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HomeMy WebLinkAboutCCP 06-29-1992 '\f )." . 1lGENDA 1\RDEN HILLS CITY 00tlNCIL HEE'l'Im 00tlNCIL CHl\MIlERB ~Y, JUNE 29, 1992, 6:30 P.M. 1- CALL TO ORDER/ROLL CALL. 6:30 .M. . ~{ W' 2. AGElIDA AOOPrION 8(1 __ ~ ~ '1/(.3!?:l ~(~_fA..4 ~ V-t) 3. DISCUSSION WITH ARCHITECI' ~ (~~?:tJ ~-7~~~ -- 4. ~'t"mJh~.....MmillFB rU-~/v> . 5. I 't- e> G---'" rSENr CALWDAR~..o.~ - ~Jl.tN a . . ..__._~~ c. d. e. f. 6. PUBLIC <XMlENl'S ~ ~ 7. 7:30 P.M. - . ~ W~ - . """'-~~ , ~-~~ ~lZIr . P1\GE 2 1\GENDl\. ARDEN HILIS CITY CXlUNCIL MEE'1'ID3 CXlUNCIL CII1lMIlERS ~, JUNE 29, 1992, 6:30 P.M. 8. It ~'ff) (". ~ . 'f' B. 7,..P~I--~~~ ",+-c.J~"'''A~- C. ~nt ;; 7(3/'0 ~ . 9. ~I(j @ sr -- ~~.~. 10. AillcmN q;)-;5 r . / G /" Cl41v~ .~;;~~- ./ ~-ro) · e~7)J~ /' ~ ;;-0 VI'>-J . ~~~~-- _.~" ._-~-..-~~-"~.>.,.~,~~~~.~' .~--------~ --. - -"-~ 1\GENDA ~ ARDEN HILLS CITY CXXlNCIL MEETIN3 CXXlNCIL cm\MBERB ~, JUNE 29, 1992, 6:30 P.M. ./ CALL 'lD ORDER/ROIL CALL 6:30 P.M. I / AGENDA AOOPrION 'i / DISCUSSION WITH ARCHlTECl' ,<: APPROVAL OF JUNE 8 rnUNCIL MINUI'FS ;I' rnNSENl' CALENDAR a. Approve Final Estimate (Pay Estimate #1) - 1992 Bike Trail Inprovements. ~ b. Adopt Res. No. 92- Pot-o-<;old Bingo Hall Application License. c. AcknCMledge Receipt of Recruitment Procedures and Authorize Expenditure to The Brlineyer Group, Inc. - city Administrator Recruitment. d. Acknowledge Trade Name and Corporate Officer Changes for On-Sale Licensee, Minneapolis Motel Enterprises, Inc. /dba. Ramada Inn. e. Request Auth=ization to Hire Replacement Seasonal Employees. f. Approve List of Claims/Payroll. y PUBLIC ca.lMENTS . PUBLIC HEMUNGS: / IMPROVEMENT HEARING FUR ARDEN PLACE. 7:30 P.M. A. Resolution No. 92- / rSHFD AND NEW BUSINESS . . AcImowledge Receipt of a Letter from Mr. Francis J. Pcxllasek, 4410 North Snelling Avenue, Requesting Restoration of Driveway, I Snelling Avenue Reconstruction. Olaritable Gambling Regulations Review/Recannnendation - Temporary 7/~ City A=untant. Discussion of site Plan Review Application, Dennis Foster, What-A- Raoquet Sports Club. (Verbal - Attorney Filla) . 9. rnUNCIL ca.lMENTS 10. ADJOURN JULY MEE:I'INGS AU;Usr MEE:I'INGS July 1 - Planning Camm, 7:30 pm August 5 - Planning Camm, 7:30 pm July 3 - llIDEPENDENCE DAY (HOLIDAY) August 10- Council Mtg, 7:30 pm July 13- Council mg, 7:30 pm August 20- Public SftyfWks, 7:30 pm July 16- Public Sfty/Wks, 7:30 pm August 25- Park & Reo Camm, 7:30 pm July 20- CoWlCil Worksession, 7:30 pm August 27- Finance Camm, 7:30 pm . July 23- Finance Camm, 7:30 pm August 31- Council Mtg, 7:30 pm July 27- Council Mtg, 7:30 pm July 28- Park & Reo Camm, 7:30 pm 7;av .C/J.A-. s- · --G.VJ ~~L7."""" ~S;'~IC~~I .~ '/~ os+- *. 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" " ::l:l '" '0 8 51 ~ " g: 2! ~ ! o' '" ~ :e '0 "" 0 [(') ~ " ~ o ;;. ~ ~'< . r; ::I: '0 e:- ll; ,.... !!?- " " - 06/29;92 12: ,32 F.H 012 Hi 208.3 Bal,'){ & \V1seman ~002 BALYK & WISEMAN . --------~~ ~---~ ."':fTOR..NEYS AT LAW .A..N" ASSOCIATION NOT A P_.urrNERSH1P FIVE fAST COUNTY ROAD B SUl"rE FrvE ST PAur" MINNESOTA 55117 THOMAS P. BALYl(- (612) 437-1991 ~R€AL PROPERTY SPE.C1ALIST, CUR'rIS M. W1ScM.!u'l CEfl'rlFrED BY 'fHc MINN.E:.$OTA DAVID J. SCHOENECKf" STATE BAR ASSOCIATION F~'\..\:; (612) 487-2035 June 29, 1992 Ms. Kathy rago VIAl'ACSIM:U,E City of At-den Hills rom U.S.MAIL 1450 West Hwy 96 ddTen Hills, MN 551.1.2 BE: What-A-Racquet sports Club Our File NO.90-131.004 Dear Ms. Iage: . Let this letter serve as an official request for extension with respect to the above entitled matter. Both myself and Mr. Jerome Filla will use this time to adequately prepare a detailed agreement between the City and Mr. Foster, for the upcoming meeting on July 13, 1.992. This extension would officially be from June 29, 1992 to July 1.3, 1992. If you have any further questions, please feel free to contact me. Yours tl:Ul y, BALYK & WISEMAN ~~ Thomas P. Balky Attorney at Law CMWjjh cc: Mr. Dennis Foster Jerome Filla, Esq. . , . CITY OF ARDEN HILLS MEMCIlANOOM DM'E: June 26, 1992 TO: Mayor and city council ~ ' :' :FRCI!: Catherine J. laga, 1lcting Clerk 1\dmini.strator .. i SUBJECT: Request for Driveway Restoration - Mr. Francis Podlasek Attached for your review is a copy of the June 21 letter from Mr. Francis Podlasek relating to his driveway and the June 25 memorandum from Engineer Graham, with attachments, in response to Mr. Podlasek's letter . Please note all construction work on the project has been completed and staff atteng:lted to resolve this matter with Mr. Pcdlasek prior to completion of the project. ~ON: Engineer Graham will be present at the meeting to discuss this matter and answer any questions. . ACrION REOUIRED: After discussion with Mr. Podlasek and Engineer Graham, Council should determine if it is appropriate to offer financial assistance in this matter to complete the driveway restoration. CJI/ts Attachments . ---.----- - , ~ ~;.. ~~ .' . 1 ',' .~: ~~ .IY." ..,- ~_. -------"''';''''''' ~, -., - . ~ ~~_. .... --.:.-.-.....-,-. ~_._. ..9-......... ." f .;,;;:c-,~-~:;..-_.:--, ,- "",--.'" \",.i~~!/ -,;.~' ;. ~.t.'~ . ~ ,...: L f c " ~: . , I . . A Frrlt AFTel( . ~.. i I' IrFTE It . . June 21, 1992 Francis J. Pod1asek 4410 North Snelling Avenue Arden Hills, MN 55112 { /)( "1 :/ Ie Dear Arden Hills City Council, I am writing to you concerning the road re-construction on North Snelling Avenue. This re-construction has left me with a drive- way which has a steep incline from the street which is unsatis- factory and does not conform with its previous condition. I am appealing to the City Council for financial reimbursement to re-construct my driveway and yard to conform with the new, lower elevation of the road. As you mayor may not know, I attended all meetings pertaining to the road re-construction. Never, at any of the meetings, was it suggested that there would be any grade changes. I am of the opinion that the cut in front of my driveway was made to provide fill to facilitate the widening of the road in low areas. Mark . Graham, of the engineering firm, claims it was a 6" cut. This, is just not the case. I measured it with a laser device. From the easement line to the back of the curb, which is a distance of 13' 2" there is a two foot drop in elevation. This is the , elevation change from my existing driveway to the new road. I have included pictures to show that previously, my driveway abutted the road with no change in elevation. If the Council wishes, I can also provide as many friends and neighbors as the Council would like, to state that this is the true case. Mark Graham takes the position that the Minnesota Dept. of Transportation says that up to a 10% grade into a driveway is acceptable. I feel that this is not a valid justification in this case because the cut in front of my driveway was taken purely for the economic benefit of Midwest Asphalt, in that they did not have to truck in any material. Drainage could not possibly be the reason, as it was, and still is, a downhill slope. The two driveways 200' north (on top of the hill) and Royal Hills Drive, 200' south of me, (at the bottom of the hill) were met perfectly. I don't understand why so much care was given to all other roads and driveways and not to mine, nor Dorothy McClung's. At one point, Mark Graham has suggested that they would come in . approximately 40' into my drive to lower t~angle of the grade. I rejected this because I do not want a two-pitched driveway. Mark also refused to address the landscaping problem that this and any re-construction of my driveway would entail. . -2- At all of the meetings I attended, grade changes were never suggested, only widening of the road. At these meetings, Terry Maier stated that all work would be done within the easement. I believe in the principle of Eminent Domain, but I don't feel that it applies here. The lowered grade was simply an economic expedient. I shouldn't have to suffer another substantial cost because of the insensitivity of Mark Graham. I don't want any council member to think I am looking for some- thing for nothing. I am not seeking re-surfacing of my driveway. I will cover that cost. I do feel, however, that the City, Maier & Associates and/or Midwest Asphalt have an obligation to provide the necessary funds to make the entrance to my home (castle) at least similar to what I had before road re- construction. I have no solid estimate at this time, but I have talked to some contractors. The dirt work and landscaping involved should land somewhere between $2000 and $3000. S~<;~IY , tf oi!tJL . ~f) Francis J. Podlasek sjp encl. . ~fr/fJ-~ a:~! tit i1:!:M~ . ...TUt'~-26-92 FRI 6 : 4E. MAIER :=;TE~'JAF.:T :Z. A S:::;OC. P.02 . CONSULTING ENGINEERS Maier Stewart & Associates Inc. June 25, 1992 Fil e No: 520-019-30 Honorable Mayor & City Council City of Arden Hills 1450 West Highway 96 Arden Hi 11 s, MN 55112 RE: POD LASEK DRIVEWAY NORTH SNELLING AVENUE Dear Council Members: This letter is intended as a reply to the June 21, 1992 letter from Mr. Francis Podlasek regrading his driveway. Mr. Podlasek's driveway prior to the project had a slope of 2.4% from the corner of his garage slab to the roadway and a slope of 3.2% from a point 40 feet into the driveway to the road. Our street reconstruction lowered the centerline of . the street approximately 6 inches, and the establishment of a standard crown lowered the edge of road approximately 10". This cut was made to provide a uniform street grade torward Royal Hills Drive and to match topography on both sides of the road. A straight prOfile on his driveway, therefore, would provide a slope of 3.2% from the garage slab to the roadway and a slope of 5.7% from a point 40 feet into the driveway to the road, As a comparison, Department of Transportation and municipal engineering gUidelines indicate that driveway grades of 10% are very reasonable for residential driveways and are commonly used as design criteria. Our first discussions with Mr. Podlasek occurred on Saturday, October 19, 1991. when the concrete aprons were being placed. Mr. Podlasek was very concerned that his existing driveway slope would not be exactly maintained and that we should provide the same driveway slope even if it meant rebuilding his driveway back to his eXisting concrete slab. At Mr. Podlasck's direction, we flattened out the concrete apron as much as possible to provide positive drainage and serve his driveway. Further discussions were held on October 26 and October 29, 1991 between myself, our inspector, Mr. Podlasek and the Contractor to discuss paving of his driveway from the apron to the right-of-way. Mr. Podlasek indicated he was considering replacement of his entire driveway, possibly with concrete, due to the condition Of the existing pavement. We indicated that the intent of the plans was to . match the existing driveway with bituminous surfacing, but we could extend the bituminous patching Quantity in his driveway to improve the slope to his satisfaction. This extension would have been to a point 40 feet from the road and provided a 5.7% slope. This work was to be done in conjunction with Mr. podlasek's plan to reconstruct his entire driveway. It was our understanding over the winter that this was the plan for construction this Spring. 1959 SLOAN PLACE, SUirE ~oo. $T. PAUL. MINNESOTA .55'17 6'2-774,602' Jl,..Jt.~-26-92 F F<: I 6:47 t1AIER STE~.~AF'T g: AS:=;OC~ P~03 . CITY OF ARDEN HILLS JUNE 25, 1992 PAGE TWO On April 7, 1992, I met with Mr. Pod1asek, at his request, to discuss the driveway, Mr. Pod1asek indicated that it was now his intention to place concrete for the entire length of his driveway and that placement of bituminous surfacing WOUld be wasteful; as it wou1d cost him to remove it. He requested that additional grading be done on his private property along his driveway to match into his proposed driveway improvements. I indicated that I could not authorize such additional work. I followed up this meeting with the attached letter, dated May 6, 1992, to Mr. PodlaseK. This letter stated my understanding of our meeting and that the Contractor would soan be in to complete all driveway work. Mr. Pod1asek did not contact me following this letter. He did, however, stop at City Hall on May 8th and left specific direction with Ms. Cathy lago that we should place blacktop surface back to the easement (right-of-way) line at a slope not to exceed 10%. Mr. Podlasek was emphatic that we not cross the right- Of-Way line "by as much as one foot." Ms. Iago phoned me with this information and followed with the attached note. This work is exactly what was . accomplished. The current driveway from the road to the right~of~way line is approximately 7.9%. Had Mr, Podlasek allowed us to complete work to the spot 40 feet from the road, we would have been able to provide a slope of 5.7%. This work would have been provided without additional cost to Mr. Podlasek as it was a bid quantity. His present driv~way slope is well within all state and municipal guidelines for driveway slopes. Our offer to place bituminous surfacing to an agreed upon point beyond the right-of-way was rejected by Mr. pod1asek. The specific directions he left with City staff were carried out. All construction work on this project has been completed and the final paperwork is in process to close out the project, Neither myself or City staff have had any contact with Mr. Podlasek since May 8th, until receipt of his letter. Every effort has been made to treat Mr. Podlasek's concerns with honest and straight forward answers. I will be in attendance at the July 29th. 1992 City Council meeting, should you have any Questions. Sincerely, MAIER STEWART AND ASSOCIATES, INC. . ?r aue .j 4a-f,z4aC Mark J. Graham, P.E. MJG/db O19-2501.jun ~;-TY.~,:;.~..~',:-.~.2. FR 1;... 6~ : 4:3 M A I ..~ F..: STE~""'AR:r & A~::30C_ P.Oo4 "". CC~LnNG ENGINEERS " Maier Stewart & Associates Inc. TO~1r~&~Y~~~_..l__ OAT!:.... $,1 0 ... t:? /,7'... ....2a---.. q' 'I / IrdI..... .- - -; A \ E!!:.E~~~, //'<72- _---'-..-.:..0_& '--nPlh.LU. .~_ 1 /. JMiu..,-.//,j:Lt.-/ .MILI. _-rs:/ / .::> -~~- ---.------------ - -- --- R~.~A;~~----------------- --_---..--.--~~---------~-~~~ ~L~~___________~____ ~ (~~~~ ..&/-,1 4lL;;,fir-~L:L.L!pu:/ 2;J.!li~&~~ _L[_;/((...'-~f/ -f~"<. ',"-~~1 'J--i:Lt:!L/.2?dI-~-~_-- .:i/AL <~-~ ,j',-fh,/JUd '; --.A 1'Z;(./r~~ ....d.l:),,{7""./~~~ ~ '~;:...Ld.-,t- A v' ~ --.!..~'~~ '" . -L....,,~~. .' ~i~ ..... /~,., {;: . T~-- --=.<--<.r~(~.d.::;/_~~ j~d (dc"'7?JI~__ -1. k-'P:/~t&-A!JL J;)......T- --://2/7 /k>L~&2. ~d~~ /ora,/<L~/ 1C-..~ ~~J7f9(A~?d~-~ ~---./~:r-__ ~ L2~ ,.- ~-6 ~; . _ClLl-jL- ,(.--- 4w'ia-'~-4- tLh~ (;...<J,.~ r.n ~'- . ~ {, . ..id. orLl.'d'/../ ~ ' .( .~ /. . A ~ d --'-'~ az2<..L.-,,!_ - , . -:; ~~T~_~________~_____-__ ~---7J.< ~~?1f~, I:"': AJ/'''/'~..;z:!..o~r.~~ uJ~ ~&wjt--;~ /''-IZ:yL ~-'-- r,i- -YL~",""".d~~ _ 1W/_L." . 9PT. (J..f4VJ'..VdfJ&~~..L ~ ~-'-<k:ld _ _ _ .....L.J:lr.>L~~~-rM~.~J2;r..y~ -- ~Lu ~2-~~' d1~.uL~-.,I~--- . _d;/.;'vI((,1d~~---Ll. ~d.2: -..M~~LLL_ i.M:!1~~L21L.L~...LQez:y- AO-:7-L?&/___ ') . 1'~6( l.:b~ ~~'!f-L1 -~ /--=:tJ4"/i. -'--------- ------------ ~- ~~-- SIGNED- -- .~"'IN'-26-92 FR I E.:48 MAIER S . TEI--~~RT 8: A S::::; n 1-' __".. P..0~ ~y~ 8-92 FRI 15:58 ' ..9-CJ-OI't-Sd . P,03 , ~ , ~ s /i;4 2 ( .' .... '. ~ 1.. .~ / , /(c:W UIJ' ., ' " if . w:zi'-. ~.. , ~I/ . ) ~ ,', . , " , , .' . . '",' '" , . , \ . " " , . . . . " \ , . ' . . . . . . '. -- . , . CITY OF ARDEN HILtS MIKRANOOM DM'E: June 26, 1992 'IO: Mayor and City CoImcil ~:fJ Terry Post, Talporary City Accountant SUBJlOC:T : Charitable Gambling Regulations Review/Regulations At the June 15 Council Worksession, I was directed by Council to review the followin;1 subjects related to charitable gamblin;1: . Analyze the impact of reducin;1 the current 50 percent trade area spending requirement such that an organization would be "revenue neutral" by carq;>lyin;1 with the current 10 percent net profit contriJ::ution requirement. . Discuss the above natter and the issue of irrposin;1 a garnblin;1 tax with the City Attorney. . TRADE ARE/\. SPENDING RrollIREMENr A review of the supportin;1 documentation supplied by the organizations thus far this year indicates that, as a group, carq;>lyin;1 with ooth the 10 percent net profit contriJ::ution and the 50 percent trade area spending requirement of the present ordinance would be difficult for most and irrpossible for same. Specifically, organizations currently have approx.i1nately 15.6 percent of gross profit available for discretionary spending purposes. Assuming that all the organizations comply with the 10 percent net profit contribltion calculation and calculate the 50 percent (effectively 40 percent) trade area spending requirement in a similar manner, then only $30,000 (3.5 percent of gross profit) would be available for discretionary spendin;1 purposes. It appears that this level of discretionary spendin;1 would serve as a disincentive to the organizations - especially in relation to gamblin;1 receipts of $3,436,000 and gross profit (receipts less prizes) of $851,000. '!he impact of taxes paid to the state of Minnesota by the organizations for gross receipts, combined receipts, and pull tabs cannot be minimized . The review indicates that same $169,000 (19.8 percent of gross profit) of such taxes were paid durin;1 this ti1ne period. Simply put, the organizations generally would not have the cash to satisfy the 50 percent trade area requirement if the najority of it were already spent on tax payments. . . Charitable Gamblirq update/Conclusions Page Two An equitable solution may be to require the trade area spending requirement to 30 percent (effectively 20 percent) of net profits from the existing 50 percent level. Although not "revenue neutral" (14.3 percent of gross profit in discretionary spending v. 15.6 percent today - 13.3 percent if a 1 percent gambling tax were inpose:l), this approach still allows non-profit organizations an opportunity to raise significant funds for charitable purposes. DISCUSSION WITH CITY ATI'ORNEY: On June 24, I discussed my June 22 memo (see attached) with Attorney Filla. Mr. Filla generally agreed with suggestions and would be prepared to discuss any questions Council may have about this info:anation. ~ONS: 1. Council should mandate tlpQR 100 percent carrpliance with the present 10 percent net profit contril:x1tion requirement retroactive to the beginning of 1992. 2. In order to regulate 10 percent net profit contril:x1tion and trade . area sperrling carrpliance, Council should consider imposing a 1 percent gambling tax. 3. In light of the significant aIroUnt organizations spend for various State gambling taxes, Council should consider reducing the trade area sperrling requirement to recognize the inpact of the State tax l::urden to the organizations. A reduction from 50 percent to 30 percent seems appropriate. 4. Create a standardize:i reporting fonnat for licensed organizations. The fom (see attache:i example) would require monthly reporting (and payment) . The form would also collect trade area sperrling info:anation. TP/ts Attachments . . CITY OF ARDEN HILLS MEH:1mNDUM Ill\TE : June 22, 1992 TO: Jerry Filla, City Attorney :F:lD!:@ Terrance R. Post, TEIIIpO.rary city Acoountant SUBJEX:T: Charitable Gambling Ordinance Modifications At the Council's June 15, 1992, worksession, I presented a short report on the rationale of in1posing a one percent gambling tax. While I believe the majority of Council would be supportive of such a tax, two other issues were raised. that warrant research and discussion. L 10% net profit contrihItion COIIlPliance: '!he .issue here is when to begin aggressively pursuing underpayment of past contrihItion payments. I recommend that our collection efforts extend back to January 1, 1992. 2. Interplav between the trade area soendina requirement and the . co=ect calculation of contrihItion oavrnents. There was a feeling by some eouncil1nembers that by having the organizations calculate co=ect contribution payments and pay a one percent gambling tax, the licensees cash flCM would be negatively iInpacte::l. It was suggested that the organizations =.lId be made revenue neutral, if the trade area spending requirement were reduced to some appropriate percentage from the current 50 percent requirement. While not raised at the worksession, I believe another ordinance modification that would be beneficial would be changing the payment and supporting documentation requirements from a quarterly to a monthly basis. This change would be consistent with state reporting requirements, irrprove the city's cashflCM, and be an early warning indicator for non--cortq:)liance cases. ACrION REOUIRED: Could we get tcgether prior to the 6/29/92 Council meeting to discuss these topics? TRP Its M92-199 . -- . . . CIlY CF AFDEN HILl..S CLPSS A JWJ B ~I~ SIlES . For use with Lawful Gambling S\Jnurlary (Schedule A if llIOre than 1 site) beginning, 1992. Organization Name Gambling Location Month/Year Prepared by/Phone Number GE PEFnNT ~I~ TAX rALaJ..ATI<J..I: Line lOc (use Schedule A if llIOre than 1 site) Amount alx>ve * .01 - 1 % tax due PAY THIS TEN PEOCENT ffl" PfO=IT CCNTRI8lITI<J..I rALaJ..ATI<J..I: A) Gross Profit Line 12, Monthly Tax Return Schedule A A) B.) Allowable Expenses Line 35, Monthly Tax Return Schedule A B) . C.) Line A (Alx:we) minus (-) Line B (Above Net Profit C) D.) Net Profit Contri1:ution Line C * 10% PAY THIS D) TRAll:: AREA SPENJI~ RECAP (2016 FEClJIRBENT): (EXCUJDING GAMBLING TAX AND PROm CONTRIBUI'IONl aJRRENT YFJIR--'IO- DFSCRIPI'ION M)NTH DATE E.) Net Profit (Line D Above) ORGANIZATION CHEx:::K # AMOUNT 1. 2. 3. F.) Monthly Total (Please use additional sheet if necessary) . G.) % of Net Profit (Line F. Y'ID/Line E. YTD) ~ 1\GENIlA ARDEN HILIS CITY ~ MEErIN:; ~ CIIllMBERS ~, JUNE 29, 1992, 6:30 P.M. 1. CALL 'IO ORDER/ROLL CALL 6:30 P.M. 2. AGENDA ADOPI'ION 3. DISCUSSION WITH ARalITECI' 4. APPROVAL OF JUNE 8 roUNCIL MINUl'ES 5. roNSENl' CALENDAR a. Approve Final EstiInate (Pay EstiInate #1) - 1992 Bike Trail IllIprovements . b. Adopt Res. No. 92-43 Pot-()-Q)ld Bingo Hall Application License. c. Acknowledge Receipt of Recruitment Procedures and Authorize Expenditure to 'Ihe Br.iJneyer Group, Inc. - City Administrator Recruitment. d. Acknowledge Trade Name and Corporate Officer Changes for On-Sale Licensee, Minneapolis Motel Enterprises, Inc./dba Ranada Inn. e. Request Authorization to Hire Replacement Seasonal Enployees. f. Approve List of Clai1ns/Payroll. 6. PUBLIC CXM<IENTS PUBLIC HEl\RDG3: . 7. IMPROVEMENT HEARING FOR ARDEN PlACE. 7:30 P.M. A. Resolution No. 92- . 8. UNFINISHED AND NEW BUSINESS A. Acknowledge Receipt of a Letter from Mr. Francis J. Podlasek, 4410 North Snelling Avenue, Requesting Restoration of Driveway, Snelling Avenue Reconstruction. B. Olaritable Gambling Regulations Review/Recon1mendation - TeIIporary city A=untant. C. Discussion of Site Plan Review Application, Dennis Foster, What-A- Racquet Sports Club. (Verbal - Attorney Filla) . 9. roUNCIL C't:M>IENTS 10. ADJOURN JULY MEErINGS ATDJsr MEErINGS July 1 - Planning Corrnn, 7:30 pm August 5 - Planning Corrnn, 7:30 pm July 3 - lllDEPENDENCE DAY (HOLIDAY) August 10- Council Mtg, 7:30 pm July 13- Council Mtg, 7:30 pm August 20- Public Sfty/Wks, 7:30 pm July 16- Public Sfty/Wks, 7:30 pm August 25- Park & Rec Corrnn, 7:30 pm July 20- Council Worksession, 7:30 pm August 27- Finance Corrnn, 7: 30 pm July 23- Finance Corrnn, 7:30 pm August 31- Council Mtg, 7:30 pm . July 27- Council Mtg, 7:30 pm July 28- Park & Rec Corrnn, 7:30 pm , I . MINUTES CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING June 8, 1992 7:30 P.M. - City Hall c:ALL.nl'Q__QRJJERLROLL..~bH. Pursuant to due call and notice thereof, Mayor Sather called to order the regular City Council meeting at 7:30 p.m. Present: Mayor Thomas Sather; councilmembers JoAnn Growe, Dale Hicks, Thomas Mahowald, Paul Malone. Also present were: City Attorney, Jerry Filla; City Planner, John Bergly; City Engineer, Mark Graham; Parks Director, John Buckley; Public Works Superintendent, Dan Winkel; Acting Clerk Administrator, Catherine Iago; Recording Secretary, Foster. ADOPT AG~~DA At Councilmember Malone's suggestion, Council agreed to move "Public Comments" from before to after this evening's . "Public Hearings" and to combine the Improvement Hearings for Dunlap Street and West Round Lake Boulevard Improvements since specifics for those projects are very similar. MOTION: Malone moved, seconded by Hicks, to adopt the June 8, 1992 agenda changing the order of "Public Comments" and combining hearings for Dunlap Street and West Round Lake Boulevard. Motion carried unanimously (5-0). APPROVAL OF. COUNCIL MINUTES MOTION: Malone moved, seconded by Mahowald, to approve the minutes of the May 26, 1992 Regular Council Meeting as prepared. Motion carried unanimously (5-0) . CONSENT CALENDAR Councilmember Malone noted that Consent Calendar item "a" regarding Pot-O-Gold Bingo Hall License Renewal should be approved pending acceptable background investigation. Malone asked to remove item "c" (Acknowledging Receipt of Budget Information) from the Consent calendar and discuss it under "Council Comments". . MOTION: Malone moved, seconded by Growe to approve the Consent Calendar, with the exception of item "ell, and authorize execution of all necessary documents contained therein. Motion carried unanimously (5-0). -------- . , . Arden Hills Council 2 June 8, 1992 a. Approve Bingo Hall License Renewal - Pot-O-Gold Bingo Hall, 3776 Connelly Avenue (with the condition that background investigation results are acceptable). b. Approve Change Order for Hazelnut Park Trail Improvements. c. This item (Acknowledging Receipt of Budget Information) was moved to "Council Comments". d. Request for Deferment of Special Assessments - Ti 11 er Lane. e. Approve Salaries for Seasonal Parks and Recreation Employees. f. Approve List of Claims/Payroll. PUBLIC HEARINGS ASSESSMENT HEARING KEITHSON POND.IMPROVEMENT Mayor Sather opened the meeting at 7:36 p.m. for the purpose of conducting a public hearing on Keithson Pond Assessments. Acting Clerk Administrator Iago verified publication of the . notice of hearing in the New Brighton Bulletin on Wednesday, May 27 and Wednesday, June 3 and mailing to affected property owners on May 26, 1992. Written objections were received from: - Kurt Lawrence 4516 Keithson Drive - John & Evelyn Lawyer 4539 Keithson Drive - James & Joan Anderson 4522 Keithson Drive - Robert & Anne Hill 4528 Keithson Drive - Michael & Teresa Giel 4534 Keithson Drive - Richard Foster 4527 Keithson Drive - George & Jean Crimmins 4509 Keithson Drive - Ronald & Ana Maria Nelson 4504 Keithson Drive - Robert Stennes 4540 Keithson Drive - Rainer Rocheleau 4503 Keithson Drive - Ronald Horwath 4510 Keithson Drive - Toni Tredahl & Mark Magers 4521 Keithson Drive City Engineer Graham presented a brief overview of the Keithson Pond Improvement assessments, stating the following: - An independent appraiser has determined that approximately $1,500 per lot is a justified assessment for the improvement; - Of the estimated project cost of $45,600, $18,000 is proposed to be assessed to 12 properties at $1,500 . each; - The project has already been awarded to the low bidder contingent upon acquisition of necessary easements. ------------- -------- , . Arden Hills council 3 June 8, 1992 The following comments, questions and responses were heard: Resident Kurt Lawrence, 4516 Keithson Drive: Why is the city involved in doing this project? Would the City be liable in a flood situation? Why are Keithson Drive residents the only people being assessed? Why are nearby townhomes not assessed? I am angry about the assessment and feel it is illegal because the City knew of the problem for some time but allowed continued development to worsen the situation. City Attorney Filla: It ~s incumbent upon the City to provide proper drainage. Assessments are proposed for properties which contribute to the drainage problem. Engineer Graham: The assessments proposed have been determined justifiable by an independent appraiser. Resident John Lawyer, 4539 Keithson Drive: There are parcels on the west, south and east that also contribute to the drainage problem. Why will they not be assessed? I have submitted a letter of objection. Are objections being . considered by the Council? Attorney Filla: Objections are being considered. Engineer Graham: Research of topography reveals that nearby townhomes do not contribute to the dra;nage problem. when the Reiling property is developed, an overall drainage plan will be necessary as part of that development. Resident Kurt Lawrence: I disagree with Graham regarding drainage from the townhomes - the townhomes' drainage does flow into the pond. Property owner George Reiling, 661 Heinel Drive, Roseville: Quit e a bit of the townhome property drains to the pond. I have three photos taken at three different times that indicate drainage problems existed a long time ago. Quite a whil e ago, I offered my property to contain water, but the City chose to pump water into the storm sewer instead. The City Attorney has stated that the city can't look to the developer to be responsible, yet that developer is still in business and is not being pursued. Rice Creek Watershed District (RCWD) should also be held responsible. Both RCWD and the developer were negligent and should share costs. . Resident Toni Tredal, 4521 Keithson Drive: I agree with Mr. Reiling. This is not an "improvement" because residents have the right to expect proper drainage. The City says there is no recourse, but the City has not acted in a timely manner in this situation. , . Arden Hills Council 4 June 8, 1992 Resident Nancy Horwath, 4510 Keithson Drive: How can we be assessed for this project when we bought "improved" lots? Attorney Filla: The majority of the cost in this project is downstream. The City as a whole lS picking up the largest share of the project costs. Resident Kurt Lawrence: Years agol the developer, had planned to do what is being done now but the City consultant at the time told him it was not needed. The City has not researched the background of this issue. Attorney Filla: I disagree with the statements just made by Mr. Lawrence; the City has researched the background information available and has pursued the developer and former engineers. To my knowledge, the developer never did receive consent from Mr. Reiling to drain onto the Reiling property. Mayor Sather: The public needs to be reminded that it was the residents of the Keithson area who asked the City for a solution to the drainage problem. It is unfortunate that . this situation ever happened, but we must deal with the matter as it is. There is a problem and an available solution, but someone needs to pay for it. The City as a whole is paying the lion's share. Resident Kurt Lawrence: This project does not qualify as assessable under the definition of assessable special assessment. Property owner George Reiling: Have there been lawsuits initiated against the developer or the former engineer? I won't cooperate with the City in this matter until the City ini tiates lawsuits. Attorney Filla: There are ways of resolving these types of issues without going to court. If Mr. Reiling would cooperate regarding easement acquisition, project costs would be substantially less. Past agreements indicate that the properties involved in this matter are properly assessable. Resident Michael Giel, 4534 Keithson: It appears mistakes were made by the City years ago and now the residents are the "end of the line" when someone needs to pay. I will fight this assessment and refuse to pay one dime. . Resident Robert Stennes, 4540 Keithson Drive: I agree with comments of my neighbors. I don't believe our property can justifiably be assessed as its drainage does not contribute and the property does not benefit whatsoever. . Arden Hills Council 5 June 8, 1992 Resident Dick Foster, 4527 Keithson Drive: I'm confused about the assessment policy. The City should have funds for regular storm sewer drainage. How is a $1,500 per lot assessment warranted? I have suffered tree loss on my property already as a result of the drainage problem. I feel an assessment in addition to the tree loss is unjust. Attorney Filla: The appraiser's figures support the assessment. The appraiser did state that each property may require individual review, but $1,500 per lot is a justifiable assessment amount. Engineer Graham: The City does not have an overall City- wide storm water utility plan at this time. Resident George Crimmins, 4509 Keithson Drive: I agree with my neighbors' comments. where did the City think the water was going to go? Rather than being assessed, I should be compensated for my loss of property caused by this situation. Attorney Filla: Regarding damages to properties, such . cl aims are handled as a separate issue, not as a reduction of assessment. I encourage residents to deal with such claims through informal discussion with the City before ini tiating lawsuits. Resident Kurt Lawrence: We are told we can't be "double assessed" for one benefit, but that is what is happening here because the ori gina 1 lot prices paid by the residents reflected "improved" lots. Attorney Filla: I disagree with Mr. Lawrence's statement - property owners have not already paid for the pond improvement. Resident Ron Horwath, 4510 Keithson Drive: If everything was approved by the City before development began, why wasn't drainage addressed then? Attorney Filla: In review of the case, we have not found documentation to support the logic behind what was done during development, but it was known then that downstream improvements would be needed. It ~s uncertain why the anticipated downstream situation was not dealt with then. Resident Kurt Lawrence: It bothers me that the City . Attorney says problems were anticipated yet the City did not deal with those issues then. Resident Anne Hill, 4528 Keithson Drive: If this problem was anticipated all along, shouldn't the City or someone - --.-.---- -- . Arden Hills Counci 1 6 June 8, 1992 else have taken responsibility to notify residents? Attorney Filla: We are unsure what the developer had in mind, but it was known that Keithson Pond was not designed as a permanent solution, that an outl et would eventually be necessary. Resident Jean Crimmins, 4509 Keithson Drive: RCWD and past engineers are responsible. I was told by the previous owner of my home that the City held money to deal with this situation. I reca 11 the city Attorney saying to Counci 1 at a past meeting that the City must take action to correct the problem. Assessments are not warranted and this is not an improvement. Attorney Filla: I do recall saying the City is responsible to find a solution to the problem, but don't recall saying the City is responsible to pay or that assessments won't be warranted. The public hearing was closed at 8:29 p.m. Councilmember Malone summarized the arguments heard this . evening into two major categories: 1) Dispute over drainage area, and 2 ) Dispute over benefit to properties. Council agreed that these are the two items which need to be formally addressed. Attorney Filla stated that he believes every property owner on the proposed assessment roll has filed an objection and perhaps Council should formally respond with a ruling on each objection. He added that since most of the objections were just received this evening, it would be appropriate to continue this meeting in order to allow time for proper review and informed response. MOTION: Malone moved, seconded by Growe, to continue this hearing to the June 29, 1992 regular Council meeting at 8:30 p.m. in order to provide adequate time for informed response to all objections received, Motion carried unanimously (5-0) . (NOTE: See "Keithson Pond" under "Council Comments",) Attorney Filla advised all residents that the City must receive all written objections by the end of today. Council broke for a few minutes and reconvened at 8:49 p.m. . . Arden Hills Council 7 June 8, 1992 IM~ROVEMENT HEARINGS J2l11'lI.AP STREET IMPROVEMENTS Mayor sather opened the meeting at 8:49 p.m. for the purpose of conducting a public hearing on improvements for Dunlap Street. Acting Clerk Administrator Iago verified publication of the notice of hearing in the New Brighton Bulletin on Wednesday, May 27 and Wednesday, June 3 and mailing to affected property owners on May 26, 1992. Iago reported that no written comments or objectives had been received. Engineer Graham briefly explained the street improvement project plans and anticipated project schedule for Dunlap Street from Grey Fox to Red Fox Roads. He reported that six of the nine properties involved are owned by st. Paul Properties. He compared the estimated costs of reconstruction of the street (about $199,000) versus cold- in-place recycling of the street (about $50,400 plus sub- surface soils correction). He recommended the cold-in-place recycling option and explained the financing policy for the project whereby 50% of the total costs are absorbed by the . City as a whole and 50% is assessed to benefiting properties. He emphasized that actual assessments will be determined and presented later at the assessment hearing, but are estimated at about $14 - $15 per front foot. ,John Komula, representing Marquette Partners and st. Paul Properties, expressed support for the project and acceptance of estimated assessments. There were no further comments from the public; the public hearing was closed at 8:57 p.m. MOTION: Malone moved, seconded by Growe, to adopt Resolution No. 92-39 Ordering The Improvement In The Matter of The 1992 Dunlap Street Improvement. Motion carried unanimously (5-0). MOTION: Malone moved, seconded by Growe, to adopt Resolution No. 92-40 Approving The plans And Specifications And Ordering The Advertisement For Bids In The Matter Of The 1992 Dunlap Street Improvements. Motion carried unanimously (5-0) . IMPROVEMENT HEARING . WEST ROUND LAKE BOULEVARD Attorney Filla stated it would be acceptable to open this public hearing, (scheduled for 9:00 p.m.) at 8:58 p.m. - . Arden Hills Council 8 June 8, 1992 Mayor sather opened the meeting at 8:58 p.m. for the purpose of conducting a public hearing on improvements for West Round Lake Boulevard. Acting Clerk Administrator Iago verified publication of the notice of hearing in the New Brighton Bulletin on Wednesday, May 27 and Wednesday, ,June 3 and mailing to affected property owners on May 26, 1992. Iago reported that no written comments or objectives had been received. Engineer Graham briefly explained the street improvement project plans and anticipated project schedule for West Round Lake Road. He compared the estimated costs of reconstruction of the street (about $368,300) versus cold- in-place recycling of the street (about $98,000). He recommended the cold-in-place recycling option and explained the financing policy for the project whereby 50% of the total costs are absorbed by the City as a whole and 50% is assessed to benefiting properties. He emphasized that actual assessments will be determined and presented later at the assessment hearing, but are estimated at about $14 - $15 per front foot. There were no comments from the public; the public hearing . was closed at 9:01 p.m. MOTION: Mahowald moved, seconded by Hicks, to adopt Resolution No. 92-37 Ordering The Improvement In The Matter of The 1992 Round Lake Road West Improvement. Motion carried unanimously (5-0). MOTION: Mahowald moved, seconded by Growe, to adopt Resolution No. 92-38 Approving The plans And Specifications And Ordering The Advertisement For Bids In The Matter of The 1992 Round Lake Road West Improvement. Moti on carried unanimously (5-0). Discussion took place regarding the anticipated combined City's share for improvement projects to Tiller Lane, Dunlap Street and West Round Lake Road and how these costs might be handled. councilmember Malone suggested researching the possibility of borrowing against the PIR fund. He noted that some cost allocations between the general fund and PIR fund should be investigated by City staff. He also stated that the City Accountant may be required to make adjustments to these fund balances. PUBLIC COMMENTS . CASE 90-9 - DENNIS FOSTER Tom Balyk, representing Dennis Foster, applicant for Case 90-9, stated that he asked to be heard under public comments . Arden Hills Council 9 June 8 , 1992 to report some confusion which has taken place with regard to Mr. Foster's application and to request prompt Counci 1 action. MI:'. Balyk stated that Mr. Foster's Case 90-9 for a site plan review was considered some time ago by the City, but when MI:'. Foster recently came to the City to complete the process in order to meet upcoming closing and construction deadlines, he was told by the City that he must begin the entire procedure over because the site plan approval had expired. Mr. Balyk reviewed portions of December 1990 Council minutes relating to Case 90- 9 and said the minutes do not indicate a site plan expires in one year. He said the applicant was confused by information received from the City, did not anticipate any delay, and is now faced with a time constraint in meeting upcoming commitments. Mayor Sather asked if Council consideration at the next regular meeting on June 29, 1992 would be early enough to meet Mr. Foster's deadlines. Balyk said the closing is . currently set for June 12, 1992 and Mr. Foster will suffer a severe financial impact if the matter is not addressed before cl osing. Balyk indicated that if Counci 1 would consider taking action at their June 15 worksession meeting, perhaps he could postpone the closing until then. Councilmember Mahowald commented that this issue and the next item on this evening's agenda (consideration of development moratorium) are tied together. Councilmember Malone commented that the fact that Mr. Foster allowed the site plan to expire is the reason for the delay now. Mr. Balyk stated that conflicting information was received from City staff relative to the application procedure. City Planner Bergly said he did inform the applicant of the process and also advised the applicant when the site plan was due to expire, but the request to extend the site plan was received after expiration date of council approva 1 . MI:'. Foster said that in discussion with Mr. Bergly before the site plan expired, his understanding was that the site plan would be in suspended status, could be revisited later, but would not expire. He added that his application was introduced and considered before the development moratorium became an issue. . Councilmember Mahowald and Mayor Sather suggested that it may be appropriate for the Planning Commission to revisit this issue. Attorney Filla stated that he was not aware unti 1 this evening the deadlines that Mr. Foster is under, . Arden Hills council 10 June S, 1992 and recommended consideration of this matter at the June 15, 1992 worksession rather than responding this evening. Filla added that action on the development moratorium could sti 11 be accomplished this evening and amended later if necessary. Filla further explained to the applicant that no suggestion is being made that this application will be handled differently than any other application, that the City needs to review the situation and determine how to appropriately respond. Mr. Balyk stated that if Council could at least begin dialogue on this issue at their June 15 worksession, he would wait for a decision on June 29, 1992. MOTION: Mahowald moved, seconded by Malone, to place Case 90-9 on the June 15, 1992 Counci 1 worksession agenda and direct the City Attorney to prepare an opinion on this matter. Motion carried unanimously (5-0) . A representative from Mr. Foster's real estate company explained the timing elements involved from the standpoint . of real estate and marketing. Attorney Filla advised the applicant that all the conditions attached to the previous site plan should be provided to the City by the end of the day June 11, 1992. UNFINISHED AND NEW BUSINESS CONSIDERATION OF IMPOSING DEVELOPMENT MORATORIUM City planner Bergly commented that the Planning Commission is in the process of reviewing and modifying the current City zoning code and has discussed requesting Council to implement a development moratorium over the last few months. He noted the Planning Commission is now recommending Council consider the imposition of the moratorium. Attorney Filla explained the moratorium would cover the entire City (with possible exclusions) for a period of one year (with possible lS-month extension), the purpose of which would be to allow time to consider redrafting of City zoning regulations. He advised that the issue of a development moratorium needs a public hearing at the Planning Commission level with the usual public hearing . notice. Attorney Filla recommended certain areas of the City be excluded to accommodate known upcoming development. councilmembers Malone and Mahowald preferred Council abil ity . Arden Hi 11 s Counci 1 11 June 8, 1992 to amend the moratorium rather than excluding portions of the City. MOTION: Malone moved, seconded by Hicks, to direct the Planning Commission to conduct a public hearing at their next meeting (July 1, 1992) to consider a City-wide development moratorium; with provisions which enable Council to make amendments, at their discretion, on a case-by-case basis. Motion carried unanimously (5-0). CASE #92-06 SPECIAL USE PERMIT AMOCO OIL COMPANY lJJl.E3I'1EST _90UNTY ROAD E Council had received written request from Theodore Brausen to defer action on Case No. 92-06, (Special Use Permit for Amoco Oil Co. at 1306 West County Road E) to the July 13, 1992 regular Council meeting. MOTION: Malone moved, seconded by Hicks, to defer Case 92-06 to July 13, 1992. Motion carried unanimously (5-0). . CASE #92-11 SPECIAL USE PERMIT TWIN CITY ~~T SUPPLY 12l~RED FOX ROAD City Planner Bergly advised that Twin City Pet Supply has requested a special use permit to allow sale of pet supplies, and allow club meetings, seminars, and dog training at their store at 1212 Red Fox Road in the B-4 district. Bergly reported that the Planning Commission conducted a public hearing on this application at their June 3, 1992 meeting, where they recommended approval with the conditions that 1) The City be allowed to review the operation in one year, 2) The applicant provide a copy of the lease and evidence of title, and 3) The applicant comply with any stipulations of the Fire Marshall. Councilmember Mahowald questioned whether it may be appropriate to limit how long the special use permit would be allowed. Attorney Filla advised that the nature of a special use permit is that it runs with the land rather than with the tenant, therefore, a new tenant could use the property in the same way if conditions of the special use permit were met. . The applicant, Letty Afong, owner of Twin City Pet Supply, was present and Attorney Filla advised that the proof of ownership received with the application is not adequate; that current proof of ownership would be required as a ------------- -------------------- . Arden Hills Council 12 June 8, 1992 condition of approval. He explained specifically what would be acceptable proof of ownership. MOTION: Malone moved, seconded by Growe, to approve a special use permit for Case #92-11, Twin City Pet Supply Co. I 1212 Red Fox Road, in a B-4 District with the following conditions: - The City be allowed to review the operation in one year. - The applicant provide a copy of the lease and current evidence of title. - The applicant comply with any stipulations of the Fire Marshall. Motion carried unanimously (5-0). CASE #92-07 VARIANCE FRANK & MARY BETH RANALLO 1355 CUMMINGS LANE Council had received written request from applicant Mary Ranallo to table action on Case #92-07 (variance to allow a la-foot solid wall at 1355 Cummings Lane) to allow time to . review alternate plans with the Planning commission at their July 1, 1992 meeting. MOTION: Malone moved, seconded by Growe, to table action on Case 92-07 until the regular July 13, 1992 Council meeting. Motion carried unanimously (5-0). CASE 92-08 VARIANCE JAMES DLUGOSCH 1482 ARDEN VIEW DRIVE City planner Bergly explained the applicant, James Dlugosch, is proposing the erection of a six-foot solid wall along his side property line which would provide privacy screening for the pool proposed in the rear yard of the Dlugosch property. He added this would require a variance from the ordinance either as it relates to fences (which requires 30% open area) or as it relates to walls (which restricts a wall to 42 inches in height). Bergly further eXplained that immediately to the east of 1482 Arden View Drive is an easement for a trail which serves as a buffer between single family properties and higher density townhome properties to the east. He added that the Planning Commission reviewed this case and . recommended denial of a variance due to insufficient finding of hardship. Mr. Dlugosch stated that plans for the home at 1482 Arden View Drive call for a pool in the rear yard, that pools are . Arden Hills Council 13 June 8, 1992 required to be enclosed. Rather than a fence, he preferred the enclosure be accomplished by a stucco wall, the finish of which would match the exterior of the house and create a more pleasant aesthetic architecture. Mr. Dlugosch stated he understands the concerns of precedent setting and the need for finding of hardship, having himself served on the New Brighton Planning Commission, but thinks the solid wall would function the same as a fence, and there are no neighbors near enough to be impacted by the wall. When asked to provide input, Planner Bergly opined that the wall would not infringe substantially on the trail or have negative impact on the public. He stated he would accept the wall, but suggested perhaps staggering the height and shortening the length of the wall to make it appear less obtrusive. Councilmember Malone commented that while he appreciates the applicant's arguments, he shares the Planning Commission's concern of closing off the view from the trail. He suggested some creative fencing which would coordinate with . the architecture of the home and pool. Councilmember Mahowald stated that it appears the proposed wall is not much different from a fence and perhaps the more aesthetic option would be preferred. Councilmember Hicks asked what is planned for the rear of the pool area. Me Dlugosch said that is yet to be determined, that there is a severe cliff behind the pool which must be dealt with. Hicks asked if Dlugosch would accept a wall of less length, perhaps not running all the way to the front corner of the house. Mrs. Dlugosch said that would be a possibility, but it would limit the use of the property on the east side of the house as backyard. MOTION: Malone moved, seconded by Mahowald, to deny a variance for Case 92-08 on the grounds of lack of demonstrable hardship. Motion carried (3-2; Growe & Mahowald voted nay) . CASE #92-10 SIDE YARD VARIANCE EVIE DUNN, 3465 SIEMS COURT City Planner Bergly explained that Case 92-10 involves a request for a sideyard variance of three feet to allow . expansion of an attached single car garage to a double car garage at 3465 Siems Court. He added that there is no other possible layout which would conform to ordinance without the need for a setback variance. He reported that Planning Commission recommended approval. Arden Hills Council 14 June 8, 1992 . MOTION: Hicks moved, seconded by Growe, to approve a variance to sideyard setback of three feet for the expansion of the garage at 3465 Siems Court (Case 92-10), with the conditions that: - The building plans and elevation for the addition be reviewed and approved by the Planning Commission; - The applicant satisfactorily address the drainage issue involving the proposed garage at 3465 Siems Court and the neighboring garage. Motion carried (4-0-1; Mahowald abstained). SAC CHARGES FOR ARDEN MANOR Attorney Filla reported that a meeting between the Arden Manor Park owner and the Metropolitan Waste Control Commission (MWCC) , the purpose of which is to determine how sites should appropriately be charged SAC charges, was originally set for June 6, but has been postponed to June 12. Filla stated that the City, as collection agency for the MWCC, will administer collections based upon the outcome of the June 12 meeting. Filla will follow up on this item. . DISCUSSION - MAY FINANCIAL REPORTS Temporary City Accountant, Terry Post, provided Council with May 1992 financial reports. Post stated that with regard to year-to-date-receipts and disbursements, he would prefer to report after necessary account variances are properly posted. Council thanked Post for an excellent job in reporting and keeping Council abreast of financial conditions. MEDICAL LEAVE OF ABSENCE FOR PUBLIC WORKS EMPLOYEE FRED REED Public Works Superintendent Winkel reported that the medical progress of public works employee, Fred Reed, has slowed per Mr. Reed's doctor. Winkel stated that he has discussed the payroll situation with Reed who is aware of all the issues and has requested a 90-day medical leave. MOTION: Mahowald moved, seconded by Growe, to grant a 90-day unpaid medical leave of absence, as requested by Fred Reed, commencing June 10, 1992 to September 10, 1992. Motion carried unanimously (5-0) . RESIGNATION - MAUREEN WINKEL . BUILDING MAINTENANCE EMPLOYEE Public Works Superintendent Winkel reported that Maureen Winke 1 has submitted her resignation from the position of . . . Arden Hills Council 15 June 8, 1992 building maintenance, effective June 1, 1992. He added that in discussing this with Ms. Winkel, she indicated she would be willing to continue her position until September 1992 if the matter of compensation (which has not been increased over the past three years) could be reviewed. MOTION: Malone moved, seconded by Hicks, to direct the Public Works Superintendent to determine an appropriate market rate for the building maintenance position, offer that rate to Maureen Winkel, and look for a replacement after September 1, 1992. Motion carried unanimously (5-0). COUNCIL COMMENTS TOUR OF CITY HALLS Acting Clerk Administrator Iago inquired and received a count of Councilmembers planning on touring city halls on June 10, 1992. ~~NIOR_HOUSING PROJECT - . COTTAGE LIFESTYLES ~ JOIUL ARKELL Acting Clerk Administrator Iago asked if Council is interested in meeting further with John Arkell regarding the proposed senior housing project. Consensus of Council was that Mr. Casserly could provide input On this matter, given the fact that it would involve many elements inel uding tax increment financing. Iago volunteered to compile information from other cities to assist Council in this matter. INTERVIEWING - CLERK ADMINISTR~r~_~ Councilmember Hicks asked what arrangement the City has made with the Jim Brimeyer Group. Councilmember Mahowald explained the Jim Brimeyer Group has been asked to assist the City in the process of filling the vacant Clerk Administrator position, at a cost of approximately $3,000. It was noted that interview with Brimeyer is scheduled for the June 15 worksession. KEITHSON POND councilmember Hicks recalled the former City Engineering consultant had discussed other corrective measures for . Keithson Pond. Engineer Graham noted he had conversations with the former engineer but the corrective measure did not appear to be a viable solution. Hicks expressed frustration with the Keithson Pond issue. . . . . Arden Hills Council 16 June 8, 1992 Councilmember Malone said it is important to note that most comments received this evening regarding Keithson Pond were simply accusations and misstatements of fact, but did not deal with the assessment per se. Councilmember Mahowald advised that in reviewing his calendar, he realized he will not be in attendance at the June 29 Counc il meeting, and asked if Counci 1 would consider rescheduling the continuation of Keithson Pond assessment hearing until July 13 so he could be in attendance. Engineer Graham reminded Council that all the residents present this evening were informed that the meeting would continue on June 29; if Council reschedules, renotification of all residents would be necessary. MOTION: Mahowald moved, seconded by Hicks, to move the continuation of Keithson Pond Assessment Hearing from June 29, 1992 to 7:30 p.m. on July 13, 1992, and direct staff to provide proper notice to residents. Motion carried unanimously (5-0). Mayor sather commented that although it was not brought up . at this evening's hearing, at one time the City Engineer and the Keithson developer were ready to reshape the pond and residents of the area stopped that action. He reminded that residents have not supported the City throughout the entire issue. He stated he would prefer to take action soon to bring this issue to a close rather than chasing the issue of past responsibility which does not appear to be cost effective. BUDGET INFORMATION (This item was moved from Consent Calendar for the purpose of discussion.) Councilmember Malone referred to the direction given at the last Council meeting for the Public Works Superintendent and Parks Director to analyze and report regarding 1991 budget variances. Malone said he was satisfied with the completeness of the report regarding the 1991 Park Program Fund deficit provided by Mr. Buckley and Mr. Post, but was not satisfied with the reporting of public works variances provided by Mr. Winkel. Councilmember Mahowald commented that he too had questions after reviewing Winkel's analysis of Public Works variances. REGIONAL TRANSIT BOARD . Mayor Sather announced that the Regional Transit Board has officially approved the new mass transit plan (with minor . . . . . Arden Hills Council 17 June 8, 1992 changes) considered a few months ago by Council, and the new plan will provide increased service to Arden Hills residents. ADJOURN MOTION: Mahowald moved, seconded by Hicks, to adjourn the meeting at 11:05 p.m. Motion carried unanimously (5- 0). Thomas R. Sather, Mayor Catherine J. Iago, Deputy Clerk NOTICE OF MEETINGS: A tour of other city halls will take place all day JUDe 10, 1992. The next Council worksession will be held June 15, 1992 at 4:30 p.m. at City Hall. The next regular Council meeting will be held June 29, 1992 at . 7:30 p.m. at City Hall. . . .. CITY OF ARDEN HILIB . MEHlR1lNDllM DATE: J\me 26, 1992 TO: Mayor and city COlmCil FRCH: cy\~ Jom T. Buckley, Parks Director SUllJEX:T : 1992 Bike Trail ImproveIDe11ts Attached is a letter dated June 24, 1992, and the Final Estimate (Pay Estimate #1) fram Engineer Graham for the 1992 Bike Trail Improvements. :RECCM1ENDATION: staff recarmnends approval of the Final Estimate (Pay Estimate #1) to Bituminous Consulting & Contracting, Inc. in the amount of $21,493.68, with a $500 retainage to be released upon receipt of proper final d=t.nnentation. ACI'ION REOUIRED: . If Council con=s, they should make a l1\Otion under Consent to approve the Final Estimate (Pay Estimate #1) to Bituminous Consulting & Contracting, Inc. in the amount of $21,493.68, with a $500 retainage to be released upon receipt of proper final doctnnel1tation. CJI/ts . . rItIiI~-rI CO","","G "G,""" Maier Stewart & Associates Inc. June 24, 1992 File No: 520-032-20 Honorable Mayor and City Council City of Arden Hills 1450 W. Highway 96 Arden Hills, MN 55112 RE: 1992 BIKE TRAil.. IMPROVEMENTS Dear Council Members: Please [md enclosed three copies of Pay Estimate #1 for the 1992 Bike Trail Improvements. The total project cost for the bike trail between Hamline Avenue and Cummings Park, as well as the additional work approved b$' the City Council at Hazelnut Park, was $21,493.68. The total original contract trice was 21,321.90 and the additional work was not to exceed $1,500, for a total contract of 22,821.90. The actual quantities for the bike trail under ran the bid, so we were . able to include the additional work and remain close to the original contract amount. John Buckley has reiterated that this cost is entirely fundable through his park improvement budget. We respectfully recommend that payment of $21,493.68 be made to Bituminous Consulting & Contracting, Inc. with all but $500 released at this time. The $500 retainage could then be administratively released when the proper fmal documentation, such as lien waivers, is received. Please contact me if you have any questions. I will be in attendance at your June 29, 1992 Council meeting. Sincerely, MAIER STEWARf AND ASSOCIATES, INC. ~~~~ Mark J. Graham, P,E. MJG/ks enc. cc: Mr. John Buckley, Parks Director 032-2401.JUN . 1959 SLOAN PLACE, SUITE 200, ST. PAUL, MINNESOTA 55117 612-774-6021 9800 SHELARD PARKWAY. SUITE 102, MINNEAPOLIS. MINNESOTA 55441 612-546-0432 . Equal Opportunity Employer . P~RTI~L PAYfjPH ESTL~.t;E --~--------------------- i j POiii JUf~E _ 19'?2 TO: j:jjE 19'12 CDNTRAtTU; BITUftlNDUS tDNB~L1ING % I~.:e , n~fJE~: un Dr ARDEf~ HEL~; PRD,1ECT: 1992 fIfE TRAjL I~PR0jE~ENTS ;520-032' rf:~PLET1[J~ t~;TE A~DUN) u? [uNTRACT DF:!BINAL: ,1ULY 1, l'?'n D~El~.~L: ~,.,; ,~, "," El,-'~l. ~~ HVISED: ~::T;':~T\. E2.E2L9~ ITE~ CONTRACT EEliS THIS PER ED TnTHL iuflATE ___________________________________1___________________________1______________________________________,_______________________________________ . . Nu. ~ESCRlf'TIDN :UriIT QUMFlH UNiT ;~UMHIF R~uu~T TDTALJPERIDD ;HU~NTiTT ~~UlHH _._.. ._n'__ H! i ~L! i Ufrii! ~ PRICE -------- ~ -~- ~---- --- -- ---------- - - - ' -------- - ----- --- --- - - ~-- - - ' - ---------- ---- ~~ -~ --- ------ - ---~ ---- - ' - - - - ---- - - - - -------~--------- --------- SCHEDULE 1.0 BI~E lR~lL l~PxDVE~ENjE ---------------------~-------- i r~n~uN EXCAVRTIDN .., 64') 695 3968.45 c.;,' -:<t,L-, !, " .'''' J7"~. ~,; l HAUL EXCESS ~ATEP.I~L CY MC ' .-~ " (!,~O 'J.{iO l.,FJ , J CL~SS ~ p.bGREB?TE ~HSE TUN YQ(} ,...." BB9 7 3 ~~ 2 . 03 r".,r. 73~~2.~3 C.if . 4 2331 TYPE 41 BIT. WEAR T[<t~ 71/. i'6.47 342 ~jJ~L 7~ ':l::' ~;":.,;' 71. ~1,''J ----~~._._-._- ---------._--.- SLH[uULE 1.0 B!~E TRHIL If.PRU1E~ENT8--TGtdl {2(J,}7L22 ..- --,-_. EiJ,.:i,';_.li. SCHEDULE 2.V HAZELnUT P~R~ AvvITluNAL jDK~ ._____h_~~____________________ 1 YRluK AvE~uE TRAIL tB - 6~'~, 46 j 69f..46 1 0'16.4,) 2 PAH R(lAD~(t LB 424.00 1 424.(,(; . !J ~'f. {lil ____~_h_______ --------------- T SC~EDUL[ 2,Q HAZELWUT PBRK ADDITIONAL ;JRi--iGtal H~i2(!.4f. H,IN.46 - $2i~4fLt.8 $21.4?L6H . . ::::;tJ1"'~i"'1(~F:"y' .......-.. .--.--..-.....-...-.-........-....... DE::E)C:h I F>T I C}i-,! TnTf'.~L.. F'EF: I (::).0 1'...,():-"5:... -...:::i)(,; i-i::. qC:i'-'iE:::Di..'cL..F' .t.., C' El:r KE~ 'THr:.! T L.. I r"'i~~"r;.'( . ...... ..-... ....... ,~:,...?.-:. _ "::'7::::" :'::':":>: .~. '," ,. , ": ..::. '..J ~ '..) .,' '..:' ., .,;' ..' F;C:~i--'JE:::DU-LL: ~':'~" U ~~AZEi_.NtjT 1""0~~:( (~D .7" " -..' ,".' .--. ... ',;, .'. " _~_ .:::.' ; " '-f' .::., ,-".--(;:-,-, :p THIE; F'E:;:;:IDD TD'rPi~... TC) :D(:j'TE: --.--------..------....---..-..- ......-- ........-...--...- ........... ..... .......-... ............ ..--....~...._....... . . Pif'ilC)LJt'l'T E:PlnnED '~:i :;.:::.\. ;1 [~(? ~::: ~ h f) +:~? J. " -:l.(?:~::" /,;'~' ---.'.-----.....-----..----.--..-.---..---..---...--....---.-.-.....-.. .....--...-------.....-....-.....-...-.- Pl!"!Citj}\iT F:r:::T (:', I r\!E:~D ':$ ~,~;OG u ()() '-'''.., .... ~;; ~...~, \ i.; ;; i '. ....--.............-..---..........-......-........-.-..... , .- ....... ..... ..... ...-.... -. ..... ..... ...- ~..... .....- .................-- .................... ...... r'i! (:TE: r:;; I (,i... Dl\-i :31 'TE: +0" (H) T'..~ ,()() ...-.....-..... , ........ ..-...._... ..~.... . ...--_..................... .......--..-. f'"1{~'TEn I (2)i.... DE:Dl.JC:T ~ .~;O ~ <><> :;.;;', ,'.,-", ........-.-....--....--..-...--.-.-....-...-.....-.--.... ..........---,....-...-......-......-........---- ----..-----.----.-....---...-..,. PREVIOlJS PAYMEN"fS ;***+**************~ ~:~.,! _ ,H} . . .-- ...- -- ...- -- ..._"- ..... ..... ....." ..~. ..... ~.- ... ...... . ..... ' .... '''- .-- - .-.. -'.. ..... ... ... ..--. -.... "... ......- ..... ..--. .... ' .... -... ...- ...- ,..- ...- .... r.'~I'-1CiUNT DUE '~;:20;1 ':?(,;;::;" ,SH ~; :;;;: (:; :' i':-) ':? ~::; ., .::::' t::: -.-..- -.-...- ..- -- _.-..- .... ..... - .... ..... ...- ...... .. . ..... ..... ..... .... .............. - ... ............ .... ..... ..... ,,*. -'~ -..- -... ...- ...~ -~ ..... "... ......- ..... ...- -.- ,..- -.- ...- -... .-.. .--..... . - . , . , . --------------------------------------------------------------------------------- -------------------------------------------------------------------------~------- I hereby ceFtify that all items and amounts shown b>" this pay estimate are COFFEct for the work completed to date. CONTRACTOR: :~2:~2~~::~ BY: TITLE: ---~-~-------------------------- DATE: ---0'L;A~- --------------------------------------------------------------------------------- --------------------------------------------------------------------------------- Based on the ENGINEER'S on-site inspections as an experienced and qualified desi~n professional and on review of application for payment and the accompanying data and schedules, the ENGINEER has determined, to the best of his ~~owledge and belief, that the quantities shown by this estimate are corFect and that, based on such inspections and review!! that the work has progressed to the point indicated (subject to an Evaluation of such work as a functioning PFOject upon Substantial Completion, to the results of any subsequent tests required by the Contract Documents~ and to any qualifications . stated in his recommendation), and that payment of the amount rEcommended is is due Contractor(s); but by recommending any payment~ the ENGINEER will not thereby be deemed to have reviewed the means~ methods~ sequences~ techniques~ Or pFDceedures of construction or safety precautions OF programs incident incident thereto or that the ENGINEER has made any examination to ascErtain how OF for what purposE' any Contractor has used the monies paid on account of the Contract Price, or that title to any of the WOFK, materi.als~ OF equipment has passed to the Owner free and clear of any lein~ claims~ sec:uri ty interests or encumbrances.. OF that the ContFctctoF( 5) have completed theiF wOFk exactly in ac:coFdance with the ContFact Documents. ENGIHEER: MAIER STEWART & ASSOCIATES, INC. BY: ----~~-~--------- TITLE: ___J2?~~_~~------------ DATE: ___~~;SS~~____ ================================================================================= Approved by Owner/Commission CITY OF ARDEN HILLS BY: ------------------------------------ TITLE: . ------------------------------------ DATE: ------------------ --------------------------------------------------------------------------------- --------------------------------------------------------------------------------- . CITY OF ARDEN HILLS RAMSEY COUNTY, MINNESOTA RESOLUTION NO. 92-43 RESOLUTION APPROVING BINGO HALL LICENSE APPLICATION BE IT THEREFORE RESOLVED, that the city of Arden Hills agrees to approve the Bingo Hall License Application for the Arden Hills Bingo Hall (pot-a-Gold) from Walsh & Associates at 3776 Connelly, Arden Hills, Minnesota. Adopted by the Arden Hills City council this 29th day of June, 1992. CITY COUNCIL CITY OF ARDEN HILLS Thomas R. Sather, Mayor ATTEST: Catherine J. Iago, Acting Clerk Administrator . Councilmember moved adoption of the foregoing resolution and the same was declared adopted upon unanimous yes vote of all member present. witness my hand and seal of office at Arden Hills, Minnesota, this day of , 1992. . .. The Brimeyer Group, Inc. EXECUTIVE SEARCH CONSULTANTS . One Tenth Ave. South Hopkins, MN 55343 June 16, 1992 Mayor Tom Sather City of Arden Hills 1450 W. Hwy. 96 Arden Hills, MN 55112 Attn: Cathy Iago Acting City Administrator Dear Mayor Sather: Thank you for selecting The Brimeyer Group to assist you and the Council in the recruitment and selection of a new City Administrator. You have previously received information on The Brimeyer Group regarding our experience and background in pub] ic sector management. I will be responsible for managing the assignment and I look forward to once again working with the . City of Arden Hills on this very worthwhile project. OUR UNDERSTANDING OF YOUR ASSIGNMENT You are currently in the process of filling the position of City Administrator and have decided to proceed as expeditiously as possible. You have asked us to assist you in developing a Position Profile. We will also be involved in the direct recruiting of candidates, the screening of candidates, and present to you a list of 5-7 candidates from which you will choose 3-4 for interviewing. Typically, the salary range for a City Administrator is $42,000 to $52,000, however, it is generally understood and accepted that with the additional responsibilities in Arden Hills the starting salary would be more in the $45,000 to $50,000 range. The additional responsibilities will include supervision of the Director of Public Works and the Parks and Recreation Director plus general management responsibilities. OUR APPROACH TO YOUR ASSIGNMENT We propose a multi-phased approach to this project with tbe opportunity to assess progress at the end of each phase. . Phase I Meet with the City Council and City staff to review information and develop a Position Profile. (612) 945-0246 . fax (612) 933-1153 .' . -3- We recognize the need to complete this assignment in a timely and efficient fashion. Based on the action taken by the Council on Monday, June 15th, we anticipate beginning the process as soon as possible - preferably the week of June 22nd. We will be meeting with the Council and staff to begin development of the Position Prome. So that we might begin this process as soon as possible, I have enclosed a list of questions for your review and in preparation for our meetings. I have also included a tentative timetable which will keep us on schedule in completing this assignment as soon as possible. Thank you for this opportunity. We look forward to working with the Arden Hills City Council in the recruitment and selection of your new City Administrator. Very truly yours, g~B~ James Brimeyer President . JB:pw . . . . -2- We anticipate receiving a great deal of assistance from the acting City Administrator in developing information about the community, the organization, and the position. It would be our intention to meet with the Council and staff to more appropriately assess the acceptable management style and determine some community priorities which will be the primary responsibility of the new City Administrator. Estimated hours: 8-12 Phase II Conduct direct recruiting of individuals who may be qualified and interested in the position. We will screen the resumes of those wbo are interested and conduct both personal and telephone recruiting of candidates. We will screen the number of candidates to approximately 10-12 and then further reduce that number to 5-7 to be presented to the City Council. We will provide a summary of these preferred candidates in the form of a Progress Report, present that report to the City Council and participate in the discussion and selection of candidates for interviewing. Estimated hours: 20-25 . Phase III After reviewing the Progress Report with the Council and selecting the number of candidates, we will conduct background and reference checks on the candidates to be interviewed. We will provide the City Council with questions to ask the candidates and an evaluation form associated with the questions and the Position Profile. Estimated hours: 6-8 The total estimate of hours for the above work should not exceed 40-45. Should the Council ask us to participate in the interview process, coordinate the interviews, arrange meetings with candidates, or other related activities, this would be at the direction of the City Council. In addition, should the Council ask us to negotiate the compensation package with the preferred candidate, this would require additional hours. The rate is $110 per hour plus expenses. The Brimeyer Group charges for normal expenses including mileage; meals; courier services; long distance telephone; conducting credit, education, and criminal checks; copies and miscellaneous expenses. It is expected expenses for this assignment will not exceed $100-$200. . ---- , .- . CITY OF ARDEN HILIB MEHlR1lNDllM DATE: J\me 26, 1992 TO: Mayor and City Cowlcil ~ FRCH: Catherine J. Iago, 1lcting Clerk 1\dmi.ni.strator ~ SUllJEX:T : Trade Name and COrporate Officer Chanqe - Minneapolis Motel Enterprises, Inc./dl:la. p.."",tb. Inn In accordance with QJapter 3, Sec. 3-56 (b), on-sale liquor licensees are required to notify the city Council when there is a trade name = corporate officer change. In conversation with Servico, their legal Counsel stated she forward the attached correspondence to me in May. I do not recall receipt of the correspondence nor is there any d=t.nnentation in the liquor license file. 'This is a routine item of b.lsiness. ACI'ION REDUIRED: . Council should acknowledge receipt of the notification of change of trade name and corporate officers for the Ramada Inn, formerly McGuire's Inn/Howard Johnson. CJI/ts M92-200 . , . May 1, 1992 Ms. Catherine J. laga Deputy Clerk Village of Arden Hills 1450 West Highway 96 Arden Hills, MN 55112 He: Howard Johnson st. Paul 1201 West County Road East Arden Hills, Minnesota Dear Ms. !ago: This is to inform you that effective April 25, 1992, the referenced hotel became a Ramada franchise, therefore changing its name to Ramada st. Paul. This is a change of trade name only and does not affect the structure of Minneapolis Motel Enterprises, Inc., the owner of the property. . This is also to advise you of certain changes in officers of Minneapolis Motel Enterprises, Inc. , as follows: Vice President & Secretary Robert D. Ruffin 4200 Community Dr. #2211 West Palm Beach, FL 33409 DOB: 01/13/41 (Replaces Donald Pavony) vice President-Finance Warren M. Knight 2118 Pinehurst Way Coral Springs, FL 33071 0013: 07/17/46 Vice President Ivan Roth (Information on file) (Change in title only) Assistant Secretary Joan Palmariello 6085 Robinson St. Palm Beach Gdns, FL 33418 DOB: 11/01/54 Assistant Secretary Mohammad Tarique 613 Island Shore Dr. . West Palm Beach, FL 33413 DOB: 12/13/54 Servico Centre-South' 1601 Belvedere Road. West Palm Beach, FL 33406 (407) 689.9970 Ms. Catherine J. Iago May 1, 1992 . Page 2 If you require any additional information, please do not hesitate to contact Ine. Very truly yours, ~ rL ' ~ '_"/~~ Constance R~'errill Legal Depar ment cs . . '-- -_. ._..._~~ ." _,.' TnT,'-,! n..-,,-:-r n,"':",-, .1'-.1' , . I .1 '. {.' ~~ TEL~COPY TRANSMITTAL PAGE 't 'I: This telecopy is baing transmitted from Servico Management Corp. ~, If you have any questions or do not receive the ~ntira .~ transmission, please call 407/689-9970, ext. 515, ~ : l.~ ,..\; Telecopy phone number: 407/689-8946H Pl'.s. d'liver thh t.,.copy to, (!a'lhj Jj1 0 ..&...., Co / t' From: f) n /e ~r / I Iff:.! '11 /: f I cc: -t! ,~, {! Oat.,. (, 11 /1~ i!$ . . j8;' T~me. I / a ~ '.('i; "'I.,:,,; Total number of pages (including COVer page): ~ ,~i . . COll\lllents . .::J<;~i\ .:;I'>' . ~ :i~{; l]I).:jl ~j~,:;; '-... - I..J<.' ~~;:! ~; ".:"::,", ._~_. '. ";\J:.i.;, . '. ,"';'{,';:: . : Servico Centre-South. 1601 Belvedere Road. West Palm Beach, FL 33406 (407) 689.9970 -. --, CITY OF ARDEN HILIB . MEHlR1lNDllM DATE: J\me 16, 1992 TO: Mayor, city Council and Jolm Buckley, Parks Director FRCH: cindy severtson, Program SUpervisor t S SUBJE:::T : Reqliest Authorization To Hire Replacanent Seasonal Employees The following is a list of individuals reconnnended for hiring as replacement personnel for seasonal positions: Tracy Petersen Ball Skills Instructor $8.00/hr. Softball Umpire $8.50/game Mike Saari Fast pitch Softball Umpire $20.00/game $30.00/Double Header 7th & 8th Grade Umpire $9.00/game Tami Sandbakken Playground Assistant $4. 25/hr. . (Hazelnut AM 2 days per week) RE:O::M1ENDATION : staff recommends hiring the above individuals at the reconnnended salaries listed, which are the same as previously requested. ACI'ION RIDUIRID If Council con=s with the recommendation, they should pass a l1\Otion under Consent approving the hire of replacement personnel for of seasonal pcsitions at the salary rates listed. CS:rk . . . CITY OF ARDEN HILIB . MEHlR1lNDllM DATE: J\me 26, 1992 ro: Mayor and Council \ catherine J. !ago, Acting Clerk 1\dministratorD3 FRCH: SUllJEX:T: Arden Place Drainage :rnprovement Attached are the following doctnnel1ts: L June 24, 1992, letter from Engineer Graham relating to the Arden Place Improvement Project. 2. Resolution No. 92-43 Approving the Plans and Specifications and Ordering the Advertisement f= bids in the Matter of the Arden Place Drainage Improvement (original prOIXJSal) . 3. Resolution No. 92-44 Ordering the Preparation of Plans and Specifications in the Matter of the Arden Place Drainage Improvement (optional proposal). . ~TION: Engineer Graham will be present to discuss the two options for the storm sewer inprovement, estimated costs for each option, and answer any questions. ACI'ION RroUIRED: After discussion of the improvement options with the Engineer and residents, Council should adopt the appropriate resolution and determine if aSE'essrnent of the project will be pursued, which necessitates scheduling an assessment hearing. CJI/ts Attachments . - , , . rIIIiI~-rI CO","","O '"0'""" Maier Stewart & Associates Inc. June 24, 1992 File No: 520-026-20 Honorable Mayor and City Council City of Arden Hills 1450 W. Highway 96 Arden Hills, MN 55112 RE: ARDEN PLACE DRAINAGE ISSUE Dear Council Members: A public hearing will be held at the June 29, 1992 City Council meeting for the above referenced project. Following is a summary of this project thus far. A feasibility study and plans and specifications were prepared in September 1991 to replace the existing pipe that extends from the low area . behind 1553 Arden Place to the south across Arden Place, and between 1540 and 1548 Arden Place. Quotes were received for the project. The lowest construction cost estimate received was for $16,675, which would yield a project cost, based on 25% overhead, of $20,800. I met with all homeowners who would be affected by construction of this project as originally planned. The existing pipe does not appear to be contained within an easement. If the City did in fact o~ginally install the pipe, it may be legally possible to claim a prescriptive easement over the pipe. A public hearing was held on October 28, 1991 to discuss the project. There were 8 properties notified for this hearing, which were those properties that topography maps indicate contribute storm water runoff. No field topography work was accomplished. The City's Assessment Manual contains a method of assessing storm sewer improvements by dividing the project cost equally among the lots contributing runoff. At the public hearing, a great deal of opposition was heard from many of the notified residents outside of the two residents with standing water on their property. Comments received included those who felt the house at 1553 Arden Place should not have been built, the lack of formal easements over the existing pipe, the quality of the storm water to be directed to Lake Johanna and the method of payment for the project. The result of the public hearing was two-fold. We were directed to review th.e possibility of draining runoff to the east, across Ridgewood Road, to property owned by the Lake Johanna Beach Club. We also "gain contacted the Rice Creek Watershed District, who verified that runoff from this small drainage area would have a negligible impact on water quality in Lake Johanna. The major snowstorm at the end of October 1991 caused any further wok on this matter to be . delayed until 1992. 1959 SLOAN PLACE, SUITE 200, ST. PAUL, MINNESOTA 55117 612.774-6021 9600 SHELARD PARKWAY, SUITE 102, MINNEAPOLIS. MINNESOTA 55441 612-546-0432 . Equal Opportunity Employer . CITY OF ARDEN HILLS JUNE 24, 1992 PAGE TWO In May 1992, we reviewed the site and determined that a possible construction alternative would be to extend pipe within the north right-of-way of Arden Place and across Ridgewood Road into property owned by the Lake Johanna Beach Club. Another option to extend the pipe between 3487 and 3505 Ridgewood Road was dismissed due to the depth of excavation and extensive tree removal, We contacted both the former and current president of the Beach Club, who indicated they would not oppose the project if the proper easements were obtained. As presented at your May 18, 1992 Council meeting, the estimated construction cost to extend storm sewer pipe to the Lake Johanna Beach Club property is $24,000. Using the same 25 % overhead figure, the estimated project cost would be $30,000. This cost is higher than the option discussed last fall due to an additional 140 feet of storm sewer pipe, an additional manhole and driveway restoration work. The cost of obtaining any necessary easement from the Beach Club is purely speculative, but we would hope it would be minimal. The attached exhibit shows both the option presented last fall and the new option toward Ridgewood Road. Should the City Council choose to move forward with the original proposal, it would be necessary to approve the plans and specifications and order advertisement for bids. . Should the City Council choose to move forward with the new proposal, it would be necessary to order preparation of plans and specifications, which we would present at the next City Council meeting for approval and advertisement for bids. The necessary resolutions have been prepared for your consideration for either option. A central question to either option for this project is the method of financing. Should assessments be pursued, it will be necessary to hold an assessment hearing. We will be prepared to make a brief presentation at the June 29, 1992 City Council meeting and answer any questions, Please contact me if you have any questions, Sincerely, MAIER STEWART AND ASSOCIATES, INC. /1J#~~ Mark J. Graham, P,E, MJG/ks enc. 026-2401.100 . . RESOLUTION 92-~ A RESOLUTION FOR THE CITY OF ARDEN HILLS A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS IN THE MATTER OF THE ARDEN PLACE DRAINAGE IMPROVEMENTS WHEREAS, pursuant to Resolution 91-57, the Project Engineer has prepared plans and specifications for the Arden Place Drainage Improvement, which plans and specifications have been reviewed by the City; and WHEREAS, the City Council has considered those matters presented at public hearings held on October 28, 1991, and June 29, 1992, by those persons desiring to be heard on the matter; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: 1. Such plans and specifications, a copy of which is attached hereto and incorporated herein by this reference, are hereby approved. 2. The City Administrator shall prepare and obtain the publication of an advertisement for . bids for the making of the improvement pursuant to the attached plans and specifications. The advertisement shall be published once each week for two consecutive weeks, shall specify the work to be done, and shall state that the bids will be received by the City Administrator until 10:00 a.m. on July 23, 1992, at which time the bids will be publicly opened in the Council chambers of the City Hall by the City Administrator and the Project Engineer and will then be tabulated for consideration by the City Council at a meeting thereof at 7:30 o'clock in the p.m. on July 27, 1992, in the City Council chambers at City Hall. No bids will be considered unless sealed and flied with the City Administrator and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City Administrator in the amount of 5 % of the amount of such bid. Passed and adopted this 29th day of June, 1992. Thomas R. Sather, Mayor ATIEST: Catherine J, Iago, Acting Clerk-Administrator . . RESOLUTION 92-~ A RESOLUTION FOR THE BID OF ARDEN HILLS A RESOLUTION ORDERING THE PREPARATION OF PLANS AND SPECIF1CATIONS IN THE MATTER OF THE ARDEN PLACE DRAINAGE IMPROVEMENT WHEREAS, a public hearing relating to the Arden Place Drainage improvement was held before the Arden Hills City Council after ten days mailed notice and two weeks published notice of the hearing was given; and WHEREAS, a feasibility report was received and a public hearing was held on October 28, 1991 and on June 29, 1992 for said project; and WHEREAS, the City Council has duly considered both the Feasibility Report and those matters presented at both public hearings by those persons desiring to be heard on the matter; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: 1. Maier Stewart and Associates, Inc. is hereby designated as Project Engineer for this . improvement. The Project Engineer is directed to prepare plans and specifications for the making of the improvement to direct runoff to property owned by the Lake Johanna Beach Club. Passed and adopted this 29th day of June, 1992. Thomas R. Sather, Mayor ATTEST: Catherine J. Iago, Acting Clerk-Administrator . I CITY OF ARDEN HILIB MEHlR1lNDllM DATE: J\me 26, 1992 TO: Mayor and city COlmCil ct FRCH: catherine J. Iago, 1\ctinq Clerk 1ldministrator 'J" SUllJEX:T : Request for Driveway Restoration - Mr. FranCis Pod1asek Attached for your review is a copy of the June 21 letter fram Mr'. Francis Podlasek relating to his driveway and the June 25 memorandum from Engineer Graham, with attachments, in response to Mr'. Podlasek's letter. Please note all construction work on the project has been completed and staff atteng:Jted to resolve this matter with Mr'. Podlasek prior to completion of the project. :RECCM1ENDATION: Engineer Graham will be present at the meeting to discuss this matter and answer any questions. . ACI'ION REOUIRID: After discussion with Mr'. Podlasek and Engineer Graham, Council should detennine if it is appropriate to offer financial assistance in this matter to complete the driveway restoration. CJI/ts Attachments -A ~ - r;; :Pi~' Ji1'i. '. ,~. , " '~: -- , ~~ .. --. -- f ~-' r. I -A ~ - u - I A Fr r It AFTfl( ~ r I, , .;.............. ~..I -j ;"~':~';';j..~:.-:.~~ tfFTE Il -- - - , June 21, 1992 , Francis J. Podlasek 4410 North Snelling Avenue Arden Hills, MN 55112 i.' )(, ) 7( Dear Arden Hills City Council, I am writing to you concerning the road re-construction on North Snelling Avenu.e. This re-construction has left me with a drive- way which has a steep incline from the street which is unsatis- factory and does not conform with its previous condition. I am appealing to the City Council for financial reimbursement to re-construct my driveway and yard to conform with the new~ lower elevation of the road. As you mayor may not know, I attended all meetings pertaining to the road re-construction. Never, at any of the meetings, was it suggested that there would be any grade changes. I am of the opinion that the cut in front of my driveway was made to provide fill to facilitate the widening of the road in low areas. Mark Graham, of the engineering firm, claims it was a 6" cut. This, tI is just not the case. I measured it with a laser device. From the easement line to the back of the curb, which is a distance of 13' 2" there is a two foot drop in elevation. This is the , elevation change from my existing driveway to the new road. I have included pictures to show that previously, my driveway abutted the road with no change in elevation. If the Council wishes, I can also provide as many friends and neighbors as the Council would like, to state that this is the true case. Mark Graham takes the position that the Minnesota Dept. of Transportation says that up to a 10% grade into a driveway is acceptable. I feel that this is not a valid justification in this case because the cut in front of my driveway was taken purely for the economic benefit of Midwest Asphalt, in that they did not have to truck in any material. Drainage could not possibly be the reason, as it was, and still is, a downhill slope. The two driveways 200' north (on top of the hill) and Royal Hills Drive, 200' south of me, (at the bottom of the hill) were met perfectly. I don't understand why so much care was given to all other roads and driveways and not to mine, nor Dorothy McClung's. At one point, Mark Graham has suggested that they would come in .-a. approximately 40' into my drive to lower t~angle of the grade. I rejected this because I do not want a two-pitched driveway. - Mark also refused to address the landscaping problem that this - and any re-construction of my driveway would entail. . I -2- At all of the meetings I attended, grade changes were never suggested, only widening of the road. At these meetings, Terry Maier stated that all work would be done within the easement. I believe in the principle of Eminent Domain, but I don't feel that it applies here. The lowered grade was simply an economic expedient. I shouldn't have to suffer another substantial cost because of the insensitivity of Mark Graham. I don't want any council member to think I am looking for some- thing for nothing. I am not seeking re-surfacing of my driveway. I will cover that cost. I do feel, however, that the City, Maier & Associates and/or Midwest Asphalt have an obligation to provide the necessary funds to make the entrance to my home (castle) at least similar to what I had before road re- construction. I have no solid estimate at this time, but I have talked to some contractors. The dirt work and landscaping involved should land somewhere between $2000 and $3000. s;=e~lY , {f gJL - ~~~fJ Francis J. Podlasek sJP encl. - ~fr/t~~ - - te: ~/ f:it _fff:i:'J.h ~_' ._TUt.~:"-26-92 FRI 6:46 t1AIER STEl..JART & AS:::;OC. P~02 , CONSULTING ENGINEERS Maier Stewart & Associates Inc. June 25, 1992 File No: 520-019-30 Honorable Mayor & City Council City of Arden Hills 1450 West Highway 96 Arden Hill s, MN 55112 RE: PODLASEK DRIVEWAY NORTH SNELLING AVENUE Dear Council Members: This letter 1s intended as a reply to the June 21, 1992 letter from Mr. Francis Podlasek regrading his driveway. Mr. Podlasek's driveway prior to the project had a slope of 2.4% from the corner Of his garage slab to the roadway and a slope of 3.2% from a point 40 feet into the driveway to the road. Our street reconstruction lowered the centerline of # the street approximately 6 inches, and the establishment of a standard crown lowered the edge of road approximately 10". This cut was made to provide a uniform street grade torward Royal Hills Drive and to match topography on both sides of the road. A straight prOfile on his driveway, therefore, would prOVide a slope of 3.2% from the garage slab to the roadway and a slope of 5.7% from a point 40 feet into the driveway to the road. As a comparison, Department of Transportation and municipal engineering gUidelines indicate that driveway grades of 10% are very reasonable for residential driveways and are commonly used as design criteria. Our first discussions with Mr, Podlasek occurred on Saturday, October 19. 1991. when the concrete aprons were being placed. Mr. Podlasek was very concerned that his existing driveway slope would not be exactly maintained and that we should provide the same driveway slope even if it meant rebuilding his driveway back to his existing concrete slab. At Mr. Podlasek's direction, we flattened out the concrete apron as much as possible to provide positive drainage and serve his driveway, Further discussions were held on October 26 and October 29, 1991 between myself, our inspector, Mr. Podlasek and the Contractor to discuss paving of his driveway from the apron to the right-Of-way. Mr. Podlasek indicated he was considering replacement of his entire driveway, possibly with concrete, due to the condition of the existing pavement. We indicated that the intent of the plans was to match the existing driveway with bituminous surfacing, but we could extend the - - bituminous patching Quantity in his driveway to improve the slope to his - satisfaction. This extension would have been to a point 40 feet from the road - and prOVided a 5.7% slope. This work was to be done in conjunction with Mr. Podlasek's plan to reconstruct his entire driveway. It was our understanding over the winter that this was the plan for construction this Spring. 1959 SLOAN PLAce, SUirE ~oo, ST. PAUL, MINNliSOTA5S117 612-774,6021 ----.- _JUN.--:26-'92 FRI 6:47 MA I EF.: :3TEWART 8: A:::;:::=OC. P.03 , CITY OF ARDEN HILLS JUNE 25. 1992 PAGE TWO On April 7, 1992. I met with Mr. podlasek. at his request, to discuss the driveway. Mr. Podlasek indicated that it was now his intention to place concrete for the entire length of his driveway and that placement of bituminous surfacing would be wasteful" as it would cost him to remove it. He requested that additional grading be done on his private property along his driveway to match into his proposed driveway improvements. I indicated that I could not authorize such additional work. I followed up this meeting with the attached letter, dated May 6, 1992. to Mr. PodlaseK. This letter stated my understanding of our meeting and that the Contractor would soon be in to complete all driveway work. Mr. Podlasek did not contact me following this letter. He did, however. stop at City Hall on May 8th and left specific direction with Ms. Cathy Iago that we should place blacktop surface back to the easement (right-of-wayl line at a Slope not to exceed 10%. Mr. Podlasek was emphatic that we not cross the right- Of-Way line "by as much as one foot." Ms. Iago phoned me with this information and followed with the attached note. This work is exactly what was # accomplished. The current driveway from the road to the right-of-way line is approximately 7.9%. Had Mr. POdlasek allowed us to complete work to the spot 40 feet from the road. we would have been able to provide a slope of 5.7%. This work would have been provided without additional cost to Mr. Podlasek as it was a bid Quantity. His present driveway slope is well within all state and municipal guidelines for driveway slopes. Our offer to place bituminous surfacing to an agreed upon point beyond the right-of-way was rejected by Mr. Podlasek. The specific directions he left with City staff were carried out. All construction work on this project has been completed and the final paperwork is in process to close out the project. Neither myself or City staff have had any contact with Mr. Podlasek since May 8th, until receipt of his letter. Every effort has been made to treat Mr. podlasek's concerns with honest and straight forward answers. I will be in attendance at the July 29th. 1992 City Council meeting, should you have any questions. Sincerely. MAIER STEWART AND ASSOCIATES, INC. _lA -:?tau! .j 4d,f,z?,~( - Mark J. Graham. P.E. - MJG/db 019-2501.jun ..:J~,W~.~..~,~,:=':.,2. FR 1;.._ 6..: 48 t'1A I..~R STEI.......AR~ -::.: ASSOC _ P _ 1.34 .. ~.. C[:ULTlNG ENGINEERS " Maier Stewart & Associates Inc. TO.:A2t- -,-&~J~~,:.,{<..I ..1__ DAT~5..?o-t?/j'-....2<2- _--2Y/o_&-d/,-~V~A~~~~-1 ~E~~~/ /,Y'72- Jk~<~J/;:4/.;t/JN. _'{,Sj/2- ____ ---.------------ - - -- --- R~.~A~~~----------------- -----------------------~~~--~-~ &:~~---------------- _ ~~~~ ~ h/,-I 4JL,<'fi~~LL.L1pu:/ ?-J1iL.t'C-~- " (~_;/ (("".. .(/ "'''-,., ( . A,.' , ~ j ,.~ J :..,'" t4 /'>1 "-~. ,/;& "..L;'A ---~7~ -~~,/ 'J.............-CL-./~. ~-J--~ ~~L <>-)~. '/~""<';fiU.d- ..~/ --.A ~Z2(/r~..fJ.:L -.d./r-j,..tz..../~~~ /. /I ../ /' " "'7":-~// h' ' ~ /' I L A ,,' ~ ~.-r~~~~<.L.d---Lt~ ~ I~"'" (".,--~-7-T~-- ~:i::i.."...jl!:d.=.f_~~ ";~d Ido.zg,~__ -L 2.-;-7.";/ ~t& c+ ..ij...z ~,~ /W>Lczt-I'.d.-l /;Add~t!? /or~'1 ...:i.c-.~ ~~J7t9(A~5f"w~-r:)..~-~r--- /. /. " ~ /_ v ~ ,.. r ,." /J~ J ~;f:!d _C2..4y..- L2~v' 4t~-'1U'4- tL!:.~ ";4--7~ ~/1 -La:::.. . ,,_. _ ./1/." _. _ t- ' .... ,:/ . ~~t&:v_~~b. . A ~iZ:I--"-,,,"~-- , . / ~~T~~~_---------------- --7i., -L~?1/~~ /.'.-1 AI/,.../~~O----L''....~~ w~ ~e.WJt-;/1 /'uzrL ~-,-II-- --.kJ-LJJ:y-d:!./'.d..0d~ _ J::-v4/_6 . '#T. @:::fi./J~.&~/ ~-L ~ ~---'-<Je1d _ _ _ --f}.J'lr~~~~-r- M~ .,da J2/f..y~__ ~/<u L7~~. d~~UL~/&&V-_- ~?d.kW~~--Ll. ~LdJ ~#.L--L_ __ ../4d~~L2:1.L-~,f~...L&@L Ao-:7'---1:Jtld./___ - /I. . ( _/.' ,~...L. ~/ l:i..-.'- ----r - ru;Pk-dJ---f.1&lk:fY_~ /.r/1. ~-'--------- _. ___________. ~_ /i ____ SIGNED' -- JUN_2E.-92 FRI 6:48 MAIER STEW ~ - - . ART ~ AS~or - , 5;2J~ol'1:'i'JJ P,03 \ ~ ~ ..,' S ;10'2 ~' '. . "7 . . . tU~ / JJ~ . );err-~ k( , ,~ (/?CJ.i) UAJ~ - ~ . 1 ..' '~~/j:. ~ ...." . . .. ' , .. '. ,,' '>.,. , . ., '. \ . " " , ' , , " ' . ' '. " \ \ ~ . , -A . .' . - - I, , ~ - . CITY OF ARDEN HILIB MEHlR1lNDllM DATE: J\me 26, 1992 TO: @J Mayor and City Co1mcil Terry Post, TEIIIporary city Acco1mtant FRCH: I SUllJEC'l': Charitable Gambling Regulations Review/Regulations At th,,, June 15 Council Worksession, I was directed by COlmcil to review the following subjects related to charitable gambling: , Analyze the inpact of reducing the current 50 percent trade area spending requirement such that an organization would be "revenue neutral" by complying with the current 10 percent net profit contr:iJ::ution requirement. . Discuss the above matter and the issue of inqx>sing a gambling tax with the city Attorney. . TRADE AREA SPENDING REOUIREMENT A review of the supporting doctnnel1tation supplied by the organizations thus far this year indicates that, as a group, complying with both the 10 percent net profit contr:iJ::ution and the 50 percent trade area spending requirement of the present ordinance would be difficult for most mn impossible for some. Specifically, organizations currently have approximately 15.6 percent of gross profit available for dis=etionary spending purposes. Assuming that all the organizations comply with the 10 percent net profit contritution calculation and calculate the 50 percent (effectively 40 percent) trade area spending requirement in a similar manner, then only $30,000 (3.5 percent of gross profit) would be available for discretionary spending purposes. It appears that this level of discretionary spending would serve as a disincentive to the organizations - especially in relation to gambling receipts of $3,436,000 and gross profit (receipts less prizes) of $851,000. 'The :iJnpact of taxes paid to the state of Minnesota by the organizations for gross receipts, combined receipts, and pull tabs cannot be min:iJnized. 'The review indicates that some $169,000 (19.8 percent of gross profit) of such taxes were paid during this time period. Simply put, the organizations generally would not have the cash to satisfy the 50 percent trade area requirement if the majority of it were already spent on tax payments. . Chadtable Gambli.n;J update/ConClusions . PagE' 'IWo An equitable solution may be to require the trade area spending requireJ:lient to 30 percent (effectively 20 percent) of net profits from the existing 50 percent level. Although not "revenue neutral" (14.3 percent of gross profit in discretionary spending v. 15.6 percent today - 13.3 percent if a 1 percent gambling tax were imposed), this approach still allows non-profit organizations an opportunity to raise significant funds for charitable purposes. DIsaJSSION WI'lH CITY ATIORNEY: On June 24, I discussed my June 22 memo (see attached) with Attorney Filla. Mr. Filla generally agreed with suggestions and would be prepared to discuss any questions Council may have about this information. ~TIONS: 1- Council should mandate upon 100 percent conpliance with the present 10 percent net profit contribution requirement retroactive to the beginning of 1992. 2. In order to regulate 10 percent net profit contribution and trade , area spending conpliance, Council should consider ilrposing a 1 percent gambling tax. 3. In light of the significant al1lOUTIt organizations spend f= various State gambling taxes, Council should consider reducing the trade area spending requirement to recognize the impact of the State tax b..lrden to the organizations. A reduction from 50 percent to 30 percent seems appropriate. 4. create a standardized reporting format for licensed organizations. '!he fom (see attached example) would require l1\Onthly reporting (and payment). '!he fom would also collect trade area spending information. TP/ts Attachments 4 .~c~= _. ~F!! -- _... u.._,.. _~':,"'r'" -.'~_. ',:.:l ~:,._'~-+---"';;''';''''... . . CIlY OF AREN HIUS ClPSS A Pm B GIIM3I..lf\G SITES . For use with Lawful Gambling SUmmary (Schedule A if l1\Ore than 1 site) beginning, 1992. Organization Name Gambling Location Month/Year Prepared by/Phone NUmber eN: PEFO:NT G/lM3LIf\G TAX CALa..lATICJ\I: Line lOc (use Schedule A if l1lOre than 1 site) Al1\Ount above * .01 - 1 % tax due PAY lHIS TEN PEFO:NT N:T profIT CCNTRIB.JTICJ\I CALa..lATICJ\I: A) Gross Profit Line 12, Monthly Tax Return Schedule A A) B.) AlICW<IDle Expenses Line 35, Monthly Tax Return Schedule A B) . C.} Line A (Above) minus (-) Line B (Above Net Profit C) D.) Net Profit Contribution Line C * 10% PAY lHIS D) TRJll:E fJff:A SP8'UIf\G RECAP (.2CY6 RE<lJIFBt:NT): (EXCUJDING GAMBLING TAX AND PROFIT CONTRIBUI'IONl CURRENT' YEAR-'I'O- DESaUPl'ION MJNTH DATE E.) Net Profit (Line D Above) ORGANIZATION CHEO< # AIDUNT 1. 2. 3. F.) Monthly Total (Please use additional sheet if necessary) . G.) % of Net Profit (tine F. Y'ID/Line E. Y'ID) G) ~G: i "V~. '-v , . PACKET INFORMATION FOR WEEK OF: June 22 to 26, 1992 ------.-- . ~ . . . - 0 G , ., ,. ,'. . @ ~ II M~;;"d;Vi'~w Public Schools W(]S ~ 112959 N""" Hom"", A""o," 5<. P",'. "'00"'"'" 55113 . Pho", 16121 '36.3650 o Dr Burton M. Nygren. Superintendent June 23, 1992 City Administrators City Election Coordinators Cities of Arden Hills, Blaine, Mounds View, New Brighton, North Oaks, Roseville, Shoreview, Spring Lake Park, and Vadnais Heights Joan Pelzer, Ramsey County Elections At its meeting last evening, the Mounds View School Board voted to change the District 621 School Board election date from May to November, effective 1993. . The motive for doing so is to encourage greater voter participation. While we believe the change will help eliminate voter confusion about inconsistencies in where and when to vote, we also recognize the change will raise some concern among election administrators as we deal with the details of altering the system. Addressing this issue, one suggestion put forth in Board discussion was to seek legislation that would permit four year terms, with elections in even numbered years. This action by the School Board has generated questions for me as it will for you. Your guidance will be welcome. I will be in contact with you as the process evolves. Sincerely, ~;J-~ Janet Folsom Administrative Assistant to the Superintendent and School Board . CC''PrACLcc- r; /.:2[( /1 CL Serving the communities of Arden Hills _ Mounds View _ New Brighton _ North Oaks _ Roseville - Shoreview - Vadnais Heights Equal Opportunity for Education and Employment . Casserly Molzahn & Associates, Inc. 215 South 11th Street, Suite 300 . Minneapoli5 . Minnesota 55403 Office (612) 342-2277 . Fax (612) 332-4765 MEMORANDUM TO: City of Arden Hills Attention; Mayor Council Members FROM: James R. caSSerlY~ Mary E. Molzahn DATE: June 22, 1992 RE: Cottage Lifestyles, Inc. Senior Housing Project ---------------------------------------- ---------------------------------------- . I spoke with John Arkell on Tuesday, June 16, 1992. I explained to Mr. Arkell that the City was comfortable with the proposed land use for this site, but the Council was concerned about the amount of tax increment that had to be invested. I told John we needed to have some room to negotiate on the level of tax increment and at this time we did not anticipate providing 100% of it, John Arkell understands our position and will work with us to minimize the tax increment investment. Until we are farther along on the project, I have no idea what level of tax increment is necessary to make the project work. In any event, John Arkell will proceed with the planning of this project, In about six weeks he will be approaching the City regarding the public finance provisions. If anything further needs to be done, please let us know. JRC,MEM/db . ~ &/~~htJ, .~:c et ~"~i 1/1 uwr-- r-- FeXX0 -~. 2'::Mounds\lj~WlNe'; Bi;g,tonlSho';view/Arden Hills Focus-Tues., Jun~ 23, 1992 /ff;es,) 0f3 /1~ tft'stl!a.flime' ofjr~,~r: . road reconstruction Driving through northern R.1msey County should no~be as hectic as previous years as it seems the number of road reconstruction pro- jects has simmered down. New Brighton, for instance, has none. Others have only a few. Below is a guide of what drivers can expect this summer and fall for road conditions in th~ area. I If you drive Expect... During... i through... Mounds View: I . Long Lake Road Reconstruction Early July- (County roads H to J) November (to '. continue next sllriuner) Arden Hills:. ' . Tiller Lane ' Reconstruction (LeJ(ington ", to Hamline avenues). . West Round Lake Resrnfacing . End()f Jilly- Road (Highway 96 to August; 13th Street) (pending' . apprOval) . . . Dunlap Street Resrnfacing End.of July- (Grey Fox to Red Fox August roads) (pending "approval) Shorevie~: . .Harriet Avenue Reconstruction, Now-end of (Richmond to Vivian August avenues) "i'.:: . Milton Street, Now-end of (Harriet to Cannon . August avenues . Nancy Place: Now-end of (Harriet to Cannon . August avenues) ; :No,,",e(}d of. August- ..Carin.on Avenue, . Now-end of (Vivian.Avenue to ,August "Victoria Street) . ,. SnailLak"';';i..';. .: Now:eilrIf ;Bonle~ard (VictOria, .Novembtjr Strei',ttqHighway 49) ~~~:L~~";f.:.~':':-..",: ,,- ': . e.e.:- ~ . -'I "j :;~:-:.::;.r;i,.:J<.' .-i::C~~'- . , Lexingt?..."1\ r~n~'~ b..; "~N()w"end()t . "/.!JLI h:L-J (Hamline Avenue to .";. ~~,~.~,.,. ,c. "'_ ;', !~O~~tY.~?~d_TI?\'.t.;;l ..', '<.:. ! .,<..... j--, '('}".i ,.,...< ,....":..'--, ~FOOu5 IU~') ~/;L3JCj~ . 4-Mounds Vl8wINew BrightonlSholilview/Arden Hills Focus- Tues., June 23,1992 City to recycle roads this year MIKE WESTHOLDER Lake Boulevard. said. This is considerably cheaper "Ramsey County has'had good than reconstructing the two roads, . Arden Hills plans to reCycle two luck with recycling 'roads," City which would cost $199,000 and stretches of bumpy roads in the Engineer Mark Graham said.' And $365,000, respectively. city. . the process is more cost-saving The city will assess property :The City Coullcil.recently thimreconstruction, he said. ". owners along each street $14 to approved plans to iIse cold in- The projects are expected to cost $15 per foot to pay for half of the I place recycling to repair stretches $50,400 for DunlapaIld $98,000. project.. of Dunlap Street and West Round for West Round Lake,.Graham ' - . . &!-: ~CILt' r; /:)'-1 h;L/ la~. . , -. .R.? BRI~ the cjty that works for you .~-- . June 25, 1992 Acting Clerk-Administrator . CITY OF ARDEN HILLS 1459 W. Highway 96 Arden Hills, MN 55112 -' . Re: City of New Brighton - "GOALS FOR THE 90'S" The City of New Brighton has continued ,to refine it's focus as an organization. At our annual City CouncillDepartment Head goal setting process, we developed a revised "Goals and ObjectiveS for the 90's". These revisions encompass all State, Federal, and City policy - - ,changes made during !he past year. We will continue to revisit this document annually and update it as needed to maintain our focus. . - . -. \- You will note from the "Goals and Objectives for the 90's" that a r.umbcr of the issile areas relate to topics which revolve around intergovernmental concerns for which the City of Arden Hills and the City of New Brighton can cooperate and communicate. We hope you will read, consider, and react to this document both in terms of areas of cooperation as well as a way to assist us in revising this plan in our upcoming goalsetting process. We believe that this document will clearly illustrate the direction of the City in the coming months and years.. We welcome your comments on our "Goals and Objectives for the 90'S", and your willingness to work cqpperatively on interests of mutual concern and benefit. Sincerely, ~Ue- C#ILDS I - David M. Childs ~ City Manager . . C:\MGR\GOALS-OB,CL~ - ----- . (lC.~_ . o/'..x.-l7:L \ 803 Fiftlo Avenue NW . New Brighton, MN 5511;>' .- (612) 633-1533 , t IJ", -,..,.i'}''-n. j.~ ~ , iii"""''''''''' '" ;o:;J...>>-1 '..J'; S> _'5-"'" f'( ~I~' ~~, -,. ... ~~ ."\1I'i .. ~'?'::1!:;;. ~ _ . r- ~ 9d:>?'> " ~Slfit' ~~ ~. . - " ..$. . ",,' -" ~~ , .;: o 0 1 ~~.,,~t.\l. , ' "._,~_.~".. 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UJ Q) 0 co ~ co ... .s "'C Z 0]'" a ~ .1:1 '" ~,..,. > > = gjlll.Q,5 E- E" 0 =UlUlUa: .....-..,J~=a ~ ~~ ;;:. ~.' i '+:Eca-"2eca.-eiio~ '0 r].g ~~'il: 'f] E w.> ... .~ o..:i: 'lii w a.:i: w 0.. ClU" . . . . . 1i. ...,.::l" 0 "0 Z. i .Q l1 S"'" >,i:I:::l ~ c': 0.. . ... . c..'Q il: ~ 5 f'< ..s o't . "'" , CITY OF ARDEN HILLS . 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 June 26, 1992 Ml:'. Keith Harstad 261 MeadCMOOd Lane Vadnais ,Heights, MN 55127 Dear Ml:'. Harstad: The City of Arden Hills is currently pursuing the feasibility of J:uilding a new city Hall and Public Works facility on a new site that will much better accommodate the future needs of Arden Hills. We have identified several possible candidate sites and it is our understanding that the 10 a=e site at the southwest section of Round Lake on Round Lake Road and Fourteenth street is ooned by you. If you have an interest in selling or trading this property with the City of Arden Hills, please contact us so we may begin negotiations on feasibility, cost and other =nditions. . We look forward to hearing from you at your earliest =nvenience. Sincerely, (~j~ Catherine :t. Iago Acting c:lerk Administrator CJI/ts . PHONE: 16121 633-5676 . FAX 16121 633.7839 - CITY OF ARDEN HILLS . 1450 WEST HIGHWAY 96 ARDEN HILLS, MN 55112-5794 June 26, 1992 Deptarbnent of the Army Corps of Engineers Omaha District Office 215 No. 17th street Omaha, NB 68102-4978 Attn: CEMRO-RE-MD, Dale Lamke Dear Mr. Lamke: The city of Arden Hills has begun planning for the design and construction of the new city Hall and Public Works facilities. In the process of identifying candidate sites for these facilities, our City Hall study Connnittee identified the Sunfish Lake area of the TWin cities Ordinance Plant. This is 'an opportunity for Arden Hills to improve both the quality and . image of our facilities as well as an opportunity to begin a new partnership with you as one of the significant members of our community. We are proposing that Arden Hills acquire the southeast =rner of the Ordinance Facility with the area effectively bounded by the extension of HaInline Avenue on the west, Highway 96 on the south, Lexington Avenue on the east and a line approxbnately 400 feet north of the north boundary of the new National Guard Training Facility on the north - exclusive of the property which incorporates the new National Guard Facility (sketch attached) . We would like to arrange a meeting with the appropriate officials to discuss this matter and to further explore what we believe can be a mutually beneficial opportunity. Sincerely, ~r6 Cather~ /. IagO~ Acting Clerk Administrator CJI/ts . PHONE: 16121 633-5676 . FAX 16121 633-7839 1IIIIIIr,u" 15 '92 11'46 BRW INCo . +.t-. .. ., ,- ',J'" . . . M3I^3t!OHS c ~/ ~ ---..... ~ . ! , . t: , ' , ,-if) < I , /.X , , w i , . , , -..Jf , .' , -+ -,.! .' 0..' , , / 1 , .' _:........ .........:;...~ J,r~ .2 I ..;~ ' / ' I' _A , 0 , , / . .. . . J """, () , : f .. '.' : " 1 ....J , i , ....J L: . . --~-~ <r: / , ,-+' ,- . .:c / I , i _.:.... - / ).. , i.,.-- - i l- I - . () ; (fJ I I .' , ....J , ....J I ; :c , i I Z , i 1 w a 1 I I a; I , ...- --I 1 i. ' ::..., i a ! '-..., w i / if) ~r' , ; 0 I I " / I ----J I 0.. I 0 - / I I Q I .1'1 ~ cr: ~ , g i :.:..... : 0.. I l ! I I '" , ! '" t. ~1 : oi /.", . ~ --.. ,.--.-----..... ~ I ~ I i , i 0 , i J ~ f ! , ! ~ ~ I : '-.... f\, .. I '-.....j f';..c. I ! ~ i --D I , ... '3M 10 ; ! I , i . .. i '& ~ I I I . J . ~. I a ' '--.. I 2 I I .r---.... , I ,~ r t --~ 0 i- I " ~ . CITY OF ARDEN HILIB MDm1INOOM DATE: J\me 25, 1992 TO: Arden Hills Park & Recreation ccmni.ttee FRCH: Jolm Buckley, Parks & Recreation Director SUllJEX:T : Weekly Report CUMMINGS TRAIL Bituminous Construction Company has completed the trail from Curmnings Park to HaInline Avenue. Mark Graham will be requesting final payment f= this project at the June 29 Council meeting. '!he CUrmnings Trail and the additional work at Hazelnut was completed for $100 over the original bid of $21,321.90. 'Ibe Park =ew is presently seeding and mulching the edges. 'Ibis task will be completed next week. . 'Ibis new trail is extensively used by the neighborhood and employees of Cardiac Pacemakers and Control Data, during the noon hour. BALLFIEID IMPROVEMENTS 'Ibe installation of overhangs have J:een campleted at Floral, Royal Hills, Hazelnut, Perry 1 and Perry 4 backstops. Player safety fences have been placed at Perry 1 and Perry 4, Floral and CUrmnings fields. ARSENAL STATUS REPORT' I called Colm1ander Schulte this week to find out the status of our request for arsenal property for the Athletic Complex. Colm1ander Schulte stated the follCl'i/ing: -the arsenal buildings are being down-graded and naintenance- reduced to save l1\Oney. - the homes along I35W will be vacated by september this year to reduce naintenance cost. - there is no l1\Ovement toward releasing the 25 a=es for an Athletic Complex. There has been a change in Mr. Schulte's Carnrnanding Officer, so I will send another letter to rejuvenate the process. JTB:rk . . - . CITY OF ARDEN HILIB MEHlR1lNDllM DATE: J\me 22, 1992 TO: Mayor and city Council ~@ Terry Post, Temporary city 1\cco1mtant SUllJEX:T : 1991 Pavement Management Program Costs As directed by Council at the June 8, 1992, Council meeting, I have reviewed the treatment of costs related to the 1991 Pavement Management Program and offer the following analysis for your review. ISSUE: Council was of the understanding that fifty percent (50%) of the estimated costs related to the bituminous overlay of streets portion of the 1991 Pavement Management Program would not be funded out of the General Fund. It appears that one hundred percent (100%) of these costs were funded by the General Fund in 1991. . BACKGROUND: The year 1991 narked a policy change for the city in that, for the first t:i1ne, the City assessed fifty percent (50%) of estimated costs for bituminous overlay of streets to abutting property owners. Previously, this type of work had been treated like sealcoating costs and funded in the streets Department of the General Fund. The city went through a public hearing procedure in early 1991 and levied these assessments for 1991 overlay projects: 1991 PAVEMENT MANAGEMENT ASSESSMENTS: ASSESSMENT NO. DESCRIPrION AOOPIION DATE AMOUNT 6136 91 Pvmt M:Jrrrt 4/29/91 $68,997.41 6137 91 Chatham 5/28/91 3,118.32 6160 91 Valentine 6/10/92 11,695.96 TOI'AL $83,811.69 . . . 1991 Pavement Management Program Costs . Page TWo As the work was perfonnect, all 8Xpenses related to the 1991 Pavement Management Program were charged to the General Fund in the following manner (A/C No. 101-43100-408): YEMx:JR 'IDI'AL Q17ERIAy S:EALCOATING Various Publishers $ 419.55 $ 419.55 $ Jerome Filla 495.00 495.00 Maier stewart & Assoc. 15,614.20 * 13,896.64 * 1,717.56 * Ramsey County 1,100.83 1,100.83 Valley Paving, Inc. 151,027.26 133,928.16 17,099.10 'IDI'AL DIREcr cosr $168.656.84 149,840.18 18.816.66 Add 10 % OVerhead 16.860.00 14.980.00 1.880.00 'IOTAL .PR\X;RAM cosrs $185.517.00 $164.820.00 $20.697.00 Paid by Residents $ 83,812.00 % 50.9 % Paid by City $ 80,954.00 . !l- 49.1 % 0 Assume City Engineer fees are allocated on the same basis as contractor * actual costs (Le. 89 % overlay, 11 % sealcoating). 1992 AmON: 1. I will initiate a journal entry in June, 1992, that will transfer $83,811. 69 in fund balance from the permanent improvement revolving (PIR) Fund (501) into the General Fund (101). The special journal entry is as follows: AlC NO. /D~ON DR. CR. 101-10100-000 Cash and Investments $83,811. 69 101-39218-000 Operating transfer in fram 501 $83,811. 69 501-47276-720 Operating transfer out to 101 83,811. 69 507-10100-000 Cash and Investments 83,811. 69 To record reimbursement of costs for the bituminous overlay POrtion of the 1991 Pavement Management Program assessed to benefitting property CMI1ers. . TRP Its cc: Al:do, Al:do, and Eick M92-198 . LAKE JOHANr.IA Volunteer Fire LJcp"r;riiEIiI, fll(, T,E""" ,ne1']\ . ~~~'~-;;~~:'~:~~~~-;'~'-I"~\:~~~"'~~'~'~~---~"-~.'~'~'~'..~~-_.~-'~~~~~:~~~'-'/~~~'--,."'- -._,-~. - ..~,~.~ June 3, 1992 City of Arden Hills 1450 W. Highway 96 Arden Hills, MN 55112 Attn: Cathy Iago Dear Cathy, Enclosed you will find copies of the Arden Hills Fire Run Report for February, March and .l\.pril. My deepest apologies for 'the time del ay in getting the February and March reports to you; I thought I had already gotten them out earlier. A number of projects have kept me extremely busy in both my regular business and Department activities. Also included are the mutual aid reports for the same time period showing our calls. I have also included a copy of our clearing code list again for your convenience. Thank you again for your patience in receiving your monthly Arden Hills Fire Run Report. ... As usual, please let me know if you have any questions on this information. I am happy to help you in any way I can. Sincerely yours, ~~.-.:-~~ Seoretary Lake Johanna Fire Dept. cc: Larry Kahnke, Chief encl. mt/hal . U PROBER Chief La.k.e. J c:>ha.r.J.r.J.a. Ve>l'l.:J.r.J.te.e.r- Fir-e. De.pa.r-tInoa,r.J.t Arden Hills Monthly Fire Report Da~06-03-1992 (IJ*COl) Page t: 1 Date of Fire Call Arrival Time In Man- Stations Call Code Time Time Service Power Units A 1 2 3 4 Location $$ Loss ...--------- ----- ---- ------- -------- ----- ----- ----------------- --------------------------- --------- 02-05-1992 4 2015 2018 2022 36 4 1 3613 NORTE LEXINGTON AVE 02-10-1992 13 1341 1351 1425 24 4 1 1823 GRAMSIE ROAD 02-11-1992 4 0102 Olll 0115 28 2 1 1300 RED FOX ROAD 02-11-1992 4 0819 0823 0844 28 6 1 1300 RED FOX ROAD 02-13-1992 24 1606 1614 1624 23 3 1 35W AND EWY 10 02-13-1992 24 1136 1140 1158 39 4 1 2018 TEOM DRIVE 02-15-1992 4 0105 0118 0135 4 1 1 1201 WEST COUNTY ROAD E 02-16-1992 4 1351 1359 1435 35 5 1 4251 FERNWOOD 02-18-1992 4 1440 1448 1459 24 1 1 1300 RED FOX ROAD 02-22-1992 10 1810 1815 1826 40 5 1 1331 KARTE LAKE CIRCLE 02-25-1992 8 1929 1934 1951 40 5 1 4595 PRIOR COURT $500 02-29-1992 10 1646 1651 1101 34 6 1 OLD SNELLING/SKILES TOTAlS : 12 Fire Calls 355 46 11 1 0 0 0 500 . . . U PROBER Chief L.a.k~ J e>h.a.I1I1.a. Vc>l'LII1t~~:r F.:i.:r~ I>~p.a.:rtID.~I1t Arden Hills Monthly Fire Report .06-03-1992 (IJ*COl) Page !: 1 Date of Fire Call Arrival Time In Man- Stations Call Code Time Time Service Power Units A 1 2 3 4 wcation $$ wss ---------- ----- ---- ------. -------- ----- ----- ----------------- --------------------------- --------- 03-01-1992 17 1729 1134 1750 44 6 1 1556 ARDEN PLACE 03-07-1992 8 2104 2112 2140 40 4 1 HAM1INE AVE N OF 694 $20000 03-09-1992 18 2041 2046 2100 38 3 1 3673 N LEXINGTON 03-12-1992 14 1613 1620 1630 34 2 1 3585 N LEXINGTON 03-20-1992 10 1433 1440 1505 22 3 1 4348 ARDEN VIEW CT(BEHIND 03-21-1992 7 1100 1102 1131 34 5 1 HWY 96 WEST OF LEX. 03-22-1992 4 0237 0244 0307 40 6 1 1209 COUNTY ROAD E 03-25-1992 4 1736 1739 1745 29 5 1 3737 NORTH LEXINGTON 03-26-1992 3 2113 2121 2124 43 4 1 1149 ~1iBLE DRI\~ TOTAlS : 9 Fire Calls 324 38 9 0 0 0 0 20000 . . U PROBER Chief La.k:~ J c>ha.:n.:n.a. vc>l'l.1:n.t~~r- F.ir-~ I>~l?a.r-tID.~:n.t Arden Hills Monthly Fire Report Da4iill6-03-1992 (LJ*COlj Page I: 1 Date of Fire Call Arrival Time In Man- Stations Call Code Time Time Service Power units A 1 2 3 4 wcation $$ wss ---------- ----- ---- ------- -------- ----- .---- ----------------- --------------------------- --------- 04-03-1992 13 1602 1611 1630 31 2 1 1538 GLENHILL 04-06-1992 10 1514 1521 1535 33 4 I CO RD F & OLD SNELL 04-06-1992 4 1141 1146 1800 48 3 I 1300 RED FOX ROAD 04-09-1992 1 2111 2124 2140 44 2 1 4043 VALENTINE COURT 04-14-1992 4 1001 1010 1028 19 1 1 4545 HAMLINE 04-29-1992 4 1633 0643 0651 34 1 1 1300 Red Fox Road MALE: 6 Fire Calls 209 19 6 0 0 0 0 0 . - . . U PROBER Chief La.K.eo J c:>n a.I1I1 a. "VC:>1 '1.:1. I1teo eor- Fir-eo Deopa.r-tIneoI1t Mutual Aid Fire Report D~06-03-1992 (IJ*C04j Page I: 1 Date 01 Fire Call AIri val Time In Man- Stations Call Code Time Time Service Power Units A 1 2 3 4 Location $$ Loss ---------- ----- ---- ------- -------- ----- ----- ----------------- --------------------------- --------- 02-04-1992 12 1451 1502 1600 25 3 1 1322 CENTENIAL DRIVE (MAl MAIS : 1 Fire Calls 25 3 1 0 0 0 0 0 . . ---- U PROBER Chief La.Ke. Je>na.I1I1a. Ve>l'l.:l.I1te.e.I' F .iI'e. De.pa.I'tIIl.e.I1t Mutual Aid Fire Report D~06-03-1992 (LJ*C04j Page I: 1 Date of Fire Call Arrival Ti.1ne In Man- Stations Call Code Time Time Service Power Units A 1 2 3 4 lilcation $$ lilss ---------- ----- ---- ------- -------- ----- ----- ----------------- --------------------------- --------- 03-26-1992 23 2036 2046 2158 3 2009 ROSE PLACE (MAl 03-27-1992 12 0714 0120 1358 21 3 1 NEW BRr GBTON MA 03-27-1992 12 2115 2128 2237 2 MUTUAL AID ROSEVILLE 03-27-1992 12 2121 2130 2235 27 1 1 MUTUAL AID ROSEVILLE TOTAlS: 4 Fire Calls 53 4 2 0 0 0 0 0 . . U PROBER Chief La.k:E!o J <>na.I:I.I:I.a. Ve>::L'I..1I:1.tE!oE!o:r:.- Fi:r:.-E!o DE!opa.:r:.-tID.E!oI:l.t Mutual Aid Fire Report ~06-03-1992 (IJ*C04) Page I: 1 Date of Fire Call Arrival Tilne In Man- Stations Call Code Time Tilne Service Power Units A 1 2 3 4 wcation $$ wss -----_..--- ..---- ---- ------- -------- ----- ----- ----------------- --------------------------- --------- 04-10-1992 23 1605 1610 1731 3 1 436 WEST CO RD D (NB) TOTAIS : 1 Fire Calls 3 1 0 0 0 0 0 0 . . . Lake Johanna Volunteer Fire Department Clearing Code Key 1. Residential Fire 2. Commercial Fire 3. Residential False Alarm 4. Commercial False Alarm 5. Washdown 6. Chimney Fire 7. Rescue . 8. Car or Truck Fire 9. Power Line, Transf., etc. 10. Grass, Brush or Tree Fire 11. Dumpster Fire 12. Mutual Aid Call 13. Kitchen Fire 14. Smell of Gas or Gas Leak 15. Fire Out, Unit Responds 16. Basement Fire 17. Electrical - Residential 18. Electrical - Commercial 19. Furnace 20. Garage 21. Multiple Family Dwelling 22. Mobile Home . 23. Hazardous Material 24. Unfounded Call . CITY OF ARDEN HILIB . MJH:R1INOOM DATE: June 26, 1992 TO: Mayor and city COlmCil FRCH: Dan winkel, Public Works superintendent 01'", r~, SUllJEX:T : Building Maintenance Position The following are quotes received for the Building Maintenance fees charged by various cleaning COITq)ClTIies: Madsen Building Maintenance $370.00 pro mo. (9.20 pr/hr) - 4 hrsjwk Nostalgia Cleaning Service $ 7.50/hr. - 4 hrs/wk ABC Services $ 50.00/wk. (12.50/hr) - 4 hrsjwk Jerry Buboltz $ 1.25/sq. ft. at 4,000 sq. ft. - $50.00/wk (12.50/hr) since Maureen Winkel is familiar with the cleaning routine and has done . an excellent job in the past, I would reconunend the city continue her services through September 1992, at a rate of $9.00 per hour, effective July 3. The $9.00 per hour rate appears to be in"':line with the aOOve listed quotes. If Council has no objections, I will notify Maureen of the rate in=ease and ask if she is willing to retain this position after September 1992. I will retain the aOOve quotes for future reference. OO/ts . . CITY OF 1\RDEN HILIB MEHlR1lNDllM DATE: J\me 26, 1992 TO: Mayor and City COlmCil FRCH: Dan Winkel, Public WOrks SUperintendent SUBJECT: Public works weekly Report The jetter truck was utilized every day this week and the annual sewer Ilaintenance seems to be going very well this sununer. There continues to be a few easement problems, due to trees and bushes being planted on utility easements . I have attempted to deal with the encroachments on an individual basis. Several hours were spent on Tiller lake this week; on Tuesday, a possible watennain leak occurred at the corner of Dunlap and Tiller. The ground was very saturated and the water appeared to be under pressure. The =ew dug up the watennain in the area and allowed the Ilain to be exposed overnight. No leaks were found and no water ran into the hole. The hole was then backfilled, since it appeared this could be caused by a natural spring in the area. The Contractor also experienced some difficulty with the project; the . entire section of street fram Carlton to Hamline should be subcut and refilled with sand/gravel by the end of this week. On Wednesday staff and Council representatives met with BRW Architects. These meetings are scheduled fram every other Wednesday at 7:30 a.m. The next meeting will be on Wednesday, July 8, at 7:30 a.m. at City Hall. The Public W=ks =ew also had some hydrant repair this week. While using a hydrant on Arden Oaks Drive, a r=k got caught in the seat of the hydrant and , the =ew was unable to shut it off. The =ew shut off the gate valve in front of the hydrant to stop the water flow, dismantled the hydrant and repaired daJrage to the "seat". The =ew also spent one-half day checking and preparing a punch list of repairs on the North Snelling Avenue project; the reconstruction job is near completion, with the exception of a small amount of cleanup items to be addressed. If the Council should have any questions or concerns, please contact me. rM/ts . ~- . .. CITY OF ARDEN HILIB . MEH:lWIDUM DATE: June 26, 1992 TO: Mayor and COlmCil FRCH: @ Terry Post, Tellp:>rary city 1loOOUntant SUllJEX:T : city Hall/Public WOrks Project FUnding Alternatives Enclosed is a 5/27/92 letter from Juran & Mocdy, Inc. that provides an overview of the differences between financing a municipal project on a general obligation b:md versus a lease-purchase agreement basis. The key financial difference in the analysis appears to be the fact that homestead properties would pay approximately 80% Irore under a general obligation bond scenario than with a lease financing alternative. I believe the Finance Calmnittee members found the material to be useful and provide it to Council for general background purposes. . . (f{" f!..v,.'~I&L l' ,j. ~ '~ >'~ '^"", {('- ~<;'):!):~.. 2&-1;2 . . [I] JURAN & MOODY, INC, Investment Securities Since 1939 . Minnesota Mutual Life Center 400 North Robert Street - Suite 800 Saint Paul, MilW8sota 55101-2091 May 27,1992 1elephvne 6121224-1500 Toll Free 1-800.950-4666 Telecopier 6~2/224-5124 Terry Post Accountant City Hall Arden Hills, Mi"l 55112 RE: CITY HALUCOM,MUNITY CENTER FINANCING ALTERNA'DVES CITY OF Al,-;);2N HIllS, MINt-.'ESOTA Dear Terry: As per your request, the following is a detailed explanation of financing municipal building prnjects via general obligation bonds and lease-purchase agreements, I hope this provides you with the infonnation desired. Traditionally, municipal building projects have been financed through the issuance of general o\1ligatjo)TI ix:lmis. While this method can provide cost effective finan~iJlg, there are several rules that general obligation bonds must adhere to. First, a voter referendum is required with . bonds hdng issued only if the majority voting is in favor ofthe project Second, if the referendum fails, 2.:1other election for a "like" project cannot be held for six months. Third, if the second ,'lrct;op is ri'je.:ott'.d, one year from thai date must elapse befo)'"it may be attempted again. Founh, munici;a:il:cS must obey the net debt test which mean:; that Arden Hills CimnOt have general obligatk~{l D-,..tr,ds OU~~Ll1Jlding. payable solely-fronlpro}Y:rty t~xes, thfiJ e~~xc;cds 2o/r. .)f thc InHTkf;.t value of the community. With a 1992 markct value of $466,100,000, the City of ,^erd:,;;] I-Iil1s could not h&>l gCl!C;.al GbJigation oumanding in an amount which exceeds $9,:.22.,000, The City i:; well within this constraint. Fifth, the C'ity of Arden Hills must comply with the per capita test. Thls test ,tates that in :i:1y given year, a municipality cannot exceed a levy af $319.1-4 (applic2bk for :9(2) times the last census count, The 1990 census shows a population of 'j,;J2 tl;::~$ $31 Y.14 el:jl]als $2,908,004, Sin.:e the $319.14 figure changes annually, the cwrent Vti cap;;" !~W 5l'tLC:S that AJ'den Hills could not have a total levy for ail purposes in excess of $2,90S,0''}1. Tk DIY of Arde,-, Hills compJ.ies will" this mandate as well. AnC'thcr method of financing municipal buildings is tl1.J'Ough llluni.:ipal lease'.purchasc agreements. Munic;ipal1.<::ases avoid the stringent requirements established for general obligation bonds, F0. to"-"J:iple, 1bmesota Sii!l~tes does not view municipal leases as debt since they may Ut rcrrr::il;;;cd '";11 ;11 r../t!1val basis thi(i.!gh 11. non (ipproprid~io)n r.lausc. Very SiIl1ply, a Cjty Council c''.dd dt"jd:c ~IOlt(; appropnatc r.lonks to satisfy the lease payment for the following year ther~~y severing il-,;:. City's repayment obligatio1l. This non appropriation clause therefore elimi!Jlcc"s th~ voter referendum and all other general (',blig,tjnn requirements listed above with the eXl'~;lljon of ih? per capita test. Munisip:tileases arc typically structured as financing leases "_' t;I",' :.l r;::~ maturitv the mu"'!kil'J.litv can purGhase thi fac;;\t.. from the lessor for one dDlia;-, I.-e;::",~ :lrt extremely t1exible <Iud can accommcxlace "II} lena, ~paYl1lent schedule and caj] p10\'i:'~l.m u,;,,,"~. . Recently, the Cities of Baypo:t ;;.r.d Appk Valley each proceeded with publ;c worb buildings and detennint"d which fin?ndng method was most appropriate. The following pr,j';j.-J,^,; the basis for their decisions. Saint Paul, MN - MinneapOlis. MN - Houston, TX - Clearwater, FL Terry Post . May 27,1992 Page 2 Bayport, Minnesota The City of Bayport recently put to voter referendum the question of a $700,000 General Obligation Bond for a public works building. While the City Council realized the building was necessary for present and future purposes it was their decision to let the residents determine whether or not the project should proceed. According to Council Member Larry Hering, the decision to pursue a voted general obligation bond over the lease-purchase option was purely political in that the Council "did not want to face the music of circumventing an election." The majority voting were in favor of the project, albeit slim With this $700,000 General Obligation Bond, the City of Bayport is right at their Net Debt Limit which could pose problems should the need arise in the near future for capital equipment acquisition (also under the net debt purview). Moreover, had the City chosen to proceed with a lease-purchase agreement as opposed to a voted bond, a larger proportion of the annual debt service payments would have been shifted to commercial/industrial properties in the community and less to residential homesteads as will be explained further in a moment. Apple Valley, Minnesota The City of Apple Valley also needed to construct a public works building to handle development the City is experiencing. Instead of issuing general obligation bonds, the City chose . to finance the $2,560,000 project through a municipal lease-purchase agreement. The rational for this decision was two-fold: 1. The issuance of general obligation bonds would have put the City too rlo,e to its Net Debt Limit, ~nd in light of future equipment needs, the ,City wished to "preserve" its gt,hcral obligation allowanceJor this purpose. 2. While the City of Apple Valley respects citizen opinion, a voter referendum was feared to fail. In the minds of the City Council and Staff, this vote might appear to be in the residents best short-term interest, however, not to the community's long-term benefit. Therefore, the lease option allowed the City to proceed in a sure and expedient manner. Finally, I have enclosed a cash flow a-nalysis for each a general obligation issue and a lease- pnrchase agreement. As you will note, each of the issues are structured for a 20-year term with a par amount of $2,120,000 which nets out approximately $2,000,000 for applicable project costs, For the most part, the two issues are structured similar to one another with three noticeable exceptions, First, the interest rates on the lease altemative are slightly higher than that of the general obligation issue due to the greater risk factor associated with the lease, Our projections of the present bond market indicate that an average coupon rate difference of 6.232% to 6.334% would exist between the general obligation and the lease alternatives, respectively. Second, Juran & Moody would recommend that a public sale be pursued if the general obligation method is selected and a negotiated sale if a lease is preferred, Third and most important deals with the tax impact of the two financing methods. Please note columns K through R on the analyses. The Minnesota Legislature recently enacted into law a bill requiring voted debt to be spread across the . community on a market value basis as opposed to the tax capacity value. In short, this legislation will put a $100,000 market value homestead on the same tax impact base as a $100,000 market value commercial/industrial operation. Under the previous law, the annual tax levy would have . Terry Post May 27,1992 Page 3 been spread against the tax capacity value of community where commercial and industrial properties would pay a larger share of the annual debt service payments due to their higher classification rates. While this is the case for general obligation bonds, the same is not nue for lease-purchase agreements. Since leases are not considered debt, the lease payments are allocated from the general fund which is spread across the tax capacity value of the community. As a result, columns M through R illustrate significantly lower tax increases under the lease scenario for all homestead properties. Terry, I hope this provides you and the Arden Hills Citizen Committee with the information y~u desired. I would welcome the oppormnity to provide you with additional information or meet WIth you to discuss this project further. Please do not hesitate to contact me at 224-1500. Thank you for your time and consideration. Very truly yours, JURAN & MOODY, INC. ~?~ Thomas P. Truszinski . Vice President TPT/eh . t:J t:J :!l :; '" ~ ~ '~ (Ii~ ~ ~ ~ ~ N N N N N N N N N _ _ _ _ _ _ _ _ !;! ~ '" 1;; ~ ~ 5 @ ~ ~ ~ ~ ~ @ @ ~ ~ ~ ~ ~ * ~ ~ ~ ~ '" > '" t:J ." 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