HomeMy WebLinkAboutCCP 05-11-1992
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. 1\GENDA
ARDEN HILLS CITY CXJUN::IL MEETING
CXJUN::IL CIl1\MBERS
~Y, ~y 11, 1992, 7:30 P.M.
l. CALL'IO ORDER/ROLL CALL. 7:30 P.M.
@. AGENDA AOOPrION
\3. APPROVAL OF APRIL 27 mUNCIL MlliUI'ES
4. mNSENT CALENDAR
a.. Award Contract for the 1992 Bike Trail Irrprovement Project.
(bi Request from Cable Commission to Adopt Res. No. 92-28, and Fo:rward
to Congressional Representatives.
c. Approve Solicitation REquest from Minnesota Public Interest
Research Group (MPIRG).
d. Approve List of Clams/Payroll.
i 5. PUBLIC cx:MMENTS
L'~6. UNFINISHED AND NEW BUSINESS
A. Case #92-05 -. Variance REquest for Clayton Larson, 1173 Karth Lake
Drive. /)U../J-.(--1,v
. B. . oKJ,pprove Installation of Banners Along County Road E.
C. Discussion of Keithson Porn. Irrprovement Establishing an Assessment
. Rate.
((~D.-tl.tl-<:fuscussion of the Draft Water Management Plan.
/ 1:< E~ ~,~(Adopt. Resolutirn: No. 9~-32 Receiving the Feas~ility Report and
.-9 -/ \j \ y;'~'I\' ~/O"Ordermg a Publl.c Hearmg on the Improvement ill the Matter of the
/ \'- , , 1992 Dtmlap street Irrprovements.
F. d Adopt Resolution No. 92-33 Ordering Preparation of Plans and
v/ Specifications in the Matter of the 1992 Dunlap street
Irrprovement.
G. t/0~Adopt Resolution No. 92-34 Ordering a Public Hearing on the
Improvement in the Matter of the 1992 Round Lake Road West
Irrprovement.
H. ci-1\.ccept the Irrprovement and Authorize Final Payment to the
Contractor for the Cleveland Avenue Lift station Irrprovement
Project No. SS-W-89-l.
9. aJUNCIL O>>lMENTS
10. ADJOURN
MAY MEEI'INGS JUNE MEEI'INGS
May 6 - Planning CoIIlm, 7: 30 pm June 3 - Plarming CoIIlm, 7:30 pm
. May 11- Council Mtg, 7:30 pm June 8 - Council Mtg, 7:30 pm
May 15- Public Sfty/Wks, 7:30 pm June 18- Public Sfty/Wks, 7:30 pm
May 18- Council Worksession, 4:30 pm June 23- Park & Rec CoIIlm, 7: 30 pm
May 19- Parks & Rec CoIIlm, 7:30 pm June 25- Finance Corom, 7: 30 pm
May 21- Finance CoIIlm, 7:30 pm June 29- Council Mtg, 7: 30 pm
MAY 25- MEMJRIAL DAY (HOLIDAY)
May 26- Council Mtg, 7:30 pm
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HINUTES
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
April ~~ 1992
L I ,
7:30 P.M. .. City Hall
c}.1,~ .1',0_ ORD~l<./ROLL CAr..J;.
?L:..rsuant to due call and not-lee . , Hayor Sather called
::.nereot,
_ c, o::-de:: the re~ular C:.ty Counci~ mee1:1ng at 7:30 p.m.
,~
~ :.:::ese:1t: Mayor Thomas Sa t 1"1 l:\:!::' ,: Coun.ci LTlembers Dale HicKs,
Thomas Mahowald, Paul MaloE€;, Absent: Councilme:nber JoAn!-l
GrO'i-le. Also present wer.2 : Ci t.y Attorney I Jerry Fi: l a. ,: -,~ +- n
--'.... '-1
Engineer"s J Terr::l MaL~r2i: and l~a:-k Graharr:; Parks Directoi- I
.]\)hn St:.ckley; Publ:~c ';iorks Silper:.ntE'ndeEt, Dan Hinkel;
Acting Clerk Administrator. Cat.heril:.c Iago; 'Recording
Secretary, ?oster.
ADQL'IAQJ;;1:lJ?bc
I
:ouncilmember Malone asked ~.o I!lOV r'~: Consent Calendar i tem ,~c
(, Feques t from Ca~2, i;,: comrCl3S ~~, Ol-j to P.~dopt Resoletion Nc. S:-
23. and Forward to ':,'ong Less i ana 1 R(~pl:"(~senta ti ves) r' the i,::n.d
. ,.v
. ^ Unfl~ished and New :SUSiECS.":, i telll BG. Counci 1 - ~,._,t:>__1
0: as C-Si ~ t:.:'-'~
-;:0 I.rrl3 change.
MC>T I 'IN : Malone moved, seconded ~~ ' , adopt the April 27,
~J~i dle;';:3, ~o
1992 agenda moving i te.., 4c 1:0 8G. Motion carried
unanimously ( 1\ ~n \
\'"X '-.').
1\.l',PROV.hk.QE. cOUNgr.....MINUTES
Halone asked that page five, paragraph five of the April 13
1992 Council minutes undel: "Fire Services Consolidationll tE-
Levised to reflect that Arden Hills' Sf.a:ce vI: costs ,;.;hlCh
relate 1:0 communications wo~ld be increased.
:f()! I SN : Halone moved, seconded by Mahowald, t.o appl'ove the
minutes of April 13, 1992 Regular Council Heeting wi1:~,
the revision noted above. Motion carried unanimously
(4-0) .
CONSENT CALENDAR
}'lCT I ON: Hicks moved, seconded by Malone to approve the C021sent
Calendar, with the exceptio:1 of item 4c, ana autho::ize
execution of all necessary documents contained therein.
Motion carried una~imously (4 -I]) ,
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a. Authoriza~ion to Award Contract for '1'r"''''/ Qtu"'n
.. _ ~ -.i ilL..
Remova
D. Author za:.lon to Eire Temporary Seasonal Employees
c. ( Triis L.2IT. move.d ;..V '1Ul1f:inished and New Eusinessfl)
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Arden Hills Council 2 April 27, 1992
d. Adoption of Resolution No. 92-29 Providing for the
Issuance and Sale of Revenue Bond Pursuant to
Minnesota Statutes, Chapter 462C, as Amended, to
Provide Funds to be Loaned to Presbyterian Homes
of Minnesota, Inc. for Elderly Housing Project
e. Approve Solicitation Request from Minnesota Public
Lobby
f. Acknowledge Proclamation: Municipal Clerk's Week,
May 3 through May 9, 1992
g. Approve List of Claims/Payroll
PUBLIC COMMENTS
There were no public comments.
PUBLIC HEARINGS
ASSESSMENT HEARING FOR TILLER
LANE IMP~OVEMENT PROJECT
Mayor Sather opened the meeting at 7:37 p.m, for the purpose
of conducting an Assessment Hearing for Tiller Lane
Improvement Project. Acting Clerk Iago verified publication .
of the notice of hearing in the New Brighton Bulletin on
April 15, 1992 and mailing to affected property owners on
Apr~l 10, 1992.
City Engineer Maurer gave a brief overview of the Tiller
Lane Reconstruction project which includes reconstructing
Tiller Lane from Lexington Avenue to Hamline Avenue to a 30-
foot wide urban street with concrete curb and gutter with a
minor amount of utility improvements. Referring to his
April 20, 1992 report, he provided a breakdown of the
estimated costs presented at the February 10, 1992 public
hearing versus the actual low bid received. In summary, he
stated the total project cost (assuming award to the lowest
bidder) is $278,658.60 of which the amount to be paid by the
City is $143,127.96 and the amount to be assessed to
benefitting property owners is $135,530.64 at a rate of
$29.27 per front foot.
Councilmember Hicks asked why the City's share is slightly
more than 50% of the total project cost. Maurer responded
that the City is responsible for right~of-way costs which
are not assessable.
Acting Clerk 1ago stated that written comments were received
from three residents, two from 1158 and 1117 Tiller Lane .
which favor the project, and one from 1201 Tiller Lane which
indicates the street should only be overlayed.
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Arden Hills Council 3 Ap ri 1 27, 1992
The following comments\questions were received from the
audience:
Rollin West, 1150 Tiller Lane: In favor of the project.
Gene Ward, 1242 Tiller Lane: Should consider doing the
project next year. Dunlap and West Round Lake Road are in
worse need of repair.
Gene Novak, 1190 Tiller Lane: In favor of doing project
this year.
Ray Hjort, 1151 Tiller Lane: Tiller Lane has been in bad
condition for many years and should be redone now.
Robert Emery, 1138 Tiller Lane: In favor of doing project
now; if won't get any cheaper to do later.
Betty Farr, 3327 North Dunlap: Not in favor of the project.
Does the April 15 letter to residents represent the low bid?
If so, why is the assessment amount the same as estimated at
. "he February public hearing?
Maurer explained t.hat residents were presented with
estimated figures at t.he February public hearing. At that
time I t.he project was amended which raised those estimates.
The lowest bid recently t"eceived was 17% less than the
amended estimate, the final result was that. the assessment.
amounts, as reflected in the April 15 letter, are very c 1 os e
to the amounts presented in February.
Wayne Bond, 1326 Tiller Lane: It appears there are two
separate groups of residents here tonight - those from the
upper portion of Tiller Lane who generally support the
project and those from t.he lower portion of the street who
generally do not support the project. Perhaps upper Tiller
Lane could be completely reconstructed and lower Tiller Lane
just overl ayed,
Carl Nordquist., 1171 Tiller Lane: In favor of the project.
How will driveway aprons be handled? Wi 11 the assessment
figures provided U1 the April 15 letter be subject. to
change?
Maurer explained that the typical driveway apron goes four
feet up the resident's driveway and is matched as well as
possible with the existing driveway surface. Maurer and
. Mayor Sather explained that if Council adopts the assessment
roll, upon which the April 15 letter was based, there will
be no changes to the assessment amounts. Sather assured
that if there is a cost overrun, only the city cost
participation will be affected.
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Arden lIills Council 4 April 27 I 1992
p.~ndrew Lee! 1317 Ti 11 er Lane: Opposed to the project.
Gary Abrahamson, 1228 Carlton Drive: What will happen in
front of hi;::, home? Will he be assessed?
Maurer stated that Mr. Abrahamson's property is the prop.orty
at the Hendtl of the project and Council must decide whether
to include or excl ude it. He recommended excluding it from
the project and stated that other residents' assessments
would not be affected if he were excluded. councilmember
Hicks asked if Mr. Abrahamson was assessed for Carlton
improvements. Maurer answered no, that Carlton improvements
were done before the City's assessment policy was in place.
Dick Volkmann, 1102 Carlton Drive: At the February public
hearing residents were told corner lots would be assessed
for the longest side and 1/3 of the shorter side of the lot.
I arp being assessed for 123 feet and r question whether this
is 90rrect and feel this assessment is more than the
benefit.
Ella Manuel, 1130 Till er Lane: I too live on a corner lot .
with the same question regarding the calculation of
assessment. Being on a fixed lncome and recently putting my
husband into a nursing home, r cannot afford the assessment.
Maurer explained how front footage for corner lots was
calculated. He said the two corners were calculated using
the same formula and he felt those assessments are
appropriate, but that Counc i I could make a final
determination on the question of corner lot assessments.
Paul Arend, 1227 Tiller Lane: If the project were postponed
until next year and could be done at about the same price, r
would favor that action, but if '. would cost more later, r
lc
favor doing the project now. T am concerned about potential
.
tree loss.
Graham stated that the City Forester has been and will
eontinue to be involved to make every effort to save as many
trees as possible. Maurer added that the contractor cannot
remove any trees without prlor direction from the engineer.
Dave Neuberger, 3330 North Dunlap: r live adjacent to
Till er Lane and am adamantl y opposed to the project.
Although upper Tiller is in need of reconstruction, lower
Tiller could simply be over! ayed. I understood from earlier
discussions that there would be no curbing. .
Maurer stated that curb and gutter is the City standard and
lS very important to assure proper drainage and to protect
the roadway from deterioration.
. Arden Hills
Council 5 April 27, 1992
The following general comment.s were made or questions asked
from the audience:
Question/comment: The letter sent out to residents was
unclear as to how assessments will be handled. How will
assessments be billed? How many years can the assessment
run? When will assessments need to be paid?
Malone explained as follows: Council determines the
assessment amounts when the assessment roll ~s adopted and
typically the assessment runs for a five year period at 8%
interest. Each year's assessment appears on property tax
statements beginning the next year after the project. If
the entire assessment is paid within 30 days, there will be
no interest. If the property owner does not wish to pay for
the assessment up front, interest can be reduced by paying
ahead of schedule (check with the City office for more
details). Fixed and low income persons can apply for
tem~orary deferral whereby the assessment will not be paid
unt11 the property is sold. In some cases. if the
assessment amount is quite large. the Council can set up for
a term of 10, 15, or 20 years for payment of the project.
. Question/comment: If a house is sold before this project is
approved. who pays the assessment?
City Attorney Filla stated that in most cases, the seller i-s
liable to clear up any pending assessments well ,
as as any
assessments already levied against the property; however. if
the buyer and seller make other arrangements for payment of
assessments, those arrangements must be outl ined
specifically within the purchase agreement for the sale of
the property.
Question/comment: Are there separate bids for upper and
lower Till er Lane? In other years streets have been
seal coated and that seemed to save the streets from a lot of
de1;erioration. Why should lower Tiller be reconstructed now
rather than overlayed? Aren't West Round Lake Road and
Dunlap in worse condition?
Maurer stated that the entire Tiller Lane project has been
bid together and both the upper and lower portions of the
road have been rated as in need of reconstruction rather
than repair. He added that Council is also considering
improving West Round Lake Road and Dunlap; possibly a
"recycling" procedure may be found to be appropriate. He
. explained that the City has an established street repair
plan, and every attempt is made to use the limited available
funds as wisely as possible either to reconstruct or repair,
wh~chever appears to be the most cost effective.
Arden Hills Council " Ap);il 27, 1992 .
0
Mayo); Sathe); added that stre~ts are actually walked and
pcioritized eve);y th);ee yea);s to determine how best to use
che available funds.
councilmembe); Malone reported that although the Council is
still involved in debating the issue of whethe); and when to
);epai); 0); );econstruct West Round Lake Road and Dunlap.
consensus of Council is that bids are expected to be very
competitive this yea); and they would favo); accomplishing all
three this yea); if possible given the funding constraints.
However, Tiller Lane will probably be the first priority of
the three streets unde); consideration.
Questlon/comment: Is it possible to extend the Tiller Lane
assessmen"t to a ten-year term? What procedure is to be
followed to object to the assessment?
Attorney Filla advised that anyone who wishes to object. or
anyone who is unsure now but may wish to object. must do so
in Jriting this evening by simply pJ:oviding the City with a
statement that they wish to object along with an addJ:ess and
signature.
Public heaJ:ing was closed at 8:37 p.m. .
Councilmembe); Mahowald asked the engineeJ:s if there are any
substantive differences between upper and lower Tiller lane.
Maure); stated that there are slight differences but the
entire road needs to be reconstructed to make it
structurally sound. MaureJ: added that in his pJ:ofessional
opinion it would not be economically wise to overlay any
portion of Tiller Lane; it would be most cost effective to
reconstJ:uct the enti);e J:oad.
Councilmember Hicks asked if the assessment J:ol1 would be
affected if the assessment fo); the two cOJ:ne); lots were
changed OJ: the Abrahamson propeJ:ty were excluded. He also
aSKed the engineer's opinion regarding the condition of
CaJ:lton Road. Maurer answe);ed that the assessment roll was
p);epared assuming the Ab);ahamson pJ:opeJ:ty would be excluded.
but if the assessment fOJ: the two cOJ:neJ: lots weJ:e changed.
the City's sha);e of the p);oject would be affected.
Regarding Ca);lton Road. Maurer said the condition is such
t.hat it will need to be addressed in the nea); futuJ:e.
council discussed whetheJ: it may be app);opJ:iate to extend
the assessment for Tiller Lane more than five years. GJ:aham
stated that ln the past. if the assessments were laJ:ge. the .
t.enn was extended an additional thJ:ee yeaJ:s.
p.~ttot"ney Filla commented ....1~..... ~ Council should addJ:ess the
........O'l
objections received this evening: 1 \ Whethe); the AbJ:ahamson
~ J
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. Arden Hills Council April 1992
7 27,
property 1S to be included, 2.:: How corner lot assessments
are calculated, and 3) whether to improve both lower and
upper Tiller Lane.
MOTION: Malone moved, seconded by Mahowald, that the following
findings have been arrived at regarding the Tiller Lane
Improvement Projec,,:
1) Construction of the entire Tiller Lane is
justified;
2) The Abrahamson property at 1228 Carlton Drive
should be excl uded from the assessment roll;
2 ) The assessments, as calculated by the City
Engineer, for corner lots at 1102 Carlton Drive
and 1130 Tiller Lane are appropriate.
Motion carried unanimously (4-0).
HOTION: Malone moved, seconded by Mahowald, to adopt Resolution
92-30 Accepting Bid And Authorizing Execution Of
Contract In The Matter Of The 1992 Tiller Lane Stree"
I Reconstruction Improvement. Motion carried unanimously
(4-0) .
. MOTION: Hicks moved, seconded by Mahowald, to adopt Resolution
92-31 Adopting Final Assessment Roll with a proviso
that any assessment over $3/500 can be paid over a
period of eight years. Motion carried unanimously (4-
0) .
The meeting recessed for a few minutes and reconvened at
9:05 p.m.
CONTINUATION OF IMPROVEMENT
HEARING ON KEITHSON POND
At 9:05 p.m. J Mayor Sather reopened the improvement hearing
on Keithson Pond continued from March 9, 1992. City
Engineer Graham advised that this hearing is an improvement
hearing and not an aSSeSS1Ttent. hearing.
Graham reported that after a number of questions arose at
the March 9 hearing, new bids were received for the Keithson
Pond Improvement project and plans have been discussed with
concerned residents. He stated that the lowest bid received
before the March 9 hearing was approximately $28,800; the
low bid for the amended project i- $34,514. He added that
..,
the engineers' recommendation is to award the project to the
low bidder, Machtemes Construction, Inc. He advised that,
. based on the Machtemes bid and the 32% overhead rate
established in the City's Assessment Manual, the tot a 1
project cost lS $45,558.48.
Arden Hills Council 8 April 27, 1992 .
Councilmember Mahowald asked what cost is anticipated for
acquisition and easement for this project. Attorney Filla
said he expects to have more definite information within a
Heek, but anticipates no more than $17,000 for acquisition
of land. Filla added that he is presently negotiating with
Mr. Reiling to possibly allow Reiling to reconfigure the
pond area at some later time as long as it provides the same
amount of water storage.
Councilmember Hicks asked to what extent the Reiling
property lS benefitted from this project and whether the
pipe installation will solve the drainage problems on the
Reiling property. Graham explained the existing drainage in
the Keithson area and pointed out that several lots
contribute drainage that flows to the Reiling property,
Maurer stated that he does not believe there is a benefit to
the Reiling property, that installation of the pipe will
correct the problem caused by drainage from other
properties. He added that any development of the Reiling
pt"operty will require a new overall drainage plan.
In response to inquiry from Council, Graham stated that he .
believes that all resident questions relative to the
meehanics of this project have been answered.
The following comments/questions were received from the
audience:
Ron Nelson, 4504 Keithson Drive: The letter sent to
residents before the March 9 meeting referred to a project
cost of $140,000 and now that figure is about $46,000? What
constitutes l10verheadH costs and why are overhead costs such
a large percentage? The residents in this area should have
had the "benefit" of proper drainage when we moved into our
homes, so I question whether we can be assessed as
"benefitting" now.
Councilmember Malone explained the letter referring to
$140,000 simp 1 y relayed the worst possible scenario. Maurer
explained the City's assessment manual allows overhead costs
of up to 32% of construction costs and detailed what can be
incl uded as overhead.
councilmember Mahowald said that in this particular case,
actual overhead costs will be much higher than the 32% due
to the large amount of staff, engineering and legal time
involved, but the assessment policy limits what amount can .
be assessed.
. Arden Hills Council 9 Apri 1 27, 1992
Dick Foster, 4527 Keithson Drive: If the easements on the
Reiling property would have been dedicated land as it should
have been in the first place, there would not be the staff,
attorney and engineering costs now.
Kurt Lawrence, 4516 Keithson Drive: What will the pond area
look like when completed? Will it be aesthetically
pleasing? Will the weir be a safety hazard?
Graham explained that the function of the pond is to serve
as wetland preservation, it will be graded per Rice Creek
Watershed District standards, erosion control measures will
be put in place and some trees will need to be removed. He
explained that the pond will have a baffled weir to hold the
water level to a certain elevation and anything over that
elevation will flow through an outlet into the Reiling
property. He described the weir and assured that there
would be a guards at both ends of the pipe to eliminate the
possibility of a child or animal crawling into the pipe.
I
Mark Magers, 4521 Keithson Drive: What is Rice Creek
Watershed District's involvement ln this project? When will
. bids be taken if plans are approved tonight?
Graham reported that RCWD is in the process of reviewing the
plans and he expects they will approve them, but they have
not committed to contributing to the project. Maurer said
the schedule allows about three months in which to receive
bids.
m . Tredal, 4521 Keithson Drive: Mr. Reiling has
J.onl
threatened to sue past engineers involved in this situation.
Is this stalling the project?
Filla said that the City is looking into the possibility of
assigning responsibility. He added that Mr. Reiling is not
stalling the project, that negotiations are proceeding.
The public hearing was closed at 9:35 p.m.
Councilmember Malone commented that clearly this project
must be done. He informed the audience that an assessment
hearing will take place at some future time when all the
necessary cost information is received.
Councilmember Mahowald asked how soon the project could
begin. Maurer stated that start date depends upon
. resolution of the acquisition issue; Fill a anticipated it
may be possible to begin the project as soon as mid-May.
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Arden Hills Council 10 Apri 1 27, 1992
110nON: Hicks moved, seconded by l1alone, to award the Keithson
Pond Improvement Project to l1achtemes Construction,
Inc. in the amount of $34,514. Motion carried
unanimously (4-0) .
Councilmember Hicks commented to the audience that there is
definitely a need for a solution to the drainage problem in
the Keithson Pond area and residents need to be realistic as
to who will need to pay for the project.
The audience expressed further concern as to possible
assessments. l1ayor sather advised that tonight's action by
Council is only a decision to go forward with the project,
that the question of assessments will be addressed at the
assessment hearing.
Councilmember l1alone added that assessing lS an option to be
decided upon later and everyone will have an opportunity to
be heard before any assessment decision is made. Fill a
adde'd that typically actual costs of the project are known
by the time the assessment hearing is scheduled.
UNFINISHED AND NEW BUSINESS .
RECEIVE FINANCE REPORT
Acting Clerk Iago commented that she understood City
Treasurer, Frank Green, would be present this evening to
comment on the l1arch 30, 1992 Finance Report, however, he
was not yet in attendance. Council acknowledged receipt of
the Finance Report.
DISCUSSION OF EXTENDED
ROUTE TRANSIT SERVICE
Randy Rosvold, Senior planner from the Regional Transit
Board (RTB) returned to this meeting to continue discussion
regarding extended route transit service in Arden Hill s.
Rosvold reported that at a recent Council meeting,
l:epresen ta ti ves from the RTB presented Council with a
proposed Route #101 Option 1 to provide transit service to
Arden Hills; based upon Council input provided since then,
the RTB has drafted Route #101 Option 2 in an attempt to
maximize ridership and respond to Council input.
Rosvold stated that ei ther Opti on 1 or Option 2 will work
within the budget, and the present plan is to begin the
route around the first of June. .
Councilmember Malone questioned why Bethel College is not
being served by Option 2 . Rosvold stated that in surveying
Northwestern and Bethel Colleges, it was learned that Bethel
. Arden Hills Council 11 April 27, 1992
College has its own shuttle service which serves its
students, but that Northwestern College has indicated a
large need ror transit service. Malone supported Option 2.
Councilmember Mahowald agreed that Option 2 appears to sel:ve
more or the community and asked whether there would be
designated bus stops. Rosvold stated that users will "flag"
the bus at major intersections, and ideally, the route would
eventually be appropriately signed. Rosvold added that
Route 102 will also provide additional service to some or
Arden Hills, that connections between Route 101 and 102 are
planned at the Target Greatland location and Rosedale mall.
Rosvold said the RTB is also working on adding park and ride
lots and U or M routes.
Councilmember Hicks asked how f requentl y Route 101 would be
serviced and what factors might caus e the route to be
changed. Rosvold said that it is expected that Route 101
would be serviced once per hour on weekdays and Saturdays,
that 75-125 riders per day is a minimum ridership level, and
current policy is to allow any new route an IS-month trial
before considering route changes.
. MOTION: Malone moved, seconded by Mahowald, to support the
RTB's Route Transit Service incorporating Option 2 ror
Route 10l. Motion carried unanimously (4-0) ,
Residents from two homes located along County Road E
expressed opposition to routing the transit service along
County Road E, concerned that there 1S already a very heavy
level or traffic on County Road E, and buses would create
more noise, air pollution and sarety hazards. They
commented that they are committed to improving their homes
but addition of the bus route would lower the quality of
life for residents along County Road E. They also commented
that serviee to Arden Plaza is not necessary since the
shopping center is dying now due to the loss of the grocery
store at the Plaza.
Councilmember Malone reminded that the buses are 30' long as
opposed to the size of large city buses and theoretically
the buses should decrease the auto traffic on the street.
Councilmember Mahowald also advised that the RTB has the
power to proceed without the City's support, but the Council
has tried to provide reasonable input to maximize the
benefit to the community as a \-Ihole. He commented that it
. is likely that bus routes along major thoroughfares maximize
ridership.
Arden Hills Counci 1 12 April 27, 1992 .
SALARY INCREASE FOR
PARKS DEPARTMENT EMPLOYEES
Council reviewed Parks Di rect Ot- I John Buckley's report which
ceeommended 3% pay increases for Parks Depa r.tmen t employees
David Winkel, Kevin Fuller, and Fred Bell. Buckley stated
he recommended the 3% increase because the three employees
are very productive and for fairness and morale purposes, he
would like to see their salary ranges remain comparable to
the Public Works Department.
Councilmember Malone stated that he had discussed this
salary issue with Buckley before this evening's meeting and
noted it is incumbent upon the Council to seriously follow
t.he City's pay plan which was set up to "scale downl1
salaries in an effort to comply with Comparable Worth.
Malone also pointed out that the classifications of the jobs
of the Parks Department and the Public Works Department are
somewhat different.
,
Mayor Sather stated that some employees are under a union
contract which was negotiated before comparable Worth was a
factor. councilmember Mahowald added that the Council does .
not have the same input regarding the Public Works
Department salaJ:ies as the PaJ:ks Department since publie
\-JoJ:ks employees are represented by the union.
MOTION: Malone moved, seconded by Hicks, to bring the three
permanent PaJ:ks Department employees' salaries to
107.3% of midpoint or $13 . 47 per hour. Motion caJ:J:ied
unanimously (4-0) .
EXTENSION OF SICK LEAVE FOR
PUBLIC WORKS EMPLOYEE
Council J:eviewed Public Works SupeJ:intendent, Dan Winkel's
repoJ:t which recommended extending sick leave benefits for
Public Works employee Fred Reed and outlining the conditions
of such action.
MOTION: Hicks moved, seconded by Malone, to direct staff to
utilize the remaindeJ: of Fred Reed's sick leave,
utilize 100 hours of vacation leave, grant 29 hours of
extended leave, and J:equest a progress report on Mr.
Reed's condition for presentation at the May 25 J:egulaJ:
Council meeting. Motion caJ:J:ied unanimously (4-0) . .
.
lilJlen Hi 11 s Council 13 Apl"i 1 27, 1992
ADOPT ORDINANCE 285 AMENDING
SECTION 2-18 (SALARI~
Council reviewed Section 2.13 of the City Code relating to
the establishment of Hayer and Councilmember salaries and
proposed Ordinance No. 285 which would amend Section 2.18 by
increasing annual salaries of Councilmembers to $3,180 and
Mayor to $3,600.
HOTION: Hicks moved, seconded by Hal one, to adopt Ordinance No.
285 Relating To Salaries Of Council Members, which
amends section 2-18 and is to be effective January 1,
1993. Motion carried unanimously (4-0) .
AGREEMENT WITH ARCHITECT FOR
PHASE I OF NEW CITY HALL PROJECT
City Attorney Filla reported that he has reviewed the
pro~osed contract for the City to enter into an agreement
wit~ the architectural firm BRW Architects, Inc. for phase I
of the City Hall project and has found it to be in order and
ready to be executed.
. MOTION: Hahowald moved, seconded by Malone, to authorize the
city to enter into a contract with BRW Architects, Inc.
to proceed with Phase I of the new City Hall and
Maintenance Facilities Project. Hotion carried
una'nimous 1 y (4-0).
Malone commented that although he was impressed by all of
the architectural firms interviewed, he was confident of the
decision to contract with BRW.
Denny Probst of BRW thanked the Council for selecting his
firm and said he looked forward to working with the City.
Probst and the Council agreed to an jnitial worksession on
May 18, 1992.
REQUEST FROM NORTH SUBURBAN
CABLE TO ADOPT RESOLUTION
Council had received a request from North Suburban Cable
Commission to adopt a resolution urging the Minnesota
congressional delegation to co-sponsor and support cable
legislation which would provide consumer protection for
cable television subscribers, preserve community television
. channels and funding support, and protect the city's
authority to control and manage its public rights-of-way.
Arden Hills Council 14 April 27, 1992 .
Councilmember Malone explained t.hat. he asked t.his it.em be
pulled from t.he Consent Calendar because he has not had t.he
opport.unit.y to read the legislation referred to by the Cable
Commission and he questioned ~lhether he would favor the kind
of support. being requested.
MOTION: Hicks moved, seconded by Sat.her, to table consideration
of the request from North Suburban Cable Commission.
Motion ca~ried unanimously (4-0).
COUNCIL COMMENTS
ARMY RESERVE CENTER
Councilmember Mahowald commented that he is pleased to see
the City and the Army Reserve Cent.er moving ahead with
cegatd to the possibility of trading services. He suggested
that st.aff follow up to formalize .L.'. . action.
Lt.LlS
-O-M"-T 00RK"ESS'ON
L' Uh~l~ ~ ~
MOTION: l1alone moved, seconded by Mahowald, to schedule a
Council worksession May 18, 1992 at 4:30 p.m. Motion .
carried unanimously (4-0).
ADJOURN
HOTION: Malone moved, seconded by Mahowald, to adjourn at 10:36
p.m. Motion carried unanimously (4-0) .
Thomas R, Sather, Mayor Cat.herine Iago, Deputy Clerk
NOTICE OF MEETINGS:
The next regular Council meeting will be held May 11, 1992 at
7:30 p.m. at City Hall.
The next Council worksession is scheduled for May 18, 1992 at
4:30 p.m. at City Hall.
.
..
.'
. CITY OF ARDEN HILLS
~
~: May 8, 1992
TO: Mayor and City Co1.mcil
F1lCI{: JOM Buckley, Parks DirectorJ ,f'>
SlJIlJEX:T : 1992 Bike. Trail IJrprovements
Attached is a memoranchnn frciinEngineer Graham reportir:g on the bid
opening of the 1992 Bike T.r'ail Irrq:Jrovements.
RE:CC:t-lMENDATION:
staff recommends acceptir:g the bids and awardir:g the contract to the
lowest responsible bidder.
ACI'ION RE;)UIRED:
If Council con=s, they should pass a motion under Consent to award the
1992 Bike T.r'ail Irrq:Jrovements Project to Bituminous Consultir:g and
. Contractir:g, Inc. as the lowest responsible bidder in the amoutn of
$21,321.90.
CJI/ts
Attachments
M92-160
.
. rItIiI~~ 00","""""",,,"
Maier Stewart & Associates Inc.
May 6, 1992
File No: 520-032-20
Honorable Mayor & City Council
City of Arden Hills -
1450 W. Highway 96
Arden Hills, MN 55112
RE: BID OPENING
1992 BIKE TRAIL IMPROVEMENTS
Dear Council Members:
Bid;were received and opened at 10:00 a.m. on May 6, 1992 for the 1992 Bike Trail
Improvements to be eonstructed east of Hamline Avenue within City property to Cummings Park.
. A list of the eight bidders and their base bids is shown below. An itemized bid tabulation is also
attaehed.
Contractor Total Bid
Bituminous Consulting & Contraeting, Inc. $21,321.90
W.B. Miller, Inc. $21,700.00
Midwest Asphalt, Inc. $21,869.50
GMH Asphalt, Ine. $25,040.00
Valley Paving, Ine. $25,698.00
Aero Asphalt, Ine. $27,700.00
Barber Construction, Ine. $29,010.00
Alber Construction, Inc. $33,960.00
An alternate bid was also taken to construet a bike trail 150 feet long at the full expense of CPI,
Inc. We will contact them to see if they are interested.
We have worked with Bituminous Consulting & Contracting, Ine. on projects in Arden Hills on
the 1991 Overlay and Seal Coat Project and in Elk River. We have also contacted referenees for
bike trail work completed in Maple Grove, Shoreview and Coon Rapids. These references
indicated that Bituminous Consulting & Contracting, Inc. successfully completed the work meeting
all specifications.
.
1959 SLOAN PLACE, ST. PAUL, MINNESOTA 55117 612.774.6021
9800 SHELARD PARKWAY, MINNEAPOLIS, MINNESOTA 55441 612.546.0432 Equal Opportunity Employer
. CITY OF ARDEN HILLS
MAY 6, 1992
PAGE TWO
We therefore respectfully recommend award of the 1992 Bike Trail Improvements Project to
Bituminous Consulting and Contraeting, Inc. as the lowest responsible bidder with a bid of
$21,321.90.
We will be in attendance at your May 11, 1992 City Council meeting to further discuss this
matter. Please contaet me if you have any questions.
Sineerely, .
MAIER STEWART AND ASSOCIATES, INC.
/faut $~
Mark J. Graham, P.E.
MJG/db
ec: Mr. John Buckley, Parks Director
. Ms. Cathy Iago, Acting Clerk-Administrator
032-060 1. may
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CITY OF ARDEN HlLLS
RlIMSEY COUNl'Y, MINNESOl2\.
RESOLUTION W. 92-28
. A RESOLUTION URGING THE MINNESOl2\, a:tlGRESSIc:JW\L DELEX;ATION 'ro co-
~ AND SUPPORT Cl\BLE LmISLATION WHICH WOULD PROVIDE CONSUMER
PRal'D.:!'J.ON FOR Cl\BLE TELEVISION SUBSCRIBERS, PRESERVE a:MruNITY
TELEVISION CIIANNELS AND FUNDING stlPPCRT, AND l'ROl'reI' THE CITY'S
A11l'.IKR[Ty 'ro CCNl'ROL AND MAlOOE ITS PUBLIC RIGHTS-<JF-WAY
WHERElIS, the 1984 Cable Act deregulate::! cable subs=iber rates in over 90
percent of the cable systems in the United states; and
WHERElIS, the economics of cable television, like those of local telephone and
electric service, do not favor head-to-head competition between cable
coopanies, thereby =eating a cte facto monopoly even when franchises are non-
exclusive; and
WHERElIS, subscr'iber rates have in=eased draIPatically, far higher than the
armual rate of inflation, since the enacbnent of the 1984 Cable Act; and
WHERElIS, proposed alternatives to the cable =npany monopoly, telephone entry
into the cable business and direct broadcast satellites, have no provisions
for =ununity television charmels or funding for public, educational or
government access; and
WHERElIS, the Fe::!eral Cormmmications Commission has issue::! a ruling favoring
video Dialtone Service, which would allow telephone coopanies to provide
. television services without having to request a franchise to use the public
rights-of-way from the local government, thereby usurping the local
government's authority to control and mnage this valuable piece of public
property; and
WHERElIS, local regulatory cable conunissions and local governments are not
protected from legal clailns challenging local regulation contemplate::! by
applicable fe::!eral, state or local law or franchise; and
WHERElIS, H.R. 3560, which was introduced by Congressmen Eckart and Cooper,
contains provisions that clearly represent consumer interests and better
balance the regulation of cable television services; and
NCM THEREFORE, BE IT REroLVED by the city of Arden Hills that the Minnesota
Congressional Delegation be strongly encourage::! to co-sponsor and support
legislation in the House of Representatives, such as H.R. 3560, that would
redress these deficiencies.
This Resolution was move::! by Coilllcilperson , and duly seconde::!
by Coilllcilperson .
Passed and adopted this day of 1 1992.
. 'IhornasR.Sather Catherine J. Iago
Mayor Acting Clerk Administrator
, . ,
. CITY OF ARDEN HILLS
MEKWOO)OM
DATE : May 8, 1992
TO: Mayor and city COImcil cJ-
FRCH: cathy Iago, 1lcting City 1ldmi.nistrator
stlElJEXlT : Door to Door canvassing
Attache:i is a letter of request from Minnesota Public Interest Research
Group (MPIRG) requesting permission for door to door canvassing fram
Jlli1e1 to June 30, 1992.
Hours of canvassing will be fram 4:30 to 9:00 pm, Monday through Friday,
and occasionally on Saturdays fram 11:00 am to 3:30 pm. A=rding to
City Ordinance, Council approval is necessary for this type of
canvassing .
RECCto\MENDATION:
staff recammends approval of this request.
. ACrION REQUIRED:
If Council concurs with the staff recommendation, they should pass a
motion, under Consent, granting approval f= door to door canvassing by
Minnesota Public Interest Research Group (MPlRG), fram June 1 to June
30, 1992, as requested.
CJI:rk
attachment
.
EMPIRg
.. .. '. Minnesota Public Interest Research Group
2512 Delaware Street Southeast
.. Minneapolis, Minnesota 55414
(612) 627-4.035
Apr.n 29,1992
To the Cityl of. Arden Hills:
The Minnesota Public Interest Research Group (M.PIRG) is a
statewide, studen.t~based, nOT)-pr6fit, non~partisan organization
active in Minnes'ota since 197L MPIRG is agrasstoots .
environmental .andconsumer advocacy organization.
MPIRGis based on nine campuses in Minnesota and our studimt
. mem. bership numbers 4 0, DO O. c'iur' tuil-t ime staff war ks iT) the
. ". -'", - - .
public interest through environmental and consumer education, as .
well as.legisJ,abive ac.tioh,. .We, a.re"<,wark+ng.;t<;Fmove--cMinnesota's
Energy policy a:way from its reliance on nuclear, and fossil fuels
tOl\1ardconservation,energy efficiency, and renew~ble
, techno.log ies. . , .' , ' ,
vv.ed are in Qu.r ei.gh. tb ye.ar ..of canvassing in ,.the ,Twin Cities
Metro" Area.' Through our citizen outreach canVass we are able to
practice public education andg,assrootsorganization by inviting
citizens ,to join 'MPIRG. We 'canvass in residential neighborhoods
Mondaystbro.ughFriaa'lS from 4:30 to 9:00pm, and <;:>ccasionally on
'. Saturdays from 11:.00 to..3:30. . '
.,' We. will be in Arden Hills in' June. 'I have enclosed the'
intormation you requested. If :you'bave any co.ncerns or questions,
please call me at (612) '627-68'13. Thank you fory-out
.co~siderationi ' .
.SatahBarrash
'Ca'nvass Director, MP1RG
.
, ,
. '.'
0" _ _,_ " _ _ .
Augsburg College ,Carleton College. College of 5t.. Catherine. Halllline University. Macalester,
College. Uniyersltyof Minnespta - buluth . University of .Minnescita- Morris ., University of . "
Minnesota''TWinCiti~s.WiHiamMitChellCollegeofLaw '. , ' ..~
. .'. 100% recycled paper, 100% post-tonsurn'9I'; untileaehed,______ 'I
.
OFFICE OF THE SECRETARY OF STATE
1992 ANNUAL CORPORATE REGISTRATION
for a
. MINNESOTA NON-PROFIT CORPORATION
Minnesota Statute 317 A
Effective August 1, 1989, all non-profit corporations are now required to file an annual registration once every calendar year.
Please review the information on the label and read all directions before eompleting this form.
A. Corporat& Charter Number 1. Ilems A through D to the left list information currently on file
J-3 with the Office of the Secretary of the Stale. II the information
in item B is no longer current, you must also submit an
B. Corporate Namll amendment to the articles of incorporation along with the
MIIINESOTA PU8UC INTEREST RESEARCH GRC $35.00 fee for filin9 the amendment.
C. Registered Office Address 2. If the information in item(s) C and/or D is no longer current,
2512 DELAloIARE STR SE you must also submit either an amendment to the articles of
MPlS MN 55.Q 14 incorporation Q[ the form entitled, "Notice of Change of
Registered Office. Registered Agent." Tllere is a $35.00 fee
D. RegisleredAgent for filing either of those documents.
HEATHER CUS ICI( - . 3. Blank forms may be obtained by calling (612) 296-2803.
Please read the following items and eheck the box which identifies the action you wish to take:
1. I wish to file this annual registration for the current year. The information listed in items A-D is accurate. 0
2. I wish to file this annual registration for the current year along with an amendment to the articles of ineorporation. KJ
I have enclosed the annual registration form, an amendment form and the $35.00 fee for filing the amendment.
3. I wish to file this annual registration for the eurrent year along with the ehange of registered office and/or agent. I 0
have enclosed this annual registration form, the form entitled "Notice of Change of Registered Offiee - Registered
Agent" and the $35.00 fee for filing the ehange of registered office and/or agent.
.
I certify that I am authorized to execute this certifieate and I further certify that I understand that by signing this certifieate
I am subject to the penalties of perjury as set forth in seetion 609.48 as if I had signed this certificate under oath.
Name of Officer or Other Authori~ed Representative 01 Corporation Signature
H\;'atner Cuslck
(Ple~si!P[inl)
Titleo/Office Date
~xecutlve Director 5/5/<;2
'.
c
This annual corporafe registration must be filed by December 31. Subsequent registrations are due by Deeember 31 of every
year. A preprinted document will be sent to the registered office address on file with the Secretary of State's Office in January
of the year for which the registration is due.
There is no fee for filing the Annual Corporate Registration; however, failure to file the registration may result in the loss of
corporate good standing, a $25.00 reinstatement fee, and the loss of the exelusive use of the eorporate name.
Failure to file any registrations for three consecutive years will result in the statutory dissolution of the corporation. This type
of dissolution may have legal and financial eonsequenees. You may wish to consult an attorney to discuss the alternatives.
.ou have any questions regarding this registration, please eall this office at (612) 296-2803.
Return this form to: Office of the Seeretary of State
180 State Office Building
St. Paul, MN 55155
MPIRG Canvassers
~-
.:>rc .
. Sarah Barrash 2867 Burnh~m Rlvd Mpl", MN 55416
377-0963 DL# B620-758-018-625
DOB 8/10/61> SSN# 355-44-9601
Paula Diane Faraci 510 4th St SE #5 Mpls, MN 55414
379-2887 DL# F620-676-143-942
DOB 12/11/66 SSN# 476-78-8470
LOU if'< Rav Stan'" 3] 21 E 24th St Mnls, MN 55406
722-6395 DL# S350-549-750-065
DOR 1/24/48 SSNi 370-48-5760
Terry Joseph Folz 2732 2nd Av S #314 Mpls, MN 55408
8-71-19<)<1 n~'F420-789-441-61~
DOB 8/5/61 SSN# 389-82-5996
patrirk nonaln Reilen 62R Universitv Av SR Mol", MN 55414
378-2681 DL# K450-676-149-376
DOB ,)/lR/69 SSN' 398-76-1360
Melanie Howard 628 University Av SE #4 Mpls, MN 55414
379-4722 DT.#
DOB 1/5/69 SSN# 347-74-8318
. John Morri" Railpv 2723 Hennepin Av S il Mn1S, MN 55414
879-0454 DL# B400-429-609-234
nOR ~/23/6,) SRN' 468-64-533')
Rrad Worthern 488 Snelling Av #211 St Paul, MN 55105
690-0622 nT.' W635-098-189-721
DOB 9/17/69 SSN# 222-42-1220
Mark o'n~v 3956- 43~th Av S, Mol". MN 55406
721-8022 DL# 0300-5506-5247-04
DOB 7/7/65 SSN' 399-90-5739
Rtephanie Lindvall 267R Rannv Av
White Bear Lake, MN 55110
426-51~R DL' L531-777-744-136
DOB 2/21/71 SSN# 469-04-5780
Kathv Stiller 628 Universitv Av SE Mol", MN 55414
378-2681 DL# S346-461-067-780
DOB 10/10/69 SSN' 475-06-9567
~awrence Revard 488 Snelling Av #211 St Paul, MN 55105
690-0622 nu 1162364002() (Missour j)
nOB 7/6/69 SSN' 498-80-3657
Mar'" Rchoen 800 4th street SR #102 MolR, MN 55414
.
623-3684 DL# S03284-92556-830846-69
DaB] Iln/r;'l SSN# 129-52-6733
. ,Tustin Ouinn 2535- 2nd Street NE Mp1s, MN 55418
782-9800 D~' 0500-4277-2010-00
DaB 1/10/72 SSN# 396-78-3019
Chris Gregorv 537 Frances Av Hudson. WT 54016
(715) 386-8607 DL# G626-1187-3458-03
DOB 1?/1S/71 SSN'394-92-779'l
Dennis Ferche 1535 Stagecoach Trail Afton, MN 55001
436-6654 Dr..
DaB 12/21/40 SSN# 477-48-9811
-
.
.
..
. MINUI'FS OF 'IRE ARDEN HILLS PIANNING <XMITSSION MEEI'ING
WED~Y, MAY 6, 1992, 7:00 P.M. - CITY HALL
ZONINGORD. Plarming Conunission Members discussed the
AMENI>>lENTS proposed zoning Ordinance Amendments between
7:00 and 7:30 p.m.
CALL TO ORDER Chair Probst called the meeting to order at 7:30 p.m.
ROLL CALL Present: Chair Dennis Probst, Members Raymorrl
M::Graw, Barbara piotrowski and steve Erickson. Absent:
Members Dave Carlson, Jeanne winiecki, Scott Petersen and eouncil Liaison 'Ihamas
Mahowald. Also present: plarmer JOM Bergly, Building Inspector David Kriesel and
Acting Clerk Administrator Catherine Iago.
APPROVE M::Graw moved, secorrled by Piotrowski, to approve the
MINUI'ES April 1, 1992 Plarming Minutes as sul:Knitted. All voted
in favor. (4-0)
CASE #92-05; Plarmer Bergly reviewed his report dated 5-6-92,
REQ. VARIANCE, relating to the variance request to allow an
1173 KARIH lAKE en=oachment on a City utility and drainage easement,
DRIVE, U\RSON 1173 :Karth Lake Drive, Clay Larson.
Bergly explained an existing s=een porch which attaches to the Larson property
. en=oaches on the utility/drainage easement. He advised the en=oachment is
approximately 6.5 feet and results in the porch being located only 3.5 feet from
the watennain aligrunent. Bergly stated the city Code restricts any building
placement within an easement. He advised the applicant is also requesting that
the city consider vacating the portion of the easement occupied by the structure
in order to secure title insurance for the residence.
The Planner reviewed the background of the construction of the harne and explained
that when the building pennit was issued for the harne, the original plans did not
indicate any portion of the house encroached on the easement. He further stated
that the building plans did not show a deck that was constructed on the east side
of the house. Bergly explained that a subseqUent building pennit was issued for
construction of the porch over the existing deck. The en=oachment was not
discovered until the closing for purchase of the property and the owner was
advised he carmot clear the title to obtain insurance due to the encroachment.
Bergly reviewed the findings listed in his report and noted the applicant
indicated the 30 foot wide easement on a standard size lot is a unique
circumstance that limits his use of the property. He stated this =iteria is
often used in variance requests, however, the Il'ajor issue relating to this
application is to insure that the city will not be liable for damages to the
structure if the easement is needed f= utility Il'aintenance.
.
~
Minutes of the Arden Hills Regular Planning Commission Meeting, 5-6-92 .
Page 2
CASE #92-05 (Oont'd) The Planner concluded to recormnend denial of the variance
and reviewed two options that may be considered by the
applicant:
1. Entering an agreement with the City that allows the porch to remain,
wt indemnifies the City if damage occurs during maintenance of the utilities.
2. Removing the porch from en=oachment on the easement.
Bergly explained the full width of the easement is needed to allow f= trenching
that may be required during maintenance of the utility, therefore, the easement
should not be vacated. He further stated that if the applicant was agreeable to
indemnify the city, the agreement should be drafted or reviewed by the city
Attorney and should protect the City from costs resulting from damage to the
porch, its footings, or for unusual techniques used to protect the porch.
Two neighbors indicated either verbally to staff or in writing that they had no
opposition to the variance, Donald Kelly, 1181 Karth Lake Drive and Don Dean,
1163 Karth Lake Drive.
,
Member M03raw questioned if option #1, entering an agreement with the City that
allows the porch to remain, would clear title on the property for the applicant.
Planner Bergly stated he did not believe such action would clear the title. He .
advised the applicant may be able to receive title insurance for that portion of
the residence which does not en=oach on the easement with such a document.
Clay Larson, applicant, was present and stated the deck was constructed without
a wilding permit issued and was existing when the sellers of the property took
possession of the home. He stated he is not willing to indemnify the City and
preferred vacation of the easement, as requested. Larson also explained the
seller has escrowed funds for removal of the porch and title insurance has been
granted for the main portion of the residence. He expressed his displeasure that
a building permit was issued for the s=een porch without mention of the
easement.
Chair Probst carrnnented that it would be inappropriate for the city to assume
liability by granting a variance for the en=oachment and he did not favor such
action.
M03raw moved, seconded by Er'ickson, that Commission recormnend
to Carmcil denial of Case #92-15, Variance to allow a structure in a drainage and
utility easement Clayton Larson, 1173 Karth Lake Drive. Motion carried
unanimously. (4-0)
Clayton Larson questioned if the fact that he was lli1Willing to grant the
indemnification was a contributing factor to the recormnendation for denial of the
variance. .
~
Minutes of the Arden Hills Regular Planning Commission Meeting, 5-6-92
. Page 3
CASE #92-05 (Oont'd) Chair Probst indicated the Commission would still
recommend denial of the variance even if the
applicant had agreed to indemnify the city, since en=oachments on easements are
prohibited and the intent of the variance guidelines would not apply.
DISCUSSION DRAFT Chair Probst advised the Planning Commission would
ZONING ORD. AMENJ::t.lENTs begin review of the draft copy of the Zoning
Ordinance amendments as prepared by subcon1mittee.
Several residents of the City requested to be heard in relation to the proposed
parking regulations for recreational vehicles.
NOl'E: MlNUI'ES RELATING 'ill THE RECREATIONAL VEHICLE PARKJNG DISCUSSION
WILL BE ATI'ArnED 'ill THE MAY 6 PLI\NNING MINUI'ES AT A LATER DATE.
After discussion with the residents in attendance, Commission resumed review of
the proposed. amendments.
DISCUSSION: OI'HER PlANNING ISSOFS
I
ZEDS SIGN Planner Bergly distributed copies of the Sign
Committee report, relating to the Zeos sign.
. He advised the subcon1mittee would be discussing this mtter at the June meeting.
BANNERs: CO. RD. E Planning Commission preferred the Daisy flOlNer design
rather than the Tulip design for the banners and
recommended that the lettering be enlarged so the City name is easy to read. It
was further suggested a light green color would be preferable.
'IWIN CITY PEl' SUPPLY Commission discussed the use of the old Tupperware
wilding on Red Fox Road by 'IWin City Pet SUpply and
whether or not the accessory use of the Structure for dog training classes is an
acceptable use. It was determined the business owner should apply for a Special
Use Permit for the accessory use of this facility.
COUNCIL REPORI' Acting Clerk Administrator Iago reported on items of
interest to the Commission.
JUNE MEErlliG Commission concurred to begin the June 3 Planning Meeting
at 6:00 p.m. to accommodate discussion of the draft
Zoning Ordinance amendments prior to regular business items.
ADJOURN McGraw moved, seconded by Erickson, that the meeting be
adjourned at 9:25 p.m.
. Chair Dermis Probst
I , -
. CITY OF ARDEN HILLS
MEMCWlNOOM.
~: ~y 8, 1992
TO: ARDEN HILLS ~YCIl. AND OOUN:IL
FRCH: JCIIN T. BUCKLEY, PARKS Dnux::TOR J%
SUBJECT: COUNl'Y RQ1U) E BrINNERS
The cost for 72 inch by 24 fuch barmers and brackets were secured from
the following c:x:mpanies:
Banner Ct'eations
72 inch by 24 inch banner - polycotton naterial,
two color with print on two sides:
20 banners @ $85.45 each $1,709.00
17 brackets @ $33.25 each 562.25
Total $2,271.25
Budqet Siqns-GraPhics
72 inch by 24 inch barmer - nylon naterial (white naterial
. only) with two color print on two sides:
20 banners @ $69.50 each $1,390.00
17 brackets @ $50.00 each 850.00
Total $2,240.00
Ul:Mind Products
72 inch by 24 inch banner - sunbrella naterial,
two color with print on two sides:
20 banners @ $86.00 each $1,720.00
17 brackets @ $40.00 each 680.00
Total $2,400.00
Bl\NNER DESIGNS
Cost of designing the banners were secured from:
Grant Pound - $1,250.00 plus naterial and
photostat/typesetting.
Duane Carlton - $50.00 per hour
Banner Ct'eations artist
Bl\NNER DESIGN SELrol'ICti
County Road E representatives, Arden Hills Park Commission and
Arden Hills Planning Commission reviewed the two designs that were
prepared by Mr. Carlton. All three groups favored the Daisy
. flower design over the Tulips. The Arden Hills lettering will
also be enlarged for easy reading.
J , .
. JCIIN T. BUCKLEY - COUN1'Y ROl\D E m\NNERS - MAY 8, 1992
P1lGE 2
nc::ME FCR Bl\NNER l'RO:JWI'
Balance from Fall Festival $690.00
st. Paul Book Contrirution 100.00
Total $790.00
REXXHmNDl\TION
1. City purct)ase the street tanners and brackets from Banner
creations of Minneapolis for $2,271.25.
Banner design selected was daisy flowers.
2. city continue to use the design service of Duane Carlton
(Banner creation artist) at a cost not to exceed $400.
3. Charitable Gambling contrirutions will be solicited to cover
the balance of the tanners.
JTB:alh
M92-158
.
.
. -- ----
MINUI'ES OF THE ARDEN HILIS PLANNING CX>>lMISSION MEETING
WEDNESDAY, APRIL 1, 1992 7:30 P.M. - CITY HALL
CALL 'IO ORDER Pursuant to due call and notice thereof, Chair Probst
. called the meeting to order at 7:30 p.m.
ROLL CALL Present: Chair Dermis Probst, Members Dave Carlson,
Scott Petersen,
Raymond McGraw, Barbara piotrowski, and Jeanne winiecki.
Absent:
steve Erickson and Council Liaison 'Ihamas Mahowald. Also present: Planner John
Bergly, Building Inspector David Kriesel, and Acting Clerk Administrator
,Catherine Iago.
APPROVE Piotrowski moved, seconded by winiecki, to approve the
March
MINUI'ES Planning Cormnission Minutes as sul:anitted. Motion carried
unanim:>usly. (6-0)
CASE #92-06; Planner Bergly referred to his report dated 4-1-92,
BANNERS, BUSINESS relating to the request for placement of banners to be
DIsr., 0). RD. E mounted on light standards in the COunty Road E Business
District. He explained the purpose of the signs is to
draw attention to "Downtown Arden Hills" by using a series of 20 identical
banners along the street. 'Ihe banners would be 6 feet high by 2 feet wide. Bergly
advised the proposal would include a change of banner design twice during the
year, to ref~ect a summer and winter theme.
Member Petersen stated his opposition to the banners, based on the fact that most
. banners he has seen in other communities are not well maintained.
Chair Probst indicated that part of the issue is to detennine where the banners
are regulated in the Sign Ordinance. He offered his opinion that the banners may
fall within the public sign category and would not require fonnal approval, since
they are pennitted under the existing regulations.
Member winiecki suggested this type of signage be defined in the sign ordinance
as pennitted in the "Business District"; further suggested regulations be
included which specify the area to be defined as the "Business District", and to
control the height, size and number of banners. She stated criteria for
maintenance of the banners also be included in the regulations.
Chair Probst supported the idea of the banners; indicated he does not wish to see
the use of the banners expanded throughout the City, preferred they be limited
to COunty Road E.
Cormnission discussed the design of the banners and indicated they wished to
review the proposed design. It was suggested that representatives of the
Corrunission work with the business owners and Park Director to review the banner
design.
Corrunission also suggested that Ramsey COunty be contacted to discuss this matter,
since the banners are to be located along a County road.
. Member Carlson questioned why the Parks department is involved in the banner
promotion.
Planner Bergly stated the banners will be utilized in conjunction with the
"Flower Power" carrpaign and Fall festival. He explained the banners may be
utilized and reviewed annually to determine if the City wishes to continue with
the program.
"---
.
Minutes of the Arden Hills Planning Commission Meeting, April I, 1992
Page 2
BI\NNERS (Cont I d) Carlson move::l, seconde::l by piotrowski, that Commission .
reconunend. to Council approval of the use of l:anners along
cormty Road E, pending Commissioners Probst and piotrowski reviewing the design
of the two seasonal l:anners proposed prior to installation and subject to the
following =iteria to regulate the l:anners which is proposed as an amendment to
the existing Sign Ordinance regulations: 1. Size; 2. Height; 3. lDcation in a
define::l "Business District", to be specifie::l along Cormty Road E; and, 4.
Maintenance of the l:anners. Motion ca=ie::l. (5-1) (Carlson, piotrowski, Probst,
McGraw and winiecki voting in favor; Petersen opposed)
Members suggeste::l Ramsey Cormty representatives be contacted to detennine if the
banners may be utilize::l on the light standards.
CASE #89-25: REVIEW Commission and staff reviewe::l the draft copy of the
PROP'D ZONING ORD. proposed Zoning Ccxie Ordinance amendments. It was
lIMENI>>IENTS detennine::l that further discussion of the amendments
would continue at the May meeting.
Carlson move::l, seconde::l by McGraw, that Commission ccnmnend Members
Barbara Piotrowski, Jeanne Winiecki, Dorothy Zehm and Planner John Bergly for
their de::lication and t:i1ne commitment to work on this project. Motion ca=ie::l
unanimously. (6-0)
COUNCIL REPQRr Acting Clerk Administrat= Iago reported on items of
interest to the Commission.
SIGN ORDINANCE Commission was advised that Carmcil authorize::l an .
SlJBCXM.ITITEE expenditure, not to exceed $2,000.00, for a subconnnittee
to review the existing Sign Ordinance as part of the
Zoning Ordinance review.
AWOURN Petersen llIOVe::l, seconde::l by Carlson, that the meeting
adjourn at 9:20 p.m. Motion ca=ie::l unanimously. (6-0)
Chair Dennis Probst
.
<=...- ~-
CITY OF ARDEN HILLS
. MEM::IlANDUM
Ill\TE: May 8, 1992
ro: Mayor and City council ~
FRCH: Catherine J. Iage, 1\cting Clerk 1\dmini.strator ..
SUBJECT: Draft Wa~ Management Plan
'ilie Plan was suhnitte:i to you with your Newsletter packet last week to
provide preliminary time to review the report. Please bring your copy
of the Draft Water Management Plant with you to the meeting.
Engineer Mark Graham will be present to review the report and outline
the :i1nplementation of the plan.
CJI/ts
Attachments
M92-l62
.
.
.. ...
. CITY OF ARDEN HILLS
MEXmlNDUM
DM:'E : May 8, 1992
TO: Mayor and City CoImcil oJ-
FRCH: catherine J. Iago, 1\ctiIY;; Clerk 1\dministrator
~: DImlap street Feasibility study
Attached is the Feasibility Study and two resolutions f= Council
consideration. Engineer Graham will be at the meeting to discuss the
Feasibility study and answer any questions.
ACITON RroUIRED:
If Council wishes to proceed with the recycling or reconstruction of
Dunlap street, they should adopt Resolution No. 92-32 Receiving the
Feasibility Report and Ordering a Public Hearing on the Inprovement in
the Matter of the 1992 Dunlap street Inprovements and Resolution No. 92-
33 Ordering Preparation of Plans and Specifications in the Matter of the
. 1992 Dunlap street Inprovement.
CIT/ts
Attachments
M92-159
.
. .c
. - rII/iI~rIiI 00''"'''00 ",""eo"
Maier Stewart & Associates Inc.
MEMO m: Arden Hills City Couneil
FROM: Mark J. Graham /J1G-
SUBJECT: Dunlap Street Feasibility Study
DATE: May 6, 1992 .
FILE NO: 520-035-10 -
Attaehed is the feasibility study for improvements on Dunlap Street from Grey Fox Road to Red
Fox Road. The study discusses both a cold-in-place recycling project and complete reconstruction.
The estimated project costs range from $50,400 to $198,900.
Also attached are two resolutions for your review and consideration at the May 11, 1992 meeting.
The first resolution receives the feasibility study and orders a public hearing be scheduled for the
project. It is anticipated that the public hearing for improvements on Round Lake Road West
would be held at the same meeting. The second resolution orders preparation of plans and
specifications.
. We will be available at the May 11, 1992 City Council meeting to further discuss this matter.
Please call me if you have any questions.
035-0601.may
.
1959 SLOAN F\LACE, ST PAUL, MINNESOTA 55117 612.774-6021
9800 SHELARD PARKWAY, MINNEAPOLIS, MINNESOTA 55441 612.546.0432 Equal Opportunity Employer
. ,
.
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
RESOLUTION 92 - 32
A RESOLUTION RECEIVING THE FEASIBILITY REPORT
AND ORDERING A PUBLIC HEARING ON THE
IMPROVEMENT IN THE MATTER, OF THE
1992 DUNLAP STREET IMPROVEMENTS
-
WHEREAS, the Feasibility Report ordered by City Couneil Resolution has been prepared with
reference to the 1992 Dunlap Street Improvement and was received by the City on
May 11, 1992; and
WHEREAS, the Feasibility Report recommends that the proposed improvement is feasible;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota:
1. The City Council will consider the 1992 Dunlap Street Improvement as described in the
. Feasibility Report and the assessment of the property abutting this proposed improvement
for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Section
429 at an estimated total eost for the improvement of $50,400 for cold in-place recycling or
$198,900 for reconstruction.
2. A public hearing shall be held before the City Council on the proposed improvement on the
8th of June, 1992, at 7:30 o'clock in the p.m. at the Arden Hills City Hall.
3. The Deputy City Administrator shall provide ten days mailed notice and two weeks
published notice on the hearing as required by law.
Passed and adopted this 11th day of May, 1992.
Tom Sather, Mayor
ATTEST:
Catherine J. Iago, Aeting Clerk-Administrator
.
"
.
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESafA
RESOLUTION 92 - l2..
A RESOLUTION ORDERING PREPARATION OF
PLANS AND SPECIFICATIONS IN THE MATTER OF
THE 1992 DUNLAP STREET IMPROVEMENT
-
WHEREAS, the City Couneil has duly eonsidered the Feasibility Report for the 1992 Dunlap
Street Improvement, and;
WHEREAS, a public hearing has been seheduled for June 8, 1992 to consider said
improvements;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota:
1. Maier Stewart and Associates, Ine. is hereby designated as Project Engineer for this
improvement. The project Engineer is directed to prepare plans and specifications for the
. making of the improvement and the solieitation of competitive bids.
Passed and adopted this 11th day of May, 1992.
Tom Sather, Mayor
ATTEST:
Catherine J. Iago, Acting Clerk-Administrator
.
I
.
FEASmILITY STUDY
FOR
STREET IMPROVEMENTS
DUNLAP STREET NORm
ARDEN IDLLS, MINNESOTA
MAY 1992
.
I hereby certify that this Feasibility Study was prepared by me or under my direct supervision and
that I am a duly registered Professional Engineer under the laws of the State of Minnesota.
M~:L~P~~~ ~f1 ~ /f7'Z
Date /
Reg. No. 19130 -
~ 9P(V./A..e1../ 6-;4 /9.2
Date' .
Terry J. MaQl; l>fP.E.
Reg. No.1 16
Prepared for
City of Arden Hills
520-035-10
.
,
. tJI.:l rIJ OON'"'TI" """'"
Maier Stewart & Associates Inc.
May 6, 1992
File No: 520-035-10
Honorable Mayor and City Council
City of Arden Hills
1450 W. Highway 96
Arden Hills, MN 55112
RE: FEASIBILITY STUDY
DUNLAP SlREET NORrH
Dear Council Members:
As directed, we have completed the feasibility study for the above referenced project. This study
. of t'Ie possible rehabilitation alternatives for Dunlap Street North between Red Fox Road and Grey
Fox Road was ordered as a result of public works concerns and comments received from abutting
property owners. We have reviewed the existing roadway from an engineering standpoint and
obtained soil boring information on the soils beneath the pavement surface. Based on these
fIndings, we discussed the options available to the City in rehabilitating the roadway. Discussions
with Public Works Supervisor Dan Winkel have centered on constructing a maintenance-~
project to provide an improved roadway until reconstruction of the entire roadway is feasIble.
Items discussed in this feasibility study include existing conditions, proposed improvements,
estimated project costs, methods of fInancing the improvements and a proposed project schedule.
The estimated project cost for rehabilitation of Dunlap Street North with a cold in place recycling
proje-::~ is $50,400. The estimated project cost for reconstruction of Dunlap Street North to nine
ton commercial design and Municipal State Aid standards is $198,900.
In accordance with the City's Assessmt::nt Manual, assessments to abutting property owners are
. proposed at a rate of 50% of the project cost. The commercial/industrial equivalcnt assessment
. rate would be establisllcd by theCi% Council based on staffrecommendation. This is a similar
method of assessment as discussed or cold in-place recycling improvements on Round Lake Road
West.
.
1959 SLOAN PLACE, ST. PAUL. MINNES0rA 5S117 612-774-6021
9800 SHELARO PARKWAY, MINNEAPOLIS, MINNESOTA 55441 612.546.0432 Equal Opportunity Employer
CITY OF ARDEN IllLLS
. MAY 6, 1992
PAGE TWO
The project is feasible from an engineering standpoint. Please contact either Terry Maurer or
myself if you have any questions. We will be in attendance at your May 11, 1992 City Council
meeting to further discuss this matter.
Sincerely,
MAIER STEWARr AND ASSOCIATES, INC.
~~v4~
Mark J. Graham, P.E.
MJG/ks
035-2901.APR
.
-
.
INTRODUCTION
. The Arden Hills City Council authorized preparation of a feasibility report to improve Dunlap
Street North between Red Fox Road and Grey Fox Road by resolution at their April 13, 1992
meeting. This feasibility study was initiated by the City Council following a number of concerns
raised by property and business owners who use Dunlap Street as access to their businesses. The
concerns raised are similar to those raised on Round Lake Road West and addressed by a
feasibility study in April 1992. The roadway has rapidly deteriorated during the winter of
1991/1992. City maintenance forces have performed work in repairing potholes and patching, but
more extensive work is required.
The location of Dunlap Street North is shown by Exhibit l.
SCOPE
. The purpose of this study is to analyze the feasibility of repairing Dunlap Street from Red Fox
Road to Grey Fox Road. The options to be discussed range from constructing a maintenance type
project, such as a bituminous overlay over the existing surface or cold in-place recycling, to a
complete reconstruction project.
This feasibility study will discuss existing conditions, proposed improvements and estimated
project costs. The total project costs consist of estimate'! construction cost plus overhead costs,
including City administration, engineering, fiscal and legal expenses. Financing methods will be
discussed using the City's Assessment Manual as a guide. A proposed project schedule will also
be presented.
.
1
. EXISTING CONDmONS
Dunlap Street North is approximately 1320 feet long and extends from Red Fox Road to Grey Fox
Road. The roadway is 28-30 feet wide within a 60 foot wide right-of-way and is a bituminous
surfaced street without curb. The area that the roadway services is zoned B-4, Retail Business
Center District. As shown by Exhibit 2, there are nine properties abutting the roadway which are
commereial or industrial in nature.
No traffic counts have been taken on Dunlap Street, but it is clear that a significant percentage of
vehicles using the roadway are delivery or commercial type trucks. Consequently, the roadway
functions as a commereial street, defined in the Assessment Manual as requiring a 36 foot wide
road with concrete curb and gutter and a 9 ton pavement design.
The only City utility within Dunlap Street right-of-way is 16" water main located along the west
. boulevard, but outside of the existing street pavement. Sanitary sewer consisting of a combination
of 8", 10" and 12" pipe is located along the rear lot lines of all properties abutting Dunlap Street.
Public Works Superintendent Dan Winkel is not aware of any needs for additional water main or
sanitary sewer work.
The bituminous surface on Dunlap Street is in very poor condition, with a number of distressed
area. The milder temperatures during the past winter have increased the deterioration of the
roadway beyond that which has occurred over the last two to three years. The roadway currently
ranks as one of the four streets within the City requiring reconstruction.
.
2
. The distressed pavement includes areas of alligator cracking, raveling, rutting and potholes.
Alligator cracking is caused from a eombination of repeated traffic loading of heavy vehicles,
unstable base, poor base drainage, and brittle asphalt mix. Raveling is caused by heavy vehicle
traffic, stripping under the action of water and brittle pavement. Rutting is caused by truck traffic
which exceeds the structural strength of the pavement, poorly compacted subgrade, and wheel
traffic in 10C>l1i7ed areas over unstable pavement. All of these distresses found on Dunlap Street
indicate that the pavement has major structural distress.
Stonn water runoff eurrently drains toward intersections at either end of the street, where catch
basins and small diameter stonn sewer is located. It appears that street grades are adequate to
drain the roadway. The lack of curb has allowed some rutting along the roadway edges, which
hold small "bird baths' of water. The roadway also receives stonn water runoff from the 13 hard-
surfaced driveways which connect to Dunlap Street.
.
City maintenance forces have spent considerable time, effort and expense in repairing the existing
surface. Additional bituminous surfacing has been placed to fill potholes along portions of the
roadway. Unfortunately, maintenance funds spent on the roadway in its present condition will not
offset the costs necessary to repair or reconstruct the roadway.
Soil borings were taken by an independent testing firm ~ determine the type and suitability of the
existing sub grade soils and to detennine the thickness of the existing bituminous. The location of
these soil borings is shown by Exhibit 2. The existing pavement surface varied from 2 to 5 inches
of bituminous material. As expected, the soils were found to be a mixture of clays and silt which
retain water and are very susceptible to frost heaving. The soils are varied to the extent that some
areas retain water while others are free-draining. Reconstruction of the roadway should include
subcutting of 2 to 3 feet of the existing material and replacement with a granular material. In
.
3
----
addition, a combination of storm sewer and drain tile would need to be extended to capture
. subsurface water. The replacement material and storm sewer work together to provide a stronger
base. Subcutting of the existing soils without storm sewer placement, however, would provide
very little benefit for the roadway.
PROPOSED IMPROVEMENTS
As discussed, we have met on several occasions with Public Works Superintendent Dan Winkel to
review the area and determine options available to improve Dunlap Street. The roadway is clearly
in a failed eondition such that a simply overlay of the present roadway is not feasible. The three
options available to the City to improve the roadway are:
1. Reconstruct entire roadway
2. Cut and patch distressed areas of the roadway then overlay the entire surface.
3. Recycle existing bituminous pavement and overlay the entire surface.
. The condition of the existing roadway, as evidenced by the alligator cracking, raveling, rutting and
potholes described earlier, indicates that the best option for this roadway would be reconstruction.
Reconstruction is also recommended by the pavement management program used by City staff to
determine reconstruction, overlay and seal coat projects. The field ratings for the City streets
'c., were last updated three years ago, so Dunlap Street has certainly not improved in the hierarehy of
streets requiring work. A reconstruction project would include storm sewer improvements to
-
properly drain storm water runoff both above and below the surface of the roadway and
construction of bituminous street improvements to serve the commercial/industrial area. Concrete
curb and gutter would also be constructed. The street improvements would provide a 36 foot wide
roadway and require a 2 to 3 foot subcut and replacement of the poor sub grade material. The
reconstruction of Dunlap Street would be the most expensive of the three options, as will be
discussed in the Cost section of this study, but would provide the longest term solution.
.
4
. As work on Dunlap Street was not programmed into the 1992 budget, funds may not be available
for the City to fund its portion of reconstruction costs as outlined by the Assessment Manual.
The second option for improving the roadway would be a maintenance type project to remove and
patch the worst areas of the pavement section, provide a bituminous leveling course to re-establish
drainage patterns and then overlay the entire roadway with two to four inches of bituminous wear
course. The thickness of the overlay would be greater than the one and one-half inch overlay
projects constructed on residential streets due to the heavy truek and commercial traffic using
Dunlap Street. This option would require that some areas of the existing roadway be chosen for
removal while other areas would be merely overlaid.
Unfortunately, the existing pavement is distressed to the extent that the vast majority of the surface
. would need to be cut and patched. It would not be cost effective to attempt to patch only localized
areas. In addition, the estimated "life" of a roadway with this type of overlay project is
significantly less than the "life" of a roadway rehabilitated with a cold in-place recycling project as
described by the third option. It is therefore concluded that the option of cutting and patching
areas of the existing pavement followed by a bituminous overlay is not a viable option.
The third option is to perform a cold in-place recycling project. This type of maintenance project
-
was similarly discussed in October 1991 for Stowe Avenue between Cleveland Avenue and Lake
Johanna Boulevard and in April 1992 for Round Lake Road West, south of Trunk Highway 96.
This option would address the entire existing pavement, rather than only selected areas as
described in the second option. We have discussed this type of project with Mr. Dan Schacht,
Ramsey County Maintenance Engineer, who directs the County's Cold In-Place Recycling (CIR)
Program, The County's goal in starting this CIR program was to find a method to improve a
.
5
roadway that would provide more benefit than an overlay, but at less cost than complete
. reconstruction. Ramsey County has been very aggressive in construeting this type of project and
is encouraged by results of projects completed in the last few years.
The construction of a cold in-place recycling project on Dunlap Street would consist of a four step
process. The first step would be to pulverize the existing pavement, destroying the existing crack
patterns. This would reduce the amount of reflective cracking that would occur if the street were
simply overlaid. The second step would be to grade the pulverized surface to provide a standard
street eross-section, typiea1ly a 2 % crown. During this step, additional asphalt emulsion is added
to the pulverized bituminous material. The amount of asphalt emulsion to be added would be
detennined by laboratory testing of the existing pavement. The third step is to compact the
pulverized material by standard mechanical methods to establish a roadway with a unifonn cross
section. The fourth and final step of the cm process is to place a two to four inch bituminous
. overlay over the entire roadway, much in the same manner as the City's pavement maintenance
projects in the past two years. This overlay is placed approximately one week after the final
completion of the fourth step. The thickness of this overlay would be detennined based on the
heavy truck traffic volumes.
According to Mr. Schaeht, the benefits of the cm program include the ability to remove existing
cracks, surface rutting, utility trench settlements and potholes which may reflect through overlay
-
if not corrected. These are the benefits which would not be realized if the second option of
patching the existing roadway followed by an overlay was constructed. Deficient or excessive
road crowns can also be corrected.
.
6
. Ramsey County officials indicate that they expect a CIR pavement surface to last 15 to 20 years
before major maintenance or reconstruetion would be required. By comparison, the County
estimates a road with a standard overlay to have a shorter "life" on the order of 5 to 12 years,
depending on the amount of heavy truck traffic. It is clear that this roadway has significantly high
volumes of truck traffie, which would result in expected "lives" toward the lower range of years.
Customarily, cold in-place recycling projects do not include work to correct sub grade soils. This
work would add a fifth step to the eIR project by requiring the pulverized surface to be removed
while the subgrade excavation is completed. For Dunlap Street, the subcutting of the existing soils
and placement of drain tile would significantly increase the project cost.
The third option would provide the City a roadway with the longest "life", short of reconstruction,
at a significantly lower cost than reconstruction. These two costs will be compared in the Cost
. section of this study.
EASEMENTS AND PERMITS
Dunlap Street has a 60 foot right-of-way from Red Fox Road to Grey Fox Road. It does not
appear that any additional easements will be required to complete a cold in-place recycling or
reconstruction project, as construction would be limited to the road surface area or roadside
boulevard area.
-
ESTIMATED COSTS
The estimated construction and project costs for Options 1 and 3 to improve Dunlap Street are
provided in the following tables. Option 2 has been discounted as not being feasible and therefore,
no costs have been estimated for it.
.
7
. The estimated construction costs are based on actual bids taken this year on Tiller Lane and on
projects in surrounding communities. Estimated costs for recycling the existing pavement area
based on data received from Ramsey County based on projects completed in 1991 and planned in
1992.
The estimated project costs include overhead costs equal to 32 % of the construetion cost as
detailed by the City's Assessment Manual. This overhead cost includes City Administration,
engineering design, construction inspection and staking, fiscal and legal costs.
TABLE 1
ESTIMATED PROJECT COST
OPTION 1 - RECONSTRUCTION OF DUNLAP STREET
Estimated Street Improvement Cost $ 90,200
. Estimated Sub grade Correction Cost $ 44,000
Estimated Storm Sewer Cost i 16.500
Estimated Construction Cost $150,700
Administration, Engineering, Fiscal (32 %) i 48.200
Estimated Total Project Cost $198,900
This reconstruction project would provide a 36 foot wid~ street improvement with concrete curb
and gutter meeting 9 ton design standards along the current alignment. A 2 to 3 foot subcut would
be made of the clay material and replaced with granular material. Storm sewer costs would
include extension of approximately 600 feet of small diameter storm sewer connecting to existing
sewer at Grey Fox Road and IOCJlli7ed drain tile. Design of reconstruction improvements on
Dunlap Street would ine1ude a detailed storm sewer design.
.
8
TABLE 2
. ESTIMATED PROJECT COST
OPTION 3 - RECYCLING EXISTING PAVEMENT
FOLLOWED BY BITUMINOUS OVERLAY
DUNLAP STREET
Estimated Street Improvement Cost $ 38,200
Administration, Engineering, Fiscal (32%) $. 12.200
Estimated Thtal Project Cost $ 50,400
This CIR project would pulverize the existing surface, correct subsurface soils, add emulsion,
grade and compaet the surface and place a 2" bituminous overlay. This estimated construction is
based on soliciting bids for the project, as Ramsey County would not be able to include this project
in their 1992 construction schedule.
.
Based on the need for an immediate improvement to Dunlap Street and the significantly higher cost
of reconstruction over CIR improvements, we recommend that a CIR project be constructed at this
time as the most reasonable rehabilitation alternative.
METHODS QE FINANCING
The feasibility study was initiated by the City Council as a result of concerns raised by property
-
owners and businesses along Dunlap Street. The City's Assessment Manual outlines a method of
partially assessing commercially or industrially zoned properties for cold in-place recycling
projects. This assessment rate, set by City Council resolution, is based on assessing 50% of the
total project cost.
.
9
According to Ramsey County records, there are nine properties abutting Dunlap Street between
. Red Fox Road and Grey Fox Road with a total front footage of approximately 2500 linear feet.
Based on the estimated project cost of $50,400 for cm improvements, the cost to be assessed
would be approximately $25,200 and the assessment rate to property owners would be
approximately $10.00 per front foot. It is noteworthy that six of the nine abutting properties are
owned by St. Paul Properties, Inc.
PROJECT SCHEDULE
The following is a proposed project schedule for improvements on Dunlap Street which allows an
assessment hearing to be held prior to award of a construction contract and complete construction
during 1992. This schedule assumes that the project cost is below $100,000, so that only 10 days
notice is required to advertise for bids.
. TASK DATE
Receive Feasibility Study, Order Public Hearing May 11, 1992
and Order Preparation of Plans and Specifications
Hold Public Hearing and Order Project, June 8, 1992
Approve Plans and Specifications and
Authorize Advertisement for Bids
Open Bids July 7, 1992
Receive Bids and Order Assessment Hearing July 13, 1992
Hold Assessment Hearing - August 10, 1992
Award Construction Contract August 1992
Begin Construction August 1992
Complete Construction September 1992
Given the concerns raised by abutting property owners and the need to have improvements made
this construction season, the 3D-day appeal period following the assessment hearing is not included
. in this proposed schedule.
10
. CONCLUSION
Based on estimated project costs, the expected service life that a cold in-place recycled and
overlaid street would provide, and discussions with Public Works Maintenance Staff, Option 3 is
recommended as the best alternative for the City of Arden Hills. This option will provide a
roadway that serves the properties using the roadway for a period of 12 to 20 years or until such
time that further development justifies reconstruction of the roadway. This CIR project would not
address subgrade soils conditions, as the cost of the project would be significantly increased. The
proposed improvements are feasible from an engineering standpoint and would meet all standards
set forth by the City.
.
,-. .~
-
.
11
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I 'I Maier ~tewart. , LOCATION MAP ~ ~
& AssocIates Inc.>~~,
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AH035 .~
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RED FOX ROAD
I S. Roberts
I E. Forbragd
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~~~ EXHIBIT 2
I llaier Stewart PROJECT LOCATION
Ie Associates Inc. AND PROPERTY OWNERS
AH035
'^
CITY OF ARDEN HILLS
. MEHE\NDUM
DATE: May 8, 1992
TO: Mayor and city council ~
FRCII: Catherine J. !ago, 1lctinq Clerk 1ldm:ini.strator
SUBJECT: 1992 Round Lake Road West Improvement
Attached is a memoranchnn from Engineer Mark Graham suhnitting the
Feasibility Report for the 1992 Round Lake Road West Irrprovement. Also
attached is Resolution No. 92-34 Ordering a Public Hearing for the
linprovement.
ACTION RIDUIRID:
If Council wishes to pr=eed with the linprovement, they should adopt
Resolution No. 92-34 Ordering a Public Hearing on the Irrprovement in the
Matter of the 1992 Round Lake Road West Irrprovement to be held June 8,
1992, at 7:30 p.m. at city Hall.
. CJIjts
Attachments
M92-161
-
.
"
CONSULTING ENGINEERS
. Maier Stewart & Associates Inc.
MEMO W: Arden Hills City Council
FROM: Mark J. Graham /11 ?-
SUBJECT: Round Lake Road West Street
Improvements
DATE: May 6, 1992
FILE NO: 520-034-10
Please find attached a resolution for your consideration regarding the 1992 Round Lake Road West
Street Improvements. At the April 13, 1992 City Council meeting, the feasibility report was
received and plans and specifications were ordered for a cold in-place recycling project. Ms.
Cathy Iago indicated at that meeting that further discussion was to be held regarding new
development in the area which may cause the recycling project to be re-considered. Ms. Iago,
however, has indicated that no new development plans are in process.
The attached resolution therefore orders a public hearing for this improvement.
. We will be in attendance at the May 11, 1992 City Council meeting to further discuss this matter.
Please call me if you have any questions.
MJG/db
034-0601.may
-
.
1959 SLOAN PLACE, ST. PAUL, MINNESOTA 55117 612,774-6021
9800 SHELARD PARKWAY. MINNEAPOLIS, MINNESOTA 55441 612-546-0432 Equal Opportunity Employer
------
.
. CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
RESOLUTION 92 - 34
A RESOLUTION ORDERING A PUBLIC HEARING
ON THE IMPROVEMENT IN THE MATTER OF THE
1992 ROUND LAKE ROAD WEST IMPROVEMENT
WHEREAS, the Feasibility Report ordered by the Council in Resolution 92-16 has been prepared
with reference to the 1992 Round Lake Road West Improvement and was received
by the City on April 13, 1992; and
WHEREAS, the Feasibility Report recommends that the proposed improvement is feasible; and
WHEREAS, the Feasibility Report was received at the April 13, 1992 City Council meeting; and
WHEREAS, preparation of plans and specifications was ordered by Resolution 92-26 at the April
13, 1992 City Council meeting;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills,
Minnesota:
. 1. The City Council will consider the 1992 Round Lake Road West Improvement as described
in the Feasibility Report and the assessment of the property abutting this proposed
improvement for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Section 429 at an estimated total cost for the improvement of $97,900.
2. A public hearing shall be held before the City Council on the proposed improvement on the
8th of June, 1992, at 7:30 o'clock in the p.m. at the Arden Hills City Hall.
3. The Deputy City Administrator shall provide ten days mailed notice and two weeks
published notice on the hearing as required by law.
Passed and adopted this 11th day of May, 1992.
Tom Sather, Mayor
AITEST:
Catherine J. Iago, Acting Clerk-Administrator
.
. CITY OF ARDEN HILLS
MEHEANDtlM
DATE: May 5, 1992
TO: Mayor and city council W
FIlCH: catherine J. 1890, 1\cting clerk 1\dministrator
SUBJECT: Final PaYJ1!SI1t for COntractor - Cleveland Avenue
Lift station Improvement Project No. SS-W-89-1
-
Attached is a letter fram Larnetti and Sons, Inc. dated April 16 and 30,
requesting final payment for the Cleveland Avenue Lift station
Improvement Project No. SS-W-89-1 in the amount of $9,661. 62. Also
attached is a letter dated April 30 to an enployee of Mr". Iametti
outlining a conversation with City staff and which Mr". Larnetti has
signed, agreeing not to charge the City amrued interest for this
project.
In conversation with Engineer Berry Peters of SEH, he has indicated that
the contractor has completed the four items that needed to be corrected
on this project, as per his letter dated October 9, 1990, and he
. recormnends Council accept the i1lIprovement and approve the final payment
to the contractor.
'!he renaining issues to be addressed on this project are the electrical
connection, and costs for such connection and final payment to SElL
Accountant Terry Post suggested review of the original contract to
verify the percentage and determine if the "punch list" items should be
included as part of the percentage charge fram SEH. In conversation
with BarJ::y Peters, he advised me the percentage fee only includes the
Engineer costs for inspections during the project and not the "other
staff" inspection fees, which are charged at an hourly rate. BarJ::y also
recalled that staff discussed deleting the electrical connection for the
lift station until such time as the Hagen parcel was developed and then
charging the entire connection cost to Hagen or negotiating a 50/50
split between the City and the developer.
Also attached are Engineer Graham I s memoranchnn and letter fram NSP
relating to the electrical connection costs.
REDJMMENDATION:
Based on the above information, staff recarmnends payment to Larnetti and
Sons, Inc. for the project.
Council may also wish to consider final payment to SEll in the amount of
. $5,972.05 to cover the project percentage fees ($5,442.93) and
inspections on the "punch list" items (549.12).
. Final Payment for contractor - Cleveland Avenue
Lift station Dnprovement Project No. SS-W-89-1
Page Two
AcrION RIDUIRED:
If Council concurs with the above recornrnendation, they should pass a
motion accepting the Cleveland Avenue Lift station Improvement Project
No. SS-W-89-1 and authorize final payment to Lametti and Sons, Inc. in
the amount of $9,661.62.
CJI/ts
Attachments -
M92-154
.
.
CITY OF ARDEN HILLS
4It RAMSEY COUNTY, MINNESOTA
RESOLUTION NO. 92-35
RESOLUTION ACCEPTING IMPROVEMENT AND APPROVING FINAL PAYMENT
FOR CLEVELAND AVENUE LIFT STATION IMPROVEMENT NO. SS-W-89-1
WHEREAS, pursuant to a written contract signed with the City of
Arden Hills on April 24, 1989, Lametti & Sons, Hugo, MN, has
satisfactorily completed the Cleveland Avenue Lift station
Improvement No. SS-W~89-1 in accordance with such contract.
NOW, THEREFORE, BE IT RESOLVED, by the Arden Hills City Council
that the work completed under said contract is hereby accepted
and approved; and
BE IT FURTHER RESOLVED that the Mayor and Clerk Administrator are
hereby directed to issue a proper order for the final payment on
such contract in the amount of $9,661.62 taking the contractor's
receipt in full.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
THIS 11TH DAY OF MAY, 1992.
4It THOMAS R. SATHER
MAYOR
ATTEST:
CATHERINE J. IAGO
ACTING CLERK ADMINISTRATOR
.
. .
----
- ----
,,-
16028 Forest Blvd. No. Lametti & Sons. Inc.
P.O. Box 375 General Contractors
Hugo, Minnesota 55038 Equal Opportunity Employer
Phone: 612/426-1380
FAX: 612/426-0044
April 16, 1992
-
Gary Berger
City of Arden Hills
1450 West Highway 96
Arden Hills, MN 55112
RE: Final Application for Payment
Cleveland Ave. Lift Station
City Project SS-W-89-1
. Mr. Berger:
The Fifth and Final Application for payment on the above
referenced project was submitted to the City of Arden Hills on
October 9, 1990 and has not yet been paid.
We have completed our contractual obligations in complete
compliance with the agreement we signed with the City of Arden
Hills. Our Application was submitted in accordance with
paragraph 14.13 of the General Conditions referenced in Article
5.2 and final payment should have been received by Lametti &
Sons, Inc. by November 9, 1990. Therefore, according to Article
6 of the Agreement, we are also entitled to interest on the
unpaid amount of $9,661.62 for the period from October 9, 1990 to
the date of payment. The calculation for interest at 18% thru
April 15, 1992 is as follows:
485 days x .05%/day = $2,342.55
.
Ir SKILL RESPONSIBILITY INTEGRITY
.
You have stated that you are vii thholding payment to us because of
your discontent with with SEH. If SEH has not performed
satisfactorily, your action should be against SEH under the terms
of the Agreement you have with them. As stated earlier, we have
completed our contractual obligations in compliance with our
Agreement and are entitled to compensation.
We are notifying our Attorney of this matter. The City of Arden
Hills may be held liable for any legal/administrative fees
necessary to collect monies due.
Sincerely,
LAMETTI & SONS, INC.
(/.Oy~ ~(kCUU'lV
Lisa Navin
Accountant
cc: Fabayenske, Svoboda, Westra, Davi s & Hart
.
. ~ '.il
?:;;;/r ~
liP ~/(}.~i
{ oIU(
. -:M-
CITY OF ARDEN HILLS
. 1450 WEST HIGHWAY 96
ARDEN HILLS, MN 55112-5794 ,,--0
~ECE\\ '"':.
~.f\~'{ .\ \99'/.
April 30, 1992
'OI~C
\1\&'6.v
\..o,M\: '
Larnetti & Sons, Inc.
16028 Forest Blvd
Hugo, MN 55038
ATIN: Lisa Navin, A=untant
RE: Final Application Pavment/A=ued Interest
Dear Lisa:
The purpose of this letter is to dOCl.ID\€I1t a phone conversation between
yourself and Catherine J. Iago, Acting City Administrator for the city
of Arden Hills.
As a result of the conversation, City staff recammendation will be to
expedite payment on the final application of $9.661. 62. If staff
. recommendation is approved by Council at the next meeting, the check for
Lametti & Sons should be available on May 12, 1992.
In turn, Larnetti & Sons, Inc. agreed not to invoke Article 6 of the
agreement between the finn and the City of Arden Hills such that
interest on the unpaid amount would not be a=ued and charged to the
city.
If this is your understanding of the substance of the conversation,
~~ease sign be~OW~-if back to us at 633-7839.
0~ 4-~ ' .5 - <j - 9:J- ,Larnetti & Sons, Inc.
Victor 'G. Lame't i Date
Your patience and cooperation on this matter is most appreciated.
'~~
Te:l:Tance Post
Temporary City A=untant
TP:rk
.
PHONE: 16121 633.5676 . FAX 16121 633.7839
3535 VADNAIS CENTER DRIVE, ST. PAUL, MINNESOTA 55110 612490-2000
October 9, 1990 RE: ARDEN HILLS, MINNESOTA
CLEVELAND AVENUE LIFT STATION
CITY PROJECT SS-W-89-1
SEH FILE 89102
-
Gary Berger
City of Arden Hills
1450 West Highway 96
Arden Hills, Minnesota 55112
Enclosed is the Contractor's Fifth and Final Application for
. Payment for the above-referenced project. The application amount
is $9,661. 62.
We have reviewed the project with representatives from the City,
and have fOUild that it has generally been constructed according
to the intent of the plans and specifications. Four items of
concern were noted and the attached letter was sent to the
Contractor, requesting correction.
We have also reviewed the Application for Payment and find it to
be correct. We therefore recommend the City accept the
improvement and approve the final payment to the Contractor
following completion of those items. I will contact you when
these are corrected.
Sincerely,
C) ", P f-
,,( ""
k-) c;..-C - r '--'
~
Barry C. Peters, P.E.
BCP:l1c
EnClosure
.
SHORT ELLIOTT Sf PAUL, CHIPPEWA FALLS,
HENDRICKSON INC MINNESOTA WISCONSIN
, u
-,.
~5EH INVOICE
. ENcrNEERS. ARCHITECTS. PLANNERS 3535 VADNAIS CENTER DR/VE, 51 PAUL, MINNESOTA 55J 10 612490-2000
January 10, 1992
City of Arden Hills
ATTN: Gary Berger "
1450 West Highway 96
Arden Hills, MN 55112
CLEVELAND AVENUE
LIFT STATION
-
INVOiCE NO 12710 5EH FILE NO: 89102.01
FOR PROFESSIONAL SERVICES: FOR PER10D MAY 27, 1990 THRU DECEMBER 21, 1991
For construction services for Cleveland Avenue lift station.
In accordance with Council authorization.
Project Rep. $524.92
Mileage 24.20 $549.12
. TOTAL AMOUNT DUE AND PAYABLE THIS INVOICE . . . $549.12
~u~:~ RA:;Y ~~:~A~~ta,}ss
Donald E. Lund said County and Slate, being duly sworn, on oath, says,
President 01 S
ged were
h eallow
. Subscribed and sworn 10 belore me Ibis . ~ 19'9;2-
"'?
My commission expires 1922-
SHORT ELLIOTT 5T.PAUL, CHIPPEWA FALlS,
HENDRICKSON INC MINNESOfA WISCONSiN
'/.
""
115m INVOICE
. E"GI"EERS. ARCHITECT5. PLA""ER5 3535 VADNA/sCENTER DRIVE, Sf PAUL, MINNESOTA 551 iQ 612490-2000
January 10, 1992
City of Arden Hills
ATTN: Gary Berger "
1450 West Highway 96
Arden Hills, MN 55112
CLEVELAND AVENUE
LIFT STATION
-
INVOICE NO 12709 5EH FILE NO 89102
FOR PROFESSIONAL SERVICES: FOR PERIOD THRU DECEMBER 21, 1991
For plans, specifications, and observation of construction for
Cleveland Avenue lift station. In accordance with Council
authorization.
Basic Fee is 9.96% of construction cost.
Final construction cost is $233.582.40.
. $233,582.40 x 9.96% = $23,264.81
Less Previous Payments = 17,841.88 $5,422.93 L
TOTAL AMOUNT DUE AND PAYABLE THIS INVOICE . . . $5,422.93
~U::~RA::Y :!:::A~~fn,} 55
Donald E. Lund n saki County and Slate, being duly swom, on oath, says,
President
. "195"..2-
?
My commission expires 19 .!!22
SHORT ELLlOIT Sf PAUL, CHIPPEWA FALLS,
HENDRICKSON INC. MINNESOTA WISCONSIN
)(
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Maier Stewart & Associates Inc.
MEMO TO: Arden Hills City Council
FROM: Mark Graham
RE: Cost Estimate for Electrical Power
Supply to Cleveland AYenue Lift Station
DATE: April 25. 1991
FILE: 520-000-00
We have contacted Ms. Lori Pearson of NSP Electric to inquire about the
estimated cost for supplying power to the lift station at Cleveland Avenue
and County Road E-2. The estimated cost is $18,990. Please find attached a
letter from Mr. PearSOn regarding this estimated cost, which indicates that
an agreement must be made between NSP and the City to fund the project. Mr.
. Pearson also discusses a possible reimbursement for a portion of the cost if
development would occur that could utilize the electrical service,
We will be in attendance at your April 29, 1991 City Council meeting, to
further discuss this matter.
.
~.......... ..... -... -
tofR '-a::~ 7-92 THU 12 : 16 t"1 A I E R :3TE~'JART .::.
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NiP Not1hern SI~le'" pow"r Company
Whit" Bo~r l1lko Aloo
1700 50s1 Cou~11 Ro.d E
Whilo aear ~ke. ~\innesola SS110.46se
April 23, 1991
Mark Graham
Moler Stewart & Associs5es, Inc.
1959 Sloan Place
St. Paul, lvlN 55117
Deal" NT". Graham:
~SP chargGs for 3~, Z08Y/120 5ervie~ to the lift station
located nt Cleveland and County Road 5Z are $18,990,
These chorses arc for addIng Z phases to 3 spans of primary,
485' of 3~ underground pr1mary c~ble and (1) 4SKVA padmount
transrorm~'l'.
. This project would need to he done on a Refundable Agreement)
and paid for prior to construction. If a new customer were
to build with1n 5 years and benefit from the newly installed
3~ system, you WOUld be subject to reimbursement. For example:
^~~um~ three timQ~ tho estim~ted ~n~ual revonUe f"rorn
the new customer was $30,000. The cost to NSP to
~@rvc this ~ustomer is $15,000, sO the refund to you
would he th~ difference ($15,000) .
If you huYU any questions or need further cl~ri fie.ticn, plca~c
~oll mo on 779-3162.
~:'~
LOti PeHHUIl
^s~()c. Customor Service RcprescntntiYu
.
Posl.lt' brand fa>:. transmillal memo 7671 A 01 p,g., · I
1. Fr-orrt .L... or s.~/1
Co. Co. t-ls-P
Popl. PM"" 7795162-
l'~lI[ ... ..,-.,./ 1"\ c,.<"..~ 0' , 77r "8/99 .
.
PACKET INFORMATION
FOR WEEK OF: ,
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MAY 4 TO 8, 1992
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CITY OF 1\RDEN HILLS
MEM:mOOXJM
. DATE: May 8, 1992
TO: Mayor and city eouncil
FRrn: ~\O John T. BUckley, Parks Director
stJBJR:T: Parks & Recreation Weekly RepOrt
TRAIL BID OPENING:
Eight =ntractors suJ:xnitted bi~ for the CUmmings to Harnline Avenue Trail
IIrprovement Project.
'Ihe low bidder was Bituminous Consulting & Contracting, Minneapolis, MN, with
a bid of $21,321.90. Estimated construction cost is $26,000.
Engineer Mark Graham is preparing a detailed report with recommendations for
CoW1Cil review.
TURF MAINTENANCE:
'Ihe warmer weather has stimulated the growth of grass. 'Ihe Park Crew will be
cutting the grass in all the Parks at Least once a week. Some areas will be
. cut more often.
The turf on all the major playing areas will be aerated and fertilized.
ADULT SOFTBl\LL:
All the adult leagues are off to a good start this season with sunshine and
warmer temperatures. 'Ihe season openers have been canceled in the past due to
adverse weather conditions.
D.A.R.E. BIKE-A-THON:
An enthusiastic group of youth and adults participated in the bike-a-thon on
Saturday, May 2. 'Ihe strong winds, however, put a damper on the length of
rides for many bikers.
FLOWER GARDENS:
The 1992 Flower Planting Party is scheduled for Saturday, May 16. The Parks
Crew will be busy this week preparing the beds for the event. 'Ihe celebration
starts with a breakfast at 8:00 a.m. at Md3uire's and the planting will start
following the breakfast.
If the Council should have any questions or concerns, please contact me.
. JTB/ts
M92-155
CITY OF 1lRDEN HILLS
. MEHEANDUM
DATE: May 8, 1992
TO: Mayor and city COlmCil
FRCM: Dan winkel, Public WOrks SUperintendent c>>;J
SUIJJEX::T : Public WOrks weekly Report
This week, the Public Works Crew continued to sweep streets. ~e streets
near HaInline Avenue will be completed by Friday.
Repairs to bJulevards cause:! by snowplow danage were completed this week.
As stated in the Snowplowing Policy, the city will repair all of the
danage with black dirt and grass seed.
Also, residential water meter repair work was completed this week.
~e lift $tations were checked every day this week. Lift Station No. 7
had an electrical problem, and after repairs by the electrician, it was
back in operation quickly.
. Fred Reed visited my office on Wednesday aftenJoon. He appears to be
gaining weight, however he does not appear to be regaining his strength
back as quickly as everyone anticipated. I would like to discuss hiring
a full-time terrporary replacement until October 1, 1992. I will be
prepared to address this issue at the next Council Worksession on May 18.
If the Council has any questions or concerns, please contact me.
rM/ts
M92-157
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PUl'"GA 1'lm IUJU 1<.'TlN
Futu re .-"
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"
gazing
. Malone, Wedell
discuss area
development
possibilities
iRl!:GIONAL ----I
AOOUl four key arC<lS comprise
the renJ<lining pOLential
developmenL siles in Arden Hills
and Shorel'iew. S:lY two of lhose
ciLics' leaders.
At an April 28 discussion illlhe
Shon:view Community Center,
AnJcn Hills City Council Member
Plllll Mnlonc and fanner Shoreview
Maynr Dick Wedc]] discussedth~
developmenUll history of the area
<lnd prognosticaLed on future
dc\'clopmcrl! prospects. Tho
discussion wns sponsored by Lhc
Ankn Ilills/Shorcvicw League of
Wlllll<.'UYulcP.i.
ACCORDING TO Malone,
Arden Hills hus three key areas
uvailab]c. One, the Lexington
AI'enue llusiness DislricL,ha.~ been
re7.oocd by tlteeiLy from industrial
to I-nex lO promOle more high tech
dcvclopment <lnd coordinale
JandsC;lping conformity. The area is
bctwecn Red Fox aull Grny Fox
rO;lds, ncrossc1he SlreeL from the
ne\VT:lrgctGr L]and.
A second siLe is the city's
Gateway Business DistricL on
Round Lake Road. An office
C:llllpUS is planned for Ihe urca :md
. ta;x-inc.rcmcm financing is avniluble
for [Xlrtionsoflhesile. The area,
just _~<Hllhraslll{ llighway !)(\ <lnd Rice Cre",k sn<lk",s across lhe northwest corner of th", Twin Cities Army Ammunition Plant close to the
11ll,~rSlak~ J5W, is plagued by pour northern Shorcview.Arden Hills border, ns viewed here from Ihe ;:Iir. Somedny the Innd mny be dev~loped.
a~~css ~urrCll!ly. M:done sJ.id he To lhe north is the Universily 01 Minnesota properly in Shoreview. It's currently ;;:oned for commercial.
doesn't c):rcCl the sile 1(1 be fully
dCl'elopell for another fil'c to 10 Former
Shoreview
years. mayor Dick
The third arc:l in Arden Hills is
(he Twin Cilles Anny Ammunition Wedell
addressed a
Plan!. ]\'lalone s:lid thc e~sLcrly League of
l\\'O-lhirds of Ute site isplanncd for WomenVcters
rcsid..-:ntial ;mtl (he weslerly one- April 28 meeting
third is ...oned industrial. But allheShoreview
Maione saill he believes it will be Community
YC;lfS before Llle TCAAP site is Center. The
develojled ifit ls at all. mceting'slopics
dealt Wilh land
ARDEN HILLS population use in Shoreview
currently is nboul 9,000.]n citing <lndn",ighboring
that CilY'S commercia] wealth, Arden Hills.
Wedel] commented that "more (Bullelinphotos
pcuJlle work in Arden Hills Iluring by Brad Stau]!l!r)
lheday lhan slccp there at night." If
lhe TCAAP prOperty is ever
de\'eloped for residential, howevcc,
Arden Hills' populaLion could
nenrlydouble.
According '" Wedell,
Shorevicw is more than 90 percent """,j".,.~:'i..-:V'
developed, with residential '.""1 '~~':"'i'{' :,. f
development in the upper 90 t... ry' ~, ,;
pcrccm.ile. ,;, '1',1;'\ 1
"The residemial is preny \Veil ;"....:..,.,.:~,t
plnyed out," he said. He said
Sharevicw's population will "'t. , f,/H.~"; ,..,
probably cap at 27,500. Currenlly.
ii's at 24,500. '"
As forcommereilll, he said.
"There is more avaihlble, but the
m;lrkeL is so depressed right now
YOl1WOn'tSCCIlluchnctivity."
The mnjor undc\'clopl!d paree!
. is the University of Minnesota
property in the northeast quadrunt
of J.35W and Counly Road 1. TIut
are~ is lOned industrial, nceording
toWede1!.
Olhcr lhan Ih;1I site, he said
other future commercial
devclopmenls would includc the
pl.lIl1lcd eX]1;ln.~i{)n of Deluxe Corp.
an Victorhl, and an urea south of
Lqinglan Avenue and Highway Ardon Hills Cily Oouncll Mombor Poul Molone IOQk 0 look 01 l;and UQO in tho community ho rcprC$OI1
%. slllnding in the grid work 01 on Arden Hills m..p projection. Malone IVJJS ..Iso Il!tltured tll tho April
forum.
,-
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~7J;
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May 1, 1992
Ms. Catherine J. Iago
Deputy Clerk
Village of Arden Hills
1450 West Highway 96
Arden Hills, MN 55112
Re: Howard Johnson St. Paul
1201 West County Road East
Arden Hills, Minnesota
Dear Ms. Iago:
This is to inform you that effective April 25, 1992, the
referenced hotel became a Ramada franchise, therefore changing
its name ~o Ramada st. Paul. This is a change of trade name only
and does not affect the structure of Minneapolis Motel
Enterprises, Inc. , the owner of the property.
. This is also to advise you of certain changes in officers of
Minneapolis Motel Enterprises, Inc. , as follows:
Vice President & Secretary Robert D. Ruffin
4200 Community Dr. #2211
West Palm Beach, FL 33409
DOB: 01/13/41
(Replaces Donald pavony)
Vice President-Finance Warren M. Knight
2118 Pinehurst Way
Coral Springs, FL 33071
DOB: 07/17/46
Vice President Ivan Roth
(Information on file)
(Change in title only)
Assistant Secretary Joan palmariello
6085 Robinson st.
Palm Beach Gdns, FL 33418
DOB: 11/01/54
Assistant Secretary Mohammad Tarique
613 Island Shore Dr.
. West Palm Beach, FL 33413
DOB: 12/13/54
Servico Centre-South. 1601 Belvedere Road. West Palm Beach, FL 33406
(407) 689-9970
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Ms. Catherine J. Iago .
May 1, 1992
Page 2
If you require any additional information, please do not hesitate
to contact me.
Very truly yours,
~t: -
Constance R. errill
Legal Depar ment
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RAMSEY COUNTY PUBLIC LIBRARY
. [Fffi\CGO [!.OlfO [g~ OJ) [fJ @ ffi\ If [g
May, 1992
Vol. 3, No.2
MAPLEWOOD
As you drive by the site of the Maplewood Library on Beam Ave. and Kennard
Sf., you really notice a change. The exterior brick, in two colors, is being installed over
the block work. The roof decking is being placed on the flat portions of the roof.
Grading of the site is in progress (wouldn't we like some of that rich, dark soil for our
gardens?!), and you can really get a sense of how the building will fit into the
wetland area immediately behind it. In fact, an egret was spotted in the wetland
area, not disturbed at all by all of the construction activity going on next to its home.
Electrical and mechanical rough-in is continuing, and when you walk into the
building, you are ableto see howthe rooms are laid out, and geta feel fortheirsizes.
The topping bn the pre-cast area on the second floor has been poured and the
. chiller for the HV AC system has been delivered to the site. The construction is still on
schedule, the building will be turned over to the library by the contractor on July 15.
. --Alice-Jo Carlson
ROSEVILLE
The Library Board approved the design development phase attheir meeting
on April 28. This paves the way for the development of contract documents by the
archITect, Buetow and Associates. These documents must again be approved by
the Library Board, and then the advertisement for bids will go out in July.
Assistant County Attorney, Gary Davis, is working on an agreement for the
houses purchased by the library system to the north of the library site so that they can
be moved in early June. Construction is scheduled to begin in late August.
--Alice-Jo Canson
SHOREVIEW
The shelving has arrived and is in place and shelving of the 35,00 volumes of
the Shoreview Library collection will begin as early as next week. The parking lot is
being readied for its second coat of asphalt, and the irrigation system will soon be
in place. As soon as the irrigation system is finished, landscapers will return and
. complete what the Halloween Blizzard interrupted last October-laying of sod. Soon
the library will be surrounded by an oasis of green, instead of the brown that now
encircles it.
Staff members for the Shoreview Library have been chosen: Ann Fitch,
currently the branch manager of the Roseville Library, will become the br(]nch
-------------
manager. Audrey Lerdahl, currently a children's librarian at the Roseville Library will
become the Shoreview children's librarian. Barbara Rhoda will be the lead clerk;
other staff includes: Linda Moy, Mary Janes, Adele Morris, Lucille Gravelle, Mary ,
Prokopiuk, and a number of others from Support SeNices, Administration, and other .
Ramsey County Library locations. In order to staff the Shoreview Library, hours
were changed at all of the other library locations.
A logo design contest is currently underway to design a logo for the new
Shoreview Library. The lago will be used on publicity for the new library. You can
pick up an entry form ay any of the library locations.
The dedication of the new building will be held on Sunday, May 31 , from 2-
4 P.M. A formal program is scheduled for the first hour; from 3-4 P.M., refreshments
will be seNed and tours will be conducted. The Grand Opening will be the next
day, Monday, June 1, at 1 P.M., with a ribbon-cutting ceremony to kick off the
festivities. Everyone is invited to participate in both the dedication and the Grand
Opening-come and see the newest library in the Ramsey County Library System!
--Alice-Jo Carlson
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Bv lie-till
. Ned. ') rVI,o"y {p
Pay hike
AH council gets a raise
The Arden Hills City Council quietly
approved its firsl raise in six years last week.
Ncar the end of a three-hour meeting April 27,
the couucil voted 4-0 (Council Member JoAnn
Growe was absent) to raise the mayor's annual
salary from $2,900 a year to $3,600, and each
council member's from $2,300 to $3,180.
The council did Ilot discuss the proposal
prior to voting, although Council Member Paul
Malone said later that it was talked about at a
previous council workshop meeting.
"We were pretly tired," he explained about
the lack of discussion, while nOling that the
action was an attemplto keep pace with council
salaries in other, similar.sized cities. "Wetre
still as cheap as ever," he said.
The mayor and council members are paid
monthly, The raises will take effect Jan. I,
1993.
, .
. Architect hired I
I
AH City Hall update
The Arden Hills City Council unanimously
chose BRW Architects over 59 other finns to
proceed with plans for a new Arden Hills City
Hall.
Last year a city-sponsored ta,sk force
reponed that a new city hall was overdue and it
recommended the city spend up to $2.6 million
to build a new city hall/public works building.
On April 27 the first step was taken in that
direction with the hiring of BRW.
The city plans on inking the contract at its
May 18 workshop meeling, and at that time will
also discuss preliminary plans. BRW is charged
with assisting in the building's site selection,
firming up the size of the building and in
nlaking preliminary drawings.
The four sites being considered are the
current sileal 1450 Highway %; the Lexington
'. ,AY,enlle. Bu,si,l)ess,D,istriel,a.rea"..bel~een ,,Gray,,,
Fox and Red Fox roads; the northeast corner of
Hamline Avenue and Highway 96 on property
owned by the Twin Cities Army Ammunition
Plant; or at the Gateway Business District on
. Round Lake Road. \
.... I
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Pal!e 16A THE Rln"[;ETIN Wed.. May 6. 1992
CITY NEWS , ;~
City OKs Tiller Lane~project,
liI~!II~I~llllliillll:llllliil . afford the 'a~sessment, while he l\!ld
! others in the 1300 block could n91.
$278;000 road "We.re barely making our
(mortgage) payments as is."
by Mark Engebretson work will begin
The $278,000 Tiller Lane road TERRY MAURER, c.ty
project will proceed after all this this summer engineer, said that although TilIer
summer. doesn't visually look in poor shape
The Arden Hills City Council . in the 1300 block, he said
OK'd the project 4-0 at its April 27 One man from the 1100 block structurally it is not sound and has
meeting, two /Weeks after some on been rated for reconstruction. In \lis
lhc council suggested that the said Tiller has "ooen terrible for 25 opinion; he said an overlay would
project be delayed. years." , .. notsliffice.
At the earlier meeting. some ,R~bert Emery, 1138 TIIl,er, saId, Overlays, generally, ~re
. council' members considered 'Let s get It done and let s get n expected to extend a road's hfe
postponing the Tiller project so the done now." . another fo'ur to 'seven yens.
city could move ahead with two But some in the 130? block saId Reconstructions are expected to hist
other road projects this summer - their end of the road IS III better a minimum of 20 years before an
Round Lake Boulevard and Dunlap shape than the 1100 block and overlay is nceded. ~'
Street. The council will consider doesn't need repair. And one added The council voted 4-0 to adopt
I, those two' projects, which that residents in the 1300 block the assessment role and accept the
, combined are estimated, to cost can't afford the assessment.. The low bid from F.M. Frattalone'.
$150,000, at a later meeting. home owners will be assessed Council Member JoAnn Growe
$29.38 per front foot for the was absent. The project wur
A DIVIDED house attended project. Some advocated a less proceed this summer. ','
last week's public hearing at Arden expensive overlay for the 1300 ,The city will pick up $143,000
Hills City HalL Some, mostly those block instead. of the Tiller project cost and assess
in the 1100 block of Tiller, favored "Our incomes, I wquld say, are the remaining $125,000.
proceeding this year, while others, very, very different," saId Wayne
those in the 1300 block; said the Bond, 1326 Tiller, who argued that
project should be tabled, those li\(ing inthe~l00 bloc!fp()Hld,
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Circulator buses to roll ~~
~t
~rough Arden Hills area r '
SfIELBY NrcoLAuS-DUNsKr cd to be able to take a bus to officials are expecting up to 125
Rosedale by July. passengers a day on Ule route, said
Mass transit is weaving its way The City Council gave support Arden Hills acting Clerk
to Arden Hills. to a proposal last week to fOnte Adminisu'ator Cathy Jago.
Residents in U,e city are expect- Roseville Circulator buses to the The routes will run hourly until
cily, and through two shopping 6 p.m. weekdays and Saturdays.
,- centers along Ule way. With Ihe additional roule, resi-
I , The route begins at Rosedale dents will see an increase in their
\, Center and continues on Lydia property Inxes.
, A venue, west to Fairview A venue, Arden Hills residentS pay
, to Lake Johanna Boulevard, east $235,000 a year in property taxes
on County Road E. Ulrough Arden for transit services to the RTB.
Plaza shopping center, north on The additional Circulator rou Ie
Lexington A venue to Target will increase Ule cost to $313,000.
Greatland in Shoreview, north on The property k'lXes on a $100,000
Lexington to COUnty Road F and home, for instance would increase
west to Hamline Avenue to the by $9.80 because of the service.
Arden View townhouses. AI that The tax money h~lps offset costs
pOin t, the bus goes back to for bus passengers, who pay 85
Rosedale along the same foute. cents to ride the CirculalOr.
Regional Transit Board (RTB)
I
Architect chosen for new
. Arden Hills City Hall ~~)
Arden Hills leaders took anoOl- o~ land O~' Higll\~ay 96 10 U,C e&;t ~ t.;
er step toward bnilding a new 01 Ule cX1sImg CIty l'htll, dIe gate-
City Hall last week. way area near the rC!lUenng plant
The City Council chose BRW and Ihe area we.,t 01 Nnnhwoods
Architects to exmnine four sites office building aU ol Red Fox
for lhe building and a park main- Road.
Icoance/public works facilily. Jfnone of Ole sites work out, Ule
The site selection, called Phase city still has tile oplion nf trading
J of the project, involves ule firm or selling the land for a parcel
looking at U,e city-owned parcels elsewhere, raga said.
to determine the feasibility of Tbe coullcil is expected to look
locating Ule buildings all Ulem. at dmwings and a site analysis by
Tbe firm will determine "how late sUlIuner or early fal1.
they (the siles) will accommodate City leaders are planning. to
those kinds of uses:' said aCling double the size of Cily Hall, a
Clerk Adminisu'alor CaU1Y Jago, proposal Jago says will give them
The sites 10 be studied are tile more room for storage.
following: a parcel on tile nOl'th- "We're not talking a huge com-
east quadrant of the Twin Cities plex, bere," sbe said,
Army Ammunition Plfmt, a block
.
',- ~
. ARDEN HILIB CITY CXllnCIL 1iCIUtSESSIctl MEETING
CXllnCIL CHAMBERS
lDmAY, JmY 18, 1992, 4:30 P.M.
1- CALL TO ORDER/ROLL CALL. 4:30 P.M.
2. AGENDA AOOPI'ION.
3. PRESENTATION BY ENGINEER MARK GRAW\M - 4:30 TO 4:45
DRAFT WATER MANAGEMENT PIAN.
4. DIsaJSSION OF CABLE ISSUES - DAVID SAND. 4:45 TO 4:55
5. DIsaJSSION WITH BRW ARCHITECI'S. 4:55 TO 5:30
. 6. DIsaJSSION OF SI'AFFING ISSUES. 5:30 TO 6:00
7. COUNCIL CCM1ENTS.
.
. CITY OF ARDEN HILLS
MEM:lR1INDUM
Dl\TE: May 15, 1992
'lO: Mayor and city COl.mcil
FRCM: Catherine J. Iaga, Acting Clerk 1Idmini.strator cJ
SUllJ]X)T : Draft water Management Plan
'Ihe Plan was suhnitted to you with your Newsletter packet on May ~ to
provide prel:i1ninary t:i1ne to review the report. Please bring your copy
of the Draft Water Management Plant with you to the meeting.
Engineer Mark Graham will be present to review the report an::l outline
the implementation of the plan.
CJI/ts
Attac1nnents
. M92-~67
.
. AGENDA
PROJECT MEETING #1.
4:30 P.M.
ARDEN HILLS CITY HALL
Discuss/describe Proposed Work Program.
. Project Schedule.
. Project Verification:
- Questionnaires.
- Meetings with staff.
- Meetings with Council.
site Evaluation.
- Candidate sites.
- Issues.
- Evaluation criteria.
. other Items.
. . Next Meeting.
.
-
. CITY OF ARDEN HILLS
MmClOOlDUM
DM'E: May 15, 1992
TO: Mayor and city CoImCil
FRCH: catherine J. Iago, Acting Clerk Mministrator
SUBJECT: Discussion of DJprOVed Staffing
Attached are the followin::J items:
1. A copy of the job des=iption for the Clerk Adrninistrat= for the
City of st. Anthony. (Note: st.Antho~isastamto~CrtyPl~
A with a population of 7,027).
2. Existin::J and proposed city Organizational Chart for restructurin::J
the superviso~ authority to the Clerk Administrator.
3. Request to hire a temporary Public Works employee.
. In addition to discussin::J the above attachments, the followin::J items
should also be addressed at the Worksession:
Discuss hire of TempOrary A=untant Terrance Post as a
full- time employee.
. Discuss hire of a part-time clerical person to assist with
Public Works and Parks & Recreation activities.
Discuss alternative methcx:ls for hirin::J a new Clerk
Administrat=. See attached copies of the proposals from
ARC, Inc., 'Ihe Brimeyer Group, Inc. and Gleason &
Ass=iates, Inc.
CIT/ts
M92-165
.
~\ ~
'.'Ii
.,! " . - -.;' ev'if
" ' ~PR 24 '92 02:34PM CITY OF ST. ANTHONY <;sIT
.
AdmInistrative OffIces
3301 5ilv'lT Lake Road, 51. Anthony, Mlnri2Sola 55418.1699
(612) 789.8881 FAX (612) 789.9602
FAX INFORMATION SHEET
Send to: (j PJjo 1LIUt--<rf" r1vtA.lAd.J 1Ip../J..I)
At (FAX No.): kd3- 7 ~J ~
. . . . .
. From: (~"FtA1'1P.J ~_fL;u
At (Phone No.): 78S-8Sel
. . . . .
Number of pages (Including this page): ~
.....
Comments:. .j..P/~i.v JAL.! t1~/;:U...M..12.-U l' ~~ d- C:../TYJ't.--n<.-u/}~fvi'xJt)
~ld:. W-A ,:(:1-1> ,A'J./I. cuJ/ ,)-<1 /k.J-t; .k~L<f t/JAi'.-i-V-IJ:Xd
,A~4 l-td, J~r: ,1-<1 /JA-UuWU .
. . + +
. Date sent: 1-.-:] 1-' 92_
Sent by: At: 7$9.8881____ '
l2-(!.'~ /Jtl......
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RPR 24 '92 02:34PM CITY OF ST. RNTHONY P.2/2
.
ORGANIZATIONAL CIjART
, VO~B~_~
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MAYOR + 4 COUNCILMEMBERS ,
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..... -.".. . ..,.~
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I crr!'_~.6GER I
OIlY ATTORNEY - I PLANNING COMMISSION. 7 MEMSERa
CONSULTING ENGINEERS \
LRECYCCI~~}-' -_._......._'~~.)
.--... CllY CLERK
L.H"'....,_::..:.....J
.
IfIN~N6E.r~ ~BLlC oWOAKi1.~ . POLICE -- ---~ FI~ ".."UQuoii]
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8
, .. APR 24 '92 14:22 CITY OF LINO LAKES P.V10
n
".
JOB TITLE CITY ADMINISTRATOR
EM1?LOYEE GRADE GRADE 7
NATWl-E OF WORK
This is highly responsible administrative work in directing
an~ coordinatin~ the administration of municipal government
in accordance w1th policies established by the city Council.
ILLUSTRATIVE EXAMPLES OF WORK
Executive Office. The Administrato~ shall be the Chief
Executive Officer for the Council. The Administrator shall
coordinate the administration of all city departments and
divisions.
Law and Policies. The Administrator shall be responsible
directly to the Council for the enforcement of all
ordinances, regulations, and law enforcement policies of the
Council and laws of the state of Minnesota which may apply
within the boundaries of the City. The Administrator shall
. advise the Council on matter of 90vernmental and public
policy which is pertinent to mun1cipal operations.
Budget and Finance. The Administrator shall be directly
responsible to the Council for the preparation,
recommendation, and manage~ent of the annual cit~ budget, and
shall be the chief fiscal, financial and purchas1ng officer
of the city. .
programs and projects. The Administrator shall be directly
responsible to the Council for planning and carrying out all
capital improvement projects and service programs, and shall
be chief project and program director for the city.
Administrator and personnel. The Administrator shall be the
chief administrative and personnel officer of the city. The
Administrator shall be directly responsible to the Council
for administration of all departments and divisions of the
city, and shall be directly responsible to the council for
all temporary, permanent, full-time, part-time and consulting
personnel of the city, except those appointed by the council
to serve on advisory boards and commissions.
General. The Administrator shall attend all meetings as may
be required by the Council; perform all reasonable tasks set
before the Administrator by the Council; furnish all such
. verbal and written reports concerning the assigne~
responsibilities of the Administrator as the council may
desire; and maintain good and proper relations with the
public at large. --- . ----.- _...._---~- . -_.__.. . .. ..--.----
Post.It'" brand fax transmittal memo 7671 # of page. ·
To ,I-ICE F"'''PJ/I -,I d /t/iJ()6I?(.o,
Co. C- Co. e.;r, f)';: LI!V{) pI
~h fJ Co
-,
:1
'f .. A~R 24 '92 14:23 CITY OF LINO LAKES P. 2/10
1!
. ........-..\.
i ~
CITY ADMINISTRATOR
PAGE -2-
AREAS OF RESPONSIBILITY/AUTHORITY
AdministrAtive policy., The Council hereby authorizes the
Administrator to establish such administrative policies and
procedures as may be necessary to insure the proRer and
efficient operatlon of all departments and divislons of the
city, and to issue administrative orders to carry out such
admlnistrative policies and procedures. Such administrative
policies and procedures shall be consistent with Minnesota
statutes, city Ordinances, city Charter, and Council policy.
The Council shall be appraised of such administrative
policies and procedures.
Fiscal Control. The Council hereby authorizes the
Administrator to exercise control over the fiscal
expenditures of all the departments and division of the City,
and such appropriations may allow purchases of up to One
Thousand Dollars ($l,OOO.OO) fOr budgeted item purchases;
purchases over the allowed maximum shall require the approval
of the Council. The Council shall audit all claims and shall
. retain its power to disaffirm any order or contract entered
into by the Administrator on behalf of the Council.
~ '
I
Personnel. All department heads, supervisors, and
administrative personnel shall report directly to the
Administrator. The administrator shall recommend to the
Council the hiring, promotion, demotion, or dismissal of any
probationary, permanent, full-time employee of the city. The
Ad~inistrator shall review hi-annually department heads, and
administrative staff as to determine the level of
performance. In January of eve~ year, the Administrator
shall forward salary recommendatlons based on performance
evaluations. The Council shall make final determinations
with regard to the employment, suspension, or dismissal of
full-time city employees.
~EonIREMENTS OF WORK
This position requires a Masters De9ree from an accredited
colle~e or university in pUblic admlnistration, business
admin~stration, economics, political science, or urban
studies.
Progressively responsible administrative and/or municipal
experience which clearly demonstrates the ability to perform
. in an executive level management capacity, and outlines the
following know ledges , skills and abilities:
J
I ~ ApR 24 '92 14:24 CITY OF LINO LAkES P.3/10
t '
.
CITY ADMINISTRATOR
PAGE -3-
RNOWLEDGES SKILLS AND ABILITIES
Thorough knowledge of the principles and practices of public
administration; thorou~h knowledge of the methods of
administration as appl~ed to the management of local
municipal divisions and departments.
Working knowledge of the principles of governmental
budgetin9' accounting, personnel, modern office management
and publ~c relations.
Ability to direct and perform general administrative work;
ability to analyze, study and present technical statistical
information.
Ability to exercise sound judgement and discretion in
developing and planning for the implementation of city
programs.
Ability to develop and install administrative procedures for
. municipal operations and to evaluate their effectiveness.
Ability to establish and maintain effective working
relationships with city departments officials, and the
pUblic.
Revised - l6 May 1990 ,
.
-
"
I
,,1, .'
, APR 24 '92 14:24 CITY OF LINO LAKES P.4/10
:f:
.
JOB TITLE FINANCE DIRECTOR
EMPLOYEE GRADE GRADE 6
NATURE OF WORK
This is highly responsible work in the area of municipal
financial management.
Work involved for this position include coordination,
planning, and supervision of all finance related activities
with emphasis in, but not limited to, the annual municipal
bud~et, investments and reVenue forecasts, improvement
proJect financing, and tax increment financing district
supervision.
ILLUSTRATIVE EXAMPLES OF WORK
Reviews and evaluates all city policies related to financial
management and accounting as well as ~reparing reports for
. the city Administrator and City Counc~l for the purpose of
planning and effective policy management.
Prepares and compiles the annual budget, prepares supporting
information for presentation at budget meetings and hearing,
stays current on changes in budget hearing practices as
initiated by state and county governments, monitors
individual department budgets for inclusion in annual
municipal budget, implements council actions regarding the
annual budget.
Coordinates the financial aspects of improvement projects,
meets with engineers to determine financial commitment from
developers, monitors cash escrows for solvency, works with
fiscal and bond consultants for the preparation and sale of
bonds, maintains records of bond issues_, prepares all reports
as they relate to improvement projects.
Performs financial analysis and directs investment of
municipal funds, based on established municipal investment
policy, in order to maximize returns on available resources
and revenues.
Researches and implements policies designed to increase and
maintain revenues for the city, prepares reports to the city
Administrator and city Council on same.
,
. Administers all financial aspects of the City's Tax Increment
Financing Districts, coordinates the financial aspects of
,
, ~
~ '. ,APR 24 '92 14:24 CITY OF LINO LAKES P.S/10
~
. ,
the city's Economic Development Authority projects.
Coordinates the activities of the city Accountant and
Accounts Payable Clerk for the effective management of the
Finance Department.
REOUIRE~ENTS OF WORK
Bachelors Degree in accounting, business administration or
related field. Four to six years of experience in municipal
or public finance field with at least two years in a
responsible management position.
KNOWLEDGE, SKILLs, AND ABILITIES
Considerable knowledge of the principles and practices of
fund accounting, auditing theories and practices, budgets and
investments.
Knowledge of city ordinances and other legal requirements
governing municipal operations.
Ability to develop sound accounting and operating systems and
. procedures.
Knowledge of regulations as they pertain to Economic
( , }
Development Authorities, and Tax Increment Districts within
the state of Minnesota.
Ability to plan, coordinate, direct and review work of
subordinates within the finance department.
Ability to analyze and interpret fiscal and accounting
records, and prepare comprehensive financial statements and
reports.
Knowledge of micro-computers and related programs including
LOTUS If II, III.
Ability to communicate both orally and in writing, the
ability to work with elected officials and members of the
public.
-
Created 29 May 1991
,
.
.~
1 .~ P.6/10
; . APR 24 '92 14:25 CITY OF LINO LAKES
.
JOB TITLE CITY CLERX/TREASURER
EMPLOYEE GRADE GRADE 5
NATURE OF WORK
This is highly responsible administrative work in the
direction of the functions of the office of the city
Clerk/Treasurer.
Work involves the responsibility for the supervision,
preparation, processing and keeping of all official city
records and documents.
ILLUSTRATIVE EXAMPLES OF WORK
Plans and supervises the conduct of elections (presidential
primarr) in the City; monitors technological changes,
sUperV~ses election judges and sites.
Validates official documents, receives sealed bids for the
Council; prepares, the publication of all official notices and
advertisementsj records various documents and deeds.
. Distributes information to the City council and affected
staff: minutes and packet informatlon to' staff members for
their files.
Responsible for City Council directives, minutes, and
disbursement of minutes to the public.
Responsible for all official contracts, documents and records
for the city, as well as maintenance of ordinances and
resolutions in an accurate manner.
Responsible for the maintenance of the City Charter, and the
semi-annual updating of the City Code.
Prepares agendas and council packets; prepares and researches
resolutions and ordinances.
Must co-sign with the Mayor all legal documents of the city,
unless where the city Administrator is requested.
Must process liquor, peddlers, cabaret, and gamblin~
licensesj researches and designs applications and lkcensesj
coordinates with state statutory requirements.
Prepares all required public hearin~ notices, and forwards to
the official newspaper forpublicatlon, as well as a direct
mailing to property owners for public hearing notices.
,
. Responsible for certification and all related maintenance and
supervision of the municipal assessment roles.
,<,
,'I. "'-
;:, ,8PR 24 '92 14:25 CITY OF LINO LAKES P.7/10
. :'....\
,
CITY CLERK/TR~SURER
PAGE -2-
Preforms related work as required.
REQUIREMENTS OF WORK
Experience in professional governmental accounting worki any
equivalent combination of experience and training which
provides the following knowledge, skills and abilities:
~NOWLEDGE SKILLS AND AB~LrT!ES;
Knowledge of the principles and practices of governmental
accounting and budgeting.
Thorough knowledge of the City Charter, Code and other legal
requirements governing municipal oP7rations.
Considerable knowledge of the functions, organizations and
operating procedures of the various City Departments.
. Knowledge of modern office ~ractices and procedures and
standard office and accountlng equipment. 1".\
, I
Ability to establish and maintain effective working '.-
relationships with department heads, other employees, public
officials, and the public.
Revised - 16 May 1990
26 Sept. 1991
,
.
f , AfR 24 '92 14:26 CITY OF LINO LAKES P.8/10
:71
.',.
.
JOB TITLE ACCOUNTANT
EMPLOYEE GRADE GIUillE 4
NATURE OF WORK
This is responsible accounting work in the direction of
financial functions of the city.'
Work involves the responsibility for preparation, processing
and maintaining of City fiscal records, ,coordinates city
investments, responsible for central payroll operations,
related reports and insurance ~rograms, and for performing a
variety of related administrat~ve functions. Primary
responsibilities include the preparation of the annual
budget, providing statements of current budget and fund
status. Work is performed under the general supervision of
the city Administrator, and is reviewed through conferences,
reports, and observations of results obtained. Work is
reviewed periodically to assure conformance to measure
results.
. ILLUSTRATIVE EXAMPLES OF WORK
Prepares a variety of financial statements, monthly reports,
and other reports as directed by the City Administrator.
Prepares and compiles the annual budget; prepares supporting
information and Council meetings; coordinates annual and long
range work pro9r~ms; org~nizes and completes preparation of
the annual aud~t report. Keeps general account books,
ledgers and journals; prepare trial balances. '
Prepares and reconciles routine department fund reports,
monthly and annual financial statements.
Responsible for the preparation of central payroll
operations to include prepartion of W2 forms and Federal and
State reports relative to payroll.
Administers employee benefits program under the payroll
program pertainin~ to nospitalization, life insurance,
disability, vacatlon, sick leave, F.I.C.A., P.E.R.A., and
unemployment compensation as well as as all other municipal
. .
lnsurance programs.
Projects needs for fundingj meets with auditors; coordinates
the financial aspects of public improvements, and ,all aspects
. of bond issue activities and their records.
Analyzes costs and expenditures, maintains and supervises
,
.14
A ~PR 24 '92 14:26 CITY OF LINO LRKES
, P.9/1B
1
. p~
accounts receivable, and accounts payable records_
Works closely with, and directs the Accounts Payable Clerk in
the area of accounts payable ledgers and related accounting
functions. ,
Researches and prepares special reports as directed b~ the
city Administrator pertaining to areas such as debt s~nking
fund analysis, cash flow, financing programs, and monthly
budget analysis.
Administers internal control system for all municipal assets.
Maintains personal contact with all department heads, co-
workers, supervisors, public officials and the public in
general with regards to coordination or conflicts of
financial issues.
Performs in the role of Deputy Clerk in the absence of the
city Clerk.
Prepares tax settlements to appropriate accounts.
. Prepares for the publication of the yearly Financial Report.
Performs other work as required.
..,"",
;
,
REQUIREMENTS OF WORK
Experience in fund accounting and knowledge of municipal Or
public accountingj graduation from a four year college with
emphasis in accounting, business administration, public
administration, or related fields, or an equivalent
,combination of experience and training.
KNOWLEDGE, SKILLS. AND ABILI~IEB
Considerable knowled~e of the principles and practices of
fund accounting, aud~ting theories and practices, budgeting,
and payroll administration.
Some knowledge of City ordinances and other legal
requirements governing municipal operations, or the ability
to acquire such knowledge in a relatively short period of
time.
Working skill in modern office practices, procedures and
standard office and accounting equipment.
. ,
Ability to develop sound accounting systems and procedures.
Ability to plan, coordinate, direct and review work involved
~ .' P.10/10
~ . APR 24 '92 14:27 CITY OF LINO LAKES
. , .
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in varied financial and related activities.
Ability to analyze and interpret fiscal and accounting
records, prepare comprehensive financial statements and
reports, and to recommend and administer general controlling
policies.
Knowledge in the application of word processing or micro-
computers; knowledge of the worki~gs and applications of
LOTUS I, II, III.
Working ability to cOlnmunio~te both orally and in writing.
Updated - 16 May 1990
.
,
.
-
. CITY OF ARDEN HILLS
MEMaU\NDUM
Dl\TE: May 15, 1992
ro: Mayor and council
~:~ catherine J. Iago, Acting Clerk 1\dmi.ni.strator
Jolm T. Buckley, Parks Director
Jt9J~J Dan Winkel, Public WOrks SUperintendent
SUBJECT : May 18, 1992 wor)tsession Organization Chart EKercise
The worksession schedule includes time to discuss the issue of
organization and reporting responsibilities. staff thought it would be
a useful exercise, if you so desired, to individually complete the blank
organization chart provided. As an aid for this exercise, an existing
organization chart and current enployee roster by job title, has also
been provided.
staff has discussed this issue and has recommended the "Proposed
Organization Chart" (in the sealed envelope), for your consideration.
. If you elected to first draft your own version of the organization
chart, it may be revealing to see how it compares or =ntrasts with
proposed organization chart.
crr/JTB/OO/TRP:rk
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. CITY OF ARDEN HILLS
MEMEANDUM
DlI.TE : May 15, 1992
TO: Mayor and City Council
FRCH: Dan Winkel, Public works SUperintendent cluJ
SUB.:JECr : Request to Hire Full-Time TempOrary Employee - PUblic Works
Due to the long-term absence- of Fred Reed from the Public Works =ew, I
am requesting Council authorize hire of a full-time terrporary employee
beginning June 1 through September 1, 1992.
As you know, Fred has been on sick leave since mid-February. It appears
he nay not be able to return to work for at least another month or two.
Fred is scheduled to see his doctor during this week, and I have
requested he ask his physician to send roe a written upjate on his
condition including a timetable for his return to work and indicating
his ability to perfonn job duties.
. While there are not funds budgeted to hire this temporary employee, the
City has realized a salary savings based on Mr. Reed's short-term
disability benefits. The short-term disability payment is $200 per week
and Mr. Reed has utilized his ac=ued sick leave and vacation. The
approxlinate savings to the city during this time is $3,000 and
additional savings will be ac=ued during his continued absence.
I have been in contact with an individual that is interested in the
temporary position. His name is phillip Perron and he has over 20 years
experience in the area of sewer and water utilities naintenance. Mr.
Perron has also done extensive bituminous surfacing in the past as an
employee of Ray Perron Sewer and Water Company. This individual has
also worked with the City on occasion repairing watennain breaks and
when a backhoe operator was needed.
Based on Mr. Perron I s experience, I am requesting Council authorization
to hire at a starting salary of $11.35 per hour, the 80 percent level of
the Public Works wage scale. Please note the position would not be
eligible for benefits unless it exceeds 67 working days. At this wage
rate, the expenditure would be approxlinately $5,800 to fund the position
for the 3-month perio:i. The $3,000 savings from Mr. Reed I s absence
would fund a portion of the expenditure, plus any additional funds
accumulated during his continued absence, and the remainder would be
pro-rated between General FUnd and Water and Sewer budgets.
If Council con=s with the above recormnendation, a formal action
. memorandum will be prepared for the May 26 regular Council agenda.
rJiljts
M92-l66
,
APe, Inc.
. Human Resources Consultants
April 14, 1992
Mr. Tom Sather
City of Arden Hills
1450 W. Highway 96
Arden Hills, MN 55112
Dear Tom:
It was nice talking to you on Monday. Per our conversation, I
have enclosed my company brochure and a flow chart showing the
process APC, Inc. uses in performing a professional search.
Our billing approach is different from how a typical search firm
operates. While they would normally charge a %, usually 25-30%,
of the hired candidate's annual salary, we bill out at an hourly
rate for the number of hours we perform doing the search. We
. guarantee that we will find the City of Arden Hills a qualified
candidate that they will hire with a maximum number of billable
hours. You will find that our approach is a much more cost
effective way of hiring a qualified candidate, yet you receive
all of the advantages that a "pure" seach firm can offer.
Being that the City of Arden Hills has not used the services of
a search type firm, our creative approach may be attractive to
you and the City Council.
Tom, if after your April 20 council meeting, you feel that the
City Council would be interested in ,our services, I can give
you a cost proposal for the assignment.
Feel free to contact me before your meeting for any
clarification. Looking forward to hearing from you.
Sincerely,
/ .~.
TO~ighi
President
APC, Inc.
Enclosures
. // '
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KJ_-I///i '
)KVi'-z-. !
?ll/)/..
Anthony Senarighi .4835 Nottingham. Suite 100. SI. Paul, MN 55126 . (612) 484-1289
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0
APe, Inc.
. Human Resources Consultants
MAJOR PHASES OF RECRUITING PROGRAM
FLOWCHART
I I
POSITION DESCRIPTION
AND SPECIFICATIONS
I I
-
FINAL HIRE POSITION
SKILL PROFILE
I
REFERENCE KEY
CHECKS QUESTIONS
I I
.
ROUND 2 RECRUITING
INTERVIEWS SOURCES
I
ROUND 1 NETWORKING
INTERVIEWS
I
I
PHONE ADS
INTERVIEWS
SCREEN
RESUMES
.
Anthony Senarighi .4835 Nottingham, Suite 100. SI. Paul, MN 55126 . (612) 484-1289
Elizabeth Couture. 41 05 No. Lexington, Suite 168 . Arden Hills, MN 55126 . (612) 483-3302
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We ,ar"e pleased to announce the formation of:
The BriI11eyer Group, Inc.
.
EXECUTIVE SEARCH CONSULTANTS
The Brimeyer Group incorporated in 1991 will be primarily devoted to executive search services and will provide
consulting in the areas of strategic planning and team building. The principal of the firm, Jim Brimeyer, has over
20 years experience in public sector management and has provided executive search consulting services
since July, 1988.
Jim began his career in 1968 as Assistant City Manager in Park Ridge, Illinois and has served as City Manager in
Wood dale, Illinois; Worthington, Ohio; and St. Louis Park, Minnesota (1980 to 1988), Since becoming involved in
executive search consulting, Jim has completed over 50 assignments, with three-fourths being public sector,
non-profit/association assignments and one-fourth in private sector assignments.
Experience: (Partial List of Assignments)
Public Sector Private Sector
City Manager /City Administrators: COO - sporting goods manufacturer
Roseville, MN Bemidji, MN Senior Account Manager - government leasing corporation
New Brighton, MN Hermantown, MN Director, Sales and Marketing - optical lens company
Cottage Grove, MN Minneapolis, MN Production Manager - optical lens company
Brooklyn Park, MN South 51. Paul. MN Public Affairs Attorney - Twin Cities law firm
Austin, MN Hazel Crest, IL Senior Design Engineer and Production Manager - sign
Orono, MN SLlames, MN manufacturing company
Transportation Engineer - engineering consulting firm
.Key Staff Positions Non-Profit/Associations
Coordinator of Utilities - Luverne, MN
Finance Director - Cottage Grove, MN Executive Director - LOGIS
Finance Director - Minneapolis, MN Manager of Light Rail Transit - Regional Transit Board
Fire Chief - Centennial Fire District Executive Director - MN State Council on Disability
Police Chief - Orono, MN Executive Director - Cold Weather Resource Center
Public Works Supervisor - Proctor, MN Executive Director - North Suburban Cable Comnlission
Community Development Director ~ Lakeville, MN Executive Director - Ramsey Washington Cable Commission
Executive Director - Minnesota Chiefs of Police Association
Consulting (Strategic Planning & Team Building)
Corporate Public Relations Dept. - 3M Stearns County
Education City of Crystal City of Brooklyn Center
City of Hopkins City of Arden Hills
* B.A. - Loras College, Dubuque, Iowa City of WhIte Bear Lake Engineering Consulting Firm
>(. M.A. - Public Administration, Northern City of Golden Valley __ _.__ ..... n_._ .__._--~_._-
Illinois University, DeKalb Brimeyer
>(. Adjunct Faculty Member - Hamline .--------
University Graduate School of
Public Administration The Brimeyer Group, Inc.
CommunitylProfessional Affiliations EXECUTIVE SEARCH CONSULTANTS
>(. Past President - St. Louis Park Rotary
>(. President - St. Louis Park Rotary Foundation James Brimeyer - President
>(. Twin West Chamber of Commerce
>I- Member - International City Management Association One Tenth Ave South (612) 945-0246
.,. Member - Minnesota City Management Association Hopkins, Mn. 55343 h. (612) 929-7399
,. Member - Minnesota Municipal Utilities Association fax (612) 933-1153
,. Member - Nationat Forum for Black Public Administrators
>!- Member - Solid Waste Association of North America -- - -
* Serves as Boardmember fOwner of two other Minnesota- J
based corporations ,
__J
Please Stop in for a visit.
-, -
The Brimeyer G
EXECUTIVE SEARCH C roup, Inc.
tes Bnmeyer ONSULTANTS
,
President One Tenth Ave. South
Hopkins, MN 55343
(612) 945-0246
fax (612) 933-1153
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The Brimeyer Group, Inc.
EXECUTIVE SEARCH CONSULTANTS
.
One Tenth Ave, South
Hopkins, MN 55343
REFERENCES
JIM BRIMEYER
Lyle W. Hanks, Mayor Jack Murray, Mayor
City of St. Louis Park International Falls
5005 Minnetonka B]vd. Chair, Cold Weather
St. Louis Park, MN 55416 Resources Center
(6]2) 924-2500 (218) 283-9484
Barbara Peterson, Mayor Don Fraser, Mayor
City of Orono City of Minneapolis
Box 66 350 Fifth Street
Crystal Bay, MN 55323 Minneapolis, MN 554]5
. (6]2) 473c7357 (6]2) 673-3000
Frank Rag, Mayor Bob Benke, Mayor
City of Roseville City of New Brighton
2660 Civic Center Dr. 803 5th Ave. NW
Roseville, MN 551]3 New Brighton, MN 55112
(612) 644-9793 (612) 296-3469
Greg Andrews, Director Jerry Hirschfeld, President
Regional Transit Board DBL Optical Labe. Inc.
230 E. 5th St. P.O. Box 280
St. Paul. MN 55101 St. Joseph, MN 56374
(612) 292-8789 (612) 363-72] 1
Duane Zaun, Mayor Jerry Splinter
City of Lakeville President - LOGIS
20195 Holyoke Ave. W. City Manager - City of Brooklyn Center
Lakeville, MN 55044 6301 Shingle Creek Parkway
(6]2) 469-443] Brooklyn Center, MN 55430
(612) 561-5400
.
(612) 945-0246 . fax (612) 933-1153
The Brimeyer Group, Inc.
EXECUTIVE SEARCH CONSULTANTS
.
One Tenth Ave, South
Hopkins, M N 55343
PARTIAL LISTING OF ASSIGNMENTS
PUBLIC AND NON-PROFIT SECTOR
City Manager - Roseville (pop. 36,000) - $70,000
City Administrator - Lakeville (pop. 23,000) - $60,000
City Manager - New Brighton (pop. 24,000) - $62,500
Director of Community Development - Cottage Grove(pop. 24,000) - $50,000
City Administrator - Shorewood (pop. 5,000) - $38,500
City Administrator - Hastings (pop. 15,000) - $50,000
City Administrator - Cottage Grove(pop. 24,000) - $61.000
Executive Director - Local Government Information Systems - $65,000
Coordinator of Utilities - Luverne (pop. 5,000) - $45,000
City Manager - St. James (pop. 5,000) - $35,000
Manager, LRT Development - Regional Transit Board - Twin Cities -, $78,000
. City Manager - Brooklyn Park (pop. 60,000)- $75,000
City Administrator - Little Canada (pop. J 0,000) - $45,000
City Manager - Hopkins (pop. 16,000) - $60,000
City Manager - Bemidji (pop. 24,000) - $50,000
Finance Director - Cottage Grove(pop. 24,000) - $50,000
Executive Director - Urban Concerns Workshops - $60,000
City Administrator - Hibbing - $55,000
Executive Director - Minnesota State Council on Disability - $50,000
Fire Chief - Centennial Fire District - $40,000
City Administrator - Hermantown (pop. 7.000) $45,000
Community Development Director - Lakeville - (pop. 23,000)
Cold Weather Resource Center - Executive Director - $60,000
Executive Director - North Suburban Cahle Commission and Access Corp.- $45,000
Public Works/Utilities Supervisor - City of Proctor
Clerk/ Administrator - City of Moundsview - $58,000
City of Orono - Police Chief - $48,000
City of Minneapolis - City Coordinator - $86,500
City of Minneapolis - Finance Director
City of Orono - City Administrator - $53,000
City of South St. Paul - City Administrator - $58,500
Village of Hazel Crest. Illinois - Village Manager - $60,000
City of Austin - City Administrator - (in progress)
Minnesota Chiefs of Police Association - Executive Director - $50,000
City of Crystal - Finance Director - (in progress)
City of Hugo - City Administrator - (in progress)
.
(612) 945-0246 . fax (612) 933-1153
The Brimeyer Group, Inc.
EXECUTIVE SEARCH CONSULTANTS
.
One Tenth Ave, South
Hopkins. MN 55343
JAMES L. BRIMEYER
PRESIDENT
After twenty years in public sector management, Jim Brimeyer began his career in
Executive Search in July, 1988. He has conducted executive search assignments for City
Managers, City Administrators, senior level management positions, and has worked with
non -profit organizations, semi -public agencies and private sector companies that have a
relationship with municipalities, counties and other public sector agencies. Some
representative examples of searches include:
* City of Minneapolis, City Coordinator
* North Suburban Cable Commission and Access Corporation, Executive Director
* Cold Weather Resource Center, Executive Director
* Centennial Fire District, Fire Chief
* City of Hibbing, City Administrator
* City of Hopkins, City Manager
* Regional Transit Board - Twin Cities. Manager of Light Rail Transit Development
. * City of Cottage Grove, Director of Community Development
* City of Roseville, City Manager
* Private Consulting Firm, Transportation Engineer
* Environmental Consulting Firm, Director of Engineering
* Public Finance Leasing Firm, Senior Account Manager
* Optical Lens Manufacturing Co., Production Manager and Director Sales/Marketing
In addition to the executive search assignments, Jim is also available to serve as a
facilitator for strategic planning, team building and goal setting activities at both a policy
making and administrative staff level. He has acted in this capacity for both public and
private sector organizations. Jim is an Adjunct Faculty Member at Hamline University
GraduateSchool teaching a graduate level course entitled "Administering Local
Government",
Previously, Jim served four cities; three as a City Manager including his last position as
City Manager of St. Louis Park, Minnesota (population 45,000), with a budget of $28
million and 230 employees. He also served in Worthington, Ohio and Wooddale, I1linois.
He began his career as Assistant City Manager in Park Ridge, I1linois after obtaining a
Master's Degree in Public Administration from Northern I1linois University. He received
a B.A. Degree from Loras College in Dubuque, Iowa.
Jim is a member of the International City Management Association, the Minnesota City
Management Association, the National Forum for Black Public Administrators, and the
Solid Waste Association for North America. He is active in community activities
including Chair of the Economic Development Committee for the Twin West Chamber of
Commerce, past-President of the St. Louis Park Rotary Club, and current President of
. the St. Louis Park Rotary Foundation. He serves on the Boards of four Twin Cities
based com panies.
(612) 945-0246 . fax (612) 933-1153
--------
M I N N E S 0 T A , S J 0 U R NA L 0 F
. U\W&POUTICS
Hiring The
Best Manager/
Administrator
Potluck vs.
Process
James Brimeyer
President
Your City Mallager/Administrator has decided it is time to
move on to a more challenging position in the profession,
The Mayor and City Council now have the dilemma as to
how to fill this important position. You could place an ad,
sift through 100+ resumes. pick five candidates, interviewt
make a selection, cross your fingers and hope for the best.
Qr, it may be wise for you to consider retaining a search
firm.
Choosing the right search firm to handle the assignment is a
key decision. Paramount to your decision should be the
question, "Will the recruiter be a credible ambassador for
Ollr City?" The professional you retain should have
. experience and be knowledgeable about City Government
and have an understanding of the nuances unique to City
govern men t. When interviewing recruiters to determine
which firm best suits your needs, consider the following
criteria:
. Determine whether the positions the firm has hundled are
similar to the assignmenl you are filling. How many?
How often? How successfully have they performed?
. Which recruiter from the firm will be working on your
behaif? Make sure it is the person who will participate
in the actual search. It is to your advantage that the
firm's best and most respected people represent your
interest.
. Examine the firm's client list. What searches have they
conducted in the public sector and non-profit area?
· Do they undersland whal it laMs to be a good City
Manager / Administralor. Do they recognize that City
Councils and their constituencies change over time? Are
they aware of the expectations of public sector employees?
. Check the references of lhe firms you are considering
with their previous clients. A phone call to a Mayor
or Councilmember can be very informative.
. Image should playa part in your selection.
W.ill the firm and its representatives, acting as your
ambassadors, make the kind of impression you wish to
project to your potential new employee?
. . CompaJibili/y is crw:ial. Tough to fill positions require
team work between a client and their recruiter. Choose
someone with whom you feel comfortable working.
Carefully select a search firm that best represents your
needs.
The Brimeyer Group, Inc.
EXECUTIVE SEARCH CONSULTANTS
GLEASON & ASSOCIATES, INC.
Executive Recruitment Specialists
.
i\pril 1" 1992
'.
l-1r. Thomas Sather
Mayor
Ci ty of Ard(:~n B.t} Is
1450 W. Highway 96
Arden lUlls, MN.
Dear Mr. Sather:
Thank you for taking 'Lha time to speak with me reqard. i ng the
resignation oE Mr ~ Br:..rger. As I mention.ed. we. are an execut,ive
search firm which specializes in assisting ci t.i.e.s wi'th their
administrative searches. ~-Je hand 1 e onl y local 9'overnment searches
and recruitment. and take pride in i;he fact that we specialize in
tailoring our s,,;ar'ch i:o fit your needs.
If YOU ~lould like to receive a brochure or additional i:.nformation
. on how vie can be of assistance. please feel free. to call on me.
Thank YOU for your t:i.me. an.d consideration, I hope t.hat "",e can. be
of servl.ce to the ci"ty of Arden Hills.
ftre~
. t.U.JC:.. \.<' cJ.omJ
David Gleason
DPG!lb
. i! t )140 Pv
'l/M/;)
444 S.E. 11th Avenue. Forest Lake, Minnesota 55025
(612) 464-3588