 League of Minnesota Cities (612) 227.5600 (FAX: 221.0986) February 25, 1992 TO: Mayors, Managers, and Clerks ~ FROM: Donald A. Slater, Executive Director SUBJECT: 1/2 Cent Sales Tax The purpose of this memorandum is to alert cities to a proposal which could seriously affect municipal revenue in the future. The Association of Minnesota Counties (AMC) has circulated a memorandum to Minnesota county commissioners proposing that counties consider revoking the 1/2 cent optional sales tax. The memorandum reasons that counties will receive no money from the . Local Government Trust Fund for calendar year 1993 and thereafter because the legislature failed to override the Governor's line item veto of the 1991 tax act. The memorandum also states the promises of enacting legislation restoring the distribution is not a given and the Governor and the legislature may raid the trust fund to balance the state's budget. AMC advises counties to remind their legislators and the governor that the counties voted the 1/2 cent sales tax. If the counties don't receive a portion of the funds from the trust fund, there is no reason for the counties to support the tax. Finally, the AMC provides a sample resolution for counties to pass expressing the above sentiments to the Governor and the legislature. It is obvious this move is intended to exert pressure on the legislature and the Governor to produce a replacement mechanism for the vetoed portion of the tax act. AMC also seeks to protect the integrity of the Local Government Trust Fund. LMC and AMC share these objectives. However, the threat to revoke support for the trust fund is an extremely serious matter for cities, especially. without the trust fund, cities, in any county revoking the 1/2 cent sales tax, would have no local government aid, no housing and agriculture credit ... assistance, no disparity aid, no anything. The programs which existed before the creation of the trust fund really aren't there anymore and would not be reconstituted if a county opted out of the trust fund. --.- .- , I , Mayors, Managers, Clerks . Page 2 February 25, 1992 It is, of course, rather unlikely the legislature won't enact legislation correcting the problem resulting from the Governor's line item veto. But it could happen. Or, more likely, the programs included in the trust fund could be shifted around so less of the trust fund money would fund county programs. What would the counties do then? opt out, or continue their support of optional sales tax so that city property tax relief programs continue? Should the Legislature fail to adopt a new trust fund distribution formula this year, we would expect many counties to rescind the local option tax and the whole trust fund concept to collapse. However, there is a danger that some counties could act to rescind the tax, even if the legislature passes a new distribution formula which is satisfactory but not ideal from the county standpoint. In view of this hazard, I encourage city officials to take these actions: 1- Urge your legislator to support a new trust fund distribution formula which maintains the integrity of the trust fund. 2. Urge your county officials to continue to support the trust fund and the 1/2 cent local option tax, provided the legislature . passes any fairly reasonable trust fund distribution formula. Ask them to be careful that any resolution regarding rescinding the local option tax be applicable only in the event that no new distribution formula is passed in the 1992 session. 3. Point out to your county officials their action to rescind the local option tax could be negated by adoption of resolutions by the city councils and township boards having a majority of the county's population. This issue has such a potentially powerful impact on city finance that being forewarned is being forearmed. I encourage city officials most strongly to develop a contingency plan meeting such an event. I suggest you contemplate what actions your city would take and whether you might join with city councils representing a majority of the county's population to reverse any county government decision to revoke support of the 1/2 cent local optional sales tax. . . . , ASSOCIATION OF . January 29, 1992 TO: C UNTY COMMISSIONERS FROM: u MES MULOER. EXECUTIVE DIRECTOR RE: R SOLUTION 'r0 RESCIND LOCAL "OE'TIONAL" SAL~S TAX Recent diat rbing events that occurred at the state Capitol have prompted me to encourage AMC's member countieS to consider revoking the 1/2 cen "optional" sales tax. 1\s you are probably aware, the legislature failed in its attempt to override the Governor's' line item veto 0 January 14. By not acco~plishin9 an override, ~urrent law is stil in effect, which means that counties will receive no money from he Local Government Trust Fund for calendar year 1993 and thereaf er. . We have bee told t.hat. the legislature and Governor will enact legislation to adopt, new aid formulas, but it is not a given. It also is not lear as to what the distribution formula will include and if the ~e9i81ature and Governor will use the Local Government Trust Fund 0 balance the state's budget (a projected 3~O million I:lhort fAll) AMC beliove that it is advisable to remind your legiSlators and the Governo that counHes voted for the 1/2 cent state sales tax increase to help create the Local Government Trust Fund. If counties ar no longer going to be a recipient of G portion of the proceeds 0 the fund, there is no reason for counties to participate in it. Therefore, it is recommended that .counties consider pa sage of the accompanying resolution to. accent your concerns. I is very important that all commissioners continue to contact thei legislat.ors and the Governor to express concern about our lost aid and the effect the 10s8 of this aid will have on local property ta :es. . 125 CHARLES 1 ENUE ST. PAUL MINNESO; 551Q3.210<l 1312-224-3344 FAX a12-224-6S40 . . I COUNTY RESOLUTION TO REPEAL 1/2 PERCENT "OPTIONAL" SALES TAX . WHEREAS, the 1992 tax bill as passed by the state legislature contained a provision for the establishment of a Local Government Trust Fund, and WHEREAS, it was the understanding of county governments at the time of passage, that the additional one-half percent was added to the State's sales tax to establish such a trust fund, and WHEREAS, it was further understood that approximately two cents of the sales tax and one-half cents collected would be dedicated to this Local Government Trust Fund, and WHEREAS, the establishment of such a trust fund would help to keep property taxes low by providing a guaranteed flow of sale tax income to county and township governments, and WHEREAS, the Governor has eliminated county and township Homestead and Agricultural Credit Aid from the distribution of Trust Fund revenues through the use of his line item veto authority, and WHEREAS, The legislature failed on its first attempt to override the Governor's veto, so . THEREFORE, BE IT RESOLVED, that the ---------- County Board of Commissioners does hereby give notice that it is the intent of the County Board of Commissioners to rescind the "optional" 1/2 percent sales tax that was just passed by this same board in 1991, if the Governor and Legislature fail to restore the lost Homestead and Agricultural Credit and Disparity Reduction Aid that resulted from the Governor's veto. . ---- .. ... CC ~a-~ ~ LAKE JOHANNA Va/un/eer Fire De par/ment, Inc. TE.U.PHONE: 633-2404 . Serving: ARDEN HILLS, NORTH OAKS, & SHOREVIEW 3246 NEW BRIGHTO., HO.....D ST. PAUL, .\!r:i:-lESOTA 55112 February 28, 1992 City of Arden Hills 1450 W. Highway 96 Arden Hills, MN 55112 Attn: Gary Berger Dear Gary, Enclosed you will find copies of the Fire Run Reports for Arden Hills for January. A copy of the Fire Run Reports are also included for our Mutual Aid calls for January. For your convenience a copy of our code list is enclosed. Please let me know if you have any questions on this information. I am pleased to help you if I can. Sincerely yours, 1Ii7 . Mark A. Tente, Secretary Lake Johanna Fire Dept. cc: Dan Winkel, Chief encl. m t/hal . .ii.- , ... U PROBER Chief :r.oi3lk:~ oJ" <> na.I:I.I:I.a. "V<>l'-1I:1.t~~:J::" F.:i.:J::"~ I>~l?a.:J::"tIIl.~I:I.t Arden Hills Monthly Fire Report D.02-29-1992 (IJ'C01) Page I: 1 Date of Fire Call Arrival Time In Man- stations Call Code Time Time Service Power Units A 1 2 3 4 Mcation $$ MSS ---------- ----- ---- ------- -------- ----- ----- ----------------- --------------------------- --------- 01-08-1992 19 1928 1837 2002 36 3 1 3941 ROLLING HILLS ROAD 01-10-1992 8 2205 2213 2224 42 4 1 HWY 10 SO OF 96 NHND $500 01-11-1992 4 0802 0812 0820 28 3 1 3900 NORTHWOOD DRIVE 01-18-1992 4 0058 0101 0120 29 4 1 1209 COUNTY ROAD E 01-18-1992 14 0908 0911 0932 36 4 1 CO RD E & OLD SNELL. 01-18-1992 8 2251 2256 2318 31 2 1 3261 SANDEEN ROAD $450 01-20-1992 23 1431 1434 1812 50 8 1 3750 DUNLAP 01-21-1992 11 1928 1936 1948 36 4 1 4349 ARDEN VIEW COURT 01-25-1992 3 2139 2151 2155 31 1 1 4439 ROYAL HILLS DRIVE 01-26-1992 22 1227 1233 1500 51 10 1 1924 TOOO DRIVE $25000 01-26-1992 22 1542 1547 1622 10 2 1 1924 TODD DRIVE 01-29-1992 15 0957 1004 1010 20 3 1 3625 N HAMLINE TOTAIS : 12 Fire Calls 412 48 11 0 0 1 0 25950 . . --------- ~., U 1 PROBER Chief " La.Jc:~ Je>ha.:n.:n.a. Ve>l~:n.t~~.x:- F.:i...x:-~ D~I?a..x:-tID.~:n.t 3 Mutual Aid Fire Report Da~2~21-1992 (LJ'C04) Page I: 1 Date of Fire Call Arrival Time In Man- Stations Call Code Time Time Service Power Units A 1 2 3 4 !.ocation $$ !.oss -.."'-....-....... __""00 --...... --.......-- ..-...----- -......... -"'........ -.........--........-...-.......... ........-.........--.....---...---..............-...-- ...-.....---..- 01-11,1992 23 1115 1125 1615 4 HAZMAT ROSEVILLE 01,11-1992 12 1424 1429 1432 19 2 1 3003 N SNELLING TOTALS : 2 Fire Calls 23 2 1 0 0 0 0 0 . . ;;;,; ~ ,. ~ . Lake Johanna Volunteer Fire Department Clearing Code Key 1. Residential Fire 2. Commercial Fire 3. Residential False Alarm 4. Commercial False Alarm 5. Wash down 6. Chimney Fire 7. Rescue . 8. Car or Truck Fire 9. Power Line, Transf., etc. 10. Grass, Brush or Tree Fire 11. Dumpster Fire 12. Mutual Aid Call 13. Kitchen Fire 14. Smell of Gas or Gas Leak 15. Fire Out, Unit Responds 16. Basement Fire. 17. Electrical - Residential 18. Electrical - Commercial 19. Furnace 20. Garage , 21. Multiple Family Dwelling 22. Mobile Home . 23. Hazardous Material 24. Unfounded Call - RAMSEY COUNTY PUBLIC LIBRARY . [F C\ ~ 0 [LO lYO [g~ O)J [f) [Q) C\ lJ [g March, 1992 Vol. 3, No.1 MAPLEWOOD The new Maplewood Library on Beam Ave, and Kennard St. is becoming a very imposing sight, The high center section of the building has roof decking on it, allowing you to see how tall it will be when it's finished, There is styrofoam insulation on the foundation, making the interior so warm on the lower level that the masons are working in shirt sieeves. The ground is thawed, so underground utilities are being placed on the lower level in preparation for pouring the lower level slab. -Alice-Jo Carlson ROSEVILLE The architects, Buetow and Associates, have been meeting with a staff . committee to develop schematic drawings forthe new 43,000 square foot building. The public area will be 33,000 square feet, with 10,000 square feet for staff and mechanical, The building will be constructed so that it will be expandable upward. During the next phase of the project, the architects will work on schematics for staff review and Library Board approval. After this design development phase, the focus will be on finishes and the exterior look of the building, At their meeting on February 25, the Library Board approved the following summer schedule for the Roseville Library: Mon, Tues, Wed, Thurs, 10-8 Friday 10-5 Saturday. 10-1 Sunday Closed This schedule will be re-evaluated toward the end of the summer when the impact of the construction project at the Roseville Library is known. Bids will be received and construction will begin in August. -Alice-Jo Carlson SHOREVIEW . The opening date forthe Shoreview Library, 4570 No. Victoria St., has been set for June 1, with the Summer Reading Program scheduled to begin a week later, on June 8. The furniture and shelving should be arriving in early May. The Support SeNices Department is busily at work cataloging the collection for the Shoreview ~, . . UOSIJO:J Or-8:J!IV- l-Ol AOpJn+os 9-01 'P:! "SJnl_U 8-1 'P8M 'S8nl 'UOv-J :SMOIIOJ so 8q 111M 1 8Unr 6U!UU!68q 'AlOJq[l M8!^8JOLlS 8L1+ to 8Inp8L1:JS 8L11 . 'P8110+SU! 8q 111M S>j:JOJ 8>j!q pUO AOv-J JO IIJdV U! UMOp +nd 8q 111M +oI6U!>jJOd 8L1+ uo +U8WAOjJ8^O 8L11 'P8110.J-SU! 8q 111M W8+SAS UO!+o6!JJ! ClLl+ pUO 'pOS '6u!do:JsPUOI 'sMoLl+ punoJ6 8L1+ SO uoos SV , AlOJqil -. (1.1/02/92 12:17 FAX 612 546 1552 LRA tt ~ 4- ~(J(J2 ~ LABOR RELATIONS ASSOCIATES, INC. . 7501 Gol~en Valley Road Golden V~!fey~ Minnesota 55427 612/546.1470 FAX, 612/546.1552 DATE: March 2, 1992 TO: Mr. 1'im Connors Business Representative rUOE, Local 49 2829 Anthony Lane South Minneapolis, MN 55418 FROM: Karen Olsen Labor Relations Associates SUBJECT: CONFIRMATION OF MEDIATION SESSION In accorda.nce with our discussion of last week thi>> memorandum will confirm that City Administrator Gary Berger will attend the mediation session scheduled for March 3, 1992 at 1:30 P.M. at Arden lUlls City . Hall. As I indicated, the City does not recognize your request Ior hOlj,day pay on November 1, 1991 as a grievance. However, Gary Berger will meet with you Ior the purpose of hearing the Union's concerns regarding this issue. ec: Gary Berger, City Administrator . - ~. . , CC ~4~ - ~ ..... REGIONAL TR4NSfT BGiRD . Mears Park Centre 230 East 5th Street st. Paul, Minnesota 55101 612/292-8789 March 2, 1992 Dear Friend of Transit, Thank: you for your ongoing support of transit. I am pleased to invite you to the Regional Transit Board's Grand Opening of the Rosedale Transit Hub. Transit hubs playa key role in the RTB's development of its Vision for Transit. Transit hubs are focal points for suburban and regular route service to intersect. The Rosedale Transit Hub is one of the fIrst fully functional transit huus in the region. The RTB would like you to come and see how this exciting concept works. The Grand Opening is Thursday, March 12 at 11:30 at the Rosedale Transit Hub which is located just outside of Carson Pirie Scott at Rosedale. (see enclosed map) We will gather right next to the new shelter. In case of rain, we will gather on first floor in Carson's Court inside Rosedale. Here's a preview of the program: . Welcome: Joanne Cushman, Roseville City Council Featured Speakers: Representative Mary Jo McGuire Representative Don Valento Todd Paulson, Chair, Metropclitan Transit Commission Hub Demonstration and Tour You will then be invited to tour the hub and see how the transit services connect. Transit hubs are the anchor of the RTB's Vision forTransit, so it would be benefIcial for you to come out and see one in operation. The Rosedale Transit Hub and the Roseville Area Circulator will serve as prototypes for other hubs and circulators in other parts of the seven-county metro area. MTC service will also connect to hubs and plays an integral role in the success of the hub program. I hope to see you on the 12th! Please call me if you have any questions about transit hubs, the grand opening or the RTB's Vision for Transit. . . An Equal Opportunity Employer ., . . -'" u C- o .0 0 oOJ-:::E ill C 0 <!l ~ .c Q) L CQ)U)~ o 0. 0 <!l ~ 0 0 U I- C.- -u-;: " OO..-t l ._ OCOD>-:J _ ,^, ._ ~ j 0 0 ~ O,,~OO r' <!l +- C" ~ ^ ._ C" '" L....:.. JJ (I) ill - <!l :J C ~ C O .cIO<!lO ""' I-+-';:O~ <!l .w <!l <!l 0 .c6:E.cO +-~ +-C ~ I- 0 U .- w 0 +--~ ~ ___OC .. ~OC~O <!l~GJ-'<- o .cvO=- w - · 0 3 e ~ 08TI.~ o " ~ 0 3 c ~ 0 . ~ ~ (J) .0 .. ," Z z ' . ,,'~ '" WI '\3'^H'" .,,) ~ 'Ii I .. C o ~ - o c o :;:: o o o ~ .c :J :I: - . .~ .. I- - . .. Helen Brooks, SIOR ~ ,Hrmba. Senior Sales Associate Society 0/ Industrial Sales and I..casing Division ,J '. and OjJlcc RHAJ30R5;' . ___."..__ "".".~.~_".___ _ ,~_.__ "_"_"~H_'" ..____._~_. .~'__.."",_,.,, _, .........m._ _ _.____. _. __ ......_.." ~"'""'''.''_, Telecopier 16/2) 347-93R9 Writer's Direct Dial Number (612) 347.9359 March 2, 1992 Mr. Gary Berger city Administrator city of Arden Hills 1450 West Highway 96 Arden Hills, Minnesota 55112 r~: 3.02 Acres a~d 3 Acre Parcel Northeast 14th street Off Round Lake Frontage Road Arden Hills, Minnesota Dear Gary: I spoke with Cathy Igo regarding the two properties that I am representing on either side of your "rendering plant" property. Her suggestion was that perhaps the City would be interested in purchasing those properties adjacent to the city's land. I enclose . a map showing the Zafke property, outlined in yellow, and containing 3 acres. Our asking price on that property is $115,000. Our asking price on the Pentair property, the 8-acre parcel with frontage to I-35W, is priced at $1.75 per square foot. Either of those parcels could present a nice package to a developer when combined with yours. The Zafke property is held in Trust for some very elderly relatives, and their representative is very motivated to sell the land and get out of under the tax burden. Please get back to me, Gary, and let me know your thinking. Bct'.t reg3rds, CL~,~ HB:ks Enclosures . TOWLE REAL ESTATE COMPANY 330 Second Avenue South, Minneapolis, MN 55401 (612) 341-4444 - --- - -..------ - FOR . 341--4444 Land Site 8.01 Acres . Interstate 35W jlnterstate 694 . Gateway Business District Arden Hills, Minnesota . Daily traffic count 72,000 For details call . Permits offices, research and warehousing, manufacturing Helen Brooks, SIOR and processing (612) 341-4444 . Part of the 8S-acre Gateway . q Individual Member Development District . Society of Industrial and Office Realtors . Tax Increment District 330 Second Avenue South' Minneapolis, MN 55401 - -~--~.- .-. All information furnished to The Towle Real Estate Co. andlor The Towle Company is from sources judged to be reliable, however, no war- COLLIERS rantyor representation is made as 10 its accuracy or completeness. Property is subject to price change, prior sale or lease and withdrawal from markel, all without notice. I N T E ~ H A . , 0 HAL ~~. r I/"l f?- ~<:::,' ..-...:------_..__..._-~ , -.-.~--"---~ /' )/ . -- / -. ., ~ --- ~I '--' &? I . , r .; '" 0 .. - . m c<l (l). .,l .. = ',' - " :r 'I '" r " ~ " .-.- ,. L , , < , , I , .p ~ I '" ^' I . i r? , . L .. ~ .. .; . . "t::' i I ~ ;\j ~ ~ ~ .; -G .... -ai' - :i: -;:; I fIJ, '" , ,</, J,- , ~I :C " .1.17 , , ~ I . T" I t /? I ~ . -- , ff . . .. " - -::. ---;t:=-- - -- ______ , '" I ~@ ~ 'tV) --- -- L ~o ~.~ 0 ~~~ . .- ~t~?!?~ ~ j ~ ... .2 0 Q :i 'to . ~ - - I r; _ '-' '" on , S'le, '-'{ ~- - i! :... -" 0 -~li... d: - -. ,.'(' ~ ......."...~ . t~.:Cl~....~.~ . ~" \~" ..... ....,..~~.,l-. .,;."".<' -i~. . ._ ....~. .:;j.::::'"\;.;r:'-:~.<..!;.r:~-; r: g r--- -6 '.!,Y ;: 0 -----"'~ ~ "'-~I +':,..l. , - \ -Is" \ ~ .. - .jJ ,.11 ~ -, o! ~ >5-.5<-" '1 -, .-- . CITY OF ARDEN HILLS MEKHmNOOM mTE: March 5, 1992 TO: Mayor and City council FRCM: (; BGary R. Berger, City Mministrator SUBJECr: City Hall Needs Assessment Final Report Per your request, attached is the needs assessment final report for your review for the architect interviews to be held on March 23, 1992. GRa/ts Attachment M92-81 . . \ , . . Village of Arden Hills City Hall - Needs Assessment Final Report . May 22, 1991 Prepared by City Hall Study Committee n832 . , , .; , . . '. ACKNOWLEDGEMENTS Acknowledgement of service and dedication to the community is extended to the following members of the City Hall Study Committee for their significant contribution of time, energy and thoughtful insights in the investigations, preparation and review of the content of this report. Tom Mahowald Council Liaison Dennis Probst Chair Steve Erickson Vice Chair Mike Olson Secretary Kathy Brown Brad Lemberg Keith Myrmel Ward Sessing Jeanne Winiecki Dorothy Zehm . Acknowledgement is also extended to the following persons who assisted in gathering information and shared their expertise as it relates to the preparation of this report. Gary Berger City Administrator Dan Winkel Public Works Superintendent John Buckley Parks Director Paul Donley Facilities Director of School District 621 Diane Traxler Decision Resources Tom Simonson Shoreview Samantha Orduno New Brighton James Keinath Circle Pines Mark Sather White Bear Lake John Bergly City Planner Jim Casserly Development Consultant . 1 , , , . i i U ~ . TABLE OF CONTENTS EXECUTIVE SUMMARY . . . . . . . . . . . . . . . . . . . . . . . . iii INfRODUCTION ............................ . 1 Charge to the Committee .................... . 1 Objectives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 INVENTORY/ANALYSIS ...................... . 5 Inventory ............................... . 5 Analysis ................................. 9 RECOMMENDATIONS ........................ . 15 '. APPENDIX Appendix A: City Hall Committee Memoranda and Meeting Minutes Appendix B: Arden Hills Survey and Executive Summary Appendix C: BRW Architects, Inc. Survey of Other Municipalities ,. 11 i ( U " . EXECUTIVE SUMMARY The City Hall committee unanimously recommends that the Arden Hills City Council pursue the construction of a new City Hall and Public Works Facility. No recommendation is made at this time for a specific site or whether both City Hall and the Public Works Facility should be on the same site. Four general site areas have been identified from thirteen candidate sites identified by the Planner as generally available and of an appropriate size. It is the further recommendation of the committee that the City Council consider retaining a consultant to fmalize the building programming effort begun as a part of this study and that site analyses be done on the four candidate sites for purposes of identifying the best site for a new City Hall, and also to resolve the desirability, from a building design and site planning standpoint, of locating the Public Works Facility on the same site. . . III L~ r f ~ \ \-....1 . INTRODUCTION CHARGE TO THE COMMITIEE The Arden Hills City Council authorized the organization of a Citizens Committee on January 8, 1990, to study the feasibility of constructing a new City Hall facility and to make recommendations in response to issues which surfaced in relation to the facility. On January 22, 1990, the Council reamnned this direction and appointed the committee which has developed the recommendations contained herein. The study was to consist of reviewing existing facilities, identifying future needs of the community and the potential for a community center facility to serve those needs, possible site locations, financing alternatives and architectural design concepts within the range of its examination. OBJECTIVES The primary objective of the study was to examine the viability of existing City Hall facilities . and to offer a recommendation for appropriate future facilities. While each member of the committee certainly brought his/her own particular biases with regard to the existing facilities or the desirability of a new facility, there was no pre-conception of a final result for this effort. Among other objectives to be examined were the following: 0 An evaluation of existing facilities - Condition - Required/recommended repairs 0 An evaluation of current and future space needs 0 Candidate sites for a new facility 0 Consideration for an Arden Hills Community Center 0 Identification of financing alternatives . 1 ~.._- PROCESS . The City Hall Study Committee held its fIrst meeting on February 21, 1990, and discussed its charge as outlined in the January 19, 1990, memo from City staff, the Mayor and Council, and received basic information on existing facilities from staff. The Committee generally set its course for a study to conclude by year end. The Committee determined that the following issues needed to be addressed in its evaluation of the new for new City Hall and Public Works facilities. Listed below is a summation of the issues addressed during the committee meetings held in 1990: FEBRUARY 21. 1990: The Committee held its fIrst meeting this date. The following department heads were present: City Administrator Gary Berger, Park Director John Buckley and Public Works Superintendent Dan Winkel. The department heads conducted a tour of the existing City Hall and Public Works facilities and detailed several current defIciencies of the buildings. Discussion during the tour included: Inadequacies of the Council chambers, lack of offIce space, employee lounge area and records storage in City Hall, and lack of adequate ventilation and storage for vehicles and equipment in the Public Works Facility. MARCH 21. 1990: The Committee heard from Tom Simonson, Assistant City Manager for the City of Shoreview, regarding the planning and construction phases of Shoreview City Hall and Community Center facilities. Mr. Simonson was able to provide insight into successful strategies . for development of the new facilities and also discussed how some phases of the project may have been handled differently. Planner John Bergly was present and discussed current demographic data relating to Arden Hills. which included: Population proje~tions, arsenal property acreage (should the land become available) and remaining commercial, industrial and residential land. Department heads Berger, Buckley and Winkel presented a preliminary needs assessment for City Hall and Public Works facilities. APRIL 19. 1990: The Committee heard from Paul Donley, Facilities Director for School District 621, regarding district demographics. Mr. Donley was requested to appear at the meeting to discuss the possibility of utilizing shared facilities with the District. Diane Traxler, representing Decision Resources, was also present to outline the background and procedures the company uses to conduct a citizen survey. Mr. Traxler also discussed the utilization of the data compiled from the survey to assist the committee in evaluating the need for new facilities in Arden Hills. The Committee requested that staff contact Ramsey County and the University of Minnesota ,-,' Extension Services regarding the possibility and/or need for share? facilities with either of these . 2 , .-. r , .. agencies. . MAY 16. 1990: The Committee reviewed current services provided by City staff and projected possible services which may be provided in the future. Park Director Buckley reported on discussions with staff at the University of Minnesota Extension Services Department and advised there does not appear to be an interest for utilizing shared facilities at this time. City staff provided the Committee with a list of deficiencies in the existing facilities for their review and future reference. Public Works Superintendent Winkel analyzed the advantages/disadvantages of a "stand-alone" Public Works Facility. JUNE 20 & 21. 1990: The Committee. along with various staff members. attended tours of recently constructed or newly-remodeled municipal facilities in this area. Tours included: Circle Pines. New Brighton. White Bear Lake and Shoreview. Representatives from each city were present to discuss the use of the facilities. pros and cons of the development and construction. and the financing used to complete construction. JULY 18. 1990: Administrator Berger and Public Works Superintendent Winkel discussed the existing City Hall and Public Works facilities as relates to current space/storage deficiencies and . future projected need for space/storage. Committee member Mike Olson volunteered to prepare an interim report of activities for Council review at their regular meeting held August 13. Members Brad Lemberg. Ward Sessing. Steve Erickson and Dennis Probst volunteered to serve on a subcommittee to review the structural integrity of the existing facilities. Administrator Berger advised he will provide the Committee with a copy of the results of the - - Citizens Survey at the October 1990 meeting. AUGUST 1990: No meeting held. SEPTEMBER 19. 1990: Planner Bergly appeared before the Committee to discuss potential City Hall sites and presented a site evaluation scheme example for committee review. The subcommittee reported on the structural integrity of the existing buildings and concluded that both buildings are highly deficient and noted lack of proper ventilation in the Public Works building and lack of energy efficient materials and deterioration of foundation materials in the City Hall building. . 3 f i ! ~-._- ------- OCTOBER 17. 1990: The Committee discussed fmancing strategies and the preparation of a . final report to Council. Staff was requested to contact Financial Consultant Jim Casserly to appear at the November meeting. NOVEMBER 28. 1990: Diane Traxler was present to discuss the results of the Citizen Survey conducted in Arden Hills and utilization of this information by the Committee in preparing a final recominendation to Council. Jim Casserly was present to discuss various methods of financing the new facilities. A full record of staff memoranda and meeting minutes for all of the Committee meetings is attached as Appendix A. . . 4 . . I. i, LJ .- .. . . INVENTORY/ANALYSIS INVENTORY Over the ten months of this study, several members of the Committee examined the existing facilities. The following commentary summarizes the results of those reviews. Also included herein are the building program summaries developed by the Committee with the assistance of City staff. Facilities Site Both the City Hall and the Public Works building are presently located on City-owned property on the south side of Highway 96 between TH 51 and Hamline Avenue, directly across from the arsenal property. Other areas, such as the new water tower base, are presently used for Public Works equipment . storage. These areas are remote from the main facility and cause problems having to travel to use equipment, and also cause equipment inventory problems. The present facilities site backs up to residential property and is somewhat limited in future expansion. The question that must eventually be answered or determined is whether both the City Hall and Public Works should be on the same site, or whether they should be on separate sites. .. Since only a limited number of sites are still available within the City limits, other than the Arsenal property, this decision must be made without delay. _... There are advantages and disadvantages, both to siting both facilities on the same piece of property or to splitting them and placing the two on separate properties. The Staff, Council and a future consultant must carefully weigh the alternatives to make the final determination. ,- ~c. . 5 t~ ! Ll .- oj. ~ ~ City Hall Evaluation 1 The present City Hall is quite inadequate, both for staff needs and the public needs. There is not - 6 sufficient office space, special and normal work space and meeting space. The Council chambers i are cramped and inefficient. Public access, public restroom facilities and other related items are - poor, and do not meet today's or future needs of the community. ! Parking space at City Hall is very limited, and is not adequate for large attendance at meetings. ~ The building has been added to and is not efficiently laid out to perform the services required. .... f Storage space is almost nonexistent. Valuable and required records are stored in the public works -~1 garage and other non-fIre protected areas. = { The City Hall building is presently not energy efficient and certainly does not meet today's .- - i. standards. Serious defIciencies exist with the current heating and cooling systems and repair are ------;;;;;;;;: regular and becoming increasingly more expensive. ! . ....., ~ The appearance of the building, both exterior and interior, does not meet the image of the rest :-:. of the City. More importantly, the building is experiencing severe deterioration of its exterior i ~". "skin" and is in need of repair. ~ }- The present and projected future space needs, detennined by the combined Committee and staff, ; .- are far from the space that presently exists. The space provided was adequate 25 years ago, -=- before expansion of the City population and City services; however, it is no longer adequate in ~ . - today's society. t.....- o , - City Hall Building Program . . Space Current Sq. Ft. Proposed Sq. Ft. Administrator 104 250 ., Administrative Secretary 81 160 Acctg. Clerk Intermediate 80 160 Acctg. Clerk Senior 95 160 D Accountant N/A 200 Building Inspector 42 180 ... City Planner N/A 180 Park & Rec. Director 100 200 Program Supervisor Shared with Park Director 160 1 Deputy Clerk 95 200 Receptionist 34 70 . Foyer 68 250 'Ie Waiting Room 64 150 Work Room 142 350 I 6 , "I Council Chambers 756 1,200 Computer Room 1,000 Ramsey Co. Sheriff/CSO 160 Audio Visual 660 Conference Rooms (1 at 450', 1 at 250') 700 Records Storage .136 400 Kitchen Facilities 43 350 Men's Room 32 60 Women's Room 32 60 Janitor's Closet N/A 25 Hallways and Commons Area 740 N/A Subtotal 2,644 7,285 HV AC/Circulation! Construction - 1,090 Total 2,644 6SF 8,375 6SF ~ ADDITIONAL AREAS TO CONSIDER: Mayor and City Council Office 160 - Records Vault 150 [ Full Basement for Expansion and Storage ? Exercise Room with Shower 750 Public Works Buildinl!: - r The present building is not of adequate size or design to contain the necessary equipment of the L.. Public Works Department, including the necessary park equipment It is also not provided with - adequate and safe storage, or necessary shop areas for equipment servicing and repair. r Items such as proper ventilation, heating, lighting and other employee safety features are -- - nonexistent. [ Outside storage is not adequate in size, or level of security and does not comply with City code -. ,- requirements. (Salt storage) 1 ~- Office space, lunchroom areas and other normal amenities are almost nonexistent. Facilities for - - mixed crews, male and female, are not provided. ,- I- - The space provided does not allow good and convenient storage of present and will be even - [ worse in years to come. ~I ~ 7 - r' .. .. ~ i Access to the Public Works Facility is only available via a busy divided highway and can cause . problems for the slower-moving equipment when it is necessary to .enter or leave the highway access. Again, the present and projected future space needs, determined by the staff and Committee, are not presently met. The condition of the building could cause employee safety problems. Public Works Building Program Soace Current Sq. Ft Prooosed Sq. Ft. Public Works Supervisor 140 250 Public Works Foreman -- 160 Parks Director 100 (shared with 250 Program Spvr.) Parks Program Supervisor -- 160 Parks/Public Works Secretary -- 160 Lunchroom 348 700 Conferencetrraining Room -- 400 Water Meter Repair Room 195 400 Men's Washroom/Bathroom 60 900 . and Lockers for 20 Men Women's Washroom/Bathroom -- 300 with Shower and Lockers for 6 Women Interior Storage Rooms 1,500 (Approx.) 5,000 Wash Area for Vehicles Open Bay 500 Interior Parking Space 6,400 14,000 Isolated Welding Booth Open Bay 200 (one end open) Woodworking Area -- 300 Street Sign Repair Area -- 200 Park & Rec. Work Area for 182 400 Repair of Small Equipment Total 8,925 6SF 24,280 6SF . 8 :A '- Exterior Storage . Exterior Storage 3,000 (Approx.) 7,500 Area (Enclosed) Salt/Sand Storage -- 5,000 Building (Enclosed) Exterior Parking 12 Cars 20-25 Cars Hazardous Materials -- 300 Storage Room Arden Hills Survey As part of the Arden Hills Survey (Survey and Executive Surrunary are attached as Appendix B.) residents were asked about the need for a new City Hall. Their response is surrunarized as follows: "After being informed of the inadequacies of the present City Hall, a fIfty-eight percent to twenty-nine percent margin favored the construction of a new one. A majority would support a multi-use facility containing space to be rented to other government bodies. The current site for this new facility was favored by sixty-four percent of the sample; no other site generated much enthusiasm. A popularly supported community center addition would contain only meeting rooms for corrununity center addition facilities and an indoor swimming pool were opposed by . strong majorities. The residents split, though, in their support for a stand-alone City Hall versus one with a corrununity center addition: thirty-seven percent prefer the former, while thirty-nine percent opted for the latter. By a narrow forty-seven percent to forty-five percent margin, residents would support a bond referendum for a new City Hall. They would oppose a combination City Hall-Corrununity Center bond referendum by a fifty-eight percent to thirty-six percent margin. Neither of these margins bode well for a successful special election bond , referendum. Under these circumstances, the City may wish to investigate funding alternatives which do not require a bond referendum election." .if ANALYSIS Possible Solutions Several alternatives were discussed by subcommittee that should be considered by the City. These are as follows: A. Retrofit and expand both buildings on the present site B. Build totally new facilities on alternate sites . 9 ) I ,-. ~ C. Build a new City Hall on a more accessible site and enlarge the Public Works on the . present site by retrofitting and joining the two buildings to make only a Public Works Facility All of these alternatives are beyond the scope of study by this Committee. It is therefore recommended that a qualified consultant be selected to do an in-depth study of all questions and to make final recommendations to the City based on their comprehensive study of the problems at hand. Possible Solutions Costs -. New City Hall facilities are estimated to cost in the range of $80-100 per square foot for totally new facilities. This translates to a $670,000 to $840,000 project for a new facility. Retrofit of the existing building is estimated at $40-60 per square foot of the existing building plus the added cost of adding onto the existing building to provide the total facilities needed. New Public Works facilities are estimated at $60-80 per square foot. Again, the cost of retrofit would be $40-60 per square foot plus the new costs for added facilities. These costs translate to a $1.3 to $1.8 million project cost for a combination of new and remodeled facilities. Expansion and retrofit of both buildings on the present site could cause serious crowding of the site, and, therefore future problems. . Estimated square foot costs shown herein are based on today's cost and should be adjusted to reflect to the actual anticipated time of construction. Candidate Buildinl! Sites The City Planner provided the "Available Sites" diagram which follows. From the total of thirteen candidate sites, the Committee reduced the list to the following four basic locations: 0 Existing site (#2) 0 The Arsenal at Hamline and Highway 96 (#1) 0 Lexington Fox (#11) 0 Gateway Business District (#5, 6 and 7) Each site has advantages and disadvantages associated with its selection. Those sites which were eliminated were considered to be undesirable either because of their remote locations or because City Hall was deemed to be an inappropriate use at a given location. . 10 r 1 , i L - In addition to site size and location, the City Council must consider other non-technical but certainly equally important issues such as image, re-development potential and contribution to . development of a "city center" location, among others. When final site evaluations are executed, the Committee strongly recommends that a criteria matrix similar to that included herein be developed to fairly examine all the candidate sites. Financinl! Alternatives Financing alternatives for new facilities were discussed with Jim Casserly/City Development Consultant. Since the construction of a City Hall is not a revenue-producing enterprise, methods of financing are somewhat limited (How the debt is structured is another matter and will be briefly discussed.). .. General Obligation Bonds 0 The issuance of G.O. Bonds is the customary approach to the financing of a capital improvement such as a City Hall. G.O. Bonds must be approved by a majority of electors voting on the question of issuing the obligations. If the issue is under $1.2 million (total amount in any twelve-month period), it may be sold at a public or private sale. The payment of the debt is not included in the City's levy limitations. Generally, a city cannot incur debt in excess of 2 percent of its market value. 0 Certificates of Participation . A non-traditional approach is the use of certificates of participation. The certificate holder has a right to participate in a lease that the City has executed. The City leases the building on a yearly basis and appropriates funds annually to make the lease payments. However, the City can refuse to appropriate for the lease payments and vacate the property. Certificates are not general obligations of the City and, as a result, will not have a competitive a rate as a G.O. Bond. Certificates do not have to be approved by the voters, are not subject to levy limits or the limits on net debt and can be sold publicly or negotiated. The certificate payments will appear identical to a bond structure. 0 Self-Financed Another non-traditional approach, the City could essentially lend itself the money to pay for the project and then pay itself back in a manner similar to the Certificate of Participation. . 11 L. i I L It would appear that the City might be able to do this given the site of the proposed '. project; however, there are significant policy issues to resolve with this approach. In conclusion, unless the City can pledge other sources of revenue, the entire funding for the City Hall will come from a levy of the debt service or the lease payment on all the taxable property of the City. - . _H . 12 i U . ! I 0 , I I i ..: I I . - -- -- ., ... u - --.. '- __. I , -i---- ~ -. .' I I \ i I 1 A ,!ailable Sites . G -~-, . .'.' . '" 1- ., . ~I ~ ;; i ~ , , ", jQlL~ ,. ~.'t., , ~ Cl U - - VILLAGE OF - - ARDEN ~~~f}~ 'i'r HILLS MINN . ESOTA ! , " '~mw0 r-.. -r-i\NHN:U . 1f\ : C.11Y l-t/U-V :j (- 30; -2 J -1, 0, -t-] J -r ZJ + ~ ) :.L ,,~-rrCN C~l'W'lk ~ ~ !~.?l10- ~-1{OH '--' \:l) 6l--l~S ~ - 1 -z, -1 4- 5 ft, 7 B Aj / ,/ / , I ~/I."'-1Y -rlJ / /')M M I ~\..LI-1U ~\fr!~iJ.t..p -ro fJrl:$re:; . fj= A11jt-M-1"i 11~l-t~ ~ '-rl"' ~~.-r~1"~a-t --(0 t.oP'lM uti rtlf I . :?l ~ AD~A-Uf , ~ Q/"."I/?(--0,.' . ' ~~ t"\~jl"""'^ "" lu'-r'( - , V/xl J U-"$ I~~ nr I , J "".-I . tlJiA' '" i.. I I. j:, 1 I. i. ,. I: I , ,. I" " . I': I '-' , I , , I ~_ .l . RECOMMENDATIONS The Committee appointed by Council has studied the information provided during the Year 1990, as summarized earlier in this report and as detailed in the Appendices, regarding the need for new City Hall and Public Works facilities in Arden Hills. Based on the examination of the current facilities and the following findings: (1) Insufficient space for meetings, conferences, employee cafeteria/lounge, records/equipment storage and general office use; and (2) Deficiencies in structural integrity, ventilation, energy efficiency and deterioration of foundation of buildings. The Committee unanimously recommends to the Arden Hills City Council the construction of a new City Hall and Public Works Facility. The Committee also concluded that facilities totaling approximately 20,000 square feet in size would be adequate, and after review of the sites available in the City that could be utilized for this purpose, find that several excellent candidate sites exist. . The Committee discussed shared facilities with other agencies (Ramsey County, School District 621, University of Minnesota Extension Services and cable television) and there does appear to be an interest in a joint effort with the school district for meeting spaces. City Staff concurs with the Committee recommendations, and suggests a work session to be held with Council and Decision Resources representatives to discuss communications/marketing strategies, and with Jim Casserly to discuss financing strategies for new facilities. If Council concurs with the above recommendations, they should schedule discussion of these items at a future work session. . 15 U ~ ~ICIf 1\GENDA . ARDEN HILLS CITY COUN:::IL ~ESSICIf MEETING COUN:::IL CHl\MBERS ~Y, ~ 9, 1991, 6:00 P.M. L CALL TO ORDER/ROLL CALL. 6:00 P.M. 2. DISCUSSION OF SAIARY lllCREASE, CITY ACCOUNTANT, CONTINUED F'RaYI FEBRUARY 10, 1992, ~G. 3. DISCUSSION OF DEPARIMENr HEADS: city Administrator Parks Director Public Works SUperintendent 4. COUNCIL cnlMENTS . 5. ADJOURN . . 1992 GOALS JOHN BUCKLEY, DIRECTOR PARKS AND RECREATION DEPARTMENT . . . STANDARDS AND MAINTENANCE SCHEDULE Goal Develop standards and establish parks maintenance schedules that will commit to operating the City's parks in a safe, clean, and attractive condition. - Turf maintenance and management - Adult softball facilities - Youth softball/baseball facilities - Soccer facilities - Playground structures, inspection and repair - Basketball/tennis courts - top dressing program - General skating/hockey rinks - Warming shelters - Hockey lighting Standards will be completed by April 15, 1992 Maintenance system implemented May 1, 1992 . . . TRAILS The pedestrian trail system has been a positive major component for Arden Hills residents. The trails are aesthetically attractive; the trails provide a place to walk, jog, ride bike, cross country ski; the trails provide an alternative mode of transportation for work or play. Goal continue an aggressive maintenance and improvement program for the Arden Hills trail system - Work with Maier Stewart to improve the connecting trail between Cumming and Floral Parks -- March/April 1992 - Pave Cumming/Floral Trail -- May/June 1992 - Implement a weekly maintenance program for all City trails -- April/May 1992 - Develop a three-year program for installing benches, planting trees/shrubs -- June 1992 - Develop a long term maintenance program for top dressing and asphalting trails -- October 1992 - Research the cost of time, equipment and manpower for removing snow from: - City sidewalks (Lexington, Hamline, county Road E) -- October 1992 . - Connecting trails (Hazelnut and Cummings/Floral) - Intra park trails at cummings, Floral & Hazelnut Parks . . CITY PRIDE AND INVOLVEMENT Goal Promote City pride and encourage citizen commitment and involvement by sponsoring or co-sponsoring community celebration - Arbor Day Tree Planting Sat. , April 25, 1992 - County Rd E Flower Gardens Sat. , May 16, 1992 - County Rd E Banners Sat. , May 16, 1992 - Gateway Flower Gardens Sat. , May 16, 1992 - Neighborhood Mailbox Flowers May and June, 1992 - Organize neighborhood park security June and July 1992 - Resident yard/landscape achievement August 1992 recognition - Arden Hills winter Frolics and Annual February 1993 Ice Fishing Contest - this celebration will be co-sponsored with the Arden Hills Sportsman Club . . - ___ _n.. ___on . PROGRAMS AND SERVICES Goals continue to provide quality programs and services to the residents of Arden Hills - Work toward 100% youth coaches participating in National Youth Sports certification Program -- May/June 1992 - Make coaches training program available to Youth Athletic Association -- May/June 1992 - Assist working families with child supervision by providing after school programs and activities on school holidays --all school year - Review program fees semi-annually to see if adjustments can be made to increase user participation in financing program activities . . . WELLNESS A smoke-free City Hall, City maintenance building and city vehicles was a big step toward making the work place a healthy environment for City employees. Goals Prepare and implement a wellness program to monitor and encourage the physical health and mental health of City employees. steps toward implementation of employee wellness program - Organize an employee wellness committee -- April 15, 1992 - research other municipal wellness programs -- April/May 1992 - Develop a monitoring program for employee's heart, cholesterol, diet and exercise -- May/June 1992 - Provide exercise activities for employees during lunch break such as walking routes, horse shoes, basketball - - May/June 1992 - Research and promote physical and mental activities for employees after work hours -- June/July/August 1992 - Softball team - Membership to YMCA, Heath Clubs, Racquetball . courts - Special interest classes (adult education, community colleges, seminars) . . LONG TERM GOALS WEST ACCESS FOR INGERSON PARK Ingerson Park presently has two public accesses - Entrance off Lexington Avenue - Entrance off Lake Lane Over the years, Ingerson residents have trespassed over private property to gain entrance to the park Goal Research all available options for west access - Folsom property, Peterson property on Fernwood cul-de- sac - Check the option of securing a walking easement from private property on Ingerson Road ATHLETIC COMPLEX A modern, standard-size athletic complex is the last remaining facility needed to complete the Arden Hills park . system. The completion of the Gulf War and the reduction of military spending may make the arsenal site available for public use. Goal Aggressively pursue the release of the arsenal site (between Rice Creek and 35W for athletic comp~ex use - Check monthly with Commander Schultz regarding status of the site - Check monthly with the offices of Bruce Vento, Senator Durenberger, Senator Wellstone regarding the availability of the site . . 1992 GOALS AND OBJECTIVES GARY R. BERGER CITY ADMINISTRATOR . . . GOAL CONSTRUCTION OF NEW CITY HALL/PUBLIC WORKS/PARK & RECREATION FACILITY OBJECTIVE Accomplish the construction of a new City Hall/Public Works/Parks and Recreation facility by January 1, 1994 as approved by the city Council to meet the service needs of Arden Hills residents and provide an environment that allows employees to work efficiently and effectively ACTION PLAN 1. Develop RFP and mail to 16 architectural firms who submitted letters of inquiry (Completed) 2. Structure interview and selection process for five finalist firms (Complete March 23, 1992) 3. Items 1 - 3 on RFP (Complete August 3, 1992) 4. Public hearing process (Complete October 31, 1992) 5. Items 4 - 5 RFP (Complete January 1, 1993) 6. Construction of city Hall (Complete January 1, 1994) BUDGET . $20,000 budget in 1992 for steps 1 - 3 in RFP STANDARDS Performance will be measured by timely completion of documents provided by the architect quality and content in steps 3 - 6 PERFORMANCE MEASURE Observation of successful completion of City Hall/Public Works/Parks and Recreation facility. . . GOAL CREATE STORM SEWER UTILITY OBJECTIVE Implementation of a storm sewer utility by March 1, 1993 as approved by city council to enhance City revenues, protect water quality and construct and maintain city infrastructure ACTION PLAN 1. Begin research and review of other cities' ordinances and implementation of storm sewer utilities (Complete May 31, 1992) 2. Analyze various formulas for financing city storm sewer utilities and devise formula for Arden Hills (Complete August 31, 1992) 3. Begin public education and hearing process (Complete November 30, 1992) 4. Adopt formula for financing and adopt ordinance language (Complete February 29, 1993) 5. Implement utility (Complete March 1, 1993) BUDGET . utilization of existing staff time; cost of publication and education program estimated at $750 STANDARDS Performance will be measured by timely completion of each action listed above. PERFORMANCE MEASURE Observation of successful implementation of storm sewer utility by March 1, 1993. . . GOAL PROVIDE NEW FORM OF GOVERNMENT FOR ARDEN HILLS OBJECTIVE Research different forms of government for the city by August 31, 1992 for Council approval to ensure a more efficient and effective delivery of services to City residents ACTION PLAN 1. Begin research of various forms for governing the City (Complete May 1, 1992) 2. Prepare report outlining the various alternatives with recommendation to city Council for their consideration (Complete July 31, 1992) 3. Begin implementation of new form of government (Complete November 3, 1992) BUDGET utilize existing staff STANDARDS . Timely provision of report and Council consideration of alternatives PERFORMANCE MEASURE Successful implementation of new form of government on November 3, 1992 . . GOAL CREATE NEW CITY NEWSLETTER OBJECTIVE Implement new City newsletter by July 1, 1992 as approved by the City Council to provide a more contemporary and substantive information document to City residents ACTION PLAN 1. Hire consultants to assist in the preparation of masthead and editing newsletter (Completed) 2. Form committee to work on newsletter consisting of Cindy Severtson, Gary Berger, John Buckley and Cathy Iago (Completed) 3. Begin meetings with Grant Pound for design of masthead (Complete March 31, 1992) 4. Begin meetings with editor to design layout of newsletter and prepare first edition (Complete May 31, 1992) 5. Public first edition of newsletter (Complete July 1, 1992) BUDGET . $13,044 budget for 1992 for consultant expenditures STANDARDS Timely preparation of masthead and physical layout of newsletter PERFORMANCE MEASURE Production of first edition of newsletter . . GOAL STRENGTHEN LONG TERM REVENUE OBJECTIVE Maintain a long-term smooth revenue plan annually as approved by the City Council to ensure that the City has adequate revenue to meet expenditures ACTION PLAN 1. Research new forms of revenue prior to budget process (Complete August 1, 1992) 2. Prepare report identifying any new sources of revenue for Council consideration to be included in budget process (Complete September 30, 1992) 3. Incorporate any new revenue sources in to budget for final adoption and certification to County (Complete November 30, 1992) BUDGET utilize existing staff and resources STANDARDS . Timely provision of report on any new revenue resources for Council consideration PERFORMANCE MEASURE Successful incorporation of any new revenue resources into budget . . GOAL PROVIDE SMOOTH EFFICIENT BUDGET PROCESS OBJECTIVE Conduct smooth budget process annually as approved by City Council to minimize frequency of errors and ensure compliance with Truth-In-Taxation law ACTION PLAN 1. Prior to budget process outline a schedule of budget meetings with Council and staff (Complete July 1, 1992) 2. Supervise the city Accountant and department heads in the preparation of line items (Complete August 31, 1992) 3. Conduct budget meetings through the months of August and September and supervise the work of the city Accountant (Complete September 30, 1992) 4. Finalize budget and schedule Truth-In-Taxation hearings (Complete October 31, 1992) BUDGET utilize existing staff and resources . STANDARDS Timely provision of accurate budget document for Council review PERFORMANCE MEASURE Successful certification of levy amount and budget document to Ramsey county . . GOAL REVENUE FROM TAX EXEMPT PROPERTY OBJECTIVE Research means for obtaining additional revenue from tax exempt property by December 31, 1992 for Council approval to ensure future revenue resources ACTION PLAN 1. Begin research for alternate forms of revenue from tax exempt property (Complete August 31, 1992) 2. Prepare report outlining the various alternatives with recommendation to Council (Complete November 30, 1992) 3 . Begin implementation (Complete December 31, 1992) BUDGET utilize existing staff STANDARDS Timely provision of report and council consideration of alternatives . PERFORMANCE MEASURE Successful administration of new fees or charges for se~vice on tax exempt property . . GOAL ALTERNATIVES TO PRIVATIZATION OBJECTIVE ACTION PLAN Need further Council direction BUDGET STANDARDS PERFORMANCE MEASURE . .