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Home My WebLink AboutCCP 03-30-1992 1\GENDA C!Jj .lIRI>m'I HILIB CITY CXltJNCIL MEEll'ING CXltJNCIL CHl\MBERS H:H:lAY, MARaI 30, 1992, 7:30 P.M. (( 1- Cl\LL ID ORDER/ROLL Cl\LL. 7:30 P.M. 2. PRESENTATION OF PLAQUE AND RESOLlJI'ION - FORMER FIRE O:lIEF, DAN WINKEL Adopt Res. 92-20 - Commending Daniel A. Winkel for 6 Years Service as Fire Chief of the Lake Joharma Volunteer Fire Department. 3. AGENDA ADOPI'ION 4. APPROVAL OF MARCH 9 cnUNCIL MINUI'ES 5. CDNSENT CALENDAR a. Accept Resignation of Clerk Administrator and City Accountant. b. Appoint Acting Clerk Administrator, c. Adopt Res. No. 92-18 Designating Polling Places. d, Adopt Res. No. 92-21 Designating Depositories and Corporation Authorization. e. Adopt Res. No. 92-22 Transfer of Funds by Telephonic Instructions. f. Recon1Inen:Jation to Appoint Sandra ShrewsOOry as dJair of the Finance Connnittee and Acknowledge Service of Carl Rundquist. g. Approve List of Clailns/Payroll. 6. PUBLIC a:::r'!lMENI'S . 7. UNFINISHED AND NEW BUSINESS A. Adopt Res. No. 92-19 Relating to Apportionment of Assessments Relating to Improvement No. SS-W-89-1 (Cleveland Avenue Lift station) . B. Adopt Res. No. 92-23 Establishing Residential Equivalent Assessment Rate for street Reconstruction (Tiller Lane) . C. Adopt Res. No. 92-24 Detennining Assessed Cost of Iltilrovement and Ordering Preparation of Proposed Assessment Roll in the Matter of the 1992 Tiller Lane street Reconstruction Iltilrovement. D. Awrove Agreement Between Ramsey County and the City; SCDRE ~ ~:~Ih'" .x;.-:> Funding Recycling Grant. Request Authorization to Hire Receptionist/Clerk Typist, F. Request Authorization to Hire Newsletter alitor. G. Approve Salary Increase for Program SUpervisor H. Approve Salary In=ease for Intermediate A=unting Clerk. I. Request to review Existing Sign Ordinance Regulations. J. Schedule Worksession - April 20. 8. cnUNCIL ca.1MENTS 9. ADJOURN APRIL MEEI'INGS . April 1 - Planning Oammission, 7:30 p.m. April 13 - Council Meeting, 7:30 p.m. April 16 - Public Safety/Wks Connnittee, 7:30 p.m. ' ;. .'. April 23 - Finance Oammittee, 7:30 p.m, \L ".'. April 27 - Council Meeting, 7:30 p.m. .:,- April 28 - Parks & Recreation committee, 7:30 p.m. .... -"~);\. fI" ./ "~., .I ./ \ 1\GENDl\. / . ARDEN HILLS CITY CXlUNCIL MEETING CXlUNCIL CHlIMBERS :!Dml\.Y, MARCHfi 1992, 7:30 P.M. 1. CALL 'TO ORPER~ROLLCALL. 7:30 P.M. /;;r,~/ "'\ 1'4 . \/W:..A. " ,.' ..' '7Jtz" -1J~ (.J1 ' {v .~' /'trWaJe/" . z.UC.//"""> ~ -- 2. AGENDAAOOPrION '0 ~_tJ uf}. /l~ _j~.. ~.... ',;(- 0<... 'fL. ~.. [.# ~/ , ...- (~~ . rJ. t;:; - I. I . 3. APPROVAL OF~1.0.'~~-2.4,.(X)UNCIL MINUI'ES~/ 7/92- ~a I "'-'. ..~. . 'HFARING..FOR~.'" -r - ---~T -~-.~~,-~~ . ,-'i i:.....f ,,-"w' I . .~. , 5. CDNSENT CALENDAR ~ ./'\. if ?$.?...~ a. . if' }'l//V'toz//"l /. 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" ' l.4/-' , I 't-. ,/ ,!,,'(.... ~ of 'I t, . :? /l4v~~< i . ~ : .;- .,'.' - '..... v " .-__ "'" .' MEEll'ING ' EN HILLS CITY OJUNCIL '.. .ARD ClU\MBERS "'" . OJUNCIL M2\RCH~ 1992, 7:30 P.M. ~Y, "2P\ 7. UNFINISHED AND NEW BUSINESS (CONTINUID) C. 8. COUNCIL o::Mo!ENTS 9. ADJOURN . ~o iLd..- . -. -' ~ ,'--,' ~f" i', .. -,'.. '..../'.,A..,._:,-,l v' , [M;nt~ ':)U~~<X, . i . , c c _ ~ '. .' . !''', ) "" .'- ,'. 7 1JU4.,-W\4A.w\,AA'V.. .. 1'MvJX .L/~'VlkAU .. I3fi9- ' .~~ y..t 1 V . ,..:.z /' 'I: '.>0 ' ~ I, /: 'J. /, ,",;., . " .J'~; , :!: .. '" .__' 0,,:,:,.< _ ',' ", C I;! i"", .. ,..:::,-" ~" .,:.. "i/ ',' , ~.-I- )~:.~,.'.-/_, '-.~,. " ~=_.. .,--7 '.'} "*- -. \ta.~ -0" .,' .-, " /. ,; -t ~_.(,__ ) (j)' ,'h:;',-. V, ~_./ , /.'" "~ ' '. ."~ ,,' " . I __ . '."1 'fIr >#f}ffit- . }!vJ'- ...... . ~ ~_ (JJ .,.M! () "/III ~ . . 13 ' , '~~ ""1"- . _.,,- I W,-,\;;:..,'/ __ .., ,"; j) "::f~ !1 ~ ~.. ~"q y, ' .' ~"---yy /- "~/'/ .. . ' ".~ '. -c((ra~ r-; ~'1.P-".I'''J v ~~(1X' r (..ff~jgrj /wjrr r ~ ~IXI... J.ilJ~. 'M'e-ON % ~ ~ "1~ J -' ~_ 1\GENDl\, ARDEN HILLS CITY COUNCIL MEE'l'Im . COUNCIL CII1lMIlERS ~Y, MlIRCH"t., 1992, 7:30 P.M. 3u 1. CALL ill ORDER/ROLL CALL. 7:30 P.M. 2. AGENDA AIXlPI'ION 3. APPROVAL OF FEBRUARY 10 & 24 COUNCIL MINUI'ES 4. IMPROVEMEN HEARING FOR KEITHSON POND . 5. CONSENT CALENDAR a. b. 6. PUBLIC COMMENTS 7. T1NFINISHED AND NEW BUSINESS A. B. . .- _. v1 . P1lGE2 1lGENDA ARDEN HILLS CITY COONCIL MEETING MCHllI,y COONCIL ClD\MBERS , M1lRCH~ 1992, 7:30 P.M. 7/ UNFINISItEb Ie. .,... AND NEW BUSINESS (CON'l'INUm) j . "p.S? COUN~ o:::MMENT . S - . ........- ..,... '--... ",.:, ,,- ,. ',,' /Jl1 1. - ?~ ,.,. '. . .., . -Ii '.-4, .. f".<t;1r /j~~ ,..--, .... . ",'YMl '-. l/uff ~; ~a..",I . .J1..u., & -ii-..' .4. ~ l/ ~.'~'''(..(,.k' " ..... f~ . "..:; /' ') (.. . r-X / .' . I ^ ..,..!J-.~./;.. " .. ,j :L6 ." '},.rk 0''''''' I' J ~ ~ ., ~ AJ2L. 'dId($. # / . ,",". ,,~. t.- . ri..'"..! , ,'.,. " d "'(:. ! .." .. ~ r f ). "-1' '--^'~' ... L/ rfI itO~Y~; A >. I::' }' / I AN~;;"7 I /J ~',-N-,_,:1-/lIt.~l/V'~'-- V .r' - ~ I. ' ... .',," /i /7 if / -r:EJ(d;,...,.'/ 1;~d,.UM1.....,-.',':,(',..,.;;..A.u;;a 4~...C;I)v~.. i/ lid: j .,;-h I .. '. ,. .i, HA,,;j" . Ij -' ". ,.-r7 /v-t>-' . . ,. . ,.,.' \::I... '. , '. ,ti,/\../ .. ,-" '--. ~ J<<t'''',' ,Vf-. ";~ ..j'j~'" U!tI). ,v~- , !. };}/r , h':iJ-', .'G'v~~" v'''' -'i/ / '.'., , .. ~ ,..'..'".,. ,..._.,., r:-:c-'-;c~'~f.-r:Z.VtA%.- -' Ii 1Jiuu' ( r. z/', ' ' , rI ;jl/lL /1 ,..". ~ -~ i ~''AW:.' '- .l..JVvvv-: ,) .. <)".. . ,--, --A--.. 1Y I N'f., ......~..<\ )/'1 Ii/'/ /' .. r: (, A t/~ ivw~. iI ~, ~ ?u~ /.. ... .. I' ' , ;" ~ cfl:-/~. _ (!dt). &~ ((6 4';)' -vp v ~ ,I 1/1 1\GENIll\. 1lRDEN HILLS CITY c:xxJN::IL MEETING . c:xxJN::IL CHAMBERS ~Y, MnRCH 9, 1992, 7:30 P.M. 1. CALL TO ORDER/ROLL CALL. 7:30 P.M. 2. AGENDA ADOPrION 3. APPROVAL OF FEBRUARY 10 & 24 mUNCIL MINUI'ES 4. D1PROVEMEN HEARING FUR KEI'IHSON POND . 5. mNSENT CALENDAR a. b. 6. PUBLIC o::::MMENrS 7. UNFINISHED AND NEW BUSINESS A. B. . .-- ,.,.. . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 92-20 RESOLUTION COMMENDING DANIEL A. WINKEL FOR 6 YEARS SERVICE AS FIRE CHIEF OF THE LAKE JOHANNA VOLUNTEER FIRE DEPARTMENT WHEREAS, Dan Winkel has served the community of Arden Hills as Fire Chief of the Lake Johanna Volunteer Fire Department for the past 6 years, and; WHEREAS, during Dan's tenure as Fire Chief, he was instrumental in completing the construction of two new fire stations and recruitment of volunteer firefighters necessary to man these stations, and; WHEREAS, also during Dan's service as Fire Chief, new equipment was purchased which reduced property losses from fire damage and provided the tools necessary for the volunteer firefighters to effectively perform their duties, and; WHEREAS, under the direction of Chief Winkel a new level of . communication and cooperation between the Fire Department and the member cities was achieved, NOW, THEREFORE, BE IT RESOLVED, that the Arden Hills City Council on behalf of all residents extends sincere appreciation and commends Dan Winkel for this faithful and dedicated service to the community as Fire Chief of the Lake Johanna Volunteer Fire Department. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 30TH DAY OF MARCH, 1992. THOMAS R. SATHER MAYOR ATTEST: CATHERINE J. IAGO ACTING CLERK ADMINISTRATOR . 1 . MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING March 9, 1992 . CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor sather called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Thomas Sather; Councilmembers JoAnn Growe, Dale Hicks, Thomas Mahowald, Paul Malone. Also present were: City Attorney, Jerry Filla; City Planner, John Bergly; City Engineer; Mark Graham; Parks Director, John Buckley; Public Works Superintendent, Dan Winkel; Clerk Administrator, Gary Berger; Deputy Clerk, Catherine rago. ADOPT AGENDA MOTION: Malone moved, seconded by Mahowa 1 d , to adopt the March 9, 1992 agenda as presented. Motion carried unanimously (5-0). APPROVAL OF COUNCIL MINUTES . MOTION: Malone moved, seconded by Mahowald, to approve the minutes of February 10, 1992 and February 24, 1992 Regular Counci 1 Meetings as prepared. Motion carried unanimously (5-0). PUBLIC HEARING KEITHSON POND IMPROVEMENT Mayor Sather opened the meeting at 7:35 p.m. for the purpose of conducting a public hearing on the Keithson Pond Improvement. Clerk Administrator Berger verified publication of the notice of hearing in the New Brighton Bull etin on Wednesday 2/26/92 and mailing to affected property owners the same date. Mayor Sather explained that bids were received February 6, 1992 for this project, but that concerns expressed by residents since then will require making some modifications to the improvement, thus the bids are essentially invalidated; arrangements have been made to continue this improvement hearing to April 27, 1992 at which time new estimated project costs and bids would be reviewed. . In response to requests from the audience, Council agreed to hear comments both this evening and April 27. \ . Arden Hills Council 2 March 9, 1992 Ci ty Engineer, Mark Graham, gave a brief overview of the project explaining that approval of the project was given by Council and Rice Creek Watershed District, but then some problems, primari 1 y with drainage, were uncovered and adjustments were made to the plan to address the problem areas; estimated costs would likely increase by 20-30% as a result of the adjustments. Councilmember Malone asked if the concerns surrounding the George Reiling property will be addressed within the modified plan. Attorney Filla advised that discussions with Mr. Reil ing and other affected property owners have taken place and that action is being taken to react to the concerns expressed. A question was raised from the audience as to how the project will be funded and if affected property owners will be assessed. Mayor Sather commented that it would be inappropriate to discuss costs at this time, given the fact that the cost of the project with the modifications is yet to be determined. . stated he was not George Rei 1 ing , 661 Heinel Drive, Roseville, opposed to the latest drainage plans, but is defini tel y opposed to assessing the property owners. He said that he did not understand how the City could damage private property and then expect the property owner to pay. He commented that there was adequate drainage in the area until the City allowed homes to be built at inappropriate locations and the engineering firm should be held accountable. Ron Nelson, 4504 Keithson Drive, commented that all the property owners in the area paid significant prices for their lots and homes and assumed the developer and the City had addressed drainage concerns before allowing the building. He contended that the costs involved are the City's responsibility and it is unreasonable for the City to even consider assessing the affected property owners simply because the project was mismanaged. Kurt Lawrence, 4516 Keithson Drive, stated that he bought his home only a couple of years ago and had no knowledge of any potential assessment. He said assessing would be totally unfair and that the developer was not truthful with the property owners in that there was no suggestion of a potential problem; the engineers and developer should have been responsible. He questioned the extent of City responsibility . since the bond for this project was released to the developer. . Arden Hills Council 3 March 9, 1992 Nancy Horwath, 4510 Keithson, said she agreed with the comments expressed by the other residents thus far and was opposed to any assessment. She asked why the pond was improperly excavated and if the firm that constructed the pond would be held responsible. Toni Tredal, 4521 Kei thson, expressed opposition to assessments and asked what action can be taken to pursue the developer or engineer. She also asked how Council and Rice Creek Watershed District coordinate their efforts to ensure projects meet specifications. Attorney Filla responded by explaining that he has done some preliminary checking and it appears that the developer, who excavated the pond, was incorporated at the time the work was done but the corporation no longer exists. He advised it may cost more in legal fees to pursue the developer than could be recovered. Filla added that the project as designed by the engineer was not intended as a final solution to the drainage problems of the area and called for a future outlet. He added that the City must deal with an overall drainage plan tor the . area which is much broader than just the Keithson pond improvement; the need for a future overall plan was identified before the development took place. Engineer Graham explained that Rice Creek Watershed District governs and coordinates storm water programs for many communities but tries to leave the responsibility for assessing projects in the hands of the local governments. Filla said he would do some further checking into the question of Rice Creek Watershed District responsibility. George Crimmins, 4509 Keithson, commented that he would cooperate with the City as a means of reducing easement acquisition costs, but he was opposed to assessing Keithson residents. Bob Stennis, 4540 Keithson, said he agreed with the comments of residents this evening and opposed assessments for a probl em caused by someone else's negl igence. He commented that the public notice for this evening's meeting was addressed to "property owners proposed to be assessed" which indicates that assessing property owners is an option the City is definitely considering. . Attorney Filla advised that as a formality the City is required to follow a particular process in notifying any potentially affected residents, and that providing such notice simply reserves the option of assessing for such projects. - ---------- . Arden Hills Council 4 March 9, 1992 Dick Foster, 4527 Keithson, questioned why the developer was not pursued several years ago if the pond as constructed was not intended to be a holding pond. He asked the City to address the issue of storing water on his land without an easement over the past four or five years. He also asked to see the modifications being proposed before the project goes out for bid again. Counci 1 member Mahowal d asked Engineer Graham if there has been ongoing communication between the residents involved and the engineer. Graham stated that the plans were developed based upon Rice Creek Watershed District requirements and the requests of residents and that he has met with residents on this issue and kept open dialogue. Mayor Sather announced that on Apri I 27 the latest revised plans from the engineer will be available and the property owners will have the opportunity to review all the details. Graham added that he would attempt to meet with the neighbors bef ore' Apri I 27 also. Attorney Filla reiterated that the decision on how the project . will be funded and if property owners will be assessed is yet to be determined. Councilmember Mahowald commented that he distinctly remembers dealing with performance bonds and the holding pond issue a few years ago and asked staff to review records to determine what action was taken at that time and the current status of the performance bonds. MOTION: Malone moved, seconded by Growe, to continue the improvement hearing on the Keithson Pond to the April 27 Council meeting at 8:30 p.m. Motion carried unanimously (5-0). MOTION: Hicks moved, seconded by Malone, to approve the amended plans and specifications for the Keithson Pond Project and authorize advertisement for bids. Motion carried unanimously (5-0) . MOTION: Mahowald moved, seconded by Hicks, to reject all previously received bids on the Keithson Pond Project. Motion carried unanimously (5-0). . . Arden Hi 11 s Counci 1 5 March 9, 1992 CONSENT CALENDAR MOTION: Malone moved, seconded by Mahowald, to approve the Consent Calendar and authorize execution of all necessary documents contained therein. Motion carried unanimously (5-0). a. Appoint Election Judges b. Approval of 1992 Shade Tree Program c. Approve List of Claims/Payroll PUBLIC COMMENTS PETITION TO OPEN INTERSECTION Ms. Lindberg presented Council with a petition of signatures from 148 residences requesting that the intersection of Trunk Highway 51 and Snelling Avenue be reopened, that appropriate signage be installed to alert traffic of the intersection, and that some signals be installed. She urged Council to actively address MnDOT in this issue and wanted Council to be aware of . the magnitude of the problems created in accessing the residences in the area without the use of the intersection. Mayor Sather advised that the City will forward the petition to the appropriate officials at MnDOT. Council briefly discussed the upcoming hearing scheduled for this matter and directed staff to look into the possibility of hol ding the hearing at a 1 ocat i on other than ci ty Hall in order to accommodate the potentially large group of interested residents. UNFINISHED AND NEW BUSINESS CASE 92-03 - SITE PLAN AMENDMENT FOR PHARMACIA DELTEC 1265, 1275 AND 1285 GREY FOX ROAD City Planner Bergly introduced this agenda item stating that Woodridge Properties developed the property at 1265, 1275 and 1285 Grey Fox Road about a decade ago and now the major tenant of that site, Pharmacia Deltec, is purchasing the property and proposing some changes to the site. Bergly advised that the Planning Commission reviewed the site . plan and recommended approval with the following conditions: 1) Lighting of the courtyard area be reviewed and approved by the City Pl anner, 2) Storm drainage be reviewed by City Engineer and Attorney to insure an easement is not necessary, and 3) Placement of trash collection areas be reviewed and --------- . Arden Hills Council 6 March 9, 1992 approved by staff. Bergly advised that the storm drainage issue has since been addressed and approved. There was brief discussion regarding the screening of the trash collection area. MOTION: Ma lone moved, seconded by Hicks, to approve the site plan amendment for Pharmacia Deltec, 1265, 1275 and 1285 Grey Fox Road, subject to review and approval of lighting and screening of the site by staff and City Planner. Motion carried unanimously (5-0). ZEOS SIGNAGE As a note of general information, Bergly informed Council that the Planning Commission has assigned a committee to deal with the City's sign ordinance and they will report to Council in the near future. RECEIVE AND'REVIEW FINANCE UTILITY SUBCOMMITTEE REPORT . Council received two reports, one from the City Accountant and one from the utilities Subcommittee, recommending increases in the City's water and sewer rates. Councilmember Malone stated that the Finance Committee has recommended a 35% increase in water rates and a 50% increase in sewer rates as a means of responding to the unbalanced util ity fund. Councilmember Mahowald questioned why increased rates recommended in the reports are substantially higher than surrounding communities. Malone offered one explanation that Arden Hills is a third party water consumer; water service is purchased through the City of Roseville from st. Paul, and Roseville includes a service fee thus increasing the cost. He added that sewer rates are largely impacted by commercial customers. Malone provided Council with a model utility rate table he had calculated which would allow the City to increase utility rates gradually and eventually gain utility fund reserves. He reviewed the details and figures of his plan and explained that implementing such a plan would provide a smoother transition for residents and still eventually provide the same . results for the City. Councilmember Hicks pointed out that the current Arden Hills rates are lower than surrounding communities. He also noted that the City was generating enough revenue in the utility .... !! . Arden Hills Council 7 March 9, 1992 funds un ti I 1989 at which time a quickly growing disparity began to occur between fees collected and cost of services. He supported Councilmember Malone's approach of gradually correcting the utility fund problem. Mayor Sather commented that the City, in addi ti on to implementing a plan to correct the present problem, must also address the future needs of the utility funds and the ultimate goal of gaining utility reserves which would accumulate interest to help defray costs. sather supported the gradual approach Councilmember Malone had presented. Councilmember Hicks suggested that the City, when presenting the utility rate increases to the public, explain the impact in dollars and cents rather than dealing in percentages. He said that dollar figures appear less drastic while percentages make the situation sound worse and may create confusion. Councilmember Mahowald said that since the mu1 ti-phase concept may be'very confusing, it may also be appropriate to explain the concept in simplest fashion. . Counci1member Hicks asked that Councilmember Malone provide the City Accountant with his calculations so that detail and projections may be drafted. MOTION: Hicks moved, seconded by Mahowald, to adopt the following schedule of util ity rates. Motion carried unanimously (5-0): Residential: - 19.2% water rate increase each year for the next two years - 25% sewer rate increase each year for the next two years - Continue minimum rates based on 11 , 400 gallons/quarter - Continue senior discounts using the same premise as currently utilized Commercial: - 1992 rates of $2.19/1,000 gallons - 1993 rates of $2.60/1,000 gallons staff was directed to draft a letter to the public explaining the increased rate schedule and reasons for the increases, and forward the draft to Council for comments no 1 ater than March 16, 1992 . . ------. ------ ;~ . Arden Hills Council 8 March 9, 1992 . WEST ROUND LAKE BOULEVARD-- ORDERING FEASIBILITY REPORT City Engineering Graham stated that in response to a number of concerns expressed with regard to the condition of West Round Lake Boulevard, it is recommended that a feasibility study be completed to address problems such as subsurface soil conditions, roadway surface, improvements needed, estimated costs and sources of funding. Council reviewed proposed Resolution 92-16, which would order preparation of the feasibility report. Becky Cederstrom, 4354 West Round Lake Road, stated she manages ten office and warehouse properties on West Round Lake Road and tenants are threatening to end their leases due to the terrible condition of the road; that some of the tenants transport calibrated equipment which is endangered by the road conditions. Sharon'Ming, representing Sewall Bros Industrial Supply at 4390 West Round Lake Road, expressed appreciation for the . temporary measures recently taken to fill some potholes, but said she hoped there would be a permanent solution soon as her company deals with some delicate instruments whi ch can't be safely transported over the road. She noted the suppliers have complained and may eventually refuse to travel the road. MOTION: Malone moved, seconded by Growe, to Adopt Resolution 92- 16 ordering feasibility report in the matter of 1992 West Round Lake Road improvement. Motion carried unanimously (5-0). Mahowald expressed his opposition to spending a sizable amount of money for a short term solution if it is apparent that reconstruction and reconfiguration of the road in the near future is inevitable. Engineer Graham questioned if Council would be agreeable to expending between $1,500 and $2,000 for soil boring tests on the road surface to be completed along with the feasibility report. He advised that eventually the soil borings would need to be done and if they were done now, the results would not change even if the reconstruction project were delayed. MOTION: Malone moved, seconded by Hicks, to authorize the City . Engineer to perform soil borings on West Round Lake Road at a cost not to exceed $2,000. Motion carried unanimously (5-0). . , . Arden Hills Council 9 March 9, 1992 COUNCIL COMMENTS KEITHSON POND Council member Hicks advised Engineer Graham that one item which he would like Graham to be prepared to address at the upcoming Keithson Pond public hearing is the size of the watershed district which contributes to the pond. Engineer Graham was asked if there was any drainage to Keithson Pond from the Reiling property and if the Reiling property would benefit from improving the drainage in the area. Graham answered that a small amount does drain from the Reiling property to Keithson pond, but he was unsure how much; and that the property is impacted by the pipe installation for the outl et. TURNING OFF WATER SERVICE Councilmember Hicks commented that documentation provided to Council indicates that the City Accountant has gone the extra . mile to keep from turning off water service to Mr. McGuire. He added that staff has followed procedure, and that it should not be necessary for staff to make numerous phone calls, etc. as has been the case with Mr. McGuire. ROUND LAKE AREA PROPERTY Councilmember Hicks referred to a communication from the real tor for the property abutting the Round Lake area the purpose of which is to determine if the City has an interest in purchasing the property. He said he was opposed to the Ci ty considering spending a 1 arge sum of money for this property. Councilmember Mahowald commented that he would be interested in investigating purchase of the Round Lake properties. Mayor Sather agreed that the Round Lake property does merit investigation due to the fact that if the City could acquire the property at a reasonable price, the City would control a major core area of the Gateway business district and have more input regarding future development. OFFICIAL MEETING DATE CALENDAR . Note was made that the Council meeting regularly scheduled for October 12, 1992 falls on the Columbus Day holiday, therefore, the meeting should be changed to October 13, 1992. ,.;:l , ' . Arden Hills Council 10 March 9, 1992 MOTION: Malone moved, seconded by Hicks to adopt the revised official meeting date calendar reflecting the change of regular Council meeting from october 12 to october 13, 1992. Motion carried unanimously (5-0). ZONING ORDINANCE DRAFT Councilmember Malone noted that the Planning commission has been working on the zoning ordinance revisions and has prepared a draft of amendments. He commented that the draft looks good. INVESTMENT PORTFOLIO Councilmember Malone commended Finance Committee Treasurer Frank Green for the graphic portfolio of investments provided to Council. SHOREVIEW!ARDEN HILLS JOINT MEETING Councilmember Growe asked if the joint meeting between . Shoreview and Arden Hills is confirmed for March 17, 1992. Clerk Administrator Berger stated he was unable to contact Shoreview City Manager Dwight Johnson to advise that Council preferred to meet at 5:30 p.m. on March 17. Berger explained he will contact Mr. Johnson for confirmation. UPDATE ON FRED REED Public Works Superintendent, Dan Winkel updated Council with regard to the condition of employee Fred Reed. He stated that the latest information from Mr. Reed's doctors is that Fred may be hospitalized for 2 - 3 months. Winkel added that temporary full time help may be needed in the Public Works department to cover Fred's extended absence. Winkel also noted that the issue of extended sick leave for Fred must be addressed. MEDIATION Councilmember Mahowald referred to a letter from Karen Olsen, Labor Relations Associates regarding the mediation session for the issue of holiday pay for November 1, 1991. Clerk Administrator Berger advised that the mediator suggested that the City develop a policy covering snow days. He stated that . he would survey some other communities and prepare a draft policy for Council review. . , , f . Arden Hills Council 11 March 9, 1992 ADJOURN MOTION: Growe moved, seconded by Hicks, to adjourn the meeting at 10,02 p.m. Motion carried unanimously (5-0). Thomas R. Sather, Mayor Gary Berger, Clerk Administrator NOTICE OF MEETINGS: The next regular Council meeting will be hel d March 30, 1992 at 7:30 p.m. at City Hall. TENTATIVE joint meeting with City of Shoreview on March 17, 1992. (The time of 5:30 p.m. has been suggested. Definite time to follow. ) . There will be a meeting held on March 23, 1992 at 4:30 p.m. at City Hall to interview architectural firm candidates, followed by a meeting at 7:30 p.m. to discuss median closing T.H. 51 - Snelling Avenue. . . CITY OF ARDEN HILLS ~ ~: March 27, 1992 TO: Mayor and city Council Q~ FRCI!: catherine J. Iaga, Acting Clerk 1\dministrator SUBJECT: 1lccept &llployee Resignations - Clerk ]It'Im;n;strator and City 1\coo1mtant Attached are copies of letters of resignations from fanner Clerk Administrator Gary R. Berger effective March 23, 1992, and fanner city Accountant, TJ Woulfe SWanson effective March 20, 1992. ACI'ION REOUIRED: Council should take formal action to acknowledge receipt of the resignations on the effective dates as aOOve-mentioned. CJI/ts . Attachments M92-107 . 1 CITY OF ARDEN HILLS . 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 March 23, 1992 Mayor Thomas Sather and Members of the City Council City of Arden Hills 1450 Highway 96 Arden Hills, MN 55112 Dear Mayor Sather, . I hereby submit my resignation as City Administrator effective immediately and ask that the City waive the 30 day notification required in my employment contract. Sincerely, ~1(8~, Gary R. Berger City Administrator . DwnNI=. U::'1~1 C::~-:I_J;.I:'7c. .. I:AV U:"~1- 1:'"2-' ""7D..,n " March 9, 1992 . Mr. Berger: This letter is to notify you that as of this date, I am resigning from my position as City Accountant. My last day will be Friday, March 20, 1993. r! I J~tfft J !JJaMG<}-J~ TJ Woulfe Swanson . . . CITY OF ARDm HILLS MEKtmNDtlM DATE: March 27, 1992 TO: City CoImCil FRCH: Mayor ThanasR.sather SUBJECT: p"", .,..""'ldation to 1\ppOint an Acting Clerk 1\dmini.strator Council is in receipt of the resignation of former Clerk Administrator Berger effective March 23. Council has indicated their intent to appoint the Deputy Clerk to serve as the Acting Clerk Administrator on an interim basis and recommended that a $500.00 per month stipend be attached to the Deputy Clerk I s salary. Ms. Iaga has ffiqlressed her willingness to serve in this position to assume the responsibilities of this position on an interim basis. ACITON REOUIRED: If Council a;m=, they should pass a motion to appoint Catherine J. . Iago as Acting Clerk Administrat= until such time as a pennanent appoinbnent is nade for the position and authorize a stipend of $500.00 per month be attached to her =ent salary, effective March 24, 1992. CJI/ts M92-108 . . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 92 - 18 WHEREAS, the Presidential Primary is April 7, 1992, and WHEREAS, Minnesota statutes 204A.09 requires the city Council, by ordinance or resolution, to designate the polling places for the city for this election. NOW, THEREFORE, BE IT RESOLVED, that the Arden Hills city council hereby designates the following polling places, Precinct No. 1 - Presbyterian Church of the Way 3882 N. Lexington Avenue Shoreview, MN 55126 Precinct No. 2 - The Presbyterian Homes 3220 Lake Johanna Boulevard Precinct No. 3 - Valentine Hills Elementary School 1770 West County Road E2 Precinct. No. 4 - city Hall . 1450 West Highway 96 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 30TH DAY OF MARCH, 1992. Thomas R. Sather, Mayor ATTEST: Catherine J. Iago, Acting Clerk Administrator . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA . RESOLUTION 92-21 RESOLUTION DESIGNATING DEPOSITORIES AND CORPORATION AUTHORIZATION THIS IS TO CERTIFY that at a meeting of the City Council of Arden Hills duly called and held March 30, 1992, the following resolution was adopted: RESOLVED, that the Norwest Bank Minnesota, N.A. shall be the official depository for all funds of the city of Arden Hills for the calendar year 1992; and BE IT FURTHER RESOLVED, that the City Treasurer shall from time to time, ascertain that adequate security as required by the laws of the state of Minnesota, is furnished by such depository to protect the City's deposited funds against financial loss; and BE IT FURTHER RESOLVED, that checks of this corporation drawn on Norwest Bank Minnesota, N.A., hereinafter called the Bank, shall be signed by three of the following officers: Thomas R, Sather or Thomas Mahowald Mayor Acting Mayor Catherine J. Iago or Paul L. Malone . Acting Clerk Administrator Councilmember Frank C. Green Treasurer BE IT FURTHER RESOLVED, that the Acting Clerk Administrator is authorized to use a signature stamp at such time as it becomes necessary for Mayor Thomas R. Sather or Frank C. Green, Treasurer. BE IT FURTHER RESOLVED, that the said bank is hereby authorized and directed to honor and pay any checks so drawn as above set forth, whether or not such checks be payable to the order of one of the foregoing persons either in his individual or official capacity or deposited to his individual credit, and whether or not such signatures are followed by the title or office of the person signing. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 30TH DAY OF MARCH, 1992. Thomas R. Sather, Mayor ATTEST: . Catherine J. rago, Acting Clerk Administrator . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 92-22 RESOLUTION FOR TRANSFER OF FUNDS BY TELEPHONIC INSTRUCTIONS WHEREAS, the Norwest Bank Minnesota, N.A. is the depository in which funds of the City of Arden Hills may be deposited, and a corporate resolution with respect thereto is presently in effect authorizing the deposit and withdrawal of funds; and WHEREAS, the city of Arden Hills desires to add to and supplement said corporate resolution with the following resolution: RESOLVED, 1- Anyone of the following persons' Frank C. Green, Treasurer Paul L. Malone, Councilmember Catherine J. Iago, Acting Clerk Administrator is authorized on behalf of this corporation to give instructions by telephone to the NORWEST BANK MINNESOTA, N.A. , to transfer . funds on deposit with the bank: to other accounts of this corporation with the bank; or a, b. to other accounts of this corporation with other banks. 2. The bank is authorized to act on such telephonic instructions received by it from anyone who represents himself to be any of the above-named persons whether or not his voice resembles the voice of such person. 3 . The bank is authorized in its sole discretion to refuse to honor telephone instructions and to insist upon written instructions signed by anyone of the persons named in paragraph 1 of this resolution. ADOPTED BY THE ARDEN HILLS CITY COUNCIL THIS 30TH DAY OF MARCH, 1992. Thomas R. Sather, Mayor ATTEST, Catherine J. Iago, Acting Clerk Administrator . . CITY OF 1\RDEN HILLS , MEH:IU\NDtJM DATE: March 27, 1992 TO: Mayor and city council FRCM: Catherine J. Iago, Acting Clerk 1ldministrator ~ SUBJECT: Chair of Finance Calmittee councilmember Malone has advised me that Carl Rundquist has suJ:anitted his resignation as Clair of the Finance Committee, however, wishes to continue his service as a member of this Committee. councilmember Malone is reconnnending appoinbnent of Sandra Shrewsbury as Clair of the Finance Comrnittee. ACI'ION RroUIRED; Mayor Sather procedurally recommends to council the appoinbnent of Ms. Shrewshrry as Clair and council should take action to ratify the Mayor I s reconunendation. council should direct staff to forward a letter of . thanks to Carl Rundquist for his service as Clair of the cormnittee. CJI/ts M92-l03 . C' 0. \\.. '~ CITY OF ARDEN HILLS CHECK REGISTER AS OF 03/08/92 1st MARCH PAYROLL . CK. # REG. O. T . CK. DATE EMPLOYEE NAME GROSS NET HRS. HRS. 18333 VOID 18334 VOID 18335 VOID 18336 03/13/92 JANE LUND 1027.20 570.10 80 18337 03/13/92 DARLENE SCOTT 888.80 527.40 80 18338 03/13/92 CATHERINE IAGO 1387.20 938.60 80 18339 03/13/92 GARY BERGER 1814.40 1163.76 80 18340 03/13/92 TAMMY SHAN SON 1264.80 66.74 80 18341 03/13/92 LYNN LINNEMAN 584.54 460.22 66.50 18342 03/13/92 TERESA SHIELDS 862.40 612.19 80 18343 03/13/92 ~lICHAEL MCKINNEY 1183.20 807.88 80 18344 03/13/92 FRED REED 735.20 378.66 80 (Balance - Disability) 18345 03/13/92 MICHAEL SCHIFSKY 1135.20 839.48 80 18346 03/13/92 DANIEL WINKEL 1539.20 992.36 80 18347 03/13/92 JOSEPH ~'100NEY 1433.19 1054.43 80 14.00 18348 03/13/92 MAUREEN WINKEL 58.91 54.40 8.50 18349 03/13/92 JM~ES PERRON 1330.31 981. 37 80 4.50 (Standby - 7 Hours) 18350 03/13/92 STEPHEN SAXE 1135.20 872.63 80 18351 03/13/92 JOHN BUCKLEY 1438.40 1058.92 80 18352 03/13/92 FREDERICK BELL 1061.60 733.17 80 18353 03/13/92 DAVID WINKEL 1061. 60 525.94 80 18354 03/13/92 KEVIN FULLER 1061.60 745.62 80 . 18355 03/13/92 CYNTHIA SEVERTSON 1098.40 757.91 80 18356 03/13/92 CHRISTINA. NELSON 82.50 76.19 11 18357 03/13/92 r~ARY PITZL 95.00 87.73 10 18358 03/13/92 LINDA ROTH 310.00 286.28 38.75 18359 03/13/92 THlIHHY ZEIDLER 60.00 55.41 7.50 18360 03/13/92 RICHARD CIEMINSKI 283.50 209.94 40.50 22932.35 14857.33 REMITTED FROM FIRST MARCH PAYROLL 18361 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION --- 919.67 18362 STATE CAPITOL CREDIT UNION ---------------- 282.14 18363 HIWAY CREDIT UNION ------------------------ 750.00 18364 ICMA RETIREMENT TRUST --------------------- 405.00 2356.81 TOTAL AMOUNT OF CHECKS 18333 THROUGH 18364 IS $17,214.14. DIRECT DEPOSITS FEDERAL INCOME TAX ------------------------------ 2357.94 FICA -------------------------------------------- 1719.33 . 4077.27 CITY OF ARDEN HILLS CHECK REGISTER AS OF 03/22/92 2nd MARCH PAYROLL REG. O. T. C K. # CK. DATE EMPLOYEE NA.ME GROSS NET HRS. HRS. T84if:j* VOID - - - . 18404 VOID 18405 VOID 18406 03/27/92 DALE HICKS 191.67 177.01 I MO. 18407 03/27/92 THOMAS SATHER 241. 67 223.19 1 MO. 18408 03/27/92 JOANN GROHE 191.67 177.01 I MO. 18409 03/27/92 PAUL MALONE 191.67 177 _ 01 I MO. 18410 03/27/92 THOMAS MAHOHALD 191.67 177.01 1 MO. 18411 03/27/92 JANE LUND 1027.20 570.09 80 18412 03/27/92 DARLENE SCOTT 888.80 527.40 80 18413 03/27/92 CATHERINE IAGO 1387.20 938.59 80 18414 03/27/92 GARY BERGER 1814.40 1147.27 80 18415 03/27/92 FRANK GREEN 115.00 106.21 1 MO. 18416 03/27/92 TAt1MY SHANSON 3234.99 1917.92 80 (Includes Vacation Check) 18417 03/27/92 CAROL PAKOY 351.60 294.03 40 1841B 03/27/92 LYNN lINNH1AN 202.17 183.12 23 18419 03/27/92 TERESA SHIELDS 862.40 612.19 80 18420 03/27/92 MICHAEL MCKINNEY 1183.20 807.87 80 18421 03/27/92 FRED REED 735.20 378.66 80 (Balance - Disability) 18422 03/27/92 MICHAEL SCHIFSKY 1135.20 839.48 80 18423 03/27/92 DANIEL HINKEL 1539.20 992.36 BO 18424 03/27/92 JOSEPH MOONEY 1305_4B 970.03 80 8.00 18425 03/27/92 MAUREEN ;IItIKEl 58.91 54.40 8.50 18426 03/27/92 JAMES PERRON 1277 .10 945.19 80 4.00 (Standby - 4 Hours) 18427 03/27/92 STEPHEN SAXE 1135.20 872.64 80 18428 03/27/92 JOHfl BUCKl EY 1438.40 1058.93 80 18429 03/27/92 FREDERICK 8ELL 1061.60 733.16 80 18430 03/27/92 DAVID HINKEL 1061.60 525.94 80 18431 03/27/92 KEVIN FUllER 1061.60 745.61 80 18432 03/27/92 CYNTHIA SEVERTSON 1098.40 757.92 80 . 18433 03/27/92 NATALIE HOLM 77 .43 71.50 9.50 18434 03/27/92 KATHLEEN HOllAR 200.00 184.70 20 18435 03/27/92 lYNN BURHELl 830.25 542.58 (Various Oance Classes) 18436 03/27/92 RICHARD CIEMINSKI 290.50 214.70 41. 50 18437 03/27/92 GARY BERGER 9072.00 7994.25 S. P. 18438 03/27/92 GARY BERGER 3844.26 3566.66 VAC. CK. 39297.64 29484.63 REMITTEO FROM SECOND MARCH PAYROLL 18439 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION -- 1304.36 18440 STATE CAPITOL CREDIT UNION ,-------------- 282.14 18441 HIHAY CREDIT UNION ----------------------- 750.00 18442 ICMA RETIREMENT TRUST -------------------- 370.00 18443 CITY OF ARDEN HillS ---------------------- 915.26 18444 INTERNATIONAL UNION OF OPERATING ENGINEERS. lOCAL 49 ------------------------------- 145.00 18445 UNITED HAY OF THE $1. rAUL AREA ---------- 99.00 18446 PUBLIC EMPLOYEES RETIREMENT ASSOC. (INS.)- 60.00 18447 HISCONSIN DEPARTMENT OF REVENUE ---------- 128.58 4054.34 TOTAL MOUNT OF CHECKS 18403 THROUGH 18447 IS $33.538_97. *CHECKS 18365 THROUGH 18402 HERE VOIOEO. There was a mix-up at PPI, due to a I'breakt! in the checks I sent them. I received a phone call at 3:30 on 03/25/92. I drove to Burnsville with additional checks, so they could run them throu9h a9ain. They will not charge us for the second run, because it was their mistake: DIRECT DEPOSITS . FEDERAL INCOME TAX ----------------------------- 2464.06 FICA ------------------------------------------- 2971.23 5435.29 STATE INCOME TAX ------------------------------- 1964.32 GARY BERGER - March 27, 1992 . Re~ular Pay throu~h 05/31/92 03/21 - 04/03, 1,814.40 04/04 - 04/17, 1,814.40 04/18 - 05/01, 1,814,40 05/02 - 05/15, 1,814.40 05/16 - OS/29, 1,814.40 9,072.00 9,072.00 - Gross - 694.00 - FICA - 383.75 - PERA 7,994.25 - Net VacatIon Check throu~h 05/31/92 169.50 Hours/22.68 = 3,844.26 . 3,844.26 - Gross - 277.60 - FICA 3,566.66 - Net Note: After severa I ca I Is from Gary on Tuesday and Wednesday, (March 24 and 25), he requested that no Federal Tax or State Tax be withheld. This was on the advice of his accountant. PERA is never deducted from "vacation" checks. TOTAL GROSS ----- 12,916.26 TOTAL NET ------- 11 ,560.91 . JSL . TJ SWANSON - March 27, 1992 Retroactive Pay 02/01 - 02/07, 40 Hours 02/08 - 02/21, 80 Hours 02/22 - 03/06, ~ Hours 200 Hours 16.79 -15.81 .98 200 Hours/.98 = 196.00 Vacation Pay . 101 Hours/16.79 = 1,695.79 FIT SIT PERA 1,264.80 117.00 64.29 53.50 --- Reg. Pay 196.00 - - 8.29 --- Retro Pay 1,695.79 - - - --- Vacation Pay 117.00 64.29 61.79 PERA Wages - 1,460.80 Prorate 101 - 630.59 601 - 630.60 602 - 630.60 1,891 .79 . - ------- C I T Y o F A ROE N H I l l S PIE 3/30/'92 ACCCUNTS PAYA8L E PAGE 1 ." VE N COR NAME CH EC K CHECK CHECK NO. TYPE DATE NO. Almun . 00730 LEAGUE OF MINNESOTA HUMAN I' 3/09/92 15342 50.00 00017 AT&T M 3/0C;/~2 15343 10.91 OC COl VOID M 3/09/<;2 15344 .00 00943 MINNESOTA STATE TREASURER " 3/09/92 15345 15.00 01121 NORTHERN S"TA YES POWER ,.. 3/09/<;2 15346 1,068.05 01122 N'CRTHERN STATES POWER ,.. 3/09/>;2 15347 315.28 01123 NORTHERN STATES POWER I' 3/09/92 L'5348 652.33 o 1124 NORTHERN STATES POWER M 3/0C;/Q 15349 1,712.37 01120 US WEST COMI'UNICATIONS ,.. 3/09/n 153~0 445.41 01835 WEAR GUARD I' 3/09/92 15351 82.49 00036 AIR SIGNAL INC " 3/09/<:;2 15352 20.00 OOCOl velD ,.. 3/09/92 15353 .CO 00198 80YER FORO TRUCKS ,.. 3/09/<;2 15354 13.82 00511 GOPHER STATE CNE-CALl,INC " 3/0<;/<;2 15355 20.00 DO<;75 MN STATE TREASURER ,.. 3/09/<;2 153~6 56.00 00436 FRATTALlONE'S HDWR STORES I' 3/09/<;2 15357 66.47 00184 8EISSWENGER'S HARDWARE " 3/09/<;2 L5358 153.28 00524 GOVERNMENT TRAIN ING SERV M 3/16/<J2 153~9 75.00 01316 PROFESSIONAL FROCESS INC " 3/161<;2 15360 16.82 01320 PERA " 3/16/n 15361 564.3 <J 01321 PER A M 3/161<; 2 L 53 62 409.65 01121 US "EST COMMUNICATIONS ,... 3/16/n 15363 172.67 01722 US WEST COMMUNICATIONS ,.. 3/16/92 15364 151.44 00108 LAWSON PRODUCTS INC M 3/16/92 15365 352.12 . 00112 LEAGUE OF ~N CITIES INS. ,.. 3116/92 15366 15.00 00909 MN DEPARTMENT OF HEALTH II 3/16/92 15367 180.00 00784 MAACO AUTO PAINTING M 3/1<;/~2 15368 3,875.00 MANUAL CHECKS -------TYPE TOTAL 10,613.50 CHECK VOIDED ------------------------------- 15369 \l0008 A-I HYDRAULIC SALES/SERV R 3130/~2 15370 30.96 00018 ACCURATE PRESS INC R 3130/<;2 15371 679.90 00019 ACCURATE PRESS INC R 3130/'l2 15372 372.50 00074 AMERI OATA R 3/30/>;2 15373 74.00 00185 GARY R BERGER R 3/30/<;2 15374 195.52 00197 B IlMART I NC II 3/30/92 15375 362.28 00203 BRAKE & EQUIP wARFHOUSE R 3/30/ ~2 15316 94.21 00230 8R I GHTON VET HCS PIT Al R 3/30/'92 15377 75.00 00315 COMMERCIAL ASPHALT CO ,R 3/30/92 15378 787.72 00325 CRYSfEEL TRUCK EQUIPMENT R 3/30/92 15.379 159.20 00327 CDPY DUPlICATI NG PROD INC R 3/3 0/ <; 2 15380 265.73 00342 OIRECTOR PROPERTY TAXAno R 3/30/92 15381 49.50 00351 E~ERGENCY APPARATUS R 3/30/~2 15382 623.44 00400 JEROME PFIlLA R 3130/92 15383 6,958.00 00429 SHARLA FOSTER R 3/3 0/92 15384 168.00 00523 GOVERNMENT FIN OFF ASSOC R 3130/>;2 1.5385 100.00 00530 w.w. GRAINGER INC II 3/30/92 15386 62.38 00637 KATH R 3/30/92 15387 56.59 . ------ C I T Y o F ARDEN H ILL S PIE 3/30/92 ACCOUNTS PAY A B L E PAGE 2 .. VEN COR NAME CHECK CHECK CHECK NO. TYPE DATE NO. AI'DU~T . 00675 LABOR RELATIONS ASSOC INC R 3/30/92 15388 12 1 .50 00712 LEAGUE OF MN CITIES INS. R 3/301 <;2 15389 2 .391l. 56 00713 LEAGUE OF MN CITIES INS R 3/30/"2 15390 1,940.12 00/52 LORENZ BUS SERVICE. INC R 3/30,.,2 15391 :l5.00 00794 MCDONALD BATTERY CO R 3/301<;2 153<;2 253.38 00810 MAIER STEWART & ASSOC INC R 3/30/<J2 15393 6.858.44 00840 METRO WASTE CCNTROL COMM R 3/301 S2 15394 43.142.00 00875 MIOWEST FENCE & MFG CO R 3/30/<;2 15395 91.00 00"132 MINNESOTA MUTUAL LIFE R 3/30/92 153'l6 265.65 01017 MUNICI-PAlS R 3/30/92 15397 5.00 01120 NORTHERN STATES POWER R 3/30/92 15398 408.35 o 112 8 NORTHWEST YOUTH & R 3/30/<;2 1539'J 'J.6'J9.00 01157 OUlLI NE GRAPH ICS R 3130/92 15400 430.32 01240 PITNEY BOWES R 3/30/92 15401 265.50 01280 POSTAGE BY PhONE R 3/30/<;2 15402 400.00 01436 SANITATION STATIONS R 3/30/92 15403 134.27 01438 SANDERS WACKER WEHRMAN R 3/30/92 15404 5.281.00 01453 T A SCHIFSKY & SON SINe R 3/301<;2 15405 169.20 01493 TERE SA SH I EtDS R 3/30ln 15406 15.60 01520 SHUTTLEPRINT R 3/30/92 15407 132.90 01560 SOUTHAM BUSI NESS R 3/30/<;2 15408 114.48 01647 TJ wOULFE SWANSON R 3130ln 1540'J 2.16 OH66 TOMLIN PRINTING 'R 3130/92 15410 283.80 01750 VADNAIS HGTS MUFFLER eTR R 3/30/<;2 15411 81.00 01830 WATER PRODUCTS COMPANY II 3/30/<;2 15412 229.80 . 06034 ROONEY & NE lL SON. LTO R 3/30/<;2 15413 51.00 Of 035 NEWMECH COMPAN IES IHe R 3/30/92 15414 30.00 06036 BETTY GROSSKOPF R 3/30/92 15415 20.00 SYSTEM PAID CHECKS __TYPE TOTAL 83.973.96 MARCH AlP - Batch I I ---- TOTAL 94.587.46 . c CITY OF :ARDEN KILLS - MEJdANOOM DATE: March 25, 1992 TO: Mayor and City eouncil (]) FRCK: Catherine J. Iago, Acting Clerk 1\dmi.ni.strator StlI3oJ!Pl': Resolution NO. 92-19 Relating to 1IppOrtio:nment of Assessments Relating to nprovement NO. SS-W-89-1 (Cleveland Avenue Lift station) 'Ihe attached resolution relates to the reapportionment of assessments for the Hans Hagen Property located at cleveland Avenue and County Road E-2. ACITON RIDUIRED: '!his is a standard reapportionment resolution, therefore, Council should adopt Resolution No. 92-19 Relating to Apportionment of AssessmeIlts Relating to IIrprovement No. SS-W-89-1 (Cleveland Avenue Lift station) . ,. CJI/ts Attachments M92-98 I _ _ ----:1-, &................L..L~ ......J..=.L.J\.. .nu1tUllli::jl..Cd"COr , . . REAPP.oRTI.oNMENT .oF ASSESSMENT CITY .oF ARDEN HILLS, MINNES.oTA DIVISION N.o. DD.o63666 RES.oLUTI.oN N.o. 92-19 DIP N.o. 6176 NAME .oF ASSESSMENT SS-W-89-1 AUDIT.oR'S N.o. 6176 .oRIGINAL PIN NUMBER T.oTAL ASSESSMENT A. 28-3.0-23-32-.0.0.02-3 $ 3.0,451. 98 B. 28- 3.0-23--32-.0.003--6 $ 3,700.57 C. 28-3.0-23-32-.0.0.05-2 $ 7.0,847.45 D. $ E. $ F. $ . G. $ REAPP.oRTI.oNMENT A. 28-3.0-23-32-.0.029-8 $ 28,333..07 8. 28-3.0-23-32-.0.03.0-8 $ 1.0,999.95 C. 28-3.0-23-32-.0.031-1 $ 2,284..04 O. 28-3.0-23-32-.0.032-4 . - $__________L .05,8.65 E. 28-3.0-23-32-.0.033-7 $ 67,324.29 F. $ G. $ . . . . CITY OF ARDEN HILLS MEH:IUINOOM DM'E: March 27, 1992 'IO: Mayor and City council ~ FRCH: Catherine J. !ago, 1\ctinq Clerk 1\dmi.ni.strator SUB.JD::T: Tiller Lane street Reconstruction I1Iq)rOVeInent Attached is a letter from Engineers Terry Maurer and Mark Graham dated March 25, 1992, outlining the bid tabulation for the 1992 Tiller Lane In1provement Project, based on the revised feasibility report adopted at the February 10 Council meeting. '!he modifications to the initial feasibility report included additional estiInated costs for sub;Jrade ==ections and installation of drain tile for this project, At the February 10 Council meeting action was taken on the following items: a. Adopted Resolution ordering the improvement. . b, Adopted Resolution approving plans and specifications and ordering advertisement for bids. c. Scheduled an assessment hearing for the improvement on April 27, 1992, at 7:30 p.m. Engineer Mark Graham will be present to discuss the bids received, the establishment of the Residential El::[uivalent Assessment Rate for street reconstruction. He indicated he will recornmend delaying the award of bid until the assessment hearing is completed, ACI'ION REDUIRED: If Council ==s with the proposed assessment rate, they should adopt Resolution No. 92-23, Establishing Residential El::[uivalent Assessment Rate for street Reconstruction and Resolution No. 92-24 Detennining Assessed Cost of In1provement and Ordering Preparation of Proposed Assessment Roll in the Matter of the 1992 Tiller Lane street Reconstruction In1provement. CJI/ts Attachments M92-104 . . CONSULTING ENGINEERS Maier Stewart & Associates Inc. ~1arch 25. 1992 File No: 520-028-30 Honorable Mayor and City Council City of Arden Hills 1450 W. Highway 96 Arden Hi 11 s. MN 55112 RE: 810 OPENING 1992 TILLER LANE STREET RECONSTRUCTION IMPROVEMENTS Dear Council Members: Bids were received and opened at 10:00 a.m. on March 19, 1992 for the above referenced project. A total of eleven bids were received. Foilowing is a list of the oidders and their bids. An itemized bid tabulation is also . attached. CONTRACTOR TOTAL BID F.M, Frattalone, Inc. $211,105.00 Schifsky & Sons, Inc. $ 212 , 123 . 00 Midwest Asphalt, Inc. $219,773.75 Tower Asphalt, Inc. $221,202.00 Ashbach Construction Co. $222,662.40 GMH Asphalt Corp. $227,476.QO W.B. Miller, Inc. $239,400.00 Valley Paving, Inc. $245.747.65 Northwest Asphalt, Inc. $247,669.00 Alber Construction, Inc, $248,864.00 Hardri ves, Inc. $274,052,00 The feasibility study presented in November 1991 estimated the construction cost of the Tiller Lane Street Improvement project to be $189,400. Following preparation of the plans and specifications and soil boring investigation, we estimated the construction cost to be $255,300 due to increased soil correction costs associated with the underlying unsuitable native soils. This revised estimate was presented at the February 10, 1992 public hearing. The low bid received was approximately 17% below the estimated construction costs presented at the public hearing. . 1959 SLOAN PLACE, ST. PAUL, MINNESOTA 55117 612.774.6021 9800 SHELARO PARKWAY, MINNEAPOLIS, MINNESOTA 55441 612.546.{)432 Equal Opportunity Employer CITY OF ARDEN HILLS MARCH 25, 1992 . PAGE TWO We have worked with the low bidder, F.M. Frattalone, Inc. on a project in Falcon Heights. We have also contacted references provided by F.M. Frattalone, Inc. for work completed last year in Shoreview, Maplewood and for projects in Ramsey County. All references indicated that the Contractor's work met all specifications and was of good quality. F.M. Frattalone, Inc. will primarily complete the excavation, grading and utility work, with subcontractors used for the concrete curb and gutter and bituminous paving work. Based on these references, we are prepared to recormlend award of the 1992 Tiller Lane Street Reconstruction Improvements Project to F.M. Frattalone, Inc. as the lowest responsible bidder after the assessment hearing for the proj ect. The assessment hearing for this project is set for April 27, 1992. The assessment rate for these improvements is based on the project cost, calculated as follows: Actual Construction Bid $211,105.00 Administration, Fiscal, Legal (32%) 67,553.60 . Total Project Cost $278,658.60 As estimated assessment rate of $35.28 per front foot was presented at the public hearing, based on assessing 50% of the street improvements and soils correction work, and 100% of the storm sewer improvements. The estimated assessment rate was comprised of $23.00 per foot for street improvements, $9.46 per foot for soils correction and $2.82 per foot for storm sewer improvements. Based on the bids received, however, a reduction of the estimated assessment rate to $29.27 per foot can be supported. This recalculated assessment rate is comprised of $19.34 per foot for street improvements, $8.47 per foot for soils correction and $1.46 per foot for storm sewer improvements. Attached for your review and consideration are two resolutions pertaining to the April 27, 1992 assessment hearing. The first resolution establishes the residential equivalent rate for street reconstruction of Tiller Lane as $29.27 per front foot. It is important to note that this rate is higher than the 1991 residential equivalent assessment rate of $22.00 due to the soils correction work that is necessary, It is possible that the rate in future years may be higher or lower, depending on the existing conditions of the street to be reconstructed. The second resolution determine the costs to be assessed and orders preparation of the assessment roll. . CITY OF ARDEN HILLS . MARCH 25, 1992 PAGE THREE We will be in attendance at the March 3D, 1992 City Council meeting to further discuss this matter. Sincerely, MAIER STEWART AND ASSOCIATES. INC, ~~. v4~ Mark J. Graham, P.E. C~ T~aure~ MJG/ ks ene. . . . .. --, CITY OF ARDEN HILLS . RAMSEY COUNTY, MINNESOTA RESOLUTION 92 - 23 - A RESOLUTION ESTABLISHING RESIDENTIAL EQUIVALENT ASSESSMENT RATE FOR STREET RECONSTRUCTION WHEREAS, the City Assessment Manual outlines the methods of determining that the residential equivalent assessment rate shall be based on 50% of the cost of street reconstruction plus all associated overhead costs for a typical residential street section and 100% of the cost of storm sewer improvements. WHEREAS, the reconstruction of Tiller Lane requires storm sewer improvements. soil s correct ion and street improvements as presented at the February 10. 1992 public hearing for said improvem9nt. WHEREAS, the City Council shall establish, by resolution. the residential equivalent assessment rate on an annual basis as determined by comparable project data available to the City, NOW, THEREFORE,' BE IT RESOLVED by the City Council of the City of Arden . Hills. Minnesota: l. The residential equivalent assessment rate for street reconstruction improvements constructed in 1992 shall be $29.27 per assessable front foot. Passed and adopted this 30th day of March, 1992. ATTEST: Tom Sather, Mayor Cathy lago, Deputy City Clerk . .. . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION 92 - ~ A RESOLUTION DETERMINING ASSESSED COST OF IMPRDVEMENT AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL IN THE MATTER OF THE 1992 TILLER LANE STREET RECONSTRUCTION IMPROVEMENT WHEREAS, costs have been determined for the 1992 Tiller Lane Street Reconstruction Improvement consisting of a contract price of $211,105.00 and expenses incurred or to be incurred by the City in the making of the improvement in the amount of $67,553.60 for a total cost of the improvement of $278,658.60. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: 1. Based upon the City Assessment Policies, it is determined that the portion of this improvement to be paid by the City and not assessed to benefited properties is $143,127.96. 2. The portion of the cost to be assessed against benefited properties . pursuant to the Arden Hills City Assessment Policies shall be $135,530.64. 3. The assessments shall be payable in equal annual installments and shall extend over a period of five (5) years, the first of the installments to be payable on or before September 15, 1992, with interest at the rate of 8.00% per annum from the date of the adoption of the assessment resolution. 4. The City Administrator with the assistance of the Project Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece, or parcel of land, without regard to cash valuation, as provided by law, and shall have available at the City Administrator's office a copy of the proposed assessment roll for public inspection. 5, Upon completion of the proposed assessment roll, the City Administrator shall notify the Council and schedule a public hearing on April 27, 1992 upon the proposed assessment, causing notice of the hearing by publication and mail to be made at least two weeks prior to the hearing, Passed and adopted this 30th day of March, 1992. ATTEST: Tom Sather, Mayor . Cathy Iago, Deputy City Clerk . , .=I;,J.i'l...,'oFT....'."'l."'J.,. .. ..,<0, ."[""" 1 .'"., MI""".,. 1"''''1 "..,." .1" ,., "'"1...."'!."''''.l''''.''.'l''' '''T''''17'''';~''.,,,, -~~r'.I.. -- -- ~,:.';,.J,.::..L - .::.-1.;. 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I . _ ... _ c_ _ : ,~-~~~~ ~~ ~~ " I_w ;: . '. Ice-c __ ~. _w _5 i I'~ _ir~m ~~l!-,7 ~~ 5i ~ : ,~~_ _R __ ....._ __ __ _ o ., ~~ __ __ __ __ __ olio : w : -- ~- .......... . " '" .., ~T.L ,[., . 01' 1"1 ,... ~ ill!." 1" ;']~ ';Ir"l~ 'illu; i~. :;l1Ji ~l!i]~ c,]~l;. ~r~[~ ;71 ," !~; -r -- - - ""'__...... . . . CITY OF ARI)];N HILLS MDIC:mINOOM DATE: March 26, 1992 TO: Mayor and City Council FRCM: catherine J, Iago, 1\cting Clerk Mministrator ~ SlJBJl!X:T: 1\greement on so:::m: Funding Recycling Grant At the regular meeting on November 12, 1991, the Council authorized suhnission of a request to Ramsey County for SamE funds in the amoilllt of $18,919.96 to fund the 1992 City curbside recycling pro::p::-am, Attached is a memo dated November 8, 1991, and the 1992 smRE Funding Grant Application outlining the city's total recycling costs and request for funding. Also attached is a copy of the agreement between Ramsey and the city f= a smRE Funding Recycling Grant that requires execution by the proper city officials. . ACrION RIDUIRED: Coilllcil should pass a motion authorizing the execution of the agreement between Ramsey County and the City of Arden Hills for a smRE Recycling Fund Grant, pending approval of the City Attomey. CITjts Attachments M92-97 . ii . AGREEMENT BETWEEN RAMSEY COUNTY AND ARDEN HILLS FOR A SCORE FUNDING RECYCLING GRANT This Agreement is made this 30th day of March , 1992, between Ramsey County through the Public Health Department ( the "County" ) and Arden Hills (the "Municipality") . WITNESSETH: WHEREAS, The County has established policies and plans supporting curbside recycling as part of an overall waste abatement program; and WHEREAS, The Municipality supports curbside recycling and has entered into a Joint Powers Agreement with Ramsey County for funding of a recycling program serving residents of the Municipality which includes curbside collection of recyclables; and WHEREAS, The County will be collecting funding for recycling programs from the state of Minnesota, hereinafter referred to as SCORE funds, which, in part, provide for the funding of recycling services; and WHEREAS, The Mpnicipality has established an in-house recycling . program pursuant to Minn. Stat. 11SA.lSl; and WHEREAS, .The Municipality has requested SCORE funds from the County to support its recycling program; NOW, THEREFORE, The County and Municipality mutually agree as follows in consideration of the mutual promises and covenants contained herein: 1- OBLIGATIONS a. Reimbursement 1. The Municipality is obligated to provide curbside recycling as agreed to in the Joint Powers Agreement between the Municipality and Ramsey County for funding residential recycling. 2 . The Municipality is required to credit the County and the State of Minnesota's SCORE fund as funding sources in any public education materials. 3. The Municipality shall use the SCORE funds as specified by the Joint Powers Agreement dated November 19, 1991- 4 . The Municipality shall receive two payments from the County for . recycling funds. The first distribution shall occur by February 28, 1992 and shall be in the amount of $9,460. The second distribution shall be by May 31, 1992, and shall be for $9,460. " ~. Yo i .1- ~: . The Municipality shall not use grant funds for expenses, or a portion of expenses, which have been or will be reimbursed by other parties. Reimbursement is contingent upon the County receiving SCORE funds from the State of Minnesota. In the event that SCORE funds actually received by the County are less than the amount budgeted by the County, the amount of the grant to the Municipality will be reduced in proportion to the population of the Municipality. b. Reports 1. The Municipality shall submit four reports to the County. The .first is due to the County on April 15, 1992, the second report is due on July 15, 1992, the third is due on October 15, 1992, and the fourth is due on February 1, 1993. The report due April 15, 1992 will include program information for January 1 through March 31, 1992. The second report will include information for April 1 through June 3D, 1992. The third report will include program information for July 1 through September 3D, 1992. The fourth report will cover the period from October 1 through December 31, 1992 . 2. The reports shall be submitted on forms provided by the County. . c. Financial Report 1. The Municipality shall submit a letter which certifies that SCORE funds have been used pursuant to the Joint Powers Agreement and this Agreement. That letter shall be included in the report due February 1, 1993. 2. The Municipality shall be required to submit, if requested by the County, an audited financial report to the Ramsey County 'I Budget and Accounting Office. The report shall show how funds a t received from Ramsey County were disbursed. < ~.; :i 2. TERM The term of this agreement shall be from January 1, 1992 through December 31, 1992, the date of signatures notwithstanding. 3. CANCELLATION Either party may cancel this Agreement at any time upon thirty (30 ) days written notice to the other party. In the event of termination, the Municipality shall be entitled to reimbursement for those expenses incurred up to the termination date, provided the expenses have been incurred according to the budget shown in Attachment A. . .;." , . 4. DEFAULT Any of the following shall constitute default on the part of the Municipality: a. The failure of the Municipality to use funds in a manner consistent with .this Agreement and Attachment A. b. The failure of the Municipality or its (sub)contractor(s) to use their best efforts to ensure the maximum collection and marketing of recyclable materials from the area served. c. The failure of the Municipality to provide information satisfactory to the County as required in this Agreement. S. GENERAL CONDITIONS a. All services and duties performed by the Municipality pursuant t~ this Agreement shall be performed to the satisfaction of the County and in accordance with all applicable federal, State, and local laws, ordinances, rules, and regulations as a condition of payment. The Municipality agrees that it will comply with all federal, St"ate, and local statutes and ordinances relating to . nondiscrimination. b. The Municipality shall at all times be an independent contractor and shall not be the employee of the County for any purpose. The County shall not be responsible for the payment of any taxes, either federal or State, on behalf of the Municipality, nor shall the County be responsible for any fringe benefits. No Civil Service or other rights of employment will be acquired by virtue of Municipality's services. c. The Municipality and County mutually agree to defend, hold harmless, and indemnify the other party, its officials, agents, and employees, from any liability, loss, or damage they may suffer as a result of demands, claims, judgments, or costs arising out of or caused by the indemnifying party's negligence in the performance of their respective obligations under the provisions of this Agreement. This provision shall not be construed nor operate as a waiver of any applicable limits of or exceptions to liability set by law. d. All data created, collected, received, maintained, or disseminated for any purpose in the course of this Agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13 (1990), any other applicable State statute, or any State rules adopted to implement the Act, as well as federal . regulations on data privacy. The Municipality agrees to abide by these statutes, rules, and regulations. - , 1: .' ;, . e. All books, records, documents, and accounting procedures and practices of the Municipality and its (sub)contractor(s), if any, relative to this Agreement are subject to examination by the County and the state Auditor, as appropriate, in accordance with the provisions of Minn. Stat. 16B.06, Subd. 4 (1990) . f. All equipment purchased using funds provided in this Agreement shall remain the property of the Municipality. g. Any amendments to this Agreement shall be in writing and signed by both parties. IN WITNESS THEREOF, the parties have subscribed their names as of the date first above written. RAMSEY COUNTY CITY OF ARDEN HILLS By By Chair, Ramsey County Board Mayor -Thomas R. Sather Approved: Approved as to Form: . By By Chief Clerk Municipality Attorney Jerome P. Filla Approved as to Form: By By Assistant County Attorney C-l-erk~ "Trea"S1Trer Acting Clerk Administrator Insurance Approved: Catherine J. Iaga By Risk Manager Funds are available, code: By Budget and Accounting Recommended: . By Director, Public Health Department ',~ -zo;: . ATTACHMENT A ARDEN HILLS SCORE FUNDING GRANT BUDGET ADMINISTRATION: Salary $8,821 Ramsey 279 Misc 562 PROMOTION ACTIVITIES: Flier 450 (DETAIL ) Postage 314 EQUIPMENT: Office Sup. 50 (DETAIL) Compo fees 417 . COLLECTION OF RECYCLABLES: Cleanups 4,600 (DETAIL) Res. 62,161 TOTAL: $77 ,654 SCORE: $18,920 . . CITY OF ARDEN HILLS MEHEANOOM Dl\TE: NovEInber 8, 1991 TO: Mayor and City eouneil FRCH: es.'0 .. . Gary R. Berger, C1ty 1\dmini.strator stJBJEX:T: SCORE Funds for Residential Recycling P.LVY.LCIIII On September 24, 1991, the Ramsey County Board of Connnissioners approved the distribution of $1 million in S<XlRE funds to mmicipalities for use in recycling programs. The city of Arden Hills total cost in 1992 for recycling will be $77,654.00. Of this amount SOJRE funds will provide $18,920. 00 or approximately 24 percent of the program cost. (See attached). In order for the City of Arden Hills to be eligible for SCORE funds, a certified =py of the official proceedings at which the request was approved must be provided to Ramsey County. city staff is recommending . that Council request $18,919.96 in SCORE funds for its residential recycling program from Ramsey County. ACTION REOUIRED: A motion to approve the request of $18,919.96 from Ramsey County to fund the City of Arden Hills recycling program. GRE/ts M91-35 . " . RAMSEY COUNTY DEPARTMENT OF PUBLIC HEALTH SOLID WASTE DIVISION 1992 SCORE FUNDING GRANT APPLICATION CITY/TOWNSHIP City af Arden Hills DATE 10-30-91 CONTACT PERSON Gary R. Berger PROGRAM PERIOD: January I, 1992 through December 31, 1992 ADDRESS 1450 W. Highway 96 Arden Hills, Mn 55112 PHONE 633-5676 FAX 633-7839 1. DESCRIPTION OF 1992 RECYCLING PROGRAM: A. SERVICE DESCRIPTION SINGLE FAMILY RESIDENCES 2,317 . MULTI FAMILY RESIDENCES 4 apt. - 117 units CONDOMINIUM RESIDENCES 0 MANUFACTURED HOME PARKS 1 NAME OF COLLECTOR(S) E-Z Recycling, Inc. ITEMS COLLECTED FOR RECYCLING: Glass, metal; paper and plastics. B. DESCRIBE THE LONG TERM SOURCE(S) OF FUNDING FOR RECYCLING SERVICES: Joint Pawers Agreement far recycling service charge. C. DESCRIBE CHANGES TO THE PROGRAM FOR 1992: . None. ~- ...;l . - . 2. HOW DO YOU PROPOSE TO USE SCORE FUNDING GRANT FuNDS? PLEASE DESCRIBE HOW A SCORE FUNDING GRANT WOULD ENHANCE/IMPROVE RECYCLING EFFORTS IN YOUR COMMUNITY (PLEASE BY VERY SPECIFIC, AND INCLUDE MEASURABLE GOALS AND ANY PROGRAM CHANGES FOR 1992). Scare.fuvds will be used to funa the City of Arden Hills' recy~ling program. The Clty s total program will cost $77,654.00 and scare funds will pravide $18,920.00 ar abaut 24 percent of the program cost., 3. HOW WILL THESE ACTIVITIES BE EVALUATED? Ongaing evaluatian af recycling thraugh camplaints received, fram citizens and weight tickets of materials callected. . 4. IF THESE ACTIVITIES (INCLUDING RECYCLING COLLECTION) WILL BE CONDUCTED BY A SUBCONTRACTOR, WHAT PROVISIONS WILL BE MADE TO MONITOR AND AUDIT SUBCONTRACTOR ACTIVITIES? Ongaing evaluation thraugh camplaints received by administrative office and observatians of collection in the City. . .U . 5. IF THESE ACTIVITIES WILL BE ONGOING AFTER THIS GRANT PERIOD, HOW WILL THEY BE FUNDED? Joint Pawers Agreement for recycling service charge. 6. SCORE FUNDING GRANT PROPOSED BUDGET (PLEASE ATTACH A COpy OF YOUR ADOPTED 1992 MUNICIPAL RECYCLING BUDGET): Salary $8,821 Ramsey 279 ADMINISTRATION: Mi~ 562 PROMOTION ACTIVITIES $ PLEASE DETAIL: Brachures-fliers-Hazardaus Waste Day Fl:ier casts 450 Pastage 314 EQUIPMENT $ PLEASE DETAIL: . Camputers-adding machine paper-recyling bins. Office Supp. 50 Camp. fees 417 COLLECTION OF RECYCLABLES $ PLEASE DETAIL: Easy recycling-paper. bottles~ cans~ plA~t;r.~. Cleanup Days 4,600 1992 Recycl. .62,161.18 TOTAL $ TOTAL 77 ,645.18 7. PLEASE DESCRIBE YOUR MUNICIPAL IN-HOUSE RECYCLING PROGRAM: City recycles paper and cans and purchases recycled paper. . 'a . ~ ... 8. DESCRIBE THE CITY'S RECYCLING PROMOTIONAL EFFORTS; INCLUDE TYPES OF PROMOTIONAL MATERIALS USED AND SCHEDULES FOR DISTRIBUTION OF INFORMATION. Publicizing infarmatian in the City newsletter. Fliers, lawn signs and brochures. 9. PLEASE ATTACH A RESOLUTION FROM YOUR GOVERNING BODY REQUESTING THE FUNDING ALLOCATION OR A CERTIFIED COpy OF THE OFFICIAL PROCEEDINGS AT WHICH THE REQUEST WAS APPROVED. A certified capy af the minutes of the Navember 12, 1991, Council meeting . will be forwarded ta you an November 13, 1991. ~1Z~ NAME OF PERSON AUTHORIZED TO SUBMIT GRANT: SIGNATURE TITLE OF PERSON AUTHORIZED TO SUBMIT GRANT: % ~ PLEASE RETURN THE COMPLETED GRANT APPLICATION FORM BY NOVEMBER 4, 1991 TO: CATHI LYMAN-ONKKA, PROGRAM ANALYST RAMSEY COUNTY DEPARTMENT OF PUBLIC HEALTH SOLID WASTE DIVISION 1910 WEST COUNTY ROAD B ROOM 206 ROSEVILLE, MN 55113 . CITY OF ARDEN HILLS . !mDU\NDUM Dl\TE: March 27, 1992 TO: Mayor and City eouneil FRCH: catherine J. Iago, 1\Cting Clerk 1\dministrator QJ stJBJEX:T : Request Authorization to Hire Receptionist/Clerk Typist On Monday March 23, the two finalist candidates for the Receptionist position were tested for typing, grammar, and letter composition. Based on extensive municipal experience, the position was offered to Candidate Judy Moll on Tuesday, March 24. Ms. Moll declined acceptance of the position based on salary. On Thursday, March 26, I offered the position to Candidate Rita Nelson and she accepted. For your information, Rita was formerly employed as secretary to the principal of Chisago Lake High School from 1987 to February, 1992. During the interview process, Rita displayed enthusiasm, poise, and . appeared to be flexible and capable of handling multiple priorities. She also appears extremely enthusiastic and comes highly recommended from her former employer. Rita has indicated she will be available to begin emplOYment on April 1. RECXM1ENDATION: Based on her skills, excellent reconnnendations, and professional and warm personality, I highly reconnnend the hiring of Rita Nelson for the position of Receptionist/Clerk Typist. ACTION REOUIRED: If Council concurs, they should pass a motion to authorize the hiring of Rita Nelson for the position of Receptionist/Clerk Typist for the city effective April 1, 1992, at a starting salary of $18,273 ($8.79 per hour) in a=rdance with the 1992 Pay Plan. CJI/ts Attachment M92-106 . . . CITY OF ARDEN HILLS MEKIUINOOM Dl\TE: March 27, 1992 TO: Mayor and city eouneil FRCH: Catherine J. Iago, 1\cting Clerk 1\dmi.nistrator c:J.. stJBJEX:T : Authorization to Hire Newsletter Editor Attached is a copy of the March 20 memorandum from former Clerk Administrator Gary Berger regarding hiring of the Newsletter Editor. staff has met with Candidate Kate Huebsch and found her to be extremely professional and willing to accept the responsibilities of the Newsletter El:litor position. Based on the March 20 memorandum, it appears there are sufficient funds to award the bid to Kate Huebsch. REXXMlENDATION : I recommend Kate Huebsch be hired for the position of Newsletter Editor. . ACTION REOUIRED: If Council =n=s, they should pass a motion authorizing the hire of Kate Huebsch as the Newsletter Editor at a cost not to exceed $12,000 for 3 editions of the Newsletter, postage and printing for the year 1992. CJI/ts Attaclnnent M92-111 . , " . CITY OF 1\RDEN HILLS MEH:IU\NDUM Dl\TE: March 20, 1992 TO: Mayor and city eouncil FRCH: ~B Gary R. Berger, City 1\dmi.nistrator stJBJEX:T: Newsletter Editor As Council is aware, Debra Hansen has withdrawn her offer to serve as the city's Newsletter Editor. since that ti111e, Councilrnember Malone suggested two additional editors for roe to interview; they are Barbara Barker and Kate Huebsch. I interviewed both individuals this week and their bids are attached to this cover memo. Council should note that Kate Huebsch has proposed a broader scope of work and her fee is considerably higher. An amount of $13,044 has been budgeted for the newsletter under "Mayor and Council". Grant Pound, the Newsletter's Graphic Designer, has proposed his ,total fees at $2,000 this leaves $11,044 in the Ixldget for . editing and publishing of the newsletter. Having interviewed both candidates, Kate Huebsch impressed roe with her professionalism and enthusiasm for becoming the City's newsletter editor. KATE HUEBSCH BARBARA BARKER Graphic Designer 2,000 2,000 Spring Edition 1,840 800 summer Edition 1,640 800 Fall Edition 1,640 800 Postage (Old Newsletter) 3,130 3,130 Printing (Old Newsletter) 1. 750 1. 750 TOI'AL $12,000 $9,280 utilizing the approximate figures above, it appears that there would be sufficient funds in the 1992 Ixldget to award the bid to Kate Huebsch. I will be discussing this individually with each councilrnember on Monday. GRB/ts M92-93 Attachments . -- ------- f ~ " . CITY OF ARDEN HILLS MEJOANOOM Dl\TE : March 26, 1992 TO: Mayor and City council FRCH: 9-\('~ Jolm T. Buckley, Parks Director stJBJEX:T : Performance Evaluation and ~tion for Salary Increase - PrOgraIll SUperVisor Ms. Severtson celebrated her se=nd anniversary as a City employee on March 13. She received an excellent rating during her se=nd evaluation. I have been very pleased with Cindy's performance: . She is a very mature and disciplined individual that demands a high standard of performance for herself. . She is committed to excellence and providing top program experience to participants. . The quality and quantity of programs have steadily grown under her . leadership and direction with the limited program space available. . She is a very positive person and has excellent rapport with staff, program leaders, program participants, and the public. . She is very serious about improving her professional lmowledge and skills. She is presently taking two graduate =urses towards a Masters Degree in Public Administration in addition to working full time. SAIARY HISIORY: Ms. Severtson's starting salary was $22,568. She received an in=ease to $28,558 after her first year based on an excellent rating and to begin the process of comparable worth rorrpliance for the city. ~ON: I recammend that Ms. Severtson's salary be in=eased to $31,225, step 2 of the 1992 Pay Plan for this position, based on a successful performance evaluation. ACTION REOUIRED: If Council =ncurs, they should pass a motion to award cindy Severtson . an increase to $31'~ step 2 of the 1992 Pay Plan, retroactive to March 13. JTB/ts M92-102 . ;!:;J:~ji(':_:\:~~i' t "....'....'\.".. " ,~m;<>' :~n:f' ':;-C" 0:,' ~ ARDEN HILLS - 1992 PAY PLAN g~A.{i~i~lil~b.(.r.I! ..............--.-..-.,."...-. ..-,........... ... 'd_.._.._..__,.". Administrator 110 $42,024 $44,651 $47,277 $49,904 $52,530 Public Works Supt. 90 34,608 36,771 38,934 43,260 Parks Director 89 34,237 36,377 40,657 42,797 Accountant 88 35,983 38,100 40,216 42,333 Deputy Clerk 81 31,271 33,225 35,180 39,089 Program Supervisor 76 31,255 33,094 34,932 36,771 Public Work Foreman 58 22,742 24,164 25,585 27,007 28,428 Public Works Maint 56 22,001 23,376 24,751 26,126 27,501 Sr Acctg Clerk 56 22,001 23,376 24,751 26,126 · Parks Maint 53 20,888 22,194 23,499 24,805 26,111 Admin Secretary 52 20,518 21,800 24,365 25,647 Intermed Acct Clerk 48 19,034 20,224 21,414 22,603 Receptionist 46 18,293 20,579 21,723 22,866 . Administrator is at step 3,s-Current pay is $47,174 PW Supt-Current pay is $40,000 Pks Dfr-Current pay is $37,398 Acct-Current pay is $32,884 Dpty Clk-Current pay is $36,067 Prgm Sup-Current pay is $28,558 PW Foreman-Current pay is $29,910 PW Maint-Current pay is $28,662 Sr Acct Clk-Current pay is $26,707 Pks Maint-Current pay is $27,602 Admn See-Current pay is $22,422 Int Acct Clk-Current pay is $23,108 . Recpt-Current pay is $18,866 . CITY OF ARDEN HILLS MEHEANOOM Dl\TE: March 27, 1992 TO: Mayor and city Council lkf}/ FRCH: Catherine J. Iago, Acting Clerk 1ldmini.strator stJBJEX:T: Performance Evaluation - Intennediate Accounting Clerk In reviewing fonner Clerk Administrator Berger's evaluation of performance standards for Intermediate Accounting Clerk, Darlene Scott, I found that this ~loyee exceeds average rating. Darlene appears to have a th=ough knowledge of her job duties and systematically =tqJletes all work assigrnnents on schedule. She has taken on new responsibilities relating to budget preparation, billing of false alarms and =nsultant fees. ~ATION: Based on a sup:essful perfonnance evaluation, I would recommend . adjustment of Darlene Scott's salary to the 1992 rate of $23,793 annually. ACTION REOUIRED: If Council =ncurs, they should pass a motion authorizing a salary increase f= the Intermediate Accounting Clerk to step 5 of the 1992 Pay Plan f= this position, retroactive to March 10, 1992. CJI/ts Attachment M92-109 . -. . CITY OF ARDEN HILLS MDDlANlXIM Dl\TE: March 27, 1992 TO: Mayor and City Calmcil FRCH: catherine J. Iago, 1lcting Clerk 1ldmi.ni.strator Qs:fr stJBJEX:T : Request to Review Existing Sign ordinance RegUlations In an attempt to clarify the existing sign ordinance regulations as they relate to the Zeos sign, Council requested the Planning Connnission review the changeable copy regulations in the current sign ordinance. The Planning Connnission appointed a subcarrnnittee to study the changeable copy portion of the ordinance and during this process, it became apparent there is a definite need to update the existing language and definitions in the sign ordinance. Attached is a letter from the Planning Subcommittee requesting authorizatioFl to review the sign ordinance in its entirety, beginning . iInmediately, with a target date of May, 1992, for =npletion. Iffi:XX\lMENDATON: It would be my recorrnnendation that a review of the entire sign ordinance be =nducted at this time in =njunction with the zoning ordinance revisions. I would further reconunend that Council authorize -an expenditure of approximately $1,500 to $2,000 for the =mmittee to utilize Planner Bergly's time for this project. ACTION REOUIRED: If Council =ncurs, they should pass a motion approving the request to review the entire sign ordinance and authorize an expenditure not to exceed $2,000 for this project. CJI/ts M92-110 . . . fA A<<c-~ 21\ l C:)<:::>L \'0,,~s-v- " S<A-~'Uk.... Q.<:.:> ~GJl "VV'U-~au-w l \~u '-.G t , -k~ ,,-, I': ~()-~oV-..)oiL~ ~ ~~oSL9n,SL- I :: ji i!i -R~~ -R~\J'\~~ ()~ ~'~~ v, a i'--~' 0-, '- "-"--- It !ii' , I'; " I'. \\j0~~ ~. u-~ <(u.Y~'-Yjs -~ (}~\ VI c:J'L[L,~CL,^~, :L d~~ ~ ~(S-~~ ~0~/\~~~~1O:' " "~ ~ \:n. ~ n' i'~ 0=- ~~J. -- -. 'NL C------'<-<s~ G.-'(\~~~~C~,tn ~'-iL l"-. &, -<~U"--- ~""<'--v~ f'u2...-e-L,- <'<5",'0 c.>..- . !,~&-- ~ '~&J2'" ~-k.-~ (~'v'-~+___ ~~",--u.~ ~ , ,', \ \J ~~~ 'jC'\.~. Q, C" \J.. '2- .. '--'0V'-, <~"-=.,. \ '..0 ,'"",-- :\J \ ~ --'CL.... 9-~U1..Q.....~'..V-v'-C:-<L-. ~V\ ~ l'c~V\- ~ i--~~~~ u-.K" ~y "'*- ,'~ $I'-"'--~'-",- ~ ~ -JJ 'tt:' ~-\:J ' , ~,C~\r'{'...SLy-, 0 <.J.:;;-V\ ",':on, ',,-,'0.. -...~ .J'-~ ~'- ~'--~Y)"$"'-C~L.."'-l';.~ ~~ ~ '\ ," ' '- . \ J \J~" ~ ~ ~y~~L.<"~'0{\ . Db -\iv--~ ~:..'t .. ~ ~ .. / · I " /.. '\ . ' . ~~"'--v,,\ ~~<'\ 0UV,\ . c"-.- ~'^~ --(Lo..,:>\,cL'-J..J ~ , i , - , . CITY OF ARDEN HILLS MEHEANOOM Dl\TE: March 25, 1992 'lU: Mayor and city eouneil FRCH: catherine J. Iago, Acting City 1\dmini.strator t stJBJEX:T: Schedule April worksession If Council wishes to =nduct a worksession meeting in April, please suhnit any suggestions for agenda topics; tentative date - April 20. Council nay schedule the worksession this evening or at the April 13 meeting . . CJI/ts M92-99 . . ~ 1\GENM ARDEN HILLS CITY CXXJNCIL ME:E:l'IN3 CXXJNCIL CH1lMBERS ~Y, ~ 30, 1992, 7:30 P.M. -- 1. CALL TO ORDER/OOLL CALL. 7:30 P.M. 2. PRESENTATION OF PlAQUE AND RESOIlJI'ION - FORMER FIRE CHIEF, DAN WINKEL Adopt Res. 92-20 - Connnending Daniel A. Winkel for 6 Years Service as Fire Chief of the lake Johanna Volunteer Fire Deparbnent. 3. AGENDA ADOPI'ION 4. APPROVAL OF MARCH 9 COUNCIL MINUI'ES 5. CONSEm' CI\LElIDAR a. Accept Resignation of Clerk Administrator and city Ac=untant. b. Appoint Acting Clerk Administrator. c. Adopt Res. No. 92-18 Designating Polling Places. d. Adopt Res. No. 92-21 Designating Depositories and Corporation Authorization. e. Adopt Res. No. 92-22 Transfer of Funds by Telephonic Instructions. f. Recammendation to Appoint Sandra Shrewsbury as Chair of the Finance Connnittee and Acknowledge Service of Carl Rundquist. g. Approve List of Claw/Payroll. 6. PUBLIC o:::t1MENI'S . 7. UNFINISHED AND NEW BUSINESS A. Adopt Res. No. 92-19 Relating to Apportiornnent of Assessments Relating to Inprovement No. SS-W-89-1 (Cleveland Avenue Lift station) . B. Adopt Res. No. 92-23 Establishing Residential Equivalent Assessment Rate for street Reconstruction (Tiller lane) . C. Adopt Res. No. 92-24 Determ:i.ning Assessed Cost of Inprovernent and Ordering Preparation of Proposed Assessment Roll in the Matter of the 1992 Tiller lane street Reconstruction Inprovement. D. Approve Agreement Between Ramsey County and the City i SCORE Funding Recycling Grant. E. Request Authorization to Hire Receptionist/Clerk Typist. F. Request Authorization to Hire Newsletter Editor. G. Approve Salary Increase for Program SUpervisor H. Approve Salary Increase for Intermediate A=unting Clerk. 1. Request to review Existing Sign Ordinance Regulations. J. Schedule Worksession - April 20. 8. COUNCIL a:t-lMENTS 9. AI:OOURN APRIL MEETINGS . April 1 - Planning Commission, 7: 30 p.m. i: April 13 - Council Meeting, 7:30 p.m. , ' .' April 16 - Public Safety/Wks Connnittee, 7:30 p.m. '. April 23 - Finance Committee, 7:30 p.m. ;:~ April 27 - Council Meeting, 7:30 p.m. .;~: April 28 - Parks & Recreation Committee, 7:30 p.m. ",j .. CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 92-20 RESOLUTION COMMENDING DANIEL A. WINKEL FOR 6 YEARS SERVICE AS FIRE CHIEF OF THE LAKE JOHANNA VOLUNTEER FIRE DEPARTMENT WHEREAS, Dan Winkel has served the community of Arden Hills as Fire Chief of the Lake Johanna Volunteer Fire Department for the past 6 years, and; WHEREAS, during Dan's tenure as Fire Chief, he was instrumental in completing the construction of two new fire stations and recruitment of volunteer firefighters necessary to man these stations, and; WHEREAS, also during Dan's service as Fire Chief, new equipment was purchased which reduced property losses from fire damage and provided the tools necessary for the volunteer firefighters to effectively perform their duties, and; WHEREAS, under the direction of Chief winkel a new level of . communication and cooperation between the Fire Department and the member cities was achieved, NOW, THEREFORE, BE IT RESOLVED, that the Arden Hills City council on behalf of all residents extends sincere appreciation and commends Dan Winkel for this faithful and dedicated service to the community as Fire Chief of the Lake Johanna Volunteer Fire Department. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 30TH DAY OF MARCH, 1992. THOMAS R. SATHER MAYOR ATTEST: CATHERINE J. IAGO ACTING CLERK ADMINISTRATOR ... . -- ____ MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING March 9, 1992 CALL TO ORDERIROLL CALL Pursuant to due call and notice thereof, Mayor Sather called to order the regular city council meeting at 7:30 p.m. Present: Mayor Thomas Sather; Councilmembers JoAnn Growe, Dale Hicks, Thomas Mahowald, Paul Malone. Also present were: City Attorney, Jerry Filla; City Planner, John Bergly; City Engineer; Mark Graham; Parks Director, John Buckley; Public works Superintendent, Dan Winkel; Clerk Administrator, Gary Berger; Deputy Clerk, Catherine Iago. ADOPT AGENDA MOTION: Malone moved, seconded by Mahowal d, to adopt the March 9, 1992 agenda as presented. Motion carried unanimously (5-0). APPROVAL OF COUNCIL MINUTES . MOTION: Malone moved, seconded by Mahowald, to approve the minutes of February 10, 1992 and February 24, 1992 Regular council Meetings as prepared. Motion carried unanimously (5-0). PUBLIC HEARING KEITHSON POND IMPROVEMENT Mayor Sather opened the meeting at 7:35 p.m. for the purpose of conducting a public hearing on the Keithson Pond Improvement. Clerk Administratar Berger verified publication of the notice of hearing in the New Brighton Bulletin on Wednesday 2/26/92 and mailing to affected property owners the same date. Mayor Sather explained that bids were received February 6, 1992 for this project, but that concerns expressed by residents since then will require making some modifications ta the improvement, thus the bids are essentially invalidated; arrangements have been made to continue this improvement hearing to April 27, 1992 at which time new estimated project costs and bids would be reviewed. . In response to requests from the audience, council agreed to hear comments both this evening and April 27. 1 ... - - ~- Arden Hills Council 2 March 9, 1992 Ci ty Engineer, Mark Graham, gave a bri ef overview of the project explaining that approval of the project was given by Council and Rice Creek Watershed District, but then some problems, primari I y with drainage, were uncovered and adjustments were made to the plan to address the prablem areas; estimated costs would likely increase by 20-30% as a result of the adjustments. Councilmember Malone asked if the concerns surrounding the George Reiling property will be addressed within the modified plan. Attorney Fill a advised that discussions with Mr. Reil ing and other affected property owners have taken place and that action is being taken to react to the concerns expressed. A question was raised from the audience as to how the project will be funded and if affected property owners will be assessed. Mayor Sather commented that it would be inappropriate to discuss costs at this time, given the fact that the cost of the project with the modifications is yet to be determined. . George Rei 1 ing, 661 Heinel Drive, Roseville, stated he was not opposed to the latest drainage plans, but is definitely opposed to assessing the property owners. He said that he did not understand how the City could damage private property and then expect the property owner to pay. He commented that there was adequate drainage in the area until the City allowed homes to be built at inapprapriate locations and the engineering firm should be held accountable. Ron Nelson, 4504 Keithson Drive, commented that all the property owners in the area paid significant prices for their lots and homes and assumed the developer and the City had addressed drainage concerns before allowing the building. He contended that the costs involved are the City's responsibility and it is unreasonable for the City to even consider assessing the affected property owners simply because the project was mismanaged. Kurt Lawrence, 4516 Keithson Drive, stated that he bought his home only a couple of years ago and had no knowledge of any potential assessment. He said assessing would be totally unfair and that the developer was not truthful with the property owners in that there was no suggestion of a potential problem; the engineers and developer should have been . responsible. He questioned the extent of City responsibility since the bond for this project was released to the developer. -- -- Arden Hills Council 3 March 9,1992 Nancy Horwath, 4510 Keithson, said she agreed with the comments expressed by the other residents thus far and was opposed to any assessment. she asked why the pond was improperly excavated and if the firm that constructed the pond would be held responsible. Toni Treda1, 4521 Keithson, expressed opposition to assessments and asked what action can be taken to pursue the developer or engineer. she also asked how Council and Rice Creek Watershed District coordinate their efforts to ensure projects meet specifications. Attorney Filla responded by explaining that he has done some preliminary checking and it appears that the developer, who excavated the pond, was incorporated at the time the work was done but the corporation no longer exists. He advised it may cost more in legal fees to pursue the developer than could be recovered. Filla added that the project as designed by the engineer was not intended as a final solution to the drainage problems of the area and called for a future outlet. He added that the City must deal with an overall drainage plan for the . area which is much broader than just the Kei thson pond improvement; the need for a future overall plan was identified before the development took place. Engineer Graham explained that Rice Creek Watershed District governs and coordinates storm water programs for many communities but tries to leave the responsibility for assessing projects in the hands of the local governments. Filla said he would do some further checking into the question of Rice Creek Watershed District responsibility. George Crimmins, 4509 Keithson, commented that he would cooperate with the City as a means of reducing easement acquisition costs, but he was opposed to assessing Keithson residents. Bob Stennis, 4540 Keithson, said he agreed with the comments of residents this evening and opposed assessments for a problem caused by someone else's negligence. He commented that the public notice far this evening's meeting was addressed to "property owners proposed to be assessed" which indicates that assessing property owners is an option the City is definitely considering. . Attorney Filla advised that as a formality the City is required to follow a particular process in notifying any potentially affected residents, and that providing such notice simply reserves the option of assessing for such projects. -.- -- Arden Hills Council 4 March 9, 1992 Dick Foster, 4527 Keithson, questioned why the developer was not pursued several years ago if the pond as constructed was not intended to be a holding pond. He asked the City to address the issue of storing water on his land without an easement over the past four ar five years. He also asked to see the modifications being proposed before the project goes out for bid again. Counci 1 member Mahowa 1 d asked Engineer Graham if there has been ongoing communication between the residents involved and the engineer. Graham stated that the plans were developed based upon Rice Creek Watershed District requirements and the requests of residents and that he has met wi th residents on this issue and kept open dialogue. Mayor Sather announced that on Apri 1 27 the latest revised plans from the engineer wi 11 be available and the property owners will have the opportunity to review all the details. Graham added that he would attempt to meet with the neighbors bef ore' Apri 1 27 also. Attorney Filla reiterated that the decision on how the project . will be funded and if property owners will be assessed is yet to be determined. Councilmember Mahowald commented that he distinctly remembers dealing with performance bonds and the holding pond issue a few years ago and asked staff to review records ta determine what action was taken at that time and the current status of the performance bonds. MOTION: Malone moved, seconded by Growe, to continue the improvement hearing on the Keithson Pond to the April 27 Council meeting at 8:30 p.m. Motion carried unanimously (5-0). MOTION: Hicks moved, seconded by Malone, to approve the amended plans and specifications for the Keithson Pond Project and authorize advertisement for bids. Motian carried unanimously (5-0). MOTION: Mahowald moved, seconded by Hicks, to reject all previously received bids on the Keithson Pond Project. Motion carried unanimously (5-0). . Arden Hills Council 5 March 9, 1992 CONSENT CALENDAR MOTION: Malone moved, seconded by Mahowald, to approve the Consent Calendar and authorize execution of all necessary documents contained therein. Motion carried unanimously (5-0) . a. Appoint Election Judges b. Approval of 1992 Shade Tree Program c. Approve List of Claims/Payroll PUBLIC COMMENTS PETITION TO OPEN INTERSECTION Ms. Lindberg presented Council with a petition of signatures from 148 residences requesting that the intersection of Trunk Highway 51 and Snelling Avenue be reopened, that appropriate signage be installed to alert traffic of the intersection, and that some signals be installed. She urged Council to actively address MnDOT in this issue and wanted Council to be aware of . the magnitude of the problems created in accessing the residences in the area without the use of the intersection. Mayor Sather advised that the City will forward the petition to the appropriate officials at MnDOT. Council briefly discussed the upcoming hearing scheduled for this matter and directed staff to look into the possibility of holding the hearing at a location other than City Hall in order to accommodate the potentially large group of interested residents. UNFINISHED AND NEW BUSINESS CASE 92-03 - SITE PLAN AMENDMENT FOR PHARMACIA DELTEC 1265, 1275 AND 1285 GREY FOX ROAD City Planner Bergly introduced this agenda item stating that Woodridge Properties developed the property at 1265, 1275 and 1285 Grey Fox Road about a decade ago and now the major tenant of that site, Pharmacia Deltec, is purchasing the property and proposing some changes to the site, Bergly advised that the Planning Commission reviewed the site . plan and recommended approval with the following conditions: 1) Lighting of the courtyard area be reviewed and approved by the City Planner, 2) Storm drainage be reviewed by City Engineer and Attorney to insure an easement is not necessary, and 3) placement of trash collection areas be reviewed and Arden Hills Council 6 March 9, 1992 approved by starr, Bergly advised that the storm drainage issue has since been addressed and approved. There was brier discussion regarding the screening or the trash collection area. MOTION: Malone moved, seconded by Hicks, to approve the site plan amendment for Pharmacia Deltec, 1265, 1275 and 1285 Grey Fox Road, subject to review and approval of lighting and screening of the site by staff and City Planner. Motion carried unanimously (5-0). ZEOS SIGNAGE As a note of general information, Bergly informed Council that the Planning Commission has assigned a committee to deal with the City's sign ordinance and they will report to Council in the near future. RECEIVE AND'REVIEW FINANCE UTILITY SUBCOMMITTEE REPORT ~ Council received two reports, one from the City Accountant and one from the utilities Subcommittee, recommending increases in the City's water and sewer rates. Councilmember Malone stated that the Finance Committee has recommended a 35% increase in water rates and a 50% increase in sewer rates as a means of responding to the unbalanced uti 1 ity fund. Counci1member Mahowald questioned why increased rates recommended in the reports are substantially higher than surrounding communities. Malone offered one explanation that Arden Hills is a third party water consumer; water service is purchased through the Ci ty of Rosevi 11 e from st. Paul, and Rosevil1e includes a service fee thus increasing the cost. He added that sewer rates are largely impacted by commercial customers. Malone provided Council with a model utility rate table he had calculated which would allow the City ta increase utility rates gradually and eventually gain utility fund r~serves. He revi ewed the detai 1 s and figures of his plan and exp 1 ained that implementing such a plan would provide a smoother transition for residents and still eventually provide the same . results for the City. Councilmember Hicks pointed out that the current Arden Hills rates are lower than surrounding communities. He also noted that the City was generating enough revenue in the utility ---.----.-- ij II -- ~ Arden Hills Council 7 March 9, 1992 funds until 1989 at which time a quickly g.owing disparity began to occur between fees collected and cost of se.vices. He supported Council member Ma lone's approach of graduall y co..ecting the utility fund p.oblem. Mayo. Sather commented that the City, in addition to implementing a plan to co.rect the p.esent p.oblem, must also add.ess the futu.e needs of the utility funds and the ultimate goal of gaining utility .ese.ves which would accumulate inte.est to help defray costs. Sathe. suppo.ted the g.adual app.oach Councilmembe. Malone had p.esented. Councilmember Hicks suggested that the City, when p.esenting the utility rate increases to the public, explain the impact in dolla.s and cents .ather than dealing in pe.centages. He said that dollar figu.es appear less d.astic while percentages make the situation sound worse and may create confusion. Counci1member Mahowald said that since the multi-phase concept may be very confusing, it may also be app.op.iate to explain the concept in simplest fashion. ~ Councilmembe. Hicks asked that Councilmember Malone p.ovide the City Accountant with his calculations so that detail and p.ojections may be d.afted. MOTION: Hicks moved, seconded by Mahowald, to adopt the following schedule of utility rates. Motion ca..ied unanimously (5-0): Residential: - 19.2% wate. rate increase each year fo. the next two years - 25% sewe. rate increase each year fo. the next two yea.s - Continue minimum rates based on 11,400 gallons/qua.ter - Continue senio. discounts using the same premise as cu.rently utilized Commercial: - 1992 .ates of $2.19/1,000 gallons - 1993 rates of $2.60/1,000 gallons Staff was directed to draft a letter to the public explaining the increased .ate schedule and .easons fo. the inc.eases, and fo.ward the d.aft to Council for comments no late. than March 16, 1992. . - ---------------- - Arden Hills Council 8 March 9, 1992 WEST ROUND LAKE BOULEVARD-- ORDERING FEASIBILITY REPORT City Engineering Graham stated that in response to a number of concerns expressed with regard to the condition of West Round Lake Boulevard, it is recommended that a feasibility study be completed to address problems such as subsurface soil conditions, roadway surface, improvements needed, estimated costs and sources of funding. Counci 1 reviewed proposed Resolution 92-16, which would order preparation of the feasibility report. Becky Cederstrom, 4354 West Round Lake Road, stated she manages ten office and warehouse properties on west Round Lake Road and tenants are threatening to end their leases due to the terrible condition of the road; that some of the tenants transport calibrated equipment which is endangered by the road conditions. Sharon'Ming, representing Sewa 11 Bros Industrial Supply at 4390 West Round Lake Road, expressed appreciation for the . temporary measures recently taken to fill some potholes, but said she hoped there would be a permanent solution soon as her company deals with some delicate instruments which can't be safely transported over the road. She noted the suppliers have complained and may eventually refuse to travel the road. MOTION: Malone moved, seconded by Growe, to Adopt Resolution 92- 16 ordering feasibility report in the matter of 1992 West Round Lake Road improvement. Motion carried unanimously (5-0). Mahowald expressed his opposition to spending a sizable amount of money for a short term solution if it is apparent that reconstruction and reconfiguration of the road in the near future is inevitable. Engineer Graham questioned if Council would be agreeable to expending between $1,500 and $2,000 for soil boring tests on the road surface to be completed along with the feasibility report. He advised that eventually the soil borings would need to be done and if they were done now, the results would not change even if the reconstruction project were delayed. MOTION: Malone moved, seconded by Hicks, to authorize the city . Engineer to perform soil borings on West Round Lake Road at a cost not to exceed $2,000. Motion carried unanimously (5-0) , . Arden Hills Council 9 March 9, 1992 COUNCIL COMMENTS KEITHSON POND Councilmember Hicks advised EngineeI" Graham that one item which he would like GI"aham to be pI"epaI"ed to addI"ess at the upcoming Keithson Pond public heaI"ing is the size of the watershed district which contributes to the pond. Engineer Graham was asked if there was any drainage to Keithson Pond from the Reiling property and if the Reiling property would benefit from improving the drainage in the area. Graham answered that a small amount does drain from the Reiling property to Keithson pond, but he was unsure how much; and that the propeI"ty is impacted by the pipe installation for the outlet. TURNING OFF WATER SERVICE Councilmember Hicks commented that documentation provided to Council indicates that the City Accountant has gone the extI"a . mil e to keep from turning off water service to Mr. McGuire. He added that staff has followed procedure, and that it should not be necessary for staff to make numeI"OUS phone calls, etc. as has been the case with Mr. McGuire. ROUND LAKE AREA PROPERTY Councilmember Hicks referI"ed to a communication from the real tor for the property abutting the Round Lake area the purpose of which is to determine if the City has an interest in purchasing the pI"operty. He said he was opposed to the City considering spending a large sum of money for this propeI"ty. Counci1member Mahowald commented that he would be interested in investigating purchase of the Round Lake properties. Mayor Sather agreed that the Round Lake property does meri t investigation due to the fact that if the City could acquiI"e the property at a reasonable pI"ice, the City would control a majaI" core area of the Gateway business distI"ict and have more input regarding future development. OFFICIAL MEETING DATE CALENDAR . Note was made that the Council meeting regularly scheduled for October 12, 1992 falls on the columbus Day holiday, therefore, the meeting should be changed to October 13, 1992 . ,.. '. f . Arden Hills Council 10 March 9, 1992 MOTION: Malone moved, seconded by Hicks to adopt the revised official meeting date calendar reflecting the change of regular Council meeting f rom October 12 to october 13, 1992. Motion carried unanimously (5-0). ZONING ORDINANCE DRAFT Councilmember Malone noted that the Planning Commission has been working on the zoning ordinance revisions and has prepared a draft of amendments. He commented that the draft looks good. INVESTMENT PORTFOLIO Councilmember Malone commended Finance Committee Treasurer Frank Green for the graphic portfolio of investments provided to Council. SHOREVIEW/ARDEN HILLS JOINT MEETING Councilmember Growe asked if the joint meeting between . Shoreview and Arden Hill s is confirmed for March 17, 1992. Clerk Administrator Berger stated he was unable to contact Shoreview City Manager Dwight Johnson to advise that Council preferred ta meet at 5:30 p.m. on March 17. Berger explained he will contact Mr. Johnson for confirmation. UPDATE ON FRED REED Public works Superintendent, Dan Winkel updated Council with regard to the condition of employee Fred Reed. He stated that the latest information from Mr. Reed's doctors is that Fred may be hospitalized for 2 - 3 months. Winkel added that temporary full time help may be needed in the publi c Works department to cover Fred's extended absence. Winkel also noted that the issue of extended sick leave for Fred must be addressed. MEDIATION Councilmember Mahowald referred to a letter from Karen Olsen, Labor Relations Associates regarding the mediation session for the issue of holiday pay for November 1 , 1991. Clerk Administrator Berger advised that the mediator suggested that the City develop a policy covering snow days. He stated that . he would survey some other communities and prepare a draft policy for Council review. , . 'i n -- -- Arden Hills Council 11 March 9, 1992 ADJOURN MOTION: Growe moved, seconded by Hicks, to adjourn the meeting at 10:02 p.m. Motion carried unanimously (5-0). Thomas R. Sather, Mayor Gary Berger, Clerk Administrator NOTICE OF MEETINGS: The next regul ar counci 1 meet ing wi 11 be held March 30, 1992 at 7:30 p.m. at City Hall. TENTATIVE joint meeting with City of Shoreview on March 17, 1992. (The time of 5:30 p.m. has been suggested. Definite time to follow. ) There will be a meeting held on March 23, 1992 at 4:30 p.m. at City . Hall to interview architectural firm candidates, followed by a meeting at 7:30 p.m. to discuss median closing T.H. 51 - Snelling Avenue. . .. . CITY OF ARDEN HILLS MEHlUINOOM Dl\TE: March 27, 1992 TO: Mayor and City eouneil Cl~ FRCH: catherine J. Iago, 1\cting Clerk 1\dmini.strator stJBJEX:T: 1\ccept Employee Resignations - Clerk 1Idmi.ni.strator and City 1\cooUntant Attached are =pies of letters of resignations from former Clerk Administrator Gary R. Berger effective March 23, 1992, and former city Ac=untant, TJ Woulfe SWanson effective March 20, 1992. ACTION RroUIRED: Council should take formal action to acJmowledge receipt of the resignations on the effective dates as above-mentioned. CJI/ts . Attachments M92-107 . l CITY OF ARDEN HILLS . 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 March 23, 1992 Mayor Thomas Sather and Members of the City Council City of Arden Hills 1450 Highway 96 Arden Hills, MN 55112 Dear Mayor Sather, . I hereby submit my resignation as City Administrator effective immediately and ask that the City waive the 30 day notification required in my employment contract. Sincerely, ~1C8~, Gary R. Berger City Administrator . Dl-lnIUC. rll::"~' ,e~'"3 c:~..,~ _ ~A..~ '...4111..,," ,..~... ..,........."'__ " March 9, 1992 . Mr. Berger: This letter is to natify you that as af this date, I am resigning from my pasition as City Accountant. My last day will be Friday, March 20, 1993. cf I Jeutf/r- J !JJa/!b;2c!)-rL--" TJ Woulfe Swanson . . " . CITY OF ARDEN HILLS MEM::mINOOM Dl\TE: March 27, 1992 TO: City eouneil FRCH: MayorThanasR.Sather stJBJEX:T : p"", ....-"Tldation to 1\ppOint an Acting Clerk 1\dmi.ni.strator Council is in receipt of the resignation of former Clerk Administrator Berger effective March 23. Council has indicated their intent to appoint the Deputy Clerk to serve as the Acting Clerk Administrator on an interim basis and recammended that a $500.00 per month stipend be attached to the Deputy Clerk's salary. Ms. Iago has expressed her willingness to serve in this position to assume the responsibilities of this position on an interim basis. ACTION REOUIRED: If Council cx;mcurs, they should pass a motion to appoint Catherine J. . Iago as Acting Clerk Administrator until such time as a permanent appointment is Il'ade for the position and authorize a stipend of $500.00 per month be attached to her current salary, effective March 24, 1992. CJI/ts M92-108 . . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 92 - 18 WHEREAS, the Presidential Primary is April 7, 1992, and WHEREAS, Minnesota statutes 204A.09 requires the city Council, by ordinance or resolution, to designate the polling places for the city for this election. NOW, THEREFORE, BE IT RESOLVED, that the Arden Hills city council hereby designates the following polling places: Precinct No. 1 - Presbyterian Church of the Way 3882 N. Lexington Avenue Shoreview, MN 55126 Precinct No. 2 - The Presbyterian Homes 3220 Lake Johanna Boulevard Precinct No. 3 - Valentine Hills Elementary School 1770 West County Road E2 Precinct 'No. 4 - city Hall . 1450 West Highway 96 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 30TH DAY OF MARCH, 1992. Thomas R. Sather, Mayor ATTEST: Catherine J. Iago, Acting Clerk Administrator . . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 92-22 RESOLUTION FOR TRANSFER OF FUNDS BY TELEPHONIC INSTRUCTIONS WHEREAS, the Norwest Bank Minnesota, N.A. is the depository in which funds of the city of Arden Hills may be deposited, and a corporate resolution with respect thereto is presently in effect authorizing the deposit and withdrawal of funds; and WHEREAS, the city of Arden Hills desires to add to and supplement said corporate resolution with the following resolution: RESOLVED, 1- Anyone of the following persons: Frank C. Green, Treasurer Paul L. Malone, Councilmember Catherine J. Iago, Acting Clerk Administrator is authorized on behalf of this corporation to give instructions by telephone to the NORWEST BANK MINNESOTA, N.A., to transfer . funds on deposit with the bank: to other accounts of this corporation with the bank; a. or b. to other accounts of this corporation with other banks. 2. The bank is authorized to act on such telephonic instructions received by it from anyone who represents himself to be any of the above-named persons whether or not his voice resembles the voice of such person. 3 . The bank is authorized in its sole discretion to refuse to honor telephone instructions and to insist upon written instructions signed by anyone of the persons named in paragraph 1 of this resolution. ADOPTED BY THE ARDEN HILLS CITY COUNCIL THIS 30TH DAY OF MARCH, 1992. Thomas R. Sather, Mayor ATTEST: Catherine J. Iago, Acting Clerk Administrator . . CITY OF ARDEN HILLS , MEMl::m\NDUM Dl\TE: March 27, 1992 TO: Mayor and city eouneil ~ FRCH: catherine J. Iago, Acting Clerk 1\dmi.ni.strator stJBJEX:T : Chair of Finance Ccmni.ttee Councilmember Malone has advised me that Carl Rundquist has submitted his resignation as Chair of the Finance Committee, however, wishes to =ntinue his service as a member of this Connnittee. Councilmember Malone is recommending appointment of Sandra Shrewsbury as Chair of the Finance Committee. ACIION REDUIRED: Mayor Sather procedurally recommends to Council the appointment of Ms. Shrewsbury as Chair and Council should take action to ratify the Mayor's recommendation. Council should direct staff to forward a letter of . thanks to Carl Rundquist for his service as Chair of the Connnittee. CJI/ts M92-103 . . , . CITY OF ARDEN HILLS MEHEANOOM Dl\TE: March 25, 1992 TO: Mayor and City eouneil (]) FRCH: catherine J. IagO, 1lCting Clerk 1\dmini.strator . stJBJEX:T : ReSOlution No. 92-19 Relating to Apportionment of Assessments Relating to ImprovemeI1t No. SS-W-a9-1 (Cleveland Avenue Lift station) The attached resolution relates to the reapportionment of assessments for the Hans Hagen Property located at Cleveland Avenue and County Road E-2. ACTION REOUIRED: This is a standard reapportiornnent resolution, therefore, Council should adopt Resolution No. 92-19 Relating to Apportiornnent of Assessments Relating to Irrprovement No. SS-W-89-1 (Cleveland Avenue Lift . station) . CJI/ts Attachments M92-98 . . CITY OF ARDEN HILLS RAMSEY COUNl'Y RESOLUTION m. 92-19 RESOImION RELM'IN3 TO APPCRrIONMENl' OF .l\SSESSMENl'S RELM'IN3 TO IMPRCNEHENl' m. SS-W-89-1 (CLEVELlIND AVENUE LIFl' STATION) WHERElIS, the assessment roll for Improvement No. SS-W-89-1 was filed and certified to the County Auditor of Ramsey County on October 14, 1991, for the purpose of including installments thereof to be =llected along with real estate taxes c.onunencing in 1983; and WHERElIS, since that date a number of parcel of property =ntained with said assessment roll have been divided and =nveyed by previous property owners; and WHERElIS, the County Auditor of Ramsey county requires that apportionment of the original assessment against each original tract where it has later been divided, sold or =nveyed, be made by the city Council of the city of Arden Hills in order that the proper assessment can be extended by the County Auditor against each parcel of property thereafter, c.onunencing with an assessment to be =llected in the year 1992 and thereafter. N:lIi, 'l'.llEREE'CRE, ,BE IT RESOLVED, by the City Council of the city of Arden Hills . does hereby make the follCMing apportionment or original assessments as =ntained in said assessment roll of September 9, 1992, against the following described property: RESOLUI'ION NO. 92-19 Division No. 63666 NAME OF ASSESSMENT: Improvement SS-W-89-1 DIP No. 6176 Auditor No. 6176 ORIGINAL PIN TOI'AL ASSESSMENT A. 28-30-23-32-0002-3 $ 30,451. 98 B. 28-30-23-32-0003-6 8,700.57 C. 28-30-23-32-0005-2 70,847.45 REAPFORI'IONMENI' A. 28-30-23-32-0029-8 $ 28,333.07 B. 28-30-23-32-0030-8 10,999.95 C. 28-30-23-32-0031-1 2,284.04 D. 28-30-23-32-0032-4 1,058.65 E. 28-30-23-32-0033-7 67,324.29 PASSED AND AOOPTED BY THE CITY cotJ:OCIL OF THE CITY OF ARDEN HILLS THIS 30TH DAY OF MlIRCH, 1992. . Thomas R. Sather, Mayor ATI'EST: Catherine J. Iago, Acting Clerk Administrator - . , REAPPORTIONMENT OF ASSESSMENT . CITY OF ARDEN HILLS, MINNESOTA DIVISION NO. DD063666 RESOLUTION NO. 92-19 DIP NO. 6176 NAME OF ASSESSMENT SS-W-89-1 AUDITOR'S NO. 6176 ORIGINAL PIN NUMBER TOTAL ASSESSMENT A. 28-30-23-32-0002-3 $ 30,451.98 B. 28- 30- 23-- 32-0003--6 $ .8,700.57 C. 28-30-23-32-0005-2 $ 70,847.45 O. $ E. $ F. $ . G. $ REAPPORTIONMENT A. 28-30-23-32-0029-8 $ 28,333.07 B. 28-30-23-32-0030-8 $ 10,999.95 C. 28-30-23-32-0031-1 $ 2,284.04 D. 28-30-23-32-0032-4 -"-- $.._______1.. 05.1l. 65 E. 28-30-23-32-0033-7 $ 67,324.29 F. $ G. $ . . \ . CITY OF ARDEN HILLS ~ Dl\TE: March 27, 1992 TO: Mayor and city Council ~ FRCH: Catherine J. Iago, Acting clerk 1\dmini.strator stJBJEX:T : Tiller tana Street Reoonstruction ImproveIIIent Attached is a letter from Engineers Terry Maurer and Mark Graham dated March 25, 1992, outlining the bid tarulation for the 1992 Tiller Lane Improvement Project, based on the revised feasibility report adopted at the February 10 Council meeting. The modifications to the initial feasibility report included additional est:iJnated costs for subgrade ==ections and installation of drain tile for this project. At the February 10 Council meeting action was taken on the following items: a. Adopted Resolution ordering the ilrprovement. . b. Adopted Resolution approving plans and specifications and ordering advertisement for bids. c. Scheduled an assessment hearing for the ilrprovement on April 27, 1992, at 7:30 p.m. Engineer Mark Graham will be present to discuss the bids received, the establishment of the Residential Equivalent Assessment Rate for street reconstruction. He indicated he will reconunend delaying the award of bid until the assessment hearing is corrpleted. ACTION REOUIRED: If Council =ncurs with the proposed assessment rate, they should adopt Resolution No. 92-23, Establishing Residential Equivalent Assessment Rate for Street Re=nstruction and Resolution No. 92-24 Determining Assessed Cost of Improvement and Ordering Preparation of Proposed Assessment Roll in the Matter of the 1992 Tiller Lane Street Reconstruction Improvement. CIT/ts Attachments M92-104 . . CONSULTING ENGINEERS Maier Stewart & Associates Inc. ~1arch 25, 1992 File No: 520-028-30 Honorable Mayor and City Council City of Arden Hills 1450 W. Highway 96 Arden Hi 11 s, MN 55112 RE: BID OPENING 1992 TILLER LANE STREET RECONSTRUCTION IMPROVEMENTS Dear Council Members: Bids were received and opened at 10:00 a.m. on March 19, 1992 for the above referenced project. A total of eleven bids were received. Foi10wing is a list of the bidders and their bids. An itemized bid tabulation is also . attached. CONTRACTOR TOTAL BID F.M. Frattalone, Inc. $211,105.00 Schifsky & Sons. Inc. $212,123.00 Midwest Asphalt. Inc. $219,773.75 Tower Asphalt. Inc. $221.202.00 Ashbach Construction Co. $222,662.40 GMH Asphalt Corp. $227,476.00 Vi.B. Miller, Inc. $239,400.00 Valley Paving. Inc. $245,747.65 Northwest Asphalt, Inc. $247,669.00 Alber Construction, Inc. $248,864.00 Hardrives, Inc. $274,052.00 The feasibility study presented in November 1991 estimated the construction cost of the Tiller Lane Street Improvement project to be $189.400. Following preparation of the plans and specifications and soil boring investigation. we estimated the construction cost to be $255,300 due to increased soil correction costs associated with the underlying unsuitable native soils. This revised estimate was presented at the February 10, 1992 public hearing. The low bid received was approximately 17% below the estimated construction costs presented at the public hearing. . 1959 SLOAN PLACE, ST PAUL, MINNESOTA 55117 612-774-6021 9800 SHELARD PARKWAY, MINNEAPOLIS, MINNESOTA 55441 612-546-0432 Equal Opportunity Employer . CITY OF ARDEN HILLS MARCH 25, 1992 . PAGE TWO We have worked with the low bidder, F.M. Frattalone, Inc. on a project in Falcon Heights. We have also contacted references provided by F.M. Frattalone, Inc. for work completed last year in Shoreview, Maplewood and for projects in Ramsey County. All references indicated that the Contractor's work met all specifications and was of good quality. F. M. Fratta lone, Inc. will primarily complete the excavation, grading and utility work, with subcontractors used for the concrete curb and gutter and bituminous paving work. Based on these references, we are prepared to recommend award of the 1992 Tiller Lane Street Reconstruction Improvements Project to F.M. Frattalone, Inc. as the lowest responsible bidder after the assessment hearing for the proj ect. The assessment hearing for this project is set for April 27, 1992. The assessment rate for these improvements is based on the project cost, calculated as follows: Actual Construction Bid $211, 105.00 Administration, Fiscal, Legal (32%) 67,553.60 . Total Project Cost $278,658.60 As estimated assessment rate of $35.28 per front foot was presented at the public hearing, based on assessing 50% of the street improvements and soils correction work, and 100% of the storm sewer improvements. The estimated assessment rate was comprised of $23.00 per foot for street improvements, $9.46 per foot for soils correction and $2.82 per foot for storm sewer improvements. Based on the bids received, however, a reduction of the estimated assessment rate to $29.27 per foot can be supported. This recalculated assessment rate is comprised of $19.34 per foot for street improvements, $8.47 per foot for soils correction and $1.46 per foot for storm sewer improvements. Attached for your review and consideration are two resolutions pertaining to the April 27, 1992 assessment hearing. The first resolution establishes the residential equivalent rate for street reconstruction of Tiller Lane as $29.27 per front foot. It is important to note that this rate is higher than the 1991 residential equivalent assessment rate of $22.00 due to the soils correction work that is necessary. It is possible that the rate in future years may be higher or lower, depending on the existing conditions of the street to be reconstructed. The second resolution determine the costs to be assessed and orders preparation of the assessment roll. . CITY OF ARDEN HILLS MARCH 25. 1992 . PAGE THREE We will be in attendance at the March 30, 1992 City Council meeting to further discuss this matter. Sincerely, MAIER STEWART AND ASSOCIATES, INC. ~~ V#~ Mark J. Graham, P.E. C ~ T~aurer~ MJG/ ks enc. . . . CITY OF ARDEN HILLS . RAMSEY COUNTY, MINNESOTA RESOLUTION 92 - 23 - A RESOLUTION ESTABLISHING RESIDENTIAL EQUIVALENT ASSESSMENT RATE FOR STREET RECONSTRUCTION WHEREAS, the City Assessment Manual outlines the methods of determining that the residential equivalent assessment rate shall be based on 50% of the cost of street reconstruction plus all associated overhead costs for a typical residential street section and 100% of the cost of storm sewer improvements. WHEREAS, the reconstruction of Tiller Lane requires storm sewer improvements, soil s correction and street improvements as presented at the February 10, 1992 public hearing for said improvem2nt. WHEREAS, the City Council shall establish, by resolution, the residential equivalent assessment rate on an annual basis as determined by comparable project data available to the City. NOW, THEREFORE,' BE IT RESOLVED by the City Council of the City of Arden . Hills, Minnesota: 1. The residential equivalent assessment rate for street reconstruction improvements constructed in 1992 shall be $29.27 per assessable front foot. Passed and adopted this 30th day of March, 1992. ATTEST: Tom Sather, Mayor Cathy Iago, Deputy City Clerk . :1 . . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION 92 - ~ A RESOLUTION DETERMINING ASSESSED COST OF IMPROVEMENT AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL IN THE MATTER OF THE 1992 TILLER LANE STREET RECONSTRUCTION IMPROVEMENT WHEREAS, costs have been determined for the 1992 Tiller Lane Street Reconstruction Improvement consisting of a contract price of $211,105.00 and expenses incurred or to be incurred by the City in the making of the improvement in the amount of $67,553.60 for a total cost of the improvement of $278,658.60. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: 1. Based upon the City Assessment Policies, it is determined that the portion of this improvement to be paid by the City and not assessed to benefited properties is $143,127.96. 2. The portion of the cost to be assessed against benefited properties . pursuant to the Arden Hills City Assessment Policies shall be $135,530.64. 3. The assessments shall be payable in equal annual installments and shall extend over a period of five (5) years, the first of the installments to be payable on or before September 15, 1992, with interest at the rate of 8.00% per annum from the date of the adoption of the assessment resolution. 4. The City Administrator with the assistance of the Project Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece, or parcel of land, without regard to cash valuation, as provided by law, and shall have available at the City Administrator's office a copy of the proposed assessment roll for public inspection. 5. Upon completion of the proposed assessment roll, the City Administrator shall notify the Council and schedule a public hearing on April 27, 1992 upon the proposed assessment, causing notice of the hearing by publication and mail to be made at least two weeks prior to the hearing. Passed and adopted this 30th day of March, 1992. ATTEST: Tom Sather, Mayor . Cathy Iago, Deputy City Clerk , . . CITY OF ARDEN HILLS Ml'lDWlOOM Dl\TE: March 26, 1992 TO: Mayor and city eouneil FRCH: Catherine J. Iago, Acting Clerk 1\dministrator ~ stJBJEX:T: 1\greement on sa:IU: Funding Recycling Grant At the regular meeting on November 12, 1991, the Council authorized suhnission of a request to Ramsey County for SCORE funds in the amount of $18,919.96 to fund the 1992 City curbside recycling program. Attached is a memo dated November 8, 1991, and the 1992 SCORE Funding Grant Application outlining the city's total recycling =sts and request for funding. Also attached is a =py of the agreement between Ramsey and the City for a SOJRE Funding Recycling Grant that requires execution by the proper city officials. . ACTION REOUIRED: Council should pass a motion authorizing the execution of the agreement between Ramsey County and the City of Arden Hills f= a SCORE Recycling Fund Grant, pending approval of the City Attorney. CJI/ts Attachments M92-97 . :l , '. . . AGREEMENT BETWEEN RAMSEY COUNTY AND ARDEN HILLS FOR A SCORE FUNDING RECYCLING GRANT This Agreement is made this 30th day of March , 1992, between Ramsey County through the Public Health Department ( the "County" ) and Arden Hills (the "Municipality") . WITNESSETH: WHEREAS, The County has established policies and plans supporting curbside recycling as part of an overall waste abatement program; and WHEREAS, The Municipality supports curbside recycling and has entered into a Joint Powers Agreement with Ramsey County for funding of a recycling program serving residents of the Municipality which includes curbside collection of recyclables; and WHEREAS, The County will be collecting funding for recycling programs from the State of Minnesota, hereinafter referred to as SCORE funds, which, in part, provide for the funding of recycling services; and WHEREAS, The M~nicipality has established an in-house recycling . program pursuant to Minn. Stat. 1l5A.151; and WHEREAS, .The Municipality has requested SCORE funds from the County to support its recycling program; NOW, THEREFORE, The County and Municipality mutually agree as follows in consideration of the mutual promises and covenants contained herein: 1- OBLIGATIONS a. Reimbursement 1- The Municipality is obligated to provide curbside recycling as agreed to in the Joint Powers Agreement between the Municipality and Ramsey County for funding residential recycling. 2. The Municipality is required to credit the County and the State of Minnesota's SCORE fund as funding sources in any public education materials. 3. The Municipality shall use the SCORE funds as specified by the Joint Powers Agreement dated November 19, 1991- 4 . The Municipality shall receive two payments from the County for . recycling funds. The first distribution shall occur by February 28, 1992 and shall be in the amount of $9,460. The second distribution shall be by May 31, 1992, and shall be for $9,460. , . I I E . The Municipality shall not use grant funds for expenses, or a portion of expenses, which have been or will be reimbursed by other parties. Reimbursement is contingent upon the County receiving SCORE funds from the State of Minnesota. In the event that SCORE funds actually received by the County are less than the amount budgeted by the County, the amount of the grant to the Municipality will be reduced in proportion to the population of the Municipality. b. Reports 1- The Municipality shall submit four reports to the County. The first is due to the County on April IS, 1992, the second report is due on July 15, 1992, the third is due on October 15, 1992, and the fourth is due on February 1, 1993. The report due April 15, 1992 will include program information for January 1 through March 31, 1992 . The second report will include information for April 1 through June 30, 1992. The third report will include program information for July 1 through September 30, 1992. The fourth report will cover the period from October 1 through December 31, 1992 . 2 . The reports shall be submitted on forms provided by the County. . c. Financial Report 1- The Municipality shall submit a letter which certifies that SCORE funds have been used pursuant to the Joint Powers Agreement and this Agreement. That letter shall be included in the report due February I, 1993. 2. The Municipality shall be required to submit, if requested by the County, an audited financial report to the Ramsey County " Budget and Accounting Office. The report shall show how funds ii received from Ramsey County were disbursed. I ~, 2. TERM The term of this agreement shall be from January 1, 1992 through December 31, 1992, the date of signatures notwithstanding. 3. CANCELLATION Either party may cancel this Agreement at any time upon thirty (30 ) days written notice to the other party. In the event of termination, the Municipality shall be entitled to reimbursement for those expenses incurred up to the termination date, provided the expenses have been incurred according to the budget shown in Attachment A. . ~ , . 4. DEFAULT Any of the following shall constitute default on the part of the Municipality: a. The failure of the Municipality to use funds in a manner consistent with this Agreement and Attachment A. b. The failure of the Municipality or its (sub)contractor(s) to use their best efforts to ensure the maximum collection and marketing of recyclable materials from the area served. c. The failure of the Municipality to provide information satisfactory to the County as required in this Agreement. 5. GENERAL CONDITIONS a. All services and duties performed by the Municipality pursuant to' this Agreement shall be performed to the satisfaction of the County and in accordance with all applicable federal, State, and local laws, ordinances, rules, and regulations as a condition of payment. The Municipality agrees that it will comply with all federal, St"ate, and local statutes and ordinances relating to . nondiscrimination. b. The Municipality shall at all times be an independent contractor and shall not be the employee of the County for any purpose. The County shall not be responsible for the payment of any taxes, either federal or State, on behalf of the Municipality, nor shall the County be responsible for any fringe benefits. No civil Service or other rights of employment will be acquired by virtue of Municipality's services. c. The Municipality and County mutually agree to defend, hold harmless, and indemnify the other party, its officials, agents, and employees, from any liability, loss, or damage they may suffer as a result of demands, claims, judgments, or costs arising out of or caused by the indemnifying party's negligence in the performance of their respective obligations under the provisions of this Agreement. This provision shall not be construed nor operate as a waiver of any applicable limits of or exceptions to liability set by law. d. All data created, collected, received, maintained, or disseminated for any purpose in the course of this Agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13 (1990), any other applicable State statute, or any State rules adopted to implement the Act, as well as federal . regulations on data privacy. The Municipality agrees to abide by these statutes, rules, and regulations. .;.,1 --. > " f .; ",' . e. All books, records, documents, and accounting procedures and practices of the Municipality and its (sub)contractor(s), if any, relative to this Agreement are subject to examination by the County and the state Auditor, as appropriate, in accordance with the provisions of Minn. Stat. 16B.06, Subd. 4 (1990) . f. All equipment purchased using funds provided in this Agreement shall remain the property of the Municipality. g. Any amendments to this Agreement shall be in writing and signed by both parties. IN WITNESS THEREOF, the parties have subscribed their names as of the date first above written. RAMSEY COUNTY CITY OF ARDEN HILLS By By Chair, Ramsey County Board Mayor -Thomas R. Sather Approved: Approved as to Form: . By By Chief Clerk Municipality Attorney Jerome P. Filla Approved as to Form: By By Assistant County Attorney C-l-erk"-"Trea"S1Trer Acting Clerk Administratar Insurance Approved: Catherine J. Iago By Risk Manager Funds are available, code: By Budget and Accounting Recommended: . By Director, Public Health Department "11: . ATTACHMENT A ARDEN HILLS SCORE FUNDING GRANT BUDGET ADMINISTRATION: Salary $8,821 Ramsey 279 Misc 562 PROMOTION ACTIVITIES: Flier 450 (DETAIL) Postage 314 EQUIPMENT: Office Sup. 50 (DETAIL) Compo fees 417 . COLLECTION OF RECYCLABLES: Cleanups 4,600 (DETAIL) Res. 62,161 TOTAL: $77 ,654 SCORE: $18,920 . . CITY OF ARDEN HILLS MEHEANOOM Dl\TE: NovEInber 8, 1991 TO: Mayor and City eouneil -'0 FRCH: Lo Gary R. Berger, City 1\dmini.strator stJBJEX:T : SCORE Funds f= Residential Recycling Program On September 24, 1991, the Ramsey County Board of Connnissioners approved the distribution of $1 million in SCORE funds to municipalities for use in recycling programs. The city of Arden Hills total cost in 1992 for recycling will be $77,654.00. Of this amount SCORE funds will provide $18,920.00 or approximately 24 percent of the program =st. (See attached) . In order for the city of Arden Hills to be eligible for SCORE funds, a certified copy of the official proceedings at which the request was approved must be provided to Ramsey County. City staff is recommending . that council request $18,919.96 in SCORE funds for its residential recycling program from Ramsey County. ACTION REOUIRED: A motion to approve the request of $18,919.96 from Ramsey County to fund the city of Arden Hills recycling program. GRB/ts M91-35 . . RAMSEY COUNTY DEPARTMENT OF PUBLIC HEALTH SOLID WASTE DIVISION 1992 SCORE FUNDING GRANT APPLICATION CITY/TOWNSHIP City of Arden Hills DATE 10-30-91 CONTACT PERSON Gary R. Berger PROGRAM PERIOD: January I, 1992 through December 31, 1992 ADDRESS 1450 W. Highway 96 Arden Hills, Mn 55112 PHONE 633-5676 FAX 633-7839 1. DESCRIPTION OF 1992 RECYCLING PROGRAM: A. SERVICE DESCRIPTION SINGLE FAMILY RESIDENCES 2,317 . 4 apt. - 117 units MULTI FAMILY RESIDENCES CONDOMINIUM RESIDENCES 0 MANUFACTURED HOME PARKS 1 NAME OF COLLECTOR(S) E-Z Recycling, Inc. ITEMS COLLECTED FOR RECYCLING: Glass, metal; paper and plastics. B. DESCRIBE THE LONG TERM SOURCE(S) OF FUNDING FOR RECYCLING SERVICES: Jaint Pawers Agreement for recycling service charge. C. DESCRIBE CHANGES TO THE PROGRAM FOR 1992: . Nane. ~ , . . 2. HOW DO YOU PROPOSE TO USE SCORE FUNDING GRANT FUNDS? PLEASE DESCRIBE HOW A SCORE FUNDING GRANT WOULD ENHANCE/IMPROVE RECYCLING EFFORTS IN YOUR COMMUNITY (PLEASE BY VERY SPECIFIC, AND INCLUDE MEASURABLE GOALS AND ANY PROGRAM CHANGES FOR 1992). Scare.fuvds will be used to fund the City af Arden Hills' recy~ling program. The Clty statal program will cast $77,654.00 and scare funds will pravide $18,920.00 or abaut 24 percent af the pragram cost., 3. HOW WILL THESE ACTIVITIES BE EVALUATED? Ongaing evaluatian af recycling through camplaints received, from citizens and weight tickets of materials callected. . 4 . IF THESE ACTIVITIES (INCLUDING RECYCLING COLLECTION) WILL BE CONDUCTED BY A SUBCONTRACTOR, WHAT PROVISIONS WILL BE MADE TO MONITOR AND AUDIT SUBCONTRACTOR ACTIVITIES? Ongoing evaluatian thraugh camplaints received by administrative affice and abservatians of collection in the City. . ~ . 5. IF THESE ACTIVITIES WILL BE ONGOING AFTER THIS GRANT PERIOD, HOW WILL THEY BE FUNDED? Jaint Powers Agreement far recycling service charge. 6. SCORE FUNDING GRANT PROPOSED BUDGET (PLEASE ATTACH A COPY OF YOUR ADOPTED 1992 MUNICIPAL RECYCLING BUDGET): Salary $8,821 Ramsey 279 ADMINISTRATION: MiS:C 562 PROMOTION ACTIVITIES $ PLEASE DETAIL: Brachures-fliers-Hazardaus Waste Day Fl:ier casts 450 Pastage 314 EQUIPMENT $ PLEASE DETAIL: . Camputers-adding machine paper-recyling bins. Office Supp. 50 Camp. fees .417 COLLECTION OF RECYCLABLES $ PLEASE DETAIL: Easy recycling-paper. battles. cans. plastirs. Cleanup Days 4,600 1992 Recycl. .62,161.18 TOTAL $ TOTAL 77 ,645.18 7. PLEASE DESCRIBE YOUR MUNICIPAL IN-HOUSE RECYCLING PROGRAM: City recycles paper and cans and purchases recycled paper. . ,<<" " , . . 8. DESCRIBE THE CITY'S RECYCLING PROMOTIONAL EFFORTS; INCLUDE TYPES OF PROMOTIONAL MATERIALS USED AND SCHEDULES FOR DISTRIBUTION OF INFORMATION. Publicizing infarmatian in the City newsletter. Fliers, lawn signs and brachures. 9. PLEASE ATTACH A RESOLUTION FROM YOUR GOVERNING BODY REQUESTING THE FUNDING ALLOCATION OR A CERTIFIED COpy OF THE QFFICIAL PROCEEDINGS AT WHICH THE REQUEST WAS APPROVED. A certified copy of the minutes af the Navember 12, ~991, Cauncil meeting . will be farwarded ta you an November 13, 1991. ~1Z~ NAME OF PERSON AUTHORIZED TO SUBMIT GRANT: SIGNATURE TITLE OF PERSON AUTHORIZED TO SUBMIT GRANT: ~ ~ -- PLEASE RETURN THE COMPLETED GRANT APPLICATION FORM BY NOVEMBER 4, 1991 TO: CATHI LYMAN-ONKKA, PROGRAM ANALYST RAMSEY COUNTY DEPARTMENT OF PUBLIC HEALTH SOLID WASTE DIVISION 1910 WEST COUNTY ROAD B ROOM 206 ROSEVILLE, MN 55113 . . CITY OF ARDEN HILLS MEHEANOOM DATE : March 27, 1992 TO: Mayor and city eouneil FRCH: Catharine J. Iago, Acting Clerk ].I'Im; n; strator QJ. stJBJEX:T : Request Authorization to Hire Receptionist/clerk Typist On Monday March 23, the two finalist candidates for the Receptionist position were tested for typing, granunar, and letter corrp:lSition. Based on extensive mmicipal experience, the position was offered to Candidate Judy Moll on Tuesday, March 24. Ms. Moll declined acceptance of the position based on salary. On Thursday, March 26, I offered the position to Candidate Rita Nelson and she accepted. For your infonnation, Rita was formerly employed as secretary to the principal of Chisago Lake High School from 1987 to February, 1992. During the interview process, Rita displayed enthusiasm, poise, and . appeared to be flexible and capable of handling multiple priorities. She also appears extremely enthusiastic and comes highly recommended from her former employer. Rita has indicated she will be available to begin employment on April 1- REXXmENDATION: Based on her skills, excellent recanunendations, and professional and warm personality, I highly reconnnend the hiring of Rita Nelson for the position of Receptionist/Clerk Typist. ACTION REOUIRED: If Council ==s, they should pass a motion to authorize the hiring of Rita Nelson for the position of Receptionist/Clerk Typist for the city effective April 1, 1992, at a starting salary of $18,273 ($8.79 per hour) in accordance with the 1992 Pay Plan. CJI/ts Attachment M92-106 . . ......... . CITY OF ARDEN HILLS ~ Dl\TE: March 27, 1992 TO: Mayor and City eouneil FRCH: catherine J. Iago, Acting Clerk 1\dmini.strator M stJBJEX:T : Authorization to Hire Newsletter Editor Attached is a copy of the March 20 memorandum from former Clerk Administrator Gary Berger regarding hiring of the Newsletter Editor. Staff has met with Candidate Kate Huebsch and found her to be extremely professional and willing to accept the responsibilities of the Newsletter El:litor position. Based on the March 20 memorandum, it appears there are sufficient funds to award the bid to Kate Huebsch. REm1MENDATION: I recorrnnend Kate Huebsch be hired for the position of Newsletter Editor. . ACTION REX)UIRED: If Council =ncurs, they should pass a motion authorizing the hire of Kate Huebsch as the Newsletter Editor at a cost not to exceed $12,000 for 3 editions of the Newsletter, postage and printing for the year 1992. CJI/ts Attachment M92-111 . .. ~ It'. . CITY OF ARDEN HILLS MEHEANDUM Dl\TE: March 20, 1992 TO: Mayor and City council FRCH: ~6 Gary R. Berger, city 1\dmini.strator stJBJEX:T: NeWsletter Editor As Council is aware, Debra Hansen has withdrawn her offer to serve as the city's Newsletter Editor. since that time, Council1nember Malone suggested two additional editors for me to interview; they are Barbara Barker and Kate HueJ:::sch. I interviewed both individuals this week and their bids are attached to this =ver IUe11'O. Council should note that Kate HueJ:::sch has proposed a broader scope of work and her fee is =nsiderably higher. An amount of $13,044 has been budgeted for the newsletter under ''Mayor and Council". Grant Pound, the Newsletter's Graphic Designer, has proposed his .total fees at $2,000 this leaves $11,044 in the budget for . editing and publishing of the newsletter. Having interviewed both candidates, Kate HueJ:::sch ilnpressed me with her professionalism and enthusiasm for becoming the city's newsletter editor. KATE HUEBSCH BA.RBARA BARKER Graphic Designer 2,000 2,000 Spring Edition 1,840 800 SUmmer Edition 1,640 800 Fall Edition 1,640 800 Postage (Old Newsletter) 3,130 3,130 Printing (Old Newsletter) 1. 750 1. 750 'IOI'AL $12,000 $9,280 utilizing the approximate figures above, it appears that there would be sufficient funds in the 1992 budget to award the bid to Kate HueJ:::sch. I will be discussing this individually with each Council1nember on Monday. GRBjts M92-93 . Attachments . ~. . CITY OF ARDEN HILLS MIKIl1\NOOM Dl\TE: MarCh 26, 1992 TO: Mayor and City eouneil FRCH: "'11', John T. Buckley, Parks Director SUBJECT: Performance Evaluation and ~tion for salary Increase - PrVY.L..m SUperVisor Ms. Severtson celebrated her se=nd anniversary as a city employee on March 13. She received an excellent rating during her se=nd evaluation. I have been very pleased with cindy's performance: . She is a very mature and disciplined individual that demands a high standard of performance for herself. . She is committed to excellence and providing top program experience to participants. . The quality and quantity of programs have steadily grown under her . leadership and direction with the limited program space available. She is a very positive person and has excellent rapport with staff, program leaders, program participants, and the public. . She is very serious about :ilrproving her professional knowledge and skills. She is presently taking two graduate =urses towards a Masters Degree in Public Administration in addition to working full time. S1\L1\RY HISIORY: Ms. Severtson's starting salary was $22,568. She received an increase to $28,558 after her first year based on an excellent rating and to begin the process of comparable worth =mpliance for the City. I<EX:n1MENDATION: I recommend that Ms. Severtson's salary be increased to $31,225, step 2 of the 1992 Pay Plan f= this position, based on a successful perfonnance evaluation. ACTION REOUIRED: If Council =ncurs, they should pass a motion to award cindy Severtson . an increase to $31,225, step 2 of the 1992 Pay Plan, retroactive to March 13. JTB/ts M92-102 V '~<;.~;::.:::;;:?;"; . ,., g~~!:;~."-' ' :t."j-,'-, }':.... ~ '.... -4 ARDEN HILLS - 1992 PAY PLAN ;...S1"E8...1.), ...nSTEF?~). ....._.__.,.'.,...."...' 'H',H,, . .. ..$TABTINt;. ..n!:i'MO!i... Administrator 110 $42,024 $44,651 $47,277 $49.904 $52,530 Public Works Sup!. 90 34,608 36,771 38,934 43,260 Parks Director 89 34,237 36,377 40,657 42,797 Accountant 88 35,983 38,100 40,216 42,333 Deputy Clerk 81 31,271 33,225 35,180 39,089 Program Supervisor 76 31,255 33,094 34,932 36,771 Public Work Foreman 58 22,742 24,164 25,585 27,007 28,428 Public Works Maint 56 22,001 23,376 24,751 26,126 27,501 Sr Acctg Clerk 56 22,001 23,376 24,751 26,126 . Parks Maint 53 20,888 22,194 23,499 24,805 26,111 Admin Secretary 52 20,518 21,800 24,365 25,647 Intermed Acct Clerk 48 19,034 20,224 21,414 22,603 Receptionist 46 18,293 20,579 21,723 22,866 . Administrator is at step 3.5-Current pay is $47,174 PW Supt-Current pay is $40,000 Pks Dir-Current pay is $37,398 Acct-Current pay is $32,884 Dpty Clk-Current pay is $36,067 Prgm Sup-Current pay is $28,558 PW Foreman-Current pay is $29,910 PW Maint-Current pay is $28,662 Sr Acct Clk-Current pay is $26,707 Pks Maint-Current pay is $27,602 Admn See-Current pay is $22,422 Int Acct Clk-Current pay is $23,108 . Recpt-Current pay is $18,866 CITY OF ARDEN HILLS . MEHEANOOM Dl\TE: March 27, 1992 TO: Mayor and City council W FRCH: Catherine J. Iage, 1\cting Clerk 1\dmini.strator stJBJEX:T : Perfonnance Evaluation - Intermediate Accounting Clerk In reviewing former Clerk Administrator Berger I s evaluation of performance standards for Intermediate Ac=unting Clerk, Darlene Scott, I found that this errployee exceeds average rating. Darlene appears to have a thorough knowledge of her job duties and systematically corrq:Jletes all work assignments on scheduJ,e. She has taken on new responsibilities relating to J:ndget preparation, billing of false alanns and =nsultant fees. RE<.X:toIMENDATON: Based on a successful perfo:mance evaluation, I would recommend adjustment of Darlene Scott I s salary to the 1992 rate of $23,793 . annually. ACTION REOUIRED: If Council =ncurs, they should pass a motion authorizing a salary increase for the Intermediate A=unting Clerk to step 5 of the 1992 Pay Plan for this position, retroactive to March 10, 1992. CJI/ts Attachment M92-109 . 1 . ,,1 . . CITY OF ARDEN HILLS MEHE\NDUM Dl\TE: March 27, 1992 TO: Mayor and city eouncil FRCH: catherine J. Iago, 1lcting Clerk 1ldmini.strator ~ stJBJEX:T : Request to Review Existing sign ordinance RegUlations In an atterrpt to clarify the existing sign ordinance regulations as they relate to the Zeos sign, Council requested the Planning Connnission review the changeable =py regulations in the current sign ordinance. The Planning Connnission appointed a subcoounittee to study the changeable =py portion of the ordinance and during this process, it became apparent there is a definite need to update the existing language and definitions in the sign ordinance. Attached is a letter from the Planning SUbcommittee requesting authorization to review the sign ordinance in its entirety, beginning . immediately, with a target date of May, 1992, for completion. RE:C:U1MENDATION: It would be my recorrunendation that a review of the entire sign ordinance be =nducted at this time in =njunction with the zoning ordinance revisions. I would further reconnnend that Council authorize 'an expenditure of approxilllately $1,500 to $2,000 for the =mmittee to utilize Planner Bergly's time for this project. ACI'ION REOUIRED: If Council =ncurs, they should pass a motion approving the request to review the entire sign ordinance and authorize an expenditure not to exceed $2,000 for this project. CJI/ts M92-110 . "., ~ ~ . :: !I~ . :', AA~~ '2-1 \ l s-:, C) 'z- " Ii' " . \D ., ~ $'" Sv.....~, QlC) LL-vA-c:J. YY""-~OQjW C\I'\.DW'i, -\\ ,.. !.. ~o-Yc 0\.A..X0..-&.. ~. ~~ cJLOv'.lL- ): Ii ! ~ ~rl:~ 4~v\~w 0\ ~~~ V\ a\'-- cll.'L.,i,L'-...,- '- c,,"-- I: I'f , ij, " ,; \ ~ .. ~ ~ ; ii'v:J ,~>0\."L0...lLyjs" ~~\v) (:)',-J..J..L~^,.CL.V\..'-'-L. :L ~~~ ...~ ~~~~ ~~\ ~:~~~~~' :.~ J:- ~~0. ~ ~NL ~~.v G/~IS';:'-~('c~u=nl . Ij;;'-'L l"-. & '\ ~u ~ ~'<'-- v~ l\..Q..o.Y-'.. '/~'<V CL.. . :~6L ~ ~&.0" ^ ~.k.-~ ~~+~ i lL~VJi.~ ~ &:: " ,~_ , ~ ~ . !, , '\0.. ~D-'2.-~ ~".",^.A"'<'z:S~L-=Y\ 'to:., \'&-- : : \J I- ~ --'Ck.. ~~ucQ...' ~'-V-v'-<"..JL.. _ ~V\ ~ L'C~A'\ . !~ i....~~~~ \.)j~. 9.~",k- .\x,C3....J_'-~ .~ '-~ \"UL L~ \ry~JJ OrLL-'.;;,,,\ .~'- -Ic:..~..L. ;\~ ~~~... Vy~.h.~.-,..~Y)Y\"'-c~.L-"'-L\ , ~ \.J~ ~~ ~ ~Y~~L.O~-'-0i\ , 0'0 -ttv.-~ ~-t < . R :Q~ ~~ ~-':<V' U"'- . ~o...-,^c..L ~.),,-CL0...l ~~~ . CITY OF ARDEN HILLS MEHEANOOM Dl\TE: March 25, 1992 TO: Mayor and city COImCil FRCH: Catherine J. Iago, Acting city lIrln,;n;strator t stJBJEX:T : Schedule 1lpril worksession If Council wishes to conduct a worksession meeting in April, please suhnit any suggestions for agenda topics; tentative date - April 20. Council may schedule the worksession this evening or at the April 13 meeting . GJI/ts M92-99 . . ......-... r I . \. PACKET INFORMATION FOR WEEK OF: MARCH 23 to 27, 1992 . . , 1F' CITY OF ARDEN HILLS . MnDlANDUM mTE: March 27, 1992 TO: Mayor and City eouneil FRCH: John T. Buckley, Parks Director j~ SUBJECl': Parks , Recreation Weekly Report ARBOR DAY: Arden Hills Arbor Day celebration will be on Saturday, April 25 this year. Letters have been mailed to area Boy s=uts, Girls 5=ut, 4-H, Clubs inviting them to participate in the activities. ~ GARDENS: Arden Hills Flower Planting Day will be Saturday, May 16. County Road E blsinesses have ~ressed interest in participating again this year. st. Paul Book and stationary will be sponsoring a flower bed for the first time. The Flower Connnittee is excited about the addition of banners along the avenue and feel the banners will help identify County Road E as "downtown". . Howard Jolmson is again willing to help sponsor the annual breakfast for flower volunteers. BIKE-A-'IHON FOR D.A.R.E.: The area Rotary Club will be sponsoring a Bike-A-'Ihon on Saturday, May 2. Proceeds from the ride will benefit the D.A.R.E. programs in School District Nos. 621 and 623 elementary schools. The bike route is 17 miles in length and passes through Roseville, Shoreview, Arden Hills, and New Brighton. Respective Park Deparbnents are helping coordinate the activity. ARMY RFSERVE MEEITNG: Arden Hills staff members met with a delegation of Army Reserve people on March 18. Jerry Filla did an excellent job of ~laining the City'S =ncerns. The Reserve Officers did mention, for the first time, that class room space may be available for program activities in Aden Hills. staff plans to tour the facilities to view available space that may be appropriate for recreational activities. SCHOOL: Dave Winkel will be attending the school for Tree Inspectors and chemical applications . Attendance at both schools is necessary for annual . certifications. If the Council has any questions or concerns, please contact me. JTB/ts M92-105 . CITY OF ARDEN HILLS MEHEANOOM Dl\TE: March 26, 1992 TO: Mayor llIld city eouneil FRCH: Dan winkel, Public Works SUperintendent ~ stJBJEX:T : Public Works Weekly Report I am happy to report that Fred Reed's =ndition has greatly :i1nproved. He is off the respirator and out of lCU. The entire Public Works Crew will be going to see Fred during lunch on Thursday or Friday. We hope that this will help lift his spirits. We encountered severe damage to Truck #9 while plowing snow this past weekend. The plow hit a =ncrete driveway where it meets the curb, and totally destroyed the plow hitch mounted under the truck to the frame. The truck frame was also severely bent and will have to be straightened. Representatives from the plow manufacturer looked at the truck and stated that the entire hitch should be replaced rather than repaired. . We will be checking prices for repair work and for adding a wing to this unit. On Tuesday, we had a watermain break on Karth Lake Circle, 1 block east of Harnline Avenue. C.W. Houle was =ntacted and brought in a backhoe to assist in digging the break. The main was repaired by late afternoon. The roadway will be repaired as soon as possible. On Wednesday, I attended a Loss Control Workshop sponsored by the League of Minnesota cities. The Public Works tract included discussions on safety, how to handle =mplaints, aboveground fuel tanks, and various other public works topics. On Thursday, Joe Mooney and I attended a pre-examination class for the water school test that will be held on April 8. Both Joe and I will be attending the water school with hopes of attaining our Class D water licenses . If you the Council should have any questions or =ncerns, please feel free to =ntact me. oo/ts M92-101 . Lll T Ur- bLH11'lt:. ,u D....)..)fO..):1 l.tJl/tJ"-+ l'IHK-c.:,J-.L ~~~ t:J='"'""8'~-I-"UI'I'. " ..... -- . MEMORANDUM Date: March 25, 1992 To: City Managers/Administrators Anoka Arden Hills Circle Pines Coon Rapids Mounds View New Brighton St. Francis Colleen Herrmann, Anoka County Attorney's Office Phil Cohen, NMMA Tom Sweeney, Blaine City Attorney ~ From: Donald G. Poss, City Manager of Blaine (, Subject: American Communities fOr Cleanup Equity Memo I would like, to confidentially share with those of you who are not ACCE members, a FAX received yesterday regarding what ap- . pears to be a major national breakthrough regarding EPA's pro- posed "settlement strategy and cost allocatLon formula." While not as absolute as the provisions of our Toxic Cleanup Equity and Acceleration Act (8.1557 and H.R.3026), the formula which will apparently be published soon is extraordinarily less than the "industrial community" expected and delightfully lower than what we thought EPA had guts to adopt. It's reflective that EPA, environmentalists, and others are growing very fear- ful that cities will turn on the Superfund Statute with a fury when reauthorization comes up in 1994. On another front, I am not aware that any word has yet been received from Chicago EPA regarding our Oak Grove Landfill offer. Apparently, as many of us probably suspected, the issue remains under deliberation in the U.S. Department of Justice in Washington. DGP: jmn \) --- ".--. Post-It'. brand fax tranSmittal memo 7 . ... Co. Phon" 7? ~ 7dd Fax W Faxfl" vI-I' I L.?I '''''il.c:~t::L.. Ci IYICUlAtiML!.J ; ~-.4-B2 : 17:19 : , 2023832666-+ 612 784 3844:# 2 , ! ~~ I I , AMERICAN COMMUNITIES FdR CLEA~UP EQUITY . . 'JlO NEW YORK AT"" N.W" '0'" 1I00 WASHIN rON, D.C. 20005-4798 \- ./ ITEL,PHONE (202) 393-3ir MEMORANDUM jTSLECOP1ERS (202) &79-40 1 (202) 879-40 1 " ,- I ' ""~J."" I ! TO; ACCE Members and Friends I I FROM: Spieiel &. McDiarmid Team I I I DATE: March 24,1992 I RE: EPA Settlement Strategy and Cost Allocation Formula I I I We bave received a bootlegged copy of the upcoming EPA 1nt;m Municipal Settlerrlent Strategy' which will almost certainly.be published by the Ai;ncy for c mment within the ne)(~ few weeks. We are both pleased and reheved to report that the double d~lta' formula floated br EPA A1JsIstant Adrninisttatpr Don Clay this past December, which could ha,Ve resulted in allocatidIli as high as 65 percent of tot a.! cleanup costs, hI\! been replaced by a 'unit tost" approach assignitlgfuur . . percent of total costs to municipal solid waste (MSW) generators and ransportersf (MSW i~c1udes both garbage and sowage sludge.)i I Thll draft Interim Strategy effectively destroys the arguments m~e by industrial PRPs ~cros9 the Country that local governments should pay anywhere from 30 to 90!percent of total cleam,lp costs. In cases where the only motivation to sue is to recover large SLljS, it should provide a I meaningful disincentive to bring lawsuits against local governments, S i all businesses, and ot*"rs who genera.ted or transported MSW, I I We can all take pride in the very successful work we did to achleye this result, some 16 i months alter ACCE was founded. In many ways, the draft Interim Strttegy is oUr most concrbte victory to date, even compared with the introduction of legislation last ,ummer. We have I significantly influenced a major EPA policy, and the result, thouah har~ly perfect, is far kind~r to us than it is to indu9try. Not only will the Interim Strategy discredit. once land for all. the outrag~ous 'theories" of the industrial community, if handled correctly, we hope it :will support our legisl*ive efforts by confirming once again that the expert agency charged with i~plementing Superfunq does not believe garbage and sewage sludge generators and transporters sifcantly contributed tt:> the probloms that Superfund is designed to address. i While we hope you will savor this hard-won victory, like all Davi4s, we must eXpect Goliath to flabt back. Two weeks ago, leadini industry representatives met with :qon Clay and informecJ him that if rumors of Bingle digit percentages Were true, there would be an Wa.1I out war: Industry ~1I4 already rushed to the White House to kill the draft Strategy. If that effhrt is unsuccesaful. we i <<redict that industry will file a lawsuit challenging the guidance and wil) attempt to obstruct q\.ery settlement neaotiatlld in accordance with it. While the Strategy shouldldeter lawsuits brought to ' collect big bucks, as we have seen at site after site. indll3tri&l PRPa ofte~ bring third party suit~ for a whole slew of rea.sons that ha.ve nothing to do with money. Also. if locaJ governm&nts and o~ers reach fOr their checkbooks to pay the fOUr percent the minute it is demLlded of thern. the gui~ance could prove a tOol to achieve and not a block on further extortion. i i__ ." --.-.---,~- Q~NI ~Y;~~l~ij~L . McU1ARMID ; 3-24-92 ; 17:20 , 20'23932666" 612 784 3644:# 3 - 2- . There also remains the very considerable problem of persuading:EPA to apply the fonnula to actual cases: The draft guidance does not contain any commitment by EPA to devote additional reSOUrces to such settlements. The problem of implementing the guid~ce in practice is compounded by the fact that the formula asilUmes the existence of a w~Il-Qrianized ifOUP of ~ MSWaeneraton and transporters who can allocate the four percent to~al among themselves. It does not address the question of how a subgroup of parties can settle w,ith the Agency, Last but by no means least. there is the unfortunate reality that some of our membbrs may be unable to ~ay the four percent. eVen if this total is allocated among a larger group. I I I I We recommend that if you are given the opportunity to speak to the preSS, you commejd . EPA efforts but express skepticism that anything but legislation will elitninate the current'ab se of Supodund "'" ~low l",~ llOWmUnon'<to g., bod '0 tho wo,k of ..~g th." citizoruy. W'lltavo attached the statement we intend to release from Washington, We ha e not attached a copy ~f the guidance i1self because it is 33 pages long and the cost of faxing it woul be prohibitive. i ; , ! Some of the finer but very significant points made in the guidMCf inc:lllde: i , , t · . The "unit cost" approach adopted by the Agency is based on t e assumption that it cpsts $94,000 per acre to clean up the averaae "pure" MSW site an $2.279 million to cleaf: up an acre of industrial hazardous waste. EP A derivlls the four ercent formula by divining $94,000 by the sum of $2.279 million J2lJt6 $94,000. I i i > i . EP A states that the four percent figure is the starting point (o~ cap) for ita negotiations . and that it will consider reducing this amount further ifan M~W generator or trans~orter can provide valuable in-kind services or demonstrates an inab,lity to pay. i ' I: . EPA solicits comments On how this formula could apply to 10~1 government ownersiand operators, leaving the door open a crack that it will consider t em for special settlements. We plan to make the most of thii invitation in our comments, larguini that settleme~! should be provided for owners and operators in their role as ters of the site and thl such settlements should account for the bulk of their "share" of cos . . , EPA considers and discards all of the allocation theories push~d by industry at virtually every "municipal" Superfund site, statinll flatly that volumetric] allocation "is not : . appropriate" and that the 'delta" system of allocation "does no~ adequately account f~r the remediation costs associated with industrial waste: It rejects the "what drives the remedy' approach because "it is extremely difficult to establish a nexusibetween the MSW at ~ site and one or more components of a remedy." : . I , I ' I I . The Aiency states that toxicity of MSW rangos ftom 0.004 to q.45 percent but says ~at it did not adopt the approach of applying this percentage to the yolunul of waste at theisite because "the actual volume of MSW at a site may not be knOj because of poor or ! non-oxistent .ite records.' ! . I I · EPA says that it willllsc the guidance in settling Catles even w~cre it has Illready ent~ed . into settlements with industrial PRPs at the site., ! I ' I I As always, let us know if you have questions or comments. I ! ! i / , /_. AMERICAN COMMUNITIES FO,R CLEANUP EQC!T,Y II 1350 NEW YORK AVE~UE, N.W, SUITE 1100 I · It \ WASHlNdTON, D,C. 20005-4798 .'.1 I: \, - IlLEPHONE (202) 393-3n4 \ ., ,) S t - t b ' ~i~ECOPIgltS (202) 879-40,1 \ / ta emen ry I 202) 879-40 1 \", ' / American Communities for Cleanup Equit~ . ( ------~. , regardlna . I EPA's Draft Interim Municipal Settlement Strttegy [ I : We were both pleased and relieved that the Environmental Protection kgency (EPA) apparer.t1y hM decided to reconfirm i.ts long held conviction that Collil'ess never intended lpcal governments, sm'\ll businesses, or individual citizens to be major contributors at Superfund sites~ Under EPA's draft I~terim Munleipal Settlement StrateS)', generators and transportel'i of munidpalsol'd waste (including b01h garbage and sewage sludge) will be II$ked to pay no more than four percent pf the clel!l1up eo~t6 at! Superfund sites when they settle with the Agency. While this number may s1!1l be far too high in the context of specific cases, it is a dramatic improvement over the "trial balloon" floate? by EPA last Decemb~r or the ext. ravagant Iitiaati,on claims ofindustrial polluters; both of which seek to allreate the lion's share if deanup cosu to local governments. _I ' I As pleased as we are by EPA's maintenance of administrative sanity, nd local government, $m~l business, or citizen who ha-s been sued for sendina garbage or sewage sludgelto a Superfund site cap. yet take comfort that EP A will in fact ride to their reacue. Conspicuously missi~g from the Settle,menti Strategy . is any tangible commitment that the Agency will beiin the arduous job of id~ntifying the intended I _eficiaries of the Stratei}' and neiotiating rapid settlements with them. Unless and untilEP A rdsolves WxY flied llnd threatened laWsuit with a final settlement offering contributi(lln protection. it cannot say it bas solvlHi a problem that threatem the very existence of the Superfund program. : I I , , ' Unfortunately, like a. perverse h.w of thermodynamics. in the absence ot effective.iIW IARis! Ef A s~t1Iements, local governments can expect a counterreaction many times strdnger that EP A's actiort. Ibdustrr is likely to challenge the new Strategy, object to settlements on a. cJe-by.case buis, launc!) a legislative carriPa.lill to overturn the Strategy, and intensify its efforts to radi~ally alter Superfund's liability scheme. I I . 'I Short-term money, after all, has neY~r been industry's only goal in bringlni third-party suits. To the eXtent local officials havo been enlisted to help argue with the Agency for a cjheaper cleanup remedy'_ industry will still be motivated to continue this effort. And to the the extent _hat industry hopes to change the Superfund liability scheme, municipal officials will remain ripe candid:atel!l to be recruited to attack the pJ'oil'&m. Of course. SOme polluters will view EPA's four percent fOtmu]a'as ie. pre-approved rebatd that will now be available without big transaction costs; We can even foresee a significant incrouo in such laWtuit.. I I In sum, nothing in the draft Strategy persuades us to lessen to any degre~ our campaign for imrhediate legislative reJief through the enactment of the Toxic Cleanup Equity and Ae~leratlon Act (S. 1557lmd H~. 3.~6). The continui~ need for legislative reliefboib down to two tbini.. .~or !ocaJ g-overnments and theIr C!tizens. huge transaction casu. unaffordable settlements, and protracted litigation can only be avoided with certainty if the Superfund statute is amended, For everyone co~cerned about good public policy and the environment. EPA will n(lVer be free to spend its limited resolirces OQ expediting c1e~ups · it can stop being distracted by nusiance lawsuits that were never intend~ to be part of the Superfund p'Jl!ress. Once legislation is passed resolving the municipal liability problem, iEPA wllI no longer nebd to ~tep in to protect third-party defendants by reaching Sllttlements in ClUes the ~gency never thought It should _ brini in the first place. 'I i i : , . OAK GROVE EXECUTIVE COMMITTEE TO: All Oak Grove Parties DATE: March 17, 1992 As you may be aware, sufficient funds have been raised pursuant to the Oak Grove Sanitary Landfill Site Trust Agreement to permit the settling parties to comply with EPA's unilateral administrative order. Notice of intent to comply was forwarded to EPA on February 21, 1992. Any party wishing to settle now must pay the lO% penalty on the settlement amount and the 50% penalty on any past-due administrative assessments as set forth in the Trust Agreement. The Appointing Parties have recommended that the opportunity to settle on the basis of the current Trust Agreement be closed on April 6, 1992. The settling parties will vote on that recommendation in the near future. Contribution litigation may be filed before April 6, 1992. The Oak Grove Parties Group ("OGPG") will meet on Monday, April 6, 1992 at lO:30 a.m. at the Marriott City Center, Minneapolis, Minnesota, for the principal purpose of removing non-settling parties from the OGPG pursuant to Section 8.2 of . the OGPG Initial Organization Agreement. All OGPG members may attend, although only eligible voters under the Initial Organization Agreement will be permitted to vote. The status of negotiations with EPA concerning response costs and contribution protection, along with other issues, will also be discussed. After the OGPG meeting, settling parties under the Trust Agreement will meet, and non-settlers will be asked to leave the conference room. 142l/GPG . (le.J2Ld fJ ) 3-,,2SI2.- , . I (.t ~' , 'i' \ - ,:. ....: \V.J.C ' V 1M, 2,;;, / I c( 't '}.- l)biA I t~ ( S dl\. lG"- ( {; 1-\ ~ ~ -t- 2- (., I l '1 q \ JJ kJ'<- ~ ~vo\0.(cl ~ ~ CL",-{-oVv-,Q(,L,- (ic~cl.{.::: Rl {--tc'sk '-\.J(~ :; ( c~ J Dl cQ ~ \t\-(.fl~(. ' .-A 0- ' K -1\tV- de.c.U1~ l,ijo:y c: ~J Sf( D--~ iXVlJC\ --t~JJ.J~f vw;0k 0"- ~~l~ . !1.0VAcue( -\11" ,,\) ~vJ L f~ cJ +v C cru OJ>.J ~ ~ L 9.<j-J- .-\'W-V\ ()vI.to O~J. ~~~'-~ (. vV\<---{ '6 . V \ c ut~~~'-- {A~-AJJ ~( .5c~1; '-'-~- {~b(}. ~~, Q(A 0 . vJ6J) ~ ~t oS~ VIJJv\ '-'V-\-u (V ~~r s;. '0"'-. ~.~ ''L_~1A c.' ^ 10W _.:.--;/ c:J OIcUv-J{~r v~ ~'-- (' /,," ,,---_ J U .--fL-. 19~C ~fu)\.J ~~~-r6/G0W,", ~J 1oL<--v-- '-"V-- J.4 c& ~ ';;, \r"'f~ . uyu') CL -hi)-tJ Joss, Si lV~& Li-+AL~ . fOJec_Sc I-v ,kc0Z De.li) k~OA U " .',. . 2...- "'^ (sVJ-. JJ) . N Ow ~tl~ CVv<- ",. --J- . , _ . ~c:::, Vv0- or I Loh) 6:-'15 +0 vJk"-l S\;-...oLJd L c:io v--->-- ~,. So, vu-u~). C- V oS s ~~r ,J) wco.J ~ . (j U Q"JLL ~-o ~D ()v-- M (!.J\i'-C\ 0-\..:1:~.f ,./ f\J' Ifl C '.\1r~ 0. b . ~ l/'-~ ~.;::1.. UJ/Y-<:..1l.~----- S l'V::>vM ,lv... '^" ~ cf C;)/~C\ ' :.;i;., f ~~ -t A.0 '-~ Y-A) C J . )v. s:"'c\.~<; J~c~J~ a.c.C'~ --tv OL&. S",-,-Q1~6! ,J, W~r-c L 1Aa_ o{ ~ au -lh f~ -C^-,o-v- \\o~C~~o~\ L \ -b O(d Sw.V~A \"l) . ~ u w 0 u.rV-- !::, L-- -\.{,~ s 0.{ .P-l> ~ vJ LY Df kLL-f~7 - ~ Of-z--v--, 0' \ ~ () - \J~ ''--'i -f L-v\..lvU-.JI. /-}~po~\-.<..c\ l,,,,,{ :J '()n . I - I U 0- \"-.os,.I..-000:...9.. JV- s.---@.~ ~) V~) --t.h cvJ v.,.S R....0 [\\0' S ~(~r i\\l-0\r.W2JJ " -+ -L/V- O}.. -I vJ J v-C -t~ '-A ~ ~,l Q"-K " .-~,,--,--k ~;)L0 {l;y' "J'1Jlvh. C. oV\.s,; vI.. LJ-, cJ ~ 0(-- bl..A 0JL0S.. v'\.t\ C-.;J.;,;\,^ $ .~,J,,,- c Request for Ram~ey County Board Action l,qlf I . (J {!; ~tf". ..~ ~~ Type of Agenda: Policy Consent Requesting Department: Public Works Committee: Public Works, Parks and Recreation Meeting Date: 3/17/92 Committee: Meeting Date: County Board Meeting Date: 3/24/92 SUBJECT Wetland Mitigation for Lexington Avenue between Tangle'tlOod Drive ?nd County- Road J . JUSTIFICATION Ramsey County is reconstructing Lexington Avenue between Tanglewood Drive and County Road J. The wider road surface and alignment changes will encroach upon adjacent wetlands. The Army Corps of Engineers is requiring mitigation of wetland impacts. wetland mitigation will be provided at three . locations in the Casey Lake/County Ditch 18, area of Maplewood (See the attached project location map). Mitigation consists of creating wetland and/or enlarging existing wetland areas. This work y.,rill be funded by State Aid. Due to the close proximity of the Casey Lake outlet to the wetland mitigation project, the Ramsey Washington Metro Watershed District (RWMWD) has requested that the Casey Lake outlet be reconstructed as part of this project. The existing outlet is non-functional. RWMWD will fund outlet work according to the attached agreement. ACTION REQUESTED 1 ) Approve plans for wetland mitigation on Lexington Avenue between Tanglewood Drive and County Road J, S.A.P. 62-651-29. 2 ) Authorize t.he Director of Public Works to advertise for bids. 3 ) Approve Cooperative Agreement 91019 with the Ramsey Washington Metro Watershed District for the Casey Lake Outlet and authorize the Chair to sign the agreement on behalf of Ramsey County. . ,,~ ~ ... , . SUGGESTED RESOLUTION WHEREAS, Ramsey County, the City of Shoreview, and the Village of Arden Hills are reconstructing Lexington Avenue between Tanglewood Drive and Royal Oaks Drive, S .A.P. 62-651-25, and Lexington Avenue between Royal Oaks Drive and County Road J, S .A. P. 62-651-26; and WHEREAS, The Army Corps of Engineers is requiring mitigation of wetland impacts for projects S .A. P. 62-651-25 and S .A. P. 62-651-26; WHEREAS, Ramsey County has pr'epared construction plans and specifications for wetland mitigation in the Casey Lake/County Ditch 18 area of Map1ewood; and WHEREAS, The Ramsey Washington Metro Watershed District has requested the reconstruction of the Casey Lake Outlet structure concurrent to mitigation work and has prepared plans and specifications for that work; and WHEREAS, The Army Corps of Engineers and the City of Maplewood have approved the plans and specifications for mitigation and outlet work; and ~ " . WHEREAS, Ramsey County and the Ramsey Washingt'on Metro Watershed District have prepared Cooperative Agreement 91019 fo r coordination and funding of the Casey Lake Outlet work; Now Therefore Be It RESOLVED, The Ramsey County Board of Commissioners approves the plans and specifications for Wetland Mitigation, S .A. P. 62-651-29; and Be It Further RESOLVED, The Board authorizes the Chair to sign the plans on behalf of the County; and Be It Further RESOLVED, The Board autllorizes the Director of Public Works to advertise for bids for the project; and Be It Further RESOLVED, The Board approves Cooperative Agreement 91019 with the Ramsey washington Metro Watershed District for the Casey Lake Outlet; and Be It Further RESOLVED, The Chair and Chief Clerk are authorized to execute the agreement on behalf of the Board. . {J{!;~'I' ~ ~ North Suburban Access Corporation & North Suburban Cable Commission 950 Woodhill Drive, Roseville, MN 55113 612/4B1-9554(CTV/NSACl 612/4a2~1261 (N$CCl ~~\?S t'V' ...o...th .,\l't> -re.1e"; ~ i 0 c: 0"", """ 1J 1'Y\''j M E M 0 DATE: March 19, 1992 TO: city Managers and Administrators FROM: Coralie A. Wilson (!)wJJuJ Executive Director SUBJECT: Transfer of Ownership Public Hearing The Commission has scheduled a public hearing on the transfer of ownership of Cable TV North Central for Thursday, April 2. Please run the attached message o~.... . your city's cable channel until April 3, 1992. Thank you for your assistance. CAWIlcm attachment Arden Hills Falcon Heights Lauderdaie Little Canada Mounds View New Brighton North OaPo;s Roseville St. Anthony Shoreview . ~-~ // North Suburban Access Corporation & North Suburban Cable Commission 950 Waodhill Drive, Aoseville, MN 55113 612/481.9554, CT\J,NSACl 612/482-1261 :NSCCl v."("pS .,.., tit .,\l.'l> \ vi~ iO ....""... -t''' e Co>>-\. __" .,..Yf::l NOTICE OF PUBLIC HEARING The North Suburban Cable Commission will conduct a public hearing on Thursday, April 2, 1992, at 7:00 PM in the North Suburban Access Corporation Studios, 950 Woodhill Drive, Roseville, MN 55113. The purpose of such public hearing is to receive comments from staff and the public regarding the proposed transfer of ownership of the cable system. Notice is hereby given that all persons having an interest therein will be given an opportunity to be heard. . ,- NORTH SUBURBAN CABLE COMMISSION Coralie A. wilson Executive Director i Arden Hills Falcon Heights I Lauderdale I Little Canada , , MoundS View New Brighton Nonh Oaks Roseville St, Anthony $horeview . # ... . CITY OF ARDEN HILLS MEMmNDUM Dl\TE : !mRaI 27, 1992 TO: M1W~ 1lND CITY ~ FRCH: CM.'HERINE J. I1\GO, 1ICrING CLERK 1lIIIINISTRA'l'CR ~ lltJIlJ]X::T : ARDEN M1INE HJJ\TT.F. HCME PARK SUP VIou.TIctl' 1lND Sl\C ~ctl' Attached is a memorandum from David Kriesel dated March 27, 1992, regarding violation of Special Use Permit and a letter from MWCC dated March 24, 1992, regarding payment of SAC charges for mobile homes at the Arden Manor Trailer Park. ACTION REOUIRED: Attorney Filla will either outline options for action on this natter or suggest further review prior to re<Xll'l1ll'eI1d action. . crr/alh . ,:~ ... CITY OF ARDEN HILLS . MIHlWIDUM Dl\TE: Ml\RCH 27, 1992 TO: MAYCR 1\ND CITY CXIUNCIL FRCH: Dl\.VID W. KRIESEL, BUILDnG OFFICIAL stJBJEX:T: VIOLl\TICfi OF SPECIAL USE PERMIT--cllSE ro. 71-21 1\ND 1\MENDED SPECIAL USE PEIlMIT--cllSE ro. 75-6, ARDEN Ml\K:.R MOBILE Haa: PARK In January 1991, the Metropolitan Waste Control Connnission (MWCC) directed all 105 user communities to conduct a Service Availability O1arge (SAC) audit for unidentified SAC =edits. A =edit(s) is available upon the demolition or removal of a building from a site. Upon this direction I =nducted the audit by reviewing all building permits issued from January 1, 1973, through the present. Through the =urse of my audit I found that no SAC was paid at the time of issuance of building pennits for the mobile home park. Further investigation has found no SAC was ever paid. These findings were . presented to MWCC staff, who reviewed their files substantiating my findings. On FebJ:uary 12, 1992, MWCC declared "that effective JANUARY 1, 1992, any mobile homes moving onto those sites (Le. tenant changes) must have SAC charges collected and remitted to the Metropolitan Waste Control Carmnission." "The MWCC deals directly with the 105 user communities on SAC issues. The MWCC =llects SAC from local goverrnnent units generally based on building permits issued and industrial SAC applications suhnitted. Each municipality is responsible for remitting the appropriate amount of SAC revenue to the MWCC. Corwersely, the MWCC grants SAC =edits to mmicipalities when a new use is established on a site where SAC was previously paid or grandparented into the system." Through my investigation, a review of Special Use Pennit---case No. 71-21 and Amended Special Use Pennit-case No. 75-6 language was found requiring the permittee (owner/nanagernent) to obtain location permits and to notify the Clerk-1Idrninistrator in writing within 10 days, of all mobile homes that became unoccupied and setting forth the date vacated. Permits have only been obtained for initial construction of the lots. The Clerk-Administrat= has never been notified of vacancies. . .- VIOIATION OF SUP . P1\GE TWO In addition to the location permits, City Ordinances require that separate moving, plumbing, sewer and gas permits be obtained prior to the installation of a IraIlufactured harne. Minnesota statutes 327.32 CODE a::MPLIANCE, SUlxl. 7. Enforcement All jurisdictions enforcing the state building code, in a=rdance with sections 16B.73, shall undertake or provide for the administration and enforcement of the IraIlufactured home installation rules promulgated by the =mmissioner. On February 18, 1992, these findings were br'ought to the attention of Mr. Francis Husnik, avner of the Arden Manor Mobile Home Park. Mr. Husnik was not receptive to complying with city Ordinances or the paying of SAC charges =ed on recently installed IraIlufactured homes and has, through his attorney, decided-to challenge the enforcement of city Ordinances and payment of the pending SAC charges. Mr. Husniks attorney did pay for part of the pending permit fees on 2 units. since that time 7 units have been removed and 3 new units have been installed. No moving permits were obtained for these removals and no required permits or fees were obtained for the new installations. The failure to collect SAC charges from the Arden Manor Mobile Home Park will create a liability to the City in excess of one hundred forty . thousand ($140,000.00) dollars. I am requesting the City Council of Arden Hills =nsider holding a hearing to review these Ordinance violations and the Special Use permit and the Amended Special Use Pennit and also consider the posibility of having the City Attorney file aggregated charges with the District court . If I can answer any further questions on this matter, please do not hesitate to call me. "Language used from MWCC SAC Manual and MWCC ==espondence." OOKI ah . I .. ~ Metropolitan Waste Control Commission I Mears Park Centre, 230 East Fifth Street, SL Paul, Minnesota 55101 i . 612 222-8423 I I , March 24, 1992 Mr. Dave Kriesel Building Inspector City of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 Dear Mr. Kriesel: This letter is to confirm our original position as stated in my letter to you dated February 12, 1992 regarding the Arden Manor Mobile Home Park. After further review of ci ty records, we conclude that none of the units in the 200 unit expansion of the Arden Manor Mobile Home Park were connected to sewer as of December 31, 1973, and therefore, none of the units are exempted from the Service Availability Charge (SAC). Further, that any sewer connection permits issued in December, 1972 for these units are not sufficient to exempt the SAC charge. . The SAC policy was instituted effective January 1, 1973. Any homes already connected to the system were "grandparented" into the system, meaning payment was not collected. In the case of mobile homes, connection to the sewer system is deemed when pads are installed. When this issue surfaced., there was question as to when the 200 unit expansion was completed. The following documentation supports the MWCC conclusion that the 200-unit expansion was connected in 1975. 1. A letter dated October 25, 1972 addressed to Mr. James Adams indicating .that homes not connected to sewer as of January 1, 1973 will be assessed SAC. A footnote indicating that this would apply to the "expansion" was located at the bottom of the letter. 2. The original permit number 71-21 dated February 12, 1973 permitting the development of 200 "movilla type" mobile homes. (There were also several amendments to this original permit spanning several years.) 3. A schedule of completion for the 200 units dated 1975. There are virtually no records that the connection took place prior . to 1973. There were connection permits issued in December 1972, however, it is unclear for which units they were issued. If these Equal Opportunity/Affirmative Action Employer ~ ~0 c, - ~. Page 2 . connection permits were for any of the 200 unit expansion, the MWCC would still not consider the units grandparented into the system. The property was not yet developed meaning the pads could not have been installed. The MWCC would contend that the issuance of permits in 1972 without "connecting", and for the sake of avoiding the SAC charge is not allowed. The MWCC would allow a reasonable timing difference between permitting (in 1972) and connection (in 1973) if the pads were installed at that time. Because the permit to develop the property was not issued until 1975, this does not seem to be the case. Restated, our conclusion is that the 200-unit expansion was not grandparented into the system and SAC should have been paid on the 200 units in 1975. In 1975, the SAC unit rate was $325 and the Commission charged 80% of the SAC unit rate per mobile home unit. This amounts to $52,000. Since 1975, the MWCC policy regarding mobile homes changed to charge the full SAC charge per mobile home. The MWCC has historically collected any SAC amounts not paid when misunderstandings such as this are discovered. However, during the most recent SAC study, the study group was sympathetic to property owners who were faced with an unexpected SAC liability. As a . result, the policy was amended to provide some relief. The current policy would not require the immediate collection of all 200 SAC units. However, SAC credit would not be allowed for each unit as tenants come and go. The connection permits of the new tenants would trigger a redetermination which would indicate that the 1 SAC unit coming in is not offset by 1 unit of SAC credit. SAC would be collected as connection permits are issued for new tenants at the rate in effect at the time the permit is issued. Mr. Kriesel, please contact me should you have any further questions. Sincerely, ~Ke~a~ Fiscal/Treasury Manager TJK:pap L388 cc: Sandra Selby, MWCC . Don Bluhm, MWCC Mark Thompson, MWCC . CITY OF ARDEN HILLS MEHEANOOM Dl\TE: March 25, 1992 TO: Mayor and city council ~ FRCH: catherine J. Iago, Acting Clerk 1\dmini.strator stJBJEX:T : Fred Reed staff has sent a green plant to Fred Reed on behalf of the Mayor, city Council and employees. Fred is no longer in ICU. Dan will update you on his progress. CJI/ts M92-100 . . - --.---- . . CITY OF ARDEN HILLS mDU\NDtlM Dl\TE : March 27, 1992 TO: Mayor and City eouneil FRCH: catherine J. Iago, Acting Clerk 1\dmini.strator c,j. stJBJEX:T : CalIpliance with Charitable Gambling Pranissory Note Turners GymnaStics center At 3:00 p.m. today, cliff Aichinger sul::mitted the attached letter and documentation to the city as required to be in compliance with the Trade Area requirements. I have not had an opportunity to sul::mit the documents to Attorney Filla f= his review and determination that the donations are in fact lawful purpose contributions. I will discuss this information with Attorney Filla on Monday, March 30, 1992, and report to council. . CJI/ts M92-112 . . crumers (jymnastics Center 2500 Lexington Ave. South. Mendota Heights, MN 55120 . (612) 452-8064 March 27, 1992 Kathy Iago City of Arden Hills 1450 W. Highway 96 Arden Hills, MN 55112 Re: Compliance with the January 17, 1992 Agreement for Pot -Q-Gold Premise Permit. Dear Ms Iago: Attached is the required documentation of compliance with the Agreement dated January 17, 1992 between the City and St. Paul Turners for the approval of the Premise permit for our site at Pot-Q-Gold Bingo Hall. The following "lawful purpose" expenditures have been made within the Arden Hills trade area as required by the Arden Hills City Code Section 4-43. . Recipient Lawful Pur ose Amount Push-Pedal-Pull Gymnastics Training Equipment 8,237.00 2480 Fairview Ave. N. Suite 127 Roseville, MN 55113 Cit of Arden Hills Softball Team S onsorshi s Modern Bin, Inc. Subcontractor or Turners Gymnastics 520 W. Co. Rd. D Center (see attached letter from Minnesota New Brighton, MN 55112 Gambling Control Board authorizing the buildin ro'ect as "lawful ose") Presbyterian Homes of MN Non Profit Organization 3220 Lake Johanna Blvd. Arden Hills, MN 55112 WTAL 20,000.00 Thank you for your willingness to work with Turners to meet our remaining obligation for 1991. This exercise has shown us that there are indeed lawful purpose expenditures that we can make in the Trade Area that can also serve our needs. As indicated in the Agreement, we will also be making a timely regular obligation toward remaining in compliance with the trade area expenditure requirement for the next licensing period. If you have any questions or concerns please contact me at 779-2207. S incerel y, . Ct-,,J (j7J~ CHfto J. ~inger, Executive Director "" . CITY OF ARDEN HILLS MEloICRANOOM Dl\TE : March 25, 1992 TO: Mayor and city Council c.J FRCH: Catherine J. ago, Acting Clerk 1\dmi.n:istrator stJBJEX:T: Fred Reed staff has sent a green plant to Fred Reed on behalf of the Mayor, city Council and employees. Fred is no longer in lCU. Dan will Update you on his progress. CJI/ts M92-l00 . . . 003^'o'" 3(l)-'00o a.^, . ::Jc~U'I_::r-o --0. 00 ~Oo =t::!>~ · o<t_~O(l)()" ",oj;. "'1O:E :J--.<D::To. 00 - Om:'30-.~() en....-+ a.o",Q.0!;.2 000- I::i16 3~~(l)~~~a~ &OOa5O~~ cn-+oct>...,co"'O 'COP 0(0-" a~(l)~~~3go ~~g~~~~~~ oR'-oo!"- .. 3 C eI) o<:.n~~S."'3' ;:13. ;;;~o _o~~a.OOO. DO~(l)~"'Or~ o-O(l)O~~-- o~"'o c~ eI) ;:o!"o~(l)Q(l) 0':"'0' o~5. ;:o~ a.~olgo ~_~~a~o~- "CD -'(0 ~ 0 ~ ~~!;.~~a.c~ ro~(l)cg~N~ ;,:,<(l)BXO o-o-~ (l)o. ~o~. a~~~ 50a~<t~a.C1)eI) ",(5.(0 Q.... 0:":"- <:::=o;.::r ~i ~ _ ~ (l)~ ",a.~' ~ , ~^1J"3(l) 0"'''' _.oel) ~~Q~o-Q ",a.O(l)05c~o :-:J Q.c S" 1J ()~:'l <:.noo ",12.0. 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