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HomeMy WebLinkAboutCCP 04-13-1992 ~ ~ ARDEN HILLS CITY CXlUN::IL MEm'ING CXlUN::IL CHllMBERS ~Y, APRIL 13, 1992, 7:30 P.M. 1. CALL 'IQ ORDERjROLL CALL. 7:30 P.M. 2. AGENDA ADOPrION Y " 3. APPROVAL OF MARCH 30 CXlUNCIL MINUl'FS 4. CONSENT CALENDAR a. Request Authorization to Hire Receptionist Clerkj'IYPist. b. Acknowledge Receipt of Presidential Primary Report. c. Request Authorization to Install overhangs on Backstops at City Parks . d. Approve List of Clailnsjpayroll. ( 6. PUBLIC CCM1ENTS h UNFINISHED AND NEW BUSINESS .j),' -A. Receive Finance Report from city Treasurer. B. Presentation: Proposed Route Transit Service - Roseville Area . Circulator Route #101 - Len s~m' Regional Transit Board to be present. hll~(Z' p,/ Z- C. Adopt Res. No. 92-25 Accepting Feasibility study and Ordering a Public Hearing for West Round Iilke Road. D. Adopt Res. No. 92-26 Ordering Preparation of Plans and Specifications for West Round Iilke Road. E. Adopt Res. No. 92-27 Approving Plans and Specifications and Ordering Advertisement for Bids for the 1992 Park and Trail Improvement Project. F. Approve Salary Increase for Senior A=unting Clerk. G. Approve Pennanent Errployee status and Salary Increase for Administrative Secretary. 8. CXlUNCIL CCM1ENTS 9. ADJOURN APRIL MEETINGS MAY MEETINGS April 13 - Council Mtg, 7:30 pm May 6 - Planning Camm, 7:30 pm April 16 - Public SftyjWks, 7:30 pm May 11- Council Mtg, 7:30 pm April 20 - Worksession Mtg, 4:30 pm May 15- Public SftyjWks, 7:30 pm April 23 - Finance Camm, 7:30 pm May 19- Parks & Rec Camm, 7: 30 pm April 27 - Council Meeting, 7: 30 pm May 22- Finance Camm, 7: 30 pm . April 28 - Parks & Rec Camm, 7: 30 pm MAY 25- MEMORIAL DAY (HOLIDAY) May 26 - Council Mtg, 7:30 pm ~ - ----.-- ___.m ________ 1\GENM . ARDEN HILLS CITY COUNCIL MEEl'IN3 COUNCIL CII1\MBERS ~Y, ~ 9, 1992, 7:30 P.M. 1. CAlL TO ORDER/ROLL CALL. 7:30 P.M. - /~.ILf~~.'0 .At.t. td - Ljl J 2. 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I - , , , . -;0 k< ! (J" l~ .' VRJl /Ut'" '_~_ --.. ~:~~..--/ !kf ; 'F A ~ro f( -C) ,) .' I? 0 n ~ =, ~.-{,-- UUC', , /1 ~. ~......)~ ,.~;;, '__-=--:>.., VI " '"",,,,) -" "<....~., '" ( ('.:- , ---. .' , . - '-, /, " , ---, '. '~.. /! 17 '( ~~ "'~ ,11/ P;~-. ~-~~,.....,. ~~~ / ~!~ /""-- -.,,',",' ~_.. --'~~ (Zt -~J ~-".~--.- - -- -- -- - - -- ~ ~ ------------------------------------ tiJ~tJ-vFIY ~~- ~~~'-'~! . ~ (yS, =0 ~.' ~.. f "T~ .JJ ~.~~"Y -' .~~ -'.-.". I -' '0_ j -~. ,. . ..,- \) /// ^ , i .. . ..S\~D~) ) "'--'-' 3~ S -, .- "oOh-- ~ ' j, _..~,,,,-<J' . ~::S-O~ . COUNCIL MINUTES DATE PAGE SUBJECT: DISCUSSION: . \ : /~ i ~_.- ./ () (~'Y0-/r:-Q - ,--' (:;.. ~:\:' "'-. '[ '-...-.~ 12) --~.. ---}J \y~'" ~~ (16 'i:~ \"--_/ . .1".0,:, 7 '~~ .. / -~ '1 COUNCILMBR: CHIC~S(' (MAL~N~) (~RO~;; Moved: '{l1!>YOR SATHER) I (MAHOWALD) Y Seconded: (MAYOR SATHER) COUNCILMBR: (llT~ (MALONE) .' (GROWE) ',,--(MAHOWALD) IHAT COUNCIL: / VOTE: AYES: NAYS: Hicks' Malone Sather Hicks' Malone Sather Growe Mahowald Growe Mahowald . ABSTAIN: TOTAL: ( - - ) , , Malone Sather Growe Mahowald Ayes Nays ALSO PRESENT:~nistrator ,~ - At torney. -~. Treasurer Enginee Parks Director \ , Pub. Wks. Supel'int<j\ldent ~ Planner _. Dep. €Cl:k:- ~ . . MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING March 30, 1992 7:30 P.M. - City Hall ~ALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Sather called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Thomas Sather; Councilmembers Dale Hicks, Thomas Mahowald, Paul Malone. Absent: Councilmember JoAnn Growe. Also present were: City Attorney, Jerry Filla; City Engineer, Mark Graham; Parks Director, John Buckley; Public Works Superintendent, Dan Winkel; Acting Clerk Administrator, Catherine Iago; Recording Secretary, Shar Foster. PRESENTATION OF PLAOUE - FORMER FIRE CHIEF DAN WINKEL Mayor Sather, on behalf of the City, presented Dan Winkel with a plaque of recognition and read aloud Resolution 92-20 commending Dan Winkel for six years of service as Fire Chief . of the Lake Johanna Volunteer Fire Department, The audience applauded Winkel's service and accomplishments. Dan Winkel thanked the Council for their cooperation and support during his tenure as Fire Chief and also thanked them for their understanding in those instances when his service to the Fire Department took him away from his duties as a City employee. ADOPT AGENDA Mayor Sather asked to add the adoption of Resolution 92-20 Commending Dan Winkel's service as Fire Chief to the Consent Calendar, Acting Clerk Administrator Iago advised that the candidate who had been offered the position of Receptionist/Clerk Typist has withdrawn her acceptance of the position; she asked to remove item 7E "Request Authorization to Hire Receptionist/Clerk Typist" from Unfinished and New Business, MOTION: Malone moved, seconded by Hicks, to adopt the March 30. 1992 agenda with the changes noted above. Motion carried unanimously (4-0) . APPROVAL OF.COUNCIL MINUTES . MOTION: Mahowald moved, seconded by Hicks, to approve the minutes of the March 9, 1992 Regular Council Meeting as prepared. Motion carried unanimously (4-0). . . Arden Hills Council 2 March 30, 1992 CO~SENT CALENDAR MOTION: Hicks moved. seconded by Malone, to approve the Consent Calendar and authorize execution of all necessary documents contained therein. Motion carried unanimously (4-0). a . Accept Resignation of Clerk Administrator and City Accountant b, Appoint Acting Clerk Administrator c. Adopt Resolution No. 92-18 Designating Polling places d. Adopt Resolution No, 92-21 Designating Depositories and Corporation Authorization e. Adopt Resolution No. 92-22 Transfer of Funds by Telephonic Instructions f. Appoint Sandra Shrewsbury as Chair of the Finance Committee and Acknowledge Service of Carl Rundquist g, Approve List of Claims/Payroll h. Adopt Resolution No, 92-20 Commending Dan Winkel for Six Years Service as Fire Chief of The Lake . Johanna Volunteer Fire Department PUBLIC COMMENTS Mrs. Lindberg recommended Council City appoint a subcommittee to assure follow-up on the issue of the closing of T.H. 51/Snelling Avenue. Council concurred that the issue is of importance to many residents and the establishment of a subcommittee to address the issue would be appropriate. Council directed the Public Safety/Works Committee to form a subcommittee consisting of committee members and interested residents with the task of following up on the issues surrounding the closing of T.H. 51/Snelling Avenue. Public Works Superintendent Winkel accepted responsibility to communicate Council's direction to the Public Safety/Works Committee. UNFINISHED AND NEW BUSINESS ADOPT RESOLUTION 92-19 RELATING TO APPORTIONMENT OF ASSESSMENTS RELATING TO IMPROVEMENT #SS-W-89-1 (CLEVELAND AVENUE LIFT STATION) . Council reviewed the proposed standard reapportionment resolution relating to the reapportionment of assessments for the Hans Hagen property located at Cleveland Avenue and County Road E2. Council had no questions on this item, " .,' '. i. .Ii N. . Arden Hi lIs Counci 1 3 March 30, 1992 MOTION: Malone moved, seconded by Hicks, to adopt Resolution 92-19 Relating to Apportionment of Assessments Relating to Improvement No, SS-W-89-1 (Cleveland Avenue Lift Station), Motion carried unanimously (4-0). ADOPT RES. #92-23 AND RES. #92-24 D..ILLER LANE STREET-R~CONSTRUCTION) Council was in receipt of tabulation of bids opened on March 19, 1992 for the Tiller Lane Street Reconstruction Project. City Engineer Graham advised that the lowest bid received was 17% below estimated construction costs presented at the public hearing on this project. He reminded Council that the engineer's estimate for the project was based upon the revised feasibility report which included subgrade corrections and installation of drain tile. Graham recommended Council delay awarding the bid until completion of the assessment hearing. He did, however, recommend Council approve two resolutions; the first establishing the residential equivalent rate for street reconstruction of Tiller Lane as $29,27 per front foot, and the second determining the costs to be assessed and ordering . preparation of the assessment roll. MOTION: Hicks moved, seconded by Malone, to adopt Resolution 92-23 Establishing Residential Equivalent Assessment Rate for Tiller Lane Street Reconstruction. Motion carried unanimously (4-0). MOTION: Mahowald moved, seconded by Malone, to adopt Resolution 92-24 Determining Assessed Cost of Improvement and Ordering Preparation of Proposed Assessment Roll in the Matter of 1992 Tiller Lane street Reconstruction Improvement. Motion carried unanimously (4-0). APPROVE AGREEMENT BETWEEN RAMSEY COUNTY AND THE CITY; SCOR~ FUNDING RECYCLING GRANT Acting Clerk Administrator Iago reported that per Council authorization in November, 1991, staff submitted an application for grant money available through Ramsey County's SCORE program to assist in funding the City's recycling program, She added that $18,920 in SCORE funding is available to the City and will be paid in two installments upon execution of the appropriate agreement between Ramsey County and the City. . j .. --.---- Arden Hills Council 4 March 30, 1992 . Acting Clerk Iago stated that councilmember Growe contacted her with some questions regarding SCORE and she provided Growe with the following information: 1) The City has met all SCORE deadlines, 2 ) The application for SCORE grant money included detail as to the City's recycling program and the types of materials collected, 3 ) As part of the SCORE agreement, the City must submit quarterly reports to Ramsey County SCORE program. Iago advised that Attorney Filla has reviewed the agreement and found it to be in proper order. MOTION: Hicks moved, seconded by Malone, to authorize the execution of the agreement between Ramsey County and the Ci ty of Arden Hill s for a SCORE Recycling Fund Grant. Motion carried unanimously (4-0), AUTHORIZATION TO HIRE NEWSLETTER EDITOR Council reviewed memoranda from Acting Clerk Administrator Iago and former Clerk Administrator Berger recommending hiring Kate Huebsch for the position of newsletter editor. Note was made that Ms. Huebsch's proposal for newsletter editor services was within the constraints of the budget. Councilmember Mahowald stated that Ms. Huebsch appears to . very capable to provide very high quality work on the newsletter. He reminded Council that actual postage costs for the newsletter may end up slightly higher than anticipated within Ms. Huebsch's proposal should there be changes to the format of the newsletter or postage rates, MOTION: Mahowald moved, seconded by Hicks, to authorize hiring Kate Huebsch as the Newsletter Editor at a cost not to exceed $12,000 for three editions of the newsletter, postage and printing for the year 1992. Motion carried unanimously (4-0) . APPROVE SALARY INCREASE FOR PROGRAM SUPERVISOR Council reviewed a memorandum from Parks Director Buckley which recommended a salary increase for Program Supervisor Cindy Severtson to $31,225, Step 2 of the 1992 Pay Plan based upon her excellent performance as Program Supervisor. Councilmember Malone commended Buckley on the completeness of his memo in that it provided Council with salary history, performance evaluation, comparison of salaries/positions, as well as a recommendation for increase. He suggested the . percentage of maximum salary be included when future recommendations for increases are submitted. I I . Arden Hills Council 5 March 30, 1992 HOTION: Ma}.one moved, seconded by Hicks, t.o ncrease Cindy Severtson's salary to $31,225, Step of the 1992 '0;:; V ~ '~.J. Plan retroactive to March 13, 1992, Motion carried unanimously (4-0). AP I'EOV l';-1?l'.LA R'L..l N CB,Jj;AS E_...fQP, INl'~RM_ED !J".'LLbCCOUN'):'I!1G_ CLl;:,I<.K Council reviewed a memorandum from Acting Clerk Administrator Iago recommending a salary increase for Intermediate Accounting Clerk Darlene Scott to Step 5 of the 1992 Pay Plan for this position. MOTION: Malone moved, seconded by Hicks, to increase Ms. Scott's salary to Step 5 of the 1992 Pay Plan for Intermediate Accounting Clerk retroactive to March 10, 1992. Motion carried unanimously (4-0) . REO~~Sr_l'O REVIEW EXISTING SIGB-ORDINANCE REGULATIONS Council reviewed a memorandum from the Planning Commission . Sign Ordinance Review Committee which advised that while reviewing the sign ordinance to clarify the changeable copy portion of the ordinance as it pertains to the ZEOS application, the committee discovered the need to update language and definitions within the ordinance. Acting Clerk Administrator Iago, in her March 27, 1992 memorandum recommended that a complete review of the sign ordinance be accomplished, with a target date of May, 1992 , at an estimated cost of approximately $1,500 to $2,000 to cover planner Bergly's time, MOTION: Malone moved, seconded by Hicks, to authorize a review of the entire sign ordinance at a cost not to exceed $2,000. Motion carried unanimously (4-0). SCHEDULE WORKSESSION Council agreed to schedule an April worksession on April 20, 1992 at 4:30 p.m, Mahowald suggested, in light of recent staff changes, that the first half hour or so of the worksession agenda be set aside to discuss with staff any staffing/organization concerns. MOTION: Mahowald moved, seconded by Hicks, to set Apri 1 20, . 1992 at 4:30 p,m. as the Apri 1 Council worksession. Motion carried unanimously (4-0). Arden Hills Council 6 Harch 30, 1992 . COUN C U".~C~O~MMEl!'I' s GOUNtY RQ~t'.lLE~~AFl'TY~NCERNS Councilmember Hicks stated that at a recent Par-ks l.':ee_ting, residents brought forth County Road E safety C0~C::~;::;'3 ; he anticipated those concerns will be forwarded to Council Hit ;~ a recommendation relating to the concerns. TURNERS CHA~)TAELE GAMBkUELPRE~MISE PE}!\!1.LT. Councilmember Hicks referred to a March 27, 1992 letter f r or:: Turners Gymnastics Center and asked Attorney Filla to comment on whether Turners Gymnastics is in compliance with charitable gambling regulations. Attorney Filla stated that Turners, as a condition of their charitable gambling operation permit must, 1 ) Be a non- profit organization, 3) Use 50% of expenditures in the trad", area, 3) Meet the state's defini t i on of "lawful purpose". He stated that in his judgment, Turners has not met those conditions and he has contacted representatives of Turners in this regard. . Fill a furt.her 'commented that he did not think the problem with Turners was in any way created by the City, that Turners was 'I'Jell aware of the conditions of the pe:-mit.. ::e recommended that since conditions have not been m,,=,t, Counci 1 withdraw the City's approval of the permit and advise the Charitable Gambling Control Board of the action, Councilmember Mahowald commented that such action wou:c require Turners to halt their operation. He asked if it would be appropriate for the City to designate a time period for investigation rather than take action to withdraw Turners' permit at this time. Fill a reiterated that conditions of the permit were clear and the organization is not in compliance, Mayor Sather added that he thought Turners charitable gambling permit expires on or about 3/31/92 and he was disappointed that Turners waited until the elevent~, hour to report expenditures which do not appear to be acc=eptable. Councilmember Hicks asked counsel if there would be ~. a "lme peri od in which Turners could "appeal". 1'.ttorney Filla said he was not aware of any "appeal" period. Filla f~~rtl-'...er commented that Turners was asked to report their expenditures well in advance of the expiration date of t.heir . permit and they did not respond until March 27, 1992, ---- . . I'.rdcn Hills Council 7 March 30, 1992 Councilmember Mahowald commented :.hat some of the "'xpendi t ur es reported in Turners l1arch 27, ' QQ') :ette!:" appear to assist Turners' own purposes. He recalled ~l-"".l- '..-ue.\... Turr:~rs came to the Counci I some time ago with a similar self-serving proposal. >iC~!QN : Hicks moved, seconded by Mahowald, to direct staff to advise the Charitable Gambling control Board that Turnet"s ~ ~. has not met the City's conditions, ,..,ymnas c 1 cs therefore the City is withdrawing its approval for Turners charitable gambling permit. Motion carried unanimously (4-0). SOALS/OBJECTIVES Councilmember Malone reminded staff that he would like to receive follow-up to the recent goals and objectives meeting. Public Works Superintendent Winkel and Parks Director Buckley assured follow-up would be forwarded to Council very soon. ,W::_.(:lJl'.R..GE? . Councilmember Malone asked counsel to try to clear up confusion regarding SAC charges in Arden Manor Mobile Home Park. I',ttorney Filla stated that the MWCC instituted a policy back . - 10"7"") whereby the City was required to collect SAC for any . __ I.:. new connections made after ,January 1 1973. However, in the . , course of the City's Building Official performing an audit of SAC collections, it was learned that no SAC charges have been collected from the Arden Manor Mobile Home Park, which meant that about 200 units were at issue. Fil I a stated that it appears the MWCC may agree to charge SAC on the units '..Jhenever there is a "reconnect" performed rather than collect for the entire park at once. Fill a said he would be glad to complete his review of this issue and prepare a report for Council's review at their next meeting, Counci 1 recommended the attorney prepare a report on this matter. ~RMr RESERVE CENTER Councilmember Mahowald asked for an update on the Army Peserve Center space, Parks Director Buckley stated that some staff members met with a delegation of Army Reserve people on March 18 and the next step is for staff to tour and review the Army Reserve fad I ity to determine what space . is available and how the City could utilize the space. Councilmember Mahowald stated that he would like to be incl uded in that review process, . l,rden Hills Council 8 March 30. ] '192 . P-.ttornel' Filla stated that c.l.~ff Leeds tc complet,:, t::'3~ ~ "c...:... .:... revieT..J process before any r2.::;ommc:nda t.i ons can be made 00 . - ~. -) possible uses of the space. Be a,~ded that th~ Arrry Reser-v.:- has requested Lake Johanna Fire Department and Ramsey County Sheriff's Department also b-:: inv0~ \red to discuss the possibility of fire and police s2!:vice for the site. ARCHITECT - CITY HALL PRO~~CT Councilmember Mahowald ask :~d ' ~ -... ,~."' '., ,...., ~ 1 ;.;"::;':.-:.ld be co:nfol:t.J.:':': :.': -- ".-' >..-<.~~ '- - .. narrowing the candidates f 01- th~ .'-'~ +- '! q~ 1 1 ;:::"oject down to ~ - '-..J. .. "'... ~ tT..lO. Council consensus was that the f i 1:'7nS ~~ BHBF ane: "PH are the f i na I candidates and the othe!..- fi t"rT,S could be contacted thanking them for t10 . interest and notifying "--uelr that they have been eliminated from further consideration. ADJOURN MOTION: Mahowald moved, seconded by Hicks, to adjourn the meeting at 8:25 p.m. Motion carried unanimously (4-0;. Thomas R, Sather, Mayor C. Iago, Acting Clerk Administrator . NOTICE OF MEETINGS: The next regular Council meeting t,.:ill be heldA.pril l3. 1992 at 7: 30 p.m. at City Hall. A worksession is scheduled for April 20. 1'192 at 4:30 p.m. . -------- --------- . .. CITY OF ARDEN HILLS . MEM::IlANDUM DATE: April 7, 1992 ro: Mayor and City council FRCM: Catherine J. Iago, Acting Clerk 1\dmi.ni.stratord SUBJECT: Request Authorization to Hire ReCeptionist/Clerk Typist an Thursday, April 2, staff conducte::l 3 additional interviews for the Receptionist/Clerk Typist position. During the interview pr=ess, the Parks Director, Program SUpervisor, Public Works Superintendent, and I concurred that canclidate Renee Kaulfuss would be an excellent addition to the City staff. In checking references, Renee received high recommendations from all 3 persons =tactedj all praised her organizational skills, professionalism, and advised she excels in dealing with the public. an Friday, April 3, Renee was offered and accepted the position as Receptionist/Clerk Typist at the 1992 starting salary of $8.79 per hour. . She stated she was available to begin employment on Monday, April 6. During the interview process, Renee appeared poised and professional. She related fonner work experiences which indicated that she is flexilile and capable of handling multiple priorities. RECC:MMENDATION: Based on her skills, excellent recommendations, and professionalism during the interview process, I would highly reconunend hiring Renee Kaulfuss for the position of Receptionist/Clerk Typist. ACITON REDUIRED: If Council concurs, they should pass a motion to authorize the hire of Renee Kaulfuss for the position of Receptionist/Clerk Typist, effective April 6, 1992, at a starting salary of $18,283 ($8.79 per hour, 80 percent of maximum salary) in accordance with the 1992 Pay Plan. CITjts Attaclnnent M92-l06 . - - . ARDEN HILLS - 1992 PAY PLAN ;i'~.~;~;ii!i~.~~; ngYB.i' ',',HaIMB,!,"'i' Administrator 110 $42,024 $44,651 $47,277 $49,904 $52,530 Public Works Sup!. 90 34,608 36,771 38,934 !!~1,!g~#i! 43,260 Parks Director 89 34,237 36,377 :ili!i!!~1i~11 40,657 42,797 Accountant 88il:I~!~~~I: 35,983 38,tOO 40,216 42,333 Deputy Clerk 81 31,271 33,225 35,180 lillll~]!1~1Ii 39,089 Program Supervisor 76iilligg,11I1WI 31,255 33,094 34,932 36,771 Public Work Foreman 58 22,742 24,164 25,585 27,007 28,428 Public Works Maint 56 22,001 23,376 24,751 26,126 27,501 . Sr Acctg Clerk 56 22,001 23,376 24,751 26,126 Parks Maint 53 20,888 22,194 23,499 24,805 26,111 Admin Secretary 52 20,518 21 ,800iilig~IR~gil 24,365 25,647 Intermed Acct Clerk 48 19,034 20,224 21,414 22 ,603Iillig~!?g~1 Receptionist 46i1lmi1~!g~~'I'i 19,436 20,579 21,723 22,866 . Administrator is at step 3.5-Current pay is $47,174 PW Supt-Current pay is $40,000 Pks Dir-Current pay is $37,398 Acct-Current pay is $32,884 Dpty Clk-Current pay is $36,067 Prgm Sup-Current pay is $31,255 PW Foreman-Current pay is $29,910 PW Maim-Current pay is $28,662 Sr Acct Clk-Current pay is $26,707 Pks Maint-Current pay is $27,602 Admn Sec-Current pay is $22,422 int Acct Clk-Current pay is $23,793 . Recpt-Current pay is $18,283 \ . CITY OF ARDEN HILLS MmE\NOOM Illd'E : 1\pril 8, 1992 TO: Mayor and city COImcil FRCI{: catherine J. Iago, Acting Clerk 1\dmini.strator oJ/ stlllJEX:T : Report on 1992 Presidential Primary Attached for your information is a statistical report on the results of the Presidential Prbnary. ACrION REDUIRED: No formal Council action is necessary, however, for purposes of tracking information in the future, it is recormnended that CoW1Cil acknowledge receipt of the 1992 Presidential Pr:llna1:y results. CITjts Attachment . M92-121 . - . \ t'l92 PRESIDENTIAL PRIMARY ELECTION RESULTS ! INDEPENDENT -REPUBLICAN PARTY ------------------------------ ~~~~R~-~LO~:- PCT ~_:-~:-=--:-~~~~:-~~:--: __~~~_ GEORGE BUSH 1 441 144 1 48 1 87 1 179 -------------------------1-------1--------1------1----1----- BEATRICE J. MOONEY 1 o I o 1 o I o 1 0 ---------------------------1--------1---------1---------1--------1--------- TENNIE ROGERS I o 1 o 1 01 o I 0 ---------------------------1-------1-------1-------1--------1--------- HAROLD E. STRSSEN 1 5 ! 12 1 4 I 2 1 11 -----------------------------I---------I--------I-----!---------1--------- GEORGE R. Z llIMERMRNN I o I o 1 o 1 01 0 ----------------------------1-------1------1-------1---------1------- SHARON (SCIlRREWll RNDERSl>>I 1 o I o 1 o 1 01 0 ------------------------------1------1 1-------1-------1----- PARTICK J. BUCHIlNRN 1 10 1 221 18 1 221 SO ----------------------------1--------1 1-------1--------1------- UNCOIIMlTTED DELEGATES I 1 3 1 II 4 I 5 ------------------1--------1---------1---------1-------1------- WRITE-IN 1 3 1 15 I 61 12 I 23 ------------------------1---------1-------1---------1---------)---- I 1 1 I I DEIIOCRATlC-FRRIlER LABOR PARTY 1 I 1 I I ----------------------------1 I I 1 1 PRESIDENTIAL PRIMARY BALLOT 1 PCT I 1 PCT. 2 I PCT. 3 1 PCT. 4 I TOTAL ---------------------------I---------I-------I-------I---------I-----c--- ~ G. BROWN JR I IB I 20 1 19 1 21 I 58 -----------------------1-----1----------1-------1---------1-------- STEPHEN IllJRJ<E 1 II o 1 o 1 01 1 ---------------------------1- 1 ----1---------1---------1----- BILL CLINTCi>4 1 16 1 44 1 EOI 2B 1 64 -----------------------1------1------1------1--------1--------- TOIl HARKIN 1 II 4 I 1 I o 1 2 -----------------------------1--------1---------1---------1--------1--------- TOD HOIIARD HAWKS 1 o I o I o 1 01 0 ---------------------------1 -I -1-------1--------1------- BOB KERREY 1 o 1 o I II o I I -----------------------------1--------1-------1---------1---------1-------- LYNDON H LARW:HE, JR 1 01 o I o 1 o I 0 ----------------------1-------1----------1--------1-----1------ J. LOUIS MCRLPI/oE I 01 o I o 1 o 1 0 --------------------------1---------1---------1---------1--------1--------- EUGENE J. ilCCRRTHY I II 2 I II 21 4 -----------------------1------1 -1-------1---------1------ JEFFREY F. MARSH 1 01 01 o 1 o 1 0 --------------------------1----------1 -1-------1---------1---------- MIlRY JANE RRCHNER 1 o I 11 o I 01 0 -----------------------------1 1--------1-------1--------1--------- PAll. E. TSllNGRS 1 23 1 541 251 391 87 -----------------------1--1---------1--------1-------1---- OlRRLES WOODS 1 01 o 1 o I o 1 0 4111i-----------------------I---------1 1-------1--------1------ RY RGRAN 1 I 1 o I 11 01 2 ---c----------------________I 1-------1---------1--------1------- NIlTHAN J. RVERICK I o 1 01 o I o 1 0 -------------------------1 1 1------1-------1--------- lJNOOIIMI!TED DELEGATES I 2 I 7 1 5 I 3 I 10 ----- 1-----1----------1-------1------1-------- WRITE-IN 1 II 10 1 2 ! 10 1 13 -----------------------1---------1-----1-------1-------1-------- BUlNI< ! 1 1 1 I 1 I --------------------------1----1 -1-,------1--------1--------- ~R YOTIMl PCT. I PCT. 2 PCT. 3 PCT. 4 TOTAL --- ----- ------ --------- --- 126 336 155 230 849 REGISTERED PRIOR TO ELEC. 927 1533 1560 2023 6043 REGISTERED Ci>4 lliCTION DAY II 25 15 18 69 ------------ -- -- ---- --- --- TOTAL REGISTERED 938 1556 1575 2041 6112 PERCENT YOTING 13.43% 21.69~ 9.84~ 11.m 13.89% I C:n.~~ CITY OF ARDEN HILLS CHECK_REGISTER AS OF 04/05/92 1st APRIL PAYROLL REG. O. T. eCK. # CK. DATE Ef.1PLOYEE NAME GROSS NET HRS. HRS. 18448 VOID 18449 VOID 18450 VOID 13451 04/10/92 JANE LUND 1027.20 570,10 80 18452 04/10/92 DARLENE SCOTT 938.96 182.32 80 (Includes Retro Pay) 18453 04/10/92 CATHERINE IAGO 1387.20 938.60 80 18454 04/10/92 CATHERINE IAGO 386.38 314.65 Stipend 18455 04/10/92 CAROL PAKOY 142.84 131.88 16.25 18456 04/10/92 L YtlN LINNEMAN 528.22 420.04 60.50 18457 04/10/92 TERESA SHIELDS 886.66 628.70 80 1. 50 18458 04/10/92 DOROTHY ZEHI'1 162.00 105.87 27 18459 04/10/92 MICHAEL MCKltltlEY 1294.13 883.31 80 5.00 18460 04/10/92 FRED REED 735.20 407.86 80 (Balance - Disability) 18461 04/10/92 MICHAEL SCHIFSKY 1135.20 839.47 80 18462 04/10/92 DANIEL HINKEL 1539,20 992.36 80 18463 04/10/92 JOSEPH MOONEY 1390.62 1026.31 80 12.00 18464 04/10/92 ~lAUREEN HINKEL 58.91 54.41 8.50 18465 04/10/92 JAMES PERROII 1358.69 1000.67 80 8.50 (Standby - 3 Hrs.) 18466 04/10/92 STEPHEN SAXE 1500.59 1118.01 80 12.50 (Standby - 7 Hrs.) 18467 04/10/92 JOHN BUCKLEY 1438.40 1058.92 80 e 18468 04/10/92 FREDERICK BELL 1061. 60 733.17 80 18469 04/10/92 DAVID WINKEL 1061.60 525.94 80 18470 04/10/92 KEVIN FULLER 1061.60 745.62 80 18471 04/10/92 CYNTHIA SEVERTSON 1263.52 846.48 80 (Incl udes Retro Pay) 18472 04/10/92 RICHARD CIEMINSKI 297.50 219.46 42.50 20656.22 13744.15 REMITTED FROM FIRST APRIL PAYROLL 18473 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION -- 836.03 18474 STATE CAPITOL CREDIT UNION --------------- 282.14 18475 ICMA RETIREMENT TRUST -------------------- 810.00 1928.17 TOTAL AMOUNT OF CHECKS 18448 THROUGH 18475 IS $15,672.32. DIRECT DEPOSITS FEDERAL INCOME TAX ----------------------------- 2028.46 FICA ------------------------------------------- 1551.51 e 3579.97 C I T Y o F A ROE N H ILL S -' P /E 4/13/92 A C C 0 U N T S PAY A 8 L E PAGE 1 - VENDOR NAME CHECK CHECK CHECK NO. TYPE DATE NO. AMOUNT . 00830 METRO INSP SERVICE INC M 3/30/92 15416 632.00 06037 8UELL'S FLORAL M 3/30/92 15411 30.00 06038 CITY OF LAKEVILLE M 3130/92 15418 126.00 00283 CELLULAR ONE M 3/30/92 15419 20.61 00614 CATHERINE IAGO M 3130/92 15420 116.34 01220 PE TTY CASH M 3/30/92 15421 246.71 00352 E-l RECYCLING, INC M 3/27/92 15422 4,998.85 06039 MINNESOTA DEPARTMENT OF M 3/30/92 15423 6.00 00001 VOID 1'1 0100100 15424 .00 00185 GARY R 8ERGER M 3/30/92 15425 316.08 01320 PERA M 3/30/92 15426 613.90 00712 LEAGUE OF MN CITIES INS. M 3/31/92 15421 46.24 01170 EUGENE F PAKOY H 3/31/92 15428 3,588.00 01410 SCHUTTAS HARDWARE H 3/31/92 15429 151.34 00524 GOVERNMENT TRAINING SERV M 4/03/92 15430 85.00 MANUAL CHECKS ----- TYPE TOTAL 11,037.01 CHECK VOIDED -------------------------------- 15431 00023 ACTION RADIO R 4/13/92 15432 188.20 00146 ARDEN HILLS TIRE AND R 4/13/92 15433 222.60 00320 COHM OF REV-MN DEPT REV R 4/13/92 15434 2,076.43 . 00327 COpy DUPLICATING PROD INC R 4/13/92 15435 208.80 00328 CUSHMAN MOTOR COMPANY INC R 4/13/92 15436 12.84 00347 008BS PRO STAFF R 4/13/92 15431 321.60 00351 EMERGENCY APPARATUS R 4/13/92 15438 1,311.91 00429 SHARLA FOSTER R 4/13/92 15439 120.00 00448 GALL'S INC R 4/13/92 15440 1,044.30 00450 GALLAGHERS SERVICE INC R 4/13/92 15441 178.38 00600 C W HOULE INC R 4/13/92 15442 589.95 00637 KATH R 4/13/92 15443 200.63 00638 KATH R 4/13/92 15444 181.14 00639 KATH R 4/13/92 15445 304.90 00653 DAVIO W KRIESEL INC R 4/13/92 15446 3,253.18 00654 KOKESH INC R 4/13/92 15447 21.00 00750 LILLIE-SU8 NEWSPAPERS INC R 4/13/92 15448 25.81 00757 JANE S LUND R 4/13/92 15449 13.54 00762 METROPOLITAN AREA HGMT R 4/13/92 15450 10.00 00780 MAC QUEEN EQUIPMENT INC R 4/13/92 15451 489.00 00794 MCDONALD BATTERY CO R 4/13/92 15452 34. I1 00802 MTl DISTRIBUTING CO R 4/13/92 15453 46.98 00870 MIOWEST ASPHALT CORP R 4113/92 15454 9.63 00880 MIKES PRO SHOP R 4/13/92 15455 25.00 01119 NORTHERN STATES POWER R 4/13/92 15456 1,013.<)9 01120 NORTHERN STATES POWER R 4/13/92 15457 1,101.18 01121 NORTHERN STATES POWER R 4/13/n 15458 1,145.83 01122 NORTHERN STATES POWER R 4/13/92 15459 914.33 01123 NORTHERN STATES POWER R 4/13/92 15460 615.66 . 01158 OXYGEN SERVICE CO, INC R 4/13/92 15461 37.20 '~ ~ C I T Y o F A R DEN H III S PIE 4/13/92 A C C 0 U N T S PAY A 8 l E PAGE 2 - VENDOR NAME CHECK CHE CK CHECK . NO. TYPE DATE NO. AMOUNT 01201 PEPSI COLA COMPANY R 4/13/92 15462 10.00 01241 PITNEY BOWES. INC R 4/13/92 15463 17.00 01295 GRANT H POUND R 4/13/92 15464 600.00 01316 PROFESSIONAL PROCESS INC R 4/13/92 15465 564.81 01317 PROFESSIONAL PROCESS INC R 4/13/92 15466 107.75 01329 RAMSEY COUNTY R 4/13/92 15467 5.30 01440 ST PAUL 800K & STATIONERY R 4/13/92 15468 83.11 01441 ST PAUL AGENCY R 4/13/92 15469 614.00 01448 ST PAUL STEEL SUPPLY INC R 4/13/92 15470 202.88 01475 SEARS ROEBUCK & CO R 4/13/92 15471 41.94 01480 SERCO LABORATORIES R 4/13/92 15472 286.25 01482 CYNTHIA SEVERTSON R 4/13/92 15473 85.19 01488 SHARP ELECTRONICS R 4/13/92 15474 56.88 01492 SCHERER BROS LUM8ER CO R 4/13/92 15475 59.74 01515 CITY OF SHOREVIEW R 4/13/92 15476 422.05 01520 SHUTTLEPR I NT R 4/13/92 15477 131.90 06040 JANICE GROBERG R 4/13/92 15478 34.00 06041 DR LINDA M TREEFUL R 4/13/92 15479 80.00 06042 NATIONAL INFORMATION R 4/13/92 15480 34.<JO SYSTEM PAID CHECKS - TYPE TOTAL 19,215.94 . APRIL AlP - Batch I -----_TOTAL 30,253.01 . . CITY OF ARDEN HILLS MEKIlANDUM - mTE: April 10, 1992 TO: Mayor and council J!'RCI!: John T. Buckley, Parks Directod~ SUBJECT: Request to Purchase OIIerhaJlqs for Ballfield Backstops Several =mplaints have been received from baseball and softball teams that are loosing balls at Arden Hills parks because the backstops behind home plate do not have an overhang. A few of the fields at City Parks ab.1t wocxied areas, so it is not easy to find the softballs when hit over the backstops. Monies were J:udgeted in the 1992 Budget to place overhangs at Perry 1, Perry 4, Floral, Hazelnut, and Royal Hills Parks, to reduce the balls "going into the rough". I have solicited quotations for materials and installation of the overhangs from the following carrpanies: Anchor Fencing $2,885.00 . Century Fencing 4,159.00 Crowley Fencing 7,780.00 Crown Fencing 4,870.00 REX::CHlENDATION: It is recorrrrnended that the contract be awarded to Anchor Fence in the amount of $2, 885.00 to provide material and labor to install overhangs at the five ballfields. OVerhangs will be installed within four weeks after receiving the contract. JTB/ts M92-117 . /~\q~ . CITY OF ARDEN HILLS MEH:IlANDUM DATE : April 8, 1992 TO: Mayor and council FRCH: catherine J. Iaqo, 1\cting Clerk 1Idmi.nistrator if) SlJI!JD:'l' : Finance Report 'lhe attached report dated March 30 was presented as a handout to Council at the March 30 meeting. Treasurer Frank Green will be present to review the report. ACrION REOUIRED: After review of the report, Council should acJmowledge receipt of the Investment Portfolio for the year 1991, as required by the city Investment Policy. CIT/ts . Attachment M92-120 . - ~Jl , . March 30, 1992 The Honorable Thomas Sather and Members of the city council City of Arden Hills 1450 West Highway 96 Arden Hills, Minnesota 55112 Dear Mayor Sather and council Members: I am respectfully sUbmitting the attached report on the investment portfolio of the city for the year 1991, as required by our Investment Policy. The report is due within 90 days following year end. Please let me know if you have any questions. since this is the first such report, I am particularly interested in any suggestions you may have as to its content and scope. . Sincerely, ~~ Frank c. Green Treasurer . - ...,;l , . Annual Repor t of Investment Program and Investment Activity for the City of Arden Hills 1991 Attached 1S a chart displaying the inves tmen t por tfo 1 io for the Ci ty covering the mon ths of June through December, 1991, and January 1992 (for comparison with goals). This covers the period of time dur ing which the City established goals for the por tfo 1 io and approved a formal I nves tmen t Po 1 icy that set for th procedures and scope of inves tmen ts au thor i zed to be made by the Treasurer. Also a ttac hed are the fo llow ing graphs which I hope are of interest to you: Analysis of Cash for 1989 Analysis of Cash for 1990 Analysis of Cash for 1991 Average Monthly Cash Position for 1989, 1990, 1991 Cumulative Cash Position for 1989, 1990, 1991 CD Ma tur i ties Schedule for 1992-1996 Five graphs showing ma tur i ties for each year by mon th . The Po 1 ic y also requires that a comprehensive annua 1 repor t be provided by the Treasurer that summarizes the following: Investment Strateqies- The investment strategy is to maximize re turn whi Ie meeting the da i 1 Y cash needs of the City and conforming to regulatory requirements. The objec tives of safety and liqu id i ty are balanced through the process of diversification, whi Ie maintaining a market rate of return throughout budge tary and economic cycles. Specif ically, the objectives for 1991 were to move the por tfo 1 io to a position where the i nves tmen t instruments were more d iversif ied by type as we 11 as maturity, as compared to past pr ac tice of lim i ting inves tmen ts to certificates of deposit or Treasury obligations with ma tur i ties of one year or less. As ind ica ted in the por tfo 1 io comparison, the goal is to ref lec t the fo llowing mix: Cash/liquid assets 15Y. CD's 50Y. Mu tua I funds (uS oblig.) 15Y. . US/agency zero coupons 20X - 1 l I .. Ii . Maturities should be varied, with not more than 20% of the portfolio invested out 5 years (ma~imum term). As information, the January 1992 prof i Ie shows an even closer ma tc h to objectives, and reflects investments made shortly after year end as a result of ta~ revenues being available then. Description of Portfolio (as of 12/31/91)- Securities: 61% CD's, 6% Zero Coupon Bonds, 11% Gov't Mutual Funds, 22% cash or equivalents. Maturities: 49% ma tures wi thin 1 year (a I though the US Gov' t Mutua I Fund invests in maturities in the range of 3 - 5 years), 74% matures within 2 years, 79% matures within 3 years, 87% matures within 4 years and 100% matures within 5 years. Risk characteristics: . The risk to principal is virtually nil as all investments are either insured by, or are in obligations of, the US governmen t. The zero coupon instrumen ts and the Ins ti tu tiona I Government Fund are subject to market risk, as in fact are the CD's if we were required to liquidate them on short notice. Our ph i losophy l.S to invest for the dura tion of a ma tur i ty and our internal reports accordingly reflect original'.,costs. In the future, we will present the difference between cost and market for information only. Other fea tures : The concept of "ladder ing" the ma tur i ties is a common 1 y used technique to ensure that the overall return will tend to more nearly appro~imate intermediate term interest rates, as investments are made at intermediate term rates with varying maturities. This also allows for consistent stream of maturities and the opportunity for investing smaller, more frequently available amounts than if large amounts were invested in "lumps". This is a source of liquid funds that can either be reinvested or used currently if appropriate. The report shall explain the total investment return and compare the return with budqetarv expectations- . The total return for 1991 was $322,423, on an average funds balance (including cash in bank) of $4,228,255, which equates to an average yield of 7.63% for the year 1991. - i ....j ~l 1\ l I . The report shall compare the total rate of return with other benchmar ks- This compares to the average rate for a 2 year US Treasury bi 11 for 1991 of 6.45%. The repor t s ha 11 contain a discuss ion .....9..i the outlook for interest rates and the economic trend for the upcominq year inves tmen t stra teq ies to be imp lemen ted and budqe tary expectations for inves tmen t income- The outlook for interest rates for 1992 is essen tia 11 y f la t. Our investment advisors: Mr. Gary Jeub of Piper Jaffray and Hopwood, and Mr. Richard Knowlton of Shearson Lehman, both feel that there may be a slight reduc tion in rates ~! in the near term with a very gradual increase as the ~ economy beg ins to recover from the recession dur ing 1992. The es tima ted annualized rate of return for 1992 should be . in the range of 6.51. to 71.. I be 1 ieve con tinua tion of present strategy is appropr ia te and our expect the average annualized rate of return for our par tfo 1 io to exceed the benchmark 2 year US Treasury Bill average rate by about 1 1/21. to 2Y. for the year 1992. I have discussed this repor t with the Finance Committee, and am herewi th submitting this Annua 1 Repor t to the City Council pursuan t to the annual repor ting requ iremen t of the Investment Po 1 icy. Frank C. Green Treasurer March 30, 1992 . '1" - l I i :1 . . CITY OF ARDEN HILLS Go.! Jun. Jul Aug. S~p Oct. ND'i. Dec. Jar:.9? I"vestment/Cash Portfolio Analysis Cash- Pr ioe Va 1. $173,363 $337,219 09,128 $1',%6 $322,000 $166,<5) 1121,?A7 $l21,?A7 Cash- 4M $572,441 11,1B9,4:~ $977,597 $776,%1 1576,022 $489,016 1900,724 $bOO ,724 Cash- Shear. $32,944 $33,081 $33,216 $17,\10 ll? ,970 121 ,855 $36,414 $36,414 Cash- Piper $107 $107 $1(1B 110B $100 Petti Cash $325 $325 '$325 $325 $1,395 Tnt.! [ash $779,073 11,560,001 $1,290,373 lOO4,449 $9\6,100 $677,229 $1,05il,593 $759,880 ~ Total 15.00% m 34% m 19% m 17% m 16% CD's- 4M 12,000,000 12,000,000 $1,700,000 $1,bIXl,OOO $1,bIXl,OOO $1,400,000 $1,800,000 $1,800,000 CD's- Other $191,531 $191,531 1191,531 $191,531 $191,531 $191,531 $191,531 $191,531 CD's -Shear. lSI0,OCJ() lSW,000 lSI0,((J() $1'00,000 $9()0,((J() $\'(;(l,ooo $900,000 $900,000 Total CD's ~~~G~~12~~12~~12~~12~~~m~E~~ . X Tota! 50.00% 79% ObI bO, b..~ b1:\ b!!. bil bl1 Eov'! Fund $0 $0 l2".il,475 lS06,326 $510,420 1510,420 $521,17b $521,176 , Total 15.1M 01 01 6, 1~ 1~ 1~ III III Zeros- Piper $0 $0 $0 $0 $0 129iI,712 Zeros- Shear. $0 $0 l2Bl,300 $281,300 l2Bl,300 l2Bl,300 l2Bl,300 ESl ,300 TotalZeres $0 $0 l2Bl,300 1281,300 l2Bl,300 l2Bl,380 l2Bl,300 15iIO,092 , Total 2O.00~ 0, 01 6~ 71 b, 71 bl 12~ Total Investments $3,7BQ,b04 14,561,612 14,523,759 14,2iI3,bBb 14,399,43113,960,560 14,7".2,600 14,752,b79 1001 1001 1001 100, 1001 loJI 100~ 1001 . " - ;,..; ~ E i .;.':' , II .[ Ii Ii l' II ,1 " I, I 'J I' ei I \! I ' II II ! ' ,,' II il! 1 II I U" , " 1 1 iP" 11 1 ..=. II 11 I LJ j1 Ii I I' "I II I' II I I 0 Ii ,J! z _' II II ,J ,.-... I ..- 1 't! i I 'J./ 'j Ii, -oF 111' I ~ ~ - Ii ~ 'I' l' 0 II il _ t 1 1= i 'I' I I I, ~ I I ------1 I I i 11'1' - I ~\\\\\\~\l" al II ! I , I , >I~',/" !, ()) II Ii (f) 'l II I' " I ---;?' 0 ~- " ~ C) 4. I W i 4-- ' o 0 ~ ~ r'~ ID t (f) ~ I ~ . ~ w ' ~~ (^ ~ I - /J II el ~ ~ ~ J , LL (] 0 ! 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I I I I I ~ ' ! · it i 1ii - .J . CITY OF ARDEN HILLS MEJUlANOOM Dl\TE: 1Ipril 10, 1992 TO: Mayor and city oouncil ~ FRl:H: catherine J. Iago, 1\cting Clerk 1\dministrator SUBJ'I!X:T : Request fran Regional Transit Board to Implement , Roseville Area circulator EXpanSion in Arden Hills . ! Attached is a letter from the Regional Transit Board (RI'B) dated April 7. 'Ihe Regional Transit Board is requesting Council =nsider the proposed expansion of the new Roseville area circulator route to serve the City of Arden Hills throughout the clay by providing transit service to the Rosedale Shopping Center f= Bethel College, Johanna Shores, and City residents. (See attached map). Implementation of this route may increase Arden Hills transit tax levy, as outlined in the last paragraph on Page 2 of the Regional Transit Board letter. Len Simich of the Regional Transit Board will be present . to make a presentation regarding this matter and answer any questions. It appears that RI'B is planning to implement this and other changes in JUly, 1992. F= your infonnation, I received a telephone call from a parent of a Bethel College student favoring the proposed transit service and indicating that other residents favor this service. RE:CXMillIDATION: At this time, I believe it would be preferable to hear the RI'B presentation prior to making a recommendation on this item. ACrION RroUIRED: Council may wish to review the proposal in further detail after the presentation and delay =nsideration of this item to a. future meeting or take action to implement service at this time. CJI/ts Attachments M92-127 . -"-- . Direct: 612/229-2717 ! .-. I RfGIONAl TRANSIT BOARD I Michael Opatz PROJECT ADMINISTRATOR Mears Park Centre. Seventh Floor. 230 E, 5th St. st, Paul, MN 55101 .612/292-8789 FAX 2')9-2739 . -::;:- .... IIfGIONAl m4NSIT B04RD Randy Rosvold SENIOR PlANNER Mears Park Centre. Seventh Floor. 230 E, 5th SI. st.PauI.MN55101.612/229-271O FAX612/229-2739 . ---- i" ',': ,,' !,,;;'.::: ,,,' : ,;:,::)i'~i:,:!,:!i",i":":i1i,H;:niii':\li',,.:!y::~r,i:::{!,::"i)'~:>i;j!i 1 '( ',' _ " .'. ., .'.j I. .-), .,... ,- . .', ': f..:, ,., " "f,,',., ',;" "j :':. ' ..If I,' r-l.h::",(I;~j.I",'lil:I.;"""":':.-I..!""" .-iil , 1 ,':........:...:" '", " ",1"1';1,+'";/,</""",',;1,,),,,,:,,,,;,'1'1,;,,;,)llli""l,,;;;il'i'I:?i'i""";liJ"WI "~I ""I! "," , ' !' ""'il"'II'i'il'~111!1"I'I'~I'I!i',"""i"",' "'.""1"'" ,",11111'1""""1'":",,, ",I,LI"oI"I,"III"III'"'' , i ':::' ,:-, '-: l:'~':""!:'i ":\~;:;i:;,',,:,;I"I.rr ; (: ,t,!:'i;::::::-{,.::;'! '.' tn,it;:::/I{i 'I,.! ;H;',:f/i:::M!;\fr/;;i:U'ji~I";:'~:jPlll'fI";~J~I,::,,iif" " ~.~,I",I"""'i,I",'li',J,I"'III'!'i'I""',I"","('I "I""il'I""I"!,'l"ll"""I'I"'i"'I",'HI j: I':' ,,::;:"., :," :' ''- ':',,;" 'i :\':":: ):;::"iJ,::ini?,!:'):,!.'::,; ,::'(,:"i,;:" !!,,'ri.:' ,[ if::!'I",:!,,':::,,: :,:;':t;-::'.!), .!j!i:':,(:i\:,;:i'!i::j:: ;J::iifli'~" I .' '. .'" """.11 i:;I."'~ ," '" ,," I.... ,I 'l,"""'" ":",,.i' r.1 "',. .'" "'IL'_""';i"""r~"".L,' , REGIONAL~NSrrB04RD 'I;:::!: Iii:,! "1.1-:' i:;:;' "'I.; "':' ,,' ii',':":.I':;fi . Mears Park Centre 230 East 5th Street Sl, Paul, Minnesota 55101 612/292-8789 April?,l992 Tom Sather Mayor City of Arden Hills 1450 West Highway 96 Arden Hills, Minnesota 55112 Dear Mr, Sather: This letter summarizes how the Regional Transit Board's (RTB) 'Vlsion For Transit: ties into the expanSion of the Rosevllle Area Circulator to serve major trip attractions within the City of Arden Hills, The RTB Is seeking an endorsement from the City of Arden Hills on the Vision For Transit and the Rosevllle Area Circulator expansion, The RTB's Vision For Transit (enclosed) outlines the future development of the Twin Cities area's public transit system, The system will continue to focus on a multi-modal . approach to meeting the diverse needs of residents In the region, Community circulators. dlal-a-rldes, regular routes buses and feeders, transit hubs, park-a,ride lots, bike facilities, high occupancy vehicle lanes, light rail transit and ridesharing all playa role in implementing the vision, The Roseville Area Circulator Is a prototype of the overall vision in place and operating. The Circulator program was initiated by the Regional Transit Board In April, 1989, This pilot project was designed to test the feasibility of a neighborhood circulator in the communities of Rosevllle, Shoreview, Lauderdale, Falcon Heights, and Little Canada, National School Bus, which provides the service under contract to the RTB. was awarded the service through a competitive procurement process, Currently. five Circulator routes converge at the Rosedale Transit Hub seven days a week, providing convenient transfers to five MTC routes and the University of Minnesota Transit service (See enclosed route map and schedule), In March, 1992, a fleet of new vehicles was deployed with features that include wheelchair lifts and electronic registering fareboxes that accept dollar bills, The vehicles are mid-size transit buses that can accommodate 22 ambulatory passenger and two wheelchair passengers, Ridership on the service has grown from 5,500 passengers in its first month of operation to an average of 13,em riders per month, Intensive marketing activities have been a key factor in the growth of the Circulator, The primary users of this service have been shoppers, students, work commuters and senior citizens, To more effectively and efficiently provide this service, RTB staff Is planning to . implement several service changes effective July 1, 1992, Included In the proposed changes is the development of a new Route 101 which would serve the City of Arden Hills An Equal Opportunity Employer . Mayor Tom Sather! April 7. 1992 Page 2 throughout the day. Currently. Arden Hills Is served by three MTC peak-period express routes. w~h no off-peak MTC service, Given the area's POPulation density. land use. travel pattems. and lack of current trans~ service. the proposed service area appears to be a prime, untapped transit market, The route and times are designed to attract and retain a variety of potential transit users Including work commuters. shoppers. youth. and college students. The RTB has received various requests from Arden Hili residents. students. and businesses for additional transit service. especially during the midday, In addition. the Circulato~s operating area. Including Arden Hills. has one of the highest population concentrations of University of Minnesota student. staff. and faculty, The new Route 101 would link this population with the proposed new express Route 52 that will connect Rosedale with the University of Minnesota. Minneapolis Campus, The following list describes the major passenger trip generator and destination sites along the proposed Route 101 from Arden Hills to Rosedale: . Bethel College (2.200 students) . Valentine Elementary School . Ramsey County Library. Arden Hills Branch . Johanna Shores Nursing (470 employees and 405 residents) . Northwest College (1200 students) . . Coventry Senior Apartments (350 Residents) . NCR Comten (2.220 employees. 3rd largest employer In Roseville) . Rosedale Square (Variety of Retail Shops) . Byeriy's (Many requests to serve this store) . Rosedale Commons (Variety of Retail Shops) . Rosedale Mall Transit Hub (Timed transfers with other transit systems) The following are the proposed service specifications for Route 101: . From Bethel College west on County Road E2. south on New Brighton Boulevard. east on Stowe. south on Johanna Boulevard and Fairview Avenue. east on Lydia. south on East Frontage Rd. west on County Road C. south on Fairview Avenue. and east on County Road B-2 to Rosedale, (see enclosed map) . The service would run one bus at a 6O-mlnute frequency approximately from 6:45 a,m. to 6:45 p,m, or 12 revenue hours per weekday, On Saturdays the service would run from 8:45 a,m, to 6:45 p,m, or 10 revenue hours per Saturdays, To fund regular route service in the seven county metropolitan area. communities are assessed a transit property tax based upon the level of transit service the city receives, Currently. Arden Hills has a fully-feathered trans~ tax levy due to only having peak- period service, The Implementation of this route. which Includes both peak and off- peak service. would unfeather or increase Arden Hill's transit tax levy, Based on 1992 payable trans~ tax data. the Arden Hills annual trans~ tax would Increase by S78.63O from S235.274 to S313.904 or an estimated S9,80 on a Sloo.lXXl valued home, . i . Mayor Tom Satherii Ii i April 7. 1992 Page 3 The RTB needs support for the Vision For Transit from both the private and public sector. because the success of the transit system is contingent on the willingness of communities to invest the necessary dollars into the system. The dependence on the automobile resuits in high costs on our region in terms pollution. congestion. and highway construction, An effective transit system based on proximity. frequency. and reliability will provide an attractive aitemative to the single-occupant automobile, The City of Arden Hill's endorsement of the Rosevllle Area Circulator expansion is a vital example to other communities of the kind of support the RTB is seeking to successfully Implement the components of the Vision For Transit, Please give me a call If you have any questions regarding this matter. Thank you. cc, City of Arden Hills Council Members Greg Andrews. Executive Director . Enclosures . 0//1 / BETHEL RAMSEY CO'I COLLEGE I . LIBRARY / 'I WJ Co. Rd, E2 '" WI VALENTINE I "tl SCHOOL " > ;;; c 0 :<= .QI ~ ~ CIl Z Stowe, JOHANNA I, SHORES I ~ NORTHWEST I 01 TOTINOI c' COLLEGE I, c 0' .<: HALL-I QI . ARDEN HILLS I ,.--------- --------- ------------------- ROSEVILLE ~ Lydia CIl .~ 0 .... Co. Rd. 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"C"CCDiil::::lCD~-1;:::;:sn I ~- ;; ~ ut 3 Q. ~ ~ 3 -o"O::::rCD::J:o<w CD CD WOw ::;t (0 -i -. "" ~~a..7~9~CJgm ---------- - ~ ~ o~ ~ a: - <0 · I oz · ~ m< ~ ~a: ~ 00 ~ z~ t <~ ~ ~o l ~~ ~ <z ~ 60 -- C!Jcn w- a:> . . . . . .." . ~ ~ . Q ~ e>:: " -< '" II g ~ L.... V ",........ g E:;.P . '::) g I t/.l ~ v.i v::: 0'\ .~ zu:sll') 00 '" > II" -<",,,,Z '? "i' e>::~,":EM ,,~ L.... 0... 0\ .,-j 111_:;~~i;:; !; <(~~~ \0 ~ ~ , z v.i :; o " ~ ~ o ~ gj ~ ~ o o ~ ., ~ " ! CITY OF 1\RDEN HILLS . MEM:IlANDUM I:WrE: 1\pril 10, 1992 ro: Mayor and city Colmcil ~ FRCM: catherine J. Iago, Acting Clerk ]Irnn;n;strator Q SUBJECT : Feasibility Study for West Round Lake Road Attached is a letter dated April 8 fram Engineer Graham, the Feasibility Study for West Round lake Road street Improvements and appropriate resolutions for Council review and consideration. Engineer Graham will be present at the meeting to discuss the Feasibility Study and answer any questions. ACI'ION REOUIRED: After Council review of the attached mterials and Engineer Graham 's presentation, adoption of the following resolutions would be necessary . to implement the project; Resolution No. 92-25 Receiving the Feasibility Study and Ordering a Public Hearing on the Improvement in the Matter of the 1992 Round lake Road West Improvement. Resolution No. 92-26 Ordering Preparation of Plans and Specifications in the Matter of the 1992 Round lake Road West Improvement. CJI/ts Attachments M92-128 . ~- - , .... . CONSULTING ENGINEERS Maier Stewart & Associates Inc. MEMO TO: ARDEN HILLS CITY COUNCIL FROM: MARK J. GRAHAM Mc/ SUBJECT: ROUND LAKE ROAD WEST FEASffiILITY STUDY DATE: APRIL 8, 1992 FILE NO: 520-034-10 Please find attached the feasibility study for improvements on Round Lake Road West from State Trunk Highway 96 to 14th Street N.E. This feasibility study discusses several options for improvements on the roadway, including reconstruction and cold in-place recycling (CIR) of the existing surface followed by a bituminous overlay. The estimated project cost for these options range from $97,900 to $368,300. The report concludes that a CIR project is the best alternative to . improve the roadway. As these improvements are not programmed for 1992, the City's Assessment Manual allows assessment of 100 % of the total project cost to benefiting property owners. Also attached are two resolutions for your review and consideration at the April 13, 1992 City Council meeting. The first resolution receives the feasibility study and orders a public hearing be scheduled for the project. The second resolution orders preparation of plans and specifications to construct a CIR improvement. We will be available at the April 13, 1992 City Council meeting to further discuss this matter. Please contact us if you have any questions. MJG/ks attch. 034-090l.APR . 1959 SLOAN PLACE, ST. PAUL, MINNESOTA 55117 612-774-6021 - 9800 SHELARD PARKWAY, MINNEAPOLIS, MINNESOTA 55441 612-546-0432 Equal Opportunity Employer CITY OF AlWEN RILLS ! -- RAMSEY COUNTY, :MINNESOTA ; . RESOLUTION 92.-_ 25 A RESOLUTION RECEIVING THE FEASIBILITY REPORT AND ORDERING A l?UBLlC HEARING ON THE IMPROVEMENT IN THE MATER OF THE ! 1992 ROUND LAKE ROAD WEST IMPROVEMENT ! - - WHEREAS, the Feasibility Report ordered by the Council in Resolution 92-16 has been prepared - with reference to the 1992 Round Lake Road West Improvement and was received by the City on April 13, 1992; and WHEREAS, the Feasibility Report recommends that the proposed improvement is feasible; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: 1. The City Council will consider the 1992 Round Lake Road West Improvement as described in the Feasibility Report and the assessment of the property abutting this proposed improvement for all or a portion of the cost of the Improvement pursuant to Minnesota Statutes, Section 429 at an estimated total cost for the improvement of $97,900. 2, A public hearing shall be held before the City Council on the proposed improvement on the 11th of May, 1992, at 7:30 o'clock in the p.m, at Arden Hills City HalL - . 3. The Deputy City Administrator shall provide ten days mailed notice and two wceks published notice on the hearing as required by law. Passed and adopted this 13th day of April, 1992. ATTEST: Torn Sather, Mayor Catherine J, Iago, Acting Clerk Administrator . ~0-d - ::10881:::;1 ':B ..L :::11:::4 t'1:3...l.. S d:3 I I::;;ll--J "t ~: ~ l nH..l. ;:::::6-6 -<old"" , . . ; CITY OF ARDEN Hll..LS !. - RAMSEY COUNTY, MJ::NNESOTA i , RESOLUTION 92-26 i i. A RESOLUTION ORDERING J>J:'l'@ARATION OF PLANS AND SPF:CIFlCATIONS IN THE MATTER OF TlIE 1992 ROUND LAKE ROAD WEST IMPROVEMENT , WHEREAS, the City Council has duly considered the Feasibility Report for the 1992 Round Lake Road West Improvement, and; WHEREAS, a pUblic hearing has been scheduled for May 11, 1992 to consider said improvements; - NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden 'Hills, Minnesota: 1. Maier Stewart and Associates, Inc. is hereby designated as Project Engineer for this improvement. The project Engineer is directed to prepare ~lans and specifications for the making of the improvement and the solicitation of competitive bids. Passed and adopted this 13th day of April, 1992. . . Tom Sather, Mayor ATTEST: Catherine J. lago, Acting Clerk Administrator I . - - - - - - 1?0-d .. ::10881;:;1 '8 .L<:l"'M3.LS Cf3I"'~~ G:;::::: : S "]: nH.L 2::6-6 -<:ld'" _ ------- I Ie I I I I FEASffiILITY STUDY FOR I STREET IMPROVEMENTS ROUND LAKE ROAD WEST I ARDEN HILLS, MINNESOTA I APRIL 1992 t' I I hereby certify that this Feasibility Study was prepared by me or under my direct supervision and I that I am a duly registered Professional Engineer under the laws of the State of Minnesota. I q~ r/;~_-/ y-)?-,Z- Mark 1. Graham, P.E. Date Reg. No. 19130 I ~) . dh I Terry J. M r, P.E. Date Reg. No. :s 16 Prepared for I City of Arden Hills 520-034-10 ~ I . Ie CONSULTING ENGINEERS Maier Stewart & Associates Inc. . April 8, 1992 I File No: 520-034-10 . Honorable Mayor and City Council City of Arden Hills I 1450 W. Highway 96 Arden Hills, MN 55112 . RE: FEASffiILITY STUDY ROUND LAKE ROAD WEST STREET IMPROVEMENTS Dear Council Members: I As directed, we have completed the feasibility study for the above referenced project. We have reviewed the existing roadway from an engineering standpoint and obtained soil boring . information on the soils beneath the pavement surface. Based on these findings, we discussed the options available to the City in rehabilitating the roadway. Discussions with Public Works Supervisor Dan Winkel have centered on constructing a maintenance-type project to provide an fj improved roadway until reconstruction of the entire roadway is feasible. Items discussed in this feasibility study include existing conditions, proposed improvements, I estimated project costs, methods of financing the improvements and a proposed project schedule. The estimated project cost for rehabilitation of West Round Lake Road with a cold in place recycling project is $97,900. I In accordance with the City's Assessment Manual, assessments to abutting property owners are proposed at a rate of 100% of the project cost since the project is not programmed for construction in 1992. The assessment scenario is complicated by the fact that reconstruction of the roadway is . a future possibility and that Round Lake Road West is included in the City's Municipal State Aid (M.S.A.S.) System. The project is feasible from an engineering standpoint. Please contact either Terry Maurer or . myself if you have any questions. We will be in attendance at your April 13, 1992 City Council meeting to further discuss this matter. I Sincerely, MAIER STEWART AND ASSOCIATES, INC. . ~adxf~ Mark J. Graham, P.E. MJG/ks 034-0201.apr 1959 SLOAN PLACE, ST. PAUL, MINNESOTA 55117 612-774-6021 9800 SHELARD PARKWAY, MINNEAPOLIS, MINNESOTA 55441 612-546-0432 Equal Opportunity Employer I ---.-- I .. INTRODUCTION The Arden Hills City Council authorized preparation of a feasibility report to improve Round Lake I Road West by Resolution 92-16 at their March 9, 1992 meeting. This feasibility study was I initiated by the City Council following a number of concerns raised by property and business owners who use Round Lake Road West and their only access. The roadway has rapidly I deteriorated during the winter of 1991/1992. City maintenance forces have performed work in repairing potholes to keep the roadway passable, but more extensive work is required. I I The location of Round Lake Road West is shown by Exhibit 1. I SCOPE The purpose of this study is to analyze the feasibility of repairing Round Lake Road West from I State Trunk Highway 96 to 14th Street N.E. The options analyzed for repairing the roadway it range from constructing a maintenance type project, such as bituminous overlay or cold in-place recycling, or complete reconstruction. I This feasibility study will discuss existing conditions, proposed improvements and estimated I project costs. The total project costs consist of estimated construction cost plus overhead costs, I including City administration, engineering, fiscal and legal expenses. Financing methods will be discussed using the City's Assessment Manual as a guide. A proposed project schedule will also I be presented. I EXISTING CONDmONS I Round Lake Road West is a frontage road along the east side of Interstate 35W. The roadway ends at 13th Street N.E. and serves an area zoned G-B, General Business District. Exhibit 2 shows the zoning districts along Round Lake Road West. Round Lake Road West is the major I I I .. roadway discussed in the City's Gateway Business District Comprehensive Plan, which was approved by the City and Metropolitan Council in 1990. This roadway is ultimately planned to I provide a four lane divided roadway to promote further commercial growth in the area. The I Comprehensive Plan indicated that the north end of Round Lake Road West would be shifted to the east from its present location to avoid conflicts with the ramps along U.S. Highway Interstate I 35W and that installation of traffic signals would be likely. As of this writing, no actual plans for redevelopment of this area have been presented. The City Planning Commission has discussed the I possibility of the City acquiring property within the area or constructing improvements to stimulate I growth. I Based on traffic patterns in the area and the concerns raised by abutting property owners, this feasibility study will examine that part of Round Lake Road West between State Trunk Highway I 96 and 14th Street N.E. Within this portion of the roadway there are three businesses, one " business center and 2 vacant properties. The west side is bounded by I-35W right-of-way. The only access to these businesses is from Round Lake Road West. A large percentage of vehicles I using this roadway is heavy truck traffic, as a number of the businesses are warehouse or distribution enterprises. I I The existing roadway is 2800 feet long and is a rural section with an approximately 24 foot wide bituminous surface. The right-of-way is established as 66 feet wide. Round Lake Road West I from 14th Street N.E. to the south is a 37.5 foot wide urban section roadway with concrete curb and gutter. Round Lake Road West is currently included on the City's Municipal State Aid I System (M.S.A.S.). Eight inch water main is located approximately 12 feet east of the east edge I of the roadway, with hydrants spaced within the ditches. No sanitary sewer is located within Round Lake Road West right-of-way. 2 I I .. Round Lake Road West is in very poor condition, with rapid deterioration since the milder I temperatures in February and March of this year. The pavement has a number of pavement I distresses, including alligator cracking, raveling, rutting and potholes. Alligator cracking is caused from a combination of repeated traffic loading of heavy vehicles, unstable base, poor base I drainage, and brittle asphalt mix. Raveling is caused by heavy vehicle traffic, stripping under the I action of water and brittle pavement. Raveling has occurred in the southbound lane of Round Lake Road West in front of the businesses. Rutting is caused by truck traffic which exceeds the I structural strength of the pavement, poorly compacted subgrade, and wheel traffic in 10C"1i7<ed areas over unstable pavement. All of these distresses found on Round Lake Road West indicate I that the pavement has major structural distress. I Drainage of storm water runoff is another problem damaging the roadway. On a rural designed " roadway, the storm water runoff would be ideally directed into ditches or away from the roadway. On the west side of the roadway, the water runoff cannot drain to the west because the boulevard I is higher than the road, forcing water to remain on the road and causing raveling and alligator cracking. On the east side of the roadway, the water drains off the roadway into ditches. I However, these ditches are very flat and tend to hold water until it percolates into the ground. I This percolation causes the base material under the roadway to become saturated, reducing the strength of the pavement section. A number of areas along the roadway hold storm water runoff I to the extend that water damages the roadway surface. The southeast quadrant of 14th Street N.B. and Round Lake Road West is a low area that has standing water. When the water builds up, it I flows across the road to a culvert on the west side of Round Lake Road West. The water has I saturated the base which caused large potholes across the road. 3 I I .. City maintenance forces have spent considerable time, effort and expense in repairing the existing I surface. Additional bituminous surfacing has been placed to fill potholes along substantial portions I of the roadway. Unfortunately, maintenance funds spent on the roadway in its present condition will not offset the costs necessary to repair or reconstruct the roadway. I Soil borings were taken by an independent testing fIrm to determine the nature and suitability of I the soils beneath the pavement surface and the thickness of the existing pavement surface. The I base materials were found to predominantly sand and fill material suitable for use beneath a bituminous surface. It is concluded from the soils report that the subgrade material is not a I primary reason the pavement is deteriorating. Subcutting of this fill material does not appear to be needed. Improvements in draining the sand and fill material of excessive moisture are I recommended, since freeze and thaw cycles combined with heavy truck traffIc cause potholes. , The seven soil borings taken on the roadway, as shown by Exhibit 3, determined that the existing pavement thickness varied from 2.5 inches to 5.75 inches thick. I PROPOSED IMPROVEMENTS I As discussed, we have met on several occasions with Public Works Superintendent Dan Winkel to I review the area and determine options available to improve the roadway. The roadway is clearly in a failed condition such that a simply overlay of the present roadway is not feasible. The three I options available to the City to improve the roadway are: 1. Reconstruct entire roadway I 2. Cut and patch distressed areas of the roadway then overlay the entire surface. I 3. Recycle existing bituminous pavement and overlay the entire surface. 4 I -----.-.-- I .. The condition of the existing roadway, as evidenced by the alligator cracking, raveling, rutting and I potholes described earlier, indicates that the best option for this roadway would be reconstruction. I A reconstruction project would include storm sewer improvements to properly drain storm water runoff and construction of bituminous street improvements to serve predominantly truck traffic. I Concrete curb and gutter would also be constructed. All improvements constructed would meet Municipal State Aid Requirements so that those funds could be utilized to fund the project. The I reconstruction of Round Lake Road West would be the most expensive of the two options, as will I be discussed in the Cost section of this study, but would provide the longest term solution. I Given the uncertainty, however, of future development in this area, reconstruction of the roadway in its present alignment would likely not serve future growth without significant alteration. I Discussions with City staff lead to the conclusion that reconstruction of the roadway, at this time, , is not a viable option. I The second option for improving the roadway would be a maintenance type project to remove and patch the worst areas of the pavement section, provide a bituminous leveling course to re-establish I drainage patterns and then overlay the entire roadway with two to four inches of bituminous wear I course. The thickness of the overlay would be greater than the one and one-half inch overlay projects constructed on residential streets due to the heavy truck and commercial traffic using I Round Lake Road West. This option would require that some areas of the existing roadway be chosen for removal while other areas would be simply overlaid. I I Unfortunately, the existing pavement is distressed to the extent that the vast majority of the surface would need to be cut and patched. It would not be cost effective to attempt to patch only locJl1i7.eO areas. In addition, the estimated "life" of a roadway with this type of overlay project is 5 I ------ I .. significantly less than the "life" of a roadway rehabilitated with a cold in-place recycling project as I described by the third option. It is therefore concluded that the option of cutting and patching I areas of the existing pavement followed by a bituminous overlay is not a viable option. I The third option is to perform a cold in-place recycling project. This type of maintenance project I was similarly discussed in October 1991 for Stowe Avenue between Cleveland Avenue and lake Johanna Boulevard. This option would address the entire existing pavement, rather than only I selected areas as described in the second option. We have discussed this type of project with Mr. Dan Schacht, Ramsey County Maintenance Engineer, who directs the County's Cold In-Place I Recycling (CIR) Program. The County's goal in starting this CIR program was to find a method to improve a roadway that would provide more benefit than an overlay, but at less cost than I complete reconstruction. Ramsey County has been very aggressive in constructing this type of , project and is encouraged by results of projects completed in the last few years. I The construction of a cold in-place recycling project on Round Lake Road West would consist of a four step process. The first step would be to pulverize the existing pavement, destroying the I existing crack patterns. This would reduce the amount of reflective cracking that would occur if I the street were simply overlaid. The second step would be to grade the pulverized surface to provide a standard street cross-section, typically a 2 % crown. During this step, additional asphalt I emulsion is added to the pulverized bituminous material. The amount of asphalt emulsion to be added would be determined by laboratory testing of the existing pavement. The third step is to I compact the pulverized material by standard mechanical methods to establish a roadway with a I uniform cross section. The fourth and final step of the CIR process is to place a two to four inch 6 I I .. bituminous overlay over the entire roadway, much in the same manner as the City's pavement maintenance projects in the past two years. This overlay is placed approximately one week after I the fmal completion of the third step. The thickness of this overlay would be determined based on I the heavy truck traffic volumes. I According to Mr. Schacht, the benefits of the CIR program include the ability to remove existing I cracks, surface rutting, utility trench settlements and potholes which may reflect through overlay if not corrected. These are the benefits which would not be rr-"li7,.tl if the second option of I patching the existing roadway followed by an overlay was constructed. Deficient or excessive road crowns can also be corrected. I I Ramsey County officials indicate that they expect a CIR pavement surface to last 15 to 20 years before major maintenance or reconstruction would be required. By comparison, the County , estimates a road with a standard overlay to have a shorter "life" on the order of 5 to 12 years, depending on the amount of heavy truck traffic. It is clear that this roadway has significantly high I volumes of truck traffic, which would result in expected "lives' toward the lower range of years. I The third option would provide the City a roadway with the longest "life", short of reconstruction, I at a significantly lower cost than reconstruction. These two costs will be compared in the Cost section of this study. I Improvements on Round Lake Road West to provide drainage of stonn water runoff are common I to all three options. However, the type of improvement constructed dictates the stonn sewer I improvements that can be made. The soil report indicates that the sand below the pavement 7 I I ~ section should be drained to keep excess moisture from accumulating beneath the roadway. With the reconstruction option, drainage concerns would be addressed by constructing storm sewer and I drain tile to capture both surface and subsurface drainage. I Construction of a maintenance type project, however, does not lend itself to installation of drain I tile. The goal of this type of project is to prolong the life of the roadway until such time that development dictates reconstruction of the roadway. Any drain tile or major storm sewer I improvements made as part of a maintenance type project would likely be removed during a I reconstruction project. The cost of installing drain tile that may need to be abandoned or relocated exceeds the short term benefits that may be provided. I To properly drain the roadway as part of a CIR project, it is suggested that the area west of the I existing road be graded so that water drains westerly towards the ditch serving U.S. Interstate , 35W. This grading would involve ditching along the west side of Round Lake Road West. A drainage problem area located in the southeast quadrant of Round Lake Road West and 14th Street I N.E. would also be addressed by installation of a beehive catch basin and storm sewer pipe to drain runoff to the west. I I EASEMENTS AND PERMITS Round Lake Road West has a 66 foot right-of-way from State Trunk Highway 96 to 14th Street I N.W., and a 60 foot right-of-way from 14th Street N.W. to the south. It does not appear that any additional easements will be required, as construction would be limited to the road surface area or I roadside boulevard area. I l- I 8 I I .. A drainage permit will be required from the Minnesota Department of Transportation allowing storm water runoff to be formally directed toward the I-35W right-of-way. In addition, plans will I be submitted to the Rice Creek Watershed District to determine if a permit will be required. I ESTIMATED COSTS I The estimated construction and project costs for Options 1 and 3 to improve Round Lake Road I West are provided in the following tables. Option 2 has been discounted as not being feasible and therefore, no costs have been estimated for it. I The estimated construction costs are based on actual bids taken this year on Tiller Lane and on I projects in surrounding communities. Estimated costs for recycling the existing pavement area based on data received from Ramsey County based on projects completed in 1991 and planned in I 1992. , The estimated project costs include overhead costs equal to 32 % of the construction cost as I detailed by the City's Assessment Manual. This overhead cost includes City Administration, engineering design, construction inspection and staking, fiscal and legal costs. I I TABLE 1 ESTIMATED PROJECT COST I OPTION 1 - RECONSTRUCTION OF ROUND LAKE ROAD WEST Estimated Street Improvement Cost $253,700 I Estimated Storm Sewer Cost 125.300 I Estimated Construction Cost $279,000 Administration, Engineering, Fiscal (32 %) 189.300 Estimated Total Project Cost $368,300 9 I I .. This reconstruction project would provide a 36 foot wide street improvement with concrete curb I and gutter meeting 9 ton design standards along the current alignment. This cost would be significantly increased to meet M.S.A.S. standards to provide a 4 lane roadway with a center I median to serve growth as detailed in the Gateway Business Area Comprehensive Plan. State I standards would require a 50 foot wide street improvement to construct a 4 lane collector street improvement with a median. I TABLE 2 I ESTIMATED PROJECT COST I OPTION 3 - RECYCLING EXISTING PAVEMENT FOLLOWED BY BITUMINOUS OVERLAY I Estimated Street Improvement Cost $ 70,200 Estimated Stonn Sewer Cost S. !JlQQ t' Estimated Construction Cost $ 74,200 I Administration, Engineering, Fiscal (32%) S. 23.700 Estimated Total Project Cost $ 97,900 I This CIR project would pulverize the existing surface, add emulsion, grade and compact the I surface and place a 2" bituminous overlay. This estimated construction is based on soliciting bids I for the project, as Ramsey County would not be able to include this project in their 1992 construction schedule. I Based on the facts that future development will alter the roadway alignment, the uncertainty of I when development will occur, the need for an immediate solution and the significantly higher cost I. of reconstruction over CIR improvements, we recommend that a CIR project be constructed at this time as the most reasonable alternative. I 10 I I .. METIIODS ill: FINANCING I The feasibility study for improvements on Round Lake Road West was initiated by the City Council in response to concerns raised by property owners and businesses along the roadway. As I improvements on this roadway are not programmed for 1992 as listed in the City Street I Improvements Priority List, the City Assessment Manual states that assessments may be levied to fund 100% of the project cost. Given the City's limited availability of funds for street I improvements, the City therefore could determine to assess 100% of the project cost to properties along Round Lake Road West. According to Ramsey County records, there are 8 properties along I the east side of the roadway between U.S. Highway 96 and 14th Street N.E. with a total front I footage of approximately 2600 linear feet. The entire frontage along the west side of the roadway is State property that does not benefit from the project. Based on the estimated project cost of I $97,900 for CIR improvements, an assessment rate of $37.65 per front foot would be required. it Round Lake Road West is included in the City's M.S.A.S. System and is therefore eligible for use I of State funds to construct improvements that meet State Aid Standards. The only way that maintenance improvements can be funded with State Aid monies is if the roadway already meets I State Aid Standards. I I I I ~. I 11 I I .. PROJECT SCHEDULE The following is a proposed project schedule for improvements on Round Lake Road West which I allows an assessment hearing to be held prior to award of a construction contract and complete I construction during 1992. This schedule assumes that the project cost is below $100,000, so that only 10 days notice is required to advertise for bids. I Receive Feasibility Study, Order Public Hearing April 13, 1992 I and Order Preparation of Plans and Specifications Hold Public Hearing and Order Project, May 11, 1992 Approve Plans and Specifications and I Authorize Advertisement for Bids Open Bids June 3, 1992 I Receive Bids and Resolution Ordering Assessment Hearing June 8, 1992 I Hold Assessment Hearing July 13, 1992 3D-day Appeal Period August 24, 1992 it Award Construction Contract August 1992 Begin Construction August 1992 I Complete Construction September 1992 I This schedule could be advanced by approximately one month should the City choose to award the project immediately following the assessment hearing. I I I I ~. I 12 I I .. CONCLUSION I Given that future development in the Gateway Business District would have a significant impact on I the pavement section and alignment of Round Lake Road West, it is recommended that I reconstruction not be considered at this time. I Based on estimated project costs, the fact that development will affect the roadway, the expected service life that a cold in-place recycled and overlaid street that would provide, and discussions I with Public Works Maintenance Staff, Option 3 is recommended as the best alternative for the I City of Arden Hills. This option will provide a roadway that serves the properties using the roadway for a period of 12 to 20 years or until such time that development justifies reconstruction I of the roadway. The proposed improvements are feasible from an engineering standpoint and t' would meet all standards set forth by the City. I I I I I I I. I 13 I f \ I '\ : I I I I I I , , .; i , <> , ~ I j I ! ~I lJ i (\ , ~ Il/IIIDIlIlllI Ie I IIIDI1II1I ~~Illl IE ~ 1. I IIID IJIJ;~ 111 fi 111111 ,. mm IJIJ; IlJIlI ~ '!: - IIIDm '" ~ r~--,"!:..)lIIDm IIIDl\llmo: ~ ~ co .., 3: ~ ~ VQ u ~_lJIJ;mm 0 w ,. ~~ IJIJ; _..J r:::. il z ~ o~ .." r ~ .. 1\11 \1 s- 'E IJIJ;l\IIfi~1IID1l1ilJ E= I ~ ~~ ~ 1I\ll~;r; <' ~~ ~~~ rr I ~ \. ' ' ~ (I fJ Wm~' I-'- 15 . ~ I'" - ~1\II~JlII~ ~I\III c: lIIDiiiniI\II ~ ' r--- ~ I ,~~ 'IN I i~~ I' IE ) I, ,e.., r ) n P::'.. ..,..,-,it-- , I I L I \, l wOUNDS'ltEW H1~ SCHOOL ~ ~-.J EXHIBIT 1 Maier Stewart ROUND LAKE ROAD WEST & Associates Inc. PROJECT LOCATION I DISTRICTS 11-1 SINGLE FAMILY RESIDENllAl DISTRICT ~ IH SINGLE a. TWO FAMILY RESlDENllAl DISTRICT IH TOWNHOUSE a. LOW DENSITY MULllPLE DWEWNG DISTRICT 'II IH MUL llPLE DWEWNC DISTRICT \. B-1 UlAllED BUSINESS DISTRICT '. B-2 GENERAl BUSINESS DISTRICT I ~ . B-3 SERVICE BUSINESS DISTRICT i I! . B-4 RETAIL CENlEl DISTRICT I \a CHJ GA"lEWA Y BUSINESS I. I . 1-1 UUllED INDUSTRIAL DISTRICT I I ! . ~2 GENERAl INDUSTRIAL DISTRICT . I-FlEX I-FLEX DISTRICT i \ I . . . '-.1 (.. I (\ . . I e}= r .. " I '" ;;: :> ~ m ~ I 2 ,,~ 0 W >- O~ ~I z I ~ " I ! '/.' i ~. L- ~f , n INDI 1 OAK . ;:: j i ~< .,,- ) ) 'ri~ ,I~ , ,y N, , " . , ''''i . ITTI[ ~a:: . . . . \ . \ WOUNUS\<1EW . HlGH SCHOO1. . R-1 . ~ . . . rItI;I-.;,M EXHIBIT 2 Maier Stewart ROUND LAKE ROAD WEST '" Associates Ine. EXISTING ZONING I I I ~',.' JOJs : ~ ~ '\ I ~ \ i I TODD DR I i I i I W. COUNTY ROAD "G" (\ :,...V I ( f;i I I .:::::::" VACANT ::::::/, LAND I Z I ,.:.:,:,' 0 f- a AQUATROL I :r: ,... q:: c..? :'.' w - 3: .:.::: a:: :::> n::: t[J :.:.:':. w GRAINGER I Z OJ r') '...::.:: I w > S o ::,'.: -1 q:: Z :~, 01 w >- .... \;\'V I Z .... Zi ~ :':':.: 0\\ <{I 3: ':':':'. -11 ~ ~I ::c ,... <..? :.. ::c ,..: (f) <31 ':.:.:: w ROUND LAKE I f:! :.:':.: 3: BUSINESS ",S I I'" ;:: i :::::: ' CENTER I (f) ,.:1 \.. ~ I a:: .::, I EXISTING w VACANT 12"CMP f- z LAND I I I PROPOSED STORM SEWER EXTENSION I MINNES iA 13TH I STREET I . PENOTES SOtL80FlING I ~rf,/ EXHIBIT 3 Maier stelnlrt ROUND LAKE ROAD WEST I & Associates Ine. STORM SEWER AND BllUMNOUS OVERLAY .4/h:;..:fF, I .. . . CONSULTING ENGINEERS Maier Stewart & Associates Inc. MEMO W: CITY COUNCIL FROM: MARK GRAHAM Me- SUBJECT: 1992 BIKE TRAIL IMPROVEMENTS DATE: APRIL 7, 1992 FILE NO: 520-032-20 Please find attached a plan sheet showing the location of bike trail improvements to be constructed in 1992. A resolution passed at the February 24, 1992 meeting authorized preparation of plans and specifications to construct these improvements as outlined by Parks Director John Buckley. The bike trail will begin at Hamline Avenue, just south of Indian Oaks Circle, and meander northeasterly within City property to connect to the trail around Cummings Park. The trail will also extend southerly at Fernwood Avenue and connect to the existing str~n alternate bid is ~ . also included to construct an additional 175 feet of trail, at the expense 0 C ndustries, Inc.;-- who approached us to obtain a price on their behalf. This alternate trail would connect directly to the City trail. For your review and consideration, a resolution is attached to approve the plans and specifications and authorization to obtain bids, Bids will be due on May 6, 1992, and the results brought to the May 11, 1992 Council meeting. The expected start date for this project is June 1, 1992, with a contract completion period of 30 days. The estimated construction cost is $26,000. Work in Valentine Park and Perry Park to improve drainage of athletic fields will be reviewed following completion of this project. Please contact me if you have any questions. MJG/ks attch. 032-0801.APR . 1959 SLOAN PLACE, ST. PAUL, MINNESOTA 55117 612-774-6021 - 9800 SHELARD PARKWAY, MINNEAPOLIS, MINNESOTA 55441 612-546-0432 Equal Opportunity Employer . . - - CITY OF ARDEN HILLS - - j -- RAMSEY COUNTY, MINNESOTA - , - - . RESOLUTION 92-E- , - . - , - i , A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS - - AND ORDERlNG THE ADVERTISEMENT FOR BIOS - - IN THE MAlTER OF mE 1992 BIKE TRAIL IMPROVEMENTS ., WHEREAS, pursuant to Resolution 92-15, the Proje<:t Engineer has Kre~ared plans and . specifications for the 1992 Bike Trail Improvements, w ic plans and .' !!! specifications have been reviewed by the City: - NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, - - Minnesota: - 1. Such plans and specifications, a copy of which is attached hereto and incorporated herein by this reference, are hereby approved. - 2. The Deputy City Administrator shall prepare and obtain the publication of an - advertisement for bids for the making of the improvement pursuant to the attached plans and specifications. The advertisement shall be published once each week for two consecutive weeks, shall speeify the work to be done, and shall state that the bids will be received by the Deputy City Administrator unti110:00 a.m. on Wednesday, May 6, 1992, at which time Ihe bids will be publicly opened in the Council chambers of the City Rall by the Deputy City Admimstrator and the Project Engineer and will then be . tabulated for consideration bi the CHr Council at a meeting thereof at 7:30 o'clock in Ihe p.m, on Monday, May I , 1992, In the City Council chambers at City hall. No bids will be considered unless sealed and filed with the Deputy CHI; Administrator and accompanied by a cash deposit, cashier's che<:k, bid bond, or certi led check payable to the City Administrator in the amount of S% of the amount of such bid. Passed and adopted this 13th day of April, 1992 Tom Sather, Mayor ATTEST: Catherine J. Iago, Acting Clerk Administrator . ""O-d N80SS'=' "" _L ~ H t'1"'=1 I ==; _ ::..t -=I T H 1.1 '::=':'7 ~ ,-. T ,-, L.J. I -,;r~ _","" .._. 'L.-O ~. . CITY OF 1\RDEN HILLS MEKIWIDUM r:wrE : April 10, 1992 TO: Mayor and city C01mcil J FR(M: Catherine J. Iago, Acting Clerk 1Idmini.strator 0 SUBJECT: Performance Evaluation and p~tion for Salary Increase - senior 1lcCOUnting Clerk since I have not directly supervise:i this employee and am unable to evaluate her work duties, I have reviewed previous perfornance evaluations for Jane JJ.md, and found she was rated in the above-average range. A brief evaluation was conducted on April 9, based on the following observations: . Knowledge of job =tent . ihe ability to interrelate day-tcMjay activities J::etween departments A positive attitude in dealing with the public and COINorkers . General attentiveness to daily work duties . Ms. JJ.md has been an employee of the city for the past fifteen years and appears to J::e extremely capable of handling daily work routines. Jane corrprehends how all departments interrelate and promptly forwards appropriate infonnation to COINorkers. ~TION: Based on work experience, knowledge of job duties and a positive work attitude, it is recommended that Ms. JJ.md J::e granted a salary in=ease to $27,501.. 00 annually, as outlined in the 1992 Pay Plan attached. ACTION REOUIRED: If Carmcil con=s, they should pass a motion granting Senior A=unting Clerk Jane JJ.md a salary in=ease to $27,501.00 annually, as outlined in the 1992 Salary Plan, step 5, retroactive to April 11, 1992. CJI/ts Attachment M92-122 . . . ~ . ARDEN HILLS - 1992 PAY PLAN 1IIIItlllllllllllll~llllii;IfYli;lll: '."s..............."....'.'.'..'.".'s............'.'.....""." 111.llllllli.~11 Administrator 110 $42,024 $44,651 $47,277 $49,904 $52,530 Public Works Sup!. 90 34,608 36,771 38,934 43,260 Parks Director 89 34,237 36,377 ;1111~j~Mtll 40,657 42,797 Accountant 88;;1!11~1,@~~:i 35,983 38,100 40,216 42,333 Deputy Cierk 81 31,271 33,225 35,180 39,089 Program Supervisor 761111jlllm11~11 31,255 33,094 34,932 36,771 Public Work Foreman 58 22,742 24,164 25,585 27,007 28,428 Public Works Maint 56 22,001 23,376 24,751 26,126 27,501 . Sr Acctg Clerk 56 22,001 23,376 24; 751 26,126 :1;IH~I~J~;1H: Parks Maint 53 20,888 22,194 23,499 24,805 26,111 Admin Secretary 52 20,518 21 ,80011111~~j9,~?:1 24,365 25,647 Intermed Acct Clerk 48 19,034 20,224 21,414 22,603 ;1;11;g~I%~~I; Receptionist 46;llIllj.~l@:~~IH 1 9,436 20,579 21,723 22,866 * Administrator is at step 3,5-Currenl pay is $47,174 PW Supt-Current pay is $40,000 Pks Dir-Current pay is $37,398 Acct-Current pay is $32,884 Dpty Clk-Current pay is $36,067 prgm Sup-Current pay is $31 ,255 PW Foreman-Current pay is $29,910 PW Maint-Current pay is $28,662 Sr Acct Clk-Current pay is $26,707 Pks Maint-Current pay is $27,602 Admn Sec-Current pay is $22,422 . Int Acct Clk-Current pay is $23,793 Recpt-Current pay is $18,283 .. . CITY OF 1lRD!N HILLS MEHIlANDUM D1>TE: 1\pril 8, 1992 TO: Mayor and C01.mcil F.IlCK: catherine J. Iago, 1lctinq Clerk 1\dministrator ~J--- SUBJECT: Performance Evaluation and ~tion for salary Increase - 1\dministrative secretary On April 9, I =nducted a performance evaluation for Administrative Secretary Tery Shields, as required upon corrpletion of her 6-month probationary period. '!he results of the evaluation place this employee in the above-average range. Tery has shown outstanding organizational skills and the ability to corrprehend how work duties and daily activities interrelate between departments. She has shown initiative, enthusiasm and the willin;lness to extend herself to aCCCll1plish duties and also displays the cooperative spirit by offering assistance to coworkers. . SAUlRY HISIDRY: Ms. Shields' was hired at a starting salary of $22,410, step 3 in the 1991 Pay Plan, based on her skill level and previous municipal experience. RED:::t1MENDATION: Based on a successful perfonnance review, it is recornmended that Ms. Shields be placed on pennanent employee status and be granted a salary in=ease to step 4 of the 1992 Pay Plan, $24,365.00, 1Nhich is 95 percent of the maximum salary for this );XlSition, retroactive to April 7, 1992. ACI'ION RIDUIRED: If Council =ncurs, they should pass a motion placing Ms. Shields on pennanent employee status and authorizing a salary increase to step 4 of the 1992 Pay Plan for the Administrative Secretary );XlSition, as outlined above, retroactive to April 7, 1992. CJI/ts Attachment M92-123 . _. , . . ARDEN HILLS -1992 PAY PLAN Administrator 110 $42,024 $44,651 $47,277 $49,904 $52,530 Public Works Sup!. 90 34,608 36,771 38,934 ;;':;41;:g~q:; 43,260 Parks Director 89 34,237 36,377 40,657 42,797 Accountant 88ini:~lg~~i; 35,983 38,100 40,216 42,333 Deputy Clerk 81 31,271 33,225 35,180 39,089 Program Supervisor 76i:i:m~1~J~!1 31,255 33,094 34,932 36,771 Public Work Foreman 58 22,742 24,164 25,585 27,007 28,428 Public Works Maint 56 22,001 23,376 24,751 26,126 27,501 . ...............,........... Sr Acctg Clerk 56 22,001 23,376 24,751 26 126 .".."..'.'27"501'..' ...._...........' ,".. w.". . tiJt",:~::;j,.:.:,,:)::t) Parks Maint 53 20,888 22,194 23,499 24,805 26,111 Admin Secretary 52 20,518 21 ,800 ,j,i;ig~!~Jgl 24,365 25,647 Intermed Acct Clerk 48 19,034 20,224 21,414 22,603 'il;"gijq~~li Receptionist 46 1';lilili1~jg~~li 1 9,436 20,579 21,723 22,866 , Administrator is at step 3,5-Current pay is $47,174 PW Supt-Current pay is $40,000 Pks Dir-Current pay is $37,398 Acct-Current pay is $32,884 Dpty Clk-Current pay is $36,067 prgm Sup-Current pay is $31 ,255 PW Foreman-Current pay is $29,910 PW Maint-Current pay is $28,662 Sr Acct Clk-Current pay is $26,707 Pks Maint-Current pay is $27,602 Admn See-Current pay is $22,422 . Int Acct Clk-Current pay is $23,793 Recpt-Current pay is $18,283